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State Council Email – Webmail Instructions

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State Council Email – Webmail Instructions Indiana State Council – Knights of Columbus Webmail Instructions – January 2013 State Council Email – Webmail Instructions Below are instructions and best practices for the use of the email account provided by the Indiana State Council of Knights of Columbus in conducting Indiana State Council business. Instructions Accessing Webmail Online Application o “Webmail” link found on Indiana State Council web page (http://www.indianakofc.org) o Direct URL Access through the following URLs . http://webmail.indianakofc.org . http://www.indianakofc.org/webmail Webmail Login o Access Webmail Online Application from a method described above. o You will be prompted with a login screen. o Enter your email address provided by Indiana State Council o Enter your password for the account o Press Login o Once logged in, you will be shown a screen (Webmail Control Panel) where you can manage your email account and read your email by choosing from 3 online email clients. Indiana State Council Knights of Columbus Sunday, January 13, 2013 Indiana State Council – Knights of Columbus Webmail Instructions – January 2013 Webmail Control Panel o Screenshot o Icons . Horde / Roundcube / SquirrelMail – Online Email Clients Recommended Email Client – Roundcube o You can read your email by using 1 of the 3 online email clients. Roundcube is the recommended email client to read your email online. While the other 2 have the same options and capabilities. Roundcube is far better graphically. o Enable AutoLoad . Use this option if you would like to automatically go to your email client. Follow the link below the email client of choice to automatically transport you to that email client. You will be presented with a text box for entering how many seconds to wait before you are transported to the client. With this option selected, the next login will result in automatically transporting you to the selected email client. o See Roundcube section below for additional information . Change Password Allows you to change the password of your account . Forwarding Options Indiana State Council Knights of Columbus Sunday, January 13, 2013 Indiana State Council – Knights of Columbus Webmail Instructions – January 2013 Allows user to forward emails of this account to another email address or multiple addresses . Auto Responders Allows user to add auto respond message to all emails received by account. o Auto responder has options for starting and stopping at given date/time. Configure Mail Client This page describes the settings that you will need to configure email clients such as Microsoft Outlook, Outlook Express, Windows Live Mail, Thunderbird, MacOS Mail, etc. Also, the information on this page also relates to setting up email on your smart phone. Recommended Configuration for multiple device access o It is recommended that you use IMAP configuration and not POP3. IMAP will retain your email on the server. Do this so that you can access your email from multiple device without the risk of downloading the email to a specific device. Email Filtering o Allows user to create email rules for redirecting emails, moving email to a given folder, and deleting emails. o This is section is for intermediate and advanced users. Use: Move emails into a given folder upon delivery to your account. Use: Redirect emails to another account/email address when the priority is High or matches a certain criteria. Email Trace o Allows user to review email delivery attempts for your account. You can see details of each delivery attempt, including whether a message was delivered successfully. Roundcube Indiana State Council Knights of Columbus Sunday, January 13, 2013 Indiana State Council – Knights of Columbus Webmail Instructions – January 2013 o Screenshot Indiana State Council Knights of Columbus Sunday, January 13, 2013 .
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