REGULAR COUNCIL MEETING AGENDA February 13, 2017 6:00 p.m.
Page
1. Call To Order
2. Emergency Evacuation Procedure
3. Open Microphone
4. Additional Agenda Items
5. Adoption of the Agenda
6. Adoption of Minutes 4-9 a) 2017-01-23 Regular Meeting of Council Minutes 10 b) 2017-02-01 Committee of the Whole Minutes 11 c) 2017-02-06 Special Meeting of Council Minutes
7. BUSINESS ARISING FROM THE MINUTES
8. PUBLIC HEARINGS & DELEGATIONS a) Public Hearing: Proposed Bylaw 1725/2017, to amend Land Use Bylaw 1695/2015, re-designate lands within the NW 27-38-1-5
9. PLANNING & DEVELOPMENT 12-18 a) Proposed Bylaw Number 1725/2017, Land Use Bylaw Amendments (Rezoning-Iron Gate) 19-66 b) Neighbourhood Redevelopment Strategy & Proposed Bylaw Number 1728-2017 67-70 c) Pogadl Recreation Park - RFP for Geotechnical Study
10. COMMUNITY SERVICES 71-76 a) Award Use of Former Childcare Facility 77-79 b) NexSource Centre Buy a Seat Program
Page 1 of 170 Page
10. COMMUNITY SERVICES 80-87 c) Proposed User Group Statistics Collection Policy R-001-004
11. PUBLIC WORKS
12. ADMINISTRATION 88-105 a) Project Work Plans
Public Works: - CP1703-50A Street Modernization **Motion Required** - CP1725-Sanitary Main Upgrades Ryders Ridge Boulevard (Design) - CP1727-2017 Sanitary Main Replacement Program - CP1728-2017 Street Rehabilitation Program - CP1729-Traffic Signals 46th Street & 47th Avenue - CP1733-2017 Watermain Replacement Program 106-109 b) Appoint CAO Review Committee
13. FINANCE 110-114 a) Council In-Depth Budget Review, Select Committee and set schedule for 2017 115-117 b) Utility Account Write-Offs 118-119 c) 2017 Copy and Print Services RFQ, Request to Award Contract
14. Upcoming Meetings & Events a) February 15th - Pink Shirt Day - Coordinated Community Response (CCR) - Community Services Meeting
February 16th - Brownlee Emerging Trends - Parkland Regional Library
February 18th - Polar Dip
February 20th - Family Day Holiday
February 22nd - Sylvan Lake Board Foundation Meeting
Page 2 of 170 Page
14. Upcoming Meetings & Events February 27th - NexSource Fundraising Committee - Regular Meeting of Council Meeting
15. Correspondence & Information Items 120-131 a) Letter: Alberta Utilities Commission, Fortis 132 b) Letter: G Pitney, Lodge Council President 133 c) Letter: D. Borrowman, Business Recruitment Team 134 d) Letter: Canadian Cancer Society Relay for Life 2017 135-136 e) Letter: Canadian Postmasters & Assistants Association 137-141 f) Minutes: Sylvan Lake Regional Wastewater Commission Meeting, December 2016 142-145 g) Minutes: Business Recruitment Team, December 2016 146-148 h) Minutes: Community Futures Central Alberta, November 2016 149 i) Implications of Taxing Employer-Paid Benefit Plans - FAQ 150 j) Oil and Gas Awareness Day Proclamation 151-158 k) Open Mic Items, Follow-Up Action 159-170 l) Cheque Distribution Listing **Motion Required**
16. CAO Report
17. Council Request for Information/Updates
18. Recess
19. IN CAMERA a) Cost Recovery Agreement Negotiations FOIPP 24 (1) (c)
20. Adjourn
Page 3 of 170 TOWN OF SYLVAN LAKE Monday, January 23rd 2017 REGULAR COUNCIL MEETING 6:00 P.M. COUNCIL CHAMBERS Page 1 of 6
Present: Mayor Sean McIntyre; Clr. Matt Prete; Clr. Graham Parsons; Clr. Chris Lust; Clr. Dale Plante; Clr. Jas Payne
Also Present: Chief Administrative Officer, B. Osmond; Director of Community Services, R. Lebsack; Director of Public Works, D. Brand; Director of Finance, D. Moore; Manager of Parks, L. Furlotte; Economic Development Officer, V. Kurz; Recording Secretary, V. Wiseman
Regrets Clr. Megan Hanson
Call to Order Mayor McIntyre called the meeting to order at 6:00 p.m.
Emergency Mayor McIntyre identified the available emergency exits and Evacuation procedure to exit the building. Procedure
Open Microphone No Speakers.
Additional Agenda Add Item to 10 e), written report on Buy a Seat Program Items Add Item to 19a) camera, operational leases on the former waterslide property Also, new staff member to be introduced.
R. Lebsack introduced Mr. Sean Durkin, the newly appointed Manager of Recreation and Culture for the Town of Sylvan Lake.
Adoption of the MOVED by Clr. Plante Agenda 023-01-23 THAT the Agenda of the Regular Meeting of Council for January 23rd, 2017, be adopted as amended.
CARRIED
Adoption of the Minutes Regular Meeting of MOVED by Clr. Parsons Council Minutes of January 9th, 2017 WHEREAS the Minutes of the Regular Meeting of Council of 024-01-23 January 9th, 2017 have been circulated to all members of Council;
NOW THEREFORE BE IT RESOLVED THAT the Minutes of the Regular Meeting of Council of January 9th, 2017 be adopted as presented.
CARRIED Business Arising from the Minutes
Public Hearings and Delegations
Delegations: MDB Mr. Greg Baker with MDB Insight, appeared before Council to Insight, Cultural discuss his company’s work on the progress of the Cultural Master Master Plan Plan for Sylvan Lake.
Clr. Prete in at 6:05 p.m.
Mr. Baker thanked Colleen Fisher and Monique Plummings for their assistance with the plan. He reviewed a PowerPoint presentation with Council which outlined the plans for community engagement
Initials Page 4 of 170 TOWN OF SYLVAN LAKE Monday, January 23rd 2017 REGULAR COUNCIL MEETING 6:00 P.M. COUNCIL CHAMBERS Page 2 of 6
and the next steps for the Plan.
Public Hearing: D. Brand provided a background on the proposed amendment to Proposed Bylaw Bylaw Number 1722/2016. Number 1722/2016, to amend the Solid Mayor McIntyre declared the Public Hearing for Bylaw Number Waste Bylaw 1722/2016 opened, time 6:21 p.m.
Mayor McIntyre called for any speakers in support of the proposed bylaw amendment. No speakers.
Mayor McIntyre called for any speakers in opposition of the proposed bylaw amendment. No speakers.
Mayor McIntyre called for any speakers affected by the proposed bylaw amendment. No speakers.
Mayor McIntyre declared the Public Hearing for Bylaw Number 1722/2016 closed, time 6:23 p.m.
Planning & Development Request for MOVED by Clr. Payne Extension of Time for Conditional THAT Council grants the request for an extension of time to January Subdivision Approval 4th, 2018, for subdivision decision SYL15408. 025-01-23 CARRIED
Community Services
Proposed Animal MOVED by Clr. Lust Control Bylaw Number 1726/2017, THAT Council grants Second Reading of the proposed Animal Second & Third Control Bylaw Number 1726/2017 as presented. Readings 026-01-23 CARRIED
027-01-23 MOVED by Clr. Plante
THAT Council grants Third Reading of the proposed Animal Control Bylaw Number 1726/2017 as presented.
CARRIED
NexSource Centre MOVED by Clr. Prete Business Plan 028-01-23 THAT Council approves the NexSource Centre Business Plan and Marketing Plan as presented.
CARRIED
Recess Council recessed at 7:14 p.m. Council reconvened at 7:28 p.m.
Proposed Community MOVED by Clr. Prete Services Fee Bylaw Number 1723/2016 THAT Council directs Administration to charge families for a 029-01-23 maximum of 6 people. Additional family members, as defined by the Community Services Fee Bylaw, will not be charged.
CARRIED
Initials Page 5 of 170 TOWN OF SYLVAN LAKE Monday, January 23rd 2017 REGULAR COUNCIL MEETING 6:00 P.M. COUNCIL CHAMBERS Page 3 of 6
030-01-23 MOVED by Clr. Plante
THAT Council grants Second Reading of the Community Services Fee Bylaw Number 1723/2016 as amended by the following:
1. locker rentals further defined by stating, lockers for the curling club, $25.00 per month; lockers for general use, $10.00 per month;
2. under the topic “Additional Cleaning” in the NexSource Centre Business plan, remove the last four words of the paragraph which state, “in the change room.”
CARRIED
031-01-23 MOVED by Clr. Payne
THAT Council grants Third Reading of the Community Services Fee Bylaw Number 1723/2016 as presented.
CARRIED
Recommendation to MOVED by Clr. Prete Award Lease- Childcare Facility THAT Council directs Administration to proceed with the FCSS 032-01-23 Department’s proposal to relocate and operate the Sylvan Lake Centre for Positive Relationships, Lakeview Parent Link Family Liaison Program, Sylvan Lake Volunteer Centre and the Sylvan Lake Mentorship Program into the former childcare facility located at Four Seasons’ Park.
033-01-23 MOVED by Mayor McIntyre
THAT Council tables Motion # 582-01-23 until the February 13th Regular Meeting of Council meeting. CARRIED
Buy a Seat Program MOVED by Mayor McIntyre – NexSource Centre (Fundraising Task THAT Council directs Administration to bring back further Force reviewing this information about the Town’s capacity to front end the costs on Monday, Jan. 23, detailed in Option 2 of the Buy a Seat Program report. info to follow) 034-01-23 CARRIED
Recess Council recessed at 8:22 p.m. Council reconvened at 8:33 p.m.
Public Works
Proposed Bylaw MOVED by Clr. Parsons Number 1722/2016, Second & Third THAT Council grants Second Reading to Bylaw Number Readings, amend 1722/2016, being a bylaw to amend the Solid Waste Bylaw. Solid Waste Bylaw 035-01-23 CARRIED
036-01-23 MOVED by Clr. Payne
THAT Council grants Third Reading to Bylaw Number 1722/2016, being a bylaw to amend the Solid Waste Bylaw.
CARRIED
Initials Page 6 of 170 TOWN OF SYLVAN LAKE Monday, January 23rd 2017 REGULAR COUNCIL MEETING 6:00 P.M. COUNCIL CHAMBERS Page 4 of 6
Administration Proposed Social MOVED by Clr. Prete Media Policy 037-01-23 THAT Council hereby repeals Social Media Policy L-002-006;
AND THAT Council accepts the proposed Administrative Social Media Policy as information.
CARRIED
Project Status Reports-4th Quarter 2016 Façade Improvement MOVED by Mayor McIntyre Program 038-01-23 THAT Council sets a deadline of April 30 for the Façade Improvement Program for accessing grant funding for 2017 and 2018;
AND THAT Council redirects a maximum of $10,000 from the Façade Improvement Program, if funding is unassigned, by April 30 of each year for improvement projects as identified in the WCD Revitalization Committee’s programs.
CARRIED
North East Industrial MOVED by Clr. Payne Area Structure Plan 039-01-23 THAT Council grants an extension of time from December 2016 to June 2017 for the completion of the North East Industrial Area Structure Plan.
CARRIED
Neighbourhood MOVED by Clr. Lust Redevelopment Strategy THAT Council grants an extension of time from December 2016 to 040-01-23 March 2017 for the completion of the Neighbourhood Redevelopment Strategy. CARRIED
South Area Structure MOVED by Clr. Parsons Plan (revisions) 041-01-23 THAT Council grants an extension of time from December 2016 to October 2017 for the completion of the South Area Structure Plan.
CARRIED
Environmental MOVED by Clr. Plante Management Plan 042-01-23 THAT Council grants an extension of time from December 2016 to March 2017 for the completion of the Environmental Management Plan. CARRIED
Waterfront Area MOVED by Clr. Lust Redevelopment Plan (revisions) THAT Council grants an extension of them from December 2016 to 043-01-23 December 2018 for the completion of the Waterfront Area Redevelopment Plan.
CARRIED
Initials Page 7 of 170 TOWN OF SYLVAN LAKE Monday, January 23rd 2017 REGULAR COUNCIL MEETING 6:00 P.M. COUNCIL CHAMBERS Page 5 of 6
Motion to extend the MOVED by Clr. Parsons meeting beyond 9:00 p.m. THAT Council extends this Regular Meeting of Council beyond the 044-01-23 3 hour timeframe.
CARRIED
50 Avenue Trail-50th MOVED by Clr. Prete Street to Westview Drive THAT Council Approves the extension of the completion date to the 045-01-23 start of paving season (May-June).
CARRIED
Tree Assessment MOVED by Clr. Payne Phase 2 046-01-23 THAT Council approves the extension to the project completion date to March 2017. CARRIED
NexSource Centre Council accepted this report as information. Business Plan
OP 1517 Asset MOVED by Clr. Lust Management Software THAT Council approves the extension of the completion date to 047-01-23 April 15th, 2017. CARRIED
048-01-23 MOVED by Mayor McIntyre
THAT Council accepts the remaining 4th Quarter Status Reports as information.
CARRIED
Finance
Financial Indicator MOVED by Clr. Lust Graphs – 2015 049-01-23 THAT Council accepts the 2015 Financial Indicator Graphs as information and make them available to the public.
CARRIED
Public Requests and MOVED by Clr. Prete Concerns Report, January to December THAT Council accepts the 2016 Public Requests and Concerns 2016 report as information. 050-01-23 CARRIED
Upcoming Meetings Council reviewed the list of upcoming meetings and events. & Events
Correspondence & Information Items
Bill C-323 MOVED by Clr. Lust
Initials Page 8 of 170 TOWN OF SYLVAN LAKE Monday, January 23rd 2017 REGULAR COUNCIL MEETING 6:00 P.M. COUNCIL CHAMBERS Page 6 of 6
051-01-23 THAT Council directs Administration to write a letter to our MP in support of the Private Members Bill C-323.
CARRIED
Cheque Distribution MOVED by Clr. Plante List 052-01-23 THAT Council accepts the Cheque Distribution List as information.
CARRIED
CAO Report The CAO Report was presented by B. Osmond and accepted as information.
Council Request for Clr. Plante requested a report to Council on the Seniors’ Centre Information/Updates building, which will became vacant when the group moves into the NexSource Centre.
Recess Council recessed at 9:37 p.m. Council reconvened at 9:40 p.m.
In-Camera
Motion to go in- MOVED by Clr. Parson camera 053-01-23 THAT the open session of the Regular Meeting of Council be terminated and the meeting continue in camera. Time 9:40 p.m.
CARRIED Termination of in- MOVED by Clr. Plante camera session 054-01-23 THAT the in-camera session of Council be terminated and the open session resume. Time 10:20 p.m. CARRIED
Adjournment The Regular Meeting of Council for January 23rd, 2017 was adjourned. Time 10:20 p.m.
Mayor Sean McIntyre
Chief Administrative Officer Betty Osmond
Initials Page 9 of 170 TOWN OF SYLVAN LAKE February 1st, 2017 COMMITTEE OF THE WHOLE MEETING 7:00 P.M. COUNCIL CHAMBERS Page 1 of 1
Present: Mayor Sean McIntyre; Clr. Graham Parsons; Clr. Chris Lust; Clr. Jas Payne; Clr. Matt Prete; Clr. Megan Chernoff; Clr. Dale Plante
Regrets:
Also Present: Chief Administrative Officer, B. Osmond; Senior Planner, K. Devlin; Licensing Inspector, R. Ornella; Secretary, V. Wiseman
Call to Order: Mayor S. McIntyre called the meeting to order at 6:04 p.m.
Emergency Mayor S. McIntyre identified the emergency exits and procedure Evacuation to exit the building. Procedures
Adoption of MOVED by Clr. Payne Agenda 055-02-01 THAT Council adopts the agenda for the Committee of the Whole meeting of February 1st, 2017 as presented.
CARRIED
Items for Discussion
Food and Senior Planner, K. Devlin and Licensing Inspector, R. Ornella Beverage presented a PowerPoint to Council on the Food and Beverage Establishment Establishment Review-AGLC New Regulations, including work Review AGLC New done to date with the newly formed Business Review Panel Regulations (BRP). It was respectfully requested that Council provide input on the new regulations.
Recess Council recessed at 7:37 p.m. Council reconvened at 7:47 p.m.
Request from Council directed Administration to prepare a proclamation for Canadian February 13th’s Regular Meeting of Council. Association of Oilwell Drilling Contractors
Clr. Hanson, Clr. Hanson presented a PowerPoint to Council on the CARILED presentation on Guyana January 2017 Mission, of which she was a part. She recent trip to has received lots of positive feedback on her work while in Guyana Guyana, and she indicated there may be more opportunities through CARILED in the future.
Adjournment The Committee of the Whole Meeting of February 1st, 2017 was adjourned. Time: 8:55 p.m.
Mayor S. McIntyre
Chief Administrative Officer B. Osmond
Initials Page 10 of 170 TOWN OF SYLVAN LAKE Monday, February 6th, 2017 SPECIAL MEETING of COUNCIL 7:00 P.M. COUNCIL CHAMBERS Page 1 of 1
Present: Mayor Sean McIntyre; Clr. Graham Parsons, Clr. Megan Chernoff- Hanson; Clr. C. Lust; Clr. Matt Prete; Clr. Jas Payne; Clr. Dale Plante
Also Present: Chief Administrative Officer, B. Osmond; Director of Public Works, D. Brand; Recording Secretary, V. Wiseman
Regrets
Call to Order Mayor McIntyre called the meeting to order at 7:00 p.m.
Emergency Mayor McIntyre identified the available emergency exits and Evacuation procedure to exit the building. Procedure
Additional No additions to the agenda. Agenda Items
Adoption of the MOVED by Clr. Prete Agenda 056-02-06 THAT the Agenda of the Special Meeting of Council for February 6th, 2017 be adopted as presented.
CARRIED
Items for Discussion
Wastewater D. Brand presented a PowerPoint on Wastewater Options for the Options, Town of Sylvan Lake. The presentation reviewed the background Presentation to issues and actions to date and discussed the immediate needs and Council proposed a timeline in order to meet federal standards, develop capacity and an ultimate solution. Mr. Brand discussed: short-term options, capacity & treatment upgrade options and associated costs, as well as long-term solutions, other options and next steps.
Adjournment The Special Meeting of Council for February 6th, 2017 was adjourned. Time 8:45 p.m.
Mayor Sean McIntyre
Chief Administrative Officer Betty Osmond
Initials Page 11 of 170 Lake REPORT TO GOUNCIL M NG OF FEBRUARY 13.20'17 YTVAN TAKË '''-å FROM: Planning & Development DATE: February 6,2017
Subject: Bylaw 172512017 to amend the Town of Sylvan Lake Land Use Bylaw lron Gate Lands- Redesignation - Phase 1A and I B
Purpose For Council to consider granting second and possible third reading to Bylaw 172512017, to amend the Town's Land Use Bylaw 169512015, to re-designate Parts of NW 27-38-1-WsM
Background The subject property was annexed in January of 2016 and falls within the lron Gate Outline Plan.
Bylaw 172512017 is an amendment to the Town's Land Use Bylaw to accommodate future residential and commercial development within the NW 27-38-1W5. At their regular meeting on January 9, 2017, Council granted first reading to the Bylaw amendment. ln addition, Council amended the lron Gate Outline Plan in order to facilitate the proposed Bylaw amendment.
The Municipal Planning Commission reviewed the Bylaw at their regular meeting on January 16, 2017 and made a favourable recommendation to Council. Discussion The proposed re-designation is located in the northeast portion of the plan area and includes approximately 18.4 ha (45.5 acres) The bylaw proposes to re-designate the land from Future Designation District (FD) to the following land use districts:
o High Density Residential District (R3) . Narrow Lot Duplex Residential District (R5A) . Neighbourhood Shopping Centre (CNS) . Public Facility (PF)
The lron Gate Outline Plan has been approved by resolution of Council to guide the future land use and development of the land within the NW 27-38-1 W5. The proposed neighbourhood is predominantly residential with a neighbourhood shopping centre component located adjacent to Highway 20 and 47th Avenue. The proposed re-designations follow the land uses shown within the concept plan of the Outline Plan.
Notification was given to the adjacent landowners and no responses have been received at the time of writing of this report.
Options Council has the following options:
1. That Council grants second and third readings to Bylaw 172512017
Page 12 of 170 Report to Council Page 2 of 2 Subject: second reading to bylaw 172512017 to amend LUB February 6,2017
2. That Council requests further information prior to granting second reading to Bylaw 1725t2017.
3. That Council denies giving second reading to Bylaw 172512017
Resource lmpacts None
Alignment with Gouncil's Strategic Direction Council has identified the provision of diverse economic opportunities, and the efficient operation of government as part of its strategic direction. The Town has provided efficient and timely review and presentation of this application.
Communication Strategy The Public Hearing for the proposed bylaw has been advertised in the local newspaper (January 26 and February 2,2017) and circulated to adjacent landowners for input as part of the hearing process. This included having copies of the proposed bylaw available for viewing at the Town office and on the Town's website.
Recommendation
Adm i n istration respectful ly recom mends that: Council grant second and third readings to proposed Bylaw 172512017, to amend the Town's Land Use Bylaw 169512015, to re-designate parts of NW 27-38-1-WsM.
Proposed Resolution Administration respectfully proposes the following motion:
That Council grants second reading to proposed Bylaw 172512017, being a Bylaw to amend the Town's Land Use Bylaw 169512015; and That Council grants third reading to Bylaw 172512017, being a Bylaw to amend the Town's Land Use Bylaw 1695/2015.
Attachments
1. Bylaw 172512017 to amend Land Use Bylaw 169512015 2. Application for amendment to the Land Use Bylaw 1695/2015
{lUs-- d/e- Report Prepared by: Report approved by: +.-Calvin Symington, Planner Ken Kalirai, Director of Planning & Development
Report Approved for Gouncil by Betty Osmond, Chief Administrative Officer
Page 13 of 170 Arr{
BYLAW NO.1725t2017
Bylaw Number 1725/,2017, of the Town of Sylvan Lake, in the Province of Alberta, being a bylaw to amend the Town of Sylvan Lake Land Use Bylaw 1695 t 2015
WHEREAS, section 639 of the Municipal Government Act, being Chapter M-26 of the Statutes of Alberta, 2000, and amendments thereto, provides that every municipality must pass a Land Use Bylaw;
AND WHEREAS, the Municipal Government Act, Revised Statutes of Alberta 2000, Chapter 26 and amendments thereto, permit a Council of a bylaw to amend the Land Use Bylaw;
AND WHEREAS, the Council of the Town of Sylvan Lake deems it necessary and expedient to amend the Land Use Bylaw 1695/2015;
NOW THEREFORE , the Council of the Town of Sylvan Lake, duly assembled, enacts as follows:
THAT Part 13, being the Land Use District Map of the Land Use Bylaw, be amended as shown on the sketch that is attached to and forms part of this bylaw, by redesignating portions of the S.E. % 31-38-1 W5 as highlighted:
FROM: Future Designation District (FD)
TO Public Facility Þistrict (PF) High Density Residential District (R3) Narrow Lot Duplex Residential District (R5A) Neighbourhood Shopping Centre (CNS)
Read a First time in Council assembled this _ day of_,2017.
Read a Second time in Council this day _ of ,2017 " Read a Third time in Council assembled and passed this day _ of 2017.
Mayor
Chief Admi nistrative Office r
Page 14 of 170 ffi.m¡* Bylaw No. 172512017
R3 - HIGH DENSITY RESIDENTIAL DISTRICT R5A - NARROW LOT DUPLEX RESIDENTIAL DISTRICT CNS . NEIGHBOURHOOD SHOPPING CENTRE FD - FUTURE DESIGNATION DISTRICT
FROU FD FROTI FD FROII FD FROTI FD TO R3 TO R5A TO CNS TO PF
LEGAL LAIID DESCRIPTION: t{w27-38-1-5 ¡{ I t¡
1t 3t t ø¡r..q, 1-\.\A i ì.o. ¡,J ari ,ì Nf qt n ¡ t-¡
T Key Map tF^ ¡ I f 47 AVEN
cNs FD C' N I R3 I=t .L R3 PF PF PF FD PF FD
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(Revised ?0¡5 -0r -t 4) Page 16 of 170 RECEIVED l.¡Ov 3 Û 201ô 3, Re L GENF.R¡I L Clf E'.cK I .IST: ¡/øilsr ¿¿¿¿nlF¿¡tu t/ris ap¡ll¿atrbrrl Ef Completed Application Df Applicable Fees DÌ Certificate of Title (obtained at any Alberta Registries Office) E¡ Plot Plan Showing Area for Re-Designation q Reasons in supportoftheproposed land useamendment. opplicalion. T h e D ev cl o¡t tn e n t Otfi ccr n t o1' r eg u i r e o d d i li o n a I ì nto rm u ti o n. l'lcose nole lhnl sll.Íees a¡e uon-refuutlohle. For.Offico I lsc OnlJ Il¡ci¡ior¡ First Reading of Bylaw Date: Ca¡ried/Defeated Defeated for the Following Reason(s) Public Hearing Dafe: Second and Third Readings Canied/Defeated Defeated for the Following Reason(s) The personal lnformation on this fo¡m ls collected under the authority of Sectíon 33(c) of the Freedom of Informaclon and Protectioo of Pr¡vacy (FOIP) Act and ls protected by the FOIP Act, If you have any questlons or concerns about the collection and use of this information, please contact the FOIP Coordinator of the Town of Sylvan Lake at (4O3) 8e7 -214'- (Revised 2015-01-14) Page 17 of 170 ç à 47 Avenue I e ¡ ,/ 8 t f @ t {o r\tõ g c 4 Legend: â¡ E3 Norw Lot Duplex Residentiol D¡$nd ß5Al I High Densily Residentio¡ District (R3) * I Neighbourhood Commerciol D¡slrict (CNSI I PublicFocilily{Pfl o¿ Roodwoy/Lone 5 El .-. AffectedAreo oì Iôt 6 lm Gole lnc. Red Deer, Albedo Qstanec E r¡ßÐ*bú-Ùrst lÐrflDad¡xæ o Lond Use Amendmenl c€@¡r@t December- 20ìó B lron Gote ' Ma¡:llæ 5 Page 18 of 170 rrtÆ Lake PORT TO COUNCIL MEETING OF SYTVAì¡ TAKÉ FROM: Planning & Development DATE: February 8,2017 Subject: Neighbourhood Redevelopment Strategy & Bylaw 172812017 P To present the Neighbourhood Redevelopment Strategy for consideration and adoption as a non-statutory plan along with related Land Use Bylaw amendments being Bylaw 172812017. Background Neighbourhood Redevelopment Strateg.v The Neighbourhood Redevelopment Strategy seeks to achieve the following objectives through the creation of redevelopment policy and regulation: t. To support the visions and policies outlined in the Municipal Development Plan (MDP) and other community policy documents. 2. To ensure redevelopment is supportive of and supported by the existing community. 3. To establish general design, density and development guidelines which emphasize respect for the existing community context and streetscape. 4. To create a clear and inclusive development application and approval process complete with evaluation tools to direct and support decision makers, while providing the community with continuity and consistency. 5. Educate and engage citizens on development process, considerations and regulation The Strategy provides guidelines for redevelopment projects with respect to: density, parking, landscaping, building design and orientation, servicing, sustainability and administration. The guidelines have been developed to support decision making with respect to infill development by providing requirements that will be included in the Land Use Bylaw (LUB) as a new overlay district, as well as recommendations that will assist in the evaluation of development proposals. The following provides a summary of the Strategy guidelines: Density: Maximum site density levels have been established for two zones within the Strategy area. This is intended to limit redevelopment density to a level deemed appropriate based on the existing development. Page 19 of 170 Report to Council Page 2 of 4 Subject: Neighbourhood Redevelopment Strategy & Bylaw 172812017 February 8,2017 Garage Suites: Expansion of the current LUB criteria for where garage suites may be located to include large lots with no rear lane access, corner parcels, and those adjacent to lots designated DC-l and DC-z. In addition, a secondary suite and garage suite may be considered on the same parcel if the parcel is in excess of 15,100 ft2. These provisions have been developed to support the creation of additional dwelling units with a reduced impact on neighbourhood character. Parking: Parking variances are to generally be avoided. All parking associated with new development is to be hard surfaced, including new suites. Landscaping: No existing trees in the front yard should be removed to accommodate a new building or driveway. Hard surfacing shall cover a maximum of 40%o of the front yard setback area. Landscaping and fencing requirements may be considered on all areas of a parcel for the purposes of screening and the protection of privacy. Design: High quality design combined with massing considerations to improve the compatibility between new and existing development is required. Visual interest, distinct entries and features that encourage street interaction (front porches, verandas) shall all be promoted in redevelopment projects. The Strategy, along with the associated LUB amendments and application submission requirements, provide a clear sense of what scale and type of redevelopment is desired in the area, and will serve as a valuable tool in evaluating development proposals. In addition to the redevelopment guidelines the NRS also provides policy recommendations for three specific areas. These policies are intended to provide administration with general direction should more substantial redevelopment proposals (ie. rezoning applications, construction of 49th Street) be brought forward in the future. General policy recommendations with respect to street, lane and sidewalks are also included as much of the community discussion centered on vehicles, parking and future roadway upgrades and changes. Although many of these concerns fell outside of the scope of theNRS project in terms of creating regulation for private development, the input may be important for future consideration of Council. The Neighbourhood Redevelopment Overlay District - B],law 172812017 As part of the implementation of the NRS, an overlay district has been created for inclusion within the Land Use Bylaw. An overlay district serves to add an additional layer of regulation over the existing LUB and land use district provisions for specific areas. The proposed overlay district will apply to all lands within the NRS area that are designated R2. The overlay district formalizes many of the guidelines created within the strategy into more concrete bylaw provisions. Options I ) Council may approve the Neighbourhood Redevelopment Strategy, grant fìrst reading to Bylaw 1728/2017 and sets a Public Hearing date. Page 20 of 170 Report to Council Page 3 of 4 Subject: Neighbourhood Redevelopment Strategy & Bylaw 172812017 February 8,2017 2) Council may request further information prior to approving the Neighbourhood Redevelopment Strategy and granting first reading to Bylaw 1728/2017. 3) Council may deny approval of the Neighbourhood Redevelopment Strategy and first reading of Bylaw 172812017. Resource lmpacts None Alignment with Council's Strategic Direction The NRS process worked to involve citizens and property owners throughout the process to ensure general support and understanding. The NRS will support Planning & Development staff to provide clear direction to applicants and neighbors with respect to proposed projects. Gommunication Strategy The Neighbourhood Redevelopment Strategy was presented to the Municipal Planning Commission on January 13, 2017 and a public information session was held on November 22, 2016. The NRS information sessions were advertised in the Sylvan Lake News and direct invitations were sent to property owners within the strategy area. MPC received the NRS for review on January 16tt', 2017 and have provided a favourable recommendation. The Public Hearing for the proposed bylaw will be advertised in the local newspaper and circulated to impacted landowners for input as part of the hearing process. This will include having copies of the proposed bylaw available for viewing at the Town office and on the Town's website. Recommendation Administration respectfully recommends that Council approve the Neighbourhood Redevelopment Strategy as presented, grant first reading to Bylaw 172812017 and set March 13th,2017 as the Public Hearing date. Proposed Resolution Adm ini stration respectful ly proposes the followin g motion : THAT Council approves the Neighbourhood Redevelopment Strategy as presented; and THAT Council grants first reading to Bylaw 172812017; and Page 21 of 170 Report to Council Page 4 o14 Subject: Neighbourhood Redevelopment Strategy & Bylaw 172812017 February 7,2017 THAT Council set March 13th,2017 at 6:00 pm in the Council Chambers as the date, time and place for the Public Hearing on Bylaw 172812017. Attachments 1. Neighbourhood Redevelopment Strategy (February 2017) 2. Bylaw 1728/2017, an amendment to the Land Use Bylaw 169512015 ___) w Re red by: Report approved by: Meghan Jenkinì, PCPS Ken Kalirai, Director of Planning & Development Report Approved for Gouncil by Chief Administrative Officer Page 22 of 170 Naùrnutl at Neighbourhood Redevel opment Strategy February 2A17 .' l ill il '&i-" 'lli t'ff 1. ¡ ilt II TT TI II ËT I; If TË t trtrÆLake Page 23 of 170 N EIG H BOU RHOOD REDEVELOPM ENT STRATEGY TABLE OF CONTENTS ..2 2.0 OBJECTIVES... ..3 3.0 POLICY FRAMEWORK. ,.4 4.0 SIRATEGY PROCESS...... 8 10 6.0 NEIGHBOURHOOD REDEVELOPMENT DESIGN GUIDELINES... 12 L2 6.2 ORIENTATION. .15 6.4 LANDSCAPING... 16 6.5 BUILDING DESIGN .18 8.0 IMPLEMENTATION .25 8.1 LAND USE BYLAW AMENDMENTS. .25 8.2 DEVELOPMENT APPLICATION REQUIREMENTS.. .29 9.0 MAPS & APPENDICES.. ..32 Page l1 IOWNPage OF SYLVAN 24 of LAKF170 I February 2017 N EIGH BOU RHOOD REDEVELOPMENT STRATEGY 1-.0 BACKGROUND 1.L The Neighbourhood Redevelopment Strategy (NRS) is a community-based planning process designed to develop policy and recommendations to improve the mature neighbourhood, as shown in Map 1 and below, as it evolves and experiences redevelopment challenges. 1-.2 Residential redevelopment, or infill, projects are becoming increasingly common within the neighbourhood, and residents and decision makers have recognized a lack of clear policy and intent for the Strategy area. lnfill development describes the process of replacing existing development with new and often more intense development. lnfill includes the demolition and replacement of an existing home, the creation of a secondary (basement) su¡te or garage suite, or the constrùction of multiple new units. 1.3 The Neighbourhood Redevelopment Strategy focuses on the lands between 48th and 46th Avenues from 49'h to 44th Street (Map l below). This area has been identified as it has experienced the most infill development pressure. ln addition, large portions of the area are designated for medium density development (Appendix C - R2 Land Use District) resulting in the potential for a significant shift in the neighbourhood character from a predominantly single family area (See Map 2 Current Land Use, Map 3 Current Land Use Designation, Map 4 Development Age), to a more diverse urban neighbourhood. a a a a ir ,-,' I aa io l,lc¡uc¡ 1l t,rì i :- l :i 1l i---'': .î I I ti {\ tl ì t-:l Plan Area Boundary M Page l2 TOWNPage OF SYLVAN 25 of I_AKE170 I February 2017 NEIGHBOURHOOD REDEVELOPMENT STRATEGY 2.O OBJECTIVES The Neighbourhood Redevelopment Strategy is intended to achieve several objectives, including those outlined in the supporting policy documents discussed in Section 3.0, as well as to support the views expressed by community members. The Strategy aims to fulfil the objectives outlined below as a means of creating the most vibrant and enduring neighbourhoods possible for the Town of Sylvan Lake. 2.1, f o support the visions and policies outlined in the Municipal Development Plan (MDP) and other community policy documents. 2.2 f o ensure redevelopment ¡s supportive of and supported by the existing community. 23 f o establish general design, density and development guidellnes which emphasize respect for the existing community context and streetscape. 2.4 fo create a clear and inclusive development application and approval process complete with evaluation tools to direct and support decision makers, while providing the community with continuity and consistency. 2.5 Educate and engage citlzens on development process, considerations and regulation, Page l3 TOWNPage OF SYLVAN 26 of LAKE170 I February 2017 N EIGHBOURHOOD REDEVELOPMENT STRATEGY 3.0 POLICY FRAMEWORK The Neighbourhood Redevelopment Strategy (NRS) has been developed under the guidance of various higher level comprehensive planning documents and development requirements. The NRS seeks to implement many of the goals identified to achieve the long term vision of Sylvan Lake. The NRS refines the policies outlined in the MDP and other supporting studies to create a clear and consistent framework for evaluating redevelopment proposals. The policies outlined below, along with public feedback form the basis for requirements and regulations put forth in this document. The Strategy provides regulation and design guidelines for new development along with policy recommendations addressing various neighbourhood challenges not directly related to the redevelopment of individual properties. 3.1 Municipal Development Plan 2015 The Town's Municipal Development Plan (MDP) provides high-level policy direction based on the core principles of: o Conservotion of noturol resources ond integration of noture into the Town, o Economic prosperity, o Growth os o compoct, complete community, o Housing affordabilîty ond diversity, o Coordinotion of lond use and transportotion, and c An engoged and involved cit¡zenry. The MDP providesfocussed policy on land use; neighbourhoods and housing; and mobility. Manyof these policies support the aim of the NRS to enhance and promote quality design. A collection of relevant MDP policies are included as Appendix 2. 3.2 Land Use Bylaw The Town's Land Use Bylaw (LUB) establishes the regulations for the building and development of private lands. The LUB is the primary document regulating where and how development takes place throughout the communiÇ. The Strategy area includes lands designated R1 - Large Lot Residential, R2 - Medium Density Residential, R4 - Manufactured Home, CN - Neighbourhood Convenience Commercial, and DCl- - Direct Control. ln addition, the LUB contains specific regulations with respect to the development of secondary suites, garage suites, parking, landscaping, garbage storage, driveways and fencing among other site development features. 3.3 Municipal Sustainability Plan 2010 The Municipal Sustainability Plan (MSP) organizes the community's long term vis¡on under five pillars of sustaina bi lity: Environmental, Socia l, Governance, Cu ltu re, a nd Economic. Page l4 TOWNPage OF SYLVAN 27 of LAKE170 I February 2AI7 The MSP offers specific goals including . Promoteaestheticolly pleasingdevelopment, o lncorporate complete street design guidelines, t Reduce urban sprawl through Smqrt Growth Principles, . lntegrote green spaces into the built environment, o Promote octive tronsportat¡on, . Provide diverse housing opt¡ons thqt meet the needs of residents today and in the future, and o Neighbourhoods are vibront ond feoture mixed uses ollowing for o voriety of housing forms ond opt¡ons. Many actions identified in the NRS are supported in the MSP including: . Sidewalk intensificotion - ensure sidewalks are locoted on both sides of ma¡n streets and ore adequotely lit and designed for accessibility. o lmplement a tree retention progrom. o Ensure the design of new streets or redesign of existing streets takes into account uses other thon vehicles to ollow for the safe use of alternote modes of tronsportotion. . Encourage higher densities in key oreas with connectivity to neorby amen¡t¡es. 3.4 Transportation Master Plan The Ïransportation Master Plan (fMP) sets out the long range transportation planning goals of the community and identifies strategies to achieve them, including a framework for decision making and investment. The TMP outlines specific objectives, including the development of complete streets, pedestrian and cyclists accommodation, a potential future transit system, and traffic calming. Specifically, the plan provides comments with respect to streets within the Plan area, including the identification of primary trail development. 47th Avenue There is potential for l/h Avenue to become a cross town arteriol spine between residentio! exponsion on the west ond commerciol/employment oreos. 4/h Avenue is olreody one of the busiest roads in Sylvan Lake and corries over 70,000 vehicles per doy east of 50th Street. This east- west traffic corrying role needs to be bolonced with the local context olong the route, including active modes occommodqtion, parking ond obutting lond use charocteristics. Further study of this corridor is recommended to develop a conceptual plon. Page l5 TOWNPage OF SYLVAN 28 of LAKE170 I February 2O!7 fñdq¿vmb trilu !!!3È @@ær{8 e Þ FIOURE 8 lutunE AcfnrE .5,1Åur& Crul, æb mrg hì. ils k 6*{r¡e'rtu-b Ð iottosÆ Pedestrian ond Cycl¡st Recommendotions (Figure 8) - major act¡ve tronsportation routes along 4/h ond 48th Avenues. 3.5 2014 lnfrastructure Study The 201'4 lnfrastructure Study outlines the capacity and condition of existing infrastructure and will serve as the basis for any required upgrades within the Town. The Study identifies 48th Avenue as a collector roadway and 47th Avenue as an arterial. 3.6 Waterfront Area Redevelopment Plan The Waterfront ARP focuses on the redevelopment of the waterfront, Centennial Street and the surrounding areas. The WARP addresses lands directly north of 48th Avenue and the strategy area. Page l6 TOWNPage OF SYLVAN 29 of LAKE170 I Februa ry 2017 3.7 50th Street Area Redevelopment Plan The 50th Street ARP addresses future land use and development along the 50th Street corridor directly west of the plan area. The ARP outlines a vision for a mixed commercial residential street with higher density development along 50th Street transitioning lower density moving eastward into the surrounding neighbourhoods. -@ O-rt 1þ: l.l ColSdSa r¡ b-rbfú¡,(h F &dhb,rb¡ + Itt¡ !..1ffitÈ.¡a¡b{b * hñ0ñttrËrn zþ. ffi Tl. }tút fbù 0ûñ¡ aR.ta¡ þ.4t¡r K, t¡añCËt Page l7 TOWNPage OFSYLVAN 30 of LAKE170 I February2017 N EIGH BOURHOOD REDEVELOPMENT STRATEGY 4.O STRATEGY PROCESS 4.L Community Engagement The Neighbourhood Redevelopment Strategy was envisioned as a means to ensure that community voices could be heard and their comments addressed in an open and collaborative forum. Recent redevelopment projects have caused significant public discontent, and it was recognized that public hearings and appeals are not the forums for constructive discourse. As a result, the NRS aims to provide opportunities for true discussion and education of the community members to develop a sense of the perceived threats and opportunities redevelopment may present. Public consultation took the form of an online survey and two public discussion sessions. ln add¡tion, the community will be invited to provide feedback on the draft Strategy. 4.2 Policy Development The regulations, recommendations, and requirements set out in this Strategy are based on existing policy framework, public feedback, and best practices of other comparable communities. This Strategy a¡ms to provide thoughtful, pragmatic regulation that is easy to understand and implement. Town staff has worked together to ensure that the requirements of this Strategy are cohesive and easily considered in relation to relevant municipal plans and bylaws. The Strategy seeks to strike a balance between neighbourhood sensitivity, development facilitation and administrative practicality. 4.3 Strategy Creation The NRS is intended to be a land use and development focussed document targeting the improvement of redevelopment projects on a project by project basis. However, through the community conversation and policy development phases of this project it became apparent that factors outside the realm of typical land use documents were the source of much apprehension for residents potentially leading to misplaced opposlt¡on to redevelopment. Thus, this Strategy includes not only the policy guidelines and implementation recommendations relating to land use and development regulation, but also offers recommendations for Council consideration with respect to other projects and priorities. The recommendations are intended to ensure that opportunities for neighbourhood improvement are not missed simply because they fall outside the scope of the NRS project. 4.4 lmplementation This document will provide policy direction and specific guidelines for decision-makers with respect to permitted and discretionary development permits, subdivision, and rezoning applications. Design requirements are presented within Section 6.0 with many of these requirements being restated in the Neighbourhood Redevelopment Overlay District (Section 8). The Neighbourhood Redevelopment Overlay District is intended as an amendment to be included within the Land Use Bylaw. This document will be used along with the Land Use Bylaw in the evaluation of development proposals. The Overlay district Page l8 IOWNPage OF SYI-VAN 31 of LAKE170 I February 2017 provides concrete regulation of development while the remaining policies contained within the NRS highlight minimum design guidelines that can be utilized in a more flexible fashion to ensure a high quality of development is achieved. ln addition, the recommendations provided within Section 5.0 highlights items for consideration of Council for immediate or future implementation. 4.5 Monitoring evaluating and updating This document is intended to be reviewed periodically to ensure that it is achieving the identified objectives. As factors change and evolve within the neighbourhood, the strategy may need to be updated and lt object¡ves reviewed. This document may need to be updated in conjunction with reviews or updates to the Municipal Development Plan, Land Use Bylaw, and adjacent Area Redevelopment Plans. The Municipal Planning Commission and Development staff will evaluate the performance of the Strategy in relation to how the strategy is able to assist and gulde their decision making processes. Page l9 TOWNPage OF SYLVAN 32 of LAKE170 I February2017 NEIGH BOU RHOOD REDEVELOPMENT STRATEGY 5.0 POLICY AREA PLANNING Specific planning direction has been established with respect to lots within the Strategy area that are unique due to lot size, lot configuration, adjacent development or current use. The following policy statements are meant to assist in directing the redevelopment, subdivision and/or consolidation of these rl r ilil- L-JLTU 49 Ave. J Q F 6 il ! lt tï IT ll F I (h Io a reas. 5.1 Policy Area A | 49th Street 5.1.1 49th Street, between 47th and 48th Avenues, is currently an undeveloped potential future roadway. The lots in Policy Area A are some of the largest lots in Town, but have limited development potential due to their long narrow configuration and lack of rear lane access. The subdivision of any lots adjacent to this portion of the potential 49th Street shall provide a L0 m road dedication to provide sufficient access to the newly created parcels. Any redevelopment taking place will require the construction of portions of 49th Street in accordance with Town standards at the developer's cost. This would include the installation of water and wastewater mains, and road and sidewalk construction. The Town will work with developers to endeavour to assist in the recovery of costs benefitting neighbouring properties. Page 110 TOWNPage OF SYLVAN 33 of LAKE170 I February 2017 5.L.2 The creation of temporary turnarounds or a cul-de-sac may be considered to facilitate the progression of redevelopment in this area. 5.1.3 The Transportation Master Plan identifies the need for a corridor study to be undertaken to identify options to improve the transition between 47th Avenue and 48th Avenue to provide efficient east/west connection through Town. This could potentially involve the diversion of traffic from the junction of 47th Avenue and 50th Street through the creation of a roadway through the north western portion of the Strategy area connecting to 48th Avenue. The completion of a corridor study will explore and evaluate various options. 5.2 PoliryArea B l4SthAvenue 5.2.1 This block is currently designated R1- - Large Lot Residential District. The R1 district only allows detached dwellings, and secondary and garage suites (discretionary uses). However, due to the evolving nature of 48th Avenue, Nexsource Centre and the higher density development existing in the seniors' housing fac¡lit¡es on this block, increased residential density may be suitable on this block. The Town should consider future planning for this area and a cohesive plan should be developed indicating how this increased residential density may be achieved. 5.2.2 Additional planning will be required for this block as the future of the Bethany Centre, the Sylvan Lake Lodge and the Manor are considered. 5.3 PolicyArea C | 47th Avenue 5.3.1 As discussed in 5.2.1 above, parcels located along 48th Avenue may be considered for re- designation to a higher density land use district (ie. R2 Medium Density Residential). 5.3.2 Parcel consolidation Where numerous adjacent lots have been amassed by a single landowner, innovative options for lot development that support the principles of this strategy may be considered. 5.3.3 Manufactured Homes The Town should consider working collaboratively with land owners within the R4 Manufactured Home District to determine an approach for the redevelopment of the parcels. This may include the consideration of re-designat¡on from R4 Manufactured Home D¡strict to R2 Medium Density Residential District. 5.3.4 Commercial development The current bottle depot is a non-conforming use. The current use should not be expanded on the current property. Upon redevelopment this parcel should be redeveloped in conformance with the R3 High Density Residential District. Page 111 TOWNPage OF SYLVAN 34 of LAKE170 I February 2017 Page 112 [OU/i\]Page Ol'S'/LVAN 35 of 170LAK[ | February 2017 N EIGH BOURHOOD REDEVELOPMENT STRATEGY 6.0 NEIGHBOURHOOD REDEVELOPMENT GUIDELINES These guidelines are intended to be utilized in the evaluation of all residential development proposals for: a) new residential development; including detached, duplex and accessory dwellings units; unless indicated as specifically for discretionary use applications; and b) subdivision or consolidation of existing parcels. ln addition, renovations and upgrades that impact the exterior of a structure shall be encouraged to implement the policies contained within these guidelines. ...guidelines esta blish minimum criteria for neþhbourhood compatibility, not the maximum aeectation for good deSign (San Francisco Planning Department-lntroduction to Residential Design Guidelines) Many of the lot, building and landscaping provisions described form part of the Neighbourhood Redevelopment Overlay District in Section 8.1 and being included in Part 9 of the Land Use Bylaw. However, this section is structured to provide additional context to the regulations and a rationale for inclusion in the Strategy. ln addition, a Redevelopment Assessment Sheet has been developed and included as Appendix L to support development staff in evaluating proposals within the Strategy area. 6.1 USE & DENSITY 6.1.1 Density Two distinct areas exist within the subject neighbourhood. Namely, the 474 Avenue blocks that are characterized by existing multi-family development in the form of four-plexes, small apartments and row housing (Zone B); and the balance ofthe neighbourhood consisting of primarily single family homes interspersed with duplexes and four-plexes (Zone A). To reflect the current residentlal densities and to place limits on how future development may occur, two density zones have been identified. Page 113 TOWNPage OFSYLVAN 36 of LAKE170 I February2017 a. The number of residential dwelling units that may be developed on a parcel shall be Ilr I I ¡t I lll trq IL-IH¡HI- A limited to Density Zone A - Maximum 40 dwelling units/ha Density Zone B - Maximum 75 dwelling units/ha The above noted density limitations are provided to guide the redevelopment of the R2 Medium Density District within the Strategy area. Density limitations shall not apply to those parcels designated R1- Large Lot Residentlal District, R3 - High Density Residential District, R4 Manufactured Home District or DCZ- Direct Control. Zone A density lim¡ts the number of dwelling units that can be developed on a single 7.62 m x 45.72 m (25' x 150') wide parcel to one. Most of the parcels in the neighbourhood are approx. 45 m (150') in depth and are titled in 25' widths. This could, for example, take the form of a narrow single family dwelling or half of a duplex dwelling. At5.24 m (50') lot could potentially accommodate a detached dwelling with a secondary suite OR garage suite or a duplex dwelling. A75' x 150' lot could potentially accommodate a four-unit development. Zone B will permit development of a similar intensity as currently exists, with densiÇ primarily limited by the ability of adequate parking to be provided. These densities are to be calculated based on the total parcel area. Dwelling units include secondary and garage suites, and the maximum site density shall be rounded down to the nearest whole number in all cases. Pa.ge 114 TOWNPage OF SYLVAN 37 of LAKE170 I February 2017 6.1.2 Secondary Suites & Garage Suites Secondary suites and garage suites, are effective options that support the creation of affordable housing stock with minimal lmpact on the look, character and function of a neighbourhood. The development of accessory dwelling units is supported in many locations within the Strategy area to encourage the preservation of the existing housing stock through reinvestment while supporting a more gradual increase in residential density. The Land Use Bylaw currently provides for the consideration of garage suites on lots that have rear lane access AND have a side or rear lot line abutting a higher density development (ie. fourplex, row house or apartment) OR land zoned R3 * High Density Residential, PF - Public Facility or a commercial district. ln addition to the sites permitted by section 7.20.3 of the Land use Bylaw, garage suites may be considered on parcels: Where no rear access is available, provided the parcel area is more than 557.4 m2 (6000 ft2) and access satisfies the Alberta Fire Code; il. With rear lane access and two street frontages (ie. corner parcels); or iii. With rear lane access and are located across a rear lane from a parcel designated Direct Contro I (DCL/2) designatio n. b. Notwithstanding section 7.2O.4 and7.39.4 of the Land Use Bylaw, a secondary suite and garage suite may be considered on the same parcel provided the parcel is more than t4O3 m2 (approx. 15,100 ft2) and all other provisions of the LUB and this document are satisfied. Page 115 TOWNPage OF SYI"VAN 38 of LAKE170 I February 2017 6,2 ORIENTATION Current development within much of the neighbourhood follows a traditional block pattern with dwellings being oriented towards the street. This style of development creates a pattern in the neighbourhood that contributes to the character and overall aesthetic. Street orientation is achieved by having features such as windows, main entrances and porches oriented toward the street. Street orientation also contributes to an improved pedestrian environment, providing an interesting streetscape and contributes to safety by providing'eyes on the street'. a) Street-oriented development shall be encouraged. This includes the creation of easily identifiable entrances facing the street, as opposed to rear and side parcel boundaries. Where primary access is provided along a side yard an increased setback may be required. ln all cases, the location of all accesses should be clearly indicated with hard surfaced access provided from the sidewalk to the entrance. b) Multi-unit development should be directed toward block ends wherever possible. Corner lots provide additional street frontage for parking and reduce impacts to interior parcels and rear la nes. c) Corner lot development shall respond to the fact that they are characterized by two primary contexts - the front street and the flanking street. The design should respond to this dual frontage by incorporating elements such as corner bay windows, wrap-around verandas, and gables and dormers with equaltreatment being given to each elevation. d) Rear corner lot subdivisions and/or redevelopment may be considered where access and privacy requirements can be addressed. ln addition, development will be required to be 'stepped back' or staggered along the flanking street to transition to the required front setback of adjacent lots. This 'stepping back' will require development to meet a setback 1.5 m greater than the minimum side yard setback on the rear 40% of lhe lot (see diagram below). øo I I {4 I I I 40 o/o e) Outdoor amenity space shall be provided for all dwellings units, including secondary suites, garage suites, and multi-un¡t development. This space shall be clearly delineated and may include balconies, decks and patios. Outdoor amenity space shall be no less than 4.5 m2 (48.43 ft2). Page 116 TOWNPage OF SYLVAN 39 of 170LAKE I February 2017 6.3 PARKING & ACCESS The prominence and extent of parking in the front of residential development should be minimized. Many parcels within the Strategy area have access to a rear lane. Utilizing rear lanes to accommodate most residential parking improves street aesthet¡cs, increases availability of on street parking and reduces hazards to both pedestrians and on-street traffic. a) Parking shall be provided in accordance with the LUB. Due to significant parking concerns within the Strategy area, parking variances will not be considered, unless the development provides justification demonstrating unique circumstances for the parcel or the development. Parking reductions shall not be considered for secondary or garage suites. b) Pa rking for a ll development is encou raged to be located in the rea r ya rd accessed via a la ne or side driveway. For development consisting of more than two (2) dwelling units, a front driveway providing parking and garage access for no more than two (2) units may be considered. c) Required parking for all developments shall be hard surfaced (paved). d) Hard surfaced (paved) walkways shall be provided from required parking areas to each associated dwelling access. e) Where a front garage is proposed, it shall be integrated into the front façade of the bulldlng, and shall not protrude more than 5.0 m beyond the front of the building. f) To preserve available street parking and to support the current neighbourhood character front access widths shall be limited to 8.0 m at property line. In the case of duplex or multi- unit development, one 8.0 m driveway servicing more than one is permitted. g) Site redevelopment of existing multi-unit parcels involving building expansion or replacement shall require a reconsideration of parking configurations. Front parking will not be permitted, and parking areas shall be hard surfaced with a minimum (3.3') fence and landscaping shall be required. 6.4 LANDSCAPING Neighbourhood amenity space is enhanced through the maintenance of healthy trees and plantings which reflect the mâture streetscape of the Strategy area and soften the visual impact of redevelopment projects. lt is important that redevelopment enhance the character of the street through the preservation of existing landscaping or, where not possible through the replacement of comparable specimens. Mature trees located in front yards are an integral part of mature neighbourhood character and streetscapes. Mature trees can provide privacy to the dwelling and neighbours and greatly reduce the Page l!7 TOWNPage OF SYLVAN 40 of I-AKE170 I February 2017 visual impact of new developments. Redevelopment projects are expected to consider the existing vegetation on site as part ofthe design process. a) Landscaping shall be provided in accordance with section 7.24, and in addition shall consist of a minimum of one tree per dwelling unit located in the front yard for developments of three units or less. This shall include the consideration of any mature trees that are lost as a result of the pro1ect. For larger multi-unit developments, a portion of the required trees may be considered in the side or rear yards. b) No existing tress located within the front yard of a parcel may be removed to accommodate new development or driveways unless approved as part of a development permit application. c) Hard surfacing (concrete/asphalt) may not cover more thaT.40% of the front yard setback a rea. d) To further minimize privacy and other impacts on adjacent parcels the requirement for solid perimeter fencing or hedging as part of a development permit approval may be considered. Landscaping and screening within the rear yard of developments shall also be considered. e) Development consisting of more than four (4) dwelling units shall require a landscape plan, as described in the Land Use Bylaw, to be submitted as part of the development permit application. Page 118 TOWNPage OFSYLVAN 41 of LAKE170 lFebruary20t7 6.5 BUILDING DESIGN Building design can markedly reduce the perceived impact of a new development by ensuring that new development relates to the surrounding housing and streetscape. While new developments must respect the character of their surroundings, they need not mimic existing development. 6.5.L Building Mass Massing refers to the combined effect of the arrangement, size and shape of a building on a parcel and its visual impact in relation to adjacent buildings. a All development shall be massed to respect the existing street pattern, and should be designed to resemble a single detached dwelling regardless of the number of units. b. Roof lines that minimize the mass of the development and are compatible with those of the surrounding developments shall be required. Flat roofs and those with gables oriented toward side property lines should be avoided. Gable end, hip and other roof constructions that reduce the perceived mass of new developments shall be encouraged. 6.5.2 Privacy The site configuration shall, in concert with the design and placement of the building, optim¡ze access to sunlight, and minimize overlook and loss of privacy on adjacent parcels. b. To ensure privacy of the abutting parcels, and in the case of garage suites the principal dwelling, all new development should: Place windows in offset locations from those of adjacent structures, ii. Utilize clerestory windows and sight obscuring glass or window film where placement concerns cannot be avoided, iii. Place larger windows facing a lane, flanking street or the larger of any side yard, iv. Strategically place trees and plantings to screen views, and Orient balconies and decks towards a lane or flanking street as opposed to side parcel boundaries. c. To maintain the privacy of neighbouring yards, balconies and decks provided above the ground floor shall be inset or recessed into the building façade and be designed as an integral part of the building. For rear decks above the main floor, screening shall be utilized if the deck is not recessed, Page 119 TOWNPage OF SYLVAN 42 of LAKE170 I February 2017 6.5.3 Façades a. Apart from apartments, all developments shall display distinct entrances for each unit, and should not be symmetrical. Each unit shall display significant architectural features, such as varying rooflines, entrances, window placement and design details. b. To minimize visual impact and maximize integration with the existing neighbourhood, new development should use durable, quality building materials, including accent materials such as wood and stone, that are similar or complimentary to those found within the neighbou rhood. All development, including multiple narrow lot homes adjacent to each other, shall be designed to be architecturally distinct using different rooflines and facades, including type and placement of windows, doors and entryways. d. Front porches and verandas are encouraged as a design feature on all new development. Front porches improve the aesthetic of the streetscape and encourage interact¡on between the private space of the dwelling and public space of the street. .,G ffi .¿l tI ¡ I f Page 120 TO\ /NlPage OF SYLVANI 43 of LAKE170 I February 2017 6.6 SERVICING 6.6.1 Garbage & Recycling Garbage collection for all developments of three or more dwelling units shall be required to meet the requirements of commercial garbage removal. This includes sufficient manoeuvring space for a commercial garbage truck to access bins. Confirmation from a waste management company shall be required as part of the development application. 6.6.2 StormwaterManagement Maintaining a cons¡stent lot elevation is important in the preservation of neighbourhood character. Lot grades will be required to reflect those of adjacent lots, and retaining walls will only be permitted if deemed unavoidable by the Town of Sylvan Lake. This may limit the ability of developments to include walkout basements. b. Any new development or subdivision shall require the submission of professionally prepared lot grading and drainage plan to be approved by the Town of Sylvan Lake. 6.6.3 Water & Wastewater Any new development will require complete replacement of servicing connections from the development of the main line, unless otherwise approved by the Town of Sylvan La ke. 6.7 SUSTAINABILITY 6.7.1 Water Waste water management, water use reduction and wastewater technology is encouraged. Rain barrels or cisterns can be design into new buildings to accommodate stormwater irrigation. b. Water efficient landscaping and drought tolerant species should be used where new landscaping is proposed. c. lmpermeable surfaces on the site should be minimized, and only utilized in required parking areas and amenity space. lnnovative options for hard surfacing may be considered. 6.7.2 Energy Efficiency Trees and vegetation, openable windows, treated glass, roof coverings and other building elements should be selected to take advantage of natural means of regulating interior temperature, lighting and other environmental variables. b. Achievement of Leadership in Energy & Environmental Design (LEED) or Built Green certification is encouraged for all developments. Page 121 TOWNPage OF SYLVAN 44 of LAKE170 I February 2017 c. lnstallation of alternative energy infrastructure (ie. solar, wind, etc) is encouraged in accordance with the Land Use Bylaw. d. Outdoor lighting systems should incorporate LED technology to reduce energy usage and maintenance. 6.8 ADMINISTRATION 6.8.1 Neighbourhood Notification and Consultation The role of the surrounding community in the development permit process is advisory in nature. There are no provisions in the Municipal Government Act or any other legislation requiring participation of citizens in the development process; however, the Ïown views community involvement as a positive contribution to development decision making. Timely and constructive input from the commun¡ty can provide the approving authority with an understanding ofthe unique factors and neighbourhood concerns affecting a site. a The Town's current Land Use Bylaw provides for the notification of neighbouring property owners, within 50m of the subject site, of applications received for discretionary use development permits. Section 4.4 of the LUB provides the Development Officer with the ability to increase the notification area if they feel that additional properties may be impacted by the development. Page 122 TOWNPage OF SYLVAN 45 of LAKE170 I February 2017 N EIGHBOURHOOD REDEVELOPMENT STRATEGY 7.0 GENERAL POLICY RECOMMENDATIONS 7.1 Vehicular & Pedestrian Connectivity A. 4TthAvenue Rapid communiÇ development in Sylvan Lake has resulted in large changes to the nature and traffic volumes experienced on many roadways. 47th Avenue has become a primary artery for vehicular traffic as well as pedestrian traffic, including many school children. Safety concerns along the streets were heavily cited by residents. lt is anticipated that the parking lanes along 47th Avenue will be closed providing for two travel lanes in each direction within the next three (3) to five (5) years. {Recommendation} 4f Avenue redevelopment be considered with the upgrade and inclusion of formal crosswalks, troffic colming meosures ond improved pedestrion sidewalks olong both sides of the street. A rood cross sect¡on like that proposed to 50th Avenue would creqte a more aesthetic streetscope within the limited road right of woy. Eosements on privote londs may need to be considered to allow for odequote sidewalks and boulevards. !0 3t, ¡l !a l3 30 t0 -i,æso-l- rorç -_uqu- ùó æ r¡880r üdr : r.,,,. ,. : ;, ¡ -,1 i. I ll .: .,r rr -,r',rìi. Page 123 TOWNPage OF SYLVAN 46 of LAKF170 I February 2017 B. 4dhAvenue 48th Avenue is currently transitioning because of the redevelopment of the pool and arenas. The Nexsource Centre, and its impacts on the surrounding neighbourhood cannot be fully predicted now. However, it is likely that 48th Avenue and the side streets south of the complex will experience increased traffic and parking impacts. Upgrades to 48th Avenue are currently in the design stages, and will include a trail on the north side of the street and sidewalk on the south. {Recommendation} 48th Avenue redesign process should provide opportun¡ties for meoningful engogement of orea residents. Following the completion of the Nexsource Centre, street parking should be monitored to ensure thot significant impocts ore not being observed within the adjacent streets. lf street porking is being heavily used by Nexsource users the Town moy consider parking control opt¡ons such as parking permits, or time restricted parking. c. 46thAvenue 46th Avenue within the Strategy Area is currently a non-standard roadway with open ditches and no sidewalks. {Recommendation} 46th Avenue be upgroded to o locol road standørd as port of the Town's long-term rood mo¡ntenonce program. D. Rear Lanes Rear lanes are a vital part of the community transportation system, and are crucial to the ability of a neighbourhood to support increasing densities. Rear lanes allow for parking and storage to be accommodated on a property without ¡mpact¡ng the amount of available street parking or changing the streetscape. However, to be useful and able to accommodate increased usage lanes must be in suitable condition and adequately maintained. {Recommendation} Develop a boseline lane standord for lane condition ond consider requiring development to poy for any upgrades thot moy be required to bring the lone to a requìred standord ond support the onticipoted increose in usage. This moy include the requirement on lone poving for certain development projects. Page 124 IOWNPage OFSYLVAN 47 of 170LAKF lFebruary2017 E. Sidewalla Pedestrian sidewalks and trails are identified in many Town policies as a prlority in the creation of a healthy, walkable and attractive commun¡ty. The lack of adequate and continual sidewalks through the Strategy area has been identified as an area of concern for residents, particularly along the major corridors of 47th and 48th Avenues and 46 Street. {Recommendation} Ensure thot oll street improvements include considerations of pedestrion sidewolks qnd trqils. ln oddition, an inventory of existing sidewalks and condition of sidewolks should be compiled to osslsf in the identificotion of copitol projects or required upgrodes os port of redevelopment projects. F. Bethany/Sylvan Lake Lodge Parking Bethany Care Centre and the Sylvan Lake Lodge generate significant parking demand for both visitors and staff that cannot be accommodated on site. This creates increased on street parking congestion on nearby streets which will be further exacerbated by the removal of street parking along 47'h Avenue. The lack of on street parking is often cited as an opposition to redevelopment, as the neighbourhood is already carrying an additional parking load. {Recommendation} Options for the accommodation of parking generoted by the seniors' facilÌties in the areo need to be explored. This moy include the development of odditional privote parking areos or on street parking restrictions (ie. time restrict¡ons, resident permitting). 7.2 lnfrastructure & Servicing Power utilities in many parts of the Strategy area are currently provided through above ground lines. New power lines are provided for underground in new neighbourhoods. Above ground powerlines detract from the aesthetics of the streetscape and place greater limitations on where landscaping can be placed. {Recommendation} Considerotion should be given to o program to systemoticolly move power lines underground. This may include development chorges to be opplied to new development. Page 125 TOWNPage OF SYLVAN 48 of LAKE170 I February2017 8,0 IMPLEMENTATION 8.1 Land Use BylawAmendments The Neighbourhood Redevelopment Overlay shall be considered for inclusion in the Land Use Bylaw to formalize many of the requirements outlined in this document. OVERLAY DISTRICI- N E IG H BOU RHOOD RED EVE LO PM ENT OVERLAY DISTRICT GENERAL PURPOSE: The purpose of this overlay district is to ensure that, within the Neighbourhood Redevelopment Strategy Area: a) New residential development is compatible with the community character and streetscape, and the existing neighbourhood character is maintained; and b) New residential development is of high quality design and craftsmanship. APPLICATION: Ihis overlay district applies to all areas designated R2 within the area as shown in the Neighbourhood Redevelopment Overlay District, for which any of the following is proposed: a) New residential development resulting in the creation or replacement of one or more dwelling units; b) Subdivision or consolidation of existing parcels. The regulations contained within this district shall be supplementary to those in the Medium Density Residential District (R2) and if a conflict arises between the regulations contained within this overlay district and other parts of the Bylaw, the overlay district shall prevail. USES: Permitted Uses: as listed in the underlying district Discretionary Uses: as listed in the underlying district MINIMUM PARCEL AREA: Detached dwellings: lnterior 348.4 m2 (3750 ft2) corner 418.1 m' 1+S00 ft'¡ DENSITY: Density zone A: Maximum 40 dwelling units/ha (calculated based on titled parcel area) Density zone B: Maximum 75 dwelling units/ha Page 126 TOWNPage OF SYLVAN 49 of LAKE170 I February 20L7 r ¡ r r t l r JL lttrr -t l r r l SECONDARY SUITES & GARAGE SUITES: 1,. ln addition to the sites perm¡tted by section 7.20.3, garage suites may be considered on parcels: a) Where no rear access is available, provided the parcel area is more than 557.4 m' (OOOO ft') and access satisfies the Alberta Fire Code; b) With rear lane access and two street frontages (ie. corner parcels); c) With rear lane access and are located across a rear lane from a parcel designated DCL or DC2. 2. Notwithsta nding sect¡on 7 .2O.4 and 7 .39.4 of the Land Use Bylaw, a seconda ry suite a nd garage su ite may be considered on the same parcel provided the parcel is more than 930 m' 1-fO,OOO ftZ¡. PARKING & ACCESS: 1. Parking for all development is encouraged to be located in the rear yard accessed via a lane or side driveway. For development consist¡ng of more than two (2) dwelling units, a front driveway providing parking and garage access for no more than two (2) units may be considered. 2. Required parking for all developmentlhall be hard surfaced. 3. Hard surfaced walkways shall be provided from required parking areas to each associated dwelling access. 4. Where a front ga rage is proposed, it sha ll be integrated into the front façade of the build ing, and sha ll not protrude more than 5.0 m beyond the front of the building. 5. To preserve available street parking and to support the current neighbourhood character front access widths shall be limited to 8.0 m at property line. ln the case of duplex or multi-unit development, one 8.0 m driveway servicing more than one is permitted. Page 127 TOWNPage OFSYLVAN 50 of LAKE170 I February2017 6. Site redevelopment of existing multi-unit parcels shall require parking to be located at the rear or side of the parcel. BUILDING DESIGN: L. Corner lot development shall be designed to architecturally address both street frontages. This may include design elements such as corner bay windows, wrap-around verandas, and gables and dormers designed with equal treatment being given to each street fronting elevation. 2. Outdoor amenity space shall be provided for all dwelling units, including secondary suites, garage suites, and multi-unit developments. This space shall be clearly delineated and may include balconies, decks and patios. Outdoor amenity space shall be no less than 4.5 m'1+8.+3 ft'¡. 3. All development, including multiple narrow lot homes adjacent to each other, shall be designed to be architecturally distinct using different rooflines, facades, window types and placement, and varying doors and entryways. All developments shall display distinct entrances for each unit and shall not be symmetrical, with the exception of apartment development. 4. All development shall be massed to respect the existing street pattern and should be designed to resembleasingledetacheddwellingregardlessofthenumberofunits. Thisincludesthedesignof d uplexes, triplexes and four-plexes. 5. To minimize visual impact and maximize integration with the existing neighbourhood, new development should use a mix of quality building materials, including accent materials such as wood and stone, that are similar or complimentary to those found within the neighbourhood. 6. Front porches and verandas are encouraged as a design feature on all new development. 7. To ensure privacy of adjacent dwellings, all new development should: a. Place windows in offset locations from those of adjacent structures; b. Utilize clerestory windows and sight obscuring glass or window film where placement concern a rises; c. Place larger windows facing a lane, flanking street or the larger of any side yard; d. Strategically place trees and plantings to screen views; and e. Orient balconies and decks towards a lane or flanking street as opposed to side parcel boundaries. 8. To maintain the privacy of neighbouring yards, balconies and decks provided above the ground floor shall be inset or recessed into the building façade and be designed as an integral part of the building. For rear decks above the ground floor, screening shall be utilized if the deck is not recessed. LANDSCAPING: L. Landscaping shall be provided in accordance with section7.24, and in addition shall consist of a minimum of one tree per dwelling unit located in the front yard for developments of three units or less. This shall include the consideration of any mature trees that are lost because of the project. For larger multi-unit developments, a portion of the required trees may be considered in the side or rear yards. 2. No existing trees located within the front yard of a parcel may be removed to accommodate new development or driveways unless approved as part of a development permit application. Page 128 TOWNPage OFSYLVAN 51 of 170LAKE I February2017 3. Hard surfacing shall not cover more than 4O% of the front yard setback area 4. Fencing and landscaping may be required within the rear yard of multi-unit developments to enhance privacy of adjacent parcels. 5. Development consisting of more than four (4) dwelling units shall require a landscape plan, as described in section 7.24.28, to be submitted as part of the development permit application. Page 129 TOWNPage OF SYLVAN 52 of LAKE170 I February 2017 8.2 DEVELOPMENTAPPLICATION REQUIREMENTS ln accordance with Section 4.3 of the Land Use Bylaw the following shall be required as part of a Development Permit Application for any development within the NRS area consisting of; 1) New residential development, including detached, duplex and accessory dwellings r' Development Permit Application Form I Certificate of Title, including any registered instruments on title for utility rights of way, easements or ïown caveats. / Site plan, as detailed in the LUB, and including the location and type of any existing vegetation and the location and dimensions of required parking areas. r' Grading/Drainage plan prepared by a qualified professional Example €¡(ETCtll-5lTÊPLAI.¡ SttgrcH3 -ao.{iELE ltot¡ i!ù --;- ilr¡t !1¿þ 1: æE ÉM rÌ_ __ _ t¡{¡s f¡--¿ *.1Élil$l l 11É $ rlrt¡ g(eæH t -908 ÊLEYAIIOñ¡ 6[ÞrffirÆæEq*l t€6 "?,¡ _ _ _{¿êt , rtr 6 I illÆ I c | & S.SDlmg-'â¡f ./ Colour photographs of any existing development, at least two existing developments directly adjacent on either side of the development (if applicable), across the street and across the rear lane or rear property boundary ./ Floor plans r' Elevation drawings r' Any additional information required pursuant to the LUB Page 130 IOWNPage OF SYLVAN 53 of LAKE170 I February 2017 2) ln addition to the above, All Discretionary Use Development resulting in the creation of three (3) or more dwellings on a single parcelshall provide. ./ Block plan showing: o Outline of one lot and existing structures on either side of the proposed development, indicating setbacks from all property lines; Example + l-.t Loi 6 i I¡1 6 LEÊAL_!EESE¡I!¡g! l:û (& I I RS Ëf I qt I ãa¿a¡{tat ¡ ¡it: ¡*^ ll¡.. rc[a g.r I ñú t4 er¡¡l ú rt$ blæ8. tf-tJ4.t a-Ì.?r Ërt !¡Iüt& nt io.¡da rq.* "Ìflll&Þlmr-c.Ù.1!-a WåT$r'run Pt AN træsr---^/í\BLoC.f Page 131 TOWNPage OF SYLVAN 54 of LAKE170 I February 2017 o Elevation of one lot and existing structures on either side of the proposed development, including building heights; Example liûUSE stz]t Þ .1232 ¡¡¡gg¿ *rt36 i/t uÁ¡N FLR " tos6.7t T/O þ¡jlN F-R . ¡OB?.12 T,/ö Fltlôl " llol .cJ4 Tlo Rlnû: . uÕr.4r PRÕrtsË.ü r.lûusf rt2]¿ I/ô HÁlN FLR . t096,9? ï./0 R¡D4E " lt0¡.38 STR]EEITSC".4.PB \e:f'rc'rm : l:!Õ0 '/ Statement of garbage collection provisions (3 or more dwelling units to be serviced by a communal garbage receptacle), including a statement from a suitable waste management company confirming ability to service. r' Development consisting of more than four (4) dwelling units shall require a landscape plan, as described in Section 7.24.28 of the Land Use Bylaw. Page 132 TOWNPage OFSYLVAN 55 of LAKE170 I February201-7 NEIGHBOURHOOD REDEVELOPMENT STRATEGY 9.0 MAPS & APPENDICES Map 1- Strategy Area Map 2 - Current Land Use Map 3 - Current Land Use Designation Map 4 - Existing Development Age Map 5 - Existing Lot Density Appendix 1- Redevelopment Assessment Sheet Appendix 2 - Municipal Development Plan excerpts Page 133 TOWNPage OFSYLVAN 56 of LAKE170 I February 20L7 N EIGHBOU RHOOD REDEVELOPMENT STRATEGY APPENDIX 2 - MDP Policy excerpts The MDP provides more detailed policy direction focused on Land Use, Neighbourhoods & Housing and Mobility. {Land Use Policy 1.2 lntensification} {Land Use Poliry 2.3 Healthy Communities} ldentify site specific opportun¡ties for residentiol Promote heolthy communities ond oct¡ve intensificotion, redevelopment of infill thot help lifestyles by providing or encouroging enhonced respond to chonging housing needs, reduce bicycle and pedestrion circulation, occess and infrostructure and servicing costs, moke better sofety. use of qvqilable lond supply ond hqve {Land Use Policy 2.5 Reinforce the Urban Pattern} considerotion for the existing chorocter of the neighbourhood. Encouroge new development of visuolly ¡ntegrote with odjacent buildings and, more generally with {Land Use Policy ObjeAive 2 Protect and Enhance the surrounding area. NeiBhbourhoods] {Land Use Policy 2.6 Buffering Requirements} Growth policies seek to guide development and redevelopment and promote more compact ond Require new development adjacent to oreas of walkable neighbourhoods to use lond more lower intensity to provide effective physicol efficiently, ¡ncrease connectivity and lower buffers to ovoid odverse effects. Buffers may vehicle miles trovelled. lnfill development ¡n include larger setbocks, londscoped or forested existing neighbourhoods will be evoluated for øny strips, tronsition zones, fencing, screening, height potential unintended consequences on odjacent ond/or density step downs ond other Iqnd uses due to inoppropr¡ate height, bulk, orchitecturol ond site plonning meosures that ¡ntensity or trqnsitions between lond uses of avoid potent¡al conflicts. differing intensity. {Land Use Poliry 2.8 lnfill Development} {Land Use Policy 4.1 Economic Value of Quality Design) Encourage infill development on vocant land within Town, porticularly in areos where there Recognize ond emphøsize the economic volue of are vocont lots thot create 'gaps' in the urbon quolity design in redevelopment, ¡nfill, odaptive fabric and detroct from the choracter of the use of ex¡st¡ng structures and development of street. New qnd redevelopment should public spoces. complement the estoblished charqcter of the {Land Use Policy 4.2 Promoting Quality Design} area ond should not create shorp chonges in the physicol deve lop me nt potte rn Promote quolity urbon design through the use of design stondords, land use regulotions and {Land Use Poliry 3.4 Connectivity} design owords and programs. Require new development ond redevelopment to {Land Use Policy 4.3 Community Gateways} provide pedestrian qnd vehiculor connectivity to provide qlternqtive means of occess along Creote more distance ond memorable gatewoys corridors. at points of entry to the Town and points of entry to individuol neighbourhoods ond neighbourhood Page 134 TOWNPage OF SYLVAN 57 of LAKE170 I February 2017 centres, prov¡d¡ng a sense of locotional identity Protect ond preserve significant stonds of existing ond designed to make a strong positÌve visual trees qnd explore opportunit¡es to increqse tree impact. cover throughout the Town. {Land Use Policy4.4Tree Planting & Preservation} Urban Neighbourhood General Development Guidelines o These neighbourhoods sre not intended to qccommodote significont new growth. There ore opportun¡t¡es for some infill development ond building replacement with similor densities. . Key focus is on retaining and conserving the ex¡sting housing stock to ensure the longevity of neighbourhoods. . As port of efforts to creote a complete community the Plan supports opportunities for redevelopment of residentiql qnd other compatible urban uses os demand warrants ond service copobilities permit. . Redevelopment proposals must serve to stabÌlize ond/or protect key characteristics of n e igh bou rh ood s, i nclu di n g ony n otu rol feotu re s. {Neighbourhoods & Housing Poliry 1.3 Housing of the neighbourhood hoving considerotion for Mixl the following: Encourage o mix of housing types ond forms in all a. Compotibility in height, scale and design residentiol neighbourhoods qnd ovoid of odjolcent buildings in the orea; concentrot¡on of any single type of housing. b. Contlnuity with neorby streetscope ond {Neighbourhoods & Housing Policy 1.5 Connected lot patterns; NetworkÌ c. Compotibility with surrounding land Design street loyouts to moximize connectiv¡ty uses; ond provide safe spoces for oll users, including, d. Appropriote landscoping, provisions for pedestrions, cyclists, vehicles ond emergency porking/ooding, ond preservotion of response services. ex¡sting vegetotion; {Neighbourhood & Housing Policy 2.2 Affordable e. Integrot¡on ond preservation of buildings Housing lncentives) considered to hove historicol ond/or Explore the creotion of development ¡ncent¡ves a rch itectu ra I sig n ificance ; o n d that focilitate new proposols contoining an f. Copocity of municipal ut¡l¡t¡es and affordo bl e ho u si n g co m po n ent. infrostructure unless otherwise directed {Neighbourhood & Housing Poliry 3.1 Context in an area redevelopment plon Sensitive lnfillÌ {Neighbourhood & Housing Policy 3.2 Encourage Ìnfill development on vocont or Neighbourhood Redevelopment Plans) underutilized parcels of land, provided the development is sensitive to the existing charocter Page 135 IO\¡/NPage OF SYLVAN 58 of LAKE170 I February 2017 ldentify and prioritize existing neighbourhoods {Mobility Policy 2.L Bicycle & Pedestrian Mobiliry} thot hove o high level of plonning needs and Mointoin ond construct safe and convenient føcilitate the creation of new plonning tools for pedestrion and bicycle focilities ond networks future redevelopment. This moy include stotutory thot qre universally qccessible, adequately planning documents such as areo redevelopment illuminoted ond properly desÌgned to reduce plans or non-statutory documents such os conflicts among motor veh¡cle, bicycles ond deve lopme nt g u ide I i ne s. pedestrions. {Neighbourhood & Housing Policy 4.1 Promote {Mobility Policy 2.4 Sidewalk Management} Sustainability and Energy Efficiency) Continually updote the sÌdewalk inventory to Promote the sustainoble feotures of retainÌng the prioritize locations new sidewalks, repairs ond existing housing stock qnd explore partnership for improvements, prioritizing areas neor schools, opportunities to provide programs that improve parks, mixed residential ond commerciql areas. energy efficiency ond encouroge the use of sustoinoble principles ¡n new construct¡on. {Mobility Poliry 2.5 Pedestrian Crossing Standards) {Mobi lity Pol icy 1. 1 Mu lti-Moda I Street N etwork} Establish stqndards for moximum distonces Promote Complete Streets that include feotures between pedestrian crossings thot ore qssocioted such os traffic colm¡ng, street trees, wide with roodwoy classificotion to enhance walking. sidewalks and multi-modol occess throughout the Town, considering the needs of people of all ages and abilities. Page 136 TOWNPage OF SYLVAN 59 of LAKE170 I February 2017 *2 A*aùnenl BYLAW NO.1728t2017 Bylaw Number 172812017, of the Town of Sylvan Lake, in the Province of Alberta, being a bylaw to amend the Town of Sylvan Lake Land Use Bylaw 1695/2015 WHEREAS, section 639 of the Municipal Government Act, being Chapter M-26 of the Statutes of Alberta, 2000, and amendments thereto, provides that every municipality must pass a Land Use Bylaw; AND WHEREAS, the Municipal Government Act, Revised Statutes of Alberta 2000, Chapter 26 and amendments thereto, permit a Council of a bylaw to amend the Land Use Bylaw; AND WHEREAS, the Council of the Town of Sylvan Lake deems it necessary and expedient to amend the Land Use Bylaw 169512015; NOW THEREFORE, the Council of the Town of Sylvan Lake, duly assembled, enacts as follows: 1. THAT section 4.3, Applying for a Development Permit, be amended by adding the following after 4.3.2: ln addition to the requirements in 4.3.1 and 4.3.2, development within the Neighbourhood Redevelopment Overlay District shall also be required to provide: a) Colour photographs of any existing development, including at least two existing developments directly adjacent on either side of the development (if applicable), across the street and across the rear lane or rear property boundary; b) For all discretionary use development resulting in the creation of three (3) or more dwelling units on a single parcel: (i) A block plan showing the outline of one lot and existing structures on either side of the proposed development, indicating the setbacks from all property lines; (ii) An elevation of one lot and existing structures on either side of the proposed development, including building heights; and (iii) A statement of garbage collection provisions (3 or more dwelling units to be serviced by a communal garbage receptacle), including a statement from a suitable waste management company confirming ability to service. c) A landscape plan, in accordance with section 7.24.28, for all discretionary use development resulting in the creation of four (4) or more dwelling units. 2. THAT section 7.20.3, Garage Suites, be amended by adding the following: a) (¡v) located within the Neighbourhood Redevelopment Overlay District boundary across a reat lane from a parcel designated DC-2 (Direct Control District). c) Comply with the regulations as stated within the Neighbourhood Redevelopment Overlay District. Page 60 of 170 3. THAT section 7.20, Garage Suites be amended by repealing 7.20.4 and replacing with the following: There may only be one garage suite per parcel and a parcel containing a garage suite shall not be allowed to have a secondary suite, except parcels which comply with the requirements of the Neighbourhood Redevelopment Overlay District. 4. THAT section 7.39, Secondary Suites be amended by repealing 7.39.4 and replacing with the following: A parcel containing a secondary suite shall not be allowed to have a garage suite on the same parcel, except parcels which comply with the requirements of the Neighbourhood Redevelopment Overlay District. 5. THAT Part 9, being the Land Use District Regulations of the Land Use Bylaw, be amended by adding a new district as follows: NETGHBOURHOOD REDEVELOPMENT OVERLAY D|STRICT (NRO) General Purpose To ensure that, within the Neighbourhood Redevelopment Strategy Area : a) New residential development is compatible with the community character and streetscape, and the existing neighbourhood character is maintained; and b) New residential development is of high quality design and craftsmanship. Application This overlay district applies to all areas designated R2 within the area as shown in the Neighbourhood Redevelopment Overlay District Map below, for which any of the following is proposed: a) New residential development resulting in the creation or replacement of one or more dwelling units; or b) Subdivision or consolidation of existing parcels. The regulations contained within this district shall be supplementary to those in the Medium Density Residential District (R2) and if a conflict arises between the regulations contained within this overlay district and other parts of the Bylaw, the overlay district shall prevail. Page 61 of 170 5q ça ,ì t* 60 15 iõ U) Þ '6? 14 U) :-15 \1 6¡ ìl \t s 6 J t 10 9B 7 . IJ Jl .. (f) 7 8G ¡q -"s 1a 7DcP3$fisnsa 2 19 14 18 '10 lq I 8F 6 l5 17 16 8E 9A 7c 7B gR' H rJ s-^ 4 I R1 17 8D 9B '18 r2_lo 3 47A AVENUE 3 10 19 19 16 5 è u oHä>"1s 20 ta q ?a 4) ?t il DC-25 .t 3 4 21 11 543 10 1D 1C 23 22 o 1 riti ; å 47 AVENUE 2. æ ?i 2¡ 21 ar,, ?a ?i CNro 22 22 19 2 ìg 2 19 loç-l 13 fail i6 t: o ! @ :i 2) 17 tt 11 ?r 2!, €^ t$ÀJ a. i- t- 16Á (rÀ lõ :' :6 lll 1.1 ,, i¡ 'ta, I 1a 5aÀ 21 ,,-- 2¡ LII t7 l/ çc¿ 20 :È :¿ til ,-? t3 ," ul t/â :t-"ff ll nz an'"É :2 :9 '1 (Y r2 ,22Q1t, lù .¡1 '1 r6B l2 -' ^.:!F -'lJF=" :ç c¡t il :, l- :0 (f) tc ,R4 - 0223¡Ð 'ì8 l? I Ø o '' t l! o'o i:U) E 55& ,,t"t,t J ,\-,N ¡9 ":llO 47 .. co t- 7 a .¡v "åg: ila 48 lc 5 :6 5 ]_: 5" fl I 3l t :7 :¡$ I 37 ¡3 :!. -r6 3 l ? l9 l9 2 3a r0 51 46 2: ?0 ?1 ?e ?1 :! t1 ?0 1j 1ò ,9 ì: 19 ?: :a CDE ro¡liB lrdlÀ :tì !¡ ?l 1å ¡3 1: :3 i3- 2! i1 21 11 'ß '- ll r7 :l 9A 12 :a 1a 2: tQ t' 1a :¡ :ì .1¡ :iì t:2rLl:-':i 'j ¡i 8A 13A :t -- :r ll tl tt t' F,. 2ì ^-.:L. ^- ,, til ,, ,r i-tl 't ,. ,. :ô l: 12 Lr.J."',] "iilll.r'':l . -- Lt"l ,, :l , LIJ i! -, 2l ., :9 r' t' " -' -' Lll ' rr åF21iâ .. [!l o 'o ¡':.'_E i¡ rr Ol rr ¡. 31 k rrt: -, 1 ... 2b F- u..r.È-.e..æ t,c,, ia g 5A 164 _t--¡: ¡ -'l:tU)]r l-- s :: r.llF"".. ¡ ''.^U) U)è 7 lt l-- ¿a 17A ' . ..,, N 6 tor-. (O l'5,. Ø :u, U) ,ì ri " \í- .-irS.¡lI, ". o.: áÄ 184 ''¡ ! t jt ¡r l¡ !) r¡ o) .-r 32 a ,, , :!s zn 1eA e -,a a r!, z' .19 $ ñ "r9,!rìt' 1 :rj1t! ¡Ê 1A 2OA ó Neighbourhood Redevelopment Overlay District Map Permitted Uses: As listed in the underlying district Discretionary Uses As listed in the underlying district District Regulations: Minimum ParcelArea Detached dwellings lnterior parcels 348.4 m2 (3750 ftr) Corner parcels 418.1m2 (4500 ft') Density Density Zone A- Maximum 40 dwelling units/ha (calculated based on titled parcel area) Density Zone B - Maximum 75 dwelling units/ha (calculated based on titled parcel area) Page 62 of 170 I lrt¡- Secondary Suites and Garage Suites ln addition to the sites permitted by section 7.20.3, garage suites may be considered on parcels: a) Where no rear access is available, provided the parcel area is more than 557.4 m' 16OOO ft2) and access satisfies the Alberta Fire Code; b) With rear lane access and two street frontages (i.e. corner parcels); or c) With rear lane access and are located across a rear lane from a parcel designated DC-1 or DC-z. 2 A secondary suite and a garage suite may be considered on the same parcel provided the parcel is more than 930 m2 ltO,OtO ft2¡. Parking and Access 1. Parking for all development is encouraged to be located in the rear yard accessed via a lane or side driveway. For development consisting of more than two dwelling units, a front driveway providing parking and garage access for no more than two units may be considered. 2. Required parking for all development shall be hard surfaced. 3. Hard surfaced walkways shall be provided from required parking areas to each associated dwelling access. 4. Where a front garage is proposed, it shall be integrated into the front façade of the building, and shall not protrude more than 5.0 m (16.4 ft.) beyond the front of the building. 5. To preserve available street parking and to support the current neighbourhood character, front driveway widths shall be limited to 8.0 m (26.2 ft.) at the property line. ln the case of duplex or multi-unit development, one 8.0 m (26.2 ft.) driveway shall be permitted servicing multiple units. Page 63 of 170 6. Site redevelopment of existing multi-unit parcels shall require parking to be located at the rear or side of the parcel. Building Design 1. Corner lot development shall be designed to architecturally address both street frontages. This may include design elements such as corner bay windows, wrap-around verandas, and gables and dormers designed with equal treatment being given to each street fronting elevation. 2. Outdoor amenity space shall be provided for all dwelling units, including secondary suites, garage suites, and multi-unit developments. This space shall be clearly delineated and may include balconies, decks and patios. Outdoor amenity space shall be no less than 4.5 m'148.43ft'¡. 3. All development, including multiple narrow lot homes adjacent to each other, shall be designed to be architecturally distinct using different rooflines, facades, window types and placement, and varying doors and entryways. All developments shall display distinct entrances for each unit and shall not be symmetrical, with the exception of apartment development. 4. All development shall be massed to respect the existing street pattern and should be designed to resemble a single detached dwelling regardless of the number of units. This includes the design of duplexes, triplexes and four- plexes. 5. To minimize visual impact and maximize integration with the existing neighbourhood, new development should use a mix of quality building materials, including accent materials such as wood and stone, that are similar or complimentary to those found within the neighbourhood. 6. Front porches and verandas are encouraged as a design feature on all new development. 7. To ensure privacy of adjacent dwellings, all new development should a. Place windows in offset locations from those of adjacent structures; b. Utilize clerestory windows and sight obscuring glass or window film where placement concern arises; c. Place larger windows facing a lane, flanking street or the larger of any side yard; d. Strategically place trees and plantings to screen views; and e. Orient balconies and decks towards a lane or flanking street as opposed to side parcel boundaries. L To maintain the privacy of neighbouring yards, balconies and decks provided above the ground floor shall be inset or recessed into the building façade and be designed as an integral part of the building. For rear decks above the ground floor, screening shall be utilized if the deck is not recessed. Page 64 of 170 Landscaping 1. Landscaping shall be provided in accordance with section 7.24, and in addition shall consist of a minimum of one tree per dwelling unit located in the front yard for developments of three units or less. This shall include the consideration of any mature trees that are lost because of the project. For larger multi-unit developments, a portion of the required trees may be considered in the side or rear yards. 2. No existing trees located within the front yard of a parcel may be removed to accommodate new development or driveways unless approved as part of a development permit application. 3. Hard surfacing shall not cover more than 41o/o of the front yard setback area 4. Fencing and landscaping may be required within the rear yard of multi-unit developments to enhance privacy of adjacent parcels. 5. Development consisting of more than four (4) dwelling units shall require a landscape plan, as described in section 7.24.28, to be submitted as part of the development permit application. 6. THAT Part 13, being the Land Use Districts Map of the Land Use Bylaw, be amended as shown on the sketch that is attached to and forms part of this bylaw, by adding the Neighbourhood Redevelopment Overlay District. Read a First time in Council assembled this _ day of 2017 Read a Second time in Council this _ day of 2017 Read a Third time in Council assembled and passed this day _ of 2017 Mayor Chief Adm inistrative Officer Page 65 of 170 BYLAW 172812017 NEIG H BOU RHOOD REDEVELOPMENT OVERLAY DISTRICT \ \ I Page 66 of170 É. lU ñ o r.u TU É. uJ TU TU ul É. É. É. Ø Ø Ø CO o) s s h6 $ E tì Sykdñ,1*Rkç REPORT TO COUNCIL MEETING OF FEBRUARY 13th. 2OI7 FROM: Planning and Development DATE: February 3rd, 2017 Subject: Pogadl Recreation Park - RFP for Geotechnical Study Purpose To request acceptance ofa proposal for the completion ofa geotechnical report in regard to the proposed Pogadl Recreation Park. Bacþround The Town has acquired an 80 acre bare land parcel in the lands that were annexed to the Town in 2016 within the NE Section l9 - 38 - 1-W5M. This parcel was obtained through a combination of purchase and donation for the purposes of creating a recreational facility. A broad conceptual spofts park design was considered by Council. It includes 4 baseball diamonds, 2 soccer fields, I multi-use artificial turf field, a cricket pitch, beach volleyball courts, a hockey/basketball court, special events green space, field house, and a 25 stall RV camping facility. The primary purpose of the geotechnical study is to ensure that the ground (foundation soil) is suitable for the intended use of the parcel. The proponent will be required to conduct a subsurface exploration of the proposed site consisting of an on-site drilling program to characterize the foundation soils and groundwater table and ensure that surface reinstatement is completed to pre-disturbance conditions. I)iscussion A Request for Proposals was posted on Alberta Purchasing Connection, the town's web page and advertized in the Sylvan Lake News. Seventeen consulting companies submitted proposal documents by the closing time of 2.00pm on January 26'h,2017 (in order of opening) as indicated below:- Amec Foster Wheeler Environment & Infrastructure Red Deer Opus Stewart Weir Ltd. Sherwood Park Thurber Engineering Ltd. Edmonton Union Street Geotechnical Ltd. Red Deer Solid Earth Geotechnical Inc. Edmonton Tetra Tech Canada Inc. Calgary Nichols Environmental Edmonton Curtis GEO Solutions Inc. Calgary Barr Engineering & Environmental Science Calgary EXP Services Inc. Calgary Terratech Solutions Ltd. Calgary Saga Engineering lnc. Edmonton Alberta Materials Testing & Engineering Red Deer Smith Dow & Associates Ltd. Red Deer Terracon Geotechinique Calgary Parkland Geotechnical Consulting Ltd. Red Deer Clifton Associates Calgary Page 67 of 170 Report to Council Page 2 of 5 Subject: Proposals for 2017 Geotechnical Study Date: January 4th,2017 The proposals have been reviewed in detail by Planning and Development staff. Based on the selection criteria established for the category of contemplated works, the highest scoring consultant has been interviewed to confirm understanding of the scope of work and ability to meet the specified timeline for completion of the tasks required. Accordingly, it is recommended that Union Street Geotechnical of Red Deer be engaged to undertake the 2017 Pogadl Recreation Park Geotechnical Study at the submitted price of $ 9,834.00. Subject to Council acceptance of the proposal, the schedule is expected to be as follows:- Award of Contract February l5'h,2077 Start-up meeting February 20tt',201'7 Completion of Draft Report April 12tr' ,2017 Town Review April2l't,2017 Completion of Final Report April28tl',2017 Resource Imnacts At time of instigation of this requested study in 2016, no budget provision had been made but the anticipated cost can be accommodated by a contribution from Parks Capital Reserve. It is suggested that a budget amount be established at $9,834.00. Com munication Stratesv Progress with the project will be reported to Council and the report will be presented to Council for acceptance. Recommendation It is recommended that Council accept the proposal for completion of the 2017 Pogadl Recreation Park Geotechnical Study by Union Street Geotechnical of Red Deer at the submitted price of $9,834.00. Pronosed Resolution Admin istration respectful ly proposes the fol lowin g motion THAT the proposal by Union Street Geotechnical of Red Deer, for completion of the 2017 Pogadl Recreation Park Geotechnical Study be accepted at the submitted price of $9,834.00, And THAT funding for the project be assigned by transfer of funds from the Parks Capital Reserve. Report"úl' Prepared by: Report for Council by: Ken Kalirai, Director of Planning Betty Osmond, CAO Attachments: 1) Extract from Submission -Union Street Geotechnical Ltd 2) Preliminary Concept Plan for Recreation Park Page 68 of 170 Ar11-âcilnra¡rr L Union Street Geotech ntca 1 INTRODUCTION Union Street Geotechnical Ltd. (Union Street) is pleased to present our proposal for geotechnical engineering services for the proposed development of Pogadl Park in Sylvan Lake, Alberta. As proposed, the development will consist of a 25 stall RV camping facility, field house, green space, baseball diamonds, soccer fields, a multi-use artificial turf field, cricket pitch, beach volleyball courts, a hockey/basketball court, and access roadways and parking areas. lt is expected that a preliminary geotechnical investigation will be performed in accordance with the Town of Sylvan Lake's Design Guidelines. Based on experience in the area, Union Street personnel expected the soil stratigraphy to consist of topsoil overlying clay till and bedrock. The required Submission Form is attached in Appendix A. 2 OBJECTIVES The objective is to provide preliminary geotechnical recommendations and conclusions regarding the development of Pogadl Park by completing a subsurface geotechnical investigation. Our report will address the issues relative to site preparation and excavations, asphalt and gravel roadway/parking structure, frost depth, cement type, general foundation recommendations, slab preparation, and other issues related to the development. As the site is relatively level, a slope stability assessment is not included in the scope of work for this preliminary geotechnical investigation. 3 SCOPE OF WORK A preliminary geotechnical investigation will be completed at the site by drilling fifteen boreholes, with an approximate 150 m spacing, to a depth of 4.57 m. lf auger refusal using standard equipment is encountered prior to the shown depths, drilling will be terminated. lt is assumed all boreholes will be drilled within the proposed development area footprint. Due to snow cover, a track mounted auger drill rig will be utilized to drill the boreholes. f)icpl;sa I ii) i GÊjotc(jh rl icai Ë n gt n eitIr I g Sr:r'¡trìi,;i; Procoi¡l \lo ir¡1409 ;);gadì P:lrk '2rr'. ,1;1¡.,¡.,¡1:,; 2i)'t i .,r,li;:rta S/lrial :al Page 69 of 170 t? \\ k\ k\ I v I -¡ brtrbrçll¡t¡rF¿bÀl}r ryldütj{r æ "tñd.* t *Ë b/ r br v . ¡ ,.ûrÊ¡sr!.*" ttlr 3 - v * ' Ll ti br tJ tÉt $ tÈ¡ $¡ t, . : åä;it;31 : trtrtr{eLrtJüLltl rE; þll¡rvvtrvù^v rþ v þr' tt v he' ì¡/' t, (t !t b/ v v, t? Þ' t¡' v \t \ tr I ry ¡¡Y SCALE: tflïr¡HLr.- Poand¿ O DATE: FEBRUARY 3 2016 tt( /,(k' VPM stantec Q,/ SPORT DEVELOPMENT PageO 70 of 170 l-^t\ll-trDT svr¡ffi,1-,R1çç REPORT TO COUNCIL MEETING OF JANUARY 23. 2017 Ron Lebsack FROM: DATE: February7,2017 Gommunity Services Director Subject: Award Use for Former Ch¡ld Care Facility Purpose The purpose of this report is to provide Council with a review of the proposals for the former child care facility located at Four Seasons Park, and to recommend awarding a lease for the facility. Background The Town owns and leased out the modular childcare facility to the Sylvan Lake Child Care Society. The original intent of the facility was an initiative by the Provincial Government to increase the number of childcare spaces available within Sylvan Lake. ln August 2016 the Town was informed that the Child Care Society was dissolving operations and that the facility would no longer be required. The existing lease agreement with the Sylvan Lake Child Care Society was released as per the termination clause and the building was vacated in November. Administration received several inquiries into the future use of the childcare modular and has received stated interested from three separate groups for leasing of the facility for future childcare or child development programming. The Town's Family & Community Support Services Department has also indicated that the facility could be utilized for Town-based children's programming. As the facility was originally provided by the Province of Alberta to create childcare spaces in Alberta communities, administration requested clarification from the Government of Alberta on the required use for the facility. The Province provided written confirmation that the Town has fulfilled its requirement under the Child Care Space Creation Strategy and that the Town may use the space for a childcare facility or for an alternate purpose based on the changing needs of our community. Given the location in Four Seasons Park and the proximity to FCSS, kcs Association and the youth programming at the Community Centre, any use of the facility should be compatible in use to the Town FCSS programming. Given the rate of growth in the community and the ongoing requirement for childcare and child development programming for our young population, Council approved the Town develop a Request For Proposals and circulate to determine the interest level in the facility and then enter into a lease agreement with a service provider. At the January 23,2017 Council Meeting the item was presented to Council with a recommendation from administration to accept the FCSS proposal for the use of the facility. Council postponed the decision and directed administration to bring back additional information including a discussion with FCSS and the Seventh Day Adventist Church to determine if the facility could be shared between the two groups. Page 71 of 170 Report to Council Page 2 of 6 Subject: Award Use for Former Child Care Facility February 7,2017 Discussion At the September 12,2016 Council Meeting a motion was approved to advertise a Request For Proposals to determine interest and options for service providers to lease the space from the Town. The Town received 3 proposals, from the following proponents: o Mighty Owl's Day Care - proposing to create an additional 65 full time out-of-school care spots for the community. . Sylvan Lake Seventh Day Adventist Church - to operate the Sylvan Lake Community Food Bank and other enhanced services of health and education interest. o Town of Sylvan Lake Family & Community Support Services Dep't - relocate and operate the Sylvan Lake Centre For Positive Relationships, Lakeview Parent Link Family Liaison Program, Sylvan Lake Volunteer Centre, and the Sylvan Lake Mentorship Program. The proposals were evaluated by administration, with the proposal from the Town of Sylvan Lake FCSS Dep't receiving the highest score. For Council's consideration regarding the FCSS proposal, the Town would miss out on lease revenue for the facility of approximately $18,000 per year (based on the proposed rate by the second place proponent). The Town would also incur the utility charges for the facility. The second ranked proponent was the Sylvan Lake Seventh Day Adventist Church proposal to relocate the Food Bank to the facility. The third ranked proponent was Mighty Owl's Daycare. Their proposalwent beyond the parameters of the Request For Proposals. The ranking reflected the concern from a number of Town department's regarding their proposal to add to the existing facility. Adding an immediate expansion of approximately 1,400 sq ft onto the facility in the form of another pre-manufactured modular space raised a number of concerns. Firstly, the Town owns the land and the existing facility yet a private business would be leasing the existing space and adding their own structure to the facility. This type of lease arrangement could get very complicated for future maintenance, wear and tear, and even ownership. This expansion would also result in the use of additional green space in Four Seasons Park for buildings, with some tree removal necessary for a building expansion to occur. The fact that the expansion of the facility would result in increased traffic and parking in the already congested Community Centre parking lot was also a concern of the departments. The proposal referenced the creation of a loading / unloading zone directly in front of the main entrance with the intended use by busses and private vehicles. Again this raises concerns about increased traffic, traffic patterns, loss of parking spaces, and the design of the road I driveway intersection to be able to accommodate such an intensified use. One further concern was if the existing level of servicing was acceptable to an expanded facility. Additional water and sewer services may be required to expand the facility. Following the direction of Council at the January 23'd Council Meeting, administration met with the Seventh Day Adventist Church and had a very favourable discussion about sharing of the facility. The consensus from the meeting was that the Seventh Day Adventist Church would require one half of the facility for the Food Bank operations and that the other half of the building could be used for programming by FCSS and the Seventh Day Adventist Church, as both groups serve a number of the same clientele. The Seventh Day Adventist Church would require this arrangement to go back to their congregation for discussion and a decision. Page 72 of 170 Report to Council Page 3 of 6 Subject: Award Use for Former Child Care Facility February 7 ,2017 Council also had the following questions at the January 23'd Meeting Why Does FCSS Need the Child Care Module Space? a The relocation of the 'Centre for Positive Relationships' to a space with programming capabilities could lead to other funding opportunities (Province approached us for a second year of funding for which we have submitted a grant application) a FCSS has outgrown its current space; currently we have no unused office or proper meeting space available. As we work on the goals identified in the Social Master Plan growth is likely. a Without effecting budget, the Mentoring program had to increase the number of hours from 21 hours per week to 28 hours per week to support the demand for the program. The program is already at capacity with more requests still coming in. a The Volunteer Centre is currently an office and we would like to see it grow into an actual Centre. The number of volunteers has increased from 58 at the beginning of 2016 to 92 at the start of 2017, which is a 58.6 % increase. Sylvan Lake community volunteer hours have increased to 58,000 in 2016, equating to a monetary value of approximately $1,392,000.00. New programs include a partnership with an English as a Second Language instructor and a dog walking program for seniors and persons with disabilities and there has also been an increase in volunteers for programs such as Snow Angels and Yard Busters. The Centre for Positive Relationshþs: Monday to Friday - 8:00 am to 4:30 pm The proposed Sylvan Lake Centre for Positive Relationships would support "a healthy quality of life for all" as follows: a Resource Library with books and materials for volunteering, mentoring, family violence and bullying, healthy relationships, to be signed out free of charge a Learning Centre that would provide space for workshops/learning sessions for families, teens, seniors, volunteers, mentorship, and members of the public a Provide space for facilitation of the Women's Domestic Violence Group, Men's Anger Management, Women's Anger Management, Bereavement, and Grief and Loss Support groups to be facilitated by the Counselor contracted through Sylvan Lake Family & Community Support Services; one on one counselling through the day would be held at the Community Centre due to maintaining client confidentiality a Provide space for monthly and quarterly meetings of the Volunteer Get Together, Sylvan Lake Chapter and Regional Vision for Non-Violence Coalitions a Family Liaison Advocate (FLA) whose main role is to help families in need who have children ages 0 to 5 years of age by assisting parents/guardians through difficult situations and providing continuous support and encouragement including clients experiencing and fleeing family violence. o Area for potential volunteers e.g. filling out forms to determine their interests; determining special skills to share; screening letters handed out Page 73 of 170 Report to Council Page 4 of 6 Subject: Award Use for Former Child Care Facility February 7,2017 . Wall space for volunteer opportunity postings board; brochure racks; posters promoting the benefits of volunteering and inspiring people to become volunteers o Mentor, Mentee and Family events, screening and interviews . Adult Mentoring opportunities e.g. Grandparent mentoring for children/youth who do not have access to their grandparents; Older women mentoring young single moms; Women who have escaped violent relationships mentoring women who need support after leaving an abusive relationship By having all of the aforementioned programs (The Sylvan Lake Centre for Positive Relationships; Lakeview Parent Link Family Liaison Program; Sylvan Lake Volunteer Centre; and Sylvan Lake Mentorship Program) under one roof, it provides the opportunity for staff collaboration. lt will also provide a comprehensive support system to ensure that clients are provided a full service 'One Stop' Centre. All of these programs build upon each other to support clients in their journeys and to decrease their vulnerabilities thereby strengthening their competencies, parenting abilities, and helping them to thrive, thereby supporting "a healthy quality of life for all." What Future Renovations Are Proposed? o Enclose counter area to create office space ¡ Enclose front office area to create a storage room for programs materials o Relocate bathrooms access to be accessible from the outside hallway instead of through the proposed new office spaces . Windows to be placed in the doors of the proposed client in-take rooms Estimated Renovation Costs calculated by the Town of Sylvan Lake Buildings Maintenance Foreman: Approximately fivethousand dollars ($5,000.00) for the aforementioned renovations. The cost would be covered by existing grant dollars. What Are the Square Footage Requirements? Although FCSS could fill up the entire centre, the need could be met using only one side of the module and sharing the reception area. Working with the Food Bank is seen as a great partnership and another way to support early intervention initiatives that may deter a crisis from happening, support prevention (proactive) rather than crisis (reactive) supports and services, thereby providing "a healthy quality of life for all". The Seventh Day Adventist Church and the FCSS programs listed above both work with the same client populations therefore working together ensures holistic approach to wellness and support with a goal of a decrease in duplication of client services. What were the Griteria Used to Evaluate the Proposals? The criteria used to evaluate the proposals were listed in the Request For Proposal document so that all proponents were aware of the criteria as part of the bid process. The RFP document outlined the information required to properly evaluate the proposals: Proposals should include: o Proposed use for the facility o Number of children lyouth impacted through proposed programming Page 74 of 170 Report to Council Page 5 of 6 Subject: Award Use for Former Child Care Facility February 7,2017 r Proposed hours ofoperation o Lengfh of lease agreement being requested (# of years) o Proposed lease rate per square foot . Any proposed changes or renovations to the facility or the grounds o Proof of Town of Sylvan Lake Business License o Proof of Liability Insurance of no less than $5,000,000 o Proof of WCB coverage Below is the Rated Criteria section from the RFP document RATED CRITERIA The following is an overview of the categories and weighting for the rated criteria of the RFP. Proponents who do not meet a minimum threshold score for a category will not proceed to the final stage of the evaluation process. Rated Criteria Cateeory Weiehtins (Points) Relevant Qualification / Experience 25 Relevance to child care / youth / FCSS programming 25 Amount of impact on the community 20 Lease Proposal (pricing & hours ofoperation) 20 All requirements of RFP met 5 References 5 Total Points 100 Options 1) Council can choose to direct administration to proceed with the FCSS Department proposal and make the necessary arrangements to move the identified programs into the facility. 2) Council can choose to direct administration to negotiate with Sylvan Lake Seventh Day Adventist Church on a lease agreement based on their proposal of moving the Sylvan Lake Community Food Bank and other services to the facility. 3) Council can choose to direct administration to negotiate with Sylvan Lake Seventh Day Adventist Church on a lease agreement based on the church requiring one-half of the facility for the Sylvan Lake Community Food Bank and other services, with the other half of the facility being provided to the FCSS Department. 4) Council can choose to request additional information and for administration to bring back a further report for Council's review at the March 13,2017 Council Meeting. Resource lmpacts lf Council chooses to proceed with the FCSS proposal there will be a loss of potential revenue of approximately $18,000 per year. lf Council choose to direct administration to negotiate with the Seventh Day Adventist Church on a lease agreement the pro¡ected revenue is approximately $18,000 per year. Page 75 of 170 Report to Council Page 6 of 6 Subject: Award Use for Former Child Care Facility February 7 ,2017 lf Council chooses to proceed towards a shared facility the square footage requirements for each group would have to be finalized, however a lease value of approximately $9,000 can be expected. Reminder for Council, that all lease revenues to date for the portables facility (from Sylvan Lake Child Care Society) has been allocated towards a building reserve for the facility and not directed to general operating. Alisnment with Council's Strateqic Direction The decision of Council regarding the future use of the former childcare modular at Four Seasons Park aligns with Council's Strategic Direction to provide fiscal responsibility and continuous improvement to the provision of services to the community. Communication Strategy Upon the decision of Council, administration will notify all the proponents that submitted bids of the decision. lf Council chooses to proceed with the FCSS proposal the Town will also promote the new use of the facility through the Town's website and social media. Recommendation Administration respectfully recommends that Council direct administration to negotiate a lease agreement with Sylvan Lake Seventh Day Adventist Church based on the church requiring one- half of the facility for the Sylvan Lake Community Food Bank and other services, with the other half of the facility provided to the FCSS Department. Proposed Resolution Administration respectfully recommends the following motion THAT Council direct administration to negotiate with Sylvan Lake Seventh Day Adventist Church for a lease agreement based on the church requiring one-half of the facility for the Sylvan Lake Community Food Bank and other services, with the other half of the facility being provided to the FCSS Department. Attachments None Prepared Report proved for Council by Ron Lebsack E. Betty Osmond Comm unity Services Director G h ief Adm i n istrative Officer Page 76 of 170 ^,l__ Svlvãh Lake REPORT TO COUNCIL MEETING J TowN or syr-vAN rAKE OF FEBRUARY I3. 2017 Ron Lebsack FROM: DATE: February 8,2017 Gommunity Services Director Subject: NexSource Gentre Buy A Seat Program Purpose The purpose of this report is to forward a request to Council from the NexSource Centre Fundraising Committee to upfront the remaining cost to purchase and install the seats on the middle section of the south side seating. Background The Buy A Seat Program was a fundraising initiative of the Fundraising Committee to generate revenue for the NexSource Centre project. The Buy A Seat Program was initiated in 2015 with seat sales focused on individuals as a price point opportunity for everyone to contribute to the fundraising. The sales were not proceeding as anticipated, so in 2016 the program changed to include an opportunity for companies to purchase rows or sections of seats as a sponsorship opportunity. To date the total confirmed sales are at 38, with another 4-6 verbally confirmed but payment not received. Discussion At the January 23,2017 Fundraising Committee meeting the discussion included the Buy A Seat Program, and stressed the Committees concern that the 38 plus seats that are already sold will not be installed for the opening of the NexSource. From a cost effectiveness point of view the number is too few. lnstallation costs for such a small number would negate any fundraising value over and above the cost of the seat. However, having no seats installed may raise concerns from those individuals who have already purchased seats. They may believe their contribution was not recognized and/or used appropriately if their seat is not in place. The Fundraising Committee is requesting that the Town 'front-end'the purchase and installation of the middle section of seats (205) to follow through on the commitment that was made to the purchasers of the 38 seats, plus have additional inventory to sell without having to order a small amount of seats in the future. The intent is that sponsorships will be secured over time to pay for the cost of the additional seats. The probability of attracting sponsorships for seats after they are installed is not known. There request was received at the January 23,2017 Council Meeting. Council postponed the decision and requested that administration bring back additional information on the Town's capacity to front-end the cost of the Buy-A-Seat Program. Administration looked into the Town's capacity to front-end the cost of the purchase and installation of the middle section of the Buy-A-Seat Program for a maximum cost of $35,000. Page 77 of 170 Report to Council Page 2 of 3 Subject: NexSource Centre Buy-A-Seat Program February 8,2017 The Town can up-front the expenses with the Recreation Administration Operating Reserve that has a balance of $21 1,500. Since the January 23'd Council Meeting, an existing sponsor of a upper level meeting room has redirected their $20,000 sponsorship towards the Buy-A-Seat Program and the sponsorship of a top half section of seating. This sponsorship increases the total number of seats purchased to approximately 80 seats, with the middle section of seating being 205 in total. Options 1) Council can approve the purchase and installation of all715 seats available for sponsorships under the Buy A Seat Program, with a price not to exceed $165,000. 2) Council can approve the purchase and installation of 205 seats in the middle section of the south side bleachers for the Buy A Seat Program, with a price not too exceed 47,500. 3) Council can choose not to front-end the cost of purchase and installation of any seats for the Buy A Seat Program, leaving the responsibility for the seat purchase and installation with the Fundraising Committee. This would result in the purchase of 78 seats immediately and additionalseats ordered as sales proceed. Resource lmpacts The financial impact is as follows: Option 1 . All seats for the south bleachers (715) for 9165,000 (estimate) Option 2. Middle section (205) of the south bleachers for 947,500 (estimate) Option 3. Sponsored seats only (78) for no financial impact to the Town. Options available to fund this expenditure would be: 1) Recreation Administration Operating Reserve - As seats are sold the funds would replenish the Recreation Administration Operating Reserve. 2) The NexSource Centre Capital Project - lt won't be known until completion of the project if these funds are available Alignment with Gouncil's Strategic Direction The funding of the seats for the Buy A Seat Program does not directly align with any of Council's strategic priorities, however the completion of the NexSource Centre Project is one of Council's goals in their Strategic Plan. Communication Strategy The decision of Council does not require a communication plan to proceed with the direction that Council chooses. Council's decision will be communicated back to the Committee. Page 78 of 170 Report to Council Page 3 of 3 Subject: NexSource Centre Buy-A-Seat Program February 8,2017 Recommendation Administration respectfully forwards the recommendation from the NexSource Centre Fundraising Committee that Council approves the purchase and installation of Buy a Seat program "Èatriot" seats for the middle section of the south side bleachers in the RedOore Arena. P Resolution Administration respectfully forwards the recommendation from the NexSource Centre Fundraising Committee in the following motion: THAT Council approve the NexSource Centre fundraising committee request that the Town of Sylvan Lake assist in the NexSource Centre Buy'A-Seat program, whereby the Town would súppty the remaining upfront costs for the purchase of 205 seats on the south side middle sections on the Buy-a-Seat layout. Further THAT Council approve an amount from the Recreation Administration Operating Reserve not to exceed $25,000'including GST to purchase "Patriot" seats on the south side middle sections on the Buy-a-Seat laYout. Attachments None Report Approved for Counci Lebsack E. Betty Osmond Community Services Director C h ief Adm inistrative Officer Page 79 of 170 sytvt,l*R1-.ç REPORT TO COUNCIL EETING OF FEBRUARY I3. 20{7 FROM: Recreation and Culture DATE: February 7,2017 Subject: Proposed user Group statistics Go[ection policy R-001-004 The purpose of this report is to provide Council with a proposed Policy for the collection of residency statistics from user groups. Background The Town of Sylvan Lake has cost-sharing agreements with its neighbouring municipalities for the provision of recreation and culture facilities and programs. As part of these cost shãring agreement the Town must collect usage statistics based on residency of users for the municipalities. Discussion Administration has developed a draft Policy for Council's review that would require user groups to supply the Town with residency statistics on an annual basis in an approved format. fn¡s would then be maintained as confidential information for the purposes of cost sharing reporting only. 1) Council may approve the User Group Statistics Policy R-OO1-OO4 as presented. 2) Council may approve the User Group Statistics Policy R-OO1-004, with changes as determined by Council. 3) Council may not approved the User Groups Statistics Policy R-OO1-OO4 and direct administration to provide additional information and bring back to Council at the March 1 3, 2017Council Meeting. Resource The approval of this Policy would have no direct impact on current financial resources. A possible future impact on financial resource could be the limitation or decrease in cost sharing revenue received from designated municipalities if the Town does not provide the proper statistical reporting. AI with Gouncil's Direction Council's Strategic Direction aligns with approval of a Policy to direct the collection and distribution of recreation and culture user statistics, as Council has fiscal responsibility as one of their Guiding Principles. Page 80 of 170 Report to Council Page 2 of 2 Subject: User Group Statistics Policy R-001-OO4 February 7,2017 Gommunication Administration will contact all user groups directly through letter to introduce the policy and explain the reason for the statistical collection of residency. A user group meeting will be held to explain the Policy, procedures and required forms / documentation for the collection of residency statistics, plus the penalties associated with not providing the Town with the required residency statistics. The Community and Sport Liaison Coordinator will also have the responsibility of communicating regularly will all user groups to answer any questions and provide guidance for the collection of user group residency statistics. Recommendation Administration respectfully recommends that Council approve the User Groups Statistics policy R-001 -004 as presented. Pro Resolution Administration respectfully proposes the following motion: THAT Council approves the User Groups Statistics Policy R-OO1-004 as presented Attachments 1. User Group Statistics Policy R-001-004 Prepa Report for Gou by Ron Lebsack E. Betty Osmond Gommunity Services Director Chief Adm in istrative Officer Page 81 of 170 SytrÂ,1-,R1çÊ POLICY POLICY TITLE: USER GROUP STATIST¡CS COLLECTION POLICY #: R-001-004 EFFECTIVE DATE: ADOPTED BY COUNCIL ON: RESOLUTION #: SUPERCEDES: None SIGNATURE: POLICY STATEMENT: The Town recognizes that the provision of social service, recreation and culture facilities and programs contributes to the social and economic health of the whole community. Consequently these opportunities are funded from the tax base. However, as users of these facilities and programs enjoy more direct social and health benefits than the general taxpayer, and more directly contribute to the cost, the Town will ensure that those individuals and groups contribute proportionately more to funding them. This additional contribution is collected through established program and rental fees as defined in the Community Services Fee Bylaw and through cost sharing agreements with nearby municipalities whose residents wish to have access on the same terms as Town as Sylvan Lake residents. ln recognition of the importance of reliable user statistical information as a basis forfair cost sharing agreements, the Town will have a legal, reliable process for collecting this data. THE PURPOSE OF THIS POLICY IS TO: 1. Provide a standardized method of collecting and reporting statistical data from internal program registrations, facility membership purchases, and rental user groups' members that will provide reliable, useable data as to the number of users from each participating/cost sharing municipality. 2. Set out clear expectations for the provision of such data and specific consequences for failure to comply with the statistics reporting requirements. User Group Statistics Collection Page I of6 Page 82 of 170 1. DEFINITIONS: a. Town Policy: is a statement of Town Council's commitment, position or overall intention in specific areas of its responsibility, for guidance to Town administration when action is taken in those areas. b. Town Procedures: Procedures are instructions and/or normal steps to be followed in implementation of a Town Policy. These are developed and overseen by the Chief Administrative Officer. c. Chief Administrative Officer: means the Chief Administrative Officer of the Town of Sylvan Lake appointed by Council resolution. d. Director of Community Services: means the head of the Community Services Division of the Town of Sylvan Lake, as set out in the organizational chart. e. Manager of Recreation and Culture: means the head of the Recreation & Culture Department for the Town of Sylvan Lake, as set out in the organizational chart. f. Designated Municipalities: Those neighbouring municipalities that have current recreation and culture cost-sharing agreements with the Town of Sylvan Lake. g. FOIPP: means the Freedom of lnformation and Protection of Privacy as determined in Alberta's Freedom of lnformation and Protection of Privacy Act. 2. RESPONSIBILITIES: a. Councilto: i. set and approve Town policy b. Chief Administrative Officer to: i. present the policy to Councilfor adoption; ii. certify the original of a Town Policy after it has been adopted; ¡¡i. ensure and approve the development and updating of procedures necessary for successful implementation of the policy; c. Director of Community Services to: i. direct the preparation of proposed Policy & Procedures, and amendments to this Policy & Procedures when the need is recognized; ii. circulate and co-ordinate the Policy and Procedures with all affected departments for their input and concurrence; iii. review the final draft Policy and Procedures and present to the Chief Administrative Officer for review; iv. periodically review Policy and Procedures and prepare amendments when the need is recognized; v. circulate and ensure employees are aware of and comply with the Policy and Procedure; vi. Ensure the required data is provided as per the requirements in current cost sharing agreements. User Group Statistics Collection Page 2 of 6 Page 83 of 170 d. Recreation and Culture Manager to: i. communicate annually with all user groups regarding the requirements for collecting user information including the format and documentation related to FOIPP requirements; ii. determine if the information provided is sufficient to meet the requirements iii. direct the collection of data internal to the organization; iv. compile allthe data in the required format; User Group Statistics Collection Page 3 of 6 Page 84 of 170 Schedule A Statistical Data Collection and Reporting Requirements i. Reporting requirements include provision of name, address and postal code for each participant using Town facilities and programs Compliance with FOIPP i. Data collected will only be used for the intended purpose of verifying residency for the purpose of municipal cost sharing Non-compliance with Policy i. User groups not reporting the required residency data to the Town of Sylvan Lake by the established deadline will result in the user group's annual bookings for the following year being charged out at the next highest rental rate e.g. youth groups will be charged adult rate; adult groups will be charged the non-resident rate. The higher rate will apply until the required data is provided by the user group. ii. User Groups not reporting the required residency data to the Town of Sylvan Lake by the established deadline will not be eligible for grant funding until the required data is provided to the Town. User Group Statistics Collection Page 4 of 6 Page 85 of 170 Approved on: Revised on: Signature PROCEDURES: a. Statistical Data Collection and Reporting Requirements i. Reporting requirements include provision of name, address and postal code for each participant using Town facilities and programs; ii. These reporting requirements apply to the following: a. program registrations and facility membership purchases taken directly by the Recreation and Culture department staff; b. user groups on behalf of their members who enter into rental agreements with the Town of Sylvan Lake; ii¡. User groups will be sent a notice, guidelines and template for completion annually with a deadline for compliance; b. Compliance with FOIPP i. Data collected will only be used for the intended purpose of verifying residency for the purpose of municipal cost sharing. ii. Collection of the specified data requires a notice of consent from each adult, and from each parent or guardian of under 18 participants. iii. The required consent form, with wording consistent with FOIPP will be provided by the Town FOIP compliance officer. lt is to be used internally and by user groups when collecting the required information. c. Gompiling of User Reports i. Summarize the data collected annually from recreational and cultural programs by desig nated m unicipality for each m unicipal jurisdiction ; ii. Summarize the data collected annually from the rental user groups for theír members by designated municipality for each municipal jurisdiction; ¡¡i. Report allthe data collected annually to each designated municipality as confidential information for the purposes of cost sharing reporting only. d. Non-compliance with Policy i. User groups not reporting the required residency data to the Town of Sylvan Lake by the established deadline will be immediately notified in writing that they have failed to comply with the policy. i¡. The Facility Booking Clerk will be copied on this letter and will immediately implement the policy i.e. the user group's annual bookings for the following year will immediately be charged out at the next highest rental rate e.g. youth groups will be charged adult User Group Statistics Collection Page 5 of 6 Page 86 of 170 rate; adult groups will be charged the non-resident rate. The higher rate will apply untilthe required data is provided by the user group. il User Groups not reporting the required residency data to the Town of Sylvan Lake by the established deadline will not be eligible for grant funding until the required data is provided to the Town. User Group Statistics Collection Page 6 of 6 Page 87 of 170 Sfl*Lake Town of Sylvan Lake: Project Work Plan Name of Project: CP1703 - 504 Street Modernization Project Manager: David Kelham Project Sponsors: Council & CAO Start Date: January 2018 Completion Date: December 2018 Project Budget: $800,000 Project Objective: Modernization of 50A Street will improve parking and of the area. Proiect Deliverables Critical: Construction completed by the end of the construction season. Desirables: The roadway resurfaced, replacement of the sanitary sewer main and improvements to the sidewalks in the arca. Proiect Scope (Specific inclusions): 50A Street from 50A Avenue to Lakeshore Drive will be the only road completed in the West Village area modemization this year. lt will include the replacement of the sanitary sewer main, replacement of the road surtace with changes to the parking and replacement of existing sidewalks made widerfor improved walkability. (Specific exclusions): Other streets in the West Village area will not be completed this year, but are scheduled for future years. Proiect Risks and lmpacts o Design plans were created back in 2014 for this area and will need to be confirmed with Council to make sure it fits their vision prior to construction beginning. Once Council's vision has been confirmed, we will start the construction process. a There will be significant impact on the businesses and residents in the area due to access constraints. The contractor will be directed to accommodate these as best as possible. a With food truck Thursday being on 50A Ave it will add to the congestion in this area. a Town administration recommends that this project be carried over till next year as there are other critical projects being carried out in this part of Town this year. The water main and sanitary main are to be replaced behind the Cobb's building along with sanitary main replacement along 48'n Avenue. We also not able to accommodate the replacement of the sanitary main for this project with our sanitary sewer main replacement program this year. C:\UsersVwiseman\AppData\Local\Microsoft\Windows\Temporary lnternet Files\Content.Outlook\F85HSV5S\2017-01-10 CP17O3 5OA Street Modernization Project Work Plan.docx Revision #3 October 15,2015 Page 88 of 170 syrøkLake Town of Sylvan Lake: Project Work PIan Açljonf_þn Major Activities Party Responsible Time Frames 1. Confirm Detailed Design with Council P.Wks & Project January - May 201 I Manager 2. Construction Engineer June - November 2018 P-rpiesl-slatuq.Re-p-sr!us Reporting From Reporting To Subject Time Project Manager Sponsor Project Updates Monthly Project Manager Council Quarterly Reports Quarterly -c-gurrru!!ç81þ!Plan Who What Where How Project Manager Progress Reports and Council Project Status significant milestones Reports & Council Reports Public Enqa ment Plan Who What Where How N/A Project Organization and lnformation Key Proiect Stakehold E.g. Owner Depart, Usets, Other Affected Parties. Funderc Public Works Funder & Liaison with Council, stakeholders & approvinq aqencies lndividual& Group lnterest & lnvolvement Property Owners Adjacent to the project General Public Disruption to traffic and services C:\UsersVwiseman\AppData\Local\Microsoft\Windows\Temporary lnternet Files\Content.Outlook\F8sHSV5S\2017-01-10 CP17O3 S0A Street Modernization Project Work Plan.docx Revision #3 October 15,2015 Page 89 of 170 syrrøkLake Town of Sylvan Lake: Project Work Plan Project Team Assiqnment Role lndividuals & Responsibilities Sponsor Council& CAO Project Manager David Kelham Proiect Team Project Manager & Engineer Co-ordination P.Works and adiacent owners Other (General Public) General Public Proiect lnformation Project Account Code: CP1703 Project File Name & Number: 2450-2011703 - 50A Street Modernization Electronic File Location: 2400 Engineering & Public Works - General\2450 Engineering Projects\20 Project\CP - 1703 - 50A Street Modernization \Reports\ CP1703 - 504 Street Modernization Project Work Plan.docx Related Documents: (e.9. plans, policies, reports) West Village Modernization Submitted by (Project Manager): David Kelham Date: Proposed Resolution Administration respectfully proposes the following motion: THAT Council delay construction of 50A Street from 50A Ave to Lakeshore Drive until the 2018 construction season. Authorized to Proceed by Project Sponsors Mayor, Town of Sylvan Lake Date GAO, Town of Sylvan Lake Date C:\UsersVwiseman\AppData\Local\Microsoft\Windows\Temporary lnternet Files\Content.Outlook\F85HSVsS\2017-01-10 CP1703 504 Street Modernization Project Work Plan.docx Revision #3 October 15,2015 Page 90 of 170 sfl,ÁLake Town of Sylvan Lake: Project Work Plan Name of Project: CP1725 - Sanitary Main Upgrades Ryders Ridge Boulevard (Design) Project Manager: David Kelham Project Sponsors: Director of PW Start Date: January 2017 Completion Date: December 2017 Project Budget: $50,000 Project Objective: To complete a design for the upgrades that are required along Ryde/s Ridge Boulevard once development in the two quarter on Memorial Trail and West of 20 occurs. Proiect Deliverables Critical: To ensure that pipes within in the cunent Town limits can handle cunent and future grcvvth flows. Desirables: All infrastructure be designed to handle cunent and future flows for the design life of the infrastructure at the time of installation. Proiect Scope (Specific inclusions): Complete a design and cost esfimafes forfuture development in the two quafter sections (NW21 & NE21-38-1-5) South of MemorialTruil and West of Highway 20 occurs. (Specific exclusions): Areas that do not require upgrades for this future development to occur. Proiect Risks and lmpacts This upgrade was recommended as part of the 2014 lnfrastructure study. When Ryde/s Ridge was originally designed, it was thought that these % sections would not be developing and no servicing would be required. Depending on the timeframe for future development, this upgrade would have to be done prior to the development happening or at the same time of the development. Unfortunately the pipe will most likely be replaced prior to its expected design life. C:\UsersWwiseman\AppData\Local\Microsoft\Windows\Temporary lnternet Files\Content.Outlook\F85HSV5S\2017-01-05 CP1725 Sanitary Main Upgrades Ryders Ridge Project Work Plan.docx Revision #3 October 15,2015 Page 91 of 170 syrvakLake Town of Sylvan Lake: Project Work PIan Actio Plan Major Activities Party Responsible Time Frames 1. Select Design Engineer & Award P.Wks & Project January - May 2017 Manaqer 2. Detailed Design Enqineer June - November20l7 pqrt¡ .P1f eçt Statgs Re n -q Reporting From Reporting To Subject Time Project Manager Sponsor Project Updates Monthly Project Manager Council Quarterly Reports Quarterly Çommqqication !_la¡¡ Who What Where How Project Manager Progress Reports and Council Project Status sig nificant m ilestones Reports & Council Reports Public Enqaqement Plan Who What Where How N/A Project Organization and lnformation Key Proiect Stakeholders E.g. Owner Depart, Users, Other Affected Parties, Funders Public Works Funder & Liaíson with Council, stakeholders & approving agencies lndividual& Group lnterest & lnvolvement Propertv Owners Adiacent to the proiect General Public Disruption to traffic and services Proiect Team Assiqnment C:\Users\vwiseman\AppData\Local\Microsoft\Windows\Temporary lnternet Files\Content.Outlook\F85HSVsS\2017-01-05 CP1725 Sanitary Main Upgrades Ryders Ridge Project Work Plan.docx Revision #3 October 15,2O15 Page 92 of 170 syrrÅLake Town of Sylvan Lake: Project Work Plan Role lndividuals & Responsibilities Sponsor Director of Public Works Project Manager David Kelham Proiect Team Project Manager & Engineer Co-ordination P.Works and adjacent owners Other (General Public) General Public E¡qies!_lnþrnreüen Project Account Code: CP1725 Project File Name & Number: 2450-2011725 - Sanitary Main Upgrades Ryders Ridge Boulevard Electronic File Location: 2400 Engineering & Public Works - General\2450 Engineering Projects\2O Project\CP - 1725 Sanitary Main Upgrades Ryders Ridge Blvd\Reports\ CP1725 - Sanitary Main Upgrades Ryders Ridge Blvd Project Work Plan.docx Related Documents: (e.9. plans, policies, reports) 20 1 4 lnf r astructu re Study Submitted by (Project Manager): David Kelham Date Authorized to Proceed by Project Sponsors Mayor, Town of Sylvan Lake Date CAO, Town of Sylvan Lake Date C:\UsersVwiseman\AppData\Local\Microsoft\Windows\Temporary lnternet Files\Content.Outlook\F85HSV5S\2017-01-05 CP1725 Sanitary Main Upgrades Ryders Ridge Project Work Plan.docx Revision #3 October 15,2015 Page 93 of 170 SflÁLake Town of Sylvan Lake: Project Work Plan Name of Project: CP1727 -2017 Sanitary Main Replacement Program Project Manager: David Kelham Project Sponsorc: Director of PW Start Date: January 2017 CompletionDate: December2017 Project Budget: $800,000 Project Objective This project involves the annual rehabilitation and replacement of vitreous clay tile and "no-corrode" sewer mains located in Town. The Town currently has approximately 27 km of vitreous clay tile sewer main. Proposed funding allows for replacement of approxi mof main. Proiect Deliverables Critical: The main intent of this project is to replace vitreous clay tile sewer mains to reduce incidences of main breaks (maintenance and emetgency repair cost) and to reduce water inflow and infiltration as identified in the 2014 lnfrastructure Study. Desirables: This annual program will be tied closely to our asset management program to help us determine the best use of funds on an annualbasrs. Proiect Scope (Specific inclusions): Areas in which are de.termined by the asset manager are to be repaired. Some of the cunent areas at this time include 4d' Avenue between 4dh Street & 1dh Sfreef and in the Downtown arca behind the Cobb's Building. (Specifrc exclusions): Sanitary mains that are already of suitable material Proiect Risks and lmpacts This upgrade was recommended as part of the 2014 lnfrastructure Study. Vitreous clay tile sewer mains within the Town will all require replacement at some point in the future. This program allows for proactive planning and coordination of the replacement over a period of years. Sewer main replacement can be coordinated with other capital works (water replacements or road rehabilitation) to reduce rework costs. C:\UsersVwiseman\AppData\Local\Microsoft\Windows\Temporary lnternet Files\Content.Outlook\F85HSV5S\2017-O 1-05 CP1727 2017 San Main Replacements Project Work Plan.docx Revision #3 October 15,2015 Page 94 of 170 svr,,akLake Town of Sylvan Lake: Project Work Plan Ac-tre.n- Ila¡ Major Activities Party Responsible Time Frames 1. Determine Asset's to be repaired P.Wks & Asset January - May 2017 Manaoer 2. Repair of Assets P.Wks June - November 2017 Pr-qieq t" $le_tg s _fl_e_pq!! n.q Reporting From Reporting To Subject Time Project Manager Sponsor Project Updates Monthly Project Manager Council Quarterly Reports Quarterly Project Manager Adjacent Landowners Notices/Updates As Required Commu¡þaüon P-la¡ Who What Where How Project Manager Project Status Webpage & Adjacent Land Webpage / Owners Letters Project Manager Progress Reports and Council Project Status sig nificant m ilestones Reports & Council Reports Pu þ-Lic .E¡-qa qe-me¡! Pþ n Who What Where How N/A Project Organization and lnformation iect Stakeholders E.q. Owner Depart. Users. Other Affected Parties. Funders Public Works Funder & Liaison with Council, stakeholders & approving agencies lndividual& Group lnterest & lnvolvement C:\UsersWwiseman\AppData\Local\Microsoft\Windows\Temporary lnternet Files\Content.Outlook\F85HSV5S\2017-01-05 CP1727 2017 San Main Replacements Project Work Plan.docx Revision #3 October 15,2015 Page 95 of 170 svrrÂLake Town of Sylvan Lake: Project Work Plan Property Owners Adiacent to the proiect General Public Disruption to traffic & services Pfqject Team Ass ignment Role lndividuals & Responsibilities Sponsor Council & CAO Project Manager David Kelham Proiect Team Project Manager & Public Works Co-ordination P.Works and adiacent owners Other (General Public) General Public Project lnformation Project Account Code: CP1727 Proiect File Name & Number: 2450-2011727 - Sanitary Main Replacement Project Work Plan Electronic File Location: 2400 Engineering & Public Works - General\2450 Engineering Projects\2O Project\CP - 1727 Water Replacement Program\Reports\ CP1727 - Sanitary Main Replacement Program Project Work Plan.docx Related Documents: (e.9. plans, policies, reports) 201 4 lnfrastructure Study Submitted by (Project Manager): David Kelham Date Authorized to Proceed by Project Sponsors Mayor, Town of Sylvan Lake Date CAO, Town of Sylvan Lake Date C:\Users\vwiseman\AppData\Local\Microsoft\Windows\Temporary lnternet Files\Content.Outlook\F85HSV5S\2017-01-05 CP1727 2017 San Main Replacements Project Work Plan.docx Revision #3 October 15,2015 Page 96 of 170 Ãr_[ SylvãhLake Town of Sylvan Lake: Project Work Plan Name of Project: CP1728 -2017 Street Rehabilitation Program Project Manager: David Kelham Project Sponsors: Director of PW Start Date: January 2017 Completion Date: December 2017 Project Budget: $800,000 Project Objective: This project involves the annual rehabilitation and repair of various streets and sidewalks th the town Proiect Deliverables Critical: Maintain cur¡ent sfreefs and sidewalks in a suitable condition. Desirables: Assef management to determine best use of funds and what roads/sidewalks shoutd be maintained. Proiect Scope (Specific inclusions): Areas in which are determined by fhe assef manager are to be repaired Some of the cunent areas at this time include Hunter Road in Hewlett Park and we will also be looking at installing bulbs at high risk crosswa/ks in schoolzones. (Specific exclusions): Roads and sidewalks that are already in a suitable condition and do not requirc repairs. Proiect Risks and lmoacts This upgrade was recommended as part of the 2014 lnfrastructure Study. Public Works undertakes an annual "roadway patching" program that fixes locations of immediate need (potholes, frost heaves, pavement degradation) but does not typically assess various capital upgrades as part of that program that may provide long term asset benefits. This program will consider the best use of money to extend the life of our streets and sidewalks, while also addressing known long-term problem areas. This is an annual program, which will include various sidewalk completions and select local street rehabilitations in future years. C:\UsersVwiseman\AppData\Local\Microsoft\Windows\Temporary lnternet Files\Content.Outlook\F85HSV5S\2017-01-09 CP1728 2017 Street Rehab Program Project Work Plan.docx Revision #3 October 15,2015 Page 97 of 170 syrvakLake Town of Sylvan Lake: Project Work Plan Action Plan Major Activities Party Responsible Time Frames 1. Determine Asset's to be repaired P.Wks & Asset January - May 2017 Manager 2. Repair of Assets P.Wks June - November2017 !¡qi e_c_!. Stat u s. R gp o rt i¡g Reporting From Reporting To Subject Time Project Manger Sponsor Project Updates Monthly Project Manager Council Quarterly Reports Quarterly Project Manager Adjacent Landowners Notices/Updates As Required CommL¡!içst!q.n -P_þ¡ Who What Where How Project Manager Progress Reports and Council Project Status significant milestones Reports & Council Reports P_uþ l.tç E ¡seseme4!_P I an Who What Where How N/A Project Organization and lnformation Key, P_'pie-sl Sla ke h qlderq E.g. Owner Depart, Users, Other Affected Parties, Funders Public Works Funder & Liaison with Council, stakeholders & approving aqencies lndividual& Group lnterest & lnvolvement Propertv Owners Adjacent to the project General Public Disruption to traffic C:\UsersVwiseman\AppData\Local\Microsoft\Windows\Temporary lnternet Files\Content.Outlook\F85HSVsS\2017-O 1-Og CP1728 2017 Street Rehab Program Project Work Plan.docx Revision #3 October 15,2015 Page 98 of 170 syr,ÁLake Town of Sylvan Lake: Project Work Plan Proiect Team Assignment Role lndividuals & Director of Public Works M I David Kelham Team M & Public Works Co-ordination P.Works and acent owners Other (General Public) | General Public Proiect lnfo Project Account Code: CP1728 Project File Name & Number: 2450-2011728 -2017 Street Rehabilitation Program Electronic File Location: 2400 Engineering & Public Works - General\2450 Engineering Projects\20 Project\CP - 1728 - 2017 Street Rehabilitation Program \Reports\ 1728 - 2017 Street Rehabilitation Program Project Work Plan.docx Related Documents: (e.9. plans, policies, reports) 2014 lnfrastructure Study Submitted by (Project Manager): David Kelham Date: Authorized to Proceed by Project Sponsors Mayor, Town of Sylvan Lake Date CAO, Town of Sylvan Lake Date C:\Users\vwiseman\AppData\Local\Microsoft\Windows\Temporary lnternet Files\Content.Ouflook\F85HSV5S\2017-01-Og Cp1T2g 2O1T Street Rehab Program Project Work plan.docx Revision #3 October 15,2015 Page 99 of 170 ,1.-''' ' sffiLake Town of Sylvan Lake: Project Work Plan Name of Project: CP1729 - Traffic Signals 46 Street & 47 Avenue Project Manager: David Kelham Project Sponsors: Director of PW Start Date: January 2017 GompletionDate: December2017 Project Budget: $50,000 Project Objective: Complete a design for the future installation of full traffic signals to improve motor vehicle traffic interactions and for the safety of pedestrians 47th Ave Proiect Deliverables Critical: Engagement of consultants and Detailed Design with cost esfimafes compteted forfuture budgeting and installation of the lights. Desirables: Complete detailed design for future construction Proiect Scope (Specific inclusions): S/e desrþn, cosf esûmafes, co-ordination with Fortis Alberta, if required, for rssues with proximity to overhead power lines. (Specific exclusions) Proiect Risks and lmpacts There may be some design elements which will require adjustment(s) to accommodate the existing utilities, such as high voltage overhead power. During the site survey and detailed design, any issues can be addressed. ):\Usersvwiseman\AppData\Local\Microsoft\Windows\Temporary lnternet Files\Content.Outlook\F85HSV5S\2017-01-06 Cp',|729 Traffic Signals 46 St 47 Ave Project Work Plan.docx Revision #3 October 15,2015 Page 100 of 170 syr,økLake Town of Sylvan Lake: Project Work Plan Action Plan Major Activities Party Responsible Time Frames 1. Select Design Engineers & Award P.Wks & Council March 2017 2. Survey & Detailed Design Engineers, P.Wks April- Mav 2017 3. Tender, report to Council & award Enqineers, P.Wks Future 4. Construction Enqineers Future ft sie-ci-9!a$rs-Bep-e.Éin-q Reporting From Reporting To Subject Time Project Manager Sponsor Monthly Reports Monthly Project Manager Council Quarterly Reports Quarterly Communicatlon Plan Who What Where How Project Manager Project Status Webpage & Adjacent Land Webpage / Owners Letters Project Manager Progress Reports and Council Project Status significant milestones Reports & Council Reports fu_b I i c. l¡^qgge m e n tf I a n Who What Where How N/A Project Organization and lnformation Kev Pr eþcllfa ke h o_Uq ¡¡;, E.g. Owner Depart, Users, Other Affected Parties, Funde¡s Public Works Funder & Liaison wíth Council, stakeholders & approving aqencies lndividual& Group lnterest & lnvolvement Property Owners Adjacent to the project ):\UsersVwiseman\AppData\Local\Microsoft\Windows\Temporary lnternet Files\Content.Outlook\F85HSV5S\2017-01-06 CP1729 f raffic Signals 46 St 47 Ave Project Work Plan.docx Revision #3 October 15,2015 Page 101 of 170 syrvakLake Town of Sylvan Lake: Project Work Plan General Public Disruption to traffic Proiect Team Assiqnment Role lndividuals & Responsibilities Sponsor Director of Public Works Proiect Manaqer David Kelham Project Team Project Manager & Public Works Co-ordination P.Works and adjacent owners Other (General Public) General Public Proiect lnformation Project Account Code: CP1729 Project File Name & Number: 2450-2011729 -Traffic Signals 46 Street & 47 Avenue Electronic File Location: 2400 Engineering & Public Works - General\2450 Engineering Projects\20 Project\CP - 1729 Traffic Signals 46 Street & 47 Avenue \Reports\ CP1729 - Traffic Signals 46 Street & 47 Avenue Project Work Plan.docx Related Documents: (e.9. plans, policies, reports) 201 4 lnfrastructure Study Submitted by (Project Manager): David Kelham Date Authorized to Proceed by Project Sponsors Mayor, Town of Sylvan Lake Date GAO, Town of Sylvan Lake Date ):\Usersþwiseman\AppData\Local\Microsoft\Windows\Temporary lnternet Files\Content.Outlook\F85HSV5S\2017-01-06 Cp1729 Traffic Signals 46 St 47 Ave Project Work Plan.docx Revision #3 October 15,2015 Page 102 of 170 sfl*Lake Town of Sylvan Lake: Project Work Plan Name of Project: CPl733 - 2017 Watermain Replacement Program Project Manager: David Kelham Project Sponsors: Director of PW Start Date: January 2017 CompletionDate: December2017 Project Budget: $1,200,000 Project Objective: This project involves the annual rehabilitation and replacement of ductile iron and asbestos cement water mains located in Town. Ductile iron water main was last installed in the late 1970's and early 1980's and contributes significantly to annualwater main breaks due to its ability to corrode. The Town currently has over 28 km of ductile iron and asbestos water main. Proiect Deliverables Critical: The main intent of this project is to replace ductile iron water mains to reduce water main breaks (maintenance and emergency rcpair cost) and to reduce water loss as identified in the annualwater audit. Desirables: This annual prcgram will be tied closely fo ourasset management program to help us determine the best use of funds on an annualbasrs. Proiect Scope (Specific inclusions): Areas in which are de.termined by the asset.manager are to be repaircd. Some of the cunent areas at this time include 4dn Avenue between 4dn Street & Sfreef and in the Downtown area behind the Cobb's Building. ^dh (Specific exclusions): Water mains that are already of suitable materiat, Proiect Risks and lmpacts This program will contribute to extending the life of our infrastructure and completing infrastructure in places where there are known issues or where surface rehabilitation is planned. Reducing water loss through leakage and water main breaks has a significant environmental impact as it requires a lower amount of water withdrawal from the aquifers. C:\Usersþwiseman\AppData\Local\Microsoft\Windows\Temporary lnternet Files\Content.Outlook\F85HSVSS\2017-01-05 Cp17gg2017 Water Main Replacements Project Work Plan.docx Revision #3 October 15,2015 Page 103 of 170 syr,akLake Town of Sylvan Lake: Project Work Plan Action Plan Major Activities Party Responsible Time Frames 1. Determine Asset's to be repaired P.Wks & Asset January - May 2017 Manaqer 2. Repair of Assets P.Wks June - November2017 P loie.c! S ta$¿g Re pgrt! n g Reporting From Reporting To Subject Time Project Manager Sponsor Project Updates Monthly Project Manager Council Quarterly Reports Quarterly Communication Plan Who What Where How Project Manager Project Status Webpage & Adjacent Land Webpage / Owners Letters Project Manager Progress Reports and Council Project Status significant milestones Reports & Council Reports P__r¡ b.Lþ- E ngaqem e_n! P. lan Who What Where How N/A Project Organization and Information Kev-P roject Stakeholders E.g. Owner Depart, Useni, Other Affected Parties, Funders Public Works Funder & Liaison with Council, stakeholders & approvinq aqencies lndividual& Group lnterest & lnvolvement Property Owners Adjacent to the project General Public Disruption to traffic C:\Usersvwiseman\AppData\Local\Microsoft\Windows\Temporary lnternet Files\Content.Outlook\F85HSV5S\2017-01-OS Cp1733 2017 Water Main Replacements Project Work Plan.docx Revision #3 October 15,2015 Page 104 of 170 syrøkLake Town of Sylvan Lake: Project Work Plan P.fqjggt Tear! 49s ¡q n ment Role lndividuals & Responsibilities Sponsor Director of Public Works Project Manager David Kelham Proiect Team Project Manager & Public Works Co-ordination P.Works and adjacent owners Other (General Public) General Public Proiect lnfo Project Account Code: CP1733 Project File Name & Number: 2450-2011733 - Water Main Replacement Project Work Plan Electronic File Location: 2400 Engineering & Public Works - General\2450 Engineering Projects\2O Project\CP - 1733 Water Replacement Program\Reports\ CP1733 - Water Main Replacement Program Project Work Plan.docx Related Documents: (e.9. plans, policies, reports) 201 4 lnfrastructure Study Submitted by (Project Manager): David Kelham Date Authorized to Proceed by Project Sponsors Mayor, Town of Sylvan Lake Date CAO, Town of Sylvan Lake Date C:\Usersvwiseman\AppData\Local\Microsoft\Windows\Temporary lnternet Files\Content.Ouflook\F85HSV5S\2017-01-OS Cp173g 2O1l Water Main Replacements Project Work Plan.docx Revision #3 October 15,2015 Page 105 of 170 POLICY POLICY TITLE: CHIEF ADMINISTRATIVE OFFICER PERFORMANCE REVIEW POLICY POLICY #: L-002-007 EFFECTIVE DATE: October 24, 2011 ADOPTED BY COUNCIL ON: RESOLUTION #: SUPERCEDES: POLICY STATEMENT: Council for the Town of Sylvan Lake recognizes the importance of performance reviews in maintaining an effective and professional relationship between Council and the Town’s Chief Administrative Officer. This policy establishes a structure ensuring that reviews are done in a timely and consistent manner that is based on clear expectations, accountability and open communications. THE PURPOSE OF THIS POLICY IS TO: A. To ensure Council fulfills it’s requirements under the Section 205(1) of the Municipal Government Act to provide an annual written performance evaluation for the Chief Administrative Officer. B. To provide a framework for the CAO performance review to be done that maintains, strengthens or, if required, changes the relationship between Council and the CAO. C. To provide for timely adjustment to the CAO salary and benefits reflective of job performance. D. To determine the appropriate professional development direction and opportunities for the CAO. IMPLEMENTATION 1. DEFINITIONS: a. Council: The duly elected Council for the Town of Sylvan Lake. b. Chief Administrative Officer: The Town Manager for the Town of Sylvan Lake. c. Human Resources Manager: The employee designated by the CAO to coordinate the human resources function of the organization. Page 1 of 4 Page 106 of 170 2. RESPONSIBILITIES: Council: a. Appoint a committee to conduct the CAO performance review for the coming year upon the conclusion of the review process for the previous year. This committee will include the Mayor and two Councilors. The Councilors will be selected on a rotating basis b. Approve the procedures for conducting the review. c. Ensure the committee conducts the review within the timelines specified in the procedures. The review meeting will be attended by the CAO and all members of the review committee. d. All members of Council will evaluate and approve the performance review and any related adjustments to salary and benefits. Chief Administrative Officer: a. Ensure the policy and procedures are followed. b. Provide the required evaluation input as per the approved procedures. c. Respond to and sign the completed performance review in a timely manner. d. Provide input on the goals and objectives for the upcoming year. Human Resources Manager: a. Prepare necessary information and forms and forward them to Council and the CAO as per the approved schedule, including a copy of the previous performance review. b. Ensure all documents are properly authorized and filed. c. Advise Director of Finance of any payroll adjustments authorized by Council. d. Maintain a confidential record of staff who provided input and the members of Council who formed the review committee. 3. STANDARDS/GUIDELINES: a. The Chief Administrative Officer’s performance is evaluated based on a wide variety of factors including the ability to maintain and develop critical relationships, overall administrative and leadership ability, public service, and effectiveness in meeting established goals and objectives. b. In providing performance feedback, Council will give consideration to the full year under review and the entire spectrum of the CAO’s responsibilities. Page 2 of 4 Page 107 of 170 c. Council’s approved Strategic Goals and pre-established annual objectives will be the primary context for determining effective performance in addition to organizational leadership and strong relationships with key stakeholders. 4. PROCEDURES: a. A committee shall be appointed by Council at the annual organizational meeting comprising of the Mayor and two Council members to conduct the CAO performance review. Council members shall rotate the membership on the committee with each new review. b. On December 1 of each year, The Human Resources Manager shall provide the CAO and Council with the evaluation forms (Appendix #1) plus any relevant documents, such as the previous performance review. c. The CAO will provide written input on the status of the current goals and objectives (Appendix #2) to Council and H/R Manager by December 1 of each year.. d. The committee shall seek input from all of Council and a minimum of three staff members, of which a minimum of two report directly to the CAO (at least one must be a senior manager). Members of the committee will meet with staff members who were selected to submit input to provide them with an opportunity to further discuss any performance feedback related to the CAO. This must be completed by December 10 of each year. e. All input related to the CAO performance review shall be submitted to the Human Resource Manager for compilation into a single document. After that is completed by December 17 of each year it will be reviewed by the committee to summarize and ensure all input is considered. To ensure clarity, the committee will ensure that the summary of each area is limited to one or two statements that are consistent in content. – this summary will be done by the committee to ensure that it reflects the direction of Council. f. A finalized “draft” will be sent to all Council members to ensure the accuracy of the review. Council will then return this document with any comments to the Mayor by January 5 of each year. g. The committee and CAO receive the final performance review document by January 10 of each year so that all parties have sufficient time to prepare for the review meeting. h. The review meeting with the committee and the CAO will occur within the two week time frame prior to January 24 of each year. Additional review sessions may be scheduled if required by the committee. i. The review process will be complete, and the CAO provided with an unapproved copy of the evaluation, directly following the review meeting. The CAO may then provide written comments on the performance review if desired. Page 3 of 4 Page 108 of 170 j. Included with the signed final performance review will be the annual objectives for the upcoming year which will be signed off and agreed upon by Council and the CAO. i. Council shall approve the final written evaluation and any salary and benefit adjustments deemed appropriate within three weeks of receiving the performance review documents. All compensation adjustments will follow the terms of the contractual agreement. j. Should the performance review not be satisfactory, any action plan deemed appropriate and/or any compensation adjustment deemed appropriate will follow the terms of the contractual agreement. k. Copies of the completed and signed review will be given to the CAO, Mayor and Human Resources Manager for confidential filing. l. During the first year of employment for a new CAO, this procedure will be followed on a quarterly basis. After the first year, the procedure will be to conduct annual reviews. The annual reviews will be scheduled to be completed so that any salary adjustment can be effective with the dates determined in the contractual agreement. Previous year(s) performance reviews will be made available to Council when providing input for the current year’s performance review. m. Council will advise the Human Resource Manager and CAO of any changes to the evaluation form or format within three weeks of completion of the current CAO performance review completion. n. In an election year, all procedures above will be utilized, but time frames will be adjusted to ensure that the CAO performance review is completed by Sept 30. Appendices 1. Chief Administrative Officer Performance Review Form 2. CAO Objectives and Goals Form Page 4 of 4 Page 109 of 170 syr#,r*R1çÊ REPORT TO COUNGIL OF February 13'h,2017 FROM: Darren Moore, Director of Finance DATE: February 1"t,2017 Subject: Council ln Depth Budget Review - Select Committee and set schedule for 2017 Purpose For Council to choose the committee members and set a tentative schedule for undertaking the proposed ln Depth Budget Review in 2017. Background During 2015 budget deliberations, Council directed Administration to develop a plan to begin reviewing departmental budgets in detail including a review of service levels. Administration has a proposed Project Work Plan which is attached to this report. Discussion The ln Depth Budget Review conducted by Council Committee in 2015 covered three Town departments, FCSS, Planning & Development, and Public works - Non-utilities. For 2016, the three Town departments scheduled to be reviewed, as outlined in the attached Project Work Plan, are Parks, Public Works - Utilities, and Protective Services. For 2017, the three Town departments scheduled to be reviewed, as outlined in the attached Project Work Plan, are Administration, Finance, and Recreation & Culture. For 2017, Administration requests that Council select three members of Council to compose the Committee. Administration has tentatively scheduled some dates as follows: o Thursday, April 13th . Wednesday, April26th . Thursday, June22nd o Wednesday, June 28th Administration is suggesting to review the Administration and Finance Divisions in April and the Recreation and Culture Department in June. This will give the Department more time to prepare as preparations for the NexSource Centre opening will be time consuming. This will also give the new Manager time to become familiar with the Budget. These are tentative dates at this time and can change based upon the compositions of the Committee for 2017. Suggested meeting duration is 3 hours each meeting. Administration is recommending that meetings take place for the suggested duration sometime between 3pm and 8pm. 1. For Council to direct administration on the composition of the Committee to undertake the ln Depth Budget Review for 2017 and set up a preferred schedule for reviewing budgets and service levels for 2017. 2. Council may defer or discontinue the ln Depth Budget Review. Page 110 of 170 Report to Council Page 2 of 2 Subject: Date Resource lmpacts The ln Depth Budget Review does not have budget allocation in the 2017 operating budget. Other than Council's and staff time, there is no anticipated need for external consulting costs at this time. For the 2016 ln Depth Review, no external consulting was required to complete the work of the Committee. Should the Committee of Council require information or analysis beyond the ability of staff to provide or develop such information, a decision will be made at that time on how to get the information and at what cost. Alignment with Council's Strategic Direction Guiding Principle - TRANSPARENT - Municipal decision-making process and communications will be transparent and understandable. Gommunication Strategy/Pu blic Engagement Plan The ln-Depth Budget Review will be discussed with the mangers of the departments proposed to be reviewed by Committee in 2017. Any changes to service levels recommended by the Committee will be proposed as part of the 2018 budget process. Recommendation That Council select a Committee of Council to discuss, review and hear departmental budgets and service levels as outlined in the Project Work Plan for 2017. Pro Resolution Administration respectfully proposes the following motion(s): 1. That Council chose the composition of the Committee of Council to undertake the 2017 ln Depth Budget Review. 2, That Council set the schedule for the 2017 ln Depth Budget Review. Attachments: 1. ln Depth Budget Review Project Work Plan Re Prepa by: Report Darren Moore, Director of Finance Betty Osmond, Ghief Administrative Officer Page 111 of 170 Town of Sylvan Lake Project Work Plan Name of Project: In Depth Budget Review - Year 3 of 3 Project Manager: Darren Moore Project Sponsors: Betty Osmond Start Date: March/AprilzÛl7 Completion Date: September 2017 Project Budget: Nil Project Objective: To review costs of providing services and programs to residents of Sylvan Lake. Proiect Deliverables Critical: To better understand the services and programs the organization is providing to the community at a cost which is affordable and sustainable into the future. Desirables: To have Council approved service levels for the organization prior to 2018 Budget deliberations. Proiect Scope The project committee meetings will be facilitated by the CAO. Prior to each meeting, the Committee will be provided reports and templates outlining service levels and the cost to provide those services. At each meeting, the Director and/or Manager from a department will present the information and discuss with the Committee whether the service level and the cost to provide the service is adequate, desirable and sustainable for residents of Sylvan Lake. There is a mechanism whereby the Committee will be able to 'score' the service level. If the service level receives majority support from the Committee, it will be confirmed and go to a future Council meeting for approval. If the Committee is not satisfied with a service level it will be referred to the CAO to either provide additional information or develop a new or revised service level and the costs associated. The service level will then come back to Committee to be reviewed again. If the service level is confirmed by the Committee, it will go to a future Council meeting. If the Committee does not confirm the servicé level, it will be refered to the CAO for resolution. C:\Users\dmoore\AppData\Local\Temp\adfdada3-55e8-4288-b3 17-62a0b2ba9bf5u0l7 In Depth Budget Review work plan.docx Revision #3 Page 112 of 170 In addition, the Committee will be provided the financial information outlining the costs to deliver and provide services to residents. The Committee will be asked to confirm the cost to deliver a service or to review and discuss changes to service levels and the corresponding effect on the Town's annual budget. Proiect Risks and Impacts Council and Staff time and resources to adequately review service levels and costs of providing such services. Other priorities or unexpected time requirements to deal with a particular issue could delay the outcome. Action Plan Major Activities Party Responsible Time Frames l. Council Committee selected, schedule set. CAO, Council February 2017 2. Bi-monthly committee meetings to review Finance Dept. April, May, July 2017 department service levels. 3. Council approval ofTown departmental service Finance Dept September 2017 levels. Proiect Status Reportins Reporting From Reporting To Subject Time Project Manager Sr. Mgmt Team / CAO Project Status Monthly Project Committee Council Project Status Quarterly Communication Plan Who What Where How Project Committee Progress and Status of Internally Sr. Mgmt Team, Proiect Mgmt Team Project Manager Results of Review Website/Public Completion C:\Users\dmoore\AppData\Local\Temp\adfdada3-55e8-4288-b3 17 -62a0b2ba9bf5V0l7 In Depth Budget Review work plan.docx Revision #3 Page 113 of 170 Project Organization and Information Sheet Kev Proiect Stakeholders Eq Owner l)epart, Users, Other Affected Parties, Funders Individual & Groun Interest & Involvement Finance Division Implements and Proiect Lead Proiect Committee Reviews and recommends service levels AllDepartments Provide service levels and costs Council/ Public Outcome may affect service levels and costs and taxation Proiect Team Assignment Role Individuals & Responsibilities Sponsor Council Manager Darren Moore Pro.iect Team All departments Task Committee CAO, Finance Dept. Council Other (specifu) Proiect Information Project Account Code: Not Applicable Project File Name & Number: In Depth Budget Review ElectronicFileLocation: Q:ElectronicFiling\Finance\Budgets/General Related l)ocuments (eg plans, policies, reports) Submitted by (Project Manager): Darren Moore Date: February20lT Authorized to Proceed by Project Sponsors Mayor, Town of Sylvan Lake Date: CAO, Town of Sylvan Lake Date: C:\Users\dmoore\AppData\Local\Temp\adfdada3-55e8-4288-b3 17 -62a0b2ba9bf590l7 In Depth Budget Review work plan.docx Revision #3 Page 114 of 170 REPORT TO COUNCIL MEETING OF: February 131h,2017 SyhÆk,L*R1çç FROM: Darren Moore, Directorof Finance DATE: February 1"t,2017 Subject: Utility Account Write-Offs Pu For Council to approve the write-off of 98,814.38 in utility account. Background Attempts have been made by staff to collect as many accounts as possible. When accounts become delinquent, they are transferred to tax accounts or sent to collections. Most of the accounts on the list have been sent to collections. The largest account on the list has gone through receivership and collections without positive results for the Town. The other large account has gone to collections with the individual claiming poverty thereby making the account uncollectible. Discussion lncluded in the motion are the list of accounts and amounts to be written off from 2015. Options L Write the accounts off at this time. 2. Leave the accounts from 2015 on the books and write them off at a later date Resource lmpacts These accounts have been written off to bad debt expense in 2016. The annual budget for utility bad debts is $15,000. Accounts which have been sent to collections and/or are doubtful to collect from 2016, if remaining uncollected at the end of 2017, will be written off at the end of 2017 or early 2018. These accounts will be charged to bad debt expense in 2016. Budgeted utility revenue for 2016 was just over $6.8 million. The accounts proposed to be written off reflect 0.1 o/o of the budgeted revenue for 2016. AI ment with Gouncil's Direction FISCALLY RESPONSIBLE - Financial decisions will reflect fiscal stewardship and vision Comm unication Strategy/Public Engagement Plan Continued collection procedures by staff and the use of a collections agency for doubtful accounts. Page 115 of 170 Report to Council Page 2 of 2 Subject: Date Recommendation For Council to approve the write-otf of 98,814.38 in utility accounts P Resolution Administration respectfully proposes the following motion: That Council approve the write-off of 98,814.38 in utility accounts as included in the attached listing: 1. Utility Account Listing Repo Prepared Report for Council Darren Moore, Director of Finance Betty Osmond, Ghief Administrative Officer Page 116 of 170 ,4/"../-"o* / :total AccoüE oo225 o't s246.46 0053 1 09 91s.00 0328 0 o2 s472.26 04090 00 s2 ,4O8 .2t 05000 01 s1. 00 06410 o2 $2 .08 067r't o2 $3s6 .49 . 53 07890 1,7 s18 08 010 04 ç29s.2r 093 00 $37L.92 . s9 r086 0 00 s7s 12690 0l- ç33.27 13?10 04 s298.23 14900 00 $65 .41 1968 0 00 sr .34 21280 06 sl.97 2L410 04 s288 . 91 21570 10 $121 . 02 . 8s 25440 o2 $28 29070 03 s2r2.7O 32940 o2 $391.14 33930 01 ç30.27 35058 o2 $1, 017 . 34 35230 01 $ro3 .20 . 13 3 9510 04 $s67 42990 03 $209.39 .27 43 550 o2 ç37 44690 o2 $305.92 . 06 45240 o2 - s205 . 01 453 90 03 $27 4903 0 04 s2or.'17 5r920 o2 ç2.23 53700 o2 ç2L9.07 58280 01 $1.99 . 10 596'10 0l s2s8 . 60 60080 o2 $48 s167 . 81 6 0350 o2 . 00 67r91, 01 915 s42.48 6 9590 0l 7).950 00 $0.62 .42 72240 01 Ë7 r-3 81300 00 $s0 . Report Total s8, 814 . 38 42. Page 117 of 170 6) SvlvãhLake^rl'- REPORT TO COUNCIL MEETING OF: February '1.3rh,2017 J rowN oF sYtvaru r-aKE FROM: Rod Mercer, lT Manager DATE: February 7th,2017 Subject: 2017 Copy and Print Services RFQ award Purpose For Council to direct Administration to enter into negotiations with Ricoh Canada (Red Deer) for copy and print services for a five (5) year term from 2017 to 2021 inclusive. Background A request for quotation (RFQ) for copy and print services was issued by the Town on December 8th, 2016 with a submission deadline of December 22nd,2016. Seven proposals were received from the following proponents: . Digitex ( Red Deer) o Xerox (Red Deer) . Zone 3 (Red Deer) . Konica Minolta (Edmonton) . Ricoh (Red Deer) o Printer Works West (Edmonton o Toshiba (Red Deer) The proposals received were generally well done and met the requirements of the RFQ except for one. The rated criteria categories as outlined in the RFQ were as follows: . Experience, Qualifications & Service Levels . Pricing; Per Copy and Leasing o Design and Function of Equipment o Project Deliverables Ricoh (Red Deer) received the highest overall rating of the proposals submitted Options 1. For Council to direct Administration to negotiate a contract with Ricoh (Red Deer) for print and copy services for a five year term. 2, For Council to direct Administration to negotiate a contract with another proponent for print and copy services. Page 118 of 170 Report to Council Page 2 of 2 Subject: Date Resource I The prices quoted by the proponents for estimated usage, maintenance and leasing costs for 11 machines ranged from $36,528 to $51,636 annually based on 30,000 b/w copies and 30,000 color copies per month over a one year period. Using these criteria, Ricoh's quotation would cost the town approximately $45,000 per year. This is subject to change based on the actual units plus accessories chosen for each area as well as the number of copies printed. Also, it is important to note that the per copy pricing is locked in for the first two years. ïhe budget as currently set for each year,2Q17-2019 is 975,000. Alignment with Council's Strategic Direction Guiding Principle - TRANSPARENT - Municipal decision-making process and communications will be transparent and understandable. Gommunication Strategy/Public Engagement Plan All proponents who submitted proposals for copy and print services will be notified in writing of the decision. Recommendation That Council direct Administration to enter into negotiations with Ricoh (Red Deer) for copy and print services for a five (5) year term, 2017-2021 inclusive. Resolution Administration respectfully proposes the following motions 1 That Council direct Administration to enter into negotiations with Ricoh ( Red Deer) for copy and print services for a five (5) year term, beginning in the 2017 fiscal year and ending in the 2021 fiscal year not to exceed 945,000. Report repared by: Report App for Rod Mercer, lT Manager Betty Osmond, Ghief Administrative Officer Page 119 of 170 Notice Application by FortisAlberta Inc. for approval of orders confirming boundaries in exclusive municipal franchise areas has been received Proceeding 22164 Application 22164-A001 FortisAlberta Inc. The Alberta Utilities Commission, the independent utilities regulator, will be considering an application by FortisAlberta Inc. (FortisAlberta) for confirmation of its boundaries in a number of municipal franchise areas in Proceeding 22164. If you believe that you may be affected by this application, you can provide input to the AUC to review before it makes its decision. Nature of the application FortisAlberta has filed an application requesting confirmation of the boundaries of its exclusive service areas as determined by municipal franchise agreements entered into between FortisAlberta and certain Alberta municipalities for the exclusive provision of electric distribution service; alteration of certain Rural Electrification Association (REA) service area boundaries, as required, to prevent incursion into service areas governed by the subject municipal franchise agreements; and transfers of facilities and customers coincident to the realignment of service areas, as required. A list of potentially impacted municipalities and REAs, in addition to the legal land description of the location of existing facilities that could be impacted, is attached as Appendix A. For further details on the specific service areas and boundaries, refer to appendices E-01 to E-83 of the filed application.1 The Commission has also issued a direction to the REAs which currently serve specific customers who may be impacted by FortisAlberta’s application. The direction requires these REAs to provide the Commission with certain specific and limited customer information for the purpose of effecting service of the notice of application on these customers. The information the Commission has directed the REAs to disclose will only be used for the purposes of sending notice of the application to these specific customers who could be directly impacted by the application. The information will be kept confidential by the Commission and will not be put on the public record. 1 Exhibit 22164-X0006, Appendices E-01 to E-31, December 16, 2016; Exhibit 22164-X0005, Appendices E-32 to E-60, December 16, 2016; Exhibit 22164-X0004, Appendices E-61 to E-83, December 16, 2016. Page 120 of 170 - 2 - Once the Commission has received the required customer information, it will establish a process schedule that provides a deadline for interested parties to file statements of intent to participate in this proceeding. Interested parties may, however, file statements of intent to participate in response to this notice at any time in advance of this deadline and are not required to wait for the Commission to issue its process schedule. If you have any questions about the application and review process, intervener funding and what has been applied for, please contact Kevin Thompson at 403-592-4496 or by email at [email protected], or Maria Baitoiu at 403-592-4490 or by email at [email protected]. Copy of the application The application, and any associated documents being reviewed, are publicly available on the AUC website. Alternatively, you may contact FortisAlberta’s representative, Judy Croteau, at 403-514-4131 or by email at [email protected] for further details about what is being applied for, or for a copy of the application. Submissions To register your concerns, or your support for the application, please visit the AUC website and log in to the eFiling System to file your submission for Proceeding 22164. If required, the submission can be filed with the AUC at: Email: [email protected] Subject: Application 22164-A001 – Statement of intent to participate Those who do not have access to the Internet can send a submission by mail or fax, and the AUC will upload the submission on your behalf. Please send your name, address, phone number, legal land location, describe your interest in the land, your business, or your activities which may be affected. Please briefly describe the issues you would like the AUC to consider when making its decision. Paper copies can be sent to: Alberta Utilities Commission Attention: Fino Tiberi – Executive Director, Market Oversight and Enforcement Fifth Avenue Place, Fourth Floor, 425 First Street S.W. Calgary, Alberta T2P 3L8 Alternatively, paper copies can be faxed to: Fax: 403-592-4485 Page 121 of 170 - 3 - Privacy To support an open and transparent process, information you send to the AUC will be publicly available through the AUC’s eFiling System. If there is confidential information you would like to file, a request must be made in advance of filing your submission. Issued on January 24, 2017. Alberta Utilities Commission Douglas A. Larder, QC, General Counsel Page 122 of 170 Notice Attachment – Proceeding 22164 Appendix A to AUC notice Page 1 of 9 FortisAlberta Inc. Application for Orders Confirming Boundaries of FortisAlberta Exclusive Municipal Franchise Areas Proceeding 22164 Notice Attachment List of potentially affected Municipalities: [based on FortisAlberta's application Exhibit 22164-X0011 - Appendix B Mailing List of Affected Municipalities for Notices of Application] Municipality Type of municipality REA serving in the municipal area Alberta Beach Village Equs REA Ltd. Alix Village Battle River Power Coop Amisk Village Battle River Power Coop Argentia Beach Summer Village West Wetaskiwin REA Ltd. Arrowwood Village Equs REA Ltd. Barrhead Town Wild Rose REA Ltd. Bashaw Town Battle River Power Coop Bawlf Village Battle River Power Coop Beaumont Town Battle River Power Coop Beiseker Village Equs REA Ltd. Bentley Town Equs REA Ltd. Betula Beach Summer Village Tomahawk REA Ltd. Bittern Lake Village Battle River Power Coop Blackfalds Town Equs REA Ltd. Page 123 of 170 Bon Accord Town North Parkland Power REA Ltd. Bow Island Town Equs REA Ltd. Bowden Town Equs REA Ltd. Bruderheim Town Battle River Power Coop Calmar Town Battle River Power Coop Camrose City Battle River Power Coop & Armena REA Ltd. Caroline Village Rocky REA Ltd. Chipman Village Battle River Power Coop Clyde Village Wild Rose REA Ltd. Crystal Springs Summer Village West Wetaskiwin REA Ltd. Notice Attachment – Proceeding 22164 Appendix A to AUC notice Page 2 of 9 Municipality Type of municipality REA serving in the municipal area Czar Village Battle River Power Coop Daysland Town Battle River Power Coop Devon Town Battle River Power Coop Drayton Valley Town Drayton Valley REA Ltd. Edberg Village Battle River Power Coop Ferintosh Village Battle River Power Coop Fort Saskatchewan City Battle River Power Coop Gibbons Town North Parkland Power REA Ltd. Grandview Summer Village West Wetaskiwin REA Ltd. Granum Town Equs REA Ltd. Gull Lake Summer Village Equs REA Ltd. Hardisty Town Battle River Power Coop Hay Lakes Village Armena REA Ltd. Hughenden Village Battle River Power Coop Innisfail Town Equs REA Ltd. Irricana Town Equs REA Ltd. Jarvis Bay Summer Village Equs REA Ltd. Lacombe City Equs REA Ltd. Lakeview Summer Village Equs REA Ltd. Lamont Town Battle River Power Coop Leduc City Battle River Power Coop Page 124 of 170 Lougheed Village Battle River Power Coop Mayerthorpe Town Mayerthorpe & District REA Ltd. Millet Town Battle River Power Coop & West Liberty REA Ltd. Morinville Town North Parkland Power REA Ltd. Nakamun Park Summer Village Equs REA Ltd. Nanton Town Equs REA Ltd. Norris Beach Summer Village West Wetaskiwin REA Ltd. Onoway Town Equs REA Ltd. Parkland Beach Summer Village Equs REA Ltd. Notice Attachment – Proceeding 22164 Appendix A to AUC notice Page 3 of 9 Municipality Type of municipality REA serving in the municipal area Penhold Town Equs REA Ltd. Point Alison Summer Village Equs REA Ltd. Poplar Bay Summer Village West Wetaskiwin REA Ltd. Redwater Town North Parkland Power REA Ltd. Rimbey Town Equs REA Ltd. Rocky Mountain House Town Rocky REA Ltd. Ross Haven Summer Village Equs REA Ltd. Seba Beach Summer Village Equs REA Ltd. & Tomahawk REA Ltd. Sedgewick Town Battle River Power Coop Silver Sands Summer Village Equs REA Ltd. South View Summer Village Equs REA Ltd. Stony Plain Town Stony Plain REA Ltd. Sundre Town Equs REA Ltd. Sunrise Beach Summer Village Equs REA Ltd. Sunset Point Summer Village Equs REA Ltd. Sylvan Lake Town Equs REA Ltd. Taber Town Equs REA Ltd. Val Quentin Summer Village Equs REA Ltd. Vauxhall Town Equs REA Ltd. Viking Town Battle River Power Coop Wabamun Village Equs REA Ltd. Page 125 of 170 Westlock Town Wild Rose REA Ltd. Wetaskiwin City Battle River Power Coop & West Wetaskiwin REA Ltd. Whitecourt Town Mayerthorpe & District REA Ltd. Yellowstone Summer Village Equs REA Ltd. Notice Attachment – Proceeding 22164 Appendix A to AUC notice Page 4 of 9 List of potentially affected REAs: [based on FortisAlberta's application Exhibit 22164-X0010 - Appendix C Mailing List of Affected REAs for Notices of Application ] REA Armena REA Ltd. Battle River Power Coop Drayton Valley REA Ltd. EQUS REA Ltd. Mayerthorpe & District REA Ltd. North Parkland Power REA Ltd. Rocky REA Ltd. Stony Plain REA Ltd. Tomahawk REA Ltd. West Liberty REA Ltd. West Wetaskiwin REA Ltd. Wild Rose REA Ltd. List of identified facilities and customers by REA and Municipality: [based on FortisAlberta's application Exhibit 22164-X0003: Appendix F Listing of Identified Facilities and Customers by REA and Municipalities] Structure Municipality Name REA Affected Tap Number Land Location Comments Number Bittern lake Battle River Power Coop CC83 SW 36‐46‐22‐W4 1 to 6 1 Transformer Bittern lake Battle River Power Coop EK30 SE 31‐46‐21‐W4 1 1 Transformer Bittern lake Battle River Power Coop EK167 NW 30‐46‐21‐W4 1 to 6 1 Transformer and Switch Page 126 of 170 Bruderheim Battle River Power Coop BM459 SW 32‐55‐20‐W4 1 to 3 1 Transformer and Switch Calmar Battle River Power Coop NL335 SW 31‐49‐26‐W4 1 to 3 1 Transformer and Switch Idle, 1 Transformer and Calmar Battle River Power Coop NL338 SE 31‐49‐26‐W4 1 to 2 Switch Camrose Battle River Power Coop EK126 NW 32‐46‐20‐W4 1 to 8 1 Switch, Line Only Camrose Battle River Power Coop EK139 NW 27‐46‐20‐W4 4 to 7 Line Only Camrose Battle River Power Coop EK146 SE 29‐46‐20‐W4 1 to 2 1 Transformer and Switch FAI Transformer On REA Chipman Battle River Power Coop CJ180 SE‐30‐54‐18‐W4 8 to 10 Pole Line Only, Poles In Road Chipman Battle River Power Coop CJ181 SW‐32‐54‐18‐W4 1 to 3 Allowance Notice Attachment – Proceeding 22164 Appendix A to AUC notice Page 5 of 9 Structure Municipality Name REA Affected Tap Number Land Location Comments Number NW 29‐54‐18‐W4 Chipman Battle River Power Coop CJ183 1 to 13 Line Only With Switch NE 29‐54‐18‐W4 Chipman Battle River Power Coop CJ184 NE‐29‐54‐18‐W4 1 to 5 1 Transformer and Switch Chipman Battle River Power Coop CJ188 SE‐31‐54‐18‐W4 1 to 2 1 Transformer and Switch Chipman Battle River Power Coop CJ223 CJ224 NW‐20‐54‐18‐W4 1 to 3 1 Transformer and Switch Chipman Battle River Power Coop CJ228 SW‐30‐54‐18‐W4 1 to 3 1 Transformer and Switch Chipman Battle River Power Coop CJ229 NW‐19‐54‐18‐W4 1 to 3 1 Transformer and Switch Chipman Battle River Power Coop CJ272 NE‐29‐54‐18‐W4 1 to 2 1 Transformer Chipman Battle River Power Coop CJ400 SW‐30‐54‐18‐W4 1 to 3 1 Transformer and Switch Czar Battle River Power Coop AM251 NE 20‐40‐6‐W4 1 to 3 1 Switch, Line Only Devon Battle River Power Coop NL388 NE 28‐50‐26‐W4 1 to 2 1 Transformer and Switch Devon Battle River Power Coop NL390 NW 28‐50‐26‐W4 1 1 Transformer and Switch 1 Transformer and Switch Devon Battle River Power Coop NL393 SW 33‐50‐26‐W4 1 to 2 Secondary Poles Ferintosh Battle River Power Coop BR281 NW 3‐44‐21‐W4 8 Line and Switch Fort Saskatchewan Battle River Power Coop BM227 SE 12‐55‐22‐W4 2 1 Transformer and Switch Hardisty Battle River Power Coop HD 119 NW 36‐42‐10‐W4 1 to 2 1 Transformer and Switch NE 36‐42‐10‐W4 Hardisty Battle River Power Coop unknown (LOT A, PLAN 1 to 4 1 Transformer 794AH) Lamont Battle River Power Coop BM142 SE 21‐55‐19‐W4 1 to 7 1 Transformer Lamont Battle River Power Coop BM144 NE 16‐55‐19‐W4 1 to 3 1 Transformer 1 Switch and Overhead Lamont Battle River Power Coop BM266 SW 16‐55‐19‐W4 1 to 6 Conductor Lamont Battle River Power Coop BM268 SW 16‐55‐19‐W4 1 to 2 1 Transformer and Switch Page 127 of 170 Lamont Battle River Power Coop BM521 NW 16‐55‐19‐W4 1 1 Transformer and Switch Leduc Battle River Power Coop LW135 SW 28‐49‐25‐W4 1 1 Transformer and Switch Leduc Battle River Power Coop LW129 NW 21‐49‐25‐W4 1 to 3 1 Transformer and Switch Idle, 1 Transformer and Leduc Battle River Power Coop LW135A SW 28‐49‐25‐W4 1 Switch Leduc Battle River Power Coop LW128 NE 22‐49‐25‐W4 1 to 3 1 Transformer and Switch Leduc Battle River Power Coop LW279 NW 33‐49‐25‐W4 1 to 3 1 Transformer and Switch Leduc Battle River Power Coop FR52 SW 30‐49‐24‐W4 1 1 Transformer and Switch Leduc Battle River Power Coop FR55 NE 30‐49‐24‐W4 1 to 2 1 Transformer and Switch Leduc Battle River Power Coop FR403 NW 19‐49‐24‐W4 1 to 3 1 Transformer and Switch Leduc Battle River Power Coop FR439 SE 30‐29‐24‐W4 1 1 Transformer and Switch Notice Attachment – Proceeding 22164 Appendix A to AUC notice Page 6 of 9 Structure Municipality Name REA Affected Tap Number Land Location Comments Number Leduc Battle River Power Coop LW341 SE 1‐50‐25‐W4 1 1 Transformer and Switch 1 Transformer, Underground Leduc Battle River Power Coop unknown SE 25‐49‐25‐W4 1 to 6 Primary and Riser Leduc Battle River Power Coop unknown SE 25‐49‐25‐W4 1 to 2 1 Transformer and Switch Millet Battle River Power Coop WJ313 NE 32‐47‐24‐W4 2 1 Transformer DR170 Alberta Beach EQUS REA Ltd. SW‐23‐54‐3‐5 17 to 3 1 Transformer DR175 Bentley EQUS REA Ltd. BF441 NW‐23‐40‐1‐5 1 1 Transformer and Switch Bentley EQUS REA Ltd. BF374 NW‐23‐40‐1‐5 1 to 3 1 Transformer and Switch Blackfalds EQUS REA Ltd. BF924 NW‐34‐39‐27‐4 1 1 Transformer Padmount Transformer and Blackfalds EQUS REA Ltd. BF396 NW‐34‐39‐27‐4 4 Polemount Transformer Blackfalds EQUS REA Ltd. BF393 NE‐34‐39‐27‐4 1 to 2 1 Transformer and Switch Blackfalds EQUS REA Ltd. BF881 NW‐35‐39‐27‐4 1 to 2 1 Transformer and Switch Blackfalds EQUS REA Ltd. BF880 NE‐34‐39‐27‐4 1 to 2 1 Transformer Blackfalds EQUS REA Ltd. BF37 SE‐34‐39‐27‐4 1 to 3 1 Transfomer Blackfalds EQUS REA Ltd. BF357 SW‐36‐39‐27‐4 1 to 3 1 Transformer Blackfalds EQUS REA Ltd. LC130 NE‐36‐39‐27‐4 1 to 2 1 Transformer and Switch Blackfalds EQUS REA Ltd. LC158 NE‐36‐39‐27‐4 1 to 2 1 Transformer and Switch Blackfalds EQUS REA Ltd. BF663 SW‐26‐39‐27‐4 1 to 2 1 Transformer and Switch Blackfalds EQUS REA Ltd. BF416 NE‐23‐39‐27‐4 1 to 3 1 Transformer Blackfalds EQUS REA Ltd. BF417 NE‐23‐39‐27‐4 1 to 3 1 Transformer Blackfalds EQUS REA Ltd. BF41 SW‐35‐39‐27‐4 1 to 7 1 Transformer SE‐35‐39‐27‐4 Blackfalds EQUS REA Ltd. unknown (LOT 2 PLAN 892 1 1 Transformer Page 128 of 170 1150) Blackfalds EQUS REA Ltd. BF36 SW‐34‐39‐27‐4 1 to 2 1 Transfomer and Switch Blackfalds EQUS REA Ltd. BFS1 SW‐27‐39‐27‐4 1 8kV Sub and 3Ph Pole Bow Island EQUS REA Ltd. BJ110 SW 5‐11‐10‐W4 1 to 3 1 Transformer Bow Island EQUS REA Ltd. unknown SW 5‐11‐10‐W4 FAI STR 7 1 Transformer On Fortis Pole Innisfail EQUS REA Ltd. BD258 SW 33‐35‐28‐W4 1 to 6 1 Transformer Innisfail EQUS REA Ltd. BD260 SW 33‐35‐28‐W4 1 to 2 1 Transformer and Switch Innisfail EQUS REA Ltd. BD382 NW 28‐35‐28‐W4 1 to 5 1 Transformer and Switch 1 Transformer, Underground Innisfail EQUS REA Ltd. unknown NE 19‐35‐28‐W4 1 to 2 Primary Innisfail EQUS REA Ltd. FAI ZB65 NE 29‐35‐28‐W4 FAI STR 2 1 Transformer On Fortis Pole Notice Attachment – Proceeding 22164 Appendix A to AUC notice Page 7 of 9 Structure Municipality Name REA Affected Tap Number Land Location Comments Number Innisfail EQUS REA Ltd. ZB22 SW 32‐35‐28‐W4 1 to 5 1 Transformer and Switch Innisfail EQUS REA Ltd. ZB82 SE 17‐35‐28‐W4 1 1 Transformer Innisfail EQUS REA Ltd. ZB83 SE 17‐35‐28‐W4 1 1 Transformer Innisfail EQUS REA Ltd. ZB84 SE 17‐35‐28‐W4 1 to 6 Line Only Innisfail EQUS REA Ltd. ZB85 SW 17‐35‐28‐W4 1 to 2 1 Transformer Innisfail EQUS REA Ltd. unknown SW 17‐35‐28‐W4 1 1 Transformer and Switch Lacombe EQUS REA Ltd. BF286 SW‐25‐40‐27‐4 1 to 4 3 Transformers Lacombe EQUS REA Ltd. LC59 NW‐21‐40‐26‐4 1 to 4 1 Transformer Lacombe EQUS REA Ltd. 8006T SW‐28‐40‐26‐4 8A to 17 3Ph Line Lacombe EQUS REA Ltd. LC58 SW‐28‐40‐26‐4 1 to 7 1 Transformer Nanton EQUS REA Ltd. CK212 SW 22‐16‐28‐W4 4 to 6 1 Transformer Nanton EQUS REA Ltd. CK137 SW 23‐16‐28‐W4 1 to 2 Line Only Onoway EQUS REA Ltd. OW1212 NE‐35‐54‐2‐5 4 to 6 1 Transformer NE‐35‐54‐2‐5 1 + 2 Secondary 1 Transformer With 2 Onoway EQUS REA Ltd. unknown (LOT 1A, PLAN Poles Services 162 0414) NE‐27‐54‐2‐5 Onoway EQUS REA Ltd. unknown (LOT D, PLAN 872 1 to 3 1 Transformer 2344) Onoway EQUS REA Ltd. OW341 NW‐26‐54‐2‐5 1 to 2 Line Only Onoway EQUS REA Ltd. OW1092 NE‐27‐54‐2‐5 1 to 3 1 Transformer NE‐27‐54‐2‐5 Onoway EQUS REA Ltd. unknown (LOT C, PLAN 842 1 1 Transformer 2520) Page 129 of 170 Line Only Onoway EQUS REA Ltd. unknown SE‐34‐54‐2‐5 1 to 2 FAI Transformer On EQUS Pole SW# 3030NI03 Penhold EQUS REA Ltd. PH392 SE 1‐37‐28‐W4 1 to 10 1 Transformer Penhold EQUS REA Ltd. RG2 SW 1‐37‐28‐W4 1 to 7 Line Only Rimbey EQUS REA Ltd. BV472 NW‐20‐42‐2‐5 1 to 2 1 Transformer Rimbey EQUS REA Ltd. BV498 NW‐22‐42‐2‐5 1 to 2 1 Transformer and Switch Rimbey EQUS REA Ltd. unknown SW‐27‐42‐2‐5 1 to 2 1 Transformer and Switch Rimbey EQUS REA Ltd. BV601 NW‐22‐42‐2‐5 1 to 2 1 Transformer and Switch Rimbey EQUS REA Ltd. BV494 SW‐22‐42‐2‐5 1 1 Transformer Notice Attachment – Proceeding 22164 Appendix A to AUC notice Page 8 of 9 Structure Municipality Name REA Affected Tap Number Land Location Comments Number NE‐29‐42‐2‐5 Rimbey EQUS REA Ltd. unknown (LOT 1, PLAN 042 1 to 3 1 Transformer 0165) Rimbey EQUS REA Ltd. BV1184 SE‐20‐42‐2‐5 1 to 6 1 Transformer Rimbey EQUS REA Ltd. BV1338 SE‐20‐42‐2‐5 1 1 Transformer Rimbey EQUS REA Ltd. BV622 SE‐20‐42‐2‐5 1 to 2 1 Transformer Rimbey EQUS REA Ltd. BV501 SE‐20‐42‐2‐5 1 to 4 2 Transformers and Switch Silver Sands EQUS REA Ltd. DR459 SE‐4‐54‐5‐5 1 to 5 1 Transformer NW‐10‐54‐5‐5 South View EQUS REA Ltd. unknown (LOT B, PLAN 0 1 Transformer On FAI Pole 3155MC) Sundre EQUS REA Ltd. BN244 SW 2‐33‐5‐W5 1 to 6 Line Only Sundre EQUS REA Ltd. BN245 SE 3‐33‐5‐W‐5 1 to 4 1 Transformer Sundre EQUS REA Ltd. BN280 SW 2‐33‐5‐W5 1 1 Transformer and Switch Sundre EQUS REA Ltd. BN774 SE 2‐33‐5‐W‐5 1 to 2 1 Transformer and Switch Sunrise Beach EQUS REA Ltd. SN722 NE‐34‐55‐1‐5 1 to 8 1 Transformer SW‐3‐39‐1‐5 Sylvan Lake EQUS REA Ltd. unknown (NORTH OF 1 to 3 1 Transformer TRACKS) SW‐3‐39‐1‐5 Sylvan Lake EQUS REA Ltd. unknown (SOUTH OF 1 1 Transformer TRACKS) Sylvan Lake EQUS REA Ltd. BF431 SE‐3‐39‐1‐5 1 to 5 1 Transformer and Switch Sylvan Lake EQUS REA Ltd. BF449 SW‐2‐39‐1‐5 1 to 2 1 Transformer and Switch Sylvan Lake EQUS REA Ltd. BF649 NW‐35‐38‐1‐5 1 to 3 1 Transformer and Switch Page 130 of 170 Sylvan Lake EQUS REA Ltd. BF652 SE‐2‐39‐1‐5 1 1 Transformer and Switch Sylvan Lake EQUS REA Ltd. BF651 NE‐35‐38‐1‐5 1 to 2 1 Transformer Sylvan Lake EQUS REA Ltd. BF653 NE‐35‐38‐1‐5 1 to 2 1 Transformer and Switch Sylvan Lake EQUS REA Ltd. BF415 NW‐27‐38‐1‐5 1 to 2 1 Transformer and Switch Sylvan Lake EQUS REA Ltd. RG179 NE‐21‐38‐1‐5 1 to 4 1 Transformer and Switch Sylvan Lake EQUS REA Ltd. RG226 NE‐21‐38‐1‐5 1 1 Transformer Sylvan Lake EQUS REA Ltd. unknown SE‐3 39‐1‐5 1 1 Transformer Underground Service, 1 Pole Sylvan Lake EQUS REA Ltd. unknown SE‐3‐39‐1‐5 1 and 1 Transformer North Parkland Power REA Bon Accord unknown SW 18‐56‐23‐W4 1 to 2 1 Transformer and Switch Ltd. Gibbons North Parkland Power REA BG121 SE 3‐56‐23‐W4 1 to 2 1 Transformer Notice Attachment – Proceeding 22164 Appendix A to AUC notice Page 9 of 9 Structure Municipality Name REA Affected Tap Number Land Location Comments Number Ltd. North Parkland Power REA Gibbons BG118 SE 3‐56‐23‐W4 1 to 3 1 Transformer Ltd. North Parkland Power REA Redwater ET202 SW 19‐57‐21‐W4 1 to 2 1 Transformer Ltd. North Parkland Power REA Redwater ET238 SW 36‐57‐22‐W4 1 to 10 1 Switch, Line Only Ltd. North Parkland Power REA Redwater ET239 SE 35‐57‐22‐W4 1 1 Transformer Ltd. North Parkland Power REA Redwater ET240 SW 36‐57‐22‐W4 1 to 2 1 Transformer and Switch Ltd. North Parkland Power REA 1 Transformer, Underground Redwater ET241 NE 26‐57‐22‐W4 1 Ltd. Primary North Parkland Power REA Redwater ET357 SE 31‐57‐21‐W4 1 to 3 1 Transformer and Switch Ltd. North Parkland Power REA Redwater unknown NE 25‐57‐22‐W4 1 to 2 1 Transformer and Switch Ltd. North Parkland Power REA 1 Transformer and Riser, Redwater ET365 NE 20‐57‐21‐W4 1 Ltd. Underground Primary North Parkland Power REA Redwater unknown NW 30‐57‐21‐4 1 1 Transformer and Pole Ltd. Idle, 1 Transformer and Rocky Mountain House Rocky REA Ltd. RH2047 NW‐15‐39‐7‐5 1 to 4 Switch Rocky Mountain House Rocky REA Ltd. RH1258 NW‐24‐39‐7‐5 1 1 Transformer and Switch SE 27‐46‐1‐W5 Grandview West Wetaskiwin REA Ltd. unknown (LOT R, PLAN 1 1 Transformer and Switch 672MC) Page 131 of 170 Wetaskiwin West Wetaskiwin REA Ltd. WJ218 SE 26‐46‐24‐W4 1 to 6 Line Only Wetaskiwin West Wetaskiwin REA Ltd. WW951 NW 15‐46‐24‐W4 1 to 2 1 Transformer and Switch Wetaskiwin West Wetaskiwin REA Ltd. WW618 SW 22‐46‐24‐W4 1 to 3 1 Transformer NE 15‐46‐24‐W4 Wetaskiwin West Wetaskiwin REA Ltd. unknown 1 to 2 1 Transformer and Switch (LOT B) Wetaskiwin West Wetaskiwin REA Ltd. WW568 NW 10‐46‐24‐W4 6 to 7 Line Only Barrhead Wild Rose REA Ltd. BH342 SW 20‐59‐3‐5 16A to 21 1 Transformer Westlock Wild Rose REA Ltd. unknown NW 33‐59‐26‐4 1 to 3 1 Transformer and Switch Westlock Wild Rose REA Ltd. WB477 NW 34‐59‐26‐4 1 to 2 1 Transformer and Switch Westlock Wild Rose REA Ltd. WB397 SW 3‐60‐26‐4 1 to 2 Idle Service, 1 Transformer 'Afu-,Á, To Mayor and Council. V^ Lo/Zó/6 This is an inquiry about no parkin g on 47 Ave. I have heard that the town is going to make 47 Ave. to a 2 lane each way. The residents and myself are asking ¡f the town could put the yellow flashing X walk signal on the X walk in front of Bethany. With 47 Ave becoming a 4-lane road the danger at this X walk will become more dangerous. There is a great number of seniors that use this X walk in the spring summer and fall. I know from talking to a lot of residents that they use this X walk a lot and they would feel safer with W¡th Regards Gerry Pitney Lodge Council President Page 132 of 170 sytv#Lake BUSTNESS RECRUITMENT TEAM (BRT) January 23,2017 Mayor and Council Town of Sylvan Lake 5012 48 Ave Sylvan Lake, AB T4S 0A1 Dear Mayor and Council, The Business Recruilment Team (BRT), a committee of Council, is fully in support of lhe findings identified in the Visitor Friendly Assessn€nt action plan adopted by Council on November 28,2O't6. The BRT spent time reviewing the 'quick wins', those initiatives that can be implemented within ayear or two and have a high probability of success at a relatively low cost. The BRT committee also agreed that it would be beneficial for the Town of Sylvan Lake to have incteased exposure on Highway 2, identiffing Highway 11 sooner than what is cunently posted. We are aware that this would mean thal administration be given direction to starl this lengthy process with representatives from Alberta Transportation (AT) and Alberta Culture & Tourism {ACr). On December 14, 2016, at the BRT's regular monthly meeting the following Motion was approved as a recommendation to Council: MOTION: The Business Recruitment Team (BRT) recommends that action be taken Highway 2, be taken in alþnmentwith astion ¡tem2.4. 2 of the Msitor Friendly Assessment action Plan. Moved by PaulVentura Seconded by Yash Sharma Canied The BRT believes that as popular resort community there should be increased exposure directing visitots to Sylvan Lake. Thanks for your suPport. Doug , Chair BRT Committee Page 133 of 170 Canadian Cancer Society Relay for Life 2Ot7 lìc whom it may concem ; As a committee member for the 2Ot7 Relay for Life fundraiser, I am writing to ask if your organization can assist us in raising awareness of this event planned for June Io, 2ol7 at the Crossroads Church in Red Deer. The Canadian Cancer Society has closed offices and in central Alberta one and only one relay will take place in AOLT, in an effort to reduce expenses and put more money directly where it helps the most. Relay 2017 is planned to start at noon with the survivors lap ( joined by caregivers) and will continue till midnight. There will be snacks, drinl$, challenges and games for entertainment, music and best of all individuals of all ages getting together to raise funds for this great cause Fighting Cancer . Please respond to mpelf Joan White at 403-227-4200, 4934 49 St. ,lnnisfail, T4G lNz/ EAJ( 403-227-6300 / email [email protected] letting me know how you can help and what form the help might take. J.White Page 134 of 170 Canadian Postmasters l' Association canadienne and des maîtres Assistants Association de poste et adjoints January 23,2017 Mayor Sean Mclntyre Town of Sylvan Lake 5012 48 Ave Sylvan Lake AB T4S 1G6 Dear Mayor Sean Mclntyre, The Canadian Postmasters and Assistants Association (CPAA) is the voice of rural post office employees since 1902. It is the second-largest bargaining unit under the Canada Post umbrella; representing members who work in post offices in towns, reserves and villages throughout rural Canada. We are in touch with over 6 million rural customers on a regular basis. Most often we are the only federal presence and the hub of the community. CPAA members, 95Yo of them women, operate 3,260 post offices across Canada;288 of these offices are in your province. We write to you today to share our concerns over the Federal Government Standing Committee on Government Operations and Estimates' (OGGO) report regarding Canada Post, released on December 13, 2016. If you have not seen it yet, you can access the report at the following web address: http : //bit. Iy/OGGO_EN Amongst the many recommendations made by the Committee, most of which we support, we note the absence of a recommendation on postal banking. ln your province alone 28Yo of the communities do not have a financial institution, yet they have a corporate post office. Often your constituents have to travel long distances to receive banking services. If your citizens have to travel out of town for banking services, it is almost certain that they will also patronize other businesses in that town or city, thereby losing earning opporfunities from your own town's businesses. We at CPAA strongly feel that the resurrection of the postal bank, which was closed in 1969 when large banks were expanding in rural Canada, is a perfect fit for Canada Post. More importantly for the businesses and the citizens of your community, it is a means to ensure access to financial services. You may remember that prior to the OGGO's report, the Government had set up a Task Force to examine the challenges of Canada Post and to provide options for the future of the Corporation. The Task Force reportl, which preceded the OGGO's report, mentioned that39o/o of Canadian businesses would use a postal bank. It also mentioned that 38% of Canadian citizens would use a postal bank. I http://bit.lyiçsgc Page 135 of 170 According to the 201I Census, Canada's rural population consisted of 6,329,414 citizens. What bank could not succeed with3So/o of that number of customers? If like us at CPAA, you feel that a postal bank would benefit your community, we ask you to write to Minister Judy Foote to voice your views and concerns. We recommend that you also copy your letter or email it to Ms. Karine Trudel, the New Democrat MP who sat on the OGGO Committee, as she was a strong supporter of the postal bank. Their postage-free addresses and email addresses are as follows: The Honourable Judy Foote Minister of Public Services and Procurement House of Commons Ottawa, Ontario Canada KIA 046 or [email protected] Ms. Karine Trudel (MP) House of Commons Ottawa, Ontario Canada KlA 046 or karine.trude [email protected] Canada Post is uniquely positioned to offer financial services to rural Canada. When Canada Post can make money, and offer more services to Canadians who need them, we have a perfect opportunþ. Let's not lose it! Thank you for your time. Should you have any questions or wish to discuss this issue with a local CPAA representative, we invite you to reach out to our Albert¿, Northwest Territories and Nunavut CPAA President as follows: President Xan Moffatt-Toews PO BOX 2368 Fairview AB TOH 1L0 (780) 83s-2147 xan@abntnucpaÍì.com Sincerely 6* Brenda McAuley, CPAA National President 281 Queen Mary St. Ottawa ON K1K lxl 2 Page 136 of 170 DRAFT Meeting Minutes Sylvan Lake Regional Wastewater Gommission Meeting December 15,2016 - l:00 PM Summer Villages Admin Offices, Sylvan Lake AB Attendees: Commission Members Thom Jewell SV Birchcliff Dana Kreil Lacombe County Richard Lorenz Red Deer County Sean Mclntyre Town of Sylvan Lake MichaelDawe SV Norglenwold Teressa Beets SV Sunbreaker Cove Pamela Skakun SV of Half Moon Bay Bob Tomlinson SV Jarvis Bay Administration Betty Osmond Town of Sylvan Lake David Yee Town of Sylvan Lake David Brand Town of Sylvan Lake Andrew Treu Red Deer County Keith Boras Lacombe County Joyce Megson Summer Villages Darren Moore Town of Sylvan Lake Stephan Weninger Stantec John Van Doesburg Manager C:\Users\mfuandoesburg\Desktop\SylvanWW-Agendajan30-201AsylvanWW_MtgM¡ns_dec15-2016-DRAFf.doc Page 137 of 170 DRAFT Gall Meeting to Order: Chairman Thom Jewell called the meeting to order at 1:10 PM. Adoption of Agenda Moved by Sean Mclntyre that the agenda be accepted with noted additions - New Business - Town of Sylvan Lake Administration Agreement, Town of Sylvan Lake Wastewater Services Agreement, Town of Sylvan Lake Wastewater Operations Agreement. . Garried Adoption of Meeting Minutes Moved by Teressa Beets that the Regular and Organizational Meeting Minutes from the November 7, 2016 Regular and Organizational Commission Meetings be accepted as presented. Carried Chairman's Report The Chairman has been working with Commission Admin The Chairman is trying to get a meeting with the Minister of Transportation Brian Mason and AB Environment personnel Todd Aasen - ongoing. The SV of Sunbreaker Cove is currently working on their Business Plan - ongoing. Managerc Report (Attached) Working with the Commission Chairman ln discussions with Province/Ministers in regards to future Commission Wastewater and Water transmission lines/projects (making said projects/lines known/understood). The next major milestone will involve funding of the transmission line. of Red Deer to the Town of Sylvan Lake. Working on meetings with the Town of Sylvan Lake regarding2OlT Budget Financial A financial breakdown was presented to the Commission. Updated numbers and figures for the Septage Receiving Station (SRS) shall be circulated to Commission members with the Commission Meeting Minutes Package and at the next Commission Meeting. Moved by Thom Jewell that all Reports be accepted as presented. Carried New Business Lacombe County Letter The Commission reviewed a letter received from Lacombe County Moved by Sean Mclntyre the Commission accept the received letter from Lacombe County as information. Garried C:\Uærs\mfvandoesburg\Desktop\SylvãnWW_Agendajan30-2017\SylvanWW_MtgM¡ns_dec15-2016-DRAFf.doc Page 138 of 170 DRAFT Town of Sylvan Lake Wastewater Situation The Town of Sylvan Lake notified the Commission of changes to their bylaw - the CAO can stop or restrict wastewater output in emergency situations. The Town also put forward a new proposed rate for wastewater treatment - 0.80$ per m3. Town of Sylvan Lake Wastewater Operations Agreement The Town of Sylvan Lake currently charges the Commission 30.00$ per hour for \ÂM/ Operations. The Town would like to update these costs. The Town would also like to update their charge out rate/cost for equipment and vehicles. The base rate charged by the Town in the Operations Contract covers daily checks and normal operations. Commission Administration is to discuss and review updates/changes to the Town of Sylvan Lake Wastewater Operations Ag reement. Updated costs shall be presented to the Commission Board for their review and discussion Town of Sylvan Lake Wastewater Services Agreement Ïhe Town of Sylvan Lake has put forward a new rate proposed rate for wastewater treatment - 0.80$ per m3. Town of Sylvan Lake Administration Agreement The Town of Sylvan Lake would like to update the Administration Agreement. Updated costs are to be submitted. Office space and location are also to be reviewed/discussed. A meeting is scheduled for December 19, 2016 to discuss. Moved by Pamela Skakun that the Commission move into Camera. Moved by Richard Lorenz that the Commission move out of Camera 2017 Budget The Commission reviewed a DRAFT copy of fhe2017 Budget. Moved by Pamela Skakun that the 2016 Budget be used interim. Carried Adjournment Moved by Thom Jewell that the meeting be adjourned Garried C:\Users\mfvandoesburg\Desktop\SylvanWW_Agendajan3O-2017\SylvanWW_MtgMins_dec15-2016-DRAFf.doc Page 139 of 170 DRAFT Actions/To do list. Commission Admin to meet with the Town of Sylvan Lake to discuss the Town of Sylvan Lake Administration Agreement, Town of Sylvan Lake Wastewater Services Agreement, Town of Sylvan Lake Wastewater Operations Agreement. Commission Admin to finalize 2017 Budget. C:\Users\mtuandoesburg\Desktop\Sylvanww-Agendajan30-2017\sylvanwW-MtgMins-dec15-2016-DRAFÍ.doc Page 140 of 170 1 1 1 DRAFT Next Meeting: January 30, 2016 - 9:00 AM at the Town of Sylvan Lake Town Offices Chairman: Manager: C:\Uærs\mtoandoesbu¡g\Desktop\SylvanWW_Agendajãî30-20l7\SylvanWW_MtgMíns_dec15-2015-DRAFT.doc Page 141 of 170 ^.I_ Business Recruitment Team (BRT) sylvan#^3sç NO'T'ES DEC 14, 2016 12:00 PM MGB - ECC MEETTNG ROOM MEETING i Econom¡c Development Officer CALLED BY TYPE OF Committee of Council YEAR END MEETING MEETING - FACITITATOR Doug Borrowman, Chair NOTE TAKER Vicki KurzlKim Devlin Sean Mclntyre, Chris Tornack, Doug Borrowman, Paul Ventura, Keri Pratt, Colette Barker, Bond Jewell, Yash Sharma ATTENDEES Staff: Vicki Kurz, Kim Devlin Regrets: Al Laplante, Ken Scheffelmaier, Betty Osmond, Colette Barker ; No Regrets: Carl Stepp, Lorne Therriault AGENDA TOPICS 1. CALL MEETING TO ORDER - CHAIR Doug Borrowman called the meeting to order at 12:07 pm Welcome to new members Yash Sharma and Bond Jewell, thank you to outgoing members Colette Barker. Roundtable introductions. 2. APPROVAL AND ADDTTIONS TO THE AGENDA - NEW BUSINESS 1. AGLC patios 2. Realtors Newsletter 3. Mobile Vending bylaw update 4. Sylvan Lake Provincial Park 5. Budget Agenda approved moved by: Paul 3. ERRORS OR OMISSIONS FOR SEPTEMBER 21, 2016 MEETING NOTES None Meeting notes moved by: Doug No Quorum for October t9,2016 meeting DECEM BER INITIATIVES TEM PLATE vrcKr/KrM ;DISCUSSION , r Kim provided an update on the North East Area Structure Plan status, which is anticipated to be completed in the spring of 20L7, and that the Tripp Lands Outline Plan was approved by Council on December L2. She also mentioned that there was serious interest in the Façade Improvement Program from the owners of the Spotted Gecko building. It is anticipated that we will receive an application in the new year. BRT Meeting Notes: December 14,20L6 1 Page 142 of 170 For the staft of 20L7, old projects will be removed from the list and CONCLUSIONS new projects will be added to ensure the list stays relevant. PERSON ACTION ITEMS DEADLINE RESPONSIBTE Update initiatives template Vicki/Kim Jan 9/16 10 MINS WCD REVITALIZATION COMMITTEE vrcKI/KrM Vicki distributed the final Action Plan for the Visitor Friendly DISCUSSION Assessment via link on the agenda ¡ACTION PI-AN: Reviewed the quick wins within the action plan. The committee agreed that it would be I beneficial for the Town to have increased exposure on Highway 2 sooner than what is I currently posted. Council Recommendation : , The BRT recommends that action be taken to improve highway signage/exposure for :Highway 11 located on Highway 2 betaken in alignmentwith action item2.4.2 of the : Visitor Friendly Assessment action plan. ' Moved by Paul/Seconded by Yash/Carried coNcrusroNs Final repoft adopted by Council November 28,20L6 r Chamber, EDO, Planning and WCD to incorporate projects/quick wins into future budgets PERSON ACTION ITEMS DEADTINE RESPONSIBTE I Present recommendation to Council via letter Vicki/Kim Mar 20t7 . Set up meeting with Alberta Transpoftation Vicki/Kim Apr 20L7 Vicki excused herself from the meeting. INVESTMENT ATTRACTION 60 MINS ALL STRATEGY REVIEW i DISCUSSION Key Infrastructure Status Repoft from Objective 3, Action 2 (tabled) China Outbound Investment Mission (see documents distributed at the meeting) I Presentation made to Committee of the Whole on December 7th....d¡rection given to continue to communicate and pursue investors, cultural awareness training would be I required in advance of a site meeting. BRT Meet¡ng Notes: December L4,20t6 2 Page 143 of 170 There was a brief discussion about the 3 options presented in China and the possible upcoming visit from Chinese representatives. CONCTUSIONS Vicki to provide a full update in January PERSON ACTION ITEMS DEADLINE RESPONSIBTE , Add Investment Mission to Jan agenda Vicki Jan 9lL6 15 MINS BUDGET 2OL7 - 19 PROJECTS KIM DISCUSSION Kim distributed Vicki's 20L7-Lg budget template to the committee. iCouncil approved the budget on Monday, December t2,20L6. Vicki's budget was I reviewed and Sean discussed the overall budget process and highlighted major projects of i interest. Kim gave an overview of the charrette project, including the timing required and rexpected outcomes. coNctusroNs , Web site and community profiles are taking up a lot of time, 2 RFPs need to be released at the end of December PERSON ACTION ITEMS DEADLINE RESPONSIBTE i Charrette RFPs to be developed Vicki/Kim Jan 301t7 Paul left the meeting at 2:00 30 MINS NEW BUSINESS ALL DISCUSSION AGLC patios/Mobile Vending update I D¡scuss¡on on the Albefta Gaming and Liquor Commission (AGLC) changes and the current : bylaw review process being unde¡taken by Planning and Development. The BRT ; questioned their role in the process. Kim explained that the draft information would be presented to them for review. i Kim gave an updated on the mobile vending program, including the success it received in 2016 and Council's support for the program to continue in 20L7. The committee ' wondered if the food trucks could be promoted for Winterfest activities. Downtown , businesses should be serving hot chocolate during Winterfest. This tied into a discussion I that the WCD committee had regarding the downtown businesses doing a special"hot I chocolate" promotion during that weekend/week. CONCLUSIONS Bring "hot chocolate" promotion to WCD ACTION ITEMS PERSON DEADLINE BRT Meeting Notes: December 14,20L6 3 Page 144 of 170 RESPONSIBTE pafticipate Look into contacting mobile venders to in , Kim/Rae-Anne Jan 20L7 the Winterfest activities 20 MINS NEW BUSINESS ALL DISCUSSION Realtors Newsletter Reviewed the contents of the newsletter. It was pointed out that there was a 5lo/o increase in business licensing. The committee asked how business licensing enforcement was going and fully suppofted businesses who are not compliant receiving continued fines. Increased collaboration between business licensing and enforcement CONCLUSIONS should be happening for all outstanding businesses to ensure compliance. PERSON ACTION ITEMS DEADLINE , RESPONSIBLE MEETING 2:50 pm....moved by Keri : ADJOURNED OBSERVERS RESOURCE Kim Devlin, Senior Planner PERSONS Next Meeting Dateflime 1- 4 pm Archambault Room: NOTES February - Vicki on holidays March 15,20L7 BRT Meeting Notes: December L4,2016 4 Page 145 of 170 COMMUNITY FUTURES CENTRAT ALBERTA REGUTAR MEETING MINUTES BOARD OF D¡RECTORS November 24,2Ot6 CFCA BOARD ROOM Present: Ms. Jackie Kurylo Regrets: Mr. Cody Berggren Mr. Ernie Murias Mr. Dick Wymenga Mrs. Toby Williams Councillor Curt Maki Mayor Dennis Cooper Councillor Dale Plante Councillor Sheila Mizera Mr. Murray Berezowski Guest: Mr.RussellCrook t. Callto Order Chair Ms. Jackie Kurylo called the meeting to order at L2:25 PM 2. Approval ofAgenda MOTION: Mr. Ernie Murias moved to approve the Agenda seconded by Councillor Dale Plante All in favor. CARRIED. 3. Approvalof Meeting Minutes for Oct. 20,2076 rn as move approve m m Councillor Dale Plante. All in favor. CARRIED 4. Board Resignations and Appointments Mr. Berezowski presented an e-mail from Councillor Tammy Burke (Rocky Mountain House) resigning from the CF Board. MOTION: Chair Jackie Kurylo moved to accept Councillor Burke's resignation seconded by Mayor Dennis Cooper. All in favor. Carried. Mr. Berezowski advised that a motion is required to appoint Councillor Sheila Mizera (Rocky Mountain House)to Community Futures Board. MOTION: ChairJackie Kurylo moved to appoint Councillor Sheila Mizera to Community Futures Board seconded by Councillor Dale Plante. All in favor. Carried. 5. Community Economic Development Report Kelsey Krieger presented the CED report for period Oct. - Nov. MOTION: Mrs. Toby Williams moved to accept the CED Report as information seconded by Mayor Dennis Cooper. All in favor. CARRIED. Page 146 of 170 6. General Manager's Report Mr. Murray Berezowski presented the General Manager's report for Oct. - Nov. Mr. Berezowski advised that CFNA was planning to take on the project of updating our loan approval portal and moving towards offering it to all CF's in Alberta. Tony Stolz the new Executive Director has identified this as a great best practice for all CF's to have use of. Since there is some work and costs to convert it to the new website platform CFNA has requested access to the program to develop and expand the use of it. Mr. Berezowski advised that he has granted access for this process to begin. Consensus from the Board was to be rece¡ve some form of recognítion of this contribution by our CF. Mr. Berezowskiwill discuss with Tony Stolz At CFNA. MOTION: Mayor Dennis Cooper moved to accept the General Manager's Report as information seconded by Mr. Ernie Murias. All in favor. CARRIED. 6. Old Business Central Alberta Business lncubator Update Mr. Berezowski advised that he attended the meeting on Sept. 22nd aswas discussed at the Sept. Board meeting. He reported that the group was looking for a Chapter 9 corporation to commit to formalizing a bid for the incubator in the region with submission to occur asap. Since our office was not involved in previous discussions, Mr. Berezowski reported that he did not commit and would not commit to such a proposal without having full support from the Board and submitting a detailed business case for such a project. Due the shon timeline, the project was not a fit Mr. Berezowski recommended not pursing the project. Mr. Berezowski added that the Downtown Business Association was pursuing the project and that our CF was in support e concept p e support a resources in fitting with our Operations plan objectives including training, support and financing for participants. 7. New Business lnternational Business Development Program (lBD) Mr. Berezowski presented a potential project in partnership with Central Alberta Access Prosperity. The hope is to obtain funding thru the CARES provincial program. The broad outcome for the IBD program is the acceleration of SMEs into international markets. Each company receiving support through the program will have a specific plan and progression relative to their unique goals. ln the initialphase of the program companieswillbe interviewed, assessed and scored and specific milestones will be set to move a particular company forward to become export ready. Mr. Berezowski advised that our office would be expected to contribute financially to the program as well as providing training & support to the participating businesses. He advised that contributions would be incorporated in the 2017-L8 Operations Plan and that it would not have a negative impact financially on our organization, if we fund it from reserves over a 2year period. Mr. Berezowski Page 147 of 170 requested a motion from the Board in support of the project with financial commitment to be determined in the approvalof the 2017-t8 Operations Plan and Budget. MOTION: Mrs. Toby Williams moved to support the lnternational Business Development Program (lBD) with financial commitment to be determined in the 2017-18 Operations Plan and Budget seconded by Councillor Dale Plante. All in favor. CARRIED. Christmas Hours 2016 Mr. Berezowski presented the reduced plan for business hours from Dec. 23'd to Jan. 2nd the hours are similar to previous years. Mr. Berezowski requested a motion from the Board. Motion: Councillor Ernie Murias moved to approve the proposal as requested seconded by Councillor Dale Plante. All in favor. Carried. Digitex Copier Lease Renewal Option Mr. Berezowski provided information on terms of a new proposal from Digitex for renewing our lease early for a new copier/printer/fax machine. We currently have 2year left on a five year lease. The renewal with result in a savings of approximately S30 per month. The machine lease payment is slightly higher but the new machine cost per copy in substantially less resulting in the monthly savings. Mr. Berezowski requested a motion form the Board as the annual lease payment exceeds his authority as wellas the 5 year commitment. Motion: Councillor Dale Plante moved to approve the proposal to renew the lease early to purchase a new copier/printer/fax machine from Digitex seconded by Mrs. Toby Williams. All in favor. Carried. General Managers Employment Agreement Since we are moving into the planning stages for our next fiscal year Mr. Berezowski advised this his current employment agreement is expiring at the end of March 3L,2017. Mr. Berezowski noted that he is happy with the details of the current agreement and would be looking for a new L8 month agreement. ln discussions Mr. Berezowski advised that he is willing to put together an internal succession plan for the Board. 8. Adjournment Chair Ms. Jackie Kurylo adjourned the meeting at L:45pm. The next meeting date to be January t9,2Ot7. Ms. Jackie Kurylo - Chair Mr. Ernie Murias - Vice-Chair Page 148 of 170 IMPLICATIONS OF TAXING EMPLOYER PAID BENEFIT PLANS - FAQ Q: What change is the Government of Canada proposing to employer-paid plans? A: Recent media reports allege the Government of Canada is considering taxing employer contributions to health benefit plans, which will be reported as taxable income to their employees. Q: What type of healthcare does group benefits generally cover? A: Group benefits plans provide prescription pharmaceutical, dental care, vision care, mental health care and physiotherapy coverage, as well as the life, critical illness and disability insurance coverage that is typically bundled in those plans. Such benefits are often not covered by the public health care system. Q: How soon could this tax be implemented? A: While the full details have yet to emerge, insurance carriers and other industry advocacy groups have reason to believe such a measure is a real possibility, and could be announced as early as the spring 2017 Federal Budget. Q: Who will this new tax affect? A: If the Government does move forward it could have an impact on the 22 million Canadians accessing workplace health plans and the employers who sponsor them. We expect it will have its biggest impact on middle-class and lower-income Canadians and their families who rely on these plans to maintain their health. Q: How will this affect employers as plan sponsors? A: Employers will experience demand on their administrative resources as systems will require updates for the taxable benefit, additionally, CPP, EI and other payroll related taxes/premiums may also increase and will need to be accounted for. Employers may also experience a strain on their HR resources as well as their compensation packages for retaining and attracting talent, as well as decline in the physical and mental health of their employees and their families. Changes to benefit plan designs may be required (e.g. health spending accounts could now be the same as taxable spending accounts). Q: How much is this tax going to cost employees as plan members? A: Across Canada, employees with employer-provided health care plans will have to pay more federal income tax on the taxable benefit amount. Some projections have shown that this could be up to a 1.5% increase in taxes for those earning less than $25,000 per year. This does not account for the fact that those living outside of Quebec, the provincial income tax will also be payable on the taxable benefit amount. Q: Will the tax credits make up for the projected increase in taxes? A: No. We estimate that this tax would negate the tax credits given to middle-class families announced in the 2016 federal budget, increasing the tax burden of working families by about $1,300 per annum, compared to the credits of $650 announced in the fall of 2016. Q: I already see taxable benefit details on my tax slip. What's the difference? A: There are some employer paid contributions, such as life, AD&D and critical illness insurance, which are already considered taxable benefits. However, if this change occurs, the employer contributions to your health/dental/HSA will now be included, where it has not been in the past. For Quebec members, while you have seen taxable benefits for provincial purposes, you will now see employer contributions toward your health/dental/HSA for federal purposes as well. Q: What else could be affected if employer-paid health benefits are taxed? A: Taxing employer-paid health benefits could also trigger the requirement for CPP contributions and EI premiums on those amounts. This cost will fall on the lower-middle income Canadians who earn above $15,000 and below $55,300 ($51,300 for EI) and their employers who are also required to contribute towards these programs. For those living in Quebec, the additional cost will be potentially be the EI premiums, in addition to the current contributions to QPP. Q: If employer reduce their benefit plans or remove them completely, what happens to the employees that were under these plans? A: Many Canadians, particularly those with limited disposable income or high debt, are unlikely to replace their lost workplace coverage with private health insurance, leaving them exposed and not taking preventative measures. Q: What will be the long-term effects on the provincial healthcare system? A: Over time, as the quality and amount of insurance coverage declines for individuals, there will be pressure on governments to step in to provide support. With less access to health benefits, it would likely result in higher physician and hospital costs as well as a decrease in the overall health status of Canadians. Q: What can I do to add my voice and demand that no new federal tax be introduced for employer group health benefits plans? A: Visit donttaxmyhealthbenefits.ca and in just a few clicks you can send a letter to your MP and the Minister of Finance. Page 149 of 170 I Mayor Sean McIntyre do hereby proclaim: Whereas February 13th 2017 marks the 70th anniversary of the Leduc No. 1 oil discovery; Whereas the discovery of oil at Leduc, Alberta in 1947 proved to be the catalyst for unlocking the province’s conventional oil resources and driving Canada toward increased energy independence; Whereas the oil and gas industry has shaped contemporary Alberta more than any other; Whereas the Alberta Urban Municipalities Association has submitted a resolution to the Government of Alberta on behalf of its members asking the province to honour the industry by declaring February 13th Oil and Gas Awareness Day in Alberta. THEREFORE be it Resolved that February 13th, 2017 be known as Oil and Gas Awareness Day in the Town of Sylvan Lake. ______Mayor Sean McIntyre Dated this 13th day of February 2017. Page 150 of 170 Date of Meeting (2016) Item Presented at Open Microphone Disposition January 11 Caroline Vandriel, appeared before Council on behalf of the No request made, just information. Sylvan Lake Municipal Library. Ms. Vandriel thanked Council for their support of the Read for Fifteen challenge. She stated this started in the Northwest Territories and has now been adopted by Edmonton, Calgary, Medicine Hat and Red Deer. Sylvan Lake has adopted the challenge, which strives to see who has the greatest population of readers. February 8 Mr. Daryl Frenette, with Associated Cabs, appeared before No action required. Council to thank them for the upcoming taxi bylaw review. He stated he is available if they have any questions and he would like to be a resource for Council should they have any questions during the review period. March 14 Ms. Val McCallum appeared before Council to speak to Planning Council refused the McCallum’s and Development item 9c. Ms. McCallum stated she and her proposal to purchase Lot 34 (in husband would like to purchase Lot 34. She stated they had time addition to Lot 35) from the Town. to go back and review plans for their property and would like The McCullums still went ahead with consideration to be given to selling them this land for $20,000. the purchase of Lot 35. The sale of She wanted to assure the Town that they will not be taking out a Lot 35 was completed in September bunch of trees and they would like to build a garage there. They 2016. would protect the trees and maintain a buffer zone. They would like to install an R.V. pad and a double car garage in back. Mr. Marc Pritchard appeared before Council to discuss the mobile Council took into consideration Mr. vending bylaw. He stated he had circulated an email to all Pritchard’s, as well as all other council about a month ago regarding the bylaw. He hopes if comments, received prior to making Page 151 of 170 Council is making a plan for mobile vending, that they keep in a decision on the Mobile Vending mind where it will happen. Mr. Pritchard stated he saw losses this Bylaw, which was approved in May past summer that he’s never seen and he’s been doing this for 13 2016. In regard to the paid parking years and his father for 25 years. People just weren’t walking past program, Council approved the the store. He asked to please consider moving the vendors program with a scheduled start in further down so that people can at least walk past his shops. He 2017. stated it’s not just people coming in and buying an ice cream, this usually leads to the purchase of other products as well. Secondly, he has a concern with the cost of paid parking. It’s another thing 1 Date of Meeting (2016) Item Presented at Open Microphone Disposition that’s like the carbon tax, it’s just adding another charge for people. The municipality benefits but the household income gets penalized. April 11 Ms. Jacqueline DuMaine stated she was appearing before Ms. Osmond stated that it appears Council in regards to Item 9c on this evening’s agenda, this matter is a civil one and not Development Permit Number 030-2016, Building Addition at 4603 something that Council could Lakeshore Drive. address, there should not be a political response to this. Mayor McIntyre thanked Ms. DuMaine for her presentation and asked Ms. Osmond for her advice on the presentation. April 11th Megan McIntyre, 10 Willow Street in Sylvan Lake, appeared The operator of the taxi business at before Council to speak on the taxi business operating out of 6 Willow Street was given an Willow Street in Sylvan Lake. ultimatum to move his business to another suitable location by the Ms. McIntyre referred to the home occupation development deadline of September 30, 2016 or permit and the applicable bylaw. She noted that running a risk a stop order being placed on the business, such as this one, for 24 hours on a street is very property for breach of permit disruptive to the neighbourhood. conditions. The operator found an alternative location in the industrial She noted that in a Class A Home Occupation, “a parking spot” is area at Sylvaire Close for which he referred to; however, this business is occupying their parking spot obtained a development permit for plus another five or six on the street, with people coming and occupancy. Staff monitored the Page 152 of 170 going at all hours. She noted it was an uncomfortable situation existing location for compliance after for her teens, as they try to be friendly, but the drivers do not the deadline expired and have respond. There is noise associated with it as it is a 24 hour verified that the business has business. Ms. McIntyre noted an incident when she was awoken moved. at 4 a.m. for about 20 minutes, robbing her sleep. She noted there are five or six vehicles constantly on the street. Ms. McIntyre stated that according to the regulations, the business should not cause more than 6 visits a day; however, the 2 Date of Meeting (2016) Item Presented at Open Microphone Disposition reality is when you have a business that is constantly sending out vehicles and turning around on the street, etc., this far exceeds what is permitted. Ms. McIntyre asked Council if anything was going to be done about this situation. She feels the bylaws that are in place are good, are they going to be enforced? She is wondering how long this will be allowed to continue. April 25 Ms. Annick Baldwin appeared before Council to express her Council Approved the Animal concerns with the proposed Animal Control Bylaw. Ms. Baldwin Control Bylaw at the May 9, 2016 believes the fees being proposed are too high when compared Council Meeting. with other communities and this could lead to pets being abandoned or surrendered to kennels, the SPCA, etc. Ms. Baldwin was questioning why the limit to how many pets you can own has changed. The current bylaw allows for 5 pets, two dogs and three cats. The proposed bylaw allows for only four. She questioned if the local pet businesses were consulted. She also stated there should be a better way to deal with a conflict among neighbours, to determine if a neighbour is just picking a fight with a follow neighbour over a pet. Ms. Baldwin is asking Council to reconsider some of the proposed changes. May 24 Ms. Chris Ginter appeared before Council to discuss the Vista Trail location was changed as per Pathway Development (referring to agenda item 12b, page 372 of Ms. Ginter’s request. Page 153 of 170 the agenda package). Ms. Ginter noted between August 2014 and April 2016, there was a change in the original concept area design which changed the design from a natural foot path to paved pathway connecting north and south. Area residents were unaware of this significant change. Staff Recommendation, Option One is to continue with current 3 Date of Meeting (2016) Item Presented at Open Microphone Disposition trail development including revisions to mitigate safety and privacy concerns. “Revisions include shifting the trail 10 feet from the property line and trees would be planted between the trail and property line to provide an additional buffer to improve privacy.” At the very minimal, we also request that recommendation but to clarify: we have been informed that 10 feet from the property line is the middle of the path; therefore, it is 6 ft from the fence line; the developer has informed us that planting additional trees only includes the side fence and does not include the back of the property due to pipeline restrictions thus no privacy is provided; and still creates an odd angle and safety concern, you cannot see further then 15 ft behind the fence and blind spot remains. Ms. Ginter stated that the residents of the area are recommending Option Three, which allows an amendment to the original trail design. At the end of the day, we are requesting you consider moving the pathway 15 ft further west onto future municipal reserve; which incurs another 15 ft to the south. It creates the most user friendly pathway by making it synergistic with area residents and allows for maximum open space design. It removes all safety concerns. The long-term gain diminishes any immediate timelines. Ms. Ginter appealed to Council, rather than all the reasons not to Page 154 of 170 move the path, we urge you to ask how can we, how do we and why not. August 8 Mr. Terry Collier, EFG Architects appeared before Council to Staff took the development proposal discuss Development Permit Number 105-2016, the 35 unit to MPC first and received a apartment building. favourable recommendation. It was then submitted to Council for Mr. Collier stated there are basically four components to the consideration at their meeting on 4 Date of Meeting (2016) Item Presented at Open Microphone Disposition project, summarized below: September 12th , 2016 and was approved. 1. We have added an additional 5 ft. to the height of the building, this was a recommendation from the Planning and Development Department; this is less than the previous application. If Council decides they would prefer the proposed project to be less than the previous approved structure we could accommodate this. 2. On the advice of the Planning and Development Department, we provided one parking stall for each unit, plus 7 visitor stalls. The owner of this development also owns two adjacent lots, there is the potential for parking in this area, going forward. We are willing to add more, if required; 3. The proposed project requires seven residential lots. If each single family home had 3.5 occupants, then approximately 25 residents would live in the seven single family residential homes. It is expected that each suite will have 1.5 residents per suite for a total of 52 residents. 4. We have included 2 suites that will be leased for a minimum of five years, that qualify as low income housing. With current rents in Sylvan Lake being approximately $100 less per month than Red Deer, but the land cost 25% more, it is very challenging. Mr. Collier stated they are very flexible and look forward to taking Page 155 of 170 direction from both Administration and Council. September 12 Mr. Carson Nielsen appeared before Council to discuss the Vicki Kurz responded September, former Waterslides site that has been purchased by the Town 2016, informing there will be a (referring to the letter on page 284 of the agenda package). public process. Mr. Nielsen stated that he is the owner/operator of a water sport Mr. Nielsen had originally proposed rental business in Sylvan Lake and is looking at expanding the to locate his concession booth on business with the possibility of a partnership with the Town. Mr. the west side of Mr. Messier’s 5 Date of Meeting (2016) Item Presented at Open Microphone Disposition Nielsen has a business plan for winter activities that would property adjacent to the include hosting winter events such as ice fishing tournaments, townhouses. Owing to the sled races, etc. opposition from Mr. Laplante, he decided to locate further north, to Mr. Nielsen is seeking direction from the Town with respect to the the north-west of the waterslides process involved in permanently locating his business on the which was out of the Town’s former waterslide site in partnership with the Town. jurisdiction. He did, however, obtain approval from the Province for both the booth and the Wibit structure in the water. He will be relocating the booth for next season and has been told he needs the Town’s approval. Administration is currently negotiating a lease with the company for the ongoing operation of his business from the site. November 14 Ms. Amy Fonda, President of Sylvan Lake Lacrosse, Council denied the Tournament of appeared before Council to discuss the Associations’ Champions Ice Request at the concerns. November 14, 2016 Council Meeting. She noted the biggest struggle with growing the sport is having adequate floor time. With the arena collapse in 2014, the Association was displaced into local gymnasiums for the start of Page 156 of 170 the season, as the ice surfaces remained for hockey. Despite the obstacles, the Association was able to run a few teams with a total of 80 players that year. Ms. Fonda stated, last season, they were notified 2 weeks prior to the season starting that the Town was not allowing them to use the ice surface, resulting in a loss of 10% in registrations and $5,300 in extra costs for floor rentals, as they had to use floor 6 Date of Meeting (2016) Item Presented at Open Microphone Disposition space outside of the community. Ms. Fonda stated they were told that they would have a floor next year with a second surface to run a tournament, which is needed to recoup lost floor fees. The floor was booked starting April 3, as this is the earliest the floor would be available. At a later meeting, the Association was informed that we would not have a second surface this season as the ice was being left for the rest of the season. Ms. Fonda stated, as an Association, they would like to move forward and put trust in our community and Town Council that they have our backs and support our growth and development. Ms. Fonda stated they had received information that the Tournament of Champions had requested to run a hockey tournament, which will put our members out of the arena for an additional week and delay them from starting practices and the season in the arena. Ms. Fonda stated in the policies set out by the Town of Sylvan Lake, Ice Allocation Priorities in Section 4, our organization is listed as Priority #3-Local Minor Sporting Organization. The Tournament of Champions is Priority #5-Non- Local Minor Sporting Organization; therefore, there should be no question as to who has priority booking over this floor time. November 14 Mr. Gerry Pitney, resident of the Sylvan Lake Lodge Letter sent to Mr. Pitney. The concerns expressed were under the Page 157 of 170 appeared before Council to discuss some concerns with the Lodge. responsibility of the Lodge Foundation. Mr. Pitney supplies some information on his background, stating he previously owned a construction company, was a building inspector and has experience in public works. He noted he wished to put forth some concerns with the Lodge, namely, there is no backup generator if the power should fail. If the power goes 7 Date of Meeting (2016) Item Presented at Open Microphone Disposition out, 60 residents, some of whom are 80 or 90 years old, could be caught in an elevator, requiring rescue. Also, if the sump pumps go down, there could be flooding in the basement area. Mr. Pitney stated there is a patio area at the back of the lodge which is too dangerous to use; however, with some work it could be made safe. Mr. Pitney stated he would like to put his experience to use and raise money for these projects and is willing to work with Council to accomplish these goals. Page 158 of 170 8 GPAYSTATION q:; â?;:::i Ruo ¡t Reporr January 20,2017 10:27 am Page I of 3 Account Number:05364-1 5 Cheque 4 ChequeDate ChequeAmount PayeeName PayeeNumber Printed By PrintedDate Void Reason 101474 01t20t2017 $8.80 1006127 ALBERTA LTD Kathy 1t20t2017 False 101475 0112012017 $27011 ACCOUNTANTS TEMPLATES INC Kathy 1t20t2017 False 101476 01t20t2017 $2,032.80 ACCU-FLO METER SERVICE LTD Kathy 1t20t2017 False 101477 01t20t2017 $426.54 ACKLANDS - GRAINGER INC. Kathy 1t20t2017 False 101478 01t20t2017 $268.02 ADVERTISE YOURSELF Kathy 112012017 False 101479 01t2012017 $793.80 AGAT LABORATORIES Kathy 1t20t2017 False 101480 0112012017 $31,692.03 ALBERTAASSOCIATION OF MD'S & Kathy 1t2012017 False 101481 01t2012017 $300.00 ALBERTA DEVELOPMENT Kathy 1t20t2017 False OFFICER'S 101482 0112012017 $961.80 ALBERTA ELEVATI NG DEVICES Kathy 112012017 False AMUSEMENT '101483 01t20t2017 $378.00 ALL AROUND DOORS & WINDOWS Kathy 112012017 False LTD 101484 01t20t2017 $358.99 ALSCO CANADA CORP. Kathy 112012017 False 1 01 485 01t20t2017 $285.50 APPLETEDDY Kathy 1t20t2017 False 1 01 486 01t20t2017 $2,306.43 AQUAM SPECIALISTE AQUATIQUE Kathy 1t20t2017 False tNc. 101487 01t2012017 $1,858.50 BADGER DAYLIGHTING Kathy 1t20t2017 False 1 01 488 01t20t2017 $140.18 BLUE GRASS SOD FARMS LTD. Kathy 1t2012017 False 1 01 489 01t20t2017 $64.89 BOLT SUPPLY HOUSE LTD., THE Kathy 1t20t2017 False 1 01 490 01t20t2017 $290.06 BOOSTER JUICE SYLVAN LAKE Kathy 1t20t2017 False 101491 01t20t2017 $161.62 BRAUSEN, CLIFF Kathy 1t2012017 False 101492 01t20t2017 $229.16 BROWNLEE LLP Kathy 1t20t2017 False '10'1493 01t20t2017 $1,415.93 BULLETPROOF INFOTECH INC Kathy 1t20t2017 False 101494 01t2012017 $1,452.68 CAN TRAFFIC SERVICES LTD Kathy 1t20t2017 False Page 159 of 170 101495 0112012017 $39.05 CANADIAN LINEN & UNIFORM Kathy 1t20t2017 False 101496 01t2012017 $1 ,512.00 CANADIAN RED CROSS Kathy 1t2012017 False 101497 01t2012017 $1,401.81 CHAPMAN RIEBEEK LLP Kathy 1t20t2017 False 10'1498 01t20t2017 $47,810.00 CHINOOKS EDGE SCHOOL DIV.#73 Kathy 1t20t2017 False 1 01 499 01t20t2017 $79.59 CINTAS CANADA LIMITED Kathy 1tiot2o17 False 1 01 500 0112012017 $1,289,877.25 CLARK BUILDERS Kathy 1t20t2017 False 1 01 501 01t20t2017 $939.05 CLEARTÉCH INDUSTRIES INC. Kathy 1t20t2017 False 101502 01t20t2017 $4,872.74 COMMUNICATIONS GROUP RED Kathy 1t2012017 False DEER LTD. 101503 01t20t2017 $6,753.60 CONTACT AUTOMATION INC Kathy 112012017 False GPAYSTATION r.;ffs nuo¡t Report January 20,2017 10'.27 am Page 2 of 3 101504 01t2012017 $2,051.16 DB ENGINEERED HYDRAULICS Kathy 112012017 False LTD. 10'1505 01t2012017 $392.68 GLOBAL INDUSTRIAL CANADA Kathy 1t20t2017 False 10'1506 01t20t2017 $233.00 HAGEMEYER CANADA INC Kathy 1t20t2017 False 101507 01t20t2017 $7 ,701.75 HILMAN ELECTRIC LTD. Kathy 1t20t2017 False 1 01 508 0112012017 $1,088.64 HOUSE OF SIGNS Kathy 1t20t2017 False I 01 509 01t20t2017 $10,616.5'1 ISL ENGINEERING AND LAND Kathy 1t20t2017 False SERVICES LTD 101510 01t20t2017 $59.85 JACOBI, MELISSA Kathy 1t20t2017 False 101511 01t2012017 $'1,350.00 JARRAH, BAIAN Kathy 1t20t2017 False 101512 0112012017 $402.95 KEY AG Kathy 112012017 False 10'1513 01t20t2017 $525.00 LAKELAND COLLEGE Kathy 1t20t2017 False 101514 01t20t2017 $632.36 LOHMEYER, TRACY Kathy 1t20t2017 False '101515 01t20t2017 $537.1 0 MACNIEL, DEBORAH Kathy 1t20t2017 False '101516 01t2012017 $5,073.47 MINUTEMAN PRESS Kathy 1t20t2017 False 101517 0112012017 $36.75 NYMANS TROPHIES AWARDS Kathy 1t20t2017 False PROMOTIONALS LTD 101518 01t20t2017 $624.75 OUTBACK LAWN MAINTENANCE Kathy 1t20t2017 False 101519 01t20t2017 $46.46 PALOMAKI, MASON Kathy 1t20t2017 False 101520 01t20t2017 $230.48 PITNEY BOWES Kathy 1t2012017 False 101521 01t20t2017 $174.30 PRINT WIZARDS INC Kathy 1t2012017 False 101522 01t20t2017 $1,641.68 Phillips Electronics-Lifeline Kathy 1t2012017 False 101523 0112012017 $3,726.45 RC BIOSOLUTIONS LTD Kathy 1tiot2o17 False 101524 01t20t2017 $396,917.87 RECEIVER GENERAL FOR Kathy 1t20t2017 False CANADA. 101525 0112012017 $84.00 RED DEER COLLEGE Kathy' 112012017 False 101526 0112012017 $405.1 3 REYNOLDS MIRTH RICHARDS & Kathy 112012017 False FARMER LLP Page 160 of 170 101527 01t20t2017 $138.55 ROSE, MARY Kathy 1t20t2017 False 101528 01t2012017 $65.1 0 SANDALWOOD FLOWERS Kathy 1t20t2017 False 101529 01t2012017 $246.60 SCANLAND, STEVE Kathy 1t20t2017 False 1 01 530 01t20t2017 $691.69 SHOWDOWN MERCHANDISING Kathy 1t20t2017 False 10'1531 01t20t2017 $309.61 SOBEYS SYLVAN LAKE Kathy 1t2012017 False 101532 0112012017 $315.00 SOUND TRAVELS Kathy 1t20t2017 False 1 01 533 01t20t2017 $669.03 SUNBELT RENTALS INC Kathy 1t20t2017 False 101534 01t20t2017 923.22 SWEETNAM, HEATHER Kathy 1t2012017 False '101535 01t20t2017 $2r,000.00 SYLVAN COMMUNITY HOUSING Kathy 1t20t2017 False SOCIETY 101536 0112012017 921,325.74 TAGISH ENGINEERING LTD. Kathy 112012017 False GPAYSTATION #ffi:* Audit Report January 20,2017 10:27 am Page 3 of 3 101537 01t20t2017 $3,1 13.53 TAIT ELECTRICAL Kathy 1t2012017 False 1 01 538 01t20t2017 $637.50 TD BUSINESS VENTURES INC. Kathy 1t20t2017 False 1 01 539 01t20t2017 $1,050.00 TOURISM RED DEER Kathy 112012017 False 1 01 540 01t20t2017 $534.08 UNITED FARMERS OF ALBERTA Kathy 1t20t2017 False 101541 01t20t2017 $6,840.75 URBAN DIRTWORKS INC. Kathy 112012017 F lse 101542 0112012017 $924.00 VELOCITY HYDROVAC SERVICES Kathy 1t20t2017 False LTD 101543 01t2012017 $512.35 WAL-MART SUPER CENTRE Kathy 112012017 False 101544 0112012017 $324.27 WESTERN MOBILE WESTERN Kathy 112012017 False OFFICE 1 01 545 01t20t2017 s779.27 WHOLESALE FIRE & RESCUE LTD. Kathy 112012017 False 101546 01t20t2017 $1,894.36 WOLF CREEK BUILDING SUPPLIES Kathy 112012017 False SYLVAN LAKE 101547 01t20t2017 $376.94 ZEP SALES & SERVICE OF Kathy 1l'2012017 False CANADA Total for Acct. No.:05364-15 No. of Gheques:74 Sum of Cheques: $1,895,304.86 Page 161 of 170 System: 112012011 10:32:58 AM Tov¡n 0f SyJ.van T.ake Page: 1 User Date: Il20l2011 COMPUTER CHEOUE REGTSTER User ID: khanz PayabJ.es Management Batch ID: 2OJAN17 ONLINE Audit Trail Code PMCHQ00002266 Batch Corrnent JANUARY 20, 2OI1 À/P ON],INE PAYMENTS Posting Date: U2012011 Cheçe Number. Date Vendor ID Cheque Name Voucher Nunber Amount AP00251 u2012017 2995 ATCO GAS 00000000000080717 $i74.54 AP00252 rl20l2011 013 9 BTACK PRESS GROUP J,TD PRATRIE 000000000000807i4 $6,793.36 AP00253 r 120 12011 3055 SHAI{ BUSTNESS SOTUT]ONS 00000000000080718 ç2,675 .11 AP00254 u2012011 r134 TETUS COMMUNICATIONS iNC. 0 0000 00000008 0715 $2,92r.43 APO0255 u2012017 1748 TETUS MOB]I]TY INC, 00000000 00008 071 6 $3,318 . o6 5 Cheque (s) Cheçes Total $15,883.16 Page 162 of 170 Systein: L12012071 10:36:06 AM Town 0f SryJffike Page: 1 User Date: 112012011 COMPUTER CHEQUE REG]STER User ID: klanz Payables Management Batch ID: 05JAN17 VISA Audi-t Trail Code PMCHQ0000226i Batch Conunent: JANUARY 5, 20Il SCOTIÄBANK VISÀ PAYMENT Posting Date: r I 5 12011 Cheçe Number Date Vendor ID Cheque Name Voucher Nunber Amount AP00256 11512011 7913-0N SCOTIABANK V]SA 00000000000080720 $33,357.91 1 Cheque (s) Cheques Total $33,357 .91 ¿6an lð å, +h cl{r',,,) I Page 163 of 170 Systern: Il26l20t1 1l:04:51 AM Town 0f Sylvan Lake Page: 1 User Date t"12612011 COMPUTER CHEQUE REGTSTER User ID: khanz Payables Managenent Batch ID: 27JAN17 ONI]NE Audit TraiL Code: PMCHQO0002270 Batch Conrnent JANUARY 2'1, 2071 A/P 0N]INE PMTS Posting Date: U2612011 Cheque Number Date Vendor ID Cheque Nane Voucher Nunber Anount ÀP00257 r/2612011 I 875 AIBERTA MUNICIPÀ], SERV]CES COR 00000000000080i77 $r4r,320.92 AP00258 r/2612011 0167 EPCOR 00000000000080774 $93.04 AP00259 1/2612017 3055 SHAI{ BUSINESS SOI,UTIONS 00000000 0000 8077 6 $962. i3 AP00260 u26/2011 7734 TEIUS COMMUN]CAT]ONS INC. 00000000000080775 $213.75 4 Cheque (s) Cheçes Total: $142,589.84 Page 164 of 170 C pAysrATroN {;ã:}:= Audit Reporr January 26,2017 10:58 am Page 1 of 2 Account Number:05364-1 5 Cheque # ChequeDate ChequeAmount PayeeName PayeeNumber Printed By PrintedDate Void Reason 101548 01t26t2017 $262.50 1829336 AB LTD O/A ROYAL GLASS Kathy 1t26t2017 False 1 01 549 01 12612017 $ 1 1 9. 95 ACKLANDS - GRAINGER INC. Kathy 1t26t2017 False 101550 01t26t2017 $754.75 ADVANCED FIRE & SAFETY Kathy 1t26t2017 False SYSTEMS INC 10155'1 01t2612017 $473.27 ALBERTA ELEVATI NG DEVICES Kathy 112612017 False AMUSEMENT 101552 0112612017 $3,570.00 ALS BOBCAT & TRUCKING Kathy 1t2612017 False 10'1553 01t26t2017 $761.41 ASTROGRAPHIC I NDUSTRIES LTD Kathy 1t26t2017 False 101554 01t26t2017 $298.21 BAYSHORE MARKET LTD Kathy 1t26t2017 False 1 01 555 01t26t2017 $33.90 BIG HILL SERVICES LTD. Kathy 1t26t2017 False 1 01 556 01t2612017 $122,606.02 BORDER PAVING LTD. Kathy 1t26t2017 False 101557 01t26t2017 $384.01 BRENNTAG CANADA INC. Kathy 1t26t2017 False 1 01 558 01t2612017 $6,816.60 BULLETPROOF INFOTECH INC Kathy 1t26t2017 False 1 01 559 01t26t2017 $117.96 CERVUS EQUIPMENT Kathy 112612017 False 1 01 560 01t2612017 $2,030.00 CITY OF RED DEER Kathy 1t26t2017 False 10'1561 0112612017 $402.99 COGNIDYN INCORPORATED Kathy 1t2612017 False 101562 01t2612017 $7,929.48 DIAMOND SOFTWARE INC Kathy 1t2612017 False 1 01 563 0112612017 $2,407.12 DIGITEX CANADA INC Kathy 1t26t2017 False 101564 01t26t2017 $68,223.75 EGOV SOLUTIONS INC Kathy 1t26t2017 False 1 01 565 01t26t2017 $298.24 ERLAN ENTERPRISES ALTA LTD Kathy 1t26t2017 False 1 01 566 01t2612017 $2,100.00 HIGHLAND VENTURES INC Kathy 1t26t2017 False 101567 01t2612017 $64.24 HOSE HEADQUARTERS LTD, Kathy 1t2612017 False I 01 568 01t26t2017 $623. I 5 JUBILEE INSURANCE AGENCIES Kathy 1t26t2017 False LTD 1 01 569 0112612017 $114.50 LEWIS, COLLEEN Kathy 1t26t2017 False Page 165 of 170 101570 01t26t2017 $62.s0 MOORE, DARREN Kathy 1t26t2017 False 10157 1 01t26t2017 $'l ,670.1 I NAPA AUTO SYLVAN LAKE (7543) Kathy 1t26t2017 False 101572 01t26t2017 $31.46 NATURKACH, JORDAN Kathy 1t26t2017 False 101573 01t2612017 $255.09 NEW.LINE PRODUCTS LTD Kathy 1t2612017 False 101574 01t26t2017 $157.50 OUTBACK LAWN MAINTENANCE Kathy 1t26t2017 False 101575 01t26t2017 $5,'135.39 PARK N PLAY DESIGN CO LTD Kathy 1t26t2017 False 101576 01t26t2017 $3,918.67 PRINT WIZARDS INC Kathy 1t26t2017 False 101577 01t26t2017 $47.90 PUROLATOR INC Kathy 1t26t2017 False 101578 01t26t2017 $2,193.88 Phillips Electronics-Lifeline Kathy 1t26t2017 False 101579 0112612017 $600.00 SHANNON BUILDERS Kathy. 1t26t2017 False ruPAYSTAT loü {:.{;:þ Yi, Au d it Repo rt January 26,2017 10:58 am Page 2 of 2 10'1580 0112612017 $25.'le SOBEYS SYLVAN LAKE Kathy 112612017 False '1 0l 581 01 t26t2017 $1,600.00 SYLVAN LAKE COMMUNITY Kathy 112612017 False PARTNERS 101582 01t26t2017 $12,198.00 SYLVAN LAKE REGIONAL Kathy 112612017 False WASTEWATER COMMISSION 1 01 583 01t26t2017 $7,087.17 TAGISH ENGINEERING LTD. Kathy 1t26t2017 False 101584 01t26t2017 $903.1 3 TD BUSINESS VENTURES INC. Kathy 1t26t2017 False '101585 0112612017 $5,528.25 URBAN DIRTWORKS INC. Kathy 1t26t2017 False 1 01 586 01t26t2017 $218.3e WACHNUK, CHRIS Kathy 1t2612017 False 1 01 587 01t2612017 $40.73 WAL-MART SUPER CENTRE Kathy 1t26t2017 False 1 01 588 01t26t2017 $127.50 WATER SHOP, THE Kathy 1t26t2017 False 1 01 589 01t2612017 $428.31 WESCLEAN EQUIPMENT & Kathy 1t26t2017 False CLEANING 101590 0112612017 $585.46 WESTERN MOBILE WESTERN Kathy 112612017 False OFFICE 101s91 01t26t2017 $18,233.04 WTP EQUIPMENT CORP. Kathy 112612017 False Total for Acct. No.:05364-15 No. of Cheques:44 Sum of Cheques: $281,439.72 Page 166 of 170 GPAYSTATION i,;z-'?s Audit Report February 3,2017 10:16 am Page '1 of 3 Account N umber:05364-1 5 Cheque f ChequeDate ChequeAmount PayeeName PayeeNumber Printed By PrintedDate Void Reason 101592 02t0312017 $800.00 1246588 ALBERTA LTD Kathy 2t3t2017 1 False 101593 02t0312017 $3,984.75 1757785 ALBERTA LTD Kathy 2t3t2017 1, False 101594 02t03t2017 $6.64 A.E.S. INDUSTRIAL SUPPLIES LTD Kathy 2t312017 I' False 101595 02t03t2017 $47.25 AARDVARK STAMP & SEAL INC. Kathy 2t3t2017 1' False 101596 02t03t2017 $6,384.00 ACCU-FLO METER SERVICE LTD Kathy 2t3t2017 1 False 101597 02t03t2017 $4,591.63 ACKLANDS - GRAINGER INC. Kathy 2t3t2017 1, False 101598 02t03t2017 $288.75 ALLIANCE CUSTOM FABRICATION Kathy 2t3t2017 1' False 101599 02t03t2017 $674.26 ALSCO CANADA CORP. Kathy 21312017 1' False '101600 02t0312017 $315.00 AUMA PRESIDENT'S SUMMIT 2006 Kathy 2t3t2017 1 False 101601 02t03t2017 $4,462.50 BADGER DAYLIGHTING Kathy 2t3t2017 1, False 101602 02t03t2017 $27.42 BEATTIE, MARLIAN Kathy 2t3t2017 I' False 10'1603 02t03t2017 $992.25 BJ BOBCAT & TRUCKING LTD Kathy 2t3t2017 1 False 101604 02t03t2017 $146.48 BLUE GRASS SOD FARMS LTD. Kathy 2t312017 1 False 10'1605 02t03t2017 $450.00 BRAUSEN, CLIFF Kathy 2t3t2017 I' False '101606 0210312017 $767 .34 CANADIAN RED CROSS Kathy 2t3t2017 1' False 101607 02t0312017 $56.64 CANWEST PROPANE Kathy 2t3t2017 1 False 101608 02t03t2017 $600.00 CARR, LYNN (VALERTE) Kathy 2t3t2017 I' False 101609 02t03t2017 $1 1,07A.62 CDW CANADA INC. Kathy 21312017 1' False 1016'10 02t03t2017 $60.89 CERVUS EQUIPMENT Kathy 2t3t2017 1' False 101611 02t03t2017 $7,874.40 CITY OF RED DEER Kathy 2t3t2017 I False 101612 02t03t2017 $199.50 CLASSIC CUTTING & CORING Kathy 2t3t2017 1 False 101613 02t03t2017 $3,'139.50 CLOVERDALE PAINT Kathy 2t312017 1' False 101614 02t0312017 $705.59 COMMUNICATIONS GROUP RED Kathy 2t3t2017 1' False DEER LTD. Page 167 of 170 101615 02t0312017 $281 40 CONTACT AUTOMATION INC Kathy 2t3t2017 I False 101616 02t0312017 $21.75 CREHAN, MELANIE Kathy 2t3t2017 1 False 101617 02t03t2017 $235.79 DIGITEX CANADA INC Kathy 21312017 1, False 101618 02t03t2017 $735.00 ECOLE FOX RUN SCHOOL Kathy 2t3t2017 I' False 101619 02t03t2017 $834.75 FLOWPOI NT ENVI RONMENTAL Kathy 2t3t2017 1 False SYSTEMS 101620 0210312017 $104.03 FREIGHTLINER OF RED DEER INC Kathy 21312017 I False 101621 02t03t2017 $3,358.45 GATEWAY MECHANICAL Kathy 2t3t2017 I' False SERVICES INC 101622 02t03t2017 $35.65 GOVERNMENT OF Kathy. 21312017 1, False ALBERTA-QUEENS PRI NTER 101623 02t0312017 $183.65 GREGG DISTRIBUTORS CO. LTD. Kathy 21312017 1 False GPAYSTATION å-;æ5å Ruoit Reporr February 3,2017 10:16 am Page 2 of 3 101624 0210312017 $41.e8 HAARSTAD, DEAN Kathy 2t3t2017 1' False 101625 02103t2017 $350.98 HAGEMEYER CANADA INC Kathy 213t2017 I' False 101626 02t03t2017 $11,143.13 ION DESIGN INC Kathy 21312017 I' False 101627 0210312017 $35,70 JACOBI, MELISSA Kathy 2t3t2017 1' False 101628 02t03t2017 $4,753.52 JET ICE LIMITED Kathy 213t2017 1 False 101629 02t03t2017 $157.50 JIM'S SEPTIC TANK SERVICE Kathy 2t3t2017 I False 1 01 630 0210312017 $273.00 JOHN'S LOCK & KEY Kathy 21312017 1 False r 0'1631 02t03t2017 $2,292.89 JOHNSON CONTROLS #C3039 Kathy 213t2017 1' False 101632 02t03t2017 $150.00 KELHAM, DAVID Kathy 21312017 I' False I 01 633 0210312017 $18,696.56 KEW ILLUSTRATIONS LTD Kathy 2t3t2017 I' False 101634 02103t2017 $201.47 KEY AG Kathy 21312017 I' False 1 01635 02t03t2017 $398.50 KURZ, VICKI Kathy 2t3t2017 1 False 1 01 636 02t03t2017 $614.29 LAWSON PRODUCTS, INC. Kathy 2t3t2017 I False (oNTARTO) 101637 02t03t2017 $6,655.95 LOOKER OFFICE EOUIPMENT Kathy 21312017 1' False 1 01 638 02t0312017 $211.85 LOZO, ELIZABETH Kathy 2t3t2017 1, False 1 01 639 02t03t2017 $300.00 MCKENZIE, ASHLEY Kathy 21312017 I' False 101640 02103t2017 $525.00 MOULTON, JEFF Kathy 2t3t2017 1, False 101641 02t03t2017 $114.26 NEW-LINE PRODUCTS LTD Kathy 2t3t2017 1 False 101642 02t03t2017 $31.50 OLSEN, KIM Kathy 2t3t2017 1 False 1 01 643 0210312017 $30,201.26 PARKLAND REGIONAL LIBRARY Kathy 2t3t2017 1 False 101644 02t03t2017 $1,470.00 PRESTIGE UPHOLSTERING Kathy 21312017 1' False 101645 02t03t2017 $1,343.79 RAM ELECTRIC & ALARM Kathy 2t3t2017 1, False SYSTEMS LTD, 101646 02t03t2017 $250.56 SOBEYS SYLVAN LAKE Kathy 21312017 I False 101647 02t03t2017 $40.00 SOCIETY TO PREVENT DUTCH Kathy 21312017 1 False ELM DISE.ASE Page 168 of 170 101648 02t03t2017 $250.00 STEUART, RAY Kathy' 21312017 1' False 101649 02t03t2017 $295.03 SUPERIOR TRUCK EQUIPMENT Kathy 21312017 I' False tNc 1 01650 02t03t2017 $37.17 SWEETNAM, HEATHER Kathy 21312017 1 False 10'1651 02t03t2017 $20,427.00 SYLVAN LAKE FOUNDATION Kathy 2t3t2017 1 False 101652 02t03t2017 $100.00 SYLVAN LAKE LIONS CLUB Kathy 2t3t2017 1' False I 01653 02t03t2017 $1,365.00 SYLVAN LAKE SENIORS Kathy 2t3t2017 1' False ASSOCIATION 101654 02t03t2017 $3,716.97 TAIT ELECTRICAL Kathy 2t3t2017 1 False 1 01 655 02103t2017 $4,515.64 TD BUSINESS VENTURES INC. Kathy 21312017 1 False I 01656 02t03t2017 $1,3'12.50 THEATRE ALBERTA Kathy 2t3t2017 1' False 101657 02103t2017 $100.00 TOWN OF ECKVILLE Kathy 21312017 1' False C PAYSTATloN,iltrffi Ruo¡t Report February 3,2017 10:16 am Page 3 of 3 1 01 658 02t03t2017 $600.00 TRUE LINE CONTRACTING Kathy 2t3t2017 1 False I 01659 0210312017 $72.08 UNIFIRST CANADA LTD. Kathy 2t3t2017 1 False 1 01 660 0210312017 $223.36 UNITED FARMERS OF ALBERTA Kathy 21312017 1 False '10'166'1 02t03t2017 $30,360 76 URBAN DIRTWORKS INC. Kathy 2t3t2017 I False 101662 0210312017 $1,932.00 VELOCITY HYDROVAC SERVICES Kathy 2t3t2017 1 False LTD 1 01663 02t03t2017 $749.89 WAL-MART SUPER CENTRE Kathy 21312017 1' False 101664 02t03t2017 $68.25 WATER SHOP, THE Kathy 21312017 1 False '101665 02t0312017 $2,112.70 WESCLEAN EQUIPMENT & Kathy 21312017 1 False CLEANING 10'1666 02t03t2017 $365.20 WESTERN MOBILE WESTERN Kathy 21312017 I' False OFFICE 101667 02t03t2017 $12,907,92 WILD ROSE ASSESSMENT Kathy 21312017 1' False SERVICE 101668 02t03t2017 $446 25 WILSON, DIANA Kathy 21312017 I' False 101669 02t03t2017 $2,996.95 XYLEM CANADA COMPANY Kathy 21312017 1' False Total for Acct. No.:05364-15 No. of Cheques:78 Sum of Cheques: $218,644.24 Page 169 of 170 Systen: 21312011 10:22:57 lW Town 0f Sylvan Lake Page: 1 User Date 2/3/2017 COMPUTER CHEOUE REGISTER User ID: khanz Payables Management Batch ID: O3FEB17 ONIINE Audlt l-raÌ-L Code: PMCHQO0002272 Balch Corunent FEBRUÀRY 3, 2OI1 A/P ONTINE PMTS Postino Date: 2/312011 Cheque Nr-unber Date Vendor ID Cheçe Name Voucher Nunber Anount APO02 61 2/312011 0161 EPCOR 00000000000080860 $133.98 APO0262 2/312011 i913-0N SCOTIABANK V]SA 00000000000080863 $18, 688.16 APO0263 21312011 1134 TEÍ,US COMMUN]CATIONS INC 0 00000000000 808 61 $24't .51. APO02 64 2/312011 t91r IÍASTE MANAGEMENT 00000000000080862 $4, 484.57 4 Cheque (s) Cheques Total ç23,554.22 Page 170 of 170