REGULAR COUNCIL MEETING AGENDA February 13, 2017 6:00 p.m. Page 1. Call To Order 2. Emergency Evacuation Procedure 3. Open Microphone 4. Additional Agenda Items 5. Adoption of the Agenda 6. Adoption of Minutes 4-9 a) 2017-01-23 Regular Meeting of Council Minutes 10 b) 2017-02-01 Committee of the Whole Minutes 11 c) 2017-02-06 Special Meeting of Council Minutes 7. BUSINESS ARISING FROM THE MINUTES 8. PUBLIC HEARINGS & DELEGATIONS a) Public Hearing: Proposed Bylaw 1725/2017, to amend Land Use Bylaw 1695/2015, re-designate lands within the NW 27-38-1-5 9. PLANNING & DEVELOPMENT 12-18 a) Proposed Bylaw Number 1725/2017, Land Use Bylaw Amendments (Rezoning-Iron Gate) 19-66 b) Neighbourhood Redevelopment Strategy & Proposed Bylaw Number 1728-2017 67-70 c) Pogadl Recreation Park - RFP for Geotechnical Study 10. COMMUNITY SERVICES 71-76 a) Award Use of Former Childcare Facility 77-79 b) NexSource Centre Buy a Seat Program Page 1 of 170 Page 10. COMMUNITY SERVICES 80-87 c) Proposed User Group Statistics Collection Policy R-001-004 11. PUBLIC WORKS 12. ADMINISTRATION 88-105 a) Project Work Plans Public Works: - CP1703-50A Street Modernization **Motion Required** - CP1725-Sanitary Main Upgrades Ryders Ridge Boulevard (Design) - CP1727-2017 Sanitary Main Replacement Program - CP1728-2017 Street Rehabilitation Program - CP1729-Traffic Signals 46th Street & 47th Avenue - CP1733-2017 Watermain Replacement Program 106-109 b) Appoint CAO Review Committee 13. FINANCE 110-114 a) Council In-Depth Budget Review, Select Committee and set schedule for 2017 115-117 b) Utility Account Write-Offs 118-119 c) 2017 Copy and Print Services RFQ, Request to Award Contract 14. Upcoming Meetings & Events a) February 15th - Pink Shirt Day - Coordinated Community Response (CCR) - Community Services Meeting February 16th - Brownlee Emerging Trends - Parkland Regional Library February 18th - Polar Dip February 20th - Family Day Holiday February 22nd - Sylvan Lake Board Foundation Meeting Page 2 of 170 Page 14. Upcoming Meetings & Events February 27th - NexSource Fundraising Committee - Regular Meeting of Council Meeting 15. Correspondence & Information Items 120-131 a) Letter: Alberta Utilities Commission, Fortis 132 b) Letter: G Pitney, Lodge Council President 133 c) Letter: D. Borrowman, Business Recruitment Team 134 d) Letter: Canadian Cancer Society Relay for Life 2017 135-136 e) Letter: Canadian Postmasters & Assistants Association 137-141 f) Minutes: Sylvan Lake Regional Wastewater Commission Meeting, December 2016 142-145 g) Minutes: Business Recruitment Team, December 2016 146-148 h) Minutes: Community Futures Central Alberta, November 2016 149 i) Implications of Taxing Employer-Paid Benefit Plans - FAQ 150 j) Oil and Gas Awareness Day Proclamation 151-158 k) Open Mic Items, Follow-Up Action 159-170 l) Cheque Distribution Listing **Motion Required** 16. CAO Report 17. Council Request for Information/Updates 18. Recess 19. IN CAMERA a) Cost Recovery Agreement Negotiations FOIPP 24 (1) (c) 20. Adjourn Page 3 of 170 TOWN OF SYLVAN LAKE Monday, January 23rd 2017 REGULAR COUNCIL MEETING 6:00 P.M. COUNCIL CHAMBERS Page 1 of 6 Present: Mayor Sean McIntyre; Clr. Matt Prete; Clr. Graham Parsons; Clr. Chris Lust; Clr. Dale Plante; Clr. Jas Payne Also Present: Chief Administrative Officer, B. Osmond; Director of Community Services, R. Lebsack; Director of Public Works, D. Brand; Director of Finance, D. Moore; Manager of Parks, L. Furlotte; Economic Development Officer, V. Kurz; Recording Secretary, V. Wiseman Regrets Clr. Megan Hanson Call to Order Mayor McIntyre called the meeting to order at 6:00 p.m. Emergency Mayor McIntyre identified the available emergency exits and Evacuation procedure to exit the building. Procedure Open Microphone No Speakers. Additional Agenda Add Item to 10 e), written report on Buy a Seat Program Items Add Item to 19a) camera, operational leases on the former waterslide property Also, new staff member to be introduced. R. Lebsack introduced Mr. Sean Durkin, the newly appointed Manager of Recreation and Culture for the Town of Sylvan Lake. Adoption of the MOVED by Clr. Plante Agenda 023-01-23 THAT the Agenda of the Regular Meeting of Council for January 23rd, 2017, be adopted as amended. CARRIED Adoption of the Minutes Regular Meeting of MOVED by Clr. Parsons Council Minutes of January 9th, 2017 WHEREAS the Minutes of the Regular Meeting of Council of 024-01-23 January 9th, 2017 have been circulated to all members of Council; NOW THEREFORE BE IT RESOLVED THAT the Minutes of the Regular Meeting of Council of January 9th, 2017 be adopted as presented. CARRIED Business Arising from the Minutes Public Hearings and Delegations Delegations: MDB Mr. Greg Baker with MDB Insight, appeared before Council to Insight, Cultural discuss his company’s work on the progress of the Cultural Master Master Plan Plan for Sylvan Lake. Clr. Prete in at 6:05 p.m. Mr. Baker thanked Colleen Fisher and Monique Plummings for their assistance with the plan. He reviewed a PowerPoint presentation with Council which outlined the plans for community engagement Initials Page 4 of 170 TOWN OF SYLVAN LAKE Monday, January 23rd 2017 REGULAR COUNCIL MEETING 6:00 P.M. COUNCIL CHAMBERS Page 2 of 6 and the next steps for the Plan. Public Hearing: D. Brand provided a background on the proposed amendment to Proposed Bylaw Bylaw Number 1722/2016. Number 1722/2016, to amend the Solid Mayor McIntyre declared the Public Hearing for Bylaw Number Waste Bylaw 1722/2016 opened, time 6:21 p.m. Mayor McIntyre called for any speakers in support of the proposed bylaw amendment. No speakers. Mayor McIntyre called for any speakers in opposition of the proposed bylaw amendment. No speakers. Mayor McIntyre called for any speakers affected by the proposed bylaw amendment. No speakers. Mayor McIntyre declared the Public Hearing for Bylaw Number 1722/2016 closed, time 6:23 p.m. Planning & Development Request for MOVED by Clr. Payne Extension of Time for Conditional THAT Council grants the request for an extension of time to January Subdivision Approval 4th, 2018, for subdivision decision SYL15408. 025-01-23 CARRIED Community Services Proposed Animal MOVED by Clr. Lust Control Bylaw Number 1726/2017, THAT Council grants Second Reading of the proposed Animal Second & Third Control Bylaw Number 1726/2017 as presented. Readings 026-01-23 CARRIED 027-01-23 MOVED by Clr. Plante THAT Council grants Third Reading of the proposed Animal Control Bylaw Number 1726/2017 as presented. CARRIED NexSource Centre MOVED by Clr. Prete Business Plan 028-01-23 THAT Council approves the NexSource Centre Business Plan and Marketing Plan as presented. CARRIED Recess Council recessed at 7:14 p.m. Council reconvened at 7:28 p.m. Proposed Community MOVED by Clr. Prete Services Fee Bylaw Number 1723/2016 THAT Council directs Administration to charge families for a 029-01-23 maximum of 6 people. Additional family members, as defined by the Community Services Fee Bylaw, will not be charged. CARRIED Initials Page 5 of 170 TOWN OF SYLVAN LAKE Monday, January 23rd 2017 REGULAR COUNCIL MEETING 6:00 P.M. COUNCIL CHAMBERS Page 3 of 6 030-01-23 MOVED by Clr. Plante THAT Council grants Second Reading of the Community Services Fee Bylaw Number 1723/2016 as amended by the following: 1. locker rentals further defined by stating, lockers for the curling club, $25.00 per month; lockers for general use, $10.00 per month; 2. under the topic “Additional Cleaning” in the NexSource Centre Business plan, remove the last four words of the paragraph which state, “in the change room.” CARRIED 031-01-23 MOVED by Clr. Payne THAT Council grants Third Reading of the Community Services Fee Bylaw Number 1723/2016 as presented. CARRIED Recommendation to MOVED by Clr. Prete Award Lease- Childcare Facility THAT Council directs Administration to proceed with the FCSS 032-01-23 Department’s proposal to relocate and operate the Sylvan Lake Centre for Positive Relationships, Lakeview Parent Link Family Liaison Program, Sylvan Lake Volunteer Centre and the Sylvan Lake Mentorship Program into the former childcare facility located at Four Seasons’ Park. 033-01-23 MOVED by Mayor McIntyre THAT Council tables Motion # 582-01-23 until the February 13th Regular Meeting of Council meeting. CARRIED Buy a Seat Program MOVED by Mayor McIntyre – NexSource Centre (Fundraising Task THAT Council directs Administration to bring back further Force reviewing this information about the Town’s capacity to front end the costs on Monday, Jan. 23, detailed in Option 2 of the Buy a Seat Program report. info to follow) 034-01-23 CARRIED Recess Council recessed at 8:22 p.m. Council reconvened at 8:33 p.m. Public Works Proposed Bylaw MOVED by Clr. Parsons Number 1722/2016, Second & Third THAT Council grants Second Reading to Bylaw Number Readings, amend 1722/2016, being a bylaw to amend the Solid Waste Bylaw. Solid Waste Bylaw 035-01-23 CARRIED 036-01-23 MOVED by Clr. Payne THAT Council grants Third Reading to Bylaw Number 1722/2016, being a bylaw to amend the Solid Waste Bylaw. CARRIED Initials Page 6 of 170 TOWN OF SYLVAN LAKE Monday, January 23rd 2017 REGULAR COUNCIL MEETING 6:00 P.M. COUNCIL CHAMBERS Page 4 of 6 Administration Proposed Social MOVED by Clr. Prete Media Policy 037-01-23 THAT Council hereby repeals Social Media Policy L-002-006; AND THAT Council accepts the proposed Administrative Social Media Policy as information. CARRIED Project Status Reports-4th Quarter 2016 Façade Improvement MOVED by Mayor McIntyre Program 038-01-23 THAT Council sets a deadline of April 30 for the Façade Improvement Program for accessing grant funding for 2017 and 2018; AND THAT Council redirects a maximum of $10,000 from the Façade Improvement Program, if funding is unassigned, by April 30 of each year for improvement projects as identified in the WCD Revitalization Committee’s programs.