Santa Clarita Valley School Food Services Agency 25210 Anza Drive, Santa Clarita, Ca 91355

SANTA CLARITA VALLEY SCHOOL FOOD SERVICES AGENCY 25210 ANZA DRIVE, SANTA CLARITA, CA 91355

REGULAR MEETING OF THE BOARD OF DIRECTORS

AGENDA

August 20, 2013 9:00 A.M. "Public records related to the public session agenda that are distributed to the Governing Board less than 72 hours before a regular meeting, may be inspected by the public at 25210 Anza Dr., Valencia, CA 91355, during regular business hours (8:00 a.m. to 4:30 p.rn.)."

CALL TO ORDER: ___ A.M.

MEMBER ROLL CALL: Ms. Marcia Dains, President Ms. Ronna Wolcott, Clerk Ms. Lynn David, Presiding Officer Dr. Chris Hamlin,Member

STAFF PRESENT: Mr. Pavel Matustik, CEO & Board Secretary Ms. Susan Weiss, Director,Finance & Admin. Ms. Jane Crawford,Director, Food Services Ms. Laurie Kudroff, Administrative Assistant Exhibit Approved I. APPROVAL OF AGENDA C N SSg

II. APPROVAL OF MINUTES 1. Minutes of the June 18, 2013, Organizational Meeting A eNS Sg 2. Minutes of the June 18, 2013, Regular Meeting BeN SSg

III. HEARING SESSION 1. Advance Requests to Address the Board. 2. Comments and/or Questions on Agenda Items.

IV. CONSENT CALENDAR (Unless a Board Member has questions eNS Sg concerning a particular item and asks that it be withdrawn from the Consent Calendar, the Board of Directors approves al/ items at one time. The action taken by the Board in approving Consent items is set forth in the explanation of the individual items.) 1. Removal of Items from Consent Calendar 2. B Warrants (June & July) #13-14-02/C1 C 3. Personnel Action Report #13-14-02/C2 D a) New Employees b) Transfers c) Status Change d) Temporary Assignment e) Leave of Absence f) Resignation g) Termination IV. CONSENT CALENDAR (cont.) 4. Purchase Orders (June & July) #13-14-02/C3 E 5. Agreement to furnish Food Services for # 13-14-02/C4 F Gorman School District 6. Agreement to furnish Food Services for #13-14-02/C5 G Sunshine Child Care & Learning Center 7. Agreement to furnish Food Services for #13-14-02/C6 H Castaic USD Pre-School at Northlake Hills 8. Agreement to furnish Food Services for #13-14-02/C7 Castaic use Pre-School at Val Verde 9. Agreement to furnish Food Services for #13-14-02/C8 J Saugus USD Child Development Programs 10. Agreement to furnish Food Services for #13-14-02/C9 K Bouquet Canyon Pre-School 11. Year-End Appropriation Transfers #13-14-02/C 10 L 12. Disposal of Assets/Obsolete Equipment #13-14-02/C 11 M 13. 2nd Reading Job Description Executive #13-14-02/C 12 N Assistant to the CEO 14. Items Removed from Consent Calendar

V. CONFERENCE CALENDAR (includes items to be discussed with Board of Directors. Items that might require action by the Board will be agendized at a future meeting.) 1. Financial Report #13-14-02/CC 1 0 2. Participation Report #13-14-02/CC2 P 3. 151 Reading - Board Policies & Administrative #13-14-02/CC3 Q Regulations a. 3460 BP & AR (New AR) Financial Reports & Accountability b. 3514.1 BP & AR (New AR) Hazardous Substances c. 3580 BP & AR Santa Clarita Valley School FSA (SCVSFSA) Records 4. Discussion: CALPADS & LCFF #13-14-02/CC4 R

VI. ACTION CALENDAR (Includes items to be voted on by the Board of Directors. ) 1. Vendor Contract: Roll-over RFQ# 12-13- #13-14-02/A 1 S C N SSg 061912-01 for 2013/14 (Packaging Products) 2. Vendor Contract: RFQ# 13-14-061413-02 for #13-14-02/A2 T C N SSg 2013/14 (Dry Goods)

VII. CORRESPONDENCE & BOARD INFORMATION 1. Driftwood Dairy Prices (YTD) #13-14-02/1 N1 U 2. Request for Agency's PAC members for # 13-14-02/1 N2 V 2013/2014 3. 6151 Annual CSNA Conference Invitation #13-14-02/1 N3 W 3. Present the SCVSFSA's 2013/2014 Initial # 13-14-02/1 N4 X Proposal to CSEA and therefore "Sunshine" the Proposal at this Public Meeting 5. Announce the Receipt of the 2013/2014 #13-14-02/1 N5 Y Initial Proposal from the CSEA, and therefore "Sunshine" the Proposal at this Public Meeting VII. CORRESPONDENCE & BOARD INFORMATION (cont.) 6. LACOE Review of Agency's Budget-2013/14 #13-14-02/IN6 Z 7. Agency Report #13-14-02/IN7 AA

VIII. BOARD ITEMS FOR NEXT MEETING (September 17,2013) 1. Un-Audited Actuals Budget Report FY 2012/2013 2. 3.

IX. CLOSED SESSION Adjourn to Closed Session __ AM. C N SSg 1. Public Employee Appointment 2. Public Employee: a. Leave of Absence b. Dismissal c. Discipline d. Evaluation e. Release 3. Advice from Legal Counsel 4. Information from Meet & Confer Session

X. RECONVENE TO OPEN SESSION Reconvened __ AM. C N SSg 1. Report of Closed Session

XI. ADJOURNMENT Meeting Adjourned-- AM. C N SSg SANTA CLARITA VALLEY SCHOOL FOOD SERVICES AGENCY ANNUAL ORGANIZATIONAL MEETING OF THE BOARDOF DIRECTORS

MINUTES

June 18, 2013

Ms. Marcia Dains, President at the Santa Clarita Valley School Food Services CALL TO ORDER Agency Office, 2521 0 Anza Drive, Valencia, CA 91355, called the ANNUAL ORGANIZATIONAL meeting of the Board of Directors of the Santa Clarita Valley School Food Services Agency to order at 9: 15 a.m.

MEMBERS PRESENT: ROLL CALL Ms. Marcia Dains, President (C) Present Dr. Chris Hamlin, Clerk (Sg) Absent Ms. Lynn David, Presiding Officer (S) Present Ms. Ronna Wolcott, (N) Member Present

STAFF PRESENT: Mr. Pavel Matustik, CEO & Board Secretary Present Ms. Susan Weiss, Director, Finance & Administration Present Ms. Jane Crawford, Director, Food Services Absent Ms. Laurie Kudroff, Administrative Assistant Present

I. ORGANIZATION OF THE BOARD ElectionofOfficers 1. ELECTION OF OFFICERS a) Elect a President for the Board of Directors MO-1 Ayes:3 Ms. Wolcott made a motion for Ms. Marcia Dains to serve as President of the Santa Clarita Valley School Food Services Agency Board of Directors for the 2013/2014 school year. The motion was seconded by Ms. David; motion carried.

b) Elect a Clerk for the Board of Directors MO-2 Ayes: 3 Ms. Dains made a motion for Ms. Ronna Wolcott to serve as Clerk of the Board of Directors for the 2013/2014 school year, which was seconded by Ms. David; motion carried. The Clerk will assume the role as Chairperson and conduct the meeting in the absence of the President.

c) Elect a Presiding Officer for the Board of Directors MO-3 Ayes: 3 Ms. Wolcott made a motion that Ms. Lynn David serve as the Presiding Officer of the Board of Directors for the 2013/14 school Year; motion was seconded by Ms. Dains; motion carried. The Presiding Officer conducts the meetings in the absence of both the President and the Clerk.

2. BOARD SECRETARY MO-4 Ayes: 3 a) Ms..Wolcott made a motion, seconded by Ms. David to designate Mr. Pavel Matustik as Secretary to the Board of Directors for the period July 1, 2013 to June 30, 2014; motion carried.

EXHIBIT: A 1 S:\8oard\Minutes\Minutes 12-13\13 June Organizational.doc II. CONSENT CALENDAR CONSENT CALENDAR

1. Ms. David made a blanket motion to approve items 1-9 in the MO-5 Ayes:3 Consent Calendar, seconded by Ms. Wolcott; motion carried. 2. Adopt Certification of Signatures resolution for the period July 1, 2013 through June 30, 2014. 3. Establish dates, hour and place(s) for Regular Meetings of the Board of Directors. Board meetings will be held at 9:00 a.m. during the 2013/2014 school year and there will be no meeting on July 16. 4. Authorize Mr. Pavel Matustik, Chief Executive Officer; Ms. Susan Weiss, Director of Finance & Administration, and a Member of the Board of Directors, to sign warrants (two signatures required), purchase orders, contracts, tax sheltered annuities, service, other reports, and applications for State and Federal projects as needed, and notices of employment subject to the ratification of the Board of Directors for the period of July 1,2013 through June 30,2014. 5. Authorize the Chief Executive Officer, the Director of Food Services, and a Member of the Board of Directors to transfer funds from the bank account to the Los Angeles County Office of Education (two signatures required). 6. Authorize Mr. Pavel Matustik, Chief Executive Officer, and Ms. Jane Crawford, Director of Food Services, and a Member of the Board of Directors to authorize payroll deductions for organizations approved for such purposes by the Los Angeles County Superintendent of Schools Office subject to approved business practices for the period of July 1,2013 through June 30, 2014. 7. Adopt all Agency policies presently in effect as official policies for the period of July 1, 2013, through June 30, 2014. 8. Adopt Organizational Chart and Job Classifications for the period of July 1, 2013 through June 30, 2014. 9. No items were removed from the Consent Calendar.

III. ADJOURNMENT OF ANNUAL ORGANIZATIONAL MEETING MO-6 Ayes: 3 Ms. Dains made the motion, seconded by Mr. Clear, to adjourn; motion Adjourned 9:19A.M. carried.

Date September 17,2013

Ms. Marcia Dains, President

Ms. Ronna Wolcott, Clerk

EXHIBIT:A 2 S:\Board\Minutes\Minutes 12-13\13 June Organizational.doc SANTA CLARITA VALLEY SCHOOL FOOD SERVICES AGENCY REGULAR MEETING OF THE BOARD OF DIRECTORS

MINUTES

June 18, 2013

Ms. Marcia Dains, President, called the Regular meeting of the Board of Directors CALL TO ORDER of the Santa Clarita Valley School Food Services Agency to order at 9:20 a.m. at the Santa Clarita Valley School Food Services Agency Office, 25210 Anza Drive, Valencia, CA 91355.

MEMBERS PRESENT: ROLL CALL Ms. Marcia Dains, (C) President Present Ms. Ronna Wolcott, (N) Clerk Present Ms. Lynn David, (S) Presiding Officer Present Dr. Chris Hamlin, (Sg) Member Absent

I. AGENDA The motion was made by Ms. Wolcott, seconded by Ms. David and carried Approval of Agenda 3-0 to approve the Agenda. M-7 Ayes: 3

II. MINUTES 1. Ms. Wolcott made the motion; seconded by Ms. David; motion carried, Minutes Regular Meeting to approve the minutes of the Regular Meeting held on June 3, 2013. M-8 Ayes: 3

III.HEARING SESSION 1. There were no advance requests to address the Board. 2. There were no Comments or Questions on Agenda items.

IV. CONSENT CALENDAR 1. Ms. Wolcott made the motion, seconded by Ms. David, to approve all Consent Calendar of the items on the Consent Calendar; motion carried. M-9 Ayes: 3 2. B Warrants (May) #12-13-12/C1 3. Personnel Action Report #12-13-12/C2 a) New Employees b) Transfers c) Status Change d) Temporary Assignment e) Leave of Absence f) Resignation g) Terminated 4. Purchase Orders (May) #12-13-12/C3 5. Earned/Unused Vacation #12-13-12/C4 6. LACOE Contract For PeopleSoft Financial Systems For Fiscal Year 2013/2014 #12-13-12/C5

EXHIBIT:B S:\8oard\Minutes\Minutes 12-13\13 June Regular.doc IV. CONSENT CALENDAR (continued) Consent Calendar (cont.) 7. Travel/Conference #12-13-12/C6 8. No items were removed from the Consent Calendar.

V. CONFERENCE CALENDAR 1. Ms. Weiss reviewed the Financial Report for May 2013. Financial Report - May '13

2. Mr. Matustik reviewed the Participation Report. The overall participation for May 2013 was 60.34% - down by 2.47% from last year. Participation Report - May '13 Lunch participation was 44.70% - last year it was 45.94%. The breakfast ADP for May 2013 was 17.48% - 0.45% higher than last year. We averaged 4,450 breakfasts per day. The average student spending per day decreased from $0.144 to $0.127. Discussed increasing student participation. Free & Reduced data will be important for all of the districts next year (the CDE has a new structure for district funding). CEO's Workshop: SUPER 3. Mr. Matustik presented a more detailed report of the SUPER Co-Op Co-Op Follow-Up structure & flow of USDA commodities between the California Department of Education, school districts, processors, distributors & OJ Co-Ops.

4. Mr. Matustik & Ms. Weiss discussed the current collections procedures Discussion: IOU's/NSF with the Board. It was decided if any changes are made, parents must Collections be alerted/notified prior to implementing any new procedures.

5. Mr. Matustik asked the Board to review and consider his 1st Reading Job Description: recommendation to create a new job description for the "Executive Executive Asst. to the CEO Assistant to the CEO". This job description more accurately reflects the duties of the Executive Assistant (currently Administrative Assistant) - the new duties are notated in italics. The Board asked for this item to be brought back to the August Board meeting for a 2nd Reading. Discussion: Affordable Health 6. Mr. Matustik and Ms. Weiss discussed the Affordable Health Care Care Act Reform Act - aka "Covered California" - with the Board. This item will be discussed again at a meeting in August. VI. ACTION CALENDAR 1. Ms. Wolcott made the motion, seconded by Ms. David, to approve the M-10 Ayes: 3 Direct Cost Distribution to the JPA member districts; motion carried 3-0. Direct Cost Distribution for JPA The checks were distributed to the members present. Member Districts Approved

2. Ms. Wolcott made the motion, seconded by Ms. David, to approve the M-11 Ayes: 3 201312014 Budget Report 2013/2014 Budget Report; motion carried 3-0. The need to address the Approved district facilities issues was mentioned. An idea for the future is to have a "Special Board meeting" (short) to discuss just one topic. M-12 Ayes: 3 3. Ms. Wolcott made the motion, seconded by Ms. David, to approve the RFP# 201112-0315-1 For Cereal price extension for cereal products RFP# 201112-0315-1 (Malt-O-Meal) Products (MOM) 2013/14 SY for the 2013/14 SY; motion carried 3-0. Approved

4. Ms. David made the motion, seconded by Ms. Wolcott to approve the M-13 Ayes: 3 Price Quote Proposal #13-14-052213-01 for pizza dough products Proposal #13-14-052213-01 for Pizza Dough Products (TAMA Trading) for the 2013/14 SY; motion carried 3-0. (TAMA) 13/14 SY Approved

EXHIBIT: B 2 S:\8oard\Minutes\Minutes 12-13\13 June Regular.doc VII. CORRESPONDENCE AND BOARD INFORMATION 1. A copy of the Driftwood Dairy prices (Year-To-Date) was included for the Driftwood Dairy Prices Board.

2. A copy of the audit report certification letter for Fiscal Year 2011/12 was Audit Report Certification Letter for FY 11/12 included for the Board.

3. The ASCIP Health Benefits Renewal & Program Announcements for ASCIP HealthBenefits Info. 2013/14 were included for the Board. for 13/14 SY

4. Mr. Matustik read the Agency Report. STAFF: There were no new Agency Report developments to report. OPERATIONS: The 2013 summer schoollintersession sites (3) are: Old Orchard, Newhall Elem. & Wiley Canyon. The USDA summer meal program will operate at six (6) locations: Boys & Girls Club: at Newhall & Canyon Country, Santa Clarita Community Center (Newhall), Youth Activity League - Val Verde Park, Leona Cox & Valley View. It was reported that the 2013/2014 applications for Free & Reduced Price Meals will be sent via U.S. mail to eligible families by the first week of July. OTHER CONCERNS: Mr. Matustik thanked the Board members that attended the Agency's 20th Annual Recognition Banquet - Marcia Dains, Jim Gibson, Ronna Wolcott & Lynn David. It was reported there were 141 attendees this year (111 of which were employees). Approximate Agency cost for the Banquet was $6,000. Under the leadership of Ms. Crawford, the first summer Kids' Cooking Camp will begin on June 24 and conclude on June 28; hours are 9 AM - 12:30 PM. There are 10 children signed up for the week - schools these children regularly attend are: Skyblue Mesa, James Foster, Oak Hills, Pinetree & Live Oak. Mr. Matustik informed the Board that the Agency's In-Service will be held at West Creek Academy on Sat., Sept. 7, 2013. Mr. Matustik will be the "keynote" speaker that morning.

VIII. ITEMS FOR NEXT MEETING (August 20, 2013) ITEMS FOR NEXT 1. Contracted Food Service Agreements MEETING 2. "Sunshine" Proposal - Agency's proposal to CSEA 3. Updated price lists for Cruisin' Cafe, Classroom partiesla la carte/caterings

IX. CLOSED SESSION CLOSED SESSION Ms. David made the motion, seconded by Ms. Wolcott, motion carried, to 11:25 A.M. adjourn the Regular meeting and go to a Closed Session. M·14 Ayes: 3

X. RECONVENE TO OPEN SESSION RECONVENE TO OPEN Ms. David made the motion; seconded by Ms. Wolcott, motion carried, to SESSION adjourn and reconvene to the Regular meeting.The report from the Closed 11:50 A.M. Session was approval of the CEO's contract, with the following changes: M·15 Ayes: 3 "CAO" to "CEO".

XI. ADJOURNMENT Ms. David made the motion, seconded by Ms. Wolcott, and carried 3-0, to M-16 Ayes: 3 adjourn the Regular meeting. ADJOURN: 11:55 A.M.

EXHIBIT: B 3 S:\8oard\Minutes\Minutes 12-13\13 June Regular.doc Date August 20, 2013

Ms. Marcia Dains, President

Ms. Ronna Wolcott, Clerk

EXHIBIT: B 4 S:\8oard\Minutes\Minutes 12-13\13 June Regular.doc DATE: 08/20/13

TO: BOARD OF DIRECTORS FROM: PAVEL N. MATUSTIK 1 SUSAN WEISS RE: "B" WARRANTS - JUNE & JULY 2013

RECOMMENDATION #13-14-02/C1

It is recommended that the Board of Directors approve the following "B" warrants

June 2013 July 2013

20598036 - 20598045 20655049 20602443 - 20598045 20661020 - 20661025 20602443 - 20602447 20661027 - 20661033 20610929 20666676 20610931 - 20610932 20669276 - 20669306 20617278 - 20617297 20676273 - 20676277 20619861 - 20619865 20676279 - 20676282 20622611 - 20622612 20676284 - 20676309 20635317 - 20635322 20676311 - 20676324 20644227 - 20644233 20676326 - 20676328 20647618 - 20647621 20680477 - 20680479 20650583 - 20650586 20689709 - 20689713 20650590 - 20650594 20693647 - 20693649 20698880 - 20698881 TOTAL: $1,098,360.95 20700579 - 20700586 20704060

TOTAL: $ 230,731.65

Exhibit: C

S:\Board\Reports\2013-14\13 Aug\c1 Warrants June-July.doc Santa Clarita Valley School Food Service Agency Check Register

Date Num Name June 2013 Amount

06/06/2013 20598036 ACCESS 1 SOURCE -259.00 06/06/2013 20598037 AT&TI CALNET 2 -18.51 06/06/201320598038 AT&T MOBILITY -320.14 06/06/2013 20598039 BURRTEC WASTE INDUSTRIES -204.52 06/06/2013 20598040 LABOR READY -1,373.60 06/06/201320598041 NEWHALL SCHOOL DISTRICT -235.67 06/06/2013 20598042 P & R PAPER -5,129.07 06/06/2013 20598043 S.C.V.S.F.S.A -69.49 06/06/2013 20598044 SPARKLETTS -43.74 06/06/201320598045 STAPLES -1,193.10 06/07/201320602443 PREPAID REFUND (LUNCH) -44.75 06/07/201320602444 POWER FORD VALENCIA -70,000.00 06/07/2013 20602445 PREPAID REFUND (LUNCH) -11.25 06/07/201320602446 SUE PEAK (NUTR. ED.) -1,479.09 06/07/201320602447 TOSHIBA AMERICA BUSINESS SOLUTIONS, INC. -490.50 06/12/201320610929 CASTAIC UNION SCHOOL DISTR. -73,224.00 06/12/201320610931 DATA BUSINESS SYSTEMS -10,545.00 06/12/201320610932 LABOR READY -549.44 06/14/201320617278 A&R WHOLESALE DISTRIBUTOR -18,537.21 06/14/201320617279 AMERIPRIDE UNIFORM SERVICES -393.35 06/14/201320617280 DARLING INT'L -313.71 06/14/2013 20617281 DJ CO-OPS -3,146.40 06/14/2013 20617282 DRIFTWOOD DAIRY -70,165.72 06/14/201320617283 EVERSOFT -131.62 06/14/201320617284 FRESH LOGISTICS (BOLTHOUSE) -2,417.80 06/14/201320617285 GARDA CL WEST, INC. -415.80 06/14/201320617286 GOLD STAR FOODS -73,215.95 06/14/201320617287 GOLDEN CRUST -1,750.00 06/14/2013 20617288 INTERNET SECURITY SYSTEMS-INC -64.00 06/14/201320617289 JUAN C. VARGAS -200.00 06/14/201320617290 McCALLA COMPANY -334.29 06/14/201320617291 ROMERO'S FOOD PRODUCTS, INC. -1,164.24 06/14/201320617292 SAUGUS UNION SCHOOL DISTRICT -3,376.44 06/14/201320617293 SOUTHERN CAL. MATERIAL HANDLING -99.63 06/14/201320617294 TAMA TRADING COMPANY INCORPORATED -10,252.59 06/14/201320617295 U.S. HEALTHWORKS -20.00 06/14/201320617296 VALENCIA WATER SERVICE -116.20 06/14/201320617297 VERTEX PEST SOLUTIONS -150.00 06/17/201320619861 GOLD STAR FOODS -76,951.30 06/17/201320619862 NEWHALL SCHOOL DISTRICT -206,496.00 06/17/201320619863 SAUGUS UNION SCHOOL DISTRICT -230,4 72.00 06/17/201320619864 SULPHUR SPRINGS UESD -209,808.00 06/17/201320619865 VAVRINEK,TRINE,DAY & CO.,LLP -810.00 06/18/201320622611 GOLD STAR FOODS -336.64 06/18/201320622612 MARGARET A. CHIDESTER & ASSOCIATES -139.50 06/21/201320635317 LABOR READY -1,373.60 06/21/201320635318 NEXTEL COMMUNICATIONS -343.33 06/21/2013 20635319 P & R PAPER -1,045.84 06/21/201320635320 POSTAGE ONE -1,727.10 06/21/201320635321 ROBINSON RANCH -6,231.62 06/21/201320635322 SOUTHERN CALIFORNIA EDISON -6,743.23 06/26/2013 20644227 PREPAID REFUND (LUNCH) -51.57

EXHIBIT: C (June) Page 1 of 2 Santa Clarita Valley School Food Service Agency Check Register June 2013

Date Num Name Amount

06/26/2013 20644228 PREPAID REFUND (LUNCH) -57.25 06/26/2013 20644229 PREPAID REFUND (LUNCH) -37.65 06/26/2013 20644230 PREPAID REFUND (LUNCH) -18.05 06/26/201320644231 PREPAID REFUND (LUNCH) -15.96 06/26/2013 20644232 PREPAID REFUND (LUNCH) -22.75 06/26/2013 20644233 PREPAID REFUND (LUNCH) -26.30 06/27/201320647618 AT&T/ CALNET 2 -1,171.53 06/27/201320647619 FORD CREDIT -698.53 06/27/201320647620 IMAGE IV SYSTEMS INC -264.84 06/27/2013 20647621 RACHELE HORNEY (NUTR. ED.) -37.31 06/28/2013 20650583 PREPAID REFUND (LUNCH) -16.25 06/28/2013 20650584 AT & T -81.86 06/28/2013 20650585 PREPAID REFUND (LUNCH) -18.75 06/28/2013 20650586 PREPAID REFUND (LUNCH) -84.00 06/28/2013 20650590 PREPAID REFUND (LUNCH) -132.00 06/28/2013 20650591 PREPAID REFUND (LUNCH) -22.34 06/28/2013 20650592 RESERVE ACCOUNT -500.00 06/28/2013 20650593 STAPLES -855.41 06/28/2013 20650594 THE GAS CO. -314.62

$ (1,098,360.95)

EXHIBIT: C (June) Page 2 of 2 Santa Clarita Valley School Food Service Agency Check Register July 2013

Date Num Name Amount

07/02/2013 20655049 SNA -103.50 07/05/201320661020 PREPAID REFUND (LUNCH) -212.50 07/05/201320661021 PREPAID REFUND (LUNCH) -35.04 07/05/201320661022 PREPAID REFUND (LUNCH) -24.85 07/05/201320661023 PREPAID REFUND (LUNCH) -32.25 07/05/201320661024 PREPAID REFUND (LUNCH) -22.41 07/05/201320661025 PREPAID REFUND (LUNCH) -154.30 07/05/201320661027 PREPAID REFUND (LUNCH) -103.45 07/05/201320661028 PREPAID REFUND (LUNCH) -10.94 07/05/201320661029 MERRILEE BINGHAM (NUTR. ED.) -24.82 07/05/201320661030 PALMA LINDSAY (NUTR. ED.) -178.68 07/05/201320661031 PREPAID REFUND (LUNCH) -18.68 07/05/201320661032 SPARKLETIS -43.85 07/05/2013 20661033 REIMBURSEMENT EMPLOYEES -95.79 07/09/2013 20666676 S.C.v.S.F.S.A -213.09 07/10/201320669276 ADAGE IT, INC. -417.28 07/10/201320669277 PREPAID REFUND (LUNCH) -18.50 07/10/201320669278 PREPAID REFUND (LUNCH) -16.65 07/10/201320669279 BURRTEC WASTE INDUSTRIES -213.52 07/10/201320669280 PREPAID REFUND (LUNCH) -5.15 07/10/2013 20669281 CUMMINS -45.78 07/10/201320669282 DEPARTMENT OF JUSTICE -32.00 07/10/201320669283 PREPAID REFUND (LUNCH) -175.25 07/10/201320669284 PREPAID REFUND (LUNCH) -47.06 07/10/201320669285 EMPLOYMENT DEVELOPMENT DEPARTMENT -10,025.52 07/10/201320669286 PREPAID REFUND (LUNCH) -26.35 07/10/201320669287 PREPAID REFUND (LUNCH) -45.74 07/10/201320669288 PREPAID REFUND (LUNCH) -16.50 07/10/201320669289 PREPAID REFUND (LUNCH) -49.80 07/10/201320669290 PREPAID REFUND (LUNCH) -28.10 07/10/201320669291 PREPAID REFUND (LUNCH) -27.25 07/10/201320669292 PREPAID REFUND (LUNCH) -201.13 07/10/201320669293 PREPAID REFUND (LUNCH) -21.46 07/10/201320669294 PREPAID REFUND (LUNCH) -9.25 07/10/201320669295 PREPAID REFUND (LUNCH) -5.20 07/10/201320669296 PITNEY BOWES -137.34 07/10/201320669297 PREPAID REFUND (LUNCH) -78.00 07/10/201320669298 PREPAID REFUND (LUNCH) -56.73 07/10/201320669299 PREPAID REFUND (LUNCH) -136.18 07/10/201320669300 PREPAID REFUND (LUNCH) -38.50 07/10/201320669301 PREPAID REFUND (LUNCH) -53.80 07/10/201320669302 PREPAID REFUND (LUNCH) -32.65 07/10/201320669303 SUE PEAK (NUTR. ED.) -1,627.50 07/10/201320669304 PREPAID REFUND (LUNCH) -22.00 07/10/201320669305 TOSHIBA AMERICA BUSINESS SOLUTIONS, INC. -490.50 -22,491.26 07/10/201320669306 CAL CARD 07/12/201320676273 A&R WHOLESALE DISTRIBUTOR -3,504.87 07/12/201320676274 MILEAGE EMPLOYEE -14.13 07/121201320676275 AMERIPRIDE UNIFORM SERVICES -31328 07/12/201320676276 MILEAGE EMPLOYEE -31.64 07/12/201320676277 MILEAGE EMPLOYEE -29.38

EXHIBIT: C (July) Page 1 of 3 Santa Clarita Valley School Food Service Agency Check Register July 2013

Date Num Name Amount

07/12/201320676279 MILEAGE EMPLOYEE -33.34 07/12/201320676280 MILEAGE EMPLOYEE -15.82 07/12/201320676281 MILEAGE EMPLOYEE -16.95 07112/2013 20676282 COUNTY OF LA DEPT OF PUBLIC HEALTH -5,890.00 07112/2013 20676284 DAILY JOURNAL CORPORATION -110.00 07/12/2013 20676285 MILEAGE EMPLOYEE -22.60 07/12/201320676286 MILEAGE EMPLOYEE -16.95 07/12/201320676287 DRIFTWOOD DAIRY -26,092.25 07/12/201320676288 MILEAGE EMPLOYEE -18.65 07/12/201320676289 EVERSOFT -131.62 07/12/201320676290 MILEAGE EMPLOYEE -5.00 07/12/201320676291 GARDA CL WEST, INC. -249.43 07/12/201320676292 GOLD STAR FOODS -29,659.76 07/12/201320676293 GOLDEN CRUST -350.00 07/12/201320676294 INTERNET SECURITY SYSTEMS-INC -64.00 07/12/201320676295 MILEAGE EMPLOYEE -1808 07/12/201320676296 MILEAGE EMPLOYEE -361.04 07/12/201320676297 JUAN C. VARGAS -200.00 07/12/201320676298 MILEAGE EMPLOYEE -1808 07/12/201320676299 MILEAGE EMPLOYEE -19.78 07/12/201320676300 MILEAGE EMPLOYEE -62.15 07/12/201320676301 MILEAGE EMPLOYEE -21.47 07/12/201320676302 MILEAGE EMPLOYEE -31.64 07/12/201320676303 LABOR READY -1,373.00 07/12/201320676304 MILEAGE EMPLOYEE -34.47 07/12/201320676305 MILEAGE EMPLOYEE -27.69 07112/2013 20676306 MILEAGE EMPLOYEE -33.90 07/12/201320676307 PREPAID REFUND (LUNCH) -33.75 07/12/201320676308 MILEAGE EMPLOYEE -79.10 07/12/201320676309 MILEAGE EMPLOYEE -15.26 07/12/201320676311 MILEAGE EMPLOYEE -22.04 07/12/2013 20676312 MILEAGE EMPLOYEE -240.69 07/12/201320676313 NEXTEL COMMUNICATIONS -344.53 07/12/201320676314 P & R PAPER -8,691.38 07/12/201320676315 MILEAGE EMPLOYEE -9.61 07/12/2013 20676316 R & R AWARDS -81.13 07/12/2013 20676317 ROMERO'S FOOD PRODUCTS, INC. -263.20 07/12/201320676318 SAUGUS UNION SCHOOL DISTRICT -2,210.97 07/12/201320676319 MILEAGE EMPLOYEE -35.60 07/12/201320676320 SOURCE REFRIGERATION 7 HVAC, INC. -5,033.34 07/12/201320676321 MILEAGE EMPLOYEE -36.16 07/12/201320676322 TAMA TRADING COMPANY INCORPORATED -1,057.85 07/12/201320676323 THE PLATINUM PACKAGING GROUP -3,744.00 07/12/2013 20676324 MILEAGE EMPLOYEE -6102 07/12/201320676326 VALENCIA WATER SERVICE -127.28 07/12/201320676327 VERTEX PEST SOLUTIONS -150.00 07/12/2013 20676328 MILEAGE EMPLOYEE -40.68 07/16/201320680477 AT&TI CALNET 2 -1,165.39 07/16/201320680478 GOLD STAR FOODS -429.00 EXHIBIT: C (July) Page 2 of 3 Santa Clarita Valley School Food Service Agency Check Register July 2013

Date Num Name Amount

07/16/201320680479 MARGARET A CHIDESTER & ASSOCIATES -135.00 07/22/201320689709 ARROW ENVIROMENTAL -800.00 07/22/201320689710 ASCIP (ALLIANCE OF SCHOOLS FOR COPR. INSN) -51,479.00 07/22/2013 20689711 ASCIP (ALLIANCE OF SCHOOLS FOR COPR. INSN) -26,051.00 07/22/201320689712 CUMMINS -419.23 07/22/201320689713 PREPAID REFUND (LUNCH) -13.50 07/23/201320693647 ADAGE IT, INC. -267.28 07/23/201320693648 IMAGE IV SYSTEMS INC -70.28 07/23/2013 20693649 MILEAGE EMPLOYEE -39.55 07/26/201320698880 BOARD OF EQUALIZATION -623.00 07/26/201320698881 SOUTHERN CALIFORNIA EDISON -8,909.89 07/29/2013 20700579 ACCESS 1 SOURCE -258.00 07/29/201320700580 AT&TI CALNET 2 -84.28 07/29/201320700581 FORD CREDIT -698.53 07/29/201320700582 STAPLES -1,476.90 07/29/201320700583 PREPAID REFUND (LUNCH) -95.26 07/29/201320700584 THE GAS CO. -242.91 07/29/201320700585 CAL CARD -6,438.82 07/29/201320700586 CAL CARD -1,682.11 07/31/201320704060 POSTAGE ONE -438.06

$ (230,731.65)

EXHIBIT: C (July) Page 3 of 3 DATE: 08/20/13

TO: BOARD OF DIRECTORS FROM: PAVEL N. MATUSTIK/SUSAN WEISS RE: PERSONNEL ACTION REPORT

RECOMMENDATION #13-14-02/C2 It is recommended that the Board of Directors approve the following personnel report:

NAME DESCRIPTION EFFECTIVE NEW EMPLOYEES: Pearl Alcantara Substitute to NA1 Peachland 2.00 08/13/13 Darcy Beckham Substitute to NA1 Skyblue 3.25 08/14/13 Alicia Calderon Substitute to NA1 Central Kitchen 5.00 08/15/13 Lisett Celedon Substitute to NA1 Central Kitchen 5.00 08/15/13 Denise Crocker Substitute to NA1 Valley View 2.75 08/15/13 Rigoberto Cruz Custodian Central Kitchen 8.00 07/01/13 Pat Gaedicke Substitute to NA1 McGrath 3.75 08/13/13 Bianca Gallagher Substitute to NA1 Canyon Springs 3.75 08/15/13 Becky Martin Substitute to NA1 Cedarcreek 2.25 08/14/13 Yrma Montes Substitute to NA1 Canyon Springs 3.75 08/15/13 Aracely Price Substitute to NA1 Wiley Cyn 2.00 08/14/13 Vivian Primo Substitute to NA1 Meadows 3.75 08/13/13 Carmen Rojas Substitute to NA1 Fair Oaks 3.50 08/15/13

TRANSFERS:

STATUS CHANGE: Daisy Bandhy NA1 Temp Rosedell3.50 to NA1 Rosedell3.75 08/14/13 Susan Brown NA2 Mountainvie 4.50 to NA2 North Park 4.50 08/14/13 June Cappiello NA2 Canyon Springs 3.75 to NA2 North Park 3.75 08/14/13 Vanessa Castillo NA1 Rio Vista 3.75 to NA1 Plum Canyon 3.75 08/14/13 Rakhi Chowdhury NA2 Temp Rio Vista 3.75 w/3.25 to STL1 Foster 6.25 08/14/13 PenniCook NA1 Wiley Canyon 2.00 to NA1 Foster 3.75 08/14/13 Kathleen DeBaun NA1 Valencia Valley 3.00 to NA1 Oak Hills 3.00 08/14/13 Shamalie DeSilva NA1 Castaic Elem 3.25 w/.50 to NA1 Castaic Elem 3.75 08/14/13 Jennifer Eaton NA1 Valley View 2.75 to NA1 Valley View 3.75 08/15/13 Edith Eggly NA2 Castaic Elem 3.75 w/3.00 to STLl Castaic Elem 5.75 08/15/13 Leticia Garcia NA2 Fair Oaks 3.75 to NA2 Fair Oaks 4.75 08/15/13 Teresa Hemingway NA1 McGrath 4.00 to NA1 Mountainview 4.00 08/14/13 Janice Lau NA1 Highlands 2.00 to NA1 Rio Vista 3.00 08/14/13 Edith Lopez NA1 Foster 3.75 to NA1 Emblem 3.75 08/14/13 Maritza Manjarrez NA1 Rio Vista 3.00 to NA1 Old Orchard 3.75 08/13/13 Karen Mapes NA1 Plum Canyon 3.75 to NA1 Stevenson Ranch 3.75 08/14/13 Linda McDonald NA1 Rosedell 2.75 w/1.00 to NA1 Mountainview 3.75 08/14/13 Rita Padilla NA1 North Park 3.75 to NA1 McGrath 3.75 08/13/13 Sylvia Polanco NA1 Helmers 3.00 to NA1 Rosedell 3.00 08/14/13 Faviola Roberson NA1 Golden Oak 3.75 to NA1 Golden Oak 4.00 07/29/13 Lori Rogers NA2 Valley View 3.75 to NA2 Central Kitchen 3.75 08/15/13

EXHIBIT: D STATUS CHANGE (Con't): Maggie Scott NA1 Meadows 3.75 to STL1 Oak Hills 5.25 08/14/13 Sonia Sheehan NA1 Old Orchard 3.75 to NA1 Valencia Valley 3.75 08/14/13 Susan Summers NA1 Sulphur Springs 6.25 to NA1 Rio Vista 7.00 08/14/13 Danne Tibayan-Kent NA1 Castaic Middle 2.00 to NA1 Castaic Elem 3.25 08/14/13 Kathy Trovato STLl Foster 6.25 to STL1 Emblem 6.50 08/14/13 Sharon Walter NA2 Cedarcreek 4.50 to NA2 Cedarcreek 5.25 w/.25 08/14/13 April Ward NA2 Valencia Valley 3.75 to STL1 Sulphur Springs 6.25 08/15/13 Cindy Zwart NA1 Fair Oaks 4.75 to NA1 Rio Vista 4.75 08/14/13

TEMPORARY ASSIGNMENT: Rakhi Chowdhury NA2 Valencia Valley 3.75 to NA2 Rio Vista 3.75 w/3.25 OS/28/13 - 06/13/13 Edith Eggly STL1 Castaic Elem 5.75 to STLl Castaic Elem 5.75 w/1.00 08/15/13 - 12/31/13 Ofelia Lopez NA1 Newhall 3.75 to NA1 Newhall 3.75 w/.75 08/21/12 - 03/05/13 Corinn Miklosovic NA1 CK 4.75 to NA1 CK 4.75 w/3.25 12/21/12 - 06/13/13 Corinn Miklosovic NA1 CK 4.75 to NA1 CK 4.75 w/3.75 08/15/13 - TBD Maricela Perez NA1 CK 4.00 to NA1 CK 4.00 w/4.00 12/21/12 - 06/13/13 Maricela Perez NA1 CK 4.00 to NA1 CK 4.00 w/4.00 08/15/13 - TBD Faviola Roberson NA1 Golden Oak 4.00 to NA1 CK Office 4.00 w/4.00 07/29/13 - 09/30/13 April Ward NA2 Rio Vista 7.00 to Valencia Valley 3.75 OS/28/13 - 06/14/13

39 MONTH REHIRE LIST:

CORRECTION: David Gomez Maintenance Specialist C.K. 6.00 sib Maintenance Specialist C.K.5.00 01/14/13 Linda McDonald NAl Rosedell2.75 to NA2 McGrath 2.75 w/l.OO sib NAl Rosedell2.75 to 05/06/13 - TBD NAl Rosedell2.75 wl1.00 Lori Rogers NA2 Plum Cyn 3.75 to NAl Valiley View 3.75 sib NA2 Plum Cyn 3.75 to NA2 08/16/12 Valley View 3.75 LEAVE OF ABSENCE: Debbie Stauffer NA1 Central Kitchen 8.00 08/15/13 - 11/08/13 RETIREMENT:

RESIGNATION: Theresa Herter NA1 Oak Hills 2.00 06/14/13 Janet Holbrook STL1 Oak Hills 6.00 06/14/13 Katie Morris NA1 Bridgeport 2.75 06/14/13 Genevieve Pullum NA1 Stevenson Ranch 3.75 06/15/13 TERMINATED:

EXHIBIT: D DATE: 08/20/13 TO: BOARD OF DIRECTORS FROM: PAVEL N. MATUSTIK 1 SUSAN WEISS RE: PURCHASE ORDERS

RECOMMENDATION #13-14-02/C3 It is recommended the Board of Directors approve the purchase orders for June & July 2013.

P.O.# VENDOR AMOUNT JUNE 31575 Driftwood Dairy 3,700.00 31576 Gold Star Foods 23,000.00 31577 Platinum Packaging 3,744.00 31578 Golden Crust 350.00 31579 Gold Star Foods 9,000.00 31580 Staples 855.41 31581 Sue Peak 1,479.09 31582 Gold Star Foods 17,715.52 31583 A&R 3,504.87 31584 TAMA Trading 1,057.85 31585 P & R Paper 1,045.84 31586 Rachele Horney 37.31 31587 R & R Awards 81.13 31588 Romero's Food Products, Inc. 263.20 31589 Merrilee Bingham (Nut. Ed.) 24.82 31590 Palma Lindsay 178.68

TOTAL (June): $ 66,037.72

JULY 31591 Driftwood Dairy 3,700.00 31592 Gold Star Foods 23,000.00 31593 Newhall SO 1,156.00 31594 Gold Star Foods 603.75 31595 Sue Peak 1,627.50 31596 Staples 1,476.90 31597 Gold Star Foods 334.00 31598 P & R Paper 8,779.17 733.41 31599 McCalla 31600 Gold Star Foods 2,297.98 31601 A&R 1,941.73 31602 The Webstaurant Store 343.27 31603 General Fire Control 306.75 31604 Gold Star Foods 24,827.56

EXHIBIT: E S:\Board\Reports\2013-14\13 Aug\c3 purchase orders June & July '13.xls Page 1 P.O.# VENDOR AMOUNT 31605 Staples 868.63 31606 Valencia Printer 822.95

TOTAL (July): 72,819.60

EXHIBIT: E S:\Board\Reports\2013-14\13 Aug\c3 purchase orders June & July '13.xls Page 2 ACTION: 08/20/13

TO: BOARD OF DIRECTORS FROM: PAVEL N. MATUSTIK 1 SUSAN WEISS RE: AGREEMENT TO FURNISH FOOD SERVICES - GORMAN SCHOOL DISTRICT

RECOMMENDATION #13-14-02/C4

It is recommended that the Board of Directors approve the agreement between the Agency and Gorman School District for preparation and delivery of meals as presented.

Comment: This is an annual renewal of the agreement for the 2013/2014 school year which reflects a .04¢ price increase for Breakfast & .07¢ price increase for Lunch - total $1.89 per Breakfast; $3.16 per Lunch.

EXHIBIT: F

S:\Board\Reports\2013-14\13 Aug\c4 Agreement-Gorman SO. doc SANTA CLARITA VALLEY SCHOOL FOOD SERVICES AGENCY

AGREEMENT TO FURNISH FOOD SERVICES

This agreement is effective on this first day of August, 2013 by and between Santa Clarita Valley School Food Services Agency (SCVSFSA), hereinafter referred to as Agency and Gorman School District, hereinafter referred to as Institution.

WHEREAS, the facilities of the Institution are not adequate for preparing meals for the food services program; and,

WHEREAS, the facilities of the Agency are adequate to prepare product for students at the Institution; and,

WHEREAS, the Agency is willing to provide such services to the Institution on a cost reimbursement basis;

THEREFORE, both parties hereto agree as follows:

AGENCY AGREES TO:

1. Prepare and deliver selected meals by 5:00 P.M. on each of the Institution's school days in accordance with the number of meals requested and at the cost agreed upon in this contract:

School Breakfast with Milk $ 1.89 School Lunch with Milk $ 3.16

All prepared meals shall meet USDA requirements for reimbursement.

2. Maintain full and accurate records that the Institution will need to meet its responsibility including the following: Production records, including daily number of meals delivered by type. Those records must be reported to the Institution promptly at the end of the month.

3. Retain required records for a period of three (3) years after the end of the fiscal year to which they pertain (or longer, if an audit is in progress); and upon request, to make all accounts and records pertaining to the Program available to representatives of the State Department of Education, the US Department of Agriculture, and the U. S. General Accounting Office for audit or administrative review at a reasonable time and place.

S:\Agreements\2013-14\Gorman USD AGREEMENT. doc 1

EXHIBIT: F INSTITUTION AGREES TO:

1. Deliveries will be every three (3) days; food items will be delivered, then prepared for service on-site by institution staff.

2. Request for meal count changes need to be called in or faxed to the Agency 48 Hours before the next delivery date. Errors in counts called or faxed in shall be the responsibility of the Institution.

3. Consult with the Agency five days in advance regarding any special item request.

4. Pay Agency by the 10th of each month, the full amount as presented on the one itemized invoice per month.

5. In the event that market circumstances change dramatically, the Agency reserves the right to increase our prices accordingly, pending fifteen (15) days written notice.

TERMS OF THE AGREEMENT:

This agreement shall be effective as of August 1,2013 through June 30, 2014. It may be terminated by notification, in writing, given by any party hereto to the other parties at least 30 days prior to the date of termination.

IN WITNESS WHEREOF, the parties hereto have executed this agreement as ofthe dates indicated below.

Pavel N. Matustik Agency Official Institution Official

Chief Executive Officer Title Title

Signature Signature

August 20,2013 Date Date

S:\Agreements\2013-14\Gonnan USD AGREEMENT.doc

EXHIBIT: F ACTION: 08/20/13

TO: BOARD OF DIRECTORS FROM: PAVEL N. MATUSTIK 1 SUSAN WEISS RE: AGREEMENT TO FURNISH FOOD SERVICES WITH THE SUNSHINE CHILD CARE & LEARNING CENTER

RECOMMENDATION #13-14-02/C5

It is recommended that the Board of Directors approve the agreement between the Agency and the Sunshine Child Care & Learning Center for preparation and delivery of meals as presented.

Comment: This is an annual renewal of the agreement for the 2013/2014 school year which reflects a .07¢ price increase - total $3.16 per Lunch.

EXHIBIT: G

S:\Board\ReportsI20 13-14\13 Aug\c5 Agreement-Sunshine.doc SANTACLARITAVALLEYSCHOOLFOODSERVICESAGENCY

AGREEMENTTO FURNISH FOODSERVICES

This agreement is effective on this first day of September, 2013 by and between Santa Clarita Valley School Food Services (SCVSFSA), hereinafter referred to as Agency and the Sunshine Child Care & Learning Center, hereinafter referred to as Institution.

WHEREAS, the facilities of the Institution are not adequate for preparing meals for the food services program; and,

WHEREAS, the facilities of the Agency are adequate to prepare product for students at the Institution; and,

WHEREAS, the Agency is willing to provide such services to the Institution on a cost reimbursement basis;

THEREFORE,both parties hereto agree as follows:

AGENCYAGREESTO:

1. Prepare and deliver selected meals by 11:30 a.m. by each Institution's school day in accordance with the number of meals requested and at the cost agreed upon in this contract: School Lunch with Milk: $ 3.16 All prepared meals shall meet USDArequirements for reimbursement.

2. Maintain full and accurate records that the Institution will need to meet its responsibility including the following: Production records, including daily the number of meals delivered by type. Those records must be reported to the Institution promptly at the end of the month.

S:\Agreements\2013-14\Sunshine Learning center & Child Care AGREEMENT.doc 1

EXHIBIT: G INSTITUTIONAGREESTO:

1. Request by telephone and/or fax no later than 11:00 a.m. on every Friday an accurate number of items to be prepared for the Institution for the following week. Errors in count called in shall be the responsibility of the Institution. The counts shall be adjusted once a week. If necessary the counts can be adjusted daily but not later than 9:30 a.m.

2. Consult with the Agency five days in advance regarding any special items request.

3. Pay Agency by the tov of each month, the full amount as presented on the one itemized invoice per month.

TERMSOFTHEAGREEMENT:

This agreement shall be effective as of September 1, 2013 for a period of one (1) year. It may be terminated by notification, in writing, given by any party hereto to the other parties at least 30 days prior to the date of termination.

IN WITNESS WHEREOF,the parties hereto have executed this agreement as of the dates indicated below.

Pavel N. Matustik Agency Official Institution Official

Chief Executive Officer Title Title

Signature Signature

Date Date

S:lAgreements\2013-14\Sunshine Learning Center & Child Care AGREEMENT.doc 2

EXHIBIT: G ACTION: 08/20/13

TO: BOARD OF DIRECTORS FROM: PAVEL N. MATUSTIK 1 SUSAN WEISS RE: AGREEMENT TO FURNISH FOOD SERVICES TO THE CASTAIC USD PRE-SCHOOL AT NORTHLAKE HILLS

RECOMMENDATION #13-14-02/C6

It is recommended that the Board of Directors approve the agreement between the Agency and the Northlake Hills Pre-school for preparation and delivery of meals as presented.

Comment: This is an annual renewal of the agreement for the 2013/2014 school year which reflects a .04¢ price increase - total $1.89 per Breakfast.

EXHIBIT: H

S:\Board\Reports\20 13-14\ 13 Aug\c6 Agreement-Northlake Hills Pre-School. doc SANTA CLARITA VALLEY SCHOOL FOOD SERVICES AGENCY AGREEMENT TO FURNISH FOOD SERVICES

This agreement is effective on this first day of August, 2013 by and between Santa Clarita Valley School Food Services Agency (SCVSFSA), hereinafter referred to as Agency, and Castaic School Dlstrlct/Pre-School at Northlake Hills hereinafter referred to as Institution.

WHEREAS, the facilities of the Institution are not adequate for preparing meals for the food services program; and,

WHEREAS, the facilities of the Agency are adequate to prepare product for students at the Institution; and,

WHEREAS, the Agency is willing to provide such services to the Institution on a cost reimbursement basis;

THEREFORE, both parties hereto agree as follows:

AGENCY AGREES TO:

1. Prepare and deliver selected meals by 11:30 a.m. on each of the Institution's school days in accordance with the number of meals requested and at the cost agreed upon in this contract:

School Breakfast: $1.89

All prepared meals shall meet USDA requirements for reimbursement.

2. Maintain full and accurate records that the Institution will need to meet its responsibility including the following: Production records, including the number of meals delivered by type. Those records must be reported to the Institution promptly at the end of the month.

3. Retain required records for a period of three (3) years after the end of the fiscal year to which they pertain (or longer, if an audit is in progress); and upon request, to make all accounts and records pertaining to the Program available to representatives of the State Department of Education, the U.S. Department of Agriculture, and the U. S. General Accounting Office for audit or administrative review at a reasonable time and place.

S:\Agreements\20l3-l4\Castaic USD Pre-school Northlake Hills AGREEMENT.doc 1

EXHIBIT: H INSTITUTION AGREES TO:

1. Request by telephone and/or fax no later than 10:00 a.m. on every Friday an accurate number of items to be prepared for the Institution for the following week. Errors in count called in shall be the responsibility of the Institution. The counts shall be adjusted once a week. If necessary the counts can be adjusted daily, but not later than 9:00 a.m.

2. Consult with the Agency five days in advance regarding any special item request.

3. Pay Agency by the 10th of each month, the full amount as presented on the one per month itemized invoices.

TERMS OF THE AGREEMENT:

This agreement shall be effective as of August 1, 2013 for a period of one year. It may be terminated by notification, in writing, given by any party hereto to the other parties at least 30 days prior to the date of termination.

IN WITNESS WHEREOF, the parties hereto have executed this agreement as of the dates indicated below.

Pavel N. Matustik Agency Officia I Institution Offici aI

Chief Executive Officer Title Title

Signature Signature

Date Date

S:\Agreements\2013-14\Castaic USD Pre-school Northlake Hills AGREEMENT.doc

EXHIBIT: H ACTION: 08/20/13

TO: BOARD OF DIRECTORS FROM: PAVEL N. MATUSTIK 1 SUSAN WEISS RE: AGREEMENT TO FURNISH FOOD SERVICES TO THE CASTAIC USD STATE PRE-SCHOOL AT VAL VERDE

RECOMMENDATION #13-14-02/C7

It is recommended that the Board of Directors approve the agreement between the Agency and the Castaic USD State Pre-school at Val Verde for preparation and delivery of meals as presented.

Comment: This is an annual renewal of the agreement for the 2013/2014 school year which reflects a .04¢ price increase - total $1.89 per Breakfast.

EXHIBIT: I

S:\8oard\Reports\20 13-14\13 Aug\c7 Agreement-Val Verde Pre-School.doc SANTA CLARITA VALLEY SCHOOL FOOD SERVICES AGENCY AGREEMENT TO FURNISH FOOD SERVICES

This agreement is effective on this first day of October, 2013 by and between Santa Clarita Valley School Food Services Agency (SCVSFSA), hereinafter referred to as Agency, and Castaic School Dlstrlct/State Pre-School at Val Verde hereinafter referred to as Institution.

WHEREAS, the facilities of the Institution are not adequate for preparing meals for the food services program; and,

WHEREAS, the facilities of the Agency are adequate to prepare product for students at the Institution; and,

WHEREAS, the Agency is willing to provide such services to the Institution on a cost reimbursement basis;

THEREFORE, both parties hereto agree as follows:

AGENCYAGREES TO:

1. Prepare and deliver selected meals by 11:30 a.m. on each of the Institution's school days in accordance with the number of meals requested and at the cost agreed upon in this contract:

School Breakfast: $1.89

All prepared meals shall meet USDA requirements for reimbursement.

3. Retain required records for a period of three (3) years after the end of the fiscal year to which they pertain (or longer, if an audit is in progress); and upon request, to make all accounts and records pertaining to the Program available to representatives of the State Department of Education, the U.S. Department of Agriculture, and the U. S. General Accounting Office for audit or administrative review at a reasonable time and place.

S:\Agreements\2013-14\Castaic State Pre-school Val Verde-Oct AGREEMENT.doc 1

EXHIBIT: I INSTITUTION AGREES TO:

2. Consult with the Agency five days in advance regarding any special item request.

3. Pay Agency by the 10th of each month, the full amount as presented on the one per month itemized invoices.

TERMS OF THE AGREEMENT:

This agreement shall be effective as of October 1, 2013 for a period of one (1) year. It may be terminated by notification, in writing, given by any party hereto to the other parties at least 30 days prior to the date of termination.

IN WITNESS WHEREOF, the parties hereto have executed this agreement as of the dates indicated below.

Pavel N. Matustik Agency Official Institution Official

Chief Executive Officer Title Title

Signature Signature

Date Date

EXHIBIT: I S:\AgreementsI2013-14ICastaic State Pre-school Val Verde-Oct AGREEMENT.doc ACTION: OS/20/13

TO: BOARD OF DIRECTORS FROM: PAVEL N. MATUSTIK 1 SUSAN WEISS RE: AGREEMENT TO FURNISH FOOD SERVICES WITH SAUGUS USD CHILD DEVELOPMENT PROGRAMS

RECOMMENDATION #13-14-02/CS

It is recommended that the Board of Directors approve the agreement between the Agency and the Saugus USD Child Development Programs for preparation and delivery of snacks as presented.

Comment: This is an annual renewal of the agreement for the 2013/2014 school year. The snack price increased .02¢ for the new school year - total .S6¢ per snack.

EXHIBIT: J

S:\Board\ReportsI2013-14\13 Aug\c8 Agreement-Saugus USD Child Development Programs snacks. doc SANTACLARITAVALLEYSCHOOLFOODSERVICESAGENCY AGREEMENTTO FURNISH FOODSERVICES

This agreement is effective on this first day of September, 2013 by and between Santa Clarita Valley School Food Services Agency (SCVSFSA),hereinafter referred to as Agency, and Saugus Union School District Child Development Programs, hereinafter referred to as Institution.

WHEREAS, the facilities of the Institution are not adequate for preparing meals for the food services program; and,

WHEREAS, the facilities of the Agency are adequate to prepare product for students at the Institution; and,

WHEREAS, the Agency is willing to provide such services to the Institution on a cost reimbursement basis;

THEREFORE,both parties hereto agree as follows:

AGENCYAGREESTO:

1. Prepare and deliver selected meals one day prior to consumption (no later than 8:30 a.m. the day the meal will be consumed) on each of the Institution's school days in accordance with the number of meals requested and at the cost agreed upon in this contract:

School Snack: $ 0.86

All prepared meals shall meet USDArequirements for reimbursement.

INSTITUTIONAGREESTO:

1. Request by FAX (FAX # 295-1198, or e-mail [email protected]) no later than 10:00 a.m. on every Thursday an accurate number of items to be prepared for the

S:\Agreemente\2013-14\Saugus Child Development Programs AGREEMENT.doc 1

EXHIBIT: J Institution (sites) for the following week. Errors in count called in shall be the responsibility of the Institution.

2. Institution will be responsible for collecting the snack orders from the child care directors at individual sites and then a representative from the Institution (Saugus USD) who will then give the Agency (FAX # 295-1198, or e-mail [email protected]) an accurate count in its entirety. If necessary the counts can be adjusted daily, but MUST go through the representative at the Saugus district office. The Agency requires at least 24 hours notice.

3. Consult with the Agency five days in advance regarding any special item request.

4. PayAgency by the 10th of each month, the full amount as presented on the one itemized invoice per month. The snack will be billed in its entirety (snack, juice and milk). No credit will be given for left over items.

5. Provide Agency with calendar for deliveries (include Fall, Spring, Winter Breaks, special days off, etc.)

6. Deliveries will be made to each sites cafeteria where it will be picked up by a representative of the Child Development Programs. The Summer schedule will be revised as needed.

TERMSOFTHEAGREEMENT:

This agreement shall be effective as of September 1, 2013 through August 31, 2014. It may be terminated by notification, in writing, given by any party hereto to the other parties at least 30 days prior to the date of termination.

IN WITNESS WHEREOF,the parties hereto have executed this agreement as of the dates indicated below.

Pavel N. Matustik Cynthia Shieh Agency Official Institution Official

Chief Executive Officer Asst. Superintendent of Business Title Title

Signature Signature

8/20/13 Date Date

S:\Agreements\2013-14\Saugus Child Development Programs AGREEMENT_doc

EXHIBIT: J ACTION: OS/20/13

TO: BOARD OF DIRECTORS FROM: PAVEL N. MATUSTIK 1 SUSAN WEISS RE: AGREEMENT TO FURNISH FOOD SERVICES WITH THE BOUQUETCANYONPRE~CHOOL

RECOMMENDATION #13-14-02/C9

It is recommended that the Board of Directors approve the agreement between the Agency and the Bouquet Canyon Pre-School for preparation and delivery of meals as presented.

Comment: This is an annual renewal of the agreement for the 2013/2014 school year. The snack price increased .02¢ for the new school year - total .S2¢ per snack.

EXHIBIT: K

S:\Board\Reports\2013-14\13 Aug\c9 Agreement-Bouquet Canyon Pre-School.doc SANTACLARITAVALLEYSCHOOLFOODSERVICESAGENCY AGREEMENTTO FURNISH FOODSERVICES

This agreement is effective on this first day of July, 2013 by and between Santa Clarita Valley School Food Services Agency (SCVSFSA), hereinafter referred to as Agency, and Saugus Union School District Bouquet Canyon Pre-School, hereinafter referred to as Institution.

WHEREAS, the facilities of the Institution are not adequate for preparing meals for the food services program; and,

WHEREAS, the facilities of the Agency are adequate to prepare product for students at the Institution; and,

WHEREAS, the Agency is willing to provide such services to the Institution on a cost reimbursement basis;

THEREFORE,both parties hereto agree as follows:

AGENCYAGREESTO:

School Snacks (8:30 a.m. & 3:00 p.m.): $ 0.82 Delivery charge: $25.00 per delivery

Items will be delivered: Individual & Family Style All prepared meals shall meet USDArequirements for reimbursement.

S:\Agreements\20~3-~4\Bouquet Canyon Pre-Schoo~ AGREEMENT.doc !

EXHIBIT: K INSTITUTIONAGREESTO: 1. Request by FAX (FAX # 295-1198, or e-rnall [email protected]) no later than 10:00 a.m. an accurate number of items to be prepared for the Institution (sites) for the following week. This is to be sent no later than the third week of every month, for the following month. Errors in count called in shall be the responsi·bility of the Institution.

2. Institution will be responsible for collecting the snack orders from the child care/pre- school directors at individual sites and then a representative from the Institution (Saugus USD) who will then give the Agency (FAX # 295-1198, or e-mail [email protected] ) an accurate count in its entirety. If necessary the counts can be adjusted, but MUST go through the representative at the Saugus district office. The Agency requires at least 24 hours notice.

3. Consult with the Agency five days in advance regarding any special item request.

5. Provide Agency with calendar for deliveries (include Fall, Spring, Winter Breaks, special days off, etc.)

6. Deliveries will be made to a refrigerated or storage unit on site where it will be picked up by a representative of the child care/pre-school. The Summer schedule will be revised as needed. It is the responsibility of the Institution to maintain proper temperatures of all food delivered. TERMSOFTHE AGREEMENT: This agreement shall be effective as of July 1, 2013 through June 30, 2014. It may be terminated by notification, in writing, given by any party hereto to the other parties at least 30 days prior to the date of termination.

INWITNESS WHEREOF,the parties hereto have executed this agreement as of the dates indicated below.

Pavel N. Matustik AgencyOfficial Institution Official

Chief Executive Officer Title Title

Signature Signature

Date Date 2

S:\Agreements\2013-14\Bouquet Canyon Pre-School AGREEMENT.doc

EXHIBIT: K DATE: 08/20/13

TO: BOARD OF DIRECTORS FROM: PAVEL N. MATUSTIK 1 SUSAN WEISS RE: YEAR-END APPROPRIATION TRANSFERS

RECOMMENDATION #13-14-02/C1 0 Pursuant to the Education Code (EC) Sections 42600 and 42601, it is recommended that the Board of Directors comply and authorize the County Superintendent of Schools (County office) to identify and make budget transfers for districts to permit payment of obligations at the close of the school year (2012/2013).

Comment: Districts below the ADA level, noted in EC 41301, must submit the Year- End Appropriation Transfers form (form attachment No.1). The form was to have been submitted to SFS Accounting section by July 12, 2013 - LACOE has extended the deadline for the Agency.

EXHIBIT: L

S:18oardIReports\2013-14113 Auglc1 0 Year-End Appropriation Transfers.doc Los Angeles County Office of Education I..elll:tingEduCllIOfi • Supporting SbJdenlJ. ~rvingCommunilin

SCHOOL DISTRICTS WITH ADA BELOW EC 41301 LEVEL* YEAR-END APPROPRIATION TRANSFERS

TO: Los Angeles County Office of Education Division of School Financial Services Accounting Section, EC 2nd Floor Attn: Bert Rodriguez

FROM: School District

No Appropriation Transfer is Requested

~ Appropriation Transfers are Authorized

Our school district has ADA below the level as specified in Education Code (EC) 41301. The governing board, in accordance with the provisions of EC 42601, consents to the authority of the County Superintendent of Schools to make appropriate transfers necessary at the close of the 2012-13 school year to permit the payment of obligations of the district incurred during such school year.

Signature: Date ______,2013 Clerk of the Governing Board

Submitted by: _ Date ______,2013

*Education Code 41301 levels: equal to 901 average daily attendance (ADA) for the elementary school districts equal to 301 ADA for the high school districts and equal to 1501 ADA for the unified school districts.

Attachment No. I Info. Bul. No. SFS-Axx-2012-13

EXHIBIT: L DATE: 08/20/13

TO: BOARD OF DIRECTORS FROM: PAVEL N. MATUSTIK 1 SUSAN WEISS RE: DISPOSAL OF ASSETS

RECOMMENDATION #13-14-02/C11 It is recommended that the Board of Directors declare the following equipment obsolete and surplus property.

Description Original Amount

2000 Astra Van $ 20,667.52 Apple MacBaok Air 13.3" $ 2,822.47

TOTAL $ 23,489.99

Comment: The listed equipment is either not functioning or does not meet the Agency's needs any longer. Some of the equipment has been replaced during the last three - four years; however, it has never been officially taken off the asset inventory.

EXHIBIT: M

S:\Board\Reports\2013-14\13 Aug\c11 Disposal of Assets.doc Asset Inventory

Cost of QUANI ACQUIRE Est Use ITEM LOC. MANUF/MODEL# ASSET PRICE NOTE Disposed Removel Date TY DATE Life Yrs I items Running Total less Disposed items $437817.61

2000/2001 ACQUISITIONS 1 Overhead Projector Agency AVMall 4,650.00 Nutrition Education 5 1 2000 Astro Van Agency Valencia Chevrolet 20,667.52 8 -20,667.52 Traded 01/17/2013 1 Notebook Computer Acencv Best Buy 1728.01 Nutrition Education 3 1 Convevor Belt CK McMaster Car 1 725.23 10 2 Storaae Container A~~y Triton Mobile 3348.00 10 10 Touch Screens Aoencv Data Base Systems 6870.69 3 10 Computers Acencv Dell Computers 13492.99 3 -13492.99 7/1/08 1 Cambro Cruiser Ired cartl Acencv Arrow Rest Ea. 1,968.84 10

Printed: 7/30/2013 EXHIBIT: M Asset Inventory

Cost of ACQUIRE Est Use ITEM LaC. MANUF/MODEL# ASSET PRICE NOTE Disposed Removel Date DATE Life Yrs items 2008/2009 I ACQUISITIONS Multi-Slice Pizza Cutter & Acc. Ag~ Pizzamatic $2278.00 4/13/09 Hobart Cheese CutterlMixer IAgency Food Maker's Equipment $5,520.75 8/30108 Apple MacBook Air 13.3" Agency MacTalk $2,822.47 3/10109 -2,822.47 Lost/Sold 09/14/2012 Dell Laptop Aoencv Dell $2837.25 9/25/08 VibaBodv Slimmer Aoencv Vibabodv $2362.76 5/18/09 2008 Ford Eeono. Van E150 Aaencv Ford Credit $24515.20 3/30109 2008 Ford Econo. Van E150 Agency Ford Credit $22,850.28 3/30/09 I Apple MacBook 13.3" Laptop Agency Best Buy $1,359.11 11/7/08 -1,359.11 5/24111 Smart Board Aaenev IVS Teehnoloav $3,894.911 I 6/30/091 200812009 Total $68,440.73 RUNNING TOTAL $1,477,345.30 I I -4,181.58,

Printed: 7/30/2013 EXHIBIT:M DATE: 08/20/13

TO: BOARD OF DIRECTORS FROM: PAVEL N. MATUSTIK 1 SUSAN WEISS RE: 2nd READING PROPOSEDJOB DESCRIPTION - EXECUTIVE ASSISTANT TO THE CEO

RECOMMENDATION #13-14-02/C12 It is recommended that the Board of Directors approve the proposed job description for the Executive Assistant to the CEO. This item was discussed at the June 18, 2013 Board meeting and the Board asked for it to be brought back to the August 20, 2013 meeting.

Comment: This new job description more accurately explains and illustrates all the duties and performance standards required from this position. The salary comparison will be available at the Board meeting.

EXHIBIT: N

S:\Board\Reports\2013-14\13 Aug\c12 2nd Reading Proposed Job Description Execution Asst. to the CEO.doc Sant a CIan it a V a 11 ey F00 dS ervices A.gency Posruoniti D escnpti IOn Position: Executive Assistant to the CEO Position Number:

Department/Site: Office FLSA: non-exempt

Reports to/Evaluated by: Chief Executive Officer Salary Grade: 124 J 2-month year

Summary

Performs a variety of technical and complex administrative support duties in support of the Chief Executive Officer and governing Board proceedings. Coordinates and performs administrative projects such as published materials and events involving the Board. Coordinates work flow and support activities that support preparation for Board proceedings.

Distinguishing Career Features

The AdmiAistrati,t'e Executive Assistant to the CEO provides senior-level administrative and executive secretarial support. It is a specialized position that is designed to provide support to the A enc 's to executives and governing board.

Essential Duties and Responsibilities

• Prepares the agenda for public Board meetings and assembles supporting documents for executive and Board proceedings.

• Draft Board agenda, collect exhibits, finalize and distribute board packets to members and others on established list. Prepares, reviews, and edits the meeting agendas, including but not limited to minutes from prior meetings, recollections, transcripts, and action items. Reviews the agenda and documentation package, ensuring completeness and compliance with legal requirements. Maintain follow-up files to ensure the timely placement of items on the agenda. Attend meetings of the board, greet visitors, take minutes of board action and discussion. Transcribe and compose minutes.

• Coordinate and process Annual Statements of Economic Interest and other required contracts and documents for the Board, Consultants and Administrators.

• Arranges with other departments to prepare materials in presentation quality.

• Prepares and maintains minutes of official and unofficial proceedings. Attends public meetings and takes minutes. Takes minutes, routes for approval, prepares final format and obtains required signatures.

• Makes facility preparations for Board meetings. Orders and coordinates arrangement of refreshments. Coordinates presentation support (audio-visual and other media), readiness, and use of Boardroom equipment.

• Provides support executives of a technical and complex nature. Completes work assignments by applying in-depth understanding of the functions and procedures of the department and a basic understanding of the functions and procedures of other divisions.

Administrative Assistant Page 1 @Jacobson, Betts & Company EXHIBIT: N • Responds to inquiries and conveys technical and/or other information about programs and services provided by the Agency. Interprets and conveys policies and procedures, referring extremely difficult or sensitive matters to the appropriate resource.

• Answers and screens calls directed to the CEO and Board. Interprets and communicates Agency rules, procedures and policies, referring complex and sensitive matters to the CEO.

• Prepares Central Kitchen/Agency Calendar yearly.

• Produces the Agency Newsletter twice a year.

• Coordinates the administrative aspects of projects and events, integrating them with ongoing work routines and making assignments to other staff as necessary. Answers questions in person or by telephone or e-mail.

• Conducts research of file libraries, business transactions, official proceedings, employee and other records, industry statistics, and trends, etc., to compile reports for staff or the governing board.

• Schedules appointments and arranges meetings as directed. Prepares schedules and informs participants, confirming dates and times. Makes necessary travel and conference arrangements.

• Participates in employer-mandated training and retraining programs.

• Serves as custodian of official records and archives of prior Board proceedings.

• Maintains Master Agreements with recognized bargaining units.

• Composes correspondence, forms, and newsletters from oral or written instructions on matters not requiring the personal attention ofthe CAO or the Board.

• Receives, handles and stores private and/or sensitive information pertaining to the Chief Executive Officer's office or Board matters, assuring confidentiality. Receives and transcribes confidential dictation and conference call transcription.

• Performs other duties as assigned that support the overall objective ofthe position.

• SUPER Co-Op business: RFP's & business associated with the "Lead Agency" status.

Qualifications • Knowledge and Skills The position requires in-depth knowledge of the practices, policies, procedures, and routines of non-profit organizations, relating to the requirements of policy and advisory board proceedings relating to serving educational districts. Requires working knowledge of the legal requirements and procedures used in retention of public records, including archiving, storage, public access, and destruction. Requires working knowledge of laws and regulations governing Board proceedings and public meetings. Requires an advanced knowledge of personal computer based software programs that support this level of work, including but not limited to word processing, spreadsheet, presentation graphics, web page editing, and data entry onto custom databases. Requires well-developed knowledge of proper English usage, grammar, spelling, and punctuation to prepare professional Administrative Assistant Page 2 @Jacobson, Betts & Company EXHIBIT: N correspondence. Requires well-developed human relations skill to work cooperatively with diverse teams, work to others inside and outside the department, and exercise patience when dealing with internal and external customers. Position requires customer and public relations courtesies, techniques and telephone etiquette.

• Abilities Requires the ability to sequence, and integrate the processes supporting Board proceedings. Requires the ability to understand, interpret, explain and apply laws, codes, and regulations applicable to public meetings. Requires the ability to organize, interpret, and explain records management, retention and access policies and requirements to officials, managers and the public. Requires the ability to prepare spreadsheets, graphs, and charts. Requires the ability to enter, import, and export data to and from computer files and databases. Requires the ability to organize and prioritize work in order to meet schedules and timelines. Requires the ability to work as contributing member of a team, work productively and cooperatively with other teams and external customers, and convey a positive image of the Agency. Requires the ability to maintain productive work relationships with Board members and administrators.

• Physical Abilities The position incumbent must be able to function indoors in an office environment engaged in work of primarily a sedentary nature. Requires ambulatory ability to sit for extended periods of time, to utilize microcomputers and peripheral equipment, accomplish other desktop work, and to move to various District locations. Requires the ability to use near vision to read printed materials. Requires auditory ability to carry on conversations in person and over the phone. Requires the ability to retrieve work materials from overhead, waist, and ground level files. Requires manual and finger dexterity to write, use a pointing device and keyboard at an advanced rate, operate microcomputer, and to operate other standardized office equipment, almost constantly requiring repetitive motions. Requires the ability to work evenings and weekends.

• Education and Experience The position typically requires knowledge equivalent to that of a high school diploma plus college-level business coursework and six years of progressive secretarial experience, including two years in the equivalent capacity to an administrative or executive assistant. Additional education may substitute for some experience. Completion of an Associate of Arts degree or certificate in business administration is highly desirable.

• Licenses and Certificates I May require a valid driver's license . • considerations exist.

Administrative Assistant Page 3 @Jacobson, Betts & Company EXHIBIT: N Date: 08/20/13

TO: BOARD OF DIRECTORS

FROM: PAVELN. MATUSTIK 1 SUSAN WEISS

RE: FINANCIAL REPORT: SCHOOL YEAR 2012/13

FINANCIAL REPORT NO. 13-14-02/CC1

The 2012/13 FY ended rather close to all of our budget goals. The total income was up by 0.34% from the last year: • A /a Carte sales - ($67,585) down •Total Local Sales - ($234,930) down • Total Miscellaneous Income - ($4,480) down The expense column is up by 5.51 % from last year: • Total food and Supplies - $136,318 up • Total Support Cost - ($61,114) down • Direct cost - ($680,000) down The ending fund balance as of June 30, 2013 was $2,298,841.96; last year it was $2,286,781.77.

EXHIBIT: 0

K:\Board\ReportsI2013-14\13 Aug\ccl Financial Report SY 12-13.doc 2:58 PM Santa Clarita Valley School Food Service Agency 08/02/13 Accrual Basis Profit & Loss July 2012 through June 2013 % of %of Jul '12- Jul '11 - Jun Difference Difference Income Income Budget TO Jun 13 12 in $ in% 2012/13 2011/12 Ordinary Income/Expense Income Total Cash Over/Shortage $1,458 $1,967 ($509) -25.90% 0.02% 0.02% $0 0% Total Federal Income $4,859,868 $4,582,712 $277,156 6.05% 55.11% 52.14% $4,762,777 102% Total Interest Earned $11,115 $19,425 ($8,310) -42.78% 0.13% 0.22% $18,000 62% 8632 . Misc Income Student $539,856 $607,441 ($67,585) -11.13% 6.12% 6.91% $573,486 94% 8635· Student Lunch Sales $2,293,175 $2,454,776 ($161,601) -6.58% 26.00% 27.93% $2,663,431 86% Total Local Sales $3,190,562 $3,425,492 ($234,930) -6.86% 36.18% 38.98% $3,616,106 88% Total Miscellaneous Income $370,727 $375,207 ($4,480) -1.19% 4.20% 4.27% $444,427 83% Total State Income $385,160 $383,823 $1,337 0.35% 4.37% 4.37% $397,196 97% Total Income $8,818,889 $8,788,627 $30,263 0.34% 100.00% 100.00% $9,238,505 95% Expense Total Food $2,629,395 $2,493,076 $136,318 5.47% 29.82% 28.37% $2,760,856 95% Total Insurance/Contract Services $181,262 $182,276 ($1,014) -0.56% 2.06% 2.07% $189,044 96% Total Operating Expense $378,871 $350,313 . $28,558 8.15% 4.30% 3.99% $269,031 141% Total Utilities $107,982 $99,733 $8,249 8.27% 1.22% 1.13% $123,418 87% Total Expenses $3,297,510 $3,125,399 $172,111 5.51% 37.39% 35.56% $3,396,565 97% Total Direct Salaries $3,392,157 $3,396,325 ($4,168) -0.12% 38.46% 38.64% $3,537,333 96% Total Fringe Benefits $1,317,387 $1,374,333 ($56,946) -4.14% 14.94% 15.64% $1,461,960 90% Total Support Costs $4,709,544 $4,770,658 ($61,114) -1.28% 53.40% 54.28% $4,999,293 94% Total Expense $8,086,829 $7,964,233 $122,596 1.54% 91.70% 90.62% $8,501,859 95% Net Ordinary Income $732,060 $824,394 ($92,333) -11.20% 8.30% 9.38% $736,647 99% Total Other Expense $720,000 $1,400,000 ($680,000) -48.57% 8.16% 15.93% $720,000 100% Net Income $12,060 ($575,606) $587,667 -102.10% 0.14% -6.55% $16,647 72% 0

E-l H Ci:l H ~ Page 1 of 1 EXHIBIT: 0 Date: 08/20/13

TO: BOARD OF DIRECTORS FROM: PAVEL N. MATUSTIK 1 JANE CRAWFORD RE: PARTICIPATION COMPARISON 2011/12 and 2012/13

REPORT #13-14-02/CC2

The 2012/13 numbers were pretty good and they are interesting to read.

Overall Participation: Overall participation for 2012/13 SY was 58.40% - 0.20% up from 2011/12.

Lunch Participation: The 2012/13 ADP was 43.97% - 0.28% up from the previous year. We served 11,319 lunches per day-five (5) more than in 2011/12. We served 2,005,779 lunches - almost 3,967 less than last year.

Breakfast Participation: The 2012/13 participation was 16.90% - 0.50% up from 2011/12. We averaged 4,349 breakfast meals per day - 101 more per day.

A la Carte: The student spending on the A la Carte items decreased from $0.126 to $0.120.

EXHIBIT: P

S:\Board\Reports\2013-14\13 Aug\CC2 Participation 2012-13.doc PARTICIPATION 2011/12 versus 2012/13

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11/12 12/13 11/12 12/13 11/12 12/13 11/12 12/13 11/12 12/13 11/12 12/13 11/12 12/13 11/12 12/13 CASTAIC ELEMENTARY 28,424 25,879 4,594 2,908 5,877 7,512 38,895 36,299 190 171 205 212 594 593 34.46% 35.80% CASTAIC MIDDLE 14,345 11,522 6,129 5,297 18,914 22,113 39,388 38,932 190 171 207 228 1,097 1,059 18.90% 21.50% LIVE OAK 21,190 19,654 6,325 5,137 24,589 23,524 52,104 48,315 190 171 274 283 642 628 42.72% 44.99% NORTHLAKE 23,519 21,077 8,722 6,614 23,302 24,018 55,543 51,709 190 171 292 302 645 661 45.32% 45.75% CASTAIC DISTRICT 87,478 78,132 25,770 19,956 72,682 77,167 185,930 175,255 760 684 979 1,025 2,978 2,941 32.86% 34.85% MCGRATH 7,838 7,354 11,343 9,625 89,022 94,964 108,203 111,943 181 182 598 615 689 712 86.76% 86.39% MEADOWS 16,687 17,939 2,177 3,649 11,371 9,090 30,235 30,678 174 182 174 169 606 607 28.67% 27.77% NEWHALL 8,680 7,884 5,112 7,093 73,914 81,517 87,706 96,494 174 182 504 530 658 691 76.60% 76.73% OLD ORCHARD 12,660 10,113 4,583 4,092 28,310 29,121 45,553 43,326 174 182 262 238 496 482 52.78% 49.39% PEACHLAND 8,468 8,075 3,633 3,478 41,231 43,405 53,332 54,958 174 182 307 302 522 520 58.72% 58.07% STEVENSON RANCH 56,380 52,087 1,889 1,353 4,682 5,895 62,951 59,335 174 182 362 326 943 913 38.37% 35.71% PICO 42,997 40,209 6,396 7,012 11,751 10,323 61,144 57,544 174 182 351 316 983 965 35.75% 32.76% VALENCIA VALLEY 25,352 25,909 2,335 3,703 8,611 7,547 36,298 37,159 174 182 209 204 676 706 30.86% 28.92% WILEY CANYON 13,759 13,105 9,399 8,532 58,978 61,023 82,136 82,660 174 182 472 454 743 733 63.53% 61.96% OAK HILL 36,898 32,030 1,852 1,508 1,996 2,258 40,746 35,796 174 182 234 197 615 610 38.08% 32.24% NEWHALL DISTRICT 229,719 214,705 48,719 50,045 329,866 345,143 608,304 609,893 1,747 1,820 3,472 3,351 6,931 6,939 50.09% 48.29% 04,fUtl OL,tlOU ;:l,U;:ltl ;:l,tltl~ O,bbb O,Lb~ b;:l,41L bL,UUtl 1tlb 1(0 ;:l41 ;:l04 1,UL;:l 1,Ubb 33.33% ;:l;:l.L4V/o CEDARCREEK 10,184 10,034 11,094 10,783 47,589 54,020 68,867 74,837 186 175 370 428 484 587 76.50% 72.85% EMBLEM (CLOSED) 0 FOSTER 28,901 32,532 2,887 2,501 5,862 5,880 37,650 40,913 186 175 202 234 620 664 32.65% 35.21% HELMERS 34,309 27,598 2,831 2,630 3,803 4,299 40,943 34,527 186 175 220 197 882 780 24.96% 25.29% HIGHLANDS 23,803 22,681 7,999 6,658 16,503 17,311 48,305 46,650 186 175 260 267 699 516 37.15% 51.66% MOUNTAINVIEW 37,770 29,407 2,768 1,694 6,240 6,667 46,778 37,768 186 175 251 216 963 964 26.12% 22.39% NORTHPARK 38,262 33,439 4,554 4,843 7,294 7,296 50,110 45,578 186 175 269 260 903 874 29.83% 29.80% PLUM CANYON 25,910 25,570 4,235 3,764 10,110 10,467 40,255 39,801 186 175 216 227 772 676 28.03% 33.64% RIO VISTA 25,777 21,997 12,139 8,624 47,404 47,557 85,320 78,178 186 175 459 447 812 793 56.49% 56.33% ROSEDELL 32,214 27,971 5,911 7,427 15,268 14,755 53,393 50,153 186 175 287 287 863 782 33.26% 36.65% SANTA CLARITA 17,945 15,392 3,742 6,022 13,107 12,810 34,794 34,224 186 175 187 196 487 610 38.41% 32.06% SKYBLUE MESA 20,238 18,188 5,054 6,133 15,300 14,734 40,592 39,055 186 175 218 223 517 536 42.21% 41.64% TESORO 25,988 24,559 4,141 4,402 3,930 4,067 34,059 33,028 186 175 183 189 597 585 30.67% 32.26% WEST CREEK ACADEMY 36,231 36,568 2,787 2,594 4,454 5,246 n/a 44,408 186 175 n/a 254 652 710 n/a 35.74% SAUGUS DISTRICT 412,240 378,786 73,180 71,964 202,530 210,378 644,478 661,128 2,604 2,450 3,465 3,778 10,274 10,143 33.73% 37.25% ,~~..~ ~, '" ,~~ 0,4a b,L04 e.iuz ~,L4;:l bO,U01 0~,;:l4U os»:» f4,tl;:lf 1btl 1ftl 4btl 420 664 564 70.44% 74.54% FAIR OAKS RANCH 39,943 40,264 12,664 9,660 40,023 38,183 92,630 88,107 168 178 551 495 938 938 58.78% 52.77% LEONA COX 13,092 13,230 7,758 5,614 33,534 37,266 54,384 56,110 168 178 324 315 499 587 64.87% 53.70% MINT CANYON 9,739 9,760 7,713 6,898 55,372 52,863 72,824 69,521 168 178 433 391 604 535 71.77% 73.00% MITCHELL 24,557 25,935 7,742 6,859 31,415 32,675 63,714 65,469 168 178 379 368 648 679 58.53% 54.17% PINETREE 22,002 21,867 5,943 6,595 18,930 16,106 46,875 44,568 168 178 279 250 651 606 42.86% 41.32% SULPHUR SPRINGS 35,810 28,501 5,670 4,426 18,228 23,352 59,708 56,279 168 178 355 316 641 666 55.45% 47.47% ~ALLEYVIEW 15,599 14,141 7,174 7,823 42,738 48,764 65,511 70,728 168 178 390 397 593 656 65.76% 60.57% GOLDEN OAK 24,291 23,210 3,197 3,764 9,325 6,910 36,813 33,884 168 160 219 212 477 486 45.94% 43.58% SULPH.SPR.DISTRICT 190,455 183,162 65,963 60,882 314,616 315,459 571,034 559,503 1,512 1,584 3,399 3,165 5,715 5,717 59.48% 55.36%

DISTRICTS TOTAL 919,892 854,785 213,632 202,847 919,694 948,147 2,009,746 2,005,779 6,623 6,538 11,314 11,319 25,898 25,740 43.69% 43.97%

EXHIBIT: P PARTICIPATION 2011/12 versus 2012/13

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11/12 12/13 11/12 12/13 11/12 12/13 11/12 12/13 11/12 12/13 11/12 12/13 11/12 12/13 11/12 12/13 I\";A~lAIC 1= IIAKY 2,889 3,973 1,637 1,016 L,OL3 3,111 6,549 8,100 190 171 34 47 594 593 5.80% 7.99% CASTAIC MIDDLE 1,091 1,072 2,599 2,581 7,208 10,021 10,898 13,674 190 171 57 80 1,097 1,059 5.23% 7.55% LIVE OAK 5,475 6,419 3,916 3,157 17,104 16,977 26,495 26,553 190 171 139 155 642 628 21.72% 24.73% NORTHLAKE 2,960 4,343 3,221 2,292 10,861 10,201 17,042 16,836 190 171 90 98 645 661 13.91% 14.90% CASTAIC DISTRICT 12,415 15,807 11,373 9,046 37,196 40,310 60,984 65,163 760 684 321 381 2,978 2,941 10.78% 12.96% MCGRATH 1,247 1,065 5,155 4,959 42,537 43,079 48,939 49,103 181 182 270 270 689 712 39.24% 37.89% MEADOWS 1,983 3,671 1,027 1,774 5,097 4,329 8,107 9,774 174 182 47 54 606 607 7.69% 8.85% NEWHALL 1,381 980 2,075 2,721 31,468 31,104 34,924 34,805 174 182 201 191 658 691 30.50% 27.68% OLD ORCHARD 2,187 2,051 2,659 2,840 16,529 20,972 21,375 25,863 174 182 123 142 496 482 24.77% 29.48% PEACHLAND 2,131 1,592 1,249 1,386 25,160 26,050 28,540 29,028 174 182 164 159 522 520 31.42% 30.67% STEVENSON RANCH 794 593 396 179 1,953 1,450 3,143 2,222 174 182 18 12 943 913 1.92% 1.34% PICO 10,350 8,449 3,060 3,750 6,403 6,112 19,813 18,311 174 182 114 101 983 965 11.58% 10.43% VALENCIA VALLEY 4,557 6,976 1,194 1,596 3,673 3,756 9,424 12,328 174 182 54 68 676 706 8.01% 9.59% WILEY CANYON 1,314 1,319 4,610 3,993 33,965 30,282 39,889 35,594 174 182 229 196 743 733 30.85% 26.68% OAK HILL 10,182 9,750 784 716 1,227 954 12,193 11,420 174 182 70 63 615 610 11.39% 10.29% NEWHALL DISTRICT 36,126 36,446 22,209 23,914 168,012 168,088 226,347 228,448 1,747 1,820 1,290 1,255 6,931 6,939 18.61% 18.09% .1 tl,b(b tl,bbtl 1,b(3 1,bL( L,fb( 3,Utl3 1L,i:J1b 13,3btl 1tlb l(b bi:J (b 1,UL3 1,Ubb b. (i:Jv/o (.1 (% CEDARCREEK 2,671 2,540 5,098 5,342 25,859 27,093 33,628 34,975 186 175 181 200 484 587 37.35% 34.05% EMBLEM (CLOSED) 0 FOSTER 3,394 3,989 1,505 1,258 3,735 3,548 8,634 8,795 186 175 46 50 620 664 7.49% 7.57% HELMERS 8,047 8,151 1,359 1,375 2,037 2,189 11,443 11,715 186 175 62 67 882 780 6.98% 8.58% HIGHLANDS 8,691 7,144 5,039 4,430 11,626 11,900 25,356 23,474 186 175 136 134 699 516 19.50% 26.00% MOUNTAINVIEW 6,738 5,394 1,075 583 2,806 2,623 10,619 8,600 186 175 57 49 963 964 5.93% 5.10% NORTH PARK 7,248 7,209 1,899 2,611 3,147 3,978 12,294 13,798 186 175 66 79 903 874 7.32% 9.02% PLUM CANYON 1,597 2,255 1,347 1,577 2,535 3,532 5,479 7,364 186 175 29 42 772 676 3.82% 6.22% RIO VISTA 5,638 5,181 4,785 4,260 21,906 22,668 32,329 32,109 186 175 174 183 812 793 21.41% 23.14% ROSEDELL 9,634 8,442 3,942 4,291 10,732 9,232 24,308 21,965 186 175 131 126 863 782 15.14% 16.05% SANTA CLARITA 1,757 1,807 1,537 2,019 5,076 5,150 8,370 8,976 186 175 45 51 487 610 9.24% 8.41% SKYBLUE MESA 4,120 3,799 3,225 4,594 10,009 10,336 17,354 18,729 186 175 93 107 517 536 18.05% 19.97% TESORO 7,137 6,451 4,188 4,452 3,865 4,059 15,190 14,962 186 175 82 85 597 585 13.68% 14.61% WEST CREEK ACADEMY 6,291 8,085 1,614 1,505 2,449 3,242 n/a 12,832 186 175 n/a 73 n/a 710 n/a 10.33% SAUGUS DISTRICT 81,538 79,105 38,186 39,924 108,549 112,633 217,919 231,662 2,604 2,450 1,172 1,324 10,274 10,143 11.40% 13.05% I\,.;ANYUNv, '" ,,-"v 1,43L 3,LU3 4,314 4,b33 3(,Ui:Jb 3b,bi:J( 4L,tl4L 44,433 1btl l(tl Lbb LbU bb4 bb4 3tlA1 v/o 44.Lb% FAIR OAKS RANCH 7,897 8,226 6,555 4,596 21,500 20,333 35,952 33,155 168 178 214 186 938 938 22.81% 19.86% LEONA COX 1,728 1,772 5,351 3,869 22,177 26,675 29,256 32,316 168 178 174 182 499 587 34.90% 30.93% MINT CANYON 2,283 2,018 3,079 3,517 30,085 28,526 35,447 34,061 168 178 211 191 604 535 34.93% 35.77% MITCHELL 5,459 6,280 4,646 3,299 20,308 18,900 30,413 28,479 168 178 181 160 648 679 27.94% 23.56% PINETREE 3,374 2,705 2,013 2,723 6,495 5,936 11,882 11,364 168 178 71 64 651 606 10.86% 10.54% E.-.! SULPHUR SPRINGS 9,216 6,992 2,637 2,819 8,485 12,131 20,338 21,942 168 178 121 123 641 666 18.89% 18.51% H VALLEY VIEW 4,529 3,775 4,463 4,412 27,061 28,960 36,053 37,147 168 178 215 209 593 656 36.19% 31.81% co GOLDEN OAK 1,824 1,945 963 610 1,262 1,332 4,049 3,887 168 160 24 24 477 486 5.05% 5.00% SULPH.SPR.DISTRICT 37,742 36,916 34,021 30,478 174,469 179,390 246,232 246,784 1,512 1,584 1,466 1,389 5,715 5,717 25.65% 24.29% ~

DISTRICTS TOTAL 167,821 168,274 105,789 103,362 488,226 500,421 751,482 772,057 6,623 6,538 4,248 4,349 25,898 25,740 16.40% 16.90% EXHIBIT: P PARTICIPATION 2011/12 versus 2012/13

!J) !J) W w..J ..J c( c( AVERAGE !J) !J) STUDENT SALES per UNIT SALES per COMBINED STUDENT l- I- A la Carte and Overall Z z DAY DAY PARTICIPATION SPENDING per w w c c DAY ::J ::J l- I- !J) !J) 11/12 12/13 11/12 12/13 11/12 12/13 11/12 12/13 11/12 12/13 L;A::i I AIL; 1-1I-MI-N lAKY $3,995.59 $3,830.28 :j)Ll.U;j :j)a.4U 232 247 39.13% 41.68% $0.035 $0.038 CASTAIC MIDDLE $140,267.53 $118,739.35 $738.25 $694.38 605 615 55.16% 58.06% $0.673 $0.656 LIVE OAK $6,260.18 $4,685.63 $32.95 $27.40 360 374 56.14% 59.54% $0.051 $0.044 NORTHLAKE $10,969.65 $9,844.55 $57.74 $57.57 366 380 56.75% 57.55% $0.090 $0.087 CASTAIC DISTRICT $161,492.95 $137,099.81 $849.96 $801.75 1,564 1,616 52.52% 54.96% $0.285 $0.273 MCGRATH $11,224.30 $8,399.68 $62.01 $46.15 764 773 110.89% 108.57% $0.090 $0.065 MEADOWS $5,821.87 $5,377.02 $33.46 $29.54 214 210 35.28% 34.63% $0.055 $0.049 NEWHALL $13,566.95 $13,832.94 $77.97 $76.01 643 664 97.78% 96.06% $0.118 $0.110 OLD ORCHARD $5,572.35 $5,631.60 $32.03 $30.94 339 325 68.39% 67.34% $0.065 $0.064 PEACHLAND $2,903.80 $5,247.20 $16.69 $28.83 397 396 76.03% 76.18% $0.032 $0.055 STEVENSON RANCH $16,773.65 $12,948.05 $96.40 $71.14 419 368 44.43% 40.27% $0.102 $0.078 PICO $12,667.25 $9,966.12 $72.80 $54.76 445 394 45.24% 40.81% $0.074 $0.057 VALENCIA VALLEY $6,573.84 $3,813.22 $37.78 $20.95 255 249 37.66% 35.20% $0.056 $0.030 WILEY CANYON $10,954.11 $12,217.35 $62.95 $67.13 618 586 83.20% 79.88% $0.085 $0.092 OAK HILL $16,012.90 $21,567.45 $92.03 $118.50 315 287 51.26% 47.10% $0.150 $0.194 NEWHALL DISTRICT $102,071.02 $99,000.63 $584.12 $543.96 4,409 4,251 63.61% 61.26% $0.084 $0.078 I~ .~~ ~ .1 $LU,f4f40 $1I:l,LOI:l.1U $111.00 $104.:39 4:31 440 4L.l f% 41.fL% $U.1U9 $U.Ui::J1:l CEDARCREEK $18,429.04 $19,866.85 $99.08 $113.52 510 584 105.41% 99.55% $0.205 $0.193 EMBLEM (CLOSED) FOSTER $17,730.69 $17,331.14 $95.33 $99.04 273 308 44.08% 46.45% $0.154 $0.149 HELMERS $18,609.08 $12,691.25 $100.05 $72.52 301 267 34.12% 34.23% $0.113 $0.093 HIGHLANDS $5,364.25 $5,477.33 $28.84 $31.30 342 349 48.97% 67.69% $0.041 $0.061 MOUNTAINVIEW $14,150.30 $13,893.25 $76.08 $79.39 318 280 33.03% 29.05% $0.079 $0.082 NORTHPARK $20,503.65 $19,287.62 $110.23 $110.21 358 355 39.60% 40.62% $0.122 $0.126 PLUM CANYON $20,837.17 $18,391.15 $112.03 $105.09 287 301 37.20% 44.53% $0.145 $0.155 RIO VISTA $17,844.20 $12,629.56 $95.94 $72.17 594 575 73.10% 72.45% $0.118 $0.091 ROSEDELL $18,530.74 $11,382.53 $99.63 $65.04 402 382 46.61% 48.83% $0.115 $0.083 SANTA CLARITA $11,523.60 $9,295.07 $61.95 $53.11 241 248 49.39% 40.62% $0.127 $0.087 SKYBLUE MESA $15,074.98 $14,209.85 $81.05 $81.20 305 317 59.07% 59.19% $0.157 $0.151 TESORO $12,363.11 $12,642.11 $66.47 $72.24 257 268 43.08% 45.74% $0.111 $0.123 WEST CREEK ACADEMY $14,211.67 $13,856.80 n/a $79.18 n/a 330 n/a 46.48% n/a $0.112 SAUGUS DISTRICT $225,919.93 $199,222.61 $1,138.22 $1,138.41 4,620 5,009 44.97% 49.38% $0.111 $0.112 IL;ANYVN ~ '" ~~ $1:3,0714U $11,:3LL.51 $l:ll.:31:l $0:3.01 0:36 577 95.77% lOL.:31% $U.1L'J $U.ll.:J FAIR OAKS RANCH $18,865.15 $17,791.32 $112.29 $99.95 715 638 76.17% 68.03% $0.120 $0.107 LEONA COX $12,465.61 $12,441.10 $74.20 $69.89 448 441 89.76% 75.12% $0.149 $0.119 MINT CANYON $15,621.35 $15,028.65 $92.98 $84.43 585 528 96.93% 98.78% $0.154 $0.158 MITCHELL $12,534.10 $8,191.11 $74.61 $46.02 507 471 78.25% 69.34% $0.115 $0.068 .. PINETREE $2,084.90 $1,346.49 $12.41 $7.56 321 286 49.25% 47.21% $0.019 $0.012 H $12,483.03 H SULPHUR SPRINGS $13,836.64 $82.36 $70.13 457 413 71.31% 61.99% $0.128 $0.105 CO VALLEY VIEW $15,819.18 $15,849.21 $94.16 $89.04 544 546 91.79% 83.26% $0.159 $0.136 GOLDEN OAK $11,578.10 $10,457.21 $68.92 $65.36 266 257 55.69% 52.80% $0.144 $0.134 SULPH.SPR.DISTRICT $116,476.43 $104,910.69 $693.31 $596.00 4,479 4,157 78.36% 72.72% $0.121 $0.104 ~

DISTRICTS TOTAL $605,960.33 $540,233.74 $3,265.61 $3,080.12 15,071 15,033 58.20% 58.40% $0.126 $0.120 EXHIBIT: P DATE: 08/20/13

TO: BOARD OF DIRECTORS FROM: PAVEL N. MATUSTIK RE: 1sT READING - JPA BOARD POLICIES GAMUT REVISIONS 4/2013 BP 3460 - Financial Reports & Accountability AR 3460 (NEW) - Financial Reports & Accountability BP 3514.1- Hazardous Substances AR 3514.1 (NEW) - Hazardous Substances BP 3580 - SCVSFSA Records AR 3580 (NEW) - SCVSFSA Records

REPORT NO. 13-14-02/CC3

These Board Policies & Administrative Regulations are being REVISED/ADDED:

Comment: Presented for the 1st reading is: BP 3460 - Financial Reports and Accountability Policy updated to reflect NEW LAW (AB 2662, 2012) which gives the County Superintendent of Schools the authority, upon receipt of a district's interim fiscal report, to change the district's qualified certification to a negative certification. Policy also contains material formerly in AR which refers to Board actions regarding the statement of unaudited actual receipts and expenditures, Gann appropriations limit resolution, interim reports, and audit report. AR 3460 - NEW (SCVSFSA) Regulation updated to reflect current law regarding restoration of the reserve threshold and to add material regarding submission of audit report pertaining to federal funds to the federal Office of Management and Budget.

BP 3514.1 - Hazardous Substances AR 3514.1 - NEW (SCVSFSA) (BP/AR revised) Policy and regulation updated to reflect requirements for a chemical hygiene plan, as required by state regulations for any employer EXHIBIT: Q

S:\Board\Reports\2013-14\13 Aug\CC3 1st Reading to REVISE AR 3460 Financial Reports & Accountability .doc REPORT NO. 13-14-02/CC3 (cont.)

that maintains a workplace where there is laboratory use of hazardous chemicals, such as a district that offers science laboratory classes. Policy also adds Board philosophy statement and reflects the California Department of Education (CDE) Science Safety Handbook for California Public Schools. Regulation also adds definition of "hazardous substance," adds material related to the storage and disposal of chemicals, updates material related to the hazard communications program to more directly reflect law and new terminology, and adds information about CSBA's HazMat Communications service.

BP 3580 - SCVSFSA Records AR 3580 - NEW (SCVSFSA) (BP/AR revised) Policy updated to include actions to be taken in the event of any known or suspected breach of the security of SCVSFSA records containing confidential personal information. Regulation updated to add new section on "Electronically Stored Information" which addresses the classification, retention, and/or purging of SCVSFSA-related and personal electronically stored information.

EXHIBIT: Q

S:\Board\Reports\2013-14\13 Aug\CC3 1st Reading to REVISE AR 3460 Financial Reports & Accountability.doc Business and Noninstructional Operations BP 3460(a)

FINANCIAL REPORTS AND ACCOUNTABILITY

The Board of Directors is committed to ensuring public accountability and the fiscal health of the Santa Clarita Valley School Food Services Agency (SCYSFSA) and providing public accountability. The Board shall adopt sound fiscal policies, oversee SCYSFSA's financial condition, and continually evaluate whether SCYSFSA's budget and financial operations support its goals.

(cf 3J 00 - Budget) (cf 3J 10 - Transfer of Funds) (cf 3300 - Expenditures and Purchases) (cf 3430 - Investing) (cf 4 J 4314243 - Negotiations/Consultation) (cf 9000 - Role of the Board)

The Chief Executive Officer (CEO) or designee shall provide the Board with financial reports throughout the year in accordance with law and as otherwise requested by the Board.

The CEO or designee shall ensure that all financial reports are prepared in accordance with law and in conformity with generally accepted accounting principles and financial reporting standards stipulated by the Governmental Accounting Standards Board and the California Department of Education (CDE). He/she shall establish a system of ongoing internal controls to ensure the reliability of financial reporting.

(cf 3400 - Management of District Assets/Accounts)

When required by law or the Board, the CEO or designee shall submit to the Board reports of the district's financial status, including, but not limited to, any report specified in this Board policy or accompanying administrative regulation. When any such report must be approved by the Board prior to its submission to a local, state, and/or federal agency, the CEO or designee shall provide the report to the Board in sufficient time to enable the Board to carefully review the report and meet any applicable submission deadline.

Based on financial reports provided by the CEO or designee and in accordance with law and administrative regulation, the Board shall:

1. Approve and file an annual statement of SCYSFSA's receipts and expenditures for the preceding fiscal year (Education Code 42100)

2. Adopt a resolution identifying SCYSFSA's estimated appropriations limit for the current fiscal year and the actual appropriations limit for the preceding fiscal year (Education Code 42132; Government Code 7910)

3. Approve interim fiscal reports and certify whether SCYSFSA will be able to meet its fiscal obligations for the remainder of the fiscal year and two subsequent fiscal years (Education Code 42130, 42131) BP 3460(b)

FINANCIAL REPORTS AND ACCOUNTABILITY (continued)

4. Provide for an annual audit, select an independent auditor, and review the audit report (Education Code 41020,41020.3)

The independent auditor shall present the audit report to the Board at a public meeting and the Board shall have an opportunity to ask questions of the auditor and request further information about the audit findings.

The Board shall regularly communicate SCVSFSA's financial position to the public and shall use financial reports to determine what actions and budget amendments, if any, are needed to ensure SCVSFSA's financial stability.

(cf. 1340 - Access to District Records)

If SCVSFSA conditions predict fiscal distress or indicate that SCVSFSA might not be able to meet its fiscal obligations, the Board and CEO or designee shall act quickly to identify and resolve these conditions. The Board shall work cooperatively with the County Superintendent of Schools to improve the SCVSFSA's fiscal health and may contract with an external individual or organization to advise the district on fiscal matters.

Unaudited Actual Receipts and Expenditures

On or before September 15, the Board shall approve and file with the County Superintendent a statement of the SCVSFSA's unaudited actual receipts and expenditures for the preceding fiscal year. The CEO or designee shall prepare this statement using the state's standardized account code structure (SACS) as prescribed by the Superintendent of Public Instruction (SPI). (Education Code 42100)

Gann Appropriations Limit Resolution Form

On or before September 15, the Board shall adopt a resolution identifying, pursuant to Government Code 7900-7914, the district's estimated appropriations limit for the current fiscal year and the actual appropriations limit for the preceding fiscal year. Documentation used to identify these limits shall be made available to the public on the day of the Board meeting. (Education Code 42132; Government Code 7910) (cf. 9322 - AgendalMeeting Materials)

Interim Reports/Certification of Ability to Meet Fiscal Obligations

The CEO or designee shall submit two interim fiscal reports to the Board, the first report covering the SCVSFSA's financial and budgetary status for the period ending October 31 and the second report covering the period ending January 31. The reports and supporting data shall be made available by the Agency for public review. (Education Code 42130) BP 3460(c)

FINANCIAL REPORTS AND ACCOUNTABILITY (continued)

Within 45 days after the close of the period reported, the Board shall approve the interim report and certify, on the basis of the interim report and any additional financial information known by the Board, whether the SCVSFSA will be able to meet its fiscal obligations for the remainder of the fiscal year and, based on current forecasts, for the two subsequent fiscal years. The certification shall be classified as one of the following: (Education Code 42130, 42131)

1. "Positive certification" indicating that the SCVSFSA will meet its financial obligations for the current fiscal year and two subsequent fiscal years

2. "Qualified certification" indicating that the SCVSFSA may not meet its financial obligations for the current fiscal year or two subsequent fiscal years

3. "Negative certification" indicating that the SCVSFSA will be unable to meet its financial obligations for the remainder of the fiscal year or the subsequent fiscal year

The CEO or designee shall submit a copy of each interim report and certification to the County Superintendent using the state's SACS software, as prescribed by the SPI. (Education Code 42130, 42131)

If the SCVSFSA's certification is subsequently changed by the County Superintendent from a positive to a qualified or negative certification, or from a qualified to a negative certification, the Board may appeal the decision to the SPI within five days of receiving the notice of change. (Education Code 42131)

Whenever the Agency receives a qualified or negative certification from the Board or the County Superintendent, the CEO or designee shall cooperate in the implementation of any remedial actions taken or prescribed by the County Superintendent under the authority granted to him/her pursuant to Education Code 42131.

If the second interim report is accompanied by a qualified or negative certification, the Board shall, no later than June 1, provide to the County Superintendent, the State Controller, and the SPI a financial statement as of April 30 ("third interim report") that projects the Agency's fund and cash balances through June 30. (Education Code 42131)

At any time during the year when the County Superintendent conducts a comprehensive review of the SCVSFSA's financial and budgetary conditions after he/she has determined that the SCVSFSA's budget does not comply with state criteria and standards for fiscal stability, the Board shall review the County Superintendent's recommendations at a public Board meeting. Within 15 days of receiving the report, the SCVSFSA shall notify the County Superintendent and the SPI of its proposed actions on the recommendation. (Education Code 42637) BP 3460(d)

FINANCIAL REPORTS AND ACCOUNTABILITY (continued)

Audit Report

Pursuant to Education Code 41020, if the SCVSFSA has a disapproved budget, has received a negative certification on any budget or interim fiscal report during the current fiscal year or either of the two preceding fiscal years, or has otherwise been determined by the County Superintendent to have a lack of going concern, any contract the Agency enters into for auditing services must be approved by the County Superintendent.

By April 1 of each year, the Board shall provide for an annual audit of the SCVSFSA's books and accounts. (Education Code 41020)

To conduct the audit, the Board shall select a certified public accountant or public accountant licensed by the State Board of Accountancy from among those deemed qualified by the State Controller. (Education Code 41020, 41020.5)

The Board shall not select any public accounting firm to provide audit services if the lead or coordinating audit partner having primary responsibility for the audit, or the audit partner responsible for reviewing the audit, has performed audit services for the district in each of the six previous fiscal years. (Education Code 41020)

No later than December 15, the report of the audit for the preceding fiscal year shall be filed with the County Superintendent, the CDE, and the State Controller. (Education Code 41020)

Prior to December 15 whenever possible, but in no case later than January 31, the Board shall review, at an open meeting, the annual SCVSFSA audit for the prior year, any audit exceptions identified in that audit, the recommendations or findings of any management letter issued by the auditor, and any description of correction or plans to correct any exceptions or any issue raised in a management letter. (Education Code 41020.3) The Board shall have an opportunity at the meeting to ask questions of the auditor and request further information about the audit findings.

Audit Committee

The Board may appoint an audit committee composed of staff knowledgeable about fiscal matters, other staff, and representatives of the community.

(ef 1220 - Citizen Advisory Committees) (ef 9130 - Board Committees) (ef 9140 - Board Representatives) BP 3460(e)

FINANCIAL REPORTS AND ACCOUNTABILITY (continued)

The committee shall serve in an advisory capacity and may:

1. Make recommendations regarding the selection of the external independent auditor in accordance with Education Code 41020 and 41020.5

2.Review the plan for the audit process with the independent auditor to determine the adequacy of the nature, scope, and timetable of the audit

3. Review the results of the audit and participate with the independent auditor and management in preparing final recommendations and responses

4. Participate with the independent auditor in presenting the audit report to the Board

5. Review Board policies and administrative regulations to recommend any revisions needed to ensure effective financial reporting

6. Provide input on the effectiveness of the independent auditor

7. Periodically report to the Board regarding the status of previous audit recommendations for improving the accounting and internal control systems

Legal Reference: EDUCATIONCODE 1240 Duties of County superintendent of schools 14500-14508 Financial and compliance audits 17150-17150.1 Public disclosure of non-voter-approved debt 17170-17199.5 California School Finance Authority 33127 Standards and criteria for local budgets and expenditures 33128 Standards and criteria; inclusions 33129 Standards and criteria; use by local agencies 35035 Powers and duties of superintendent 41010-41023 Accounting system 41326 Emergency apportionment 41344 Repayment of apportionment significant audit exceptions 41344.1 Appeals of audit findings 41455 Examination of financial problems of local districts 42100-42105 Requirement to prepare and file annual statement 42120-42129 Budget requirements 42130-42134 Financial reports and certifications 42140-42142 Public disclosure offiscal obligations 42637 County Superintendent review of district's financial and budgetary conditions 42652 Revocation or suspension of warrant authority 48300-48316 Student attendance alternatives GOVERNMENT CODE 3540.2 School district; qualified or negative certification; proposed agreement review and comment 7900-7914 Appropriations limit 16429.1 Local agency investmentfund BP 3460(f)

FINANCIAL REPORTS AND ACCOUNTABILITY (continued)

CODE OF REGULATIONS, TITLE 5 53646 Reports of investment policy and compliance 15060 Standardized account code structure 15070 Submission of reports using standardized account code structure 15440-15451 Criteria and standards for school district budgets 15453-15464 Criteria and standards for school district interim reports 19810-19816.1 Audits UNITED STATES CODE. TITLE 31 7501- 7507 Single audits offederal program funds Management Resources: CSBA PUBLICATIONS Maximizing School Board Governance: Fiscal Accountability, 2006 CALIFORNIA DEPARTMENT OF EDUCA TION COMMUNICATIONS New Financial Reporting Requirementsfor Postemployment Benefits Other than Pensions, February 26,2007 1208.00 Audit Resolution Process: Repayment Plans FISCAL CRISIS AND MANAGEMENT ASSISTANCE TEAMPUBLICATIONS Fiscal Oversight Guide for AB 1200, AB 2756 and Subsequent Related Legislation, September 2006 GOVERNMENTAL ACCOUNTING STANDARDS BOARD STATEMENTS Statement 54, Fund Balance Reporting and Governmental Fund Type Definitions, March 2009 Statement 45, Accounting and Financial Reporting by Employersfor Post-employment Benefits Other Than Pensions, June 2004 Statement 34, Basic Financial Statements and Management's Discussion and Analysis - For State and Local Governments, June 1999 Us. GENERAL ACCOUNTING OFFICE AND PRESIDENT'S COUNCIL ON INTEGRITY AND EFFICIENCY (PCIE) PUBLICATIONS Financial Audit Manual, revised 2003 Us. OFFICE OF MANAGEMENT ANDBUDGETCIRCULARS A-133 Audits orStates, Local Governments, and Non-Profit Organizations STATE CONTROLLERPUBLICATIONS Standards and Procedures (or Audits orCali(ornia K-12 Local Educational Agencies (annual publication) WEB SITES CSBA: http://www. csba. org California Association of School Business Officials: http://www.casbo.org California County Superintendents Educational Services Association: http://www.ccsesa.org California Department of Education, Finance and Grants: http://www.cde.ca.gov/fg Education Audit Appeals Panel: http://www.eaap.ca.gov Fiscal Crisis and Management Assistance Team: http://wwwfcmat.org Governmental Accounting Standards Board: http://www.gasb.org School Services of California: http://www.sscal.com State Controller's Office: http://www.sco.ca.gov Us. Government Accounting Office: http://www.gao.gov Us. Office of Management and Budget: http://www.whitehouse.gov/omb

(11104 11/08) 4/13

Policy SANT A CLARIT AVALLEY SCHOOLFOOD SERVICES AGENCY adopted: March 27, 2012 Valencia, California REVISED: Business and Non-instructional Operations AR 3460(a) FINANCIAL REPORTS AND ACCOUNTABILITY

Interim Reports

Each interim fiscal report developed pursuant to Education Code 42130 shall include an assessment of the SCVSFSA budget as revised to reflect current information regarding the adopted state budget, SCVSFSA property tax revenues, if any, and ending balances for the preceding fiscal year. The report shall be based on State Board of Education (SBE) criteria and standards which address fund and cash balances, reserves, deficit spending, estimation of average daily attendance (ADA), projected enrollment, ratio of ADA to enrollment, projected revenue limit, salaries and benefits, other revenues and expenditures, and facilities maintenance. (Education Code 33128.3, 42130; 5 CCR 15453-15464)

The report shall also provide supplemental information regarding contingent liabilities, use of one-time revenues for ongoing expenditures, contingent revenues, contributions (i.e., projected contributions from unrestricted general fund resources to restricted general fund resources, projected transfers to or from the general fund to cover operating deficits in the general fund or any other fund, and capital project cost overruns that may impact the general fund budget), long-term commitments, unfunded liabilities, temporary interfund borrowings, the status of labor agreements, and the status of other funds. (Education Code 42130; 5 CCR 15453, 15464) (cf. 3100 - Budget) (cf. 3111 - Deferred Maintenance Funds) (cf. 3220.1 - Lottery Funds) (cf. 3300 - Expenditures and Purchases) (cf. 3314 - Payment for Goods and Services) Audit Report

The CEO or designee shall establish a timetable for the completion and review of the audit within the deadlines established by law.

The CEO or designee shall provide the necessary financial records and cooperate with the auditor selected by the Governing Board to ensure that the audit report contains all information required by law and the Governmental Accounting Standards Board (GASB).

The audit shall include an audit of income and expenditures by source of funds for all funds of the SCVSFSA - cafeteria funds and accounts and any other funds under the control or jurisdiction of the Agency. (Education Code 41020) (cf. 3430 - Investing) (cf. 3451 - Petty Cash Funds) (cf. 3551 - Food Service Operations/Cafeteria Fund)

When required by federal law, specified records pertaining to the audit of federal funds received and expended by the Agency shall be transmitted to the federal clearinghouse designated by the federal Office of Management and Budget and shall be made AR 3460(b)

FINANCIAL REPORTS AND ACCOUNT ABILITY

available for public inspection. Such records shall be transmitted within 30 days after receipt of the auditor's report or within nine months after the end of the fiscal year, whichever is sooner, unless a longer period is agreed to in advance by the federal agency or a different period is specified in a program-specific audit guide. (31 USC 7502)

If an audit finding results in the SCVSFSA being required to repay an apportionment or pay a penalty, the SCVSFSA may appeal the finding to the Education Audit Appeals Panel by making an informal summary appeal within 30 days of receiving the final audit report or initiating a formal appeal within 60 days of receiving the report. (Education Code 41344, 41344.1)

While a public accounting firm is performing the audit of the Agency, it shall not provide any non-auditing, management, or other consulting services for the SCVSFSA except as provided in Government Auditing Standards, Amendment #3, published by the U.S. Government Accountability Office. (Education Code 41020)

Fund Balance In accordance with GASB Statement 54, external financial reports shall report fund balances in the general fund within the following classifications based on the relative strength of constraints placed on the purposes for which resources can be used: 1. Non-spendable fund balance, including amounts that are not expected to be converted to cash, such as resources that are not in a spendable form or are legally or contractually required to be maintained intact

2. Restricted fund balance, including amounts constrained to specific purposes by their providers or by law

3. Committed fund balance, including amounts constrained to specific purposes by the Board

4. Assigned fund balance, including amounts which the Board or its designee intends to use for a specific purpose

5. Unassigned fund balance, including amounts that are available for any purpose

Negative Balance Report Whenever the SCVSFSA reports a negative unrestricted fund balance or a negative cash balance in its annual budget or annual audit report, it shall include in the budget a statement that identifies the reasons for the negative unrestricted fund balance or negative cash balance and the steps that have been taken to ensure that the negative balance will not occur at the end of the current fiscal year. (Education Code 42127.5) 4/13 Regulation SANTA CLARITA VALLEY SCHOOL FOOD SERVICES AGENCY adopted: Valencia, California Business and Noninstructional Operations BP 3514.1(a)

HAZARDOUS SUBSTANCES

The Board of Directors desires to provide a safe environment that protects employees from exposure to recognizes that potentially hazardous substances are that may be used in the daily operations of the Santa Clarita Valley School Food Services Agency (SCVSFSA). The Chief Executive Officer (CEO) or designee shall ensure these substances are inventoried, used, stored and regularly disposed of in a safe and legal manner.

Insofar as possible, the CEO or designee shall minimize the quantities of hazardous substances stored and used on school property and shall substitute less dangerous materials for hazardous substances. When hazardous substances must be used, the CEO or designee shall give preference to materials that cause the least risk to people and the environment.

Hazard Communication Program

The CEO or designee shall ensure that all potentially hazardous substances on SCVSFSA property are inventoried, used, stored, and regularly disposed of in a safe and legal manner.

The CEO or designee shall develop, implement, and monitor a written hazard communication program in accordance with state law 8 CCR 5194. A:s part of this program, He/she and shall ensure that employees, and others as necessary are fully informed about the properties and potential hazards of substances to which they may be exposed and that material safety data sheets are readily accessible to them.

(cf 1240 - Volunteer Assistance)

Legal Reference: EDUCATION CODE 49340-49341 Hazardous substances education 49341 Legislativefindings 49401.5 Legislative intent; consultation services 49411 Chemical listing; compounds used in school programs; determination of shelf life; disposal FOOD AND AGRICULTURAL CODE 12981 Regulations re pesticides and worker safety HEALTH ANDSAFETY CODE 25163 Transportation of hazardous wastes; registration; exemptions; inspection 25500-25520 Hazardous materials release response plans; inventory LABOR CODE 6360-6363 Hazardous Substances Information and Training Act 6380-6386 List of hazardous substances CODE OF REGULATIONS. TITLE 8 339 List of hazardous substances 3203 Illness and injury prevention program 3204 Records of employee exposure to toxic or harmful substances 5139-5230 Control of hazardous substances, especially 5154.1-5154.2 Ventilation 5161 Definitions 5162 Emergency eyewash and shower equipment 5163 Control of spills BP 3514.1(b)

HAZARDOUS SUBSTANCES

Legal Reference (cont.): 5164 Storage of hazardous substances 5194 Hazard communication

Management Resources: CALIFORNIA DEPARTMENT OF EDUCATION PUBLICATIONS Science Safety Handbook for California Public Schools, 2012 WEB SITES CSBA: http://www.csba.org California Department of Education: http://cde.ca.gov Department of Industrial Relations, Cal/OSHA: http://www.dir.ca.gov/dosh

(3/12) 4/13

Policy SANTA CLARIT A VALLEY SCHOOL FOOD SERVICES AGENCY adopted: March 27,2012 Valencia, California REVISED Administrative Regulation

Hazardous Substances

AR 3514.1(a) Business and Non-instructional Operations

Hazardous substance means a substance, material, or mixture which is likely to cause illness or injury by reason of being explosive, flammable, poisonous, corrosive, oxidizing, an irritant, or otherwise harmful. Hazardous substances, as identified by the Department of Industrial Relations, are listed in 8 CCR 339. (8 CCR 339, 5161)

Storage and Disposal of Chemicals

The CEO or designee shall adopt measures to ensure that hazardous substances on any district property are stored and disposed of properly in accordance with law. Such measures shall include, but are not limited to, the following: (8 CCR 5164)

1. Substances which react violently or evolve toxic vapors or gases when mixed, or which in combination become toxic, flammable, explosive, or otherwise hazardous, shall be separated from each other in storage by distance, partitions, secondary containment, or otherwise so as to preclude accidental contact between them.

2. Hazardous substances shall be stored in containers which are chemically inert to and appropriate for the type and quantity of the hazardous substance.

3. Containers of hazardous substances shall not be stored in such locations or manner as to result in physical damage to or deterioration of the container or where they are exposed to heat sufficient to rupture the container or to cause leakage.

4. Containers used to package a substance which gives off toxic, poisonous, corrosive, asphyxiant, suffocant, or anesthetic fumes, gases, or vapors in hazardous amounts, excluding small quantities of such materials kept in closed containers or materials kept in tank cars or trucks, shall not be stored in locations where it could be reasonably anticipated that persons would be exposed.

(ef. 3514 - Environmental Safety)

The CEO or designee shall regularly remove and dispose of all chemicals whose estimated shelf life has elapsed. (Education Code 49411)

Hazard Communication Program

The SCVSFSA's written hazard communication program shall include at least the components listed below and shall be available upon request to all employees and their designated representatives. The program shall apply to any hazardous substance which is known to be present in the workplace in such a manner that employees may be exposed under normal conditions of use or in a reasonably foreseeable emergency resulting from workplace operations. (8 CCR 5194) AR 3514.1(b) Business and Non-instructional Operations

1. Container Labeling

No container of hazardous substance, unless exempted by law, shall be accepted by the SCVSFSA or any school unless labeled, tagged, or marked by the supplier with the identity of the hazardous substance, hazard warning statements, and the name and address of the chemical manufacturer or importer. No label on an incoming container shall be removed or intentionally defaced unless the container is immediately marked with the required information.

Whenever hazardous substances are transferred from their original containers to other containers, the secondary containers shall likewise be labeled with the identity and hazard warning statement, unless the substances are intended only for the immediate use of the employee who performs the transfer.

2. Safety Data Sheets

Upon receiving a hazardous substance or mixture, the CEO or designee shall ensure that the manufacturer or importer has furnished a safety data sheet (SDS) as required by law. If the SDS is missing or obviously incomplete, the CEO or designee shall, within seven working days of noting the missing or incomplete information, request a new SDS from the manufacturer or importer. If a response is not received within 25 working days, the CEO or designee shall send a copy of the Agency's written inquiry to the California Occupational Safety and Health Division (CaVOSHA). (8 CCR 5194)

The CEO or designee shall maintain the required SDS for each hazardous substance in the workplace and shall ensure that it is readily accessible to employees in their work area during working hours. The SDS may be maintained in paper copy, electronically, or through other means, provided that employees have immediate access and understand how to use the alternative system.

3. Employee Information and Training

Employees shall receive information and training on hazardous substances in their work area at the time of their initial assignment and whenever a new hazard is introduced into their work area. The information and training shall include, but are not limited to, the following topics: (8 CCR 5194) a. The requirements of 8 CCR 5194, including employee rights described therein. b. The location and availability of the Agency's written hazard communication program, including the list of hazardous materials and all SDS. c. Any operations in the work area where hazardous substances are present. d. The physical and health effects of the hazardous substances in the work area. AR 3514.1(c) Business and Non-instructional Operations e. Methods and observations that may be used to detect the presence or release of hazardous substances in the work area. f. Measures that employees can take to protect themselves from exposure to hazardous substances, including specific procedures the district has implemented to protect employees, such as appropriate work practices, emergency procedures, and personal protective equipment to be used g. How to read and use the labels and SDS

(ef. 4112.9/4212.9/4312.9 - Employee Notifications) (ef. 4131 - Staff Development) (ef. 4231 - Staff Development) (cf; 4331 - Staff Development)

4. List of Hazardous Substances

The written hazard communication program shall include a list of the hazardous substances known to be present in the workplace as a whole or for individual work areas. (8 CCR 5194)

5. Hazardous Non-routine Tasks

When employees are required to perform hazardous non-routine tasks or to work on unlabeled pipes that contain hazards, they shall first receive information about the specific hazards to which they may be exposed during this activity and the protective/safety measures which must be used, such as ventilation, respirators, other personal protective equipment, and/or the presence of another employee. They shall also receive information about emergency procedures to follow if accidentally exposed to the hazardous substance.

6. Information to Contractors

To ensure that outside contractors and their employees work safely in district facilities, the CEO or designee shall inform contractors of hazardous substances which are present on the site and precautions that they may take to lessen the possibility of exposure. It shall be the contractor's responsibility to disseminate this information to his/her employees and subcontractors.

4/13

Regulation SANTA CLARITA VALLEY SCHOOL FOOD SERVICES AGENCY adopted: Valencia, California Business and Noninstructional Operations BP 3580(a)

THE SANTA CLARITA VALLEY SCHOOL FOOD SERVICES AGENCY (SCVSFSA) RECORDS

The Board of Directors recognizes the importance of securing and retaining Santa Clarita Valley School Food Services Agency (SCVSFSA) documents. The Chief Executive Officer (CEO) or designee shall ensure that SCVSFSA records are developed, maintained, and disposed of in accordance with law, Board policy, and administrative regulation.

(cf 1340 - Access to District Records) (cf 3440 - Inventories)

The CEO or designee shall consult with SCVSFSA legal counsel, site administrators, SCVSFSA information technology staff, personnel department staff, and others as necessary to develop a secure document management system that provides for the storage, retrieval, archiving, and destruction of SCVSFSA documents, including electronically stored information such as email.This document management system shall be designed to comply with state and federal laws regarding security of records, record retention and destruction, response to "litigation hold" discovery requests, and the recovery of records in the event of a disaster or emergency.

(cf 0440 - District Technology Plan) (cf 3516 - Emergencies and Disaster Preparedness Plan) (cf 4040 - Employee Use of Technology) (cf 9011 - Board Member Electronic Communications)

The CEO or designee shall ensure the confidentiality of records as required by law and shall establish regulations to safeguard data against damage, loss, or theft.

(cf 4112.6/4212.6/4312.6 - Personnel Files) (cf 5125 - Student Records) (cf 5125. I-Release of Directory Information)

In the event of any known or reasonably suspected breach of the security of district records containing confidential personal information including, but not limited to, a social security number, driver's license or identification card number, medical information, health insurance information, or an account number in combination with an access code or password that would permit access to a financial account, the CEO or designee shall immediately notify local law enforcement agencies and any affected persons. Notification of affected individuals may be delayed if a law enforcement agency determines that the notification would impede a criminal investigation. BP 3580(b)

THE SANTA CLARITAVALLEYSCHOOL FOOD SERVICES AGENCY RECORDS (continued)

The CEO or designee shall ensure that employees receive information about SCVSFSA's document management system, including retention and confidentiality requirements and an employee's obligations in the event of a litigation hold established on the advice of legal counsel. (cf 4131 - Staff Development) (cf 4231 - Staff Development) (cf 4331 - Staff Development)

Safe at Home Program

SCVSFSA public records shall not include the actual addresses of students, parents/guardians, or employees when a substitute address is designated by the Secretary of State pursuant to the Safe at Home program. (Government Code 6206, 6207)

When a substitute address card is provided pursuant to this program, the confidential, actual address may be used only for emergency purposes to establish district residency requirements for enrollment and for school emergency purposes. (cf 5111.1-District Residency) (cf 5141 - Health Care and Emergencies)

Legal Reference: EDUCATiON CODE 35145 Public meetings 35163 Official actions, minutes andjournal 35250-35255 Records and reports 44031 Personnelfile contents and inspection 49065 Reasonable charge for transcripts CODE OF CIVIL PROCEDURE 2031.010-2031.060 Civil Discovery Act, scope of discovery demand 2031.210-2031.320 Civil Discovery Act, response to inspection demand GOVERNMENT CODE 6205-6210 Confidentiality of addresses for victims of domestic violence, sexual assault or stalking 6252-6265 Inspection of public records 12946 Retention of employment applications and records for two years PENAL CODE 11170 Retention of child abuse reports CODE OF REGULATiONS. TiTLE 5 432 Varieties of student records 16020-16022 Records, general provisions 16023-16027 Retention of records Management Resources: SECRETARY OFSTATE PUBLICATIONS Letter re: California Confidential Address Program Implementation (SB 489), August 27, 1999 WEB SITES California Secretary of State: http://www.ss.ca.govlsafeathome (3/12) 4/13 Policy SANTACLARITA VALLEYSCHOOL FOOD SERVICES AGENCY adopted: March 27,2012 Valencia, California REVISED: Business and Noninstructional Operations AR 3580(a)

THE SANTA CLARITA VALLEY SCHOOL FOOD SERVICES AGENCY RECORDS

Classification of Records

Records means all records, maps, books, papers, and documents of Santa Clarita Valley School Food Services Agency (SCYSFSA) required by law to be prepared or retained as necessary or convenient to the discharge of official duty. (5 CCR 16020)

(cf 1340 - Access to District Records)

Before January 1, the Chief Executive Officer (CEO) or designee shall review the prior year's records and shall classify them as either a Class 1 (Permanent), Class 2 (Optional), or Class 3 (Disposable) record. (5 CCR 16022)

Records of continuing nature (active and useful for administrative, legal, fiscal, or other purposes over a period of years) shall not be classified until such usefulness has ceased. (5 CCR 16022)

An inventory of equipment shall be a continuing record and shall not be classified until the inventory is superseded or until the equipment is removed from SCYSFSA ownership. (5 CCR 16022)

(cf 3440 -inventories)

When an electronic or photographed copy of a Class 1 (Permanent) record has been made, the copy may be classified as Class 1 (Permanent) and the original classified as either Class 2 (Optional) or Class 3 (Disposable). However, no original record that is basic to any required audit may be destroyed prior to the second July 1st succeeding the completion of the audit. (Education Code 35254)

Class 1 - Permanent Records

The original of each of the following records, or one exact copy of it when the original is required by law to be filed with another agency, is a Class 1 (Permanent) record and shall be retained indefinitely unless microfilmed in accordance with 5 CCR 16022: (5 CCR 16023)

1. Annual Reports

a. Official budget

b. Financial reports of all funds, including cafeteria and student body funds

c. Audit of all funds

d. Average daily attendance, including Period 1 and Period 2 reports

e. Other major annual reports, including: AR 3580(b)

THE SANTA CLARITA VALLEY SCHOOL FOOD SERVICES AGENCY RECORDS (continued)

(1)Those containing information relating to property, activities, financial condition, or transactions

(2)Those declared by Board of Directors minutes to be permanent

(cf 3100 - Budget) (ef 3452 Studc>"lt A cti'Iit)' FUr/ds) (cf 3460 - Financial Reports and Accountability) (cf 3551 - Food Service Operations/Cafeteria Fund)

2. Official Actions

a. Minutes of the Board or Board committees, including the text of rules, regulations, policies, or resolutions included by reference only

b. The call for and the result of any elections called, conducted, or canvassed by the Board

c. Records transmitted by another agency pertaining to its action with respect to SCVSFSA reorganization

(cf 7214 - General Obligation Bonds) (cf 9324 - Minutes and Recordings)

3. Personnel Records

Class 1 (Permanent) records include all detailed records relating to employment; assignment; amounts and dates of service rendered; termination or dismissal of an employee in any position; sick leave record; rate of compensation, salaries, or wages paid; and deductions or withholdings made and the person or agency to whom such amounts were paid. In lieu of the detailed records, a complete proven summary payroll record for each employee containing the same data may be classified as Class 1 (Permanent) record and the detailed records may then be classified as Class 3 (Disposable).

Information of a derogatory nature as defined in Education Code 44031 shall be retained as a Class 1 (Permanent) record only when the time for filing a grievance has passed or the document has been sustained by the grievance process.

(cf 4112.6/4212.6/4312.6 - Personnel Files) (cf 4112.6214212.62/43 12.62 - Maintenance of Criminal Offender Records) AR 3580(c)

THE SANTA CLARITA VALLEY SCHOOL FOOD SERVICES AGENCY RECORDS (continued)

4. Property Records

Class 1 (Permanent) records include all detailed records relating to land, buildings, and equipment. In lieu of detailed records, a complete property ledger may be classified as Class 1 (Permanent) record. The detailed records may then be classified as Class 3 (Disposable) records if the property ledger includes all fixed assets; an equipment inventory; and, for each piece of property, the date of acquisition, name of previous owner, a legal description, the amount paid, and comparable data if the unit is disposed of.

(cf 3280 - Sale or Lease of District-Owned Real Property)

Class 2 - Optional Records

Any record considered temporarily worth keeping, but which is not a Class 1 record, may be classified as a Class 2 (Optional) record and shall be retained until it is reclassified as a Class 3 (Disposable) record. If by agreement of the Board and CEO or designee, classification of the prior year records has not been made before January 1 as specified in 5 CCR 16022, all records of the prior year may be classified Class 2 (Optional) records pending further review and classification within one year. (5 CCR 16024)

Class 3 - Disposable Records

All records not classified as Class 1 (Permanent) or as Class 2 (Optional) records shall be classified as Class 3 (Disposable) records. These include, but are not limited to, detailed records basic to audit, including those relating to attendance, average daily attendance, or business or financial transactions; detailed records used in preparing another report; teachers' registers if all infonnation required by 5 CCR 432 is retained in other records or if the General Records pages are removed from the register and classified as Class 1 (Pennanent); and periodic reports, including daily, weekly, and monthly reports, bulletins, and instructions.(5 CCR 16025)

All Class 3 (Disposable) records shall be destroyed during the third school year after the school year in which the records originated. In addition,Class 3 (Disposable) records shall not be destroyed until after the third school year following the completion of any legally required audit or the retention period required by any agency other than the State of California, whichever is later. A continuing record shall not be destroyed until the fourth year after it has been classified as a Class 3 (Disposable) record. (5 CCR 16026, 16027)

(cf 5113.2 - Work Permits) AR 3580(d)

THE SANTA CLARITA VALLEY SCHOOL FOOD SERVICES AGENCY RECORDS

Electronically Stored Information

All SCVSFSA-related electronically stored information generated or received by an Agency employee shall be saved to an electronic file on the SCVSFSA's computer and retained for at least 180 days, or shall be printed by the employee and physically filed in a way that it can be easily retrieved when needed.

However, any district-related electronically stored information that qualifies as a record, as defined above, shall be classified and retained as specified in the section "Classification of Records" above.

SCVSFSA-related electronically stored information includes, but is not limited to, any email, voicemail, text message, word processing document, spreadsheet, or text document related to SCVSFSA business or generated in the course of an employee's official duty.

Employees shall be required to regularly purge their email accounts and SCVSFSA- issued computers, cell phones, and other communication devices of personal electronically stored information and other information unrelated to district business. The CEO or designee may check for appropriate use of any SCVSFSA-owned equipment at any time.

(cf. 4040 - Employee Use of Technology)

Any employee to whom a SCVSFSA-owned computer, cell phone, or other electronic communication device is provided shall be notified about the Agency's electronic information management system and, as necessary, provided training on effectively using the device.

(cf. 4131 - Staff Development) (cf. 4231 - Staff Development) (cf. 4331 - Staff Development)

(3/12) 4/13

Regulation SANTA CLARITA VALLEY SCHOOL FOOD SERVICES AGENCY approved: March 27,2012 Valencia, California REVISED: DATE: 08/20/13

TO: BOARD OF DIRECTORS FROM: PAVEL N. MATUSTIK / SUSAN WEISS RE: DISCUSSION: CALPADS & LCFF

REPORT NO. 13-14-02/CC4

At the request of Marcia Dains, this item was placed on the Agenda for discussion.

EXHIBIT: R

S:\Board\Reports\2013-14\13 Aug\CC4 DISCUSSION - CALPADS& LCFF.doc TOM TORLAKSON STATE SUPERINTENDENT OF PUBLIC INSTRUCTION

CALIFORNIA DEPARTMENT OF EDUCATION

August8,2013

Dear County and District Superintendents and Charter School Administrators:

CALIFORNIA LONGITUDINAL PUPIL ACHIEVEMENT DATA SYSTEM DATA AND THE LOCAL CONTROL FUNDING FORMULA

In a letter dated July 24,2013, State Superintendent of Public Instruction Tom Torlakson provided an overview of the 2013-14 Budget Act for the state's K-12 public schools and briefly described the new Local Control Funding Formula (LCFF) which replaces the current K-12 finance system. Over the next several months, the California Department of Education (CDE) in consultation with the State Board of Education (SBE) will issue a number of communications regarding implementation of the LCFF as established by Assembly Bill 97 (Chapter 47, Statutes of 2013) and as further amended by SB 91 (Chapter 49, Statutes of 2013). LCFF issues, including correspondence, answers to Frequently Asked Questions (FAQs), and other relevant information, will be available on the CDE LCFF Web page at http://www.cde.ca.gov/fg/aa/lc.

One of the key elements of the new funding formula is the targeting of certain disadvantaged student populations in the calculation of funding amounts to local educational agencies (LEAs). Specifically, the LCFF includes supplemental and concentration grants for targeted disadvantaged students. Targeted students are those classified as English learners (ELs), eligible to receive a free or reduced-price meal (FRPM), foster youth, or any combination of these factors (unduplicated count). California Longitudinal Achievement Data System (CALPADS) data will provide the basis for determining the unduplicated count of these targeted student populations.

DISADVANTAGED STUDENT DATA IN CALPADS

LEAs currently submit student enrollment, student information, and program participation or eligibility data to CALPADS on an ongoing basis. LEAs do not have to submit any additional data on students as a result of the new funding formula. The data that will be used as the basis for the supplemental and concentration grants are the students who are enrolled on fall Census Day, the first Wednesday in October, and are identified as one or more of the following: • English learners • FRPM eligible • Foster youth

1430 N STREET, SACRAMENTO, CA 95814·5901 ·916·319·0800 • WWW.CDE.CA.GOV August8,2013 Page 2

The CDE plans to identify, for each LEA, foster students enrolled in their schools on Census Day based on a match with statewide foster data maintained by the California Department of Social Services (CDSS). LEAs will not have to submit any records to CALPADS identifying these students as foster youth. Attachment 1 of this letter provides additional detail about these CALPADS data.

FALL 1 CERTIFICATION OF DISADVANTAGED STUDENT DATA

LEAs currently certify a number of reports as part of their Fall 1 certification of CALPADS data, including a Free and Reduced Price Meal (FRPM) student count report. LEAs will no longer certify this report and instead will certify a new report that displays unduplicated counts of the targeted disadvantaged student populations that will feed into LCFF supplemental and concentration grant calculation. Except for students identified as foster youth through the match with CDSS data, LEAs will be able to determine the individual students who have been included in the unduplicated count.

Assembly Bill 97 also requires county offices of education (COEs) to "review and validate reported English learner, foster youth, and free or reduced-price meal eligible pupil data for school districts and charter schools under its jurisdiction to ensure the data is reported accurately." To assist COEs, CALPADS will include school-level reports that display the aggregate unduplicated counts of disadvantaged students for each LEA and charter school within the county.

The 2013-14 Fall 1 certification deadlines will be mid-December 2013, and the close of the amendment window will be early February 2014. Given the significant funding implications of these data, it is critical that LEAs review them for accuracy and certify them on time. Information regarding the deadlines are on the CDE CALPADS Calendar Web page at httpJ/www.cde.ca.gov/ds/sp/cllrptcalendar.asp.

We look forward to working with your staff to ensure that these data are submitted and certified by the deadlines. If you have any questions regarding the submission of data in CALPADS, please contact the CALPADS Service Desk by phone at 916-325-9210 or bye-mail [email protected].

Sincerely,

Cindy Kazanis, Director Educational Data Management Division

Attachment cc: CALPADS LEAAdministrators Attachment 1 Page 1 of 3

Detailed Description of CALPADS Data on Targeted Disadvantaged Students

Under the Local Control Funding Formula (LCFF), targeted disadvantaged students are those students enrolled on fall Census Day, the first Wednesday in October, who are identified as one or more of the following:

• English learner • FRPM eligible • Foster youth

English Learner (EL): Any student recorded in CALPADS as enrolled on Census Day with an English Language Acquisition Status (ELAS) of "EL" will be counted for LCFF purposes.

If you have previously submitted an ELAS of "to be determined" (TBD) for new students, it will be important that you update those TBD statuses for students once the statuses are known. If you determine a student's ELAS to be EL after Census Day, but prior to the close of the Fall 1 amendment window, you may update the student's EL status with a start date equal to the student's enrollment in your LEA.

It should also be noted that once students are classified as Initially Fluent English proficient (IFEP) or re-designated to be Reclassified Fluent English Proficient (RFEP), those students cannot be reclassified to English Learner. Submitting an EL status for a student with a previous status of IFEP or RFEP will result in a fatal error in CALPADS. If an LEA submitted a previous IFEP or RFEP status in error for one of its students, the LEA can resolve the issue by updating the Student Information (SINF) record with the correct status for that effective date period. If it is determined that the student was previously IFEP or RFEP, the error can be resolved by resubmitting an appropriate IFEP or RFEP status.

FRPM Eligible Student: Any student that meets the federal income eligibility criteria or is deemed to be categorically eligible for Free or Reduced Price Meals (FRPM) under the National School Lunch Program (NSLP) will be counted as FRPM-eligible. Based on these criteria, the following students are considered FRPM-eligible:

• Students meeting NSLP income criteria as documented by an NSLP application form on file; • Students identified by the LEA to meet the same household income eligibility criteria required by the NSLP; and Attachment 1 Page 2 of 3

• Students categorically eligible for FRPM, including: o Migrant students o Homeless students o Foster students o Students directly certified as eligible for free meals based on the state- administered automatic match with California's CalFresh (formerly Food Stamp) and CalWORKS program data

Except for students directly certified and foster students identified through a match with the California Department of Social Services, LEAs must submit the appropriate student information (SNIF) and/or student program (SPRG) records to CALPADS in order for the students to be counted as FRPM-eligible.

It is important to note that LEAs may not collect NSLP applications for students enrolled in schools on an NSLP Provision 2 or 3 status. However, students enrolled in Provision 2 or 3 schools may qualify as FRPM-eligible for LCFF purposes through the direct certification process, based on their migrant, homeless, or foster status, or by a local process, such as the use of an alternative application to establish that the student's family meets the income eligibility criteria required by the NSLP. Note: Students eligible for reduced-price meals will not be reflected through direct certification or based on their migrant, homeless, or foster status. This reporting of FRPM-eligible students in Provision 2 and 3 schools is consistent with the guidance provided in the CALPADS Update FLASH #75, dated May 30,2013, for identifying these students in Provision 2 and 3 schools for accountability purposes. (FLASH #75 is available here: http://www.cde.ca.gov/ds/sp/cl/calpadsupdflash75.asp.)The FRPM eligibility status of all students must be identified annually in CALPADS.

To assist LEAs in establishing an alternative application process for their Provision 2 or 3 schools, the California School Information Services (CSIS) has posted a sample "Alternative Income" form on its Web site at http://csis.fcmat.org/PageslTools-Samples- Links.aspx (the sample "Alternative Income" form is located under the "Forms" heading on the Web page). The form is a modified version of the NSLP form, with all references to free or reduced-price meals removed from it. A Spanish version of the sample form is also posted in the same location. NOTE: LEAs should not mention a school meal program on this form.

It should also be noted that when you determine that a student is FRPM-eligible based upon an NSLP or alternative application, CALPADS should be updated with an FRPM program record. For applications processed after Census Day, but before the end of the Fall 1 amendment window, LEAs may update CALPADS with FRPM program records that have an effective date equal to the student's enrollment start date for that school year. Attachment 1 Page 3 of 3

Foster Students: The California Department of Education (CDE) plans to identify, for LEAs, the foster students enrolled in their schools on Census Day based on a match with statewide foster data maintained by the CDSS. LEAs will not have to submit any records to CALPADS identifying these students as foster youth.

Assembly Bill 97 requires the CDE, through CALPADS, to inform LEAs of the individual foster students enrolled in their schools based on a weekly match with CDSS data. The CDE anticipates this functionality will be implemented in the 2014-15 school year. ACTION: 08/20/13

TO: BOARD OF DIRECTORS FROM: PAVEL N. MATUSTIK RE: VENDOR CONTRACT ROLL-OVER FOR 2013/14- PACKAGING PRODUCTS

RECOMMENDATION #13-14-02/A1

It is recommended the Board of Directors approve price roll-over (RFQ# 12-13-061912-01) for furnishing packaging products from the following vendor: Platinum Packaging Group

Comment: Attached pricing sheet.

EXHIBIT: 5

S:\Board\Reports\20 13-14\13 Aug\AI Vendor Contract Roll-Over for 13-14 Platinum Packaging. doc THE PLATINUM PACKAGING GROUP ESTIMATE 7627 SOMERSET BLVD. PARAMOUNT, CA 90723 PH (562) 630-6700 FX (562) 630-671 6 [email protected]

Santa Clarita Valley Santa Clarita Valley School Food Services agency School Food Services agency 25210 Anza Drive 25210 Anza Drive Valencia, CA 91355 Valencia, CA 91355 P. 661-295-1574 P.661-295-1574

1I"~Item·.Code",;--./"~"';lIr~~~~1~91:;'(';h~;":':' ',-" Description ~.·c',;~;~;,'{}..,;,'~,~"".'~~~~~"ir. ",:,,>Quantlty ,·i''~'~~\""';fiI . '::;<~U/M E.''\' 'r~'.·Pnce. Each i:~:~~.·;".rTotal{·-:' ~k$~~~""l,;t-;.k~'h2 ~~::j_~_~I;Li.y~~~~~~t:~;!~t¥~~~'2iifi~.l§:~ ':~" ...~_~_ Thank you for the opportunity to continue our relationship and roll over the Bid from 2012. We look forward to working with you in supporting and fulfilling your food packaging needs.

3-0 I02-222-000 PT 102 BB 2,250/CS 24CSIPLT 24 CS 114.60 2,750.40 rs-r- 1 A "'0 nn, '"'t:rlir""C" ",,\.f"("

Minimum order on Film: 15 Rolls Mixed Minimum order on PT: 102. 105 & 108 is 2 Pallets Mixed

Feel free to contact us with any questions.

Than you for your business. Total $14,937.60 I

EXHIBIT: S ACTION: 08/20/13

TO: BOARD OF DIRECTORS FROM: PAVEL N. MATUSTIK RE: VENDOR CONTRACT FOR 2013/14 - DRY GOODS

RECOMMENDATION #13-14-02/A2

It is recommended the Board of Directors approve Price Quote Proposal # 13-14-061413-02 for furnishing dry goods from the following vendor: A& R Wholesale Distributors, Inc ..

Comment: Attached is the price comparison sheet.

EXHIBIT: T

S:\8oard\Reports\2013-14\13 Aug\A2 Vendor Contract For 13-14 Dry Goods.doc Santa Clarita Valley School Food Services Agency Dry Goods Bid 2013/2014

Approx. Agency 12/13 ITEM NAME PACK 12/13 A&R GoldStar Code Prices Usage 31010 FL SS Baked Cheetos Crunchy 104t.B750zies 200 24.86 4972.00 25.50 5100.00 26.10 5220.00 31025 FL SS Baked Fzntastic Chili Chs 104t10zies 50 24.86 1243.00 25.50 1275.00 26.10 1305.00 31005 FL SS Baked Hot Cheetos 104t.B750zies 1775 24.86 44126.50 25.50 45262.50 26.10 46327.50 31030 FL SSMunchies Kids Mix 104t.B75tes 625 24.86 15537.50 25.50 15937.50 26.10 16312.50 31040 FL SSReduced Fat Doritos Cool R 72110zies 615 16.95 10424.25 17.66 10860.90 18.07 11113.05 31021 FL SS Reduced Fat uornos Sweet ( 72110z/es 750 16.95 12712.50 17.66 13245.00 18.07 13552.50

33045 Azar Sunflower Snicv Lime 150/10z 165 25.00 4125.00 26.22 4326.30 26.22 4326.30 33065 Dakota Blazn' Hot Sunflower Kerne I 150/10z 90 27.90 2511.00 27.90 2511.00 27.51 2475.90

33101 GM Snack Cinn-Toast Crunch 100/1 oz 45 28.70 1291.50 29.68 1335.60 29.31 1318.95 33077 GM Tnx Cereal Bar 96/1.30z 220 28.70 6314.00 28.70 6314.00 28.18 6199.60

32136 100 Calorie Chips Ahoy Thin CriSDS 721es 15 22.25 333.75 24.00 360.00 29.05 435.75

33099 ChexMix Hot&Spicy 60/1.25oz 50 21.88 1094.00 21.88 1094.00 19.77 988.50 32047 J&J BellyBear WHL Grain Cinn Grh 200tes 780 21.25 16575.00 23.62 18423.60 31.77 24780.60 32046 J&J BellyBear WHL Grain Honey G 200/es 410 21.25 8712.50 23.62 9684.20 31.77 13025.70 32015 J&J Jungle Crkrs Whl Grain 200/es 475 19.90 9452.50 22.50 10687.50 25.25 11993.75 32045 Keebler Grhm Honey Rite 2 pk/200es 50 19.59 979.50 13.20 660.00 12.66 633.00 32020 MJM ADDie Cinn Bear Crackers 300/es 30 34.80 1044.00 36.95 1108.50 38.12 1143.60 32039 Pep-Farm Goldfish tHat & soicv 3001.75 35 42.79 1497.65 45.95 1608.25 48.30 1690.50

30144 Capri Sun-Berrv Breeze 100% jce 40/60z 55 10.90 599.50 11.38 625.90 11.80 649.00 30143 Capri Sun-Fruit Dive 100% iuice 40/60z 80 10.90 872.00 11.38 910.40 11.80 944.00 30140 Gatorade Berrv 24/120z/es 145 12.59 1825.55 13.18 1911.10 12.55 1819.75 30142 Gatorade Ice Punch 24/120z/es 170 12.59 2140.30 13.18 2240.60 12.55 2133.50 30141 Gatorade Lemon Lime 24/120z/es 145 12.59 1825.55 13.18 1911.10 12.55 1819.75 30133 Izze Sorklnc 100% Apple 24/B.40z 140 13.1 1834.00 13.69 1916.60 15.98 2237.20 30134 Izze Sorklinc 100% Blk Brv 24/B.4 oz 65 13.1 851.50 13.69 889.85 15.98 1038.70 30135 Izze Sprkling 100% Clemnt Orange 24/B.4 oz 30 13.1 393.00 13.69 410.70 15.98 479.40 30090 Welch's 100% Apple Juice 24/11.5oz/es 300 13.6 4080.00 14.20 4260.00 11.96 3588.00 30070 Welch's 100% Grape Juice 24/11. 5oz/es 230 13.6 3128.00 14.20 3266.00 11.96 2750.80 30075 Welch's 100% Oranoe Juice 24t11.5oz/es 65 13.6 884.00 14.20 923.00 14.72 956.80

30066 Arrowhead Water flat cap 28/200z/es 215 7.19 1545.85 7.69 1653.35 10.00 2150.00 30065 Water NesUe Purlife fiat cap 24/16.90z/es 1660 3.59 5959.40 3.59 5959.40 2.98 4946.80 30067 Water Nestle Purlife flat cap 481Boz/es 3175 6.28 19939.00 6.28 19939.00 5.83 18510.25

23015 Folqars Classic ReQ Roast 6/33 oz 8 64.43 515.44 77.75 622.00 60.45 483.60 23010 Foloers Decaf Coffee 6/330z 3 65.77 197.31 74.55 223.65 62.92 188.76

21010 Baking Soda Arm & Hammer 24-1# 2 16.94 33.88 17.65 35.30 31.00 62.00 21036 Chicken Base 1211# 32 27.65 884.80 31.95 1022.40 31.07 994.24 23020 Coffee Creamer Packets 1000/es 4 13.98 55.92 14.55 58.20 15.39 61.56 21430 Corn Meal - Rich In All 25# 30 12.39 371.70 12.99 389.70 12.97 389.10 22051 Croutons 4/400z 195 18.10 3529.50 18.00 3510.00 20.15 3929.25 21105 Flour - All Puroose 50# 25 16.98 424.50 16.55 413.75 19.47 486.75 70036 Ketchup Packets 100017om/es 10 14.40 144.00 13.92 139.20 14.45 144.50 21165 Maple Syrup - pancake 4/1 gal 130 15.55 2021.50 15.94 2072.20 16.30 2119.00 21175 Mayo Lite 4/1 gal 24 24.94 598.56 24.94 598.56 29.15 699.60 70045 Mavonnaise Packets 500tes 25 13.30 332.50 13.90 347.50 16.35 408.75 21190 Mustard 4/1Gal 35 12.90 451.50 13.48 471.80 15.52 543.20 70058 Mustard Packets 500t5.5gm 25 5.34 133.50 5.55 138.75 6.04 151.00 22115 Oil Veoetable 4/1.25 aal 3 38.40 115.20 39.99 119.97 39.99 119.97 21215 Onion - dehvdrated - Pacific Spice 15# 12 37.94 455.28 39.50 474.00 35.88 430.56 21122 Pan Spray 61140z 20 18.64 372.80 19.15 383.00 18.64 372.80 21235 Pickle Chips - Dill 50al 390 15.14 5904.60 15.92 6208.80 18.22 7105.80 70390 Ranch Dressino Packets 200/es 260 5.49 1427.40 5.47 1422.20 5.61 1458.60 21240 Relish-pickle 4/0al 11 19.44 213.84 19.98 219.78 21.88 240.68 21245 Rice 50# 140 22.90 3206.00 23.92 3348.80 27.98 3917.20 21446 Spices Tones Taco Seasonino 23oz/Jar 10 5.92 59.20 5.92 59.20 6.58 65.78 21285 Suoar - oranulated 50# 5 31.15 155.75 22.98 114.90 30.66 153.30 21290 Sugar Packets 2000/es 2 11.88 23.76 12.40 24.80 13.30 26.60 21300 Sweetn Low 1600/0$ 1 14.34 14.34 14.92 1492 10.07 10.07

Rev. 0612013 -,- S·lBoard\Reportsl2013-14113 Aug\A2 fry Goods Price Comparison 13-14.xls

EXHIBIT: T Santa Clarita Valley School Food Services Agency Dry Goods Bid 201312014

Approx. Agency 12/13 ITEM NAME PACK 12/13 A&R GoldStar Code Prices Usaae 21311 Taco Sauce Packets 500/ct 110 9.66 1062.60 9.55 1050.50 9.39 1032.90 21345 Vineqar Distilled White 4-1 galles 20 6.58 131.60 7.45 149.00 9.48 189.60 211660.78 220243.73 232651.82

Rev. 0612013 ·2, S;\80srdlReporlsl2013-14113 Aug\A2 Dry Goods Price Comparison 13-14.xls

EXHIBIT: T DRIFTWOOD DAIRY PRICES (YTD)

PRODUCT DESCRIPTION Item # Jul·13 Aug·13 Sep·13 Oct·13 Nov·13 Dec·13 Jan·14 Feb·14 Mar·14 Apr·14 May·14 Jun·14

Fat free milk 12040 0.2266 0.2327 Lowfat 1% 13040 0.2466 0.2534 Chocolate Non Fat 16040 0.2419 0.2478 4 oz Orange Juice 25000 0.1350 0.1350 1/2 Pint,Orange Juice 25040 0.2450 0.2450 4 oz. Apple Juice 26000 0.1200 0.1200 112 Pint, Apple Juice 26040 0.2200 0.2200 4 oz Wild berry 27000 0.1225 0.1225 Strawberry yogurt 4 oz 52190 15.7001 16.7601 Strawberry banana yogurt 4 oz 52192 15.7001 16.7601 Trix raspberry yogurt 4 oz 52201 13.0000 13.0000 Trix straw-banana yogurt 4 oz 52202 13.0000 13.0000 Sherbet 4 oz orange 96/cs 86166 29.7200 29.7200 Lemon Juice Bars 24/cs 86602 N/AN/A Orange Juice Bars 24/cs 86603 N/A N/A

EXHIBIT: 0 DATE: 08/20/13

TO: BOARD OF DIRECTORS FROM: PAVEL N. MATUSTIK 1 JANE CRAWFORD RE: REQUEST FOR AGENCY'S PAC MEMBERS FOR 2013/14

INFORMATION #13-14-02/IN2

We would like to ask for the names for the Agency's Principal's Advisory Committee (Sulphur Springs, Saugus and Newhall districts provide two Principals each; Castaic delegates one Principal) for the 2013/14 SY. Our first meeting is scheduled for Wednesday, October 16,2013 at 9:00 a.m.

EXHIBIT: V

S:\Board\ReportsI2013-14\13 Aug\IN2 Request for Agency's PAC members for 2013-14.doc ~EMO

TO: Board Members DATE: August 20, 2013 FROM: Laurie Kudroff SUBJECT: 61 st ANNUAL CSNA CONFERENCE

It is time to start thinking about attending the California School Nutrition Association's 61st Annual state conference to be held Fri., Nov. 15 through Sun., Nov. 17,2013, in PALM SPRINGS, CA.

Please let me know if you plan to attend and I will take care of your registration. If you plan to stay overnight, I can make a hotel reservation for you at either the Hilton or the Renaissance. The Early Bird deadline for registration is Sept. 13,2013- registration fee if payment is received after 09/13/13 is an additional $25.00.

Conference Location: Palm Springs Convention Center 277 N. Avenida Caballeros Palm Springs, CA 92262 760·325·6611

HOTELS: Hilton Palm Springs 400 East Tahquitz Canyon Way Palm Springs, CA 92262 760-320-6868 King/Double $145/Plaza Suite $175

Renaissance Palm Springs Hotel 888 Tahquitz Canyon Way Palm Springs, CA 92262 760- 322-6000 Single/Double $149

61st Annual Gala President's Party Saturday, November 16 2013 6:30 p.m. ·11:00 p.m. Convention Center

EXHIBIT: W I:IConferencel20 131Palm Springslinvitation DATE: 08/20/13

TO: BOARD OF DIRECTORS FROM: PAVEL N. MATUSTIK 1 JANE CRAWFORD RE: PRESENT SCVSFSA'S 2013/2014 INITIAL PROPOSAL TO CSEA AND THEREFORE "SUNSHINE" THE PROPOSAL AT THIS PUBLIC MEETING

INFORMATION #13-14-02I1N4

The California Government Code 3547 requires that the initial proposals of both a Union and a Board of Directors be "sunshined" at public meetings, that a public hearing be held at a subsequent meeting to allow for public comment on each proposal. This item is the first step in the Agency's side of the process.

COMMENT: The SCVSFSA's initial proposal to CSEA is attached.

EXHIBIT: X

S:\Board\Reports\2013-14\13 Aug\IN4 Present SCVSFSA's 2013-14 Initial Proposal to CSEA.doc SANTA CLARITA VALLEY SCHOOL FOOD SERVICES AGENCY INITIAL PROPOSAL FOR MEET AND CONFER TO CSEA CHAPTER 782 FOR SCHOOL YEAR 2013-2014

August 20,2013

The Santa Clarita Valley School Food Services Agency proposes to reopen and meet with CSEA to discuss:

1. Article VI - Salary

2. Article VII - Employee Benefits

3. Article XXII - Term

EXHIBIT: X DATE: 08/20/13

TO: BOARD OF DIRECTORS FROM: PAVEL N. MATUSTIK / SUSAN WEISS RE: ANNOUNCE THE RECEIPT OF THE 2013/2014 INITIAL PROPOSAL FROM THE CSEA AND THEREFORE "SUNSHINE" THE PROPOSAL AT THIS PUBLIC MEETING

INFORMATION #13-14-02I1N5

The California Government Code 3547 requires that the initial proposals of both a Union and a Board of Directors be "sunshined" at public meetings, that a public hearing be held at a subsequent meeting to allow for public comment on each proposal, and that a board publicly acknowledge receipt of the proposal from the Union. After the public hearing, this item is the final step in the process for the Union's proposal.

COMMENT: The CSEA's initial proposal to SCVSFSA is attached.

EXHIBIT: Y

S:\BoardIReports\2013-l4Il3 AugllNSAnnounce Receipt of the 2013-14 Initial Proposal from CSEA, Ch. 786.doc April 5, 2013

Pavel N. Matustik AFL-CIO Chief Executive Officer California Santa Clarita Valley School Food Service Agency 25210 Anza Drive School Santa Clarita, California 91355 Employees Association Re: Sunshine Proposals per Government Code 3547 1505 Gardena Avenue Dear Mr. Matustik: Glendale, CA 91204 --\8 t8'j14'I=t5

The nation's largest Article VI - Salarv independent classified employee association CSEA is interested in fair and equitable salaries for its bargaining unit members.

Article VII - Employee Benefits CSEA is interested in fair and equitable health and welfare benefits.

Article XIV - Professional Growth CSEA is interested in a modification of language.

Please forward this to the Board of Directors to be included in the agenda of the next available public Agency Board meeting. If you have any questions, please do not hesitate to contact me at (818) 502-3862. Thank you for your consideration.

Respectfully,

CALIFORNIA SCHOOL EMPLOYEES ASSOCIATION 1L~:i~~ Rit; Jackson'-' ~ Labor Relations Representative

RJ/dp Sent via Certified Mail and via facsimile to (661) 295-0981

C: Arpie Keklikian, Chapter President; Thomas Marshall. Regional Representative; Rameldia Mark, Area Director; Leticia Munguia, Field Director; File

Our mission: To improve the lives of our members, students and community. EXHIBIT: Y LosAngeles County Office of Education Leading Educators' Supporting Students· Serving Communities

August 9,2013 Arturo Delgado, Ed.D. Superintendent

Los Angeles County Board of Education Ms. Marcia Dains, Board President Santa Clarita Valley School Food Services Agency Rebecca J. Turrentine President 25210 Anza Drive Valencia, CA 91355 Katie Braude Vice President Dear Ms. Dains:

Douglas R. Boyd In accordance with the provisions of Education Code (EC) Section 42127, a review of Jose Z. Calderon the Santa Clarita Valley School Food Services Agency's (Agency) budget for Rudell S. Freer fiscal year 2013-14 has been completed by the Los Angeles County Superintendent of Schools. That review has resulted in the approval of the District's budget. Thomas A. Saenz

We wish to express our appreciation to the Agency's staff for their cooperation during the review ofthe Agency's budget for fiscal year 2013-14. If our office can be of further assistance, please call me at (562) 922-6667.

Sincerely,

~~ Jeff Young Financial Advisory Services Officer Division of Business Advisory Services

lYIDB:lc

cc: Mr. Matustik, Chief Administrative Officer Ms. Weiss, Director of Finance & Administration Dr. Chemiss, Los Angeles County Office of Education (LACOE) Ms. Dunn, LACOE Mr. Faulkner, LACOE Mr. Burdy, LACOE Ms. Smith, LACOE Ms. Minor, LACOE

EXHIBIT: Z

9300 Imperial Highway, Downey, California 90242-2890 (562) 922-6111 DATE: 08/20/13

TO: BOARD OF DIRECTORS FROM: PAVEL N. MATUSTIK RE: AGENCY REPORT

INFORMATION #13-14-02/IN7

The Agency Report will be presented at the Board Meeting.

EXHIBIT: AA

S:\Board\Reports\2013-14\ 13 Aug\IN 7 Agency Report T.doc EXHIBIT:M

WEDNESDAY, JUNE 26, 2013 The Santa Clarita Val ey

~~,'s,ign~lsc;:v.com

Today's Forecast 75¢ Daily· $1 Sunday 94°/63° 34¢ Delivered

CANYON COUNTRY I NEWHALL I SAUGUS I VALENCIA I STEVENSON RANCH_~LCASTAIC I VAL VERDE I AGUA DUL A fresh summer camp City COUI approve~ tinalbud Unanimous vote allots Sa more than $180million for fiscal year, which begin

By Luke Money that are res Signal Staff Writer marked fOJ pose. Aboi Santa Clarita City Coun- the city's I cil members voted unan- up of rever imously Tuesday night to the genera give final approval to the that can be city's $180.6 million bud- sees fit. get, which city officials The cin have praised as balanced the city's :2 and conservative. year budge The budget for the 2013- $84.5 mill 2014 fiscal year, which be- fund exper gins July 1, is about 1.31 the city a 5 percent smaller than last that area. year but contains no cuts Thebudg in city services, according a 17 perceri to Santa Clarita City Man- which arnoi Jonathan Pobre/The Signal (See additional photos at signatscv.corn) ager Ken Striplin. $13.l milli Fifth-grader Nora Samadi, 10, cuts Romaine lettuce as students make a Caesar salad at the Santa Clarita Most of the city's bud- the reserve valle~lchool Food Service Agency's summer cooking camp in Valencia on Tuesday. get is made up of funds . XHIlHI: __M__ .__ . _. __