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City Hall Main Floor Lobby Phase II

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City Hall Main Floor Lobby Phase II PROJECT MANUAL FOR CITY OF LYNCHBURG City Hall Main Floor Lobby Phase II INVITATION FOR BID #2021-049 DUE: 3:00 PM, February 11, 2021 PROCUREMENT DIVISION 3RD FLOOR CITY HALL 900 CHURCH STREET LYNCHBURG, VA 24504 TELEPHONE (434) 455-3970 Table of Contents Document: Page # PART I: Bidding Requirements Advertisement For Bids ................................................................................................................ 3 Bid Form ........................................................................................................................................ 4 Escrow Account Election .............................................................................................................. 6 Equal Opportunity Report Statement ........................................................................................ 7 Statement Of Experience .............................................................................................................. 8 Statement Of Available Resources .............................................................................................. 9 Corporate Status Form............................................................................................................... 10 Questions To Bidders/Offerors .................................................................................................. 11 Construction Agreement ............................................................................................................ 12 City Of Lynchburg, Virginia Standard Performance Bond ................................................... 14 City Of Lynchburg Standard Labor And Material Payment Bond ...................................... 16 Escrow Agreement ...................................................................................................................... 19 Instructions To Bidders .............................................................................................................. 23 General Conditions ..................................................................................................................... 29 Technical Specifications ............................................................................................................. 88 Attachments: Drawing # Title T1 Title Sheet D1 First Floor Demolition Floor Plan And Notes D2 Basement And First Floor Reflected Ceiling Demolition Plans And Notes A1 Legend, Specifications, Schedule, And Details A2 First Floor Plan And Section A3 Basement And First Floor Reflected Ceiling Plans A4 Alternate First Floor Plan And Alternate First Floor Reflected Ceiling Plan S1 Slab And Steel Framing Plan, Sections, And General Notes M1 Legend And Specifications M2 Basement And First Floor HVAC Plans M3 Attic And Roof HVAC Plan M4 Schedules And Details E1 Legend And Specifications E2 Basement And First Floor Partial Electrical Plans And Electrical Riser Diagram E3 Attic And Roof Partial Electrical Plan And Schedules PM - 2 ADVERTISEMENT FOR BIDS Sealed bids for "City Hall Main Floor Lobby Phase II", will be received by the City of Lynchburg, Procurement Division, Third Floor City Hall, 900 Church Street, Lynchburg, VA 24504, until no later than 3:00 p.m., February 11, 2021. Although City Hall is currently closed to the public, FedEx, UPS, and the USPS will be given access to the building to deliver mail/packages to the Procurement Office. If vendors choose to hand deliver proposals, they can come to the main entrance to City Hall at 900 Church St. and call the Procurement Office directly at 434-455-3970 Monday – Friday from 8:30 a.m. to 5:00 p.m. A Procurement Office staff member will physically respond to the main entrance to receive the proposals and time stamp them at that time. It is the sole responsibility for the Bidder/Offeror to ensure their bid/proposals are time stamped prior to the deadline for submission. Please allow additional time to ensure this is done. As always, late bids/proposals will not be considered. Project Description: This project includes interior renovations to in-fill the Library and expand the Main Floor Lobby area at: City Hall, 900 Church Street, Lynchburg, VA 24504. This area includes approximately 500 square feet and the building will be occupied during the renovations. There is an Alternate No. 1, which would replace the three person solid surface workstation layout to four person solid surface workstation layout. (Refer to alternate first floor plan and alternate first floor reflected ceiling plan on Drawing A4.) The Project Manual and Drawings for this project may be viewed and printed directly from the City's Procurement website: www.lynchburgva.gov/current-solicitations. An Optional Pre-Bid Conference will be held at 1:00 p.m., January 21, 2021, in the Council Chambers at: City Hall, 900 Church Street, Lynchburg, VA 24504. For those who want to attend virtually there will be a “Virtual Pre-Bid Conference” link on the City’s website at: www.lynchburgva.gov/current-solicitations so that the public can click on and participate in the proceedings via a smartphone or laptop. If you prefer a direct e-mail invitation please contact Melissa Tillman at (434)455-4228 or e-mail at: [email protected] and provide your e-mail address. Please note: if you are attending in person, participants are asked to please wear a face mask and practice physical distancing. All requests for clarification of or questions regarding this Advertisement for Bids or for additional information must be made in writing, by email to Melissa Tillman, CPPB at: [email protected] and received by 1:00 p.m., February 3, 2021. All posted clarifications or addenda must be signed and accompany any bid submitted, failure to do so may subject bidder to disqualification. There will be a “Live Bid Opening” link on the City’s website at: www.lynchburgva.gov/current- solicitations so that the public can click on and observe the proceedings at 3:00 p.m., February 11, 2021. Once the project is awarded, the bid results will be posted on the City’s Notices of Award Page at: www.lynchburgva.gov/notices-award . PM - 3 BID FORM Melissa Tillman, CPPB Contract Specialist Procurement Division City of Lynchburg Third Floor, City Hall 900 Church Street Lynchburg, Virginia 24504 Dear Mrs. Tillman: The undersigned, as bidder, hereby declares that the only persons interested in this bid as principal, or principals, is or are named herein and that no person other than herein mentioned has any interest in this bid or in the Construction Agreement to be entered into; that this bid is made without connection with any other person, company, or parties making a bid; and that it is in all respects fair and in good faith, without collusion or fraud. The undersigned, having visited and examined the site and having carefully studied all the Contract Documents, including without limitation, all drawings and specifications pertaining to " City Hall Main Floor Lobby Phase II " for the City of Lynchburg, Virginia, hereby proposes to furnish all labor, equipment, materials, and services and to perform all operations necessary to execute and complete the Work required for the project, in strict accordance with the Contract Documents, The City of Lynchburg Manual of Specifications and Standard Details, latest edition, and , together with Addenda numbered through ______ issued during bidding period and hereby acknowledged, subject to the terms and conditions of the Construction Agreement for the sum of $ DOLLARS ($ ), which shall be referred to hereinafter as the Base Bid and does not include Alternate No. 1 below. Alternate No. 1: (Refer to Drawing T1) ($ ), which shall be referred to hereinafter as Alternate No.1. It is understood and agreed that the Owner, in protecting its best interests, reserves the right to reject any or all bids or waive any defects. Any changes, erasures, modifications, deletions in the bid form, or alternate proposals not specified in the Advertisement for Bids may make the bid irregular and subject to rejection. Contractors will indicate a unit price for each item listed below. If the Construction Agreement is for a lump sum price, unless clearly and specifically indicated otherwise in the Contract Documents, all unit prices only apply to changes in the Work. The listed bid items are to contain all necessary costs required for completion of the Work in accordance with the Contract Documents. If the Construction Agreement is for unit prices and not for a lump sum price, it is understood that all quantities listed on the following pages are estimated quantities, and the Owner reserves the right to raise, lower, or eliminate any quantity or item, and in any case, the unit prices shall be used in determining partial and final payment. It is further understood that costs to cover all components of the Work as described in the Contract Documents are included in this bid, even in cases where specific line items are not identified. We are properly equipped to execute all work of the character and extent required by the Contract Documents, and we will enter into the Construction Agreement for the execution and completion of the Work in accordance with the Contract Documents; and we further agree that, if awarded the Construction Agreement, we will PM - 4 commence the Work on the date stated in the "Notice to Proceed" and will maintain a work force large enough to execute the Work and all obligations no later than the completion date stated in the Contract Documents. Enclosed herewith
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