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Ordinary Council Meeting Notice of Meeting | 24Th June 2021

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Ordinary Council Meeting Notice of Meeting | 24Th June 2021 Ordinary Council Meeting th Notice of Meeting | 24 June 2021 I respectfully advise that the ORDINARY COUNCIL MEETING will be held in the Council Chambers, 10 Jennaberring Road, Quairading, WA on Thursday 24th June 2021 commencing at 2.00 pm. In accordance with the current State Emergency Declarations in regard to public gatherings, the Meeting venue is restricted to 25 Persons in total (including Councillors, Staff and Public). Public are able to attend this meeting. Public questions may be submitted electronically to this meeting. Please click on the link for further information https://www.quairading.wa.gov.au/documents/1150/public-question-time-form Alternatively, Questions may be asked in Person. MEETING AGENDA ATTACHED Graeme Fardon Graeme Fardon CHIEF EXECUTIVE OFFICER Date: 18th June 2021 Disclaimer Members of the public should note that in any discussion regarding any planning or other application that any statement or intimation of approval made by any member or officer of the Shire of Quairading during the course of any meeting is not intended to be and is not to be taken as notice of approval from the Shire of Quairading. No action should be taken on any item discussed at a Council meeting prior to written advice on the resolution of the Council being received. Any plans or documents contained in this document may be subject to copyright law provisions (Copyright Act 1968, as amended) and the express permission of the copyright owner(s) should be sought prior to the reproduction. Page 2 of 187 CONTENTS Agenda Item Page ITEM 1 OPENING & ANNOUNCEMENTS ..................................................................................................................................3 ITEM 2 ATTENDANCE AND APOLOGIES ...................................................................................................................................3 ITEM 3 PUBLIC QUESTION TIME ................................................................................................................................................. 4 ITEM 4 DEPUTATIONS / PRESENTATIONS / SUBMISSIONS / PETITIONS ....................................................................... 4 ITEM 5 APPLICATIONS FOR LEAVE OF ABSENCE .................................................................................................................. 4 ITEM 6 DECLARATIONS OF INTEREST ....................................................................................................................................... 4 ITEM 7 CONFIRMATION OF MINUTES AND BUSINESS ARISING .....................................................................................5 th 7.1 Confirmation of Minutes: Ordinary Council Meeting – 27 May 2021 .............................................................5 7.2 Business Arising ..................................................................................................................................................................5 st 7.3 Confirmation of Minutes: Ordinary Council Meeting – 1 June 2021 ...............................................................42 7.4 Business Arising ..................................................................................................................................................................42 ITEM 8 MATTERS FOR CONSIDERATION – BUILDING AND TOWN PLANNING ........................................................... 46 ITEM 9 MATTERS FOR CONSIDERATION – FINANCE & AUDIT ..........................................................................................47 9.1 Accounts for Payment – May 2021 ...............................................................................................................................47 st 9.2 Financial Information–Statements of Income and Expenditure for the Period Ending – 31 May 2021 54 th 9.3 Audit and Risk Committee Meeting Minutes – 8 June 2021 ........................................................................... 82 1) Financial Management Review Report - May 2021 ........................................................................................................ 82 2) Grant Funding Status Report ..................................................................................................................................................... 82 3) Report on Excess Annual Leave and Long Service Leave ............................................................................................. 82 4) Annual Assessment Report on Community Engagement ........................................................................................... 83 ITEM 10 MATTERS FOR CONSIDERATION – GOVERNANCE & ADMINISTRATION ...................................................... 119 10.1 WALGA – Notice of Annual General Meeting ........................................................................................................1 19 10.2 Free of Charge Camping Options ...............................................................................................................................1 44 th 10.3 LEMC Minutes – 10 June 2021 ................................................................................................................................... 151 10.4 Draft Strategic Community Plan (SCP) 2021-2031 ................................................................................................ 160 ITEM 11 MATTERS FOR CONSIDERATION – HEALTH AND BUILDING ........................................................................... 183 ITEM 12 MATTERS FOR CONSIDERATION – WORKS ............................................................................................................ 184 ITEM 13 URGENT COUNCILLORS’ BUSINESS .......................................................................................................................... 185 ITEM 14 CONFIDENTIAL BUSINESS – AS PER LOCAL GOVERNMENT ACT S5.23 (2) .................................................. 186 ITEM 15 NEXT MEETING DATE ..................................................................................................................................................... 187 ITEM 16 CLOSURE ............................................................................................................................................................................ 187 Shire of Quairading | Ordinary Council Meeting Agenda 24th June 2021 Page 3 of 187 SHIRE OF QUAIRADING ITEM 1 OPENING & ANNOUNCEMENTS The Shire President opened the Meeting at _______ pm. “Before we start our Meeting, I would like to acknowledge that we are meeting on Noongar / Ballardong land and we pay respect to the original custodians…past, present and future and welcome you all here today for this Meeting”. Councillors are advised that Mr David Collard will be presenting to Council on the Noonygar Pathways Program. An Invitation has been extended to Mr Jason Colbung and Ms Danielle Hayden to join Council for Afternoon Tea. Both Community Members have been recognised by WA Police for their valuable assistance to Police Officers during a recent public disorder incident. ITEM 2 ATTENDANCE AND APOLOGIES Councillors Cr WMF Davies Shire President Cr JN Haythornthwaite Deputy Shire President Cr JW Haythornthwaite Cr JR Hippisley Cr B McGuinness Cr TJ Stacey Council Officers Mr GA Fardon Chief Executive Officer Mr N Gilfellon Executive Manager of Corporate Services Mr A Rourke Executive Manager of Works & Services Mr RM Bleakley Executive Manager of Community, Projects and Strategy Mrs A Strauss Executive Officer Observers/Visitor Apologies Leave of Absence Previously Granted Cr Becky Cowcill for the period Friday 18th June 2021 to Saturday 10th July 2021 (inclusive). Cr Peter Smith for the 24th June 2021 Ordinary Council Meeting. Shire of Quairading | Ordinary Council Meeting Agenda 24th June 2021 Page 4 of 187 ITEM 3 PUBLIC QUESTION TIME ITEM 4 DEPUTATIONS / PRESENTATIONS / SUBMISSIONS / PETITIONS Mr David Collard will be presenting to Council on Nyoongar pathways. ITEM 5 APPLICATIONS FOR LEAVE OF ABSENCE ITEM 6 DECLARATIONS OF INTEREST Elected Members in accordance with section 5.61 and 5.65 of the Local Government Act 1995 and the Local Government (Model Code of Conduct) Regulations 2021 Schedule 1 Division 4 regulation 22: A member who has an interest in any matter to be discussed at a Council or Committee meeting that will be attended by the member must disclose the nature of the interest - (a) in a written notice given to the CEO before the meeting; or (b) at the meeting immediately before the matter is discussed. Local Government employees in accordance with section 5.70 or 5.71 of the Local Government Act 1995 and the Local Government (Administration) Regulations 1996 Part 4A Division 2, regulation 19AD: An employee who has an interest in any matter to be discussed at a council or committee meeting attended by the local government employee disclose the nature of the interest — (a) in a written notice given to the CEO before the meeting; or (b) at the meeting immediately before the matter is discussed. Shire of Quairading | Ordinary Council Meeting Agenda 24th June 2021 Page 5 of 187 ITEM 7 CONFIRMATION OF MINUTES AND BUSINESS ARISING 7.1 Confirmation of Minutes: Ordinary Council Meeting – 27th May 2021 RECOMMENDATION MOVED _______________ SECONDED _______________ That the Minutes of the Ordinary Meeting of Council held on the 27th May 2021 be confirmed as a true and accurate. ____/____ Voting Requirements – Simple Majority 7.2 Business Arising INTENTIONALLY LEFT BLANK Shire of Quairading
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