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Planning and Budget Committee (PBC) January 19, 2021 | University of Houston-Clear Lake

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Planning and Budget Committee (PBC) January 19, 2021 | University of Houston-Clear Lake Planning and Budget Committee (PBC) January 19, 2021 /10:30 AM – 12:00 PM 1. Call to order: Dr. Michael Roll Call/Attendance from 12/15 (members can update the roster in the Files folder in the Team site). Please also update the attendance spreadsheet for today in the Teams folder. o A copy of the signed attendance sheet is attached 2. Meeting Notes from 12/15/20 A draft of the 12/15 Meeting Notes is also in MS Teams for questions and comments o No objections were noted, they will be posted to the Shared Governance web site following this meeting 3. Old Business Mr. Mark Denney, VP Finance: A quick conversation about freezes on reorganizations and position reclassifications Mark Denney discussed some campus wide initiatives Hiring Freeze – there is no current hiring freeze, however, all vacancies are heavily scrutinized, requiring demonstration of the return on investment being positive, meaning the benefit of filling the position being financially better than leaving it vacant. This is in place for two reasons: Desire of President Blake to ensure all managers think strategically, which includes fiscally when considering vacancies, Preserve resources due to the Pandemic and future financial challenges. Dept. Reorganizations At present, President Blake has put a freeze on all department reorganizations for the current year, with the limited exception of reorganizations already underway, and the area of Enrollment Management, wanting to ensure we support this new division and new Vice President. Though no reorganization is currently planned, she had not limited the new VP’s ability to propose changes once he is on board. Position Reclassifications Primarily due to the ongoing Job Architecture and Career Development (JA‐CD) Initiative, position reclassifications are being limited. Incumbent Reclassifications – If there is a current incumbent in the position – reclassifications are frozen, pending the completion of the JA‐CD Initiative, as it is challenging to review all current positions if they are in flux and changing – the review will incorporate all current tasks and responsibilities, and will likely remove the need for reclassification. Vacancy Reclassifications – all reclassification requests when positions are vacant are still ongoing, but will be, to the extent possible, included into the JA‐CD Initiative, but if a position needs to be reclassified, the best time to do it is when there is a vacancy, otherwise, you risk hiring for the old position, not the new position. Timeline for getting the two fee increases (all that I know of so far) to the BOR. Meal Plan – Power Point presentation from Mark Denney – presentation included in minutes Education Abroad Student International Accident and Sickness Insurance Hoping that existing insurance purchase agreement can negate need for new fee Ms. Deja Sero, Director Office of Planning & Budget: February 17 is the deadline for Departments to submit initiatives for FY22 to their unit heads. This deadline has been published and all DBA/CBAs are aware and working with their Division leadership. Additionally, Mark Denney shared his guidance to the campus regarding Budget Initiatives for FY2022. A copy of his talking points is attached. State Comptroller’s revenue estimate for 22‐23 biennium Back in July, the State Comptroller projected a $4.6 Billion shortfall in state funding due directly to the Pandemic. In December, this was revised to project only a $1 Billion shortfall, with the anticipation that as the State’s economy continues to recover, that forecast will continue to be revised up. However, the state is forecasting total needs are for $117Billion additional funds just to remain flat with state funding from the last legislative session, state wide, when population growth and inflation are factored in. The direction of this forecast is that total funding to Higher Education will likely not be cut in total dollars, but in dollars per student (population growth) will likely fall. Within that context is UHCL’s enrollment relative to other State Universities. We are likely holding our own in terms of total enrollment, but our mix of Graduate to Undergraduate students has significantly changed, trending heavily to Undergraduate students, which earn fewer dollars in the State funding model. Therefore, the projection is that UHCL may experience fewer total dollars from the State, and fewer dollars per enrolled student for the FY22‐23 Biennium. A more definite picture in May. E&G funding allocations made for administrative necessity (not initiative related) This year, the Planning and Budget Dept will attempt to differentiate budgetary changes between Administrative and Strategic. Administrative will be budget changes required by changes such as contractual increases, continuation of prior year strategic decisions, etc. but are not necessarily subject to a new decision, but have to be made regardless. Strategic Initiatives will be Strategic In Nature and should be directly tied to supporting the Strategic Plan. PBC will be asked to evaluate their view of how closely they support the strategic plan, projected return on investment projections, and other relevant items. PBC will be advised of both types of budgetary changes, but may not be asked to provide feedback on Administrative, as stated, they will be the continuation of past budgetary or operational decisions, many of which may not be optional. PBC will definitely be asked to provide feedback on strategic initiatives. New Initiative Funding Request Form on PBO’s website. 4. New Business/Announcements/Q&A New funding for COVID Relief (Dept of Education document attached) o Dept of Education funding allocation is posted to the TEAMS site under today’s meeting date. UHCL is on page 74 $10.2 Million o $7.4 Institutional (Maximum – we could allocate less) o $2.8 Student Aid (Minimum – we could allocate more) o Details of allocation and rules for applying these funds still not published o Expect significant discussion at upcoming Feb BOR meeting o UHCL will develop allocation planning to be shared with PBC . UHD – page 47 . UH – page 48 . UHV – page 76 FY2021 ‐ FY2022 Planning & Budgeting Committee Attendance Sheet Meeting Date: 1/19/2021 Memebers Seat Role Email Absent/Present Steve Berberich Academic Affairs/Provost Division Represenative [email protected] Krista Buckminister Staff Represenative Division Represenative [email protected] Present Debbie Carpenter Staff Represenative Division Represenative [email protected] Present Thomas Cothern Faculty 1 COE Faculty Represenative [email protected] Present Patricia Cuchens Ex-Officio Office of Institution Effectiveness [email protected] Alfredo Perez-Davila Faculty 2 CSE Faculty Represenative [email protected] Present Mark Denney Vice-Chair Vice President A & F [email protected] Present LeeBrian Gaskins Information Technology Department Represenative [email protected] Aaron Hart Student Affairs Division Represenative [email protected] Present Lilac Lee SGA Student Represenative [email protected] present Tim Michael Faculty 3 Chair/BUS Faculty Represenative [email protected] present Juan Olguin Office of the President Division Represenative [email protected] present Tim Richardson Student Success Initiatives Department Represenative [email protected] Present Deja Sero Ex-Officio Planning & Budget [email protected] Haeyoung Shin Faculty 4 BUS Faculty Represenative [email protected] present Leigh Ann Shelfer Staff USA Represenative [email protected] present Joseph Staley University Advancement Division Represenative [email protected] present Ed Waller College Dean College Represenative [email protected] present LeeAnn Wheelbarger Staf USA Represenative [email protected] Sharon White Faculty 5 CSE Faculty Represenative [email protected] present Dawit Woldu Faculty 6 HSH Faculty Represenative [email protected] Alternates Seat Role Email Absent/Present Missie Adkins Ex-Officio Planning & Budget [email protected] present Elbby Antony University Advancement Division Represenative [email protected] present RJ Davis Faculty Represenative Faculty 2 [email protected] Present Karen Elliott Ex-Officio Office of Institution Effectiveness [email protected] present Miguel Gonzalez College Dean College Represenative [email protected] Present Caron Park Academic Affairs/Provost Division Represenative [email protected] Present Carol Pruitt Office of the President Division Represenative [email protected] Ed Puckett Information Technology Department Represenative [email protected] Present Maria Ramos Student Success Initiatives Department Represenative [email protected] Robbie Raymond Faculty Represenative Faculty 1 [email protected] Present Cindy Saltzman Student Affairs Division Represenative [email protected] Present ERIC HERRERA FMC DEPARTMENT REPRESENTATIVE [email protected] PRESENT 1/19/2021 Dining Plans Current UHCL Declining Plans • Minimum, required: $1,000/semester • Optional $1,680/semester • Optional $2,100/semester • What does it really cost to eat for a semester: • Avg 2 meals/day (14/wk) 3 meal/day (21/wk) 10 meal/wk • Avg $10/meal $6/meal $9/meal • 16 weeks 16 weeks 16 weeks • $2,240/semester $2,016/semester $1440/semester 1 1/19/2021 University of Houston • Bronze: $2,104.32/Semester • Silver: $2,377.27/Semester • Gold: $2.667.02/Semester • Platinum: $2,867.02/Semester University of Houston Victoria • Gold: $2,147.422/Semester • 19 meals/week • Red: $1,467.61/Semester • 160 meals per semester (avg 10 meals/week) • Commuter plans • Jax 40 $348.57 • 40 meals • Jax 20 $174.28 • 20 meals
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