Nfta Rfp Boilerplate
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ADDENDUM 1 RFP 4362 TRANSIT BUS SEAT COMPONENTS NIAGARA FRONTIER TRANSPORTATION AUTHORITY November 20, 2013 TO ALL CONCERNED: The original contract document for Workers' Comp Actuarial Services is hereby amended in accordance with the following: You may contact Jeff Sweet at 716-881-4722 to make an appointment to view the drawings and the buses. The addendum shall form a part of the contract documents. Proponents must attach a copy of this addendum to the contract documents submitted with their proposals. Andrea Herald Procurement Manager 1 NIAGARA FRONTIER TRANSPORTATION AUTHORITY REQUEST FOR PROPOSAL FOR TRANSIT BUS SEAT COMPONENTS NFTA RFP 4362 The following items are to be included with the proposal and made part of any agreement entered into pursuant to this RFP. PLEASE SUBMIT 4 HARD COPIES OF THE RFP AND 1(one) ELECTRONIC COPY. Cover Letter Description of products/services Firm, Management and Staff Qualifications Resumes References Itemized Cost Proposal Non-Collusive Proposal Certificate Disclosure of Prior Non-Responsibility Determinations Certificate Regarding Lobbying Buy America Certificate Company and Contact Information Form Contractor Certification Form ST-220-TD PROPONENTS MUST REGISTER AND DOWNLOAD THIS RFP FROM THE NFTA WEB SITE, WWW.NFTA.COM, IN ORDER TO BE NOTIFIED OF SUBSEQUENT AMENDMENTS. ONLY REGISTERED SUPPLIERS WILL RECEIVE NOTIFICATION OF NEW RFP’S AS THEY BECOME AVAILABLE. THE RFP NUMBER MUST BE REFERENCED ON ALL SUBMITTALS AND CORRESPONDENCE. 2 NIAGARA FRONTIER TRANSPORTATION AUTHORITY REQUEST FOR PROPOSAL NO. 4362 Proposals will be received by the undersigned until 11:00 a.m., on DECEMBER 11, 2013 for: TRANSIT BUS SEAT COMPONENTS in accordance with the attached proposal documents. The Authority reserves the right to reject any or all proposals, or to waive any informality in the proposal. Proposals shall be submitted in a sealed envelope showing Proponent’s name and addressed to: NIAGARA FRONTIER TRANSPORTATION AUTHORITY Department of Procurement - Fifth Floor Attention: Andrea Herald 181 Ellicott Street Buffalo, New York 14203 716-855- 7356 phone, 716-855-6676 fax email [email protected] www.nfta.com MARK ON LOWER LEFT HAND CORNER OF ENVELOPE: RFP: 4362 DUE DATE: DECEMBER 11, 2013 FOR: TRANSIT BUS SEAT COMPONENTS NAME OF PROPONENT: PROPOSALS MUST BE RECEIVED AT 181 ELLICOTT STREET, 5TH FLOOR, PROCUREMENT DEPARTMENT, BEFORE THE TIME DESIGNATED FOR OPENING IN ORDER TO BE CONSIDERED. All correspondence, communications and/or contact with the NFTA in regard to any aspect of this proposal shall be with the Procurement Official designated above or her designated representative. Prospective proponents, or their representatives, shall not make contact with or communicate with any representatives of the NFTA, including employees and consultants, other than the designated Procurement Official, in regard to any aspect of this proposal. Andrea Herald Procurement Manager 3 SCOPE OF WORK It is the intent of these specifications to provide the minimum acceptable criteria for the procurement and delivery to Buffalo, New York, of replacement seat and seat back cushion assemblies and seat and seat back inserts for transit bus seats. The NFTA currently operates 181 low floor transit buses that require replacement passenger seating components. The actual number of replacement components to be purchased is not guaranteed. The term of an agreement will be four years. Materials will be purchased as required. The specified materials must be configured as a “kit”. A kit must contain the materials necessary to replace all cushions assemblies and seat inserts on one bus. NFTA staff will install the materials purchased. A Brand Name may be used to identify the characteristics and level of quality that will satisfy NFTA’s requirements. Proposed ‘or equal’ parts must be of the same quality and comply with the manufacturer’s requirements and specifications; physical, functional and /or performance characteristics; and not compromise any manufacturer's warranties. Proposers shall state the proposed manufacturers name and part number and provide documentation sufficient, in the NFTA’s judgment, to permit a determination as to whether the parts proposed constitute an approved ‘or equal’. If non-original equipment manufacturer parts are proposed, written documentation must be provided guaranteeing that the parts will install and perform the same as original equipment manufacturer parts. 1.0 REQUIREMENTS The furnished materials must meet or exceed the original equipment manufacturer's requirements and must not adversely affect a Federal Motor Vehicle Safety Standard (FMVSS) certification when installed on a bus. 1.1 Seat and Seat Back Cushion Assemblies • The seat cushion assemblies must fit an American Seating type 6466 seat frame. • An assembly must consist of a rigid component, a full depth foam cushion and a fabric covering. • The fabric covering must surround the rigid component and the foam cushion. • The cushion assembly must include a means of fastening the assembly to an existing seat frame. • The foam must be a fabricated polyurethane foam that is compliant with FMVSS 302 and weighs more than 2 lbs per cubic foot. • The fabric covering must be Holdsworth Aura #CAF322 (www.bergenseat.com) or approved equal. The fabric must be a blend of 4 wool and polyester fibers woven as a deep tufted pile suitable for use as upholstery. • The fabric pattern and color must be approved by the NFTA. 1.2 Seat and Seat Back Inserts • The inserts must fit an American Seating type 6468 seat frame. • The inserts must be made of long strand preformed fiberglass. • The seat insert must have a metallic grommet arranged as a drain hole. • The insert color must be American Seating #989 blue and must be integral to the fiberglass. • The insert texture and color must be approved by the NFTA. • The inserts must have a means of fastening the insert to an existing seat frame. 1.3 Bus Information • The kits must be configured for the buses listed in this section. This section also contains a “Sales Order” number from the original equipment manufacturer that references the drawings and a bill of material for each type of bus. • Although the Sales Order numbers listed in this section specify cloth covered fiberglass inserts the NFTA does not want a cloth covering. Inserts must be uncovered or bare fiberglass. Bus Bus Length # of American Model Bus NFTA Fleet / Drive Buses in Seating Sales Year Manufacturer Designation Type Fleet Order # 1999 Nova 2000 40' Diesel 20 052173 2001 Gillig 2100 A 40' Diesel 19 057618 2001 Gillig 2100 B 40' Diesel 20 061623 2002 Gillig 2200 A 40' Diesel 16 065062 2002 Gillig 2200 B 40' Diesel 26 066545 2004 Gillig 2400 29' Diesel 22 074565 2005 Gillig 2500 40' Die sel 15 079365 2006 Gillig 2600 40' Hybrid 30 084982 2007 Gillig 2700 40' Hybrid 13 090161 5 2.0 WARRANTY The furnished materials must have a one year warranty covering manufacturing defects beginning on the date of installation on a bus. The installation will occur within two months of delivery. 3.0 DELIVERY The materials ordered must be delivered to: NFT Metro Storeroom 78 East Ferry St. Buffalo, NY 14209 Materials must be received within 60 days after receipt of a purchase order. 4.0 COST Submit an all inclusive (including shipping charges) cost per kit for each bus type listed for each year of an agreement. Use the attached Price List to submit costs. 5.0 PROPOSAL EVALUATION An NFTA Selection Team will evaluate proposals. The team will select the proponent whose proposal is most advantageous to the NFTA, considering the evaluation criteria. SELECTION PROCEDURE 1. The selection team will evaluate and score all proposals received. 2. Proposals not meeting minimum requirements and those that are not responsive, will not be given further consideration. 3. Proposals in the competitive range will be determined. These proponents may be asked to present their proposal to the selection team. 4. When presentations, discussions and negotiations are concluded, NFTA may request revised proposals and /or best and final offers from responsible proponents in the competitive range. 5. Proposals will be re-evaluated and scored. The selection team will recommend that the proponent with the highest overall score be awarded the contract. The recommendation must then be approved by the NFTA Board of Commissioners prior to the execution of a contract. NOTE: NFTA reserves the right to make the award based upon the initial proposals submitted, without presentation or discussions. 6 EVALUATION CRITERIA (Listed in order of importance) 1. Technical Criteria: Compliance with technical specifications. 40% 2. Cost. 40% 3. Qualifications and Experience: demonstrated ability in the industry, references, warranty, delivery. 20% 7 PRICE PROPOSAL Bus # of American Cost/Kit Cost/Kit Cost/Kit Cost/Kit Bus Length / Buses Seating Year 1 Year 2 Year 3 Year 4 Model Bus NFTA Fleet Drive in Sales Order Year Manufacturer Designation Type Fleet # 1999 Nova 2000 40' Diesel 20 052173 2001 Gillig 2100 A 40' Diesel 19 057618 2001 Gillig 2100 B 40' Diesel 20 061623 2002 Gillig 2200 A 40' Diesel 16 065062 2002 Gillig 2200 B 40' Diesel 26 066545 2004 Gillig 2400 29' Diesel 22 074565 2005 Gillig 2500 40' Diesel 15 079365 40' 2006 Gillig 2600 Hybrid 30 084982 40' 2007 Gillig 2700 Hybrid 13 090161 Payment Terms: ______________________ Lead Time:____________________ Submitted By: (Authorized Signature)______________________________________ Company:___________________________________________________________ 8 PROPOSAL INSTRUCTIONS 1. INTRODUCTION This Request for Proposal ("RFP") invites proposals for TRANSIT BUS SEAT COMPONENTS as set forth herein. These services may be modified during contract negotiations between the Proponent and the NFTA. The Proponent is encouraged to use its previous knowledge and experience to develop a proposal to meet the NFTA’s needs and a time schedule for completion within the constraints set forth in the project description and technical requirements. This RFP does not commit the NFTA to negotiate a contract, nor does it obligate the NFTA to pay for any costs incurred in preparation and submission of proposals or costs incurred prior to entering into a formal agreement.