Mindanao Youth for Development (MYDev) Quarterly Progress Report: April – June 2014 ● i

Table of Contents

Acronyms and Abbreviations ...... i I. EXECUTIVE SUMMARY ...... 1 II. SUMMARY OF PROGRESS TOWARD PERFORMANCE INDICATORS ...... 3 III. TECHNICAL PROGRAMS PROGRESS TO DATE ...... 5 IV. MONITORING AND EVALUATION ...... 27 V. COMMUNICATIONS AND OUTREACH ...... 28 VI. PARTNERSHIPS ...... 28 VII. SUB-GRANT MANAGEMENT ...... 33 VIII. ADMINISTRATION AND OPERATIONS SUPPORT ...... 34 IX. FINANCIAL REPORTING ...... 36 X. LOOK-AHEAD TO NEXT QUARTER ...... 37

ANNEXES ...... 39 Annex A: Presentation on Selection Process of OSY Representatives ...... 39 Annex B: OSY Development Plan ...... 45 Annex C: Focus Group Discussion with DepED ALS Officials ...... 46 Annex D: Roll-out Plan for Life Skills ...... 56 Annex E: Observation Protocol on Skills Training ...... 57 Annex F: Samples of Communications Products ...... 61 Annex G: Minutes of 3rd AMP Meeting ...... 62 Annex H: Activity Report on Paul Mason’s Visit to Basic Literacy Classes in Marawi City ...... 91 Annex I: Activity Report on the First Cotabato City Youth Camp ...... 94 Annex J: Activity Report on Youth Visit and Tour to Camp Siongco, Awang, Maguindanao ...... 100 Annex K: Memorandum of Understanding between MYDev and TESDA-ARMM ...... 102 Annex L: Activity Report on Finance Training for UNYPAD ...... 108 Annex M: EDC Staff for MYDev ...... 110

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Acronyms and Abbreviations ALS Alternative Learning System AMP All Mindanao Programs ARMM Autonomous Region in Muslim Mindanao BEAM-ARMM Basic Education Assistance for Mindanao-Autonomous Region in Muslim Mindanao BLGUs Barangay Local Government Units CBC Competency-based Curriculum DA Department of Agriculture DALSC District ALS Coordinator DAP Development Assets Profile DepED Department of Education DepED BALS Department of Education-Bureau of Alternative Learning System DILG Department of Interior and Local Government DOLE Department of Labor and Employment DSWD Department of Social Welfare and Development DTI Department of Trade and Industry EDC Education Development Center, Inc. FOG Fixed Obligation Grant ICITAP International Crime Investigative Training Assistance Program IM Instructional Manager IMPDTT Instructional Manager Professional Development Tracking Tool IR Intermediate Result JSOTF-P Joint Special Operations Task Force - Philippines LAC Livelihood Assistance Center LAR Livelihood Activity Report LGU Local Government Unit M&E Monitoring and Evaluation MIT Mahardika Institute of Technology MPDO Municipal Planning and Development Office MT Mobile Teachers MYDev Mindanao Youth for Development Program OSY Out-of-School Youth OSYDA Out-of-School Youth Development Alliance RFA Request for Application SEAMEO-INNOTECH South East Asian Ministers of Education Organization Regional Center for Educational Innovation and Technology SMAW Shielded metal arc welding TESDA Technical Education and Skills Development Authority TR Training Regulations UNYPAD United Youth for Peace and Development USAID United States Agency for International Development USG United States Government WRN Work Ready Now! YDP Youth Development Plan ZABIDA Zamboanga-Basilan Integrated Development Alliance ZCCCI Zamboanga City Chamber of Commerce and Industry

Mindanao Youth for Development (MYDev) Quarterly Progress Report: April – June 2014 ● i

I. EXECUTIVE SUMMARY

EDC is pleased to submit the fourth Quarterly Report for the USAID Mindanao Youth for Development (MYDev) Project, covering the period April 1 – June 30, 2014. This was a particularly active quarter for the project with the awarding of grant agreements to five Mindanao based organizations; the collection of M&E baseline data; and the commencement of education, technical skills and life skills training programs for 2,458 enrolled OSY learners across six MYDev project sites. An additional focus during the quarter was the planning and conduct of collaborative field activities with other USAID programs in Mindanao.

Highlight accomplishments for the third quarter of MYDev’s first year of implementation include the following:

 2,458 OSY learners enrolled in MYDev training programs: 1,609 OSY learners enrolled in ALS programs: 908 learners (56 %) registered in Accreditation and Equivalency (A&E) and 701 (44 %) registered in Basic Literacy Program (BLP). Also during the quarter, 849 OSY began technical skills training courses across MYDev’s current 5 sites. Skills training course offerings that attracted the most OSY included food processing, welding, electrical installation and maintenance, dress making and computer hardware repair. The majority of the courses were long term NCII level courses.

 M&E Baseline data collection conducted and MIS set up: The MYDev team together with EDC’s service providers conducted M&E baseline collection during the month of May. Data collection protocols were developed with input and review from EDC’s home office M&E unit. The following main data collection tools were utilized: IMs Professional Development Tracking Tool (IMPDTT, Functional Literacy Test (FLT), Assessment of Basic Literacy (ABL), Youth Perception Survey (YPS), Livelihood Activity Report (LAR) and Development Assets Profile (DAP). MYDev developed a web-based database system during the quarter and has trained staff and service providers on its use.

 Year 1 M&E performance indicator expected outputs were met or exceeded: As of this quarter, six (OSYDAs) have been established; five service provider organizations were trained on life skills, work readiness skills and entrepreneurship training materials; and fifty-two IMs and life skills facilitators were trained on ALS and the life skills materials that equipped them with knowledge, skills and attitude contributing to improved delivery of OSY services. These accomplishments exceeded expected Year 1 M&E performance targets for the indicator, strengthened local governance in delivering OSY services. Similarly, there was significant progress toward achieving the performance indicators for increased engagement of OSY in community development. 2,458 OSY joined the MYDev program, with 1,609 enrolled in ALS, and 849 in various technical skills training courses. These outputs were achieved as a result of MYDev’s decision to cover all sites early on instead of enacting an earlier considered phased implementation approach.

 OSYDA member agencies and Barangay LGUs provided active support: Examples of OSYDA member agencies and barangay LGUs taking positive actions to support OSY emerged during the quarter. In Zamboanga City, TESDA Region 9 committed to provide higher level training to deserving OSY completers. In Isabela City, DOLE committed to providing OSY access to post-training assistance such

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as tools and equipment, start-up materials for livelihoods. Some barangay LGUs in Cotabato City and Lamitan improved existing spaces to make them more conducive as OSY learning centers. The MYDev team will continue working with service providers to strengthen linkages with OSYDAs to replicate these good examples of improved delivery of services to OSY.

 MYDev Life Skills and Civic Engagement Training Curriculum Completed: The MYDev Life Skills Facilitator’s Manual was fully developed and completed this quarter after a rigorous process of content review and mapping of existing materials and adaptation and contextualization EDC’s Work Ready Now (WRN) Life Skills package. The 50-hr MYDev life skills package covers eight (8) modules for work readiness, such as topics on interpersonal communication, health and safety at work, and rights and responsibilities of workers. Seven (7) modules on civic engagement are also integrated into the curriculum. As culminating activities, learners of both ALS and Skills training courses prepare a business plan and undertake a community service project. As early as this quarter, some OSY learning groups in Zamboanga City have undertaken community service projects.

 Fixed Obligation Grants Issued to Five Local Organizations: EDC awarded Fixed Obligation Grants (FOG) in mid-April to five Mindanao based organizations, following a thorough advertisement and vetting process, in close consultation with USAID, during the previous quarter. The first milestone deliverables under the awards were completed and submitted to EDC in May. Second milestone deliverables are expected to be submitted in July. The EDC technical and sub grants management teams are coordinating regularly with the sub grant partners to provide timely assistance as needed.

 Collaborative implementation with other USAID projects in Mindanao initiated: Two youth-focused activities were conducted this reporting period as a result of the USAID All Mindanao coordination and planning meetings and regular cross project synchronization meetings held in the field. A 3-day youth camp in Cotabato City was led by the city LGU and supported by MYDev, ENGAGE and Mindanao Health. Similarly the Zamboanga Youth Forum (ZYF) was launched by the city government and supported by the three USAID Mindanao-based programs. The Cotabato Youth Camp gathered in- school and out-of-school youth leaders from priority barangays assisted by MYDev to discuss issues and concerns affecting them and their communities. The camp addressed basic rights, life skills and options to alleviate their current challenges. A main output of the 3-day youth camp was a Youth Development Agenda outlining the youth’s contribution to the improvement of prioritized service projects and activities. The Zamboanga Youth Forum (ZYF) similarly provided young people including OSY with a platform to converge and discuss relevant issues. This gathering will continue as a monthly face-to-face discussion between youth leaders and heads of the local government. The next forum will focus on inclusive education and life skills and will be led by MYDev.

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II. SUMMARY OF PROGRESS TOWARD PERFORMANCE INDICATORS

MYDev is contributing to the following Intermediate Results, in accordance with the M&E Plan approved by USAID on April 3, 2014:

IR 1: Local Governance Strengthened in Delivering OSY Services IR 2: Out-of-School-Youth Engagement for Community Development Increased

The following tables show progress to date, for the period July 2013 through June 2014, towards achieving these results.

Intermediate Results 1: Local Governance Strengthened in Delivering OSY Services

No. Performance Indicators Targets Accomplishments Life of Year 1 Actual % (LoP) % Project (Year 1) (LoP) Intermediate Result 1 : Local Governance Strengthened in Delivering OSY Services 1.3 Number of OSY Development Alliances 8 3 6 75% 200% established and trained with support from MYDev. 1.6 Number of administrators and officials 89 89 - - - successfully trained with USG assistance 1.7 Number of teachers/educators/teaching 50 18 52 104% 289% assistants successfully trained to improve OSY delivery mechanisms 1.9 Number of TESDA, TESDA-certified and other 16 3 5 31% 167% skills training providers trained on supplementary life skills, work readiness skills and entrepreneurship training materials

 MYDev initially planned to cover 6 geographic sites using a phased implementation approach, with project activities to begin in three sites in year one and expand to 3 additional sites at the end of the year. However, for efficiency, the MYDev team opted to cover all sites early on. As a result of this revised approach, MYDev formed OSY Development Alliances in all 6 sites and exceeded Indicator 1.3 target of 3 OSY Development Alliances formed.  Training of DepED administrators and officials is planned for next quarter, to be conducted by SEAMEO-INNOTECH, MYDev’s partner in this activity. Thus, as of this quarter, no progress can be reported on Indicator 1.6.  Related to Indicator 1.7, MYDev has already trained a total of fifty two (52) educators, or 289% of the Year 1 target. These educators included Instructional Managers (35), Life Skills Facilitators/Coordinators (14) and Mobile Teachers (3).  During the quarter, EDC’s 5 service provider organizations that received grants were trained by MYDev on supplementary life skills and work readiness skills training delivery. This accomplishment exceeds Indicator 1.9 target of 3 organizations trained for year 1. This is attributed to MYDev’s approach to advance the coverage of all 6 geographic areas in Year 1.

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Intermediate Results 2: Out-of-School-Youth Engagement for Community Development Increased

The table presents Year 1 progress for the five (5) out of ten (10) IR2 indicators that were expected to show outputs during Year 1.

No. Performance Indicators Targets Accomplishments Life of Year 1 Actual % (LoP) % Project (Year 1) Intermediate Result 2: Out-of-School-Youth Engagement for Community Development Increased 2.6 Number of out-of-school youth with 12000 600 - - - accredited certification by TESDA and / or certificates of completion from other training providers for market driven skills not yet offered by TESDA 2.7 Number of learners enrolled in secondary 4000 275 1609 40% 585% schools or equivalent non-school based settings with USG support 2.8 Number of OSY completing ALS training 3000 206 - - -

2.9 Number of OSY enrolled in skills and 15000 650 849 6% 131% workforce development training 2.10 Number of OSY completing skills and 12000 520 30 0% 6% workforce development training

 Also as a result of covering all sites during Year 1, MYDev has exceeded its targets reached for learners enrolled in secondary schools or equivalent non-school based settings (Indicator 2.7). To date, MYDev has enrolled a total of 1609 learners in ALS.  MYDev has enrolled 849 OSY in skills training to date. This figure surpasses the year 1 target of 650 OSY enrolled, although this accomplishment represents only 6% of the total target for the life of the project.  OSY enrollment for the various training course offerings started within the quarter, thus to date only 30 OSY belonging to a short-term skills training completed the training. These few completers have yet to be assessed by TESDA. MYDev hopes to report on OSY with certification by TESDA in the succeeding quarter.

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III. TECHNICAL PROGRAMS PROGRESS TO DATE

This section provides a detailed discussion of the main project activities that have contributed to the results described above as well as the challenges faced and actions taken.

Intermediate Results 1: Strengthened capacity of LGUs, communities and stakeholders to deliver education and training services for OSY

Engagement of OSY Development Alliances

The creation of OSY Development Alliances (OSYDA) is MYDev’s mechanism for bringing together key stakeholders, including OSY representatives, for improved local governance that adequately responds to the needs of the OSY and promotes their full engagement in community development. Three (3) Executive Orders for the official creation of OSY Development Alliance (OSYDA) from the Local Government Units were signed by their respective Mayors as of this quarter, and the remaining three are in process as shown in the table below.

Site Status Marawi City Executive Order 04-01 Series of 2014 Executive Order for the creation of Out of School Youth Development Alliance (OSYDA) in the Islamic City of Marawi signed on April 1, 2014 by Mayor Sultan Fahad “Pre” Umpar Salic. Cotabato City Executive Order 110 Series of 2014 for the creation of Out of School Youth Development Alliance (OSYDA) in the City of Cotabato signed on May 20, 2014 by Mayor Japal J. Guiani, Jr. Isabela City Executive Order 32 Series of 2013 for the creation of Out of School Youth Development Alliance (OSYDA) in the City of Isabela signed on December 4, 2013 by Mayor Cherrylyn Santos Akbar. Zamboanga City Draft OSYDA E.O. in Zamboanga City was discussed with the Office of the City Mayor last June 2014. The E.O. has to pass review by the City’s Legal Office before it can be officially signed by the local executive. According to the City’s Executive Assistant, they are looking at the possibility of OSYDA’s inclusion in the structure of proposed Youth Affairs Office. Lamitan City The final version of the OSYDA E.O. was forwarded by the City Administrator to the Office of the Mayor for signing. Jolo, Sulu Executive Order No.08 series of 2014 creating the Jolo OSYDA is scheduled for signing by Mayor Hussin Amin in July 2014.

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OSY leaders were elected during the Barangay OSY Selection of OSY representatives to the OSYDA started Consultation on June 23, 2014. OSY officers (L-R) this quarter. OSY representatives are selected from are Dean Araneta, Joycelyn Lim, Jen Rubio, and the elected officers of the MYDev ALS and Skills Egidio Muriedas. Dean and Jen represent OSY in the development alliance of Zamboanga City. The training classes, who were elected by their co-officers other two are alternate representatives. during Barangay OSY Consultation Workshops. Selected OSY representatives demonstrated their commitment and ability to represent OSY in a confident and committed way, with evidence of positive values and a vision for the youth empowerment. The Zamboanga City OSYDA was the first to include OSY representatives. As part of the barangay OSY consultation, four OSY (2 males and 2 females) were selected by their co-officers as representatives to the OSYDA using a transparent process (Annex A). The process is also described below under the discussion on OSY development planning.

MYDev team’s efforts to continuously engage the OSYDAs, have resulted in highly encouraging assistance from OSYDA members to extend their full support to OSY programs. Highlight examples include the following.

 Marawi City: OSYDA member Hon. Abdani T. Alonto, City Councilor and Chairman, Committee on Education and Hon. Mohammad Ali Ambolodto, City Councilor led the team during the visit of Mr. Paul Mason, Senior Development Advisor of USAID in the different Basic Literacy classes in Marawi City last June 11, 2014.

 Isabela City: Mayor Akbar expressed willingness to provide post-training During the USAID visit to selected learning centers in Marawi assistance counterpart to OSY in the nd City last June 11, 2014, Paul Mason (2 from right), USAID priority barangays. senior development advisor, stressed the importance of o The City Administrator who has education and encouraged the learners of a basic literacy class to continue their studies. OSYDA member Marawi City represented the Mayor during Councilor Abdani T. Alonto (2nd from left) translated USAID’s several meetings with the MYDev message to Maranao. team expressed interest in better understanding OSY needs. o Mr. Wesley Tan of DOLE-Isabela City committed to assist in organizing the OSY program completers through the agency’s registration of community groups as Rural Workers Association and provide them access to livelihood assistance under its KABUHAYAN program. The program will provide working capital to purchase equipment, tools and jigs as well as raw materials to be used in their livelihood activities.

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o Other member agencies of the OSYDA have also defined their commitment in a Memorandum of Understanding (MOU) which is expected to be signed by all members led by the City Mayor in mid-August 2014.

 Zamboanga City: During the OSY Consultation in Zamboanga City conducted last June 23-24, 2014, Mr. Ian Lahi of DOLE Zamboanga City committed to assist MYDev OSY completers under the DOLE Integrated Livelihood and Emergency Employment Programs or DILEEP which provides relevant employment opportunities and funding sources for youth projects. o Specifically, the OSY will be able to access the KABUHAYAN program component for working capital to purchase equipment, tools and jigs as well as raw materials to be used in their livelihood activities. o Director Moh. Taha Arakama of the DILG also expressed commitment to provide planning guidance to OSY groups on the proper process involved in the formulation of the Youth Development Plan (YDP), utilizing the SK fund as well as on the integration of the YDP to the Barangay Development Plan. This will pave the way for OSY community projects to be funded by the SK funds. o As a key member of the OSYDA, TESDA-IX Regional Director Lorenzo Macapili offered to conduct a Trainer’s OSY Development Alliance members present their team with Training for MYDev OSY NC II holders a message that OSY can count on their support. From left: who have the potential of becoming Ian Lahi, Chief Labor and Employment Officer at DOLE Zamboanga City; Moh. Taha Arakama, Director at DILG Junior TESDA Trainers. This proposed Zamboanga City; and Conrad Santillano, from the City partnership program aims to create a Planning and Development Office of Zamboanga City. pool of trainers to serve the communities in various skills development programs. Also TESDA-IX extended to MYDev and its service providers, the use of its training facilities at the Regional Training Center in San Roque, Zamboanga City for OSY skills training programs as well as a discounted assessment fees for OSY completers on selected training programs. o Mr. Edwin To, the Chairperson of the Zamboanga City Chamber of Commerce and Industry (ZCCCI) made a commitment to OSY during ZABIDA’s MYDev Launching Program last June 9, 2014 to act as a bridge for employment of OSY completers through its network of business establishments and industries in Zamboanga City. Mr. To, who is also the Chairman of Region IX’s Technical Education and Skills Development Committee, also offered to provide the OSYDA and MYDev partners information on employable skills for OSY in Zamboanga City. o ZABIDA, MYDev’s service provider in Zamboanga and also a member of the OSYDA, initiated partnership agreements with government and private agencies to support OSY skills training activities such as the possible provision of farm tools and supplies for the OSY by the Department of Agriculture.

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o Another notable agreement is with the Dominican Sisters of Zamboanga on the use of one-half hectare farm lot by OSY completers of vegetable production training program in Barangay Culianan. The farm lot will be developed as an OSY vegetable farm enterprise.

 Lamitan City: The City Government of Lamitan through its City Planning and Development Office offered its facilities at the city hall government complex as venues for OSY skills training programs of MYDev. Skills training such as welding, carpentry and other trade areas requiring electricity can be held at the government complex. Two Haipa Agang, a female trainee on batches of SMAW (Welding) training are scheduled to be welding, demonstrates cutting a pipe held at the complex’s grandstand in July 2014. during the monitoring visit of MYDev o Mr. Antonio N. Locson of the Department of Youth Development Specialist Robinson Wee in Brgy. Parangbasak, Lamitan Agriculture and Mr. Ali Taguranao, the 4H Coordinator City. of DA pledged to support and assist organized OSY groups in MYDev priority barangays to access the DA’s different programs on animal and livestock dispersal and organic farming tools. The DA can extend livelihood assistance projects to OSY trained by MYDev on vegetable production. o TESDA-ARMM Basilan Provincial Office expressed its commitment to the MYDev Project in a Memorandum of Agreement (MOA) signed with MYDev service provider Nagdilaab Foundation for the implementation of an Integrated Technical Training for OSY in Lamitan. The MOA stipulates among other things, TESDA’s assistance on the provision of qualified trainers and use of tools and equipment needed in conduct of skills training. o Hon. Mannan Sumampil, the ABC President volunteered to be an OSY champion for Lamitan. Mr. Sumampil who sits at the City Council as the representative of the barangay chairmen, pledged to support OSY programs thru legislative action at the City Council.

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 Jolo, Sulu: Upon introduction of MYDev program in Jolo, Mayor Hussin U. Amin expressed his full support for the project and issued a directive to the MPDO to conduct immediate mapping of OSY in the town’s 8 barangays. He committed his Office to take the lead in monitoring the progress of project implementation to ensure that every OSY benefits from the project. The Mayor also assured employment opportunities for OSY trained in construction skills by giving them priority in the local government’s infrastructure projects in the coming years.

Among the regional government agencies in Jolo, DTI-ARMM and DOST-ARMM have presented their commitment to support Mayor Amin of Jolo during an OSY in the communities in their quest for self-employment and initial discussion on MYDev in livelihood. This support will be in terms of product technology May 2014. and product development and packaging as well as entrepreneurship for OSY who wish to engage in food-based enterprises.

MIT, MYDev’s service provider in Jolo and member of the OSYDA, took extra steps in leveraging project funds by using its own resources to provide additional notebooks and some school supplies for all OSY enrolled in BLP and A&E classes.

Challenges

 Timing for OSYDA capacity building activities. During the quarter, the MYDev team provided support and guidance for start-up activities of service providers who were awarded grants by EDC. The initial focus was on training of IMs and life skills facilitators setting up M&E systems and technical assistance to ensure recruitment of OSY learners. These activities resulted in slower staging of capacity building activities for OSYDAs. OSYDAs are eager to start but are wondering when the program will engage them again as a group. Capacity-building activities for OSYDAs are scheduled for next quarter.  Delay in the signing of the OSYDA Executive Orders due to internal review processes of LGUs, particularly in Zamboanga where the draft has to pass through the City’s Legal Office. The E.O. has been put on hold due to the planned creation of the City’s Youth Affairs Office where the OSYDA might be placed under its structure.  Unavailability of Mayors to conduct regular OSYDA meetings particularly in Jolo and Lamitan.  Lack of agency resources among some OSYDA members to support MYDev activities particularly regional offices in the ARMM areas like DOLE and DA in Jolo and Lamitan.

Actions taken

 The MYDev technical team is fast tracking the conduct of Barangay OSY Consultation to select the OSY representatives to the Alliance.  SEAMEO INNOTECH will conduct capacity building activities for OSYDAs in September 2014.  LGUC of Zamboanga City is continuously tracking development regarding the E.O.

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Barangay LGU Support for OSY Programs

A MYDev approach to building local leadership and ownership of OSY programs is conducting awareness raising for community stakeholders on the conditions and needs of OSY, and how municipal and barangay LGUs, DepED and TESDA and other stakeholder groups can work together to address OSY needs. Awareness-raising sessions were initiated during barangay orientations where the MYDev objectives and strategies are presented and discussed. During the previous quarter (January-March), a series of barangay orientations were conducted in 5 of 6 MYDev project sites. The last barangay orientation was conducted in Jolo, Sulu last April 15, 2014.

Sixty-four (64) participants, including OSY and their parents from the eight barangays of Jolo, together with barangay officials, government agencies like DepED, DTI, DOST, DOLE as well as JSTOF-P and AFP attended the barangay orientation at the Sulu Provincial Women and Children Center. Line agencies – DTI-ARMM, DOST-ARMM and DepED presented their respective programs which are beneficial to OSY of Jolo in their quest for self-employment and livelihood. These agencies expressed their commitment to work together to support the needs of OSY, and to encourage OSY to support peace and stability initiatives in Sulu. Mr. Kamar Hassan of the Hji. Jainuddin Igasan, councilor of municipal government assured the barangay officials that the Barangay Asturias, signs the statement of commitment and support for MYDev Mayor is willing to support OSY learning programs in their implementation during the barangay barangays. orientation in Jolo conducted in April 2014.

The activity ended with the signing of a statement of commitment and support to OSY by all participants as a manifestation of their affirmation and commitment to contribute to realizing the goal of the MYDev program for a “peaceful and stable Jolo, Sulu”.

The table below summarizes the range of stakeholder participants who attended the Barangay Orientation events in all 6 project sites.

Type of Cotabato Isabela Jolo Lamitan Marawi Zamboanga Grand % Stakeholders City City City City City Total Barangay LGU 32 32 20 52 50 33 219 49% City LGU 1 1 3 2 1 2 10 2% Community 5 4 5 7 14 13 48 Representatives 11% Department of 8 8 Education 2% Government 12 9 6 11 10 18 66 Agency 15% Youth 19 17 14 4 15 18 87 19%

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Type of Cotabato Isabela Jolo Lamitan Marawi Zamboanga Grand % Stakeholders City City City City City Total USAID Partners 2 1 3 1% Private - NGO 1 1 2 0% Private - Academe 7 7 2% Grand Total 69 66 63 78 90 84 450 100% Source: Attendance Sheets of IR1 activities

The conduct of MYDev barangay orientations in the 6 project sites resulted in increased awareness of barangay officials and community members about MYDev objectives and approaches and secured stakeholder commitment and support to MYDev OSY programs. For example,

o In Cotabato City and Marawi City, barangay LGUs actively supported ALS sessions by providing Community Learning Centers that are secure and conducive to learning, complete with armchairs and tables as well as blackboard. The CLCs are located in Madrasahs, Day Care Centers and Barangay Halls, and learners are involved in the cleanliness and its maintenance. Some BLGUs in Cotabato City provided free Barangay Learners in Brgy RH2, Cotabato City work on a task during Clearance and learner’s ID, while in a life skills session. The barangay government installed Marawi City one BLGU provided ceiling fans and repainted the learning center, making it a snacks for the learners and trainers of conducive and comfortable environment for learning. Skills Training as their counterpart in the MYDev Program. o Similarly in Lamitan, BLGU officials of Barangay Maligaya took the initiative of completing the construction of a community learning center for the use of MYDev ALS program. The construction of the said community structure was left unfinished for almost 2 years prior to the coming of MYDev ALS program. The fully refurbished CLC, complete with tables, chairs and CR, in Barangay Maligaya accommodates 30 A&E learners of MYDev. o In Zamboanga City, BLGUs also manifested their strong support to MYDev activities. Seven (7) out of 10 BLGUs initially covered by MYDev programs offered their Barangay Hall as venues for ALS sessions. In Barangay Culianan and Tugbungan, learning sessions are conducted in air- conditioned rooms of the barangay hall.

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The direct participation of BLGU in OSY-led planning and decision-making processes proved effective in generating immediate responses and actions of BLGUs to OSY expressed needs. During the barangay-level OSY Consultation in Zamboanga City on June 23-24, barangay officials and OSY discussed the present OSY situation, and identified issues and concerns affecting their own communities, as well as service opportunities open to OSY. The initial programs and projects identified by the OSY were welcomed as input by the BLGUs in their Barangay Investment Plan. It is worthy to mention that in a True to their commitment during the OSY consultation span of just several days, some BLGUs acted on some in June, learners in Brgy Calarian Zamboanga City do of the OSY proposed community service projects. In a clean-up drive. The barangay government Barangay Tumaga, BLGU officials and MYDev youth committed to augment their tools and gears in the upcoming runs of their community service projects. learners participated in the “Barangay Liempiesa”, a The initial clean up drive in July was hoped to send a community clean-up drive. The same activity was message to other community members to observe also conducted by OSY in Barangay Calarian wherein proper garbage disposal. eight (8) A&E male learners, three (3) A&E female learners and two (2) BLP female learners did their version of a clean-up activity to address the issue on poor sanitation in the community. Barangay officials provided OSY with cleaning materials and sacks for the proper collection and disposition of garbage. The two BLGUs promised to augment their support for the upcoming OSY community service projects.

Challenges

 During the start-up of the program implementation in Cotabato and Marawi City some CLCS were not conducive to learning and lacked facilities like chairs, blackboard and tables.  While BLGUs are strongly supportive of MYDev activities, resources are limited to fully extend assistance to MYDev learners. In some barangays in Zamboanga, barangay halls used as learning centers lack tables & chairs where learners can comfortably do their learning activities.

Actions taken:

 MYDev LGU Coordinators worked with service provider IMs to build good relationships with the BLGUs, which resulted in the latter improving the learning facilities and also ensuring regular attendance of learners in the ALS and Skills training sessions.  The MYDev Team will lobby with the concerned Zamboanga City Barangay and City Officials on the needed support to learning facilities in the barangays. This concern will be brought up for discussion during subsequent OSYDA meetings.

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Establishing Partnerships in Two Additional MYDev Municipalities

Preparations were made during the quarter for LGU orientations in two additional MYDev municipalities, identified last quarter in consultation with USAID: Parang in Maguindanao, and Indanan in Sulu.

The MYDev team conducted a courtesy call visit to the LGU officials in Parang, Maguindanao on April 11, 2014. Dr. Ibrahim P. Ibay, the Municipal Mayor warmly welcomed the entry of the MYDev program. The Mayor is known for his strong support to education, and his drive against drugs and lawless groups that many young people are vulnerable to. The municipality has been awarded the Seal on Good Housekeeping from 2010-2013 by the Department of Dr. Ibrahim P. Ibay (center), mayor of Parang, in a discussion with MYDev’s Theresa Mokamad (right) and Parida K. Interior and Local Government. As part of its Romancap, DILG officer IV. youth program, the municipality holds a three-day annual leadership training for the youth including OSY to develop their confidence and meet other young people like them. The mayor and key relevant agencies such as the DILG, DSWD and the Municipal Planning Office were oriented on the creation of the OSYDA. They pledged full support to the program in view of a national memorandum (DBM-DILG-DSWD-NAPC Joint Memorandum Circular No. 4 of November 26, 2013) requiring DSWD and DILG to prioritize OSY in all barangays.

During the quarter, the MYDev team also coordinated with the Schools Division Superintendent and Division ALS Supervisor, DepED Division of Maguidanao 2. DepED committed to share their OSY data and help in the mapping activities. Similarly, the team linked with the Provincial Director of TESDA, Maguindanao 2. In preparation for the LGU orientation scheduled on July 24, 2014, the DILG and Municipal Administrator requested all barangay chairmen to submit their OSY data for prioritization of barangays to participate in the MYDev’s program.

The MYDev team also paid a courtesy visit to the municipality of Indanan, Sulu on April 14, 2014. The team was welcomed by Vice-Mayor Allan-Nahier S. Jainal and 3 municipal councilors at Barangay Kajatian, Indanan, as the Mayor was not available. The Vice Mayor and councilors expressed their gratitude to USAID for having MYDev cover their municipality. The Vice Mayor pointed out that the nd Robinson Wee (2 from left), youth development project should have more skills training programs specialist of MYDev, presents the Program to local for OSY than ALS program. He stressed that OSY in officials of Indanan, Sulu. Present in the April 14 rd Indanan need immediate employment or livelihood meeting were Vice Mayor Allan-Nahier S. Jainal (3 activities considering that many are idle and from left) and members of the legislative council. unproductive making them vulnerable to illegal activities.

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Challenges

 Availability of the local executive and key LGU officers in Indanan (during the period April to June) which made it difficult for the MYDev team to plan and organize initial MYDev activities in the municipality.  Lack of realistic, valid and complete OSY data from the municipal offices as well as from other agencies like DepED, TESDA and DSWD.

Actions Taken/Next Steps

 Present an initial plan of activities for Indanan in the next municipal visit with the assistance of the Vice Mayor and some Councilors.  Coordinate with DILG to convene and request assistance of BLGU Chairmen in OSY data-gathering and/or verification, as done in Parang, Maguindanao.

Initiating Inclusive OSY Development Planning Process

MYDev promotes OSY participation in the OSY Development Alliance (OSYDA) in hopes that OSY representatives can play a part in the planning and decision-making process to determine programs and projects that are responsive to OSY expressed needs. An initial step toward this objective is the conduct of a barangay-level Out-of-School Youth Consultation to present the OSY situation and to identify education, livelihood, and community service opportunities open OSY leaders of Brgy San Roque with Brgy Chairman Joselito Macrohon discuss the priorities to OSY. The initial projects identified by the OSY will of the youth which are an input to the barangay’s serve as input for crafting the City/Municipal OSY youth development plan. Development Plan. The barangay OSY consultation also serves as venue for selecting OSY representatives to the OSYDA.

The MYDev OSY Consultation process was piloted in Zamboanga City last June 23-24, 2014. Five youth leaders from each of the 10 priority barangays, who are elected officers of ALS and skills training groups, participated in the consultation process, together with barangay officials and other OSYDA members. OSYDA members such as DOLE, DILG, DepED and City Planning Office were invited to provide key inputs and guidance to OSY and BLGU officials in the planning workshops.

The OSY consultation in Zamboanga City was a one-and-a-half day event, divided in 3 parts:

A) Presentation of the OSY Situation in the city/municipality to give OSY and barangay chairmen an introduction/overview of the OSY situation, their views and challenges;

B) More detailed discussion by OSY leaders and their respective barangay official on issues in 5 major aspects of community development – education, health, economic/livelihood, environment and peace building. These issues became the basis for a planning session that involved the identification

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OSY leaders of Brgy San Roque with Brgy Captain Joselito Macrohon discuss the priorities of the youth of priority programs by OSY and their community leaders, informed by existing opportunities and resources that are accessible to OSY. Representatives of DOLE, DILG, DepED and City Planning Office took turns presenting planning inputs, local policy directions, possible sources of funds as well as planning cycle timelines in local government units. To facilitate integration into local plans, projects recommended by OSY were captured in a Barangay Investment Plan template, the same form used by BLGUs in their annual development planning.

The output of the workshops was a draft Barangay OSY Plan for each of the barangays. The OSY representatives present this document to the OSYDA for discussion and inclusion in the City OSY Development Plan to be developed by the OSYDA. The OSYDA will then initiate the plan’s incorporation into the City Annual Investment Plan following the LGU’s planning and budgeting processes. It is hoped that Barangay OSY plans developed during the OSY consultation will be incorporated by the BLGUs as part of the Youth Development Programs in their Annual Barangay Investment Plan to be funded by existing SK funds or by other sources as may be determined by the BLGU, or presented to other potential funding sources. The OSY development planning process also generates OSY community service projects that OSY and the BLGU can undertake to address specific needs. A sample plan generated by OSY is in Annex B.

C) Selection of OSY representative to the OSYDA. Following a transparent and participatory approach guided by MYDev, OSY participants were asked to nominate candidates from among themselves - a maximum of 5 nominations for boys and 5 for girls, for a total of 10 candidates. Nominated candidates were asked to present a minute introduction of themselves and 1-2 sentences on the topic Ang Aking Pananaw sa mga Kabataan (My Perspectives on the Youth). Secret voting was conducted to select 2 boys and 2 girls. The highest scoring boy and girl were selected as regular OSY representatives for the OSYDA, for a 1-year term. The next ranked boy and girl will serve as alternate representatives. The service provider (in its capacity as member of the OSYDA) will endorse the official OSY representatives and their alternates to the OSYDA through its chairperson, the local executive during the next meeting of the OSYDA.

Challenges

 Funding for Barangay OSY Plans formulated during the OSY consultations will need to be proposed for BLGUs’ budgeting cycle next year (2015) as the OSY plans were not able to catch up with the current year budgeting timeline (April-June).  Scheduling of barangay OSY consultations is challenged by availability of barangay chairpersons, OSYDA members and local events and activities of barangay and city officials.

Actions taken:

 Lobby with barangay officials for funding of OSY plans for current year through other means, e.g. supplemental budgets.

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 Encourage involvement of all OSYDA members in the OSY consultation for them to provide or contribute resources for OSY projects.

Intermediate Results 2: OSY engagement for community development increased

Increasing youth access to education through DepED’s Alternative Learning Systems (ALS)

As of June 30, 2014, 1,609 OSY learners were enrolled in MYDev sponsored ALS programs with 908 OSY (56 %) registered in Accreditation and Equivalency (A&E) and 701 OSY (44 %) registered in a Basic Literacy Program (BLP). There are more males (1,001 or 62%) than females (608 or 38%) enrolled in both programs. The data below suggests a greater interest among OSY on secondary level A&E, and possibly more male than female drop-outs who want to advance their literacy levels. The data also indicates that there is still a high number of learners with low literacy levels in the sites covered by MYDev.

ALS Programs / Types Total OSY female male % A&E 908 358 550 56% BL 701 250 451 44% Grand Total 1,609 608 1,001

The table below shows that there are a mix of A&E and BL participants in the areas of Zamboanga, Lamitan, Isabela and Jolo while in Marawi City the offering is purely BLP and in Cotabato City only the A&E program.

Municipality A&E BL Grand Total % Isabela City 99 138 237 15% Lamitan City 92 139 231 14% Cotabato City 191 191 12% Jolo 162 90 252 16%

Marawi City 257 257 16% Zamboanga City 364 77 441 27% Grand Total 908 701 1609

56 % 44 % 100 %

Building the Capacity of Regional, Division, and District ALS Systems and Staff

MYDev insitutional partner, SEAMEO-INNOTECH conducted a focus group discussion with selected DepED ALS officials, including the Schools Division Superintendent of Isabela City, and Division ALS Supervisors, District ALS Coordinators and Mobile Teachers from Lamitan, Isabela, Jolo, Zamboanga, Cotabato and Marawi City on April 29, 2014 in Zamboanga City. The FGD was facilitated by Mr. Philip Purnell and Edith Pimentel and the purpose was to solicit ALS officials’ perspectives on their training needs related to monitoring, supervision and content in delivering ALS programs. The information gathered will serve as the basis for designing a capacity building interventions to improve delivery of services by Regional, Division, and District ALS systems. Highlights of the FGD are in Annex C.

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Based on the FGD results and additional key person interviews, SEAMEO-INNOTECH will conduct a 5-day program designed for the DepEd ALS implementers. The first component of the training will cover the following competency areas:  ALS monitoring and evaluation (including design of M & E system, M & E tools, monitoring learners’ progress);  MYDev and the critical roles of players in its implementation;  ALS monitoring and evaluation (including. design of M & E system, M & E tools, monitoring learners’ progress; and  Instructional supervision in the context of ALS

A second component of this program will be designed to address the more operational aspects in delivering ALS programs as identified by the DALSCs who are also handling ALS session in their areas:

 Building sustainable partnerships to include resource mobilization  Facilitation skills and techniques (incl. qualities of learning facilitator)  Coaching and mentoring (of ALS learners) skills (to include career counselling)

The output of this component will be an action plan to put newly learned competencies into implementation.

Support to Life Skills Facilitators to Deliver Quality MYDev Life Skills Curriculum

A major accomplishment during the quarter was MYDev’s development of a Life Skills curriculum focused on work readiness and civic engagement. The curriculum development process began last quarter and continued through to completion this quarter. The overall process included an adaptation and contextualization of existing materials, starting with a Life Skills Content Analysis Workshop with TESDA & ALS technical team in November 12, 2013 that identified life skills content within ALS and TESDA modules that need to be enhanced and supplemented. Content review of other life skills materials used in the Philippines was also conducted. The final MYDev life skills curriculum draws heavily from EDC’s Work Ready Now (WRN) Life Skills package, which is being used in other areas of the Philippines and in several other countries around the world as part of USAID and other donor supported youth projects.

The completed MYDev life skills package covers eight (8) modules for work readiness and seven (7) modules for civic engagement. Two culminating activities before completers graduate either in ALS and Skills training course are, 1) the preparation of a business plan, and 2) the execution of community service projects. Below are the session titles and time allotment for the 50-hr curriculum.

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MODULES/SESSIONS Duration

LS - Start-up Activity/Session 2 hours

LS 1 - Personal Development 3 hrs, 30 mins LS 2 - Interpersonal Communication 3 hrs, 20 mins. LS 3 - Work Habits and Conduct 4 hrs, 15 mins. LS 4 - Leadership 4 hrs, 40 mins.

LS 9 - Civic Engagement (1,2,3,4,5) 8 hrs, 10 mins. LS 5 - Safety and Health at Work 4 hours

LS 6 - Rights and Responsibilities of Workers and Employers 3 hours, 50 mins. LS 7 - Financial Fitness 5 hours, 30 mins. LS 9 - Civic Engagement (6,7) 2 hrs, 15 mins. LS 8 - Exploring Entrepreneurship 5 hrs, 30 mins Presentation of Business Proposals and Community Service Projects 2 hours LS - End Activity/Session 1 hour Below is the scheme for rolling out the 50-hr life skills curriculum with ALS offering. The life skills sessions are interspersed in appropriate points to ensure complementation with the ALS modules.

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The MYDev team conducted a 5-day Facilitator’s Training on Life Skills in Zamboanga City from April 23- 27, 2014. The objectives of the training were to:

 Understand Life Skills in the context of MYDev  Get familiar with the Life Skills curriculum and materials needed  Review, comment, and practice activities in the Facilitator’s Manual  Have a common understanding of how to track learners’ progress and evaluate them, and  Have a common understanding of the implementation modality in the field.

Twenty-four Life Skills facilitators were successfully trained. Twelve participants were IMs who should be ready to teach the sessions in case the main LS facilitators need assistance to cope with the number of ALS and skills training learning groups. MYDev’s LGU Coordinators also attended the training for them to be fully equipped with the content and delivery of the sessions and for them to provide appropriate Participants of life skills facilitators training feedback and guidance during implementation. share their learning with USAID’s Paul Mason.

Support to Instructional Managers and Mobile Teachers to Offer Quality ALS Instruction

To equip Instructional Managers with knowledge, skills and attitude to handle ALS sessions, the MYDev team conducted a 5-day Basic Orientation training for IMs and some selected DepED Mobile Teachers (MTs) and Service Providers’ ALS Coordinators on ALS methodologies and processes. Mobile Teachers were involved to allow the project to establish a clear connection with the ALS system at various levels including with national DepED BALS, and help ensure that innovations at the instructional level remain applicable in the future. The objectives of the training were for the participants to:

 Gain knowledge and clear understanding of Alternative Learning System (ALS) programs.  Know their roles and responsibilities as Instructional Managers simulate classroom setting to Instructional Managers/Learning Facilitators demonstrate delivery of learning modules during a training and coordinators in handling and monitoring for IMs conducted by DepED ALS trainers. ALS sessions.  Equip themselves with various ALS methodologies, strategies and processes to effectively handle ALS sessions with OSY learners.  Assess their own professional development growth through the use of Instructional Manager’s Professional Tracking Tool (IMPDTT) and determine areas for improvement

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40 participants including 5 ALS Coordinators, 29 IMs and 6 DepED Mobile teachers from the six MYDev sites participated in the training, as summarized below:

Site No. of ALS No. of No. of Mobile Total Coordinator Instructional Teachers from Managers DepED Cotabato City 1 4 1 6 Marawi City 1 5 1 7 Zamboanga City 1 5 1 7 Isabela City 5 1 6 Lamitan City 1 5 1 7 Jolo, Sulu 1 5 1 7 Total 5 29 6 40

During the course of program implementation, the LGU Coordinators assisted the IMs in conducting courtesy calls with DepED and BLGUs and helped in the recruitment of learners and provided guidance as necessary. MYDev program staff also conducted regular monitoring of ALS sessions using the ALS observation protocol to assist IMs and provide timely and appropriate feedback to enhance and improve the delivery of the sessions.

A baseline administration of the Instructional Manager’s Professional Development Tracking Tool (IMPDTT) was administered to IMs, Life Skills Facilitators and Mobile Teachers during the first day of the IMs and Life Skills trainings for them to assess their strengths and identify skills that we may want to develop further. Forty-eight (48) educators (92% of the total) took the IMPDTT baseline test. The results of the test show that majority (40%) of the youth educators are still at the Beginning level of competencies.

Expert, 0 % No data, 4 (7%) Advanced, 12 (23%)

Beginning, 21 (40%)

Intermediate, 15 (28%)

The total average score of IMs on the IMPDTT survey is 1.8 or competencies at the beginning level, and this result is manifested in all areas namely instruction, administration and coordination.

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Competency Level according to Areas 4.0 3.0 2.0 1.0 0.0 Instruction Administration Coordination

The program believes that IMs build their skills in different ways and most of them find some competencies more challenging to develop than others. The MYDev team will track the progress in developing IMs’ competencies. Challenges

 Some ALS Coordinators are hesitant to guide and provide feedback to IMs especially when the IMs already have rich experiences in teaching ALS sessions.  In some areas the ratio of module to learner is not adequate and some Service Providers are still using the old modules from the previous project.  In Cotabato City, IMs have difficulty in recruiting the required number of learners for each ALS class, and attendance of learners is low.  Basic Literacy learners find difficulty to comprehend some topics in the Life Skills package like making a CV and making of business plan.

Next Steps

 Upgrade the capacity of ALS Coordinators to better assist the IMs provide timely and appropriate feedback to further improve the delivery of ALS sessions.  MYDev to call the attention of Service Providers to provide adequate number of modules and utilize the budget allotted for reproduction of new set of modules  Remind Service Provider in-charge for their IMs and ALS Coordinator to exert more effort in disseminating the program and recruiting the needed learners. Strengthened coordination and collaboration with BLGUs and DepED is needed to be able to meet the required target learners.  MYDev technical team to revisit the life skills topics to suite the literacy levels of the BL learners.

Increasing OSY employability by providing equitable access to relevant education and skills training

Strengthening the capacity of service providers to provide relevant, market-driven training courses. The current OSY technical skills training course offerings are based on service providers’ initial assessment of community skills training needs and demands, as well as on related local labor market information collected from government agencies such as DOLE, DTI, DA, DOST, TESDA and similar foreign-funded projects such as BEAM-ARMM. Additional data analysis for deciding upon skills training courses to be offered within a particular barangay included:

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 numbers OSY expressing interest in a possible program option  existing local resources e.g. Horticulture course is offered in barangays with vast farm lands  local product demand e.g. Food processing, bread and pastry for barangays with thriving food- related business)  local demand for services e.g. small engine repair, automotive, computer hardware services, electronics  existing local construction and rehabilitation projects e.g. Welding, plumbing, painting  potential employment area in local community services e.g. Barangay Health services, Security services

The recruitment and registration of OSY for skills training programs were done during barangay coordination visits as well as during barangay orientation activities conducted by the service providers in their respective target barangays. Service providers engaged BLGU officials, DepED ALS, and LGU Social Welfare offices in validating and profiling OSY, and matching their trade area of interest with the skills training menu proposed by the service provider.

The OSY program offerings proposed by service providers in their training menu were further validated and firmed-up during the service providers’ implementation planning workshops conducted in Zamboanga City and Cotabato City last May 6 and 7, 2014 respectively. The planning workshops provided an opportunity for service providers to make necessary adjustments to their OSY offerings based on community stakeholders’ feedback on local demand, OSY interest and preferences as well as availability of TESDA trainers. The workshops also enabled service providers to plot out their respective program implementation plans detailing the duration, timelines and indicative schedules of learning session delivery per skills training program based on MYDev’s Life Skills + Skills Training Modality Roll-Out Model (see sample roll-out plan in Annex D).

Skills training course offerings this quarter that attracted the most OSY include food processing, welding, electrical installation and maintenance, dress making and computer hardware repair. Most of these course offerings are NCII level. With a continuous eye on gender responsiveness, MYDev noted that girls register for courses such as SMAW and electrical installation which are traditionally perceived as skills more appropriate to boys.

Total OSY Trade Areas of Skills Trainings F M Total Food Processing NCII 64 46 110 Shielded Metal Arc Welding (SMAW) 20 83 103 Horticulture COC 32 49 81 Electrical Installation & Maintenance NCII 5 73 78 Dress Making NCII 39 28 67 Computer Hardware NC II 27 26 53 Automotive Servicing NCI 1 43 44 Construction Painting, NC II 9 29 38 Security Services NCII 31 31 Barangay Health Services NCII 22 8 30

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Total OSY Trade Areas of Skills Trainings F M Total Bread & Pastry NCII 23 7 30 Consumer Electronics NCII 2 28 30 Pharmacy Services NCII 24 6 30 Small Engine NCII 30 30 Food and Beverages NCII 18 10 28 Aqua-Culture NCII 12 15 27 Driving NCII 20 20 Skills Training - Plumbing COC 1 18 19 Grand Total 299 550 849

Challenges

 Grants to service providers are based on their proposed specific skills training courses. However, after validation of OSY interests during the actual recruitment, service providers requested some courses to be changed because of lack of sufficient number of registrants.

Action taken:

 MYDev accepted the requests, for the project to be demand driven, as long as the no. of training hours and overall budget remain the same. Modifications of this nature can be requested under the service provider FOG sub-agreement.

Next Steps

To ensure that skills training offerings are increasingly market-driven going forward, MYDev will endeavor to capacitate service providers together with the members of the OSYDA on the conduct of simplified labor market assessment to be used as basis for the project’s Year 2 OSY skills program interventions. A simplified market assessment will center on the following approaches/steps:

 Gathering market opportunity information from relevant government agencies and the private sector to identify employment market sectors. Agencies such as DOLE, TESDA DTI, DA, Chamber of Commerce are OSYDA members which makes it easier to share labor market information.  Work with OSYDAs to identify priority/promising market segments and niche from each identified sector, within the context of a municipality or city.  Assess suitability of priority OSY skills programs.  OSYDA to issue resolution adopting the Municipal/City Skills Priority Programs for the succeeding year as a policy direction for OSY programming.

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Sustaining mechanisms for OSY skills training

As a further support to the implementation of skills training course in Marawi, Parang, Lamitan, Jolo and Indanan, MYDev and TESDA-ARMM signed a MOU last June 20, 2014. Separate MOUs with TESDA Region 9 (covering Zamboanga and Isabela cities) and TESDA Region 12 (covering Cotabato City) will be signed in July 2014. The MOU stipulates TESDA’s support to MYDev programs through their provision of training oversight and supervision; identification of technical trainer and network of training centers/institutions; use of training modules, test materials and assessment instruments. A similar agreement was also signed between MYDev’s service provider in Basilan – Nagdilaab and TESDA- ARMM Basilan Provincial Office.

Direct collaboration between TESDA and MYDev is TESDA-ARMM Director Datu Omar Shariff Jaafar manifested is Zamboanga City where TESDA–Region 9 and MYDev Acting Chief of Party Miriam Pahm offered the training facilities of the Regional Training signed the MOU on June 20, 2014. Center (RTC-9) as venue for MYDev skills training programs on construction painting and plumbing. It also offered OSY completers a discounted assessment fee for trade areas conducted at the RTC.

Another TESDA-MYDev collaboration is the support of TESDA Region 9 for the Trainer’s Training for qualified OSY NC II holders who have the potentials of becoming Junior/Assistant Trainers in the communities.

Ensuring quality of skills training delivery

To ensure quality in the delivery of skills training programs by MYDev service providers, MYDev program staff conduct monitoring visits to skills training activities to look at the following essential aspects/points of the training delivery:

1) Use of the training regulations (TRs) or Competency-based Curriculum (CBCs) in the delivery of required modules and competencies 2) Availability of tools/equipment, supplies/materials needed in skills practice/demos. 3) Qualification profile of trainers. Trainers and assistant trainers must be accredited, recognized or deputized by local TESDA provincial Office. 4) Use of the Class Progress Chart which tracks the trainee's learning progress with respect to required competencies under the TR or CBC. 5) Condition of the training venue (conducive or not) 6) Trainer’s quality of delivery and Trainee’s participation 7) Records Management and Reporting

A sample activity report using the observation protocol for a skills training activity is in Annex E.

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Challenges

 Limited number of TESDA-certified trainers for some trade areas which delayed the implementation of skills training programs in project sites like Lamitan, Isabela and Cotabato.  Irregular power supply to support utilities for training/trade areas that require electricity  Slow response/action by some service providers on the reported lack of supplies and materials needed by trainers and trainees.

Next Steps

 MYDev team to confer with TESDA and service providers to explore tapping of qualified trainers from other TVET institutions and agencies within the province or region.  Service providers and LGUCs to negotiate with the LGUs and OSYDA members to provide venues in local government buildings for trade areas requiring electricity and water utilities.  Conduct regular project site level conferences with individual service providers to resolve issues on training delivery and internal management problems affecting project implementation.

Bridging youth to employment, self-employment, enhanced livelihoods and/or further education

A main expected deliverable of MYDev service providers is the provision of post-training assistance to OSY skills training completers and bridging them to employment or livelihood or entrepreneurial opportunities.

MIT in Jolo, Sulu produced the first batch of skills training completers. Twenty-four OSY who completed their training on Bread and Pastry last June 25, 2014 are scheduled to undergo TESDA assessment and certification in July 2014. Business plans prepared by OSY completers revealed that they intend to engage in a micro-enterprise in baking business. MIT is currently exploring possible ways to provide start-up equipment and utensils for the completers’ proposed entrepreneurial activities, or to link them to local funding agencies or to local cooperatives with micro-finance services.

Challenges

 Service providers have no clear written bridging plan or employment/self-employment strategy for OSY completers.

Next Steps

 MYDev Team will request/assist service providers to develop an employment bridging plan for completers of their respective skills training programs with the involvement of OSYDA. This could be a workshop in one of the activities of the OSYDA, where the service provider should take the lead role.

Enhancing youth work readiness and civic engagement

As explained above, MYDev’s preparation for OSY to be work ready and civically-engaged is embodied in its unique package of Life Skills and Civic Engagement training curriculum. MYDev Life skills modules are rolled-out in the conduct of all skills training programs. The delivery is divided into two (2) phases. The first phase which is conducted before the skills training sessions, and covers Start-Up activity and Modules 1 to 5 plus the first block of Civic Engagement (Sessions 1 to 5). The second phase which is conducted after

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the end of skills training sessions, covers Modules 6 to 8 plus the second block of Civic Engagement (sessions 6 and 7) followed by two activities on presentation of business proposals and community service projects then culminates with an End Activity Session. The first phase of the roll-out modality has duration of 33 hours and 50 minutes while the second phase takes 16 hours and 5 minutes.

The Roll-Out Modality Chart is shown below.

The first run of MYDev life skills session was done in Jolo, Sulu during the conduct of MIT’s initial round of six (6) skills training programs last May 12 -16, 2014. Feedback from OSY was generally positive across all 6 project sites. OSY expressed that they enjoyed the learning sessions and the participatory facilitation skills of MYDev Life Skills facilitators.

Challenges Learners in Brgy RH2, Cotabato City do a role play on communication.  Based on feedback given by life skills facilitators, the time allotted for most of the sessions was inadequate.  Due to demands on their time at home or at work, ensuring the attendance of learners during sessions is a challenge to life skills facilitators.  In some sites, learning groups for skills training are done in phases. Life skills facilitators are affected when learning groups are not organized early or are organized far in between because they are contracted staff and are unable to get other work opportunities while waiting for classes to be organized.

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Actions taken/Next Steps

 Service providers took some corrective actions such as allowing facilitators to spend extra time to completely achieve the learning objectives of each module and encouraged facilitators to conduct “make-up sessions” for learners who cannot attend sessions regularly.  EDC will review the mode for contracting the services of life skills facilitators and implement improvements likely in the succeeding round of sub-awards.

IV. MONITORING AND EVALUATION

The main MYDev M&E-related activities undertaken during the quarter include the following.

M&E Tools Development. During the quarter, MYDev M&E tools for OSY evaluation namely, the Youth Perception Survey (YPS), Livelihood Activity Report (LAR) and the Development Assets Profile (DAP) were finalized and translated to the local dialect. An institutional capacity assessment tool for OSYDAs was also drafted. Development of these tools involved regular TA from EDC’s home office M&E unit.

MYDev M&E and MIS Orientation for EDC Service Providers. A one-day MYDev M&E orientation workshop for EDC’s service providers was held in April. Service providers were oriented on the use of M&E forms, data flow, and the roles and functions of the M&E system. A follow-up orientation-training was provided for the M&E staff of service providers, on how to encode program data on the web-based MYDev Database System. Coaching sessions were subsequently provided by MYDev’s MIS Officer to individual service providers to further capacitate them in implementing the M&E/MIS.

Training on M&E Tools Administration. MYDev trained 43 administrators composed of Instructional Managers (31), Life Skills Facilitators (10) and Program Coordinators (2). Tool administrators were trained in two groups: the Cotabato/Marawi group on May 12-14, 2014 in Cotabato City; and Zamboanga/Basilan/Jolo group on May 19-21 in Zamboanga City. During this training, the administrators facilitated hands-on administration of the tools to some OSY in selected barangays in Cotabato and Zamboanga cities, respectively.

Baseline Data Gathering. The baseline data gathering for Cohort 1 educators and youth began in May. The tools used for baseline surveys were the following: IMs Professional Development Tracking Tool (IMPDTT) Functional Literacy Test (FLT), Assessment of Basic Literacy (ABL), Youth Perception Survey (YPS), Livelihood Activity Report (LAR) and Development Assets Profile (DAP). Data collection protocols were developed with input and review from EDC’s home office M&E unit. The table below presents the current number of respondents for the ongoing Cohort 1 baseline data collection activity:

Tools Total # Type of Respondents Educators Professional Devt Tool 48 Educators (IMS, life skills) Functional Literacy Test 579 ALS - A&E learners Assessment of Basic Literacy 592 ALS – BL Learners Youth Perception Survey 1453 Learners (ALS and Skills) Livelihood Activity Report 1489 Learners (ALS and Skills) Development Assets Profile 1445 Learners (ALS and Skills)

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Operationalization of MYDev Web-based Database System. The population of MYDev’s database with OSY data from all project areas is currently underway. The MIS system is deployed to the service providers and is administered by MYDev MIS Officer. Data encoding across the six project sites is simultaneously inputted by the M&E staff of the service providers who were trained and coached by MYDev during the quarter. The system has begun to produce reports and data sets and are being used for MYDev quarterly progress reporting and compliance reporting for EDC service providers. EDC’s home office M&E unit will continue to work with the MYDev field teams to fully develop the MIS system and ongoing data collection protocols and methods.

V. COMMUNICATIONS AND OUTREACH

During the quarter, MYDev developed a range of communication materials to support workshops, events and meetings. Visibility materials produced during the period included activity banners, button pins, bookmarks, OSY ID cards, lanyards, etc. These materials were distributed during program activities such as OSY barangay consultations, youth camps, etc. Samples of materials are in Annex F. MYDev facilitated an orientation on Branding and Marking for service providers during the Service Providers Workshop conducted last April 2014.

The first MYDev Bi-Annual Publication was produced and distributed last May 2014 to the local partners. This publication capsulized the major highlights of MYDev’s accomplishments from July 2013 to March 2014. Further, MYDev has continuously come up with its weekly photo highlights prepared for MYDev Weekly Updates to USAID. MYDev also began collecting photos and interviewing selected OSY learners in the field in preparation for success stories that will be produced for the Semi-Annual Report in October 2014.

VI. PARTNERSHIPS

MYDev Participation in the 3rd USAID All Mindanao Programs Meeting. Building on the positive results of the first two All Mindanao Programs Meeting (AMP), USAID convened implementers for the 3rd AMP meeting at the Park Inn Hotel in Davao on May 21-22, 2014. The pupose of the meeting was to strengthen partnerships at the local level; identify constraints to success and opportunities; and discuss monitoring and evaluation systems and managing for results. Heads and representatives of the Offices of Education; Economic Development and Growth; and the Program Resource Management of USAID, along with the Public Affairs Section of the US Embassy led the event. Participating in this meeting were the JSOTF-P Liaison Office in Manila and heads of its four Civil Affairs Teams: Zamboanga City; Basilan including Isabela City and Lamitan, Basilan; Marawi City and Cotabato, City; and Sulu; and COPs/DCOPs and managers of Mindanao projects. MYDev was represented by the Project Director, DCOP, Youth Development Specialist, M&E Specialist and Communications Officer. Highlights of the meeting included sharing of updates and results of synchronization meetings among the JSOTF-P Civil Affairs Teams and implementing partners; achievements and upcoming collaborative events; presentation of youth-oriented programs of the Public

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Affairs Section; and initial plans for coordinating monitoring and evaluation and communications across Mindanao programs (Annex G) .

MYDev, USAID and JSOTF-P Activities

Local and regional synchronization meetings. To operationalize agreements from AMP meetings for coordination, USAID, represented by Paul Mason, with the respective Civil Affairs Teams and implementing partners meet bi-monthly to share project updates, and plan for collaborative activities. During the quarter, several localized as well as regional synchronization meetings to prepare for varied activities were conducted. As summarized below, about 3-5 synchronization meetings take place monthly across the six sites. Although it was challenging for MYDev LGU Coordinators, they effectively managed their core activities and participated actively and consistently in the synchronization meetings.

Date Area Team Agenda/Remarks April 4, 2014 Zamboanga City Presentation of USAID programs updates to the Mayor of Zamboanga City April 8, 2014 Cotabato City Discussions on the proposed Cotabato City youth camp April 29, 2014 Basilan Security updates; departure of JSOTF-P from Basilan; plans for collaboration between MYDev and CREST May 5, 2014 Basilan Presentation of USAID programs updates to the Governor of Basilan May 5, 2014 Cotabato City Planning meeting for the Cotabato City youth camp May 8, 2014 Sulu Introduction of USAID Mindanao projects to the provincial government; sharing of project updates and plans for joint activities May 8, 2014 Basilan JSOTF-P and USAID Mindanao Programs project review on the Livelihood Assistance Center (LAC) located in Tipo-tipo, Basilan, funded by US Government through Naval Facility May 9, 2014 Cotabato City Planning meeting for the Cotabato City youth camp June 2, 2014 Sulu Discussion on multi-sectoral consultation; areas for collaboration among ENGAGE, MYDev and Mindanao Health in Jolo. June 10, 2014 Cotabato and Marawi This was the first regional synchronization meeting convened. City The meeting was hosted by MYDev. Agenda included presentation of the documentation of the Cotabato City Youth Camp and sharing of project updates June 10, 2014 Sulu Sharing of updates; plans for joint activities June 13, 2014 Zamboanga, Basilan This was the first regional synchronization meeting convened. and Sulu The agenda included sharing of project updates and plans for joint activities

USAID and JSOTF-P visits to MYDev projects. USAID and JSOTF-P conducted two site visits to ongoing MYDev activities during the quarter. On June 4, representatives from ENGAGE, Mindanao Health and JSOTF-P, along with members of the Jolo OSYDA observed on-going skills training courses being conducted by MIT, EDC’s service provider for Jolo.

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A similar visit was conducted on June 11, in 4 barangays of Marawi City by USAID’s Mr. Paul Mason, JSOTOF-P Captain Josh Swartzel and team, and ICITAP officials. The purpose of the visit was for the guests to observe the actual conduct of basic literacy classes and interact with the learners, barangay officials and community members who were instrumental in providing community learning centers for the classes. The visit was facilitated by the MYDev team headed by the DCOP, Youth Development Specialist, and the LGU Coordinator, together with UNYPAD-RANAO’s Executive Director and team. Noteworthy was the active participation of OSYDA member and Chairman of the Education Committee City Abdani Alonto and City Councilor Hon. Mohammad Ali Ambolodto. The councilors guided the guests, translated their messages to the local dialect, and gave inspiring messages themselves to the learners and barangay officials. Documentation of this visit is in Annex H. The level of support provided by the LGU demonstrates MYDev’s success in establishing effective partnerships in Marawi City.

Partnerships with Other USAID Programs

Cotabato City Youth Camp. The Cotabato City Youth Camp spearheaded by the Cotabato City Mayor’s Office, and supported by MYDev, ENGAGE and Mindanao Health was the first collaborative activity implemented by the three Mindanao projects, together with JSOTF-P Mr. Josh Swartzel who was instrumental in linking the USAID funded projects in Cotabato City with the Philippine Security Forces (PSF)-Civil Military Operations. The PSF’s toolkit on Youth Leadership Training was enhanced and contextualized by the group to fit the objectives of MYDev, ENGAGE and Mindanao Health, and to incorporate the concerns and objectives of the City for the youth sector. For this 3-day event, the LGU with the three USAID projects provided budget support and technical assistance, and the PSF provided security, resource persons/speakers, facilitators for outdoor group activities, medical team and transportation for the participants from the city to the venue in nearby Datu Odin Sinsuat Municipality.

The Youth Camp gathered 92 youth leaders, 53 of which were in school and 39 were out-of- school youth from 16 priority barangays assisted by MYDev. The Youth Camp served as a venue where the youth freely expressed themselves; discussed issues and concerns affecting them and their communities; and learned about their basic rights, life skills and options to alleviate their current situation. The main output of the 3-day youth camp was a Youth Development Agenda outlining the youth’s contribution to the improvement of Web of relationships. In-school and out-of-school youth of prioritized service projects and activities. Cotabato City create a web of friendship, showing how sharing and effective listening skills can create multiple connections among young people. MYDev introduced the During the closing program of the 1st Cotabato activity as part of inputs on self-awareness, empathy, and City Youth Camp, the guest speaker General other education-related life skills during the Cotabato Youth th Camp on May 29-31. Panganiban of the 6 CMO Battalion invited the participants to schedule a tour visit to Camp Siongco, Awang, Datu Odin Sinsuat, Maguindanao, which was subsequently conducted on June 21, 2014. This activity was realized, through the joint effort of MYDev, ENGAGE, Mindanao Health and the 6th CMO Battalion. The 40 youth participants that included about 22 OSY leaders who participated in the youth

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camp visited the different offices inside the 6TH Infantry Division and were shown the different equipment and memorabilia inside the camp. The also visited a military training camp. This activity made an impression on the youth participants. They shared that their perceptions of the military changed into a positive one as their defender and builder of peace. Prior to the young people’s visit to Camp Siongco, the 6th CMO Battalion Office invited the YDS to orient their key officers on MYDev. Activity reports on the Cotabato youth camp and youth visit to the military camp are in Annex I and Annex J.

Zamboanga Youth Forum. With the end view of providing youth with a platform to converge and discuss relevant issues together, Speak Out! – The Zamboanga Youth Forum (ZYF) was conceptualized during the quarter. The monthly face-to-face discussion between youth leaders and heads of the local government and line agencies is a joint endeavor of the Office of the City Mayor mainly through the Information and Communications Division and various USAID-funded programs such as MYDev, ENGAGE, Mindanao Health and P2P of The Asia Foundation. Also supporting this effort is the Social Action Center of the Archdiocese of Zamboanga. Present during the grand launching of the ZYF last June 20, 2014 at the Centro Latino, Paseo del Mar, Zamboanga City, was the Director of USAID’s Office of Economic Development and Governance Mr. Daniel Miller – who gave the opening statements. 24 out-of-school youth leaders coming from ten MYDev focused-Barangays were also in attendance. Together with other youth participants who are in-school, officers of student councils, and youth representatives of IPs and PWDs, the MYDev beneficiaries were grouped into Talk Clouds – a concept of round-table discussion with a designated LGU or line agency head coming from the city’s electric cooperative, water district, investment promotions office, health office, police, social welfare and development, among others. Here, the youth leaders interact, discuss and try to find solutions to pressing issues and situations in the City, particularly in their own Barangays.

Hon. Ma. Isabelle “Beng” Climaco-Salazar in her state of the city report encouraged the youth to speak out. “You have been given the opportunity to become young servants of your communities. Grab that opportunity. Take the opportunity, my dear young people, to speak,” the Mayor stressed.

With the attachment of today’s youth to online technology, a social media hub was put up at the venue. This was meant to amplify and multiply discussions online, giving other youth who were not able to attend an avenue to participate in the discussions using the official hashtag Zamboanga City Mayor Beng Climaco interacts with #SpeakOutZambo - in facebook and in twitter. A the youth, asking them, “What makes you happy?” In her speech during the launch of MYDev trainings, she referral desk was also in place. Participants who are noted the important role of youth in nation building. not that keen in voicing-out their concerns are given a second option – writing down their issues and passing it on to the help desk for endorsement to the concerned agency. The system also does the needed follow-up on the actions taken to address the various “problems”. When asked by the Mayor on his thoughts, OSY Jaime Zambo of Barangay Tumaga thanked USAID and MYDev for providing easy access to education for the youth in their localities, thereby giving

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them a second shot at success. In ending, the invited guests and participants pledged their all-out support to the succeeding runs of the Zamboanga Youth Forum.

Partnerships with DepED, TESDA and TESDA-ARMM. MYDev continued to nurture earlier established partnerships with DepED, TESDA and TESDA-ARMM. This quarter, the project tapped DepED national and regional ALS trainers for the training of service provider IMs on April 28-May 2, 2014. The DepED training team was headed by Dr. Hilda U. Babon, Schools Division Superintendent of Isabela City Division who is a recognized national ALS trainer, and included division ALS supervisors and District ALS Coordinators from Isabela and Cotabato City Division. Engaging DepED ALS trainers ensured that Henry Tura, Division ALS Supervisor of Isabela City, MYDev IMs are equipped with instructional facilitates a discussion during the training for instructional manager conducted in May 2014. strategies and facilitation skills that are consistent with DepED standards, and informed of existing DepED ALS programs to maximize complementation of efforts in the field. On June 4, 2014 the DCOP, YDS of ZamBaSul and LGU Coordinator of Zamboanga City paid a courtesy visit and meeting with DepED Region 9 Director Malcolm Garma. As a result of this meeting, Dir. Garma formally granted MYDev’s request for a space at DepED’s regional office to be used as MYDev Zamboanga Office. As of the writing of this report, a memorandum of agreement (MOA) to this effect has been signed by Dir. Garma. Refurbishment of the DepED space will begin in mid-August 2014. A highlight of this quarter was the signing of a memorandum of understanding (MOU) between MYDev and TESDA-ARMM on June 20, 2014. Under this MOU, TESDA-ARMM committed to extend technical support to the MYDev Project and assume oversight training and supervision responsibilities through its provincial offices and/or accredited centers or institutions. It will also make available and ready access to trainees its network of training centers/institutions, trainers and experts, modules and training materials, test materials and assessment instruments that are needed and necessary in the execution of MYDev training activities. Operationalization of the MOU will ensure smooth coordination and collaboration among the TESDA implementing offices or centers/institutions and LGU/community partners (Annex K).

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VII. SUB-GRANT MANAGEMENT

Fixed Obligation Grants Issued to Five Local Organizations

Following a thorough advertisement and vetting process, EDC received approval from USAID and signed Fixed Obligation Grant (FOG) agreements in mid-April with five partner organizations. EDC immediately conducted orientations for each sub grant organization focused on ensuring a clear understanding of sub-agreement contents, MYDev program goals and project plans, and expectation setting between partners. Two orientation workshops were held as follows.

 April 7 – 8, 2014 for Notre Dame University (Cotabato Mahardika Institute of Technology City) and UNYPAD-RANAO (Marawi City) President Sambas Hassan stresses a point during a discussion with his team during  April 10 – 11, 2014 for ZABIDA (Zamboanga City), the service provider orientation. MIT is the Nagdilaab Foundation (Isabela City and Lamitan City), service provider for Jolo. and Mahardhika Institute of Technology (Jolo).

The first milestone deliverables were completed and submitted to EDC in May amidst the partners’ recruitment and attendance to various EDC-led trainings. EDC staff and the ZAMBASUL partners met in Zamboanga City while Marawi and Cotabato partners met with EDC staff in Cotabato City to develop concrete implementation plans. Any further clarifications not discussed during the orientation were raised and settled during this activity. Second milestone deliverables are expected to be submitted in July. The EDC technical and sub grants management teams are coordinating regularly with the sub grant partners to provide timely assistance as needed.

As part of the special award condition provision within certain partners’ sub-agreements, monitoring visits and capacity-building activities such as finance training and one-on-one coaching on financial management issues were provided. UNYPAD-RANAO staff expressed that learnings from these assistance will be incorporated not only for MYDev program implementation but also for their future projects. Regular visits will be conducted by both technical and grants team to monitor improvements within the organization. The activity report for the training is in Annex K.

Request for Applications Issued

In May, EDC issued a Request for Applications (RFA) for Indanan and Parang target sites, advertised nationwide and in a local newspaper in Mindanao. Although several organizations expressed interest in submitting proposals, only Mahardika Institute of Technology (MIT) actually submitted for the Indanan area. The result of the evaluation made by the MYDev Evaluation Committee was relayed back to MIT with the intention of conducting a one-on-one meeting to discuss further the feedback provided and negotiate on the terms of the proposal. This meeting will be conducted in early July.

Because no proposals were received for the Parang target site, a second RFA was advertised in June. The requirements included that organizations should have demonstrated experience implementing ALS or

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TESDA certified training programs in one or more of the MYDev target areas. However, due to the difficulty of finding organizations implementing ALS or TESDA certified training programs in Parang, this requirement was removed from the latest RFA. Proposals are due for submission on August 5th. EDC hopes to submit recommended organizations to USAID’s for concurrence by end of August or early September.

VIII. ADMINISTRATION AND OPERATIONS SUPPORT

Staffing. EDC completed local staff recruitment and hiring this quarter with the addition of an Operations Manager and drivers in April. There are currently twenty-two MYDev staff (Annex M). All staff are registered with related agencies like SSS, Phil Health, Home Development Mutual Fund, and BIR. Medical Insurance and Outpatient Medicine Allowance are part of the benefits being enjoyed by the staff. EDC expects to hire a permanent Chief of Party (COP) next quarter following the recruitment and vetting process that took place this quarter. In the meantime, project Deputy Chief of Party, Dr. Miriam Pahm, is ably serving as the Acting COP.

Administration and operations. In April, the Davao team transferred to its permanent office location at the 3rd Floor, Topaz Tower, Damosa Complex, Lanang Davao City. The MYDev office space is in the same building as the USAID ENGAGE project and a 2 minute walk from the USAID Logistics (GEM) office. The EDC Office has acquired the Mayor’s Permit, and application for a business permit is still in process. Regarding the MYDev Zamboanga field office, a MOA for the use of a space within a DepED facility has been drafted and discussed with DepED Region 9 Director Malcolm Garma. As of this reporting time, the MOA with DepED has been signed and renovation work for the office space will commence in late- August or September.

Safety and Security. EDC continues to treat the safety and security of its staff members and project assets as high priority. There is a regular assessment of the security situation in all areas covered by the project, in close consultation with Logistics team and the EDC worldwide security Director based in Waltham, Massachusetts. The MYDev Safety and Security Policies and Procedures Manual, Emergency Action Plan, and Security Risk Assessment Tool were fully developed and approved during the quarter and are being adopted by staff. The security risk assessment tool is used prior to any travel of staff, which purposely determines whether areas for staff travel are safe or unsafe. The staff is set to attend a refresher training on EDC’s Policies and Procedures Manual and an Orientation about the Security Policies and Procedures Manual, including the Emergency Action Plan on August 9, 2014.

For travel of staff, there is an existing security procedure for travel and staff are informed of allowable travel expenses. More so, staff are required to submit trip reports at the end of each trip wherein they highlight their summary of the tasks performed and recommendations for next steps. Newly procured project vehicles are used exclusively for official project business and properly outfitted for emergencies.

Safeguard and inventory of commodities are complied. The human resources files and equipment inventory are established and maintained in good condition and adequately secured. There is a finger access system at the Davao office, and all offices adhere to security and safety requirements.

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Procurement. Procurement of major equipment and furniture for the Davao and Cotabato offices has been completed. For procurement, materials and services were obtained in an effective manner and in compliance with the provision of USAID award terms and conditions. Procurement requirements pertaining to the evaluation and selection of consultant services are followed. Specifically, a Vendor- Consultant Agreement (VCA) is used to specify the work to be performed by consultants, associated deliverables, and other terms and conditions of their work and payment. A database of all accredited vendors and suppliers as well as procured commodities has been developed and regularly updated.

International and Local Technical Assistance. MYDev’s technical and management work was supported during the quarter by several visits made by the MYDev Project Director Bill Potter. These visits were especially appreciated in the absence of a full time Chief of Party (scheduled for hire next quarter). EDC’s home office Youth Development Specialist Ale Bonifaz also made a visit to Mindanao during the quarter. Her tasks and accomplishment are outlined below. The consultancy services provided by Suzette Yao for administrative and HR systems, and Abraham Abanil for setting up the MYDev MIS were also appreciated by MYDev staff during the quarter. Below is a summary of the technical assistance they provided during the quarter.

Name Title TA Provided Bill Potter Project Director  April 22-27,2014: Supported the Life Skills Facilitators Training in Zamboanga City and provided management support to the Acting COP and project leadership team.  May 21-22, 2014: Represented MYDev in the USAID All Mindanao Programs Meeting in Davao City and provided management support to the Acting COP and project leadership team.  June 23-25, 2014 attended the coordination meeting between USAID and DFAT (Australian Embassy) and met with SEAMEO-INNOTECH, all in Manila; met with the technical team in Davao to draft plans for the yr1 review and yr2 planning process. Ale Bonifaz Youth Specialist April 20-27, 2014: Provided on-site TA to the technical team to complete the MYDev Life Skills Curriculum; also led facilitation of the Life Skills Facilitators Training in Zamboanga City; continued to provide TA from home office for the refinement and packaging of the Life Skills Training Modules

Abraham Abanil MIS Consultant Completed the Database Module for the OSY data of MYDev’s Web- based MIS.  Coached the M&E team the start-up operation of the MIS and deployment to the service providers  Conducted training for service providers May 20-21 in Zamboanga City.  Meeting with MYDev M&E Team in Davao City May 1-2  Provided additional features on the reports generation engine of the system  Completed the Database Module for the Educators data  Come up with proposals for the integration of other data gathering system into MYDev MIS.

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Suzette Yao Admin and HR Made several trips to Davao and work remotely to support a variety of Consultant admin and HR objectives.

IX. FINANCIAL REPORTING

Project spending increased significantly during the quarter as a result of EDC awarding five Fixed Obligation Grants to Mindanao based organizations working across six geographic areas. The increased pace in spending is expected to continue next quarter with the increase in volume of OSY training and support programs and due to the expected extension of project implementation in two new areas: Parang, Maguindanao and Indanan, Sulu.

The table above shows significant spending for Component A as a result of the substantial time and energy the team invested during the quarter developing a foundational MYDev Life Skills curriculum. Another factor that significantly influenced spending this quarter was the team’s decision to cover all six project sites simultaneously instead of phasing the implementation. A larger than expected number of OSY were enrolled in ALS classes this quarter, necessitating a full funding complement for EDC’s service providers across project sites. Component C is expected to increase during the coming months as skills training courses intensify.

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X. LOOK-AHEAD TO NEXT QUARTER

The main activities and initiatives across MYDev’s technical programs, M&E / Communications and Admin/ Finance departments are highlighted in the table below.

Month Technical Programs M&E/Communications Admin/Finance July IR1  QPR data processing and Finance and Grants  Conduct of Municipal reporting  Evaluation of and orientation in Parang,  Individual consultation negotiation with MIT for Maguindanao- July 24 with service providers re: proposal submitted for  Signing of remaining E.O. for M&E / MIS systems Indanan area. creation of OSYDA operation  Monitoring visits to  Baseline data gathering for partners and provision IR2 comparison group on YPS, of technical assistance, if  Continuous monitoring of ALS, LAR and DAP needed skills trainings and Life Skills  Validation of comparison Administration sessions, and documentation of barangays for OSY  Publish advertisement OSY community service outcomes evaluation for the hiring of 2 LGU projects  Management Information Coordinators for Parang, Systems review and Maguindanao and Partnerships: planning Indanan, Sulu  Zamboanga Youth Forum  Production of  Facilitate completion of hosted by MYDev- July 30 communication materials procurement of office  Synchronization meetings with for OSY learners and equipment USAID, JSOTF-P and Mindanao stakeholders  Facilitate approval of Projects security risk assessment  Multi-stakeholder tool consultations in Isabela and  Initial preparations for Lamitan City (Mindanao Health- the renovation of EDC led orientation on AYRH) Zamboanga City office  Signing of MOU with TESDA  Facilitate commodity Region 9 check in 3 EDC offices

August IR1  Data analysis preparation Finance and Grants  Barangay OSY Consultation – for MYDev Year 1  Evaluation of and Isabela City- August 15 &16 Assessment and Year 2 negotiation with  Barangay OSY Consultation, Planning shortlisted organizations Lamitan City- August 20-21  MYDev MIS Module 2 on proposal submitted  Barangay OSY Consultation, Development (Educators for Parang target site. Cotabato City-August 21-22 Database)  Conduct of due diligence  Barangay OSY Consultation,  Service Providers M&E review on shortlisted Marawi City-August 27-28 Staff Quality Assurance service providers. Training-Workshop  Awarding of sub- IR2  Baseline data gathering for agreements to selected  Continuous monitoring of ALS, comparison Group on YPS, service providers for skills trainings and Life Skills LAR and DAP Indanan target site. sessions.  Data encoding of OSY  Monitoring visits to outcomes baseline results partners and provision Partnerships by Service Providers of technical assistance, if needed.

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Month Technical Programs M&E/Communications Admin/Finance  Synchronization meetings with  Photo documentation and USAID, JSOTF-P and Mindanao interview of most Administration Projects significant change success  Hiring of 2 LGU  MOU Signing of Isabela OSY DA stories Coordinators for Parang, members, USAID Visit to Skills Maguindanao and Training Activities, Isabela City- Indanan, Sulu August 19  Staff orientation on final and approved policies Project Management and procedures, and  Stakeholders and Partners security policy and Workshop (Yr1 review) on emergency action plan MYDev implementation in  Facilitate procurement process for the Davao City-Aug 6-8 renovation of EDC  Annual Implementation Zamboanga City office Planning for Yr2- August 9-12  Develop mini library for EDC office September IR1  M&E data field validation / Finance and Grants  Barangay OSY Consultation, evaluation  Awarding of sub- Jolo, Sulu- Sept 1-2  OSY outcomes baseline agreements to selected  OSYDA Workshop for Marawi data processing and service provider for City and Cotabato City in Davao analysis Parang target site. City- Sept 9-11  Packaging of MYDev  Monitoring visits to  Municipal Orientation, success stories partners and provision Indanan, Sulu- Sept 18  Data processing for MYDev of technical assistance, if  OSYDA Workshop for Semi-Annual Report needed. Zamboanga City and Isabela  MYDev MIS Module 3 City in Zamboanga City- Sept Development (OSY Administration 22-24 Development Alliance)  Start of renovation for  OSYDA Workshop for Lamitan EDC Zamboanga City and Jolo in Zamboanga City- office Sept 25-27  Develop data base system for admin. and IR2 human resource  Monitoring of ALS, skills training and life skills sessions  Assessment and certification of skills training completers

Project Management  Submission of Annual Implementation Plan for Yr2- Sept 15  Orientation and immersion of new LGU Coordinators  Annual implementation planning with new service providers

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ANNEXES

Annex A: Presentation on Selection Process of OSY Representatives

Selecting OSY Representatives to the

OSY Development Alliance Bahagi ka ng solusyon!!

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Typical composition of the Roles of the OSYDA OSYDA . Mayor

. Vice-Mayor

. Chairman, Committee on Education  As “change agents” and OSY . ABC President advocates

. DepED ALS

. TESDA  Mechanism for OSY . DOLE participation in planning for OSY- . DTI responsive activities . CSWD

. PESO  Overall direction for OSY . CPDO development as part of the area’s . Chamber of Commerce youth population . Service Provider . OSY Representative

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OSYDA Activities (June-July 2014)

• OSY Consultation (city/municipal level) Needs Assessment and Selection of OSY Representative to the OSYDA

• Institutional Capacity Assessment : Orientation and baseline administration of the tool

• Formulation of Vision, Mission& Values and Clarification of Roles and Responsibilities

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Q. Who can be a representative to the OSYDA?

A. Any officer who is willing, committed

and confident

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Q. Who can be a representative to the OSYDA? A. Any officer who has good values and can encourage others

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How will we select? • Nomin ate 5 boys and 5 girls

• Candid ates will be given 2 minutes to introduce th emselves and say something about the given topic

• V ote for 1 boy (blue card) and 1 girl (pink card)

• Drop in box given. Count!

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Annex B: OSY Development Plan Barangay: TUGBUNGAN

Condition/ Problem Programs/Projects/ Completion Funding Source of Youth Activities Objectives Expected Outputs Start Date Date SK Fund Others Remarks

Some OSY in our To be reffered barangay are not to the interested to the Abot- alam at DepEd To Enroll all OSY in the barangay program. MYDEV program. 70% will graduate July 2014 Feb 2015 √ officials.

Lack of employment Visit DOLE and opportunities in TUPAD program of office to our community. DOLE To be employed. 35% of OSY July 2014 August 2015 √ DOLE apply.

Distribution of To be reffered garbage can. Atleast 9 purok to the Improper disposal of Biodegradable/Non- To provide garbage caan provided by the barangay garbage. Biodegradable to every purok. garbage can. July 2014 January 2015 √ officials. Atleast 2 sport To be reffered activities to the Sport activities info To make Tugbungan a conducted twice a May- barangay Drug Abuse campaign Drug Free Barangay year. December Every year √ officials. a.) Information To be reffered campaign of proper a.) Once a month to the garbage disposal. B.) To have a clean river to campaign December barangay Water pollution River cleaned up avoid deseases b.) Twice a year 2014 July 2015 √ officials.

Some of young To be reffered people in our To impose curfew to the community are always Hour for young To prevent troubles in A peaceful barangay making troubles people. our Barangay. community All year round July 2014- √ officials.

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Annex C: Focus Group Discussion with DepED ALS Officials

Venue: Garden orchid Hotel, Zamboanga City 30 April 2014

Participants: Name Position/Organization Name Position/Organization Elma Uckung District ALS Sanaoray P. Maard Mobile Teacher Coordinator DepEd Marawi City DepEd Isabela City Johara B. Djamrod Mobile Teacher Artemia Pamaran Education Supervisor DepEd Cotabato City I- ALS, DepEd Lamitan City Ricardo B. Tarro District ALS Adzman B. Taha Mobile Teacher Coordinator DepEd Isabela City DepEd Lamitan City Henry R. Tura ALS Supervisor Emily Enolpe Education Program DepEd Isabela City Supervisor, DepEd Cotabato City Zurayda T. Division ALS Allan A. Singco LGU Coordinator Sumapal Coordinator EDC-MYDEV DepEd Cotabato City Aquino LGU Coordinator Robinson Wee Youth Development Macarampat EDC-MYDev Specialist EDC-MYDev Wilma Najar Mobile Teacher Miriam Pahm Deputy Chief of Party EDC-MYDEV Ma. Teresa Youth Development Bill Potter Project Director Mokamad Specialist, EDC-MYDev EDC MYDev

Philip J. Purnell Manager, Educational Edith L. Pimentel Senior Specialist, Research and SEAMEO INNOTECH Innovations Office, SEAMEO INNOTECH

Objectives of the FGD: . To determine the roles and functions of the Regional/Division/District Supervisors/Mobile Teachers on ALS implementation . To identify the competency requirements as well as the priority competency gaps per position level which can be responded to by training

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Table 2: Roles/Functions on ALS Implementation as well as Per Position Level Source of Regional ALS SDS Division Division ALS District District ALS Mobile Teachers Information/ Supervisor1 Education Coordinator3 Supervisors4 Coordinator Positions Supervisor-ALS2 From the FGD . Designs/ or . Proper . Provides TA to . Provides TA to . Monitors ALS . Coaches mobile . Serves as model participants reviews ALS coordination of service providers, service providers, implementation teachers and IMs to learners programs ALS LGU coordinators LGU coordinators . Informs the school . Provide TA at the . Acts as second . Links with ALS implementation of MYDEV, of MYDEV, heads and PTA district level parent to service providers within the instructional instructional officers, parents . Facilitates ALS learners . Supervises and Division managers and managers and about the ALS activities at the . Conducts monitors ALS . Active learning learning programs district level counselling to implementation involvement facilitators facilitators . Meets with the . Conducts learners on life region-wide /engagement in . Provides TA in the . Provides TA in the DALSCs about ALS resource skills/guide . Ensures quality ALS programs areas of planning, areas of planning, implementation mobilization . Ensures friendly of ALS programs . Advocates about implementation, implementation, . Conducts house-to- . Conducts career atmosphere in . Consolidates ALS programs and monitoring and monitoring and house info drive to counselling as the sessions report on ALS its updates to evaluation evaluation inform barangay part of post- . Facilitates the implementation stakeholders and . Plans and designs . Plans and designs people about the program support teaching- in the region partners ALS programs ALS programs ALS program . Consolidates learning process . Reviews project . Reviews project report at the . Uses various TL proposals proposals district level modalities . Supervises and . Supervises and . Explains needed monitors the ALS monitors the ALS concepts in implementation implementation learning sessions . Checks the . Checks the . Facilitates the A quality of quality of & E examination instruction instruction . Helps learners in . Checks . Checks the registration compliance compliance . Acts as a leaders with policies with policies by representing and standards and standards the concerns of . Observes ALS . Observes ALS the OSY in classes classes gatherings

1 Based on the phone interview with Dr. Nur Pulong, Director of ALS, DepEd ARMM, 28 May 2014 2 The Division Supervisor on ALS and the Division ALS Coordinator may not be the same person, however they have the same roles and functions 3 The Division ALS Coordinator and the Division Supervisor on ALS may not be the same person, however they have the same roles and functions 4 Based on the inputs from selected District Supervisors (Marawi City, Lamitan City)

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Source of Regional ALS SDS Division Division ALS District District ALS Mobile Teachers Information/ Supervisor1 Education Coordinator3 Supervisors4 Coordinator Positions Supervisor-ALS2 . Evaluates . Evaluates . Protects the lives performance of performance of of the learners, service providers service providers when needed . Links with . Links with . Screens learners agencies, NGOs, agencies, NGOs, . Identify learning LGUs, TESDA and LGUs, TESDA and needs of learners other concerned other concerned . Coaches and organizations at organizations at mentors learners the province level the province level . Conducts . Consolidates ALS . Consolidates ALS advocacy work reports at the reports at the on ALS Division level Division level . Links up with agencies, LGUs and other organizations

. Based on DepEd Order 332 S. 2006 . Undertakes advocacy work directed at encouraging LGUs and NGOs to implement ALS programs . Assists in the identification of community-based NGOs as potential service providers . Supervises the organization of the ALS programs in collaboration with the LGUs, NGOs and other gov’t agencies

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Source of Regional ALS SDS Division Division ALS District District ALS Mobile Teachers Information/ Supervisor1 Education Coordinator3 Supervisors4 Coordinator Positions Supervisor-ALS2 . Monitors field implementation of ALS programs . Monitors the formulation of the SIPs and consolidate municipal funding reqts. of program and projects to be presented to the Municipal School Board . Provides technical support to school heads in expenditure documentation and liquidation of cash advances . Coordinates data gathering efforts of schools and community learning centers in the district . Undertakes data verification in coordination with the division planning units

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Table 3: Identified Priority Competency Gaps Regional ALS Supervisor Division ALS Coordinator/ District Supervisors Mobile Teachers/ District ALS Division Education Supervisor- Coordinator ALS

(the designated ALS Education 1. Designing mechanisms on M 1. Instructional supervision skills 1. Skills on doing advocacy work Specialist and Supervisor are & E and plan adjustments in ALS programs 2. Skills on conducting resource from the formal schools) 2. Quality assurance and 2. Orientation on the mobilization 1. Orientation about the ALS accountability preparation needed by 3. Building sustainable programs, quality standards 3. Project proposal preparation learners taking the A & E test partnerships and guidelines 4. Preparation of Action research 3. Monitoring learners’ progress 4. Facilitation skills and 2. ALS monitoring tools 5. Community organizing 4. Counseling skills to guide techniques 3. Instructional supervision 6. Bridging Leadership and learners on the possible 5. Knowledge about the needed skills in the context of ALS bridging partnerships career options for them qualities of a learning 4. Monitoring learners’ facilitator progress 6. Coaching and mentoring skills within the context of ALS 7. Instructional supervision in the context of ALS 8. Monitoring and evaluating the effectiveness of ALS classes 9. Updates on reporting format using technology 10. Additional briefing and updates about ALS and MYDev

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Table 2 outlines the roles and functions of the ALS implementers at various levels. It shows that from the regional to the district levels, they are sharing the functions of providing technical assistance on ALS program implementation, monitoring and evaluation, ensuring quality of ALS program and providing some capacity building assistance to service providers and DALSCs, IMs and learning facilitators. What is critical with this kind of ‘sharing of roles’ arrangements is to make sure that coordinative mechanisms are developed, organized and are understood by everyone concerned and will facilitate the operational processes and actual implementation being done by the DALSCs and the mobile teachers. This was, in fact, raised as an expectation by the staff of MYDev – putting in place a mechanism to ensure that there is indeed sharing and complementation of functions across all the levels ‘sharing the same functions’ and ensure greater synergy of efforts. On the other hand, the DALSCs and the mobile teachers are the actual ALS players performing critical functions from learner selection, screening, doing actual ALS classes, monitoring learners’ progress up to completion of every ALS program/project. The staff and officers of MYDev also expressed their expectations from the ALS implementers relative to their roles in the project. The common areas which came out are the following: . Organize regular sharing/ learning circle among the District ALS Coordinators, sharing best practices . Attend the regular Out-of-School Youth Development Alliance (OSYDA) meetings . Supervise MYDev implementation at the Division level . Assist MYDev in the M & E mechanism

Table 3 shows the priority competency requirements as identified by the respondents across levels which will enable them to competently perform their roles and functions on ALS implementation. The mobile teachers and the DALSCs expressed the need to be trained on skill areas directly related to the actual implementation of the ALS programs on the ground as identified in their 1-10 list. What is common however, for the District Supervisors, Division ALS Coordinators/Supervisors and the Regional ALS Supervisors is on the area of monitoring and evaluation of ALS programs and instructional supervision skills that should be done within the context of ALS. The more technical skills on quality assurance and accountability, project proposal preparation and action research were also identified as priority competencies required of them as they support the DALSCs and the mobile teachers. The District Supervisors, on the other hand, identified counselling skills as one competency area that they need to be trained on.

Among the common competency areas identified across all levels are the following: 1) monitoring and evaluation; 2) instructional supervision and 3) updates/guidelines about the ALS. The participants also saw the importance for them to have a shared understanding about

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MYDEV and their critical roles in its implementation, for those involved in the project, including the concerned SDS.

In addition to the competency gaps documented in the formal FGD sessions, there are other learning needs which surfaced during the course of general discussion and the orientation session on the status of MYDev Project implementation. They include:  Life skills program development and quality assurance  Career counselling/referral  Differentiated instruction  Private sector engagement and partnership (linked to on-the-job training options)  Facilitating youth civic engagement

Other equally important issues came up in the discussion which can impact on the proposed program: . The on-going rationalization plan of DepEd has implications on the regional and division offices particularly on their new roles and functions where most changes in office and plantilla functions will take place. The ‘new’ functions and structure are still being finalized but will soon be implemented department-wide. . The plan to align ALS program with K to 12 curriculum might also pose some implications on the design of the proposed program, although this would also depend on how fast DepEd can make the necessary alignment.

It was also shared that there are already organized OSYDAs in the different cities/municipalities covered, composed of representatives coming from different organizations and sectors. Given the nature and objectives of OSYDAs, it was suggested that a ‘bridging leadership’ program type be provided for its members to enable them to enhance their skills on multi-stakeholder partnership and in coming up with joint projects for OSY. If ever, this will be an additional capability intervention for members of the Youth Alliance which is currently outside the scope of the current INNOTECH MYDEV contract. This would require a contract modification for INNOTECH to take on this bridging leadership capability building program for Youth Alliance members.

Conclusions and Recommendations:

Based on the results of FGD and other inputs generated, SEAMEO INNOTECH would like to propose the following:

1. Design a learning program that would address the identified common competency requirements across the 5 levels and these are:

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. Updates/guidelines on ALS . MYDev and the critical roles of players in its implementation . ALS monitoring and evaluation (incl. design of M & E system, M & E tools, monitoring learners’ progress) . Instructional supervision in the context of ALS

2. Design a learning program that would cover the more operational aspects in delivering ALS programs as identified by the DALSCs and the mobile teachers

. Building sustainable partnerships to include resource mobilization . Facilitation skills and techniques (incl. qualities of learning facilitator) . Coaching and mentoring (of ALS learners) skills (to include career counselling)

3. Within the originally proposed 5-day program, the first two days can cover competency areas in # 1 and the last three days of the program to cover areas in #2. This means that the Regional/Division/District Supervisors will only be attending the first two days of the program. The DALSCs and Mobile teachers, however stay on and attend the last three days of the program.

4. The major output of the first two days is a harmonized monitoring and evaluation plan on ALS from region to community level. This would include also identifying some mechanisms (review existing mechanisms, if there are) on how the sharing of practices and innovations can be facilitated at various levels. On the other hand, the DALSCs and the mobile teachers will be required to develop an action plan translating their newly learned competencies into actual implementation. Part of what to be monitored is how the DALSCs and mobile teachers are able to implement their action plan and later on how they are able to further enhance their skills.

5. In the original plan, SEAMEO INNOTECH proposed to conduct a 3-day enhancement session with the same set of participants to further enhance their competencies. Given the result of the FGD, the other competency requirements which were not covered on the first year (5day program) can be part of the design for the 3-day enhancement session. This can include any of the following competency areas on: . Life skills program development and quality assurance . Differentiated instruction . Private sector engagement and partnership (linked to on-the-job training options)

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. Facilitating youth civic engagement

“Bridging Leadership” Program within the context of OSYDA

Relative to the request of running a “bridging leadership” type of program for the members of the OSYDA, the following provides a brief on what the program is about and how this can facilitate the OSYDA agenda move forward.

The Bridging Leadership concept started as a global research project which was undertaken by The Synergos Institute in 2002. In the Philippines, this research was further developed by Prof. Ernesto D. Garilao of the Asian Institute of Management. In 2004, the AIM-Mirant Center for Bridging Societal Divides was formed to continue the application of the BL framework on the ground. The BL framework found its way in the education sector when two educators: Dr. Malcolm Garma, (formerly SDS of Pampanga), now OIC Regional Director of DepEd Region IX and Dr. Lorna Dino (formerly SDS of Sorsogon) now Assistant Secretary of DepEd became BL Fellows in one of the programs of the Center. Asec Dino was able to integrate BL concepts and principles in the school leadership programs.

“Bridging Leadership” is a leadership model for building partnerships. It is an approach to leadership characterized by the capacity to initiate and sustain a collaborative process designed to achieve meaningful social change through the collective action of multiple and diverse stakeholders. 5 It is centered on collaborative approach of bringing together different sectors or people of various interests together in a constructive way to enable them to define strategies and interventions that would address the shared concerns of the community. It is actually an approach of harnessing and coordinating the energy, interests, resources of multiple and diverse stakeholders in a way that builds relationship capital and trust that would achieve the defined collaborative action.

The BL process is divided into three stages: ownership, co-ownership and co-creation. The first stage deals with the need for the individual to learn how to lead him/herself. This is a necessary step if one wants to lead others. The ownership stage starts from an honest assessment of what one has that will enable him/her to help address the divide or issue at hand. The next stage is co-ownership which can be done through these processes: 1) identifying the stakeholders in the community and their corresponding interests to the identified issue/s; 2) defining the specific action steps to undertake to initially engage the stakeholders; 3) conducting dialogue and convening the stakeholders. This is where through the process of dialogue and good convening, the stakeholders from different parts of the community are engaged in an open discussion,

5 Bridging Differences and Building Collaboration: The critical role of leadership, A concept paper, Steven D. Pierce, Director, Bridging Leadership, The Synergos Institute

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In the final stage, co-creation happens. Here, more steps are taken to make things happen- working with other people to address challenges, encourage new ways of thinking and together, issues can be tackled. This is the segment where collaborative agreements are operationalized into collective action. These take the form of new institutional arrangements that will result in more innovative programs contributing to societal change.

The Bridging Leadership Process OWNERSHIP CO-OWNERSHIP CO-CREATION

Engagement Empowered Mechanisms Citizenry

Societal Person Multi-Stakeholder Responsive Inequity/Divide New Bridging al Processes/ Programs and Shared Institutional Societal Leader Vision Convening and Trust- and Stakeholders Vision Arrangements Equity & Building Dialogue Services/ & Mission Social Mission Innovations

Personal New Collaborative Relationships Response Response Transformed Among Institutions Stakeholders

KHALIFA HALAQA SHUURA MONAWARA ISLAMIC MODEL COMMUNITY (Steward) (Study Circle) (Consultation) (Enlightened) INSTITUTIONS (God-Fearing Community)

Given the nature of the OSYDA whose members come from various sectors of the community, organized to come up collaborative actions to enable the young population to become productive citizens and leaders, a learning program following the BL model can be designed. While guided by this model, the approach and processes of the program will be contextualized based on the needs, current state of OSYDA as organization now and the OSYDA agenda. A learning needs assessment will have to be conducted as basis in designing this program for the OSYDA.

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Annex D: Roll-out Plan for Life Skills Service Provider: MIT-SCT Skills Training Title: Dressmaking, NC II Start Date: May 26, 2014 13/8/2014 MODULES/SESSIONS Duration May June July August Sept. Oct. Nov. Dec. Jan. Feb. March 1 2 3 4 1 2 3 4 1 2 3 4 1 2 3 4 1 2 3 4 1 2 3 4 1 2 3 4 1 2 3 4 1 2 3 4 1 2 3 4 1 2 3 4

LS - Start-up Activity/Session 2 hours 26/5/2014 LS 1 - Personal Development 3 hrs, 30 mins 27/5/2014 LS 2 - Interpersonal Communication 3 hrs, 20 mins. 28/5/2014 LS 3 - Work Habits and Conduct 4 hrs, 15 mins. 29/5/2014 LS 4 - Leadership 4 hrs, 40 mins. 30/5/2014 1/6/2014 LS 9 - Civic Engagement (1,2,3,4,5) 8 hrs, 10 mins. 2/6/2014 LS 5 - Safety and Health at Work 4 hours 3/6/2014 30-Jul-14 SKILLS TRAINING SESSIONS 35 days 1/8/2014 LS 6 - Rights and Responsibilities of Workers and Employers 3 hours, 50 mins. 5 hours, 30 4/8/2014 LS 7 - Financial Fitness mins. 5/8/2014 LS 9 - Civic Engagement (6,7) 2 hrs, 15 mins. 6/8/2014 LS 8 - Exploring Entrepreneurship 5 hrs, 30 mins 7/8/2014 Presentation of Business Proposals and Community Service Projects 2 hours 8/8/2014 LS - End Activity/Session 1 hour 11/8/2014 Implementation of OSY Community Service Projects, Business Proposal referrals Mindanao Youth for Development (MYDev) Quarterly Progress Report: April – June 2014 ● 56 Graduation/Closing Program 13/8/2014

Annex E: Observation Protocol on Skills Training

PROGRAM DELIVERY OF MYDEV LIFE SKILL + SKILLS TRAINING ROLL-OUT MODALITY

OBSERVATION PROTOCOL

Skills Training Title SMAW NCII Address/ Location of Training Parangbasak, Lamitan City Venue Date Started May 28, 2014 Number of Trainees 35 (at time of monitoring only 18 are present) Name of Life Skills Facilitator Name of Trainer Mr. Arshid Balling Service Provider Nagdilaab Foundation Inc. Name of Monitoring MYDev Nonie K. Ahaddas Staff Date of Monitoring Visit June 20, 2014

I. Skills Training Delivery

Unit Competency Covered at the time of Monitoring: Use Hand Tools

ELEMENTS OBSERVATIONS ( Issues, Recommendations/Action Concerns, Challenges) Points 1. Resources for It was observed that the presenting instructions trainer has a book binder (Does the Trainer has at the table that he ready Session Plan, browsed when he Training Regulations, reviewed some topics they Manuals, curriculum had previously discussed. design, charts, diagrams, etc. for instructional Complaint about the lack purposes?) of supplies for instruction purposes. 2. Resources for Skills At the time of monitoring, Practice of Competency the welding machine, and This concern has to be (Are the equipment, different tools needed has conveyed to the service tools, utilities, materials just been delivered to the provider.

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ELEMENTS OBSERVATIONS ( Issues, Recommendations/Action Concerns, Challenges) Points and supplies adequate venue. All sort of power and available for tools, hand tools and trainees during skills personal protective practice, demos?) equipment’s were presented to the trainees.

However, handouts for trainees were not adequately provided. All trainees has to reproduce the handouts. Even, the trainer complaint about the lack of supplies for instruction purposes. Accordingly, they submitted & requested some supplies (trainer’s need) but no action has been made. 3. Training Environment (Is The session was held in the training venue madrasa room which is Just the same this has to be conducive and similar to school classroom conveyed to the service appropriate to trainees? in terms of size. Generally provider. Know what Is the space adequate? it is observed to be alternative plan of actions they Too small? Too large?) conducive for learning but have in place since the the trainer has to maximize community is experiencing the space when the 35 frequent brownout. registrants are all present in one session.

Accordingly, the group will moved out to another venue once sessions for the core competency started. However, the trainer is facing another dilemma once the sessions for welding started next week, which is the frequent brownout in the place.

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ELEMENTS OBSERVATIONS ( Issues, Recommendations/Action Concerns, Challenges) Points 4. Trainer’s Quality Clearly identifies and  Discusses clearly the unit of discusses the uses of each competencies and tools and equipment outcomes to be attained at presented. Explained it the start of every module both in technical terms and  Exhibits mastery of the local dialect. subject /course he/she is teaching It was observed that there  Motivates and elicits active is assigned monitor for the participation from the day to observe cleanliness trainees and orderliness in the  Clarity of language/dialect classroom. used in teaching  Provides extra attention to trainees with specific learning needs  Instill value of time, safety and orderliness in the classrooms and workshops 5. Training Design and All personal protective Delivery equipment and tools  Sessions are logically needed in welding organized and presented workshop were laid down  Examples, models, in the table in front of the visual aids, illustrations trainees. All the tools and and demonstrations are equipment were used to help trainees named/identified and learn the skills or discusses the uses and competencies classification.  Practice exercises like Task/Job Sheets are sufficient to learn required skills.  Assessment Methods and evaluation system are applied to trainees before and after training sessions.  Feedback about the performance and progress of trainees are given immediately.

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ELEMENTS OBSERVATIONS ( Issues, Recommendations/Action Concerns, Challenges) Points 6. Trainees’ Participation It was observed that the  Every trainee is given the female trainees are more opportunity to participative during the participate in skills session. Quite impressive demos and practice. in identifying the different  Trainees can work in tools and equipment’s and teams during skills its uses and even in practice and demos. reviews of previous topics.  Trainees are involved in maintaining orderliness One female trainee was and cleanliness of the tasked by the trainer to training identify and discuss the venue/workshops. uses of each tools and equipment’s and it was impressive. 7. Records Management No MIS-generated and Reporting attendance yet. But  Learner’s attendance printed attendance sheet is sheet, are regularly being provided to the checked and submitted trainer for daily attendance  Recording of sheet of the trainees. achievements and competencies acquired is prompt (Use of Class Progress Chart, Trainee Progress Sheet)

Name and Signature of Monitoring Staff: Nonie K. Ahaddas

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Annex F: Samples of Communications Products

Me thodologies Preliminaries/Opening Remarks Session 1: Updates from the USAID Project Te ams Session 2: Presentation and Q&A– Mindanao Health; EDGE Session 3: JSOTF-P Transition, Security, and Lo cal Points of Contact Session 4: Branding, Communications, Messa ging Session 5: Overview of M&E system Session 6: Introduction of New LOGISTICS Prog ram Session 7: Constraints to Success and Oppourtn ities Summary and agreement on next steps Button pin handed out to youth during Closing program the Barangay OSY Consultation in Zamboanga City held in June.

Bookmark given to youth attending the First Cotabato Youth Camp in MYDev newsletter which had its first release in May 2014. May.

Weekly highlights, showing photos of key activities for the week, submitted to USAID.

Sample activity tarpaulin

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Annex G: Minutes of 3rd AMP Meeting

MINUTES OF THE 3RD USAID ALL MINDANAO PROGRAMS MEETING 21-22 May 2014  Park Inn, Davao City

I. ATTENDANCE

The 3rd All Mindanao Programs (AMP) Meeting was organized by the United States Agency for International Development (USAID) with the assistance of USAID’s Logistics Support for Mindanao Activity (Logistics).

United States Agency for International Development (USAID): 1. Lee Forsythe, General Development Officer - Mindanao Programs, Office of Economic Development and Governance (OEDG) 2. Ma. Teresa Robielos, Development Assistance Specialist, OEDG 3. Gerardo Porta, Senior Democracy and Governance Specialist, OEDG 4. Paul Mason, Senior Development Advisor, OEDG 5. Leabel Jordan, Office Secretary, OEDG 6. Andrew Holland, Supervisory Contracting Officer, Regional Office of Acquisition and Assistance (ROAA) 7. Jorge Dulanto-Hassenstein, Contracting Officer (ROAA) 8. Robert Burch, Chief, Office of Education (OEd) 9. Ma. Josefina Cabaguio, Project Management Specialist, OEd 10. Enrique Gallardo, Development Assistance Specialist, Office of Environment, Energy and Climate Change (OEECC) 11. Ezekiel Enrique, Development Outreach & Communications Specialist, Program Resources Management (PRM) 12. John Callanta, Monitoring & Evaluation Specialist, PRM

Embassy of the United States, Manila 13. Eren Joy Bautista, Cultural Affairs Assistant, Public Affairs Office, US Embassy/Manila

JSOTF-P: 14. Erik Crouch, Civil Affairs Team Basilan & Zamboanga 15. Joshua Swartsel, Civil Affairs Team Leader 16. Marquis Woodland, Civil Affairs Team Zamboanga 17. Capt. Casey Staheli, Civil Affairs Communications Specialist 18. Nicole Given, JSOTF-P Liaison for USAID/Philippines 19. Antwan Deligar, Civil Affairs Team 20. Jacob Hurley, Civil Affairs Team Sergeant 21. Jason Anderson, Civil Affairs Team Jolo

USAID Programs in Mindanao representatives: 22. Barry Reed, Chief of Party, ENGAGE 23. Sherwin Reyes, Deputy Chief of Party, ENGAGE 24. Emma Salmani, Director for Program Support, ENGAGE 25. Jules Benitez, MCEO, ENGAGE

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26. Clarisse Rendon, Area Coordinator –Cotabato, ENGAGE 27. Elaine Hayad, MCEO –Lamitan, Basilan - ENGAGE 28. Kalma Isnain, Area Coordinator –Zamboanga, ENGAGE 29. Fatima Darwizza Yusah, MCEO-Sulu, ENGAGE 30. Aliah Cali Pascan, ENGAGE 31. Sonny Mendoza, ENGAGE 32. Nelson Peloton, ENGAGE 33. William Potter, Project Director, MYDev 34. Miriam Pahm, Deputy Chief of Party, MYDev 35. Ma. Theresa Mokamad, MYDev 36. Aurea Christine Lumaas, MYDev 37. Elden Karl Requilme, MYDev 38. Dr. Dolly Castillo, Mindanao Health 39. Dr. Alvin Saplan, Area Technical Team Leader for Zamboanga Peninsula, Mindanao Health 40. Rachel Resurreccion, LGU Advisor-Basilan, Mindanao Health 41. Dr. Rhodora Antenor, Area Technical Team Leader-SOCSKSARGEN, Mindanao Health 42. Nayda Nur Julkarnain, Mindanao Health 43. Dr. Averdin Bucad, Mindanao Health 44. Dr. Khalik Kasim, Mindanao Health 45. Deirdre Russo, Mindanao Health 46. Rey Soriano, Mindanao Health 47. Ramon Alikpala, Chief of Party, BeSecure 48. January Zanoria, BeSecure 49. Jojo Fajardo, Green Empowerment/CREST 50. Joseph Curry, Catholic Relief Services/A3B Land Tenure Program 51. Miguel Dominguez, Trustee Synergeia Foundation/Education Governance Effectiveness (EdGE) 52. Philbert Yee, GRF 53. Dr. Andre Villanueva, Chief of Party, IMPACT 54. Dr. Teodoro Yu, Jr., Mindanao Area Coordinator, IMPACT 55. Judah Aliposa, Head of Office - National Office, ECOFISH 56. Jason Reyes, TAF P2P 57. Gregory Benjamin Luz, B+WISER 58. Ramon Derige, Chief of Party, Health Leadership and Governance Program (HLGP), Zuellig Family Foundation (ZFF) 59. Jerry Jose, Project Manager, HLGP, ZFF 60. Marilou M. Sian, Chief of Party, Logistics & Rebuild 61. Marc Barrera, Deputy Chief of Party, Rebuild

Secretariat and Logistics Support: 62. Mie Shen Reyes, Deputy Chief of Party, Logistics 63. Enrique Galan III, Security Manager, Logistics 64. Lisa Apostol, Coordinator, Logistics 65. Gypsy Obaob, Coordinator, Logistics 66. Daye Dequito, Database Management Specialist, Logistics 67. Leslie Francisco, Communications Specialist, Logistics 68. Renato Sta. Teresa, Jr., Communications Specialist, Logistics 69. Moises Taripe, IT Assistant, Logistics

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A contact directory of AMP participants is provided in Annex A.

II. AGENDA

Taking off from the 2nd AMP Meeting held in February 2014, USAID once again convened implementing partners in Davao City for the 3rd AMP from May 21 to 22, 2014. The meeting’s primary objectives were: 1. To strengthen partnerships at the local level; 2. To identify constraints to success and opportunities; and 3. To discuss monitoring and evaluation systems and managing for results

A copy of the 3rd AMP agenda is provided in Annex B

DAY 1

III. CALL TO ORDER Gerry Porta/USAID called the meeting to order at 1:05 in the afternoon. IV. WELCOME & OVERVIEW OF THE 3RD AMP MEETING Lee Forsythe/USAID formally welcomed the delegates to the 3rd AMP, provided an overview of current USAID/Manila Mindanao program management activities, and reviewed objectives for the two-day meeting: 1. USAID is conducting a ‘Stocktaking’ of progress for USAID’s ongoing programs in Mindanao which are into the second year of implementation, particularly the education, health, and governance programs; Are the programs well positioned and targeted? 2. USAID is discussing plans (over the next few months) to coordinate monitoring & evaluation activities across all Mindanao programs; and 3. For this meeting (AMP 3), we want to discuss constraints to success and opportunities as these relate to project implementation and inter-team coordination. Mr. Forsythe emphasized that the quarterly AMP meetings seek to provide a venue for interaction and networking among delegates at the Activity level, to strengthen the sharing of best practices, encourage collaboration and develop courses of action between USAID Implementing Partners. We also have Mindanao Working Group in Manila and there are the Synch Meetings at the CAA level. V. INTRODUCTION OF PARTICIPANTS Participants introduced themselves and stated the project/program they represent. VI. UPDATES FROM THE USAID’s PROJECT TEAMS (ZAMBOANGA, BASILAN, SULU, COTABATO AND MARAWI) The following discussion points guided the presentation of updates and results of sync meetings:  Achievements and upcoming events (program)  USAID programs coordination  Communication and coordination (LGUs, CSOs, PSF)

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 Discussion of best practices Areas: Basilan and Zamboanga Title: JSOTF-P Civil Affairs Team 752 Progress Report, Basilan, February to May 2014 Presenter: Erik Crouch, JSOTF-P Civil Affairs Team  Synchronization meetings with seven alliance partners and the Armed Forces of the Philippines (AFP) 104th Brigade in Basilan began in January 2014. The AFP’s support allows USAID program implementers to travel and operate in vulnerable areas in Basilan.  The following accomplishments are attributed to the bi-monthly sync meetings: o Linking USAID programs with AFP’s bayanihan concept led to the identification of key stakeholders in vulnerable areas with primary focus on MNLF communities out of Sulu. o Strengthened cooperation between the AFP and all USAID programs. o The bi-monthly sync meetings have progressed to quarterly meetings with the provincial leadership and the LGU in which mayors and the governors are briefed about progress and achievements. These meetings help solidify partnerships among USAID programs, AFP and the LGUs. o A historic visit to the MNLF stronghold in Masula was conducted by BeSecure and CREST representatives, through the assistance of the AFP. These USAID programs were able to conduct water surveys in the area. This is expected to open up more opportunities to visit vulnerable areas in Basilan. o In coordination with ENGAGE, the U.S. Government provided assistance to Isabela City in reviewing its Disaster Response Plan. This served as a basis for improving Basilan’s Provincial Disaster Plan and response capacity.  Progress and achievements on collaborative efforts among USAID projects, AFP and the LGU will be presented during the next regional USAID sync meeting on June 13, 2014. Questions/Feedback:

 Gerry Porta/USAID elicited other project partners to provide more updates on coordination meetings in Zamboanga and Basilan.  Jules Benitez/ENGAGE shared that there were two sync meetings held in Zamboanga City. The first one was held at the ENGAGE area office. It was attended by Lee Forsythe and Tet Robielos of USAID. Focus was directed on how agreements reached during sync meetings will be implemented in the region. A coordinated meeting/courtesy call with the mayor of Zamboanga City was planned by the group and was arranged by ENGAGE. Paul Mason/USAID and the city mayor attended the second meeting at the Western Mindanao Command. USAID project implementers presented how their respective programs can contribute to the IT reconstruction project of the city. Mr. Benitez emphasized that this initiative is a continuing endeavor. The third sync meeting, which will be hosted by Mindanao Health, will include Basilan.  Marilou Sian/Logistics inquired about the vehicle resources of USAID projects in Basilan and if it these may be utilized for official USAID and U.S. Embassy events and visits. Jorge Dulanto-Hassenstein/USAID Contracting Officer clarified that project vehicles are to be used primarily for USAID activities. These resources may be tapped for events, in coordination with CORs.

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 Marilou Sian/Logistics asked Erik Crouch/JSOTF-P if there had been any security issues in Basilan from the time projects were mobilized. Mr. Crouch explained that there are areas that require security assistance, which the AFP also provides. They also have two key contacts in Zamboanga and Basilan who can provide security updates and serve as security escorts in civilian clothes. Areas: Cotabato and Marawi Presenter: Clarisse Rendon, Cotabato Area Coordinator, ENGAGE

 Ms. Rendon reported on the highlights of the two sync meetings in Cotabato City. The first one, held in February 2014, was hosted by ENGAGE. It was attended by ENGAGE, Mindanao Health, BeSecure, JSOTF-P and MYDev. Strengthening of the local health board was established as a possible area of collaboration between ENGAGE, Mindanao Health and MYDev. The group agreed that the second sync meeting should involve the participation of the local government and the AFP.  The second meeting was hosted by Mindanao Health. ENGAGE, Mindanao Health and MYDev agreed to collaborate and support the local government in conducting Cotabato City’s first youth camp which will gather about 111 youth participants, of which 48 are out of school. The event will be held on May 29-31. It will demonstrate real collaboration and sharing of resources among the three USAID programs.  The third meeting, which will be hosted by MYDev, is scheduled on June 10th. Since areas of collaboration have already been established, the group agreed to meet quarterly instead of monthly.  A sync meeting was held among ENGAGE, the AFP and JSOTF-P in Marawi City. The group is invited to attend a regional meeting in Lanao del Sur on June 10th. This invitation was extended to Mindanao Health and MYDev. Questions/Feedback:

 Lee Forsythe/USAID requested Clarisse Rendon/ENGAGE to expound on the status of communication with the LGU and coordination between Mindanao Health and ENGAGE. Ms. Rendon explained that ENGAGE and Mindanao Health are using the Department of Health’s scorecard to assess the local health board of Cotabato City, which is currently not functioning as mandated. ENGAGE and Mindanao Health are working with the City Health Officer, Philippine Nurses Association, and the medical society representing civil society organizations.  Gerry Porta/USAID stressed that since many of the projects aim to improve the delivery of services through local governance mechanisms, the synergy between ENGAGE, which is a local governance program, and MYDev (for the local school board) and Mindanao Health (for the local health board) are good examples of effective collaboration among USAID projects.  Clarisse Rendon mentioned that ENGAGE, Mindanao Health, and MYDev met with the mayor of Cotabato City. The meeting was an opportunity to resolve old issues.  Dr. Dolly Castillo/Mindanao Health mentioned the presence of the Health Leadership and Governance Program (HLGP) in the focus area. She requested Mr. Jerry Jose of the Zuellig Family Foundation (ZFF) to introduce how HLGP can take part in the collaboration among MYDev, ENGAGE, and Mindanao Health.

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 Jerry Jose, Project Manager of HLGP explained that ZFF is currently helping to organize and strengthen rural health workers in 13 municipalities in Maguindanao, in addition to the eight municipalities that they previously assisted. HLGP hopes to work with six more municipalities in Lanao del Sur, ten municipalities in Sulu, and four municipalities in Basilan and Tawi-Tawi.  As a follow-up response to Mr. Forsythe’s question, Jules Benitez/ENGAGE added that ENGAGE recently met with MYDev and Zamboanga City’s youth affairs office to discuss the conduct of a monthly youth forum, which will be held in cooperation with various agencies of the city government. The forum, which aims to help address youth issues and concerns, is expected to run for a year. Mr. Benitez raised the idea of collaborating with ZFF-HLGP, particularly on the leadership aspect of the city government. Area: Sulu Presenter: Fatima Darwizza Yusah, MCEO-Sulu, ENGAGE

 Fatima Yusah shared that prior to the sync meetings; a USAID Development Forum was conducted in Sulu. The event was attended by USAID officials, USAID project implementers in the area, department heads of the provincial and local governments, and other stakeholders.  The first sync meeting in Sulu was sponsored by JSOTF-P and was attended by MYDev, Mindanao Health, IMPACT, Green Empowerment/CREST, among others. Respective program updates were presented and areas of collaboration were identified. On health: IMPACT, Mindanao Health and ENGAGE agreed to jointly provide technical assistance to identified LGUs in the preparation of policies. On the youth sector: ENGAGE pitched the possibility of working with MYDev and Mindanao Health on capacitating the youth sector to be advocates of health and governance activities in Sulu.  The Sulu group will hold sync meetings quarterly. The second sync meeting, which will be hosted by ENGAGE in July, will focus on the finer details of the areas for collaboration and the resources that each program can contribute. The meeting will include a workshop with the provincial LGU on synchronizing meeting schedules, program coordination, and cost-sharing.  Jacob Hurley/JSOTF-P shared that the sync meeting was not only helpful in strengthening collaboration among USAID programs, but also in linking them with the marine battalion and the CMOs (Civil Military Operations). He mentioned that Green Empowerment and the battalion will work on a project beginning the first week of June.  Paul Mason/USAID added that CREST, in coordination with the local marines, was able to install pressurized water-pumps in hard-to-reach communities. They also formed water user-groups, which support the project’s community local governance objectives and should be explored by other projects for possible collaboration.  Jacob Hurley/JSOTF-P reported that they also covered Tawi-Tawi and met last month with the local government, CMOs, and the Task Force station. While it was a formal sync meeting with USAID projects, they reviewed their respective calendars and identified projects that they can collaborate on such as mangrove rehabilitation and youth leadership camps. Mr. Hurley said that he is hoping to see more USAID presence in Tawi-Tawi in the coming weeks.

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 Gerry Porta requested Lee Forsythe to provide a brief update regarding the possible inclusion of Tawi-Tawi as a project area.  Lee Forsythe explained that ENGAGE has identified the second round of LGUs to be assisted. This will be presented on the second day of the 3rd AMP. A discussion on the third round of LGUs will also be initiated. ENGAGE is now adding ten more LGUs to the activity. Ten more LGUs will be added in the coming months. On the inclusion of Tawi- Tawi as one of the target project areas, Mr. Forsythe said that this is open for discussion and welcomed perspectives regarding the subject.  Judah Aliposa/ECOFISH announced that the 700 Daloy Program will be launched on May 27th and invited the group to visit Tawi-Tawi to explore possible areas for collaboration. The program, together with the provincial government, will mobilize six LGUs. It is a public- private partnership focusing on improving information flow, ocean biodiversity and governance. The local group in Tawi-Tawi will also hold the induction of officers and mass oath taking for the youth activity, which will be attended by USAID and the U.S. Embassy officials. ECOFISH is interfacing with JSOTF-P.  Lee Forsythe noted positive developments in information sharing and coordination with the AFP. He raised a previous discussion on having “champions” within the LGU or each of the focus areas and requested updates from participants.  Jacob Hurley/JSOTF-P shared that they hold coordination meetings with Fazlur Abdullah, Executive Director of the Sulu Area Coordinating Center. Mr. Abdullah has been informed of the schedules of Provincial and LGU officials, and can coordinate with security and assist in making travel and lodging arrangements. He has also been participating in sync meetings and is well-versed on LGU issues. He can facilitate and set-up meetings in Sulu.  Mr. Forsythe asked if CSOs were represented in the meetings. Mr. Hurley replied that they will try to include CSOs in future meetings.  Dr. Teodoro Yu, Jr., Mindanao Area Coordinator for IMPACT reported that the Basilan group will involve CSOs and other partners in future sync meetings. The different USAID programs will present different models and best practices to stakeholders, which they are also hoping to present to the governor.  Paul Mason added that the CSOs and several mayors in Sulu were present at the USAID Development Forum. Mr. Mason suggested holding similar fora in other conflict-affected areas.  Dr. Rhodora Antenor, Mindanao Health’s Area Technical Team Leader for SOCSKSARGEN, reported that they have initiated coordination with Muslim Religious Leaders (MRLs) in Cotabato City, noting that MRL’s are quite influential in most Islamic communities.  Gerry Porta requested delegates to provide updates on actions taken in delivering the message to local government leaders that USAID projects are committed to the long-term development of the areas. This was part of the workshop during the 2nd AMP Meeting.  Dr. Teodoro Yu/IMPACT shared that in Basilan, communications have reached the provincial level. IMPACT’s strategy is to cascade information from the provincial level down to the municipal level in identified areas.  Dr. Dolly Castillo/Mindanao Health observed that the structure in the provincial level has been relatively sustained. She suggests engaging with Provincial Planning Development

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Offices that can provide linkages to other relevant departments. She underscores that being attuned to the structure will allow project partners to participate in workshops and meetings with PLGUs.  Migs Dominguez/EdGE noted that it is important to ensure that the meeting with the governor achieves intended results and that these will be cascaded efficiently. He seconded Dr. Castillo’s suggestion to engage the PPDO. He suggested requesting a liaison officer/project management head or counterpart and seeking an audience with the league of provincial or municipal development planners.  Clarisse Rendon/ENGAGE reported that in Cotabato, the sync meetings served as a venue to identify opportunities for collaboration and areas that can benefit from collaboration among USAID projects. ENGAGE has worked with the City Planning and Development Officer of Cotabato City who helped in establishing contacts. A similar strategy was used in Marawi. This enabled ENGAGE to provide a better understanding of the program as a technical advisor on strengthening local ordinance and civic engagement. This helped counter the misconception that ENGAGE is an external auditor. ENGAGE MCEOs in Marawi were able to reorganize the City’s Peace and Order Council and has provided assistance in preparing the ordinance for the special local body. ENGAGE is also cognizant of CSO’s views on LGU service delivery. The community’s perception is always taken into consideration.  Lee Forsythe/USAID raised the following questions (1) Are the sync meetings getting significant participation from all USAID programs? (2) Is it burdensome to participate in these meetings? (3) Do sync meetings distract or hinder the group from doing their core work?  Clarisse Rendon/ENGAGE described challenges such as setting up the venue and dates for the meeting. She also shared that they are aware of the limitations; hence updates and feedback are shared via email.  Aliah Cali Pascan/ENGAGE added that in Marawi City, ENGAGE and MYDev have identified similar barangays for their respective projects. MYDev also volunteered to identify the out-of-school youth who can participate in Marawi City’s Solid Waste Management Project.  Migs Dominguez/EDGE asked if any of the program teams have encountered unresponsive LGUs e.g., unresponsive mayors, and how do they operate in the face of this challenge.  Aliah Cali Pascan/ENGAGE shared that they have met with the City Mayor of Marawi who created a legislative oversight committee with which they can discuss project progress.  Dr. Ted Yu/IMPACT said that while they have limited manpower, they recognize the importance of being involved in the projects identified during the sync meetings and that they will always strive to attend these meetings.  Miriam Pahm, MYDev Deputy Chief of Party, said that they welcome the initiatives of ENGAGE on youth-related activities. Their main concern is their limited resources, e.g., staff time, which prevents them from attending some of the sync meetings. Another challenge is that since the activity is new, it has not been included in their original budget. This includes sync meetings that involve funding/counterpart support. They are currently looking for resources for these activities, which may become annualized. She expressed

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her appreciation to the different USAID projects involved and encouraged everyone to be a part of the planning process.  As it is their first time to participate in the AMP, Ramon Derige, HLGP/ZFF Chief of Party took the opportunity to introduce their program. HLGP aims to help address health issues by working with local, provincial and local chief executives and municipal health offices (MHOs). They have encountered challenges in working with some mayors and governors but they have established protocols with counterparts in the Department of Health (DOH). Since it is a subset of the health division and governance program with the DOH, HLGP works closely with DOH’s regional offices and engages mayors and governors. The LGU officials are dropped from the course if they are unable to participate in the capability building program or if they miss their modules. They are consistent in communicating this message and in applying it among LGU partners. With the provincial government, HLGP is preparing to implement in eight provinces but Ramon Derige explained they will not implement in areas where governors show no support.  In response to Migs Dominguez’s/EdGE question, Emma Salmani/ENGAGE said that they too have met difficulties in dealing with unresponsive mayors but observed that this is usually because some mayors can better articulate their thoughts in the local dialect. Unresponsiveness could also be an indicator of the lack of political will to support the project. ENGAGE tries to bridge this gap by requesting the presence of the Planning Development Officer (PDO) during the first meeting. Another strategy is to know in advance if a mayor will be more comfortable to converse in the local dialect. ENGAGE also ensures that instructions are carried out by requesting a mayor’s trusted aide (if any) to attend the meeting. Emma Salmani concluded that the manner of dealing with each LGU should be handled on a case-to-case basis.  Migs Dominguez added that the DILG released a new set of guidelines called the Seal of Good Local Governance (SGLG) which is significantly difficult to obtain compared to the earlier Seal of Good Housekeeping that about 80 percent the LGUs passed. He noted that this could be considered an incentive and a good selling point for ENGAGE and other governance projects.  Gerry Porta/USAID informed that the SGLG was issued in January 2014.  Barry Reed, ENGAGE Chief of Party, offered his team’s support to projects that are having difficulties in accessing LGUs.  Dr. Andre Villanueva, IMPACT Chief of Party, responded to a comment by Miriam Pahm/MYDev, expressing appreciation for being informed of what is happening and what is being coordinated on the ground, and for the opportunity to raise issues and concerns.  Dr. Dolly Castillo described the tools that Mindanao Health uses to communicate with partners and beneficiaries. For instance, they use illustrations such as quadrants to update a mayor on the status of health issues in the municipality. She used a map during her meeting with Governor Zubiri who, in turn, chaired a province-wide meeting attended by provincial and municipal health officers to discuss the issues. The Governor called the attention of the mayors whose municipal health officers were absent during the meeting. Dr. Castillo also shared that for family planning activities, Mindanao Health developed a simple tracking tool for decision making at all levels. To conclude, Dr. Castillo quoted that “a well-informed local chief executive is a very supportive one”. She encouraged the group to keep the LGU officials informed and to use simple tools.

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 Lee Forsythe/USAID suggested that Eren Joy “EJ” Bautista of the U.S. Embassy PAS meet various USAID projects by attending some of the local sync meetings to explain PAS programs and solicit inputs for the Study Abroad and Visitors Programs.  Lee Forsythe noted the potential of youth-related programs and the collaboration among ENGAGE, MYDev, and Mindanao Health on youth camps that will help address issues in all three sectors. He encouraged COPs to support idea generation on the local level to effectively and appropriately reach targeted communities. He suggested that the integration of youth support components in current programs be tackled in the next AMP meeting.  Jules Benitez/ENGAGE said that in the coming months, ENGAGE will invite Mindanao Health to participate in a youth forum to address health issues e.g., teenage pregnancy and the rise of HIV and sexually transmitted diseases in the youth sector.  On the need for coordination, which was earlier raised by Miriam Pahm/MYDev, Mr. Benitez explained that the sync effort in Zamboanga City is still in an exploratory stage (programs are about 35 to 40 percent “in-sync”) and have yet to attain a collective impact.  Dr. Dolly Castillo/Mindanao Health added that another opportunity for collaboration on health is the regular investment planning for health, which covers a 5-year horizon. This is supported by annual operations planning as mandated by the DOH. Mainstreaming gender and adult health are among the focus areas. This presents potential roles and accomplishments for USAID programs, for instance, HLGP can participate in handling the leadership component. She noted that taking part in provincial-level planning is a better and sustainable approach.  Gerry Porta/USAID announced a 30-minute break. The group was requested to reconvene at 3 p.m. VII. PRESENTATION AND Q&A – MINDANAO HEALTH PowerPoint slides are provided in Annex C. Presenter: Dolores C. Castillo, MD, MPH CESO III, Chief of Party, Mindanao Health  40-60% of maternal deaths can be averted with the use of family planning methods and birth spacing.  Without birth spacing, children and infants do not get the benefits of breastfeeding and auto-immunization.  Ratio of health facilities and health workers are down to a minimum.  There are challenges but there are also “enablers” such as the passing of the Reproductive Health Bill, the Bangsamoro Peace Agreement, and strong Mindanao Health Cluster and DOH-ARMM leadership.  DOH-ARMM is very supportive of health programs initiated by USAID.  The government has spent significantly on improving health infrastructure. With the help of DOH and USAID, 300 midwives were deployed in ARMM with the objective of having a midwife in every community. The DOH, under the Nurses Deployment Program, deployed 11,000 nurses to supervise and mentor community health teams.  Akbar has no IRA but has many best practices that can be used as models.

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 ARMM has improved its information system to better fit the needs of the region. It is reported to be better than the national government’s system.  With the exclusion of male vasectomy, all methods of family planning were accepted in ARMM.  Mindanao Health conducted capability building activities for community health workers to help reduce maternal and infant death.  About 47 percent of health facilities cannot provide basic maternal, child health, and counselling services.  Supportive supervision on Caring of Mothers and New-born Care are done actual and use of “models”.  Strategic messaging – Mindanao Health conducts health events and does not reinvent the wheel. The events are tailored to the type of audiences.  In conflict areas, Mindanao Health assists city and provincial health offices to ensure that sustained services can be provided such as immunization, counselling for adolescent youth and emergency commodities like water.  On moving forward, Dr. Castillo noted that health is a good entry point for USAID programs to enhance collaboration: local health board, water, religious groups, fisherfolk and CSOs.  Mindanao Health works with local NGOs to help mobilize youth members in communities to become leaders. It has concretized a partnership with MYDev, which would provide resources to equip the youth with entrepreneurial skills; integrate health modules for select youth members to become community health workers, which is a stepping stone to further development (e.g., as a peer educator); and to be involved in development efforts.  Dr. Castillo mentioned technical coordination meetings and suggested identifying structures, specifically the planning offices/officers that will be instrumental in integrating USAID programs in development plans. She also suggested that the Mindanao Development Authority be included in technical coordination meetings. Questions/Feedback:

 Lee Forsythe requested Dr. Castillo to expound on the decrease of maternal and child deaths as these relate to family planning. Dr. Castillo explained that Mindanao Health approaches family planning as health intervention and not just a method. One in every 120 mothers or women within the reproductive age group are dying of pregnancy-related concerns i.e. post-partum haemorrhage and complications like acute diabetes during pregnancy. It has been emphasized that by undertaking a family planning program, maternal deaths can be reduced. She also reiterated that 44% of newborn deaths could have also been averted if family planning methods were used.  Lee Forsythe also asked Dr. Castillo to clarify Mindanao Health’s communication strategy. Dr. Castillo replied that Mindanao Health utilizes health-related events conducted in the locality. The message for each event is tailored to specific audiences (local chief executives, youth, males, pregnant mothers, etc.). It is a simple relaying of messages on the benefits of pre-natal care and the involvement of males in raising a family.

VIII. PRESENTATION AND Q&A – EdGE

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PowerPoint slides are provided in Annex D. Presenter: Miguel Dominguez, Trustee Synergeia Foundation/Education Governance Effectiveness (EdGE)  EdGE works in 300 sites all over the Philippines. 35 of these sites are in ARMM.  As part of its initial groundwork, EdGE convened mayors from Sulu, Tawi-Tawi, Basilan, Maguindanao and Lanao del Sur in Davao City to introduce its projects. The mayors were made aware that personal commitment is a requirement of the program.  The program utilizes simple training modules to increase participants’ appreciation for data; to educate them on governance; and to provide them with tools to approach problems, especially in education.  EdGE works with local school boards in reversing negative trends besetting the educational system in the country. Local school boards, like local health boards, are perceived as vehicles for change and reform.  The LSBs from ARMM were invited to a two-day workshop in Davao (March 11-12) to educate them on expanding their function and increase their appreciation for data.  To involve as many people in reverting the trend in education in their locality.  Arranged a meeting with the regional governor in ARMM. In Davao, EdGE convened 14 mayors in a forum with the governor on education issues, transparency, hiring of teachers, good feedback mechanism, counter-parting programs with regional government and local governments belonging to the EdGE program. EdGE served as the secretariat for these landmark events.  Highlighted the need for a system to gather data which EdGE can use as baseline for many of their activities.  Education summits wherein parent-leaders from different villages participated provided an avenue to discuss “counterparting” with barangays and PTCAs, and discuss education- related issues such as shortage of teachers, lack of books.  EdGE also bridged large private companies with schools. Hyundai distributed desks in Lanao last December. SGV provided laptops to principals and schools. Wyeth in Marawi helped the city address gaps in education programs.  Positive results seen in National Achievement Scores over a six-year period.  EdGE educates communities on governance, enables active participation while encouraging mayors to share the responsibility with LSBs and CSOs. Questions/Feedback:

 One of the participants requested EdGE to expound on its definition of “community”. Migs Dominguez explained that EdGE starts with the PTCAs in barangay levels. They aim to have a collective impact with the involvement of the LGU, PTCAs and LSBs.

IX. JSOTF-P TRANSITION, SECURITY, AND LOCAL POINTS OF CONTACT PowerPoint slides are provided in Annex E. Presenter 1: Capt. Nicole Givens, JSOTF-P Liaison for USAID/Philippines

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 JSOTF-P is committed to maintaining the good relationships in the southern Philippines that has been built over the years. Relationships with LGUs and AFP counterparts are important.  There are no changes in the JSOFT-P – PACOM Augmentation Team structure, except the funding source.  The Civil Affairs Team is now called the “Civil Military Support Element”.  As core people are now stationed in Manila, resources are scaled up and greater coordination is required of the JSOTF-P. Presenter 2: Capt. Joshua Swartsel, Civil Military Support Element  CMSE will be relocated to Manila.  Its mandate is a nationwide responsibility - which is positive as it expands their areas of coverage, supporting USAID partners in other affected areas.  CMSE will continue to support U.S. Embassy programs throughout the southern Philippines. It remains unchanged.  CSME will likewise continue to maintain relationships with Philippine military security forces.  Capt. Swartsel emphasized the need to send participation requests as early as possible, at least 30 days in advance of the event. This will also make it easier for them to request travel approval. Presenter 3: Erik Crouch, Civil Military Support Element, Basilan & Zamboanga  Provided the Civil Medical Affairs updates.  Collaborated with CREST in upgrading water resources.  Supported, in collaboration with ENGAGE, the DRRM in the conduct of medical facilities assessment. Presented 4: Joshua Swartsel, Civil Military Support Element  Presented a list of points of contact in Mindanao (please refer to PowerPoint presentation) Presenter 5: Jacob Hurley, Civil Military Support Element  Presented a list of points of contact in Basilan, Zamboanga, Jolo, and Tawi-Tawi (please refer to PowerPoint presentation)

X. TIPO-TIPO LIVELIHOOD ASSISTANCE CENTER CONCEPT PowerPoint slides are provided in Annex F. Presenter: Erik Crouch, Civil Military Support Element, Basilan and Zamboanga  Provided an overview of the concept of the Tipo-Tipo Livelihood Assistance Center.  The region has become vulnerable to organized violence and crime.  Tipo-Tipo was selected primarily due to increased AFP presence in the area.  Conducted a pre-construction survey in May.

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 Key stakeholder meeting re-scheduled to the end of May.  Groundbreaking is expected in June or July. Completion of the facility is targeted by April or May 2015 and will be turned-over to the LGU.  The Livelihood Center will provide basic training on business management, preparing for micro-loans.  Curriculum on livelihood, management skills training, start-up, and reintegration.  Presented a list of LGUs and non-government agencies that confirmed provision of assistance.  The Livelihood Center is open for more support coming from USAID Programs, specifically MYDev. Questions/Feedback:

 Robert Burch/USAID asked if the facility is being funded through JSOTF-P and what exactly JSOTF-P provides. Erik Crouch confirmed funding from JSOTF-P and mentioned that stakeholders are also providing resources. The LGU will assign a committee, which will work in partnership with local stakeholders, for the management of the facility.  Migs Dominguez/EdGE suggested that JSOTF-P “fill their calendars with activities” so that these become part of the town’s day-to-day affairs. This is critical because the town is not yet well-governed. He also requested JSOTF-P to consider making the facility a center for southeastern Basilan or the entire region. Erik Crouch replied that they are anticipating meetings that will draw more focus on the project. He further commented that the facility is a good project for Tipo-Tipo and neighboring towns, and can become a catalyst for change.  Gerry Porta/USAID commented on the recurring costs related to overseeing the building. Since Tipo-Tipo’s resources are limited, perhaps the LGUs could be trained on cost recovery to ensure sustainability. Erik Crouch replied that JSOTF-P is working on the final details and they have about a year to prepare for the facility’s opening. They are continuously developing the process and are disseminating information to those who are interested in being involved.  Jules Benitez/ENGAGE inquired if the facility is situated near a mosque and if not, has JSOTF-P considered including a prayer room in the design. Erik Crouch replied that that concern has been raised as the nearest mosque is of considerable distance. There is ample space in the facility to accommodate a prayer room.  Ramon Alikpala/BeSecure raised the importance of looking into management issues. This was seconded by Erik Crouch, affirming that this will affect the longevity of the project.  Paul Mason/USAID inquired about environmental compliance to which Nicole Givens replied that they are doing what they can to make sure that evaluations are being conducted to ensure compliance.  Lee Forsythe formally concluded Day 1 and reminded the group that the meeting will reconvene at 8:15 a.m. the following day. DAY 2

XI. REVIEW OF DAY 1

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Day 2 of the 3rd AMP began at 8:15 in the morning. Lee Forsythe presented the highlights of Day 1.  Updates on the sync meetings  A youth camp is scheduled in May  Discussion of ENGAGE’s objectives  Changes in JSOTF-P’s operations  Mindanao Health’s activities and accomplishments  Contacts provided by JSOTF-P  Tipo-Tipo Livelihood Assistance Center concept review by JSOTF-P

XII. PUBLIC AFFAIRS SECTION OVERVIEW PowerPoint slides are provided in Annex G. Presenter: Eren Joy Bautista, Public Affairs Section (PAS), U.S. Embassy/Manila  PAS is looking into possible collaborations with USAID projects.  Information on PAS available on social media.  PAS manages the U.S. Embassy’s website. It conducts thematic seminars such as youth programming.  The Philippine Youth Leadership Program is funding the participation of 30 youth members in an intensive, four-week training on culture and traditions, inter-ethnic dialogue, conflict resolution, etc. It is a unique program exclusive for Mindanaoans.  The Kennedy Lugar Youth Exchange and Study Program sends 40 to 50 youth members to the U.S. for an academic year. Their stay with a host family provides an opportunity to impart Filipino culture and to learn another culture.  The Fulbright Philippine Program is a scholarship program that provides participants with an opportunity to study in a U.S. university for a semester.  PAS also facilitated an entrepreneurship workshop in Manila. Its participants were out-of- school youth caught in conflict. At the end of the workshop, they received a $100 grant to execute their projects. EJ Baustista reported that the turnout was successful and that this could be replicated in partnership with USAID programs.  Two other major programs in Mindanao are the Legal Aid and the Street Law Program in Zamboanga, Iligan, and Taguig. These programs teach children from Madrasahs about the law and their rights. To date, 10 legal aid clinics have been established in Mindanao and one in Palawan.  The Young Southeast Asian Leaders Initiative is a White House initiative comprised of three programs: (1) Seeds for the future; (2) Institute; and (3) Generation Workshops.  PAS handles cultural preservation programs such as the revitalization of the Sulu arts and culture in Jolo and conservation and restoration of the Panglao watchtower in Bohol.  PAS also has a speaker program through which experts from the U.S. conduct workshops and seminars to selected groups in the Philippines.

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 EJ also discussed access to the Thomas Jefferson Library  American Corners have been established in select universities throughout the country. The E-Library USA can be accessed through the American Corners. Users are provided with an account which enables them to access the library from personal computers.  Education USA Advising Center caters to individuals seeking to study in the U.S. They are provided with guidance on visa application, etc.  PAS hopes to bring the Small Grants Competition to conflict-affected areas in Mindanao and seeks to build partnerships on the ground.  Ej discussed other programs such as Exchanges (by nomination) and the Visitors Program wherein successful applicants cover the travel costs and PAS arranges the itinerary.  The cultural affairs unit also handles alumni affairs. USG alumni are “graduates” of USG programs. They are provided with Alumni USG website accounts, access to grants and other privileges.

Questions/Feedback:

 Lee Forsythe/USAID requested a point of contact. EJ Bautista explained that contact can be made by email, through the website or through her email address. (PLEASE INSERT E-MAIL HERE)  Ma. Theresa Mokamad/MYDev inquired on the Creative Writing program and the Social Entrepreneurship workshop, and if these include OSYs in Basilan and Tawi-Tawi. EJ Bautista confirmed that they are included, adding that women are qualified and there is no age limit. Theresa Mokamad explained that they are looking for opportunities to collaborate on providing skills training for OSYs and women to make them “employable”. EJ Bautista added that they can provide funding, and assign speakers from their pool of technical experts and the USG alumni. She added that most of their youth projects include small grants after the project.  Dr. Averdin Bucad/Mindanao Health asked about schedules for these programs so that USAID projects can link with their programs. EJ Bautista replied that some are on an annual basis and some do not follow fixed schedules. She encouraged being updated about PAS activities through social media.  A schedule has yet to be set for the Small Grant Competition.  Emma Salmani/ENGAGE mentioned that they conducted a pilot run of the training workshop for graduating students and officers of school papers in Zamboanga. She asked about the possibility of partnering with PAS on a journalism training initiative and the institutional arrangement for this partnership. EJ Bautista confirmed this possibility once their English language specialist is on board.  Philbert Yee/GRF expressed interest in the “Access to Justice Advocates” and requested EJ Bautista to explore the possibility of collaboration as they have also been working with the Barangay Justice for Peace Program for almost ten years.  Lee Forsythe concluded the session by encouraging interested parties to contact EJ Bautista by e-mail. He noted the positive reception and request for EJ Bautista to participate in future sync meetings.

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XIII. BRANDING PowerPoint slides are provided in Annex H. Presenter:  Kiel Enrique, USAID Development Outreach and Communications Specialist Presentation Highlights:  Kiel Enrique/USAID explained that his department serves as the PAS counterpart in USAID.  New projects are required to prepare a branding and marking plan.  “Branding” refers to how a program or project is named and positioned, while “marking” refers to applying graphic identities or logos to program materials.  The objectives of branding are: to deliver messages clearly; confirm the credibility of our goods/services; connect audiences to the organization; and create loyalty and affinity. Branding represents “what we do and what we stand for”. It is not just a logo, but the actual experience.  Marking is the actual logo placement. This refers to how the USAID identity is placed in the collaterals that we produce.

 The USAID identity:

 The use of the entire identity is preferred but the logo or the brandmark may be used in some occasions.  Standard graphic identity: full color, two color, black-only identity.  The horizontal version of the identity is preferred but the vertical version may be used when space is limited.  Types of branding:  Exclusive branding applies to acquisition awards.  Equal branding applies to assistance awards.  Top Three “CAN WE” Questions from Implementing Partners:  No USAID identity in business cards. Contractors may include “USAID Contractor” or “USAID Grantee”.  No project logos. The project name may be placed at the bottom of the brand name or somewhere in the text of the collateral.

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 Websites and social media sites. Projects are allowed to have websites after approval from Washington is obtained. Implementing partners are allowed to create social media accounts. USAID should be given administrator access. Discussion/Recommendations:

 Marilou Sian/Logistics clarified the need to use the USAID brandname in Rebuild vehicles in Tacloban. Kiel Enrique confirmed this.  In relation to social media, Marilou Sian asked how USAID program implementers can help disseminate news more widely through social media. Kiel Enrique suggested “tagging” USAID/Philippines.  Renato Sta. Teresa/Logistics wanted to know if the tagging of program updates will be filtered. Kiel Enrique confirmed, adding that the webmaster will be in charge of filtering information posted on the USAID/Philippines account.  Marilou Sian inquired if implementers need USAID approval to post updates in social media accounts. Kiel Enrique said that there is no social media policy in place yet. He stressed the importance of complying with the branding and marking guidelines.  Kiel Enrique cited the ENGAGE Facebook account as an example.  Sonny Mendoza/ENGAGE shared how his request for approval on the creation of a Facebook account was granted, with USAID as co-administrator.  Paul Mason/USAID suggested the use of a standard hashtag phrase in order to drive traffic and trends to USAID social media accounts. He also inquired about the placement of USAID information on some implementer’s organizational websites. Kiel Enrique answered by referring to the guidelines from Washington stating that USAID does not prohibit implementing partners from advertising the work they do for the Mission.  Eren Joy Bautista/U.S. Embassy added that State Department-funded programs only require the United States flag and the seal for branding. To help USAID on social media trending, the Embassy also “retweets” posts. Implementers can request the U.S. Embassy to support traffic generation through hashtags.

XIV. MESSAGING PowerPoint slides are provided in Annex I. Presenter: Lee Forsythe, USAID General Development Officer for Mindanao Programs Presentation Highlights:  Lee Forsythe/USAID revisited the U.S. Government’s messages in Mindanao that should be delivered to various audiences.  He emphasized that messages should support the Country Development Cooperation Strategy (CDCS) Development Objective 2 (DO-2), which is to enhance peace and security in the CAAs, through improved governance, participation and transparency.  Mindanao Working Group Vision Statement: “U.S. engagement in conflict-affected areas of Mindanao aims to foster greater peace and stability by supporting Philippine efforts to mitigate the resurgence of transnational terrorism, enable economic opportunity, strengthen good governance and security sector capacity, and reduce social conflict.”

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 US Government Messaging in Mindanao and the Sulu Archipelago:  The United States’ commitment is long-term, across generations.  The United States supports Peace and Stability to enable development and enhance opportunities.  The United States shares a commitment to broad based, inclusive and sustainable growth.  The United States supports public participation, transparent and accountable governance, and community engagement for all.  On the peace process, the following messages are suggested (these are not final):  The United States supports the peace process in Mindanao.  We believe greater peace and security in Mindanao will bring investment and business to your communities, providing Mindanaoans and their families with better jobs and income.  We believe greater peace and security in Mindanao will bring better education and health care to communities.  Lee Forsythe added that incorporating these messages in program orientations are useful in answering some suspicions as to why the U.S. Government is working in Mindanao.  Considering the U.S. Government’s long term commitment to Mindanao, and the inevitability and potential of generational change, Lee Forsythe discussed the need to target youth in specific programs. He also talked about the need to mainstream youth in all of the programs.  Mindanao Youth Strategy:  USAID’s youth strategy is to mainstream youth and youth issues in our diplomacy and development initiatives, and invest in programs by youth, with youth, and for youth.  Empowering the youth as positive economic and political actors by building their skills, and networks, and leadership abilities (one of the State Department’s objectives on empowering youth).  Create enabling environments by supporting peace and security, good governance, participation, and transparency (Development Objective 1)  Address underlying socio-economic problems impacting youth, including the trafficking of youth (linked to the State Department’s programs like internships)  Support effective programs, sustainable growth and human development (referring to education and health programs).  Support and sustain close linkages between Filipino and American youths; with business, community and cultural leaders; and within Filipino society (State Department’s objective, but can be used as a direction for USAID programs)  Mindanao Youth Messages that answer the question “Why is the U.S. Government interested in us (youth)?  We believe in young people, as the future leaders of their communities and their nation. This is something the USG does around the world, and not just Mindanao.  Around the world, we involve young people on a wide-range of issues - such as economic and educational opportunities, promoting peace and security, and advancing democracy and human rights.

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 By engaging with youth around the Philippines, we learn directly about their communities and struggles. We are also trying to learn from the youth.  Our programs expose youth in the Philippines to new ideas, new people and new places, to expand knowledge and strengthen the friendship that exists between the United States and the Philippines.  Lee Forsythe mentioned that there is a need to craft a message of hope and aspiration. He also encouraged the participants to help him spread these messages to families and communities. Discussion/Recommendations:

 Casey Staheli/JSOTF-P recommended including the specifics on ‘how we are helping the youth’ in the youth policy. He emphasized the need to have specific answers, such as scholarships and internships that pique the interest of the youth and encourage their involvement in programs.  Eren Joy Bautista added that PAS is currently developing program brochures to address this concern.  Lee Forsythe shared that they are currently working with PAS in creating a single website to address this.

XV. COMMUNICATIONS PowerPoint slides are provided in Annex J. Presenter: Kiel Enrique, USAID Development Outreach and Communications Specialist Presentation Highlights:  Kiel Enrique/USAID emphasized the role of implementers in communicating the success the programs. He added that implementers’ direct access to beneficiaries enable them to write better stories which are relevant to the following:  for communications specialists  for media coverage  to inform the U.S. legislators about where taxes go  for the public to know that we do and want to keep doing good work  Kiel Enrique also shared some writing tips for the communication staff:  Write as if you are trying educate someone who is not familiar with the program/activity  Jargon-free writing . Plain Language Act (http://www.plainlanguage.gov) . Clear and concise language . Use the active voice . Eliminating unnecessary words . Shorten sentences  USAID Story-Telling Must Haves . Narrowly focused premise . Powerful statistics

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. Context and details . Quotes . Tied to USAID’s larger mission . USAID messaging: moral, economic, national security . Grabbing title  USAID Story-Telling Must Not’s . No focus on budgets . No technical jargon . No excessive detail . No “one-off”  Overall, percentages are much more effective for communicating impact than raw numbers. If using raw numbers, it is best to include context.  A good success story: . Shows impact . Focuses on beneficiaries . Demonstrates the before and after . Evokes emotion  Tips for writing a good press release . Is it the right tool for the job? . Know your audience. Help journalists  USAID’s primary story telling vehicles  Frontlines  Impact Blog  Transforming Lives  USAID also requires other communication products such as scene setters, speeches and talking points.  In relation to scene setters, Enrique suggested limiting scene setters to 2-3 paragraphs. For the security group, it would be helpful if maps are provided.  Program/Project details can be included in the talking points for the Mission Director. In preparing talking points for the Ambassador, focus on including overarching messages.  Partners should always obtain USAID clearance on public facing communications and events.

XVI. OVERVIEW OF M&E SYSTEM PowerPoint slides are provided in Annex K. Presenter: John Callanta, USAID Monitoring and Evaluation (M&E) Specialist Presentation Highlights:  John Callanta/USAID defined “monitoring” as the “what” of the program. This refers to the data that are collected and categorized. “Evaluation” answers the questions “why” and “how”. Evaluation also explores unintended results.

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 In M&E, projects are called activities. Programs are called projects.  Not all of the USAID programs have M&E plans.  Mr. Callanta illustrated how all activity M&E plans connect to a higher plan. The documents used to guide M&E activities help in keeping projects on track and connected to the Country Development Cooperation Strategy (CDCS) or Mission Management Performance Plan (PMP). The PMP is a mission-wide, internal management tool used to plan and manage the M&E of the (CDCS) and project logframes.  He elaborated on the M&E plan development process, which shows the step by step actions and their corresponding outputs (documents). Once the M&E plan is finalized, USAID performs the data quality assessment.  There is a segment in the M&E where programs need to plan for assessments whether internally or through third party contracting.  A results framework is similar to a map showing where the project is implementing and how its activities lead to a milestone/outcome statement.  Mr. Callanta also presented the link between the Results Framework, Logical Framework, and performance indicators.  The logical framework goal could be at the level of the development objective. Sometimes, the project purpose could be at the immediate result level of the country strategy or at the sub-purpose level.  Mr. Callanta then highlighted some data fields, specifically data field 3 on the Performance Indicator Reference Sheet (PIRS). At a minimum, PIRS should be used if it is going to be reported to Washington.  Individual PIRs on all indicators are not required. The minimum requirements are:  Is it required by Washington?  Is it essential to your development narrative?  The USAID M&E unit will conduct a data quality assessment (DQA) for the last quarter of fiscal year 2014. The unit will also provide pre-DQA support through briefings, examples of accomplished DQA checklist per sector and site visits.  Mr. Callanta expounded on the types of evaluation: Performance evaluation focuses on how a project is being implemented. Impact evaluation tracks the before-and-after situation of the assisted areas versus the before-and-after situation of unassisted areas.  He announced that informal Stock Taking of DO 2 has begun. The goal is rapid but rigorous assessment of the character, status and performance of DO2 activities.  On multi-value of performance monitoring information: Overall activity information used in Chiefs of Party meetings, USAID Portfolio Implementation Reviews (conducted annually), and USAID/Philippines Performance Plan and Report (PPR). For province-specific information, the performance monitoring information helps track M&E for DO2 and contributes to the M&E efforts of government counterparts (MinDA and NEDA).  The M&E unit works with JSOTF-P on M&E activities in conflict-affected areas. There is also a plan to conduct an external performance evaluation covering all activities in DO2. The projected timeline for the evaluation is by September to November 2017. The budget for this activity is $457K.

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 Available M&E resources were also presented.  Should there be any other question regarding M&E, John Callanta may be reached at [email protected] and 0917-826-5886. XVII. ADDITION OF GROUP 2 LGUs PowerPoint slides are provided in Annex L. Presenter: Lee Forsythe, USAID General Development Officer for Mindanao Programs  ENGAGE 1st cycle LGUs are: 1. Marawi, Lanao del Sur 2. Cotabato City, Maguindanao 3. Parang, Maguindanao 4. Upi, Maguindanao 5. Zamboanga City 6. Isabela City, Basilan 7. Lamitan City, Basilan 8. Jolo, Sulu 9. Maimbung, Sulu 10. Sulu Province  Having no objection from partners, the next 10 LGUs that will be implementing the ENGAGE program are: 1. Balindong, Lanao del Sur 2. Taraka, Lanao del Sur 3. Maluso, Basilan 4. Sumisip, Basilan 5. Tipo-Tipo, Basilan 6. Datu Paglas, Maguindanao 7. Barira, Maguindanao 8. Matanog, Maguindanao 9. Indanan, Sulu Province 10. Parang, Sulu Province  Tentative 3rd cycle LGUs are: 1. Bumbaran, Lanao del Sur 2. Sagularan, Lanao del Sur 3. Wao, Lanao del Sur 4. Lantawan, Basilan 5. Ungkaya Pukan, Basilan 6. Buluan, Maguindanao 7. Paglat, Maguindanao 8. Patikul, Sulu Province 9. Talipao, Sulu Province  The inclusion of Tawi-Tawi as a focus area will be discussed in the coming months.  Approval for the third cycle of LGUs is targeted within the next six months.

XVIII. HEALTH LEADERSHIP AND GOVERNANCE PROGRAM

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PowerPoint slides are provided in Annex M. Presenter: Jerry Jose, Program Manager, Zuellig Family Foundation (ZFF) Presentation Highlights:  Jerry Jose/ZFF introduced Health Leadership and Governance Program (HLGP), which mobilized on September 30, 2013 and will run until September 20, 2016. The project will contribute to improving health outcomes related to maternal and child health, family planning and tuberculosis. HLGP aims to create an immediate impact on achieving the health MDGs by improving local health systems in the 609 priority municipalities.  The program will work in:  8 provinces (5 of which are in Mindanao)  81 Municipalities across Batangas, Iloilo, Misamis Oriental and Zamboanga Region for MLGP  37 municipalities in Lanao del Sur, Tawi-Tawi, Maguindanao, Basilan and Sulu for HLP  3 cities of Batangas, Iloilo and Cagayan de Oro for CLGP  The program is a subset of a larger DOH program. It works closely with DOH, regional and provincial health offices and target LGUs.  HLGP gathers data on maternal and infant deaths and uses these as performance indicators for health systems in the municipalities, particularly the facility based deliveries and skills of health workers. This can also serve as a stimulus for mayors to understand how the health system works.  A large percentage of deaths occur in referral hospitals (provincial, district and regional hospitals). There is a need to work with stakeholders in the province and city levels.  Jose also presented the Health Change Model as a development strategy. He stressed that mayors and governors also play a significant part in improving health systems, which rationalizes the interventions by HLGP in improving leadership and governance.  Jose then shared that the program is collaborating with IMPACT and Mindanao Health.  A future challenge is how the Bangsamoro will affect HLGP’s operations in ARMM?

XIX. INTRODUCTION OF NEW LOGISTICS PROGRAM PowerPoint slides are provided in Annex N. Presenter: Marilou M. Sian, Logistics Support for Mindanao Activity Chief of Party Presentation Highlights:  Marilou Sian/Logistics introduced the Logistics Support for Mindanao Activity (Logistics), which continues the logistical support services provided to USAID and USG by the Growth with Equity in Mindanao (GEM) Program, specifically providing logistical and security support to USAID and the U.S. Embassy, security and data information management, and monitoring assistance to USAID activities in Mindanao.  Logistics will run for three years, with two one-year options. The Project Management Office is located in Davao City, with sub-offices in Cagayan de Oro and Zamboanga.

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 To facilitate USAID and U.S. Embassy staff visits in Mindanao, Logistics has four vehicles and one light armored vehicle (LAV) in Zamboanga, four vehicles in Cagayan de Oro, eight vehicles and four LAVs in Davao. Additionally, there are available vehicles in Tacloban where there is another USAID project called Rebuild.  For vehicle requests, Marilou Sian encouraged delegates to directly communicate with the COR or the AOR for approval. The COR for the Activity is Ma. Teresa Robielos. AOR is Lee Forsythe. Requests that are not USAID-related, she added, will usually be at a cost.  Logistics also helps organize meetings, workshops and conferences. Should other USAID programs require similar assistance, these may be accommodated subject to approval from the COR/AOR.  In the event of a natural disaster or displacement due to conflict, Logistics will support USAID and U.S. Embassy disaster response teams. Examples are the emergency support and recovery assistance following Typhoon Sendong and Typhoon Pablo.  In coordination with the PNP and AFP, Logistics will facilitate security arrangements for USAID staff. As needed, it will also assist other programs in crafting their security plans.  Marilou Sian reported that about a week prior, she was advised that security assistance for USAID staff and U.S. Embassy staff are no longer required in Davao City.  On security and information management services: Logistics supports USAID during their monitoring and evaluation activities.  On GIS mapping of USAID projects in Mindanao: Logistics intends to update the map of USAID project locations in Mindanao that was earlier prepared by GEM. Project locations will only be reflected up to the municipal level. Barangay level projects will be included in a database.  Since 2008, GEM has provided assistance to over 450 visits and activities of USAID and the U.S. Government in Mindanao. Almost 400 security advisories have been generated, including security information and arrangements provided to the RSO and other USAID Programs/Projects. Logistics will continue this effort. XX. CONSTRAINTS TO SUCCESS AND OPPORTUNITIES Paul Mason/USAID opened the workshop by explaining the mechanics: 1. Delegates will be grouped according to their focus areas: a. Sulu and Tawi-Tawi Group b. Zamboanga and Basilan Group c. Cotabato and Marawi Group d. National/Regional 2. Each group should appoint a presenter to report the answers of the group. 3. Workshop question: What are the constraints/opportunities for success in the areas? A SWOT analysis was encouraged.

Sulu/Tawi-Tawi Team Presenter: Fatimah Dawizza Yusan/ENGAGE Strengths: Weaknesses:  Incomplete devolution

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 Strong convergence among CSOs, line  Geographically Isolated and agencies and other partner institutions in Disadvantage Area (GIDA) Sulu  Inefficient utilization of fund and  USAID presence in Sulu and Tawi-Tawi resources  LGU support in Sulu and Tawi-Tawi  Unused plans (no ownership of  Access to air transport in Sulu and Tawi- development plans) Tawi  Insufficient infrastructure/poor  Coordination between security authorities water/power supply  Support facilities  Insufficient delivery of basic services  Presence of TESDA and  Lack of competency of LGUs/CSOs academic/training institutions  IRA dependency  Sulu Area Coordinating Center (SACC)  Poor communication access  Presence of Sulu Provincial Women and Children’s Center Opportunities: Threats:  Rich in agriculture and marine resources  Lack of information/support on  Trade links with EAGA Bangsamoro Law  Eco-tourism  Unpredictable peace and order  Presence of lawless elements  Private army  Drug pushers/drug lords  Human trafficking Discussion/Recommendations:  Paul Mason inquired on the East Asia Growth Area (EAGA) trade links. Judah Aliposa/ECOFISH explained that EAGA trade links point to the province of Tawi-Tawi being geographically close to Malaysia and Indonesia.  Lee Forsythe asked how USAID can provide additional assistance to Sulu and Tawi-Tawi. Emma Salmani/ENGAGE explained that the collaboration of USAID programs can address the weaknesses. ENGAGE, for example, focuses on governance. On the other hand, Green Empowerment can help with the lack of potable water in the area, and ECOFISH can tap resources. MYDev can also help address issues on human trafficking.  Lee Forsythe also raised a concern on the political commitment of the local government officials in the area and what USAID programs can do to help overcome this. The group explained that the participatory development planning process of ENGAGE may be an appropriate mechanism. Emma Salmani added that providing the right information can increase the interest of local officials.  Dr. Averdin Bucad suggested using Migs Dominguez’s model on engaging political figures in projects.  In instances where engagement with the provincial government is required, Jerry Jose proposed that the programs tap the Zuellig Family Foundation.

Zamboanga/Basilan Team Presenter: Dr. Teodoro Yu/IMPACT

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Strengths: Weaknesses:  Area-based local staff  Security  LGU support  Limited resources (LGUs round 2 areas)  Support from religious sector and other  Local government is less partners (CSOs/NGOs) supportive/unstable  Government structure is in place and  Limited number of CSOs functional (regional offices)  Proper synchronization/planning  AFP’s increased focus on CMO (civil military operations) Opportunities: Next Steps:  Basilan/Zamboanga regional sync  Further integration of planning with LGUs meeting on June 13, 2014  Schedule of courtesy calls with Round 2  Youth Forum (Basilan/Zamboanga) LGUs  Bayanihan team training (Basilan)  Activities progressing on identified service deliveries  Youth leadership training in evacuation centers (Zamboanga)  IDP base coordination/IDP focused collaboration

Marawi and Cotabato Team Presenter: Clarisse Rendon, ENGAGE Strengths: Weaknesses:  Cooperative, receptive and supportive  Geographical barriers (distance, terrain LGUs and some isolated communities)  Accessibility  Slow transition to law enforcement  Presence of CSOs  Regional offices are asking for honorarium  Established rapport with local staff  Local knowledge of the project staff  Regular conduct of sync meeting participated by local partners  Competent, committed and dedicated staff  Established good network  Presence of regional offices Opportunities: Threats:  Bangsamoro Framework and Basic Law  Conflict triggers  Long term commitment of USAID  Security  Active movements of extremists  Natural disasters (myopic focus) Next Steps:  USAID to consider reaching out for Bangsamoro transition for USAID projects to conduct general orientation  Expansion should be before the election or before the Bangsamoro Basic Law is implemented

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Discussion/Recommendations:  Paul Mason/USAID asked how information from sync meetings are being managed, documented and shared. He also asked how USAID can be more involved in the system of managing information. Clarisse Rendon cited that every sync meeting is well documented. There was also an agreement to share information with CORs and AORs.  Lee Forsythe added that the process of collecting and disseminating sync meeting documents should be discussed further. National/Regional Team Presenter: Dr. Averdin Bucad/Mindanao Health Needs to be addressed:  Security issues. The team would like to know how the RSO can help in identifying the security boxes. An RSO orientation is recommended.  Logistics in Jolo and Basilan  Logistics for disaster response in conflict areas Threats/Opportunities:  Bangsamoro Framework Agreement  2016 elections  Power outages Strengths:  Common goals (e.g. youth)  Shared contacts  Sharing of best practices Discussion/Recommendations:  Emma Salmani raised a concern on the lack of information on how USAID programs should operate under the Bangsamoro Law.  There was also suggestion for all programs to collectively plan a course of action in terms of addressing youth concerns.  Enrique Gallardo offered to share some resources on USAID’s activities to help solve the power problem. Resource assessments (bio mass, micro-hydro, wind) were conducted recently. He also mentioned that a new clean energy program, B-LEADERS, has been mobilized and that he hopes to invite the team in the next meeting.  Marilou Sian suggested plotting the GPS locations of USAID Mindanao programs offices and other familiar locations (like hotels, ports, etc.) in a map as the initial activity to determine “secure” boxes on a map

XXI. SUMMARY OF AGREEMENTS ON NEXT STEPS Lee Forsythe presented the summary of agreements on next steps as follows: Tawi-Tawi and Sulu:

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 Mindanao Health and MYDev to work together on youth issues  Coordination of USAID programs in Tawi-Tawi and Sulu, particularly ENGAGE CEOs to support development plans Zamboanga and Basilan:  Strengthen BaSulTa sync meeting (June 13)  Coordination for Bayanihan and youth programs  Coordination on services to IDPs Cotabato and Marawi:  Upcoming sync meeting (June 10)  Youth Camp (May 29-31)  Disaster planning  Deliver USAID orientation for Bangsamoro Transition Authority  Expansion before election and/or referendum National/Regional  Sharing of sync meeting information/documentation  Streamline reporting mechanisms  RSO protocols, orientation  Bringing Logistics benefits to other partners  Sharing GIS information with Logistics  Coordinated youth messages, programs, working groups  Sharing best practices  Approve sharing USAID Program information with BTA.

XXII. PLANNING FOR AMP 4 The 4th USAID All Mindanao Programs (AMP) Meeting will be held in the last week of August or the first week of September. It was also suggested that the next AMP Meeting be focused on ‘youth’. XXIII. XV. ADJOURNMENT Having no other matters to discuss, the 3rd USAID AMP Meeting was adjourned at 3:56 in the afternoon.

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Annex H: Activity Report on Paul Mason’s Visit to Basic Literacy Classes in Marawi City

Activity Report on Paul Mason’s Visit to Basic Literacy Classes in Marawi City

Activity Conducted: Paul Mason team’s visit to Basic Literacy Classes in Marawi City Date of Activity: June 11, 2014 Municipality/Barangay BLP Classes in Barangays Sugod, Ambolong, East Caloocan and Bito Buadi Itowa Participants USAID-JSOTF-P, ICITAP, UNYPAD-RANAO, MYDev’s Acting Chief of Party, YDS and LGUC, UNYPAD-RANAO, City Councilors, BLGU Officials LGU Coordinator Aquino A. Macarampat, Jr. Youth Development Specialist Maria Theresa C. Mokamad

I. Background

A visit to Basic Literacy classes by USAID’s Mr. Paul Mason, JSOTOF-P Captain Josh Swartzel and team and ICITAP officials was successfully conducted in Marawi City last June 11, 2014 in four (4) barangays namely Barangay Sugod, Ambolong, East Caloocan and Bito Buadi Itowa. The purpose of the visit is to see the actual conduct of BL classes and at the same time for the visitors to have the chance and experience to talk with the learners, barangay officials and community members who were instrumental in providing Community Learning Centers for them to have their classes. The visit was assisted by the MYDev team headed by the Acting Chief of Party Dr. Miriam Pahm, the Youth Development Specialist and the LGU Coordinators together with UNYPAD-RANAO’s Executive Director Mr. Ansary Diamaoden and team and City LGU Councilors and OSYDA active members Hon. Abdani Alonto and Hon. Mohammad Ali Ambolodto.

II. Highlights and Outcomes

. The monitoring visit was actively participated by the representative of the City Government of Marawi represented by the LGU-OSYDA focal person Hon. Councilor Abdani T. ALonto and Hon Councilor Ali Amboloto and partner USAID, JSOTP-F team and ISETAP. These was highlighted by the full support of the Barangay Officials by providing a friendly environment CLCs with wider spaces inside for the learners that are comfortable to the learners.

Name of Participants Position Name of Agency/Office 1. Mr. Paul Mason Head 2. Captain Josh Swartzel Captain JSOTF-P 3. Josh Montoya Officer JSOTF-P

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4. Mr. Randy Wells Technical Advisor ICITAP 5. Ms Levy Teal Technical Advisor ICITAP 6. Hon. Abdani T. Alonto City Councilor/OSYDA LGU-Marawi City Focal Person 7. Hon. Mohammad Ali Amboloto City Councilor LGU-Marawi City 8. Mr. Ansary Diamaoden Executive Director UNYPAD-RANAO 9. Ms. Norhannah Lambayan Project Officer UNYPAD-RANAO 10. Dr. Miriam A. Pahm Acting Chief of Party MYDev 11. Dr. Ma. Teresa Mokamad Youth Devt. Specialist MYDev 12. Aquino Macarampat, Jr. LGU Coordinator MYDev 13. Jamelyn D. Lambas Instructional Manager UNYPAD-RANAO 14. Usman P. Radia Instructional Manager UNYPAD-RANAO 15. Rohaisah D. Banocag Instructional Manager UNYPAD-RANAO 16. Azesah D. Malik Instructional Manager UNYPAD-RANAO

. The four CLCs being visited were also fully equipped with arm chairs/chairs, blackboards, tables and learners were already provided with learning kits and Basic Literacy modules. All BL classes were started by the first block of Life Skills modules on Personal Development, Interpersonal Communication and Work Habits and Conduct handled by the Life Skills facilitators.

. City Councilors Hon. Abdani Alonto and Hon. Mohammad Ali Amboloto lead the team during the visit that started at 8:00 in the morning to Barangay Sugod. The Barangay Chairman Hon. Salacayan H. Yassin Amboloto, Mr. Haroun Esmael, Head of City Agricultural & Fisheries Council and some other community leaders of Barangay Sugod warmly welcomed the visitors. The team was able to observe the class of Ms. Rohaisah Banocag the Instructional Manager. Hon. Abdani introduced the visitors from the USAID, JSOTF-P and ICITAP. He also interpreted the message of Mr. Paul Mason in Maranao language that emphasized the importance of education and encouraged the learners to finish the program.

. In Barangay Ambolong, Mr. Paul Mason and Mr. Randy Wells were very impressed when they saw the desk used by the learners in Barangay Ambolong inside a private Madrasa that were donated by a previous USAID project EQuALLS2. They were also impressed by the efficiency and dedication of the Instructional Manager Ms. Azesah Malik who handled the class in the said barangay.

. In Barangay East Caloocan, Mr. Randy Wells delivered a short message by inspiring the learners to continue with their plans and objectives for better livelihood opportunities in the future. He was also very impressed with the enthusiasm and dedication of the learners in attending the class including some parent observers.

. In Barangay Bito Buadi Itowa, Mr. Paul Mason and team congratulated the learners and the Ms. Jamielyn Lambas the Instructional managers for their dedication and commitment in pursuing education amidst circumstances in life. They also congratulated Barangay Chairman Hon. Ali Solaiman who provided the venue for both the BL and Skills Training classes.

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III. Recommendations and Next Steps:

1. To check and transfer other BL classes in other barangays to a wider space that are more comfortable to the learners. 2. To follow-up TESDA for the start of Skills Trainings. 3. To monitor and supervise the conduct of Life Skills sessions to Skills Training trainees.

Prepared by: Noted by:

Aquino A. Macarampat, Jr. Maria Theresa C. Mokamad LGUC, Marawi City Youth Development Specialist

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Annex I: Activity Report on the First Cotabato City Youth Camp

Activity Conducted: First Cotabato City Youth Camp Date of Activity: MaYy29-31, 2014 City/Barangay St. Joseph Retreat House, Datu Odin Sinsuat, Maguindanao Participants 92 youths (53 selected in-school youth and 39 selected out-of- school youths) Theme of the Youth Camp: “Youth of Today, Responsible Leaders of Tomorrow.” USAID Program staff present 1. Mindanao Youth for Development (MYDev) Dr. Miriam Pahm – Acting Chief of Party Dr. Maria Theresa Mokamad – Youth Development Specialist Robinson Wee – Youth Development Specialist Allan Singco – LGU Coordinator Karl Requilme – Communications Officer Lilian Montevilla – Admin and Finance Officer 2. ENGAGE Barry Reed – Chief of Party Clarissa Rendon – Area Coordinator Lourdes Bautista-Salcedo – Municipal Coordinator Engagement Officer Charito Macawili – Municipal Coordinator Engagement Officer 3. Mindanao Health Mr. Gus Tapia – LGU Coordinator 4. JSOTF-P Captain Joshua Swartzel 5. Philippine Army Lt Col. Noly Mapili, PA, JTG Kampilan Capt. Francis Tupaz – JTG Kampilan Col. Haroun-Al-Rasid Jaji, PH.D – 63rd Civil Military Operations Major Matalam – 63rd Civil Military Operations 6. LGU of Cotabato City Hon. Japal Guiani, Jr. – Mayor, Cotabato City Hon. Hadji Abdullah Andang – Vice-Mayor Hon. Freddie Ridao – SP Member City of Cotabato Department Heads 7. Religious Leaders Father Mario C. Combong, DCC Pastor Florentino Bongcawil, Cotabato City Alliance LGU Coordinator Allan A. Singco Youth Development Specialist Dr. Maria Theresa C. Mokamad

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IV. Background

The first Cotabato City Youth Camp was conceptualized during the 2nd Sync meeting of USAID funded projects in Cotabato, namely the MYDev, ENGAGE and Mindanao Health in collaboration with JSOTOF-P Mr. Josh Swartzel who was instrumental in establishing coordination between USAID funded projects in Cotabato City with the Philippine Security Forces (PSF). The PSF has available toolkit on Youth Leadership Training which was enhanced and contextualized by the group to fit the objectives of MYDev, ENGAGE and Mindanao Health. The toolkit was further enhanced to incorporate the concerns and objectives of the City for the youth sector. The activity was led by the LGU with the three USAID projects providing support and technical assistance. The Philippine Security Forces (PSF), Joint Task Group Kampilan in particular was also tapped by LGU to provide assistance during the training such as security, facilitators during outdoor group activities, deployment of medical team and in transporting the participants from city to venue in nearby Datu Odin Sinsuat Municipality.

This activity for the youth was identified as a venue to demonstrate real collaboration and matching of resources among USAID funded projects and so with local partner LGU and PSF. The Youth Camp was able to gather 92 youth leaders, 53 are in-school and 39 are out-of-school youth. The OSY participants came from 16 priority barangays assisted by MYDev while the 53 youths were from in-school composed of youth leaders and students of good standing in school activities.

Generally, the Youth Camp was envisioned to serve as a venue where the youth can freely express themselves, discuss issues and concerns affecting their sector and community, know their basic rights and avail of available options to alleviate their current situation like life skills and vocational courses.

After the 3-day Youth Camp, the participants were able to draw the following outputs:

1. Crafted the Youth Development Agenda outlining youth’s contribution to the Improvement of prioritized service delivery and proposed projects and activities, 2. Identified youth area coordinator to be the team leader for the area.

V. Highlights and Outcomes

Day I –May 29, 2014 (Thursday)

. The first Cotabato City Youth Camp was well attended by a total of 92 invited in school and out of school youth participants from different schools and barangays in Cotabato City.

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. The participants were warmly welcomed by the Mayor of Cotabato City, Hon. Japal J. Guiani, Jr. and acknowledged the very important role of the youth in nation building. He saluted the youth for their enthusiasm and encouraged them to be the future leaders of the city and in their communities. . Honorable Vice-Mayor Abdullah Andang also gave a very heartwarming message to all participants of the Youth Camp and encouraged them to pursue their dreams and be valuable members of the community. . Religious leaders father Mario C. Combong and Pastor Florentino Bongcawil also provided preaching for the youth on good values and transformation and reminded them of their roles in their family and community. . Dr. Miriam Pahm, Acting Chief of Party of MYDEv, Mr. Barry Reed, Chief of Party of ENGAGE and Josh Swartzel, JSOTOF-P also gave their inspiring messages for the youth participants. . Ms. Vivian Baraguir a recipient of USAID Youth Leadership program facilitated the levelling of expectation of the participant and Mrs. Ma. Lourdes Salcedo of ENGAGE presented the activity overview of the Youth Camp followed by the creation of five teams or group namely pink, green, purple, orange and red. . The 1st Session of the day was facilitated by Mr. Moursidin Husain, President of Youth Advocates for Peace and Development Network, Inc. (YAPDIN) with his session on” The hope and challenges of the youth”. Followed by Captain Francis Tupaz of the Philippine Army, JTG Kampilan who facilitated the first activity of teaming up the 5 groups through Guidon making.

. The afternoon session entitled “Challenges of youth juvenile delinquencies” was facilitated by Mrs. Fatima Pangilan of the City Social Welfare and Development Office, talking about the initiatives of the city government for the welfare of the youth and youth in conflict with the law. . Representative from the Human Rights Mr. Loreto Condesa facilitated the session on the basic human rights and enumerated the rights of the child and youth.

Q: When does human rights law apply? A: Anytime, it may be in times of peace or in time of war. Q: Is there a possibility that this juvenile law will be changed? A. There are moves to amend or change juvenile law, but up to now we follow the international law.

. Mr. Daniel Rayman, Planning Officer IV of the City Planning Office facilitated the topic on “Gender and Development” its origin and development while Lt. Col. Noly Mapili of JTG Kampilan facilitated the topic on “Peace building initiatives for Cotabato City” the peace situationer, the public safety plan for Cotabato City and the Internal Peace and Security of the Phils. Bayanihan. This IPSP Bayanihan is a national document made public to draw support of all stakeholders (LGUs, NGOs, and citizenry), it departs from old parameters

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instead, explores non-combatant means to succeed in addressing peace and security problems.

Day 2 –May 30, 2014 ( Friday)

. Day 2 started with a morning exercise facilitated by the Philippine Army Taebo experts. After almost an hour of exercise, the five teams then participated the “Amazing Race” wherein participants were subjected to five (5) different obstacle stations. . Session 1 entitled “Role of the Youth in Nation Building” was ably facilitated by Dr. Maria Theresa Mokamad, the Youth Development Specialist of MYDev Program. She started her session with an activity of letting the participants act on different scenarios and also talked about the role of the youth in the family, in the community and in the country. . Phil. Army Officer Colonel Dr. Haroun –Al-Rashid Jaji facilitated the 2nd session on Environmental Management and Preservation while Engr. Crisanto Saavedra of City Hall talked about solid waste management after him Col. Haroun Al-Rashid Jaji, Ph.D again handled a session on disaster response system in the Philippines . Professor Alfred Taboada, PhD facilitated the topic “Peace building and conflict management” which tackled dimensions and dynamics of conflicts and the different conflict intervention approaches. He also talked about peace leadership, the origin of leadership, kinds of power, sources of power and the different leadership styles.

Q: What are the plans of the City LGU to avoid disaster and conflicts in Cotabato City. A. The City government created an office to look for that, the CDRRMC.

. Session 7 on “Effective Interpersonal Communication” was facilitated by Professor Judy Giguento of NDU. She discussed the value and importance of communication in the daily lives of the youths. . Mrs. Mary Joy Chio of the Department of Health talked about “Teenage pregnancy and the leading causes of pregnancy among the youth”, while Ms. Carmen Coloso of CSWD talked about Life Skills and Mr. Robinson Wee of MYDEv facilitated the topic on Education related life skills with different activities. . A session on visioning was facilitated by Mrs. Clarissa Rendon of ENGAGE where participants made their vision through art painting and tower building.

. The 2nd day ended with a solidarity night or socials where participants showed their different talents on singing and dancing with a band from Department of Agriculture 12 to grace the night.

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Day 3 –May 31, 2014 ( Saturday)

. The morning session was the crafting of Youth Development Agenda facilitated by Ma. Clarissa Rendon of ENGAGE where each group was assigned a thematic theme on health, preservation of environment, education, peace building and economic development. They were tasked to identify issues, solutions to address the issue, identify community engagement projects with regards to the solution and identify government agencies and NGOs to be tapped for their activities. After the workshop each group presented their Youth Development Agenda to the panelist who are heads of planning, health and solid waste management of the City government for their comments and enhancements. This crafted Youth Development Agenda will be presented to the barangay council for them to be aware of the concerns of the youth and at the same time for barangay officials to invite these youth to be part of their civic engagement activities. It is the hope of the Youth Camp that these youth with their Coordinator or leader be organized per barangay and be of help in doing community works. On the other hand this Development Youth Agenda will be presented in the City Council of Cotabato City to serve as an input in the City’s Gender and Development (GAD) plan. . Gus Tapia of Mindanao Health facilitated the next steps and the identification of youth area coordinators. . A very memorable lunch called “Boodle Fight” was experienced by all participants of the Youth Camp. . A closing and awarding ceremony was attended by General Pangilinan of the 6 Infantry Division, Col. Haroun-Al-Rasid Jaji, PH.D, Lt. Col. Noly Mapili, Captain Francis Tupas, Ms. Rita Baraguir and staff of the MyDev, ENGAGE and Mindanao Health. General Pangilinan gave his message to the youth expressing his admiration and salute to the brilliant youth participants who presented their visions and gave their impressions of the three day activity. Participants were awarded with certificate of completion duly signed by the Mayor of Cotabato and awarding of prizes followed to the winners of the different games. A very heartwarming closing ceremony ended where the voice of the youth were heard by the authorities. . . The activity ended at 3:35 pm of May 31, 2014.

VI. Next Steps:

. Scheduling of Youth Camp participants visit to 6ID in Awang, Maguindanao with General Pangilinan’s invitation. . MYDev, ENGAGE and Mindanao Health to organize the first meeting of youth participants with their leader the area coordinators to formally organize as a group and present their crafted Youth Development Agenda in their respective barangays and in the City Council to be an input to the City’s GAD plan.

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Prepared by: Date: ______June 2, 2014 Allan A. Singco LGU Development Coordinator Cotabato City

Noted by:

______Dr. Maria Theresa C. Mokamad Youth Development Specialist Cotabato City

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Annex J: Activity Report on Youth Visit and Tour to Camp Siongco, Awang, Maguindanao

Activity Conducted: Youth Visit and Tour to Camp Siongco, Awang , Maguindanao Date of Activity: June 21, 2014 -Saturday Municipality/Barangay Camp Siongco, Awang , Maguindanao Participants In-School and Out-Of-School Youths

MYDev Staff: Allan A. Singco, LGU Coordinator Lilian Montevilla, Admin & Finance Officer Arnold Amoc, Office Assistant ENGAGE Staff: Clarissa Rendon, Area Coordinator CMO Captain Tupas, PA, JTG Kampilan

LGU Coordinator Allan A. Singco Youth Development Specialist Dr. Maria Theresa C. Mokamad

VII. Background

During the closing program of the 1st Cotabato City Youth Camp, the guest speaker General Panganiban of the 6th CMO Battalion invited the participants to schedule a tour visit to Camp Siongco, Awang, Datu Odin Sinsuat, Maguindanao which was successfully conducted last June 21, 2014. This activity was realized through the joint effort of MYDev, Engage, MinHealth and the 6th CMO Battalion.

The youth participants of this tour were able to visit the different offices inside the 6TH Infantry Division and see the different equipment and memorabilia inside the camp. Tour guides and officials of the Philippine Army headed by Colonel Langub and Captain Tupas warmly welcome the youth and ushered the group to the different sites inside the headquarters. In the afternoon they also went to 38IB Training Camp at Barrio Semba, DOS, Maguindanao and did some enjoyable activities there.

VIII. Highlights and Outcomes:

. Participants assembled in two different areas, at the City Plaza and Al-Nor Hotel. They were then ferried to Camp Siongco, Awang, Maguindanao by military vehicle. Captain Tupas of the Philippine Army led the group in the visit inside the camp.

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. There are assigned military tour guides who ushered the group inside the 6TH ID Headquarters offices like the military hospital, the park and the gym where military activities were conducted. The participants gamely took pictures in the different war memorabilia like the simba, canons, war machine guns, 4 x 4 military trucks and different military vehicles.

 In the afternoon the participants also visited to 38IB Training Camp at Barrio Semba, DOS, Maguindanao and did some enjoyable activities like rappelling, firing and zip line. They were also given an orientation on the different types of bombs by Colonel Langub who also served as their tour guide inside the training camp.

. The participants were filled with great joy, with happy faces and full of memorable experiences inside the camp. Their perceptions of military was also changed into a positive one as their defender and builder of peace. The activity ended at 2:00 pm were participants were ferried back to the City proper.

Prepared by:

Allan A. Singco

LGUC, Cotabato City

Noted by:

Dr. Maria Theresa C. Mokamad Youth Development Specialist

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Annex K: Memorandum of Understanding between MYDev and TESDA-ARMM

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Annex L: Activity Report on Finance Training for UNYPAD

Activity Title Finance Training for UNYPAD Date of Activity June 23-24, 2014 Venue Metropolis Suites, Davao City Participants 1. Ansary Diamaoden – Executive Director 2. Jonaidah Abdullah – Program Officer 3. Arbaya Pandalat – Finance Officer 4. Sittie Najah Kurangking - Cashier 5. Soraida Taunak - Bookkeeper 6. Renato Reynaldo Roales – Consultant EDC Representatives Mary Jane Penetrante – Finance and Grants Manager Jennifer Ginete – Grants Officer

I. Background

The need to include Financial Training in the staff development was one of the recommendations during the conduct of due diligence review. Based on the review, most of the Finance Team has minimal or no accounting background at all. To make them more efficient in managing project funds not only for MYDev project but also for future engagements with other donors, a Finance Training was agreed to be conducted to be participated in by UNYPAD’s Finance Team and Technical team holding procurement functions.

June 23 Day 1

The activity was attended by six participants from UNYPAD representing Finance, Program and Management staff. The first day of the training covered discussion about internal control, review and enhancement of UNYPAD’s Manual of Operations. Participants were able to share their experiences in managing internal and external risks and the challenges of day-to-day operations. Through various workshops, participants were able to provide concrete recommendations to improve their current processes. Discussion on segregation of duties, procurement procedures and cash control were the areas participants expressed new learnings. Furthermore, a commitment to further enhance the organization’s internal control system was also expressed by the participants based on their learnings during the workshops. The output of the first day of the training were the recommendations they identified as in input for the revision of their Manual of Operations.

June 23 Day 2

The second day covered topics on financial management, cost sharing and its documentation and fraud. The highlights of the discussion during the day were:

 the realization on the importance of a strong financial management system and how it can be of good benefit to the organization

 review of basic accounting principles and its processes – e.g., how to record financial transactions up to financial report preparation.

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To strengthen the basic skills of the participants in accounting, they were guided to go through the whole process of recording, identifying required documentation, summarizing financial transactions during the workshops and preparation of financial reports.

By the end of the training, most of the participants expressed basic understanding of the topics discussed. A full commitment to collectively implement the recommendations to enhance their internal control and financial management system was again expressed.

II. Highlights

. The team requested for a Special Power of Attorney (SPA) related to MYDev VEC issued to them. The suppliers are wary that the VEC presented may not be legal. It was agreed that the VEC will be notarized instead. . The job descriptions of the core staff were reviewed while analyzing the proper segregation of duties. The discussion was well participated and the recommendations of the group will be an input for the revision of the Manual of operations. . During the review of the procurement process, various realizations happened specifically on who does what. All staff including the PC who acts as the main procurement officer participated in the discussion taking note of the proper segregation of duties and the correct process. . Result of the workshops showed that the team needs more one-on-one coaching and close monitoring in the management of their financial process.

III. Next Steps Below are main agreements during the workshop: 1. Notarization of the VEC to be used by UNYPAD in transacting with business establishments. 2. Submission of the draft revised manual of operations on July 4 by their Consultant. EDC will review and provide additional inputs if necessary. The final draft will be forwarded to their BOT for final approval. 3. Special Award Conditions monitoring on July 22. 4. Validate whether the learnings from the training are being applied to their current processes.

Prepared by:

Jennifer M. Ginete Grants Officer

Noted by:

Mary Jane Penetrante Grants Manager

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Annex M: EDC Staff for MYDev

EDC Staff for MYDev Program As of June 30, 2014

Name Position Date Started or Employed Employment Status Central Project Office (Davao City) 1. Miriam A. Pahm Deputy Chief of Party July 8, 2013 Regular (January 9, 2014) 2. Jennifer M. Ginete Grants Officer November 18, 2013 Regular (May 19, 2014) 3. Napoleon Ashley A. Admin. & Logistic Officer October 1, 2013 Regular (April 1, 2014) Lopez 4. Aurea Christie G. Monitoring & November 4, 2013 Regular (May 5, 2014) Lumaad Evaluation/Communications Specialist 5. Vanessa P. Lumain Finance Officer November 4, 2013 Regular (May 5, 2014) 6. Mary Jane C. Finance & Grants Manager November 4, 2013 Regular (May 5, 2014) Penetrante 7. Elden Karl L. Requilme Communications Officer November 4, 2013 Regular (May 5, 2014) 8. Lemuel D. Recopuerto Management Information February 17, 2014 Probationary (regularization System/Information on August 18, 2014) Technology Officer 9. Veronica R. Quinday Operations Manager April 1, 2014 Probationary (regularization on October 1, 2014) 10. Hans Grayson F. Admin. Assistant/Driver May 5, 2014 Probationary (regularization Amable on November 5, 2014)

Central Mindanao Region (Cotabato City, Marawi City) Youth Development Specialist August 12, 2013 Regular (February 13, 2014)

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Name Position Date Started or Employed Employment Status 11. Maria Teresa C. Mokamad Admin. & Finance Officer October 16, 2013 Regular (April 17, 2014) 12. Lilian L. Montevilla LGU Coordinator (Cotabato November 4, 2013 Regular (May 5, 2014) 13. Allan A. Singco City) LGU Coordinator (Marawi City) November 4, 2013 Regular (May 5, 2014) 14. Aquino S. Macarampat, Jr. Admin. Assistant/Driver February 14, 2014 Probationary (regularization 15. Arnold C. Amoc on August 15, 2014)

ZAMBASULU Region (Zamboanga City, Basilan, Sulu) 16. Robinson M. Wee Youth Development Specialist September 23, 2013 Regular (March 24, 2014) 17. Melanie A. Luas Admin. & Finance Officer November 4, 2013 Regular (May 5, 2014) 18. Rodolfo F. Saavedra, II LGU Coordinator (Zamboanga November 4, 2013 Regular (May 5, 2014) City) 19. Nonie K. Ahaddas LGU Coordinator (Lamitan City) November 4, 2013 Regular (May 5, 2014) 20. Alex M. Molas LGU Coordinator (Isabela City) November 4, 2013 Regular (May 5, 2014) 21. Aldin A. Aminulla LGU Coordinator (Jolo, Sulu) January 15, 2014 Probationary (regularization on July 16, 2014) 22. Juanito V. Tiongson, Jr. Admin. Assistant/Driver May 19, 2014 Probationary (regularization on November 20, 2014)

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