Status Report 4

Shire of Denmark 953 South Coast Highway (PO Box 183), Denmark WA 6333 Ph: (08) 9848 0300 Fax: (08) 9848 1985 Email: [email protected] Website: www.denmark.wa.gov.au

May & June 2017 2017 International Year of Sustainable Tourism for Development

COUNCIL POLICY

P040127 COUNCILLOR COMMUNICATION / INFORMATION DISTRIBUTION

OBJECTIVE

1. To define a communication of information process for Councillors and Staff.

2. To define a reciprocal communication process between local groups / organisations, general community and Council.

POLICY

1. An item “Announcement by the Person Presiding” be included on the Council meeting agenda to enable the Shire President to advise/report to Councillors matters of Civic interest.

The Councillors have a period of 10 minutes to discuss matters raised by the Presiding Person.

2. The Shire President and Councillors are encouraged where relevant to provide, in writing, a list of meetings/functions attended during the month on behalf of Council. Councillors wishing to report on meetings/functions attended must do so in writing. Written reports are to be given to the Chief Executive Officer for inclusion on the next Councillors’ Information Bulletin.

3. When a Councillor as a Councillor or a Council delegate to an organisation requires a decision from Council, a request should be put to the Chief Executive Officer for an appropriate officer to prepare a written report, on behalf of the Councillor, to have it included on the Council agenda. The views of the Councillor must be expressed in the report, however the officer should reflect his or her professional opinion on the subject.

4. When a Councillor raises matters as a delegate on an external Committee, or matters are raised with the Councillor, which require action by a Councillor acting on behalf of Council, such action must be authorised by a resolution of Council or the Chief Executive Officer, as appropriate.

5. Local groups and organisations, to which Council provides a delegate, are encouraged where relevant submit a copy of all their meeting minutes to the Chief Executive Officer unless commercially sensitive material is contained in the meeting minutes.

6. The Chief Executive Officer include matters of interest to Councillors on the monthly Councillor Information Bulletin. The Chief Executive Officer is to determine matters of interest.

7. A copy of the Councillors Information Bulletin be placed in the public library and on Council’s website.

8. The Administration recognises the voluntary and part-time nature of Councillors involvement and the need to provide Councillors with documents well in advance of decision making.

9. The Administration support Councillors in being as informed as possible about the nature and functions of Council.

TABLE OF CONTENTS

Page No 1 CHIEF EXECUTIVE OFFICER 3

1.1 COUNCIL RESOLUTIONS STATUS REPORT 4

1.2 DONATIONS MADE UNDER DELEGATED AUTHORITY 6

1.3 SEAL REGISTER 7

1.4 TABLED DOCUMENTS 7

1.5 MEMBER'S REPORTS 7

1.6 EMPLOYEE UPDATE 7

2 DIRECTOR OF FINANCE & ADMINISTRATION 9

2.1 RECREATION & YOUTH SERVICES – MONTHLY REPORTS 9

3 DIRECTOR OF PLANNING & SUSTAINABILITY 15

3.1 PLANNING SERVICES 15

3.2 SUSTAINABILITY SERVICES – MONTHLY REPORTS 15

4 DIRECTOR OF INFRASTRUCTURE SERVICES 17

4.1 WORKS & SERVICES REPORT 17

5 DIRECTOR OF COMMUNITY & REGULATORY SERVICES 20

5.1 BUILDING STATISTICS – MAY 2017 20

5.2 BUILDING STATISTICS – JUNE 2017 24

5.3 RANGERS – MAY 2017 28

5.4 RANGERS – JUNE 2017 29

5.5 ENVIRONMENTAL HEALTH 30

5.6 COMMUNITY EMERGENCY SERVICES MANAGER 32 Back CORPORATE CALENDAR 2017 Page

1. Chief Executive Officer

1.1 Council Outstanding Resolutions Status Report Resolutions not included here can be assumed to have been satisfactorily completed or have become redundant by virtue of a more current resolution or action. Councillors aware of an outstanding resolution not completed that should be placed in this outstanding resolutions report should contact the CEO.

3 Status Report of Council Resolutions

Directorate # Title Resolution Comment / Status Responsibility Assigned to Sub Assignee Start Date Due Date % Complete Council Resolutions - All resolutions of Council recorded in this format since 2009 (and any outstanding and still valid since 2007). na na na na na na na 1 Implementation Plan Res: 180409 BUSH FIRE BRIGADES LOCAL That Council proposes to amend the Shire of Denmark Bush Fire Brigades Local Law in accord with the Response received from the Department of Director of Gregg Harwood 02/12/13 14/012/16 70% LAW - AMENDMENT Shire of Denmark Bush Fire Brigades Amendment Local Law 2009 and this be advertised in accord with Local and Regional Government for Community & 8 section 3.12 of the Local Government Act 1995. assessment. Local Law to be reviewed with Regulatory Services other Local Laws. Is a task that has been assigned LG local Consultant. Res: 120410 REVIEW OF TOURISM SIGNS That Council resolve the following in relation to the Tourist Signage Review prepared by Tourism Western DPS compiling an action plan to deal with Director of Planning Annette Harbron 30/11/12 22/12/17 50% AND RELATED POLICIES Australia in August 2009: recommendations accordingly in due course, & Sustainability 1. Receive the Tourism Signage Review and instruct the Director of Planning and Sustainability to review noting that when new sign applications are the document; lodged, recommendations are being 48 2. Subject to a review to be undertaken by the Director of Planning and Sustainability, in consultation with reviewed accordingly and addressed where the Denmark Tourism Inc, Denmark Historical Society, Denmark Chamber of Commerce and affected appropriate. operators undertake the recommendations numbered 1-175 (Part D) within the Tourism Signage Review; and 3. Review the Shire’s Local Planning Policy No. 32 – Signs, to include a specific section and recommendations for Tourism Signs. Res: 220510 DENMARK COMMUNITY That with regard to the “Our Culture Our View” Shire of Denmark Community Cultural Plan, Council Draft Cultural Plan for 2016-2021 to be Director of Gregg Harwood 22/10/13 20/07/17 50% CULTURAL PLAN 2010-2015 receive the document subject to the following provisos and revisions to its recommendations; presented to Strategic Briefing Session on Community & 4. Delay consideration of the development of a new cultural centre with this decision being reviewed prior 27 September 2016 for review. Regulatory Services to the 2015-2016 financial year and that in the interim period Council staff investigate; 49 a) The possibility of joint facility cultural centre and or library facility with one of Denmark’s schools. Part 4 c) - Concept Plan prepared but b) The potential and functionality of the Denmark Recreation Centre as a more frequently & widely used deemed too expensive at $4m. cultural event venue. c) Subject to an allocation being made in the 2010/11 Budget, the opportunities to review and redevelop the Denmark Civic Centre complex and prepare concept plans for this work; (see Minutes for FULL RESOLUTION) Res: 150112 ABORIGINAL PLACE NAMES That with respect to the request of Mr A Pedro for Council to house and display art work depicting several Grant approved. 31/08/12 - Letters sent to Chief Executive Bill Parker Claire Thompson 19/08/12 21/07/17 90% Indigenous Names for several geographical features within the Shire of Denmark, Council; stakeholders to form an Indigenous Dual Officer 1. Support the principle of indigenous dual naming of iconic geographic features of the Shire. Naming Project Working Group with Cr 2. Decline the opportunity to house or permanently display the map at this time. Osborne as Council's representative. Three 3. Authorise the Chief Executive Officer to apply for grant funds through the Department of Indigenous meetings have been convened. Public forum Affairs’ 2012 Reconciliation Sponsorship Scheme to assist with the costs associated with consultation, held 9 Jan. Public submissions close 11 research and appropriate signage and/or mapping with Council’s ‘net of grant’ cash commitment being January 2013. One public submissions. Final limited to subsequent sign purchases (subject to annual Budget constraints). meeting of Committee held March 2013. 4. Liaise with the Department of Indigenous Affairs, recognised local Indigenous Elders, the Denmark Requested DIA to update map then refer to Historical Society, South West Aboriginal Land & Sea Council and Mr Pedro to establish a list of GNC for approval and then acquittal required recognised indigenous names of iconic geographical features within the Shire, including confirmation of of grant. Launch date - 9 July 2013. Media the names provided by Mr Pedro (pursuant to GNC Guidelines) and following confirmation that they are release completed and embargoed. supported, advertise the considered list in the Denmark Bulletin, Albany Advertiser and Walpole Weekly Brochure done for launch. Website to be for a period of not less than 21 days seeking public comment. updated with the information post the lauch. 5. Refer the completed list to Council for dual naming consideration if there are any objections. Acquittal of Grant required following launch. Awaiting GNC approval of names. Followed 152 up with GNC 06/12/13 - advised that they haven't started work on it yet. Letter received March 2014 advising of some clarification required. Liaised with Cr Osborne, Wayne Webb and H Coyne. Letter sent to GNC 10/06/14. Email sent to GNC 10/10/14 to follow up on progress - no response. Email sent to GNC 17/12/14 to follow up on progress. 8 Jan 15 - GNC advised that a response will be provided in early 2015. Emailed GNC 25 Feb 15 to follow up on progress. GNC provided advice one by one - last advice received September 2015. Project Working Group being re-established to go through recommendations - task given to Community & Regulatory Services Officer. 153 Res: 090713 TOWNSITES WITHIN THE SHIRE That with respect to Domestic Refuse Collection Services for Townsites, the Chief Executive Officer be To be scheduled with Local Law review. Chief Executive Bill Parker 29/10/15 04/08/17 50% OF DENMARK-HEALTH LOCAL requested to either prepare a report for Council amending the Shire of Denmark Health Local Laws and or Officer 717 LAWS to establish a draft Waste Management Local Law under the Waste Avoidance and Resource Recovery Act 2007 in order to account for the need to reflect the new townsite boundaries and / or townsites proposed to be created. Res: 351213 REVIEW OF SHIRE OF That with respect to its Local laws, Council: Consultant to be appointed to progress. Chief Executive Bill Parker 19/12/13 04/08/17 50% DENMARK LOCAL LAWS 1.Proceed with the Review of the following Local Laws as per the Department of Local Government Laws Officer Register in accordance with section 3.16 of the Local Government Act 1995; Matter discussed at Briefing 12 July 2016. •Pest Plants Comments on existing local laws being •Parking & Parking Facilities sourced from Executive Officers in first •Health instance. Review process to be determined. •Fencing •Extractive Industries Local Law 826 •Activities in Thoroughfares and Trading in Thoroughfares and Public Places Local Law •Standing Orders Local Law •Local Government Property Local Law •Dogs Local Law •Bushfire Brigades Local Law •Local Laws Relating to the Denmark Cemetery (Reserve 11655). 2.Advertise the Review of the current Local Laws as per the Department of Local Government Local Laws Register in accordance with section 3.16 (2) of the Local Government Act 1995. 3.Consider the need to develop a Waste Local Law during the above review process.

Exported on 19 July 2017 4:25:34 PM SGT 4 Directorate # Title Resolution Comment / Status Responsibility Assigned to Sub Assignee Start Date Due Date % Complete 853 908 Res: 090914 PLANE TREE PRECINCT That Council with respect to the Plane Tree Precinct Development Concept Plan: 4. New Lease with DCC finalised. Director of Gilbert Arlandoo Martin Buczak 30/09/14 29/06/18 80% DEVELOPMENT CONCEPT PLAN 4.Authorise the Chief Executive Officer to negotiate a draft new lease with the Denmark Cottage Crafts for 5. Director of Infrastructure Services to Infrastructure the current Cottage Craft Building based on Council’s standard community group lease and a five year progress the review of Bent & Mitchell Street Services term. traffic flow conflicts/issues. 911 5.Request the Chief Executive Officer to undertake a review of; 6. Concept Plan from Opus Engineering a)Bent Street in terms of traffic flow conflict / congestion issues, investigate options such as the received - matter to be progressed in conversion to one-way, road widening and the provision of car parking in the road reserve. 2017/18 financial year b)Mitchell Street in terms of traffic flow conflict / congestion issues, investigate options such as the conversion to one-way, road widening and the provision of car parking in the road reserve. 983 Res: 250716 WASTE MANAGEMENT That, with respect to the proposed changes in waste management operations, Council: MOU in place to look at waste management Director of Gilbert Arlandoo 26/07/16 31/07/17 50% ADVISORY COMMITTEE – 1.Authorise the Chief Executive Officer to negotiate a 3 - 5 year open book, at cost joint waste disposal options at a regional level. Infrastructure CHANGES TO WASTE agreement on the basis that Shire of Denmark staff will assist them where it is practical to do so with 1. Negotiations with Shire of Plantagenet Services MANAGEMENT OPERATIONS adjoining land fill design and Department of Environmental Regulations licencing upgrades of their current ongoing. waste site. 2. Consultation with Regional Waste Alliance 2.Use a WALGA panelled contractor process to seek prices for and a joint Domestic Recycling Collection ongoing. Service for the Shire of Denmark and the Shire of Plantagenet. 3. WALGA reviewing draft request for 3.Use a WALGA panelled contractor process to test the pricing of Council’s current waste collection quotation. 1198 service against the market. 4. Discussions with City of Albany ongoing. 4.Authorise the Chief Executive Officer to formerly advise the City of Albany that the Shire of Denmark 5. Consultation with WALGA & Regional intends to withdraw from its current waste acceptance Memorandum of Understanding once a waste Waste Alliance ongoing. acceptance agreement with the Shire of Plantagenet has been formalised. 6. Consultation with staff members started. 5.Authorise the Chief Executive Officer to advise the City of Albany of its intent to enter into a joint venture agreement with City of Albany for waste collection and/or recycling services should a contract variation be deemed more attractive. 6.Note that the Chief Executive Officer has commenced consultation regarding the possible transfer of current waste collection operators to the Works Team. Res: 071216 SUBSIDISED EMPLOYEE That with respect to the subsidised Employee Health Assessment & Gym Membership Trial, Council; Advice sent to all Staff regarding trial period. Director of Finance Cary Green 20/12/16 24/08/17 50% HEALTH ASSESSMENT & GYM 1.Endorses the trial, made available to twenty-five employees on a ‘first-come, first-served’ basis for a 15/2/2017 A good take up rate of staff has & Administration MEMBERSHIP TRIAL period of six months; been achieved. Trial will be complete in July 2.Waives the advertised fee of $365.00 for twenty-five six month bronze gym memberships, inclusive of and results will be tabulated and referred to 1233 after-hours access, for a total (opportunity) cost of $9,125.00; Council in August 2017. 2/5/2017 Assigned 3.Acknowledges that pre and post health assessments will be funded via the LGIS Health and Wellbeing to DFIN as part of transfer of Rec Centre Program; and function to that Directorate. 4.Requests that the results of the trial be made available for consideration by Council when considering the merits of implementing an organisation-wide subsidised gym membership policy. Res: 081216 REMEDIATION OF FORMER That Council in regard to the remediation of the former Shire Depot site at Lot 3002 (No 26) Hardy St 15/2/2017 GSDC grant has been acquitted. Director of Gregg Harwood 20/12/16 04/08/17 30% DEPOT SITE LOT 3002 HARDY Denmark, Reserve 52384; $25,000 to be included in the 2017/2018 Community & 1234 ST 1.Receive the Remediation Action Plan that OPUS International have prepared for the site. Business Plan. Regulatory Services 2.In accordance with section 3.59 of the Local Government Act 1995, prepare a Business Plan for a major land transaction that addresses the acquisition, remediation and resale of the site. Res: 050517 TENDER 1-2016/17 – That, with respect to the Quarrying, Crushing and Screening of Limestone at the Ocean Beach Quarry, Award letter and unsuccessful letters sent. Director of Gilbert Arlandoo 16/05/17 29/09/17 50% QUARRYING, CRUSHING AND Council: Contract documents being finalised for Infrastructure SCREENING OF LIMESTONE 1.Endorse the Western Australian Local Government Association Evaluation Report. signature. Services 2.Award Tender 1-2016/17 for Quarrying, Crushing and Screening of Limestone at the Ocean Beach 1271 Quarry to Palmer Earthmoving in accordance with their submitted tender. 3.Authorise the Chief Executive Officer to enter into a contract with Palmer Earthmoving, subject to any minor variations as defined by the Local Government (Functions and General) Regulations 1996 that may be agreed upon by the Shire of Denmark and Palmer Earthmoving. Res: 080617 SCHEME AMENDMENT 139 – That with respect to the request to initiate a Scheme Amendment to remove the “Agricultural Research Applicant advised of Council resolution. Director of Planning Annette Harbron 20/06/17 30/08/17 50% REMOVING “AGRICULTURAL Station” denotion on Lot 7648 Kernutts Road, Hay, Council: Documents currently being updated for & Sustainability RESEARCH STATION” referral to EPA in due course. DENOTION ON LOT 7648 1.Pursuant to Section 75 of the Planning and Development Act 2005 initiate Town Planning Scheme No. KERNUTTS ROAD, HAY 3 Amendment No. 139 by: Amending the Scheme Map to remove the “Agricultural Research Station (AR)” denotion over Lot 7648 Kernutts Road, Hay. 2.Determine that Town Planning Scheme No. 3 Scheme Amendment No. 139 is a ‘Basic Amendment’ as per the provisions of the Planning and Development (Local Planning Schemes) Regulations 2015 as it is an amendment that will ensure the reservation over the land is consistent with other reservations in the 1275 scheme for land that forms part of the Denmark Catchment State Forest. 3.Refer Town Planning Scheme No. 3 Scheme Amendment No. 139 to the Environmental Protection Authority in accordance with Section 81 of the Planning and Development Act 2005. 4.Authorises the Shire President and Chief Executive Officer to execute the documentation for forwarding to the Western Australian Planning Commission in accordance with Regulation 58 of the Planning and Development Act (Local Planning Schemes) Regulations 2015 seeking final approval by the Minister for Planning. 5.Determines to not proceed with Scheme Amendment 84 to rezone Lot 7648 Kernutts Road, Hay from “Public Use” to “Rural” and advise the Environmental Protection Authority and the Western Australian Planning Commission accordingly. Res: 110617 DIRECTOR OF COMMUNITY & That Council; Letter sent to Gregg Harwood. Chief Executive Bill Parker Claire Thompson 20/06/17 09/01/18 50% REGULATORY SERVICES 1.Endorse the proposed new structure reducing the number of Directors from four (4) to three (3). Officer 2.Resolves not to offer the Director of Community and Regulatory Services a new contract of Policy Manual and Delegations Register to employment. be updated. 3.Formally acknowledges the service of Mr Gregg Harwood in his capacity as the Director of Community 1276 and Regulatory Services during his tenure at the Shire of Denmark. 4.Instructs the Chief Executive Officer to; a)Amend Policy P040106 to reflect the removal of this position from the Shire’s organisational structure; and b)Amend the Delegations Register to remove reference to the Director of Community & Regulatory Services, noting that there are no delegations which are exclusive to this position.

Exported on 19 July 2017 4:25:34 PM SGT 5

1.2 Donations Register

Donations (up to a value of $200 per donation. A maximum sum of $3,000 may be allocated in this way within any one financial year) made or refused under Delegated Authority D040101 by the Chief Executive Officer for the 2016/2017 financial year are as follows:

DATE ORGANISATION DONATION AMOUNT APPROVED REASON 29/07/2016 Peaceful Bay Progress Rate Book Extract $36.73 Yes Provide current contact information for the Association to use for mailing out their Association Newsletter. 01/08/2016 Department of Parks & Rate Book Extract $26.73 Yes Provide current contact information for the Association to use for sending out Wildlife notification to landowners of prescribed burning, fox baiting and strategic firebreaks. 07/09/2016 Denmark Gymnastics Portion of Hire Fee $200.00 Yes Assist with the cost of hiring the Recreation Centre for a fundraising roller disco. Provide a venue for the School and parents to meet to discuss the Denmark East 02/11/2016 Golden Hill Steiner School Hire Fee $48.00 Yes Development Project. Gift for volunteer at Seniors Provide donation towards acknowledgement of volunteers providing services free 02/11/2016 Tip Pass $165.00 Yes Function of charge at Council Function. Peaceful Bay Progress Provide current contact information for the Association to use for mailing out their 07/12/2016 Rate Book Extract $43.53 Yes Association Summer Newsletter. Denmark Community 20/12/2016 Hire Fee $70.00 Yes Contribution towards hire fees for community Christmas luncheon. Resource Centre 28/02/2017 Green Skills Inc. Sponsorship $200.00 Yes Sponsorship of the 2017 Denmark Festival of Cycling event. Denmark Occasional Day Assistance with the cost of improvements to the Centre prior to celebration and 16/03/2017 Sponsorship $200.00 Yes Care Centre (Gumnut Corner) fundraising event on 1 April 2017. 27/03/2017 St John Ambulance Sponsorship $200.00 Yes Sponsorship of the Emergency Services Open Day – 8 April 2017. Contribution towards the restoration of headstones which were installed as part of 14/06/2017 Denmark Historical Society Financial Contribution $200.00 Yes a Shire project 20 years ago to mark unmarked graves at the Denmark Cemetery. TOTAL $1,586.56

1.3 Seal Register

The table below details the use of the Council’s Common Seal under delegated authority by the Chief Executive Officer and Shire President for the previous month.

COUNCIL POLICY P040207 EXECUTION OF DOCUMENTS It is Council’s Policy that, for a document to be validly executed, the common seal is to be affixed to the document and the Shire President and the Chief Executive Officer attest to the affixing of the seal.

DATE DOCUMENT TYPE PURPOSE / LOCATION SIGNATORIES Rezoning No. 6676 (Lot 150) TPS No. 3 – Shire President, CEO, South Coast Highway, 22/05/17 Amendment No. Department of Lands and Nornalup from Rural to 143 Minister for Lands. Residential Lots 236-238 & 241 on Notification Under Shire President, CEO & 29/05/17 Deposited Plan 410956 – Fire Section 70A Proprietors Management Plan Lot 12 on Deposited Plan Notification Under 406938 – Construction of Shire President, CEO & 30/05/17 Section 70A buildings in bushfire-prone Proprietors areas Restrictive Lot 12 on Deposited Plan Shire President, CEO, Owner 30/05/17 Covenant 406938 – building envelope & Mortgagee Portion of Lot 300 on Shire President, CEO and 07/06/17 Lease Deposited Plan 46811 Acecoast Enterprises Pty Ltd Lot 1111 and Lot 1112 on Deposited Plan 69818 – Notification Under Future dwellings subject to Shire President, CEO and 13/06/17 Section 70A AS3959 – Construction of Proprietors Building in Bushfire Prone Areas

1.4 Tabled Documents Items listed hereunder are “tabled” on the Councillors table in the Council Chambers for up to one month following publication in this table and are available to the public for perusal at the Shire of Denmark Administration Office during office hours unless marked confidential.

Nil.

1.5 Member’s Reports No Members Reports for May or June 2017.

1.6 Employee Update

May 2017 For the information of Councillors, the following movements have occurred since the last Information Bulletin. Full Time Equivalents (FTE) funded and approved pursuant to the CEOs authorised organisation chart 68.03.

FTE currently employed: 61.03

Employees that have left the organisation since the last Information Bulletin

Last day of Name and Position Title work Catherine Reid – Customer Service Officer Planning & Sustainability 19/05/2017

Current Continuing Vacancies

Position title Date Vacant Since Administration Officer – Engineering 03/10/2016 Finance Officer – Administration 03/10/2016 Gardener 14/11/2016 Engineering Technical Officer 18/01/2017 Finance Officer - Rates 25/02/2017 Customer Service Officer – Planning & Sustainability 22/05/2017 Waste Officer 04/11/2016

June 2017 For the information of Councillors, the following movements have occurred since the last Information Bulletin. Full Time Equivalents (FTE) funded and approved pursuant to the CEOs authorised organisation chart 66.03.

FTE currently employed: 61.03

Employees that have left the organisation since the last Information Bulletin

Last day of Name and Position Title work Andrew Brinsden – Supervisor of Parks and Gardens 29/06/2017

Current Continuing Vacancies

Position title Date Vacant Since Finance Officer – Administration 03/10/2016 Gardener 14/11/2016 Engineering Technical Officer 18/01/2017 Finance Officer - Rates 25/02/2017 Customer Service Officer – Planning & Sustainability 22/05/2017

Current Advertised Employment Vacancies

Name of Employee Customer Service Officer - Planning & Sustainability Laura Delbene

Bill Parker Chief Executive Officer

2. Director of Finance & Administration

2.1 Recreation & Youth Services – Monthly Report Denmark Recreation and Youth Services Monthly Report Participation Figures and updates are as follows:

May 2017

Participation Figures April 2017 May 2017 Main Hall Sporting Groups - - Over 50’s Association 50 50 Community Group Meetings 10 18 Sporting Associations Meetings 45 35 Functions - - Sports Hall Casual Users 91 42 Rippaball - - Holiday Program 62 - Basketball 36 - Corporate Sports Mixed - - Indoor Bowls - 20 Indoor Soccer 8 - Indoor Cricket - 146 Badminton 68 148 Netball 224 910 Gymnastics 102 330 Indoor Hockey - - Roller Disco - 140 Volleyball - - Toddler Gym 55 79 DHS Entries 32 295 LLLS Program 225 312 Aerobics 287 358 Gym 1007 1070 Creche 131 130

TOTAL NUMBER OF 2433 4083 PARTICIPANTS

Centre attendances were 4,083 for the month of May 2017.

Term 2 programs starting in May:  Indoor Cricket – Monday evening with 4 teams competing  Badminton – Tuesday morning  Net Set Go Junior Netball coaching – Tuesday afternoon run by Denmark Netball Association  Magpies Netball Club Training - Tuesday evening.  Junior Netball Competition – Wednesday afternoon run by Denmark Netball Assoc. with 4 teams competing.  Badminton – Wednesday evening run by Denmark Badminton Association  NEW Program Parkour – Wednesday evening run by Denmark Gymnastics Club  Toddler Gym – Thursday morning  Kindy Gym – Thursday afternoon run by Denmark Gymnastics Club  Gymnastics – Thursday afternoon run by Denmark Gymnastics Club  Senior Netball – Thursday evening run by Denmark Netball Assoc.  NEW FITNESS CLASSES Aerial Yoga commenced 8th May.

Recreation Centre Staff have followed up with Shire staff participating in Council’s gym membership offer. 23 Shire staff have taken up the offer.

Gym Member Figures

Kidsport KidSport for 2017: 122 vouchers to date with a total of $15,261.00 funded.

Great Southern Sport & Recreation Facilities Plan Lanfear Consulting have been appointed by DSR to continue with the Great Southern Sport and Recreation Facilities Plan.

Shire of Denmark Sport & Recreation Strategic Plan A Balanced View Leisure Consultancy Services have been appointed by the Working Group to conduct the study.

Youth Services Supervisors Report The Youth Centre has new opening hours, these are;  Wednesday 3pm – 6pm  Friday 3pm – 6pm  Saturday 2pm – 6pm

Programs and Activities

THE ART STUDIO Iain has been cooking up a storm on Wednesday with the guys, making homemade pizzas to set the seen for the Pizza Oven Mosaics. Pizza’s are been made from scratch using a proper yeast based doe and the youth choosing and preparing their own topping. The art sessions are still progressing for the pizza oven. Can’t wait

YOUTH CENTRE PROGRAM Once again Youth Staff have been amazing at cooking up a storm with the youth. Many handy skills and “mum food” knowledge being shared .So hopefully we will have some well prepared young adults going out into the big wide world. Resources have been well used with regular games of pool and ping pong on the agenda.

There are still a few issues with older users drinking and smoking at the park. Police have been attendance helping us keep it all under control. I think all users are aware now of the laws associated with public spaces.

Skate and share

The Denmark Youth Centre held 3 Skate workshops on 3 consecutive Saturdays. 18th the 25th of March and 1st of April it was a huge success with over 100 attending. It was run By Skate and Share, Glenn Rowley and Ceara Caton. They are dedicated to helping kids and community host successful events that strengthen the skate community and relationships between town councils and residents. They teach about park safety, awareness and risk management, they build skills and encourage community participation and teambuilding. They educate about respect for one another and for the park.

Glenn Rowley Told the kids “you have a great facility, it’s an amazing park in an amazing spot. Respect your facility by not throwing garbage off to the side; taking the extra 5 to 10 seconds to clean up after ourselves, respect your facility, it makes a huge difference. It makes everyone look at your skate park with a big smile on their faces and makes you guys look better and its better for the environment.”

They included a Yoga session for strength, flexibility and balance of both the body and mind, which helps facilitate a more fluid relationship with abilities.

Skateboarding is all about respect and mateship Glen Rowley told them that he wanted to see “lots of support, lots of high fives, lots of pats on the back, everyone is trying learn it’s all about respect.” it promotes both physical health and a good attitude.

It teaches the youth good life lessons and gives them a voice and freedom through this physical art form.

Skateboarding really has the power to change lives.

Club Development Officer Update – Denmark (prepared by Nicole Selesnew) The current CDO will be on Maternity Leave from the June and will be replaced by Kirsten Perrin who is based in Mt Barker.

Activities for the month of May include:

Club Contact Points of Interest Denmark Bridge Suzanne Yates Met with Suzanne to assist the Bridge Club register with Club Associations OnLine and provide them with information required to comply with the new Incorporation legislation. Scotsdale Dennis Met with Dennis to assist the Scotsdale Tennis and Sporting Tennis and Marshall Club register with Associations OnLine and provide them Sporting Club with information required to comply with the new Incorporation legislation.

Also provided some guidance regarding their Trust arrangement and negotiations with the Department of Lands. Denmark Dave Wolter Hosted a planning session to review the Senior Basketball Basketball Ashleigh Crock Competition and identify areas for improvement for the Association 2017 / 2018 season.

We also worked on a future committee structure to address some shortfalls in the club’s operations and competition structure. Developing Club Sandy Gordon Attended a ‘Developing Resilience’ video conference and Competitor hosted at the Department of Sport and Recreation. The Resilience session covered different strategies for players and clubs to implement to assist them deal with a changing environment or issues.

Denmark Katy Rutter Met with Katy to review the proposal for a permanent Gymnastics gymnastics facility, including some guidance around Needs Club Analysis and Feasibility Study documents. Australian Kelly Attended an Australian Adventure Activity Standard video Adventure Waterhouse conference hosted at the Department of Sport and Activity Department of Recreation. A draft AAAS document is available for review Standards Sport and and individual standards are being prepared for different Recreation outdoor recreation and adventure recreation activities. Great Southern Chris Attended the May GSRRAG meeting. Updates were Regional Thompson provided regarding: Recreation Department of  Progress of the regional infrastructure plan; Advisory Group Sport and  Great Southern Centre of Outdoor Recreation Recreation Excellence – Dr Lenore Lyons has been appointed to coordinate the three year project;  Updates regarding the merging of Government departments and the impact on Sport and Recreation; and  Working with local clubs to address falling participation numbers with a range of modified sport delivery, for example, reduced player number games, shorter games, trialling different sports etc. SportsHouse Chris Introduced Kirsten Perrin to the SportsHouse members as Meeting Thompson, my replacement for 2017+. DSR The Great Southern Sports Talent Association highlighted the opportunity to spread their ‘Coaches Club’ events to other towns across the region.

Other Information:  Promoted the Department of Sport and Recreation’s Community Sport and Recreation Facility Funding program; and  Distributed information regarding a Media Savvy workshop in Denmark.

June 2017

Participation Figures May 2017 June 2017 Main Hall Sporting Groups - 21 Over 50’s Association 50 50 Community Group Meetings 18 20 Sporting Associations Meetings 35 12 Functions - 140 Sports Hall Casual Users 42 6 Rippaball - - Holiday Program - - Basketball - - Corporate Sports Mixed - - Indoor Bowls 20 - Indoor Soccer - - Indoor Cricket 146 84 Badminton 148 102 Netball 910 685 Gymnastics 330 228 Indoor Hockey - - Roller Disco 140 98 Volleyball - - Toddler Gym 79 122 DHS Entries 295 206 LLLS Program 312 216 12

Aerobics 358 293 Gym 1070 948 Creche 130 108

TOTAL NUMBER OF 4083 3339 PARTICIPANTS

Centre attendances were 3,339 for the month of June 2017.

Term 2 programs continuing in June:  Indoor Cricket – Monday evening with 4 teams competing  Badminton – Tuesday morning  Net Set Go Junior Netball coaching – Tuesday afternoon run by Denmark Netball Association  Magpies Netball Club Training - Tuesday evening.  Junior Netball Competition – Wednesday afternoon run by Denmark Netball Assoc. with 4 teams competing.  Badminton – Wednesday evening run by Denmark Badminton Association  NEW Program Parkour – Wednesday evening run by Denmark Gymnastics Club  Toddler Gym – Thursday morning  Kindy Gym – Thursday afternoon run by Denmark Gymnastics Club  Gymnastics – Thursday afternoon run by Denmark Gymnastics Club  Senior Netball – Thursday evening run by Denmark Netball Assoc.  NEW FITNESS CLASS Konga launched on 26 June.

The Centre ran a Roller disco on June 23 with 98 primary school aged children attending.

Recreation Centre Staff have followed up with Shire staff participating in Council’s gym membership offer. 23 Shire staff have taken up the offer.

Denmark Gymnastics Club held a fundraising Roller disco at the Centre.

Gym Member Figures

Monthly Gym Memberships Statistics Comparison Chart 2017

Month Total Active members Bronze Silver Gold Out of Hours New members Renewals Expired January/ February 121 81 25 13 55 27 15 20 March 130 92 25 13 60 12 11 4 April 121 84 27 10 54 5 10 3 May 123 90 24 10 59 6 10 8 June 127 92 25 10 64 12 8 8 Percentage Comparison -6.92% -8.70% 8.00% -23.08% -10.00% -58.33% -9.09% -25.00% for March/ April Percentage Comparison for April/May 1.65% 7.14% -11.11% 0.00% 9.26% 20.00% 0.00% 166.67% Percentage Comparison for May/June 3.25% 2.22% 4.17% 0.00% 8.47% 100.00% -20.00% 0.00%

Kidsport KidSport for 2017: 156 vouchers to date with a total of $19,891.00 funded.

Kidsport data summary attached.

Great Southern Sport & Recreation Facilities Plan Lanfear Consulting have been appointed by DSR to continue with the Great Southern Sport and Recreation Facilities Plan.

Shire of Denmark Sport & Recreation Strategic Plan A Balanced View Leisure Consultancy Services have been appointed by the Working Group to conduct the study.

They visited the Shire of Denmark on June 19 & 20. This visit included;  Meeting with Cr Allen, Director of Finance and Administration & Manager of Recreation and Youth Services.  Site tour of Shire Facilities  Meeting with the Shire of Denmark Sport and Recreation Working Group  Meeting with Key Stakeholders – Denmark Primary School, Denmark Agricultural College  Presentation to Council

Youth Services - Supervisors Report The Youth Centre has new opening hours, these are;  Wednesday 3pm – 6pm  Friday 3pm – 6pm  Saturday 2pm – 6pm

Cr Peter Caron met with Youth Centre staff to explain the Council deliberations leading into next financial year.

Club Development Officer Update – Denmark (prepared by Nicole Selesnew) The current CDO will be on Maternity Leave from the June and will be replaced by Kirsten Perrin who is based in Mt Barker.

3. Director of Planning & Sustainability

3.1 Planning Services

No reports for May or June 2017.

3.2 Sustainability Services Report

Report for May 2017

REPORTING THEMES ACTIVITIES ENVIRONMENTAL Grants Update on Funded Grant Projects  Funding from the Western Australian Planning Commission through the Coastal Management Plan Assistance Program to undertake a Coastal Hazard Risk Management and Adaptation Plan for Ocean Beach and Peaceful Bay: o Community survey launched. . Survey advertised in local newspapers, letters sent to stakeholders and media release. o Progress report to funding body submitted and approved. o Introduction letters sent to relevant state government agencies.  State NRM Program Community Action Grant funding for the project “Continuing the mitigation of dieback on priority reserves, Denmark”: o Contractor undertaking broadscale surveys of dieback distribution at three Shire reserves. Applications for Funding. Applied for Garage Sale Trail participation subsidy from WA Waste Authority. South Coast Management Group  Next meeting to be held in Bremer Bay on 7 July.  Treasurer duties. Biodiversity Approval for Wilson Inlet Catchment Committee contractor to install motion-activated cameras to monitor for Black Gloved Wallabies on Shire reserves. Training  Attended an ‘Influencing on-farm decisions’ workshop.  Attended One Planet Living training (Module 1). SOCIAL Community and External  Collection of soft plastics and plastic bags for recycling from Engagement /Programs Activities designated bins at Shire buildings.  Presentation to Denmark College of Agriculture students on ‘managing coastal hazards at Ocean Beach’. Shire of Denmark Organisational Supporting environment and vegetation management activities for Capacity Building operational projects and programs. ECONOMIC Sustainability ‘Champion’ Working with internal colleagues on ongoing development and promotion Programs/Activities of natural resource and energy savings behaviour change. COMPLIANCE ISSUES Nil.

Report for June 2017

REPORTING THEMES ACTIVITIES ENVIRONMENTAL Grants Update on Funded Grant Projects  Funding from the Western Australian Planning Commission through the Coastal Management Plan Assistance Program to undertake a Coastal Hazard Risk Management and Adaptation Plan for Ocean Beach and Peaceful Bay: o Community survey complete. Survey stand located at Ocean Beach on 4 June.  State NRM Program Community Action Grant funding for the project “Continuing the mitigation of dieback on priority reserves, Denmark”: o Broadscale surveys of dieback distribution at three Shire reserves complete and report submitted. Applications for Funding. Nil. Energy and Water Performance Quarterly water and energy performance review conducted with Planet Footprint, who are contracted by the Shire to monitor water and energy consumption and cost across the Shire’s assets. Coastal Management  Rehabilitation of a pedestrian access track and unauthorised 4WD track at Lights Beach.  500 seedlings planted at Back Beach with the assistance of Green Army.  400 seedlings planted at Lights Beach with the assistance of WA College of Agriculture Denmark conservation and land management students. South Coast Management Group  Next meeting to be held in Bremer Bay on 7 July.  Attended an executive team meeting on 18 June. Biosecurity  Weed control conducted at 2016 and 2017 revegetation sites: Millars Creek and Back Beach.  The Denmark Weed Action Group’s annual weed control on Shire reserves contract concluded.  Meeting with South Coast NRM regarding a new Project Dieback Dieback Site Hygiene Management Plan template. Training Nil. SOCIAL Community and External  Sustainability Advisory Committee meeting held on 9 June. Engagement /Programs Activities  Educational signage installed on the Wilderness Ocean Walk Trail and Waterwise display garden at the Morgan Richards Community Centre. Shire of Denmark Organisational Supporting environment and vegetation management activities for Capacity Building operational projects and programs. ECONOMIC Sustainability ‘Champion’ Working with internal colleagues on ongoing development and promotion Programs/Activities of natural resource and energy savings behaviour change. COMPLIANCE ISSUES Investigated one incident of unauthorised clearing of vegetation on a Shire road reserve.

Annette Harbron Director of Planning & Sustainability

4. Director of Infrastructure Services

4.1 Works & Services – Monthly Report

May 2017

Current Projects & Works

McLeod Road Gravel widening has commenced and is due to be finished by June 23rd week. The widening works consist of the widening of the shoulder; extending from the McLeod Road and South Coast Highway intersection approximately 1.4 kilometre in length. The entire width of the road along this section will be resealed after winter.

Nunn Road Bridge (4973) Works commenced on the 13th of June upgrading an existing timber bridge at Nunn’s Road to a box culvert. A road closure will be in place for the entire week and access to Nunn’s Road will be via Dingo Flat Road. We advise all road-users to adhere to the signage and keep clear of the construction area until works are completed.

Fred’s Road Bridge (5347) The majority of the Fred’s road bridge construction works have been completed. The road is now operating as usual.

Barnes Road Bridge (7480) The majority of the Barnes Road bridge construction works have been completed. Gravel sheeting will be done in the coming weeks to finalise the project.

East River Road East River Road is now open. Delineators and line markers are to be installed to complete the first section of this project. The Shire is anticipating resuming works in September 2017, weather permitting

Completed Works  Prawn Rock Channel dog access bridge  Scotsdale Rd/ Mt Shadforth Rd Intersection  53 Engineering Service Requests  8 Development applications  103 Dial Before You Dig enquires

General Works  Mowing and whipper-snipping at various locations  Weeding, spraying and fertilising at various locations  Trees and street garden watering  Rubbish removal at boat harbour  Tree pruning at various locations  Storm damage intervention at various locations  Sign maintenance at various locations  Drainage maintenance at various locations

Maintenance Grading Bastiani Rd Bellanger Rd Benson Rd Board Rd Boat Harbour Rd Conspicuous Cliffs Rd Dingo Flat Rd Ficifolia Rd George Ebbett Rd Hamilton Rd Happy Valley Rd Hodgson Rd Kernutts Rd Kordabup Rd Lantzke Rd Lights Rd Mardo Rd McIntosh Rd Mt Shadforth Rd Nornalup Rd Northumberland Rd Ocean Beach Rd Parker Rd Pates Rd Redman Rd Rice Rd Scotsdale Rd Sheed Rd

Stan Rd Station Rd Sunrise Rd Tindale Rd Turner Rd Walter Rd

Bitumen Patching Brazier St Buckley St Campbell Rd Churchill Rd Cussons Rd Hardy St Hazelvale Rd Hollings Rd Inlet Dr Jill St Kingdon St Lights Rd Little River Rd McIlroy Bend McLeod Rd Melaleuca Ln Millar St Mt Shadforth Rd Myers Rd Ocean Beach Rd Parry St Payne Rd Peaceful Bay Rd Scotsdale Rd Wise Ln

Drainage Maintenance Adams Rd Anning Rd Berridge St Braidwood Elbow Brazier St Cemetery Collingwood Rd Coughlan Grove Glendale Cl Hard Pl Hardy Rd Harrington Break Horsley Rd Inlet Dr Kearsley Rd Little River Rd Maraveen Pl McIlroy Bend Mt Shadforth Rd Munda Bindi Trail Nockolds Pl Ocean Beach Lookout Ocean Beach Rd Payne Rd Point Hillier Vista Sheed Rd South Coast Hwy Weedon Hill Woodward Heights

JUNE 2017

Current Projects & Works

June Rubbish Services Audit An audit of all rubbish services was conducted on the week commencing 18th of June. The purpose of this audit was to ensure the Shire’s database was up-to-date and that all residents receiving a kerbside waste collection are paying appropriate fees and receiving the correct service. Residents without rubbish bin stickers are encouraged to contact the Shire.

Nunn Road Bridge (4973) Works commenced on the 13th of June upgrading an existing timber bridge at Nunn’s Road to a box culvert. Currently the box culvert has been install and the outstanding works are to install the headwalls and complete the seal coat. Works are scheduled to be completed in the next month (weather dependant).

A temporary road closure will be in place during the sealing and headwall works; and access to Nunn’s Road will be via Dingo Flat Road. We advise all road-users to adhere to the signage and keep clear of the construction area until works are completed.

Completed Works  Barnes Rd Culvert  Fred’s Rd Culvert  32 Engineering Service Requests  11 Development Applications  138 Dial Before You Dig enquires

General Works  Mowing and whipper-snipping at various locations  Weeding, spraying and fertilising at various locations  Tree pruning at various locations  Storm damage intervention at various locations  Sign maintenance at various locations  Drainage maintenance at various locations  Gravel Patching at various locations  Happy Valley Rd Guide Posts  Cemetery Works 18

 Spoil removal from Happy Valley Rd  Delivery of Sand to Depot  Installation of Speed bump & Signs at McIntosh Transfer Station  Verge clearing at various locations  Boardwalk oiling at various locations  Tree planting at Community Park

Maintenance Grading Barnes Rd Boat Harbour Rd Brenton Rd Dingo Flat Rd Fernley Rd Ficifolia Rd George Ebbett Rd Happy Valley Rd Kent Siding Rd Lights Rd Limbourne Rd McIntosh Rd Mt Lindesay Rd Nunn Rd Pascoe Rd Rose Rd Settlers Rd Sunny Glen Rd Suttons Rd Tindale Rd Turner Rd Walter Rd

Bitumen Patching 1st Ave 5th Ave Avis Ct Barnett St Brazier St Churchill Rd East River Rd Hardy St Harlequin St Hollings Rd Industrial Rd Inlet Dr Kwoorabup Trail Lights Rd McLeod Rd Minsterly Rd Ocean Beach Rd Parry St Parry Beach Rd Peaceful Bay Rd Rivermouth Scotsdale Rd South Coast Hwy Tindale Rd Valley of the Giants Zimmermann St Rd

Drainage Maintenance Federal St Hollings Rd Inlet Dr Ocean Beach Rd

Gilbert Arlandoo Director of Infrastructure Services

5. Director of Community & Regulatory Services

5.1 Building Statistics - Building Permit Approvals issued for the month of May 2017

Lot Street Street Name Code Type Of Work Description Value Area Owner's Name Builder's Name EXMOUTH BUILDING CO. PTY 5541 266 PIT ROAD 1A DWELLING SINGLE HOUSE - BP7951 $105,000.00 241 J SHANAHAN LTD - BRN13529 SINGLE HOUSE ANCIL ACCOMM - 130 14 BLUE WREN LANE 1A DWELLING BP8329 $338,900.00 144 L SIMONIS JOHN MALES - BRN 12360 JAMIESON SINGLE HOUSE & OUTBUILDING - EXMOUTH BUILDING CO. - BRN 250 16 HEIGHTS 1A DWELLING BP8346 $388,000.00 261 T & S HAYES 13529 3 2391 SCOTSDALE ROAD 10A RURAL OUTBUILDING RURAL OUTBUILDING - SHED - BP8348 $35,000.00 132 J GRIST J GRIST KOSTER'S OUTDOOR PTY LTD - 196 13 PIMELEA VIEW 10A OUTBUILDING OUTBUILDING - SHED - BP8354 $28,970.00 80 S DAY BRN 100678 31 17 ILUKA AVENUE 1A DWELLING STUDIO & SHED - BP8356 $18,000.00 63 D COLLIS D COLLIS TRIGGERPLANT FGS CONTRACTING - 254 40 LOOP 10A OUTBUILDING OUTBUILDING - SHED - BP8357 $17,000.00 98 C & J DITTMER BRN101335 OUTBUILDINGS - SHED & TANK - 552 11 FLOWER WAY 10A OUTBUILDING BP8358 $16,000.00 54 D & H BARNDON D & H BARNDON OCEAN BEACH 101 569 ROAD 1A DWELLING ADDITIONS SINGLE HOUSE - BP8359 $20,000.00 9 M LUSCHER & M PEYER M LUSCHER & M PEYER BEAUFORTIA 192 93 GARDENS 10B OUTBUILDING RAINWATER TANKS - BP8360 $6,000.00 15 M HUTCHINSON MATTHEW HUTCHINSON TRIGGERPLANT 254 40 LOOP 1A DWELLING SINGLE HOUSE & TANK - BP8361 $325,902.00 324 C & J DITTMER RYDE BUILDING CO. - BRN 10056 10 86 SCOTSDALE ROAD 10A OUTBUILDING OUTBUILDING - GARAGE - BP8362 $19,850.00 54 D & C JOHN DAVID & CAROLINE JOHN 53 18 PRICE STREET 10A OUTBUILDING OUTBUILDING - CARPORT - BP8363 $2,760.00 18 K STONE & W LIND K STONE MACPHERSON ADDITIONS OUTBUILDING - 117 68 DRIVE 10A OUTBUILDING CAREPORT - BP8364 $2,600.00 25 P BURCH P BURCH STRAT WESTRUCT PTY LTD - BRN A 1 31A WATTLE WAY 1A DWELLING SINGLE HOUSE - BP8365 $130,000.00 120 G RAFFA 14367 M MARSDEN & Z FGS CONTRACTING - BRN 194 8 PIMELEA VIEW 10A OUTBUILDING OUTBUILDING - SHED - BP8366 $13,500.00 54 BARRETT 101335 C BEAUMONT & J ROBINS 660 80 HOVEA ROAD 10A RURAL OUTBUILDING OUTBUILDING - SHED - BP8367 $15,000.00 120 & T MANSHOLT G GUTIERREZ 44 13 STAHL PLACE 1A DWELLING ADDITIONS SINGLE HOUSE - BP8369 $10,000.00 21 D & P JONES D & P JONES WA COUNTRY BUILDERS - BRN 196 13 PIMELEA VIEW 1A DWELLING SINGLE HOUSE - BP8370 $386,184.00 221 S DAY 11422 15 200 LIGHTS ROAD 1A DWELLING SINLGE HOUSE - CBP8371 $800,000.00 186 N DUNCAN N DUNCAN - OB 1004541 ADDITIONS OUTBUILDING - 553 9 FLOWER WAY 10A OUTBUILDING DECK/PATIO - BP8372 $6,000.00 10 J O'DONNELL J O'DONNELL 1 245 HAZELVALE ROAD 10A RURAL OUTBUILDING RURAL OUTBUILDING - BP8374 $29,000.00 360 T PASCOE T PASCOE TOTAL $2,713,666.00

APPROVED BUILDING PERMITS 2009/2010 - 2015/2016 (YTD MAY) 80 N U M 70 B E 60 R

2009/2010 O 50 F 2010/2011

40 2011/2012 A 2012/2013 P P 30 2013/2014 L 2014/2015 I 20 2015/2016 C 2016/2017 (YTD May) A T 10 I O N 0 Single Dwelling Additions to Single Outbuildings Rural Outbuildings Commercial & Industrial S Dwelling DEVELOPMENT USE TYPES

APPROVED BUILDING PERMITS - 2009/2010 - 2016/2017 - YEAR TO DATE TO MAY 2017

Development Use 2009/2010 2010/2011 2011/2012 2012/2013 2013/2014 2014/2015 2015/2016 2016/2017 (YTD May) Single Dwelling 60 $12,813,436 59 $15,929,687 39 $11,121,630 47 $12,663,064 58 $15,328,094 75 $22,156,292 72 $17,539,541 62 $22,545,941 Additions to Single Dwelling 59 $2,877,636 53 $1,683,361 36 $1,102,394 31 $841,387 54 $1,378,654 38 $2,855,550 43 $1,953,518 33 $1,388,506 Outbuildings 56 $765,547 42 $976,056 45 $730,732 29 $ 639,100 50 $1,207,388 65 $1,325,945 63 $10,077,146 58 $1,822,572 Rural Outbuildings 31 $695,921 24 $ 485,370 12 $241,410 18 $422,273 9 $273,000 6 $256,800 7 $154,580 7 $182,000 Commercial & Industrial 8 $421,900 22 $ 4,334,656 11 $1,117,734 4 $602,000 9 $1,859,614 7 $1,555,000 10 $3,066,929 7 $1,450,000 Year Totals 214 $ 7,574,440 200 $23,409,130 143 $14,313,900 129 $15,167,824 180 $20,046,750 191 $28,149,587 195 $ 32,791,714 167 $27,389,019

BUILDING PERMIT APPROVALS – ASSESSMENT TIME PER APPROVAL (for the month of May 2017) TYPE APPLICATION NUMBERS VALUE OF DEVELOPMENT TOTAL NO. OF DAYS AVERAGE NO. OF DAYS DWELLING 8 $2,491,986 44 6 ADDITIONS 2 $30,000 12 6 OUTBUILDING 9 $112,680 47 5 COMMERCIAL 3 $79,000 11 0 TOTAL 22 $2,713,666 114 5

BUILDING PERMIT APPROVALS - ASSESSMENT TIME PER APPROVAL - MAY 2017

12 12 12

8 8 8 7 7 7 6 6 6 5 5 4 4 4 4 3 3 3 3 3 Number of Days Taken to Assessto Taken Days of Number 2 2 1 1

Application / No. of Days

5.2 Building Statistics - Building Permit Approvals issued for the month of June 2017

Lot Street Street Name Code Type Of Work Description Value Area Owner's Name Builder's Name TRIGGERPLANT 101 1 LOOP 1A DWELLING SINGLE HOUSE - BP8350 $250,000.00 300 G PHIPPS G PHIPPS - OB 1004093 DETACHED HABITABLE ROOM - 322 139 PEACE STREET 1A DWELLING STUDIO - CBP8373 $120,000.00 90 M & D RUFFELL D STEVENS - BRN11185 K & C O'CALLAGHAN - 121 43 RANDALL ROAD 1A DWELLING SINGLE HOUSE - BP8378 $250,000.00 329 K & C O'CALLAGHAN OB1003754 3 1 PIERCE STREET 10A OUTBUILDING OUTBUILDING - SHED - BP8379 $20,000.00 150 B EVANS C WESTWOOD RUSHTON 47 6B STREET 1A DWELLING SINGLE HOUSE - BP8381 $390,000.00 171 J & R WOENNE J MALES - BRN 12360 HONEYMYRTLE OUTBUILDING - SHED/CARPORT - 78 6 CIRCUIT 10A OUTBUILDING BP8382 $15,500.00 36 G & V BALL DENMARK SHEDS & PATIOS SEA CHANGE ADDITIONS SINGLE HOUSE - RANBUILD GREAT 8 74 CLOSE 10A DWELLING PATIO - BP8383 $6,162.00 20 B PITTAM SOUTHERN PANORAMA OUTBUILDING - RAINWATER TANK 8 32 ROAD 10B OTHER - BP8385 $10,000.00 42 M DILLY & J LANGLEY M DILLY MOUNT SHADFORTH ADDITIONS SINGLE HOUSE - 215 9 ROAD 10A OUTBUILDING PATIO COVER - BP8386 $13,200.00 49 EST R HATCH DENMARK SHEDS & PATIOS VALLEY OF THE ADDITIONS SINGLE HOUSE - DECK K & B FAMILY 2252 626 GIANTS ROAD 1A DWELLING - BP8388 $13,000.00 18 PROPERTY PTY LTD M HARRIS OUTBUILDING - WATER TANK - 721 473 MCLEOD ROAD 10B OUTBUILDING CBP8390 $7,800.00 20 P GOREY P GOREY SINGLE HOUSE & OUTBUILDING - G PRINCE & K STOTT - 769 20 OFFER STREET 1A DWELLING CBP8391 $300,000.00 290 G PRINCE & K STOTT OB1004644 HONEYMYRTLE OUTBUILDING - SHED/GARAGE - J ADAMSON & E 77 4 CIRCUIT 10A OUTBUILDING BP8392 $17,500.00 48 LENTON DENMARK SHEDS & PATIOS STRA SCOTSDALE GRAN DESIGNS WA - BRN TA 3 69B ROAD 1A DWELLING SINGLE HOUSE - CBP8394 $189,703.00 70 C ROCCHI 14508

TOTAL $1,602,865.00

APPROVED BUILDING PERMITS 2009/2010 - 2015/2016 (YTD JUNE) 80 N U M 70 B E 60 R

2009/2010 O 50 F 2010/2011

40 2011/2012 A 2012/2013 P P 30 2013/2014 L 2014/2015 I 20 2015/2016 C 2016/2017 (YTD June) A T 10 I O N 0 Single Dwelling Additions to Single Outbuildings Rural Outbuildings Commercial & Industrial S Dwelling DEVELOPMENT USE TYPES

APPROVED BUILDING PERMITS - 2009/2010 - 2016/2017 - YEAR TO DATE TO JUNE 2017

Development Use 2009/2010 2010/2011 2011/2012 2012/2013 2013/2014 2014/2015 2015/2016 2016/2017 (YTD June) Single Dwelling 60 $12,813,436 59 $15,929,687 39 $11,121,630 47 $12,663,064 58 $15,328,094 75 $22,156,292 72 $17,539,541 68 $24,045,644 Additions to Single Dwelling 59 $2,877,636 53 $1,683,361 36 $1,102,394 31 $841,387 54 $1,378,654 38 $2,855,550 43 $1,953,518 36 $1,420,868 Outbuildings 56 $765,547 42 $976,056 45 $730,732 29 $ 639,100 50 $1,207,388 65 $1,325,945 63 $10,077,146 63 $1,893,372 Rural Outbuildings 31 $695,921 24 $ 485,370 12 $241,410 18 $422,273 9 $273,000 6 $256,800 7 $154,580 7 $182,000 Commercial & Industrial 8 $421,900 22 $ 4,334,656 11 $1,117,734 4 $602,000 9 $1,859,614 7 $1,555,000 10 $3,066,929 7 $1,450,000 Year Totals 214 $ 7,574,440 200 $23,409,130 143 $14,313,900 129 $15,167,824 180 $20,046,750 191 $28,149,587 195 $ 32,791,714 181 $28,991,884

BUILDING PERMIT APPROVALS – ASSESSMENT TIME PER APPROVAL (for the month of June 2017) TYPE APPLICATION NUMBERS VALUE OF DEVELOPMENT TOTAL NO. OF DAYS AVERAGE NO. OF DAYS DWELLING 6 $1,499,703 29 5 ADDITIONS 3 $32,362 18 6 OUTBUILDING 5 $70,800 10 2 COMMERCIAL 0 $ - 0 0 TOTAL 14 $1,602,865 57 4

BUILDING PERMIT APPROVALS - ASSESSMENT TIME PER APPROVAL - JUNE 2017 14

12 12 11

8 8

4 4 4 3 3 3 Number of Days Taken to Assessto Taken Days of Number 2 2 2 2 1 1 1

Application / No. of Days

5.3 Rangers - Monthly Report (Financial Year to Date) – May 2017

YTD 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 TOTAL Including Current

Month

Cat Impounded 1 1 2 9 Cat Infringement 1 1 2 5 Dog Education 2 2 6 2 4 2 3 4 4 7 2 12 1 1 1 1 4 2 3 3 5 71 538 Dog Infringement 1 2 1 4 23 Dog Impounded 1 1 1 3 27 Dog Warning 4 1 3 8 89 Parking Infringement 1 1 2 23 Parking Warning 3 1 1 1 1 7 62 Parking Verbal Warning 1 6 4 1 1 1 2 2 18 87 Camping Infringement 1 1 18 Camping Warning 1 1 3 1 1 1 8 59 O/Road Vehicle Warning 0 8 Litter Infringement 0 1 Litter Warning 1 1 2 7 Removal of Kangaroo 1 1 1 1 2 1 7 73 Livestock Infringement 1 1 9 Livestock Investigation 2 2 1 5 1 3 1 1 2 3 4 1 1 2 29 126 P Bay Sprinklers 1 1 2 11 Property Settlements 5 3 5 1 1 3 18 161 Fire Reg Education 1 1 1 1 1 1 1 1 8 2372 Check on Fire Smoke 1 1 1 2 5 24 Fire Reg Infringement 0 26 A/H Call Out 1 1 1 1 4 67 Snake Removal 0 61 Parry Beach Deliveries 1 1 2 35 Community Support 1 1 21 Wildlife Rescue 0 14 Pest Plants 1 1 1 3 114 Fallen Trees / Road 0 14 OTHER 4 12 12 22 13 2 14 18 16 20 19 2 4 19 12 12 5 1 6 23 18 5 8 10 6 5 2 290 2804 DAILY TOTALS 8 20 22 39 27 2 4 25 24 25 28 35 5 0 8 28 23 20 24 3 7 28 19 10 17 13 4 0 9 11 10 498 6888

OTHER ACTIVITIES: Community Support Million Paws Walk 21/05/2017 | City of Albany Rangers – use of Denmark Pound.

5.4 Rangers - Monthly Report (Financial Year to Date) – June 2017

YTD 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 TOTAL Including Current

Month

Cat Impounded 0 9 Cat Infringement 0 5 Dog Education 2 2 2 3 4 4 1 3 5 2 3 2 4 2 3 4 3 3 2 2 3 59 597 Dog Infringement 0 23 Dog Impounded 0 27 Dog Warning 1 1 2 91 Parking Infringement 0 23 Parking Warning 1 1 2 2 1 2 1 1 11 73 Parking Verbal Warning 2 2 3 1 3 2 2 1 1 2 19 106 Camping Infringement 0 18 Camping Warning 1 1 1 1 1 5 64 O/Road Vehicle Warning 0 8 Litter Infringement 0 1 Litter Warning 0 7 Removal of Kangaroo 1 1 2 75 Livestock Infringement 0 9 Livestock Investigation 4 1 1 1 1 1 1 2 2 1 15 141 P Bay Sprinklers 1 1 2 13 Property Settlements 3 3 2 8 169 Fire Reg Education 1 1 2 2 3 2 11 2383 Check on Fire Smoke 0 24 Fire Reg Infringement 0 26 A/H Call Out 2 2 69 Snake Removal 0 61 Parry Beach Deliveries 1 1 1 1 1 5 40 Community Support 0 21 Wildlife Rescue 1 1 2 16 Pest Plants 1 1 2 2 1 7 121 Fallen Trees / Road 1 3 1 2 1 8 22 OTHER 5 6 4 6 9 4 6 1 4 4 6 7 6 8 10 6 8 3 5 4 4 7 8 131 2935 DAILY TOTALS 11 16 0 0 5 17 14 10 12 5 2 12 12 9 12 15 0 0 17 16 12 12 9 7 3 11 13 9 14 14 0 289 7177

5.5 Environmental Health

May 2017

PRINCIPAL ACTIVITIES FOR THE MONTH

1. Staff meeting. 2. 1 x meat inspections (15 x sheep & 2 x cattle) 3. 1 x site inspection with Department of Transport regarding diesel leakage. 4. 1 x asbestos identification.

COMPLAINTS Resolved Not Resolved • Noise (bait) 1 • Noise (holiday home) 1 • Diesel leakage (boat) 1

ON-SITE EFFLUENT DISPOSAL Health/Waste Water Disposal/On-site Effluent Disposal/Septic Tank and ATU Applications 5

APPLICATION STALLHOLDERS/TRADERS Nil

FOOD PREMISES INSPECTION • Food premises inspection 1 • Food premises re-inspection Nil

FOOD SAMPLING & FOOD RECALLS • Microbiological Nil • Chemical Nil • Foreign Body Nil • Food Recalls (pancake mix) Nil

ENVIRONMENTAL WATER SAMPLING • Chemical Nil • Bacteriological 20

INFECTIOUS DISEASE NOTIFICATION Nil

CARAVAN PARKS Valley of the Giants 1

LICENCES – FOOD PREMISES • Food premises 1

PLANNING ASSESSMENTS Assessments 12

REQUESTS AND INFORMATION • Sending out Food Premises Registration Forms 2 • Septics information requested 6 • Required Property Information 6 • Information regarding food premises 5 • Information regarding a temporary accommodation 1 • Information regarding air pollution 1 • Information regarding holiday homes 1

OTHER ISSUES • Holiday home accommodation inspection 1 • Holiday home accommodation certificates issued 1 • Monitoring smoke pollution in Denmark 4

TRAINING Nil

June 2017

PRINCIPAL ACTIVITIES FOR THE MONTH

1. Staff meeting. 2. 1 x meat inspections (15 x sheep) 3. 1 x review acoustic report for proposed shopping centre. 4. 1 x asbestos sample sent to Laboratory for asbestos fire identification. 5. Requesting Department of Environmental Regulations for a noise report regarding a noise complaint. 6. 1 x wood heater demonstration given by the Department of Environmental Regulations at Berridge Park.

COMPLAINTS Resolved Not Resolved • Illegal dumping (asbestos) 2 • Noise (generator) 1 • Noise (building site) 1

ON-SITE EFFLUENT DISPOSAL Health/Waste Water Disposal/On-site Effluent Disposal/Septic Tank and ATU Applications 7

APPLICATION STALLHOLDERS/TRADERS Festival of Voice 3

FOOD PREMISES INSPECTION • Food premises inspection 56 • Food premises re-inspection Nil

FOOD SAMPLING & FOOD RECALLS • Microbiological Nil • Chemical Nil • Foreign Body Nil • Food Recalls (pancake mix) Nil

ENVIRONMENTAL WATER SAMPLING • Chemical Nil • Bacteriological 18

INFECTIOUS DISEASE NOTIFICATION Nil

CARAVAN PARKS Nil

LICENCES – FOOD PREMISES • Food premises 2

PLANNING ASSESSMENTS Assessments 9

REQUESTS AND INFORMATION • Sending out Food Premises Registration Forms 2 • Septics information requested 3 • Required Property Information 9 • Information regarding asbestos issues 1 • Information regarding food premises 4 • Information regarding Stall Holders Licence 1 • Information regarding noise regulations 1 • Information regarding holiday homes 2

OTHER ISSUES • Subdivision comments 1 • Holiday home accommodation inspection 1 • Holiday home accommodation certificates issued 1 • Monitoring smoke pollution in Denmark 5 • Overview of review of Development Services 1

TRAINING Nil

5.6 Community Emergency Services Manager No report received from the Directorate for May or June 2017.

______Gregg Harwood Director of Community & Regulatory Services

Shire of Denmark

Meetings of Council

Public Holidays

JANUARY MAY SEPTEMBER • 2 January – Public Holiday (New Years Day) • 16 May – Council Meeting & Dinner • 7 September - Nominations open for Local Govt. Election (2017) • 17 January – Council Meeting & Dinner • CFAG and CDF applications close • 13 September - Locality (Kent/Nornalup Ward Meeting at Nornalup • 26 January – Public Holiday (Australia Day) • May – Council Bus Tour of Roads / Projects Community Hall • 26 January - Australia Day Breakfast • National Volunteer Week (8 – 14 May) • 14 September – Nominations close for Local Govt. Election • Citizen & Sports Award Presentations at Australia Day Function • Advertise Long Term Financial Plan • 17 September – National Citizenship Day • Australia Day Citizenship Ceremony • 30 May – Strategic Community Plan (community) Workshop 2 • 19 September – Council Meeting & Dinner • Ward Review (2013 + 8 = 2021) • 31 May – All Staff Strategic Community Plan Workshop • Accounts and Annual Financial Report to be submitted to Auditor prior to 30 September FEBRUARY JUNE • 25 September – Public Holiday (Queens Birthday) • 21 February - Council Meeting & Dinner • 5 June - Public Holiday (Western Australia Day) • Statutory Compliance Return to be completed • Budget Workshops OCTOBER • Annual Electors Meeting – date to be determined • 3 June – Anniversary Eddi Mabo land rights case • Farewell Dinner for outgoing Council (every odd year) • Budget Review required - FM Regulations 33 • 20 June - Council Meeting & Dinner • Annual Report to be completed (dependent upon audit) • 28 February - end of prohibited burning period • 30 June - Financial EOY • 17 October – Council Meeting & Dinner • Disability Access & Inclusion Plan (DAIP) Review (due 2018) • Every election year - Invitation to all non-resident ratepayers to • 21 October – Local Government Election • Local Laws Review (every 8 years pursuant to section 3.16 of the LGA. enroll (refer Policy P040204) – last sent November 2014 • 31 October - Dog & Cat Registrations due Last done April 2008. Due 2016 • Swimming Pool Inspections (every 4 years) due 2015 • Nominations for Citizen/Community Group close • Annual Hollow Log Golf Day MARCH JULY • 4th Friday – Nominations for Sporting Awards close • 1 March – beginning of restricted burning period • 2 - 9 July – NAIDOC Week • 6 March – Public Holiday (Labour Day) • Annual review of Delegations Register NOVEMBER • 21 March – Council Meeting & Dinner • 3rd and final Budget Workshop • 1 November – Seniors Function (during Seniors Week) • Advertise for Budget submissions • 18 July - Council Meeting & Dinner • 11 November - Remembrance Day • Advertise Community Financial Assistance Grant (CFAG) & Cultural • Budget Adoption Meeting • LGMA Annual Conference Development Fund (CDF) rounds • Rates Posted • 21 November – Council Meeting & Dinner • Business Continuity & Recovery Plan (every 2 years) due 2017 • Council Elected Members Photograph (every odd year after Election) APRIL • Review Corporate Business Plan (every year) adopted 2016 • Annual Review of Freedom of Information Statement (pursuant to s.96 of • 18 April – Council Meeting & Dinner • Advertise Agricultural College & Leadership Award the Freedom of Information Act 1992) • 12 April – Locality (Kent/Nornalup Ward) Meeting at Peaceful Bay • Biennial Community Survey (every even numbered year) Community Hall AUGUST • 14 April – Public Holiday (Good Friday) • WALGA Local Government Week DECEMBER • 17 April – Public Holiday (Easter Monday) • 15 August – Council Meeting & Dinner • 3 December – International Day of People with Disability • 26 April – end of restricted burning period • Annual Financial Returns to be lodged by 31 August • 5 December – Thank A Volunteer Day • 25 April – Public Holiday (ANZAC Day) • Appl. open for Ag Scholarship & Leadership Award • Meeting dates to be set and advertised for following year • Review of Financial Management Procedures (Reg 5(2) / LG (Financial • Advertise for Sporting & Citizen Awards • Shire vs Muckrakers social cricket match Management) Regs – every 4 years – next due 2016 • Community Christmas Parade • Review of Risk Management (Reg. 17 / LG (Audit) Regs) – every 2 • Shire Christmas Party years - first due 15 December 2015 • 19 December – Council Meeting & Dinner • Annual Electors Meeting • 26 & 27 - Public Holiday (Christmas & Boxing Day) • 31 December – Last day for acceptance by Council of Annual Report

Corporate Calendar 2017