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Status Report 4 Shire of Denmark 953 South Coast Highway (PO Box 183), Denmark WA 6333 Ph: (08) 9848 0300 Fax: (08) 9848 1985 Email: [email protected] Website: www.denmark.wa.gov.au May & June 2017 2017 International Year of Sustainable Tourism for Development COUNCIL POLICY P040127 COUNCILLOR COMMUNICATION / INFORMATION DISTRIBUTION OBJECTIVE 1. To define a communication of information process for Councillors and Staff. 2. To define a reciprocal communication process between local groups / organisations, general community and Council. POLICY 1. An item “Announcement by the Person Presiding” be included on the Council meeting agenda to enable the Shire President to advise/report to Councillors matters of Civic interest. The Councillors have a period of 10 minutes to discuss matters raised by the Presiding Person. 2. The Shire President and Councillors are encouraged where relevant to provide, in writing, a list of meetings/functions attended during the month on behalf of Council. Councillors wishing to report on meetings/functions attended must do so in writing. Written reports are to be given to the Chief Executive Officer for inclusion on the next Councillors’ Information Bulletin. 3. When a Councillor as a Councillor or a Council delegate to an organisation requires a decision from Council, a request should be put to the Chief Executive Officer for an appropriate officer to prepare a written report, on behalf of the Councillor, to have it included on the Council agenda. The views of the Councillor must be expressed in the report, however the officer should reflect his or her professional opinion on the subject. 4. When a Councillor raises matters as a delegate on an external Committee, or matters are raised with the Councillor, which require action by a Councillor acting on behalf of Council, such action must be authorised by a resolution of Council or the Chief Executive Officer, as appropriate. 5. Local groups and organisations, to which Council provides a delegate, are encouraged where relevant submit a copy of all their meeting minutes to the Chief Executive Officer unless commercially sensitive material is contained in the meeting minutes. 6. The Chief Executive Officer include matters of interest to Councillors on the monthly Councillor Information Bulletin. The Chief Executive Officer is to determine matters of interest. 7. A copy of the Councillors Information Bulletin be placed in the public library and on Council’s website. 8. The Administration recognises the voluntary and part-time nature of Councillors involvement and the need to provide Councillors with documents well in advance of decision making. 9. The Administration support Councillors in being as informed as possible about the nature and functions of Council. 1 TABLE OF CONTENTS Page No 1 CHIEF EXECUTIVE OFFICER 3 1.1 COUNCIL RESOLUTIONS STATUS REPORT 4 1.2 DONATIONS MADE UNDER DELEGATED AUTHORITY 6 1.3 SEAL REGISTER 7 1.4 TABLED DOCUMENTS 7 1.5 MEMBER'S REPORTS 7 1.6 EMPLOYEE UPDATE 7 2 DIRECTOR OF FINANCE & ADMINISTRATION 9 2.1 RECREATION & YOUTH SERVICES – MONTHLY REPORTS 9 3 DIRECTOR OF PLANNING & SUSTAINABILITY 15 3.1 PLANNING SERVICES 15 3.2 SUSTAINABILITY SERVICES – MONTHLY REPORTS 15 4 DIRECTOR OF INFRASTRUCTURE SERVICES 17 4.1 WORKS & SERVICES REPORT 17 5 DIRECTOR OF COMMUNITY & REGULATORY SERVICES 20 5.1 BUILDING STATISTICS – MAY 2017 20 5.2 BUILDING STATISTICS – JUNE 2017 24 5.3 RANGERS – MAY 2017 28 5.4 RANGERS – JUNE 2017 29 5.5 ENVIRONMENTAL HEALTH 30 5.6 COMMUNITY EMERGENCY SERVICES MANAGER 32 Back CORPORATE CALENDAR 2017 Page 2 1. Chief Executive Officer 1.1 Council Outstanding Resolutions Status Report Resolutions not included here can be assumed to have been satisfactorily completed or have become redundant by virtue of a more current resolution or action. Councillors aware of an outstanding resolution not completed that should be placed in this outstanding resolutions report should contact the CEO. 3 Status Report of Council Resolutions Directorate # Title Resolution Comment / Status Responsibility Assigned to Sub Assignee Start Date Due Date % Complete Council Resolutions - All resolutions of Council recorded in this format since 2009 (and any outstanding and still valid since 2007). na na na na na na na 1 Implementation Plan Res: 180409 BUSH FIRE BRIGADES LOCAL That Council proposes to amend the Shire of Denmark Bush Fire Brigades Local Law in accord with the Response received from the Department of Director of Gregg Harwood 02/12/13 14/012/16 70% LAW - AMENDMENT Shire of Denmark Bush Fire Brigades Amendment Local Law 2009 and this be advertised in accord with Local and Regional Government for Community & 8 section 3.12 of the Local Government Act 1995. assessment. Local Law to be reviewed with Regulatory Services other Local Laws. Is a task that has been assigned LG local Consultant. Res: 120410 REVIEW OF TOURISM SIGNS That Council resolve the following in relation to the Tourist Signage Review prepared by Tourism Western DPS compiling an action plan to deal with Director of Planning Annette Harbron 30/11/12 22/12/17 50% AND RELATED POLICIES Australia in August 2009: recommendations accordingly in due course, & Sustainability 1. Receive the Tourism Signage Review and instruct the Director of Planning and Sustainability to review noting that when new sign applications are the document; lodged, recommendations are being 48 2. Subject to a review to be undertaken by the Director of Planning and Sustainability, in consultation with reviewed accordingly and addressed where the Denmark Tourism Inc, Denmark Historical Society, Denmark Chamber of Commerce and affected appropriate. operators undertake the recommendations numbered 1-175 (Part D) within the Tourism Signage Review; and 3. Review the Shire’s Local Planning Policy No. 32 – Signs, to include a specific section and recommendations for Tourism Signs. Res: 220510 DENMARK COMMUNITY That with regard to the “Our Culture Our View” Shire of Denmark Community Cultural Plan, Council Draft Cultural Plan for 2016-2021 to be Director of Gregg Harwood 22/10/13 20/07/17 50% CULTURAL PLAN 2010-2015 receive the document subject to the following provisos and revisions to its recommendations; presented to Strategic Briefing Session on Community & 4. Delay consideration of the development of a new cultural centre with this decision being reviewed prior 27 September 2016 for review. Regulatory Services to the 2015-2016 financial year and that in the interim period Council staff investigate; 49 a) The possibility of joint facility cultural centre and or library facility with one of Denmark’s schools. Part 4 c) - Concept Plan prepared but b) The potential and functionality of the Denmark Recreation Centre as a more frequently & widely used deemed too expensive at $4m. cultural event venue. c) Subject to an allocation being made in the 2010/11 Budget, the opportunities to review and redevelop the Denmark Civic Centre complex and prepare concept plans for this work; (see Minutes for FULL RESOLUTION) Res: 150112 ABORIGINAL PLACE NAMES That with respect to the request of Mr A Pedro for Council to house and display art work depicting several Grant approved. 31/08/12 - Letters sent to Chief Executive Bill Parker Claire Thompson 19/08/12 21/07/17 90% Indigenous Names for several geographical features within the Shire of Denmark, Council; stakeholders to form an Indigenous Dual Officer 1. Support the principle of indigenous dual naming of iconic geographic features of the Shire. Naming Project Working Group with Cr 2. Decline the opportunity to house or permanently display the map at this time. Osborne as Council's representative. Three 3. Authorise the Chief Executive Officer to apply for grant funds through the Department of Indigenous meetings have been convened. Public forum Affairs’ 2012 Reconciliation Sponsorship Scheme to assist with the costs associated with consultation, held 9 Jan. Public submissions close 11 research and appropriate signage and/or mapping with Council’s ‘net of grant’ cash commitment being January 2013. One public submissions. Final limited to subsequent sign purchases (subject to annual Budget constraints). meeting of Committee held March 2013. 4. Liaise with the Department of Indigenous Affairs, recognised local Indigenous Elders, the Denmark Requested DIA to update map then refer to Historical Society, South West Aboriginal Land & Sea Council and Mr Pedro to establish a list of GNC for approval and then acquittal required recognised indigenous names of iconic geographical features within the Shire, including confirmation of of grant. Launch date - 9 July 2013. Media the names provided by Mr Pedro (pursuant to GNC Guidelines) and following confirmation that they are release completed and embargoed. supported, advertise the considered list in the Denmark Bulletin, Albany Advertiser and Walpole Weekly Brochure done for launch. Website to be for a period of not less than 21 days seeking public comment. updated with the information post the lauch. 5. Refer the completed list to Council for dual naming consideration if there are any objections. Acquittal of Grant required following launch. Awaiting GNC approval of names. Followed 152 up with GNC 06/12/13 - advised that they haven't started work on it yet. Letter received March 2014 advising of some clarification required. Liaised with Cr Osborne, Wayne Webb and H Coyne. Letter sent to GNC 10/06/14. Email sent to GNC 10/10/14 to follow up on progress - no response. Email sent to GNC 17/12/14 to follow up on progress. 8 Jan 15 - GNC advised that a response will be provided in early 2015. Emailed GNC 25 Feb 15 to follow up on progress. GNC provided advice one by one - last advice received September 2015. Project Working Group being re-established to go through recommendations - task given to Community & Regulatory Services Officer. 153 Res: 090713 TOWNSITES WITHIN THE SHIRE That with respect to Domestic Refuse Collection Services for Townsites, the Chief Executive Officer be To be scheduled with Local Law review.
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