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Shire of Denmark

953 South Coast Highway (PO Box 183), Denmark WA 6333 Ph: (08) 9848 0300 Fax: (08) 9848 1985

Email: [email protected] Website: www.denmark.wa.gov.au

May & June 2017

2017 International Year of Sustainable Tourism for Development

COUNCIL POLICY

  • P040127
  • COUNCILLOR COMMUNICATION / INFORMATION DISTRIBUTION

OBJECTIVE 1. To define a communication of information process for Councillors and Staff.

2. To define a reciprocal communication process between local groups / organisations, general community and Council.

POLICY

1. An item “Announcement by the Person Presiding” be included on the Council meeting agenda to

enable the Shire President to advise/report to Councillors matters of Civic interest. The Councillors have a period of 10 minutes to discuss matters raised by the Presiding Person.
2. The Shire President and Councillors are encouraged where relevant to provide, in writing, a list of meetings/functions attended during the month on behalf of Council. Councillors wishing to report on meetings/functions attended must do so in writing. Written reports are to be given to the Chief

Executive Officer for inclusion on the next Councillors’ Information Bulletin.

3. When a Councillor as a Councillor or a Council delegate to an organisation requires a decision from
Council, a request should be put to the Chief Executive Officer for an appropriate officer to prepare a written report, on behalf of the Councillor, to have it included on the Council agenda. The views of the Councillor must be expressed in the report, however the officer should reflect his or her professional opinion on the subject.

4. When a Councillor raises matters as a delegate on an external Committee, or matters are raised with the Councillor, which require action by a Councillor acting on behalf of Council, such action must be authorised by a resolution of Council or the Chief Executive Officer, as appropriate.

5. Local groups and organisations, to which Council provides a delegate, are encouraged where relevant submit a copy of all their meeting minutes to the Chief Executive Officer unless commercially sensitive material is contained in the meeting minutes.

6. The Chief Executive Officer include matters of interest to Councillors on the monthly Councillor
Information Bulletin. The Chief Executive Officer is to determine matters of interest.

7. A copy of the Councillors Information Bulletin be placed in the public library and on Council’s website.

8. The Administration recognises the voluntary and part-time nature of Councillors involvement and the need to provide Councillors with documents well in advance of decision making.

9. The Administration support Councillors in being as informed as possible about the nature and functions of Council.

1

TABLE OF CONTENTS

Page No

  • 1
  • CHIEF EXECUTIVE OFFICER

3
1.1 1.2 1.3 1.4 1.5 1.6
COUNCIL RESOLUTIONS STATUS REPORT DONATIONS MADE UNDER DELEGATED AUTHORITY SEAL REGISTER
467

  • TABLED DOCUMENTS
  • 7

  • MEMBER'S REPORTS
  • 7

  • EMPLOYEE UPDATE
  • 7

23
DIRECTOR OF FINANCE & ADMINISTRATION

2.1 RECREATION & YOUTH SERVICES – MONTHLY REPORTS
99

DIRECTOR OF PLANNING & SUSTAINABILITY

3.1 PLANNING SERVICES
15 15 15 17 17 20 20 24 28 29 30 32
3.2 SUSTAINABILITY SERVICES – MONTHLY REPORTS

DIRECTOR OF INFRASTRUCTURE SERVICES

4.1 WORKS & SERVICES REPORT

4

  • 5
  • DIRECTOR OF COMMUNITY & REGULATORY SERVICES

5.1 BUILDING STATISTICS – MAY 2017 5.2 BUILDING STATISTICS – JUNE 2017 5.3 RANGERS – MAY 2017 5.4 RANGERS – JUNE 2017 5.5 ENVIRONMENTAL HEALTH 5.6 COMMUNITY EMERGENCY SERVICES MANAGER

Back Page

CORPORATE CALENDAR 2017

2

1. Chief Executive Officer

Council Outstanding Resolutions Status Report

1.1

Resolutions not included here can be assumed to have been satisfactorily completed or have become redundant by virtue of a more current resolution or action. Councillors aware of an outstanding resolution not completed that should be placed in this outstanding resolutions report should contact the CEO.

3

Status Report of Council Resolutions

Directorate

  • #
  • Title
  • Resolution
  • Comment / Status
  • Assigned to
  • Sub Assignee
  • Start Date

02/12/13

  • Due Date
  • % Complete

Responsibility

  • All resolutions of Council recorded in this format since 2009 (and any outstanding and still valid since 2007).
  • na
  • na
  • na
  • na
  • na
  • na
  • na

Council Resolutions -

18

Implementation Plan
Res: 180409

BUSH FIRE BRIGADES LOCAL LAW - AMENDMENT
That Council proposes to amend the Shire of Denmark Bush Fire Brigades Local Law in accord with the Shire of Denmark Bush Fire Brigades Amendment Local Law 2009 and this be advertised in accord with section 3.12 of the Local Government Act 1995.
Response received from the Department of Local and Regional Government for

  • Director of
  • Gregg Harwood
  • 14/012/16

22/12/17
70% 50%
Community & assessment. Local Law to be reviewed with Regulatory Services other Local Laws. Is a task that has been assigned LG local Consultant.

Res: 120410 Res: 220510 Res: 150112

REVIEW OF TOURISM SIGNS AND RELATED POLICIES

  • That Council resolve the following in relation to the Tourist Signage Review prepared by Tourism Western DPS compiling an action plan to deal with
  • Director of Planning Annette Harbron
  • 30/11/12

22/10/13 19/08/12

  • Australia in August 2009:
  • recommendations accordingly in due course, & Sustainability

1. Receive the Tourism Signage Review and instruct the Director of Planning and Sustainability to review noting that when new sign applications are

  • the document;
  • lodged, recommendations are being

2. Subject to a review to be undertaken by the Director of Planning and Sustainability, in consultation with reviewed accordingly and addressed where

48 49

the Denmark Tourism Inc, Denmark Historical Society, Denmark Chamber of Commerce and affected operators undertake the recommendations numbered 1-175 (Part D) within the Tourism Signage Review; and appropriate.
3. Review the Shire’s Local Planning Policy No. 32 – Signs, to include a specific section and recommendations for Tourism Signs.

  • DENMARK COMMUNITY
  • That with regard to the “Our Culture Our View” Shire of Denmark Community Cultural Plan, Council

receive the document subject to the following provisos and revisions to its recommendations;
Draft Cultural Plan for 2016-2021 to be presented to Strategic Briefing Session on

  • Director of
  • Gregg Harwood
  • 20/07/17

21/07/17
50% 90%

  • CULTURAL PLAN 2010-2015
  • Community &

  • Regulatory Services
  • 4. Delay consideration of the development of a new cultural centre with this decision being reviewed prior 27 September 2016 for review.

to the 2015-2016 financial year and that in the interim period Council staff investigate; a) The possibility of joint facility cultural centre and or library facility with one of Denmark’s schools. b) The potential and functionality of the Denmark Recreation Centre as a more frequently & widely used cultural event venue.
Part 4 c) - Concept Plan prepared but deemed too expensive at $4m.

c) Subject to an allocation being made in the 2010/11 Budget, the opportunities to review and redevelop the Denmark Civic Centre complex and prepare concept plans for this work; (see Minutes for FULL RESOLUTION)

  • ABORIGINAL PLACE NAMES
  • That with respect to the request of Mr A Pedro for Council to house and display art work depicting several Grant approved. 31/08/12 - Letters sent to
  • Chief Executive

Officer

  • Bill Parker
  • Claire Thompson

Indigenous Names for several geographical features within the Shire of Denmark, Council; 1. Support the principle of indigenous dual naming of iconic geographic features of the Shire. 2. Decline the opportunity to house or permanently display the map at this time. stakeholders to form an Indigenous Dual Naming Project Working Group with Cr Osborne as Council's representative. Three meetings have been convened. Public forum held 9 Jan. Public submissions close 11 January 2013. One public submissions. Final meeting of Committee held March 2013. Requested DIA to update map then refer to GNC for approval and then acquittal required of grant. Launch date - 9 July 2013. Media release completed and embargoed.
3. Authorise the Chief Executive Officer to apply for grant funds through the Department of Indigenous Affairs’ 2012 Reconciliation Sponsorship Scheme to assist with the costs associated with consultation, research and appropriate signage and/or mapping with Council’s ‘net of grant’ cash commitment being limited to subsequent sign purchases (subject to annual Budget constraints). 4. Liaise with the Department of Indigenous Affairs, recognised local Indigenous Elders, the Denmark Historical Society, South West Aboriginal Land & Sea Council and Mr Pedro to establish a list of recognised indigenous names of iconic geographical features within the Shire, including confirmation of the names provided by Mr Pedro (pursuant to GNC Guidelines) and following confirmation that they are supported, advertise the considered list in the Denmark Bulletin, Albany Advertiser and Walpole Weekly for a period of not less than 21 days seeking public comment.
Brochure done for launch. Website to be updated with the information post the lauch. Acquittal of Grant required following launch. Awaiting GNC approval of names. Followed up with GNC 06/12/13 - advised that they haven't started work on it yet. Letter received March 2014 advising of some clarification required. Liaised with Cr Osborne, Wayne Webb and H Coyne. Letter sent to GNC 10/06/14. Email sent to GNC 10/10/14 to follow up on progress - no response. Email sent to GNC 17/12/14 to follow up on progress. 8 Jan 15 - GNC advised that a response will be provided in early 2015. Emailed GNC 25 Feb 15 to follow up on progress.
5. Refer the completed list to Council for dual naming consideration if there are any objections.

152

GNC provided advice one by one - last advice received September 2015. Project Working Group being re-established to go through recommendations - task given to Community & Regulatory Services Officer.

153 717

Res: 090713 Res: 351213

  • TOWNSITES WITHIN THE SHIRE That with respect to Domestic Refuse Collection Services for Townsites, the Chief Executive Officer be
  • To be scheduled with Local Law review.
  • Chief Executive

Officer
Bill Parker Bill Parker
29/10/15 19/12/13
04/08/17 04/08/17
50% 50%
OF DENMARK-HEALTH LOCAL LAWS requested to either prepare a report for Council amending the Shire of Denmark Health Local Laws and or to establish a draft Waste Management Local Law under the Waste Avoidance and Resource Recovery Act 2007 in order to account for the need to reflect the new townsite boundaries and / or townsites proposed to be created.

  • REVIEW OF SHIRE OF
  • That with respect to its Local laws, Council:
  • Consultant to be appointed to progress.
  • Chief Executive

  • Officer
  • DENMARK LOCAL LAWS
  • 1.Proceed with the Review of the following Local Laws as per the Department of Local Government Laws

  • Register in accordance with section 3.16 of the Local Government Act 1995;
  • Matter discussed at Briefing 12 July 2016.

Comments on existing local laws being sourced from Executive Officers in first instance. Review process to be determined.
•Pest Plants •Parking & Parking Facilities •Health •Fencing •Extractive Industries Local Law

826

•Activities in Thoroughfares and Trading in Thoroughfares and Public Places Local Law •Standing Orders Local Law •Local Government Property Local Law •Dogs Local Law •Bushfire Brigades Local Law •Local Laws Relating to the Denmark Cemetery (Reserve 11655). 2.Advertise the Review of the current Local Laws as per the Department of Local Government Local Laws Register in accordance with section 3.16 (2) of the Local Government Act 1995. 3.Consider the need to develop a Waste Local Law during the above review process.

Exported on 19 July 2017 4:25:34 PM SGT

4

Directorate

  • #
  • Title
  • Resolution
  • Comment / Status
  • Assigned to
  • Sub Assignee

Martin Buczak

Start Date

30/09/14

  • Due Date
  • % Complete

80%

Responsibility

853 908

Res: 090914

  • PLANE TREE PRECINCT
  • That Council with respect to the Plane Tree Precinct Development Concept Plan:
  • 4. New Lease with DCC finalised.
  • Director of
  • Gilbert Arlandoo
  • 29/06/18

  • DEVELOPMENT CONCEPT PLAN 4.Authorise the Chief Executive Officer to negotiate a draft new lease with the Denmark Cottage Crafts for 5. Director of Infrastructure Services to
  • Infrastructure

the current Cottage Craft Building based on Council’s standard community group lease and a five year term. progress the review of Bent & Mitchell Street Services traffic flow conflicts/issues.

911 983

  • 5.Request the Chief Executive Officer to undertake a review of;
  • 6. Concept Plan from Opus Engineering

received - matter to be progressed in 2017/18 financial year a)Bent Street in terms of traffic flow conflict / congestion issues, investigate options such as the conversion to one-way, road widening and the provision of car parking in the road reserve. b)Mitchell Street in terms of traffic flow conflict / congestion issues, investigate options such as the conversion to one-way, road widening and the provision of car parking in the road reserve.

Res: 250716

WASTE MANAGEMENT ADVISORY COMMITTEE – CHANGES TO WASTE

  • That, with respect to the proposed changes in waste management operations, Council:
  • MOU in place to look at waste management Director of
  • Gilbert Arlandoo
  • 26/07/16
  • 31/07/17
  • 50%

1.Authorise the Chief Executive Officer to negotiate a 3 - 5 year open book, at cost joint waste disposal agreement on the basis that Shire of Denmark staff will assist them where it is practical to do so with

  • options at a regional level.
  • Infrastructure

  • Services
  • 1. Negotiations with Shire of Plantagenet

  • MANAGEMENT OPERATIONS
  • adjoining land fill design and Department of Environmental Regulations licencing upgrades of their current ongoing.

  • waste site.
  • 2. Consultation with Regional Waste Alliance

2.Use a WALGA panelled contractor process to seek prices for and a joint Domestic Recycling Collection ongoing.

  • Service for the Shire of Denmark and the Shire of Plantagenet.
  • 3. WALGA reviewing draft request for

3.Use a WALGA panelled contractor process to test the pricing of Council’s current waste collection service against the market. quotation.

1198

4. Discussions with City of Albany ongoing. 5. Consultation with WALGA & Regional Waste Alliance ongoing.
4.Authorise the Chief Executive Officer to formerly advise the City of Albany that the Shire of Denmark intends to withdraw from its current waste acceptance Memorandum of Understanding once a waste acceptance agreement with the Shire of Plantagenet has been formalised. 5.Authorise the Chief Executive Officer to advise the City of Albany of its intent to enter into a joint venture agreement with City of Albany for waste collection and/or recycling services should a contract variation be deemed more attractive.
6. Consultation with staff members started.
6.Note that the Chief Executive Officer has commenced consultation regarding the possible transfer of current waste collection operators to the Works Team.

Res: 071216

SUBSIDISED EMPLOYEE HEALTH ASSESSMENT & GYM MEMBERSHIP TRIAL
That with respect to the subsidised Employee Health Assessment & Gym Membership Trial, Council; 1.Endorses the trial, made available to twenty-five employees on a ‘first-come, first-served’ basis for a period of six months;

  • Advice sent to all Staff regarding trial period. Director of Finance Cary Green
  • 20/12/16
  • 24/08/17
  • 50%

15/2/2017 A good take up rate of staff has been achieved. Trial will be complete in July and results will be tabulated and referred to Council in August 2017. 2/5/2017 Assigned
& Administration
2.Waives the advertised fee of $365.00 for twenty-five six month bronze gym memberships, inclusive of after-hours access, for a total (opportunity) cost of $9,125.00;

1233

3.Acknowledges that pre and post health assessments will be funded via the LGIS Health and Wellbeing to DFIN as part of transfer of Rec Centre

  • Program; and
  • function to that Directorate.

4.Requests that the results of the trial be made available for consideration by Council when considering the merits of implementing an organisation-wide subsidised gym membership policy.

Res: 081216 Res: 050517

REMEDIATION OF FORMER DEPOT SITE LOT 3002 HARDY ST
That Council in regard to the remediation of the former Shire Depot site at Lot 3002 (No 26) Hardy St Denmark, Reserve 52384;
15/2/2017 GSDC grant has been acquitted. $25,000 to be included in the 2017/2018 Business Plan.

  • Director of
  • Gregg Harwood

Gilbert Arlandoo
20/12/16 16/05/17
04/08/17 29/09/17
30% 50%
Community & Regulatory Services

1234 1271

1.Receive the Remediation Action Plan that OPUS International have prepared for the site. 2.In accordance with section 3.59 of the Local Government Act 1995, prepare a Business Plan for a major land transaction that addresses the acquisition, remediation and resale of the site.

  • TENDER 1-2016/17 –
  • That, with respect to the Quarrying, Crushing and Screening of Limestone at the Ocean Beach Quarry,

Council:
Award letter and unsuccessful letters sent. Contract documents being finalised for signature.
Director of Infrastructure Services
QUARRYING, CRUSHING AND

  • SCREENING OF LIMESTONE
  • 1.Endorse the Western Australian Local Government Association Evaluation Report.

2.Award Tender 1-2016/17 for Quarrying, Crushing and Screening of Limestone at the Ocean Beach Quarry to Palmer Earthmoving in accordance with their submitted tender. 3.Authorise the Chief Executive Officer to enter into a contract with Palmer Earthmoving, subject to any minor variations as defined by the Local Government (Functions and General) Regulations 1996 that may be agreed upon by the Shire of Denmark and Palmer Earthmoving.

Res: 080617

SCHEME AMENDMENT 139 – REMOVING “AGRICULTURAL RESEARCH STATION”
That with respect to the request to initiate a Scheme Amendment to remove the “Agricultural Research Station” denotion on Lot 7648 Kernutts Road, Hay, Council:
Applicant advised of Council resolution. Documents currently being updated for referral to EPA in due course.
Director of Planning Annette Harbron & Sustainability

  • 20/06/17
  • 30/08/17
  • 50%

DENOTION ON LOT 7648 KERNUTTS ROAD, HAY
1.Pursuant to Section 75 of the Planning and Development Act 2005 initiate Town Planning Scheme No. 3 Amendment No. 139 by: Amending the Scheme Map to remove the “Agricultural Research Station (AR)” denotion over Lot 7648 Kernutts Road, Hay. 2.Determine that Town Planning Scheme No. 3 Scheme Amendment No. 139 is a ‘Basic Amendment’ as per the provisions of the Planning and Development (Local Planning Schemes) Regulations 2015 as it is an amendment that will ensure the reservation over the land is consistent with other reservations in the scheme for land that forms part of the Denmark Catchment State Forest.

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    Public interest disclosure August 2020 PID Officer contact directory Boards and Committees Entity Display name Phone Albany Cemetery Board Tomlinson, Peter 08 9844 7766 Alcohol and Other Drugs Advisory Board Hlatywayo, Brian 08 6553 0600 Alcohol and Other Drugs Advisory Board Watt, Alexander 08 6553 0600 Anzac Day Trust Netolicky, Josef 08 6551 2607 Bunbury Cemetery Board Den Boer, Pieter 0438 424 558 Bunbury Cemetery Board McNab, Rob 08 9721 3191 Bunbury Harvey Regional Council Battersby, Tony 08 9797 2404 Carers Advisory Council Waylen, Kate 08 6552 1736 Central Regional TAFE Governing Council Bowman, Michael 08 9622 6792 Charitable Collections Advisory Committee Gorton, Donna 08 6552 9385 Chemistry Centre WA Board Barbato, Lina 08 9422 9803 Chemistry Centre WA Board Miller, Ian 08 9422 9805 Coal Miner's Welfare Board Miffling, Ian 08 9734 3293 Cockburn Sound Management Council Longley, Kateryna 0414 360 212 Contaminated Sites Committee Bamber, Anna 08 6467 5201 Contaminated Sites Committee Fagan, Amanda 08 6467 5201 Contaminated Sites Committee Thomas, Amanda K 08 6467 5327 Control of Vehicles (Off Road Areas) Act Knight, Julie 08 9492 9870 Advisory Committee Council of Official Visitors Ayriss, Donna 08 6234 6300 Council of Official Visitors Haney, Donna 08 9226 3266 Country High School Hostels Authority Board Hardie, Debra 08 9264 5432 Dwellingup Cemetery Board Watts, Dianne 08 9538 1185 Environmental Protection Authority Board of Beilby, Steve 08 6467 5402 Western Australia Fire and Emergency Services Superannuation Rutter, Adrian
  • 5 Private Swimming Pools in Western Australia

    5 Private Swimming Pools in Western Australia

    Investigation into ways to prevent or reduce deaths of children by drowning 5 Private swimming pools in Western Australia Where location was known, private swimming pools were the most common location of fatal and non-fatal drowning incidents during the six-year investigation period.146 As discussed in Chapter 4, the Office found that, for 16 (47 per cent) of the 34 children who died by drowning, the fatal drowning incident occurred in a private swimming pool. Similarly, for 170 (66 per cent) of the 258 children who were admitted to a hospital following a non-fatal drowning incident, the incident occurred in a swimming pool. Accordingly, the Ombudsman determined to examine private swimming pools in Western Australia in more detail. 5.1 Number of private swimming pools The Office was unable to identify any source with recent information about the total number and location of private swimming pools in Western Australia, therefore, as part of the Investigation, the Office collected and analysed this information. The Office surveyed local governments regarding the number of private swimming pools in their local government district as at 30 June 2015 (the local government survey). Of the 140 local governments that were surveyed,147 138 (99 per cent) local governments responded to the survey (the 138 survey respondents) and two (one per cent) local governments did not respond to the survey. The two local governments that did not respond were small local governments located outside the metropolitan regions of Western Australia. Section 130 of the Building Act 2011 requires local governments to keep building records associated with private swimming pools (such as applications for building permits and inspections) located in their local government district to enable monitoring of compliance with Part 8, Division 2 of the Building Regulations 2012.

  • Western Australian Bicycle Network Grants

    * Some totals includes 2020-21 committed funding. Project locations are diagrammatic only. Regional Projects SEE TABLE BELOW FOR DETAILS $315,000* 1 Project Kimberley Region $100,000 Hillary’s Animal Beach Coastal Path Upgrade Indian City of Joondalup Ocean $10,000 $291,371 Church St Shared Path 2 Projects City of Wanneroo Pilbara Region $18,776 1 Projects Gascoyne Region WESTERN AUSTRALIA $290,000* Brockway Rd Shared Path (Stages 1 and 2) City of Nedlands $175,000* 2 Projects $125,000 Selby St Shared Path and Signals Improvement Mid West Region Town of Cambridge $480,866* 10 Projects $130,000 Wheatbelt Region Dodd St and Lake Monger Bike Path Town of Cambridge $150,000 SEE METRO MAP $20,000 1 Project 1 Project $290,828 Peel Region Goldfields Esperance Region Salvado Rd Shared Path City of Subiaco $200,000 2 Projects $150,000 $1,259,750* Great Southern Region Florence St and Carr St Bike Lanes $300,000* City of Vincent High Wycombe 12 Projects Local Route Connection South West Region City of Kalamunda [email protected] 16 March 2018; Plan No:9019202 Gascoyne $35,000 $18,776 Woodgamia Community Shared Path Shire of Upper Gascoyne Thomas St / Rokeby Rd $310,000 Goldfields Esperance $45,000 Saw Ave Upgrade City of Subiaco Mills St to Adie Ct $20,000 Milner St to Freeman St Shared Path Shire of Esperance Winthrop Ave Shared Path Shared Path City of Canning Great Southern City of Perth $190,000 Central Area Cycle Links (Stage 1) City of Albany $10,000 Middleton Beach Cycle Connectivity City of Albany $135,000 Welshpool Rd
  • City of Albany WA

    City of Albany WA

    Made possible with the participation of: AustralianBusinessExecutive.com.au CITY OF ALBANY www.albany.wa.gov.au Australian Business Executive Vol.2 2014 which is the November Anzac Centenary. Anzac Albany On November 1 1914, thousands of Australian and New Zealand troops departed Albany for the First World War. For many, it was the last time they saw Australian soil. Significant resources from all levels of government have been put towards appropriately commemorating the Anzac Centenary in Albany: the birthplace of the Anzac story, and the site of the first ever Anzac service, conducted by Padre White. All eyes will be on Albany for the Anzac Centenary. A range of significant commemorative events are planned between October 30 and November 2, many of which will be televised nationally by ABC. Mayor Dennis Wellington The event program will include a symbolic departure of naval ships, a troop march and major community concert, among a wealth of other highlights, which are detailed at www.anzacalbany. Albany, located on the south coast of Western com.au. Australia less than 4 hours from Perth’s southern suburbs, is a picturesque and historic City about to Perhaps the most important event will be the official come into its own. opening of the $10 million National Anzac Centre, a nationally significant and lasting memorial to the Home to a growing population of 35,000 ANZACs. community-conscious residents, the City of Albany aims to be WA’s most sought after place to live, The centre will sit overlooking King George Sound work and visit – a vision which grows closer to within the rejuvenated Princess Royal Fortress, an reality every day.