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Creaton Parish Council Meeting 10 November 2020

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Creaton Parish Council Meeting 10 November 2020 CREATON PARISH COUNCIL MEETING 10TH NOVEMBER 2020 MINUTES Chairman: Councillor James Hill Clerk: Katrina Jones, 77 High Street, Naseby, Northants NN6 6DD, Tel 01604-740862 Email: [email protected] Minutes of the Creaton Parish Council Meeting Held on Tuesday 10th November 2020 at 7.30pm Online via Zoom Present: Cllrs James Hill (Chairman), Sylvia Winter (Vice-Chairman), Anna Hughes, Michelle Aveyard, Christopher Reading, Sue Leggett and Geoff White In attendance: Katrina Jones (Clerk), Cecile Irving-Swift (County Councillor), Kevin Parker (District Councillor), Jonathan Harris (District Councillor) and one member of the public. 93. Apologies for Absence: None. 94. To Confirm Minutes of Meeting: It was RESOLVED to confirm the minutes of the Parish Council Meetings held on 8th September, 1st October and 14th October 2020 as a true and accurate record and they were duly signed by the Chairman. 95. Declarations of Interest: Cllr Hughes in item 118.b.i.x. 96. Public Forum: County Councillor Cecile Irving-Swift spoke about the local government reorganisation and answered questions from councillors. She agreed to raise the matter of the blocked gulleys in the parish and responsibility for the County Council owned embankment on Violet lane with Northamptonshire Highways. District Cllrs Kevin Parker and Jonathan Harris reported that there was a grant available from Daventry District Council for environmental projects. 97. To Fill Parish Council Vacancy by Co-option: It was unanimously RESOLVED to co-opt Ian Horne to fill the parish council vacancy. 98. To Approve Booking of New Councillor Training Course with Northants CALC if Vacancy is Filled: It was RESOLVED that the clerk would book a place for Ian Horne on the next ‘Off to a Flying Start’ course he was available to attend. 99. To Agree to Adopt Revised NALC Model Standing Orders Amended in 2020 Due to Coronavirus Regulations: It was RESOLVED to adopt the amended standing orders as circulated. 100. To Receive Feedback from Annual Risk Assessment Walk and Agree Any Action Arising: Cllr Aveyard and Winter were thanked for carrying out the annual risk assessment walk and it was RESOLVED to carry out all of the actions raised in their report as circulated. 101. To Receive Update Regarding Violet Lane Verge: Cllr Hughes provided an update on her ongoing correspondence with officers of Northamptonshire Highways concerning the area of land on Violet lane owned by Northamptonshire County Council and reported that they have advised that this area is a verge rather than an embankment and is the parish council’s responsibility due to the mowing grant agreement. It was RESOLVED to make further enquiries to establish responsibility. 102. To Agree CIL Expenditure for Report to be Submitted to Daventry District Council in December: It was RESOLVED to confirm this following the committee meeting on 25th November to consider the draft budget. 103. To Consider Correspondence From Chairman of Spratton Parish Council Regarding Future Funding of Bus Service: It was RESOLVED to suggest a meeting of representatives from all of the parish councils concerned to discuss this matter. 104. To Consider the Request at the Last Parish Council Meeting to Co-author a Letter to Daventry District Council Planning Committee Regarding the Teeton Lane Planning Application: It was RESOLVED that Cllr White would draft and circulate a letter to be sent to Daventry District Council supporting the application and clarifying the parish council’s position regarding the issue of first refusal being given to Creaton residents as they would not wish for the developer to be constrained by a condition to this effect in a s106 agreement or it to be a contractual obligation as part of the planning process which could prevent the development from being viable. 105. To Agree Risk Assessment for Xmas Tree and Confirm Xmas Tree: It was RESOLVED to carry out a risk assessment for the Christmas Tree to be placed on the village green. 106. To Agree Risk Assessment for Speed Signs: It was RESOLVED to agree the risk assessment for the speed sign project as circulated. 107. To Consider Adopting a Policy in Respect of the Responsibility, Operation, and Licensed Locations of New Speed Signs: It was RESOLVED that a policy should be adopted. 108. To Agree Wayleave Agreement with Western Power Distribution: It was RESOLVED to agree the contents of the wayleave agreement to be signed the clerk on behalf of the parish council. 109. To Consider Moving to Online Banking with NatWest or Changing to Another Bank for Online Banking and if Agreed Approve Signing of All Relevant Forms: It was RESOLVED that the parish council would like to move to online banking but the decision of whether to change banks was deferred and further research was requested. 110. To Consider Response to Consultation on Council Tax: It was RESOLVED that Cllr Hughes would prepare a response to be submitted on behalf of the parish council and an item would be included in the village link to make residents aware of the consultation. 111. To Consider Tree Report and Quotes for Tree Works: It was RESOLVED to agree any urgent works needed already budgeted for and to consider further works quoted for at the budget meeting. 112. To Note Insurance Policy Update to Include Laptop and Speed Signs: Noted. 113. To Agree Contents of Village Link Article: It was RESOLVED to include: an item written by Cllr Reading on the speed signs; an item about the council tax consultation; and a note of thanks for the Christmas tree donated by Welford Christmas Tree Farm. 114. To Agree Payment of Clerk by Cheque if Problem with NatWest Continues: Cllr Aveyard provided an update and it was RESOLVED to agree to pay the clerk’s salary by cheque. 115. Update on Clerk’s CiLCA Course: an update was provided by the clerk. 116. Update on Church Wall and Ivy and Agree any Actions: It was RESOLVED to consult the mowing contractor for the churchyard to see if he could treat the ivy without using chemicals. 117. To Approve Clerk’s Annual Leave for Christmas: It was RESOLVED to approve the clerk’s annual leave from 21st December 2020 to 3rd January 2021 inclusive. 118. Finance Bank Balance on Bank Statement as at 30 October 2020: Business Reserve Account 55834.19 Current Account 200.00 56034.19 Includes: CIL Money (Restrictions on Expenditure) 5627.29 a. Receipts £ i. Interest (30 September 2020) 0.44 ii. Road Safety Grant (11.09.20) 4000.00 iii. Precept (24.09.20) 10,500.00 iv. Interest (30 October 2020) 0.46 b. Payments for Approval: £ i. Katrina Jones (Clerk salary and home use payment 507.82 & 507.67 September - paid by standing order and October 2020 – standing order didn’t go through) ii. Stephen Hartwell Grass Mowing Services for mowing 600.00 churchyard on 20.10.20 for £300 and 16.9.20 for £300 iii. Katrina Jones backdated pay for national payrise 70.80 iv. HMRC for PAYE 7.20 v. R&G for mowing verges and green (31.10.20 for £ 1044.00 636.00 and 30.09.20 for £408.00) vi. Chris Reading reimbursement for two padlocks 162.37 (£12.98), parts for speed signs (£134.40) and (£14.99) for extra jubilee clips vii. Katrina Jones reimbursement for high viz jackets for 7.80 speed sign project volunteers viii. Village Link 50.00 ix. Tree and Land for ivy on footpath and hedge 65.00 x. Autela for payroll services 51.25 xi. Sloane and Sons/ Reformation Ltd for Bench 472.00 xii. Eon for electricity supply 289.11 xiii. Elancity Ltd for Speed signs 4648.58 xiv. Northamptonshire Pension Fund 14,600.00 It was RESOLVED to approve all of the above payments and noted that the payment to Northamptonshire Pension Fund had been confirmed as being in full and final settlement of all liability. 119. AOB (Points of Information) a. Cllr Hughes reported that technical issues had prevented her from being able to join the online burial ground training course run by NCALC and the parish council would not be invoiced for this. b. Cllr Hughes asked if the environmental grant could be used to plant more trees. c. Cllr Hill advised that the matter of whether a representative from the parish council would speak at the DDC planning committee meeting concerning planning application DA/2020/0692 would be agreed outside of the meeting. 120. To Note Next Meeting: Ordinary Creaton Parish Council Meeting on Tuesday 12th January 2021 at 7.30pm. Noted. Meeting closed at 9.55pm. .
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