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Minutes from February 5, 2016

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Minutes from February 5, 2016 MINUTES OF RECONVENED MEETING OF THE BOARD OF TRUSTEES OF AUBURN UNIVERSITY FEBRUARY 5, 2016 DRAFT SCHEDULE & AGENDA AUBURN UNIVERSITY BOARD OF TRUSTEES FEBRUARY 5, 2016 ROOMS 222-223, TAYLOR CENTER AUMCAMPUS THURSDAY, FEBRUARY 4, 2016 I. 1:30 p.m. - Workshop (President's Office Board Room, 107 Samford Hall) FRIDAY, FEBRUARY 5, 2016 I. Meetings (Room 222-223, Taylor Center, AUM Campus) **Meetings will begin at 9:30 a.m. -- all other meetings are subject to change in starting time, depending upon the length of individual meetings. A. Property and Facilities/Chairperson Roberts/9:30 a.m. 1. Band Practice Dressing Rooms, Storage Building, & Artificial Turf, Approval of Project Program, Site, Budget, Funding Plan, and Schematic Design (Dan King/Joe Aistrup) 2. Poultry Research Farm Unit Relocation-Phase I, Approval of Project Program, Site, Budget, Funding Plan, and Schematic Design (Dan King/Art Appel) 3. Auburn University Hotel P01te-Cochere and Front Drive Improvements, Approval of Project Initiation and Project Program, Site, Budget, Funding Plan, and Schematic (Dan King/Don Large) 4. Auburn University Hotel Governors Room, Board Room, and Restroom Renovations, Approval of Project Initiation and the Project Architect Selection (Dan King/Don Large) 5. Mell Classroom Building, Approval of Budget Increase (Dan King/Tim Boosinger) 6. Public Safety Building Expansion, Approval of Project Initiation and Authorization to Commence the Project Architect Selection Process (Dan King/Melvin Owens) 7. Campus Master Plan Update: Landscape Master Plan & Building Element (Dan King) 8. North Auburn Telecommunication Tower Lease (Dan King/Mark Stirling) 9. North Parking Deck Real Estate Acquisition (Dan King/Mark Stirling) 10. Railroad Warehouse Real Estate Disposition (Dan King/Mark Stirling) 11. Status Updates: For Information Only A. Current Status of New Construction/Renovation/Infrastructure Projects with Budgets of $1,000,000 and Greater B. Quarterly Report for Projects Costing More than $500,000 but Less than $1,000,000 -1 st QTR Fiscal Year 2016 C. Project Status Report -2- B. Academic Affairs, AUM and Finance Committees/Chairpersons Newton, Sahlie and Harbert/10:00 a.m. 1. Proposed Housing Rental Rate, Auburn University at Montgomery (John Veres/Joe King) 2. Proposed Bachelor of Fine Arts Degree (John Veres/Joe King) 3. Proposed Master of Science in Health Care Information and Leadership (John Veres/Joe King) 4. Proposed Policy on Tuition for Undergraduate Online Programs (Tim Boosinger/Don Large) 5. Proposed Bachelor of Science in Industrial Design Studies (Tim BoosingerNini Nathan) 6. Proposed Master of Arts Degree in Counseling Psychology (Tim Boosinger/Betty Lou Whitford) 7. Proposed Master of Social Work Degree (Tim Boosinger/Joe Aistrup) C. Audit and Compliance Committee/Chairperson Bob Dumas/10:30 a.m. 1. Review of Audited Statements D. Executive Committee/Chairperson DeMaioribus/10:45 a.m. 1. Proposed Board ofTrustees Meeting Dates 2. Proposed Awards and Namings (Mike DeMaioribus) E. Trustee Repmts/10:50 a.m. 1. Agricultural and Natural Resources/Mr. Jimmy Sanford, Chair 2. Finance/Mr. Raymond Harbert, Chair 3. Governmental Affairs/Mr. Jimmy Rane, Chair 4. Research and Technology (Economic Development)/Mr. Jim Pratt, Chair 5. Student Affairs/Ms. Elizabeth Huntley, Chair 6. Alumni and AUM/Mr. Clark Sahlie, Lead Trustee 7. Athletics/Mr. Gaines Lanier, Lead Trustee 8. Legal/Ms. Elizabeth Huntley, Lead Trustee II. REGULAR MEETING OF THE BOARD OF TRUSTEES/10:55 A.M. (Room 222-223, Taylor Center, AUM Campus) Proposed Executive Session (Chancellor's Dining Room, Taylor Center) III. RECONVENED MEETING OF THE BOARD OF TRUSTEES/11 :30 A.M. (Room 222-223, Taylor Center) (Agenda items are determined primarily based upon committee actions.) 12:00 noon - LUNCHEON (Room 230 Taylor Center) MINUTES OF A RECONVENED MEETING OF THE AUBURN UNIVERSITY BOARD OF TRUSTEES FRIDAY, FEBRUARY 5, 2016 ROOMS 222-223, TAYLOR CENTER AUBURN UNIVERSITY MONTGOMERY CAMPUS The Board ofTrustees of Auburn University reconvened for a meeting on Friday, Febmary 5, 2016, in Rooms 222-223 of the Taylor Center on the AUM Campus. President Pro Tempore Charles McCrary, convened the meeting at 11: 15 a.m. Upon roll call by Board Secretary Grant Davis, the following named members ofthe Board of Tmstees were deemed to be in attendance: Mike DeMaioribus, Bob Dumas, Raymond Harbert, Elizabeth Huntley, Charles McCrary, Gaines Lanier, Sarah B. Newton, Jimmy Rane, Jim Pratt, B.T. Roberts, Clark Sahlie, Jimmy Sanford, and Wayne Smith The following named Trustee was absent: Governor Robert Bentley The individuals listed above represent all persons recognized as members ofthe Board of Trustees of Auburn University at the time of the meeting. Also sitting with the Board were Patricia Duffy, Faculty Advisor (AU); Michele Olson, Faculty Advisor (AUM); AUM SGA President Victoria Byrne; and AU SGA President Walker Byrd. Other persons in attendance at the meeting included the following: Jay Gogue, President; Timothy Boosinger, Provost; Don Large, Executive Vice President; Joe King, Provost of AUM; Lee Armstrong, General Counsel; Bobby Woodard, Vice President and Associate Provost for Student Affairs; Jane Parker Vice President for Development; Jon Waggoner, University Counsel; Brian Keeter, Director of Public Affairs; Sheni Fulford, Executive Director of Governmental Affairs; Dan King, Associate Vice President for Facilities; Royrickers Cook, Assistant Vice President for Outreach; Drew Clark, Executive Director of Institutional Research; Lany Fillmer, Executive DirectorExternal Engagement and Support; Mike Clardy, Interim Executive Director, Communications and Marketing; Thom Gossom, President, Auburn University Foundation; Pamela Long, President, AUM Faculty Senate; Vic Walker, Chair, AU Administrative and Professional Assembly; Lany Teeter, Chair, AU University Senate; Fariba Deravi, AUM Staff Council President; AU and AUM Faculty Representatives on Committees: Dennis DeVries, Elizabeth Woodworth, Beverly Marshall, Richard Turpen, Duane Brandon, Rebecca Dagg and James Witte. Also in attendance were members ofthe media and others. Mr. McCrary asked Mr. Armstrong ifthere were matters to be discussed in Executive Session. Mr. Armstrong indicated that there were pending or potential litigation matters to discuss. A motion was received from Mr. McCrary to move into Executive Session, seconded by Ms. Huntley, and the Board of Trustees unanimously approved. Mr. McCrary announced that the meeting would reconvene within thi1iy minutes. Mr. McCrary reconvened the meeting at 11 :45 a.m. and asked for a motion to adopt the minutes from the November 20, 2015, meeting. A motion was received from Mr. Dumas, seconded by Mr. Sahlie, and the following minutes were unanimously approved. RESOLUTION APPROVAL OF MINUTES WHEREAS, copies of the minutes of the Reconvened Meeting on Friday, November 20, 2015, have been distributed to all members ofthis Board for review. NOW, THEREFORE, BE IT RESOLVED by the Board of Trustees that the minutes of its Friday, November 20, 2015, meeting are hereby approved as distributed. Mr. McCrary then called upon Dr. Gogue for the President's Report. At the invitation of Dr. Gogue, Dr. Veres made the AUM campus report. Dr. Veres introduced Dr. Ann Gulley for the academic presentation on the Logan Project. Joining Dr. Gulley was Logan Prickett and Jordan Price for demonstrations. Dr. Veres thanked everyone for their assistance and indicated he was retiring and had enjoyed working on the AUM campus. Dr. Gogue concluded with a report from the AU campus. Mr. McCrary then moved to Committee Reports as follows: Academic Affairs Committee -- Chairperson Newton. Trustee Newton reported that earlier the AUM Committee and Academic Affairs Committee had jointly reviewed items and moved for adoption of a consent agenda. A second was received from Mr. Rane, and the Board unanimously adopted the following resolutions: RESOLUTION PROPOSED HOUSING RENTAL RA TE AUBURN UNIVERSITY AT MONTGOMERY WHEREAS, housing facilities are provided on the Auburn University at Montgomery campus as a convenience and service to our students, and these housing operations must be fiscally self­ supporting; and WHEREAS, the administration regularly reviews housing operations on the campus to assure they are responsive to student needs and that they continue to be fiscally sound; and WHEREAS, the new residence hall will open Fall 2016 and housing rates need to be established for that facility; and WHEREAS, these programs have continued to experience cost increases for utilities, materials and supplies purchased, for renewal and maintenance of the facilities themselves; and WHEREAS, the appropriate residence management and senior administrators at AUM have proposed housing rates and increases in response to these costs. NOW, THEREFORE, BE IT RESOLVED by the Board of Trustees of Auburn University that Jay Gogue, President, or such other person as may be acting as President, be and the same is hereby authorized to effect student housing rates and increases for Auburn University at Montgomery, as displayed on Schedule A attached to this resolution, with the rates becoming established for the 2016 fall semester and the subsequent academic years. (See Schedule A to the back of these minutes.) RESOLUTION PROPOSED BACHELOR OF FINE ARTS IN ART DEGREE WHEREAS, the AUM College of Arts and Sciences wishes to enhance the ability of its students in studio art and graphic design to obtain admission to graduate study; and WHEREAS,
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