Westerly, RI, Acting Through Its Purchasing Agent, Is

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Westerly, RI, Acting Through Its Purchasing Agent, Is REQUEST FOR QUOTATION VEHICLE REPLACEMENT PLAN - Phase 2 RFQ Number: 2018 – 042 May 24, 2018 The Town of Westerly/Westerly Schools(Town), Westerly, RI, acting through its Purchasing Agent, is hereby soliciting sealed bids for the above referenced RFQ and you are hereby invited to submit a Lump Sum Proposal for the Scope of Work described in this Request for Quotation, in strict accordance with the Bid Documents. TERMS AND CONDITIONS Bids shall be based on the Terms and Conditions as referenced in this Request for Quotation. BID DUE DATE/SUBMITTING INSTRUCTIONS BIDS ARE DUE and MUST BE SUBMITTED on the attached BID FORM, Attachments B, NO LATER THAN 02:00 p.m., EST, Monday, June 11, 2018. A Bid submitted on other than the attached BID BREAKDOWN FORM may be rejected. Envelopes containing bids must be sealed and addressed to the undersigned, at the Purchasing Department, Westerly Town Hall, 45 Broad St., Westerly, RI 02891 and must be clearly marked with the Name and Address of Bidder, Bid Due Date and Time, and RFQ Number and Title. Bidders must include two copies and a Digital Copy on Disk, Zip or Flash drive of the Bid as defined in the Instruction to Bidders. BIDDER’S QUESTIONS Questions regarding this solicitation must be emailed and received by the Purchasing Agent at [email protected] no later than June 6, 2018, 12:00PM, in a Microsoft Word attachment with the corresponding solicitation number. Questions, if any, and responses will be posted on the Town of Westerly website at www.westerlyri.gov as an addendum to this solicitation SPECIAL INSTRUCTIONS TO BIDDERS 1. Bidder shall base the Proposal on providing all equipment, Delivered FOB Town of Westerly, at location to be determined by the Town. 2. Quotes must be firm for a minimum of 90 days from date of submission. 3. Bid Completeness - Pricing submitted on this RFQ must be an all-inclusive price. The intent of an all-inclusive Price is such that no Adds or Extra Changes will be necessary. 4. This project is Tax exempt for Rhode Island Sales Tax and Federal Excise Taxes. 5. Please note that Lien Holder will pay the successful Supplier directly for purchased vehicles. RFQ BID DOCUMENTS Attachment A – Scope of Work/ Project Schedule, Pages 1 of 48 Attachment B – Bid Form Page 1 through 3 Attachment C – Instruction to Bidders Pages 1 through 3 BIDDER CERTIFICATION FORM: Bidders must include, complete, and submit a Bidder Certification Form with each bid proposal. 1 This solicitation is a v a i l a b l e at www.westerlyri.gov. The Town of Westerly/Westerly Schools reserves the right to reject any/all bids, waive any informalities in the bids received and to accept and award the bid to the lowest qualified bid deemed most favorable to the interest of the Town/School. The Town/School does not discriminate based on age, color, gender, national origin, race, religion, sexual orientation, or disability in accordance with applicable laws and regulations Regards, Mark Bednarski, Purchasing Agent Town of Westerly/ Westerly Public Schools 45 Broad Street Westerly, RI 02891 Tel: (401) 348-2625 Email: [email protected] www.WesterlyRI.gov CC: file 2 ATTACHMENT "A" SCOPE OF WORK VEHICLE REPLACEMENT PLAN – Phase 2 RFQ 2018 – 042 Description of Scope & Quantity This Supplier will be responsible to furnish and deliver the following: Furnish and deliver all vehicles as described in the specifications (Number 1 through 7) listed in this Request for Quotation. Pricing shall include all costs associated with providing new vehicles. SPECIFICATIONS The following Specifications, define the Scope of Work of the Bid Package: Specification #1 – 2019 GMC Sierra 1500 4X4 Regular Cab Pick-up Truck or Equivalent, Pages 1 of 1 Specification #2 – 2019 GMC 3500 HD Regular Cab Long Box Truck 4 WD with Utility Body Service Truck or Equivalent, Pages 1 through 2 Specification #3 – Falcon Asphalt Reclaimer Repair Equipment or Equivalent, Pages 1 through 10 Specification #4 – 2019 Mason Dump Patch Truck with Fisher MC Hydraulic Snowplow, Rugby 9’ 3-4 Yard Eliminator LP Dump Body 94” O.D. Width and 2019 Hino 195 Aisin A465 – 6 Speed Automatic Transmission or Equivalent, Pages 1 through 4. Specification #5 – 2019 MV with XTPRO 60 Forestry Bucket Truck or Equivalent, Pages 1 through 10 Specification #6 – 2019 Steco Steel Ejector Trailer Open Top or Equivalent, Pages 1 through 2 Specification #7 – 2019 Rhodes Dump Trailer and Volvo Tractor or Equivalent, Pages 1 through 15 3 2019 GMC Sierra 1500 4x4 Regular Cab Pick-up Truck or equivalent Quantity: 4 Trucks • Stone Blue metallic color • Vinyl floor and seat trim • 4.3L V6 285 hp@ 5300 rpm • 305 lb-ft of torque@ 3900 rpm • Active Fuel Management • Direct Injection • Variable Valve Timing • Manual Shift 4x4 transfer case • 6 Speed auto trans • Tow package • Spray in bedliner • 4" round black side steps • 17" all season tires • Single zone manual Air Conditioning • 4.2" diagonal color display AM/FM radio • Dual-stage frontal and seat mounted side-impact air bags for driver and front passenger and head curtain air bags • Tire pressure monitoring system • Front 40/20/40 split-bench seat • Power door locks, Power Windows • 3 Years/36,000 Miles bumper to bumper warranty • 5 Year/100,000Miles Limited Powertrain warranty • Front and rear strobes to be installed and included • Steel Body and Cab • Rear Camera Option 4 2019 3500 HD Regular Cab Long Box Truck 4wd with Utility Body Service Truck The Town of Westerly is soliciting bids for a GMC 3500 HD regular cab utility body or equivalent truck with front and rear strobes. Specifications • Vortec 6.0L gas engine • Heavy Duty 6 speed automatic transmission • Heavy Duty handling/Trailering Suspension Package • Snow Plow Prep Package • Stone Blue Metallic Color • 4.10 Rear Axle Ratio • G80 automatic locking differential • High visibility vertical camper style mirrors • Air Conditioning • Power Windows, Door Locks, and Mirrors • Cruise Control • Bluetooth Hands Free calling • Front Recovery hooks • Front and rear molded Splash Guards • LPO assist steps round black tubular 4” • Vinyl interior floor covering • 40/20/40 split front vinyl bench seat jet black/dark ash • 18” Steel Wheels all terrain tires • 3 year 36k bumper to bumper warranty • 5 year 60k mile powertrain coverage • Pick up box delete • 220 amp alternator • 720 cold cranking amp battery • 4 wheel anti-lock disc brakes • Underbody shield • Daytime running lamps Additional Equipment • Fisher Handheld Plow Control (minute mount 2) • Frame mounts for Fisher Plow Installed 5 Utility Body Knapheide Aluminum Service Body Model 696LPJ1 • Low Profile Body 36” Compartment Height • GM Chassis • For Single Wheel/56” C.A. Chassis • 14 ½ Compartment Depth • Automotive Quality, Paddle Activated, Rotary Latches • Recessed Tail Lights • Installed and Painted Blue Include • Flush Mount LED Light Kit • Knapheide Telescoping Sliding Roof for 8’ Service Body • Back Up Alarm • Paint Body Upgrade to Base/Clear Non-Standard Color (Same as Cab) • Spray the Floor, Side Walls, Inside of Tailgate of Service Body and Compartments with Spray in Liner • Spray Tops of Service Body with Spry in Liner • C-Tech Drawer Unit 2-3” Drawers Mounted in Curbside Horizontal Compartment • Hide-a-way Strobes Front and Rear with Led Bulbs: Front Lights Mounted in Grille, Rear Lights Mounted in Back Up Lights • Rocker Switch Round SPST On/Off Red • 78” Recessed Galva Grip Bumper • Plug, 7 Prong Round Trailer • DOT Safety Kit Including: Triangle Reflector Kit, 2.5 LB Fire Extinguisher, First Aid Kit and Daily Driver’s Log • Free Pickup and Delivery to Dealer • C-TECH Drawer Unit 2-3” Drawers Mounted in curbside horizontal compartment • Install combo Class IV Receiver Tube Hitch 6 FALCON ASPHALT RECLAIMER REPAIR EQUIPMENT OR EQUIVALENT NJPA Contract, 052417-FRM – Maturity Date of 2OCT2021 Technical Specifications For Four (4) Ton Trailer Mounted Portable Asphalt Recycler & Hot Box SECTION 1: INTENT: A These specifications describe an asphalt recycler & hot box capable of: 1. Recycling asphalt chunks and millings 2. Transporting hot mix and keeping it hot all day 3. Holding hot mix asphalt overnight 4. Heating and re-heating cold patch asphalt B. Diesel heat management system is engineered to continuous y operate while the equipment is in tow and while the hopper is raised without the flame blowing out or damage burner components C. The asphalt recycler & hot box must have an air-jacketed hopper with no moving parts SECTION 2: BIDDER DEMONSTRATION A Manufacturer or manufacturer’s representative must provide working demonstration of manufacturer’s equipment within five business days prior to the bid opening. Sample of current production model burner box combustion chamber must be made available for inspection during this demonstration. Demonstration must be conducted at the solicitor’s facility at no expense to the solicitor and include the recycling of non-virgin asphalt in an air-jacketed and static hopper with no moving parts. Bidders who fail to conduct said demonstration will be deemed non-responsive. SECTION 3: BIDDER REQUIREMENTS: A Bidder is required to submit complete specifications and current brochure of the unit that the bidder would deliver if awarded this project. B. Bidder shall state the model, year and the name of the manufacturer of the equipment that would be delivered. C. Bids will be accepted from equipment manufacturers or their authorized dealers whose current standard production model meets this technical specification. D. Bidder must include a copy of the applicable warranty. Bidders submitting a pass-through warranty will be deemed non- responsive. SECTION 4: LOCAL SERVICE PROVIDER: A. Bidder must include the name and address of the service provider within 65 miles of the Town of Westerly responsible for ongoing parts and service support.
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