VERSION 10 FEATURE SET
Computhink, Inc. | 151 E. 22nd Street, Lombard, IL 60148 | 630.705.9050 | www.contentverse.com Contentverse v10 Feature Set Whatever your industry or business size, we have the answer to your paper problems. Our document management solution, Contentverse, is packed full of valuable tools to help you file, locate, and edit any document in your organization with ease.
Contentverse comes fully loaded with benefits that other content management options lack.
Unlike our competitors, all of the following features come in our affordable package ready to help you get organized in the most efficient and cost-effective way.
Feature Benefit
Any File Format Unlike other Document Management systems, you can store any file format into Contentverse. The Contentverse viewer, which comes as standard, supports the viewing of over 500 file formats, regardless of whether the original application is installed on the system.
Minimum File Size For Contentverse offers options for file storage using the most current and proven Maximum Storage compression technologies.
Ease Of Use Another feature of Contentverse is its general ease of use. Training costs and Support calls are low because Contentverse has a very straight-forward design. Once the system is learned, it is very simple. This is very conducive for SMB. File cabinet structure is easily recognizable and can emulate your current physical and/or digital filing system High adoption rate Refined interface, with familiar Microsoft ribbon Tiered toward the end-user Stores any file format Option to add registered Security Manager who can define rights and privileges of designated administrators Administrators can now appoint Sub Administrators and delegate them administrative tasks according to system-wide roles
Familiar Anyone who can use a computer can use Contentverse, as it was designed to work the same way as the popular operating system. Familiar Microsoft ribbon Drag-and-drop capable Right-Click for options, import, etc. Automatically recognizes Windows file structure for easy import
Version Revision When a change is made to the document, a new version/ revision can be automatically saved. Previous versions are stored so the user can track every version of a document. This feature can be turned on or off based on any document type, and comments can be added about any revision made.
Computhink, Inc. | 151 E. 22nd Street, Lombard, IL 60148 | 630.705.9050 | www.contentverse.com Feature Benefit
Workflow Workflow is an integral part of Contentverse that automatically delivers documents to designated parties. This ability to add business process management to your integrated operational environment is critical to success. The new Workflow Reporting Tool enables the administrator to configure a comprehensive array of variables to generate workflow reports. An enhanced workflow dashboard organizer makes life much easier for the user. Storage Hardware Contentverse can utilize any storage location that can be seen on the network, plus cloud Independent storage from MS Azure, enabling use of on-line, near-line and off-line storage in both distributed or centralized architecture. Security Contentverse is one of the most secure document management system available. Security happens on multiple levels, including the following: Encryption at page and optional document level Flexible redaction (see “Redactions” section below) Saved files are available in their native format, but saved in an encrypted form. This level of encryption means no one can open these files without the proper authentication through Contentverse Access is determined by the administrator for every level of Contentverse. Additional document rights and permissions can then be designated to control what a user can and cannot do with the documents Audit Trail keeps track of every action in Contentverse. (passive) Print-screen prevention Notifications providing immediate email notification of designated actions in real time. (active) Option to add registered Security Manager who can define rights and privileges of designated administratorsc Administrators can now appoint Sub Administrators and delegate them administrative tasks according to system-wide roles Full Text Search of Any Once imported documents are stored in Contentverse they can be processed by the Supported Document “Full Text Search Processor” so that the text contents of any page are readily searchable. Format Finding a document is simple because the filename/metadata is no longer the only search option. This is very popular with end users who can find text highlighted at the page level. In text documents, the instances are highlighted in the native file content. This is also available for the content of all comments appended during collaboration. Advanced Boolean searching allows for even more specific searches.
Annotations & Comments A feature that is common in more expensive programs is variety of annotation options that are stock in Contentverse. This allows the user to image retouch, stamp (void, paid, etc. plus user definable), Sticky Note, Highlight, Hyperlink and Redact (see next). In addition, at the document level you can add an unlimited number of comments, up to 8000 characters in length, providing an ability to retain collaborate between users for the lifetime of the document, which is also available for full text search. Redactions This annotation allows password-protected redactions on sensitive document information. By using this feature within Contentverse, the information can be guarded, but not permanently removed.
Professional User- Web Professional Users, in accordance with their security access rights and document Access permissions, have access to documents from any common browser with web connectivity. This means the hottest smartphones and tablets can also access Contentverse at any time 24/7.
Computhink, Inc. | 151 E. 22nd Street, Lombard, IL 60148 | 630.705.9050 | www.contentverse.com Feature Benefit
Input Methods Allows Contentverse to input documents both manually and automatically. Ways to add new documents and pages: Right-click, send to MS Outlook Hot Folder Right-click, add page Easy Index (see “Add-On” section) Drag-and-Drop from Desktop CV Forms (see “Add-On” section) Drag-and-Drop from In-put Tray CV Mobile App (see “Add-On” section) Scan directly to Contentverse Scan directly to an existing document Batch Scan Save directly from Microsoft Office MFP Intergration Automated Data Import (see separate section)
Records Retention Allows user to designate a specific action on a document after a specific period of time based and triggered on a set of conditional values found in a document. This saves time manually sorting and weeding old content and provides additoianal automated operational processing options.
Audit Trail The system audits all actions made by any user on the system. A comprehensive report generator then enables the administrator to compile, print, and save audit reports on any aspect of system use.
Direct Integration Provides direct save option to Contentverse or deposit in the input tray for later indexing, with MS Office in its native format. In the case of Outlook the integration saves the email and any attachments, those attachments in the file format they were attached in.
Utilize Previous Contenverse can utilize existing investment in hardware and software applications. Investments This is made possible by use of built-in support and integrations together with easily implemented custom integrations for mission critical applications. These integrations and support include: TWAIN/ ISIS compatible scanners Network Scanners Storage Hardware Independent MS Office Integration Forms Processing Software integration
Shortcuts User-defined shortcuts can be created for any folder within Contentverse. Instead of taking the time to drill down to common locations, the user can create a shortcut that automatically opens the specified location.
Notification Services Contentverse Notifications is a service that will monitor a Contentverse system for particular actions and notify specified users when these actions occur. Notification will be sent via email.
Database Lookup Feature Allows for easy retrieval of data from existing data sources and automatic population of Contenverse index fields in accordance with preset criteria.
MS Outlook Hot Folder Allows for Microsoft Outlook rules to route documents instantly/automatically to Contentverse with a simple drag and drop. This feature will be familiar to anyone who has used Outlook in the past.
Computhink, Inc. | 151 E. 22nd Street, Lombard, IL 60148 | 630.705.9050 | www.contentverse.com Feature Benefit
Folder Node Properties This feature allows for static index values to be assigned to all documents in a particular folder, and allows for Admin to set default, making the system easier to use.
Contentverse Briefcase Standard with Contenverse, a user with the applicable security permissions can check out or copy out documents into a briefcase like folder to a specified secure location. In each checkout instance, the user can set a session specific password. This briefcase when opened provides a mini version of Contentverse and makes available the documents checked/copied out. Documents In “Checked out” mode documents can then be revised, saved and checked back into Contenverse. Documents “Copied out” are available for review but cannot be checked back in. New documernts cannot be added to a briefcase.
In Addition... In addition to the standard features that come pre-packaged with Contentverse, the following features are also available.
Add-On Features for Contentverse
Save Directly Computhink has partnerships with many MFP and scanner manufacturers to offer you from MFP direct save from those devices into Contentverse. Ask for more details. eSignature Contentverse offers multiple signature options : Digitally sign Image file pages – signature burned into the image Ability to utilize standard signature options, like DocuSign. eSignature at the document level - once signature registered with Administrator eSignature additional Forensic level, biometric comparison signature option - at the document level. This eSignature option meets State and Federal compliancy regulations.
Automated Input Allows user to automatically file and index documents into Contentverse from multiple Processor sources. Dependent on parameters set , document metadata is processed and the document auto-filed and indexed. Exceptions are held separately for validation. This makes high volume document processing extremely efficient, saving time and money.
Computhink, Inc. | 151 E. 22nd Street, Lombard, IL 60148 | 630.705.9050 | www.contentverse.com Add-On Features for Contentverse
CV Forms Our forms capture add-on is specifically designed to enhance your business processes. CV Forms maps field values in your form template to indexing fields in Contentverse. Once a recognized form type is detected, the module automates the data entry, saving the index values with their image. The form will then be automatically emailed, archived, or immediately integrated into a workflow, depending on your easily established instruction.
Easy Index Can automatically process thousands of documents that have been scanned, or are in a digital format, and intelligently organize and categorize these documents into Contentverse. Using zonal OCR, OMR, regular expressions, and data lookups, and based on ABBYY’s powerful and reliable OCR engine, Easy Index is a cost-effective module for indexing thousands of documents a day.
The CV Mobile App Available for iOS and Android, the CV mobile app provides the same capabilities as web access, with the added option to add new documents. Take photos, receive documents, and index them straight into Contentverse. Login to Contentverse via the app to search, find, and view documents.
Questions? Visit our website at www.contentverse.com or feel free to contact one of our representatives by email at [email protected] or by phone at (630) 705-9050.
Computhink, Inc. | 151 E. 22nd Street, Lombard, IL 60148 | 630.705.9050 | www.contentverse.com