Version 10.1 Feature Set

Computhink, Inc. | 151 E. 22nd Street, Lombard, IL 60148 | 630.705.9050 | www.computhink.com Contentverse 10.1 Feature Set

Whatever your industry or business size, we have the answer to your paper problems. Our document management solution, Contentverse, is packed full of valuable tools to help you file, locate, and edit any document in your organization with ease.

Contentverse comes fully loaded with benefits that other content management options lack.

Unlike our competitors, all of the following features come in our affordable package ready to help you get organized in the most efficient and cost-effective way.

Feature Benefit Any File Format Unlike other Document Management systems, you can store any file format into Contentverse. The Contentverse viewer, which comes as standard, supports the viewing of over 500 file formats, regardless of whether the original application is installed on the system.

Minimum File Size for Contentverse offers options for file storage using the most current and proven compression Maximum Storage technologies.

Ease of Use Another feature of Contentverse is its general ease of use. Training costs and Support calls are low because Contentverse has a very straight-forward design. Once the system is learned, it is very simple. This is very conducive for SMB. • File cabinet structure is easily recognizable and can emulate your current physical and/or digital filing system • High adoption rate • Refined interface, with familiar Microsoft ribbon • Tiered toward the end-user • Stores any file format • Option to add registered Security Manager who can define rights and privileges of designated administrators • Administrators can now appoint Sub Administrators and delegate them administrative tasks according to system-wide roles

Familiar Anyone who can use a computer can use Contentverse, as it was designed to work the same way as the popular operating system. • Familiar Microsoft ribbon • Drag-and-drop capable • Right-Click for options, import, etc. • Automatically recognizes Windows file structure for easy import

Version Revision When a change is made to the document, a new version/ revision can be automatically saved. Previous versions are stored so the user can track every version of a document. This feature can be turned on or off based on any document type, and comments can be added about any revision made.

Computhink, Inc. | 151 E. 22nd Street, Lombard, IL 60148 | 630.705.9050 | www. computhink.com Feature Benefit Workflow Workflow is an integral part of Contentverse that automatically delivers documents to designated parties. This ability to add business process management to your integrated operational environment is critical to success. The new Workflow Reporting Tool enables the administrator to configure a comprehensive array of variables to generate workflow reports. An enhanced workflow dashboard organizer makes life much easier for the user.

Storage Hardware Contentverse can utilize any storage location that can be seen on the network, plus cloud storage Independent from MS Azure, enabling use of on-line, near-line and off-line storage in both distributed or centralized architecture.

Security Contentverse is one of the most secure document management system available. Security happens on multiple levels, including the following: • Encryption at page and optional document level • Flexible redaction (see “Redactions” section below) • Saved files are available in their native format, but saved in an encrypted form. This level of encryption means no one can open these files without the proper authentication through Contentverse • Access is determined by the administrator for every level of Contentverse. • Additional document rights and permissions can then be designated to control what a user can and cannot do with the documents • Audit Trail keeps track of every action in Contentverse. (passive) • Print-screen prevention • Notifications providing immediate email notification of designated actions in real time. (active) • Option to add registered Security Manager who can define rights and privileges of designated administrators • Administrators can now appoint Sub Administrators and delegate them administrative tasks according to system-wide roles

Full Text Search of Any Once imported documents are stored in Contentverse they can be processed by the “Full Text Supported Document Search Processor” so that the text contents of any page are readily searchable. Finding a document Format is simple because the filename/metadata is no longer the only search option. This is very popular with end users who can find text highlighted at the page level. In text documents, the instances are highlighted in the native file content. This is also available for the content of all comments appended during collaboration. Advanced Boolean searching allows for even more specific searches.

Annotations & A feature that is common in more expensive programs is variety of annotation options that are stock Comments in Contentverse. This allows the user to image retouch, stamp (void, paid, etc. plus user definable), Sticky Note, Highlight, Hyperlink and Redact (see next). In addition, at the document level you can add an unlimited number of comments, up to 7,500 characters in length, providing an ability to retain collaborate between users for the lifetime of the document, which is also available for full text search.

Redactions This annotation allows password-protected redactions on sensitive document information. By using this feature within Contentverse, the information can be guarded, but not permanently removed.

Computhink, Inc. | 151 E. 22nd Street, Lombard, IL 60148 | 630.705.9050 | www.computhink.com Feature Benefit Professional User Professional Users, in accordance with their security access rights and document permissions, Web Access have access to add, search, and find documents from any common browser with web connectivity. Additionally, it offers the ability to open multiple documents in your browser based Professional Client at the same time.

Input Methods Allows Contentverse to input documents both manually and automatically. Ways to add new documents and pages:

• Right-click, send to • MFP Integration • Right-click, add page • Automated Data Import (see separate • Drag-and-Drop from Desktop section) • Drag-and-Drop from In-put Tray • MS Outlook Hot Folder • Scan directly to Contentverse • Easy Index (see “Add-On” section) • Scan directly to an existing document • CV Forms (see “Add-On” section) • Batch Scan • CV Mobile App (see “Add-On” section • Save directly from Microsoft Office

OCR OCR is utilized in the operation to full text search proccess all content. On the fly, OCR is also available during batch indexing to extract designated data and automatically populate indicies.

Records Retention Allows user to designate a specific action on a document after a specific period of time based and triggered on, a set of conditional values applicable to document indicies. Thiscan be utilized for document life cycle and operational proccesses facilitating automatic sorting, weeding, and processing of all content retained in the system.

Audit Trail The system audits all actions made by any user on the system. A comprehensive report generator then enables the administrator to compile, print, and save audit reports on any aspect of system use.

Direct Integration Provides direct save option to Contentverse or deposit in the input tray for later indexing, in its with MS Office native format. In the case of Outlook the integration saves the email and/or any attachments. The attachments are retained in the file format that they were attached as.

Utilize Previous Contenverse can utilize existing investment in hardware and software applications. This is made Investments possible by use of built-in support and integrations together with easily implemented custom integrations for mission critical applications. These integrations and support include:

• TWAIN/ ISIS compatible scanners • MS Office Integration • Network Scanners • Forms Processing Software integration • Storage Hardware Independent

Shortcuts User-defined shortcuts can be created for any folder within Contentverse. Instead of taking the time to drill down to common locations, the user can create a shortcut that automatically opens the specified location.

Notification Services Contentverse Notifications is a service that will monitor folders and documents for particular actions and notify specified users when these actions occur. Notification will be sent via email.

Computhink, Inc. | 151 E. 22nd Street, Lombard, IL 60148 | 630.705.9050 | www. computhink.com Feature Benefit Database Lookup Allows for easy retrieval of data from existing external data sources and automatic population of Feature Contenverse index fields in accordance with preset criteria.

MS Outlook Hot Allows for Microsoft Outlook rules to route documents instantly/automatically to Folder Contentverse with a simple drag and drop. This feature will be familiar to anyone who has used Outlook in the past.

Folder Node This feature allows for static index values to be assigned to node properties enabling automatic Properties population of document indicies when documents are added to that specific node location.

Contentverse Standard with Contenverse, a user with the applicable security permissions can check out or copy Briefcase out documents into a briefcase like folder to a specified secure location. In each checkout instance, the user can set a session specific password. This briefcase when opened provides a mini version of Contentverse and makes available the documents checked/copied out. Documents In “Checked out” mode documents can then be revised, saved and checked back into Contenverse. Documents “Copied out” are available for review but cannot be checked back in. New documents cannot be added to a briefcase.

Computhink, Inc. | 151 E. 22nd Street, Lombard, IL 60148 | 630.705.9050 | www. computhink.com In Addition...

In addition to the standard features that come pre-packaged with Contentverse, the following features are also available.

Add-On Features for Contentverse The CV Mobile App Available for iOS and Android, the CV mobile app provides the same capabilities as web access, with the added option to add new documents. Take photos, receive documents, and index them straight into Contentverse. Login to Contentverse via the app to search, find, and view documents.1.

Save Directly Computhink has partnerships with many MFP and scanner manufacturers to offer you direct save from MFP from those devices into Contentverse. Ask for more details.

Easy Index Can automatically process thousands of documents that have been scanned, or are in a digital format, and intelligently organize and categorize these documents into Contentverse. Using zonal OCR, OMR, regular expressions, and data lookups, and based on ABBYY’s powerful and reliable OCR engine, Easy Index is a cost-effective module for indexing thousands of documents a day.

CV Forms Our forms capture add-on is specifically designed to enhance your business processes. CV Forms maps field values in your form template to indexing fields in Contentverse. Once a recognized form type is detected, the module automates the data entry, saving the index values with their image. The form will then be automatically emailed, archived, or immediately integrated into a workflow, depending on your easily established instruction.

Automated Input Allows user to automatically file and index documents into Contentverse from multiple sources. Processor Dependent on parameters set, document metadata is processed and the document auto-filed and indexed. Exceptions are held separately for validation. This makes high volume document processing extremely efficient, saving time and money. eSignature Contentverse offers multiple signature options: • Digitally sign Image file pages – signature burned into the image • Ability to utilize standard signature options, like DocuSign. • eSignature at the document level - once signature registered with Administrator • eSignature additional Forensic level, biometric comparison signature option at the document level. This eSignature option meets State and Federal compliancy regulations.

Questions?

Visit our website at www.computhink.com or feel free to contact one of our representatives by email at [email protected] or by phone at (630) 705-9050.

Computhink, Inc. | 151 E. 22nd Street, Lombard, IL 60148 | 630.705.9050 | www. computhink.com