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Specifications and Contract Documents for Asphaltic SPECIFICATIONS AND CONTRACT DOCUMENTS FOR ASPHALTIC CONCRETE RECONSTRUCTION & OVERLAY IMPROVEMENTS (INDEFINITE DELIVERY/INDEFINITE QUANTITY CONTRACT) 2020 Re-Bid – Amended ASCENSION PARISH GOVERNMENT (OWNER) ASCENSION PARISH PRESIDENT CLINT COINTMENT COUNCIL MEMBERS DISTRICT 1 DISTRICT 2 DISTRICT 3 DISTRICT 4 0600DISTRICT 5 DISTRICT 6 DISTRICT 7 DISTRICT 8 DISTRICT 9 DISTRICT 10 DISTRICT 11 The following Contract Documents and Technical Specifications have been prepared under my direct supervision and guidance in conjunction with the Plans and for the explicit use by the Owner and Contractors for the bidding and construction of the project: ASCENSION PARISH COUNCIL ASPHALTIC CONCRETE RECONSTRUCTION & OVERLAY IMPROVEMENTS (INDEFINITE DELIVERY/INDEFINITE QUANTITY CONTRACT) 2020 Re-Bid ASCENSION PARISH COUNCIL ASPHALTIC CONCRETE RECONSTRUCTION & OVERLAY IMPROVEMENTS (INDEFINITE DELIVERY/INDEFINITE QUANTITY CONTRACT) 2020 Re-Bid TABLE OF CONTENTS DIVISION 00 BIDDING & CONTRACT DOCUMENTS Section 00100 Advertisement or Invitation to Bid Section 00200 Instructions to Bidders Section 00300 Louisiana Uniform Public Work Bid Form Section 00400 Bid Bond Section 00450 LDR Designation of Construction Contractor as Agent of a Governmental Entity and Exemption Certificate Section 00460 Sales Tax Exemption Contract Section 00500 Notice of Award -EJCDC C-510 Section 00600 Agreement Between Owner and Contractor for Construction Contract -EJCDC C-520 Section 00610 Task Order Section 00620 Performance Bond -EJCDC C-610 Section 00630 Payment Bond -EJCDC C-615 Section 00640 Notice to Proceed -EJCDC C-550 Section 00650 Change Order -EJCDC C-941 Section 00660 Work Change Directive -EJCDC C-940 Section 00670 Field Order -EJCDC C-942 Section 00680 Certificate of Acceptance (for Each Task Order) Section 00700 Standard General Conditions of the Construction Contract - EJCDC C-700 Section 00710 Supplementary Conditions - EJCDC C-800 Exhibit A -Duties, Responsibilities and Limitations of Authority of Project Representative Exhibit B -Sample Certificates of Insurance Section 00900 Corporate Resolution Section 00910 Contractor Affidavit (R.S. 38:2224) Section 00920 Attestation Form (R.S. 38:2227) (Past Criminal Convictions of Bidders) Section 00930 Affidavit Form (R.S. 38:2212.10(C)) (Verification of Employees) DIVISION 01 GENERAL PROVISIONS DIVISION 02 SITE WORK DIVISION 03 CONCRETE Page 1 of 1 ASCENSION PARISH COUNCIL ASPHALTIC CONCRETE RECONSTRUCTION & OVERLAY IMPROVEMENTS (INDEFINITE DELIVERY/INDEFINITE QUANTITY CONTRACT) 2020 Re-Bid DIVISION 00 BIDDING AND CONTRACT DOCUMENTS SECTION 00100 INVITATION Sealed bids will be received by Ascension Parish Purchasing Department, 615 East Worthy Road, Gonzales, Louisiana 70737 (P.O. Box 2392, Gonzales, Louisiana 70707) on December 3, 2020 until 10:00 AM and then at said office publicly opened and read aloud for construction of the project described as follows: ASPHALTIC CONCRETE RECONSTRUCTION & OVERLAY IMPROVEMENTS. (INDEFINITE DELIVERY/INDEFINITE QUANTITY CONTRACT) 2020 ENG-18-012 Re-Bid Parish of Ascension STATEMENT OF WORK: Asphaltic concrete roadway reconstruction, overlay improvements, and ancillary work elements are anticipated to be implemented throughout the Parish of Ascension on a Task Order basis. All Bids must be in accordance with the Contract Documents on file at the Ascension Parish Department of Public Works (DPW), 42077 Churchpoint Road, Gonzales, Louisiana 70737. Copies of Specifications, Bid Documents, Contract Documents and Construction Drawings for use in preparing Bids may be obtained from Ascension Parish Department of Public Works (DPW), 42077 Churchpoint Road, Gonzales, Louisiana 70737, 225-621- 8543, upon payment of Fifty Dollars ($50.00) (or free for electronic copy with contractor provided media) per set made payable to ASCENSION PARISH GOVERNMENT. Documents can be mailed to bidders for an additional $5.00 per set. No refunds will be made for returned drawings. Where bids are to be received on forms furnished by the awarding authority, no contract documents shall be issued to anyone except a Licensed Contractor or his authorized Representatives. In no event shall any documents for bidding be issued later than seventy- two (72) hours prior to the hour and date set for receiving bids. Each bid must be submitted in a sealed envelope bearing on the outside the name of the bidder, his/her address, contractor's state license number and the name of the project for which the bid is submitted. If forwarded by mail, the sealed envelope containing the bid must be enclosed in another envelope addressed to the Ascension Parish Purchasing Department, 615 East Worthy Road, Gonzales, Louisiana 70737(P.O. Box 2392, Gonzales, Louisiana 70707), mailed certified mail and must be received no later than the bid opening. Contractors desiring to bid shall submit to the Owner, with their request for Contract Documents, contract documents deposit and evidence that they hold State License of proper classification and in full force and effect. Bid security in the amount of five percent (5%) of the Total Bid must accompany each Bid, and shall be made payable to the Owner. 00100 - 6 The Owner reserves the right to waive any informalities or to reject any or all bids. No bidder may withdraw his bid within forty-five (45) days after the actual date of opening thereof. All questions regarding this project and the bid package shall be submitted to the Purchasing Department via [email protected] by 5:00 pm on Friday November 20, 2020. Responses will be coordinated with the Project Engineer and posted on the centralauctionhouse.com web site by 5:00 PM on November 24, 2020. A Mandatory Pre-Bid meeting will be held at the Ascension Parish Governmental Complex Conference room at 9:00 AM on Tuesday, November 17, 2020. In addition to paper bids, electronic bids and electronic bid bonds for the followings project will be downloaded by the Ascension Parish Purchasing Department. Electronic bids and electronic bid bonds must be submitted through www.centralauctionhouse.com prior to the electronic bidding deadline. Beginning at 10:00 AM (CST) on December 3,2020 all bids will be downloaded. No bids are accepted after 10:00 AM RS 38:2218. Evidence of good faith; countersigning A. The public entity advertising for bids for work shall require the bidders to attach a certified check, cashier's check, or bid bond for not more than five percent of the contract price of work to be done, as an evidence of good faith of the bidder. The public entity advertising for bids for work may require the bidders to attach a certified check, cashier's check, or bid bond for not more than five percent of the estimated price of supplies or materials, as evidence of good faith of the bidder. To address the above requirement for electronic bids Ascension Parish Government will allow electronic bids submitted via the parish approved on-line bid site to be submitted as follows: A. A copy of the bid bond must be attached to bid document submitted electronically B. The original bid bond document must be received in our office no later than 48 hours after bid opening date and time (Ascension Parish Purchasing Department, 615 East Worthy Road, Gonzales, Louisiana 70737 (P.O. Box 2392, Gonzales, Louisiana 70707)) C. The bid-bond envelope must be clearly labeled as a “Bid Bond” with the project name, the vendor’s name as it appears on the bid documents and address. All addenda, Amendments, Letters of Clarification, and Withdrawal Notices will be posted online in addition to electronic copies being distributed. Construction proposal information may be accessed via the internet at www.centralauctionhouse.com. Users must click on Login and create a New User Registration to view and download drawings. Once logged in, users must click on Ascension Parish Government to view current advertisement listings. This listing is titled “ASPHALTIC CONCRETE RECONSTRUCTION & OVERLAY IMPROVEMENTS-. (INDEFINITE DELIVERY/INDEFINITE QUANTITY CONTRACT) 2020 Re-Bid “ ”. Registered users will have access to view Project Information, submit a question concerning the project, and view the drawings. All project specific notices are found here. It will be the responsibility of the bidder to check for updates. All submitted questions will be forwarded by email to the Project Manager and the Project Engineer for a response. 00100 - 7 The U.S. Department of Transportation (DOT) operates a toll free “Hotline” Monday through Friday, 8:00 a.m. to 5:00 p.m., Eastern Time. Anyone with knowledge of possible bid rigging, bidder collusion, or other fraudulent activities should call 1-800-424-9071. All information will be treated confidentially and caller anonymity will be respected. The Ascension Parish shall not be responsible if the bidder cannot complete and submit a bid due to failure or incomplete delivery of the files submitted via the internet. Ascension Parish Government reserves the right to reject any and all bids for just cause. OWNER PARISH OF ASCENSION BY: /s/ MR. CLINT COINTMENT TO APPEAR IN THE: DATE & TIME (CST) Chief 11/5, 11/12, 11/19 Advocate 11/5, 11/12, 11/19 Weekly 11/5, 11/12, 11/19 00100 - 8 Section 00200 INSTRUCTIONS TO BIDDERS ASCENSION PARISH COUNCIL ASPHALTIC CONCRETE RECONSTRUCTION & OVERLAY IMPROVEMENTS (INDEFINITE DELIVERY/INDEFINITE QUANTITY CONTRACT) 2020 RE-Bid 1. Defined Terms 16. Contract Security 2. Copies of Bidding Documents 17. Signing of Agreement 3. Qualifications of Bidders 4. Examination of Contract Documents and Site 18. Retainage 5. Interpretations and Addenda 19. Contractor's License Certification 6. Bid Security 20. Issuance of Bidding Documents 7. Contract Time 21. Issuance of Addenda 8. Liquidated Damages Deadline 9. Substitute Materials or 22. Bids to Remain Open Products - Prior Approvals 23. Discrepancies on Bid Form 10. Subcontractors, Suppliers and Others 24. Required Certifications, 11. Bid Form Attestations, Etc. 12. Submission of Bids 25. Conflict Between Specifications 13. Modification and Withdrawal and Drawings 14. Opening of Bids 26. Drawings and Specifications Issued 15. Award of Contract to Successful Bidder 27. Sales and Use Tax Exemption 28. Contractor's License Classification 1.
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