CITY OF LOS ANGELES
Detail of Department Programs Supplement to the 2005-06 Proposed Budget 2005-06
Prepared by the City Administrative Officer - April 2005
TABLE OF CONTENTS
INTRODUCTION Page
Foreword The Blue Book Summary of Changes in Appropriations
SECTION 1 - REGULAR DEPARTMENTAL PROGRAM COSTS
Aging...... 1 Animal Services...... 11 Building and Safety...... 25 City Administrative Officer ...... 39 City Attorney ...... 53 City Clerk...... 69 Commission for Children, Youth and Their Families...... 81 Commission on the Status of Women ...... 89 Community Development ...... 95 Controller ...... 109 Convention Center...... 117 Council...... 123 Cultural Affairs ...... 127 Disability ...... 139 El Pueblo Department ...... 149 Emergency Preparedness ...... 155 Employee Relations Board ...... 161 Environmental Affairs and Sustainability ...... 167 Ethics Commission ...... 177 Finance ...... 183 Fire...... 191 General Services ...... 209 Housing...... 233 Human Relations Commission ...... 253 Information Technology Agency...... 259 Mayor...... 283 Neighborhood Empowerment...... 287 Personnel...... 293 Planning...... 307 Police ...... 319 Public Works Board Office ...... 337 Contract Administration...... 351 Engineering ...... 361 Sanitation ...... 377 Street Lighting ...... 395 Street Services...... 407 Transportation...... 425 Treasurer ...... 443 Zoo...... 449
SECTION 2 - OTHER PROGRAM COSTS Page
Library Department...... 457 Recreation and Parks Department ...... 465 City Employees' Retirement Fund ...... 479 Fire and Police Pension Fund ...... 481
Nondepartmental
Appropriation to Convention Center Revenue Fund ...... 483 Business Improvement District Trust Fund ...... 485 Capital Finance Administration Fund ...... 487 Capital Improvement Expenditure Program Summary...... 503 Municipal Facilities...... 507 Physical Plant...... 525 Wastewater System Improvement Program ...... 529 City Ethics Commission Matching Campaign Fund ...... 535 Emergency Operations Fund...... 537 Efficiency Projects and Police Hiring Fund...... 539 Forfeited Assets Trust Fund of the Police Department ...... 541 General City Purposes ...... 543 Human Resources Benefits...... 555 Judgment Obligation Bonds Debt Service Fund ...... 561 Liability Claims...... 563 Reserve for Extraordinary Liability Claims Fund ...... 565 Neighborhood Empowerment Fund...... 567 Proposition A Local Transit Assistance Fund...... 573 Proposition C Transit Improvement Fund...... 583 Special Fire Safety and Paramedic Communications Equipment Tax Fund...... 589 Special Parking Revenue Fund...... 591 Special Police Communications/9-1-1 System Tax Fund ...... 595 Stormwater Pollution Abatement Fund...... 599 Telecommunications Fund, Liquidated Damages and Lost Franchise Fees ...... 605 Unappropriated Balance...... 609 Water and Electricity...... 613 2005 Tax and Revenue Anticipation Notes, Debt Service Fund ...... 615
FOREWORD
CITY OF LOS ANGELES BUDGET SYSTEM
The City's budget system provides for analysis, review, funding, and control through the use of three major forms of budgeting. The historical approach to the budget process is the allocation and control of appropriated funds according to objects of expenditure, commonly called "line item budgeting." The City's funds are appropriated in this manner.
In 1952-53, the City added the concept of performance budgeting whereby departments and offices present a work program as the basis of their budgetary needs. Thus, departments indicate the work units they plan to accomplish with the appropriated funds in addition to the amount they will spend by line item to accomplish that work. After review and modification through the budget process, the final work program represents the service levels and work units to be accomplished in accord with the funding provided in the adopted budget. At the end of the current fiscal year, departments prepare their annual expenditure program for the upcoming fiscal year which sets forth how the appropriated funds will be allocated during each of the 12 reporting periods based on their expected needs.
In 1972-73, the City modified the budget system to place primary emphasis on program objectives and their attainment by incorporating selected features of program budgeting. The City’s approach differs from program budgeting theory in that its programs are defined within rather than across departmental frameworks. The program structure, however, permits citywide summarization of departmental programs into the City’s functions and subfunctions, which appear in Section 6 of the budget document.
The City then further modified the budget system to include “decision packages” drawn from zero-based budgeting. This concept requires departments to prioritize requested changes from the adopted budget. Thus, the City’s budget system evolved into a modified program budget.
For 2004-05, the City faced a sizable budget deficit. The City estimated that the potential deficit could be as much as 20 percent if coupled with the possibility of the State of California taking significant revenue from the City. Faced with this significant challenge, the Mayor decided to use Priority Based Budgeting (PBB). This approach determines which services are most important, prioritizes services and eliminates lower priority services rather than drastically reducing all the City’s services. The Mayor hoped that by doing so, the City could focus its efforts on the most important services and provide funding to do them well. To facilitate decision making regarding service priorities, the City further divided the Budget into incremental services and assigned them priorities without regard to what City department provided the service. These priorities were used initially in determining which services would receive priority for funding. Subsequent to the initial determination, individual adjustments were made, and funding decisions were then reformatted within the existing department and program structure for communication to the public.
THE BLUE BOOK
I. OVERVIEW
This supporting document –the “Blue Book”-describes the Mayor’s proposed changes to the adopted budget for the ensuing fiscal year. The Blue Book supplements the budget document which presents financial information by line item. The Blue Book describes budgetary changes by program within each department. These changes are further subdivided into major categories.
The Blue Book is comprised of two sections as follows:
• Section 1 presents changes in appropriations for budgets controlled by the Mayor and Council (i.e. Police, Fire, Transportation, Public Works). Changes are shown for each program and each department.
• Section 3 presents changes in appropriations for budgets of departments having control of their own funds and depending upon the General Fund for some of their operating funds (i.e. Library and Recreation and Parks). Changes in appropriations for selected non-departmental funds are also presented.
II. THE PRESENTATION OF DEPARTMENT BUDGETS
FUNDING, STAFFING AND BUDGET HIGHLIGHTS
The first page of each department’s material summarizes significant financial and position changes from the current year’s adopted budget to the ensuing year’s proposed budget.
SERVICES PROVIDED
The Budget is traditionally presented by department and by program. However, with the introduction of Priority Based Budgeting (PBB) as a decision making tool, a summary of the services provided in the Proposed Budget by each department is also included. Under PBB, services do not necessarily align with programs. Services can be a subset of a program or may cut across several programs. This page provides a summary of changes in appropriations by service. The summary includes the total appropriation and number of positions required to provide each service. The total appropriations for services will balance with each departmental budget. In an attempt to more accurately reflect the total number of positions required to provide a service, both permanent (regular) and temporary (resolution) authority positions are included in the position count. Since temporary resolution authority positions are not included in the total number of positions in each department budget, the total number of positions shown on the Services Provided page may not balance with each departmental budget.
RECAPITULATION OF CHANGES BY ACCOUNT AND FUNDING SOURCE
This page provides a summary of changes in appropriations by budgetary account and funding source. A detailed explanation of the changes appears on the following pages.
CHANGES APPLICABLE TO VARIOUS PROGRAMS AND CHANGE CATEGORIES
For efficiency, changes involving two or more budgetary programs are explained in this section of the departmental material. These changes are then apportioned as single entries in the affected programs. Single-program changes are shown only in the programs affected. Changes are categorized as follows:
OBLIGATORY CHANGES
These are changes that must be provided according to established policy such as interim salary adjustments, deletion of one-time funding for expenses or equipment and changes in funding to reflect the number of working days during the ensuing fiscal year. Changes mandated by federal, State or City law, as well as items approved by the Mayor and Council during the previous fiscal year after the budget was adopted, are also included here.
PRIORITY SERVICE LEVEL CHANGES
These are changes within individual services, programs or functions. Changes include workload changes, service level changes or changes to the type of service provided. Workload changes usually concern measurable demand for services such as street miles to be maintained, tons of refuse to be collected or building permits to be processed. Service level changes reflect increases or decreases that are not driven by workload, but rather by relative priority and service impact.
EFFICIENCIES
These changes include reductions resulting from budgetary constraints, productivity improvements and expenditure savings. These changes also reflect transfers of funds, programs or personnel between departments or funds.
NEW FACILITIES
These changes reflect increases to open, operate and maintain new City facilities.
OTHER CHANGES OR ADJUSTMENTS
This category reflects changes that either fit into multiple categories or do not fit neatly in any of the categories above.
CHANGES IN DIRECT AND TOTAL COSTS AND POSITIONS
Financial changes in departments are expressed in terms of direct and total costs. Changes in direct costs consist of changes in departmental appropriations for salaries, expense, equipment and special accounts. Changes in total costs consist of the sum of direct costs plus estimated related costs for employee benefits such as retirement, health and dental insurance. Additional costs related to departmental operations that are appropriated in other budgets such as in the City Employees’ Retirement System for retirement and Human Resource Benefits for health, dental and other insurance programs are reported as related costs in Exhibit G of the budget document.
Personnel changes are expressed in terms of the number of permanent, regular positions to be added or deleted from the adopted budget. Changes in temporary personnel (referred to as resolution authority positions) are not added to the permanent position total.
WORKLOAD INDICATORS
The Workload Indicators presented illustrate the historical and estimated future production of City operations funded by the Proposed Budget. They provide additional context for the changes presented.
PERFORMANCE MEASURES
Selected departments include Performance Measures. The Performance Measures presented illustrate the existing and projected service level of City operations funded by the Proposed Budget. They provide additional context for the changes presented. The Performance Measures focus on achieving results rather than funding of departments.
SELECTED BUDGETARY TERMS
The following budgetary terms appear in the Blue Book. Each of these are standard technical adjustments applied to all departmental budgets. To promote clarity for the reader, they are defined below:
SALARY STEP PLAN AND TURNOVER EFFECT
The City compensation system is composed of compensation ranges. Ranges have multiple steps or levels. Most ranges have five steps. Assuming satisfactory performance, incumbents in each range move from step to step over a period of time.
The Salary Step Plan and Turnover Effect is the estimated net effect of the salary step effect and the turnover effect for the budget year. The salary step effect reflects employees who stay with the City over the course of the budget year. Those employees may move from their existing salary step to a higher salary step. The timing and resulting cost of this movement varies for each position.
Simultaneously, employees who have been with the City for a period of time may vacate their position at a certain salary step (generally, the salary step is higher the longer the time of service in the position). Replacements for those employees often are hired at lower salary steps. The resulting cost difference is the turnover effect.
SALARY SAVINGS
The City has a dynamic workforce with employees constantly leaving, being hired and being promoted. When a funded position is vacated, it generally takes time to hire a replacement. Salary savings reflects those costs not incurred between the time the position is vacated and the time a replacement is hired. These savings are deducted from the departmental budgets.
CHANGE IN THE NUMBER OF WORKING DAYS
Due to differences between the City’s pay schedule and the calendar year, the number of working days in a fiscal year can vary by one or two days. The cost impact of this is estimated and included in the Proposed Budget.
DELETION OF ONE-TIME EXPENSE, EQUIPMENT OR SPECIAL FUNDING
Each year, the adopted budget contains funding for one-time expenditures. Funding for these items is deleted from the adopted budget base as a technical change. These technical changes are shown in order to allow the reader to follow all the changes made to the budget and better compare the Mayor’s Proposed Budget with the current year budget. New one-time expense, equipment or special items must be justified separately for inclusion in the Proposed Budget.
DELETION OF FUNDING FOR RESOLUTION AUTHORITIES
Position authority is granted at several levels: • Regular authorities are considered long-term, permanent, ongoing positions required by the City and are authorized by an Ordinance adopted by the Council and Mayor. • Resolution authorities are considered limited-term, temporary positions required by the City and are authorized by Council resolution. These are generally associated with projects of limited duration or funding. • Substitute authorities are considered temporary authorities. They are often authorized to resolve a variety of temporary staffing problems. These positions are generally unfunded. This authority is not intended to allow for significant changes to the existing work program or budgetary authority. • In-lieu authorities are considered temporary authorities. They exist to allow for limited management flexibility in the level of the employee hired. An in-lieu authority can only be authorized at a level equal to or lower than the level of the funded position. This authority is also not intended to allow for significant changes to the existing work program or budgetary authority.
Each year, the adopted budget contains funding for resolution authorities. Due to their limited- term and temporary nature, funding for these items is deleted from the adopted budget as a technical change. Continuation of funding and position authority for these positions are dependent upon any continuing need into the next fiscal year. This technical change is shown in order to allow the reader to follow all the changes made to the budget and better compare the Mayor’s Proposed Budget with the current year budget.
MICLA
The Municipal Improvement Corporation of Los Angeles (MICLA) is a 501(c)4 non-profit financing corporation established by the City in 1984 to assist in the financing of capital projects and equipment. MICLA is directed by a five-member board whose members are appointed by the MICLA Board and confirmed by the City Council. The City Administrative Officer is the liaison between the MICLA Board and the City.
SUMMARY OF CHANGES IN APPROPRIATIONS
2005-06 Proposed Budget$ 5,954,592,972 2004-05 Adopted Budget 5,388,436,509
Net Change $ 566,156,463
Percentage Change 10.5%
The net change of ($566,525,040) is accounted for as follows (see Section 2 for complete detail):
Obligatory $ 9,829,440 Employee Compensation Adjustments$ 41,914,290 Salary Step Changes 54,485,879 Deletion of one-time Expense Funding (31,337,220) Full-year Funding for Partially Financed Positions in the 2004-05 Budget 6,120,146 Deletion of funding for Resolution Authorities (47,496,914) Deletion of 2004-05 Equipment (13,836,881) Other (19,860)
Total $ 9,829,440
Efficiency Changes 9,916,265 City Clerk 250,000 Information Technology Agency 2,042,151 Environmental Affairs and Sustainability (40,000) Finance 19,646 General Services 8,792,700 Neighborhood Empowerment (384,928) PW Board 101,555 PW Engineering 406,784 PW Sanitation (422,871) Transportation (848,772) $ 9,916,265
Productivity Improvements 1,433,458 Building and Safety 168,073 City Clerk 60,000 General Services 1,124,585 Personnel 80,800
Total $ 1,433,458
New Facility Costs 8,302,638 Animal Services 3,268,230 General Services 4,274,223 Library 760,185 Total $ 8,302,638 Workload Changes 81,418,827 Aging 358,569 Animal Services 811,910 Building and Safety 1,367,258 City Administrative Officer 281,010 City Attorney 15,066,356 City Clerk 316,308 Ethics 174,345 Controller 2,482,349 Commission on Children, Youth, and Families 429,540 Information Technology Agency 11,411,988 El Pueblo 263,064 Fire 7,902,564 General Services 1,576,379 Housing 7,212,901 Library 230,160 Neighborhood Empowerment 70,500 Convention Center 92,045 Human Relations Commission 166,256 Planning (24,995) Police 92,040 PW Board 40,514 PW Engineering 915,663 PW Sanitation 1,236,778 PW Street Lighting 227,235 PW Street Services 24,657,438 Zoo 20,000 Transportation 4,040,652
Total $ 81,418,827
Service Level Changes 81,201,020 Building and Safety 64,000 City Administrative Officer 15,000 Commission on the Status of Women 110,968 Information Technology Agency 10,000 Environmental Affairs and Sustainability 66,024 Fire 5,457,659 Finance 1,033,042 General Services 412,000 Convention Center 47,498 Disability 601,317 Personnel 9,642,886 Planning 2,800,319 Police 26,825,963 PW Contract Administration 61,606 PW Engineering 84,248 PW Street Services 10,753,073 Recreation and Parks 18,259,542 Transportation 4,955,875
Total $ 81,201,020 Other Changes or Adjustments - Departmental 52,961,682 Aging 242,522 Animal Services 51,934 Building and Safety 3,749,304 City Administrative Officer (168,400) City Clerk 31,732 Community Development 1,819,285 Controller 82,624 Commission on Children, Youth, and Their Families 49,000 El Pueblo 68,200 Emergency Preparedness 139,292 Employee Relations 3,485 Ethics 37,393 Fire 537,541 General Services 15,851,679 Library 1,045,336 Convention Center (14,982) Personnel 578,428 Police 25,049,318 PW Board 1,360,326 PW Contract Administration (2,486,500) PW Engineering 1,970,254 PW Sanitation 2,124,766 PW Street Lighting 178,023 Zoo 315,413 Transportation 365,294 Treasurer (19,585)
Total $ 52,961,682
Other Changes or Adjustments - Non-Departmental 321,093,133 City Employees Retirement Fund 15,709,505 Tax and Revenue Anticipation Notes (Cash Flow, Pensions, and Retirement) 87,428,325 Bond Redemption and Interest 29,716,550 Capital Finance 2,345,674 Capital Improvement Expenditure Program: Municipal Facilities 5,154,449 Physical Plant 2,485,315 Wastewater$ (14,240,000) General City Purposes 5,813,510 Human Resources Benefits 9,500,517 Liability Claims (2,000,000) Proposition A 24,177,079 Proposition C Transit Improvement Fund 6,444,673 Special Parking Revenue Fund 1,359,243 Unappropriated Balance 2,189,401 Wastewater Special Purpose Fund 25,037,157 Water and Electricity 1,304,298 Other 118,667,437
Total $ 321,093,133
TOTAL APPROPRIATIONS CHANGE $ 566,156,463
SECTION 1 2005-06
Regular Departmental Program Costs
CITY OF LOS ANGELES
DEPARTMENT OF AGING 2005-06 Proposed Budget
FUNDING
2004-05 2004-05 2005-06 PROPOSED Five Year History Estimated Budget Amount %Change
Salaries$ 3,249,000 $ 3,249,198 $ 3,365,293 3.6% 3.5 3.5 3.5 3.4 Expense 105,000 105,162 111,162 5.7% 3.4 3.3 Equipment ------% 3.3 3.2 Special ------% 3.2 3.1
TOTAL$ 3,354,000 $ 3,354,360 $ 3,476,455 3.6% Budget ($ millions) 3.0 FY 02 FY 03 FY 04 FY 05 FY 06
STAFFING
Five Year History June 30, 2005 2004-05 2005-06 PROPOSED Projected Adopted Authorized 48 48 48 50 42 43 Staffing Budget Staffing %Change 40 Regular 48 42 43 2.4% 30 20
Positions 10 -- FY 02 FY 03 FY 04 FY 05 FY 06
BUDGET HIGHLIGHTS
Direct Cost Positions Senior Social Service Program (Three resolution authorities)$ 199,678 -- Family Caregiver Support Staff (Four resolution authorities) 242,522 -- Executive Support 152,891 1
1 Aging Services Provided
Total Price Regular Positions Adopted Proposed Change Adopted Proposed Change Program Service Description 2004-05 2005-06 2004-05 2005-06
Senior Social Services Senior Social Service Program 2,184,947 2,007,802 (177,145) 31 31 - Family Caregiver Support Family Caregiver Support Program 630,646 924,443 293,797 5 6 1 Senior Employment Program Senior Employment Program 280,268 282,886 2,618 4 4 - General Administration and Support General Administration and Support 258,499 261,324 2,825 2 2 -
2 Aging Recapitulation of Changes
Adopted Total Budget Budget Budget Appropriation 2004-05 Changes 2005-06
EXPENDITURES AND APPROPRIATIONS Salaries Salaries. . . .General ...... 3,245,298 116,095 3,361,393 Overtime. . . . General...... 3,900 - 3,900
Total. Salaries ...... 3,249,198 116,095 3,365,293 Expense Printing. . . and. . .Binding ...... 15,801 - 15,801 Travel...... 9,359 - 9,359 Contractual. . . . . Services...... 25,861 - 25,861 Transportation...... 3,200 6,000 9,200 Office. . and. . .Administrative ...... 47,969 - 47,969 Operating. . . . .Supplies ...... 2,972 - 2,972
Total. Expense ...... 105,162 6,000 111,162
Total. Aging ...... 3,354,360 122,095 3,476,455
SOURCES OF FUNDS
General. . . .Fund ...... 1,038,086 125,494 1,163,580 Community. . . . . Development...... Trust . . . Fund . . . (Sch.. . . 8)...... 460,339 (118,177) 342,162 Older. . Americans...... Act. . Fund. . . (Sch.. . . .21) ...... 1,477,031 108,699 1,585,730 Proposition. . . . . A. Local. . . .Transit . . . .Fund . . .(Sch. . . . 26) ...... 292,592 8,113 300,705 Older. . Californians...... Act . . Funds . . . .(Schedule . . . . . 29)...... 86,312 (2,034) 84,278
Total. Funds ...... 3,354,360 122,095 3,476,455 Percentage. . . . Change...... 3.64% Positions...... 42 1 43
3 Aging Changes Applicable to Various Programs The following changes involve two or more budgetary programs. These changes are explained below and apportioned as single entries in the affected programs. Single-program changes are shown only in the programs involved.
Direct Posi- Total Program Changes Cost tions Cost Changes in Salaries, Expense, Equipment and Special Obligatory 1 . Salary Step Plan and Turnover Effect (11,280)- (13,717) Related costs consist of employee benefits. SG $(11,280) Related Costs: $(2,437) 2 . Deletion of Funding for Resolution Authorities (467,716)- (568,743) Delete funding and position authorities for nine resolution authority positions. Related costs consist of employee benefits. SG $(467,716) Related Costs: $(101,027)
TOTAL CHANGES APPLICABLE TO VARIOUS PROGRAMS (478,996) -
4 Aging Senior Social Services This program provides for the administration, program development and coordination of nutrition, social services and special programs for senior citizens funded through federal and state grants and designated local sales tax revenues. .
Direct Posi- Total Program Changes Cost tions Cost Changes in Salaries, Expense, Equipment and Special
3 . Apportionment of Changes Applicable to Various Programs (376,823)- (458,216) Related costs consist of employee benefits Related Costs: $(81,393)
Priority Service Level 4 . Senior Social Services Program 199,678 - 262,042 Add funding to continue one Clerk Typist, one Management Analyst II and one Senior Management Analyst I on resolution authority to provide necessary fiscal and program oversight of Senior Social Service Program activities and the Citywide Information and Assistance Program. Funding will be provided from the Older Americans Act, Title IIIE, the Community Development Block Grant and General Funds. Related costs consist of employee benefits. SG $199,678 Related Costs: $62,364
TOTAL SENIOR SOCIAL SERVICES (177,145) -
2004-05 Program Budget 2,184,947 31 Changes in Salaries, Expense, Equipment and Special (177,145) -
2005-06 PROGRAM BUDGET 2,007,802 31
5 Aging Family Caregiver Support This program provides job training and placement services to assist persons 55 years or older obtain unsubsidized employment.
Direct Posi- Total Program Changes Cost tions Cost Changes in Salaries, Expense, Equipment and Special
5 . Apportionment of Changes Applicable to Various Programs (101,616)- (123,566) Related costs consist of employee benefits Related Costs: $(21,950)
Priority Service Level 6 . Executive Support 152,891 1 193,331 Add funding and regular authority to continue one Executive Secretary II to provide direct support to the General Manager and to oversee the clerical support division. Also, add funding and resolution authority to continue one Senior Management Analyst I to provide administrative oversight of the Planning Division. Funding will be provided from the General Fund. Related costs consist of employee benefits. SG $152,891 Related Costs: $40,440
Other Changes or Adjustments 7 . Family Caregiver Support Staff 242,522 - 320,918 Add funding to continue one Senior Clerk Typist, one Social Worker III, one Auditor I and one Systems Aide on resolution authority to provide support services to staff, seniors and caregivers of seniors through the Family Caregiver Support Program. Funding will be provided from the Older Americans Act, Title IIIE, the Community Development Block Grant and General Funds. Related costs consist of employee benefits. SG $242,522 Related Costs: $78,396
TOTAL FAMILY CAREGIVER SUPPORT 293,797 1
2004-05 Program Budget 630,646 5 Changes in Salaries, Expense, Equipment and Special 293,797 1
2005-06 PROGRAM BUDGET 924,443 6
6 Aging Senior Employment Program
Direct Posi- Total Program Changes Cost tions Cost Changes in Salaries, Expense, Equipment and Special
8 . Apportionment of Changes Applicable to Various Programs 2,618 - 3,183 Related costs consist of employee benefits Related Costs: $565
TOTAL SENIOR EMPLOYMENT PROGRAM 2,618 -
2004-05 Program Budget 280,268 4 Changes in Salaries, Expense, Equipment and Special 2,618 -
2005-06 PROGRAM BUDGET 282,886 4
7 Aging General Administration and Support This program provides direction and control for the Department of Aging and includes budgeting, auditing and accounting functions, personnel, payroll and management information services.
Direct Posi- Total Program Changes Cost tions Cost Changes in Salaries, Expense, Equipment and Special
9 . Apportionment of Changes Applicable to Various Programs (3,175)- (3,861) Related costs consist of employee benefits Related Costs: $(686)
Priority Service Level 10 . Transportation Increase 6,000 - 6,000 Add funding to the transportation account for General Manager mileage reimbursement. The Administrative Code Section 4.236 allows General Managers to use their own vehicles in lieu of an assigned vehicle and receive an allowance of $500 per month. EX $6,000
TOTAL GENERAL ADMINISTRATION AND SUPPORT 2,825 -
2004-05 Program Budget 258,499 2 Changes in Salaries, Expense, Equipment and Special 2,825 -
2005-06 PROGRAM BUDGET 261,324 2
8 Aging
INDICATORS OF WORKLOAD
ACTUAL ACTUAL ACTUAL ACTUAL ACTUAL EST. EST. 1999-00 2000-01 2001-02 2002-03 2003-04 2004-05 2005-06
SENIOR SOCIAL SERVICES PROGRAM
Transportation one-way trips - Prop. A: 125,930 143,567 143,567 143,567 133,779 145,000 145,000 Number of frail/disabled persons served - - - - 2,871 3,100 3,100 Prop A transportation one-way trips - cost$ 18.39 $ 18.00 $ 18.00 $ 21.00 $ 21.57 * * Congregate meals served: 1,049,866 1,047,044 1,047,044 940,430 891,128 964,196 964,196 Number of seniors served - - - - 13,031 14,000 14,000 Congregate meals - cost per unit$ 3.98 $ 3.86 $ 3.86 $ 4.25 $ 4.25 * * Homebound meals delivered: 823,403 754,342 754,342 750,431 845,287 839,460 839,460 Number of homebound seniors served - - - - 5,907 5,900 5,900 Homebound meals - cost per unit$ 4.11 $ 4.36 $ 4.36 $ 5.00 $ 5.00 * * Home Secure Safety Devices Installed: - - - - 7,173 7,200 6,268 Number of seniors and disabled adults served - - - - 2,042 2,200 2,200 Health Insurance Counseling & Advocacy (hrs.): - - - - 2,765 3,000 3,000 Number of seniors served - - - - 2,741 2,800 2,800 Legal services to seniors (hrs.): - - - - 2,499 2,500 2,500 Number of people served - - - - 908 908 908 Nursing home ombudsman services (volunteer hrs.): - - - - 10,189 10,200 10,200 People/cases served - - - - 1,026 1,026 1,026 Emergency Alert Response System: New Clients Served - - - - 400 400 450 Clients Reassessments - - - - 609 658 658 Total Clients Served - - - - 1,012 1,093 1,093 Total units of service monitored 3,239,420 3,185,174 3,185,174 2,847,249 3,110,173 * * Senior Services units 1,240,221 1,240,221 1,240,221 1,012,821 1,110,892 * * Program Development Support: Coordination, Training and Consultation (hrs.) 59 38 60 50 126 115 174 Contract Administration and Monitoring - - - - 1,267 1,277 1,277 Area Plan review/evaluation and transmittals prepared for Council approval 70 63 70 63 50 * * Fiscal Transactions and Services Audits conducted 23 25 29 32 60 64 71 Fiscal monitoring site reviews 61 123 123 150 161 160 170 Cost/Cash Controller Reports Processed - - - - 1,522 1,509 1,509 Information and Assistance: Client contacts total - - - 176,262 134,418 147,894 147,894 Website Hits - - - 145,698 167,553 162,685 225,000 No. of Senior Services units 14,989 17,000 18,000 23,000 40,000 * * Cost per unit:$ 8.35 $ 8.73 $ 7.66 $ 8.19 $ 8.19 * * No. of Caregiver units - - 5,000 12,000 10,000 * * Cost per unit: - - - $ 9.90 $ 9.90 $ 9.90 * Grant Administration/Program Management: Contracts/Programs Monitored 100 99 99 104 109 * * OAA/OCA/Prop A Programs totals (minus Title V) ########## ########## ########## ########## ########## * * HCDBG Contracts/Programs Monitored 19 19 19 21 21 * * HCDBG Programs Total Funds$ 2,674,971 $ 2,967,857 $ 2,967,857 $ 2,468,883 $ 3,743,945 * * Average no. of contracts per monitor 15 15 15 14 16 * * Average contract $ per monitor$ 2,087,891 $ 2,078,740 $ 2,078,740 $ 2,206,492 $ 3,182,827 * * Contract reviews/evaluation/revisions 353 354 354 375 493 * * Program site monitoring visits 294 472 472 416 436 * * Quarterly Program Performance Evaluations ** 476 472 472 492 472 * *
9 Aging
INDICATORS OF WORKLOAD (Continued)
ACTUAL ACTUAL ACTUAL ACTUAL ACTUAL EST. EST. 1999-00 2000-01 2001-02 2002-03 2003-04 2004-05 2005-06 Outreach Services: Number of Outreach events - - - - 750 675 720 Average contacts per outreach event - - - - 110 100 100 Estimated clients reached per year - PAX 30 - - - - 5.4 Million 5.4 Million 5.4 Million Estimated clients reached per year - Channel 35 - - - - 600,000+ 600,000+ 600,000+ Fundraising Activities: Meals-On-Wheels City Employee Donations - - - - $ 45,945 $ 50,000 $ 50,000
FAMILY CAREGIVER SUPPORT PROGRAM
Adult Day Support Center services given (hrs.) - - - - 241,280 241,280 241,280 Adult Day Support Center - number served - - - - 540 580 580 Information & Assistance client contacts - - - 176,262 134,418 147,894 147,894 Outreach - caregiver education contacts - - - - 5,147 5,200 4,300 Legal services - caregivers/kinship families served - - - - 144 144 144
SENIOR EMPLOYMENT PROGRAM
Applications received 480 475 500 450 402 400 400 Number of seniors enrolled 388 400 425 450 347 375 375 Job/training opportunities developed by site 170 175 175 200 12 20 20 Number of seniors placed in unsubsidized jobs 93 100 100 100 58 60 60 Job site monitoring visits and reports prepared 180 180 180 180 194 180 180 Hours of job training provided to employees - - - 213,309 244,634 240,275 240,275 Cost per placement:$ 800 $ 883 $ 875 $ 875 $ 870 * *
* No data available or tracking this item has been discontinued. **Quarterly performance reports monitoring service levels and fiscal expenditures of programs
10 DEPARTMENT OF ANIMAL SERVICES 2005-06 Proposed Budget
FUNDING
2004-05 2004-05 2005-06 PROPOSED Five Year History Estimated Budget Amount %Change
Salaries$ 14,410,000 $ 14,637,967 $ 17,768,178 21.4% 19.7 20 15.7 14.7 Expense 1,001,000 1,012,132 1,878,442 85.6% 14.0 15 13.7
Equipment 40,000 41,150 36,880 (10.4)% illions) 10 Special ------% 5
TOTAL$ 15,451,000 $ 15,691,249 $ 19,683,500 25.4% m ($ Budget -- FY 02 FY 03 FY 04 FY 05 FY 06
STAFFING
Five Year History June 30, 2005 2004-05 2005-06 PROPOSED Projected Adopted Authorized 400 Staffing Budget Staffing %Change 318 315 304 296 296 300 Regular 267 296 296 -- % 200 100 Positions -- FY 02 FY 03 FY 04 FY 05 FY 06
BUDGET HIGHLIGHTS
Direct Cost Positions Staffing and Expenses for Replacement Facilities (112 resolution authorties)$ 3,268,320 -- Administrative Hearing Program (Six resolution authorities) 304,771 -- South Los Angeles Spay and Neuter Clinic (Four resolution authorities) -- -- Shelter Security 92,000 -- In-House Canvassing Program (22 resolution authorities) 402,639 -- Permit Enforcement (One resolution authority) 51,934 -- Mobile Pet Adoptions 12,500 -- Licensing Campaign -- --
11 Animal Services Services Provided
Total Price Regular Positions Adopted Proposed Change Adopted Proposed Change Program Service Description 2004-05 2005-06 2004-05 2005-06
Field Operations Administrative Hearing Program 6,868 267,371 260,503 - - - Field Operations 4,594,908 4,818,517 223,609 94 94 - Shelter Operations Adoption, Redemption and Volunteer Program 801,415 1,100,853 299,438 16 16 - Animal Care 3,930,771 5,648,766 1,717,995 91 91 - Shelter Administration 853,364 1,002,914 149,550 13 13 - Veterinary Care 2,040,733 2,734,976 694,243 31 31 - Licensing & Permitting Operations License Canvassing Group 599,555 410,014 (189,541) - - - License Clerical Group 437,356 527,155 89,799 10 10 - Pet Sterilization Pet Sterilization 130,154 671,660 541,506 2 2 - Information and Education Call Center 391,969 432,027 40,058 10 10 - Emergency Operations 82,465 82,482 17 1 1 - Public Information and Education 122,295 134,819 12,524 1 1 - Training and Humane Education 113,041 113,649 608 2 2 - General Administration and Support Administration 1,094,971 1,242,830 147,859 14 14 - Executive 491,384 495,467 4,083 11 11 -
12 Animal Services Recapitulation of Changes
Adopted Total Budget Budget Budget Appropriation 2004-05 Changes 2005-06
EXPENDITURES AND APPROPRIATIONS Salaries Salaries. . . .General ...... 14,297,523 3,126,111 17,423,634 Salaries. . . .As-Needed ...... 259,444 4,100 263,544 Overtime. . . . General...... 81,000 - 81,000
Total. Salaries ...... 14,637,967 3,130,211 17,768,178 Expense Printing. . . and. . .Binding ...... 97,850 5,000 102,850 Contractual. . . . . Services...... 94,048 113,800 207,848 Medical. . . Supplies...... 195,000 440,844 635,844 Transportation...... 8,700 - 8,700 Governmental...... Meetings ...... 1,074 - 1,074 Uniforms...... 69,210 - 69,210 Private. . . Veterinary ...... Care . . .Expense ...... 67,500 - 67,500 Animal. . . Food/Feed ...... and . . Grain...... 120,000 - 120,000 Office. . and. . .Administrative ...... 220,452 162,771 383,223 Operating. . . . .Supplies ...... 138,298 143,895 282,193
Total. Expense ...... 1,012,132 866,310 1,878,442 Equipment Furniture,. . . . Office. . . . and . . Technical...... Equipment ...... 4,270 32,610 36,880 Other. . Operating...... Equipment ...... 36,880 (36,880) -
Total. Equipment ...... 41,150 (4,270) 36,880
Total. Animal . . . . Services ...... 15,691,249 3,992,251 19,683,500
SOURCES OF FUNDS
General. . . .Fund ...... 15,691,249 3,992,251 19,683,500
Total. Funds ...... 15,691,249 3,992,251 19,683,500 Percentage. . . . Change...... 25.44% Positions...... 296 - 296
13 Animal Services Changes Applicable to Various Programs The following changes involve two or more budgetary programs. These changes are explained below and apportioned as single entries in the affected programs. Single-program changes are shown only in the programs involved.
Direct Posi- Total Program Changes Cost tions Cost Changes in Salaries, Expense, Equipment and Special Obligatory 1 . Salary Step Plan and Turnover Effect 459,552 - 558,816 Related costs consist of employee benefits. SG $459,552 Related Costs: $99,264 2 . Deletion of Funding for Resolution Authorities (558,225)- (678,802) Due to the City's current financial constraints, only critical positions will be continued. Related costs consist of employee benefits. SG $(558,225) Related Costs: $(120,577) 3 . Deletion of 2004-05 Equipment (41,150)- (41,150) One-time funding for 2004-05 equipment purchases is deleted. EQ $(41,150)
New Facilities 4 . Staffing and Expenses for Replacement Facilities 3,268,230 - 4,178,745 The voter-approved Proposition F, the Fire and Animal Services Facility Bond, has provided funding for the construction of several new, renovated, and replacement animal care and control facilities. In 2005-06, three facilities are scheduled to open: North Central (November 2005), East Valley (June 2006) and West Los Angeles (July 2006).
The renovated (North Central) and replacement (East Valley and West Los Angeles) facilities are larger in size than the previous facilities. The number of kennels for these three facilities is increasing from 359 kennels to 1,001 kennels. Additionally, each facility will operate a new Spay and Neuter Clinic. With this substantial increase in kennel space and additional services, a staffing increase, predominantly in the Animal Care Technician classification, is required to operate the facilities.
Partial-year funding and resolution authority is provided for 112 positions for the three facilities. Funding is also provided for an increase in animal care and medical supplies due to the estimated increase in number of animals in the facilities. Additionally, funding is provided for one-time expenses necessary to equip the facilities prior to opening to the public. Related costs consist of employee benefits. SG $2,471,494; EX $759,856; EQ $36,880 Related Costs: $910,515
TOTAL CHANGES APPLICABLE TO VARIOUS PROGRAMS 3,128,407 -
14 Animal Services Field Operations The program provides for the enforcement of all laws relative to the care, treatment and impoundment of animals and for the prevention of cruelty to same. Investigates nuisances created by animals, domestic and wild; and enforces the leash law and other animal related ordinances of the City.
Direct Posi- Total Program Changes Cost tions Cost Changes in Salaries, Expense, Equipment and Special
5 . Apportionment of Changes Applicable to Various Programs 179,341 - 203,810 Related costs consist of employee benefits Related Costs: $24,469
Priority Service Level 6 . Administrative Hearing Program 304,771 - 409,327 Provide resolution authority and funding for three Senior Animal Control Officers II positions, one Management Assistant position, and two Clerk Typist positions and related expense funding for the restoration of the Administrative Hearing Program. This program the public with a forum for dispute resolution regarding animals in the City. Related costs consist of employee benefits. SG $298,717; EX $6,054 Related Costs: $104,556
TOTAL FIELD OPERATIONS 484,112 -
2004-05 Program Budget 4,601,776 94 Changes in Salaries, Expense, Equipment and Special 484,112 -
2005-06 PROGRAM BUDGET 5,085,888 94
15 Animal Services Shelter Operations This program provides shelter for and treats injured and sick animals found without owners; houses, feeds and cares for stray and unwanted animals; quarantines animals; euthanizes sick, injured or unwanted animals; and, receives fees established by the Municipal Code for animals returned to their owners or placed in new homes.
Direct Posi- Total Program Changes Cost tions Cost Changes in Salaries, Expense, Equipment and Special
7 . Apportionment of Changes Applicable to Various Programs 2,769,226 - 3,609,492 Related costs consist of employee benefits Related Costs: $840,266
Efficiencies 8 . South Los Angeles Spay and Neuter Clinic - - 63,840 Continue resolution authority for one Veterinarian, two Veterinarian Technicians, and one Animal Care Technician to staff the in-house Spay and Neuter Clinic at the Department's South Los Angeles shelter. The Clinic is able to provide spay and neuter services for 6,500 animals adopted from the Department in 2005-06. These services have traditionally been outsourced to private veterinarians. The in-house Clinic will continue to provide improved customer service and more effective use of staff time. Direct salary costs and expenses are funded through the Veterinary Medical Trust Fund and the Animal Sterilization Trust Fund. Related costs consist of employee benefits. Related Costs: $63,840
Priority Service Level 9 . Shelter Security 92,000 - 92,000 Provide funding to lease and maintain communication lines for monitoring all activities on the perimeter of Animal Care and Control Facilities. The Information Technology Agency will install the communication lines and the General Services Department will monitor the feed. This security measure will supplement the ongoing security enhancement efforts in 2004-05 (C.F. 04-2253). EX $92,000
TOTAL SHELTER OPERATIONS 2,861,226 -
2004-05 Program Budget 7,626,283 151 Changes in Salaries, Expense, Equipment and Special 2,861,226 -
2005-06 PROGRAM BUDGET 10,487,509 151
16 Animal Services Licensing & Permitting Operations This program issues licenses for dogs and equine animals maintained in the City in accordance with state and local law; collects fees; conducts inspections of animal establishments requiring the issuance of a departmental permit; and, issues permits for animal activities as required by ordinance.
Direct Posi- Total Program Changes Cost tions Cost Changes in Salaries, Expense, Equipment and Special
10 . Apportionment of Changes Applicable to Various Programs (554,315)- (665,159) Related costs consist of employee benefits Related Costs: $(110,844)
Priority Service Level 11 . In-House Canvassing Program 402,639 - 651,339 Continue funding and resolution authority for ten full-time Animal License Canvasser positions, one Animal Control Officer position and one Clerk Typist position. Funding and resolution authority are also provided for ten part-time Animal License Canvasser positions. All positions will maintain the In-house License Canvassing Program where City employees canvass neighborhoods for unlicensed animals and follow up on delinquent licenses. The Department will hire trainees through the LA Safe Neighborhood Action Plan program. After one year of on-the-job training, these trainees can transition to Civil Service as Animal License Canvassers. License canvassing is anticipated to generate approximately $730,000 in revenue in 2005-06. Related costs consist of employee benefits. SG $402,639 Related Costs: $248,700
Other Changes or Adjustments 12 . Permit Enforcement 51,934 - 67,054 Continue funding and resolution authority for one Animal Control Officer II position assigned to the Permit Section. This position will generate more than $60,000 in additional permit revenue in 2005-06. Related costs consist of employee benefits. SG $51,934 Related Costs: $15,120
TOTAL LICENSING & PERMITTING OPERATIONS (99,742) -
2004-05 Program Budget 1,036,911 10 Changes in Salaries, Expense, Equipment and Special (99,742) -
2005-06 PROGRAM BUDGET 937,169 10
17 Animal Services Pet Sterilization
Direct Posi- Total Program Changes Cost tions Cost Changes in Salaries, Expense, Equipment and Special
13 . Apportionment of Changes Applicable to Various Programs 541,506 - 620,614 Related costs consist of employee benefits Related Costs: $79,108
TOTAL PET STERILIZATION 541,506 -
2004-05 Program Budget 130,154 2 Changes in Salaries, Expense, Equipment and Special 541,506 -
2005-06 PROGRAM BUDGET 671,660 2
18 Animal Services Information and Education
Direct Posi- Total Program Changes Cost tions Cost Changes in Salaries, Expense, Equipment and Special
14 . Apportionment of Changes Applicable to Various Programs 40,707 - 49,500 Related costs consist of employee benefits Related Costs: $8,793
Priority Service Level 15 . Mobile Pet Adoptions 12,500 - 12,500 Provide funding for four additional Mobile Pet Adoption events. These events are designed to showcase adoptable animals outside the shelter environment and encourage community residents, that would otherwise not visit one of the Department's Animal Care and Control Centers, to adopt animals. Four Mobile Pet Adoption events will generate more than $13,000 in additional revenue in 2005-06. SAN $4,100; EX $8,400
TOTAL INFORMATION AND EDUCATION 53,207 -
2004-05 Program Budget 709,770 14 Changes in Salaries, Expense, Equipment and Special 53,207 -
2005-06 PROGRAM BUDGET 762,977 14
19 Animal Services General Administration and Support This program provides overall management and administrative support necessary for the operation of the department; implements emergency operations; planning and response; training for personnel and volunteers; and public and humane education.
Direct Posi- Total Program Changes Cost tions Cost Changes in Salaries, Expense, Equipment and Special
16 . Apportionment of Changes Applicable to Various Programs 151,942 - 199,352 Related costs consist of employee benefits Related Costs: $47,410
New Facilities 17 . Licensing Campaign - - - A reallocation of funds within the Department's budget will establish a Licensing Campaign. State law requires that all dogs over the age of four months be vaccinated against rabies. The City ensures that animals received these vaccinations through licensing. The Department will utilize various media outlets, fliers and mailers to educate pet owners on the importance of licensing their animals.
TOTAL GENERAL ADMINISTRATION AND SUPPORT 151,942 -
2004-05 Program Budget 1,586,355 25 Changes in Salaries, Expense, Equipment and Special 151,942 -
2005-06 PROGRAM BUDGET 1,738,297 25
20 Animal Services
INDICATORS OF WORKLOAD
ACTUAL ACTUAL ACTUAL ACTUAL ACTUAL EST. EST. 1999-00 2000-01 2001-02 2002-03 2003-04 2004-05 2005-06
FIELD OPERATIONS PROGRAM Field Investigations: Humane 5,817 5,956 7,812 8,054 7,423 7,000 10,000 Dangerous Animal 4,776 6,335 6,862 6,492 5,092 5,000 7,000 Permit Related 1,490 2,378 3,312 5,413 4,064 4,000 5,000 Breeder Permit - 660 3,512 3,177 2,703 2,500 4,000 Wildlife 926 802 858 2,163 1,710 1,500 2,500 Other 31,350 62,928 51,978 54,258 42,474 40,000 50,000 Total Field Investigations 44,359 79,059 74,334 79,557 63,466 60,000 78,500 Animals picked up on request 11,478 9,201 11,148 10,672 9,236 9,500 10,000 Animals caught 11,141 14,684 9,515 7,834 5,961 6,500 7,000
Enforcement Notices Issued: Citations Issued 666 1,447 2,066 2,568 1,762 1,700 3,000 Notice to Comply - - - 11,875 9,758 9,500 11,000 Potentially Dan. Animal Notice - - - 314 - 300 350 Pre/Post Seizure Notices - - - 1,050 - 1,000 1,100 License Applications Issued - - - 944 477 500 1,500 Total Enforcement Notices Issued 666 1,447 2,066 16,751 11,997 13,000 16,950
Administrative Hearing Program: Barking Dog Complaints Received - - - 1,975 1,640 1,500 2,000 Barking Dog Admin Cases Filed - - - 95 89 90 100 Potentially Dangerous Animal Cases Filed - - - 113 94 90 100 Hearings Conducted 172 156 176 169 158 170 250
SHELTER OPERATIONS PROGRAM Animals rescued 73,543 70,024 67,528 62,704 59,065 50,000 55,000 Animals treated 47,826 62,274 83,189 112,727 164,272 125,000 132,600 Animals immunized 83,632 81,670 77,015 76,674 81,415 83,000 88,050 Animals redeemed 4,682 5,458 4,887 4,935 4,907 4,800 5,000 Animals adopted 12,726 15,490 17,880 18,708 18,741 19,490 20,675 Animals euthanized 53,445 42,800 37,640 34,002 29,554 26,000 23,000 Animals Microchipped - Adoption - 12,825 16,754 18,524 18,055 19,578 20,165 Animals Microchipped - Owner Request - 491 874 388 456 400 500 Animals Microchipped - Humane - 1,025 26 7 - - - Animals Microchipped - Special Events - 436 429 - - - - Total Animals Microchipped 14,777 18,083 18,083 18,919 18,511 19,978 20,665
Mobile Pet Adoption: Number of Events Held - 37 41 36 39 52 52 Number of Animals Taken - 1,461 1,215 965 960 1,005 1,058 Number of Animals Adopted - 742 639 485 519 545 572 Adoption Rate - 51% 53% 50% 54% 57% 54%
PetSmart Program: Number of Events Held - 53 50 55 85 - - Number of Animals Taken - 2,303 1,655 1,457 840 - - Number of Animals Adopted - 427 410 358 201 - - Adoption Rate - 19% 25% 25% 24% - -
LICENSING AND PERMITTING OPERATIONS Licenses Issued: Dog 152,675 137,889 130,060 143,603 131,522 190,000 190,000 Equine 1,608 1,603 921 1,647 1,554 2,000 2,200 Breeder Permits 3 36 171 306 356 500 200 Permit Inspections - 402 806 1,875 1,772 1,800 2,500 Permit Applications Received - 325 378 639 769 750 800 Permits Issued 651 326 349 571 718 700 700
21 Animal Services
INDICATORS OF WORKLOAD (Continued)
ACTUAL ACTUAL ACTUAL ACTUAL ACTUAL EST. EST. 1999-00 2000-01 2001-02 2002-03 2003-04 2004-05 2005-06
PET STERILIZATION PROGRAMS Contract Services: $40/$48 S/N Adoption Surgeries 8,708 10,384 11,204 11,709 11,304 6,405 6,779 Pilot In-House Adoption Surgeries - - - - - 6,500 6,500 $20/$30 Discount Coupon Issued 20,000 30,000 25,500 5,725 6,925 8,000 8,000 $20/$30 Discount Coupon Surgeries* 8,195 11,467 12,990 6,598 3,094 4,000 4,000 Redemption Rate 41% 38% 51% 58% 45% 50% 50% Senior Citizen/Disabled S/N Surgeries 2,189 2,425 1,985 2,222 1,387 1,331 3,000 $50 Free S/N Certificate Issued - 10,750 11,475 3,825 6,125 18,000 12,000 $50 Free S/N Certificate Surgeries* - 1,169 8,397 4,426 2,894 9,000 6,000 Redemption Rate - 11% 73% 75% 47% 50% 50% Mobile S/N Van Surgeries - - 233 3,468 3,899 4,000 5,000 Redemption/Release Program (New) - 136 657 507 527 600 600 PetSmart $20/$30 Coupon Grant Issued (New) - - - - 2,000 - - PetSmart $20/$30 Coupon Grant Surgeries (New) - - - - 848 - - Redemption Rate (New) - - - - 42% - - Pilot Feral Cat Program (New) - - - - 1,252 1,400 3,000
Total Surgeries 19,092 25,581 35,466 28,930 25,205 39,147 37,879
PUBLIC INFORMATION OFFICE Media Calls and Requests 1,524 1,217 1,435 1,307 1,289 1,500 1,700 Press/Media Events 9 26 35 29 24 30 35 News Releases, News Advisories and Fact Sheets 45 64 67 42 51 60 65 Community Outreach/Education Meetings 18 92 36 225 112 150 200 Public Inquiries Website Visitor Sessions (New) - - - 237,241 276,382 280,000 350,000 Website Hits (New) - - - 4,328,710 6,803,885 7,000,000 7,500,000 Number of Calls Received In the IVR - - - 512,709 498,130 480,000 490,000 Number of Calls Received In the Call Center** - - - 106,193 149,302 150,000 150,000 Length of Calls in Seconds (New) - - - 100 91 90 90 Private Citizen and Organizational Inq. 1,879 5,454 7,547 4,692 - 4,500 4,500
* Fiscal Year 2001-02 coupons were redeemed and paid for in Fiscal Year 2002-03. ** Based on nine months operation. Call Center was implemented in September 2002.
22 Animal Services
PERFORMANCE MEASURES FROM LA STAT
ACTUAL ACTUAL ACTUAL ACTUAL ACTUAL EST. EST. 1999-00 2000-01 2001-02 2002-03 2003-04 2004-05 2005-06
Animals Sheltered Number of Animals Sheltered 73,543 70,025 67,528 62,704 59,065 55,000 50,000 % Adopted 17.3% 22.0% 26.5% 29.8% 31.7% 35.4% 41.4% % Returned to Owner 6.4% 7.8% 7.2% 7.9% 8.3% 8.7% 10.0% % With Microchip 20.1% 21.1% 27.8% 30.2% 31.3% 36.3% 41.3% Canvassing: Licenses Collected* Number of Licenses Collected - - - - 4,031 5,900 11,800 % of New Licenses - - - - 57% 52% 60% % of Licenses Renewed - - - - 43% 48% 40%
* The In-house Canvassing Program began field operation in February 2004.
23
24 DEPARTMENT OF BUILDING AND SAFETY 2005-06 Proposed Budget
FUNDING
2004-05 2004-05 2005-06 PROPOSED Estimated Budget Amount %Change Five Year History
Salaries$ 64,291,000 $ 58,558,290 $ 62,361,595 6.5% 65.8 70 61.8 61.9 60.0 57.8 Expense 3,217,000 3,325,020 3,440,342 3.5% 60 50 illions) Equipment -- -- 27,547 100.0% 40 30 Special ------% 20
TOTAL$ 67,508,000 $ 61,883,310 $ 65,829,484 6.4% m ($ Budget 10 -- FY 02 FY 03 FY 04 FY 05 FY 06
STAFFING
Five Year History June 30, 2005 2004-05 2005-06 PROPOSED Projected Adopted Authorized 863 859 858 835 837 Staffing Budget Staffing %Change 1,000 750 Regular 778 835 837 0.2% 500 250 Positions -- FY 02 FY 03 FY 04 FY 05 FY 06
BUDGET HIGHLIGHTS
Direct Cost Positions Plan Check and Inspection Workload (28 resolution authorities)$ 1,990,507 -- Building Permit Enterprise Fund 1,635,325 22 Transition Customer Call Center to 3-1-1 (20 resolution authorities) (839,553) (20) Sign Inspection Program (Seven resolution authorities) 469,661 -- Seismic Gas Shutoff Valve Program (Six resolution authorities) 399,465 -- Nuisance Abatement Revocations Program (Two resolution authorities) 154,897 -- Federal Clean Water Act (Two resolution authorities) 154,714 --
25 Building and Safety Services Provided
Total Price Regular Positions Adopted Proposed Change Adopted Proposed Change Program Service Description 2004-05 2005-06 2004-05 2005-06
Engineering Plan Checking Electrical Code Plan Check And Permit Issuance 1,576,804 1,701,922 125,118 23 23 - Grade, Soils Rp, Geotech Pln Chk and Prmt Issuan 1,466,951 1,605,828 138,877 18 19 1 Mech and Plmbng Code Pln Chk and Prmt Issuance 2,010,284 2,156,341 146,057 31 31 - Signs and Subdivision Plan Chk and Permit Issuan 318,172 326,099 7,927 4 4 - Strctral, Bldng and Zng Cde Pln Chk and Prmt Iss 10,061,302 11,363,512 1,302,210 137 147 10 New Construction Inspection Commercial Electrical Inspection 3,271,374 3,375,266 103,892 42 42 - Commercial HVAC Inspection 1,137,837 1,241,905 104,068 12 12 - Commercial Plumbing Inspection 1,915,435 1,977,976 62,541 23 23 - Commercial, Bldng and Disabled Access Inspection 4,373,539 4,493,945 120,406 58 58 - Facilities Inspection and Spec Events Inspection 241,564 247,488 5,924 3 3 - Fire Life Safety Inspection 610,118 784,791 174,673 8 9 1 Grading Inspection 1,477,540 1,510,485 32,945 20 20 - Housing Development Central 71,928 - (71,928) - - - Residential Inspection 8,446,465 9,450,377 1,003,912 107 108 1 Stormwater Inspection 151,992 154,714 2,722 - - - Licensing, Testing and Material Control Electrical, Mech and New Construction Test Labs 603,318 615,671 12,353 8 8 - Equip Operators and Welders Exam and Licensing 187,780 187,082 (698) 4 4 - Materials Control Inspection 483,129 496,072 12,943 6 6 - Conserv. of Existing Structures & Mech. Devices Abandoned Buildiing Task Force 552,805 558,777 5,972 8 8 - Citations Code Enforcement 456,438 668,457 212,019 9 9 - Code Enforcement Admistration 362,194 340,406 (21,788) 3 3 - Contract Nuisance Abatement (CNA) 1,435,053 1,454,970 19,917 20 20 - Earthquake Inspection 535,462 548,900 13,438 7 7 - Elev And Press Vessel Inspection 2,072,796 2,122,048 49,252 25 25 - Emergency Management 265,171 240,914 (24,257) 3 3 - Gen Enfrcmnt - Commrcl and Indust Code Enfrcmnt 2,814,339 2,843,169 28,830 40 40 - Nuisance Abatement Revocation (NAR) 151,992 154,897 2,905 - - - Pro-Active Code Enforcement (PACE) 553,864 559,619 5,755 8 8 - Pro-Active Code Enforcement (PACE) CD-1 1,341 1,341 - - - - Problem Property Resolution (PPR) 480,039 485,028 4,989 7 7 - Regional Code Enforcement Administrative Service 775,865 804,446 28,581 8 8 - Residential Code Enforcement 2,748,437 2,766,000 17,563 40 40 - Residential Property Reports 587,559 586,353 (1,206) 8 8 - Signs Code Enforcement 562,749 570,114 7,365 1 1 - Vehicle Establishment Insp Prog (VEIP) 531,169 539,673 8,504 7 7 - Technical Support Systems Support 1,541,287 2,041,767 500,480 20 23 3 General Administration and Support Budget, Grants and Adminstrative Services 349,144 413,092 63,948 5 6 1 Customer Call Center 907,371 - (907,371) 21 - (21) Engineering Bureau Administration 857,314 900,361 43,047 9 9 - Executive Administration 575,448 591,684 16,236 5 5 - Financial Services 2,008,961 2,251,899 242,938 38 41 3 Ladbs Disabled Access and Appeals Commission 558,937 646,349 87,412 17 18 1 New Construction Inspection Bureau Admin 804,510 944,848 140,338 9 10 1 Personnel Services 672,445 783,687 111,242 10 11 1 Resource Management Administrative Services 315,088 321,211 6,123 3 3 -
26 Building and Safety Recapitulation of Changes
Adopted Total Budget Budget Budget Appropriation 2004-05 Changes 2005-06
EXPENDITURES AND APPROPRIATIONS Salaries Salaries. . . .General ...... 58,088,826 3,803,305 61,892,131 Overtime. . . . General...... 469,464 - 469,464
Total. Salaries ...... 58,558,290 3,803,305 62,361,595 Expense Printing. . . and. . .Binding ...... 579,188 (37,266) 541,922 Contractual. . . . . Services...... 877,579 (10,831) 866,748 Transportation...... 909,270 119,849 1,029,119 Office. . and. . .Administrative ...... 717,038 49,235 766,273 Operating. . . . .Supplies ...... 241,945 (5,665) 236,280
Total. Expense ...... 3,325,020 115,322 3,440,342 Equipment Furniture,. . . . Office. . . . and . . Technical...... Equipment ...... - 27,547 27,547
Total. Equipment ...... - 27,547 27,547
Total. Building . . . . .and . . Safety ...... 61,883,310 3,946,174 65,829,484
SOURCES OF FUNDS
General. . . .Fund ...... 60,351,320 (47,980,200) 12,371,120 Stormwater. . . . . Pollution...... Abatement ...... Fund . . . (Sch. . . . 7) ...... 151,992 2,722 154,714 Community. . . . . Development...... Trust . . . Fund . . . (Sch.. . . 8)...... 46,754 (46,754) - HOME. . . Invest. . . . .Partnerships ...... Program . . . . .Fund . . . (Sch. . . . 9) ...... 25,174 (25,174) - Sewer. . .Construction ...... & . Maintenance ...... Fund . . . .(Sch . . 14)...... 44,730 (556) 44,174 B&S. .Systems . . . . .Development ...... Fund . . . (Sch. . . . 40)...... 1,263,340 (1,263,340) - Bldg.. . and . . Safety. . . . Enterprise ...... Fund . . . (Sch. . . . 40A) ...... - 53,259,476 53,259,476
Total. Funds ...... 61,883,310 3,946,174 65,829,484 Percentage. . . . Change...... 6.38% Positions...... 835 2 837
27 Building and Safety Changes Applicable to Various Programs The following changes involve two or more budgetary programs. These changes are explained below and apportioned as single entries in the affected programs. Single-program changes are shown only in the programs involved.
Direct Posi- Total Program Changes Cost tions Cost Changes in Salaries, Expense, Equipment and Special Obligatory 1 . Salary Step Plan and Turnover Effect 1,291,932 - 1,562,052 Related costs consist of employee benefits. SG $1,291,932 Related Costs: $270,120 2 . Full Funding for Partially Financed Positions 250,027 - 290,431 Related costs consist of employee benefits. SG $250,027 Related Costs: $40,404 3 . Deletion of Funding for Resolution Authorities (2,104,867)- (2,445,014) Due to the City's current financial constraints, only critical positions will be continued. Related costs consist of employee benefits.
Continued: Federal Clean Water Act (two positions) - See Item 10. Enforcement of Mandated Ordinances/Federal Law (one position) - See Item 11. Seismic Gas Shutoff Valve Program (six positions) - See Item 12. Americans with Disabilities Act Inspection (one position) - See Item 13. SG $(2,104,867) Related Costs: $(340,147) Priority Service Level 4 . Expense Reduction (36,400)- (36,400) Reduce funding in the General Fund Printing and Binding and Office Expense accounts by a total of $36,000. Printing and Binding is reduced by $23,000 to $541,922 and Office and Administrative Expenses are reduced by $13,400 to 236,280. These accounts are historically underused, so no service impact is anticipated. EX $(36,400)
Service Level 5 . Customer Parking Validations 64,000 - 64,000 Provide funding for customer parking validations at the Building and Safety Construction Services Centers. Available parking for Building and Safety customers is often insufficient. Funding the validations will allow customers to park on site, making their contact with the City easier and more pleasant. This item is funded by the Building and Safety Building Permit Enterprise Fund. EX $64,000
28 Building and Safety Direct Posi- Total Program Changes Cost tions Cost Changes in Salaries, Expense, Equipment and Special Other Changes or Adjustments 6 . Mileage 108,127 - 108,127 Increase funding in the Transportation account to fund MOU revisions made effective in 2003-04. This item is funded by the Building and Safety Building Permit Enterprise Fund. EX $108,127
7 . Parking for Mileage Employees 15,345 - 15,345 Provide funding for parking for employees who are eligible for mileage reimbursement but do not drive enough miles to qualify for free parking in City facilities. The Department is required to reimburse employees for their parking costs if they are required to bring their personal vehicles to work. This item is funded by the Building and Safety Building Permit Enterprise Fund. EX $15,345
8 . Building Permit Enterprise Fund 1,635,325 22 2,052,904 The Building and Safety Building Permit Enterprise Fund (Schedule 40A) was established during fiscal year 2004-05 (C.F. 05-0048). Approximately 80 percent of the Department budget will be funded by the Enterprise Fund in 2005-06. In order to provide Building and Safety with additional oversight and sufficient administrative and systems support, 22 positions are added. All of these positions are funded by the Enterprise Fund. Related costs consist of employee benefits. SG $1,635,325 Related Costs: $417,579 9 . Plan Check and Inspection Workload 1,990,507 - 2,599,279 Provide new resolution authority for 16 positions and continue resolution authority for 12 positions in Plan Check and Inspection to address the high level of workload anticipated for Building and Safety during 2005-06. These positions are fully funded by the Building and Safety Building Permit Enterprise Fund (Schedule 40A). Related costs consist of employee benefits. SG $1,955,131; EX $14,816; EQ $20,560 Related Costs: $608,772
TOTAL CHANGES APPLICABLE TO VARIOUS PROGRAMS 3,213,996 22
29 Building and Safety Engineering Plan Checking This program involves the checking of engineering and architectural plans for buildings and structures for compliance with building, zoning, electrical and mechanical codes; provides information and consultation with the public regarding application of codes to construction and alterations; and issues appropriate permits upon the approval of plans.
Direct Posi- Total Program Changes Cost tions Cost Changes in Salaries, Expense, Equipment and Special
10 . Apportionment of Changes Applicable to Various Programs 1,720,189 11 2,143,040 Related costs consist of employee benefits Related Costs: $422,851
TOTAL ENGINEERING PLAN CHECKING 1,720,189 11
2004-05 Program Budget 15,433,513 213 Changes in Salaries, Expense, Equipment and Special 1,720,189 11
2005-06 PROGRAM BUDGET 17,153,702 224
30 Building and Safety New Construction Inspection This program enforces various code provisions as they apply to the construction or alteration of buildings and structures.
Direct Posi- Total Program Changes Cost tions Cost Changes in Salaries, Expense, Equipment and Special
11 . Apportionment of Changes Applicable to Various Programs 755,765 2 1,122,167 Related costs consist of employee benefits Related Costs: $366,402
Priority Service Level 12 . Federal Clean Water Act 154,714 - 201,277 Continue one Senior Building Inspector and one Building Inspector on resolution authority for enforcement of the Federal Clean Water Act approved in 2001-02 (C.F. 01-1020). Staff in this program perform inspections that ensure proper precautions are taken into account for stormwater runoff. Funding is provided from the Stormwater Pollution Abatement Fund. Related costs consist of employee benefits. SG $154,714 Related Costs: $46,563
13 . Enforcement of Mandated Ordinances/Federal Law 73,623 - 92,487 Continue one Plumbing Inspector on resolution authority to enforce the Sewer Inflow and Infiltration Program and the Fats, Oil, and Grease Control Program. This Inspector will assist the New Construction Inspection Bureau in reducing backlog, time permitting. This position is funded by the Sewer Construction and Maintenance Fund and the Building and Safety Building Permit Enterprise Fund. Related costs consist of employee benefits. SG $73,623 Related Costs: $18,864
14 . Seismic Gas Shutoff Valve Program 399,465 - 505,749 Continue four Building Mechanical Inspectors, one Plumbing Inspector, and one Clerk Typist on resolution authority for the Seismic Gas Shutoff Valve Program. This program was created by Ordinance in 1999 to provide inspection and enforcement in the installation of seismic gas shutoff valves prior to the sale of residential and commercial buildings. Installation of a seismic gas shutoff valve prevents gas leaks and explosions by shutting off the gas supply during an earthquake that measures approximately 5.4 or greater on the Richter Scale. This program is fee supported and funded by the Building and Safety Building Permit Enterprise Fund. Related costs consist of employee benefits. SG $399,465 Related Costs: $106,284
31 Building and Safety Direct Posi- Total Program Changes Cost tions Cost Changes in Salaries, Expense, Equipment and Special Priority Service Level 15 . Americans with Disabilities Act Inspection 81,714 - 101,896 Continue one Senior Building Inspector on resolution authority as part of the Americans with Disabilities Act City Facilities Program. This position handles disabled access cases which arise from code enforcement activities. Additionally, this position trains inspection staff on disabled access requirements. This program is fee supported and funded by the Building and Safety Building Permit Enterprise Fund. Related costs consist of employee benefits. SG $81,714 Related Costs: $20,182
16 . Training Section 69,584 - 91,275 Continue funding and resolution authority for one Managament Analyst II in the Training Section approved by Council in the 2004-05 budget. This position is funded by the Building and Safety Building Permit Enterprise Fund. Related costs consist of employee benefits. SG $69,584 Related Costs: $21,691
Productivity Improvement 17 . Slope Measuring Tools for Grading Inspection 4,290 - 4,290 Provide funding for purchase of ten Burton Compasses for inspection of grading slope angles. These tools will make these inspections less difficult and time consuming, and will minimize the number of errors in measuring grading slopes. This item is funded by the Building and Safety Building Permit Enterprise Fund. EQ $4,290
TOTAL NEW CONSTRUCTION INSPECTION 1,539,155 2
2004-05 Program Budget 21,697,792 273 Changes in Salaries, Expense, Equipment and Special 1,539,155 2
2005-06 PROGRAM BUDGET 23,236,947 275
32 Building and Safety Licensing, Testing and Material Control This program assures compliance with applicable code provisions; prevents unauthorized use or operation of materials, devices or equipment during construction or occupancy of buildings; and tests and licenses welders and equipment operators.
Direct Posi- Total Program Changes Cost tions Cost Changes in Salaries, Expense, Equipment and Special
18 . Apportionment of Changes Applicable to Various Programs 24,598 - 29,047 Related costs consist of employee benefits Related Costs: $4,449
TOTAL LICENSING, TESTING AND MATERIAL CONTROL 24,598 -
2004-05 Program Budget 1,274,227 18 Changes in Salaries, Expense, Equipment and Special 24,598 -
2005-06 PROGRAM BUDGET 1,298,825 18
33 Building and Safety Conserv. of Existing Structures & Mech. Devices This program provides for inspection of new commercial, industrial, and school buildings and related structures for compliance with applicable code and zoning requirements on a complaint, referral and proactive basis; administers the demolition of substandard private buildings and the relocation of existing buildings; enforces vehicle nuisance laws; and, provides reports of residential building records to potential purchasers prior to sale or exchange.
Direct Posi- Total Program Changes Cost tions Cost Changes in Salaries, Expense, Equipment and Special
19 . Apportionment of Changes Applicable to Various Programs (266,719)- (291,145) Related costs consist of employee benefits Related Costs: $(24,426)
Priority Service Level 20 . Nuisance Abatement Revocations Program 154,897 - 201,501 Continue one Senior Building Mechanical Inspector and one Building Mechanical Inspector on resolution authority as part of the Nuisance Abatement Revocations Program. This program was adopted in 1999-00 to eliminate activities such as the sale of alcohol to minors, loitering at liquor stores, illegal activities at hotels and motels, and houses and buildings that are known by law enforcement for prositution, criminal, and drug activities. Related costs consist of employee benefits. SG $154,897 Related Costs: $46,604
21 . Sign Inspection Program 469,661 - 617,942 Continue six Building Mechanical Inspectors and one Clerk Typist on resolution authority for the Sign Inspection Program. As part of the Code Enforcement Bureau, this unit conducts proactive code enforcement of illegal signs, as well as monitoring and issuing permits for on-site signs. This program is fully fee supported. Related costs consist of employee benefits. SG $469,661 Related Costs: $148,281
TOTAL CONSERV. OF EXISTING STRUCTURES & MECH. DEVICES 357,839 -
2004-05 Program Budget 14,887,273 194 Changes in Salaries, Expense, Equipment and Special 357,839 -
2005-06 PROGRAM BUDGET 15,245,112 194
34 Building and Safety Technical Support This program provides support to operating programs through the continuing review and modification of existing code provisions, development and support of automated systems, and technical training.
Direct Posi- Total Program Changes Cost tions Cost Changes in Salaries, Expense, Equipment and Special
22 . Apportionment of Changes Applicable to Various Programs 336,697 3 413,222 Related costs consist of employee benefits Related Costs: $76,525
Productivity Improvement 23 . Internet Document Imaging System 75,731 - 94,213 Provide resolution authority and funding for one Systems Analyst II for the Internet Document Imaging System (IDIS) Implementation Phase Two. The IDIS project, when complete, will provide online access for both staff and the public to a Building and Safety database of more than nine million construction-related documents such as permits, plans, zoning documents, and geological reports. This access will reduce counter workload by an estimated 20 percent. This item is funded by the Building and Safety Building Permit Enterprise Fund. Related costs consist of employee benefits. SG $71,298; EX $1,736; EQ $2,697 Related Costs: $18,482
24 . Wireless Handheld Inspection System 88,052 - 113,296 Add funding for one Senior Systems Analyst I on resolution authority to assist in the development and implementation of a new Wireless Handheld Inspection System. Once this system is in place, each Inspector in the New Construction Inspection Bureau will be equipped with a wireless handheld computer capable of storing all the information needed by Inspectors, including inspection results and comments, and schedules. Information input into the handheld will be wirelessly transmitted to Building and Safety servers and added into the department databases. This will significantly improve Inspector productivity and reduce the number of input errors by eliminating the double data entry currently required. This position and the hardware and associated expenses are funded by the Building and Safety Building Permit Enterprise Fund. Related costs consist of employee benefits. SG $86,916; EX $1,136 Related Costs: $25,244
TOTAL TECHNICAL SUPPORT 500,480 3
2004-05 Program Budget 1,541,287 20 Changes in Salaries, Expense, Equipment and Special 500,480 3
2005-06 PROGRAM BUDGET 2,041,767 23
35 Building and Safety General Administration and Support This program provides management and administrative support of operating programs.
Direct Posi- Total Program Changes Cost tions Cost Changes in Salaries, Expense, Equipment and Special
25 . Apportionment of Changes Applicable to Various Programs 643,466 6 794,393 Related costs consist of employee benefits Related Costs: $150,927
Transfers Between Departments 26 . Transition Customer Call Center to 3-1-1 (839,553)(20) (1,149,422) Transfer full funding and all position authorities currently allocated to the Building and Safety Customer Call Center from Building and Safety to the Information Technology Agency (ITA). The Call Center will be consolidated into 3-1-1. Resolution authority for the positions to be transferred is provided in Building and Safety in case the transition of the employees does not occur on or before July 1, 2005. Partial funding is provided in the Building and Safety Building Permit Enterprise Fund. See ITA Item No. 40. Related costs consist of employee benefits. SG $(786,115); EX $(53,438) Related Costs: $(309,869)
TOTAL GENERAL ADMINISTRATION AND SUPPORT (196,087) (14)
2004-05 Program Budget 7,049,218 117 Changes in Salaries, Expense, Equipment and Special (196,087) (14)
2005-06 PROGRAM BUDGET 6,853,131 103
36 Building and Safety
PERFORMANCE MEASURES
ACTUAL ACTUAL ACTUAL ACTUAL ACTUAL EST. EST. 1999-00 2000-01 2001-02 2002-03 2003-04 2004-05 2005-06
Permits Issued 105,830 110,632 121,562 140,120 142,000 142,000 142,000 E-Permits Issued1 4,220 13,263 28,432 31,600 31,600 31,600 Single Family Dwelling % of Permits Issued 60% 60% Multi-Family % of Permits Issued 11% 11% Commercial % of Permits Issued 28% 28% Express Permits Issued in 30 Minutes or Less 99.7% 99.7% Construction Value (Millions of Dollars) 3,073 3,153 2,383 2,868 4,400 4,400 4,400 Counter Transactions2 301,075 325,283 347,538 410,395 480,000 480,000 480,000 Average Wait (Minutes) 10 8 8 8 8 8 8 % Assisted in 15 Minutes 78% 83% 83% 83% 83% 83% 83% % Assisted in 30 Minutes 92% 96% 97% 96% 97% 97% 97% % Assisted in 60 Minutes 99% 100% 100% 100% 100% 100% 100% Customer Call Center Calls3 441,708 573,848 667,591 735,552 763,000 763,000 n/a Average Wait (Seconds) 49 14 15 23 14 14 n/a % Answered in 1 Minute 75% 94% 94% 89% 89% 89% n/a % Answered in 2 Minutes 86% 97% 98% 96% 94% 94% n/a % Answered in 3 Minutes 92% 98% 99% 98% 95% 95% n/a Plan Checks 29,573 30,817 35,260 40,371 42,000 42,000 42,001 % Completed in 6 Weeks 99% 99% 99% 100% 100% 100% 100% New Construction Inspections4 458,507 600,665 587,156 619,614 663,000 663,000 663,000 % Completed in 24 Hours4 99% 99% 99% 99% 99% 99% % Completed in 48 Hours4 100% 100% 100% 100% 100% 100% Code Enforcement Requests 35,404 36,050 31,283 34,432 30,200 30,200 30,200 % Investigated in 72 Hours 92% 96% 95% 96% 96% 96% % Closed in 60 Days 69% 70% 82% 82% 82% 82% Nuisance/Abandoned Buildings Total Number of Buildings Abated5 734 795 811 533 684 684 684 Worst of the Worst Buildings Abated6 133 324 240 249 315 315 315 % Investigated in 72 Hours 95% 95% % Closed in 60 Days 45% 45% Tests of Electrical Products 508 486 477 572 610 610 610 Tests of Mechanical Products 882 784 777 653 710 710 710 Materials Control Inspections 2,329 1,081 1,982 873 1,920 1,920 1,920 Residential Property Records Reports 46,989 43,702 45,726 47,750 48,230 48,230 48,230 Earthquake Inspections 3,809 1,050 609 400 140 140 140 (Pre-1933 unreinforced Masonry (URM) and tilt-up Buildings) Elevator Inspections 22,695 13,805 14,229 20,000 20,200 20,200 20,200 Pressure Vessel Inspections 24,520 14,739 15,015 17,000 19,190 19,190 19,190
1. The Department began issuing E-Permits in FY 2000-01. E-Permits are a subset of "Total Permits Issued." 2. Counter Transaction data from the Q-Matic queueing system was extracted beginning in FY 1999-00. 3. Customer Call Center is being transitioned to the Citywide 3-1-1 System, within the Information Technology Agency. 4. The Department began tracking New Construction Inspections in FY 1999-00 and the performance measures for this category in FY 2000-01. 5. The Department began tracking the "Total Number of Buildings Abated" in September 1999. 6. The Department began tracking the "Worst of the Worst Buildings Abated" in October 1999. This category is a subset of Nuisance/Abandoned Buildings.
37
38 CITY ADMINISTRATIVE OFFICER 2005-06 Proposed Budget
FUNDING
2004-05 2004-05 2005-06 PROPOSED Estimated Budget Amount %Change Five Year History
Salaries$ 10,978,000 $ 11,093,909 $ 11,582,718 4.4% 12.0 12.0 12.4 12 10.9 10.5 Expense 1,051,000 934,566 807,166 (13.6)% 10
Equipment ------% 8
Special ------% 6 4
TOTAL$ 12,029,000 $ 12,028,475 $ 12,389,884 3.0% Budget ($ millions) 2 FY 02 FY 03 FY 04 FY 05 FY 06
STAFFING
Five Year History June 30, 2005 2004-05 2005-05 PROPOSED 129 Projected Adopted Authorized 150 118 122 125 126 Staffing Budget Staffing %Change 100 Regular 119 125 126 0.8% 50 Positions -- FY 02 FY 03 FY 04 FY 05 FY 06
BUDGET HIGHLIGHTS Direct Cost Positions Grant Research Unit (Two resolution authorities)$ 162,914 -- City Improvement Team (One resolution authority) 93,096 -- Employee Relations Contracts 25,000 -- Quality and Productivity Awards 15,000 -- Insurance Approval Realignment 47,245 1 Insurance Premiums Special Fund Contracts (168,400) --
39 City Administrative Officer Services Provided
Total Price Regular Positions Adopted Proposed Change Adopted Proposed Change Program Service Description 2004-05 2005-06 2004-05 2005-06
Budget Formulation and Control Budget Development, Monitoring And Control 4,169,554 4,251,936 82,382 42 42 - Debt Management 687,559 699,328 11,769 6 6 - Disaster Grant Management 279,486 285,371 5,885 3 3 - Financial Accounting Service 335,948 345,755 9,807 5 5 - Management Services City Improvement Team 592,429 745,689 153,260 5 5 - Grant Analysis 735,071 750,763 15,692 8 8 - Proprietary Analysis 612,748 626,478 13,730 7 7 - Systems 819,129 834,821 15,692 8 8 - Employee Relations Compensation and Benefits Employee Relations 1,348,847 1,399,347 50,500 13 13 - Quality And Productivity 56,820 73,782 16,962 1 1 - Risk Management Risk Management 1,350,479 1,308,750 (41,729) 13 14 1 General Administration and Support Cao Management 519,763 527,609 7,846 4 4 - Office Services 520,642 540,255 19,613 10 10 -
40 City Administrative Officer Recapitulation of Changes
Adopted Total Budget Budget Budget Appropriation 2004-05 Changes 2005-06
EXPENDITURES AND APPROPRIATIONS Salaries Salaries. . . .General ...... 11,083,709 488,809 11,572,518 Salaries. . . .As-Needed ...... 10,200 - 10,200
Total. Salaries ...... 11,093,909 488,809 11,582,718 Expense Printing. . . and. . .Binding ...... 54,600 - 54,600 Contractual. . . . . Services...... 739,016 (143,400) 595,616 Transportation...... 1,650 - 1,650 Governmental...... Meetings ...... 200 - 200 Office. . and. . .Administrative ...... 108,700 16,000 124,700 Operating. . . . .Supplies ...... 30,400 - 30,400
Total. Expense ...... 934,566 (127,400) 807,166
Total. City . . Administrative...... Officer...... 12,028,475 361,409 12,389,884
SOURCES OF FUNDS
General. . . .Fund ...... 10,755,205 377,472 11,132,677 L.A.. Convention...... & . Visitors . . . . Bur.. . .Fund . . . (Sch. . . . 1) ...... 74,145 10,983 85,128 Sewer. . .Construction ...... & . Maintenance ...... Fund . . . .(Sch . . 14)...... 659,002 (148) 658,854 Prop.. . C. Anti-Gridlock...... Transit . . . .Fund . . .(Sch. . . .27) ...... 47,250 5,750 53,000 Special. . . Police. . . . Communications ...... Tax . . Fund. . . .(Sch. . . .33) ...... 27,500 1,953 29,453 Disaster. . . .Assistance ...... Trust . . . Fund . . . (Sch . . .37) ...... 465,373 (108,611) 356,762 Bldg.. . and . . Safety. . . . Enterprise ...... Fund . . . (Sch. . . . 40A) ...... - 74,010 74,010
Total. Funds ...... 12,028,475 361,409 12,389,884 Percentage. . . . Change...... 3.% Positions...... 125 1 126
41 City Administrative Officer Changes Applicable to Various Programs The following changes involve two or more budgetary programs. These changes are explained below and apportioned as single entries in the affected programs. Single-program changes are shown only in the programs involved.
Direct Posi- Total Program Changes Cost tions Cost Changes in Salaries, Expense, Equipment and Special Obligatory 1 . Salary Step Plan and Turnover Effect 245,185 - 298,146 Related costs consist of employee benefits. SG $245,185 Related Costs: $52,961 2 . Full Funding for Partially Financed Positions 53,926 - 65,574 Related costs consist of employee benefits. SG $53,926 Related Costs: $11,648 3 . Deletion of Funding for Resolution Authorities (112,557)- (136,869) Positions are not continued on resolution authority in fiscal year 2005-06. Related costs consist of employee benefits. SG $(112,557) Related Costs: $(24,312)
TOTAL CHANGES APPLICABLE TO VARIOUS PROGRAMS 186,554 -
42 City Administrative Officer Budget Formulation and Control This program provides for assistance to the Mayor and Council in the preparation and administration of the annual budget, including the Capital Program, and for recommendations to the Mayor and Council on fiscal, legislative and other City matters.
Direct Posi- Total Program Changes Cost tions Cost Changes in Salaries, Expense, Equipment and Special
4 . Apportionment of Changes Applicable to Various Programs 109,843 - 133,568 Related costs consist of employee benefits Related Costs: $23,725
Changes to Proposed Budget 5 . Building Permit Enterprise Fund - - - The Building and Safety Building Permit Enterprise Fund (Schedule 40A) was established during fiscal year 2004-05. Two positions in the CAO will be partially funded by the Enterprise Fund in 2005-06. These positions provide support to Building and Safety through the Budget Formulation and Control program.
TOTAL BUDGET FORMULATION AND CONTROL 109,843 -
2004-05 Program Budget 5,472,547 56 Changes in Salaries, Expense, Equipment and Special 109,843 -
2005-06 PROGRAM BUDGET 5,582,390 56
43 City Administrative Officer Management Services This program provides for administrative studies, management surveys and systems analyses of proprietary departments, operating departments and bureaus, and of governmental organization and operations, coordinating applications for federal and state grants and claims for disaster relief, and regulating municipal controls over petroleum exploration and production on City property. Included in this program is the Quality and Productivity Commission support.
Direct Posi- Total Program Changes Cost tions Cost Changes in Salaries, Expense, Equipment and Special
6 . Apportionment of Changes Applicable to Various Programs (57,636)- (70,084) Related costs consist of employee benefits Related Costs: $(12,448)
Priority Service Level 7 . Grant Research Unit 162,914 - 211,303 Continue one Senior Project Coordinator on resolution authority and convert one Senior Project Coordinator on resolution authority to a Senior Administrative Analyst (C.F. 04-1700). These two positions were previously authorized by Council to develop a centralized program to research grant funding opportunities from State and Federal entities, private foundations and other sources. Related costs consist of employee benefits. SG $162,914 Related Costs: $48,389
8 . Proprietary and Disaster Grants Management - - - Provide regular authority for one Chief Administrative Analyst position and eliminate regular authority for one Senior Administrative Analyst II position in the Proprietary Departments/Disaster Grants Group. The position is fully reimbursed by the Proprietary Departments and the Disaster Assistance Trust Fund. This will eliminate the need for a substitute authority that has been activated to allow for a reversion. The cost difference between the deleted Senior Administrative Analyst II position and the added Chief Administrative Analyst position will be absorbed.
44 City Administrative Officer Direct Posi- Total Program Changes Cost tions Cost Changes in Salaries, Expense, Equipment and Special Priority Service Level 9 . City Improvement Team 93,096 - 119,586 Continue one Senior Administrative Analyst position on resolution authority to address additional demands for service that have been placed on the City Improvement Team (CIT). The position will support the development and coordination of efficiency improvements to produce savings to pay for additional police officers and other City needs. As promised, the CIT has paid for itself. During the two fiscal years since its inception, the CIT has initiated various revenue generation and efficiency studies that have generated over $2.8 million in annual revenue and savings for the City. Related costs consist of employee benefits. SG $92,596; EX $500 Related Costs: $26,490
TOTAL MANAGEMENT SERVICES 198,374 -
2004-05 Program Budget 2,759,377 28 Changes in Salaries, Expense, Equipment and Special 198,374 -
2005-06 PROGRAM BUDGET 2,957,751 28
45 City Administrative Officer Employee Relations Compensation and Benefits This program provides for keeping the Mayor and Council informed regarding the status of employee relations activities in the City and for representing the City's management in formal relations with recognized employee organizations.
Direct Posi- Total Program Changes Cost tions Cost Changes in Salaries, Expense, Equipment and Special
10 . Apportionment of Changes Applicable to Various Programs 27,462 - 33,394 Related costs consist of employee benefits Related Costs: $5,932
Priority Service Level 11 . Employee Relations Contracts 25,000 - 25,000 Increase funding for actuarial studies. Workload is driven by requests from the Executive Employee Relations Committee and studies are required to provide information needed for collective bargaining. EX $25,000
12 . Quality and Productivity Support - - - Provide regular authority for one Management Assistant position and eliminate regular authority for one Commission Executive Assistant I position. The position provides administrative support to the City's Quality and Productivity Commission. The cost difference between the deleted Commission Executive Assistant I position and the added Management Assistant position will be absorbed.
Service Level 13 . Quality and Productivity Awards 15,000 - 15,000 Restore limited funding for the Annual Quality and Productivity Awards Ceremony. The Awards Ceremony honors and recognizes City employee teams for their initiative, creativity, teamwork and entrepreneurial spirit in providing a high level of customer service and for implementing projects that save the City millions annually in efficiencies, cost savings and new revenues. In addition to the restored funding, the Commission will continue to seek out financial assistance or donation of services to support the various activities necessary to conduct the Awards ceremony. EX $15,000
TOTAL EMPLOYEE RELATIONS COMPENSATION AND BENEFITS 67,462 -
2004-05 Program Budget 1,405,667 14 Changes in Salaries, Expense, Equipment and Special 67,462 -
2005-06 PROGRAM BUDGET 1,473,129 14
46 City Administrative Officer Risk Management This program identifies and analyzes the City's exposure to loss and develops risk control techniques designed to minimize the frequency and severity of losses. Primary emphasis is placed on the development of Citywide risk management policies and procedures and training of City staff on indemnity and insurance requirements in connection with departmental operations, contracts, permits, leases and purchases.
Direct Posi- Total Program Changes Cost tions Cost Changes in Salaries, Expense, Equipment and Special
14 . Apportionment of Changes Applicable to Various Programs 79,426 - 96,582 Related costs consist of employee benefits Related Costs: $17,156
Transfers Between Departments 15 . Insurance Approval Realignment 47,245 1 61,776 Transfer the insurance approval function for the Department of Public Works from the Public Works Board Office to the Office of the City Administrative Officer (CAO) which is more consistent with the core functions of the CAO's Risk Management Group. This will allow for better coordination and consistent administration of this City-wide function. The cost of this request will be offset by a reduction from the Public Works Board Office budget. This realignment will also save the City money by reducing staff costs and will increase timeliness of approvals and provide better service to operating departments, City contractors, vendors and permittees. With the efficiencies implemented to date, the CAO will need one less staff person than is currently being utilized to process insurance approvals in the Board Office. One of the two Senior Clerk Typist positions that perform this work will be deleted and one will be transferred, resulting in annual savings of $47,000 (see Board of Public Works Item 14). Related costs consist of employee benefits. SG $46,745; EX $500 Related Costs: $14,531
47 City Administrative Officer Direct Posi- Total Program Changes Cost tions Cost Changes in Salaries, Expense, Equipment and Special Other Changes or Adjustments 16 . Insurance Premiums Special Fund Contracts (168,400)- (168,400) Delete funding for Risk Management Actuarial and Consulting Services from the contractual services account. Funds needed for this purpose will be added to the Insurance Premiums Special Fund. This transfer will consolidate payments of all contracts for insurance and broker services and will provide proper accounting of City-wide expenditures relative to the program. EX $(168,400)
TOTAL RISK MANAGEMENT (41,729) 1
2004-05 Program Budget 1,350,479 13 Changes in Salaries, Expense, Equipment and Special (41,729) 1
2005-06 PROGRAM BUDGET 1,308,750 14
48 City Administrative Officer General Administration and Support This program provides for controlling and managing the Office, clerical support to operating programs and advising the Mayor and Council on City matters.
Direct Posi- Total Program Changes Cost tions Cost Changes in Salaries, Expense, Equipment and Special
17 . Apportionment of Changes Applicable to Various Programs 27,459 - 33,391 Related costs consist of employee benefits Related Costs: $5,932
TOTAL GENERAL ADMINISTRATION AND SUPPORT 27,459 -
2004-05 Program Budget 1,040,405 14 Changes in Salaries, Expense, Equipment and Special 27,459 -
2005-06 PROGRAM BUDGET 1,067,864 14
49 City Administrative Officer
INDICATORS OF WORKLOAD
ACTUAL ACTUAL ACTUAL ACTUAL ACTUAL EST. EST. 1999-00 2000-01 2001-02 2002-03 2003-04 2004-05 2005-06
BUDGET, CAPITAL PROGRAMMING AND GRANTS PROGRAM Proposed and enacted legislation reviewed 700 800 800 800 800 800 800 Capital projects reviewed 450 450 450 450 450 475 475 Budget, Capital and Grant program reports released to Mayor and Council 840 945 945 950 925 1,000 1,000 Budget, Capital and Grant program related memos, IDC's, other correspondence released to City departments, agencies, and non-City entities 840 840 840 840 840 950 1,000 Financial transactions processed 480 480 480 480 500 550 550 Number of Municipal Bonds Outstanding 81 91 91 89 89 85 90 Number of Bond Issues and Refinancings *** n/a 14 14 20 20 10 9
MANAGEMENT SERVICES PROGRAM System Steering Committees number of meetings attended 15 25 25 25 25 25 25 Management Services related reports released to Mayor and Council 908 926 926 950 1,000 1,100 1,100 Management Services related memos, IDC's, other correspondence released to City departments, agencies and non-City entities 1,260 1,260 1260 1,260 1,260 1,300 1,300 Financial transactions processed 720 720 720 720 720 700 700 Disaster Grants: Financial transactions processed 400 400 400 400 400 350 350 Internal/External financial audits and annual financial reports 12 12 12 12 12 12 12 Quality and Productivity: Productivity Improvement award entries processed 114 120 120 120 127 130 130 Legal Services Contracts Administered: Conflict of Interest 130 130 130 130 130 130 130 Risk Management*: Contracts and leases reviewed - - - - 275 275 985 Letters of indemnity issued - - - - 330 330 300 Risk control consultations and assessments completed - - - - 3,000 3,000 5,940 Training sessions conducted - - - - 20 20 20 Occupational Health and Benefits Program*: OCIP safety sessions - - - - 15 15 15 OCIP management meetings attended - - - - 82 82 110 OCIP site safety inspections - - - - 35 35 45 OCIP claim reviews - - - - 60 60 65 Insurance documents processed + ------19,800 Bonds processed + ------3,960 Affidavits processed + ------1,500
50 City Administrative Officer
INDICATORS OF WORKLOAD (Continued)
ACTUAL ACTUAL ACTUAL ACTUAL ACTUAL EST. EST. 1999-00 2000-01 2001-02 2002-03 2003-04 2004-05 2005-06 EMPLOYEE RELATIONS PROGRAM Meet and confer sessions held 200 250 280 280 250 250 150 Agreements reached (MOU's and amendments) 15 13 18 18 10 10 10 Impasses filed 1 1 1 2 2 2 2 Mediation sessions 1 1 1 4 4 4 6 Fact-finding hearings 1 2 2 2 2 2 4 Pay grade and new class requests reviewed 552 524 600 600 600 600 600 Employee Relations reports released to Mayor and Council - 212 237 250 250 250 250 Employee Relations memos, IDC's, other correspondence released internally to City departments, agencies, and outside entities - 120 145 150 150 150 150 Contractor Enforcement Program - ** Living Wage, Equal Benefits, and Contractor Compliance: Employee complaints received 58 60 60 60 60 ** ** Contracts reviewed 2,864 2,200 2,200 2,200 2,200 ** ** Contracts subject to Living Wage audits 221 225 225 225 225 ** ** Living Wage audits conducted 141 100 75 75 60 ** ** Pre-bid meetings attended 132 50 30 30 35 ** ** Training sessions conducted 65 50 30 30 30 ** ** Contractor Evaluations reviewed - 100 100 100 100 ** ** Equal Benefits Certifications reviewed 344 3,000 1,000 1,000 1,000 ** **
* Function transferred from the Office of Finance in 2003-04. ** Function transferred to the Bureau of Contract Administration in 2004-05. *** New Workload Indicator in 2004-05.
51
52 CITY ATTORNEY 2005-06 Proposed Budget
FUNDING
2004-05 2004-05 2005-06 PROPOSED Five Year History Estimated Budget Amount %Change
Salaries$ 84,728,000 $ 80,472,347 $ 86,395,327 7.4% 92.9 100 86.4 86.8 80.5 76.6 Expense 10,248,000 6,313,741 6,519,597 3.3% 80
Equipment -- -- 18,800 -- % 60 40 Special ------% 20
TOTAL$ 94,976,000 $ 86,786,088 $ 92,933,724 7.1% Budget ($ millions) -- FY 02 FY 03 FY 04 FY 05 FY 06
STAFFING
Five Year History June 30, 2005 2004-05 2005-06 PROPOSED Projected Adopted Authorized Staffing Budget Staffing %Change 1,000 839 839 820 808 808 750 Regular 808 808 808 -- % 500 250 Positions -- FY 02 FY 03 FY 04 FY 05 FY 06
BUDGET HIGHLIGHTS
Direct Cost Positions Area Planning Commissions (Seven resolution authorities)$ 768,048 -- City Attorney Program Support (Nine resolution authorities) 866,664 -- Community Law Enforcement and Recovery (11 resolution authorities) 830,215 -- Criminal Prosecutors to Support LAPD Expansion (Ten resolution authorities) 594,860 -- Domestic Violence Program Support (Four resolution authorities) 298,117 -- First Chance Anti-Gang Program (Two resolution authority) 83,112 -- Gang Unit Expansion (Seven resolution authorities) 339,564 -- Gun Violence Prosecution (Three resolution authorities) 207,341 -- Housing Department Support (Nine resolution authorities) 672,507 -- Housing Development Support (One resolution authority) 141,903 -- Kidwatch Program (Two resolution authorities) 199,316 -- Neighborhood Councils Support (Two resolution authorities) 267,248 -- Neighborhood Prosecutor Program (43 resolution authorities) 4,018,698 -- Neighborhood Prosecutor Program Expansion (Nine resolution authorities) 1,221,783 -- Neighborhood Prosecutor Program - Mission (Three resolution authorities) 210,966 -- Operation Bright Future Expansion (Two resolution authority) 92,328 -- Police Related Litigation (29 resolution authorities) 2,397,645 -- Pitchess Motions (14 resolution authorities) 1,213,596 -- Tobacco Enforcement Program (Two resolution authorities) 277,633 -- Workers' Compensation Fraud Unit (Five resolution authorities) 346,031 --
53 City Attorney Services Provided
Total Price Regular Positions Adopted Proposed Change Adopted Proposed Change Program Service Description 2004-05 2005-06 2004-05 2005-06
Criminal Prosecution Consumer Protection 846,134 875,478 29,344 8 8 - Domestic Violence 2,322,119 2,794,785 472,666 29 29 - Environmental Protection 809,612 837,659 28,047 8 8 - Housing 991,172 1,145,701 154,529 9 9 - Special Enforcement 12,244,653 14,729,407 2,484,754 78 78 - Trials 22,628,530 23,166,566 538,036 269 269 - Victim Assistance - 48,420 48,420 - - - Civil Representation Civil Liability 5,704,836 5,857,476 152,640 61 61 - Employee Relations 1,245,481 1,289,217 43,736 12 12 - Financial Services 997,776 1,213,335 215,559 8 8 - General Counsel 4,554,035 4,847,440 293,405 34 34 - Housing and Community Services 3,485,756 3,585,669 99,913 26 26 - Land Use 1,723,511 2,612,383 888,872 16 16 - Police Litigation 9,647,046 9,790,680 143,634 63 63 - Proprietary Depts and Other Reimbursable Srvcs 9,596,200 9,609,022 12,822 75 75 - Real Property and Environment 2,010,732 2,077,191 66,459 19 19 - Special Litigation 1,369,423 1,617,342 247,919 14 14 - Workers' Compensation 3,317,775 3,436,360 118,585 34 34 - General Administration and Support Administrative Services 1,806,770 1,863,790 57,020 29 29 - Office Management 1,484,527 1,535,803 51,276 16 16 -
54 City Attorney Recapitulation of Changes
Adopted Total Budget Budget Budget Appropriation 2004-05 Changes 2005-06
EXPENDITURES AND APPROPRIATIONS Salaries Salaries. . . .General ...... 69,036,583 5,976,550 75,013,133 Grant. . Reimbursed...... 1,832,172 (61,214) 1,770,958 Salaries. . . .Proprietary ...... 9,598,184 7,644 9,605,828 Overtime. . . . General...... 5,408 - 5,408
Total. Salaries ...... 80,472,347 5,922,980 86,395,327 Expense Bar. Dues...... 234,845 - 234,845 Printing. . . and. . .Binding ...... 195,186 - 195,186 Contractual. . . . . Services...... 1,052,169 - 1,052,169 Transportation...... 28,512 - 28,512 Litigation...... 3,945,448 - 3,945,448 Contingent. . . . . Expense ...... 5,000 - 5,000 Office. . and. . .Administrative ...... 844,751 205,856 1,050,607 Operating. . . . .Supplies ...... 7,830 - 7,830
Total. Expense ...... 6,313,741 205,856 6,519,597 Equipment Furniture,. . . . Office. . . . and . . Technical...... Equipment ...... - 18,800 18,800
Total. Equipment ...... - 18,800 18,800
Total. City . . Attorney...... 86,786,088 6,147,636 92,933,724
SOURCES OF FUNDS
General. . . .Fund ...... 84,550,496 5,835,990 90,386,486 Community. . . . . Development...... Trust . . . Fund . . . (Sch.. . . 8)...... 386,935 10,031 396,966 HOME. . . Invest. . . . .Partnerships ...... Program . . . . .Fund . . . (Sch. . . . 9) ...... 68,104 1,493 69,597 Sewer. . .Construction ...... & . Maintenance ...... Fund . . . .(Sch . . 14)...... 772,207 80,096 852,303 Telecom.. . . . Development...... Acct. . . . (Sch. . . . 20) ...... 203,952 - 203,952 Workforce. . . . .Investment ...... Act . . Fund . . . (Sch. . . . 22)...... 116,459 1,090 117,549 Rent. . Stabilization ...... Trust . . .Fund . . .(Sch. . . . 23) ...... 297,019 (4,273) 292,746 Prop.. . C. Anti-Gridlock...... Transit . . . .Fund . . .(Sch. . . .27) ...... 162,000 4,260 166,260
55 City Attorney Recapitulation of Changes
Adopted Total Budget Budget Budget Appropriation 2004-05 Changes 2005-06
SOURCES OF FUNDS
Code. . Enforcement...... Trust. . . Fund. . . (Sch.. . . .42) ...... 228,916 218,949 447,865
Total. Funds ...... 86,786,088 6,147,636 92,933,724 Percentage. . . . Change...... 7.08% Positions...... 808 - 808
56 City Attorney Changes Applicable to Various Programs The following changes involve two or more budgetary programs. These changes are explained below and apportioned as single entries in the affected programs. Single-program changes are shown only in the programs involved.
Direct Posi- Total Program Changes Cost tions Cost Changes in Salaries, Expense, Equipment and Special Obligatory 1 . Salary Step Plan and Turnover Effect 1,958,492 - 2,381,525 Related costs consist of employee benefits. SG $2,081,238; SPROP $(5,352); SGR $(117,394) Related Costs: $423,033 2 . Deletion of Funding for Resolution Authorities (10,942,192)- (13,536,773) Due to the City's current financial constraints, only critical positions will be continued. Related costs consist of employee benefits.
Continue: Neighborhood Prosecutor Program (43 positions) - See Item 5. Neighborhood Prosecutor Program Expansion (Nine positions) - See Item 6. Gun Violence Prosecution (Three positions) - See Item 7. Tobacco Enforcement Program (Two positions) - See Item 8. Community Law Enforcement and Recovery (11 positions) - See Item 9. Workers' Compensation Fraud Unit (Five positions) - See Items 10 & 29. Workers' Compensation Support (Two positions) - See Item 28. Bankruptcy Support (One position) - See Item 23. Housing Department Support (Five positions) - See Item 11 & 30. Housing Development Support (One position) - See Item 12. Neighborhood Council Support (Two positions) - See Item 24. Pitchess Motions (14 positions) - See Item 25. Police Related Litigation (23 positions) - See Item 26. Subrogation Support (One position) - See Item 27. SG $(10,403,707); SGR $(293,064); EX $(245,421) Related Costs: $(2,594,581)
57 City Attorney Direct Posi- Total Program Changes Cost tions Cost Changes in Salaries, Expense, Equipment and Special Obligatory 3 . Personnel Adjustments 64,980 - 78,947 Funding in the amount of $64,980 is provided to fund the automatic advancement of 36 Deputy City Attorneys IIs from Step F to Deputy City Attorney III, Step A, in accordance with the City Attorney's Memorandum of Understanding (MOU). Thirty regular Deputy City Attorney II position authorities and six Deputy City Attorney II resolution position authorities are deleted. Thirty regular Deputy City Attorney III position authorities and six Deputy City Attorney III resolution position authorities are added.
Additionally, 10 regular Deputy City Attorney I position authorities are deleted and 10 regular Deputy City Attorney II position authorities are added to allow for the automatic advancement of Deputy City Attorney Is to Deputy City Attorney IIs in accordance with the City Attorney's MOU. Related costs consist of employee benefits.
SG $51,984; SPROP $12,996 Related Costs: $13,967
TOTAL CHANGES APPLICABLE TO VARIOUS PROGRAMS (8,918,720) -
58 City Attorney Criminal Prosecution Through this program, the City Attorney issues and processes complaints for misdemeanor violations of State law, including traffic violations, City Charter, ordinances and resolutions; resolves such complaints through effective prosecution or other disposition; and defends successful misdemeanor prosecutions which are appealed to any state or federal appellate court.
Direct Posi- Total Program Changes Cost tions Cost Changes in Salaries, Expense, Equipment and Special
4 . Apportionment of Changes Applicable to Various Programs (5,584,219)- (6,896,439) Related costs consist of employee benefits Related Costs: $(1,312,220)
Priority Service Level 5 . Neighborhood Prosecutor Program 4,018,698 - 4,968,658 Continue funding and resolution position authorities for 43 positions for the Neighborhood Prosecutor Program (36 positions) and the Citywide Nuisance Abatement Program (seven positions). Positions consist of 23 attorneys and 20 support staff. The Neighborhood Prosecutor Program was established in 2001-02. The program improves public safety and addresses smaller community crimes. Prosecutors work with community groups and the Police Department throughout the City to determine where and when misdemeanors and infractions are degrading the quality of life for the residents of that neighborhood. Related costs consist of employee benefits. SG $4,018,698 Related Costs: $949,960
6 . Neighborhood Prosecutor Program Expansion 1,221,783 - 1,469,918 Continue funding and resolution position authorities for three Deputy City Attorney IIIs and six Deputy City Attorney IVs to expand the Neighborhood Prosecutor Program. Funding is increased to provide the full 12 months funding. Standard expenses are provided. Related costs consist of employee benefits. SG $1,144,342; EX $77,441 Related Costs: $248,135
7 . Gun Violence Prosecution 207,341 - 275,352 Continue funding and resolution position authorities for three Deputy City Attorney IIs to enforce local gun ordinances. A Federal Grant, (C.F. #02-1374) provides $40,000 per position per year for three years. Working in partnership with the Police Department and Federal Bureau of Investigation, prosecutors help deter illegal gun sales by current Federal firearms licensees who are not in compliance with local regulations. Related costs consist of employee benefits. SGR $207,341 Related Costs: $68,011
59 City Attorney Direct Posi- Total Program Changes Cost tions Cost Changes in Salaries, Expense, Equipment and Special Priority Service Level 8 . Tobacco Enforcement Program 277,633 - 311,356 Continue funding and resolution position authorities for one Administrative Coordinator II and one Legal Secretary II for coordination and support of the Tobacco Enforcement Program. The program provides enforcement of existing tobacco laws, specifically targeting the sale of tobacco to minors. Various related expense funding, including funding for contracts with the California Department of Health and Human Services to conduct enforcement investigations, is also provided. Related costs consist of employee benefits. SG $122,633; EX $155,000 Related Costs: $33,723
9 . Community Law Enforcement and Recovery 830,215 - 1,041,019 Continue funding and resolution position authorities for four Deputy City Attorney IIs, two Deputy City Attorney IIIs, three Law Clerks, one Legal Assistant and one Legal Secretary II for the Community Law Enforcement and Recovery Gang Unit. Related costs consist of employee benefits. SG $830,215 Related Costs: $210,804
10 . Workers' Compensation Fraud Unit - Criminal 227,735 - 284,783 Continue funding and resolution position authorities for one Deputy City Attorney II, one Investigator II and one Investigator III for the Workers' Compensation Fraud Unit. The Office of the City Attorney prosecutes workers' compensation fraud to reduce costs to the City. Standard expenses are provided. Related costs consist of employee benefits. SG $223,747; EX $3,988 Related Costs: $57,048
11 . Housing Department Support - Criminal 132,700 - 167,668 Continue funding and resolution position authorities for two Hearing Officers. The Hearing Officers conduct Code Enforcement, Rent Escrow Account Program and other hearings mandated by the Rent Stabilization Ordinance and other City Housing Ordinances. Funding for these positions is provided in the Rent Stabilization and Systemic Code Enforcement Trust Funds. Related costs consist of employee benefits. SG $130,197; EX $2,503 Related Costs: $34,968
60 City Attorney Direct Posi- Total Program Changes Cost tions Cost Changes in Salaries, Expense, Equipment and Special Priority Service Level 12 . Housing Development Support 141,903 - 171,868 Continue funding and resolution position authority for one Deputy City Attorney IV to support housing development activities. The position provides legal counsel relative to activities associated with the Los Angeles Housing Department to address housing development workload anticipated from projects funded though the Affordable Housing Trust Fund and State funds made available though the passage of Proposition 46 (Housing and Emergency Shelter Trust Fund). The position addresses issues relative to the Housing Department Earthquake Loan Portfolio. Funding is provided from the Community Development Block Grant. Related costs consist of employee benefits. SGR $141,903 Related Costs: $29,965
13 . Technology - - - Provide funding in the amount of $30,000 for the purchase of two replacement servers for the City Attorney. The Information Technology Agency (ITA) will be responsible to coordinate server purchases and deliveries (see ITA Item 21).
14 . Housing Department Support Expansion 223,224 - 287,109 Add funding and resolution position authorities for three Paralegal Is and one Paralegal II. These positions support the Los Angeles Housing Department Code Enforcement Division to file criminal cases and address the increasing workload for criminal filings in the Division. Funding is provided from the Systemic Code Enforcement Trust Fund. Related costs consist of employee benefits. SG $223,224 Related Costs: $63,885
15 . Domestic Violence Program Support 298,117 - 388,936 Add funding and continue resolution position authorities for one Deputy City Attorney III, one Administrative Coordinator I and two Investigator IIs originally approved by Council (C.F. Nos. 96-1690, 97-2011, 00-1010, 00-2050 and 02-1049) for the City Attorney Domestic Violence Unit Vertical Prosecution Project, to provide staff support to the Domestic Violence Unit on various legal matters and the Domestic Violence Test Site Project Stalking Grant Program. Related costs consist of employee benefits. SG $298,117 Related Costs: $90,819
61 City Attorney Direct Posi- Total Program Changes Cost tions Cost Changes in Salaries, Expense, Equipment and Special Priority Service Level 16 . City Attorney Program Support - Criminal 439,836 - 567,024 Add funding and continue resolution position authorities for two Deputy City Attorney IIIs, one Deputy City Attorney II, one Paralegal II and one Witness Service Coordinator originally approved by Council (C.F. Nos. 00-2050, 99-0600-S5, 01-2765 and 00-0911) to provide staff support to the City Attorney Family Violence Prevention, Nuisance Abatement Revocations, Proactive Code Enforcement and Victim Assistance programs. Related costs consist of employee benefits. SG $439,836 Related Costs: $127,188
17 . Criminal Prosecutors to Support LAPD Expansion 594,860 - 760,820 Add six months funding and resolution position authorities for six Deputy City Attorney IIIs, two Legal Assistants and two Witness Coordinators to provide increased criminal prosecution support to the Police Department due to the increase in police staffing. Related costs consist of employee benefits. SG $447,384; EX $134,221; EQ $13,255 Related Costs: $165,960
18 . Neighborhood Prosecutor Program - Mission 210,966 - 273,116 Add eleven months funding and resolution position authorities for one Deputy City Attorney III, one Paralegal I and one Legal Secretary II to implement the Neighborhood Prosecutor Program in the new Mission Police Station. Related costs consist of employee benefits. SG $203,786; EX $1,635; EQ $5,545 Related Costs: $62,150
19 . Gang Unit Expansion 339,564 - 461,136 Add six months funding and resolution position authorities for five Deputy City Attorney IIIs and two Legal Secretary IIs to expand the Gang Unit. Additional staffing is required to meet the demand for new gang injunction projects and increased prosecution support to the Police Department Gang Enforcement teams. Related costs consist of employee benefits. SG $339,564 Related Costs: $121,572
20 . Operation Bright Future Expansion 92,328 - 126,096 Add six months funding and resolution position authorities for one Deputy City Attorney III and one Administrative Coordinator II to expand the gang prevention program in Los Angeles schools. Related costs consist of employee benefits. SG $92,328 Related Costs: $33,768
62 City Attorney Direct Posi- Total Program Changes Cost tions Cost Changes in Salaries, Expense, Equipment and Special Priority Service Level 21 . First Chance Anti-Gang Program 83,112 - 114,996 Add six months funding and resolution position authorities for one Deputy City Attorney III and one Legal Secretary II to establish a job program for former gang members. The City will partner with businesses to provide job and career opportunities for former gang members. The program will also coordinate supplemental services, such as tattoo removal. Related costs consist of employee benefits. SG $83,112 Related Costs: $31,884
TOTAL CRIMINAL PROSECUTION 3,755,796 -
2004-05 Program Budget 39,842,220 401 Changes in Salaries, Expense, Equipment and Special 3,755,796 -
2005-06 PROGRAM BUDGET 43,598,016 401
63 City Attorney Civil Representation Through this program, the City Attorney provides legal advice, assistance and representation to elected officials, City officers, general managers and their staff on all legal matters. Included is the preparation of various legal documents; appearance before governmental, regulatory and administrative bodies; handling liability claims and defending tort liability suits and appeals; representing the City in Workers' Compensation matters; providing legal services to the Departments of Water and Power, Airports and Harbor, the pensions systems, the Housing Authority and the Community Redevelopment Agency; handling various land use, employee relations, and police and fire matters; and representing the City in special litigation matters.
Direct Posi- Total Program Changes Cost tions Cost Changes in Salaries, Expense, Equipment and Special
22 . Apportionment of Changes Applicable to Various Programs (3,442,797)- (4,311,550) Related costs consist of employee benefits Related Costs: $(868,753)
Priority Service Level 23 . Bankruptcy Support 133,624 - 162,246 Continue funding and resolution position authority one Deputy City Attorney IV to manage bankruptcy issues. The bankruptcy attorney may recover up to an additional $1 million in revenue by collecting taxes due from taxpayers who filed bankruptcy. Related costs consist of employee benefits. SG $133,624 Related Costs: $28,622
24 . Neighborhood Council Support 267,248 - 324,492 Continue funding and resolution position authorities for two Deputy City Attorney IVs to support the Neighborhood Councils with legal services. Related costs consist of employee benefits. SG $267,248 Related Costs: $57,244
25 . Pitchess Motions 1,213,596 - 1,507,420 Continue funding and resolution position authorities for 14 positions to address an increased workload for Pitchess Motions. The introduction of Pitchess Motions in criminal cases associated with the Police Department is growing both in complexity and number. Related costs consist of employee benefits. SG $1,213,596 Related Costs: $293,824
26 . Police Related Litigation 1,920,780 - 2,495,006 Continue funding and resolution position authorities for 23 positions for police-related litigation. Positions consist of nine attorneys and 14 support staff. Due to the settlement of Rampart cases six positions are reassigned to other programs. Related costs consist of employee benefits. SG $1,920,780 Related Costs: $574,226
64 City Attorney Direct Posi- Total Program Changes Cost tions Cost Changes in Salaries, Expense, Equipment and Special Priority Service Level 27 . Subrogation Support 114,199 - 139,667 Continue funding and resolution position authority for one Deputy City Attorney IV for subrogation issues. The cost will be covered by an estimated $2.5 million in revenue generated from subrogation work. Related costs consist of employee benefits. SG $114,199 Related Costs: $25,468
28 . Workers' Compensation Support 247,823 - 301,913 Continue funding and resolution position authorities for one Deputy City Attorney III and one Deputy City Attorney IV to reduce workers' compensation caseloads. Related costs consist of employee benefits. SG $247,823 Related Costs: $54,090
29 . Workers' Compensation Fraud Unit - Civil 118,296 - 150,664 Continue funding and resolution position authorities for one Investigator II and one Legal Secretary II for the Workers' Compensation Fraud Unit. The Office of the City Attorney prosecutes workers' compensation fraud to reduce costs to the City. Standard expenses are provided. Related costs consist of employee benefits. SG $114,309; EX $3,987 Related Costs: $32,368
30 . Housing Department Support - Civil 316,583 - 388,341 Continue funding and resolution position authorities for one Assistant City Attorney, one Deputy City Attorney III and one Legal Secretary II. The attorneys serve as dedicated legal counsel to the Housing Department. Funding for these positions is provided in the Rent Stabilization and Systemic Code Enforcement Trust Funds. Related costs consist of employee benefits. SG $314,081; EX $2,502 Related Costs: $71,758
31 . Area Planning Commissions 768,048 - 977,437 Add funding and continue resolution position authorities for three Deputy City Attorney IIIs, two Assistant City Attorneys and two Legal Secretary IIIs originally approved by Council (C.F. 99-1307) and (C.F. 00-0600) to facilitate the implementation of the new City Charter and provide support to the new Area Planning Commissions. Related costs consist of employee benefits. SG $768,048 Related Costs: $209,389
65 City Attorney Direct Posi- Total Program Changes Cost tions Cost Changes in Salaries, Expense, Equipment and Special Priority Service Level 32 . City Attorney Program Support - Civil 426,828 - 543,912 Add funding and continue resolution position authorities for two Deputy City Attorney IVs, one Accounting Clerk and one Deputy City Attorney III originally approved by Council (C.F. Nos. 98-2359-S9, 01-0600, 00-0211-S48 and 03-0600) to provide staff support to the City Attorney Business Tax Reform, Consent Decree and Land Use programs. Related costs consist of employee benefits. SG $426,828 Related Costs: $117,084
33 . Kidwatch Program 199,316 - 239,422 Add eleven months funding and resolution position authorities for two Administrative Coordinator IIs to expand the Kidwatch Program. Related costs consist of employee benefits. SG $129,316; EX $70,000 Related Costs: $40,106
TOTAL CIVIL REPRESENTATION 2,283,544 -
2004-05 Program Budget 43,652,571 362 Changes in Salaries, Expense, Equipment and Special 2,283,544 -
2005-06 PROGRAM BUDGET 45,936,115 362
66 City Attorney General Administration and Support Through this program, the City Attorney provides executive management by determining office policies and procedures; retains overall supervision of all personnel, including those assigned to the proprietary departments; approves all important legal matters; and performs various administrative services.
Direct Posi- Total Program Changes Cost tions Cost Changes in Salaries, Expense, Equipment and Special
34 . Apportionment of Changes Applicable to Various Programs 108,296 - 131,688 Related costs consist of employee benefits Related Costs: $23,392
TOTAL GENERAL ADMINISTRATION AND SUPPORT 108,296 -
2004-05 Program Budget 3,291,297 45 Changes in Salaries, Expense, Equipment and Special 108,296 -
2005-06 PROGRAM BUDGET 3,399,593 45
67 City Attorney
INDICATORS OF WORKLOAD
ACTUAL ACTUAL ACTUAL ACTUAL ACTUAL EST. EST. 1999-00 2000-01 2001-02 2002-03 2003-04 2004-05 2005-06
CRIMINAL PROSECUTION PROGRAM Open courts 59 59 59 75 65 65 70 Office hearing cases concluded 15,592 15,239 16,000 15,227 14,801 16,600 16,600 Complaints reviewed 141,010 128,818 150,000 123,820 118,548 145,000 150,000 Complaints issued 97,450 83,370 91,000 82,076 75,001 93,000 95,000 Average number of open appellate cases 424 365 400 335 376 434 496 Consumer cases concluded 170 177 185 198 707 400 700 Environmental cases concluded 91 140 125 60 30 150 150 Special enforcement cases concluded 200 188 214 200 173 215 220 Housing/rent control cases concluded 106 114 220 193 221 418 300 Housing/rent control hearings concluded 481 469 470 606 569 594 600 Combined Criminal Jury and Court Trials 1,126 762 850 716 584 1,100 1,000 Community contacts - - - 1,800 4,093 2,000 3,000 Neighborhood Problems identified - - - 872 2,265 1,400 2,100 Neighborhood Problems resolved - - - 576 1,085 725 1,087
CIVIL REPRESENTATION PROGRAM Civil liability claims filed 3,968 4,289 4,239 4,919 4,452 4,700 4,700 Civil liability lawsuits filed 513 604 675 832 734 800 900 Average number of open liability lawsuits 629 709 697 986 1,337 1,100 1,200 Collections files opened 16,046 14,600 15,000 13,000 - - - Collection files closed 9,998 14,200 12,800 13,000 - - - Active collections files end of year 25,983 24,700 24,500 24,500 - - - Employee Relations arbitrations filed ------Unfairs filed ------Bonds processed and insurance policies 18,183 19,000 20,000 30,190 - - - reviewed Workers' Compensations cases opened 716 762 882 816 711 1,050 1,150 Active Workers' Compensation cases end 3,460 3,408 3,582 3,955 4,114 4,500 4,700 of year WCAB appearances 1,323 1,339 1,249 1,364 2,086 2,300 2,500
68 CITY CLERK 2005-06 Proposed Budget
FUNDING
2004-05 2004-05 2005-06 PROPOSED Estimated Budget Amount %Change Five Year History
23.9 Salaries$ 17,451,000 $ 17,450,490 $ 9,378,806 (46.3)% 25
18.6 Expense 9,522,000 6,522,640 1,171,287 (82.0)% 20
Equipment ------% illions) 15 10.6 8.8 9.4 10 Special ------% 5 TOTAL$ 26,973,000 $ 23,973,130 $ 10,550,093 (56.0)% m ($ Budget -- FY 02 FY 03 FY 04 FY 05 FY 06
STAFFING
Five Year History June 30, 2005 2004-05 2005-06 PROPOSED Projected Adopted Authorized 200 Staffing Budget Staffing %Change 141 137 138 150 126 133 Regular 137 137 138 0.7% 100 50 Positions -- FY 02 FY 03 FY 04 FY 05 FY 06
BUDGET HIGHLIGHTS
Direct Cost Positions Council Committee Expert Services$ 250,000 -- Deletion of Prior Year Election Funding (14,246,726) -- In-House Elections Administration -- 1 Tally System Replacement (Two resolution authorities) 160,308 -- Property Ownership Records Streamlining 60,000 -- Land Use Planning and Management System 156,000 -- Records Center Student Workers 31,732
69 City Clerk Services Provided
Total Price Regular Positions Adopted Proposed Change Adopted Proposed Change Program Service Description 2004-05 2005-06 2004-05 2005-06
Council and Public Services Active File Maintenance and Certifications 192,150 205,033 12,883 3 3 - Council File Index and Contract Execution 228,526 241,409 12,883 3 3 - Council, Committee and Legislative Support 1,476,822 1,739,705 262,883 19 19 - Filings, Notices, Public Information and Claims 310,741 323,624 12,883 6 6 - Oper Management - Council and Public Services 271,898 284,781 12,883 3 3 - Provide Calligraphy and Special Art 497,675 510,558 12,883 9 9 - Provide Translation Services 220,519 233,402 12,883 3 3 - Administration of City Elections Conduct In-House and Prop 218 Elections 106,708 118,732 12,024 1 2 1 Conduct Primary Nominating and Gen Muni Elect 15,717,965 1,643,571 (14,074,394) 17 17 - Mayor and City Council Administrative Support City Council and CLA Administrative Support 240,487 253,688 13,201 4 4 - General City Purposes and Trust Fund Admin 214,023 227,224 13,201 4 4 - Office of the Mayor Administrative Services 160,055 173,256 13,201 3 3 - Property Ownership Records Business Improvement District Administration 796,179 822,601 26,422 14 14 - Land Records - Property Ownership 1,072,582 1,308,623 236,041 17 17 - Special Assessments 148,323 198,461 50,138 3 3 - Records Management Storage, Retention and Destruction of Archives 374,685 415,436 40,751 6 6 - General Administration and Support Budget and Personnel Services - City Clerk 432,865 446,066 13,201 6 6 - Executive Services 469,273 482,474 13,201 4 4 - Operations Management - ASD 270,148 286,356 16,208 3 3 - Systems Support 771,506 635,093 (136,413) 9 9 -
70 City Clerk Recapitulation of Changes
Adopted Total Budget Budget Budget Appropriation 2004-05 Changes 2005-06
EXPENDITURES AND APPROPRIATIONS Salaries Salaries. . . .General ...... 8,817,788 389,230 9,207,018 Salaries. . . .As-Needed ...... 6,365,724 (6,286,373) 79,351 Overtime. . . . General...... 2,266,978 (2,174,541) 92,437
Total. Salaries ...... 17,450,490 (8,071,684) 9,378,806 Expense Printing. . . and. . .Binding ...... 57,319 - 57,319 Contractual. . . . . Services...... 389,541 466,000 855,541 Transportation...... 1,650 - 1,650 Elections...... 5,902,153 (5,817,353) 84,800 Office. . and. . .Administrative ...... 171,977 - 171,977
Total. Expense ...... 6,522,640 (5,351,353) 1,171,287
Total. City . . Clerk...... 23,973,130 (13,423,037) 10,550,093
SOURCES OF FUNDS
General. . . .Fund ...... 23,302,838 (13,465,452) 9,837,386 St. .Light. . . . Maint. . . . .Assessment ...... Fund . . .(Sch. . . .19) ...... 104,585 (8,008) 96,577 BID. Trust. . . Fund. . . -. Admin. . . . (Sch. . . . 29) ...... 262,104 9,388 271,492 Special. . . Police. . . . Communications ...... Tax . . Fund. . . .(Sch. . . .33) ...... 303,603 21,035 324,638 Bldg.. . and . . Safety. . . . Enterprise ...... Fund . . . (Sch. . . . 40A) ...... - 20,000 20,000
Total. Funds ...... 23,973,130 (13,423,037) 10,550,093 Percentage. . . . Change...... -55.99% Positions...... 137 1 138
71 City Clerk Changes Applicable to Various Programs The following changes involve two or more budgetary programs. These changes are explained below and apportioned as single entries in the affected programs. Single-program changes are shown only in the programs involved.
Direct Posi- Total Program Changes Cost tions Cost Changes in Salaries, Expense, Equipment and Special Obligatory 1 . Salary Step Plan and Turnover Effect 315,263 - 380,195 Related costs consist of employee benefits. SG $315,263 Related Costs: $64,932 2 . Deletion of Funding for Resolution Authorities (149,614)- (181,931) Due to the City's current financial constraints, only critical positions will be continued. Tally System Replacement (Two positions) - See Item 8. Related costs consist of employee benefits. SG $(149,614) Related Costs: $(32,317)
TOTAL CHANGES APPLICABLE TO VARIOUS PROGRAMS 165,649 -
72 City Clerk Council and Public Services This program provides for services to the Council, City departments, and the public. Services to the Council include the Council Minute Clerk, assistance to Council committees, and archival and special art services. Services to all City departments and the public include the publication of ordinances and other legal documents and notification of interested parties of Council proceedings and actions.
Direct Posi- Total Program Changes Cost tions Cost Changes in Salaries, Expense, Equipment and Special
3 . Apportionment of Changes Applicable to Various Programs 90,181 - 109,872 Related costs consist of employee benefits Related Costs: $19,691
Efficiencies 4 . Council Committee Expert Services 250,000 - 250,000 Add funding to provide for costs associated with the services of experts testifying before Council Committees on issues affecting the City, such as gang violence, traffic and community development. EX $250,000
TOTAL COUNCIL AND PUBLIC SERVICES 340,181 -
2004-05 Program Budget 3,198,331 46 Changes in Salaries, Expense, Equipment and Special 340,181 -
2005-06 PROGRAM BUDGET 3,538,512 46
73 City Clerk Administration of City Elections This program provides for the conduct of regular and special municipal elections as specified by the Los Angeles City Charter or ordinance.
Direct Posi- Total Program Changes Cost tions Cost Changes in Salaries, Expense, Equipment and Special
5 . Apportionment of Changes Applicable to Various Programs 24,048 - 29,284 Related costs consist of employee benefits Related Costs: $5,236
Obligatory 6 . Deletion of Prior Year Election Funding (14,246,726)- (14,246,726) Funding to conduct the 2004-05 Municipal Elections is eliminated. SOT $(2,174,541); SAN $(6,254,832); EX $(5,817,353)
Priority Service Level 7 . In-House Elections Administration - 1 12,876 Add position authority for one exempt Program Aide for administration of in-house elections. Funding is transferred from Salaries As-Needed to Salaries General. Related costs consist of employee benefits. SG $31,541; SAN $(31,541) Related Costs: $12,876
8 . Tally System Replacement 160,308 - 207,984 Add funding and continue one Systems Analyst II and one Senior Systems Analyst I on resolution authority for ongoing work to install a new election tally system. The tally system was purchased to comply with a State mandate to eliminate punchcards in elections. The tally system will be compatible with Los Angeles County as it also conforms to the State mandate. Delays by Los Angeles County in implementing the system necessitates continuation of these authorities. Related costs consist of employee benefits. SG $160,308 Related Costs: $47,676
TOTAL ADMINISTRATION OF CITY ELECTIONS (14,062,370) 1
2004-05 Program Budget 15,824,673 18 Changes in Salaries, Expense, Equipment and Special (14,062,370) 1
2005-06 PROGRAM BUDGET 1,762,303 19
74 City Clerk Mayor and City Council Administrative Support
Direct Posi- Total Program Changes Cost tions Cost Changes in Salaries, Expense, Equipment and Special
9 . Apportionment of Changes Applicable to Various Programs 39,603 - 47,697 Related costs consist of employee benefits Related Costs: $8,094
TOTAL MAYOR AND CITY COUNCIL ADMINISTRATIVE SUPPORT 39,603 -
2004-05 Program Budget 614,565 11 Changes in Salaries, Expense, Equipment and Special 39,603 -
2005-06 PROGRAM BUDGET 654,168 11
75 City Clerk Property Ownership Records This program provides for maintenance of title ownership records of real property within the City.
Direct Posi- Total Program Changes Cost tions Cost Changes in Salaries, Expense, Equipment and Special
10 . Apportionment of Changes Applicable to Various Programs 96,601 - 114,382 Related costs consist of employee benefits Related Costs: $17,781
Priority Service Level 11 . Land Use Planning and Management System 156,000 - 156,000 Add expense funding to provide for the migration of the Land Use Planning and Management System II (LUPAMS II) from a mainframe-based system to the DB2 database system in order to move LUPAMS II into a web-based environment. Funding is provided for an outside vendor, with the assistance of the Information Technology Agency, to implement the conversion. EX $156,000
Productivity Improvement 12 . Property Ownership Records Streamlining 60,000 - 60,000 Add funding to continue a pilot program to streamline access to property ownership records. Funding is provided for the filtering of County of Los Angeles property ownership records through an outside vendor. Property ownership records are sorted to reflect property ownership information contained in the Land Use Planning and Management System II and within the City. The Building and Safety Building Permit Enterprise Fund (Schedule 40A), established during 2004-05, will partially fund ($20,000) the contract. EX $60,000
TOTAL PROPERTY OWNERSHIP RECORDS 312,601 -
2004-05 Program Budget 2,017,084 34 Changes in Salaries, Expense, Equipment and Special 312,601 -
2005-06 PROGRAM BUDGET 2,329,685 34
76 City Clerk Records Management This program provides for maintenance, analysis and custody of City records stored in the Records Center and destruction of records in accordance with established departmental schedules.
Direct Posi- Total Program Changes Cost tions Cost Changes in Salaries, Expense, Equipment and Special
13 . Apportionment of Changes Applicable to Various Programs 9,019 - 10,988 Related costs consist of employee benefits Related Costs: $1,969
Other Changes or Adjustments 14 . Records Center Student Workers 31,732 - 31,732 Add funds to provide for additional hours for Student Professional Workers employed at the City Record Center. SG $31,732
TOTAL RECORDS MANAGEMENT 40,751 -
2004-05 Program Budget 374,685 6 Changes in Salaries, Expense, Equipment and Special 40,751 -
2005-06 PROGRAM BUDGET 415,436 6
77 City Clerk General Administration and Support This program provides for management and control of City Clerk programs and administrative support activities including budget control, personnel administration and accounting for the City Clerk and the City Council. This program also inlcudes the Systems Division which provides systems support to the entire department.
Direct Posi- Total Program Changes Cost tions Cost Changes in Salaries, Expense, Equipment and Special
15 . Apportionment of Changes Applicable to Various Programs (93,803)- (113,959) Related costs consist of employee benefits Related Costs: $(20,156)
TOTAL GENERAL ADMINISTRATION AND SUPPORT (93,803) -
2004-05 Program Budget 1,943,792 22 Changes in Salaries, Expense, Equipment and Special (93,803) -
2005-06 PROGRAM BUDGET 1,849,989 22
78 City Clerk
INDICATORS OF WORKLOAD
ACTUAL ACTUAL ACTUAL ACTUAL ACTUAL EST. EST. 1999-00 2000-01 2001-02 2002-03 2003-04 2004-05 2005-06
COUNCIL AND PUBLIC SERVICES Council and Committee services 3,635 4,112 4,600 4,600 5,800 5,850 6,000 Council scheduling and index 63,500 58,876 54,800 54,800 56,300 62,600 62,600 Calligraphy and special art 18,000 19,000 20,000 21,000 25,000 26,000 27,000
ADMINISTRATION OF CITY ELECTIONS Number of reimbursable elections 11 5 5 5 9 11 11 Number of mandated non-reimbursable elections 71 75 75 75 163 140 150 General Elections: Number of voting precincts within the City - 1,775 - 1,775 - 1,700 - Number of voting precincts outside the City - 387 - 387 - 400 -
PROPERTY OWNERSHIP RECORDS Document analysis 1,600,000 2,000,000 2,100,000 2,100,000 900,000 900,000 360,000 LUPAMS maintenance updates 110,000 150,000 150,000 150,000 150,000 150,000 150,000 Public counter research 60,000 60,000 60,000 60,000 70,000 70,000 70,000
RECORDS MANAGEMENT City Archives-records researched 33,500 33,500 37,000 37,000 50,000 50,000 50,000 Records Center-records researched 16,100 30,000 34,000 34,000 75,000 80,000 80,000
79
80 COMMISSION FOR CHILDREN, YOUTH AND THEIR FAMILIES 2005-06 Proposed Budget
FUNDING
2004-05 2004-05 2005-06 PROPOSED Five Year History Estimated Budget Amount %Change
Salaries$ 1,226,000 $ 1,158,818 $ 1,152,675 (0.5)% 1.8 2.0 1.7 1.7 Expense 280,000 317,525 325,525 2.5% 1.5 1.5 1.5
Equipment ------% illions) 1.0 Special ------% 0.5 TOTAL$ 1,506,000 $ 1,476,343 $ 1,478,200 0.1% Budget ($ m ($ Budget - FY 02 FY 03 FY 04 FY 05 FY 06
STAFFING
Five Year History June 30, 2005 2004-05 2005-06 PROPOSED Projected Adopted Authorized 42 42 45 37 Staffing Budget Staffing %Change 24 24 Regular 24 24 24 -- % 30 15 Positions -- FY 02 FY 03 FY 04 FY 05 FY 06
BUDGET HIGHLIGHTS
Direct Cost Positions Community Outreach (One resolution authority)$ 66,912 -- Neighborhood Network4Kids (One resolution authority) 22,620 -- Policy Development (Three resolution authorities) 236,400 -- Van Nuys Childcare Center 15,000 -- Youth Employment Opportunities 34,000 -- Administrative Services (Two resolution authorities) 103,608 --
81 Commission for Children, Youth & Their Families Services Provided
Total Price Regular Positions Adopted Proposed Change Adopted Proposed Change Program Service Description 2004-05 2005-06 2004-05 2005-06
Children, Youth and Their Families Chld Care Policy and Implementation 287,864 296,889 9,025 2 2 - Community Outreach and Information 72,037 138,949 66,912 - - - Family Focused Neighborhood Engagement 294,666 386,059 91,393 5 5 - General Administration and Support 488,585 553,983 65,398 17 17 - Policy Dev and Implementation Social Empowerment 330,922 100,051 (230,871) - - - Youth Leadership Developmnt and Civic Engagement 2,269 2,269 - - - -
82 Commission for Children, Youth & Their Families Recapitulation of Changes
Adopted Total Budget Budget Budget Appropriation 2004-05 Changes 2005-06
EXPENDITURES AND APPROPRIATIONS Salaries Salaries. . . .General ...... 1,060,060 (40,143) 1,019,917 Salaries. . . .As-Needed ...... 98,758 34,000 132,758
Total. Salaries ...... 1,158,818 (6,143) 1,152,675 Expense Printing. . . and. . .Binding ...... 15,000 - 15,000 Contractual. . . . . Services...... 230,152 8,000 238,152 Office. . and. . .Administrative ...... 43,809 - 43,809 Operating. . . . .Supplies ...... 28,564 - 28,564
Total. Expense ...... 317,525 8,000 325,525
Total. Commission ...... for . .Children, . . . . .Youth . . . &. Their. . . Families...... 1,476,343 1,857 1,478,200
SOURCES OF FUNDS
General. . . .Fund ...... 1,280,191 1,857 1,282,048 First. .and . . Broadway ...... Child . . .Care . . .Fund . . .(Sch. . . . 29) ...... 196,152 - 196,152
Total. Funds ...... 1,476,343 1,857 1,478,200 Percentage. . . . Change...... 13% Positions...... 24 - 24
83 Commission for Children, Youth & Their Families Children, Youth and Their Families The Commission for Children, Youth and Their Families was established by ordinance to provide a focal point for the coordination of City Services on behalf of children.
Direct Posi- Total Program Changes Cost tions Cost Changes in Salaries, Expense, Equipment and Special Obligatory 1 . Salary Step Plan and Turnover Effect 49,020 - 59,608 Related costs consist of employee benefits. SG $49,020 Related Costs: $10,588
2 . Deletion of Funding for Resolution Authorities (518,703)- (630,743) Due to current City financial constraints, only critical positions will be continued. Related costs consist of employee benefits. SG $(518,703) Related Costs: $(112,040)
3 . Deletion of One-Time Expense Funding (7,000)- (7,000) One-time funding for 2004-05 expense items is deleted. EX $(7,000)
Priority Service Level 4 . Administrative Services 103,608 - 139,692 Continue funding and resolution position authority for one Accounting Clerk II and one Administrative Assistant in the Administrative Services Division. Related costs consist of employee benefits. SG $103,608 Related Costs: $36,084
5 . Community Outreach 66,912 - 88,044 Continue funding and resolution position authority for one Project Coordinator in the Community Outreach Division. Related costs consist of employee benefits. SG $66,912 Related Costs: $21,132
6 . Neighborhood Network4Kids 22,620 - 34,692 Continue funding and resolution position authority for one Project Assistant in the Neighborhood Network4Kids Division. Related costs consist of employee benefits. SG $22,620 Related Costs: $12,072
84 Commission for Children, Youth & Their Families Direct Posi- Total Program Changes Cost tions Cost Changes in Salaries, Expense, Equipment and Special Priority Service Level 7 . Policy Development 236,400 - 307,080 Continue funding and resolution position authority for one Senior Project Coordinator, and one Assistant Executive Director in the Policy Development Division. Additionally, provide nine months funding and resolution authority for one Management Analyst for policy and data analysis. Related costs consist of employee benefits. SG $236,400 Related Costs: $70,680
Other Changes or Adjustments 8 . Van Nuys Childcare Center 15,000 - 15,000 Provide funding to subsidize childcare costs at the Van Nuys Childcare Center. EX $15,000
9 . Youth Employment Opportunities 34,000 - 34,000 Add funding for as-needed salaries to permit the Department to hire youth to assist in data collection and office support. SAN $34,000
TOTAL CHILDREN, YOUTH AND THEIR FAMILIES 1,857 -
2004-05 Program Budget 1,476,343 24 Changes in Salaries, Expense, Equipment and Special 1,857 -
2005-06 PROGRAM BUDGET 1,478,200 24
85 Commission for Children, Youth & Their Families
INDICATORS OF WORKLOAD
ACTUAL ACTUAL ACTUAL ACTUAL ACTUAL EST. EST. 1999-00 2000-01 2001-02 2002-03 2003-04 2004-05 2005-06
COMMISSION FOR CHILDREN, YOUTH AND THEIR FAMILIES Child care advocacy/policy City supported child care centers established 1 1 1 3 2 1 1 Non-City child care centers established 2 4 6 - - - - Number of childcare collaborations with City Department/External Organizations - - - 3 10 15 15 Child care centers meeting NAEYC/EPS standard 25 25 25 25 - - - Organizations assisted to establish centers 18 18 20 200 200 200 200 New City funded or supported child care spaces 300 2,000 1,000 300 - - - Child care spaces supported with City funds 760 1,060 1,060 1,060 - - - Child care training events held 6 6 15 20 - - - Participation/Sponsorship of childcare training/informational events - - - 15 15 10 10
Policy/Legislation Legislative bills analyzed & summarized 45 45 50 60 50 - - Legislative bills sponsored or supported 15 15 20 30 - - - Policy/Legislative alerts & reports - - 10 6 10 - - Policy/Legislative briefings - - 4 - 3 - - - Grants Grant applications researched 150 200 150 *** - - - Grants submitted 8 10 10 - - - - Grants awarded 3 2 2 - - - - Grants submitted in partnership 8 8 10 - - - - Grants awarded as a partner 2 3 3 - - - -
Health Outreach Information provided to residents 10,000 20,000 12,000 16,000 - - - Health outreach events attended 23 25 30 10 - - - Health outreach presentations 30 40 45 45 - - - Health access & policy planning sessions 60 60 40 40 - - -
Proposition K ***** and Proposition 12 * Request for proposals distributed 560 600 600 **** - - - Bidders' conferences held 6 3 6 - - - - Technical assistance calls answered 480 200 200 200 - - - Service/maintenance agreements monitored 3 30 30 45 - - - Local VNOC meetings held 60 60 60 60 - - - City/community meetings held 34 35 50 35 - - - Information provided to elected officials, - 500 500 500 - - - City departments, public and others
86 Commission for Children, Youth & Their Families
INDICATORS OF WORKLOAD (Continued)
ACTUAL ACTUAL ACTUAL ACTUAL ACTUAL EST. EST. 1999-00 2000-01 2001-02 2002-03 2003-04 2004-05 2005-06
Neighborhood Networks 4 Kids Number of Networks established 15 15 15 15 6 5 5 Number of NN4K participants 1,000 1,500 1,500 2,500 1,750 1,400 1,400 NN4K participants trained 600 800 900 1,200 750 600 600 Community events/public forums attended 35 42 55 75 40 32 32 NN4K infrastructure/community meetings 300 500 500 500 625 500 500
Interdepartmental/Interagency Collaborations 21 21 25 30 24 19 19 Meetings attended 512 512 600 650 520 416 416 New afterschool spaces created 3,000 4,500 5,000 - - - -
Youth Council Number of participants 60 60 75 40 - - - Youth Council members 35 35 40 21 - - - Youth Council events held 15 15 24 24 - - - Public forums attended/co-sponsored 4 4 24 13 - - -
Juvenile Justice Youth Initiative** Number of participants trained 575 250 - - - - - Reports completed 2 3 - - - - - Community meetings/trainings attended 40 20 - - - - -
Publications Published and Disseminated Brochures and fact sheets 60,000 60,000 60,000 60,000 65,000 52,000 52,000 Newsletter/bulletins 24,000 24,000 35,000 35,000 35,000 28,000 28,000 Reports/directories 8,000 8,000 8,000 9,000 9,000 7,200 7,200 Articles prepared/published 8 8 8 10 10 8 8
Created in September 1995, the Commission for Children, Youth and Their Families developed and began keeping records of its Indicators of Workload in 1996; therefore, only the records since 1996-97 are available.
In 2000-01, Indicators of Workload were revised to more accurately reflect the type of work performed; thus the number of comparable Indicators of Workload in years before 2000-01 is minimal.
* Indicators of Workload prior to 2000-01 are reflective of Proposition K only, as Proposition 12 was implemented February 2001. ** The Juvenile Justice Youth Initiative was in effect from September 1998 to June 2001. There are no records prior to FY 1998-99, nor after FY 2000-01. *** Position re-allocated to Youth Development. Grants involvement will be case directed. **** Fiscal year 2002-03 is a non-Prop K RFP year. ***** Proposition K duties and responsibilities transferred to Bureau of Engineering
87
88 COMMISSION ON THE STATUS OF WOMEN 2005-06 Proposed Budget
FUNDING
2004-05 2004-05 2005-06 PROPOSED Estimated Budget Amount %Change Five Year History
530 575 628 515 515 Salaries$ 571,000 $ 457,456 $ 457,456 -- % 400
Expense 57,000 57,716 57,716 -- % 300 Equipment ------% 200 Special ------% 100 TOTAL$ 628,000 $ 515,172 $ 515,172 -- % Budget ($ thousands) ($ Budget -- FY 02 FY 03 FY 04 FY 05 FY 06
STAFFING
Five Year History June 30, 2005 2004-05 2005-06 PROPOSED Projected Adopted Authorized 15 15 13 Staffing Budget Staffing %Change 15 12 12 12 Regular * 15 12 12 -- % 9 6
Positions 3 -- FY 02 FY 03 FY 04 FY 05 FY 06
* Includes seven Commissioners
BUDGET HIGHLIGHTS
Direct Cost Positions Support Staff for CEDAW Program (Two resolution authorities)$ 110,968 --
89 Commission on the Status of Women Services Provided
Total Price Regular Positions Adopted Proposed Change Adopted Proposed Change Program Service Description 2004-05 2005-06 2004-05 2005-06
Status of Women Econ and Public Safety Srvcs for Women and Girls 515,172 515,172 - 12 12 -
90 Commission on the Status of Women Recapitulation of Changes
Adopted Total Budget Budget Budget Appropriation 2004-05 Changes 2005-06
EXPENDITURES AND APPROPRIATIONS Salaries Salaries. . . .General ...... 456,456 - 456,456 Overtime. . . . General...... 1,000 - 1,000
Total. Salaries ...... 457,456 - 457,456 Expense Printing. . . and. . .Binding ...... 23,473 - 23,473 Contractual. . . . . Services...... 23,405 - 23,405 Governmental...... Meetings ...... 771 - 771 Office. . and. . .Administrative ...... 10,067 - 10,067
Total. Expense ...... 57,716 - 57,716
Total. Commission ...... on . .the . .Status . . . of. .Women ...... 515,172 - 515,172
SOURCES OF FUNDS
General. . . .Fund ...... 515,172 - 515,172
Total. Funds ...... 515,172 - 515,172 Percentage. . . . Change...... % Positions...... 12 - 12
91 Commission on the Status of Women Status of Women The Commission on the Status of Women assists in assuring to all women the opportunity for full and equal participation in the affairs of City government and assists in promoting the general welfare of women in the community. The functions of the Commission include advising the Mayor and Council of the needs and concerns of women, investigating problems and recommending programs which will increase opportunities for women, and performing other studies and surveys.
Direct Posi- Total Program Changes Cost tions Cost Changes in Salaries, Expense, Equipment and Special Obligatory 1 . Salary Step Plan and Turnover Effect (2,968)- (5,267) Related costs consist of employee benefits. SG $(2,968) Related Costs: $(2,299)
2 . Deletion of Funding for Resolution Authorities (108,000)- (139,224) Due to current City financial constraints, only critical positions will be continued.
Continued: CEDAW Program (two positions) - See Item 3. Related costs consist of employee benefits. SG $(108,000) Related Costs: $(31,224)
Service Level 3 . Support Staff for CEDAW Program 110,968 - 142,794 Continue funding and resolution authority for one Management Analyst and one Senior Clerk Typist to provide support for the Convention on the Elimination of Discrimination Against Women (CEDAW) Program. In addition to CEDAW support, the Senior Clerk Typist also performs administrative duties. Related costs consist of employee benefits. SG $110,968 Related Costs: $31,826
TOTAL STATUS OF WOMEN - -
2004-05 Program Budget 515,172 12 Changes in Salaries, Expense, Equipment and Special - -
2005-06 PROGRAM BUDGET 515,172 12
92 Commission on the Status of Women
INDICATORS OF WORKLOAD
ACTUAL ACTUAL ACTUAL ACTUAL ACTUAL EST. EST. 1999-00 2000-01 2001-02 2002-03 2003-04 2004-05 2005-06
PUBLICATIONS PRINTED AND DISSEMINATED Women's Survival Guides 40,000 40,000 40,000 36,000 30,000 30,000 30,000 LA Woman Newsletter 30,000 30,000 30,000 - - - - Domestic Violence Resource Materials 2,000 1,000 1,000 1,000 1,000 2,000 2,000 AIDS Brochures - 1,000 1,000 1,000 1,000 250 250 Fact Sheets 1,000 1,000 2,000 2,000 2,000 2,000 2,000 Commission Packages 1,500 2,000 2,000 2,000 2,000 2,000 2,000 Sexual Harassment Handbook 100 500 2,000 2,000 2,000 2,000 2,000 Los Angeles Directory of Women's Organizations and Services 5,000 10,000 7,000 7,000 6,000 10,000 10,000 CEDAW + - - 800 700 700 700 700 YWAR + - - 3,000 3,000 3,000 3,000 3,000
LEGISLATION Legislation Analyzed 100 150 150 150 150 150 150 Urgent Legislative Responses Required 3 5 5 10 15 15 15 (via mail, email, fax, phone)
ANNUAL EVENTS (Formerly ACTIVITY) Women's History month/Pioneer Women 200 200 200 300 300 300 300 Women of Courage/Women's Equality 1,000 800 800 - - - - Take Our Daughters to Work 450 500 900 - - - - Domestic Violence Awareness Month 100 200 300 300 300 300 300 Co-sponsored Events 1,500 1,500 1,500 1,500 1,500 1,500 1,500
TRAINING CONDUCTED (Attendance per category) Domestic Violence Workplace Policy 100 1,000 1,000 1,800 5,000 5,000 5,000 Domestic Violence Community Based Training 700 500 600 600 600 600 600 CEDAW 120 120 120 120
MEDIA AND PUBLIC OUTREACH Television Stations Airing CSW PSA's 7 7 7 2 2 2 2 Radio Stations Airing CSW PSA's 7 7 7 1 1 1 1 Television Interviews 3 5 5 5 5 5 5 Radio Interviews 4 5 5 5 5 5 5 LA Woman Talk Show Airings 52 104 104 104 104 52 52 Airing of Other CSW Productions 3 6 12 12 12 10 10 Media Inquiries 4 6 10 10 8 10 10
PUBLIC PRESENTATIONS Staff Speaking Engagements 20 25 35 25 25 15 15
PUBLIC HEARINGS (participants) CEDAW - 300 300 375 375 - - Others - - 300 300 300 300 300
93 Commission on the Status of Women
INDICATORS OF WORKLOAD (Continued)
ACTUAL ACTUAL ACTUAL ACTUAL ACTUAL EST. EST. 1999-00 2000-01 2001-02 2002-03 2003-04 2004-05 2005-06
REQUESTS FOR COUNSELING & REFERRALS* 9,000 9,000 9,200 8,000 8,000 8,000 8,500 (Current average: 35 calls/daily)
ABATEMENTS Domestic Violence Resource Team (DVRT) Number of Inquiries* 50 76 80 100 100 100 200 Number of Cases Investigated/Dispositioned * 7,032 20 25 50 50 50 75 Number of Investigative Hours Expended * 90 113 225 225 225 337
Sexual Harassment/Gender Discrimination Number of Inquiries * 50 40 40 55 55 55 65 Number of Cases Investigated * 20 20 20 5 5 5 10 Number of Cases Resolved * 13 14 14 5 5 5 10
Young Women At Risk Violence Intervention Program (YWAR) Number of Girls Served * - 20 71 71 393 393 528 Hours of Facilitation/Instruction Delivered * - 24 450 450 392 392 520 Volunteer Professional Hours * - - 168 168 168 168 500 Number of Speakers/Special Presentations * - 2 34 35 103 103 103 Number of Special Events/Enrichment Classes * - 8 18 18 33 33 35 Mentors/Internships + - - - 10 5 10 10
*Workload indicator established in FY1999-00 +New workload indicato
94 COMMUNITY DEVELOPMENT DEPARTMENT 2005-06 Proposed Budget
FUNDING
2004-05 2004-05 2005-06 PROPOSED Five Year History Estimated Budget Amount %Change
23.2 Salaries$ 20,468,000 $ 20,469,476 $ 21,208,517 3.6% 25 22.4 22.4 20.3 18.8 Expense 2,153,000 1,952,847 1,952,847 -- % 15 Equipment ------% illions)
Special ------% 5
TOTAL$ 22,621,000 $ 22,422,323 $ 23,161,364 3.3% m ($ Budget (5) FY 02 FY 03 FY 04 FY 05 FY 06
STAFFING
Five Year History June 30, 2005 2004-05 2005-06 PROPOSED Projected Adopted Authorized Staffing Budget Staffing %Change 400 282 281 274 273 273 300 Regular 273 273 273 -- % 200 100 Positions -- FY 02 FY 03 FY 04 FY 05 FY 06
BUDGET HIGHLIGHTS
Direct Cost Positions LA Bridges Administration Budget$ 1,544,815 -- Propositions 12 and 40 Administration (Two resolution authorities) 142,470 -- Youth Opportunity Movement 132,000 -- Business Assistance Staff (Four resolution authorities) -- --
95 Community Development Services Provided
Total Price Regular Positions Adopted Proposed Change Adopted Proposed Change Program Service Description 2004-05 2005-06 2004-05 2005-06
Block Grant Administration Consolidated Plan Grant Administration 1,810,295 3,103,254 1,292,959 24 42 18 Facility Capital Projects - 149,692 149,692 - 2 2 Proposition 12 and 40 Administration 130,554 146,917 16,363 - - - Training and Job Development La Bridges Gang Prevention and Intervention Prg 1,208,802 1,280,118 71,316 - - - Wrkfrce Dev Trn, Tech Sprt Sys and Adult Lit Prg 5,837,711 5,960,501 122,790 66 65 (1) Youth Opprtnity Job Train and Tech Support Srvcs 2,573,735 2,796,227 222,492 31 31 - Human Services Day Labor 64,937 108,673 43,736 1 1 - Facility Capital Projects 1,353,233 34,885 (1,318,348) 20 1 (19) Human Services, Domestic Violence, LAs Best 5,785,175 5,907,980 122,805 86 85 (1) Economic Development Business Assistance And Development Lending Prg 2,919,106 2,758,614 (160,492) 38 38 - General Administration and Support General Administration and Support 738,775 914,503 175,728 7 8 1
96 Community Development Recapitulation of Changes
Adopted Total Budget Budget Budget Appropriation 2004-05 Changes 2005-06
EXPENDITURES AND APPROPRIATIONS Salaries Salaries. . . .General ...... 19,021,270 739,041 19,760,311 Salaries. . . .As-Needed ...... 1,347,223 - 1,347,223 Overtime. . . . General...... 100,983 - 100,983
Total. Salaries ...... 20,469,476 739,041 21,208,517 Expense Printing. . . and. . .Binding ...... 106,380 - 106,380 Travel...... 39,924 - 39,924 Contractual. . . . . Services...... 1,084,583 - 1,084,583 Transportation...... 116,602 - 116,602 Governmental...... Meetings ...... 50,960 - 50,960 Office. . and. . .Administrative ...... 504,096 - 504,096 Operating. . . . .Supplies ...... 50,302 - 50,302
Total. Expense ...... 1,952,847 - 1,952,847
Total. Community ...... Development...... 22,422,323 739,041 23,161,364
SOURCES OF FUNDS
General. . . .Fund ...... 1,325,513 576,933 1,902,446 Community. . . . . Development...... Trust . . . Fund . . . (Sch.. . . 8)...... 11,329,217 239,309 11,568,526 Community. . . . . Services. . . . . Admin.. . . . Grant. . . .(Sch. . . . 13) ...... 1,248,940 30,194 1,279,134 Workforce. . . . .Investment ...... Act . . Fund . . . (Sch. . . . 22)...... 8,250,097 161,161 8,411,258 Youth. . Opportunities...... Movement ...... (Sch. . . . 29) ...... 268,556 (268,556) -
Total. Funds ...... 22,422,323 739,041 23,161,364 Percentage. . . . Change...... 3.3% Positions...... 273 - 273
97 Community Development Changes Applicable to Various Programs The following changes involve two or more budgetary programs. These changes are explained below and apportioned as single entries in the affected programs. Single-program changes are shown only in the programs involved.
Direct Posi- Total Program Changes Cost tions Cost Changes in Salaries, Expense, Equipment and Special Obligatory 1 . Salary Step Plan and Turnover Effect 499,840 - 667,090 Related costs consist of employee benefits. SG $499,840 Related Costs: $167,250 2 . Deletion of Funding for Resolution Authorities (1,510,050)- (1,836,221) Due to the City's current financial constraints, only critical positions and program funding will be continued. Funding for the Proposition 12 Per Capita Grant Program, Los Angeles Bridges Programs and the Business Assistance Program are deleted. Related costs consist of employee benefits. SG $(1,510,050) Related Costs: $(326,171) 3 . Deletion of One-Time Expense Funding (70,034)- (70,034) Funding for one-time 2004-05 expense items is deleted. SOT $(2,000); EX $(68,034)
Other Changes or Adjustments 4 . Miscellaneous Transfers Among Programs - - - Transfer 22 positions and various fund sources between programs to reflect actual staff assignments. The transfers do not result in a net impact to the overall budget base.
TOTAL CHANGES APPLICABLE TO VARIOUS PROGRAMS (1,080,244) -
98 Community Development Block Grant Administration This program coordinates development of the City's yearly Housing and Community Development Block Grant application, including citizen participation; provides grant coordination and support functions to operational units in the areas of reporting, contracting, systems support, risk management, and public information services.
Direct Posi- Total Program Changes Cost tions Cost Changes in Salaries, Expense, Equipment and Special
5 . Apportionment of Changes Applicable to Various Programs 1,316,544 20 1,278,696 Related costs consist of employee benefits Related Costs: $(37,848)
Other Changes or Adjustments 6 . Propositions 12 and 40 Administration 142,470 - 184,314 Continue funding and resolution position authority for one Management Analyst II and one Accountant II for administration of the Proposition 12 Per Capita Grant Program (Prop. 12 Program). In June 2001, the Community Development Department (CDD) was designated as fiscal agent for the Prop. 12 Program (C.F. 01-1326). CDD conducts all negotiations, executes grant contracts for the awarded projects, prepares financial documents, and submits payment requests to the State in accordance with the Prop. 12 Program requirements.
The Prop. 12 Program provides funds to the City for capital outlay projects for the acquisition, development, improvement, rehabilitation, restoration, enhancement and interpretation of local park and recreation lands and facilities. Related costs consist of employee benefits. SG $134,436; EX $8,034 Related Costs: $41,844
TOTAL BLOCK GRANT ADMINISTRATION 1,459,014 20
2004-05 Program Budget 1,940,849 24 Changes in Salaries, Expense, Equipment and Special 1,459,014 20
2005-06 PROGRAM BUDGET 3,399,863 44
99 Community Development Training and Job Development This program administers the City's Workforce Investment Act funds and recommends allocation of these funds by contractual agreements for conducting work experience, classroom and on-the-job training programs for eligible participants.
Direct Posi- Total Program Changes Cost tions Cost Changes in Salaries, Expense, Equipment and Special
7 . Apportionment of Changes Applicable to Various Programs (1,260,217)(1) (1,420,831) Related costs consist of employee benefits Related Costs: $(160,614)
Priority Service Level 8 . Systems Support Staff - - 51,570 Continue resolution position authority for four Systems Analyst II to support the maintenance and development of departmental technology efforts. The four positions were approved in July 1999 (C.F. 99-1469). These positions maintain essential, long-term business processes, support the network, e-mail operations and other business applications. Related costs consist of employee benefits. Related Costs: $51,570
Other Changes or Adjustments 9 . LA Bridges Administration Budget 1,544,815 - 1,865,103 Continue administration funding and resolution employment authority for one Chief Management Analyst, one Senior Management Analyst, Management Analysts, Community Program Directors and Community Program Assistants to administer the LA Bridges Program (LAB). Operational since 1997, LAB is a $14 million dollar middle school-based gang prevention and community-based gang intervention program. LAB Program funding is in the General City Purposes schedule. Related costs consist of employee benefits. SG $1,482,815; SOT $2,000; EX $60,000 Related Costs: $320,288
100 Community Development Direct Posi- Total Program Changes Cost tions Cost Changes in Salaries, Expense, Equipment and Special Other Changes or Adjustments 10 . Youth Opportunity Movement 132,000 - 160,512 Add General Funds to partially fund program staff at the department-operated Youth Opportunity Movement (YOM) program sites in Watts, Boyle Heights and Pacoima. The YOM grant funding expires in 2004-05. This one-time General Fund appropriation provides CDD with sufficient resources to manage 12 program staff changes through a combination of attrition, retirement and/or transfers. Classifications affected by the ending of YOM grant funds include; Management Analyst, Program Aide, Project Assistant, Senior Project Assistant and Senior Project Coordinator. The balance of the YOM program budget is comprised of "off-budget" grants from Workforce Investment Act, Community Development Block Grant and various other competitive grants. Related costs consist of employee benefits. SG $132,000 Related Costs: $28,512
TOTAL TRAINING AND JOB DEVELOPMENT 416,598 (1)
2004-05 Program Budget 9,620,248 97 Changes in Salaries, Expense, Equipment and Special 416,598 (1)
2005-06 PROGRAM BUDGET 10,036,846 96
101 Community Development Human Services This program provides for the administration of all grant-funded social programs and some neighborhood development activities.
Direct Posi- Total Program Changes Cost tions Cost Changes in Salaries, Expense, Equipment and Special
11 . Apportionment of Changes Applicable to Various Programs (1,151,807)(20) (1,079,587) Related costs consist of employee benefits Related Costs: $72,220
TOTAL HUMAN SERVICES (1,151,807) (20)
2004-05 Program Budget 7,203,345 107 Changes in Salaries, Expense, Equipment and Special (1,151,807) (20)
2005-06 PROGRAM BUDGET 6,051,538 87
102 Community Development Economic Development This program develops and processes proposals for the promotion of commerce and industry through the use of various financial mechanisms and a partnership of public and private resources. The program includes the economic development activities that were formerly administered by the Community Analysis and Planning Program and Human Services Program.
Direct Posi- Total Program Changes Cost tions Cost Changes in Salaries, Expense, Equipment and Special
12 . Apportionment of Changes Applicable to Various Programs (160,492)- (195,158) Related costs consist of employee benefits Related Costs: $(34,666)
Other Changes or Adjustments 13 . Business Assistance Staff - - 46,900 Continue resolution position authority for one Industrial Commercial Finance Officer, one Senior Management Analyst I, one Senior Clerk Typist and one Clerk Typist to administer the Business Assistance Program. The positions develop and facilitate economic development and business projects by using federally-supported economic initiatives, including Federal Renewal Community and Empowerment Zones, State Enterprise Zones, the City's Sidewalk Vending Program and Business Tax Credit Vouchering operations. Salary funds will be derived from savings generated through departmental vacancies. Related costs consist of employee benefits. Related Costs: $46,900
TOTAL ECONOMIC DEVELOPMENT (160,492) -
2004-05 Program Budget 2,919,106 38 Changes in Salaries, Expense, Equipment and Special (160,492) -
2005-06 PROGRAM BUDGET 2,758,614 38
103 Community Development General Administration and Support This program provides direction and control for the Community Development Department and includes clerical services, budgeting and accounting functions.
Direct Posi- Total Program Changes Cost tions Cost Changes in Salaries, Expense, Equipment and Special
14 . Apportionment of Changes Applicable to Various Programs 175,728 1 177,715 Related costs consist of employee benefits Related Costs: $1,987
TOTAL GENERAL ADMINISTRATION AND SUPPORT 175,728 1
2004-05 Program Budget 738,775 7 Changes in Salaries, Expense, Equipment and Special 175,728 1
2005-06 PROGRAM BUDGET 914,503 8
104 Community Development
INDICATORS OF WORKLOAD
ACTUAL ACTUAL ACTUAL ACTUAL ACTUAL EST. EST. 1998-99 1999-00 2000-01 2001-02 2002-03 2003-04 2004-05
BLOCK GRANT ADMINISTRATION CUP meetings 30 30 20 36 40 40 20 Environmental reviews 852 900 625 - - - - Environmental Impact Report monitoring visits 620 600 700 - - - - Insurance documents processed 1 2,500 5,100 6,000 - - - - Contractors' case management 1 450 504 - - - - - Amendments to Consolidated Plan 35 35 53 35 40 40 - Insurance consultations/needs/training 1 1,800 1,800 2,000 - - - - Computer Systems admin. & operations: Service calls 757 1,071 1,200 1,450 1,389 1,389 1,389 Training classes 46 75 156 295 124 250 250 Systems modification requests 36 45 60 90 250 250 250 Administrative Support Services: On-site print shop photocopying - - 4,468,775 5,000,000 6,000,000 6,000,000 6,000,000 Shipments or services received - - 1,488 1,550 2,900 3,200 3,360 Distribution of supplies - - 1,410 1,480 3,200 3,400 3,570 Budget and procurement: Encumberances processed - - 1,829 1,920 2,000 2,000 4,132 Petty cash request processed - - 681 1,260 1,400 1,400 1,400 Travel requests processed - - 109 80 140 140 140 Grants Administration: CDBG eligibility reviews - - 300 300 300 300 580 Substantial amendments prepared - - - - 40 40 40 PEP forms reviewed - - - - 200 200 250 Reports generated - - - - 20 20 20 Contracts, amendments, PEPs, & transmittals ------executed - - - - 280 280 280 Committeee meetings/Council briefings attended - - - - 30 30 30
TRAINING AND JOB DEVELOPMENT Grants awarded 13 13 14 6 6 6 5 Grants administered 13 13 14 14 14 14 13 Contracts (summer youth and other contracts) 104 104 92 152 152 148 148 PIC/WIB meetings 84 84 84 109 109 170 170 RFPs released 2 4 5 15 15 14 14 Proposals evaluated 115 150 150 93 93 87 87 Youth Vacation Jobs Participants: CALWORKS - - - - 2,300 2,000 2,000 General Funded ------
HUMAN SERVICES Advisory Board meetings 410 233 206 215 72 - - Community safety and disaster training 5 12 6 6 - - - Community meetings - various projects 1,448 1,600 - - 5 - - Grant agreements and amendments 3 3 3 3 5 - - RFPs released 1 3 3 3 3 - - Proposals evaluated 90 217 24 20 - - - Committee meetings (including CIPAs) 124 80 66 66 22 - - Technical assistance meetings - - 992 1,000 - - - Contracts, amendments, workplans, and expenditure plans prepared: - - 484 - - - - for Family Development Networks - - - 66 49 45 45 for Neighborhood Action Programs - - - 570 805 423 423 for Domestic Violence Shelter Ops. - - - 96 89 74 74 for Leased Facilities and Loans - - - 77 139 141 185 for Specially Targeted and New Programs - - - - 50 39 27
105 Community Development
INDICATORS OF WORKLOAD (Continued)
ACTUAL ACTUAL ACTUAL ACTUAL ACTUAL EST. EST. 1998-99 1999-00 2000-01 2001-02 2002-03 2003-04 2004-05 HUMAN SERVICES Contracts-leases processed/monitored 550 425 280 - - - - Public notices/Tech. Assistance Memo. 260 65 70 65 25 33 28 Grant agreements and amendments 3 3 3 9 11 12 12 RFPs and RFLQs released 1 3 3 - 1 5 1 Proposals evaluated 90 217 24 20 - - - Committee meetings (including CIPAs/CUP) 2 124 80 66 - - - - Public hearings conducted 2 - 1 7 - - - - Technical assistance meetings/workshops - - 992 570 3,150 3,015 2,800 Positive outcome movements recorded for residents seeking self-sufficiency - - 1,060 2,602 2,332 2,500 2,500 Grant proposals/Applications prepared - - - - 1 3 5 Reports prepared - - - - 352 335 333 Neighborhood Development Construction meetings 450 500 550 1,275 550 550 550 Client and Project Team contacts 173,000 138,000 75,000 38,000 3,800 3,800 3,800 Technical assistance memoranda 476 510 890 200 250 250 250 Advisory board/Community meetings / Hearings - - 59 60 49 54 49 L.A. Bridges Contracts processed - - 257 253 236 226 194 Budget/Expenditure plans - - 84 89 72 72 63 Monitoring site visits - - 122 134 126 138 138 Site visit reports - - 78 105 100 89 89 Community meetings: Collaboratives - - 324 328 328 328 328 Neighborhood Advocacy Council - - 348 310 310 54 54 Events - - 81 93 100 62 62 Technical assistance # of program staff trained - Operations - - 350 48 288 450 106 # of program staff trained - MIS - - 22 420 82 300 100 Program participants Tertiary, Primary/Secondary - - 5,400 7,690 9,931 9,100 9,100 LAUSD meetings - - - - 140 - - Gang intervention staff certification - - - - 57 75 75 JAIBG subgrantee reports prepared - - - - 5 - - Gang intervention reporting districts - - - - 178 - - DONE meetings - - - - 8 - - Request for Proposals processs completed ------LAB II referrals to WorkSource Centers - - - - - 80 85 LAB II referrals to jobs, education, training - - - - - 765 765
FINANCIAL MANAGEMENT Checks deposited 2 5,691 6,258 - - - - - Financial reports and documents prepared and processed 2 42,754 43,571 - 5,349 5,120 5,406 - Active funds managed 2 24 26 - - - - - Fiscal and program income review 2 146 156 - - - - - Loans administered 2 237 459 - - - - - Single audit reports/Audit confirmations 2 353 359 - - - - - Grant payment documents processed 2 2,672 3,162 - - - - - Financial reports prepared & evaluated 5,244 2,106 2,235 2,320 5,761 5,844 6,015 Revenue/Disbursement documents processed 38,116 54,082 60,111 44,469 41,529 43,102 43,192 Site visits/Fiscal reviews/Tech. assist. 346 397 551 223 200 170 195 Single audit reports reviewed/internal audits performed 190 195 215 369 223 185 170
106 Community Development
INDICATORS OF WORKLOAD (Continued)
ACTUAL ACTUAL ACTUAL ACTUAL ACTUAL EST. EST. 1998-99 1999-00 2000-01 2001-02 2002-03 2003-04 2004-05 FINANCIAL MANAGEMENT Financial management of contracts & loans 1,193 677 737 1,555 2,056 3,445 3,516 Grants administered/Active funds managed 54 35 40 28 35 36 36 Technical assistance to agencies - - - - 792 829 860
ECONOMIC DEVELOPMENT Loans serviced, including Section 108 - - - - 123 137 150 Industrial Dev. Bond applications received 2 10 12 11 9 8 10 Industrial Dev. Bond projects induced 2 8 7 3 3 4 5 Industrial Dev. Bonds issued 2 2 7 9 4 13 15 Industrial Dev. Bonds Requests received - - - - 34 50 55 Contracts monitored 35 39 67 79 53 52 51 Loans processed - - - - 43 52 63 Loans approved - - - - 7 15 20 Loans funded - - - - - 14 13 Business Assistance & Outreach - - - - 8,631 8,989 9,439 Seminars/workshops/meetings conducted 15 29 112 164 191 204 222 Hiring Tax Credit vouchers issued 647 2,300 5,826 9,275 12,634 14,000 15,400 EITC calls received - - 7,130 5,828 - - - Contracts & amendments executed - - - - 80 79 78
GENERAL ADMINISTRATION AND SUPPORT JTPA/WIA complaints processed 50 100 150 150 35 45 50 Contractors monitored for ADA/EEO compliance - 65 70 - 40 40 45 Department hiring - - - 71 65 100 100 Personnel actions taken - - - 22 15 28 28 Affirmative Action Plan compliance - - - - 450 500 525 Fraud & abuse prevention training - - - - 9 9 5 Fraud & abuse cases - - - - 15 5 5 Civil Rights Center site visits - - - - - 12 3 Contractor Training - - - - - 12 3 ADA compliance monitoring in City facilities - - - - - 20 30 Customer service complaints - - - - 20 40 50 Form 41's processed - - - - 860 822 800 Unfreeze requests processed - - - - 54 30 30 Employee Relations issues - - - - 20 25 30 FMLA requests - - - - 21 35 35 DONE meetings attended - - - - 4 50 4 DONE services provided - - - - 50 150 20 Assist with Council deputy meetings - - - - 50 36 110 Council committee meeting assistance - - - - 170 150 200 Generate Council/Mayor/CLA reports - - - - 156 156 156 Council request assistance - - - - 200 150 300 Department coordination - - - - 500 520 620 IR closure coordination - - - - - 80 80
1 Activity discontinued by this program as of 2001-02 2 Reclassified to consolidate workload catagories
107
108 CONTROLLER 2005-06 Proposed Budget
FUNDING
2004-05 2004-05 2005-06 PROPOSED Five Year History Estimated Budget Amount %Change
Salaries$ 13,274,000 $ 12,702,597 $ 14,326,654 12.8% 17 16.6 17 16 Expense 1,807,000 1,706,556 2,125,865 24.6% 15.4 16 Equipment 145,000 145,000 103,800 (28.4)% 15 14.6 14.6 15 14.1 Special ------% 14 14 TOTAL$ 15,226,000 $ 14,554,153 $ 16,556,319 13.8% Budget ($ millions) 13 13 FY 02 FY 03 FY 04 FY 05 FY 06
STAFFING
Five Year History June 30, 2005 2004-05 2005-06 PROPOSED Projected Adopted Authorized 183 183 183 180 180 Staffing Budget Staffing %Change 200
Regular 173 180 180 -- % 150 100 50 Positions -- FY 02 FY 03 FY 04 FY 05 FY 06
BUDGET HIGHLIGHTS
Direct Cost Positions Payroll System Replacement (PaySR) Project (Nine resolution authorities)$ 1,354,655 -- Airports (LAWA) Certification Support (Four resolution authorities) 292,022 -- Certification and Fiscal Monitoring Program (Two resolution authorities) 114,028 -- Demand Audit Support - Water and Power (One resolution authority) 63,391 -- Demand Audit Support - Harbor (One resolution authority) 63,391 -- Procurement Card Program - Recreation and Parks (One resolution authority) 53,366 -- Internal Audit Staff for Treasurer (One resolution authority) 59,996 -- Audit of Pension and Retirement Systems 400,000 --
109 Controller Services Provided
Total Price Regular Positions Adopted Proposed Change Adopted Proposed Change Program Service Description 2004-05 2005-06 2004-05 2005-06
Accounting For City Funds Budget, Personnel, Contract Management 759,617 810,581 50,964 13 13 - Calculate CAP rates for City 230,104 291,504 61,400 3 3 - Certification of Depts, Monitoring, Training 1,276,937 1,325,008 48,071 20 20 - Citywide Audit and Accounting Policy 1,500,019 2,143,311 643,292 14 14 - Citywide Payment Disbursement Administration 362,220 369,511 7,291 8 8 - Controller's Office Archives 122,721 130,199 7,478 3 3 - Demand Audit 706,840 848,728 141,888 5 5 - Financial and Compliance Auditing 1,486,096 1,743,890 257,794 17 17 - Fiscal Systems Support 420,365 427,572 7,207 5 5 - FMIS Support 587,990 597,094 9,104 6 6 - Funds and Appropriation Monitoring and Control 858,417 885,532 27,115 14 14 - General Accounting 558,976 585,195 26,219 9 9 - Information Systems Audit 268,157 281,563 13,406 4 4 - Payroll Administration Citywide 1,151,981 1,166,127 14,146 18 18 - Payroll System Replacement Project 1,815,808 1,957,567 141,759 8 8 - Performance Auditing 1,016,847 1,448,292 431,445 15 15 - Procurement System Support 338,591 346,068 7,477 4 4 - Purchasing Card Administration 124,234 189,984 65,750 2 2 - Reporting of City's Financial Data 968,233 1,008,593 40,360 12 12 -
110 Controller Recapitulation of Changes
Adopted Total Budget Budget Budget Appropriation 2004-05 Changes 2005-06
EXPENDITURES AND APPROPRIATIONS Salaries Salaries. . . .General ...... 12,611,334 1,628,249 14,239,583 Overtime. . . . General...... 91,263 (4,192) 87,071
Total. Salaries ...... 12,702,597 1,624,057 14,326,654 Expense Printing. . . and. . .Binding ...... 50,000 10,000 60,000 Contractual. . . . . Services...... 1,354,068 461,812 1,815,880 Contingent. . . . . Expense ...... 30,000 - 30,000 Office. . and. . .Administrative ...... 272,488 (52,503) 219,985
Total. Expense ...... 1,706,556 419,309 2,125,865 Equipment Furniture,. . . . Office. . . . and . . Technical...... Equipment ...... 145,000 (41,200) 103,800
Total. Equipment ...... 145,000 (41,200) 103,800
Total. Controller ...... 14,554,153 2,002,166 16,556,319
SOURCES OF FUNDS
General. . . .Fund ...... 13,982,937 2,008,083 15,991,020 Community. . . . . Development...... Trust . . . Fund . . . (Sch.. . . 8)...... 128,162 488 128,650 HOME. . . Invest. . . . .Partnerships ...... Program . . . . .Fund . . . (Sch. . . . 9) ...... 35,332 1,707 37,039 Sewer. . .Construction ...... & . Maintenance ...... Fund . . . .(Sch . . 14)...... 266,449 (11,436) 255,013 Workforce. . . . .Investment ...... Act . . Fund . . . (Sch. . . . 22)...... 46,664 933 47,597 Proposition. . . . . A. Local. . . .Transit . . . .Fund . . .(Sch. . . . 26) ...... 94,609 2,391 97,000
Total. Funds ...... 14,554,153 2,002,166 16,556,319 Percentage. . . . Change...... 13.76% Positions...... 180 - 180
111 Controller Accounting For City Funds This program provides for the execution of the Controller's Charter duties as chief accounting and auditing officer of the City in exercising general supervision over all accounts of officers and boards, prescribing methods and installation of accounting systems, recording and auditing receipts and disbursements, approving demands, protecting appropriations against overdraft and unauthorized purposes, centrally preparing payrolls, maintaining records of payroll deductions, and maintaining custody of all official bonds except that of the Controller.
Direct Posi- Total Program Changes Cost tions Cost Changes in Salaries, Expense, Equipment and Special Obligatory 1 . Salary Step Plan and Turnover Effect 616,653 - 749,850 Related costs consist of employee benefits. SG $616,653 Related Costs: $133,197
2 . Full Funding for Partially Financed Positions 663,931 - 807,340 Related costs consist of employee benefits. SG $663,931 Related Costs: $143,409
3 . Deletion of Funding for Resolution Authorities (1,030,391)- (1,252,956) Due to the City's current financial constraints, only critical positions will be continued. Related costs consist of employee benefits. SG $(1,020,991); SOT $(9,400) Related Costs: $(222,565)
4 . Deletion of One-Time Expense Funding (668,000)- (668,000) One-time funding for 2004-05 expense items is deleted. EX $(668,000)
5 . Deletion of 2004-05 Equipment (145,000)- (145,000) One-time funding for 2004-05 equipment purchases is deleted. EQ $(145,000)
Priority Service Level 6 . Payroll System Replacement (PaySR) Project 1,354,655 - 1,523,591 Continue full year funding and resolution position authority for two clerical, three professional, and four systems positions for support of the maintenance and continued development of the Payroll System Replacement (PaySR) Project. Funding is included to purchase hardware, software, outside support services and programming expertise. Funding is also provided in the Information Technology Agency and the Personnel Department budgets for a total direct cost of $1,452,744 (see Information Technology Agency Item 18 and Personnel Department Item 16). Related costs consist of employee benefits. SG $657,447; SOT $5,208; EX $590,000; EQ $102,000 Related Costs: $168,936
112 Controller Direct Posi- Total Program Changes Cost tions Cost Changes in Salaries, Expense, Equipment and Special Priority Service Level 7 . Airports (LAWA) Certification Support 292,022 - 381,591 Continue full year funding and resolution position authority for one Fiscal Systems Specialist, one Principal Accountant, one Senior Accountant and one Accountant to support LAWA accounting and reporting requirements through internal controls, operational procedures and accounting functions certification. These four positions perform and coordinate vendor payments and discounts, sales and use taxes, check printing, and cash transfer vouchers, as well as working to certify LAWA on accounting functions. LAWA will continue reimbursing the General Fund for these positions. Related costs consist of employee benefits. SG $292,022 Related Costs: $89,569
8 . Certification and Fiscal Monitoring Program 114,028 - 152,263 Continue full year funding and resolution position authority for one Accounting Records Supervisor and one Accounting Clerk to review and approve payroll functions for the Department of Water and Power (DWP), Harbor and Airports until they are self-certified by the Controller to perform this function. Following certification, Controller staff will monitor payables, receivables and other proprietary department activities. The three Departments will reimburse the General Fund for these positions until they are self-certified by the Controller. Related costs consist of employee benefits. SG $114,028 Related Costs: $38,235
9 . Demand Audit Support - Water and Power 63,391 - 80,591 Provide full year funding and resolution position authority for one Senior Accountant to address the workload at the Department of Water and Power (DWP) and to ensure that all document processing is correct and timely. The DWP will reimburse the General Fund for this position. Related costs consist of employee benefits. SG $63,391 Related Costs: $17,200
10 . Demand Audit Support - Harbor 63,391 - 80,591 Provide full year funding and resolution position authority for one Senior Accountant to assist with pre- and post-audit of vendor payments, as well as coordinate and maintain certification activities at the Harbor Department. The Harbor Department will reimburse the General Fund for this position. Related costs consist of employee benefits. SG $63,391 Related Costs: $17,200
113 Controller Direct Posi- Total Program Changes Cost tions Cost Changes in Salaries, Expense, Equipment and Special Priority Service Level 11 . Procurement Card Program - Recreation and Parks 53,366 - 68,940 Provide full year funding and resolution position authority for one Management Analyst to administer the Municipal Procurement Card Program for the Department of Recreation and Parks including establishment of policies and procedures, audits of expenditures and preparation of statistical reports and audit findings for management. Recreation and Parks will reimburse the General Fund for this position. Related costs consist of employee benefits. SG $53,366 Related Costs: $15,574
12 . Cost Allocation Plan Software Upgrade 31,500 - 31,500 Provide funding to replace the current, obsolete DOS-based Cost Allocation Plan rate calculation software with new web-based software. EX $31,500
13 . Governmental Accounting Standards Board 50,000 - 50,000 Provide funding for contractor assistance to implement and ensure continued compliance with the Governmental Accounting Standards Board Rule 34 and Rule 40 financial recording standards. EX $50,000
14 . Internal Audit Staff for Treasurer 59,996 - 79,220 Provide full year funding and resolution position authority for one Internal Auditor to provide ongoing monitoring of Office of the Treasurer internal controls to ensure that the Treasury assets are adequately safeguarded. Additional funding is included for a desktop computer and software. Related costs consist of employee benefits. SG $57,624; EX $572; EQ $1,800 Related Costs: $19,224
15 . Audit of Pension and Retirement Systems 400,000 - 400,000 Provide funding to hire a contractor to conduct a management audit of the business and property of each of the City's pensions and retirement systems as required by the City Charter. The independent evaluation of the pensions and retirement systems will determine whether these systems are operating efficiently and effectively and will also evaluate the allocation of system assets. EX $400,000
114 Controller Direct Posi- Total Program Changes Cost tions Cost Changes in Salaries, Expense, Equipment and Special Other Changes or Adjustments 16 . Miscellaneous Adjustments in Expense 15,237 - 15,237 Adjust funding within expense accounts to reflect a $10,000 increase in Printing and Binding expense to cover the cost of envelopes for mailing check disbursements, printing payroll forms and the City's annual budget and financial reports; a $11,812 increase in Contractual Services to cover the increase in service level for business forms, demands, warrants and checks; and a $6,575 decrease in Office and Administrative expenses. EX $15,237
17 . Salary Savings Decrease 67,387 - 81,943 Decrease the salary savings rate from its current level of four and a half percent to four percent. Related costs consist of employee benefits. SG $67,387 Related Costs: $14,556
TOTAL ACCOUNTING FOR CITY FUNDS 2,002,166 -
2004-05 Program Budget 14,554,153 180 Changes in Salaries, Expense, Equipment and Special 2,002,166 -
2005-06 PROGRAM BUDGET 16,556,319 180
115 Controller
INDICATORS OF WORKLOAD
ACTUAL ACTUAL ACTUAL ACTUAL ACTUAL EST. EST. 1999-00 2000-01 2001-02 2002-03 2003-04 2004-05 2005-06
Appropriation control items processed 1,352,439 1,408,958 1,254,634 1,409,509 1,400,000 1,400,000 1,400,000 Demands audited 2,273,861 1,991,691 2,215,687 2,370,302 2,370,000 2,370,000 2,370,000 Paymaster items processed 2,369,376 2,428,699 2,365,012 2,395,287 2,360,000 2,360,000 2,360,000 Payroll deduction variations processed 101,652 166,079 159,347 156,679 156,679 156,679 250,000 Payroll control transactions processed 7,616,458 8,590,792 8,190,142 8,266,660 8,200,000 8,200,000 12,000,000 Performance audits scheduled ^ - 20 20 20 20 24 Performance audits completed ^ - 19 13 12 12 12 Financial audits scheduled ^ - 19 19 19 19 16 Financial audits completed ^ - 15 13 14 14 14 Special audits scheduled ^ - 8 8 8 8 9 Special audits completed ^ 10 10 6 8 8 8 Departmental audits completed */** - Non-departmental audits completed */** - GAAP audits completed */** - CRA audits completed */** - Scheduled audits */** 9 Audit recommendations implemented *** - 85% 85% 85% 85% Archives--items filed/retrieved 529,022 471,021 472,056 469,263 460,000 460,000 300,000 Budget and personnel service items processed 18,100 19,700 20,457 19,980 20,000 20,000 30,000 Workers' compensation items processed 245,687 258,007 255,045 256,985 256,000 250,000 250,000 Financial reports prepared or reviewed 154,466 160,563 172,635 171,548 171,000 171,000 171,000 Single audit schedules reviewed 341 374 382 399 380 380 380 General ledger/check reconciliation items processed 993,550 1,021,793 1,103,987 1,098,754 1,000,000 1,000,000 1,000,000 Cost allocation plan analyses performed **** 2,618 2,561 2,075 2,146 2,100 2,100 2,100 FMIS system enhancement steps completed 4,013 3,554 3,654 3,996 3,900 3,900 3,900 Fiscal systems projects completed 500 515 512 540 540 540 400 Grants and travel 219,554 208,778 197,056 198,638 198,000 198,000 198,000
^ New for 2000-01 * From FY 1998 through FY 2000, all audits were categorized as either Scheduled or Special audits. ** Beginning fiscal year 2000-01, all audits will be categorized as Performance, Financial, of Special audits. *** A percentage of audit recommendations implemented by departments/agencies to be measured beginning fiscal year 2001. **** Cost Allocation Plan's estimates for fiscal years 2001 and 2002 reflect changes in workunit reporting.
116 CONVENTION CENTER 2005-06 Proposed Budget
FUNDING
2004-05 2004-05 2005-06 PROPOSED Five Year History Estimated Budget Amount %Change
Salaries$ 13,432,000 $ 13,111,075 $ 13,566,922 3.5% 70 65.4 64.9 60 Expense 7,665,000 7,941,243 6,866,048 (13.5)% 50 Equipment ------100.0% illions) 40 30 Special 624,000 556,200 556,200 -- % 21.7 21.6 20.9 20 TOTAL$ 21,721,000 $ 21,608,518 $ 20,989,170 (2.9)% Budget ($ m ($ Budget 10 -- FY 02 FY 03 FY 04 FY 05 FY 06
STAFFING
Five Year History June 30, 2005 2004-05 2005-06 PROPOSED Projected Adopted Authorized Staffing Budget Staffing %Change 250 208 208 197 200 163 163 Regular 163 163 163 -- % 150 100
Positions 50 -- FY 02 FY 03 FY 04 FY 05 FY 06
BUDGET HIGHLIGHTS
Direct Cost Positions Security Consolidation $ (297,991) -- Marketing (One resolution authority) 87,466 -- Systems Infrastructure - -- Salary Savings Rate Adjustment 47,498 --
117 Convention Center Services Provided
Total Price Regular Positions Adopted Proposed Change Adopted Proposed Change Program Service Description 2004-05 2005-06 2004-05 2005-06
Convention and Exhibition Center Administration 1,381,634 2,178,123 796,489 17 17 - Event and Client Services 10,550,291 10,071,362 (478,929) 71 71 - Facility and Grounds Maintenance 6,326,964 6,322,905 (4,059) 45 45 - Fiscal Management, Payroll and Purchasing 966,514 970,836 4,322 17 17 - Human Resources 298,097 309,850 11,753 4 4 - Marketing and Public Relations/Communications 571,424 659,670 88,246 5 5 - Security 1,032,358 - (1,032,358) - - - Systems Support 481,236 476,424 (4,812) 4 4 -
118 Convention Center Recapitulation of Changes
Adopted Total Budget Budget Budget Appropriation 2004-05 Changes 2005-06
EXPENDITURES AND APPROPRIATIONS Salaries Salaries. . . .General ...... 9,555,553 (77,447) 9,478,106 Salaries. . . .As-Needed ...... 2,928,404 262,686 3,191,090 Overtime. . . . General...... 627,118 270,608 897,726
Total. Salaries ...... 13,111,075 455,847 13,566,922 Expense Printing. . . and. . .Binding ...... 46,500 (6,500) 40,000 Contractual. . . . . Services...... 2,811,174 (403,596) 2,407,578 Field. . Equipment ...... Expense ...... 15,500 - 15,500 Maintenance...... Materials,Supplies...... &. Services...... 351,438 (33,952) 317,486 Transportation...... 6,000 - 6,000 Utilities. . . Expense. . . . . Private. . . . Company...... 400,000 (125,000) 275,000 Water. . .and . . Electricity ...... 3,832,000 (500,000) 3,332,000 Electrical. . . . Service...... 189,300 - 189,300 Uniforms...... 30,902 (5,842) 25,060 Office. . and. . .Administrative ...... 95,405 (305) 95,100 Operating. . . . .Supplies ...... 163,024 - 163,024
Total. Expense ...... 7,941,243 (1,075,195) 6,866,048 Special Modifications...... Repairs. . . . .Addition ...... 269,000 - 269,000 Advertising,...... Travel . . . &. Other. . . .Promotion ...... 175,000 - 175,000 Communication...... Services ...... 7,500 - 7,500 Building. . . .Operating . . . . . Equipment...... 64,700 - 64,700 Earthquake. . . . . Reserve. . . . . Fund...... 40,000 - 40,000
Total. Special ...... 556,200 - 556,200
Total. Convention ...... Center...... 21,608,518 (619,348) 20,989,170
SOURCES OF FUNDS
Convention. . . . . Center. . . . Revenue. . . . . Fund. . . .(Sch. . . .16) ...... 21,608,518 (619,348) 20,989,170
Total. Funds ...... 21,608,518 (619,348) 20,989,170 Percentage. . . . Change...... -2.87% Positions...... 163 - 163
119 Convention Center Convention and Exhibition Center This program provides for the operation, maintenance, and promotion of the Los Angeles Convention Center. The Convention Center is owned by the Los Angeles Convention and Exhibition Center Authority which leases the facility to the City. The lease payment is equal to the amount required each year to pay for the bonds reaching retirement and the interest payments owed on the remaining outstanding bonds. The Convention Center is used for conventions, meetings, trade and consumer shows. These events stimulate local trade and commerce and enable the City to fulfill its role as a major commercial center.
Direct Posi- Total Program Changes Cost tions Cost Changes in Salaries, Expense, Equipment and Special Obligatory 1 . Salary Step Plan and Turnover Effect 288,449 - 350,754 Related costs consist of employee benefits. SG $288,449 Related Costs: $62,305
2 . Deletion of Funding for Resolution Authorities (734,367)- (892,990) Due to the City's current financial constraints, only critical positions will be continued. Security positions have been transferred to the Department of General Services in a new Office of Public Safety. Related costs consist of employee benefits. SG $(734,367) Related Costs: $(158,623)
Priority Service Level 3 . Marketing 87,466 - 112,754 Provide funding and resolution authority for one Senior Marketing Representative II position to market and license 64 conference rooms at the Los Angeles Convention Center and spearhead the new Corporate Conference Center Marketing Program. Related costs consist of employee benefits. SG $87,466 Related Costs: $25,288
4 . Event and Client Services - Custodial 4,579 - 104,328 Provide funding and continue resolution authority for seven custodial positions. These positions will provide non-show related housekeeping and various other duties (C.F. 04-1754). The direct cost of these positions will be offset by a reduction in the Contractual Services account. Related costs consist of employee benefits. SG $233,507; SAN $61,700; EX $(290,628) Related Costs: $99,749
Service Level 5 . Salary Savings Rate Adjustment 47,498 - 57,759 The Department's salary savings rate is reduced from the current level of 6.0 percent to 5.5 percent to allow the Department to fill critical positions and improve service levels. Related costs consist of employee benefits. SG $47,498 Related Costs: $10,261
120 Convention Center Direct Posi- Total Program Changes Cost tions Cost Changes in Salaries, Expense, Equipment and Special Transfers Between Departments 6 . Security Consolidation (297,991)- (297,991) Transfer six months funding for salaries and expenses from the Convention Center to the Department of General Services (GSD) for the consolidation of security operations into a new Office of Public Safety in GSD (C.F. 03-2062). The Convention Center Revenue Fund will continue to fund positions assigned to GSD. Citywide consolidation of security services will result in cost efficiencies and improved services. (See Department of General Services Item 10.) SOT $(29,392); SAN $(249,014); EX $(19,585)
Productivity Improvement 7 . Systems Infrastructure - - - Provide funding in the amount of $16,000 for the purchase of two replacement servers to improve the department network infrastructure. The Information Technology Agency will be responsible to coordinate server purchases and deliveries for the department. (See Information Technology Agency Item 21.)
Other Changes or Adjustments 8 . Miscellaneous Funding Adjustments (14,982)- (14,982) Funding is adjusted in salaries and expense accounts to reflect historical expenditures and provide the appropriate level of funding. The Salaries As-Needed account is increased by $450,000 and the Salaries, Overtime account is increased by $300,000. The Printing and Binding account is decreased by $6,500, the Contractual Services account is decreased by $103,482, the Maintenance Materials, Supplies and Services account is decreased by $30,000, the Utilities Expense Private Company account is decreased by $125,000, and the Water and Electricity account is decreased by $500,000. These adjustments will result in a small net decrease. SOT $300,000; SAN $450,000; EX $(764,982)
TOTAL CONVENTION AND EXHIBITION CENTER (619,348) -
2004-05 Program Budget 21,608,518 163 Changes in Salaries, Expense, Equipment and Special (619,348) -
2005-06 PROGRAM BUDGET 20,989,170 163
121 Convention Center
INDICATORS OF WORKLOAD
ACTUAL ACTUAL ACTUAL ACTUAL ACTUAL EST. EST. 1999-00 2000-01 2001-02 2002-03 2003-04 2004-05 2005-06
SCHEDULED EXHIBIT HALL EVENTS 132 105 81* 75 83 98 100
OTHER EVENTS ** 211 220 244 241 205 240 240
ATTENDANCE AT EVENTS 2,621,929 1,810,266 1,927,336 1,722,222 2,049,662 2,360,000 2,400,000
AUTOS PARKED PROGRAM *** 785,575 566,949 573,939 520,529 544,299 585,000 610,000
UTILIZATION OF EXHIBIT HALLS 84% 78% 71% 63% 61% 63% 64%
* Corrected number. The 2003-04 budget document inadvertently showed 101 exhibit hall events. ** Includes meeting rooms, Petree Hall and Concourse, but does not include filming events. *** During the Democratic National Convention, the Convention Center's parking lots were not open to public parking.
122 COUNCIL 2005-06 Proposed Budget
FUNDING
2004-05 2004-05 2005-06 PROPOSED Five Year History Estimated Budget Amount %Change
Salaries$ 20,188,000 $ 20,188,008 $ 21,037,446 4.2% 25 22.6 21.3 21.8 20.1 Expense 1,425,000 1,425,339 1,425,339 -- % 20 18.3
Equipment 175,000 175,000 175,000 -- % 15
Special ------% 10 5 TOTAL$ 21,788,000 $ 21,788,347 $ 22,637,785 3.9% Budget ($ millions) -- FY 02 FY 03 FY 04 FY 05 FY 06
STAFFING
Five Year History June 30, 2005 2004-05 2005-06 PROPOSED Projected Adopted Authorized 150 Staffing Budget Staffing %Change 108 108 108 108 108 Regular 108 108 108 -- % 100
50 Positions -- FY 02 FY 03 FY 04 FY 05 FY 06
BUDGET HIGHLIGHTS
Direct Cost Positions Salary Step Plan and Turnover Effect$ 849,438 --
123 Council Services Provided
Total Price Regular Positions Adopted Proposed Change Adopted Proposed Change Program Service Description 2004-05 2005-06 2004-05 2005-06
Legislation and Policy Determination Legislation and Policy Determination 21,788,347 22,637,785 849,438 108 108 -
124 Council Recapitulation of Changes
Adopted Total Budget Budget Budget Appropriation 2004-05 Changes 2005-06
EXPENDITURES AND APPROPRIATIONS Salaries Salaries. . . .General ...... 9,714,741 461,450 10,176,191 Salaries. . . .As-Needed ...... 10,472,267 387,988 10,860,255 Overtime. . . . General...... 1,000 - 1,000
Total. Salaries ...... 20,188,008 849,438 21,037,446 Expense Printing. . . and. . .Binding ...... 196,410 - 196,410 Travel...... 42,456 - 42,456 Contractual. . . . . Services...... 472,603 - 472,603 Transportation...... 13,869 - 13,869 Legislative,. . . . . Economic...... or . Govt.. . . .Purposes ...... 34,406 - 34,406 Contingent. . . . . Expense ...... 80,000 - 80,000 Office. . and. . .Administrative ...... 585,595 - 585,595
Total. Expense ...... 1,425,339 - 1,425,339 Equipment Furniture,. . . . Office. . . . and . . Technical...... Equipment ...... 175,000 - 175,000
Total. Equipment ...... 175,000 - 175,000
Total. Council ...... 21,788,347 849,438 22,637,785
SOURCES OF FUNDS
General. . . .Fund ...... 21,699,347 849,438 22,548,785 Proposition. . . . . A. Local. . . .Transit . . . .Fund . . .(Sch. . . . 26) ...... 89,000 - 89,000
Total. Funds ...... 21,788,347 849,438 22,637,785 Percentage. . . . Change...... 3.9% Positions...... 108 - 108
125 Council Legislation and Policy Determination
Direct Posi- Total Program Changes Cost tions Cost Changes in Salaries, Expense, Equipment and Special Obligatory 1 . Salary Step Plan and Turnover Effect 849,438 - 1,032,917 Related costs consist of employee benefits. SG $461,450; SAN $387,988 Related Costs: $183,479
TOTAL LEGISLATION AND POLICY DETERMINATION 849,438 -
2004-05 Program Budget 21,788,347 108 Changes in Salaries, Expense, Equipment and Special 849,438 -
2005-06 PROGRAM BUDGET 22,637,785 108
126 CULTURAL AFFAIRS DEPARTMENT 2005-06 Proposed Budget
FUNDING
2004-05 2004-05 2005-06 PROPOSED Five Year History Estimated Budget Amount %Change
13.3 Salaries$ 4,328,000 $ 4,166,190 $ 4,289,213 3.0% 14 12.1 11.8 12 Expense 706,000 705,923 705,923 -- % 9.5 9.6 10 Equipment ------% 8 6 Special 4,544,000 4,593,884 4,593,884 -- % 4
TOTAL$ 9,578,000 $ 9,465,997 $ 9,589,020 1.3% Budget ($ millions) 2 -- FY 02 FY 03 FY 04 FY 05 FY 06
STAFFING
Five Year History June 30, 2005 2004-05 2005-06 PROPOSED Projected Adopted Authorized 98 97 94 100 Staffing Budget Staffing %Change 74 74 75 Regular 74 74 74 -- % 50 25 Positions -- FY 02 FY 03 FY 04 FY 05 FY 06
BUDGET HIGHLIGHTS
Direct Cost Positions Salary Step Plan and Turnover Effect$ 123,023 --
127 Cultural Affairs Services Provided
Total Price Regular Positions Adopted Proposed Change Adopted Proposed Change Program Service Description 2004-05 2005-06 2004-05 2005-06
City Arts Community Arts 2,499,897 2,462,061 (37,836) 29 29 - Facilities 404,567 479,393 74,826 6 6 - Communication, Resource & Audience Development Development and Marketing 943,674 964,752 21,078 8 8 - Grants 3,929,103 3,999,656 70,553 6 6 - Public Art Public Art 828,186 828,182 (4) 15 15 - General Administration and Support Administration 860,570 854,976 (5,594) 10 10 -
128 Cultural Affairs Recapitulation of Changes
Adopted Total Budget Budget Budget Appropriation 2004-05 Changes 2005-06
EXPENDITURES AND APPROPRIATIONS Salaries Salaries. . . .General ...... 3,775,436 123,023 3,898,459 Salaries. . . .As-Needed ...... 390,754 - 390,754
Total. Salaries ...... 4,166,190 123,023 4,289,213 Expense Printing. . . and. . .Binding ...... 96,543 - 96,543 Contractual. . . . . Services...... 361,490 - 361,490 Transportation...... 2,500 - 2,500 Art. and . . Music. . . .Expense ...... 121,451 - 121,451 Office. . and. . .Administrative ...... 70,585 - 70,585 Operating. . . . .Supplies ...... 53,354 - 53,354
Total. Expense ...... 705,923 - 705,923 Special Special. . . Events. . . . I...... 3,941,868 - 3,941,868 Special. . . Events. . . . II...... 312,016 - 312,016 Special. . . Events. . . . III...... 340,000 - 340,000
Total. Special ...... 4,593,884 - 4,593,884
Total. Cultural . . . . Affairs...... 9,465,997 123,023 9,589,020
SOURCES OF FUNDS
L.A.. Convention...... & . Visitors . . . . Bur.. . .Fund . . . (Sch. . . . 1) ...... 1,249,508 (1,249,508) - Arts. &. .Cult. . . Fac.. . . & . Services. . . . . Fund . . . (Sch.. . . 24)...... 5,469,803 2,743,615 8,213,418 Arts. Development...... Fee . . Trust. . . Fund. . . (Sch.. . . .25) ...... 2,711,686 (1,336,084) 1,375,602 Cultural. . . Affairs. . . . Trust. . . Fund. . . (Sch. . . 29) ...... 35,000 (35,000) -
Total. Funds ...... 9,465,997 123,023 9,589,020 Percentage. . . . Change...... 1.3% Positions...... 74 - 74
129 Cultural Affairs Changes Applicable to Various Programs The following changes involve two or more budgetary programs. These changes are explained below and apportioned as single entries in the affected programs. Single-program changes are shown only in the programs involved.
Direct Posi- Total Program Changes Cost tions Cost Changes in Salaries, Expense, Equipment and Special Obligatory 1 . Salary Step Plan and Turnover Effect 123,023 - 149,595 Related costs consist of employee benefits. SG $123,023 Related Costs: $26,572
TOTAL CHANGES APPLICABLE TO VARIOUS PROGRAMS 123,023 -
130 Cultural Affairs City Arts This program provides instruction in a variety of visual and performing arts, performing arts programs and art exhibitions at City facilities and community locations.
Direct Posi- Total Program Changes Cost tions Cost Changes in Salaries, Expense, Equipment and Special
2 . Apportionment of Changes Applicable to Various Programs 36,990 - 44,979 Related costs consist of employee benefits Related Costs: $7,989
TOTAL CITY ARTS 36,990 -
2004-05 Program Budget 2,904,464 35 Changes in Salaries, Expense, Equipment and Special 36,990 -
2005-06 PROGRAM BUDGET 2,941,454 35
131 Cultural Affairs Communication, Resource & Audience Development This program provides seminars, workshops and other technical support to community arts organizations and Regional Arts Councils in areas such as arts education, development, marketing, and public relations, and public and private sponsored job programs.
Direct Posi- Total Program Changes Cost tions Cost Changes in Salaries, Expense, Equipment and Special
3 . Apportionment of Changes Applicable to Various Programs 91,631 - 111,423 Related costs consist of employee benefits Related Costs: $19,792
TOTAL COMMUNICATION, RESOURCE & AUDIENCE DEVELOPMENT 91,631 -
2004-05 Program Budget 4,872,777 14 Changes in Salaries, Expense, Equipment and Special 91,631 -
2005-06 PROGRAM BUDGET 4,964,408 14
132 Cultural Affairs Public Art This program provides technical assistance to public and private developers covered by Ordinances No. 164-244 and No. 166, 725 which require an arts component in new developments, and technical and financial support to non-profit organizations and individuals for public cultural events.
Direct Posi- Total Program Changes Cost tions Cost Changes in Salaries, Expense, Equipment and Special
4 . Apportionment of Changes Applicable to Various Programs (4)- (5) Related costs consist of employee benefits Related Costs: $(1)
TOTAL PUBLIC ART (4) -
2004-05 Program Budget 828,186 15 Changes in Salaries, Expense, Equipment and Special (4) -
2005-06 PROGRAM BUDGET 828,182 15
133 Cultural Affairs General Administration and Support This program provides overall management and administrative support necessary for operation of the Department.
Direct Posi- Total Program Changes Cost tions Cost Changes in Salaries, Expense, Equipment and Special
5 . Apportionment of Changes Applicable to Various Programs (5,594)- (6,802) Related costs consist of employee benefits Related Costs: $(1,208)
TOTAL GENERAL ADMINISTRATION AND SUPPORT (5,594) -
2004-05 Program Budget 860,570 10 Changes in Salaries, Expense, Equipment and Special (5,594) -
2005-06 PROGRAM BUDGET 854,976 10
134 Cultural Affairs
INDICATORS OF WORKLOAD
ACTUAL ACTUAL ACTUAL ACTUAL ACTUAL EST. EST. 1999-00 2000-01 2001-02 2002-03 2003-04 2004-05 2005-06
COMMUNITY ARTS DIVISION Art Courses offered 700 750 765 842 850 850 850 Art Class enrollment 30,000 20,000 32,225 24,200 30,000 30,000 30,000 Art exhibitions presented 63 66 58 66 66 70 70 Art exhibitions attendance 50,355 50,000 47,000 55,000 65,000 75,000 75,000 Special Events/Festivals 77 100 104 104 104 104 104 Special Events/Festival attendance 375,500 400,000 410,000 484,000 490,000 500,000 500,000 Teacher Training Workshops presented* 15 2 1 3 5 5 5 Workshops, Programs & School Tours 489 100 125 131 135 135 135 Workshops, Programs & School Tours-Atten. 11,630 10,000 1,750 13,200 14,000 20,000 20,000 Hollyhock House: Spec Events & School Tours** 43 - - - - - Hollyhock House: Spec Events & School Tours Attend*** 2,500 - - - - - Hollyhock House Attendance*** 10,000 - - - - - Public visitation - Watts Towers** 8,000 15,000 15,000 25,000 35,000 35,000 35,000 Tours, School visits, Spec Events-Watts Towers** 478 70 76 100 125 125 125 Tours, Exh, Spec Events, Workshops-CAFAM 37 - 125 - 132 132 132 Tours, Exh, Spec Events, Wrkshps Att-CAFAM 51,000 - 68,000 47,400 50,000 55,000 55,000 Public art presentations - 12 15 13 15 15 15 Slide/Perf Art Registries:Number of Artists 1,300 1,500 1,525 1,700 1,800 1,800 1,800 Slide/Perf Art Reg:Exh/Employment Contracts 50 65 65 65 65 65 65 Art Partner Site Visit/Contract Compliance - 50 72 65 65 65 65 YOUTH, ARTS & EDUCATION Artist Grants/contracts awarded 58 50 58 58 58 60 60 Community outreach to artists/agencies (# contacted) 850 850 850 850 850 850 850 Outreach workshops & seminars (# served) 900 900 900 1,000 1,000 1,000 1,000 Inter-agency/advocacy outreach 12 15 15 15 20 20 20 Contract compliance monitoring 35 45 45 50 50 50 50
PERFORMING ARTS DIVISION Music/Theater Programs presented + 473 604 - 635 375 292 400 Music/Theater Programs attendance + 75,180 94,800 87,400 85,000 50,000 45,100 60,000 THEATERS Madrid - Events 150 151 130 125 50 50 235 Madrid - Event Attendance 25,000 17,500 18,000 15,000 5,000 5,000 12,593 Warner Grand - Events 36 151 130 100 100 95 108 Warner Grand - Event Attendance 16,200 17,500 18,000 15,000 15,000 15,000 21,600 LATC - Events 200 151 301 340 175 30 36 LATC - Event Attendance 31,600 42,300 34,380 45,000 22,000 4,500 13,500 Tours - All Theaters``` 111 151 130 70 293 12 30 Tour Attendance - All Theaters``` 2,991 17,500 18,000 10,000 7,500 600 750 PROGRAMS Sundays Live 52 50 50 50 50 - 50 Sundays Live - Live Attendance 26,000 25,000 25,000 25,000 25,000 - 30,000 Sundays Live - Radio Audience 520,000 500,000 500,000 500,000 500,000 500,000 50,000 Senior Series/Trust Fund/Special Events@ 261 290 350 140 50 50 50 Senior Series/Trust Fund/Spec Events - Attend.@ 380,000 415,000 450,000 410,000 100,000 100,000 100,000
MARKETING AND DEVELOPMENT (formerly Services to the Field; function will be provided by LA, Inc. beginning in 2004-05) DEVELOPMENT: Grants/Fundraising Govt. Agency Grant Funds Applied For* $ 1,500,000 $ 25,000 $ 25,000 $ 30,000 $ 125,000 $ 150,000 $ 150,000 Private Grant Funds Applied For* $ 280,000 $ 38,145 - - $ 725,000 $ 800,000 $ 1 Donors Solicited* - 2 3 5 40 60 60 Marketing: Outreach/Festivals/Media/Public Relations/Graphic Design Constituent Outreach 4,500,000 700,000 700,000 821,000 1,400,000 1,500,000 1,500,000 Festivals - 160 160 185 330 350 350 Press Releases - 170 175 175 200 200 200 Graphic Projects (Printed and Web) - 113 115 115 240 250 250 Community Calendars - 12 12 12 12 15 15
* Revised workload indicator ** Reopened for public tours in October 2001; closed in 2003-04 & 2004-05 *** Closed for rehabilitation 3/1/00-5/1/03; closed in 2003-04 & 2004-05 + Figures listed below by facility ``` Warner Grand Theatre closed for renovations in 2001-02; reopened in 2002-03. New program instituted with Target Stores at Madrid will increase attendance in 2002-03. @ Senior Series budget reduced in mid-year 2002-03 and program was reorganized
135 Cultural Affairs
INDICATORS OF WORKLOAD (Continued)
ACTUAL ACTUAL ACTUAL ACTUAL ACTUAL EST. EST. 1999-00 2000-01 2001-02 2002-03 2003-04 2004-05 2005-06
ARCHITECTURAL DESIGN/HISTORIC PRESERVATION PROGRAM (Historic Preservation, Mills Act & Cultural Heritage Commission are transferred to Planning in 2004-05) Architectural/street lighting plans reviewed 120 669 786 840 699 310 310 Cultural monument applications reviewed 20 18 27 40 60 - - Cultural monument designations 10 14 16 30 50 - - Historical Preservation Overlay Zone applications 2 1 2 5 5 - - Monument applications denied** - 5 5 10 10 - - Sites inspected (citywide) 20 26 32 50 60 - - Professional inspections - Watts Towers 60 54 88 68 40 30 30 Hist. Property Contracts Applic. Processed* 98 182 190 210 225 - - Hist. Property Contracts Applic. Executed** - 17 33 41 45 - - Hist. Property Contracts Exemption Req. (CHC)** - 1 6 13 N/A - - Hist. Property Contracts Monitor Inspections* 80 80 140 215 N/A - - Hist. Property Contracts plans/permits issued** - 5 18 30 45 - - Restoration proj @ CAD historic sites** - 3 2 3 3 2 2 Req to photograph @ CAD historic sites** - 20 40 23 43 70 70 Scholars/writers visits to CAD historic sites** - 17 24 7 6 150 150 Grant applications for CAD historic sites** - 2 2 1 2 3 3
PUBLIC ART PRIVATE PERCENT FOR ART (Arts Development Fee) Private Projects managed 100 65 75 88 90 90 90 PUBLIC PERCENT FOR ART (Public Works Improvements Arts Program) PWIAP Projects managed/monitored 91 106 74 76 94 101 101 Community outreach (number contacted) 12,000 9,000 7,740 11,380 7,160 18,350 18,350 CITY ART COLLECTION/MURALS Murals completed 36 24 9 8 5 15 15 Murals restored 3 8 12 32 2 2 2 Donations to City art collection 8 - 1 2 2 5 5 Artwork conservation projects 18 10 32 8 2 - - Artworks loaned/returned from loan 180 280 285 200 200 250 250 Artwork condition assessment 100 125 4 23 5 - - Mural condition assessment 5 6 48 21 25 1 1 Educational Publications** - - 3 1 - - - Educational Outreach** - - 5,000 3,000 1,000 1,000 1,000 Permits Issued** - - 31 30 21 26 26 Artwork Framed** - - 50 20 3 - - Neon Signs Restored** - - - 2 1 2 2 Artworks appraised - - 368 332 250 40 40 GRANTS Cultural & Regional Community Outreach 35 31 31 36 36 35 35 Cultural & Regional Grant Applications 371 410 410 395 396 415 430 Panel Judging Sessions 26 27 27 27 29 29 30 Commission Judging Sessions 2 2 2 2 2 1 1 Cultural & Regular Grant Contracts - - - - 251 270 270 Amendments/Extensions 160 175 168 175 29 8 10 Contract compliance 37 50 48 50 52 45 60 CULTURAL AFFAIRS FACILITIES PROGRAM Total facilities maintained & Improved - 30 30 32 32 32 30 Construction and Capital Projects in progress + - - 12 12 12 12 12 Value of Prop K Capital Projects in progress # - - $ 7,000,000 $ 17,000,000 $ 17,000,000 $ 17,000,000 $17,000,000
* Revised workload indicator ** New workload indicator + Workload indicator was not established in 2000 # Workload indicator for the value of Prop K capital projects in construction was not established until 2000-01 Note: 2004-05 Estimates to be determined by the Department after specific reductions are finalized.
136 Cultural Affairs
PERFORMANCE MEASURES From LA STAT
ACTUAL ACTUAL ACTUAL ACTUAL ACTUAL EST. 1999-00 2000-01 2001-02 2002-03 2003-04 2004-05
No. of grant contracts to purchase services **** 150286 No. served, Community Arts ****687,650 11,264 No. of constituent outreach ****1,400,000 1,400,000 No. of Historic Preservation and Architecture transactions ****1,464 - No. of Public Art Projects **** 662170 Arts Development Fee Projects Funded No. Developer Projects 100 65 75 88 85 85 No. Developer Paying Fee N/A 90 120 117 52 N/A % Private Art Programs 47% 81% 68% 69% 66% 66% % Private Commissioned Art Work 53% 19% 32% 31% 34% 34% % of Public Works Improvement Programs 54% 54% Cultural Facilities Usage % of Functions at LA Theater Center 52% 35% 54% 69% 37% 5% % of Patrons Attending LA Theater Center 43% 55% 49% 60% 31% 43% % of Functions at Warner Grand Theater Facility 9% 35% 23% 20% 21% 17% % of Patrons Attending Warner Grand Theater Facility 22% 23% 26% 20% 21% 14% % of Functions at Madrid Theater 39% 30% 22% 10% 11% 41% % of Patrons Attending Madrid Theater 34% 23% 26% 20% 21% 14% % of Functions at Gallery Theater 0% 0% 0% 0% 31% 37% % of Patrons Attending Gallery Theater 0% 0% 0% 0% 26% 29%
Note: 2004-05 Estimates to be determined by the Department after specific reductions are finalized. * Data is not available
137
138 DEPARTMENT ON DISABILITY 2005-06 Proposed Budget
FUNDING
2004-05 2004-05 2005-06 PROPOSED Five Year History Estimated Budget Amount %Change
2.0 1.9 1.9 Salaries$ 1,350,000 $ 1,378,351 $ 1,413,113 2.5% 2.0 1.8 1.8
Expense 358,000 353,850 375,821 6.2%
Equipment 7,000 ------% 1.0 Special 40,000 50,000 50,000 -- %
TOTAL$ 1,755,000 $ 1,782,201 $ 1,838,934 3.2% Budget ($ millions) -- FY 02 FY 03 FY 04 FY 05 FY 06
STAFFING
Five Year History June 30, 2005 2004-05 2005-06 PROPOSED 28 Projected Adopted Authorized 26 30 23 23 23 Staffing Budget Staffing %Change 25 Regular 23 23 23 -- % 20 15 10
Positions 5 -- FY 02 FY 03 FY 04 FY 05 FY 06
BUDGET HIGHLIGHTS
Direct Cost Positions Computerized Information Center for the Disabled (Two resolution authorities)$ 150,519 -- Neighborhood Council Outreach 5,000 -- Americans with Disabilities Act Related Services 25,000 -- AIDS Coordination (Five resolution authorities) 420,798 --
139 Department on Disability Services Provided
Total Price Regular Positions Adopted Proposed Change Adopted Proposed Change Program Service Description 2004-05 2005-06 2004-05 2005-06
Disability ADA Compliance 697,656 730,366 32,710 7 7 - Community Affairs Activities 158,298 165,048 6,750 2 2 - Computerized Information Center For Disabled 143,509 150,512 7,003 - - - AIDS Coordination AIDS Coordination 414,599 420,801 6,202 - - - General Administration and Support Administration 368,139 372,207 4,068 14 14 -
140 Department on Disability Recapitulation of Changes
Adopted Total Budget Budget Budget Appropriation 2004-05 Changes 2005-06
EXPENDITURES AND APPROPRIATIONS Salaries Salaries. . . .General ...... 1,368,751 34,762 1,403,513 Salaries. . . .As-Needed ...... 9,600 - 9,600
Total. Salaries ...... 1,378,351 34,762 1,413,113 Expense Printing. . . and. . .Binding ...... 15,500 5,000 20,500 Travel...... 6,500 - 6,500 Contractual. . . . . Services...... 285,400 (23,029) 262,371 Governmental...... Meetings ...... 2,200 - 2,200 Office. . and. . .Administrative ...... 44,050 40,000 84,050 Operating. . . . .Supplies ...... 200 - 200
Total. Expense ...... 353,850 21,971 375,821 Special AIDS. . Prevention ...... Program...... 50,000 - 50,000
Total. Special ...... 50,000 - 50,000
Total. Department ...... on . Disability...... 1,782,201 56,733 1,838,934
SOURCES OF FUNDS
General. . . .Fund ...... 1,117,055 43,528 1,160,583 Community. . . . . Development...... Trust . . . Fund . . . (Sch.. . . 8)...... 665,146 13,205 678,351
Total. Funds ...... 1,782,201 56,733 1,838,934 Percentage. . . . Change...... 3.18% Positions...... 23 - 23
141 Department on Disability Changes Applicable to Various Programs The following changes involve two or more budgetary programs. These changes are explained below and apportioned as single entries in the affected programs. Single-program changes are shown only in the programs involved.
Direct Posi- Total Program Changes Cost tions Cost Changes in Salaries, Expense, Equipment and Special Obligatory 1 . Salary Step Plan and Turnover Effect 13,528 - 16,732 Related costs consist of employee benefits. SG $13,528 Related Costs: $3,204 2 . Deletion of Funding for Resolution Authorities (558,112)- (671,920) Due to current financial constraints, only critical positions will be continued. Computerized Information Center for the Disabled - Positions are continued in Item 4. Office of AIDS Coordination - Positions are continued in Item 9. Related costs consist of employee benefits. SG $(405,912); SAN $(9,600); SP $(50,000); EX $(92,600) Related Costs: $(113,808)
TOTAL CHANGES APPLICABLE TO VARIOUS PROGRAMS (544,584) -
142 Department on Disability Disability This program provides for the operation and administration of the Department on Disability including: overseeing compliance with the Americans with Disabilities Act; providing training and assistance for compliance with disability law; and managing federal and State grants.
Direct Posi- Total Program Changes Cost tions Cost Changes in Salaries, Expense, Equipment and Special
3 . Apportionment of Changes Applicable to Various Programs (134,056)- (166,808) Related costs consist of employee benefits Related Costs: $(32,752)
Service Level 4 . Computerized Information Center for the Disabled 150,519 - 193,357 Provide funding and continue resolution authority for one Management Analyst I position and one Management Analyst II position to support the Computerized Information Center for the Disabled program. The program provides a variety of quality of life referrals for persons with disabilities. Program users may receive information on housing, emergency shelter services, accessible transportation, employment and recreational activities. Funding is provided from the Community Development Block Grant. Related costs consist of employee benefits. SG $138,319; SAN $9,600; EX $2,600 Related Costs: $42,838
5 . Neighborhood Council Outreach 5,000 - 5,000 Provide additional funding for outreach services to the disabled community. The additional funds will ensure that disabled residents have the opportunity to fully participate in the Neighborhood Council process. EX $5,000
6 . Americans with Disabilities Act Related Services 25,000 - 25,000 Provide funding for interpreter services for the hearing impaired, employee accommodation services, and adaptive or specialized equipment for disabled or physically impaired City employees. EX $25,000
143 Department on Disability Direct Posi- Total Program Changes Cost tions Cost Changes in Salaries, Expense, Equipment and Special Other Changes or Adjustments 7 . Miscellaneous Changes in Expense - - - Funding in the amount of $40,000 for the purchase of adaptive equipment for disabled City employees is transferred from the Contractual Services expense account to the Office and Administrative expense account. The transfer will improve efficiency by eliminating the need for periodic transfers throughout the year for these specialized equipment purchases.
TOTAL DISABILITY 46,463 -
2004-05 Program Budget 999,463 9 Changes in Salaries, Expense, Equipment and Special 46,463 -
2005-06 PROGRAM BUDGET 1,045,926 9
144 Department on Disability AIDS Coordination This program provides for the operation and administration of services to persons with AIDS and ensures full access for persons with AIDS to public and private facilities and programs.
Direct Posi- Total Program Changes Cost tions Cost Changes in Salaries, Expense, Equipment and Special
8 . Apportionment of Changes Applicable to Various Programs (414,596)- (493,412) Related costs consist of employee benefits Related Costs: $(78,816)
Service Level 9 . AIDS Coordination 420,798 - 858,547 Provide funding and continue resolution authority for two Management Analyst I, one Management Analyst II, one Management Assistant and one Clerk Typist positions to staff the Office of the AIDS Coordinator. This Office administers the City AIDS Prevention Program, Women and AIDS Prevention and Treatment Program and media outreach efforts. Funding is provided from the Community Development Block Grant. Related costs consist of employee benefits. SG $288,827; SP $50,000; EX $81,971 Related Costs: $437,749
TOTAL AIDS COORDINATION 6,202 -
2004-05 Program Budget 414,599 - Changes in Salaries, Expense, Equipment and Special 6,202 -
2005-06 PROGRAM BUDGET 420,801 -
145 Department on Disability General Administration and Support
Direct Posi- Total Program Changes Cost tions Cost Changes in Salaries, Expense, Equipment and Special
10 . Apportionment of Changes Applicable to Various Programs 4,068 - 5,032 Related costs consist of employee benefits Related Costs: $964
TOTAL GENERAL ADMINISTRATION AND SUPPORT 4,068 -
2004-05 Program Budget 368,139 14 Changes in Salaries, Expense, Equipment and Special 4,068 -
2005-06 PROGRAM BUDGET 372,207 14
146 Department on Disability
INDICATORS OF WORKLOAD
ACTUAL ACTUAL ACTUAL ACTUAL ACTUAL EST. EST. 1999-2000 2000-01 2001-02 2002-03 2003-04 2004-05 2005-06
DEPARTMENT ON DISABILITY Computerized Information Center Processing Blue Curb requests 30 82 117 100 60 50 50 Processing curb cuts requests 30 8 4 2 7 7 7 Constituents served 840 760 760 703 702 720 720 Training sessions 15 6 3 3 3 3 3 Counseling Sessions 500 341 148 120 202 100 100 Crisis Intervention 270 265 88 105 90 80 80
Job Training and Placement Programs* Applications reviewed and processed 325 - - - - - Constituents served 300 - - - - - Clients placed into employment/training 60 - - - - -
ADA Compliance Technical Assistance re ADA Transaction Plan 30 30 30 30 30 30 30 Processing 504/ADA funds requests 25 23 30 30 43 40 40 Training sessions for City departments 20 24 40 40 30 30 30 Staff training sessions 4 4 1 1 1 1 1 Research and Development Project 1 4 - - - - ADA Oversight Meetings 20 6 8 8 4 3 3 ADA Technical Assistance 20 6 20 20 50 30 30
Commission on Disability Public hearings 3 3 2 1 2 1 1 City-wide projects 1 1 - - - -
Office of AIDS Coordinator AIDS Coordinator's Office: Community/Public Meetings 350 200 100 100 55 80 90 Report preparation/prevention 350 200 35 35 36 36 36 Mailings and Distributions 2,000 1,000 25 30 28 36 36 Technical Assistance Projects - 25 15 15 11 15 15 AIDS Prevention Projects - 6 9 9 8 13 9 Special Research Projects - 4 2 2 1 1 1 Transmittals/Reports - 25 5 5 4 4 4 Conference/Special Events - 6 1 1 1 1
*Disability has discontinued their Job Training and Placement Programs effective July 1999.
147
148 EL PUEBLO HISTORIC MONUMENT 2005-06 Proposed Budget
FUNDING
2004-05 2004-05 2005-06 PROPOSED Estimated Budget Amount %Change Five Year History
Salaries$ 1,456,000 $ 943,325 $ 1,440,381 52.7% 4 3.3 3.1 Expense 688,000 488,176 490,576 0.5% 3.0 3
Equipment 14,000 ------% 1.9 2 1.4 Special ------% 1
TOTAL$ 2,158,000 $ 1,431,501 $ 1,930,957 34.9% Budget ($ millions) -- FY 02 FY 03 FY 04 FY 05 FY 06
STAFFING
Five Year History June 30, 2005 2004-05 2005-06 PROPOSED 59 58 Projected Adopted Authorized 60 53 Staffing Budget Staffing %Change 40 Regular 42 25 25 -- % 25 25 20 Positions -- FY 02 FY 03 FY 04 FY 05 FY 06
BUDGET HIGHLIGHTS
Direct Cost Positions Staffing Response to Controller Audit (Four resolution authorities)$ 263,064 -- Salary Savings Decrease 68,200 --
149 El Pueblo de Los Angeles Services Provided
Total Price Regular Positions Adopted Proposed Change Adopted Proposed Change Program Service Description 2004-05 2005-06 2004-05 2005-06
El Pueblo Administration 155,192 310,418 155,226 2 2 - Education 116,139 131,032 14,893 1 1 - Executive 169,802 213,533 43,731 12 12 - Financial Services 133,513 177,955 44,442 3 3 - Historic Preservation 100,239 115,132 14,893 1 1 - Marketing, Promotion and Events 351,765 438,102 86,337 2 2 - Museum Management 287,934 317,483 29,549 2 2 - Property Management 62,130 157,622 95,492 1 1 - Tourism 54,787 69,680 14,893 1 1 -
150 El Pueblo de Los Angeles Recapitulation of Changes
Adopted Total Budget Budget Budget Appropriation 2004-05 Changes 2005-06
EXPENDITURES AND APPROPRIATIONS Salaries Salaries. . . .General ...... 744,316 497,056 1,241,372 Salaries. . . .As-Needed ...... 194,509 - 194,509 Overtime. . . . General...... 4,500 - 4,500
Total. Salaries ...... 943,325 497,056 1,440,381 Expense Communications...... 10,700 - 10,700 Printing. . . and. . .Binding ...... 17,756 400 18,156 Contractual. . . . . Services...... 23,500 - 23,500 Maintenance...... Materials,Supplies...... &. Services...... 20,000 - 20,000 Water. . .and . . Electricity ...... 278,500 - 278,500 Litigation...... 8,000 - 8,000 Office. . and. . .Administrative ...... 17,520 2,000 19,520 Operating. . . . .Supplies ...... 41,100 - 41,100 Merchandise...... for. . Resale . . . . (El . .Pueblo) ...... 9,600 - 9,600 Special. . . Events. . . . (El. . Pueblo) ...... 61,500 - 61,500
Total. Expense ...... 488,176 2,400 490,576
Total. El . Pueblo. . . . de. . Los . . Angeles...... 1,431,501 499,456 1,930,957
SOURCES OF FUNDS
El Pueblo. . . . de. . L . A . Hist.. . . Mon. . . . Rev. . . .Fund . . . (Sch.. . . 43)...... 1,431,501 499,456 1,930,957
Total. Funds ...... 1,431,501 499,456 1,930,957 Percentage. . . . Change...... 34.89% Positions...... 25 - 25
151 El Pueblo de Los Angeles El Pueblo This Department operates and maintains the El Pueblo De Los Angeles Historical Monument including special events and festivals, cultural exhibits and tours, the park and historic buildings and parking and business operations and controls its own funds.
Direct Posi- Total Program Changes Cost tions Cost Changes in Salaries, Expense, Equipment and Special Obligatory 1 . Salary Step Plan and Turnover Effect 168,192 - 204,518 Related costs consist of employee benefits. SG $168,192 Related Costs: $36,326
Priority Service Level 2 . Staffing Response to Controller Audit 263,064 - 346,212 Continue funding and resolution position authority for one Management Assistant, one Senior Real Estate Officer, one Senior Management Analyst I and one Management Analyst I. These positions were previously authorized by the Mayor and Council as part of El Pueblo's efforts to reorganize and address the operational problems identified in the City Controller Financial and Compliance Audit of El Pueblo. Related costs consist of employee benefits. SG $260,664; EX $2,400 Related Costs: $83,148
Other Changes or Adjustments 3 . Salary Savings Decrease 68,200 - 82,930 Decrease the salary savings rate from its current level of 10.8 percent to four percent. Related costs consist of employee benefits. SG $68,200 Related Costs: $14,730
TOTAL EL PUEBLO 499,456 -
2004-05 Program Budget 1,431,501 25 Changes in Salaries, Expense, Equipment and Special 499,456 -
2005-06 PROGRAM BUDGET 1,930,957 25
152 El Pueblo de Los Angeles
INDICATORS OF WORKLOAD
ACTUAL ACTUAL ACTUAL ACTUAL ACTUAL EST. EST. 1999-00 2000-01 2001-02 2002-03 2003-04 2004-05 2005-06
EL PUEBLO Art exhibitions presented 11 8 8 8 8 10 10 Art exhibitions attendance 85,000 83,000 84,500 87,000 92,000 100,000 100,000 Special Events/Festivals held 4 15 30 32 35 40 40 Special Events/Festivals attendance 320,000 350,000 250,000 380,000 400,000 425,000 425,000 Children's Art Workshops held 135 72 - 130 100 110 110 Children's Art Workshops attendance 5,250 2,900 - 5,850 7,000 7,500 7,500 Cultural and Historical tours given 750 965 1,061 1,100 1,200 1,400 1,400 Cultural and Historical tours attendance 13,500 7,500 8,250 9,075 9,500 10,000 10,000 Filming days* - - - 30 40 45 45 Historic sites maintained 3 3 3 4 5 7 7 Historic sites attendance 412,000 383,953 402,000 430,000 380,000 430,000 430,000 Historic research queries 440 416 455 475 450 450 450 Number of vehicles parked** 394,000 443,800 400,000 400,000 400,000 400,000 400,000 Leases negotiated 30 30 45 50 60 48 61 Leases signed* - - - - 18 17 61
** Parking operations are transferred to GSD in 2004-05
153 El Pueblo de Los Angeles
PERFORMANCE MEASURES From LA STAT
ACTUAL ACTUAL ACTUAL ACTUAL ACTUAL EST. EST. 1999-00 2000-01 2001-02 2002-03 2003-04 2004-05 2005-06
Number of Museum Visitors 320,000 350,000 250,000 317,217 339,837 350,000 350,000 Filming no info 8 21 20 20 50 50 % Approved to Film Within 3 Days - - - - - 98% 98% % Leasing Facility for 1 day or less - - - - - 85% 85% % Leasing Facility for 2 to 6 days - - - - - 12% 12% % Leasing Facility for 1 week or more - - - - - 3% 3%
Note: 2004-05 Estimates to be determined by the Department after specific reductions are finalized.
154 EMERGENCY PREPAREDNESS DEPARTMENT 2005-06 Proposed Budget
FUNDING
2004-05 2004-05 2005-06 PROPOSED Five Year History Estimated Budget Amount %Change
Salaries$ 1,235,000 $ 1,088,650 $ 1,377,409 26.5% 2.0 1.8 1.6 Expense 31,000 41,140 41,140 -- % 1.6 1.4 1.4 1.3 1.3 1.1 Equipment ------% 1.2 1.0 Special ------% 0.8 0.6 0.4 TOTAL$ 1,266,000 $ 1,129,790 $ 1,418,549 25.6% Budget ($ millions) 0.2 -- FY 02 FY 03 FY 04 FY 05 FY 06
STAFFING
Five Year History June 30, 2005 2004-05 2005-06 PROPOSED Projected Adopted Authorized 17 Staffing Budget Staffing %Change 20 16 14 14 14 14 Regular 14 14 14 -- % 12 8
Positions 4 -- FY 02 FY 03 FY 04 FY 05 FY 06
BUDGET HIGHLIGHTS
Direct Cost Positions Emergency Preparedness Support (Two resolution authorities)$ 139,292 --
155 Emergency Preparedness Services Provided
Total Price Regular Positions Adopted Proposed Change Adopted Proposed Change Program Service Description 2004-05 2005-06 2004-05 2005-06
Emergency Preparedness Administration, EOB Support and Budget 476,300 617,715 141,415 7 7 - Community Preparedness and Training 272,132 304,117 31,985 3 3 - Facilities 190,679 212,053 21,374 2 2 - Operational Readiness and Recovery 190,679 284,664 93,985 2 2 -
156 Emergency Preparedness Recapitulation of Changes
Adopted Total Budget Budget Budget Appropriation 2004-05 Changes 2005-06
EXPENDITURES AND APPROPRIATIONS Salaries Salaries. . . .General ...... 1,084,150 288,759 1,372,909 Overtime. . . . General...... 4,500 - 4,500
Total. Salaries ...... 1,088,650 288,759 1,377,409 Expense Printing. . . and. . .Binding ...... 4,950 - 4,950 Contractual. . . . . Services...... 4,990 - 4,990 Governmental...... Meetings ...... 500 - 500 Office. . and. . .Administrative ...... 29,700 - 29,700 Operating. . . . .Supplies ...... 1,000 - 1,000
Total. Expense ...... 41,140 - 41,140
Total. Emergency ...... Preparedness...... 1,129,790 288,759 1,418,549
SOURCES OF FUNDS
General. . . .Fund ...... 849,789 282,560 1,132,349 Disaster. . . .Assistance ...... Trust . . . Fund . . . (Sch . . .37) ...... 280,001 6,199 286,200
Total. Funds ...... 1,129,790 288,759 1,418,549 Percentage. . . . Change...... 25.56% Positions...... 14 - 14
157 Emergency Preparedness Emergency Preparedness This program provides for preparation for and recovery from City-wide emergencies by coordinating the responsibilities of the City's Emergency Operations Organization.
Direct Posi- Total Program Changes Cost tions Cost Changes in Salaries, Expense, Equipment and Special Obligatory 1 . Salary Step Plan and Turnover Effect 38,385 - 46,675 Related costs consist of employee benefits. SG $38,385 Related Costs: $8,290
2 . Full Funding for Partially Financed Positions 111,082 - 135,076 Related costs consist of employee benefits. SG $111,082 Related Costs: $23,994
Other Changes or Adjustments 3 . Emergency Preparedness Support 139,292 - 182,698 Add funding and resolution authority for two Management Analyst II positions for the Administrative Services Division and Operational Readiness and Recovery Division. A total of $108,000 of these costs will be reimbursed by the FY04 State Homeland Security Grant Program. These grant receipts are reflected in the 2005-06 General Fund Grant Receipts Budget Schedule. Related costs consist of employee benefits. SG $139,292 Related Costs: $43,406
TOTAL EMERGENCY PREPAREDNESS 288,759 -
2004-05 Program Budget 1,129,790 14 Changes in Salaries, Expense, Equipment and Special 288,759 -
2005-06 PROGRAM BUDGET 1,418,549 14
158 Emergency Preparedness Department
INDICATORS OF WORKLOAD
ACTUAL ACTUAL ACTUAL ACTUAL ACTUAL EST. EST. 1999-00 2000-01 2001-02 2002-03 2003-04 2004-05 2005-06
General Administration/Emergency Operations Board Support Emergency Operations Board (EOB) Meetings Coordinated 8 6 6 6 7 6 Emergency Management Committe (EMC) Meetings Coordinated 12 12 12 12 12 12 Budget Subcommittee Mtgs. Coordinated 10 11 11 11 11 11 City Dept. Budget Requests Reviewed 80 80 100 107 100 90 Formal Reports Prepared for Mayor Council and EOB 50 40 40 40 40 40 Informal Reports Prepared for Mayor Council and EOB 150 200 200 200 250 200 Emergency Preparedness Commission (EPC) Meetings Attended 30 30 30 30 30 30
Emergency Operations Center (EOC) Readiness EOC Workstation Computers Upgraded 25 90 - 90 - 30 Upgrades to EOC Software 1 1 1 2 2 2 EOC Facilities Remodeled 1 1 2 2 2 1 EOC Connectivity and Communications Systems Upgrades 1 3 1 2 1 1 Revisions to EOC Responder Guide and/o Reference Materials 2 - 1 1 1 1 EOC Responders Trained (Orientation Lvl 100 60 100 110 150 150 EOC Responders Trained (Systems Use 225 300 250 200 500 200 EOC Responders Trained (Section Lvl) 125 125 125 100 150 150 EOC Responders Participating in Exercises 100 150 150 200 500 500 EOC Facilities Subcommittee Mtgs. Coordinated 11 11 12 12 12 12
Emergency Preparedness Planning Updates to the Emergency Operations Maste Plan and Procedures 2 1 2 20 4 6 New Annexes to the Emergency Operation Master Plan and Procedures 1 - - 1 1 4 Planning Subcommittee Mtgs. Coordinate 10 11 12 24 36 36 Inter-Agency Planning Mtgs. Attended 20 20 20 20 20 28 Departmental Emergency Plans Reviewe 25 - 40 45 45 45 Review Proposed State and Federa Legislation - - - 12 12 12 Recovery and Reconstruction Subcommitte Meetings Coordinated 12 - 6 12 Terrorism Working Group Subcommittee Meetings Coordinated 24 24 12 Emergency Management Accredidation Program Meetings Coordinated 2 12
Emergency Preparedness Training Inter-Departmental OES/Outside Training Requests Reviewed 150 158 165 175 187 198 Inter-Departmental OES/Outside Training Funded 125 130 140 152 176 180 City Dept Training Requests Reviewed 2 2 2 5 14 16 Citywide Exercises Conducted 2 1 1 4 4 4 Inter-Departmental Exercises Conducted 4 4 4 8 10 10 Offsite, Multi-day Inter-Departmenta Workshops Conducted 1 1 1 3 3 3 Training Subcommittee Mtgs. Coordinated 10 12 12 12 12 12
159 Emergency Preparedness Department
INDICATORS OF WORKLOAD (Continued)
ACTUAL ACTUAL ACTUAL ACTUAL ACTUAL EST. EST. 1999-00 2000-01 2001-02 2002-03 2003-04 2004-05 2005-06
Inter-Agency Private Sector Coordination VIP Briefings (foreign jurisdiction) 80 120 130 120 100 100 LA County Operational Area Mtgs. Attended 60 60 60 60 70 100 State OES Meetings Attended 12 12 12 12 12 12 BICEPP Meetings Attended 24 24 24 24 24 24 Other Non-City Preparedness Mtgs. Attended 40 40 40 40 40 60
Public Education and Outreach Synergy Newsletter Circulation (Quarterly) 5,000 5,000 7,000 5,000 5,000 5,000 Emergency Preparedness Bulletin Circulation (Monthly) 700 900 1,000 1,000 1,100 1,200 City Emergency Preparedness Fair Annual Attendance (three days) 40,000 30,000 40,000 30,000 30,000 30,000 City Emergency Preparedness Fair Annual Participating Agencies 150 150 30 30 30 30 Community Emergency Preparedness Events Staff Participation 18 40 50 55 65 75 UpdateLA Web Site Updates 65 80 80 100 100 100 EOO Web Site Updates 6 52 52 52 52 52 EPD Web Site Updates 20 52 10 52 100 100 Public Information (888) Line Updates 6 12 24 28 24 24
160 EMPLOYEE RELATIONS BOARD 2005-06 Proposed Budget
FUNDING
2004-05 2004-05 2005-06 PROPOSED Five Year History Estimated Budget Amount %Change
Salaries$ 247,000 $ 247,168 $ 251,532 1.8% 350 344 338 340 336 Expense 89,000 89,215 90,700 1.7% 330 318 Equipment -- -- 2,000 -- % 320 310 306 Special ------% 300 TOTAL$ 336,000 $ 336,383 $ 344,232 2.3%
Budget ($ thousands) ($ Budget 290 280 FY 02 FY 03 FY 04 FY 05 FY 06
STAFFING
Five Year History June 30, 2005 2004-05 2005-06 PROPOSED Projected Adopted Authorized Staffing Budget Staffing %Change 10 8 8 8 8 8 8 Regular 8 8 8 -- % 6 4
Positions 2 -- FY 02 FY 03 FY 04 FY 05 FY 06
BUDGET HIGHLIGHTS
Direct Cost Positions Expense and Equipment$ 3,485 --
161 Employee Relations Board Services Provided
Total Price Regular Positions Adopted Proposed Change Adopted Proposed Change Program Service Description 2004-05 2005-06 2004-05 2005-06
Employee Relations Bargaining Unit Elections 500 1,955 1,455 - - - Case Processing 260,883 265,822 4,939 8 8 - Hearings 75,000 76,455 1,455 - - -
162 Employee Relations Board Recapitulation of Changes
Adopted Total Budget Budget Budget Appropriation 2004-05 Changes 2005-06
EXPENDITURES AND APPROPRIATIONS Salaries Salaries. . . .General ...... 247,168 4,364 251,532
Total. Salaries ...... 247,168 4,364 251,532 Expense Printing. . . and. . .Binding ...... 500 700 1,200 Contractual. . . . . Services...... 75,000 - 75,000 Office. . and. . .Administrative ...... 11,715 785 12,500 Operating. . . . .Supplies ...... 2,000 - 2,000
Total. Expense ...... 89,215 1,485 90,700 Equipment Furniture,. . . . Office. . . . and . . Technical...... Equipment ...... - 2,000 2,000
Total. Equipment ...... - 2,000 2,000
Total. Employee ...... Relations . . . . . Board ...... 336,383 7,849 344,232
SOURCES OF FUNDS
General. . . .Fund ...... 336,383 7,849 344,232
Total. Funds ...... 336,383 7,849 344,232 Percentage. . . . Change...... 2.33% Positions...... 8 - 8
163 Employee Relations Board Employee Relations This program provides for determining representation units for City employees; arranging for elections in such units; determining the validity of charges of unfair practices by management or employee organizations; maintaining lists of impartial third parties for use in the resolution of impasses and arbitration of grievances; and acting upon requests for mediation or fact finding in the resolution of impasses. The Board is authorized to conduct investigations and hold public hearings on all matters relating to the composition of representation units and unfair employee relations practices.
Direct Posi- Total Program Changes Cost tions Cost Changes in Salaries, Expense, Equipment and Special Obligatory 1 . Salary Step Plan and Turnover Effect 4,364 - 5,306 Related costs consist of employee benefits. SG $4,364 Related Costs: $942
Other Changes or Adjustments 2 . Expense and Equipment 3,485 - 3,485 Funding is provided for anticipated increases in hearing activity and to provide for replacement office furniture. EX $1,485; EQ $2,000
TOTAL EMPLOYEE RELATIONS 7,849 -
2004-05 Program Budget 336,383 8 Changes in Salaries, Expense, Equipment and Special 7,849 -
2005-06 PROGRAM BUDGET 344,232 8
164 Employee Relations Board
INDICATORS OF WORKLOAD*
ACTUAL ACTUAL ACTUAL ACTUAL ACTUAL EST. EST. 1999-00 2000-01 2001-02 2002-03 2003-04 2004-05 2005-06
EMPLOYEE RELATIONS BOARD Regular board meetings held 12 12 13 14 14 14 14 Days of hearings held: Special board meetings 10 10 10 10 10 10 10 Hearing Officers 24 31 40 40 40 60 75 Petitions for certification received 19 25 30 30 30 50 25 Representation elections held 1 - 2 4 4 2 5 Representation units determined - - 1 1 2 2 5 Representation units modified 10 10 12 12 18 13 15 Majority representatives certified 1 - 2 3 2 2 3 Agency shop petitions received - - 2 2 2 2 2 Agency shop elections held - - 1 2 2 2 2 Formal unfair practice charges processed 48 65 60 60 60 40 50 Meeting and conferring Impasses processed 4 9 6 9 6 6 6 Grievance arbitration requests processed 126 160 140 170 130 60 70 Written decisions issued 16 22 30 30 32 55 40
* Data collection in previous years was broadly defined. In those columns where no data is available, a dash symbol (--) has been placed to reflect missing information.
165
166 ENVIRONMENTAL AFFAIRS AND SUSTAINABILITY 2005-06 Proposed Budget
FUNDING
2004-05 2004-05 2005-06 PROPOSED Five Year History Estimated Budget Amount %Change
Salaries$ 2,714,000 $ 2,714,908 $ 3,085,329 13.6% 3.5 3.3 2.9 3.0 2.8 Expense 244,000 244,869 205,369 (16.1)% 3.0 2.5 2.0 Equipment ------% 2.0 Special ------% 1.5 1.0 TOTAL$ 2,958,000 $ 2,959,777 $ 3,290,698 11.2% Budget ($ millions) 0.5 -- FY 02 FY 03 FY 04 FY 05 FY 06
STAFFING
Five Year History June 30, 2005 2004-05 2005-06 PROPOSED Projected Adopted Authorized Staffing Budget Staffing %Change 50 44 44 43 43 43 40 Regular 38 43 43 -- % 30 20 10 Positions -- FY 02 FY 03 FY 04 FY 05 FY 06
BUDGET HIGHLIGHTS
Direct Cost Positions Grants Management (One resolution authority)$ 66,024 -- Contractual Services Reduction (40,000) -- Policy Review and Development (One resolution authority) 44,924 --
167 Environmental Affairs and Sustainability Services Provided
Total Price Regular Positions Adopted Proposed Change Adopted Proposed Change Program Service Description 2004-05 2005-06 2004-05 2005-06
Air Quality Management Air Quality Improvement Projects 319,317 360,512 41,195 5 5 - Water Resources Management Water and Natural Resources Implementation 229,727 263,132 33,405 2 2 - Land and Materials Management Brownfields Redevelopment 102,208 121,384 19,176 2 2 - Local Enforcement Agency 669,319 698,397 29,078 10 10 - Public Outreach and Information Environmental Public Health and Safety Mngmnt 727,601 820,183 92,582 12 12 - Outreach and Education 67,689 86,866 19,177 2 2 - Small Business Assistance 141,208 160,385 19,177 2 2 - Urgent and Emerging Local Projects 143,208 162,385 19,177 2 2 - General Administration and Support Grants and Financial Services 249,398 328,177 78,779 4 4 - Personnel and Administrative Services 310,102 289,277 (20,825) 2 2 -
168 Environmental Affairs and Sustainability Recapitulation of Changes
Adopted Total Budget Budget Budget Appropriation 2004-05 Changes 2005-06
EXPENDITURES AND APPROPRIATIONS Salaries Salaries. . . .General ...... 2,686,072 370,421 3,056,493 Salaries. . . .As-Needed ...... 23,836 - 23,836 Overtime. . . . General...... 5,000 - 5,000
Total. Salaries ...... 2,714,908 370,421 3,085,329 Expense Printing. . . and. . .Binding ...... 14,970 - 14,970 Travel...... 1,500 - 1,500 Contractual. . . . . Services...... 197,170 (40,000) 157,170 Transportation...... 1,000 - 1,000 Governmental...... Meetings ...... 1,000 - 1,000 Uniforms...... 2,000 - 2,000 Office. . and. . .Administrative ...... 25,229 500 25,729 Operating. . . . .Supplies ...... 2,000 - 2,000
Total. Expense ...... 244,869 (39,500) 205,369
Total. Environmental ...... Affairs . . . .and . . Sustainability ...... 2,959,777 330,921 3,290,698
SOURCES OF FUNDS
General. . . .Fund ...... 1,647,457 268,096 1,915,553 Stormwater. . . . . Pollution...... Abatement ...... Fund . . . (Sch. . . . 7) ...... 175,674 3,419 179,093 Mobile. . . Source . . . . Air . .Poll. . . Reduction...... Fund. . . (Sch.. . . 10)...... 573,185 52,403 625,588 Sewer. . .Construction ...... & . Maintenance ...... Fund . . . .(Sch . . 14)...... 360,494 (20,327) 340,167 Environmental...... Affairs . . . .Trust . . .Fund . . . (Sch. . . . 29) ...... 202,967 27,330 230,297
Total. Funds ...... 2,959,777 330,921 3,290,698 Percentage. . . . Change...... 11.18% Positions...... 43 - 43
169 Environmental Affairs and Sustainability Changes Applicable to Various Programs The following changes involve two or more budgetary programs. These changes are explained below and apportioned as single entries in the affected programs. Single-program changes are shown only in the programs involved.
Direct Posi- Total Program Changes Cost tions Cost Changes in Salaries, Expense, Equipment and Special Obligatory 1 . Salary Step Plan and Turnover Effect 319,109 - 430,269 Related costs consist of employee benefits. SG $319,109 Related Costs: $111,160 2 . Deletion of Funding for Resolution Authorities (59,136)- (68,692) Related costs consist of employee benefits. SG $(59,136) Related Costs: $(9,556)
TOTAL CHANGES APPLICABLE TO VARIOUS PROGRAMS 259,973 -
170 Environmental Affairs and Sustainability Air Quality Management This program coordinates the development and administration of the City's Clean Air Program and the activities of other City departments involved in air quality management.
Direct Posi- Total Program Changes Cost tions Cost Changes in Salaries, Expense, Equipment and Special
3 . Apportionment of Changes Applicable to Various Programs 41,195 - 55,511 Related costs consist of employee benefits Related Costs: $14,316
TOTAL AIR QUALITY MANAGEMENT 41,195 -
2004-05 Program Budget 319,317 5 Changes in Salaries, Expense, Equipment and Special 41,195 -
2005-06 PROGRAM BUDGET 360,512 5
171 Environmental Affairs and Sustainability Water Resources Management This program develops policies and procedures in evaluating pollution of nondrinking water supply resources (oceans, rivers and streams), coordinates the preservation and restoration of significant habitats in the City and coordinates CEQA related programs and policies.
Direct Posi- Total Program Changes Cost tions Cost Changes in Salaries, Expense, Equipment and Special
4 . Apportionment of Changes Applicable to Various Programs (32,619)- (32,973) Related costs consist of employee benefits Related Costs: $(354)
Service Level 5 . Grants Management 66,024 - 86,976 Provide funding and continue resolution authority for one Environmental Specialist position in the Water and Natural Resources Division. The position will provide technical and management support in the implementation of grant funded projects. Funding will be provided from the Environmental Affairs Trust Fund. Related costs consist of employee benefits. SG $66,024 Related Costs: $20,952
TOTAL WATER RESOURCES MANAGEMENT 33,405 -
2004-05 Program Budget 229,727 2 Changes in Salaries, Expense, Equipment and Special 33,405 -
2005-06 PROGRAM BUDGET 263,132 2
172 Environmental Affairs and Sustainability Land and Materials Management This program provides technical assistance to City departments and the private sector in land and materials management.
Direct Posi- Total Program Changes Cost tions Cost Changes in Salaries, Expense, Equipment and Special
6 . Apportionment of Changes Applicable to Various Programs 48,254 - 65,344 Related costs consist of employee benefits Related Costs: $17,090
TOTAL LAND AND MATERIALS MANAGEMENT 48,254 -
2004-05 Program Budget 771,527 12 Changes in Salaries, Expense, Equipment and Special 48,254 -
2005-06 PROGRAM BUDGET 819,781 12
173 Environmental Affairs and Sustainability Public Outreach and Information
Direct Posi- Total Program Changes Cost tions Cost Changes in Salaries, Expense, Equipment and Special
7 . Apportionment of Changes Applicable to Various Programs 150,113 - 202,262 Related costs consist of employee benefits Related Costs: $52,149
TOTAL PUBLIC OUTREACH AND INFORMATION 150,113 -
2004-05 Program Budget 1,079,706 18 Changes in Salaries, Expense, Equipment and Special 150,113 -
2005-06 PROGRAM BUDGET 1,229,819 18
174 Environmental Affairs and Sustainability General Administration and Support This program provides general management and administrative support of operations, including departmental administration, management control, accounting, administrative analysis, personnel processing and records, files and clerical services. It also develops and operates the City's Environmental Affairs Information Center for use by City officials, other governmental agencies and the public.
Direct Posi- Total Program Changes Cost tions Cost Changes in Salaries, Expense, Equipment and Special
8 . Apportionment of Changes Applicable to Various Programs 53,030 - 71,433 Related costs consist of employee benefits Related Costs: $18,403
Efficiencies 9 . Contractual Services Reduction (40,000)- (40,000) Reduce funding for consultant services in accordance with historic spending patterns. EX $(40,000)
Transfers Between Departments 10 . Policy Review and Development 44,924 - 59,594 Provide resolution authority for a period of six months for one position of Senior Management Analyst II and transfer funding from the Bureau of Sanitation. The position will review and develop policies relative to sustainable development and green building practices. (See Bureau of Sanitation Item 21). Related costs consist of empoyee benefits. SG $44,424; EX $500 Related Costs: $14,670
TOTAL GENERAL ADMINISTRATION AND SUPPORT 57,954 -
2004-05 Program Budget 559,500 6 Changes in Salaries, Expense, Equipment and Special 57,954 -
2005-06 PROGRAM BUDGET 617,454 6
175 Environmental Affairs and Sustainability
INDICATORS OF WORKLOAD
ACTUAL ACTUAL ACTUAL ACTUAL ACTUAL EST. EST. 1999-00 2000-01 2001-02 2002-03 2003-04 2004-05 2005-06
AIR QUALITY MANAGEMENT PROGRAM Federal, state, regional, and local air quality rules, regulations, plans and programs analyzed 65 66 75 78 80 82 84 Air pollution reduction outreach events supported 29 38 36 8 10 11 12
WATER RESOURCES MANAGEMENT PROGRAM CEQA Environmental Documents analyzed/monitored 81 78 90 64 80 70 70 Legislative and regulatory proposal analyzed 53 26 25 41 30 30 30 Environmental publications produced 30 15 20 4 5 15 15 Grant Assistance 12 14 15 16 12 5 5 Outreach events conducted or supported 14 41 15 30 50 60 60 Environmental Information Center: public information contacts 20,022 17,798 20,000 20,000 20,000 20,000 20,000
LAND AND MATERIALS PROGRAM Landfill / Solid Waste Transfer Stations / Composting Inspections 763 744 783 729 748 745 745 Waste collection vehicle yard inspections 37 36 36 31 36 36 36 Small businesses assisted 880 875 885 820 880 800 850 Projects initiated / Reports completed / - Legislative bills and regulations analyzed: 114 107 78 83 100 100 100 Brownfields sites assisted 19 21 33 31 21 20 22
GENERAL ADMINISTRATION AND SUPPORT PROGRAM Contracts administered 44 43 44 25 20 23 23 Grants administration/coordination 24 24 17 19 19 10 10 Commission meetings supported 9 9 9 7 10 10 11 Accounting/payroll documents processed 2,681 2,756 2,802 2,902 2,852 2,900 2,900 Audits 5 5 6 12 12 12 12
176 CITY ETHICS COMMISSION 2005-06 Proposed Budget
FUNDING
2004-05 2004-05 2005-06 PROPOSED Five Year History Estimated Budget Amount %Change
Salaries$ 1,757,000 $ 1,714,524 $ 2,000,790 16.7% 2.4 2.5 2.1 2.1 2.0 1.9 Expense 55,000 375,233 376,883 0.4% 2.0
Equipment 3,000 -- 3,855 100.0% 1.5
Special ------% 1.0
TOTAL$ 1,815,000 $ 2,089,757 $ 2,381,528 14.0% 0.5 Budget ($ millions)
-- FY 02 FY 03 FY 04 FY 05 FY 06
STAFFING
Five Year History June 30, 2005 2004-05 2005-06 PROPOSED Projected Adopted Authorized Staffing Budget Staffing %Change 35 29 29 31 30 30 30 Regular 30 30 30 -- % 25 20 15 10
Positions 5 -- FY 02 FY 03 FY 04 FY 05 FY 06
BUDGET HIGHLIGHTS Direct Cost Positions Enforcement (Two resolution authorities)$ 116,230 -- Training (One resolution authority) 58,115 -- Education and Outreach -- -- Salary Savings Decrease 37,393 --
177 Ethics Commission Services Provided
Total Price Regular Positions Adopted Proposed Change Adopted Proposed Change Program Service Description 2004-05 2005-06 2004-05 2005-06
Governmental Ethics Administration 351,557 365,387 13,830 8 8 - Advice and Education 86,194 136,792 50,598 1 1 - Audits 321,735 336,465 14,730 5 5 - Enforcement 698,495 882,729 184,234 6 6 - Policy Analysis and Research 224,304 234,183 9,879 3 3 - Public Dislosure 407,472 425,972 18,500 7 7 -
178 Ethics Commission Recapitulation of Changes
Adopted Total Budget Budget Budget Appropriation 2004-05 Changes 2005-06
EXPENDITURES AND APPROPRIATIONS Salaries Salaries. . . .General ...... 1,696,124 286,266 1,982,390 Salaries. . . .As-Needed ...... 17,500 - 17,500 Overtime. . . . General...... 900 - 900
Total. Salaries ...... 1,714,524 286,266 2,000,790 Expense Printing. . . and. . .Binding ...... 15,125 - 15,125 Travel...... 1,600 - 1,600 Contractual. . . . . Services...... 290,115 - 290,115 Office. . and. . .Administrative ...... 68,393 1,650 70,043
Total. Expense ...... 375,233 1,650 376,883 Equipment Furniture,. . . . Office. . . . and . . Technical...... Equipment ...... - 3,855 3,855
Total. Equipment ...... - 3,855 3,855
Total. Ethics . . . .Commission ...... 2,089,757 291,771 2,381,528
SOURCES OF FUNDS
City. Ethics. . . . Commission ...... Fund . . . (Sch.. . . 30)...... 2,089,757 291,771 2,381,528
Total. Funds ...... 2,089,757 291,771 2,381,528 Percentage. . . . Change...... 13.96% Positions...... 30 - 30
179 Ethics Commission Governmental Ethics The program provides for the administration, education and implementation of the City's Charter provisions, statutes and ordinances concerning campaign financing, lobbying, conflicts of interest and governmental ethics.
Direct Posi- Total Program Changes Cost tions Cost Changes in Salaries, Expense, Equipment and Special Obligatory 1 . Salary Step Plan and Turnover Effect 80,033 - 92,972 Related costs consist of employee benefits. SG $80,033 Related Costs: $12,939
Priority Service Level 2 . Education and Outreach - - 732 Reallocate one vacant Senior Auditor position to one Ethics Officer I position to more properly align the position classification with the education and outreach duties of the position. The incremental salary cost increase ($8,018) will be absorbed by the Commission. Related Costs: $732
3 . Enforcement 116,230 - 151,650 Provide nine months funding and resolution authority for two Management Analyst positions in order to expand the Commission's abilities to administer and enforce the City's campaign finance, governmental ethics and lobbying laws and investigate complaints or allegations of violations. Funding is also provided for expense and equipment items. Related costs consist of employee benefits. SG $112,560; EX $1,100; EQ $2,570 Related Costs: $35,420
4 . Training 58,115 - 75,825 Provide nine months funding and resolution authority for one Management Analyst position to enable the Commission to provide necessary training in campaign finance and conflict of interest reporting and other requirements. Funding also is provided for related expense and equipment items. Related costs consist of employee benefits. SG $56,280; EX $550; EQ $1,285 Related Costs: $17,710
180 Ethics Commission Direct Posi- Total Program Changes Cost tions Cost Changes in Salaries, Expense, Equipment and Special Other Changes or Adjustments 5 . Salary Savings Decrease 37,393 - 45,470 Decrease the salary savings rate from its current level of five percent to three percent. Related costs consist of employee benefits. SG $37,393 Related Costs: $8,077
TOTAL GOVERNMENTAL ETHICS 291,771 -
2004-05 Program Budget 2,089,757 30 Changes in Salaries, Expense, Equipment and Special 291,771 -
2005-06 PROGRAM BUDGET 2,381,528 30
181 Ethics Commission
INDICATORS OF WORKLOAD
ACTUAL ACTUAL ACTUAL ACTUAL ACTUAL EST. EST. 1999-00 2000-01 2001-02 2002-03 2003-04 2004-05 2005-06
GOVERNMENTAL ETHICS PROGRAM Whistle-blower complaints and investigations processed 320 480 380 400 410 450 450 Matching funds claims processed 35 552 95 300 15 180 20 Campaign statements: Desk reviews 315 290 500 400 380 400 527 Committees audited 37 15 30 40 40 49 70 Legislative advocates and clients registered 850 1,060 1,150 1,200 1,310 1,400 1,400 Quarterly reports reviewed 1,050 984 1,000 1,050 1,050 1,200 1,300 Information requests 1,500 3,806 2,500 3,000 2,810 3,500 2,500 Compliance contacts 1,000 2,501 1,450 1,500 1,610 1,700 1,700 Training sessions 35 28 40 30 25 10 25 Nominees processed 75 83 200 75 112 120 130 Departmental Conflict of Interest Codes reviewed 15 7 52 96 22 2 25 Statements of Economic Interests processed 8,000 5,168 5,600 6,200 5,822 5,900 5,900
182 FINANCE 2005-06 Proposed Budget
FUNDING
2004-05 2004-05 2005-06 PROPOSED Five Year History Estimated Budget Amount %Change
Salaries$ 20,908,000 $ 20,867,477 $ 21,359,040 2.4% 24.1 23.4 25 22.5
Expense 2,933,000 3,054,758 1,991,783 (34.8)% 20 16.5 17.1 Equipment 178,000 177,627 10,825 (93.9)% 15
Special ------% 10
TOTAL$ 24,019,000 $ 24,099,862 $ 23,361,648 (3.1)% 5 Budget ($ millions)
-- FY 02 FY 03 FY 04 FY 05 FY 06
STAFFING
Five Year History June 30, 2005 2004-05 2005-06 PROPOSED Projected Adopted Authorized 361 Staffing Budget Staffing %Change 400 360 343 350 342 Regular 326 350 342 (2.3)% 300 200 100 Positions -- FY 02 FY 03 FY 04 FY 05 FY 06
BUDGET HIGHLIGHTS
Direct Cost Positions Tax System Recurring Expenses$ 573,385 -- Business Tax Reform (One resolution authority) 249,887 -- Tax Discovery Program (One resolution authority) 88,421 -- Human Resources Support (One resolution authority) 70,149 -- Citywide Collection Program 51,200 -- Tax System Efficiencies 19,646 (8)
183 Finance Services Provided
Total Price Regular Positions Adopted Proposed Change Adopted Proposed Change Program Service Description 2004-05 2005-06 2004-05 2005-06
Revenue Billings, Audits and Collections Citywide Billing and Collection Program 2,072,977 2,198,344 125,367 35 35 - Executive Management and Administrative Support 1,225,754 1,293,524 67,770 15 15 - LATAX Project 2,550,176 908,652 (1,641,524) 4 4 - Taxes and Permits 18,250,955 18,961,128 710,173 296 288 (8)
184 Finance Recapitulation of Changes
Adopted Total Budget Budget Budget Appropriation 2004-05 Changes 2005-06
EXPENDITURES AND APPROPRIATIONS Salaries Salaries. . . .General ...... 20,618,534 480,888 21,099,422 Salaries. . . .As-Needed ...... 231,268 - 231,268 Overtime. . . . General...... 17,675 10,675 28,350
Total. Salaries ...... 20,867,477 491,563 21,359,040 Expense Printing. . . and. . .Binding ...... 510,868 8,850 519,718 Travel...... 47,850 (2,000) 45,850 Contractual. . . . . Services...... 1,560,176 (1,036,934) 523,242 Transportation...... 104,268 - 104,268 Governmental...... Meetings ...... 490 - 490 Office. . and. . .Administrative ...... 830,506 (32,891) 797,615 Operating. . . . .Supplies ...... 600 - 600
Total. Expense ...... 3,054,758 (1,062,975) 1,991,783 Equipment Furniture,. . . . Office. . . . and . . Technical...... Equipment ...... 177,627 (166,802) 10,825
Total. Equipment ...... 177,627 (166,802) 10,825
Total. Finance ...... 24,099,862 (738,214) 23,361,648
SOURCES OF FUNDS
General. . . .Fund ...... 23,077,353 (916,410) 22,160,943 Sewer. . .Construction ...... & . Maintenance ...... Fund . . . .(Sch . . 14)...... 154,509 17,923 172,432 Business. . . . Tax. . .Reform . . . .Fund . . . (Sch. . . . 49) ...... 868,000 160,273 1,028,273
Total. Funds ...... 24,099,862 (738,214) 23,361,648 Percentage. . . . Change...... -3.06% Positions...... 350 (8) 342
185 Finance Revenue Billings, Audits and Collections This program provides for the collection of City taxes other than property taxes, and collection of revenue from licenses, permits and fees not collected by other departments; provides for the development and implementation of the City's revenue policy including guidelines for the collection of outstanding receivables and makes recommendations to the Mayor and Council concerning the efficient organization of the revenue collection functions of the City.
Direct Posi- Total Program Changes Cost tions Cost Changes in Salaries, Expense, Equipment and Special Obligatory 1 . Salary Step Plan and Turnover Effect 528,533 - 553,085 Related costs consist of employee benefits. SG $528,533 Related Costs: $24,552
2 . Full Funding for Partially Financed Positions 151,590 - 182,605 Related costs consist of employee benefits. SG $151,590 Related Costs: $31,015
3 . Deletion of Funding for Resolution Authorities (463,338)- (558,137) Due to the City's current financial constraints, only critical positions will be continued. Related costs consist of employee benefits. SG $(463,338) Related Costs: $(94,799)
4 . Deletion of One-Time Expense Funding (1,830,060)- (1,830,060) Funding for 2004-05 one-time expenses is deleted. EX $(1,830,060)
5 . Deletion of Fiscal Year 2004-05 Equipment (177,627)- (177,627) Funding for 2004-05 one-time equipment purchases is deleted. EQ $(177,627)
Efficiencies 6 . Tax System Efficiencies 19,646 (8) (35,957) Eliminate funding and position authority for one Senior Finance Clerk, two Tax Renewal Assistants, one Clerk Typist and four Senior Clerk Typist due to efficiencies from the new Tax System. Decrease the salary savings rate from its current level of six percent to four and half percent in order to compensate for the elimination of vacant position authorities. Related costs consist of employee benefits. SG $19,646 Related Costs: $(55,603)
186 Finance Direct Posi- Total Program Changes Cost tions Cost Changes in Salaries, Expense, Equipment and Special Service Level 7 . Tax System Recurring Expenses 573,385 - 573,385 Provide funding for ongoing development and maintenance of the Tax System implemented during 2004-05. Development includes the creation of reports and increased functionality such as internet integration and tax discovery automation. Funding is also provided in the Information Technology Agency (ITA) budget ($2,405,302) for a total direct cost of $2,978,687. ITA will coordinate server purchases and deliveries (see ITA Item 21). SOT $10,675; EX $551,885; EQ $10,825
8 . Business Tax Reform 249,887 - 277,043 Provide funding to continue one Senior Management Analyst II position on resolution authority to perform business tax data analysis to assist in the development and implementation of business tax reform measures (C.F. 04-0879). This position was initially approved (C.F. 02-1250-S241) to provide the Office of Finance dedicated staff for this purpose. Expense funding is also provided. Public outreach to the business community is funded at $85,000. The LATAX System changes required to implement business tax reform measures are funded at $65,000. Related costs consist of employee benefits. SG $99,887; EX $150,000 Related Costs: $27,156
9 . Tax Discovery Program 88,421 - 106,913 Provide funding to continue one Senior Systems Analyst position on resolution authority to facilitate the transition and secure the ongoing operation of the technical aspects of the Tax Discovery Program. This position provides the technical expertise necessary to allow City staff to continue the functional operation of the Automated Data-Matching Tax Discovery Program operated previously by an outside vendor. Expense funding is provided to purchase the software products used by the outside vendor to perform this function. With the use of the vendor, this program has averaged annual net receipts of $5 million over the last four years. By performing this function in-house, it is estimated that expenses to operate this function will drop significantly in coming years allowing for the generation of an additional $2.5 million in receipts over the next four years. Related costs consist of employee benefits. SG $74,421; EX $14,000 Related Costs: $18,492
187 Finance Direct Posi- Total Program Changes Cost tions Cost Changes in Salaries, Expense, Equipment and Special Service Level 10 . Human Resources Support 70,149 - 87,981 Provide funding for one Personnel Analyst on resolution authority to continue human resources support. This position has been carried on substitute authority since 2000-01 to cover an increased workload caused by the realignment of the collections function. Related costs consist of employee benefits. SG $70,149 Related Costs: $17,832
11 . Citywide Collection Program 51,200 - 51,200 Provide additional funding (20 percent from the Sewer Construction and Maintenance Fund) to address traditional shortfalls within the Citywide Collection Unit. This unit administers, on behalf of City departments, the collection of all delinquent customer accounts. EX $51,200
12 . Citywide Server Replacements - - - Provide funding in the amount of $9,000 in the Information Technology Agency (ITA) budget for the purchase of one replacement server for the Office of Finance. The ITA will coordinate the server purchase and delivery (see ITA Item 21).
TOTAL REVENUE BILLINGS, AUDITS AND COLLECTIONS (738,214) (8)
2004-05 Program Budget 24,099,862 350 Changes in Salaries, Expense, Equipment and Special (738,214) (8)
2005-06 PROGRAM BUDGET 23,361,648 342
188 Finance
INDICATORS OF WORKLOAD
ACTUAL ACTUAL ACTUAL ACTUAL ACTUAL EST. EST. 1999-00 2000-01 2001-02 2002-03 2003-04 2004-05 2005-06
REVENUE COLLECTIONS AND FORECASTING Active account masters 1 375,696 411,459 438,416 444,560 489,101 519,000 545,000 Total tax accounts audited2 1,135 1,395 2,746 3,549 4,322 4,600 6,200 Accounts audited by Field Audit Unit3 1,135 1,395 1,946 2,080 2,179 2,500 3,125 Accounts audited by Office Audit Unit 3 N/A N/A 800 1,469 2,143 2,100 3,075 Field audits completed3 873 1,073 1,061 1,600 1,676 Disc. Disc. Office audits completed3 N/A N/A 800 1,469 2,143 Disc. Disc. Audit penetration rate (%) 0.5 0.6 1.0 1.4 1.6 1.7 2.2 Field enforcement unit investigations 4 49,711 54,468 38,588 46,936 79,189 60,000 55,000 Revenue enhancement unit investigations 4 28,549 21,004 21,668 14,901 19,840 20,000 23,000 Refund claims processed5 12,856 8,296 4,480 14,100 13,804 15,000 15,000 Public Office interviews 78,991 70,255 80,817 73,876 80,002 80,000 85,000 TAPS data entry items6 1,404,669 1,376,133 1,539,785 1,601,794 1,548,249 Disc. Disc. Annual renewals7 331,856 322,210 348,313 353,262 380,829 395,000 420,000 Collection files opened8 16,046 14,600 15,000 10,100 7,500 7,500 7,500 Collection files closed8 9,998 14,200 12,800 13,100 12,668 10,000 7,500 Active collection files at year-end 8 25,983 24,700 24,500 21,668 16,504 14,000 14,000 Dept referrals to collection agencies 8 N/A N/A N/A N/A 10,535 7,500 7,500 Collection agency files completed8 N/A N/A N/A N/A 497 7,500 7,500 Active collection agency files at year-end 8 N/A N/A N/A N/A 10,038 10,000 10,000
1 In 2005-06, a 5% growth is anticipated. This amount does not reflect the potential impact of the Greater Los Angeles Alarm Association list on alarm permit registrations. 2 A single audit may cover multiple locations and/or tax accounts. 3 Audits Completed Workload Indicators are replaced by Tax Accounts Audited Workload Indicators in order to track Audit Penetration Rate. 4 With the implementation of LATAX, Field Enforcement and Revenue Enhancement staff have altered their focus from enforcement to discovery. As a result, field investigations will decrease and Revenue Enhancement investigations will increase. 5 The increase in number of refunds is due to overpayments by taxpayers who did not utilize the 2nd year Business Tax Exemption, other filing errors and a reduction in the refund backlog. 6 With the replacement of TAPS in 2004-05, this Workload Indicator is discontinued. There is no comparable metric available for LATAX. 7 Continuing growth is anticipated for alarms, Police and Fire permits, business taxes and AB63, and other tax discovery efforts along with economic recovery. 8 Significant organizational restructuring and reprioritization of work occurred within the Citywide Collections Unit that will allow investigators to focus on high balance accounts. Staff has also worked diligently with departments to ensure that accounts are being referred to collection agencies in a timely fashion.
189
190 FIRE DEPARTMENT 2005-06 Proposed Budget
FUNDING
2004-05 2004-05 2005-06 PROPOSED Estimated Budget Amount %Change Five Year History
Salaries$ 405,643,000 $ 427,872,426 $ 456,654,710 6.7% 477.3 500 435.8 407.3 450 385.8 Expense 19,620,000 17,397,625 20,246,980 16.4% 400 345.2 350 Equipment 316,000 247,476 421,675 70.4% 300 250 200 Special -- -- 3,370 -- % 150 100
TOTAL$ 425,579,000 $ 445,517,527 $ 477,326,735 7.1% Budget ($ millions) 50 -- FY 02 FY 03 FY 04 FY 05 FY 06
STAFFING
June 30, 2005 2004-05 2005-06 PROPOSED Projected Adopted Authorized Five Year History Staffing Budget Staffing %Change 3,900 3,579 3,579 3,715 Sworn 3,305 3,382 3,565 5.4% 4,000 3,502 Civilian 322 333 335 0.6% 3,000 Total 3,627 3,715 3,900 5.0% 2,000 1,000 Positions -- FY 02 FY 03 FY 04 FY 05 FY 06
BUDGET HIGHLIGHTS
Direct Cost Positions 2005-06 Employee Compensation Adjustment - Sworn$ 11,882,569 -- Salary Step Plan and Turnover Effect - Sworn 1,779,547 -- Salary Step Plan and Turnover Effect - Civilian 435,178 -- Salary and Expense Increases 5,105,267 -- Vehicle and Equipment Replacement -- -- Server Replacements -- -- Terrorism/Arson Investigation Program 132,912 1 Fire Inspectors (Two resolution authorities) 243,416 -- Restore Five Fire Captain Positions 537,541 5 Workload Relief for Fire Station 9 -- 15 10th Member on a Task Force 3,535,252 57 Replacement Computers 270,505 -- Maintain Ambulance Services at all Fire Stations 3,260,480 -- Ambulance Billing Staff (21 resolution authorities) 963,550 -- Additional Paramedics 392,756 -- Ambulance Service at 17 Fire Stations 4,418,070 102 Grants Administration 143,282 2 Recruit Training Program -- --
191 Fire Services Provided
Total Price Regular Positions Adopted Proposed Change Adopted Proposed Change Program Service Description 2004-05 2005-06 2004-05 2005-06
Terrorism/Arson Investigation Arson Investigation 2,685,205 2,789,964 104,759 25 26 1 Fire Prevention Fire Prevention Education 2,467,693 2,675,399 207,706 9 9 - Hazardous Materials 2,300,801 2,525,160 224,359 30 30 - Inspection Of Structures, Devices And Materials 18,032,497 19,047,834 1,015,337 159 164 5 Research and Legal Liaison 1,414,370 1,622,294 207,924 15 15 - Fire Suppression Fire Suppression 295,454,862 308,816,096 13,361,234 2,494 2,566 72 Emergency Ambulance Service Emergency Ambulance Services 70,393,075 81,438,239 11,045,164 552 654 102 Technical Support Emergency Communications 11,956,624 9,688,102 (2,268,522) 95 95 - Fire Facilities 120,871 396,895 276,024 1 1 - Maintenance And Supply 15,792,270 17,612,409 1,820,139 117 117 - Management Information Systems 1,828,630 2,136,148 307,518 22 22 - Training and Risk Management 12,462,277 17,551,887 5,089,610 72 72 - General Administration and Support Budget And Administration 5,521,467 5,648,005 126,538 68 71 3 Department Management 3,492,517 3,700,838 208,321 35 36 1 Personnel Administration 1,594,368 1,677,465 83,097 21 22 1
192 Fire Recapitulation of Changes
Adopted Total Budget Budget Budget Appropriation 2004-05 Changes 2005-06
EXPENDITURES AND APPROPRIATIONS Salaries Salaries. . . .General ...... 18,915,745 678,619 19,594,364 Salaries. . . .Sworn ...... 295,352,639 30,642,454 325,995,093 Sworn. . .Bonuses ...... 3,382,036 138,620 3,520,656 Unused. . . Sick. . . Time ...... 2,581,709 - 2,581,709 Salaries. . . .As-Needed ...... 100,000 - 100,000 Overtime. . . . General...... 996,619 - 996,619 Overtime. . . . Sworn...... 4,494,264 - 4,494,264 Overtime. . . . Constant. . . . . Staffing...... 88,134,026 1,053,939 89,187,965 Overtime. . . . Variable. . . . . Staffing ...... 13,915,388 (3,731,348) 10,184,040
Total. Salaries ...... 427,872,426 28,782,284 456,654,710 Expense Printing. . . and. . .Binding ...... 345,105 - 345,105 Travel...... 23,070 - 23,070 Construction...... Expense ...... 223,755 - 223,755 Contractual. . . . . Services...... 2,489,604 286,127 2,775,731 Contract. . . . Brush . . . Clearance...... 1,500,000 - 1,500,000 Field. . Equipment ...... Expense ...... 2,767,056 - 2,767,056 Investigations...... 5,400 - 5,400 Petroleum. . . . .Products ...... 1,175,945 1,672,000 2,847,945 Rescue. . . Supplies. . . . . and. . .Expense ...... 2,497,997 70,000 2,567,997 Transportation...... 3,158 - 3,158 Uniforms...... 2,550,523 781,200 3,331,723 Water. . .Control . . . .Devices ...... 447,019 - 447,019 Office. . and. . .Administrative ...... 1,621,143 29,052 1,650,195 Operating. . . . .Supplies ...... 1,747,850 10,976 1,758,826
Total. Expense ...... 17,397,625 2,849,355 20,246,980 Equipment Furniture,. . . . Office. . . . and . . Technical...... Equipment ...... 29,775 270,500 300,275 Transportation...... Equipment ...... 36,000 (36,000) - Other. . Operating...... Equipment ...... 181,701 (60,301) 121,400
Total. Equipment ...... 247,476 174,199 421,675 Special
193 Fire Recapitulation of Changes
Adopted Total Budget Budget Budget Appropriation 2004-05 Changes 2005-06
EXPENDITURES AND APPROPRIATIONS Special Communication...... Services ...... - 3,370 3,370
Total. Special ...... - 3,370 3,370
Total. Fire ...... 445,517,527 31,809,208 477,326,735
SOURCES OF FUNDS
General. . . .Fund ...... 438,584,024 31,835,703 470,419,727 Local. . Public. . . .Safety . . . .Fund . . .(Sch. . . .17) ...... 6,000,000 - 6,000,000 Proposition. . . . . A. Local. . . .Transit . . . .Fund . . .(Sch. . . . 26) ...... 297,000 (297,000) - Fire. Hydrant. . . . . Install . . . Fund. . . (Sch.. . . .29) ...... 636,503 - 636,503 Targeted-Destination...... Ambulance ...... Services . . . . .(Sch . . .29) ...... - 270,505 270,505
Total. Funds ...... 445,517,527 31,809,208 477,326,735 Percentage. . . . Change...... 7.14% Positions...... 3,715 185 3,900
194 Fire Changes Applicable to Various Programs The following changes involve two or more budgetary programs. These changes are explained below and apportioned as single entries in the affected programs. Single-program changes are shown only in the programs involved.
Direct Posi- Total Program Changes Cost tions Cost Changes in Salaries, Expense, Equipment and Special Obligatory 1 . 2005-06 Employee Compensation Adjustment 11,882,569 - 13,689,907 Related costs consist of employee benefits. SW $11,882,569 Related Costs: $1,807,338 2 . Salary Step Plan and Turnover Effect 2,214,725 - 2,582,805 Related costs consist of employee benefits. SG $435,178; SW $1,779,547 Related Costs: $368,080 3 . Full Funding for Partially Financed Positions 38,015 - 46,226 Related costs consist of employee benefits. SG $38,015 Related Costs: $8,211 4 . Deletion of Funding for Resolution Authorities (1,008,204)- (1,217,801) Related costs consist of employee benefits. SG $(880,272); SW $(127,932) Related Costs: $(209,597) 5 . Deletion of 2004-05 Equipment (247,476)- (247,476) One-time funding for 2004-05 equipment purchases is deleted. EQ $(247,476)
6 . Salary and Expense Increases 5,105,267 - 5,105,267 Add $3.0 million in funding for Constant Staffing Overtime for a negotiated four percent cost of living increase for firefighters in 2005-06. Provide $359,579 to fully fund an annual helitanker lease (annual lease cost of approximately $1.65 million) for a heavy-lift, 3,500 gallon water dropping helicopter. Add $1.62 million in funding for petroleum products and provide $60,000 to create a replacement cycle for body armor purchased through MICLA in 2004-05. SOFFCS $3,063,688; EX $2,041,579
Service Level 7 . Vehicle and Equipment Replacement - - - Provide $24.2 million in MICLA financing to continue the Fire Department Fleet and Capital Equipment Replacement programs. Replacement equipment includes one Bell 412 helicopter, 34 ambulances, four aerial ladder trucks, 13 triple combination trucks and various fire/rescue equipment items, including 50 defibrillators and 1,175 self-contained breathing apparatus.
195 Fire Direct Posi- Total Program Changes Cost tions Cost Changes in Salaries, Expense, Equipment and Special Service Level 8 . Server Replacements - - - Provide funding in the amount of $100,000 for the purchase of five replacement servers. The Information Technology Agency (ITA) will be responsible for coordinating the purchase and delivery of the replacement servers (See ITA Item 21).
TOTAL CHANGES APPLICABLE TO VARIOUS PROGRAMS 17,984,896 -
196 Fire Terrorism/Arson Investigation This Program investigates incidents that may be related to terrorist activity, works closely with law enforcement and other terrorism preparedness groups and also investigates the causes of fires of undetermined, suspicious, or incendiary origin, explosions, and fires in which deaths, serious injuries, or extensive property damage have occurred. Arson investigators interrogate witnesses and suspects, apprehend alleged offenders, and assist in prosecution of suspects.
Direct Posi- Total Program Changes Cost tions Cost Changes in Salaries, Expense, Equipment and Special
9 . Apportionment of Changes Applicable to Various Programs (28,153)- (32,213) Related costs consist of employee benefits Related Costs: $(4,060)
Service Level 10 . Terrorism/Arson Investigation Program 132,912 1 147,864 Add funding and position authority for one Battalion Chief position to manage the Terrorism/Arson Investigation Program. Related costs consist of employee benefits. SW $132,912 Related Costs: $14,952
TOTAL TERRORISM/ARSON INVESTIGATION 104,759 1
2004-05 Program Budget 2,685,205 25 Changes in Salaries, Expense, Equipment and Special 104,759 1
2005-06 PROGRAM BUDGET 2,789,964 26
197 Fire Fire Prevention This program inspects structures, devices and materials subject to the Fire Code, investigates permit applications and checks building plans for major structures, enforces brush and weed abatement code provisions, and provides fire prevention and control education and fire research.
Direct Posi- Total Program Changes Cost tions Cost Changes in Salaries, Expense, Equipment and Special
11 . Apportionment of Changes Applicable to Various Programs 874,369 - 1,010,836 Related costs consist of employee benefits Related Costs: $136,467
Service Level 12 . Fire Inspectors 243,416 - 270,464 Add funding and two resolution positions to provide dedicated fire inspection services to Los Angeles Unified School District (LAUSD) construction projects. The Department anticipates a large increase in the number of schools being built by LAUSD over the next few years and expects the Fire Inspectors to work exclusively on these construction projects. The Department indicates that sufficient fees will be collected to offset the cost of these positions and expenses. Related costs consist of employee benefits. SW $202,008; SWB $1,474; SP $3,370; EX $5,664; EQ $30,900 Related Costs: $27,048
Other Changes or Adjustments 13 . Restore Five Fire Captain Positions 537,541 5 606,433 Restore funding and position authority for five Fire Captain positions in the Fire Prevention Bureau that were deleted in the 2004-05 Adopted Budget. These positions are critical in providing an appropriate level of supervision over various units composed of both sworn and civilian positions. Related costs consist of employee benefits. SW $533,856; SWB $3,685 Related Costs: $68,892
TOTAL FIRE PREVENTION 1,655,326 5
2004-05 Program Budget 24,215,361 213 Changes in Salaries, Expense, Equipment and Special 1,655,326 5
2005-06 PROGRAM BUDGET 25,870,687 218
198 Fire Fire Suppression This program responds to all alarms and requests related to fire suppression, extinguishes fires, protects and salvages property, and rescues endangered persons as required.
Direct Posi- Total Program Changes Cost tions Cost Changes in Salaries, Expense, Equipment and Special
14 . Apportionment of Changes Applicable to Various Programs 9,555,477 - 10,862,185 Related costs consist of employee benefits Related Costs: $1,306,708
Priority Service Level 15 . Workload Relief for Fire Station 9 - 15 183,276 Add 15 Firefighter III positions for workload relief at Fire Station 9. In 2001, the Department initiated a workload relief program at Fire Station 9 due to the high volume of emergency incidents requiring the use of overtime. These positions will decrease the reliance on overtime as a means of meeting long-term staffing needs and the cost of these positions is offset by a decrease in overtime. Related costs consist of employee benefits. SW $1,325,052; SWB $13,695; SOFFCS $307,404; SOVS $(1,646,151) Related Costs: $183,276
16 . 10th Member on a Task Force 3,535,252 57 3,922,252 Add full year funding to continue the addition of a 10th member to seven task force stations located throughout the City (C.F. 04-1917). Also, add three month funding for a 10th member at 12 additional task force stations loacted throughout the City. Of the 103 fire stations located citywide, there are currently 47 task force stations, 35 ten-member and 12 nine-member task force stations (a task force consists of two engines and one aerial ladder truck). The full year funding for the 10th member at seven task force stations will maintain the increase that was funded for a partial year in 2004-05. The additional three month funding (April 1 to June 30, 2006) for 12 additional stations will complete the 10th member staffing program at all 47 task force stations. Thus, full year funding in 2005-06 will be provided for the 10th member at 35 task force stations and partial year funding will be provided for the 10th member at the remaining 12 task force stations. The 10th member on a task force enhances firefighter safety, provides greater flexibility in staffing and ensures that all departmental vehicle resources remain in service at all times. Related costs consist of employee benefits. SW $2,619,000; SWB $26,640; SOFFCS $607,612; EX $168,000; EQ $114,000 Related Costs: $387,000
199 Fire Direct Posi- Total Program Changes Cost tions Cost Changes in Salaries, Expense, Equipment and Special Service Level 17 . Replacement Computers 270,505 - 270,505 Add funding to replace 40 old and obsolete computers located in the Department's 911 Emergency Dispatch Center with funding provided by the Targeted Destination Ambulance Services Revenue Trust Fund. These computers are over six years old and are prone to crash during critical events. Critical to the life-saving mission of the Department, the new computers will ensure that all incoming 911 calls are received and dispatched in an expeditious and accurate manner. EQ $270,505
TOTAL FIRE SUPPRESSION 13,361,234 72
2004-05 Program Budget 295,454,862 2,494 Changes in Salaries, Expense, Equipment and Special 13,361,234 72
2005-06 PROGRAM BUDGET 308,816,096 2,566
200 Fire Emergency Ambulance Service This program provides emergency medical and/or paramedic treatment at the scene of accidents or illnesses and provides transportation to the nearest qualified medical facility.
Direct Posi- Total Program Changes Cost tions Cost Changes in Salaries, Expense, Equipment and Special
18 . Apportionment of Changes Applicable to Various Programs 2,010,308 - 2,262,315 Related costs consist of employee benefits Related Costs: $252,007
Priority Service Level 19 . Maintain Ambulance Service at all Fire Stations 3,260,480 - 3,260,480 Add full year funding (or 113,880 overtime hours) to continue 13 overtime-staffed ambulances to service stations without a permanently assigned ambulance. During 2004-05, four months funding (or 37,440 overtime hours) was provided to ensure that an ambulance was stationed at every fire station citywide. The additional 76,440 overtime hours will ensure that an ambulance is stationed at every fire station citywide in 2005-06. SOVS $3,210,480; EX $50,000
20 . Ambulance Billing Staff 963,550 - 1,262,958 Add funding to continue 21 resolution positions in the Ambulance Billing unit. Related costs consist of employee benefits. SG $950,950; EX $12,600 Related Costs: $299,408
Service Level 21 . Additional Paramedics 392,756 - 432,417 Add funding to upgrade 48 existing firefighter positions to paramedics thus upgrading eight existing Basic Life Support (BLS) ambulances to Advanced Life Support (ALS) ambulances in order to provide greater paramedic support throughout the City. This increase is part of year five of the Fire Department's Five-Year Emergency Medical Services (EMS) Plan. To date, 300 new paramedics have been hired/trained and 128 ambulances are now in service throughout the City. Funding for the 48 paramedics will not increase the number of ambulances citywide, but will increase the number of ALS ambulances from 79 to 87 and reduce the number of BLS ambulances from 49 to 41 citywide. This item also provides workload relief to the paramedics in the field by increasing the total number of resources available to respond to paramedic emergencies and reduces overall paramedic response times. Related costs consist of employee benefits. SW $260,760; SOFFCS $60,496; EX $71,500 Related Costs: $39,661
201 Fire Direct Posi- Total Program Changes Cost tions Cost Changes in Salaries, Expense, Equipment and Special Service Level 22 . Ambulance Service at 17 Fire Stations 4,418,070 102 5,699,598 Add 102 Firefighter III positions to upgrade the remaining 17 fire stations with part-time ambulances to full-time BLS ambulances in order to provide greater ambulance support services in their communities. All 103 fire stations throughout the City will now have at least one full-time ambulance to provide critical ambulance services. This increase is part of year five of the Fire Department's Five-Year EMS Plan and provides workload relief for ambulance staff currently financed through the use of overtime. The cost of these full-time positions will be partially offset by a decrease in the variable overtime account. Related costs consist of employee benefits. SW $8,123,688; SWB $93,126; SOFFCS $1,884,696; SOVS $(6,254,640); EX $571,200 Related Costs: $1,281,528
TOTAL EMERGENCY AMBULANCE SERVICE 11,045,164 102
2004-05 Program Budget 70,393,075 552 Changes in Salaries, Expense, Equipment and Special 11,045,164 102
2005-06 PROGRAM BUDGET 81,438,239 654
202 Fire Technical Support This program provides necessary support to field forces, including training, equipment maintenance, supply, and dispatching and emergency communications for the Fire Suppression and Emergency Ambulance Services Programs.
Direct Posi- Total Program Changes Cost tions Cost Changes in Salaries, Expense, Equipment and Special
23 . Apportionment of Changes Applicable to Various Programs 5,298,221 - 5,526,855 Related costs consist of employee benefits Related Costs: $228,634
Service Level 24 . Recruit Training Program - - 594,862 Add funding to reinstate the Recruit Training Program for Fiscal Year 2005-06. The Department will initiate academy training for four classes of 30 firefighter recruits for a total of 120 new recruits in 2005-06. The cost to hire the 120 new recruits will be offset by savings created in the Constant Staffing Overtime Account. Also, approximately 25,000 additional overtime hours are provided to enhance the Recruit Training Program. The Department recently revised the Recruit Training Program to enable the recruits to enter into field assignments earlier. As a result, more overtime hours are needed to provide recruits with improved on-site field training and additional "hands-on" experiences. Related costs consist of employee benefits. SW $3,910,994; SOFFCS $(4,869,957); SOVS $958,963 Related Costs: $594,862
Transfers Between Departments 25 . Human Relations Commission - Training Services (73,452)- (73,452) Transfer funding to the Human Relations Commission (HRC) for one Project Coordinator position that will provide dedicated human relations and skills development training to the Fire Department (See HRC Item 6). EX $(73,452)
TOTAL TECHNICAL SUPPORT 5,224,769 -
2004-05 Program Budget 42,160,672 307 Changes in Salaries, Expense, Equipment and Special 5,224,769 -
2005-06 PROGRAM BUDGET 47,385,441 307
203 Fire General Administration and Support This program performs management and administrative support functions including policy development, implementation and control, budget, administrative and personnel support services, and operational planning.
Direct Posi- Total Program Changes Cost tions Cost Changes in Salaries, Expense, Equipment and Special
26 . Apportionment of Changes Applicable to Various Programs 274,674 - 328,950 Related costs consist of employee benefits Related Costs: $54,276
Priority Service Level 27 . Support Staff - 3 50,905 Add three administrative positions, without funding, to support two newly hired administrators and the Public Access Defibrillator (PAD) program. The Fire Administrator and Personnel Director positions were added in 2004-05 but were not provided the necessary administrative support staff. As high level management positions, administrative support staff (one executive secretary and one secretary) is critical to meeting the demands of the job. A Senior Clerk Typist is required to provide administrative support to a Management Analyst responsible for the installation, training, and management of the PAD program. Related costs consist of employee benefits. Related Costs: $50,905
28 . Grants Administration 143,282 2 178,838 Add funding for one Sr. Management Analyst and one Accountant position to manage and track all incoming Homeland Security grants. The Department has received (or is in the process of receiving) approximately $60 million in various Homeland Security, Urban Area Security Initiative and Urban Search and Rescue grants. These positions will be responsible for tracking and monitoring expenditures and the purchase and inventory of new equipment. Due to the expected high volume of grant funds, the positions are critical in ensuring that the Department remains in compliance with the spending requirements of each grant received. Related costs consist of employee benefits. SG $134,748; EX $2,264; EQ $6,270 Related Costs: $35,556
TOTAL GENERAL ADMINISTRATION AND SUPPORT 417,956 5
2004-05 Program Budget 10,608,352 124 Changes in Salaries, Expense, Equipment and Special 417,956 5
2005-06 PROGRAM BUDGET 11,026,308 129
204 Fire
INDICATORS OF WORKLOAD
ACTUAL ACTUAL ACTUAL ACTUAL ACTUAL EST. EST. 1999-00 2000-01 2001-02 2002-03 2003-04 2004-05 2005-06
ARSON INVESTIGATION PROGRAM Incendiary and suspicious fires 4,189 4,036 4,500 4,136 4,130 4,130 4,140 Fires Investigated 682 906 1,000 740 760 750 800 Persons apprehended 135 199 200 130 135 135 140 Juveniles counseled and released 787 1,187 1,200 371 400 400 400 Subpoenas processed 7,503 8,253 8,500 8,197 8,250 8,250 8,300 Canine responses 68 89 70 101 130 130 140 Department members trained in fire investigation 600 800 800 700 600 700 700 Fire reports issued 2,039 3,154 2,500 5,319 5,350 5,350 5,400
FIRE PREVENTION PROGRAM Bureau of Fire Prevention inspections made 16,352 21,586 22,400 19,777 15,311 16,985 18,000 Hazards corrected 20,032 * * 19,008 14,518 15,820 17,000 Division 4 permits issued 6,041 6,033 5,800 5,502 220 250 300 Division 5: General approvals 35 20 25 213 11 12 13 Permits issued 2,275 2,000 2,000 1,104 2,934 3,195 3,400 Inspections 1,600 750 800 2,008 4,990 4,557 4,800 Brush clearance: Parcels inspected 120,758 127,000 128,000 128,472 129,647 129,700 129,700 Parcels cited 20,332 19,910 24,800 13,592 17,168 17,200 17,200 Parcels cleared By owner 19,444 18,755 22,500 12,392 16,342 16,400 16,400 By City contractor 988 1,155 1,400 1,200 826 800 800 Fire Safety Officer hours: Special events 1,982 750 750 1,655 1,800 1,850 1,900 Motion picture and television filming Locations 6,500 5,922 5,600 6,210 6,232 7,000 7,000 Studio inspections 425 366 400 565 275 315 315 Special effects permits issued 2,500 1,860 1,950 1,840 * * * Spot checks 4,005 3,289 3,100 2,998 2,814 3,200 3,200 Unified program (Hazardous Materials and Waste Management): Unified Program Permits Issued 10,585 10,250 11,000 9,400 9,354 9,400 9,400 Unified Program Invoices Processed 9,912 9,912 9,900 9,800 10,199 10,200 10,200 Unified Prog Delinquent Invoices Processed 2,280 2,244 2,050 2,276 1,622 1,600 1,600 California Accidental Release Prevention Plan (CalARP): CalARP -Plans Reviewed 82 1 35 25 2 20 20 CalARP-Facilities Inspected 56 18 25 10 20 25 25 Environmental/Hazardous Materials Enforcement: Tri-annual Haz Mat Facility Inspection 3,464 3,827 3,500 3,394 2,361 3,175 3,175 Information Requests/Right to Know 1,703 4,815 3,800 3,472 5,687 4,500 4,500 Land Access/Hydrant: Environmental impact reports 51 62 70 25 71 77 80 Parcel Tract Actions 496 579 650 150 316 341 370 Zoning Actions 1,069 1,148 1,150 425 381 412 440 Feet of Main * 1,074 1,200 1,288 900 900 900 New Hydrant Notices 374 430 500 250 313 350 380 LAUSD Reviews 296 458 550 200 70 76 80
* Data not provided by the Department
205 Fire
INDICATORS OF WORKLOAD (Continued)
ACTUAL ACTUAL ACTUAL ACTUAL ACTUAL EST. EST. 1999-00 2000-01 2001-02 2002-03 2003-04 2004-05 2005-06
FIRE PREVENTION PROGRAM (Continued) Developer Consultation 518 460 350 496 172 186 200 Developer Consultation Hours 600 500 400 546 189 205 220 High rise occupancies inspected 1,476 1,518 1,500 1,253 2,253 2,253 2,260 Construction inspections 13,188 10,340 11,000 6,298 5,104 5,614 6,180 Fire protection equipment certification of fitness: Applications Processed 97 121 150 124 151 150 150 Written Test Administered 97 121 130 124 119 150 150 Field Performance Test Administered 776 997 1,200 868 714 1,000 1,000 Training Classes Conducted 35 35 35 26 16 25 25 Review and process Fire Protection Equip Cert 12,100 11,700 13,000 14,863 15,196 18,000 18,000 Environmental/Underground Tanks Sites assessed 204 313 300 283 238 300 300 Sites remediated 336 142 150 153 76 150 150 Sites referred to regional water board 31 69 70 73 63 70 70 Public inquiries 5,080 5,070 5,000 5,500 5,524 6,000 6,000 Tanks inspected 1,844 1,800 1,850 1,105 1,157 1,580 1,600 Plan check services: Plans approved 5,189 10,164 11,235 7,000 6,003 6,484 7,000 Fire alarms 1,366 998 630 1,600 1,617 1,746 1,900 Modifications approved 200 220 250 500 362 391 420 Preliminary project reviews 964 662 350 800 446 482 520 Legal activities: Property and corporation ownership invest. 5,890 6,370 6,400 6,450 6,000 6,500 6,500 City Attorney hearings: prefilings 434 560 575 600 550 550 580 Cases received 515 690 700 800 650 655 660 Cases filed 52 160 160 165 140 150 160 Smoke ordinance inspections 900 490 850 700 856 950 1,000 Apartment Housing Task Force Inspections 1,280 1,325 1,300 1,240 1,000 1,400 1,600 Research activities: Fire Code revisions 400 450 600 2,400 90 2,000 350 Legislative review 122 100 150 190 78 230 220 Hazardous materials response unit 12 12 10 **** Fire and safety education: Division 6 Certificates of Fitness issued 28 40 65 36 50 67 80 Individuals trained 42,000 30,854 35,000 35,392 1,215 427 170 Special needs training 12,500 8,720 9,000 6,571 1,231 2,500 2,500 Emergency procedures manuals 521 135 150 111 101 750 790 Buildings reviewed for evacuation signs 324 204 200 213 175 630 740 Special programs presented 224 134 200 262 197 384 470 Research and development 1,532 588 600 2,623 231 377 480 Americans with Disability Act compliance 443 126 150 1,024 * * *
FIRE SUPPRESSION PROGRAM Actual fires: Structure Fires 2,922 2,972 2,800 2,436 2,431 2,535 2,650 Nonstructure Fires 10,074 10,060 10,000 8,866 8,362 9,224 9,300 Emergency responses: Fires (includes automatic alarms) 108,467 112,522 120,500 114,346 118,394 118,966 119,600 Hazardous conditions 4,797 4,655 5,000 4,766 4,932 4,958 5,000 Rescues and others 22,465 31,898 34,100 25,057 25,934 26,069 26,200
206 Fire
INDICATORS OF WORKLOAD (Continued)
ACTUAL ACTUAL ACTUAL ACTUAL ACTUAL EST. EST. 1999-00 2000-01 2001-02 2002-03 2003-04 2004-05 2005-06
FIRE SUPPRESSION PROGRAM (Continued) Helicopter flight hours: Brush & structure fires 581 418 450 526 560 605 650 Rescue, medical transport 314 335 350 430 379 420 440 Nonemergency responses: Training, Department function, City Department support, maintenance 1,777 1,852 2,000 1,210 1,620 1,700 1,800
EMERGENCY AMBULANCE SERVICES Emergency medical responses by: Paramedic Ambulances 181,702 190,659 204,000 168,846 180,927 175,400 195,700 EMT ambulances 73,682 73,174 78,300 87,806 93,856 109,000 101,500 Paramedic Fire Resources 34,762 34,400 36,800 53,700 57,671 73,000 62,400 EMT fire resources 147,381 163,588 175,000 217,457 232,944 191,000 252,000 Patients treated ******* Patients transported 149,688 169,417 186,000 183,663 185,000 186,000 187,000
TECHNICAL SUPPORT PROGRAM Emergency dispatches made: EMS 251,327 261,523 288,000 280,280 289,756 299,318 309,200 Fire 66,466 66,373 70,000 64,439 62,564 61,313 60,100 Drill tower training hours 97,760 346,140 342,000 323,400 231,660 171,000 122,400 Recruit training hours 98,000 230,760 228,000 196,000 154,440 114,000 81,600 Revised map pages distributed 14,774 6,000 6,000 3,200 11,000 11,200 20,000
* Data not provided by the Department
207 Fire
PERFORMANCE MEASURES FROM LA STAT
ACTUAL ACTUAL ACTUAL ACTUAL ACTUAL EST. EST. 1999-00 2000-01 2001-02 2002-03 2003-04 2004-05 2005-06
Construction Services Counter % Served under 15 minutes 58% 58% 65% 66% 65% 74% 75% % Served under 30 minutes 78% 80% 86% 82% 80% 87% 87% % Served under 60 minutes 93% 95% 98% 94% 92% 96% 96% % Served over 60 minutes 7% 5% 2% 6% 8% 4% 4%
City-wide Construction Services Inspections % Conducted within 5 Days 90% 90% 90% 90% 85% 85% 90%
City-Wide Field Fire Prevention Inspections* % Conducted within 5 Days N/A N/A N/A N/A N/A N/A N/A
Notes: Construction Services inspections are completed within 5 days of the request with the exception of fiscal years 2003-04 and 2004-05 when the number of adaptive reuse projects increased significantly without a corresponding increase in staffing levels. Not all Construction Services Inspections are conducted within 5 days because some clients request that an inspection be conducted more than 5 days after the request, which is why none of the years equal 100%.
* "City-Wide Field Fire Prevention Inspection" statistics are not collected the same way as construction services statistics. Field Fire Prevention Inspections are on a yearly, or 3-year inspection cycle. Complaints from the public are addressed within 5 days. Calls from a City Council Office or the Mayor's Office are addressed within 24-hours.
208 DEPARTMENT OF GENERAL SERVICES 2005-06 Proposed Budget
FUNDING
2004-05 2004-05 2005-06 PROPOSED Five Year History Estimated Budget Amount %Change
Salaries$ 159,139,000 $ 107,704,643 $ 126,927,554 17.8% 232.2 250 225.2 Expense 118,675,000 87,231,799 99,619,954 14.2% 200.8 200 182.9 179.1
Equipment 2,776,000 1,694,041 904,954 (46.6)% illions) 150
100 Special 4,699,000 4,215,224 4,715,224 11.9% 50
TOTAL$ 285,289,000 $ 200,845,707 $ 232,167,686 15.6% m ($ Budget -- FY 02 FY 03 FY 04 FY 05 FY 06
STAFFING
Five Year History June 30, 2005 2004-05 2005-06 PROPOSED 1,928 1,923 2,120 Projected Adopted Authorized 2,000 1,897 1,871 Staffing Budget Staffing %Change 1,500 Regular 1,923 1,923 2,120 10.2% 1,000 500 Positions -- FY FY FY FY FY 02 03 04 05 06
BUDGET HIGHLIGHTS
Direct Cost Positions Overtime Adjustment$ 412,000 -- Temporary Support Services (55 Resolution authorities) 3,197,284 -- Salary Savings Rate Adjustment 1,543,003 -- Security Consolidation - Office of Public Safety 9,394,700 149 Central Library Building Maintenance -- 3 Asset Management Efficiencies (602,000) -- Alterations and Improvements 768,650 -- Public Works Building (Transamerica) Operating Expenses 3,248,573 -- New Facilities Maintenance 721,266 4 Building Management System 1,124,585 -- El Pueblo Parking Lot Improvements 257,000 -- Utilities - Natural Gas Expense 500,000 -- Regional Jails Custodial Services 121,959 3 Griffith Observatory Security (Three resolution authorities) 184,395 -- Augustus F. Hawkings Park Security (Four resolution authorities) 185,467 -- Existing Facilities Maintenance 2,175,884 14 Special Funded Fleet - Bureau of Street Lighting 557,729 -- Alternative Fuels Site Maintenance 200,000 -- Central Recycling and Transfer Station Support 304,384 2 Equipment Repair Consolidation 1,805,308 20 Petroleum Products 6,100,000 --
209 General Services Services Provided
Total Price Regular Positions Adopted Proposed Change Adopted Proposed Change Program Service Description 2004-05 2005-06 2004-05 2005-06
Building Services Asset Management 32,783,217 32,726,687 (56,530) 28 28 - Building Maintenance 26,902,472 33,978,556 7,076,084 209 218 9 City Material Recycling 844,826 879,168 34,342 19 19 - Construction 2,078,821 2,873,913 795,092 1 1 - Custodial 18,698,942 20,047,111 1,348,169 451 466 15 High Rise Evacuation Program 353,812 380,676 26,864 4 4 - Office Moving 514,860 541,400 26,540 5 5 - Parking Lot Operations and Management 1,907,847 2,109,720 201,873 41 41 - Security 9,121,937 20,138,842 11,016,905 104 254 150 Special Community Events 483,161 509,446 26,285 2 2 - Fleet Services and Operations City Fleet Acquistion, Mntnce and Safety Inspec 55,133,777 58,465,734 3,331,957 517 539 22 Fuel and Environmental Compliance 15,219,818 22,049,683 6,829,865 14 14 - Support Services to Departments Mail Delivery and Processing 5,344,466 5,891,306 546,840 31 31 - Materials Testing 7,707,268 7,946,189 238,921 107 107 - Purchasing Authorities for City Departments 3,712,033 3,645,014 (67,019) 43 43 - Salvage Operations for City Departments 613,445 580,750 (32,695) 8 8 - Vendor Payments for City Departments 3,607,882 3,037,677 (570,205) 58 58 - Warehouse Management for City Departments 10,428,793 10,606,554 177,761 209 209 - General Administration and Support Administrative - 291,237 291,237 - - - Executive 5,388,330 5,468,023 79,693 72 73 1
210 General Services Recapitulation of Changes
Adopted Total Budget Budget Budget Appropriation 2004-05 Changes 2005-06
EXPENDITURES AND APPROPRIATIONS Salaries Salaries. . . .General ...... 98,945,658 14,854,785 113,800,443 Salaries,. . . . Construction ...... Projects ...... 579,953 - 579,953 Salaries. . . .As-Needed ...... 1,189,522 1,097,300 2,286,822 Overtime. . . . General...... 2,224,097 1,002,735 3,226,832 Overtime. . . . Construction...... 50,000 - 50,000 Hiring. . Hall. . . Salaries ...... 3,182,528 1,343,867 4,526,395 Hiring. . Hall. . . Construction ...... 650,000 374,717 1,024,717 Benefits. . . .Hiring . . . Hall ...... 777,255 424,601 1,201,856 Benefits. . . .Hiring . . . Hall . . .Construction ...... 74,000 124,906 198,906 Overtime. . . . Hiring. . . .Hall ...... 29,130 - 29,130 Overtime. . . . Hiring. . . .Hall . . Construction ...... 2,500 - 2,500
Total. Salaries ...... 107,704,643 19,222,911 126,927,554 Expense Printing. . . and. . .Binding ...... 131,764 - 131,764 Travel...... 200,200 - 200,200 Construction...... Expense ...... 19,646 - 19,646 Contractual. . . . . Services...... 13,511,199 3,348,383 16,859,582 Field. . Equipment ...... Expense ...... 21,767,358 881,256 22,648,614 Maintenance...... Materials,Supplies...... &. Services...... 5,174,420 885,189 6,059,609 Custodial. . . . Supplies...... 991,758 142,337 1,134,095 Construction...... Materials ...... 512,601 269,027 781,628 Petroleum. . . . .Products ...... 12,617,939 6,142,000 18,759,939 Transportation...... 50,153 - 50,153 Utilities. . . Expense. . . . . Private. . . . Company...... 3,255,000 544,008 3,799,008 Marketing...... 19,442 - 19,442 Governmental...... Meetings ...... 1,530 - 1,530 Uniforms...... 298,918 81,603 380,521 Laboratory. . . . . Testing . . . . Expense...... 401,157 - 401,157 Office. . and. . .Administrative ...... 542,150 27,287 569,437 Operating. . . . .Supplies ...... 1,006,544 583,982 1,590,526 Leasing...... 26,730,020 (516,917) 26,213,103
Total. Expense ...... 87,231,799 12,388,155 99,619,954 Equipment Furniture,. . . . Office. . . . and . . Technical...... Equipment ...... 628,000 (513,875) 114,125 Transportation...... Equipment ...... 912,000 (136,271) 775,729
211 General Services Recapitulation of Changes
Adopted Total Budget Budget Budget Appropriation 2004-05 Changes 2005-06
EXPENDITURES AND APPROPRIATIONS Equipment Other. . Operating...... Equipment ...... 154,041 (138,941) 15,100
Total. Equipment ...... 1,694,041 (789,087) 904,954 Special Mail. .Services ...... 4,179,177 500,000 4,679,177 Construction...... Projects . . . . .Contingency ...... 36,047 - 36,047
Total. Special ...... 4,215,224 500,000 4,715,224
Total. General . . . . .Services ...... 200,845,707 31,321,979 232,167,686
SOURCES OF FUNDS
General. . . .Fund ...... 165,393,053 32,753,787 198,146,840 Sanitation. . . . .Equipment ...... Charge . . . . Fund . . . (Sch. . . . 2)...... 25,009,547 (2,317,283) 22,692,264 Special. . . Gas. . .Tax . . Street . . . .Improvement ...... Fund . . . (Sch. . . 5)...... 1,111,595 (523,490) 588,105 Stormwater. . . . . Pollution...... Abatement ...... Fund . . . (Sch. . . . 7) ...... 315,881 6,317 322,198 Special. . . Parking. . . . .Revenue . . . . .Fund . . . (Sch. . . . 11) ...... - 183,000 183,000 Sewer. . .Construction ...... & . Maintenance ...... Fund . . . .(Sch . . 14)...... 4,311,015 48,565 4,359,580 Convention. . . . . Center. . . . Revenue. . . . . Fund. . . .(Sch. . . .16) ...... - 1,645,191 1,645,191 St. .Light. . . . Maint. . . . .Assessment ...... Fund . . .(Sch. . . .19) ...... 1,797,181 (412,181) 1,385,000 Telecom.. . . . Development...... Acct. . . . (Sch. . . . 20) ...... 338,143 (111,927) 226,216 City. Employees...... Ridesharing ...... Fund. . . (Sch.. . . .28) ...... 305,481 - 305,481 General. . . .Services . . . . .Trust . . .(Sch. . . .29) ...... 359,786 - 359,786 Procurement...... Reengineering...... Trust. . . Fund. . . (Sch.32)...... 191,022 - 191,022 Disaster. . . .Assistance ...... Trust . . . Fund . . . (Sch . . .37) ...... 33,933 - 33,933 El Pueblo. . . . de. . L . A . Hist.. . . Mon. . . . Rev. . . .Fund . . . (Sch.. . . 43)...... 1,679,070 - 1,679,070 Citywide. . . . Recycling . . . . . Fund. . . (Sch.. . . .51) ...... - 50,000 50,000
Total. Funds ...... 200,845,707 31,321,979 232,167,686 Percentage. . . . Change...... 15.6% Positions...... 1,923 197 2,120
212 General Services Changes Applicable to Various Programs The following changes involve two or more budgetary programs. These changes are explained below and apportioned as single entries in the affected programs. Single-program changes are shown only in the programs involved.
Direct Posi- Total Program Changes Cost tions Cost Changes in Salaries, Expense, Equipment and Special Obligatory 1 . Salary Step Plan and Turnover Effect 1,918,812 - 1,920,095 Related costs consist of employee benefits. SG $1,935,729; EX $(16,917) Related Costs: $1,283 2 . Full Funding for Partially Financed Positions 155,067 - 180,126 Related costs consist of employee benefits. SG $155,067 Related Costs: $25,059 3 . Deletion of Funding for Resolution Authorities (2,413,733)- (2,803,792) Positions are restored in Item No. 7. Related costs consist of employee benefits. SG $(2,413,733) Related Costs: $(390,059) 4 . Deletion of One-Time Expense Funding (481,000)- (481,000) One-time funding for 2004-05 expense items is deleted. EX $(481,000)
5 . Deletion of 2004-05 Equipment (1,694,041)- (1,694,041) One-time funding for 2004-05 equipment purchases is deleted. EQ $(1,694,041)
Service Level 6 . Overtime Adjustment 412,000 - 412,000 Provide funds to adjust the overtime account to meet recent overall cost of living increases ($286,000) and to provide for support services coverage during holidays ($126,000). Holiday support services to Police, Fire, Sanitation and Recreation and Parks departments are provided by Custodial, Parking, Security, Fleet and Supply Services Divisions. SOT $412,000
213 General Services Direct Posi- Total Program Changes Cost tions Cost Changes in Salaries, Expense, Equipment and Special Other Changes or Adjustments 7 . Temporary Support Services 3,197,284 - 4,082,704 Continue funding and resolution authority for 55 positions to provide support services to various programs. Related costs consist of employee benefits.
Fleet Services (DWP helicopter, street resurfacing, refuse collection, and alternative fuel vehicles maintenance and repair) 22 positions
Security Services (Police dispatch centers and Civic Center facilities) 20 positions
Standards Services (Sewer infrastructure testing) Five positions
Supply Services (SMS, procurement and Anti-Sweatshop ordinance support) Seven positions
General Administration and Support (Fuel Tax Refund Program) One position SG $3,197,284 Related Costs: $885,420 8 . Salary Savings Rate Adjustment 1,543,003 - 1,876,292 Decrease the salary savings rate from its current level of six percent to four and one half percent. This will enable the Department to reduce the amount of position vacancies utilized to generate the required savings. This will also provide flexibility to fill building maintenance and other key support services positions. Related costs consist of employee benefits. SG $1,543,003 Related Costs: $333,289
TOTAL CHANGES APPLICABLE TO VARIOUS PROGRAMS 2,637,392 -
214 General Services Building Services This program provides for the operation of City buildings; general building cleaning and relamping; maintenance and repair of buildings; on-site security services and patrol of City facilities; construction services for minor alterations, remodeling and major repair of buildings; negotiation and administration of short term real property leases are required for departments and offices of the City, management of the Los Angeles Mall and leasing of City property not required for current City operations; and parking for City employees and the public on parking lots and structures under the control of the City.
Direct Posi- Total Program Changes Cost tions Cost Changes in Salaries, Expense, Equipment and Special
9 . Apportionment of Changes Applicable to Various Programs 2,294,704 - 2,562,188 Related costs consist of employee benefits Related Costs: $267,484
Efficiencies 10 . Security Consolidation - Office of Public Safety 9,394,700 149 12,089,624 Transfer position authorities and funding from several departments to the Department of General Services (GSD) in order to consolidate citywide security functions into a new Office of Public Safety (OPS). A total of 153 positions (149 regular authorities and four resolution authorities) and expense funding are transferred from the Department of Recreation and Parks, the Los Angeles Convention Center, the Library Department and the Zoo Department. A Memorandum of Understanding between GSD and the various departments and the LAPD will specify the responsibilities of each agency and will clearly delineate the role of law enforcement between the OPS and the LAPD. The merger of security services into one agency will provide for a more efficient and coordinated security presence throughout City buildings and municipal facilities. (See related Department of Recreation and Parks Item No. 20; Los Angeles Convention Center Item No. 6; and Library Department Item No. 3). Related costs consist of employee benefits. SG $7,760,848; SOT $451,773; SAN $1,006,021; EX $176,058 Related Costs: $2,694,924
215 General Services Direct Posi- Total Program Changes Cost tions Cost Changes in Salaries, Expense, Equipment and Special Efficiencies 11 . Central Library Building Maintenance - 3 70,188 Transfer funding within the Department and provide three position authorities to assume in-house building maintenance services at the Central Library building. These services are currently provided under vendor contract. Approximately $1.2 million in existing funds are transferred from Contractual Services to various salaries and expense accounts to provide for a seamless transition. Approximately $95,000 is added for specialized contractual work and $337,000 is funded for maintenance materials and supplies. One Building Maintenance District Supervisor, one Elevator Mechanic and one Senior Building Operating Engineer position authorities are added within existing funds to provide direct services to the Central Library. Funding in the amount of $40,000 is recommended in the MICLA financing program to fund the purchase of one utility truck for use at this facility. This functional transfer will afford the Department greater flexibility in meeting the daily maintenance needs of the Central Library, while lowering the overall labor cost in providing these services. Related costs consist of employee benefits. SG $243,493; SHH $420,552; SHHFB $106,200; EX $(770,245) Related Costs: $70,188
12 . Asset Management Efficiencies (602,000)- (602,000) Reduce funding in the Leasing Account ($500,000) to reflect estimated leasing activity changes during 2005-06. A total of $100,000 is also transferred from departmental salary savings to the Unappropriated Balance (UB) to fund an independent outside study of the organizational structure and functions of the Asset Management Division. The Department will hold position authorities vacant sufficient to generate the salary savings. (See related UB Item No. 2) SG $(102,000); EX $(500,000)
Priority Service Level 13 . Alterations and Improvements 768,650 - 768,650 Funding is increased for the Alterations and Improvements program to $2,568,650. This represents an increase of $768,650 over the 2004-05 funding level of $1,800,000. This will fund a number of departmental projects which are detailed in the Supplemental Schedules to the Proposed 2005-06 Budget. SHHFBCP $124,906; SHHCP $374,717; EX $269,027
216 General Services Direct Posi- Total Program Changes Cost tions Cost Changes in Salaries, Expense, Equipment and Special New Facilities 14 . Public Works Building Operating Expenses 3,248,573 - 3,248,573 Add a total of $3,248,573 in expense funding to the Department's Contractual Services Account to provide for various building operating expenses associated with the newly acquired Public Works Building located within the Transamerica office complex. The acquisition of this building will enable the City to consolidate the Department of Public Works and other departments into a single City-owned facility, thereby significantly reducing annual office space lease costs. This initial funding will continue the existing level of building services to provide a seamless transition into this facility. A Request for Proposal for building operating services will be issued later this year which will enable City forces to bid on various services provided to this facility. EX $3,248,573
15 . New Facilities Maintenance 721,266 4 761,944 Add funding and position authorities to provide for building maintenance and custodial services at new Animal Services shelters, fire stations, cultural centers and other facilities scheduled to open during 2005-06. This budget proposes that maintenance and custodial services be provided by a combination of City personnel and contract services. Four Custodial Services Attendant positions have been added for custodial services. Funding in the amount of approximately $600,000 is included to maintain three animal shelters, five fire stations, two cultural centers, a youth technology center, a medical services facility and a police lab. These new facilities encompass a total of 229,000 square feet. Related costs consist of employee benefits. SG $95,795; SOT $4,183; SHH $214,997; SHHFB $105,906; EX $300,385 Related Costs: $40,678
Productivity Improvement 16 . Building Management System 1,124,585 - 1,141,165 Add funding for the acquisition and implementation of an automated Building Management System. This system will provide GSD with a web-based centralized property database and computerized support system which will enable the department to effectively manage the construction, repair and maintenance of the City property portfolio. Funding is provided for the purchase of 25 personal computers, a server, 200 personal digital assistants, related software and technical support. Nine months funding and resolution authority for one Senior Systems Analyst is also added for on-going technical systems support. GSD anticipates the addition of this system will produce an annual savings of approximately $490,000 in labor and expense costs due to enhanced productivity and efficiencies in cost accounting, timekeeping, repair tracking and reporting, and workforce deployment. Related costs consist of employee benefits. SG $51,745; EX $980,715; EQ $92,125 Related Costs: $16,580
217 General Services Direct Posi- Total Program Changes Cost tions Cost Changes in Salaries, Expense, Equipment and Special Other Changes or Adjustments 17 . El Pueblo Parking Lot Improvements 257,000 - 257,000 Add funding to modernize five parking lots serving the El Pueblo Historical Monument. Various funded improvements include repaving and restriping, new directional signage and parking booth upgrades. These renovations will enhance patron accessibility and maximize the revenue potential of the El Pueblo parking facilities. EX $257,000
18 . Utilities - Natural Gas Expense 500,000 - 500,000 Add funding to provide for the anticipated heating needs of thirteen new City facilities and to offset potential price increases for natural gas during 2005-06. Expenditures for natural gas have increased nearly 20 percent since 2003-04. Industry analysts expect natural gas prices to remain high during 2005-06 due to equally high crude oil spot and futures prices and tight supply and demand market conditions. EX $500,000
19 . Miscellaneous Adjustments in Expense - - - Funding is adjusted between expense accounts to provide the appropriate level of funding in each account. Adjustments are made to the Maintenance Materials Supplies and Expense Account and the Custodial Supplies and Operating Supplies Accounts to correctly align budgeted funds for Custodial Services ($50,400) and Parking Services ($5,000) operations.
20 . El Pueblo Parking Revenue Position 29,305 - 41,185 Add nine months funding and resolution authority for one accounting position to support the revenue collection operations of the El Pueblo Historical Monument parking facilities. Funding for office and administrative expense is also provided. Related costs consist of employee benefits. SG $28,305; EX $1,000 Related Costs: $11,880
21 . Regional Jails Custodial Services 121,959 3 163,647 Add funding and position authority for three Custodial Services Attendants to provide for an increased level of cleaning services at the three LAPD regional jails (Metro, 77th, and Valley). Recent changes in the California State Department of Health Services regulations require a higher level of cleanliness at all detention center kitchen facilities. This funding will enable the City to comply with the provisions of this mandate. Funding is also provided for custodial supplies and cleaning equipment. Related costs consist of employee benefits. SG $96,610; SOT $3,279; EX $9,470; EQ $12,600 Related Costs: $41,688
218 General Services Direct Posi- Total Program Changes Cost tions Cost Changes in Salaries, Expense, Equipment and Special Other Changes or Adjustments 22 . Griffith Observatory Security 184,395 - 214,656 Provide funding and resolution authority for three Park Rangers in the Department of General Services to provide security services at the newly renovated Griffith Observatory scheduled to open in May 2006. (See related Department of Recreation and Parks Item No. 14). Related costs consist of employee benefits. SG $85,916; SAN $91,279; EX $7,200 Related Costs: $30,261
23 . Augustus F. Hawkins Natural Park Security 185,467 - 249,979 Add funding and resolution position authority for four Security Officers in the Department of General Services to provide security services at the Augustus F. Hawkins Natural Park facilities and grounds. The City assumed operations and maintenance of this facility from the Santa Monica Mountains Conservancy and the Mountains Recreation and Conservation Authority during 2004-05. Related costs consist of employee benefits. SG $173,367; EX $9,600; EQ $2,500 Related Costs: $64,512
24 . Existing Facilities Maintenance 2,175,884 14 2,407,736 Funding is provided for maintenance and custodial services at existing City facilities and buildings. Six positions (two Mechanical Repairers and four Building Repairer Supervisors) are added for building maintenance and eight positions (five Custodial Services Attendants, one Senior Custodial Services Attendant, one Custodial Supervisor and one administrative support position) are added for custodial services. Additional funds are also provided for Hiring Hall craft employees and related maintenance and custodial expenses. Funding in the amount of $188,000 is recommended for MICLA financing of two cargo vans (custodial services) and two utility trucks (building maintenance) for citywide use. These resources will enhance the Department's ability to provide services for over 900,000 square feet of existing office and other facility space. Related costs consist of employee benefits. SG $632,656; SOT $20,000; SHH $708,318; SHHFB $212,495; EX $602,415 Related Costs: $231,852
25 . Hyperion Treatment Plant Security 51,936 1 69,384 Funding is provided from the Sewer Construction and Maintenance Fund for one position of Senior Security Officer to coordinate security services at the Hyperion Treatment Plant and other Bureau of Sanitation wastewater treatment facilities. Funding is also provided for related expenses. Related costs consist of employee benefits. SG $48,936; EX $3,000 Related Costs: $17,448
219 General Services Direct Posi- Total Program Changes Cost tions Cost Changes in Salaries, Expense, Equipment and Special Other Changes or Adjustments 26 . El Pueblo Special Events Support 39,200 - 39,200 Funding is provided for special events support at the El Pueblo Historical Monument. GSD provides custodial, parking, building maintenance and security services to the Monument during special events. These annual events, including Cinco de Mayo, Dia de los Muertos, Mexican Independence Day and other cultural celebrations, are attended by thousands of local visitors and tourists alike. A total of $35,000 is provided for overtime and $4,200 is added for custodial supplies. SOT $35,000; EX $4,200
TOTAL BUILDING SERVICES 20,495,624 174
2004-05 Program Budget 93,689,895 864 Changes in Salaries, Expense, Equipment and Special 20,495,624 174
2005-06 PROGRAM BUDGET 114,185,519 1,038
220 General Services Fleet Services and Operations This program provides for the repair and maintenance of all vehicles in Council-controlled departments, except Police and Fire Departments, and all City aircraft. The program also contains funds for the replacement of these vehicles.
Direct Posi- Total Program Changes Cost tions Cost Changes in Salaries, Expense, Equipment and Special
27 . Apportionment of Changes Applicable to Various Programs 178,155 - 529,119 Related costs consist of employee benefits Related Costs: $350,964
Priority Service Level 28 . Special Funded Fleet - Bureau of Street Lighting 557,729 - 557,729 Provide funding from the Street Lighting Maintenance Assessment Fund for various replacement vehicles for use by the Bureau of Street Lighting. EQ $557,729
29 . Alternative Fuels Site Maintenance 200,000 - 200,000 Provide funding for regular inspections and maintenance of the City's two Liquefied Natural Gas (LNG) fueling stations. The LNG stations serve the fueling needs of the Bureau of Sanitation fleet of dual-fuel refuse collection vehicles. This funding will provide for the safe and reliable operation of each station. EX $200,000
30 . Special Funded Fleet - Bureau of Sanitation 50,000 - 50,000 Provide funding from the Citywide Recycling Trust Fund for the acquisition of two sedans for use by the Bureau of Sanitation Multi-Family and Food Waste Programs. EQ $50,000
31 . Citywide Fleet Replacement - - - Continue the current level of funding ($30 million) for citywide fleet replacement. This amount is recommended for inclusion in the 2005-06 MICLA financing program.
221 General Services Direct Posi- Total Program Changes Cost tions Cost Changes in Salaries, Expense, Equipment and Special New Facilities 32 . Central Recycling and Transfer Station Support 304,384 2 339,232 Use the Bureau of Sanitation Tip Fee savings to provide full-year funding for two Heavy Duty Equipment Mechanic positions for the maintenance and repair of refuse collection vehicles assigned to the Central Los Angeles Recycling and Transfer Station. Expense funding is also provided for repair parts ($50,000); facility maintenance ($64,000); fuel ($42,000); and uniforms ($2,000). (See related Bureau of Sanitation Blue Book Item No. 20). Related costs consist of employee benefits. SG $130,384; SOT $16,000; EX $158,000 Related Costs: $34,848
Transfers Between Departments 33 . Equipment Repair Consolidation 1,805,308 20 2,170,876 Transfer funding and regular position authorities from the Department of Recreation and Parks (RAP) to the Department of General Services in order to consolidate the repair and maintenance function of small equipment (mowers, saws, tractors, etc.) under GSD Fleet Services Division. A total of 20 positions (one Senior Equipment Mechanic, 13 Equipment Mechanics, two Heavy Duty Equipment Mechanics, two Mechanical Repairers and one supervisor, and one Equipment Specialist) and parts and related expense funding are transferred to GSD. This consolidation will enable GSD to provide a higher level of service to RAP through enhanced maintenance and repair capabilities, state-of-the-art equipment and parts inventory management, and the development of equipment availability goals and long-term strategies. GSD and RAP will also enter into a Memorandum of Understanding that identifies expectations and service levels to ensure goals and objectives are fully realized. (See related RAP Item No. 11). Related costs consist of employee benefits. SG $1,059,384; EX $745,924 Related Costs: $365,568
Other Changes or Adjustments 34 . Petroleum Products 6,100,000 - 6,100,000 Add funding to address the increased cost of petroleum and refined fuel products. Since 2003-04, average fuel prices have increased by approximately 36 percent. Industry analysts project that prices for crude oil and petroleum products are likely to remain at or exceed current levels throughout 2005-06. The additional funding is intended to counter higher sustained fuel prices, which are driven by local and worldwide supply and demand market conditions. EX $6,100,000
222 General Services Direct Posi- Total Program Changes Cost tions Cost Changes in Salaries, Expense, Equipment and Special Other Changes or Adjustments 35 . Sidewalk Repair Program Support 191,996 - 233,348 Add funding and resolution authorities for two Heavy Duty Equipment Mechanics and related parts expenses to provide for the maintenance and repair of equipment assigned to the Bureau of Street Services' Sidewalk Repair Program. The program will utilize ten existing dump trucks and 20 new backhoes, the latter of which were previously leased by the Bureau. Funding in the amount of $3.46 million is recommended for inclusion in the 2005-06 MICLA financing program for the acquisition of the backhoe equipment. This cost will be offset by a reduction of approximately $1.2 million in Bureau equipment lease expenses. (See related Bureau of Street Services Item No. 24). Related costs consist of employee benefits. SG $131,996; EX $60,000 Related Costs: $41,352
36 . Special Funded Fleet - Bureau of Engineering 25,000 - 25,000 Provide funding from the Sewer Construction and Maintenance Fund for the acquisition of one sedan for use by the Bureau of Engineering Environmental Engineering Division. Funds are also provided for maintenance and repair expenses. SOT $1,500; EX $1,500; EQ $22,000
37 . Special Funded Fleet - Dept. of Transportation 183,000 - 183,000 Provide funding from the Special Parking Revenue Fund for the acquisition of four panel vans and two pick-up trucks for use by the Department of Transportation Parking Meter Maintenance Program. Funds are also provided for maintenance and repair expenses. SOT $9,000; EX $6,000; EQ $168,000
38 . Designated Underground Storage Tank Operator 400,000 - 400,000 Add contractual expense funding to perform underground storage tank (UST) inspection services as required by a new regulation mandated by the California State Water Resources Control Board. The new regulation requires all owners of underground storage tanks to be certified to conduct monthly visual inspections of UST facilities and to provide annual training of operating staff. Currently, GSD Fuel Services Division lacks the required certification and staffing to meet the requirements of the new regulation. GSD intends to use this contractual service to 'train the trainer' in order to certify in-house staff to perform the Designated UST Operator duties. A total of $350,000 is provided to hire three Designated UST Operators to inspect the City's 140 underground storage tanks. In addition, $50,000 in funding is included for anticipated tank system repairs resulting from the increased frequency of UST inspections. EX $400,000
223 General Services Direct Posi- Total Program Changes Cost tions Cost Changes in Salaries, Expense, Equipment and Special Other Changes or Adjustments 39 . Underground Storage Tank Line Leak Testing 96,250 - 96,250 Add contractual services funding to provide for annual testing of the pressurized piping components of the City underground storage tank systems. The testing process is mandated under a new regulation adopted by the California State Water Resources Control Board. GSD is responsible for 275 pressurized systems citywide. The total cost of the annual testing is estimated at $68,750, with anticipated repair expenses funded at $27,500. EX $96,250
40 . Fuel Site Automation - - 21,144 Add resolution authority without funding for one Senior Systems Analyst to provide technical support and analysis to the Fuel Site Automation program. This position will assist in the expansion of this program, which integrates the dispensing, consumption, billing and purchasing of refined fuel products at City-owned fuel sites. Funding in the amount of $13,000 is recommended to purchase one server to support this program (See related Information Technology Agency Item No. 21). Other hardware and equipment expenses will be funded through departmental account savings. Related costs consist of employee benefits. Related Costs: $21,144
41 . Street Resurfacing Support 70,000 - 70,000 Add funding to provide for an increase in street resurfacing program mileage from 135 to 220. The additional mileage includes unimproved streets and alleys. A total of $50,000 for overtime is added for vehicle maintenance and materials testing services and $20,000 is added for vehicle parts to support the Bureau of Street Services resurfacing operations. SOT $50,000; EX $20,000
TOTAL FLEET SERVICES AND OPERATIONS 10,161,822 22
2004-05 Program Budget 70,353,595 531 Changes in Salaries, Expense, Equipment and Special 10,161,822 22
2005-06 PROGRAM BUDGET 80,515,417 553
224 General Services Support Services to Departments This program provides printing and duplicating services for City departments; test information and advice to City departments on construction and design materials and services used for City projects, including samples of soil, chemicals, concrete, cement, metals, aggregates, petroleum materials, masonry units, clay and concrete products; mail and messenger services; purchasing, warehousing and distribution of supplies and equipment for budgetary departments, joint purchases with other agencies and sale of supplies and equipment no longer required for City operations; and repair and maintenance of office equipment.
Direct Posi- Total Program Changes Cost tions Cost Changes in Salaries, Expense, Equipment and Special
42 . Apportionment of Changes Applicable to Various Programs (206,397)- 12,855 Related costs consist of employee benefits Related Costs: $219,252
Other Changes or Adjustments 43 . Postage Account Adjustment 500,000 - 500,000 Funding is provided to increase the Postage Account to meet anticipated citywide mail service requirements. This additional funding will mitigate the impact of a 2002-03 economic budget reduction and other prior-year unfunded US Postal Service rate increases. SP $500,000
TOTAL SUPPORT SERVICES TO DEPARTMENTS 293,603 -
2004-05 Program Budget 31,413,887 456 Changes in Salaries, Expense, Equipment and Special 293,603 -
2005-06 PROGRAM BUDGET 31,707,490 456
225 General Services General Administration and Support This program performs management and administrative support functions such as budget, accounting, administrative, systems and personnel support services.
Direct Posi- Total Program Changes Cost tions Cost Changes in Salaries, Expense, Equipment and Special
44 . Apportionment of Changes Applicable to Various Programs 370,930 - 388,222 Related costs consist of employee benefits Related Costs: $17,292
Other Changes or Adjustments 45 . Executive Management - 1 - Provide regular position authority without funding for one Chief Management Analyst position assigned to the Finance and Special Services Division. This replaces an existing substitute authority.
TOTAL GENERAL ADMINISTRATION AND SUPPORT 370,930 1
2004-05 Program Budget 5,388,330 72 Changes in Salaries, Expense, Equipment and Special 370,930 1
2005-06 PROGRAM BUDGET 5,759,260 73
226 General Services
INDICATORS OF WORKLOAD
ACTUAL ACTUAL ACTUAL ACTUAL ACTUAL EST. EST. 1999-00 2000-01 2001-02 2002-03 2003-04 2004-05 2005-06
BUILDING SERVICES PROGRAM Custodial Operations: Square feet cleaned per custodian 27,630 27,630 28,271 29,740 28,649 28,389 27,200 Buildings cleaned 130 178 183 183 191 191 200 Square feet of buildings cleaned 9,200,730 9,200,730 10,403,844 10,736,060 11,058,451 11,298,690 11,750,250 Buildings contracted 62 62 69 56 56 76 60 Square feet contracted 1,028,143 1,056,931 1,111,931 1,063,836 1,063,836 1,103,656 1,103,583 Recycling Operations: Facilities Serviced 515 515 570 575 580 600 625 Tonnage Collected 2,000 1,898 1,865 1,503 1,650 1,700 1,770 Revenue$ 35,173 $ 31,850 $ 44,282 $ 30,495 $ 30,000 $ 32,000 $ 44,200 Avoided Disposal Costs$ 74,000 $ 73,371 $ 177,175 $ 142,785 $ 156,750 $ 161,500 $ 165,000 Building Maintenance and Repair: Repair orders requested ~ 41,534 47,802 43,746 46,041 47,820 60,000 54,794 Repair orders completed ~ 40,246 40,086 41,062 39,000 44,850 39,676 47,671 Square feet of buildings 14,757,172 14,809,372 15,146,677 15,146,677 15,626,000 16,000,000 17,000,000 Number of buildings maintained 737 766 778 778 800 827 860 Buildings contracted 5 5 5 5 2 2 2 Square feet contracted 1,029,155 1,029,155 1,029,155 1,029,155 1,029,155 1,029,155 700,000 Special Events: Special events coordinated 1,931 2,080 2,820 3,294 3,300 3,350 3,200 Security Services: Facilities patrolled 668 745 700 711 975 1,015 1,015 Fixed posts staffed 52 55 55 66 80 96 96 Transients evicted 3,443 4,000 3,500 1,850 5,000 7,250 7,250 Investigations Administrative 1,255 1,200 1,280 1,500 4,600 4,950 4,950 Non-Crime Reports 331 375 350 500 675 875 875 Complaints 4 10 8 8 30 42 42 Crime Reports Taken Arrests 255 500 300 65 500 650 650 Crime Reports 57 125 65 150 175 210 210 Loss Reports 19 15 20 35 180 240 240 Construction Projects: Construction projects in progress 250 150 290 300 321 350 420 Asset Management: Property Management Assignments 5,400 5,885 6,475 7,000 7,000 7,000 6,700 Portfolio Management Number of buildings inventory 1,035 1,060 1,075 816 819 895 895 Number of parcels inventory 7,000 7,000 3,000 3,000 2,400 2,400 2,400
~ Data beginning 2000-01 to date is approximate. 'Facilities patrolled' reflects the number of patrol units deployed annually, not the number of facilities. 'Construction Projects' reflect both Alterations & Improvements (A&I) program and other projects including Seismic, Fire facilities and ADA work.
227 General Services
INDICATORS OF WORKLOAD (Continued)
ACTUAL ACTUAL ACTUAL ACTUAL ACTUAL EST. EST. 1999-00 2000-01 2001-02 2002-03 2003-04 2004-05 2005-06
BUILDING SERVICES PROGRAM (Continued) Surplus Property Properties sold 20 8 9 17 5 10 10 Dollar value $ 2,098,380 $ 382,000 $ 3,691,000 $ 3,700,000 $ 1,900,000 $ 5,000,000 $5,000,000 Tenant Services Municipal Facilities Reports prepared 51 60 60 84 72 72 72 Leasing Leases prepared 560 560 580 580 82 85 60 Land availability inquiries 2,350 3,000 2,400 4,400 4,500 4,500 4,000 Number of leases executed after full negotiation 120 125 135 140 85 80 75 Value of leases $27,665,204 $ 30,271,073 $ 29,387,674 $ 27,253,683 $ 26,900,000 28,152,440 26,965,592 Utility services investigated 8,000 8,000 8,000 8,000 8,000 8,000 8,000 Real Estate Services Appraisals and valuations performed - - 200 200 200 200 200 Properties acquired - - 56 55 55 55 55 Relocations completed - - 103 100 100 100 100 Parking Services: Official visitors parked 46,000 45,000 48,000 45,000 45,000 45,000 90,000 Commercial parking revenue$ 2,182,911 $ 2,140,796 $ 1,598,550 $ 1,899,554 $ 1,700,000 $ 1,700,000 $ 1,700,000
FLEET SERVICES AND OPERATIONS PROGRAM Fleet Services: Autos maintained 1,488 1,542 1,499 1,511 1,525 1,525 1,562 Trucks under 10,000# GVWR < 1,731 1,821 1,856 1,882 1,847 1,847 1,848 Trucks 10,001 -26,000# GVWR 931 940 934 987 976 976 983 Trucks 26,001-33,000# GVWR 387 407 442 422 400 400 415 Trucks over 33,000# GVWR 381 397 394 437 422 422 429 Sweepers 158 156 164 165 162 162 167 Refuse collection vehicles 674 697 686 710 734 734 709 Construction equipment & small sweepers 702 726 730 735 698 698 714 Trucksters 149 158 150 158 171 171 161 Aircraft 26 26 27 29 28 25 28 Nonvehicular equipment Trailers (transport) 549 567 559 536 487 487 475 Trailers with mounted equipment 406 and special purpose 333 356 356 414 403 403 659 Small equip. & auxiliary equipment 799 796 772 669 655 655 264 Aerial equipment & cranes 235 241 253 254 256 256 8,821 New vehicles processed and inspected 893 1,162 657 1,090 1,040 1,040 840 Salvage vehicles processed 806 938 777 771 1,056 1,028 822 Equipment due to salvage 57 93 47 91 91 51 90 Exchange/Turned-in equipment 59 69 65 25 25 18 12 Equipment on loan from Salvage 87 52 11 10 10 11 19 Total Projects Completed to P.O.'s ^ - - 238 399 403 402 305 Vehicle Miles Driven - - 42,058,274 42,156,002 41,806,778 41,806,778 41,869,618 Equipment Hours Operated - - 373,722 313,000 344,236 344,236 373,813 Preventive Maintenance (PM) Performed - - 42,865 37,804 38,820 41,439 36,725
< Gross Vehicle Weight Rated ^ Purchase Order
228 General Services
INDICATORS OF WORKLOAD (Continued)
ACTUAL ACTUAL ACTUAL ACTUAL ACTUAL EST. EST. 1999-00 2000-01 2001-02 2002-03 2003-04 2004-05 2005-06
FLEET SERVICES AND OPERATIONS PROGRAM (Continued)
Fuel Services and Environmental Compliance Environmental Compliance permits procs'd. 308 372 423 486 504 523 490 Petroleum Products Orders/Receipts Issues 3,107 3,315 2,873 2,839 2,864 2,864 2,850 Petroleum Products Orders/Receipts Sales 10,523,807 8,200,000 14,500,000 13,240,007 13,355,848 13,717,325 14,500,000
SUPPORT SERVICES PROGRAM Printing and Duplicating Services: Total orders printed13,500,000 14,300 15,663 13,650 13,787 13,924 8,240 Total orders printed within schedule 14,407 12,870 14,880 12,900 13,029 13,159 8,000 Rush orders 4,246 5,720 4,465 5,110 5,161 5,213 6,000 Total impressions - Print Shop 156,885,281 155,000,000 164,729,545 148,900,000 150,389,000 151,893,000 144,200,000 Total impressions - Central Duplicating31,862,485 36,000,000 38,723,083 43,000,000 43,430,000 43,864,000 37,100,000 Value of orders completed 5,324,759 5,865,000 5,750,000 5,482,500 6,854,163 6,922,695 6,400,000 Cost per copy * N/A N/A N/A N/A 0.025 0.025 0.025 On-time delivery * N/A N/A N/A N/A 95% 95% 95% Testing Construction and Design Material: Asphalt 49,660 62,208 59,037 67,000 54,000 54,000 50,000 Compaction 7,260 8,538 9,117 9,000 9,000 9,000 10,500 Classification 2,180 1,497 1,500 3,012 5,000 5,000 5,500 Special construction reports 77 35 35 40 50 60 55 Physical (steel, concrete, aggregate) 19,053 18,714 22,604 22,000 22,000 22,000 22,000 Foundation (reports) 68 100 48 50 60 75 90 Foundation (tests) 2,064 2,250 609 700 700 900 1,000 Special testing (pipe & epoxy) 3,850 3,910 4,000 3,910 5,000 5,500 5,000 Special testing (spark & misc.) 30,000 36,000 33,000 35,000 40,000 120,000 90,000 Special testing (ultrasonic) 675 900 1,600 1,000 2,000 2,000 1,500 Pavement evaluation 7,614 7,939 11,418 15,480 13,050 13,050 15,000 Physical Field Sampling (steel, concrete) 10,613 12,286 14,517 12,000 14,000 14,000 14,000 Independent Assurance Tests (IAT) 485 937 937 850 1,000 1,500 1,500 Chemical 11,133 3,050 2,873 1,727 3,112 3,500 4,500 Environmental 43,799 17,497 22,137 17,138 16,014 18,000 18,000 Drilling and logging 14,460 15,000 17,000 15,500 15,000 15,000 15,000
Supply Management System (SMS): SMS Queries + 243 243 308 150 308 308 - Help Desk Calls + 8,000 8,369 8,369 8,000 8,369 8,369 - Supply Chain Process Review (Scorecards) * - - - - - 12 12 Warehouse Inventory Analysis + 158 158 158 63 63 63 -
Purchasing: Purchase requisitions processed 3,224 3,000 2,190 2,215 2,215 2,215 3,700 Purchase Orders 2,540 2,500 2,190 2,566 2,566 2,190 2,000 Value of purchases (in dollars) 400,941,472 330,000,000 499,372,679 457,013,834 457,013,834 457,013,834 355,000,000 Number of annual contracts 902 1,200 989 1,165 1,165 1,165 770 Establish Mega Contracts 5 1 5 5 5 5 - Contract Replacement Rate 96% 97% 96% 96% 96% 96% 96%
* New indicator for 2004-05 + Workload Indicator eliminated
229 General Services
INDICATORS OF WORKLOAD (Continued)
ACTUAL ACTUAL ACTUAL ACTUAL ACTUAL EST. EST. 1999-00 2000-01 2001-02 2002-03 2003-04 2004-05 2005-06
SUPPORT SERVICES PROGRAM (Continued)
Supply Services : Stores Receipts (Council Controlled Depts) 37,581 53,200 36,638 32,531 32,531 32,531 33,000 Stores Issues (Council Controlled Depts) 476,121 438,000 366,899 394,649 394,649 394,649 402,000 Total Sales $ 36,557,126 $ 28,110,000 $ 29,957,023 $ 28,376,034 $ 28,376,034 $ 28,376,034 $ 27,788,642 Specialized Services Salvage Sales Bank Deposits Sales$ 4,311,207 $5,000,000 $3,818,131 $ 2,270,000 $ 2,270,000 $ 2,270,000 $ 3,600,000 SMS Vouchers Processed N/A N/A 193,249 188,967 188,967 188,967 175,000 Help Desk 'Quick Question' Inquiries * N/A N/A N/A 5,244 4,711 4,711 4,800 Help Desk Cases Closed * N/A N/A N/A N/A N/A 5,156 5,200 SMS Discounts Taken * 57% 57% 70% 89% 98% 90% 98% SMS Training Classes * N/A N/A N/A 256 215 250 250
Mail and Messenger Services: Pieces of U.S. mail processed 11,197,720 11,197,720 10,280,024 12,778,227 12,778,000 13,052,546 13,075,730 Messenger stops 280,840 280,840 289,265 289,265 289,265 289,265 289,205 Auto messenger stops 138,720 138,720 142,882 142,882 142,882 150,026 142,822 Interoffice mail processed 4,574,267 4,802,980 4,802,980 4,802,980 5,000,000 5,000,000 5,000,000
* New indicator for 2004-05
230 General Services
PERFORMANCE MEASURES From LA STAT
ACTUAL ACTUAL ACTUAL ACTUAL ACTUAL EST. EST. 1999-00 2000-01 2001-02 2002-03 2003-04 2004-05 2005-06
Fleet Services % Availability Bureau of Sanitation - - - - 100 100 100 Bureau of Street Lighting - - - - 100 100 100 Bureau of Street Services - - - - 100 100 100 Department of Transportation - - - - 100 100 100
Preventive Maintenance Units completed - - 42,865 37,804 38,820 41,439 36,725 % Completed - - - - 102 100 100
Supply Services Requisition Time (In Days) Purchase Orders <$100K - Goal - - - - 28 28 28 Purchase Orders <$100K - Avg. - - - - 18 18 24 Purchase Orders >$100K - Goal - - - - 60 60 60 Purchase Orders >$100K - Avg. - - - - 30 30 35 Equipment - Goal - - - - 90 90 90 Equipment - Avg. - - - - 31 31 32 Special Purchase Orders - Goal - - - - 10 10 10 Special Purchase Orders - Avg. - - - - 5 5 6
Discounts Taken % 57 57 70 89 98 90 98
Custodial Services Sq. Ft. Cleaned 9,200,730 9,200,730 10,403,844 10,736,060 11,058,451 11,298,690 11,750,250 Sq. Ft. Cleaned by Custodian 27,630 27,630 28,271 29,740 28,649 28,639 27,200
Printing and Duplicating Cost per Copy - - - - 0.025 0.025 0.025 On-time Delivery % - - - - 95 95 95
231
232 HOUSING DEPARTMENT 2005-06 Proposed Budget
FUNDING
2004-05 2004-05 2005-06 PROPOSED Five Year History Estimated Budget Amount %Change
Salaries$ 30,810,000 $ 31,979,055 $ 34,558,368 8.1% 45 39.6 40.4 40 35.7
Expense 7,823,000 6,887,864 5,362,833 (22.1)% 35 30.0 30 27.2 illions) Equipment 482,000 247,964 5,140 (97.9)% 25 20 Special 500,000 500,000 500,000 -- % 15 10 TOTAL$ 39,615,000 $ 39,614,883 $ 40,426,341 2.0% m ($ Budget 5 -- FY 02 FY 03 FY 04 FY 05 FY 06
STAFFING
Five Year History June 30, 2005 2004-05 2005-06 PROPOSED Projected Adopted Authorized 500 Staffing Budget Staffing %Change 375 377 379 403 395 400 Regular 395 403 395 (2.0)% 300 200
Positions 100 -- FY 02 FY 03 FY 04 FY 05 FY 06
BUDGET HIGHLIGHTS
Direct Cost Positions Contract Paralegal Temporary Services$ (505,440) -- South Regional Office (Four resolution authorities) 230,691 -- Billing and Collections (Four resolution authorities) (206,750) -- Customer Information (Seven resolution authorities) (2,909) -- Administration and Policy (18,608) (4) Compliance and Receivership (11,024) (4) Case Analysis Enhancement Staff 124,938 -- Multifamily Housing Emergency Services 325,913 --
233 Housing Department Services Provided
Total Price Regular Positions Adopted Proposed Change Adopted Proposed Change Program Service Description 2004-05 2005-06 2004-05 2005-06
Housing Acctng Srvcs for Hsng Loan Disbrsmnts and Rprtng - 130,858 130,858 - - - Affordable Hsng Trust Fund Financ and Management 1,687,814 1,487,419 (200,395) 21 19 (2) Grants Management 1,405,013 1,363,112 (41,901) 17 17 - Homeownership Opportunities 2,608,386 2,569,653 (38,733) 27 27 - Housing Development Central 931,843 936,609 4,766 7 7 - Housing Services 749,160 785,085 35,925 12 12 - Neighborhood Preservation Program 1,222,096 386,584 (835,512) 17 11 (6) Portfolio Management 1,075,119 1,628,671 553,552 14 15 1 Technical Services 621,603 783,959 162,356 6 6 - Rent Control Billings and Collections 2,131,325 1,949,562 (181,763) 23 21 (2) Customer Information Center 2,412,979 2,484,531 71,552 21 21 - Fair Housing Program 270,000 270,000 - - - - Hearings 529,812 546,546 16,734 8 8 - Rent Escrow Account Program 1,272,007 1,437,754 165,747 17 18 1 Rent Stabilization Ordinance Compliance 553,158 665,529 112,371 2 2 - Rent Stabilization Ordinance Investigations 1,560,753 1,255,237 (305,516) 13 13 - Code Enforcement Case Management 854,067 1,004,105 150,038 10 10 - HOME Inspection Program 53,552 279,394 225,842 - - - Inter-agency Task Force 497,318 503,952 6,634 - - - Legal Unit 138,427 142,610 4,183 - - - Residential Hotels Inspection Program 363,165 358,847 (4,318) - - - Specialized Inspection Program 397,434 455,239 57,805 - - - Systematic Code Enforcement Program 12,173,678 11,683,383 (490,295) 123 119 (4) Urg Rpr Prg and Tenant Relocation Insp Prg 685,991 1,015,624 329,633 2 2 - General Administration and Support General Administration and Support 5,420,183 6,302,078 881,895 63 67 4
234 Housing Department Recapitulation of Changes
Adopted Total Budget Budget Budget Appropriation 2004-05 Changes 2005-06
EXPENDITURES AND APPROPRIATIONS Salaries Salaries. . . .General ...... 31,727,577 2,579,313 34,306,890 Salaries. . . .As-Needed ...... 145,061 - 145,061 Overtime. . . . General...... 106,417 - 106,417
Total. Salaries ...... 31,979,055 2,579,313 34,558,368 Expense Printing. . . and. . .Binding ...... 171,461 - 171,461 Travel...... 19,361 - 19,361 Contractual. . . . . Services...... 3,242,839 (1,327,164) 1,915,675 Transportation...... 221,928 - 221,928 Governmental...... Meetings ...... 4,194 - 4,194 Office. . and. . .Administrative ...... 737,048 52,809 789,857 Operating. . . . .Supplies ...... 6,665 (5,615) 1,050 Leasing...... 2,484,368 (245,061) 2,239,307
Total. Expense ...... 6,887,864 (1,525,031) 5,362,833 Equipment Furniture,. . . . Office. . . . and . . Technical...... Equipment ...... 117,964 (112,824) 5,140 Transportation...... Equipment ...... 130,000 (130,000) -
Total. Equipment ...... 247,964 (242,824) 5,140 Special Displaced. . . . .Tenant . . . .Relocation ...... 500,000 - 500,000
Total. Special ...... 500,000 - 500,000
Total. Housing . . . . .Department ...... 39,614,883 811,458 40,426,341
235 Housing Department Recapitulation of Changes
Adopted Total Budget Budget Budget Appropriation 2004-05 Changes 2005-06
SOURCES OF FUNDS
Community. . . . . Development...... Trust . . . Fund . . . (Sch.. . . 8)...... 9,020,401 (1,085,163) 7,935,238 HOME. . . Invest. . . . .Partnerships ...... Program . . . . .Fund . . . (Sch. . . . 9) ...... 3,930,109 1,135,749 5,065,858 Rent. . Stabilization ...... Trust . . .Fund . . .(Sch. . . . 23) ...... 9,941,352 (2,909,884) 7,031,468 Housing. . . .Opp. . . .for . Persons. . . . . with . . .AIDS . . . (Sch. . . . 41)...... 251,869 12,258 264,127 Code. . Enforcement...... Trust. . . Fund. . . (Sch.. . . .42) ...... 15,616,516 3,659,888 19,276,404 Municipal. . . . Housing. . . . . Finance . . . . .Fund . . .(Sch. . . . 48) ...... 670,000 - 670,000 Affordable. . . . .Housing . . . . .Trust . . .Fund . . .(Sch. . . .50) ...... 184,636 (1,390) 183,246
Total. Funds ...... 39,614,883 811,458 40,426,341 Percentage. . . . Change...... 2.05% Positions...... 403 (8) 395
236 Housing Department Changes Applicable to Various Programs The following changes involve two or more budgetary programs. These changes are explained below and apportioned as single entries in the affected programs. Single-program changes are shown only in the programs involved.
Direct Posi- Total Program Changes Cost tions Cost Changes in Salaries, Expense, Equipment and Special Obligatory 1 . Salary Step Plan and Turnover Effect 1,066,763 - 1,297,184 Related costs consist of employee benefits. SG $1,066,763 Related Costs: $230,421 2 . Deletion of Funding for Resolution Authorities (6,660,618)- (8,099,311) Due to the City's current financial constraints, only critical positions will be continued. Related costs consist of employee benefits. SG $(6,660,618) Related Costs: $(1,438,693) 3 . Deletion of One-Time Expense Funding (559,624)- (559,624) One-time funding for 2004-05 expense items is deleted. EX $(559,624)
4 . Deletion of 2004-05 Equipment (247,964)- (247,964) One-time funding for 2004-05 equipment purchases is deleted. EQ $(247,964)
Priority Service Level 5 . South Regional Office 230,691 - 294,591 Add funding for one Senior Management Analyst I, one Accounting Clerk I, one Senior Clerk Typist and one Systems Aide on resolution authority for administrative support of the South Los Angeles Regional Office located at 690 Knox Street, which received Mayor and Council approval in December 2004 (C.F. 04-0170). This facility enables local access for the South Los Angeles community to the full range of Code Enforcement and Rent Stabilization related services. This staffing also provides administrative oversight of the San Pedro Satellite Office located at 638 Beacon Street. Funding is provided from the Rent Stabilization and Code Enforcement trust funds. Related costs consist of employee benefits. SG $222,691; EX $8,000 Related Costs: $63,900
237 Housing Department Direct Posi- Total Program Changes Cost tions Cost Changes in Salaries, Expense, Equipment and Special Priority Service Level 6 . Billing and Collections (206,750)- (155,198) Add funding for four Clerk Typists on resolution authority for billing and collections support for Rent Stabilization and Code Enforcement fees and related charges, which combined total approximately $30 million annually.This staffing will supplant temporary services which have been utilized on a regular basis for several years now. A total of $361,920 currently provided under contractual services for fee collection temporary staffing is eliminated to offset direct and related costs for these positions, which results in special fund savings. Funding is provided from the Rent Stabilization and Code Enforcement trust funds. Related costs consist of employee benefits. SG $147,170; EX $(353,920) Related Costs: $51,552 7 . Customer Information (2,909)- 87,307 Add funding for seven Clerk Typists on resolution authority to provide public counter and hotline assistance for Rent Stabilization and Code Enforcement activities. This staffing will supplant temporary services which have been utilized on a regular basis for several years now. A total of $274,456 currently provided under contractual services for fee collection temporary staffing is eliminated to substantially offset direct and related costs for these positions. Funding is provided from the Rent Stabilization and Code Enforcement trust funds. Related costs consist of employee benefits. SG $257,547; EX $(260,456) Related Costs: $90,216 8 . Administration and Policy (18,608)(4) (38,540) Add funding for one Assistant General Manager and one Executive Secretary I on resolution authority to provide executive oversight of administrative functions that otherwise report directly to the General Manager, including Budget and Management Services, Personnel, Systems, Accounting and Policy and Planning. This item involves a reduction of regular authorities and funding from the Housing, Rent Stabilization and Code Enforcement programs to offset costs, including one Rehabilitation Construction Specialist III, two Management Assistants and one Clerk Typist. Funding is provided from the Community Development Block Grant, HOME Investment Partnerships Program, Rent Stabilization Trust Fund and Code Enforcement Trust Fund. Related costs consist of employee benefits. SG $(25,178); EX $4,000; EQ $2,570 Related Costs: $(19,932)
238 Housing Department Direct Posi- Total Program Changes Cost tions Cost Changes in Salaries, Expense, Equipment and Special Priority Service Level 9 . Compliance and Receivership (11,024)(4) (27,680) Add funding for one Director of Enforcement Operations and one Secretary on resolution authority to provide management direction and research support for the new Compliance Division. This division combines existing compliance programs contained within the Code Enforcement and Rent Stabilization divisions, including the Rent Escrow Account Program, which allows tenants to deposit rents with the City when landlords fail to comply with notices to correct, and the Rent Compliance unit, which pursues violators of the Rent Stabilization Ordinance. This item involves a reduction of regular authorities and funding from the Rent Stabilization and Code Enforcement programs to offset costs, including three Management Assistants and one Senior Clerk Typist. Funding is provided from the Rent Stabilization Trust Fund and Code Enforcement Trust Fund. Related costs consist of employee benefits. SG $(17,594); EX $4,000; EQ $2,570 Related Costs: $(16,656) 10 . Automation of Rent and Code Systems 167,116 - 216,532 Provide funding to continue one Data Base Architect and one Systems Analyst II on resolution authority to consolidate the Rent Stabilization Ordinance System, Housing Inspection Program, and Habitability Resolution Section databases into a single property database. This will improve operations by reducing maintenance efforts, increasing coordination of enforcement activities, enabling data validation and data sharing, and reducing staff time required for the preparation of reports. Funding is provided from the Rent Stabilization Trust Fund and the Code Enforcement Trust Fund. Related costs consist of employee benefits. SG $167,116 Related Costs: $49,416 11 . Valley Office Staff 403,064 - 538,436 Provide funding to continue seven positions, including one management, one inspection, two administrative, and three clerical staff, on resolution authority to manage the Valley Office. The staff will provide services at the public counter, including providing information and referrals, accepting complaints, accepting payments of fees, accepting and assisting with document filings, and providing certified copies of documents. Funding is provided from the Rent Stabilization Trust Fund and the Code Enforcement Trust Fund. Related costs consist of employee benefits. SG $403,064 Related Costs: $135,372 12 . Public Information Services 267,454 - 374,830 Provide funding to continue seven positions, including one Senior Clerk Typist and six Clerk Typists, on resolution authority to manage telephone and public counter inquiries. Specific duties include disseminating informational materials, providing referrals for assistance from other agencies, and assisting with registration of rental units and collection of fees. Funding is provided from the Rent Stabilization Trust Fund and the Code Enforcement Trust Fund. Related costs consist of employee benefits. SG $267,454 Related Costs: $107,376
239 Housing Department Direct Posi- Total Program Changes Cost tions Cost Changes in Salaries, Expense, Equipment and Special Priority Service Level 13 . Regional Office Staff 345,399 - 468,843 Provide funding to continue seven positions, including two Management Analysts I, two Senior Clerk Typists, two Accounting Clerks I, and one Systems Aide, on resolution authority for administrative support of two regional offices servicing the Central/East and West areas of the City. Funding is provided from the Rent Stabilization Trust Fund and the Code Enforcement Trust Fund. Related costs consist of employee benefits. SG $345,399 Related Costs: $123,444 14 . San Pedro Satellite Office 143,961 - 196,029 Provide funding to continue three positions, including one Management Analyst I, one Senior Clerk Typist and one Clerk Typist, on resolution authority to staff a satellite office located at 638 S. Beacon Street. Funding is provided from the Rent Stabilization Trust Fund and the Code Enforcement Trust Fund. Related costs consist of employee benefits. SG $143,961 Related Costs: $52,068 15 . Lincoln Heights Satellite Office 143,961 - 196,029 Provide funding to continue three positions, including one Management Analyst I, one Senior Clerk Typist and one Clerk Typist, on resolution authority to staff a satellite office in Lincoln Heights. Funding is provided from the Rent Stabilization Trust Fund and the Code Enforcement Trust Fund. Related costs consist of employee benefits. SG $143,961 Related Costs: $52,068 16 . Case Analysis Enhancement Staff 124,938 - 164,802 Provide funding to continue two Management Analyst I positions on resolution authority tasked with reviewing rent increase and permanent exemption applications submitted by landlords for properties that are subject to the Rent Stabilization Ordinance, with greater emphasis on the Primary Renovation Program. Funding is provided from the Rent Stabilization Trust Fund. Related costs consist of employee benefits. SG $120,938; EX $4,000 Related Costs: $39,864 17 . Contract Paralegal Temporary Services (505,440)- (505,440) Delete funding for temporary paralegal staffing services utilized by the Rent Stabilization and Code Enforcement divisions. These services provide support in filing criminal cases for Code operations and for servicing complaints related to violations of the Rent Stabilization Ordinance. The reductions include $336,960 from the Rent Stabilization Trust Fund and $168,480 from the Code Enforcement Trust Fund. Resources are not available to fund this service. Four paralegal positions in the Office of the City Attorney now support the Code Division. Six Management Analyst positions (see Housing Item 32) provide investigations support in the Rent Stabilization Division. EX $(505,440)
240 Housing Department Direct Posi- Total Program Changes Cost tions Cost Changes in Salaries, Expense, Equipment and Special Other Changes or Adjustments 18 . Miscellaneous Adjustments in Funding Sources - - - Adjust salaries and expense accounts across four funding sources to reflect a redistribution of 17 regular positions within various services, including pertinent General Administration and Support Program (GASP) costs. This action, resulting in no overall budgetary changes, involves decreases of $900,674 in the Community Development Block Grant and $123,631 in the Rent Stabilization Trust funds and increases of $310,985 in the HOME Investment Partnership Program and $713,320 in Code Enforcement Trust funds, to reflect 2005-06 projected expenditures by funding source.
19 . Transfer of Program Funding from Rent to Code - - - Transfer funding in the amount of $2.8 million for salaries and expenses from the Rent Stabilization Trust Fund to the Code Enforcement Trust Fund for the Rent Escrow Account Program, Tenant Relocation and Urgent Repair Program, and Inter-agency Housing Task Force. These programs operate in conjunction with the Systematic Code Enforcement Program. This action results in no budgetary increases.
TOTAL CHANGES APPLICABLE TO VARIOUS PROGRAMS (5,319,590) (8)
241 Housing Department Housing This program operates housing rehabilitation programs, and coordinates housing production and rehabilitation activities carried out by various City agencies and departments. The emphasis of this program is focused on increasing the quality and quantity of the City's housing stock.
Direct Posi- Total Program Changes Cost tions Cost Changes in Salaries, Expense, Equipment and Special
20 . Apportionment of Changes Applicable to Various Programs (1,717,691)(7) (2,013,946) Related costs consist of employee benefits Related Costs: $(296,255)
Priority Service Level 21 . Housing Development Staff 500,969 - 664,145 Continue eight positions on resolution authority, including three Rehabilitation Construction Specialists I, one Finance Development Officer I, one Management Assistant, two Accountants II, and one Material Testing Technician I to support housing development activities. The Material Testing Technician I position determines the lead-based paint content of work completed through the Handyworker Program in compliance with U.S. Department of Housing and Urban Development (HUD) requirements. The remaining positions will address increased housing development workload anticipated from projects funded through the Affordable Housing Trust Fund and State funds made available through the passage of Proposition 46 (Housing and Emergency Shelter Trust Fund). Funding is provided from the HOME Investment Partnerships Program Fund. Related costs consist of employee benefits. SG $500,969 Related Costs: $163,176
22 . Loan Info Management System Support 139,551 - 182,439 Provide funding to continue two Systems Analyst II positions on resolution authority for on-going systems support of the Loan Information Management System (LIMS). The system provides a broader range of capabilities for efficient capital budget and loan tracking for the various service areas, including housing development, neighborhood preservation, home ownership, asset management, occupancy monitoring and Handyworker. Funding is provided from Community Development Block Grant and HOME Investment Partnership Program funds. Related costs consist of employee benefits. SG $135,551; EX $4,000 Related Costs: $42,888
242 Housing Department Direct Posi- Total Program Changes Cost tions Cost Changes in Salaries, Expense, Equipment and Special Priority Service Level 23 . Construction and Technical Services Accounting 49,104 - 66,276 Provide funding to continue one Accounting Clerk I position on resolution authority for the processing of contracts for various technical and construction management services. These services, which are needed to make preliminary assessments of proposed housing development projects, include: environmental, asbestos, lead, architectural and engineering assessment, real estate appraisal, relocation, title reports, underwriting and laboratory lead testing. Funding is provided from the Community Development Block Grant and HOME Investment Partnerships Program funds. Related costs consist of employee benefits. SG $47,104; EX $2,000 Related Costs: $17,172
24 . Affordable Housing Trust Fund Manager 106,271 - 135,263 Provide funding to continue one Senior Management Analyst II position on resolution authority for management of the Affordable Housing Trust Fund, which includes coordination of finance programs, development activities, outreach with development partners, and providing financial expertise and analysis on project feasibility. Funding is provided from the Affordable Housing Trust Fund. Related costs consist of employee benefits. SG $104,271; EX $2,000 Related Costs: $28,992
25 . Affordable Housing Preservation Coordinator 76,975 - 99,907 Provide funding to continue one Housing Planning and Economic Analyst position on resolution authority for oversight of the City's Affordable Housing Preservation programs. The position will be responsible for implementing a comprehensive approach to preserve affordable rental housing, with emphasis on at-risk housing units with expiring affordability restrictions as a result of owner pre-payment of U.S. Department of Housing and Urban Development mortgages or expiring Section 8 contracts. Funding is provided from the Affordable Housing Trust Fund. Related costs consist of employee benefits. SG $74,975; EX $2,000 Related Costs: $22,932
26 . Housing Development Central 81,727 - 105,643 Provide funding to continue one Real Estate Officer II position on resolution authority for the Housing Development Central unit. This unit centralizes resources to facilitate affordable homeownership and rental housing development, with an emphasis on utilization of City-owned surplus sites. Funding is provided from the Community Development Trust Fund and the HOME Investment Partnerships Program Fund. Related costs consist of employee benefits. SG $79,727; EX $2,000 Related Costs: $23,916
243 Housing Department Direct Posi- Total Program Changes Cost tions Cost Changes in Salaries, Expense, Equipment and Special Priority Service Level 27 . Los Angeles Homeless Services Authority 73,066 - 95,194 Provide funding to continue one Management Analyst II position on resolution authority for Los Angeles Homeless Services Authority (LAHSA) contract monitoring. LAHSA services provide for emergency shelter, outreach referral, case management, and emergency food and hotel vouchers. Funding is provided from the Community Development Trust Fund. Related costs consist of employee benefits. SG $71,066; EX $2,000 Related Costs: $22,128
28 . Housing Development Construction Estimator 71,078 - 93,206 Provide funding to continue one Construction Estimator on resolution authority to provide cost estimates for new construction and rehabilitation housing projects. Funding is provided from the Community Development Trust Fund and the Home Investment Partnerships Program Fund. Related costs consist of employee benefits. SG $71,078 Related Costs: $22,128
29 . Asset Control Area Program Staff 389,866 - 515,062 Provide funding to continue six positions, including one Finance Development Officer II, one Finance Development Officer I, two Management Analysts I and two Management Assistants, on resolution authority to administer the Asset Control Area Program. This program is a collaborative effort between the City and the Enterprise Foundation to acquire, rehabilitate and sell to low and moderate-income home buyers, properties that have been foreclosed by the U.S. Department of Housing and Urban Development. Funding is provided from the Home Investment Partnerships Program Fund. Related costs consist of employee benefits. SG $389,866 Related Costs: $125,196
TOTAL HOUSING (229,084) (7)
2004-05 Program Budget 10,301,034 121 Changes in Salaries, Expense, Equipment and Special (229,084) (7)
2005-06 PROGRAM BUDGET 10,071,950 114
244 Housing Department Rent Control This program administers the Rent Stabilization Ordinance by registering and collecting fees from nearly 65,000 landlords who own approximately 450,000 rental units, providing an appeals procedure to a seven-member Rent Adjustment Commission, providing information to the public, enforcing provisions of the ordinance, and assisting the City Attorney in criminal prosecutions of landlords.
Direct Posi- Total Program Changes Cost tions Cost Changes in Salaries, Expense, Equipment and Special
30 . Apportionment of Changes Applicable to Various Programs (792,956)(1) (533,106) Related costs consist of employee benefits Related Costs: $259,850
Priority Service Level 31 . Re-rental Compliance Monitoring 60,469 - 80,401 Provide funding to continue one Management Analyst I on resolution authority to monitor landlords for compliance with the re-rental provisions of the Rent Stabilization Ordinance (RSO). The RSO requires landlords to obtain a re-rental certificate prior to returning units to the rental market after a major rehabilitation. The position would also ensure that rents for units returned to the rental market are within the allowable increases of the RSO. Funding is provided from the Rent Stabilization Trust Fund. Related costs consist of employee benefits. SG $60,469 Related Costs: $19,932
32 . Rent Investigation and Enforcement Staff 385,412 - 507,200 Provide funding to continue six positions, including one Management Analyst II and five Management Analysts I, on resolution authority to enhance enforcement of the Rent Stabilization Ordinance. The Rent Investigations and Enforcement section responds to Rent Stabilization Ordinance violations, including landlords seeking illegal rent increases, evictions or reduction of services. The staff enforces tenant protections and emphasizes outreach to residents with significant barriers such as language and cultural. Funding is provided from the Rent Stabilization Trust Fund. Related costs consist of employee benefits. SG $373,412; EX $12,000 Related Costs: $121,788
245 Housing Department Direct Posi- Total Program Changes Cost tions Cost Changes in Salaries, Expense, Equipment and Special Priority Service Level 33 . High Risk Property Compliance Staff 226,200 - 301,044 Provide funding to continue four positions, including three Management Analysts I and one Clerk Typist, on resolution authority to enable research and pro-active monitoring of high risk properties that become subject to the Rent Stabilization Ordinance (RSO), including properties with expiring affordability restrictions from federally subsidized programs, units returning to the rental market after a no-fault eviction, Cedillo-type vacations, or units emerging from the Rent Escrow Account Program. Funding is provided from the Rent Stabilization Trust Fund. Related costs consist of employee benefits. SG $218,200; EX $8,000 Related Costs: $74,844
TOTAL RENT CONTROL (120,875) (1)
2004-05 Program Budget 8,730,034 84 Changes in Salaries, Expense, Equipment and Special (120,875) (1)
2005-06 PROGRAM BUDGET 8,609,159 83
246 Housing Department Code Enforcement This program provides routine, periodic inspections of all multifamily rental properties in the City for basic code enforcement and habitability. This program is supported by a fee assessed to owners of all residential complexes consisting of two or more units.
Direct Posi- Total Program Changes Cost tions Cost Changes in Salaries, Expense, Equipment and Special
34 . Apportionment of Changes Applicable to Various Programs (3,690,838)(4) (4,296,963) Related costs consist of employee benefits Related Costs: $(606,125)
Priority Service Level 35 . Multifamily Housing Emergency Services 325,913 - 411,917 Provide funding to continue five positions, including one Principal Inspector, two Housing Inspectors, one Senior Clerk Typist and one Clerk Typist, on resolution authority that were approved by the Mayor and Council in November 2004 (C.F. 01-1777-S5). This staffing will provide management direction and support to the Emergency Management Section - Urgent Repair Program and Tenant Inspection Relocation Program. These programs provide expedited inspections and tenant relocation assistance when multifamily properties are vacated as a result of severe code violations or catastrophic emergencies such as flooding or fires. Funding is provided from the Code Enforcement Trust Fund. Related costs consist of employee benefits. SG $319,104; EX $6,809 Related Costs: $86,004
36 . Inspections of HOME Funded Properties 247,781 - 328,745 Provide funding to continue four positions, including three Housing Inspectors and one Clerk Typist, on resolution authority to inspect single-family and multifamily properties that received funding from the HOME Investment Partnership Program (HOME) Fund for acquisition, rehabilitation, or construction financing. Federal regulations require the inspection of these properties on a periodic basis to ensure compliance with applicable housing standards. Funding is provided from the HOME Investment Partnership Program Fund. Related costs consist of employee benefits. SG $247,781 Related Costs: $80,964
37 . Systematic Code Enforcement Administration 175,052 - 226,112 Provide funding to continue one Director of Enforcement Operations and one Secretary on resolution authority for management and oversight of Systematic Code Enforcement Program Support inspection and administrative staff. Funding is provided from the Code Enforcement Trust Fund. Related costs consist of employee benefits. SG $175,052 Related Costs: $51,060
247 Housing Department Direct Posi- Total Program Changes Cost tions Cost Changes in Salaries, Expense, Equipment and Special Priority Service Level 38 . Systematic Code Enforcement Support 1,085,202 - 1,450,854 Provide funding to continue 19 positions, including three management, two administrative, four inspector and 10 clerical staff, on resolution authority to improve inspection response time and perform administrative tasks. Specific duties include inspections, research, billing, file preparation, training, emergency response and other support functions. Funding is provided from the Code Enforcement Trust Fund. Related costs consist of employee benefits. SG $1,085,202 Related Costs: $365,652
39 . Systematic Code Enforcement Enhancement 1,048,648 - 1,426,996 Provide funding to continue 23 positions, including two management, 11 inspector and 10 clerical staff, on resolution authority to enable Systematic Code Enforcement Program (SCEP) inspections of 250,000 multifamily units annually and with a goal to inspect each unit at least once every three years. Funding is provided from the Code Enforcement Trust Fund. Related costs consist of employee benefits. SG $1,002,648; EX $46,000 Related Costs: $378,348
40 . Residential Hotel Inspections 303,293 - 401,105 Provide funding to continue five positions, including one Senior Housing Inspector, two Housing Inspectors, one Assistant Inspector I and one Clerk Typist, on resolution authority for Residential Hotel inspections. There are an estimated 12,000 residential hotel units citywide to be inspected at an anticipated rate of 4,000 units annually. Funding is provided from the Code Enforcement Trust Fund. Related costs consist of employee benefits. SG $293,293; EX $10,000 Related Costs: $97,812
41 . Specialized Enforcement 337,555 - 442,447 Provide funding to continue five positions, including one Senior Housing Inspector, three Housing Inspectors and one Clerk Typist, on resolution authority for the Specialized Enforcement program. The program is focused on the citation and removal of hazardous or unsafe materials and objects in connection with Systematic Code Enforcement Program multifamily inspections. Activities include abandoned vehicle abatement, parking enforcement and coordination with the Fire Department Hazardous Refuse Abatement Unit. Funding is provided from the Code Enforcement Trust Fund. Related costs consist of employee benefits. SG $327,555; EX $10,000 Related Costs: $104,892
248 Housing Department Direct Posi- Total Program Changes Cost tions Cost Changes in Salaries, Expense, Equipment and Special Priority Service Level 42 . Inter-Agency Housing Task Force 446,916 - 578,208 Provide funding to continue six positions, including one Principal Inspector, one Senior Housing Inspector, three Housing Inspectors and one Clerk Typist, on resolution authority to address code enforcement at larger multifamily properties through an Inter-Agency Housing Task Force. Funding is provided from the Code Enforcement Trust Fund. Related costs consist of employee benefits. SG $419,316; EX $27,600 Related Costs: $131,292
TOTAL CODE ENFORCEMENT 279,522 (4)
2004-05 Program Budget 15,163,632 135 Changes in Salaries, Expense, Equipment and Special 279,522 (4)
2005-06 PROGRAM BUDGET 15,443,154 131
249 Housing Department General Administration and Support This program provides direction and control for the Los Angeles Housing Department and includes clerical services, budgeting and accounting functions.
Direct Posi- Total Program Changes Cost tions Cost Changes in Salaries, Expense, Equipment and Special
43 . Apportionment of Changes Applicable to Various Programs 881,895 4 1,044,841 Related costs consist of employee benefits Related Costs: $162,946
TOTAL GENERAL ADMINISTRATION AND SUPPORT 881,895 4
2004-05 Program Budget 5,420,183 63 Changes in Salaries, Expense, Equipment and Special 881,895 4
2005-06 PROGRAM BUDGET 6,302,078 67
250 Housing Department
INDICATORS OF WORKLOAD*
ACTUAL ACTUAL ACTUAL ACTUAL ACTUAL EST. EST. 1999-00 2000-01 2001-02 2002-03 2003-04 2004-05 2005-06
RESIDENTIAL UNITS PRESERVED BY Housing Rehabilitation Program Units** - - 313 267 350 356 310 Handyworker Units - - 1,681 1,679 1,634 1,560 1,430
HOMEOWNERSHIP PROGRAMS Units Financed - GAP - - 49 160 250 90 125 Units Financed - MRB - - 108 17 90 90 120 Asset Control Area (ACA) Units - - 2 105 219 20 28
HOUSING PRODUCTION Units Financed - GAP - - 817 947 722 800 865 Units Financed - MRB - - 1,426 495 750 1,650 750 Lead Grant Program Units - - 54 180 146 146 100
HOPWA PROGRAM Supportive Services Clients Served - - - - - 6,584 16,529 Rental Assistance Clients Served - - - - - 3,018 2,332
FAIR HOUSING PROGRAM Inquiries - - - - 600 600 600 Investigations - - - - 480 480 480 Training Sessions - - - - 68 68 68
COMPLIANCE MONITORING Affordable units monitored 14,562 14,376 15,000 9,000 15,000 15,000 17,000
CODE ENFORCEMENT PROGRAM Periodic Inspections (Units) 72,504 82,607 136,178 146,985 150,000 150,000 180,000 Complaint Serviced 6,733 13,273 14,579 13,232 14,358 13,733 14,000 Urgent Repair Referrals - - 314 550 500 650 650 City Attorney Criminal Referrals 17 63 235 339 245 250 250
RENT PROGRAM Rent Adjustments Processed 186 468 517 517 563 550 550 Rental Units Registered 544,686 538,000 554,000 554,000 565,000 575,000 575,000 Landlord Declarations of Evictions - 990 1,135 1,136 1,575 1,600 1,600 Tenant Complaints Processed 3,692 5,378 5,633 6,155 8,000 8,000 8,000 REAP Referrals Processed - - 1,295 1,147 1,163 1,200 1,200
PUBLIC INQUIRIES Telephone 210,335 235,000 222,338 61,838 124,466 125,000 125,000 Public Counter*** 21,165 24,000 35,360 35,360 50,463 51,000 21,000 Correspondence prepared 27,704 25,000 33,188 32,838 21,511 30,000 30,000
* Data collection in previous years was broadly defined. In those columns where no data is available, a dash symbol (--) has been placed to reflect missing information. ** Programs formerly called "Neighborhood Preservation Program" *** As of FY 02/03, DWP as LAHD's office landlord no longer provides counts on phone calls received. Count is based on a rough estimte of inquiries serviced through a manual recording of selected data.
251 Housing Department
PERFORMANCE MEASURES From LA STAT
ACTUAL ACTUAL ACTUAL ACTUAL EST. EST. EST 1999-00 2000-01 2001-02 2002-03 2003-04 2004-05 2005-2006 CODE ENFORCEMENT DIVISION SCEP Inspections - Annual Goals Total number of SCEP Inspections (per Unit) - - - 154,118 140,000 175,000** 180,000 Percentage of SCEP Inspections - - - N/A 100% 100% 100% SCEP Inspections Completed within 120 days Inspections Completed - - - N/A 16,454 20,568 22,000 Percentage of Inspections Completed within 120 days* - - - * * * Compliance within 120 days - - - N/A 13,492 17,482 19,360 Percentage of Compliance within 120 days - - - N/A 82% 85% 88% Complaint Responses Total number of Complaints Received - - - 13,266 10,000 12,500 13,000 Number of Complaint Responses within 72 hours - - - N/A 7,900 10,625 11,310 Percentage of Complaint Responses within 72 hours - - - N/A 79% 85% 87% Complaints Resolved Total Number of Complaint Inspections - - - N/A 10,000 12,500 14,000 Number of Complaints resolved within 120 days - - - N/A 8,000 10,625 12,180 Percentage resolved within 120 days - - - N/A 80% 85% 87% Enforcement Action - Number initiated Number of Enforcement actions initiated - - - N/A 2,468 3,085 3,200 Number of Enforcement actions initiated within 7 days - - - N/A 2,320 2,931 3,072 Percentage of Enforcement action initiated within 7 days - - - N/A 94% 95% 96%
RENT STABILIZATION DIVISION Customer Service Call Center Total number of telephone calls handled - - - 110,000 115,000 125,000 Number of telephone calls answered in 15 minutes - - - 104,500 109,250 12,375 Percentage of telephone calls answered in 15 minutes - - - 95% 95% 99% Customer Service Call Center - Wait Time Average hold time - - - 3:56 3:56 3:30 Number of calls abandoned - - - 17,600 18,400 19,228 Percentage of calls abandoned - - - 16% 16% 16% Complaint Investigations Total Number of Complaint Investigations - 72 hours - - - 7,500 8,000 8,200 Number of investigations initiated in 72 hours - - - 7,125 7,600 8,036 Percentage of investigations initiated in 72 hours - - - 95 95 98 Total number of complaint investigation - 120 days 8,000 8,500 8,700 Number of investigations closed within 120 days - - - 6,400 6,800 6,960 Percentage of investigations closed within 120 days - - - 80% 80% 80% Rent Adjustments Total Number of Rent Adjustments accepted - - - 210 263 500 Number of Rent Adjustments closed within Statutory Limits - - - 145 218 425 Percentage of Rent Adjustments closed within Statutory Limits - - - 69% 83% 85% Affordable Housing Trust Fund Avg No. of Units by Quarter - - - 180 200 216 Soft Second Homeownership Loans Loan Reservations Issued 334 165 180 % Resulting in Approved Loans*** 13% 8% 20% Loans Closed Number of Homeownership Loans Closed 42 14 125 % Closed within 30 Days 75% 75% 75%
*This is not part of the LA Stat report **This number is contingent upon the hiring of new personnel ***This number is not within the Housing Department's control: it depends on the availability of for-sale housing stock at the right price points.
252 HUMAN RELATIONS COMMISSION 2005-06 Proposed Budget
FUNDING
2004-05 2004-05 2005-06 PROPOSED Five Year History Estimated Budget Amount %Change
Salaries$ 752,000 $ 800,936 $ 907,074 13.3% 1.2 1.2 1.1 1.1 1.0 Expense 40,000 51,500 101,500 97.1% 1.0 0.9
Equipment ------% 0.8 0.6 Special ------% 0.4 TOTAL$ 792,000 $ 852,436 $ 1,008,574 18.3% Budget ($ millions) 0.2 -- FY 02 FY 03 FY 04 FY 05 FY 06
STAFFING
Five Year History June 30, 2005 2004-05 2005-06 PROPOSED Projected Adopted Authorized Staffing Budget Staffing %Change 30 26 24 21 21 21 Regular 21 21 21 -- % 20 10 Positions -- FY 02 FY 03 FY 04 FY 05 FY 06
BUDGET HIGHLIGHTS
Direct Cost Positions North Valley Community Services (One resolution authority)$ 68,052 -- Administrative Support (One resolution authority) 48,204 -- Human Relations Awareness Programs 50,000 -- Fire Department Support (One resolution authority) 73,452 --
253 Human Relations Commission Services Provided
Total Price Regular Positions Adopted Proposed Change Adopted Proposed Change Program Service Description 2004-05 2005-06 2004-05 2005-06
Human Relations General Administrative Support Services 421,656 438,922 17,266 16 16 - Monitoring, Investigation and Intervention 430,780 569,652 138,872 5 5 -
254 Human Relations Commission Recapitulation of Changes
Adopted Total Budget Budget Budget Appropriation 2004-05 Changes 2005-06
EXPENDITURES AND APPROPRIATIONS Salaries Salaries. . . .General ...... 785,919 106,138 892,057 Salaries. . . .As-Needed ...... 15,017 - 15,017
Total. Salaries ...... 800,936 106,138 907,074 Expense Printing. . . and. . .Binding ...... 20,000 - 20,000 Contractual. . . . . Services...... 10,000 50,000 60,000 Transportation...... 1,500 - 1,500 Office. . and. . .Administrative ...... 20,000 - 20,000
Total. Expense ...... 51,500 50,000 101,500
Total. Human . . . . Relations...... Commission ...... 852,436 156,138 1,008,574
SOURCES OF FUNDS
General. . . .Fund ...... 852,436 156,138 1,008,574
Total. Funds ...... 852,436 156,138 1,008,574 Percentage. . . . Change...... 18.32% Positions...... 21 - 21
255 Human Relations Commission Human Relations The Human Relations Commission was established by ordinance to assist in assuring every person the opportunity for full and equal participation in the affairs of the City government and in promoting the general welfare and safety of all residents in our community.
Direct Posi- Total Program Changes Cost tions Cost Changes in Salaries, Expense, Equipment and Special Obligatory 1 . Salary Step Plan and Turnover Effect 19,951 - 24,260 Related costs consist of employee benefits. SG $19,951 Related Costs: $4,309
2 . Deletion of Funding for Resolution Authorities (103,521)- (127,141) Due to the City's current financial constraints, only criticial positions will be continued. Related costs consist of employee benefits
Continue: Program Support (One position) - See Item 3. Administrative Support (One position) - See Item 4. SG $(103,521) Related Costs: $(23,620)
Priority Service Level 3 . North Valley Community Services 68,052 - 89,412 Continue funding and resolution authority for one Project Coordinator position in Community Services to provide support and monitoring of inter-group conflict in the North Valley area. Related costs consist of employee benefits. SG $68,052 Related Costs: $21,360
4 . Administrative Support 48,204 - 65,508 Continue funding and resolution authority for one Senior Clerk Typist position in Administrative Services to provide general administrative support. Related costs consist of employee benefits SG $48,204 Related Costs: $17,304
5 . Human Relations Awareness Programs 50,000 - 50,000 Provide funding in the contractual services account for the Human Relations Commission to provide Human Relations Awareness Programs in the community and schools. EX $50,000
256 Human Relations Commission Direct Posi- Total Program Changes Cost tions Cost Changes in Salaries, Expense, Equipment and Special Transfers Between Departments 6 . Fire Department Support 73,452 - 95,916 Provide funding and resolution position authority for one Project Coordinator to provide Human Relations Training and Skills Development to the Fire Department. (See Fire Item 25). Related costs consist of employee benefits. SG $73,452 Related Costs: $22,464
TOTAL HUMAN RELATIONS 156,138 -
2004-05 Program Budget 852,436 21 Changes in Salaries, Expense, Equipment and Special 156,138 -
2005-06 PROGRAM BUDGET 1,008,574 21
257 Human Relations Commission
INDICATORS OF WORKLOAD
ACTUAL ACTUAL ACTUAL ACTUAL ACTUAL EST. EST. 1998-99 1999-00 2000-01 2001-02 2002-03 2003-04 2004-05
PUBLICATIONS PRINTED AND DISSEMINATED Human Relations Calendar - - - - 2,000 2,000 - Essay Quotes Poster ------Art & Essay Contests (Mailings) ------Human Relations Brochure 1,500 700 1,000 - 1,500 3,000 5,000 Annual Event Mailings 700 - 1,000 - - - - Newsletter - 1,000 4,000 - 1,000 2,000 -
Media and Public Outreach Staff Speaking Engagements 53 65 80 48 96 120 300 Articles Published by the Press 25 30 37 - 35 45 60 Public Meetings Attended by Staff 70 80 120 360 528 660 700 Interviews Aired (Radio & Television) 5 22 25 - 25 25 25
Shoulder to Shoulder Hours of 5th Grader Participation 300 400 500 - - - - Hours of 6th Grader Participation** 4,000 2,700 2,150 1,800 900 - 1,500 Hours of 8th Grader Participation** - 450 3,780 - - - Hours of 11th Grader Participation*** - 3,000 5,670 2,880 2,880 900 2,000 Hours of Teacher Instruction 5 - -
Field Team Individual Meetings 95 200 200 252 540 600 700 Group Meetings Contacts 100 350 200 156 220 350 450 Conferences Attended 4 5 10 18 35 42 40 Research Reports - - 25 - 10 15 15
Public Hearings Hours of Expert Testimony - 32 - - 20 20 20 Hours of Dialogue - 600 110 60 60 60 60 Summary Reports Distributed - 1,500 500 - 100 100 200
** Effective 2001, figures reflect grades 6-8 *** Effective 2001, figures reflect grades 9-12
258 INFORMATION TECHNOLOGY AGENCY 2005-06 Proposed Budget
FUNDING
2004-05 2004-05 2005-06 PROPOSED Estimated Budget Amount %Change Five Year History
Salaries$ 58,614,948 $ 58,614,948 $ 63,584,230 8.5% 110.0 110 107.5 Expense 16,891,386 16,891,386 22,385,762 32.5% 108
106 103.7
Equipment 1,547,490 1,547,490 2,246,314 45.2% illions) 104 102 100.4 100.3 Special 23,237,375 23,237,375 21,689,861 (6.7)% 100 98
TOTAL$ 100,291,199 $ 100,291,199 $ 109,906,167 9.6% m ($ Budget 96 94 FY 02 FY 03 FY 04 FY 05 FY 06
STAFFING
Five Year History June 30, 2005 2004-05 2005-06 PROPOSED 825 Projected Adopted Authorized 774 748 748 767 800 Staffing Budget Staffing %Change 600 Regular 764 748 767 2.5% 400 200 Positions -- FY 02 FY 03 FY 04 FY 05 FY 06
BUDGET HIGHLIGHTS
Direct Cost Positions Neighborhood Council Notification System Support (Two resolution authorities)$ 167,296 -- Supply Management System Support (Ten resolution authorities) 980,776 -- Payroll System Replacement (PaySR) Support (Six resolution authorities) 1,379,437 -- LATAX Support (Ten resolution authorities) 2,356,788 -- Citywide Server Replacements 633,225 -- Police Emergency Command Communications System 575,000 -- Business Assistance Virtual Network Support (One resolution authority) 190,648 -- Police Emergency Command Communications (Four resolution authorities) 368,950 -- Consent Decree Information Systems Support (11 resolution authorities) 1,020,167 -- Fire Voice Radio System Equipment 800,000 -- Fire Dispatch Communications Network (DCN) 400,000 -- Fire Station Alerting Network 250,000 -- Cable Television Franchise Administration (One resolution authority) 100,965 -- 3-1-1 E-Government Project (Three resolution authorities) 599,586 -- 3-1-1 Call Center Consolidation 1,136,232 20 Groupwise E-Mail Support Consolidation Phase II 568,446 -- Anti-Spam Protection Against Junk E-Mail 398,120 --
259 Information Technology Agency Services Provided
Total Price Regular Positions Adopted Proposed Change Adopted Proposed Change Program Service Description 2004-05 2005-06 2004-05 2005-06
Applications Support Departmental IT Applications and Systems (GF) 5,444,294 8,566,511 3,122,217 39 39 - Departmental IT Applications and Systems (SF) 1,269,993 2,367,060 1,097,067 8 8 - Elected Officials and Oth Dept Sys Sprt Srvcs 4,105,739 4,443,483 337,744 37 37 - Enterprise IT Business Applications and Systems 4,220,668 4,496,371 275,703 42 42 - Geographic Information Systems 725,647 779,666 54,019 6 6 - Web and E-mail Services 1,213,891 895,457 (318,434) 9 9 - Systems Operation Dist Mngmnt Srvcs (Network, Security and Recov) 4,952,292 3,988,878 (963,414) 34 34 - Enterprise Computer Operations (Data Center) 14,045,852 14,403,992 358,140 94 94 - Technology Service Center (Help Desk) 2,664,669 2,762,220 97,551 14 14 - Police Support Police Applications Support 2,884,397 3,435,771 551,374 24 24 - TEAMS II Support 792,062 1,023,685 231,623 - - - Public Safety Communications Support Design and Engineering 3,771,878 3,916,626 144,748 48 48 - Installation 1,393,169 1,564,225 171,056 19 19 - Maintenance 12,584,537 14,086,137 1,501,600 112 112 - Operations and Support 3,043,137 3,638,945 595,808 39 39 - Franchise Development and Administration Cable Television Administration 721,720 990,956 269,236 10 9 (1) LA Cityview Channel 35 Operations 1,115,362 1,139,845 24,483 18 18 - Telecommunication Planning and Utility IT Strategic and Telecommunications Planning 829,404 1,015,168 185,764 9 9 - 3-1-1 Call Center Operations and Support 3-1-1 Call Center Operations and Support 4,751,715 6,470,288 1,718,573 70 90 20 Fire Support Emergency Operations Support 258,322 272,208 13,886 3 3 - Fire Applications Support 2,268,032 1,738,548 (529,484) 15 15 - Voice and Data Communications Design and Engineering 1,120,613 1,120,613 - 14 14 - Installation 509,634 1,118,080 608,446 8 8 - Maintenance 2,079,271 2,079,271 - 16 16 - Operations and Support 190,698 588,818 398,120 3 3 - General Administration and Support Citywide Telephone Cost Management 17,975,713 17,326,337 (649,376) - - - Executive Management 882,708 917,178 34,470 8 8 - Finance and Internal Business Operations 3,298,984 3,433,283 134,299 37 37 - Human Resources and Payroll 489,755 549,995 60,240 8 8 - Training 687,043 776,552 89,509 4 4 -
260 Information Technology Agency Recapitulation of Changes
Adopted Total Budget Budget Budget Appropriation 2004-05 Changes 2005-06
EXPENDITURES AND APPROPRIATIONS Salaries Salaries. . . .General ...... 57,032,368 4,514,508 61,546,876 Salaries. . . .As-Needed ...... 216,240 120,000 336,240 Overtime. . . . General...... 1,293,927 212,360 1,506,287 Hiring. . Hall. . . Salaries ...... 67,413 122,414 189,827 Overtime. . . . Hiring. . . .Hall ...... 5,000 - 5,000
Total. Salaries ...... 58,614,948 4,969,282 63,584,230 Expense Printing. . . and. . .Binding ...... 85,118 124,450 209,568 Travel...... 3,500 - 3,500 Contractual. . . . . Services...... 12,120,862 4,985,113 17,105,975 Transportation...... 9,345 (6,000) 3,345 Office. . and. . .Administrative ...... 1,922,133 384,728 2,306,861 Operating. . . . .Supplies ...... 2,750,428 6,085 2,756,513
Total. Expense ...... 16,891,386 5,494,376 22,385,762 Equipment Furniture,. . . . Office. . . . and . . Technical...... Equipment ...... 1,547,490 698,824 2,246,314
Total. Equipment ...... 1,547,490 698,824 2,246,314 Special Communication...... Services ...... 22,433,329 (1,464,550) 20,968,779 Equipment. . . . . Lease . . . .and . . Acquisition ...... 804,046 (82,964) 721,082
Total. Special ...... 23,237,375 (1,547,514) 21,689,861
Total. Information ...... Technology...... Agency ...... 100,291,199 9,614,968 109,906,167
261 Information Technology Agency Recapitulation of Changes
Adopted Total Budget Budget Budget Appropriation 2004-05 Changes 2005-06
SOURCES OF FUNDS
General. . . .Fund ...... 96,036,945 8,175,743 104,212,688 Community. . . . . Development...... Trust . . . Fund . . . (Sch.. . . 8)...... 493,125 (267,874) 225,251 Sewer. . .Construction ...... & . Maintenance ...... Fund . . . .(Sch . . 14)...... 436,609 1,631 438,240 St. .Light. . . . Maint. . . . .Assessment ...... Fund . . .(Sch. . . .19) ...... 116,046 2,702 118,748 Telecom.. . . . Development...... Acct. . . . (Sch. . . . 20) ...... 2,167,217 641,004 2,808,221 Workforce. . . . .Investment ...... Act . . Fund . . . (Sch. . . . 22)...... - 225,252 225,252 B&S. .Systems . . . . .Development ...... Fund . . . (Sch. . . . 40)...... 1,041,257 (1,041,257) - Bldg.. . and . . Safety. . . . Enterprise ...... Fund . . . (Sch. . . . 40A) ...... - 1,877,767 1,877,767
Total. Funds ...... 100,291,199 9,614,968 109,906,167 Percentage. . . . Change...... 9.59% Positions...... 748 19 767
262 Information Technology Agency Changes Applicable to Various Programs The following changes involve two or more budgetary programs. These changes are explained below and apportioned as single entries in the affected programs. Single-program changes are shown only in the programs involved.
Direct Posi- Total Program Changes Cost tions Cost Changes in Salaries, Expense, Equipment and Special Obligatory 1 . Salary Step Plan and Turnover Effect 3,535,835 - 3,903,243 Related costs consist of employee benefits. SG $3,549,314; SOT $(1,119); SP $(350,304); EX $337,944 Related Costs: $367,408 2 . Full Funding for Partially Financed Positions 33,432 - 40,653 Related costs consist of employee benefits. SG $33,432 Related Costs: $7,221 3 . Deletion of Funding for Resolution Authorities (5,120,044)- (6,070,629) Due to the City's current financial constraints, only critical positions will be continued. Related costs consist of employee benefits. SG $(5,120,044) Related Costs: $(950,585) 4 . Deletion of One-Time Expense Funding (1,467,136)- (1,467,136) One-time funding for 2004-05 expenses is deleted. EX $(1,467,136)
5 . Deletion of 2004-05 Equipment (1,547,490)- (1,547,490) One-time funding for 2004-05 equipment purchases is deleted. EQ $(1,547,490)
6 . Deletion of One-Time Special Funding (420,000)- (420,000) One-time funding for 2004-05 communication services is deleted. SP $(420,000)
Efficiencies 7 . Miscellaneous Adjustments in Expense 1,473,705 - 1,473,705 Adjust funding in expense accounts to reflect miscellaneous adjustments in the Printing and Binding account to increase funding for the 3-1-1 Call Center marketing and public outreach efforts; to decrease funding in the Transportation account to reflect the elimination of the General Manager car allowance as requested by ITA; and to increase the Contractual Services account to reflect increased costs for disaster recovery services, IBM software maintenance contracts, City software licenses, Police and Fire public safety communications maintenance, networking devices support, and Citywide fire alarm maintenance. EX $1,473,705
263 Information Technology Agency Direct Posi- Total Program Changes Cost tions Cost Changes in Salaries, Expense, Equipment and Special Priority Service Level 8 . Salary Funding Adjustments 30,000 - 30,000 Provide funding beyond the 2004-05 base budget in the Salaries Overtime, Salaries As-Needed, and Hiring Hall accounts to (1) reflect historical expenditures, (2) minimize fund transfers throughout the fiscal year needed to adequately fund the accounts, (3) avoid requiring employees to take compensated time off in-lieu of cash for overtime worked, (4) fully finance the Student Worker and Student Professional Worker programs, (5) fund a portion of Hiring Hall Communications Electricians' salaries in the Radio Installation Group that are not reimbursable by ITA's customers, and (6) restore funding for public safety radio communications by ITA for the Los Angeles Police Department. The increases to the three salaries accounts are offset by reducing an equivalent amount from ITA's Communication Services account. SOT $183,479; SAN $120,000; SHH $122,414; SP $(395,893)
9 . Special Funding Adjustments (508,517)- (508,517) Adjust funding in two special accounts to reflect a decrease in the Equipment Lease Acquisition account for enterprise servers and an IBM Series 900 base station, and an increase for lease of IBM tape storage backup systems; and to decrease the Communications Services account to reflect surpluses during the last four years while providing some additional funding for increased Verizon DSL and operator assistance charges, Fire Department DSL charges, Citywide general telephone repairs, and telephone switch support for departments like Building and Safety, City Employees Retirement, and the Police Department. SP $(508,517)
10 . Equipment 554,114 - 554,114 Provide funding for equipment to support shop and field support services, enterprise-wide operations, the Internet, Mayor and Council, the new Braude Center, and the Service On-Line System (SOS). Equipment consists of test equipment, server racks, multi-computer control switches, firewall upgrades, desktop and laptop computers and printers for the Mayor's Office and Council offices, tape drives, memory upgrade for existing desktop personal computers, and a database/application server. EQ $554,114
TOTAL CHANGES APPLICABLE TO VARIOUS PROGRAMS (3,436,101) -
264 Information Technology Agency Applications Support This program provides general government software and/or applications development and continuing support for automated systems during their entire life cycle, including development, implementation, maintenance, and replacement, for all City departments, excluding Department of Airports, Harbor Department and Department of Water & Power.
Direct Posi- Total Program Changes Cost tions Cost Changes in Salaries, Expense, Equipment and Special
11 . Apportionment of Changes Applicable to Various Programs (1,994,718)- (2,233,623) Related costs consist of employee benefits Related Costs: $(238,905)
Priority Service Level 12 . Citywide Nuisance Abatement Program Support 90,123 - 111,673 Continue full-year funding and resolution position authority for one Programmer/Analyst V to support the Citywide Nuisance Abatement Program (CNAP) in the Office of the City Attorney. Related costs consist of employee benefits. SG $90,123 Related Costs: $21,550
13 . Code Enforcement Information System Support 100,919 - 124,218 Continue full-year funding and resolution position authority for one Systems Programmer III to support the Council-authorized Code Enforcement Information System (C.F. 97-0241-S20) and other systems in the Department of Building and Safety. The system tracks building code violations and provides for safer and cleaner neighborhoods through enforcement of the City's Building Code. Funding for this position is provided by the Building and Safety Building Permit Enterprise Fund. Related costs consist of employee benefits. SG $100,919 Related Costs: $23,299
14 . Community Development Department Support 450,503 - 557,747 Continue full-year funding and resolution position authority for two Programmer Analyst IVs, one Senior Systems Analyst II, one Data Base Architect, and one Systems Programmer II to support continued development of the Community Development Department's Block Grant funded Technology Improvement Plan (C.F. 99-0699), including the Integrated Services Information System development and maintenance processes. Funding for these positions is provided by the Community Development Trust Fund and the Workforce Investment Act. Related costs consist of employee benefits. SG $450,503 Related Costs: $107,244
265 Information Technology Agency Direct Posi- Total Program Changes Cost tions Cost Changes in Salaries, Expense, Equipment and Special Priority Service Level 15 . Neighborhood Council Notification System Support 167,296 - 208,276 Continue full-year funding and resolution position authority for two Programmer/Analyst IVs for maintenance and enhancement of the Neighborhood Council Early Notification System (ENS). The ENS currently allows subscriber notification of Brown Act meetings, and will be expanded to allow attachment of related documents and collection of feedback from Neighborhood Councils related to specific agenda items. Related costs consist of employee benefits. SG $167,296 Related Costs: $40,980
16 . City Attorney Support Positions 138,900 - 175,272 Continue full-year funding and resolution position authority for two Systems Analyst IIs in support of the City Attorney's Office. Related costs consist of employee benefits. SG $138,900 Related Costs: $36,372
17 . Supply Management System Support 980,776 - 1,201,485 Continue full-year funding and resolution position authority for ten systems staff to continue the upgrade to PeopleSoft Release 8.8 and maintain support for the Supply Management System (SMS). Funding is provided for training on PeopleSoft, Oracle, and UNIX software to maintain the new production system and for vendor annual support and maintenance. Related costs consist of employee benefits. SG $933,276; EX $47,500 Related Costs: $220,709
18 . Payroll System Replacement (PaySR) Support 1,379,437 - 1,510,090 Continue full-year funding and resolution position authority for six systems staff for technical support of the Payroll System Replacement (PaySR) project. Funding is provided for hardware maintenance for two development servers, one production server, one report server, and one high-speed storage device; software maintenance; and related expenses. Funding is also provided in the Office of the Controller and the Personnel Department for a total direct cost of $1,878,136 (see Controller Item 6 and Personnel Department Item 16). Related costs consist of employee benefits. SG $549,037; EX $830,400 Related Costs: $130,653
266 Information Technology Agency Direct Posi- Total Program Changes Cost tions Cost Changes in Salaries, Expense, Equipment and Special Priority Service Level 19 . LATAX Support 2,356,788 - 2,561,690 Continue full-year funding and resolution position authority for nine systems staff and one technical staff. Discontinue funding and resolution position authority for one Data Base Architect inasmuch as the workload no longer requires two dedicated Data Base Architects, and cross training of staff is recommended in order to address unexpected project demands. Provide contractual services for an applications support agreement with Unisys in the amount of $1.4 million and required training on Oracle, Sybase, Learning Tree, Veritas, and other applicable systems. Related costs consist of employee benefits. SG $836,188; EX $1,520,600 Related Costs: $204,902
20 . E-Government Support 64,419 - 81,792 Continue full-year funding and resolution position authority for one Graphic Designer III to continue development and maintenance of the City's E-Government web site. The City web site allows constituents and businesses to access information regarding services and to interact with the City government conveniently and efficiently 24 hours a day, seven days a week. Related costs consist of employee benefits. SG $64,419 Related Costs: $17,373
21 . Citywide Server Replacements 633,225 - 633,225 Provide funding for the purchase of 71 replacement servers for the City Attorney, Fire Department, Convention Center, the Library Department, Department of General Services, the Office of Finance, and the Police Department. The Information Technology Agency will be responsible to coordinate server purchases and deliveries for the above referenced departments (see City Attorney Item 13, Fire Department Item 8, Convention Center Item 7, Library Department Item 9, Department of General Services Items 16 and 40, Office of Finance Items 7 and 12, and Police Department Item 26). EQ $633,225
267 Information Technology Agency Direct Posi- Total Program Changes Cost tions Cost Changes in Salaries, Expense, Equipment and Special Priority Service Level 22 . Business Assistance Virtual Network Support 190,648 - 215,218 Provide funding to continue the development and support of the Business Assistance Virtual Network (BAVN) for the Mayor's Office of Economic Development, Small Business Service and Minority Business Opportunity initiative. This project supports the City's Good Faith Outreach efforts for procurement, and will further the City's success in creating a single-source informational network for City contract referrals, promoting and tracking contracting efforts by prime contractors and Women- and Minority-Owned Business Enterprises, and providing business assistance to small businesses and job placement organizations.
Funding and resolution position authority are continued for one Programmer/Analyst IV. Funding for one Contract Programmer is continued. Funding is also provided for software and hardware maintenance.
Funding for the Contract Programmer and a portion of the software and hardware maintenance (for a total of $100,000) is provided by the Community Development Block Grant, 31st Year Consolidated Plan, while the balance of the funding is provided by the General Fund. Related costs consist of employee benefits. SG $83,648; EX $107,000 Related Costs: $24,570
Service Level 23 . Document Management Support Training 10,000 - 10,000 Provide funding for training for two staff to implement and support the hardware and software infrastructure components of a Citywide document management system designed to improve the flow and management of documents within the City. EX $10,000
TOTAL APPLICATIONS SUPPORT 4,568,316 -
2004-05 Program Budget 16,980,232 141 Changes in Salaries, Expense, Equipment and Special 4,568,316 -
2005-06 PROGRAM BUDGET 21,548,548 141
268 Information Technology Agency Systems Operation This program provides data processing services including data conversion, computer processing, technical systems support and management of the teleprocessing network.
Direct Posi- Total Program Changes Cost tions Cost Changes in Salaries, Expense, Equipment and Special
24 . Apportionment of Changes Applicable to Various Programs (507,723)- (610,515) Related costs consist of employee benefits Related Costs: $(102,792)
TOTAL SYSTEMS OPERATION (507,723) -
2004-05 Program Budget 21,662,813 142 Changes in Salaries, Expense, Equipment and Special (507,723) -
2005-06 PROGRAM BUDGET 21,155,090 142
269 Information Technology Agency Police Support This program provides information technology services, including applications development and ongoing technical systems support, for critical law enforcement systems utilized by the Police Department.
Direct Posi- Total Program Changes Cost tions Cost Changes in Salaries, Expense, Equipment and Special
25 . Apportionment of Changes Applicable to Various Programs (1,181,120)- (1,415,709) Related costs consist of employee benefits Related Costs: $(234,589)
Priority Service Level 26 . Police Emergency Command Communications System 368,950 - 455,938 Continue full-year funding and resolution position authority for one Systems Programmer III, two Programmer/Analyst IVs, and one Data Base Architect to support the Police Department's Emergency Command Control Communications System (ECCCS) enhancement program. Related costs consist of employee benefits. SG $365,450; EX $3,500 Related Costs: $86,988
27 . Consent Decree Information Systems Support 1,020,167 - 1,261,872 Continue full-year funding and resolution position authority for one professional staff, one clerical staff, and nine systems staff to maintain support for the development and implementation of the computer information system in order to comply with a Consent Decree between the U.S. Department of Justice and the Police Department. Related costs consist of employee benefits. SG $1,020,167 Related Costs: $241,705
28 . Police Emergency Command Communications System 575,000 - 575,000 Provide funding in the Contractual Services account for maintenance and support of the Police Department's voice logging recorder system and dispatch system monitoring function. This system will no longer be supported by the manufacturer after June 2005; therefore, the City must contract for the support and maintenance of the equipment located at the Police Department's Metropolitan and Valley Dispatch Centers. Support and maintenance of this system requires specialized diagnostic equipment, repair expertise, and proprietary monitoring software and hardware that cannot be supplied by City staff. EX $575,000
TOTAL POLICE SUPPORT 782,997 -
2004-05 Program Budget 3,676,459 24 Changes in Salaries, Expense, Equipment and Special 782,997 -
2005-06 PROGRAM BUDGET 4,459,456 24
270 Information Technology Agency Public Safety Communications Support This program provides the Fire and Police Departments with voice and data radio communications services in support of the Police Emergency Command Control Communications System, the Fire Command and Control System and other critical law enforcement and fire life safety systems.
Direct Posi- Total Program Changes Cost tions Cost Changes in Salaries, Expense, Equipment and Special
29 . Apportionment of Changes Applicable to Various Programs 963,212 - 1,054,888 Related costs consist of employee benefits Related Costs: $91,676
Priority Service Level 30 . Fire Voice Radio System Equipment 800,000 - 800,000 Provide funding for the fourth year of a nine-year plan to replace 18 base stations for two of the Fire Department's 18 voice radio channels, including essential supporting equipment. The existing base stations are obsolete and no longer supported by the manufacturer. EX $800,000
31 . Fire Dispatch Communications Network (DCN) 400,000 - 400,000 Provide funding for the fourth year of a five-year plan to replace obsolete equipment and upgrade the Fire Department Dispatch Communications Network (DCN) in 20 of the 102 fire stations. EQ $400,000
32 . Fire Station Alerting Network 250,000 - 250,000 Provide funding for a telephone switch, communication transmission circuits, cable leases, technical training, and installation costs in order to connect new fire stations to the Fire Department's emergency dispatch system. The equipment converts digital messages from dispatchers to audio signals and text messages, and activates station lighting to notify fire and paramedic crews of dispatch messages. EX $250,000
TOTAL PUBLIC SAFETY COMMUNICATIONS SUPPORT 2,413,212 -
2004-05 Program Budget 20,792,721 218 Changes in Salaries, Expense, Equipment and Special 2,413,212 -
2005-06 PROGRAM BUDGET 23,205,933 218
271 Information Technology Agency Franchise Development and Administration This program develops, administers, and regulates all City telecommunications franchises, including the enforcement of rates and adequate service levels.
Direct Posi- Total Program Changes Cost tions Cost Changes in Salaries, Expense, Equipment and Special
33 . Apportionment of Changes Applicable to Various Programs 200,832 - 128,160 Related costs consist of employee benefits Related Costs: $(72,672)
Priority Service Level 34 . Cable Television Administration Support (8,078)(1) (9,396) Delete funding and position authority for an Executive Secretary II position. Provide full-year funding and resolution position authority for a new Commission Executive Assistant, funded by the Telecommunications Development Account (TDA), to support the Board of Information Technology Commissioners and Municipal Access Policy Board meetings. The new Commission Executive Assistant position will more accurately reflect the duties performed in support of the two Boards. Related costs consist of employee benefits. SG $(8,078) Related Costs: $(1,318)
35 . Cable Television Franchise Administration 100,965 - 129,089 Provide full-year funding and resolution position authority for one Telecommunications Regulatory Officer II position in support of the cable television franchise administration. This position is fully funded from the Telecommunications Development Account. Related costs consist of employee benefits. SG $100,965 Related Costs: $28,124
TOTAL FRANCHISE DEVELOPMENT AND ADMINISTRATION 293,719 (1)
2004-05 Program Budget 1,837,082 28 Changes in Salaries, Expense, Equipment and Special 293,719 (1)
2005-06 PROGRAM BUDGET 2,130,801 27
272 Information Technology Agency Telecommunication Planning and Utility This program develops and coordinates City telecommunications plans and policies, develops interconnection and institutional uses of cable television by the City and joint public-private initiatives, and oversees and operates the municipal access studio.
Direct Posi- Total Program Changes Cost tions Cost Changes in Salaries, Expense, Equipment and Special
36 . Apportionment of Changes Applicable to Various Programs 30,765 - 34,946 Related costs consist of employee benefits Related Costs: $4,181
Priority Service Level 37 . Internet Bandwidth Capacity 154,999 - 154,999 Provide funding in the Communication Services account for security and network components (an intrusion detection system, a load balancer, and a network router) to ensure that the City's Internet bandwidth capacity does not become saturated, which would result in delays for the public accessing City web sites or filing applications electronically. The Information Technology Agency estimates that, without this expansion, the current Internet capacity will become saturated by December 2005.
Funding is also provided for three proxy servers and four domain name servers to host the expansion of the City's Internet bandwidth capacity. SP $65,000; EQ $89,999
TOTAL TELECOMMUNICATION PLANNING AND UTILITY 185,764 -
2004-05 Program Budget 829,404 9 Changes in Salaries, Expense, Equipment and Special 185,764 -
2005-06 PROGRAM BUDGET 1,015,168 9
273 Information Technology Agency 3-1-1 Call Center Operations and Support This program provides technical application development and ongoing operational support for 3-1-1 system, which enables all City residents, businesses, and visitors to have convenient, prompt and reliable access to accurate City information and services.
Direct Posi- Total Program Changes Cost tions Cost Changes in Salaries, Expense, Equipment and Special
38 . Apportionment of Changes Applicable to Various Programs (17,245)- (69,535) Related costs consist of employee benefits Related Costs: $(52,290)
Priority Service Level 39 . 3-1-1 E-Government Project 599,586 - 679,926 Continue funding and resolution position authority for one Information Systems Manager I, one Senior Systems Analyst II, and one Programmer/Analyst IV to assist with development and implementation of the Citywide Service Request System and the consolidation of City departments' call centers. In addition, $3,249,358 is included in the Unappropriated Balance for the 3-1-1 E-Government Project to establish a project management team to plan, schedule, coordinate and implement the various components of the project.
Partial funding for integration and hosting vendors and Citywide Service Request System software is provided in the Building and Safety Building Permit Enterprise Fund. Related costs consist of employee benefits. SG $289,231; EX $310,355 Related Costs: $80,340
274 Information Technology Agency Direct Posi- Total Program Changes Cost tions Cost Changes in Salaries, Expense, Equipment and Special Transfers Between Departments 40 . 3-1-1 Call Center Consolidation 1,136,232 20 1,446,101 Transfer full funding and all 20 position authorities currently allocated to Building and Safety's Customer Call Center from Building and Safety to the Information Technology Agency. The Call Center will be consolidated into 3-1-1. Resolution position authority for the positions to be transferred is provided in Building and Safety in case the transition of the employees does not occur on or before July 1, 2005 (see Department of Building and Safety Item 26).
Provide funding for seven servers, office equipment and software to integrate the Building and Safety Customer Call Center employees into the 3-1-1 Call Center operations.
Partial funding is provided in the Building and Safety Building Permit Enterprise Fund. Related costs consist of employee benefits. SG $786,114; EX $130,118; EQ $220,000 Related Costs: $309,869
TOTAL 3-1-1 CALL CENTER OPERATIONS AND SUPPORT 1,718,573 20
2004-05 Program Budget 4,751,715 70 Changes in Salaries, Expense, Equipment and Special 1,718,573 20
2005-06 PROGRAM BUDGET 6,470,288 90
275 Information Technology Agency Fire Support This program provides information technology services, including applications development and ongoing technical systems support, for fire life safety systems utilized by the Fire Department.
Direct Posi- Total Program Changes Cost tions Cost Changes in Salaries, Expense, Equipment and Special
41 . Apportionment of Changes Applicable to Various Programs (599,246)- (607,367) Related costs consist of employee benefits Related Costs: $(8,121)
Priority Service Level 42 . Certified Unified Program Agency Support 83,648 - 104,138 Continue full-year funding and resolution position authority for one Programmer/Analyst IV to support and maintain the Certified Unified Program Agency Information System (CUPAIS) for the Fire Department. Administration of the CUPAIS program by the Fire Department and the Information Technology Agency results in approximately $5 million in annual revenue to the City's General Fund. Related costs consist of employee benefits. SG $83,648 Related Costs: $20,490
TOTAL FIRE SUPPORT (515,598) -
2004-05 Program Budget 2,526,354 18 Changes in Salaries, Expense, Equipment and Special (515,598) -
2005-06 PROGRAM BUDGET 2,010,756 18
276 Information Technology Agency Voice and Data Communications This program provides telephone services, radio and specialized communications services such as mobile radio service, City owned telephone service, microwave systems and data communications systems to all departments excluding Department of Airports, Harbor Department and Department of Water and Power.
Direct Posi- Total Program Changes Cost tions Cost Changes in Salaries, Expense, Equipment and Special Efficiencies 43 . GroupWise E-Mail Support Consolidation Phase II 568,446 - 568,446 Provide funding for eight servers and eight Host Bus Adapters (HBAs) for fiber optics channel storage for the second year of a three-year project to consolidate and centrally host GroupWise e-mail services for 24 City departments.
Funding is also provided for training, software purchase and maintenance, communication services requests and power installation.
The Information Technology Agency will continue to use current GroupWise staff to implement this project. No additional staff will be required. SOT $30,000; SP $22,200; EX $352,270; EQ $163,976
Priority Service Level 44 . Library Communication Services Request 40,000 - 40,000 Provide funding for voice and data communications installations for the opening of the new Harbor Gateway-Harbor City Library. SP $40,000
45 . Anti-Spam Protection Against Junk E-Mail 398,120 - 398,120 Provide for software and hardware to upgrade the City spam filtering capability to ensure that incoming Internet junk e-mail continues to be adequately removed before it enters the City network. Spam or junk e-mail filtering is currently accomplished through a feature of the existing City anti-virus software. The anti-virus software is in need of upgrade to a current version that will no longer allow anti-spam filtering and, consequently, requires acquisition of separate software and hardware at additional cost. Funding is also provided to purchase nine servers to host the new system. EX $213,120; EQ $185,000
TOTAL VOICE AND DATA COMMUNICATIONS 1,006,566 -
2004-05 Program Budget 3,900,216 41 Changes in Salaries, Expense, Equipment and Special 1,006,566 -
2005-06 PROGRAM BUDGET 4,906,782 41
277 Information Technology Agency General Administration and Support This program provides overall direction, control and planning to carry out the Department's programs.
Direct Posi- Total Program Changes Cost tions Cost Changes in Salaries, Expense, Equipment and Special
46 . Apportionment of Changes Applicable to Various Programs (330,858)- (293,302) Related costs consist of employee benefits Related Costs: $37,556
Priority Service Level 47 . Telephone Accounts Management - - 48,996 Continue resolution position authority, without funding, for one Fiscal Systems Specialist II and one Management Analyst II. These positions identify erroneous and/or duplicate billings for voice and data line services paid for by the City, as well as maintain systems and software to detect repeat billing errors. Related costs consist of employee benefits. Related Costs: $48,996
TOTAL GENERAL ADMINISTRATION AND SUPPORT (330,858) -
2004-05 Program Budget 23,334,203 57 Changes in Salaries, Expense, Equipment and Special (330,858) -
2005-06 PROGRAM BUDGET 23,003,345 57
278 Information Technology Agency
INDICATORS OF WORKLOAD
ACTUAL ACTUAL ACTUAL ACTUAL ACTUAL EST. EST. 1999-00 2000-01 2001-02 2002-03 2003-04 2004-05 2005-06
PS/VOICE/DATA COMM MAINTENANCE FI3209 Network Problem Resolution/Repair **** 1,767 2,120 2,586 Telephone trouble calls processed * * 6,524 6,099 6,099 7,000 7,350 ENTERPRISE COMPUTER OPERATIONS FI3202 Systems Availability: Police Dispatching (ECCCS) 99.9% 100.0% 100.0% 99.9% 99.9% 99.9% 99.9% Fire/Ambulance Dispatching (FCCS) 100% 100.0% 100.0% 100.0% 100.0% 99.9% 99.9% Police Automated Info/Comm Systems 99.8% 99.9% 99.9% 99.9% 99.9% 99.9% 99.9% Primary computer for online systems 100.0% 100.0% 100.0% 99.9% 99.9% 99.9% 99.9% Print Lines (billion) 1.8 1.8 1.0 1.0 1.3 1.2 1.2 S/W installs/temporary fixes applied 131 124 157 123 125 135 150 ES program products supported (IBM/3rd Party) 151 145 120 103 108 110 100 Linux Virtual Server deployed * * * 4 15 22 30 Batch Jobs Processed **** 647,600 673,500 650,000 Jobs documented (new/change/delete) 1,613 1,600 1,979 2,197 2,197 2,300 2,300 Tape cartridges loaded/unloaded 38,562 61,596 105,062 83,969 83,969 120,000 ** Production program updates 1,069 2,685 10,083 6,453 6,453 6,800 7,000 Tape Backup-Server Farm Storage Capacity (Terabytes) * * 35,000 104,000 106,245 150,000 200,000 Total Enterprise Server IDS * * 12,932 12,545 12,545 12,000 ** Number of Active LAN Ports 19,086 21,000 28,024 26,000 26,000 27,200 ** ES ID/data access security profile requests * * 9,060 8,953 8,953 ** ** DISTRIBUTED MANAGEMENT SERVICES FI3202 ITA Physical Access & Security Badges Issued * * 1,250 2,000 2,000 ** ** Distributed Computing Requests * * 291 480 613 769 939 Distributed Servers Installed **** 346 519 779 Viruses Quarantined 50,000 2,447,156 3,670,734 5,506,101 Hacker intrusions detected N/A 24,022,239 40,000,000 80,000,000 Internet E-mails Processed N/A 52,554,606 78,831,909 118,247,864 GroupWise IDs Total (Citywide) (non-proprietary) 10,494 12,000 14,141 16,315 16,315 16,315 16,539 Distributed Computing Problems Resolved 320 460 575 719 Internet Web Hits **** 167,927,869 209,909,836 262,387,295 TECHNOLOGY SERVICE CENTER FI3202 Citywide Support Area Calls Mayor 1,569 1,030 1,000 1,100 Council 3,066 4,140 4,300 4,400 Controller 182 174 1,404 1,500 City Attorney's Office 648 695 8,400 8,600 Other Departments 18,430 20,291 23,000 24,000 Computer Hardware from SOS Inventory (Citywide) 22,594 67,000 67,623 72,195 72,712 83,000 90,000 Tech Serv Ctr//Server Farm Prob Resolved (Citywide) 1,404 14,000 14,774 13,056 13,273 ** ** CABLE TELEVISION ADMINISTRATION AK3205 Cable TV/Video Complaint Resolution Reports * * 2,646 2,898 1,767 2,900 1,900 Cable TV/Video Inquiries/Complaints Received * 3,500 15,695 14,360 11,145 14,000 13,000 LA CITYVIEW CHANNEL 35 AK3205 Citywide productions (incl. Council coverage) # of hours * * 1,032 1,045 1,264 1,260 1,600 Council Phone # of hours provided * * 2,592 2,628 2,249 2,700 2,800 Council Video # of hours programming * * 7,127 6,839 7,048 7,300 7,720 Projects Completed - % of Public Meetings 8.6% 10.0% Projects Completed - % of Board Projects 23.2% 25.0% Projects Completed - % of Events Covered 52.3% 50.0% Projects Completed - % of Promotional Spots 15.9% 15.0% 3-1-1 CALL CENTER OPERATIONS FI3207 Number of Calls Received 356,079 403,386 518,340 1,762,637 Number of Wireless Calls **** 39,424 60,191 80,138 Percentage of Calls answered within 20 seconds 98.9% 98.9% 95% 95% Number of Call Center Services provided - Call Keys 105,491 196,255 346,575 1,956,527 Number of Web hits - Citywide Services Directory 28,158 100,129 103,500 207,542 Number of Intranet hits to Citywide Services Directory 1,684 5,699 5,870 12,816 Number of Web E-mails Received 566 960 2,107 2,724 Percentage of Calls Transferred **** 47%48%43%
279 Information Technology Agency
INDICATORS OF WORKLOAD (CONTINUED)
IT STANDARDS AND POLICY FI3209 Number of Telecomm Projects in progress 43 45 45 PUBLIC SAFETY VOICE/DATA COMM INSTALLS AH3204 CSRs Opened * * 2,263 2,201 1,644 1,740 1,835 FINANCE & INTERNAL BUSINESS OPERATIONS FI3250 Vendor Invoices processed for payment 12,717 14,300 6,660 5,050 4,208 8,058 8,210 Accounting documents processed * * 3,615 3,453 89 55 55 Personal Services Contracts Administered 116 200 57 40 80 45 50 Personal Servcies Contract Amendments issued * 60 10 10 9 10 5 Purchase Requisitions issued (SMS) 143 250 135 185 114 119 126 Contract Purchase Orders issued (SMS) * * 1,883 2,348 2,166 2,175 2,215 Service Requests (SERTS) processed 1,391 2,000 1,459 1,686 1,780 1,860 1,953 Request for Proposals (RFP) issued 10 50 5 6 5 7 7 Payroll/Personnel Documents processed 900 550 866 1,492 1,666 1,670 1,560 Forms Gen 41 Processed **** 849 852 796 Payroll Adjustments Processed **** 817 818 764 PS VOICE/DATA COMMUN OPER & SUPT - AH3204 Audio Support Requests - Council/APC/DONE * * 1,926 2,008 2,142 2,350 2,600 LAPD Command Post support requests * * 26 34 40 50 55 TRAINING FI3201 Training: Number of persons trained Citywide 3,993 4,100 4,215 4,949 2,712 1,115 675
** Recommended for deletion * Data not available for reporting purposes
280 Information Technology Agency
PERFORMANCE MEASURES From LA STAT
ACTUAL ACTUAL ACTUAL ACTUAL ACTUAL EST. EST. 1999-00 2000-01 2001-02 2002-03 2003-04 2004-05 2005-06
3-1-1/E-Government Project Number of Calls Received - - - 356,079 403,386 518,340 1,762,637 Number of Wireless Calls - - - - 39,424 60,191 80,138 Percentage of Calls Answered Within 20 seconds - - - 98.9% 98.9% 95% 95% Number of Call Center Srvcs. Provided - Call Keys - - - 105,491 196,255 346,575 1,956,527 Number of Web Hits - Citywide Services Directory - - - 28,158 100,129 103,500 207,542 Number of Intranet Hits to Citywide Srvcs. Directory - - - 1,684 5,699 5,870 12,816 Number of Web E-Mails Received - - - 566 960 2,107 2,724 Percentage of Calls Transferred - - - - 47% 48% 43% Projects Completed % Public Meeting 8.60% 10% % Board Projects 23.20% 25% % Events Covered 52.30% 50% % Promotional Spot 15.90% 15%
281
282 MAYOR 2005-06 Proposed Budget
FUNDING
2004-05 2004-05 2005-06 PROPOSED Five Year History Estimated Budget Amount %Change
Salaries$ 6,184,000 $ 6,184,765 $ 6,186,365 0.0% 8 7.1 7.1 6.7 6.7 7 5.9 Expense 517,000 516,001 516,001 -- % 6 5 Equipment 28,000 28,324 28,324 -- % 4 Special ------% 3 2
TOTAL$ 6,729,000 $ 6,729,090 $ 6,730,690 0.0% Budget ($ millions) 1 -- FY 02 FY 03 FY 04 FY 05 FY 06
STAFFING
Five Year History June 30, 2005 2004-05 2005-06 PROPOSED Projected Adopted Authorized 72 74 74 Staffing Budget Staffing %Change 80 66 66 60 Regular 66 66 66 -- % 40 20 Positions -- FY 02 FY 03 FY 04 FY 05 FY 06
BUDGET HIGHLIGHTS
Direct Cost Positions Salary Step Plan and Turnover Effect$ 1,600 --
283 Mayor Services Provided
Total Price Regular Positions Adopted Proposed Change Adopted Proposed Change Program Service Description 2004-05 2005-06 2004-05 2005-06
Office of the Mayor Office of the Mayor 6,729,090 6,730,690 1,600 66 66 -
284 Mayor Recapitulation of Changes
Adopted Total Budget Budget Budget Appropriation 2004-05 Changes 2005-06
EXPENDITURES AND APPROPRIATIONS Salaries Salaries. . . .General ...... 5,090,280 1,600 5,091,880 Salaries. . . .As-Needed ...... 1,094,485 - 1,094,485
Total. Salaries ...... 6,184,765 1,600 6,186,365 Expense Printing. . . and. . .Binding ...... 55,696 - 55,696 Travel...... 20,316 - 20,316 Contractual. . . . . Services...... 128,340 - 128,340 Transportation...... 5,470 - 5,470 Legislative,. . . . . Economic...... or . Govt.. . . .Purposes ...... 400 - 400 Contingent. . . . . Expense ...... 46,684 - 46,684 Office. . and. . .Administrative ...... 253,141 - 253,141 Operating. . . . .Supplies ...... 5,954 - 5,954
Total. Expense ...... 516,001 - 516,001 Equipment Furniture,. . . . Office. . . . and . . Technical...... Equipment ...... 28,324 - 28,324
Total. Equipment ...... 28,324 - 28,324
Total. Mayor ...... 6,729,090 1,600 6,730,690
SOURCES OF FUNDS
General. . . .Fund ...... 6,394,118 25,000 6,419,118 Workforce. . . . .Investment ...... Act . . Fund . . . (Sch. . . . 22)...... 79,972 1,600 81,572 Prop.. . C. Anti-Gridlock...... Transit . . . .Fund . . .(Sch. . . .27) ...... 155,000 - 155,000 Local. . Law. . .Enforcement ...... Block . . . Grant . . . Fund. . . . (Sch . . .45) ...... 100,000 (25,000) 75,000
Total. Funds ...... 6,729,090 1,600 6,730,690 Percentage. . . . Change...... 02% Positions...... 66 - 66
285 Mayor Office of the Mayor The Mayor is the executive officer of the City, and exercises supervision over all of its affairs. The Mayor submits proposals and recommendations to the Council, approves or vetoes ordinances passed by the Council, and is active in the enforcement of the ordinances of the City.
Direct Posi- Total Program Changes Cost tions Cost Changes in Salaries, Expense, Equipment and Special Obligatory 1 . Salary Step Plan and Turnover Effect 1,600 - 1,946 Related costs consist of employee benefits. SG $1,600 Related Costs: $346
TOTAL OFFICE OF THE MAYOR 1,600 -
2004-05 Program Budget 6,729,090 66 Changes in Salaries, Expense, Equipment and Special 1,600 -
2005-06 PROGRAM BUDGET 6,730,690 66
286 NEIGHBORHOOD EMPOWERMENT 2005-06 Proposed Budget
FUNDING
2004-05 2004-05 2005-06 PROPOSED Five Year History Estimated Budget Amount %Change
4.9 5 Salaries$ 3,075,000 $ 3,134,952 $ 3,419,184 9.1% 4.3 5 4.2 4.3 3.7 Expense 1,052,000 1,156,567 874,767 (24.4)% 4 4 Equipment ------% 3 3 Special 13,000 13,475 13,475 -- % 2 2 1 TOTAL$ 4,140,000 $ 4,304,994 $ 4,307,426 0.1% Budget ($ millions) 1 -- FY 02 FY 03 FY 04 FY 05 FY 06
STAFFING
Five Year History June 30, 2005 2004-05 2005-06 PROPOSED Projected Adopted Authorized 68 Staffing Budget Staffing %Change 80 62 62 52 60 Regular 62 62 62 -- % 40 40 20 Positions -- FY 02 FY 03 FY 04 FY 05 FY 06
BUDGET HIGHLIGHTS
Direct Cost Positions Outreach Management Reduction$ (103,128) -- Outreach Expense Reductions (77,800) -- Administrative Expense Reduction (204,000) -- Commission Staff Support (One resolution authority) 70,500 --
287 Neighborhood Empowerment Services Provided
Total Price Regular Positions Adopted Proposed Change Adopted Proposed Change Program Service Description 2004-05 2005-06 2004-05 2005-06
Neighborhood Empowerment Board of Neighborhood Commissioners 45,088 115,588 70,500 - - - General Administration and Support 766,036 797,055 31,019 16 16 - Neighborhood Councils Administrative Services 1,061,587 909,292 (152,295) 14 14 - Nghbrhd Cncil Advocates, Elections and Empwrmnt 2,432,283 2,485,491 53,208 32 32 -
288 Neighborhood Empowerment Recapitulation of Changes
Adopted Total Budget Budget Budget Appropriation 2004-05 Changes 2005-06
EXPENDITURES AND APPROPRIATIONS Salaries Salaries. . . .General ...... 3,109,752 284,232 3,393,984 Overtime. . . . General...... 25,200 - 25,200
Total. Salaries ...... 3,134,952 284,232 3,419,184 Expense Printing. . . and. . .Binding ...... 454,094 (204,000) 250,094 Contractual. . . . . Services...... 481,500 (76,000) 405,500 Transportation...... 13,000 (1,800) 11,200 Office. . and. . .Administrative ...... 163,560 - 163,560 Operating. . . . .Supplies ...... 44,413 - 44,413
Total. Expense ...... 1,156,567 (281,800) 874,767 Special Related. . . Cost...... - - - Communication...... Services ...... 13,475 - 13,475
Total. Special ...... 13,475 - 13,475
Total. Neighborhood ...... Empowerment ...... 4,304,994 2,432 4,307,426
SOURCES OF FUNDS
Dept. . of . Neighborhood...... Empowerment ...... Fund . . . (Sch.. . . 18)...... 4,304,994 2,432 4,307,426
Total. Funds ...... 4,304,994 2,432 4,307,426 Percentage. . . . Change...... 06% Positions...... 62 - 62
289 Neighborhood Empowerment Neighborhood Empowerment This program provides for the development of the neighborhood council plan and establishment of a citywide system of neighborhood councils in order to promote more citizen participation in government and make government more responsive to local needs.
Direct Posi- Total Program Changes Cost tions Cost Changes in Salaries, Expense, Equipment and Special Obligatory 1 . Salary Step Plan and Turnover Effect 215,754 - 262,357 Related costs consist of employee benefits. SG $215,754 Related Costs: $46,603
2 . Full Funding for Partially Financed Positions 101,106 - 122,945 Related costs consist of employee benefits. SG $101,106 Related Costs: $21,839
Efficiencies 3 . Outreach Management Reduction (103,128)- (132,856) Reduce funding for one Senior Management Analyst II position that manages the neighborhood council advocates. Duties will continue to be performed by a Chief Management Analyst, and there will be no service impact. Related costs consist of employee benefits. SG $(103,128) Related Costs: $(29,728)
4 . Outreach Expense Reductions (77,800)- (77,800) Reduce funding for mileage expenses and for contractual services. Reduce mileage funding by $1,800 from $13,000 to $11,200 to reflect savings from three positions that were deleted from the Department budget in Fiscal Year 2004-05. Reduce funding for contractual services by $76,000 from $481,500 to $405,500. This includes a $50,000 reduction in the contract for temporary personnel services from $72,000 to $22,000. The remaining reduction of $26,000 reflects changes in service priorities. EX $(77,800)
5 . Administrative Expense Reduction (204,000)- (204,000) Reduce funding for printing expenses by $204,000 from $454,094 to $250,094. This reflects a reduced demand for printing services by neighborhood councils as they begin to receive their own funding for operating expenses. EX $(204,000)
290 Neighborhood Empowerment Direct Posi- Total Program Changes Cost tions Cost Changes in Salaries, Expense, Equipment and Special Priority Service Level 6 . Commission Staff Support 70,500 - 93,181 Provide 12 months funding and continue resolution authority for one Commission Executive Assistant II position to support the Board of Neighborhood Commissioners. Council initially provided resolution authority for this position in 2004-05 without funding. Related costs consist of employee benefits. SG $70,500 Related Costs: $22,681
TOTAL NEIGHBORHOOD EMPOWERMENT 2,432 -
2004-05 Program Budget 4,304,994 62 Changes in Salaries, Expense, Equipment and Special 2,432 -
2005-06 PROGRAM BUDGET 4,307,426 62
291 Neighborhood Empowerment
INDICATORS OF WORKLOAD
ACTUAL ACTUAL ACTUAL ACTUAL ACTUAL EST. EST. 1999-00 2000-01 2001-02 2002-03 2003-04 2004-05 2005-06
Community Meetings Arranged and Conducted 16 25 300 960 3,672 4,692 4,457 NC Attendees at Community Meetings 804 1,170 10,000 12,000 14,400 15,840 14,256 NC Meeting Announcements Distributed 500,000 43,000 500,000 840,000 2,500,000 2,750,000 1,375,000 Neighborhood Organizations Contacted 672 120 3,000 2,000 2,400 2,160 1,944 Door to Door Public Outreach Contacts 62,316 300 10,000 2,000 1,600 1,280 1,152 Neighborhood Council Training Sessions Conducted - - 12 48 72 144 144 Public Service Announcements Made - 2 50 100 120 60 52
Public Inquiries to Department: Walk-in 156 300 450 900 1,200 1,800 964 Telephone 750 2,400 3,600 7,200 7,800 10,140 9,141 E-mail 410 1,000 1,500 2,880 12,132 12,000 4,876 Mail 250 500 1,000 1,200 1,800 5,800 5,472
Neighborhood Organizations in Database 3,500 1,000 50,000 75,000 80,000 88,000 88,000 Neighborhood Council Facilities Established - - - - 20 80 84 Community Access Centers Established - 4 9 5 6 6 2
Neighborhood Councils Requesting Certification - - 40 75 90 12 8 Neighborhood Councils Certified - - 37 70 85 102 110 Neighborhood Council Elections Conducted - - 3 11 87 102 85
292 PERSONNEL DEPARTMENT 2005-06 Proposed Budget
FUNDING
2004-05 2004-05 2005-06 PROPOSED Estimated Budget Amount %Change Five Year History
Salaries$ 30,557,000 $ 30,909,897 $ 34,684,670 12.2% 70 60.3
60 50.5 51.5 Expense 19,242,000 19,229,161 23,953,197 24.6% 46.3 50 45.3 illions) Equipment 2,000 1,285 60,675 100.0% 40 30 Special 1,394,000 1,364,219 1,637,076 20.0% 20
TOTAL$ 51,195,000 $ 51,504,562 $ 60,335,618 17.1% m ($ Budget 10 -- FY 02 FY 03 FY 04 FY 05 FY 06
STAFFING
Five Year History June 30, 2005 2004-05 2005-06 PROPOSED Projected Adopted Authorized 440 440 Staffing Budget Staffing %Change 450 405 394 400 372 Regular 430 440 440 -- % 350 300
Positions 250 200 FY 02 FY 03 FY 04 FY 05 FY 06
BUDGET HIGHLIGHTS
Direct Cost Positions Reduce Salary Savings Rate$ 578,428 -- Public Safety Bureau (25 resolution authorities) 1,677,051 -- Public Safety Recruitment Expense 889,249 -- Additional Staff for Public Safety Recruitment (21 resolution authorities) 2,372,750 -- Workers' Compensation Improvement Program (14 resolution authorities) 842,838 -- Increased Support for Workers' Compensation 2,256,496 -- Civilian FLEX Benefits Program 1,201,553 -- Claims Management System Replacement 50,000 -- Disability Management Program Computers 30,800 -- Rideshare Program 87,393 --
293 Personnel Services Provided
Total Price Regular Positions Adopted Proposed Change Adopted Proposed Change Program Service Description 2004-05 2005-06 2004-05 2005-06
Custody Care Services Custody Care Services 5,794,307 6,027,256 232,949 47 47 - Public Safety Employment Public Safety Employment 11,898,300 15,496,046 3,597,746 122 122 - Personnel Selection Non-Proprietary Department Employment Support 5,197,054 5,482,219 285,165 71 71 - Proprietary Department Employment Support 3,991,128 4,274,514 283,386 57 57 - Personnel Management Services Employee Benefits 1,662,120 3,123,457 1,461,337 13 13 - Rideshare Program 2,852,334 2,989,444 137,110 10 10 - Workers' Compensation 17,533,001 20,192,354 2,659,353 85 85 - General Administration and Support General Administration and Support 2,576,318 2,750,328 174,010 35 35 -
294 Personnel Recapitulation of Changes
Adopted Total Budget Budget Budget Appropriation 2004-05 Changes 2005-06
EXPENDITURES AND APPROPRIATIONS Salaries Salaries. . . .General ...... 29,203,860 3,795,147 32,999,007 Grant. . Reimbursed...... 67,584 (24,705) 42,879 Salaries. . . .As-Needed ...... 1,451,089 (19,280) 1,431,809 Overtime. . . . General...... 187,364 23,611 210,975
Total. Salaries ...... 30,909,897 3,774,773 34,684,670 Expense Printing. . . and. . .Binding ...... 389,327 3,906 393,233 Travel...... 105,000 - 105,000 Construction...... Expense ...... 40,000 (40,000) - Contractual. . . . . Services...... 16,440,152 4,490,420 20,930,572 Medical. . . Supplies...... 533,959 - 533,959 Transportation...... 68,980 80,249 149,229 Oral. .Board . . . Expense ...... 23,000 - 23,000 Office. . and. . .Administrative ...... 1,628,743 189,461 1,818,204
Total. Expense ...... 19,229,161 4,724,036 23,953,197 Equipment Furniture,. . . . Office. . . . and . . Technical...... Equipment ...... 1,285 59,390 60,675
Total. Equipment ...... 1,285 59,390 60,675 Special Training. . . .Expense ...... 170,300 - 170,300 Employee. . . . .Service . . . . Pins ...... 7,200 - 7,200 Employee. . . . .Transit . . . .Subsidy ...... 1,186,719 272,857 1,459,576
Total. Special ...... 1,364,219 272,857 1,637,076
Total. Personnel ...... 51,504,562 8,831,056 60,335,618
295 Personnel Recapitulation of Changes
Adopted Total Budget Budget Budget Appropriation 2004-05 Changes 2005-06
SOURCES OF FUNDS
General. . . .Fund ...... 48,206,209 6,407,955 54,614,164 Mobile. . . Source . . . . Air . .Poll. . . Reduction...... Fund. . . (Sch.. . . 10)...... 524,478 31,777 556,255 Sewer. . .Construction ...... & . Maintenance ...... Fund . . . .(Sch . . 14)...... 376,935 (15,728) 361,207 Workforce. . . . .Investment ...... Act . . Fund . . . (Sch. . . . 22)...... - 42,879 42,879 City. Employees...... Ridesharing ...... Fund. . . (Sch.. . . .28) ...... 2,327,856 60,507 2,388,363 Youth. . Opportunities...... Movement ...... (Sch. . . . 29) ...... 69,084 (69,084) - VLF. .Gap . . Loan . . . Financing ...... Proceeds . . . . . Fund . . . (Sch. . . . 52. .) ...... - 2,372,750 2,372,750
Total. Funds ...... 51,504,562 8,831,056 60,335,618 Percentage. . . . Change...... 17.15% Positions...... 440 - 440
296 Personnel Changes Applicable to Various Programs The following changes involve two or more budgetary programs. These changes are explained below and apportioned as single entries in the affected programs. Single-program changes are shown only in the programs involved.
Direct Posi- Total Program Changes Cost tions Cost Changes in Salaries, Expense, Equipment and Special Obligatory 1 . Salary Step Plan and Turnover Effect 1,609,111 - 1,956,680 Related costs consist of employee benefits. SG $1,609,111 Related Costs: $347,569 2 . Deletion of Funding for Resolution Authorities (2,788,116)- (3,527,796) Due to current financial constraints, only critical positions will be continued. Public Safety Bureau-Positions are continued in Item 7. Safe Neighborhood Action Plan-Position is continued in Item 12. Workers' Compensation Improvement Program-Positions are continued in Item 14. Hyperion Ombudsman-Position is continued in Item 15. Payroll System Replacement Program-Position is continued in Item 16. Related costs consist of employee benefits. SG $(2,720,532); SGR $(67,584) Related Costs: $(739,680) 3 . Deletion of One-Time Expense Funding (290,768)- (290,768) One-time funding for 2004-05 expense items is deleted. EX $(290,768)
4 . Deletion of 2004-05 Equipment (1,285)- (1,285) One-time funding for 2004-05 equipment purchases is deleted. EQ $(1,285)
Other Changes or Adjustments 5 . Reduce Salary Savings Rate 578,428 - 703,368 Reduce the departmental Salary Savings Rate from seven percent to five percent. The reduced rate will reduce the Department's reliance on overtime to meet department program needs and provide greater flexibility in backfilling vacancies for non-mandatory high priority departmental services. Related costs consist of employee benefits. SG $578,428 Related Costs: $124,940
TOTAL CHANGES APPLICABLE TO VARIOUS PROGRAMS (892,630) -
297 Personnel Custody Care Services This program provides medical screening, evaluation and first care treatment for persons in custody in City jails and in contract hospitals. Such care is required by State law and by court decision. (City employees injured on the job are included in the Occupational Health and Safety Program.)
Direct Posi- Total Program Changes Cost tions Cost Changes in Salaries, Expense, Equipment and Special
6 . Apportionment of Changes Applicable to Various Programs 232,949 - 283,422 Related costs consist of employee benefits Related Costs: $50,473
TOTAL CUSTODY CARE SERVICES 232,949 -
2004-05 Program Budget 5,794,307 47 Changes in Salaries, Expense, Equipment and Special 232,949 -
2005-06 PROGRAM BUDGET 6,027,256 47
298 Personnel Public Safety Employment This program provides for the recruitment and examination of qualified police and fire candidates: recruits and examines for entry level and promotional opportunities; performs background investigations; conducts pre-placement and duty fitness medical examinations; administrates application and examination protest and appeals; performs test validations; classifies positions; certifies candidates; and, insures the City maintains a sufficient pool of qualified and diverse recruits.
Direct Posi- Total Program Changes Cost tions Cost Changes in Salaries, Expense, Equipment and Special
7 . Apportionment of Changes Applicable to Various Programs (1,341,304)- (1,660,074) Related costs consist of employee benefits Related Costs: $(318,770)
Service Level 8 . Public Safety Bureau 1,677,051 - 2,122,058 Provide funding and continue resolution authority for 25 positions in the Public Safety Bureau. The positions are critical to ensuring that a sufficient pool of candidates is available for both the Los Angeles Police and Fire Departments. Three positions are assigned to the Public Safety and Recruitment Division and the remaining 22 positions are assigned to the Background Investigations Division. Related costs consist of employee benefits. SG $1,677,051 Related Costs: $445,007
9 . Public Safety Recruitment Expense 889,249 - 889,249 Provide funding for various expense accounts for public safety recruitment efforts. Recruitment efforts include, background investigation activities and a comprehensive advertising campaign. The advertising campaign will employ a variety of media formats, including: print ads, radio spots, commercial movie theatre trailers and the internet. EX $889,249
299 Personnel Direct Posi- Total Program Changes Cost tions Cost Changes in Salaries, Expense, Equipment and Special Service Level 10 . Additional Staff for Public Safety Recruitment 2,372,750 - 2,796,850 Provide funding and resolution authority for one Background Investigator III, three Background Investigator II and 17 Background Investigator I positions to perform employment related background investigations on Police Officer candidates as part of the City's public safety recruitment initiative. Additional funding is also provided for recruitment related advertising and staff equipment. Funding is provided from the Vehicle License Fee Gap Loan Financing Proceeds. (See Police Item 5) One-time funding in the amount of $200,000 is allocated within the Unappropriated Balance for tenant improvements related to public safety background investigations. Related costs consist of employee benefits. SG $1,308,003; SOT $16,152; SAN $18,720; EX $1,000,000; EQ $29,875 Related Costs: $424,100
TOTAL PUBLIC SAFETY EMPLOYMENT 3,597,746 -
2004-05 Program Budget 11,898,300 122 Changes in Salaries, Expense, Equipment and Special 3,597,746 -
2005-06 PROGRAM BUDGET 15,496,046 122
300 Personnel Personnel Selection This program recruits and examines for entry level and promotional opportunities, performs test validations, classifies positions, certifies candidates, provides pre-placement and work fitness medical examinations, handles examination and application protests and appeals, and provides general employment support, including the maintenance of personnel records. These selection functions are for civilian candidates and employees.
Direct Posi- Total Program Changes Cost tions Cost Changes in Salaries, Expense, Equipment and Special
11 . Apportionment of Changes Applicable to Various Programs 482,798 - 558,587 Related costs consist of employee benefits Related Costs: $75,789
Service Level 12 . Safe Neighborhood Action Plan (SNAP) 85,753 - 141,248 Provide funding and continue resolution authority one Senior Personnel Analyst I position to serve as the City SNAP Coordinator. The primary objective of the SNAP program is to provide economic opportunities for at-risk youth. Funding is provided from the Workforce Investment Act Grant, the Sewer Construction and Maintenance Fund and the General Fund. Related costs consist of employee benefits. SG $42,874; SGR $42,879 Related Costs: $55,495
TOTAL PERSONNEL SELECTION 568,551 -
2004-05 Program Budget 9,188,182 128 Changes in Salaries, Expense, Equipment and Special 568,551 -
2005-06 PROGRAM BUDGET 9,756,733 128
301 Personnel Personnel Management Services This program counsels and arranges personnel reassignments, provides information and guidance on personnel rules and procedures, and provides employee development including training, service ratings and career service awards.
Direct Posi- Total Program Changes Cost tions Cost Changes in Salaries, Expense, Equipment and Special
13 . Apportionment of Changes Applicable to Various Programs (441,083)- (553,332) Related costs consist of employee benefits Related Costs: $(112,249)
Service Level 14 . Workers' Compensation Improvement Program 842,838 - 1,119,684 Provide funding and continue resolution authority for 14 positions in the Workers' Compensation Division. The positions are essential to ensure aggressive case management and the expedient and efficient processing of employee workers' compensation claims. Related costs consist of employee benefits. SG $842,838 Related Costs: $276,846
15 . Hyperion Ombudsman 109,400 - 138,663 Provide funding and continue resolution authority one Senior Personnel Analyst II position to serve as Ombudsman for employees at the Bureau of Sanitation Hyperion Wastewater Treatment Plant. Funding is provided from the Sewer Construction and Maintenance Fund. Related costs consist of employee benefits. SG $106,549; SOT $2,851 Related Costs: $29,263
16 . Payroll System Replacement (PaySR) Program 85,753 - 110,752 Provide funding and continue resolution authority for one Senior Personnel Analyst I position to support Phase II of the PaySR Project. This position assists the PaySR Project Manager in incorporating human resource benefits information such as Civilian FLEX benefits and Police and Fire Health and Welfare into the new payroll system. Funding for this project is also provided in the Office of the Controller and the Information Technology Agency (See Controller Item 6 and Information Technology Agency Item 18). Related costs consist of employee benefits. SG $85,753 Related Costs: $24,999
302 Personnel Direct Posi- Total Program Changes Cost tions Cost Changes in Salaries, Expense, Equipment and Special Service Level 17 . Increased Support for Workers' Compensation 2,256,496 - 2,256,496 Provide increased funding for contractual services related to the administration of the City Workers' Compensation Program. Additional funding is required to secure the services of an additional bill review provider. Costs for the Third Party Administrator for sworn claims have increased due to annual cost adjustments tied to the Consumer Price Index. Actuarial forecasting services have increased $15,000 for 2005-06. One-time funding in the amount of $50,000 is also provided to eliminate a backlog of ergonomic evaluations of employee work stations.
Bill Review Services $1,500,000 Third Party Administrator 691,496 Actuarial Services 15,000 Ergonomic Evaluations 50,000 Total $2,256,496 EX $2,256,496
18 . Rideshare Program 87,393 - 95,777 Provide increased funding for the City Employee Rideshare Fund for commuter van leases. Miscellaneous adjustments to various accounts related to the Rideshare Program are also made. Related costs consist of employee benefits. SG $40,835; SOT $4,608; SAN $(38,000); SP $272,857; EX $(192,907) Related Costs: $8,384
19 . Document Management Maintenance 34,650 - 34,650 Provide funding for annual software and licensing support for the new workers' compensation document management and workflow system. EX $34,650
20 . Expedited Review and Caseload Reduction - - 75,710 Provide funding and resolution authority for two Workers' Compensation Analyst positions for caseload reduction support and two Occupational Nurse positions to expedite initial utilization review for medical procedures in accordance with the guidelines established by the American College of Occupational and Environmental Medicine. Funding for the positions is offset by a corresponding funding adjustment to contractual services. Related costs consist of employee benefits. SG $224,237; EX $(224,237) Related Costs: $75,710
303 Personnel Direct Posi- Total Program Changes Cost tions Cost Changes in Salaries, Expense, Equipment and Special Service Level 21 . Civilian FLEX Benefits Program 1,201,553 - 1,201,553 Provide increased funding for Third Party Administrator (TPA) services related to FLEX Benefits Program administration. Annual TPA compensation is tied to the level of program participation. The estimated enrollment for 2005-06 is 26,800 at a cost of approximately $1.7 million. EX $1,201,553
Productivity Improvement 22 . Claims Management System Replacement 50,000 - 50,000 Provide funding for the first phase of a two phase Windows-based conversion of the Legacy Claims Management System (LINX) for Workers' Compensation. Funds for the first phase will be used to hire a contractor to develop the system conversion requirements. Conversion of the LINX system will provide increased functionality and allow the claims management system to interface with the new document management and workflow system. EX $50,000
23 . Disability Management Program Computers 30,800 - 30,800 Provide funding for the purchase of 15 laptop computers for use by Personnel and City Attorney staff during court appearances, field meetings with operating departments and when appearing before the Workers' Compensation Claims Board. The new computers will improve efficiency by allowing staff to interface with the workers' compensation document management system to retrieve claim information and case files. EQ $30,800
TOTAL PERSONNEL MANAGEMENT SERVICES 4,257,800 -
2004-05 Program Budget 22,047,455 108 Changes in Salaries, Expense, Equipment and Special 4,257,800 -
2005-06 PROGRAM BUDGET 26,305,255 108
304 Personnel General Administration and Support This program provides administrative support functions including Civil Service Commission operations, hearings, Department administration, administrative services, medical services administration and support and processing of unit determination petitions.
Direct Posi- Total Program Changes Cost tions Cost Changes in Salaries, Expense, Equipment and Special
24 . Apportionment of Changes Applicable to Various Programs 174,010 - 211,596 Related costs consist of employee benefits Related Costs: $37,586
TOTAL GENERAL ADMINISTRATION AND SUPPORT 174,010 -
2004-05 Program Budget 2,576,318 35 Changes in Salaries, Expense, Equipment and Special 174,010 -
2005-06 PROGRAM BUDGET 2,750,328 35
305 Personnel
PERFORMANCE MEASURES From LA STAT
ACTUAL ACTUAL ACTUAL ACTUAL ACTUAL EST. EST. 1999-00 2000-01 2001-02 2002-03 2003-04 2004-05 2005-06
Workers' Compensation Bill Review Savings N/A N/A N/A N/A - 50% 50% Three Point Contact-New Claims ------Contact w/in 24 hrs N/A N/A N/A N/A N/A 75% 75% Contact w/in 48 hrs N/A N/A N/A N/A N/A 95% 95% New Claims and Return Work Services ------Statistical information of claims of loss of ------productivity-placement on Intranet ------after the close of the month N/A N/A N/A N/A N/A 7 days 7 days Public Safety Provide sufficient candidates to enable the LAPD & LAFD to conduct 100% of scheduled recruit training classes. N/A N/A N/A N/A N/A 100% 100% Establish 100% of eligible lists for all LAPD sworn promotional positions & for those LAFD sworn promotional positions with continued turnover with 30 days of expiration of previous list. N/A N/A N/A N/A N/A 100% 100% Establish 100% of eligible lists for those civilian public safety exams with continual turnover, both entry level & promotional, within 30 days of expiration of previous list. N/A N/A N/A N/A N/A 100% 100% Complete 90% of those LAFD sworn promotional exams & civilian public safety exams with minimal turnover within 240 days from the date that the exam is requested & 80% of those with minimal turnover within 180 days from the date that the exam is requested. N/A N/A N/A N/A N/A 90% 90% LAPD & LAFD candidates complete their pre-placement medical exams within three weeks from their initial appointment date. N/A N/A N/A N/A N/A 80% 80% Other Discrimination/Complaint Investigations DFEH/EEOCC complete investigation N/A N/A N/A N/A N/A 60 days 60 days Internal investigations N/A N/A N/A N/A N/A 120 days 120 days Examining Complete Exams w/in 120 days N/A N/A N/A N/A N/A 50% 50% Complete Exams w/in 180 days N/A N/A N/A N/A N/A 80% 80% On-line applications N/A N/A N/A N/A N/A 50% 50% Employee Development Increase in the number of employees trained N/A N/A N/A N/A N/A 10% 10% Correctional Care Services at City Jail Dispensaries Reduce the number of non-medically substantiated intake evaluations (to improve efficiency & officer downtime) N/A N/A N/A N/A N/A 10% 10%
306 CITY PLANNING DEPARTMENT 2005-06 Proposed Budget
FUNDING
2004-05 2004-05 2005-06 PROPOSED Five Year History Estimated Budget Amount %Change
Salaries$ 20,057,000 $ 18,927,497 $ 20,109,430 6.2% 25 22.6 20.7 20.3 19.4 19.8 Expense 1,005,000 1,416,485 2,334,681 64.8% 20
Equipment -- -- 161,050 100.0% 15
Special ------% 10 5 TOTAL$ 21,062,000 $ 20,343,982 $ 22,605,161 11.1% Budget ($ millions) -- FY 02 FY 03 FY 04 FY 05 FY 06
STAFFING
Five Year History June 30, 2005 2004-05 2005-06 PROPOSED Projected Adopted Authorized Staffing Budget Staffing %Change 400 320 320 320 304 306 300 Regular 254 304 306 0.7% 200 100 Positions -- FY 02 FY 03 FY 04 FY 05 FY 06
BUDGET HIGHLIGHTS
Direct Cost Positions Zone Information and Map Access System (Four resolution authorities)$ 1,077,838 -- New Office of Historic Resources (Five resolution authorities) 396,578 -- Case Condition Clearance and Tracking System (Two resolution authorities) 372,953 -- Planning Document Information System (Two resolution authorities) 312,179 -- Planning Case Tracking System 247,000 -- Housing Development Central (Two resolution authorities) 160,528 -- Community Plan Updates 155,472 2 Contractual Services Reduction (100,000) -- Expedited Case Processing (37 resolution authorities) -- --
307 Planning Services Provided
Total Price Regular Positions Adopted Proposed Change Adopted Proposed Change Program Service Description 2004-05 2005-06 2004-05 2005-06
Comprehensive Planning Citywide Demographics 345,938 350,817 4,879 4 4 - Citywide Gen Pln, Hsng Policy and Gen Facilities 413,927 420,545 6,618 5 5 - Citywide Housing Development Central 174,844 179,703 4,859 - - - Community Planning Historic Preservation 228,054 594,142 366,088 1 1 - Community Planning Neighborhood Services 795,125 807,769 12,644 10 10 - Community Planning Public Counters 645,444 656,146 10,702 9 9 - Community Planning Public Participation 790,102 802,649 12,547 10 10 - Comnty Plan Comm, Other Case Proc and Sign Offs 3,337,592 3,546,352 208,760 39 41 2 Pln Hrngs Comm, Other Case Proc and Sign Offs 661,077 669,425 8,348 8 8 - Project Planning California Environmental Quality Act 697,422 712,031 14,609 9 9 - Case Expediting 27,669 26,760 (909) - - - Case Management 616,868 625,804 8,936 7 7 - Code Studies and Code Simplifications 386,138 389,903 3,765 5 5 - Revocations 152,271 155,736 3,465 2 2 - Subdivision and EIR Review Commission 206,719 210,968 4,249 2 2 - Subdivision Case Processing 835,073 852,710 17,637 12 12 - Zone Administration Case Processing 2,128,732 2,176,271 47,539 25 25 - Zoning Admin Determinations Public Counters 1,147,091 1,173,159 26,068 16 16 - Mapping and Systems Support GIS Mapping Services 597,108 609,863 12,755 9 9 - Major Projects Trust Fund 24,929 23,460 (1,469) - - - Public Records 567,309 583,978 16,669 11 11 - Systems 980,021 1,717,963 737,942 11 11 - Website 147,341 226,542 79,201 2 2 - Zoning Maps 1,719,679 2,322,585 602,906 18 18 - General Administration and Support Executive Support 887,116 905,374 18,258 7 7 - Executive Support Public Participation 562,679 571,288 8,609 63 63 - General Administration and Support 1,267,714 1,293,218 25,504 19 19 -
308 Planning Recapitulation of Changes
Adopted Total Budget Budget Budget Appropriation 2004-05 Changes 2005-06
EXPENDITURES AND APPROPRIATIONS Salaries Salaries. . . .General ...... 18,660,369 1,244,561 19,904,930 Salaries. . . .As-Needed ...... 82,628 (62,628) 20,000 Overtime. . . . General...... 184,500 - 184,500
Total. Salaries ...... 18,927,497 1,181,933 20,109,430 Expense Printing. . . and. . .Binding ...... 57,417 - 57,417 Construction...... Expense ...... 1,000 - 1,000 Contractual. . . . . Services...... 943,950 879,500 1,823,450 Transportation...... 1,735 - 1,735 Governmental...... Meetings ...... 2,680 - 2,680 Office. . and. . .Administrative ...... 233,319 6,666 239,985 Operating. . . . .Supplies ...... 176,384 32,030 208,414
Total. Expense ...... 1,416,485 918,196 2,334,681 Equipment Furniture,. . . . Office. . . . and . . Technical...... Equipment ...... - 161,050 161,050
Total. Equipment ...... - 161,050 161,050
Total. Planning ...... 20,343,982 2,261,179 22,605,161
SOURCES OF FUNDS
General. . . .Fund ...... 17,694,892 869,142 18,564,034 Stormwater. . . . . Pollution...... Abatement ...... Fund . . . (Sch. . . . 7) ...... 73,015 1,460 74,475 Community. . . . . Development...... Trust . . . Fund . . . (Sch.. . . 8)...... 244,980 (22,897) 222,083 HOME. . . Invest. . . . .Partnerships ...... Program . . . . .Fund . . . (Sch. . . . 9) ...... 55,079 2,226 57,305 Sewer. . .Construction ...... & . Maintenance ...... Fund . . . .(Sch . . 14)...... 103,565 2,071 105,636 Prop.. . C. Anti-Gridlock...... Transit . . . .Fund . . .(Sch. . . .27) ...... 274,000 (274,000) - City. Planning. . . . . Systems. . . . . Develop...... Fund. . . (Sch.. . . .29) ...... 1,607,981 1,653,736 3,261,717 B&S. .Systems . . . . .Development ...... Fund . . . (Sch. . . . 40)...... 290,470 (290,470) - Bldg.. . and . . Safety. . . . Enterprise ...... Fund . . . (Sch. . . . 40A) ...... - 319,911 319,911
Total. Funds ...... 20,343,982 2,261,179 22,605,161 Percentage. . . . Change...... 11.11% Positions...... 304 2 306
309 Planning Changes Applicable to Various Programs The following changes involve two or more budgetary programs. These changes are explained below and apportioned as single entries in the affected programs. Single-program changes are shown only in the programs involved.
Direct Posi- Total Program Changes Cost tions Cost Changes in Salaries, Expense, Equipment and Special Obligatory 1 . Salary Step Plan and Turnover Effect 479,466 - 557,662 Related costs consist of employee benefits. SG $479,466 Related Costs: $78,196 2 . Deletion of Funding for Resolution Authorities (617,983)- (751,466) Funding for 2004-05 resolution authorities is deleted.
Continued: Office of Historic Resources (two positions) - See Item 7. Housing Development Central (two positions) - See Item 8. Zone Information and Map Access System (four positions) - See Item 13. Planning Document Information System (two positions) - See Item 14. Related costs consist of employee benefits. SG $(617,983) Related Costs: $(133,483) 3 . Deletion of One-Time Special Funding (375,628)- (375,628) Funding for 2004-05 one-time special funding is deleted. SAN $(62,628); EX $(313,000)
Priority Service Level 4 . Contractual Services Reduction (100,000)- (100,000) Reduce the General Fund portion of the Contractual Services account by $100,000. This account is historically underused. There is no service impact. EX $(100,000)
TOTAL CHANGES APPLICABLE TO VARIOUS PROGRAMS (614,145) -
310 Planning Comprehensive Planning This program prepares and maintains the City's General Plan which is a comprehensive declaration of purposes, policies and programs for the development of the City.
Direct Posi- Total Program Changes Cost tions Cost Changes in Salaries, Expense, Equipment and Special
5 . Apportionment of Changes Applicable to Various Programs (152,138)- (167,702) Related costs consist of employee benefits Related Costs: $(15,564)
Priority Service Level 6 . Historic Preservation Overlay Zones 75,005 - 96,029 Provide funding and resolution authority for one City Planning Associate position to process Historic Preservation Overlay Zone (HPOZ) Cases. This position will assist the Department in processing the large number of cases arising due to existing HPOZ's, as well as making staff available to process new HPOZ plans. Related costs consist of employee benefits. SG $66,420; EX $1,450; EQ $7,135 Related Costs: $21,024
Service Level 7 . New Office of Historic Resources 396,578 - 512,824 Add funding and resolution authority for one Principal City Planner, one Architectural Associate, and one Clerk Typist, and continue funding and resolution authority for an Architectural Associate, and a Commission Executive Assistant for the new Office of Historic Resources. As an independent office within the Community Planning Bureau, this office will provide a strong focus on historic preservation efforts and ensure clear public access to City historic resources services. Additionally, the new office will serve as a citywide clearinghouse for information on and incentives for preservation activities. Related costs consist of employee benefits. SG $385,817; EX $5,216; EQ $5,545 Related Costs: $116,246
8 . Housing Development Central 160,528 - 201,648 Continue funding and resolution authority for one City Planner and one City Planning Associate for the Housing Development Central Unit. This unit combines the resources to facilitate home ownership and rental housing development, with an emphasis on City-owned surplus sites. The Housing Department is the lead agency. The Planning Department will provide complementary resources (see related Housing Department Item No. 26). Funding is provided from the Community Development Trust Fund and the Home Investment Partnerships Program Fund. Related costs consist of employee benefits. SG $160,528 Related Costs: $41,120
311 Planning Direct Posi- Total Program Changes Cost tions Cost Changes in Salaries, Expense, Equipment and Special Service Level 9 . Community Plan Updates 155,472 2 202,152 Add funding and position authority for two City Planning Associates to update Community Plans. Related costs consist of employee benefits. SG $155,472 Related Costs: $46,680
TOTAL COMPREHENSIVE PLANNING 635,445 2
2004-05 Program Budget 7,392,103 86 Changes in Salaries, Expense, Equipment and Special 635,445 2
2005-06 PROGRAM BUDGET 8,027,548 88
312 Planning Project Planning This program is supported by revenue and is responsible for the control of public and private land use which is exercised through administrative and quasi-judicial decisions and determinations of zoning, subdivision and other land use plans to assure development of the City consistent with the purpose and intent of the General Plan.
Direct Posi- Total Program Changes Cost tions Cost Changes in Salaries, Expense, Equipment and Special
10 . Apportionment of Changes Applicable to Various Programs 125,359 - 149,999 Related costs consist of employee benefits Related Costs: $24,640
Service Level 11 . Expedited Case Processing - - 380,287 Continue resolution authority for 27 positions and provide resolution authority for ten new positions for Expedited Case Processing. This program provides expedited processing of Planning Department case work and discretionary actions to those applicants willing to pay the additional fees. This program is fully reimbursed by the Planning Department Expedited Permit Trust Fund. Related costs consist of employee benefits. Related Costs: $380,287
TOTAL PROJECT PLANNING 125,359 -
2004-05 Program Budget 6,197,983 78 Changes in Salaries, Expense, Equipment and Special 125,359 -
2005-06 PROGRAM BUDGET 6,323,342 78
313 Planning Mapping and Systems Support
Direct Posi- Total Program Changes Cost tions Cost Changes in Salaries, Expense, Equipment and Special
12 . Apportionment of Changes Applicable to Various Programs (639,737)- (714,817) Related costs consist of employee benefits Related Costs: $(75,080)
Service Level 13 . Zone Information and Map Access System 1,077,838 - 1,171,845 Continue funding and resolution authority for one Database Architect, one Georgraphic Information System (GIS) Specialist, one GIS Supervisor and one Management Analyst to provide ongoing data maintenance and support of the Zone Information and Map Access System (ZIMAS). The Department will continue to update and maintain the ZIMAS database and coordinate data sharing activities with other City departments. Funding is provided for the following enhancements: Enterprise Geodatabase Maintenance and Workflow Management; Integration of the Bureau of Engineering Geodatabase Migration Project; Automated Radius Mapping; Planning Case Tracking System Consolidation; and Metadata and Data Delivery Services. Funding is also provided for software licensing and maintenance and on-site technical support. Funding is provided from the City Planning Systems Development Trust Fund and the Building and Safety Building Permit Enterprise Fund. Related costs consist of employee benefits. SG $313,638; EX $764,200 Related Costs: $94,007
14 . Planning Document Information System 312,179 - 347,948 Continue funding and resolution authority for one Senior Systems Analyst and one Senior Clerk Typist for the implementation of the Planning Document Information System. Funding is also provided for software licensing and maintenance. Funding is provided from the City Planning Systems Development Trust Fund. Related costs consist of employee benefits. SG $135,179; EX $177,000 Related Costs: $35,769
15 . Planning Case Tracking System 247,000 - 247,000 Provide funding for the enhancement of the Planning Case Tracking System (PCTS) and related equipment. The Department uses PCTS to process approximately 5,000 entitlement cases annually. Funding is provided from the City Planning Systems Development Trust Fund. EX $193,300; EQ $53,700
314 Planning Direct Posi- Total Program Changes Cost tions Cost Changes in Salaries, Expense, Equipment and Special Service Level 16 . Case Condition Clearance and Tracking System 372,953 - 398,748 Provide funding and resolution authority for one Systems Analyst (one year) and one Senior Clerk Typist (six months) to develop and implement an automated Case Condition Clearance and Tracking System (CCCTS). Funding is also provided for contract programming, software and equipment. Funding is provided from the City Planning Systems Development Trust Fund. Related costs consist of employee benefits. SG $95,093; EX $189,600; EQ $88,260 Related Costs: $25,795
17 . Website Maintenance 77,771 - 96,191 Provide funding and resolution authority for one Systems Analyst to maintain and update the Department website. Information regarding the City General Plan, zoning, historic preservation, entitlement and California Environmental Quality Act processes and Certified Neighborhood Council are made available to the public on a 24-hour basis through the website. Funding is provided from the City Planning Systems Development Trust Fund. Related costs consist of employee benefits. SG $70,931; EX $430; EQ $6,410 Related Costs: $18,420
TOTAL MAPPING AND SYSTEMS SUPPORT 1,448,004 -
2004-05 Program Budget 4,036,387 51 Changes in Salaries, Expense, Equipment and Special 1,448,004 -
2005-06 PROGRAM BUDGET 5,484,391 51
315 Planning General Administration and Support This program is responsible for the control and management of the City Planning Department, including the administration of its internal affairs, systems management and development, staff support to operating programs and the holding of Commission meetings.
Direct Posi- Total Program Changes Cost tions Cost Changes in Salaries, Expense, Equipment and Special
18 . Apportionment of Changes Applicable to Various Programs 52,371 - 63,088 Related costs consist of employee benefits Related Costs: $10,717
TOTAL GENERAL ADMINISTRATION AND SUPPORT 52,371 -
2004-05 Program Budget 2,717,509 89 Changes in Salaries, Expense, Equipment and Special 52,371 -
2005-06 PROGRAM BUDGET 2,769,880 89
316 Planning
INDICATORS OF WORKLOAD
ACTUAL ACTUAL ACTUAL ACTUAL ACTUAL EST. EST. 1999-00 2000-01 2001-02 2002-03 2003-04 2004-05 2005-06
COMPREHENSIVE PLANNING PROGRAM Citywide Planning Element Administrative Projects 1,156 500 250 250 330 300 330 General Plan Element Milestones 17 8 7 7 11 10 11 Information Requests 965 500 250 250 330 300 330 Special Studies and Reports 101 10 10 10 11 10 11 Task Forces and Committees 369 175 175 175 165 150 165 Community Planning Element Community Plans - 7,478 9,433 4,800 12,575 8,000 10,000 Valley Public Counter - 21,616 22,008 18,000 27,654 21,000 24,000 Planning Hearings Element Plan Approvals/Monitoring/Site Plan Review/ Consistency - 4,400 5,309 4,500 8,147 5,500 6,600 Hearing Examiner Cases - 1,861 2,799 1,800 5,113 3,500 3,500
PROJECT PLANNING PROGRAM Case Management Element Pre-Entitlement Cases Handled 134 147 300 230 440 450 450 Entitlement Cases Handled 69 147 200 230 278 300 300 Post-Entitlement Cases Handled 39 40 35 40 75 50 50 Zoning Administration Element Variances 337 269 211 300 227 260 350 Conditional Use 391 458 467 500 367 525 500 Revocations/Modifications 24 7 6 25 43 40 40 Public Counter Sign-Offs 11,538 22,574 23,000 23,000 25,850 25,000 25,000 Other Zoning Administration Actions 1,019 1,218 1,222 1,250 1,123 1,275 1,200 Code Simplification Element Code Simplification Revisions Completed - 1 1 1 6 6 4 Code Study Revisions Completed 11 14 15 20 9 14 6 Policy Revisions Completed 5 6 - 2 2 6 2 Post Commission Revision Activity Completed 7 5 7 15 10 10 10 Subdivision/EIR Review Element Tentative Tracts 167 190 196 200 485 599 599 Parcel Maps 110 125 115 120 222 308 308 Subdivision/Parcel Map Related Actions 529 995 1,000 1,018 386 650 600 Ministerial Activities 21 24 20 22 396 390 450 Preliminary EIR Activities 467 540 667 567 938 950 950 Final Environmental Review 8 5 15 20 29 12 25 Hours of Public Information / Sign-Offs - 3,600 6,966 7,300 11,664 8,500 11,000
GENERAL ADMINISTRATION AND SUPPORT PROGRAM General Administration and Support Element Purchasing Documents Processed 1,721 1,665 1,700 1,700 1,700 1,700 2 Inventory Requests 1 1 1 1 1 1 1 Special Fund Billing Transactions 215 240 250 250 250 250 250 Supply Requisitions Filled 576 688 700 750 700 700 700 Invoices Processed for Payment 1,824 1,103 1,200 1,200 1,200 1,200 1,200 Financial Reports Prepared 264 557 550 550 550 550 550 Fee Revenue Reports 5 12 10 12 - - - Department Reports 310 325 298 350 290 285 290
317 Planning
INDICATORS OF WORKLOAD (Continued)
ACTUAL ACTUAL ACTUAL ACTUAL ACTUAL EST. EST. 1999-00 2000-01 2001-02 2002-03 2003-04 2004-05 2005-06
GENERAL ADMINISTRATION AND SUPPORT PROGRAM (Continued) External Communications & Reports 379 355 318 375 315 316 315 FMIS Reports 39 43 38 45 45 40 50 Contracts Administered 269 325 298 350 290 295 290 Major Project Trust Fund Coordination 5 190 194 228 - - - Property Management Requests 978 850 425 500 405 400 405 Budget Analysis and Information Reports Performed 194 200 174 205 180 175 180 Case Files Processed 1,932 2,699 2,118 3,000 2,169 3,100 2,400 Case Files Requested 10,180 10,994 10,650 10,000 11,147 11,500 12,700 Customers Served 5,893 6,244 5,935 6,500 5,585 6,600 6,150 Cases Microfilmed1 386 641 248 2,500 1,981 2,000 2,200 Notices, Agendas, Miscellaneous Mailing 45,047 110,370 116,825 110,500 4,109 4,300 4,300 Customers Served 2,066 1,646 1,604 1,900 1,253 1,400 1,500 Publications Distributed 1,087 2,095 2,128 2,000 1,057 1,300 1,500 Special Assignments Completed 330 330 377 330 359 375 375 Document Pages Completed4 14,993 27,818 11,603 20,000 - - - Zoning Code Updates5 193 1,538 240 1,100 - - - Technical Support Element CDBG Services 20,000 3,173 1,383 2,000 1,383 1,500 1,500 GIS/Cartographic Maps Completed6 6,655 6,900 11,085 13,191 - - - Cartographic Services - - - - 7,380 8,000 8,000 GIS Data Updates - - - - 16,815 15,200 15,200 GIS Data Conversions - - - - 2,091 204 204 GIS Product Services Complete 3,889 3,877 3,872 4,000 3,278 3,500 3,500 Special Systems Reports and Projects Completed 1 3 3 3 3 2 1 Personnel Reports Generated - 967 1,566 1,200 12,154 3,000 13,000 Employee Status Change Documents - 318 299 263 403 300 450 Training - 233 184 500 163 200 200 Certification Interviews - 284 217 320 103 80 90
1) Microfilming work has been replaced with Document Imaging (PDIS). 2) Projects phased out. 3) Projects phased out. 4) Decrease due to reduced staffing in FY04. 5) Decrease due to reduced staffing in FY04. 6) This workload indicator has been divided into three new items: Cartographic Services, GIS Data Updates and GIS Data Conversion.
318 POLICE DEPARTMENT 2005-06 Proposed Budget
FUNDING
2004-05 2004-05 2005-06 PROPOSED Estimated Budget Amount %Change Five Year History
Salaries$ 1,003,459,000 $ 982,826,642 $ 1,051,033,727 6.9% 1116.0 1029.1 1,200 985.0 Expense 40,278,000 37,935,681 43,763,789 15.4% 1,000 927.7 893.6 800 Equipment 11,990,000 8,288,686 23,995,339 189.5% illions) 600 Special ------% 400
TOTAL$ 1,055,727,000 ############$ 1,118,792,855 8.7% Budget ($ m 200 -- FY 02 FY 03 FY 04 FY 05 FY 06
STAFFING
June 30, 2005 2004-05 2005-06 PROPOSED Five Year History Projected Adopted Authorized Staffing Budget Staffing %Change 13,850 15,000 13,827 Sworn 9,241 10,213 10,215 0.0% 13,805 10,000 13,788 Civilian 3,092 3,592 3,612 0.6% 13,758
Total 12,333 13,805 13,827 0.2% 5,000 Positions
-- FY 02 FY 03 FY 04 FY 05 FY 06
BUDGET HIGHLIGHTS
Direct Cost Positions 2005-06 Employee Compensation Adjustment - Sworn$ 30,031,721 -- Police Hiring (Total Recruitment - 720 Officers) 24,825,963 -- Increased Police Presence 2,000,000 -- Sworn Overtime 3,040,116 -- Recruit Equipment 224,800 -- Systemwide Mental Assessment Response Teams 92,040 2 Photo Red Light (Eight resolution authorities) -- -- Photo Red Light Contract 960,000 -- Replacement Helicopters -- -- Detention Officers -- 20 Police Officer Recruitment (Three resolution authorities) -- -- Communications Support (11 resolution authorities) -- -- Management Systems Reengineering (25 resolution authorities) -- -- Scientific Investigation Division Staffing (One resolution authority) -- -- Replacement Vehicles 13,519,818 -- Arrestee Transportation and Release 970,000 -- Technology Replacements and Software Upgrades 3,714,584 -- Public Information Office (Seven resolution authorities) -- -- Prop Q Support (10 resolution authorities) -- -- Petroleum Expense 2,200,000 -- Safer Cities Initiative 120,000 -- Civil Rights Integrity Division Staffing (Four resolution authorities) -- -- Audit Division (21 resolution authorities) -- --
319 Police Services Provided
Total Price Regular Positions Adopted Proposed Change Adopted Proposed Change Program Service Description 2004-05 2005-06 2004-05 2005-06
Patrol Patrol 559,427,561 601,112,417 41,684,856 7,383 7,383 - Specialized Crime Suppression & Investigation Crime Investigation 84,683,288 90,210,516 5,527,228 1,021 1,021 - Crime Suppression 63,837,033 68,357,468 4,520,435 795 797 2 Traffic Control Traffic Control 53,243,302 58,286,154 5,042,852 714 714 - Technical Support Technical Field Support 127,564,217 149,020,798 21,456,581 2,103 2,123 20 Technical Training Support 40,709,888 44,071,904 3,362,016 560 560 - General Administration and Support Department Management 11,213,623 11,873,285 659,662 149 149 - Internal Financial Support 4,583,571 7,118,718 2,535,147 86 86 - Internal General Support 45,026,507 47,888,278 2,861,771 553 553 - Internal Personnel Support 8,790,644 9,228,328 437,684 127 127 - Internal Monitoring Internal Criminal and Admin Investigation 22,919,541 24,346,352 1,426,811 248 248 - Organization Monitoring Function 7,051,834 7,278,637 226,803 66 66 -
320 Police Recapitulation of Changes
Adopted Total Budget Budget Budget Appropriation 2004-05 Changes 2005-06
EXPENDITURES AND APPROPRIATIONS Salaries Salaries. . . .General ...... 172,830,478 11,360,598 184,191,076 Salaries. . . .Sworn ...... 745,078,364 52,850,147 797,928,511 Sworn. . .Bonuses ...... 702,927 - 702,927 Salaries. . . .As-Needed ...... 1,224,421 - 1,224,421 Overtime. . . . General...... 6,762,568 (1,043,776) 5,718,792 Overtime. . . . Sworn...... 54,727,884 5,040,116 59,768,000 Accumulated...... Overtime...... 1,500,000 - 1,500,000
Total. Salaries ...... 982,826,642 68,207,085 1,051,033,727 Expense Printing. . . and. . .Binding ...... 1,252,902 160,144 1,413,046 Travel...... 607,285 - 607,285 Ammunition...... and . . Tear . . .Bombs ...... 1,498,810 254,940 1,753,750 Contractual. . . . . Services...... 9,623,143 2,850,000 12,473,143 Field. . Equipment ...... Expense ...... 6,470,143 4,786 6,474,929 Institutional. . . . . Supplies...... 1,276,801 (300,000) 976,801 Petroleum. . . . .Products ...... 4,781,825 2,200,000 6,981,825 Traffic. . .and . . Signal ...... 271,008 (150,000) 121,008 Transportation...... 34,520 40,000 74,520 Secret. . .Service ...... 533,060 - 533,060 Uniforms...... 3,132,917 473,454 3,606,371 Reserve. . . .Officer . . . .Expense ...... 480,790 - 480,790 Office. . and. . .Administrative ...... 6,207,833 69,950 6,277,783 Operating. . . . .Supplies ...... 1,764,644 224,834 1,989,478
Total. Expense ...... 37,935,681 5,828,108 43,763,789 Equipment Furniture,. . . . Office. . . . and . . Technical...... Equipment ...... 1,285 4,332,384 4,333,669 Transportation...... Equipment ...... 8,103,531 11,153,499 19,257,030 Other. . Operating...... Equipment ...... 183,870 220,770 404,640
Total. Equipment ...... 8,288,686 15,706,653 23,995,339
Total. Police ...... 1,029,051,009 89,741,846 1,118,792,855
321 Police Recapitulation of Changes
Adopted Total Budget Budget Budget Appropriation 2004-05 Changes 2005-06
SOURCES OF FUNDS
General. . . .Fund ...... 995,198,932 64,934,913 1,060,133,845 Local. . Public. . . .Safety . . . .Fund . . .(Sch. . . .17) ...... 25,946,672 2,206,328 28,153,000 Local. . Law. . .Enforcement ...... Block . . . Grant . . . Fund. . . . (Sch . . .45) ...... 3,488,000 (3,488,000) - Supplemental...... Law . . Enf. . Services. . . . . Fund. . . (Sch.. . . 46)...... 4,417,405 3,722,595 8,140,000 VLF. .Gap . . Loan . . . Financing ...... Proceeds . . . . . Fund . . . (Sch. . . . 52. .) ...... - 21,404,810 21,404,810 Efficiency. . . . and. . .Police . . . Hires. . . .Fund . . .(Sch. . . .53) ...... - 961,200 961,200
Total. Funds ...... 1,029,051,009 89,741,846 1,118,792,855 Percentage. . . . Change...... 8.72% Positions...... 13,805 22 13,827
322 Police Changes Applicable to Various Programs The following changes involve two or more budgetary programs. These changes are explained below and apportioned as single entries in the affected programs. Single-program changes are shown only in the programs involved.
Direct Posi- Total Program Changes Cost tions Cost Changes in Salaries, Expense, Equipment and Special Obligatory 1 . 2005-06 Employee Compensation Adjustment 30,031,721 - 34,797,755 Related costs consist of employee benefits. SW $30,031,721 Related Costs: $4,766,034 2 . Salary Step Plan and Turnover Effect 14,679,139 - 17,385,112 Related costs consist of employee benefits. SG $8,964,471; SW $5,714,668 Related Costs: $2,705,973 3 . Full Funding for Partially Financed Positions 1,352,351 - 1,570,891 Related costs consist of employee benefits. SG $1,352,351 Related Costs: $218,540 4 . Deletion of 2004-05 Equipment (8,288,686)- (8,288,686) Funding for one-time equipment purchases is deleted. EQ $(8,288,686)
Service Level 5 . Police Hiring - VLF Funds 18,378,096 - 21,228,051 Add funding to hire a total of 720 officers, the maximum that can be processed through the academy in a year. This will provide for the hiring of a net 265 additional officers (C.F. 03-2267-S2) to be funded by the proceeds of the Vehicle License Fee Gap Loan Financing Program and will allow the City to utilize the balance of funding from the Universal Hiring Program grant, which was previously accepted (C.F. 03-1950) but not utilized due to the lack of matching funds. Funding is also added to the Personnel Department for recruitment activities. (See Personnel Department Blue Book Item No. 10.) Related costs consist of employee benefits. SW $12,405,228; EX $760,231; EQ $5,212,637 Related Costs: $2,849,955 6 . Police Hiring - Other Funding 6,447,867 - 7,563,199 Add funding to hire a total of 720 officers, the maximum that can be processed through the academy in a year. This will provide for the hiring of a net 105 additional officers in addition to the 265 officers funded by the Vehicle License Fee Gap Loan Financing Program (See Bluebook Item No. 5). Related costs consist of employee benefits. SW $4,606,490; EX $177,927; EQ $1,663,450 Related Costs: $1,115,332
323 Police Direct Posi- Total Program Changes Cost tions Cost Changes in Salaries, Expense, Equipment and Special Service Level 7 . Increased Police Presence 2,000,000 - 2,000,000 Add overtime funding from the proceeds of the Vehicle License Fee Gap Loan Financing Program as a temporary measure to increase the police presence throughout the City until the additional officers provided in the Budget can be hired (C.F. 03-2267-S2). SWOT $2,000,000
Other Changes or Adjustments 8 . Miscellaneous Changes in Expense - - - Shift funding in various expense accounts to more accurately reflect where expenditures are incurred. This action results in no net change to the overall amount provided for expenses.
9 . Sworn Overtime 3,040,116 - 3,040,116 Add funding to provide for cost of living adjustments and for increased cash overtime for sworn employees. The Department is authorized to work 1.2 million hours of sworn overtime each year. In 2004-05, funding was provided to compensate approximately 80 percent of overtime worked in cash, with the remainder to be compensated in time off. It is now estimated that 83 percent of the overtime worked must be compensated in cash to avoid Fair Labor Standards Act liability. SWOT $3,040,116
10 . Recruit Equipment 224,800 - 224,800 Add funding for recruit equipment for the recruits hired to keep pace with attrition. EQ $224,800
11 . Efficiency Projects and Police Hiring Fund - - - In addition to the funding provided in the Police Department Budget for the hiring of 720 officers, funding in the amount of $5,000,000 is added to the Efficiency Projects and Police Hiring Fund to pay for the one-time expenses associated with the hiring of additional officers in the future. (See Efficiency Projects and Police Hiring Fund Blue Book.)
TOTAL CHANGES APPLICABLE TO VARIOUS PROGRAMS 67,865,404 -
324 Police Patrol This program provides for the suppression and prevention of crime through highly visible vehicular and foot patrol activities.
Direct Posi- Total Program Changes Cost tions Cost Changes in Salaries, Expense, Equipment and Special
12 . Apportionment of Changes Applicable to Various Programs 41,684,856 - 48,550,937 Related costs consist of employee benefits Related Costs: $6,866,081
TOTAL PATROL 41,684,856 -
2004-05 Program Budget 559,427,561 7,383 Changes in Salaries, Expense, Equipment and Special 41,684,856 -
2005-06 PROGRAM BUDGET 601,112,417 7,383
325 Police Specialized Crime Suppression & Investigation This program reduces the opportunity to commit criminal acts through public awareness of property and personal safety techniques; protects property and persons and preserves the peace, solves crimes and apprehends offenders.
Direct Posi- Total Program Changes Cost tions Cost Changes in Salaries, Expense, Equipment and Special
13 . Apportionment of Changes Applicable to Various Programs 9,955,623 - 11,573,172 Related costs consist of employee benefits Related Costs: $1,617,549
Priority Service Level 14 . Systemwide Mental Assessment Response Teams 92,040 2 126,825 Add funding and two sworn positions in order to augment the Systemwide Mental Assessment Response Teams and provide coverage in each of the geographic bureaus. These resources are added in support of our compliance efforts under the Consent Decree. Related costs consist of employee benefits. SW $92,040 Related Costs: $34,785
Other Changes or Adjustments 15 . Replacement Helicopters - - - Provide approximately $5.4 million in the 2005-06 MICLA financing program for the replacement of two helicopters which support patrol functions and have exceeded the replacement criteria.
TOTAL SPECIALIZED CRIME SUPPRESSION & INVESTIGATION 10,047,663 2
2004-05 Program Budget 148,520,321 1,816 Changes in Salaries, Expense, Equipment and Special 10,047,663 2
2005-06 PROGRAM BUDGET 158,567,984 1,818
326 Police Traffic Control This program maintains a safe flow of traffic and prevents or reduces the number of traffic accidents through priority enforcement; investigates traffic accidents and traffic crimes.
Direct Posi- Total Program Changes Cost tions Cost Changes in Salaries, Expense, Equipment and Special
16 . Apportionment of Changes Applicable to Various Programs 4,082,852 - 4,742,364 Related costs consist of employee benefits Related Costs: $659,512
Other Changes or Adjustments 17 . Photo Red Light Program 960,000 - 960,000 Continue resolution position authority for three accounting and five sworn positions for the Photo Red Light Program. This program, which began in 2000-01, captures on film, violators running red lights at designated high vehicular-accident intersections throughout the City. Trained traffic control/enforcement staff in the Department review the photographs, and where appropriate, cite motorists who have broken the law. Approximately $64 for each citation, or 55 percent of the revenue generated, is placed in the Traffic Safety Fund to pay for the contract citation processing. The remaining funds, approximately $52 per citation, will be used to partially offset the City's operational expense for the program. Full year funding for all eight positions is included in the Department's salary base. No additional appropriation is required. Additionally, funding is provided for increased contract costs. These costs will be offset by anticipated increased revenue. EX $960,000
TOTAL TRAFFIC CONTROL 5,042,852 -
2004-05 Program Budget 53,243,302 714 Changes in Salaries, Expense, Equipment and Special 5,042,852 -
2005-06 PROGRAM BUDGET 58,286,154 714
327 Police Technical Support This program supports regular line operations of the Department through technical activities and skills; provides scientific investigative services; communications services, supplies, transportation, police records, criminal identification, and custody of arrested persons, property and evidence; develops and conducts training programs.
Direct Posi- Total Program Changes Cost tions Cost Changes in Salaries, Expense, Equipment and Special
18 . Apportionment of Changes Applicable to Various Programs 6,614,195 - 8,193,147 Related costs consist of employee benefits Related Costs: $1,578,952
Priority Service Level 19 . Detention Officers - 20 374,496 Shift funding from the Overtime-General Account to the Salaries-General Account to provide a total of 20 additional detention officers to meet workload demands. Related costs consist of employee benefits. SG $1,043,776; SOT $(1,043,776) Related Costs: $374,496
Service Level 20 . Police Officer Recruitment - - - Continue resolution position authority for one Captain II, one Management Analyst II and one Secretary in the Recruitment and Management Employee Division to oversee the Police Officer recruitment function. Funding for these positions is included in the Department's 2005-06 salary base and no additional funding is required.
21 . Communications Support - - - Continue resolution position authority for 11 positions, consisting of seven administrative and clerical positions and four systems positions, in the Information and Communications Services Bureau to upgrade the Emergency Command Control Communications System (ECCCS). These positions were previously authorized by Council in 1998-99 and funded through the Special 9-1-1 Communications Tax. The positions will be utilized for the final integration and implementation of ECCCS within the Metropolitan and Valley Communications Dispatch Centers. Funding for these positions is included in the Department's 2005-06 salary base and no additional funding is required.
328 Police Direct Posi- Total Program Changes Cost tions Cost Changes in Salaries, Expense, Equipment and Special Service Level 22 . Management System Reengineering - - - Continue resolution authority for 25 positions to support the Management Systems Reengineering Program (MSRP), which is responsible for implementing the TEAMS II computer system required by the Consent Decree with the Department of Justice. These positions consist of 11 systems, five sworn, five administrative and four clerical positions. Funding for these positions is included in the Department's 2005-06 salary base and no additional funding is required.
23 . Scientific Investigation Division Staffing - - - Continue resolution position authority for one Police Administrator I to provide management services or to render professional, scientific, or expert services in the Scientific Investigation Division. This position was previously authorized by Council in 2002-03. Funding for this position is included in the Department's 2005-06 salary base and no additional funding is required.
Other Changes or Adjustments 24 . Replacement Vehicles 13,519,818 - 13,519,818 Add funding for the replacement of 286 Black and White vehicles and 106 motorcycles that have met or exceeded the replacement criteria. Funding is also provided in the Forfeited Assets Trust Fund for the replacement of 15 Black and White vehicles and four motorcycles. In addition, funding of approximately $14.8 million is included in the 2005-06 MICLA financing program to purchase 451 other replacement vehicles consisting of 80 hybrids, 165 plain vehicles, 176 undercover sedans, and 30 miscellaneous specialty vehicles. EQ $13,519,818
25 . Arrestee Transportation and Release 970,000 - 970,000 Add funding for the increased costs of arrestee transportation and release services provided by the Los Angeles County Sheriff's Department. EX $970,000
329 Police Direct Posi- Total Program Changes Cost tions Cost Changes in Salaries, Expense, Equipment and Special Other Changes or Adjustments 26 . Technology Replacements and Software Upgrades 3,714,584 - 3,714,584 Add funding for the upgrade of outdated software and the replacement of computers, laptops, and printers which are beyond their useful lifecycles. Funding in the amount of $271,000 is also included in the Information Technology Agency (ITA) Budget for the purchase of replacement servers for the Police Department. (See ITA Blue Book Item No. 21.) EX $339,950; EQ $3,374,634
TOTAL TECHNICAL SUPPORT 24,818,597 20
2004-05 Program Budget 168,274,105 2,663 Changes in Salaries, Expense, Equipment and Special 24,818,597 20
2005-06 PROGRAM BUDGET 193,092,702 2,683
330 Police General Administration and Support This program directs and controls all Department activities with assistance of immediate staff personnel; investigates all complaints alleging misconduct of Department employees; conducts planning, research and surveys; reports statistics data; monitors and inspects the execution of Department policies, procedures and plans and ensures adherence to policies and orders; administers fiscal and personnel matters; administers the Department's community-relations programs and community affairs; and supports and supervises Area stations.
Direct Posi- Total Program Changes Cost tions Cost Changes in Salaries, Expense, Equipment and Special
27 . Apportionment of Changes Applicable to Various Programs 3,874,264 - 4,536,464 Related costs consist of employee benefits Related Costs: $662,200
Priority Service Level 28 . Public Information Office - - - Continue resolution position authority for one administrative, two public relations, and four clerical positions in the Public Information Office (formerly the Community Affairs Group). These positions were previously authorized by the Council as part of the 2002-03 budget process. Funding for these positions is included in the Department's 2005-06 salary base and no additional funding is required.
29 . Ombuds Office - - - Continue resolution position authority for one Executive Secretary II in the Ombuds Office. This position was previously authorized by the Council as part of the 2002-03 budget process. Funding for this position is included in the Department's 2005-06 salary base and no additional funding is required.
Service Level 30 . Prop Q Support - - - Continue resolution position authority for two clerical, four administrative and four sworn positions to support the Public Safety General Obligation Bond Program (Prop Q). These bond-supported positions, which were first authorized by the Council in 2002-03, will be involved with land acquisition, design, operational, technological and economic aspects of renovating Police facilities under the Prop Q Program. Funding for these positions is included in the Department's 2005-06 salary base and no additional funding is required.
331 Police Direct Posi- Total Program Changes Cost tions Cost Changes in Salaries, Expense, Equipment and Special Other Changes or Adjustments 31 . Universal Identification Card System 300,000 - 300,000 Add funding for the purchase of equipment and card stock for the manufacture of key cards to be used in conjunction with the new Universal Identification Card System which is being installed in all new and renovated police stations. EX $300,000
32 . Petroleum Expense 2,200,000 - 2,200,000 Add funding for petroleum expense due to the increased costs of petroleum. EX $2,200,000
33 . Safer Cities Initiative 120,000 - 120,000 Add funding to continue the Safer Cities Initiative consulting contract for the reduction of crime in key areas of the City. EX $120,000
TOTAL GENERAL ADMINISTRATION AND SUPPORT 6,494,264 -
2004-05 Program Budget 69,614,345 915 Changes in Salaries, Expense, Equipment and Special 6,494,264 -
2005-06 PROGRAM BUDGET 76,108,609 915
332 Police Internal Monitoring
Direct Posi- Total Program Changes Cost tions Cost Changes in Salaries, Expense, Equipment and Special
34 . Apportionment of Changes Applicable to Various Programs 1,653,614 - 1,925,154 Related costs consist of employee benefits Related Costs: $271,540
Service Level 35 . Civil Rights Integrity Division Staffing - - - Continue resolution position authority for one Captain III, one Sergeant II, one Police Officer III and one Secretary for the Civil Rights Integrity Division (formerly the Consent Decree Task Force). The Division is responsible for coordinating the successful implementation of the Consent Decree with the Department of Justice and for providing the Independent Monitor information requested. Funding for these positions is included in the Department's 2005-06 salary base and no additional funding is required.
36 . Audit Division - - - Continue resolution position authority for 12 sworn, four clerical and five administrative positions in the Audit Division. These positions were previously authorized by the Council to meet the audit requirements of the Consent Decree with the Department of Justice. Funding for these positions is included in the Department's 2005-06 salary base and no additional funding is required.
TOTAL INTERNAL MONITORING 1,653,614 -
2004-05 Program Budget 29,971,375 314 Changes in Salaries, Expense, Equipment and Special 1,653,614 -
2005-06 PROGRAM BUDGET 31,624,989 314
333 2005-06 DETAIL OF POLICE VEHICLES
REPLACEMENT VEHICLES General FundMICLA FATF VLF EPPHF No. Meeting No. In Replacement Recommended Cost per Type of Vehicle Fleet Replacement Criteria Criteria Replacement Vehicle Total Cost No. Funding No. Funding No. Funding No. Funding No. Funding Black/White 1,259 6 years or 100,000 miles 345 301 $ 37,854 $ 11,394,054 286$ 10,826,244 15$ 567,810 Hybrid 255 6 years or 100,000 miles 80 80 $ 35,506 $ 2,840,480 80 $ 2,840,480 Plain 1,295 6 years or 100,000 miles 165 165 $ 29,701 $ 4,900,665 165 $ 4,900,665 Undercover 749 6 years or 100,000 miles 176 176 $ 29,701 $ 5,227,376 176 $ 5,227,376 Motorcycles 394 5 years or 70,000 miles 131 110 $ 22,230 $ 2,445,300 106$ 2,356,380 4 $ 88,920 Misc. 494 Various 30 Various $ 1,526,500 30 $ 1,526,500 Total Vehicles 4,446 862 $ 28,334,375 392$ 13,182,624 451 $ 14,495,021 19$ 656,730 0$ - 0$ -
Communications Costs Black & Whites 301$ 1,179 $ 354,879 286$ 337,194 15$ 17,685 Hybrid 80$ 647 $ 51,760 80 $ 51,760 Plain 165$ 647 $ 106,755 165 $ 106,755 Undercover 176$ 647 $ 113,872 176 $ 113,872 Subtotal Communication Costs $ 627,266 $ 337,194 $ 272,387 $ 17,685
TOTAL FUNDING FOR REPLACEMENT VEHICLES$ 28,961,641 $ 13,519,818 $ 14,767,408 $ 674,415 $ - $ -
NEW VEHICLES FOR ADDITIONAL OFFICERS New Vehicles Cost per Type of Vehicle Recommended Vehicle Total Cost No. Funding No. Funding No. Funding No. Funding No. Funding Black/White 123$ 46,644 $ 5,737,212 15$ 699,660 88$ 4,104,672 20$ 932,880 Total Vehicles 123$ 46,644 $ 5,737,212 15$ 699,660 0$ - 0 0 88$ 4,104,672 20$ 932,880
TOTAL FUNDING FOR NEW VEHICLES $ 5,737,212 $ 699,660 $ - $ - $ 4,104,672 $ 932,880
TOTAL FUNDING FOR REPLACEMENT AND NEW VEHICLES $ 34,698,853 $ 14,219,478 $ 14,767,408 $ 674,415 $ 4,104,672 $ 932,880
NOTES: MICLA is the City's debt-financing vehicle. All capital equipment items purchased must have a life span of 6 years or more. Funding is also available from the Forfeited Assets Trust Fund (FATF) for approximately 15 Black and White vehicles and 4 Motorcycles, the Vehicle License Fee Gap Loan Financing Proceeds Fund (VLF) for 88 Black and White vehicles, and the Efficiency Projects and Police Hiring Fund (EPPHF) for 20 Black and White vehicles. Black and White and Hybrid vehicles are equipped with ballistic door panels.
334 Police
INDICATORS OF WORKLOAD
ACTUAL ACTUAL ACTUAL ACTUAL ACTUAL EST. EST. 1999-00 2000-01 2001-02 2002-03 2003-04 2004-05 2005-06
PATROL PROGRAM Part I Crimes reported 171,360 184,754 191,997 190,368 177,681 172,300 167,000 Selected Part II Crimes reported 66,408 82,843 88,682 109,028 72,513 71,800 71,100 Total Arrests 178,539 152,939 143,671 151,285 168,153 184,464 202,357
SPECIALIZED CRIME SUPPRESSION & INVESTIGATION Investigate cases assigned 444,023 477,307 493,477 487,685 466,174 462,600 459,100 Investigate cases cleared 83,458 92,709 89,281 92,172 92,950 93,100 93,300 SARA Projects initiated * 2,010 494 388 486 257 233 213
TRAFFIC CONTROL PROGRAM Traffic accidents investigated 46,485 48,873 49,534 48,357 47,798 49,184 50,610 Fatal and injury traffic accidents 22,415 24,203 24,811 23,647 23,270 23,596 23,926 Traffic citations issued 599,752 506,600 497,742 516,814 421,582 422,847 424,115
TECHNICAL SUPPORT PROGRAM Property Bookings 243,086 248,625 262,762 263,312 279,173 291,000 300,000 Arrest documents processed (ICARS) 382,000 241,263 234,278 291,058 126,124 135,709 148,873 Crime & Traffic requests processed 82,000 102,466 86,241 758,574 244,339 334,606 263,985 Requests for Criminal Offender Record Info (CORI) processed 70,000 42,886 43,570 39,366 625,446 514,067 636,702 Booking numbers issued 126,055 114,789 108,527 115,224 37,237 60,506 38,886 Vehicles maintained 3,997 4,051 4,212 4,446 4,452 4,479 4,525 Complaint board calls received (911) 1,874,065 1,775,787 1,803,579 1,852,500 1,817,331 1,801,547 2,443,701 Non-emergency calls (7-digit) * 1,414,135 1,428,473 1,560,429 1,536,365 1,484,750 1,475,30 9 1,497,065 Cases requiring SID laboratory analysis 21,525 15,632 14,172 17,468 20,199 23,381 25,720 Questioned and written documents examined 5,058 4,558 3,426 3,200 3,119 3,556 3,912
GENERAL ADMINISTRATION & SUPPORT PROGRAM Personnel complaints received 6,002 6,202 5,547 4,634 5,708 6,586 7,029 Sworn personnel appointed 395 277 240 672 316 405 720 Payroll checks processed 344,400 340,008 311,167 315,550 317,350 312,000 312,000 Counseling sessions conducted 3,394 6,206 11,792 16,817 16,783 17,600 17,600 Community meetings conducted * 4,091 4,965 5,328 6,701 4,691 4,222 3,800
* New categories effective 2000/01.
335
336 BOARD OF PUBLIC WORKS 2005-06 Proposed Budget
FUNDING
2004-05 2004-05 2005-06 PROPOSED Five Year History Estimated Budget Amount %Change
Salaries$ 10,039,000 $ 10,039,633 $ 10,515,965 4.7% 19.7 20 18.1 18.1 Expense 8,054,000 8,055,025 9,136,312 13.4% 18 16 Equipment -- -- 5,463 100.0% 14 12.4 12.5 illions) 12 Special ------% 10 8 TOTAL$ 18,093,000 $ 18,094,658 $ 19,657,740 8.6% 6 4 Budget ($ m ($ Budget 2 -- FY 02 FY 03 FY 04 FY 05 FY 06
STAFFING
Five Year History June 30, 2005 2004-05 2005-06 PROPOSED Projected Adopted Authorized 153 151 Staffing Budget Staffing %Change 160 120 Regular 146 153 151 (1.3)% 80 59 59 59 40 Positions -- FY 02 FY 03 FY 04 FY 05 FY 06
BUDGET HIGHLIGHTS
Direct Cost Positions Multi-Family Residential Recycling Program (Two resolution authorities)$ 101,555 -- Wastewater Program Outreach (Three resolution authorities) 152,305 -- Neighborhood Matching Funds 845,578 -- Graffiti Abatement 233,898 -- Central Los Angeles Recycling/Transfer Station (One resolution authority) 40,514 -- Performance Management (One resolution authority) 103,991 -- Systems Reorganization 24,554 --
337 Board of Public Works Services Provided
Total Price Regular Positions Adopted Proposed Change Adopted Proposed Change Program Service Description 2004-05 2005-06 2004-05 2005-06
Public Services Project Restore Director 122,110 228,030 105,920 1 1 - Public Works Public Relations 896,959 1,050,360 153,401 9 9 - Citywide Waste Management Coordination Comm Greening, Beautification and Graffiti Remov 8,577,799 8,828,001 250,202 16 16 - Neighborhood Matching Fund Program 12,637 858,215 845,578 - - - Public Works Accounting Public Works Office of Accounting 4,811,931 4,929,618 117,687 76 76 - Public Works Personnel Management PW Office of Management-Employee Services 1,827,478 1,851,856 24,378 24 24 - General Administration and Support LA Stat Support to Mayor's Office - 2,887 2,887 - - - Public Works Board and Board Secretariat 1,845,744 1,802,472 (43,272) 26 24 (2) PW Departmentwide Emergency Preparedness - 106,301 106,301 1 1 -
338 Board of Public Works Recapitulation of Changes
Adopted Total Budget Budget Budget Appropriation 2004-05 Changes 2005-06
EXPENDITURES AND APPROPRIATIONS Salaries Salaries. . . .General ...... 10,000,194 476,332 10,476,526 Overtime. . . . General...... 39,439 - 39,439
Total. Salaries ...... 10,039,633 476,332 10,515,965 Expense Printing. . . and. . .Binding ...... 85,729 - 85,729 Contractual. . . . . Services...... 7,547,417 1,079,476 8,626,893 Transportation...... 2,000 - 2,000 Office. . and. . .Administrative ...... 152,442 1,811 154,253 Operating. . . . .Supplies ...... 267,437 - 267,437
Total. Expense ...... 8,055,025 1,081,287 9,136,312 Equipment Furniture,. . . . Office. . . . and . . Technical...... Equipment ...... - 5,463 5,463
Total. Equipment ...... - 5,463 5,463
Total. Board . . . .of . Public . . . Works...... 18,094,658 1,563,082 19,657,740
SOURCES OF FUNDS
General. . . .Fund ...... 12,721,631 1,396,940 14,118,571 Special. . . Gas. . .Tax . . Street . . . .Improvement ...... Fund . . . (Sch. . . 5)...... 244,050 - 244,050 Stormwater. . . . . Pollution...... Abatement ...... Fund . . . (Sch. . . . 7) ...... 185,832 4,325 190,157 Community. . . . . Development...... Trust . . . Fund . . . (Sch.. . . 8)...... 1,550,099 (45,261) 1,504,838 Sewer. . .Construction ...... & . Maintenance ...... Fund . . . .(Sch . . 14)...... 2,932,414 188,754 3,121,168 St. .Light. . . . Maint. . . . .Assessment ...... Fund . . .(Sch. . . .19) ...... 247,117 6,435 253,552 Proposition. . . . . A. Local. . . .Transit . . . .Fund . . .(Sch. . . . 26) ...... 55,000 - 55,000 Citywide. . . . Recycling . . . . . Fund. . . (Sch.. . . .51) ...... 158,515 11,889 170,404
Total. Funds ...... 18,094,658 1,563,082 19,657,740 Percentage. . . . Change...... 8.64% Positions...... 153 (2) 151
339 Board of Public Works Changes Applicable to Various Programs The following changes involve two or more budgetary programs. These changes are explained below and apportioned as single entries in the affected programs. Single-program changes are shown only in the programs involved.
Direct Posi- Total Program Changes Cost tions Cost Changes in Salaries, Expense, Equipment and Special Obligatory 1 . Salary Step Plan and Turnover Effect 155,277 - 188,666 Related costs consist of employee benefits. SG $155,277 Related Costs: $33,389 2 . Full Funding for Partially Financed Positions 210,533 - 244,556 Related costs consist of employee benefits. SG $210,533 Related Costs: $34,023 3 . Deletion of Funding for Resolution Authorities (210,724)- (244,777) Related costs consist of employee benefits. SG $(210,724) Related Costs: $(34,053)
TOTAL CHANGES APPLICABLE TO VARIOUS PROGRAMS 155,086 -
340 Board of Public Works Public Services This program performs public affairs functions for the Department of Public Works and assists developers in obtaining required City permits.
Direct Posi- Total Program Changes Cost tions Cost Changes in Salaries, Expense, Equipment and Special
4 . Apportionment of Changes Applicable to Various Programs 5,461 - 6,875 Related costs consist of employee benefits Related Costs: $1,414
Efficiencies 5 . Multi-Family Residential Recycling Program 101,555 - 131,426 Continue funding and resolution authority for one Public Relations Specialist I and one Public Relations Specialist II. These positions provide education and outreach services for the Multi-Family Residential Recycling Program and are funded by the Citywide Recycling Trust Fund. Related costs consist of employee benefits. SG $101,555 Related Costs: $29,871
Other Changes or Adjustments 6 . Wastewater Program Outreach 152,305 - 204,193 Provide funding and resolution authority for three positions to provide community education and outreach services for the Bureau of Engineering's Wastewater Program. Historically, the Bureau of Engineering has conducted public outreach and education with respect to its Wastewater Program by outsourcing work through contracts tied to individual construction projects. The addition of these three resolution authority positions, funded by the Sewer Construction and Maintenance Fund, will allow the Board to provide these services in-house. Related costs consist of employee benefits. SG $145,031; EX $1,811; EQ $5,463 Related Costs: $51,888
TOTAL PUBLIC SERVICES 259,321 -
2004-05 Program Budget 1,019,069 10 Changes in Salaries, Expense, Equipment and Special 259,321 -
2005-06 PROGRAM BUDGET 1,278,390 10
341 Board of Public Works Citywide Waste Management Coordination This program coordinates Public Works resources to support voluntary community cleanup campaigns and interfaces with Council offices, the Mayor's office and Los Angeles Beautiful, Inc.
Direct Posi- Total Program Changes Cost tions Cost Changes in Salaries, Expense, Equipment and Special
7 . Apportionment of Changes Applicable to Various Programs 16,304 - 19,826 Related costs consist of employee benefits Related Costs: $3,522
Other Changes or Adjustments 8 . Neighborhood Matching Funds 845,578 - 845,578 Provide funding for the Neigborhood Matching Grant Fund activities. The Board awards grants for community beautification projects on citywide basis. The community provides matching grants, usually of in-kind services. The funding provided here has been previously provided either in the Unappropriated Balance or the General City Purposes Fund Budget and appropriated to the Board through an interim Council action on an annual basis. This action provides the funding directly to the Board, thereby creating a more streamlined process. EX $845,578
9 . Graffiti Abatement 233,898 - 233,898 Increase funding to the Board's various graffiti abatement contracts to provide both increased high level graffiti abatement in underpasses and to cover cost increases experienced by the Community Based Organizations performing graffiti abatement activities. EX $233,898
TOTAL CITYWIDE WASTE MANAGEMENT COORDINATION 1,095,780 -
2004-05 Program Budget 8,590,436 16 Changes in Salaries, Expense, Equipment and Special 1,095,780 -
2005-06 PROGRAM BUDGET 9,686,216 16
342 Board of Public Works Public Works Accounting This program provides accounting services, including capital programming and budgeting, fee and cost recovery, general and cost accounting, Sewer Construction and Maintenance Fund financial accounting, special funds and projects accounting and financial information systems development for the Department of Public Works.
Direct Posi- Total Program Changes Cost tions Cost Changes in Salaries, Expense, Equipment and Special
10 . Apportionment of Changes Applicable to Various Programs 77,173 - 93,740 Related costs consist of employee benefits Related Costs: $16,567
Priority Service Level 11 . Central Los Angeles Recycling/Transfer Station 40,514 - 56,078 Provide funding and resolution authority for one Accountant position to meet the workload associated with the Central Los Angeles Recycling and Transfer Station (CLARTS) and the Sanitation Equipment Charge. CLARTS was purchased by the City in May 2004, increasing the accounting work substantially due to the need to invoice and make payments in a timely manner and to take advantage of discounts. In addition, two separate funds were established: the CLARTS Trust Fund and the CLARTS Community Amenities Trust Fund. These also require more accounting services. At the time staffing requirements associated with CLARTS were evaluated, the accounting workload associated with these two funds was not taken into account. In addition, this position will be responsible for the accounting needs of the Sanitation Equipment Charge and its various bond revenue funds. Related costs consist of employee benefits. SG $40,514 Related Costs: $15,564
TOTAL PUBLIC WORKS ACCOUNTING 117,687 -
2004-05 Program Budget 4,811,931 76 Changes in Salaries, Expense, Equipment and Special 117,687 -
2005-06 PROGRAM BUDGET 4,929,618 76
343 Board of Public Works Public Works Personnel Management This program provides a uniform departmental personnel program for the Department of Public Works, including liaison services, training, employee relations, disciplinary actions, placement and records maintenance. It develops and proposes policies and legislative action on personnel matters.
Direct Posi- Total Program Changes Cost tions Cost Changes in Salaries, Expense, Equipment and Special
12 . Apportionment of Changes Applicable to Various Programs 24,378 - 29,594 Related costs consist of employee benefits Related Costs: $5,216
TOTAL PUBLIC WORKS PERSONNEL MANAGEMENT 24,378 -
2004-05 Program Budget 1,827,478 24 Changes in Salaries, Expense, Equipment and Special 24,378 -
2005-06 PROGRAM BUDGET 1,851,856 24
344 Board of Public Works General Administration and Support This program provides overall management, direction and administrative control of the Department of Public Works.
Direct Posi- Total Program Changes Cost tions Cost Changes in Salaries, Expense, Equipment and Special
13 . Apportionment of Changes Applicable to Various Programs 31,770 - 38,410 Related costs consist of employee benefits Related Costs: $6,640
Transfers Between Departments 14 . Insurance Approval Realignment (94,399)(2) (128,599) Transfer responsibility for the insurance approval function to the City Administrative Officer (CAO), which is more consistent with the core functions of the CAO's Risk Management Group. This will allow for better coordination and consistent administration of this City-wide function. This realignment will also generate savings by reducing staff costs and create efficiencies by improving the timeliness of approvals and providing better service to operating departments, City contractors, vendors and permittees. Due to other efficiencies implemented to date, the CAO will need one less staff person than is currently utilized to process insurance approvals in the Board Office. One of two Senior Clerk Typist positions performing this work is deleted and one transferred to the CAO, resulting in annual savings of approximately $47,000 (See related CAO Blue Book Item No. 15). Related costs consist of employee benefits. SG $(94,399) Related Costs: $(34,200)
Other Changes or Adjustments 15 . Performance Management 103,991 - 132,289 Continue funding and resolution authority for one Senior Management Analyst II position to oversee performance management activities for the Board. This includes reporting to the Mayor, Council, LA STAT, and the City Administrative Officer on issues related to the Board's budget, operations and performance measures. Related costs consist of employee benefits. SG $103,991 Related Costs: $28,298
345 Board of Public Works Direct Posi- Total Program Changes Cost tions Cost Changes in Salaries, Expense, Equipment and Special Other Changes or Adjustments 16 . Systems Reorganization 24,554 - 30,326 Provide one new Director of Systems position and delete one Senior Systems Analyst I position. The Board's Office of Accounting has developed and implemented several complex financial information systems, collectively known as the Financial Data Management System, to serve the entire Department of Public Works. These applications are used to support activities related to numerous bond and proposition programs and the Office of Accounting is soley responsible for the maintenance and support of these programs. The addition of the Director of Systems will provide the proper level of supervisory and management oversight of applications that are integral to the Department of Public Works financial management. Related costs consist of employee benefits. SG $24,554 Related Costs: $5,772
TOTAL GENERAL ADMINISTRATION AND SUPPORT 65,916 (2)
2004-05 Program Budget 1,845,744 27 Changes in Salaries, Expense, Equipment and Special 65,916 (2)
2005-06 PROGRAM BUDGET 1,911,660 25
346 Board of Public Works
INDICATORS OF WORKLOAD
ACTUAL ACTUAL ACTUAL ACTUAL ACTUAL EST. EST. 1999-00 2000-01 2001-02 2002-03 2003-04 2004-05 2005-06
CITYWIDE WASTE MANAGEMENT COORDINATION PROGRAM
Operation Clean Sweep Presentations to Community Groups 688 927 502 623 664 650 650 Number of Volunteers Coordinated 17,260 21,435 23,929 25,064 19,164 20,000 20,000 Volunteer Hours Worked N/A N/A 90,862 88,947 74,058 75,000 75,000 Neighborhood Matching Fund 1 Projects Awarded 167 193 184 113 110 110 110 Medians Adopted 24 22 23 12 14 15 15 Murals Coated 17 37 19 13 12 15 15 Murals Painted 17 21 36 27 9 10 10 TNI Monthly Reports Prepared 25 36 36 N/A N/A N/A N/A CBO Monitoring Reports Completed N/A N/A 502 866 640 650 650 Number of Corridors Monitored for Graffiti N/A N/A 2,975 5,156 3,195 3,200 3,200 Total Miles Monitored for Graffiti N/A N/A 4,640 11,673 7,582 8,000 8,000
PUBLIC SERVICES PROGRAM
Public Affairs Office Citywide Waste Management Publicity Community Outreach Events Coordinated 40 60 82 135 133 120 120 Media Events/News Conferences Held 5 8 15 26 29 24 24 News Releases, Advisories, PSAs Issued 205 215 230 398 319 320 320 Public Services Computers Donated to LAUSD Schools 40 40 30 - - - - Multi-Media Productions P/W Literature Distributed to Public 60,000 120,000 120,000 125,500 145,428 100,000 100,000 Original Graphics Pieces Designed 48 48 38 38 50 50 50 DPW Graphic Pieces Reviewed by PAO N/A N/A N/A N/A 43 43 43 Media Inquiries 279 289 300 681 496 500 500 Public Inquiries 2,016 2,020 2,006 2,060 1,842 2,000 2,000 School Outreach Activities & Presentations 60 60 40 15 100 40 40 DPW Facility Tours Coordinated 5 7 11 6 20 12 12 Info/Education Campaigns Coordinated 10 12 15 15 16 15 15
PUBLIC WORKS ACCOUNTING PROGRAM Lot cleaning, damage, street repair and misc. billings N/A 13,368 12,430 11,961 10,239 10,000 10,000 Work order/B-Permit billings N/A 93,356 99,610 94,719 84,608 84,000 84,000 Payroll accounting entries N/A 73,920 78,400 121,976 85,100 83,000 83,000 Revenue transactions N/A 79,464 94,750 126,438 115,078 130,000 130,000 Invoices audited and payments N/A 76,900 38,244 36,996 31,017 28,000 26,000 Budgetary accounting transactions N/A 4,385 2,558 3,000 3,854 3,600 3,600 Gas Tax/other funds transactions N/A 2,920 6,482 8,978 8,459 9,000 9,000 SCM Fund transactions N/A 9,018 7,867 12,621 14,556 15,000 15,000 Assessment funds transactions N/A 1,124 692 1,223 1,995 2,100 2,100 GO bonds transactions N/A 1,863 13,023 26,351 25,369 26,800 26,800 Wastewater Program - contractual agency invoices N/A 72 146 118 148 135 135 Wastwater Program - sewer service charge refunds N/A 50 165 106 61 75 65 Stormwater Pollution Abatement transactions N/A 2,046 1,266 1,485 2,146 2,200 2,200 Sanitation Equipment Bond Fund transactions N/A N/A N/A 386 1,112 1,200 1,200
347 Board of Public Works
INDICATORS OF WORKLOAD (Continued)
ACTUAL ACTUAL ACTUAL ACTUAL ACTUAL EST. EST. 1999-00 2000-01 2001-02 2002-03 2003-04 2004-05 2005-06
PUBLIC WORKS PERSONNEL MGMT. PROGRAM Arbitrations N/A 3 12 6 3 5 5 Award presentations at the Board N/A 48 47 189 116 150 150 Grievances - Third level N/A 33 60 69 58 60 60 Personnel change documents prepared N/A 6,272 4,882 6,287 8,540 6,500 6,500 Training sessions conducted N/A 2 55 44 28 40 50 Number of Employees Trained N/A 78 1,196 750 835 880 1,100 Written employment verifications processed N/A 746 611 808 658 650 650 Unfair Employee Relations Practice Claims N/A N/A 9 7 4 6 6
GENERAL ADMINISTRATION AND SUPPORT PROGRAM
Board Agendas and Minutes Section Hearings 648 612 672 612 480 500 500 Board Orders Processed 2,917 2,907 3,036 3,057 3,006 3,000 3,000 Transmittals of Board Action 17,502 17,442 18,220 18,345 18,033 18,000 18,000 Stop Notices and Releases Processed 273 268 190 216 283 280 280 Communications Processed 407 450 486 398 380 400 400
Insurance and Contracts Section Inquiries to the Board Office 90,375 93,000 93,000 85,000 80,000 80,000 80,000 Notice Inviting Bids Processed 127 123 138 103 122 120 120 Bids Received 595 723 676 466 508 500 500 Contracts Awarded 121 101 110 99 110 100 100 On-Call Contracts Processed 40 36 55 50 45 45 45 Contracts Preliminary Notices Processed 1,631 1,484 1,550 2,892 2,144 2,000 2,000 Personal Service Contracts & Amendments 98 130 115 120 120 115 115 Miscellaneous Documents Recorded 119 145 125 146 132 140 140
(1) Grant award increased to $10,000 in FY 2003-04. N/A = Workload Indicators did not exist
348 Board of Public Works
PERFORMANCE MEASURES From LA STAT
ACTUAL ACTUAL ACTUAL ACTUAL ACTUAL EST. EST. 1999-00 2000-01 2001-02 2002-03 2003-04 2004-05 2005-06
Graffiti Hotline Calls Processed 13,201 15,050 17,559 25,381 35,353 35,000 35,000 Graffiti Eradicated/Square Footage 21,877,124 25,083,347 30,926,446 29,375,306 22,906,522 25,000,000 25,000,000 Graffiti Eradicated/Incidents - - - 323,562 378,992 375,000 375,000 Community Beautification Events Coord. 220 261 186 264 230 235 235
PUBLIC WORKS ACCOUNTING PROGRAM
% unpaid fee and intergovt. accounts receivable 3 to 6 months old N/A N/A N/A N/A N/A 2.0 2.0 % unpaid fee and intergovt. accounts receivable 6 months to years old N/A N/A N/A N/A N/A 2.0 2.0 Unpaid accounts receivable ($ millions) 18 outstanding 90 days or more N/A N/A N/A N/A N/A 28 25
PUBLIC WORKS PERSONNEL MGMT. PROGRAM
New discipline cases received N/A N/A N/A N/A N/A 200 200 New discipline appeals received N/A N/A N/A N/A N/A 20 20 New grievances filed N/A N/A N/A N/A N/A 200 200
349
350 BUREAU OF CONTRACT ADMINISTRATION 2005-06 Proposed Budget
FUNDING
2004-05 2004-05 2005-06 PROPOSED Five Year History Estimated Budget Amount %Change
30 Salaries$ 25,988,000 $ 24,459,113 $ 22,582,869 (7.7)% 25.9 25.9 24.8 23.9 23.7 25 Expense 1,315,000 1,425,845 1,137,116 (20.2)% 20 Equipment ------% 15 Special ------% 10
TOTAL$ 27,303,000 $ 25,884,958 $ 23,719,985 (8.4)% Budget ($ millions) 5 -- FY 02 FY 03 FY 04 FY 05 FY 06
STAFFING
Five Year History June 30, 2005 2004-05 2005-06 PROPOSED Projected Adopted Authorized 400 353 356 347 347 Staffing Budget Staffing %Change 309 300 Regular 309 335 309 (7.8)% 200 100 Positions -- FY 02 FY 03 FY 04 FY 05 FY 06
BUDGET HIGHLIGHTS
Direct Cost Positions Inspection Funding Adjustments$ (2,486,500) (25) Deputy Inspection Program 51,962 -- Administration and Support for Technology 9,644 (1)
351 Bureau of Contract Administration Services Provided
Total Price Regular Positions Adopted Proposed Change Adopted Proposed Change Program Service Description 2004-05 2005-06 2004-05 2005-06
Construction Inspection Bond Program Inspection and Compliance 1,417,702 1,431,736 14,034 18 18 - Insp and Comp Srvcs Prov to Oth Depts and Agncs 1,859,927 1,844,052 (15,875) 23 22 (1) Inspctn and Cmplnce Srvcs to the Wastewater Prog 7,034,403 4,703,592 (2,330,811) 90 66 (24) Inspec and Complianc Srvcs for Proprietary Depts 2,837,096 2,864,908 27,812 36 36 - Inspection Services to Permittees 6,300,921 6,361,482 60,561 78 78 - Municpal Facilities and Pub Bldngs Insp and Comp 1,046,509 1,056,647 10,138 13 13 - Street Improvement Prg Inspection and Compliance 2,408,150 2,432,319 24,169 31 31 - Contract Compliance Centralized Certification Services 806,997 817,135 10,138 13 13 - General Administration and Support General Administration and Support 2,173,253 2,208,114 34,861 33 32 (1)
352 Bureau of Contract Administration Recapitulation of Changes
Adopted Total Budget Budget Budget Appropriation 2004-05 Changes 2005-06
EXPENDITURES AND APPROPRIATIONS Salaries Salaries. . . .General ...... 23,427,167 (1,669,606) 21,757,561 Overtime. . . . General...... 1,031,946 (206,638) 825,308
Total. Salaries ...... 24,459,113 (1,876,244) 22,582,869 Expense Printing. . . and. . .Binding ...... 37,391 (11,360) 26,031 Contractual. . . . . Services...... 131,624 - 131,624 Transportation...... 949,544 (202,001) 747,543 Governmental...... Meetings ...... 415 (74) 341 Office. . and. . .Administrative ...... 266,218 (117,215) 149,003 Operating. . . . .Supplies ...... 40,653 41,921 82,574
Total. Expense ...... 1,425,845 (288,729) 1,137,116
Total. Bureau . . . . of. .Contract . . . . Administration...... 25,884,958 (2,164,973) 23,719,985
SOURCES OF FUNDS
General. . . .Fund ...... 16,165,609 238,867 16,404,476 Special. . . Gas. . .Tax . . Street . . . .Improvement ...... Fund . . . (Sch. . . 5)...... 560,000 19,266 579,266 Stormwater. . . . . Pollution...... Abatement ...... Fund . . . (Sch. . . . 7) ...... 264,207 2,349 266,556 Sewer. . .Construction ...... & . Maintenance ...... Fund . . . .(Sch . . 14)...... 7,856,774 (2,345,402) 5,511,372 St. .Light. . . . Maint. . . . .Assessment ...... Fund . . .(Sch. . . .19) ...... 362,368 (80,053) 282,315 Proposition. . . . . A. Local. . . .Transit . . . .Fund . . .(Sch. . . . 26) ...... 540,000 - 540,000 Prop.. . C. Anti-Gridlock...... Transit . . . .Fund . . .(Sch. . . .27) ...... 136,000 - 136,000
Total. Funds ...... 25,884,958 (2,164,973) 23,719,985 Percentage. . . . Change...... -8.36% Positions...... 335 (26) 309
353 Bureau of Contract Administration Changes Applicable to Various Programs The following changes involve two or more budgetary programs. These changes are explained below and apportioned as single entries in the affected programs. Single-program changes are shown only in the programs involved.
Direct Posi- Total Program Changes Cost tions Cost Changes in Salaries, Expense, Equipment and Special Obligatory 1 . Salary Step Plan and Turnover Effect 259,921 - 282,973 Related costs consist of employee benefits. SG $259,921 Related Costs: $23,052
TOTAL CHANGES APPLICABLE TO VARIOUS PROGRAMS 259,921 -
354 Bureau of Contract Administration Construction Inspection This program administers contracts and permits for construction of public works projects such as streets, bridges, sewers, storm drains, and public buildings through inspection at sites and in plants engaged in manufacturing related construction materials. The activities include preparation of statements of payments due on contracts and recommendations for acceptance of the completed projects. The program also provides inspection for recreation and parks projects, airport facilities and wastewater treatment facilities.
Direct Posi- Total Program Changes Cost tions Cost Changes in Salaries, Expense, Equipment and Special
2 . Apportionment of Changes Applicable to Various Programs 224,566 - 244,480 Related costs consist of employee benefits Related Costs: $19,914
Service Level 3 . Deputy Inspection Program 51,962 - 51,962 Provide funding for code books, operating supplies and training for the Deputy Inspection Program. Deputy Inspectors are certified through examination by the Department of Building and Safety to provide inspections of various construction activities including but not limited to reinforced concrete, structural steel welding, fireproofing and reinforced masonry. The Program provides "continuous" inspections during construction rather than "called" inspections as performed by the Department of Building and Safety. EX $51,962
355 Bureau of Contract Administration Direct Posi- Total Program Changes Cost tions Cost Changes in Salaries, Expense, Equipment and Special Other Changes or Adjustments 4 . Inspection Funding Adjustments (2,486,500)(25) (3,067,360) Eliminate funding and position authorities for inspection of wastewater facilities funded from the Sewer Construction and Maintenance Fund (SCM) and street lighting facilities funded from the Street Lighting Maintenance Assessment Fund (SLMAF). Completion of the East Central Interceptor Sewer (ECIS) has resulted in a reduction in funding from the SCM. Similarly, street lighting facilities projects are projected to require less staff and funding from the SLMAF. Off-budget resolution authority positions have been authorized by Council action (C.F. 01-0353, C.F. 02-1153-S2 and C.F. 03-0063-S5) to support construction of facilities funded by Proposition F and Proposition Q, and for construction of the Police Headquarters facility. There will be no layoffs as a result of deleting the positions. Related costs consist of employee benefits. SG $(1,929,672); SOT $(206,638); EX $(350,190) Related Costs: $(580,860)
TOTAL CONSTRUCTION INSPECTION (2,209,972) (25)
2004-05 Program Budget 22,904,708 289 Changes in Salaries, Expense, Equipment and Special (2,209,972) (25)
2005-06 PROGRAM BUDGET 20,694,736 264
356 Bureau of Contract Administration Contract Compliance This program ensures that contractors performing under City-awarded contracts comply with City, state and federal requirements relating to affirmative action, equal employment opportunity, prevailing wage, Minority, Women and Disadvantaged Business Enterprises and other labor regulations through outreach, monitoring and enforcement activities.
Direct Posi- Total Program Changes Cost tions Cost Changes in Salaries, Expense, Equipment and Special
5 . Apportionment of Changes Applicable to Various Programs 10,138 - 11,040 Related costs consist of employee benefits Related Costs: $902
TOTAL CONTRACT COMPLIANCE 10,138 -
2004-05 Program Budget 806,997 13 Changes in Salaries, Expense, Equipment and Special 10,138 -
2005-06 PROGRAM BUDGET 817,135 13
357 Bureau of Contract Administration General Administration and Support This program provides management and administrative support, including budget development, personnel administration, systems and clerical support.
Direct Posi- Total Program Changes Cost tions Cost Changes in Salaries, Expense, Equipment and Special
6 . Apportionment of Changes Applicable to Various Programs 25,217 - 27,453 Related costs consist of employee benefits Related Costs: $2,236
Service Level 7 . Administration and Support for Technology 9,644 (1) 2,240 Provide position authority for one Senior Systems Analyst I to assist with the implementation of technology used in the field for capturing data electronically and to provide general support for computer hardware and software. Position authority is deleted for one Senior Clerk Typist and one Clerk Typist. Funding is also provided for cellular phone replacements and training.
In 2002-03, one resolution authority position of Senior Systems Analyst I was provided. Authority for the position was not continued in subsequent years due to limited funding availability. A substitute position authority was activated to avoid a layoff of the Senior Systems Analyst I. One position of Senior Clerk Typist and one position of Clerk Typist were held vacant to fund the Senior Systems Analyst I substitute authority. One position of Senior Clerk Typist and one position of Clerk Typist are deleted to provide the funding for the Senior Systems Analyst I. Related costs consist of employee benefits. SG $145; EX $9,499 Related Costs: $(7,404)
TOTAL GENERAL ADMINISTRATION AND SUPPORT 34,861 (1)
2004-05 Program Budget 2,173,253 33 Changes in Salaries, Expense, Equipment and Special 34,861 (1)
2005-06 PROGRAM BUDGET 2,208,114 32
358 Bureau of Contract Administration
INDICATORS OF WORKLOAD
ACTUAL ACTUAL ACTUAL ACTUAL ACTUAL EST. EST. 1999-00 2000-01 2001-02 2002-03 2003-04 2004-05 2005-06
CONSTRUCTION INSPECTION PROGRAM
City Operating Facilities & Airport Public Works Bureaus 1,956 1,811 770 139 1,026 259 6 Dept. Of Airports 6,644 5,302 1,443 687 1,192 1,911 1,659 Recreation and Parks 8,881 7,381 7,074 7,559 4,944 734 734 Other City Departments 2,429 4,713 8,172 4,059 3,030 1,778 1,156
Privately Financed Facilities "B" Permits 14,786 22,406 20,839 18,139 16,680 12,662 12,662 "A" and H.C. Permits 9,244 10,554 12,514 15,372 16,150 6,093 6,093 Excavation/Misc. Permits 16,761 19,513 19,261 14,061 19,014 12,045 11,553 Other Agency Agreements 2,396 2,472 3,385 2,859 3,148 1,752 1,256
Capital Improvements Major Sewers 17,747 16,896 17,556 20,511 17,063 10,921 9,010 Assessment/Combination 75 605 47 19 91 141 76 Other Contracts 8,604 7,339 12,969 16,585 15,923 12,611 17,133 Municipal Facilities 5,902 5,965 6,681 8,720 7,640 4,154 5,931
Inspection Support Final Inspection Activity 1,242 1,836 2,555 2,306 2,455 1,206 1,206 Material Control Activity 10,753 12,421 11,269 11,312 10,945 7,399 7,356
CONTRACT COMPLIANCE PROGRAM
Contractor Enforcement 1 - Living Wage, Equal Benefits, and Contract Compliance: Employee complaints received - - - - - 8 12 Contracts reviewed - - - - - 900 900 Contracts subject to Living Wage audits - - - - - 100 100 Living Wage audits conducted - - - - - 10 10 Pre-bid meetings attended - - - - - 380 380 Training sessions conducted - - - - - 30 30 Equal Benefits Certifications reviewed - - - - - 1,800 1,800
Labor Compliance Ave. No. Of Active Contracts 2 357 359 384 400 375 306 572 Preconstruction Meetings 184 174 171 182 164 136 255 Payrolls Analyzed 23,563 31,365 31,635 32,318 31,555 25,192 47,098 Interviews Analyzed 446 521 415 564 427 372 695 Source Documents Audits 80 67 60 51 80 50 94 Wage Violations Processed 1,910 1,028 585 1,550 1,214 894 1,672
Affirmative Action - Non-Construction Nonconstruction Plans Reviewed 1,446 1,888 3,379 3,058 2,464 3,530 3,530
Subcontractor Outreach & Enforcement 3 Pre-Bid/Pre-Proposal Meetings 4 148 141 303 115 119 380 380 Bid Proposals Analyzed 4 461 476 524 362 328 798 798 Good Faith Effort Documentation Pkgs Analyzed5 N/A N/A N/A 307 197 471 471 Acceptance Board Reports (Formerly Final Acceptance Reports) 133 140 261 154 125 359 359 Construction Award/Rejection Board Reports Processed5 N/A N/A N/A 68 120 168 168 Personal Services/Procurement Board Reports Processed5 N/A N/A N/A 56 47 95 95 Personal Services/Amendment Board Reports Processed5 N/A N/A N/A 22 16 35 35 Training/Outreach Opportunities N/A N/A N/A 487 94 565 565
359 Bureau of Contract Administration
INDICATORS OF WORKLOAD (Continued)
ACTUAL ACTUAL ACTUAL ACTUAL ACTUAL EST. EST. 1999-00 2000-01 2001-02 2002-03 2003-04 2004-05 2005-06
CONTRACT COMPLIANCE PROGRAM (Continued)
Affirmative Action - Construction Construction Plans Reviewed 2,190 1,962 2,385 2,385 1,738 2,823 2,823 Utility Reports Reviewed 3,658 2,785 4,032 4,032 5,122 5,776 5,776 Utility Reports Monitored 3,939 3,341 6,179 6,179 4,642 7,377 7,377
Centralized Certification Certified Applications Pending 2 250 158 109 109 424 526 526 Certified Applications Processed 554 396 290 290 148 431 431 Outreach Meetings 59 49 83 83 - 81 81
1 Function transferred from the City Administrative Officer in 2004-05 2 Average amount per month 3 New name for Bid Review Construction and Bid Review Non-Construction Sections 4 Combines data for Construction and Non-Construction activities in previous years 5 New category as of FY 2002-03
360 BUREAU OF ENGINEERING 2005-06 Proposed Budget
FUNDING
2004-05 2004-05 2005-06 PROPOSED Five Year History Estimated Budget Amount %Change
Salaries$ 70,722,000 $ 71,530,071 $ 75,524,572 5.6% 78.8 74.8 74.8 80 70.5 70.5 Expense 3,264,000 3,265,096 3,266,096 0.0% 70 60 Equipment ------% 50 40 Special ------% 30 TOTAL$ 73,986,000 $ 74,795,167 $ 78,790,668 5.3% 20 Budget ($ millions) 10 -- FY 02 FY 03 FY 04 FY 05 FY 06
STAFFING
Five Year History June 30, 2005 2004-05 2005-06 PROPOSED 981 975 950 950 946 Projected Adopted Authorized 1,000 Staffing Budget Staffing %Change Regular 844 950 946 (0.4)% 500 Positions -- FY 02 FY 03 FY 04 FY 05 FY 06
BUDGET HIGHLIGHTS
Direct Cost Positions Collection Systems Settlement Agreement (11 resolution authorities)$ 915,663 -- Document Processing and Management Services (Two resolution authorities) 84,248 -- Street Resurfacing Survey Support for 200 Miles (Six resolution authorities) 406,784 -- Metro Rail - Annual Work Program (Five resolution authorities) 443,896 -- Design and Construction Services (21 resolution authorities) 1,810,254 -- Advanced Planning to Recreation and Parks (283,896) (4)
361 Bureau of Engineering Services Provided
Total Price Regular Positions Adopted Proposed Change Adopted Proposed Change Program Service Description 2004-05 2005-06 2004-05 2005-06
Stormwater Facilities Engineering Drainage Invest and Proj Scoping and Priorit 721,099 734,662 13,563 8 8 - National Flood Insur Prg and Fld Zone Map Maint 258,048 263,134 5,086 3 3 - SPA and Emergency Capital Improvement Projects 2,350,674 2,394,752 44,078 25 25 - Stormwater Infrastructure Map Maintenance 562,460 574,327 11,867 7 7 - Wastewater Facilities Engineering Sewer Capital Improvement and Emergency Projects 16,027,199 16,400,169 372,970 209 209 - Sewer Permit Issuance 1,271,076 1,304,982 33,906 19 19 - Sewer Related Map Maintenance 1,043,012 1,071,832 28,820 16 16 - USEPA and RWQCB Settlement Agreement-Wastewat 3,856,513 4,853,551 997,038 46 46 - Wastewater Trtmnt Plant Capital Improvement Proj 8,656,970 8,934,484 277,514 108 108 - Privately Financed Improvements Engineering Private Development and Land Services 4,925,258 5,037,149 111,891 63 63 - Publ Rt of Way, Prmt Issnce and Publ Cntr Srvcs 3,431,733 3,514,803 83,070 47 47 - Street Improvements Engineering Bridge Inspection and Load Ratings Analysis 242,549 247,635 5,086 3 3 - Economic Development Administration Projects 119,796 - (119,796) - - - Invstgatn and Implmntatn of Emerg Street Proj 673,609 688,867 15,258 9 9 - Proj Deliv of Light Rail and Bus Cap Improv Proj 263,144 477,040 213,896 - - - Proj Delivery of Street Capital Improvement Proj 3,574,468 3,649,062 74,594 42 42 - State and Cnty Highway Relinq and Agreements 89,320 91,015 1,695 1 1 - Street Resurfacing Survey Support 150,350 404,422 254,072 - - - Survey Support for PW-BSS Paving Program 966,124 986,678 20,554 13 13 - Municipal Facilities Engineering Engr and Design Srvc for Rec and Cult Facilities 371,556 379,315 7,759 1 1 - Municipal Facilities Capital Improvement Proj 5,756,822 5,873,799 116,977 66 66 - Recreation and Parks Capital Improvement Proj 5,785,581 5,658,319 (127,262) 53 49 (4) Survey Support to Proprietary Departments - 348,008 348,008 3 3 - Sustainability Srvcs for City Building Projects 263,986 269,072 5,086 3 3 - General Public Improvements Engineering Engineering and Design Services 533,755 1,387,684 853,929 14 14 - Prop K Competitive Grant Administration 381,809 397,067 15,258 9 9 - General Mapping and Survey Support GIS Mapping and Navigate LA Services 2,028,063 2,084,008 55,945 31 31 - Maint of Essential Citywide Survey Benchmarks 2,509,326 2,566,967 57,641 32 32 - General Administration and Support General Administration and Support 7,980,867 8,197,865 216,998 119 119 -
362 Bureau of Engineering Recapitulation of Changes
Adopted Total Budget Budget Budget Appropriation 2004-05 Changes 2005-06
EXPENDITURES AND APPROPRIATIONS Salaries Salaries. . . .General ...... 70,423,808 3,926,501 74,350,309 Overtime. . . . General...... 1,106,263 68,000 1,174,263
Total. Salaries ...... 71,530,071 3,994,501 75,524,572 Expense Printing. . . and. . .Binding ...... 91,402 - 91,402 Construction...... Expense ...... 52,362 - 52,362 Contractual. . . . . Services...... 1,524,933 - 1,524,933 Field. . Equipment ...... Expense ...... 66,629 - 66,629 Transportation...... 99,252 1,000 100,252 Office. . and. . .Administrative ...... 587,396 300,000 887,396 Operating. . . . .Supplies ...... 843,122 (300,000) 543,122
Total. Expense ...... 3,265,096 1,000 3,266,096
Total. Bureau . . . . of. .Engineering ...... 74,795,167 3,995,501 78,790,668
SOURCES OF FUNDS
General. . . .Fund ...... 29,813,164 1,741,268 31,554,432 Special. . . Gas. . .Tax . . Street . . . .Improvement ...... Fund . . . (Sch. . . 5)...... 4,187,760 50,680 4,238,440 Stormwater. . . . . Pollution...... Abatement ...... Fund . . . (Sch. . . . 7) ...... 3,976,510 74,594 4,051,104 Mobile. . . Source . . . . Air . .Poll. . . Reduction...... Fund. . . (Sch.. . . 10)...... - 91,432 91,432 Sewer. . .Construction ...... & . Maintenance ...... Fund . . . .(Sch . . 14)...... 36,587,733 1,823,631 38,411,364 Proposition. . . . . A. Local. . . .Transit . . . .Fund . . .(Sch. . . . 26) ...... 230,000 213,896 443,896
Total. Funds ...... 74,795,167 3,995,501 78,790,668 Percentage. . . . Change...... 5.34% Positions...... 950 (4) 946
363 Bureau of Engineering Changes Applicable to Various Programs The following changes involve two or more budgetary programs. These changes are explained below and apportioned as single entries in the affected programs. Single-program changes are shown only in the programs involved.
Direct Posi- Total Program Changes Cost tions Cost Changes in Salaries, Expense, Equipment and Special Obligatory 1 . Salary Step Plan and Turnover Effect 1,695,316 - 2,061,506 Related costs consist of employee benefits. SG $1,695,316 Related Costs: $366,190 2 . Full Funding for Partially Financed Positions 1,171,418 - 1,424,445 Related costs consist of employee benefits. SG $1,171,418 Related Costs: $253,027 3 . Deletion of Funding for Resolution Authorities (2,248,182)- (2,733,790) Due to the City's current financial constraints, only critical positions will be continued. Related costs consist of employee benefits. SG $(2,248,182) Related Costs: $(485,608) Other Changes or Adjustments 4 . Miscellaneous Changes in Expense - - - Due to a change in the definition of the Operating Supplies and Office and Administration Expense accounts in 2004-05, an adjustment of $300,000 between the accounts is needed to properly program funds for software upgrades. There is no change to the overall budget or the source of funds.
TOTAL CHANGES APPLICABLE TO VARIOUS PROGRAMS 618,552 -
364 Bureau of Engineering Stormwater Facilities Engineering This program plans and designs the stormwater drainage system of the City and is financed from the Stormwater Pollution Abatement Fund.
Direct Posi- Total Program Changes Cost tions Cost Changes in Salaries, Expense, Equipment and Special
5 . Apportionment of Changes Applicable to Various Programs 74,594 - 90,707 Related costs consist of employee benefits Related Costs: $16,113
TOTAL STORMWATER FACILITIES ENGINEERING 74,594 -
2004-05 Program Budget 3,892,281 43 Changes in Salaries, Expense, Equipment and Special 74,594 -
2005-06 PROGRAM BUDGET 3,966,875 43
365 Bureau of Engineering Wastewater Facilities Engineering This program plans, surveys, designs and regulates construction of wastewater and sewage disposal facilities. This program is financed from the Sewer Construction and Maintenance Fund.
Direct Posi- Total Program Changes Cost tions Cost Changes in Salaries, Expense, Equipment and Special
6 . Apportionment of Changes Applicable to Various Programs 710,337 - 863,770 Related costs consist of employee benefits Related Costs: $153,433
Priority Service Level 7 . Wastewater Systems Support - - - Provide position authority for one Systems Analyst II and eliminate position authority for one Senior Civil Engineering Drafting Technician. The Systems Analyst II will provide systems support to various Wastewater services within the Bureau. The Bureau will absorb the salary difference between the deleted Senior Civil Engineering Drafting Technician and the added Systems Analyst II position.
8 . Collection System Settlement Agreement 915,663 - 1,180,983 Provide funding and resolution authority for 11 positions to implement the Wastewater Collection System Settlement Agreement with the Regional Water Quality Control Board. The Bureau intends to supplement an internal reorganization with these positions to create a design and construction group and a construction management group to deliver the overall wastewater conveyance capital improvement program and the Settlement Agreement projects. Funding is provided from the Sewer Construction and Maintenance Fund. Associated expense and equipment costs are directly funded in the Sewer Construction and Maintenance Fund. Related costs consist of employee benefits. SG $914,663; EX $1,000 Related Costs: $265,320
366 Bureau of Engineering Direct Posi- Total Program Changes Cost tions Cost Changes in Salaries, Expense, Equipment and Special Service Level 9 . Document Processing and Management Services 84,248 - 116,024 Provide nine months funding and resolution authority for one Principal Clerk position and one Messenger Clerk position to support the Wastewater Capital Improvement Program (WW CIP). These positions will perform document coordination, management and distribution for the WW CIP, which have been previously provided by consultants at a cost of approximately $174,000 annually. The annual savings (approximately $90,000) will be a direct savings to the Sewer Construction and Maintenance Fund. Related costs consist of employee benefits. SG $84,248 Related Costs: $31,776
TOTAL WASTEWATER FACILITIES ENGINEERING 1,710,248 -
2004-05 Program Budget 30,854,770 398 Changes in Salaries, Expense, Equipment and Special 1,710,248 -
2005-06 PROGRAM BUDGET 32,565,018 398
367 Bureau of Engineering Privately Financed Improvements Engineering This program issues permits, checks plans, and establishes requirements for public improvements constructed with private funds.
Direct Posi- Total Program Changes Cost tions Cost Changes in Salaries, Expense, Equipment and Special
10 . Apportionment of Changes Applicable to Various Programs 194,961 - 237,072 Related costs consist of employee benefits Related Costs: $42,111
TOTAL PRIVATELY FINANCED IMPROVEMENTS ENGINEERING 194,961 -
2004-05 Program Budget 8,356,991 110 Changes in Salaries, Expense, Equipment and Special 194,961 -
2005-06 PROGRAM BUDGET 8,551,952 110
368 Bureau of Engineering Street Improvements Engineering This program plans, surveys, designs and monitors construction of improvements to the City Street System.
Direct Posi- Total Program Changes Cost tions Cost Changes in Salaries, Expense, Equipment and Special
11 . Apportionment of Changes Applicable to Various Programs (385,321)- (468,550) Related costs consist of employee benefits Related Costs: $(83,229)
Efficiencies 12 . Street Resurfacing Survey Support for 200 Miles 406,784 - 533,024 Provide funding and resolution authority for six positions for two survey crews to support the 200 mile resurfacing program (see Bureau of Street Services Item 16). These positions are partially funded by the Special Gas Tax Street Improvement Fund. Related costs consist of employee benefits. SG $406,784 Related Costs: $126,240
Other Changes or Adjustments 13 . Metro Rail - Annual Work Program 443,896 - 570,124 Provide funding and resolution authority for five positions (four Civil Engineering Associates and one Civil Engineer) providing support for the Metro Rail Program. These positions are entirely funded by Proposition A. Related costs consist of employee benefits. SG $443,896 Related Costs: $126,228
TOTAL STREET IMPROVEMENTS ENGINEERING 465,359 -
2004-05 Program Budget 6,079,360 68 Changes in Salaries, Expense, Equipment and Special 465,359 -
2005-06 PROGRAM BUDGET 6,544,719 68
369 Bureau of Engineering Municipal Facilities Engineering This program provides design services for new City facilities and modifications to existing City facilities and coordinates actvities of private contractors and architects.
Direct Posi- Total Program Changes Cost tions Cost Changes in Salaries, Expense, Equipment and Special
14 . Apportionment of Changes Applicable to Various Programs (1,175,790)- (1,429,760) Related costs consist of employee benefits Related Costs: $(253,970)
Other Changes or Adjustments 15 . Design and Construction Services 1,810,254 - 2,230,998 Continue 21 resolution authority positions that were transferred in 2004-05 from the Department of Recreation of Parks in conjunction with the transfer of over 100 recreation and park facility construction projects. Consistent with its core mission, Engineering has assumed responsibility for providing design, construction and project management services on the existing projects and will continue to provide these services for future projects. Related costs consist of employee benefits. SG $1,742,254; SOT $68,000 Related Costs: $420,744
16 . Advanced Planning to Recreation and Parks (283,896)(4) (371,736) Transfer funding and four positions (two support positions and two architectural positions) to the Department of Recreation and Parks (RAP) in connection with the transfer of responsibility for advanced master planning of facility construction projects (see RAP Item 22). Related costs consist of employee benefits. SG $(283,896) Related Costs: $(87,840)
TOTAL MUNICIPAL FACILITIES ENGINEERING 350,568 (4)
2004-05 Program Budget 12,177,945 126 Changes in Salaries, Expense, Equipment and Special 350,568 (4)
2005-06 PROGRAM BUDGET 12,528,513 122
370 Bureau of Engineering General Public Improvements Engineering This program provides general engineering services related to public improvements which are not fee supported.
Direct Posi- Total Program Changes Cost tions Cost Changes in Salaries, Expense, Equipment and Special
17 . Apportionment of Changes Applicable to Various Programs 869,187 - 1,056,932 Related costs consist of employee benefits Related Costs: $187,745
TOTAL GENERAL PUBLIC IMPROVEMENTS ENGINEERING 869,187 -
2004-05 Program Budget 915,564 23 Changes in Salaries, Expense, Equipment and Special 869,187 -
2005-06 PROGRAM BUDGET 1,784,751 23
371 Bureau of Engineering General Mapping and Survey Support This program prepares, maintains and reproduces maps required to support programs of the Bureau and other City agencies. Also, this program surveys and collects, calculates and records survey data in support of the Bureau's operating programs.
Direct Posi- Total Program Changes Cost tions Cost Changes in Salaries, Expense, Equipment and Special
18 . Apportionment of Changes Applicable to Various Programs 113,586 - 138,120 Related costs consist of employee benefits Related Costs: $24,534
TOTAL GENERAL MAPPING AND SURVEY SUPPORT 113,586 -
2004-05 Program Budget 4,537,389 63 Changes in Salaries, Expense, Equipment and Special 113,586 -
2005-06 PROGRAM BUDGET 4,650,975 63
372 Bureau of Engineering General Administration and Support This program provides management and administrative support functions including Bureau management and administration and other ancillary or support activities which cannot be attributed to an operating program.
Direct Posi- Total Program Changes Cost tions Cost Changes in Salaries, Expense, Equipment and Special
19 . Apportionment of Changes Applicable to Various Programs 216,998 - 263,870 Related costs consist of employee benefits Related Costs: $46,872
TOTAL GENERAL ADMINISTRATION AND SUPPORT 216,998 -
2004-05 Program Budget 7,980,867 119 Changes in Salaries, Expense, Equipment and Special 216,998 -
2005-06 PROGRAM BUDGET 8,197,865 119
373 Bureau of Engineering
INDICATORS OF WORKLOAD1
ACTUAL ACTUAL ACTUAL ACTUAL ACTUAL EST. EST. 1999-00 2000-01 2001-02 2002-03 2003-04 2004-05 2005-06
STORMWATER FACILITIES ENGINEERING PROGRAM Total Value of Active Authorized Projects ($000,000) 6,398 4,270 3,617 1,660 4,788 4,404 4,100 Active Authorized Projects (Number) 16 15 17 9 16 7 8 Construction Contracts Awarded (Number) 10 17 19 4 8 14 11 Construction Contracts Awarded ($000,000) 2 - - - - 4 8 5 Construction Contracts Paid ($000,000) 3,241 6,891 3,176 5,068 3,000 5,000 10,000 Dollar value spent on land costs ($000) - - - - 55 - - Dollar value of change orders paid ($000) 217 - 318 658 510 456 - Flood Zone inquiries 3 3,372 2,632 5,827 4,056 4,443 5,000 5,000 Emergency / Urgent Investigations Conducted (Drainage Inquir 229 170 325 154 345 350 350 Flood clearances 24 60 26 57 71 70 70
WASTEWATER FACILITIES ENGINEERING PROGRAM Total Value of Active Authorized Projects ($000,000) 1,525 1,800 2,052 809 1,481 1,831 1,811 Active Authorized Projects (Number) 270 270 234 145 283 236 235 Number of other authorized projects (not in CIP) 1 5 1 1 1 1 - Dollar value, other proj. authorized (not in CIP) ($000,000) 5 25 10 5 5 5 - Construction Contracts Awarded (Number) 69 27 35 15 54 67 72 Construction Contracts Awarded ($000,000) 37 89 206 10 191 77 195 Construction Contracts Paid ($000,000) 50.0 91.0 136.0 170.0 168.0 172.0 170.0 Dollar value spent on land costs ($000,000) 5.0 2.0 17.4 - 0.3 0.3 - Dollar value of change orders paid ($000,000) 3.0 3.0 14.4 11.4 13.8 17.2 - Emergency / Urgent Investigations Conducted 2 - - - - 168.0 275.0 275.0
PRIVATELY-FINANCED IMPROVEMENTS PROGRAM All permits issued (all districts) 15,097 10,863 13,623 16,918 19,631 22,000 23,000 B permits processed (project plans checked) 39 21 421 458 450 450 - E permits issued (Lateral Support Shoring plan checked) 76 198 227 131 130 130 - Legal descriptions determined on private properties 21,631 21,416 12,232 15,026 15,000 15,000 - Non-R3 Dedication of Easement 118 144 144 318 320 320 - Revocable Permits issued 89 94 179 249 250 250 - U permits issued 2,217 2,195 9,895 10,127 10,600 10,600 - Certificates of Occupancy approvals 1,018 2,549 2,500 4,305 3,000 3,000 - Clearance for bond release researched 236 97 485 1,079 1,100 1,100 - Final Parcel Map clearance 49 45 50 44 50 50 - Final Tract Map clearance 102 85 70 75 75 75 - Form 9s (Residential Property Reports) processed 36,829 3,370 38,013 49,948 50,000 50,000 - Private street maps issued - - - 2 2 2 - Reports to Council - R/W Investigations 184 86 171 210 210 210 - Reports to Planning Department - 299 234 282 280 150 - Right of Way Dedications - 3,175 356 167 170 170 - Street Vacations - New Applications 47 60 48 55 44 70 65 Street Vacations completed 28 60 22 26 - - - Tentative Parcel Map clearance 59 57 68 83 80 80 - Tentative Tract Map clearance 110 69 93 151 150 150 - Zoning Administration Case Total Number of Tentative Map Applications 2 - - - - 371 390 350 Total Number of Final Maps Completed 2 - - - - 158 155 140 Total Value of Permitted Construction ($000,000) 2 - - - - 185 207 216
1 indicators without 2005-06 data are no longer tracked in the same manner as previously reported; these indicators are reflected for historical purposes only. 2 new indicator effective 2005-06 3 before 2001-02, was reported under Privately Financed Program
374 Bureau of Engineering
INDICATORS OF WORKLOAD1 (Continued)
ACTUAL ACTUAL ACTUAL ACTUAL ACTUAL EST. EST. 1999-00 2000-01 2001-02 2002-03 2003-04 2004-05 2005-06
STREET IMPROVEMENTS ENGINEERING PROGRAM Active Authorized Projects (Number) 40 17 28 16 81 88 85 Total Value of Active Authorized Projects ($000,000) 18 20 21 6 257 267 267 Number of other authorized projects (not in CIP) 14 12 23 67 42 47 - Dollar value of other authorized proj. (not in CIP) ($000,000) 18 - 146 187 126 120 - Construction Contracts Awarded (Number) 10 13 11 8 5 27 19 Construction Contracts Awarded ($000,000) 8 27 15 47 8 24 32 Construction Contracts Paid ($000,000) 2 15 11 39 8 5 10 Dollar value spent on land costs ($000,000) 2 - 3 8 1 11 - Dollar value of change orders paid ($000,000) 1 - 1 4 1 6 - Emergency/Urgent Investigations Conducted - - - - 65 65 65
BRIDGE IMPROVEMENT PROGRAM (BIP) Total no. of projects in the Bridge Impr. Prg. - - 103 100 100 100 - Total construction dollars ($000,000) - - 242 270 270 270 - Number of BIP projects awarded for const. - - 1 6 10 9 - Dollar value of projects awarded ($000,000) - - - 8 12 12 - Dollar value of const. costs paid - - - 4 4 8 - Dollar value spent on land costs ($000,000) - - - - - 1 - Change orders paid ($000,000) - - - - - 1 -
MUNICIPAL FACILITIES ENGINEERING PROGRAM4 Projects on hand for in-house design 37 36 10 20 25 20 - Value of projs, in-house design, on hand ($000,000) 61 32 24 54 40 35 - Projects contracted out for design ($000,000) 56 28 5 11 12 9 - Value of projects contracted out, design (000,000) 404 142 30 97 87 86 - Projects contracted out under construction 41 7 4 4 4 9 - Value of projects contracted out under construction ($000,000) 313 17 58 80 77 86 - Investigations conducted 110 70 78 85 84 61 - Number of projects estimated 86 95 105 95 90 61 - Construction Contracts Awarded (Number) 6 9 14 21 70 56 33 Number of projects constructed 7 12 9 7 8 23 - Value of projects constructed ($000,000) 16 17 50 28 5 101 - Number of change orders - City Hall 225 150 500 - - - - Active Authorized Projects (Number) 8 92 97 190 135 151 120 Total Value of Active Authorized Projects ($000,000) 33 501 702 1,525 1,649 1,417 1,362 Number of other authorized projects (not in CIP) 80 6 - 15 20 15 - Dollar value of other authorized project (not in CIP) ($000,000) 38 19 - 31 41 35 - Number of projects awarded 12 11 9 7 20 8 - Construction Contracts Awarded ($000,000) 18 29 56 614 164 375 381 Construction Contracts Paid ($000,000) 18 28 53 159 139 222 285 Amount spent on change orders ($000,000) 2 2 2 1 1 1 -
RECREATION & PARKS NON-RAP COMPETITIVE GRANT PROJECTS Number of grant applications received2 - - - - 128 80 153 Number of grants awarded2 - - - - 72 77 96 Dollar value of grants awarded ($000,000) 2 - - - - 4 2 4
1 indicators without 2005-06 data are no longer tracked in the same manner as previously reported; these indicators are reflected for historical purposes only. 2 new indicator effective 2005-06 4 Effective 2005--06, indicators for Library, Proposition Q, Proposition K, Proposition F (Fire and Animal), Zoo and Seismic Bond Programs included in Municipal
375 Bureau of Engineering
INDICATORS OF WORKLOAD1 (Continued)
ACTUAL ACTUAL ACTUAL ACTUAL ACTUAL EST. EST. 1999-00 2000-01 2001-02 2002-03 2003-04 2004-05 2005-06
GENERAL PUBLIC IMPROVEMENTS ENGINEERING PROGRAM Alterations & Improvements requests on hand (back log) 350 ------Projects advertised for construction (non A & I) 1 ------Construction contracts awarded 1 ------Bridge inspections 291 396 323 305 336 350 350 Building materials, Overload permits and Street Tree permits iss 732 1,742 1,944 2,221 2,256 2,250 2,250
GENERAL MAPPING AND SURVEY SUPPORT Database changes 145,327 102,459 152,126 105,636 76,718 80,000 100,000 Number of substructure maps produced (all programs) 827 19,089 93,820 81,163 29,126 30,000 30,000 Number of special maps plotted (all programs) 1,831 4,348 7,955 9,581 9,173 10,000 12,000 Customer service requests - Mapping (all programs) - 1,428 1,732 1,555 2,325 2,500 3,000 Survey Monuments placed/maintained 1,840 2,413 2,539 1,244 2,480 2,500 2,600 Number of surveys performed (for all programs) 921 832 897 1,190 1,122 1,200 1,300 Number of benchmarks leveled 1,235 1,855 207 681 778 1,100 1,200 Customer service requests processed - Survey - 3,893 4,756 5,448 7,585 6,800 6,500
GENERAL ADMINISTRATION AND SUPPORT Square feet of photocopy processed (000) 704 1,385 850 588 1,147 1,150 1,175 Clerical items processed (000) 5,453 5,652 8,567 8,011 6,774 6,943 7,116 Microfilm items processed (000) 585 337 211 289 13 14 14 Help desk calls received (Systems support) 3,541 3,120 3,310 3,080 3,306 3,300 3,300 PC support provided - IMIS inventory count for CPUs 1,150 1,060 1,130 1,133 1,133 1,141 1,140 Precise Graphics ($ 000) 103 520 206 84 100 90 - Number of training hours provided - 11,028 11,891 14,000 10,022 15,000 15,000 Number of personnel requisitions - 1,737 2,107 2,285 2,100 2,400 2,450
1 indicators without 2005-06 data are no longer tracked in the same manner as previously reported; these indicators are reflected for historical purposes only.
376 BUREAU OF SANITATION 2005-06 Proposed Budget
FUNDING
2004-05 2004-05 2005-06 PROPOSED Estimated Budget Amount %Change Five Year History
Salaries$ 168,565,000 $ 163,158,423 $ 172,229,167 5.6% 226.6 250 219.3 210.7 198.5 Expense 54,513,000 56,090,402 54,265,063 (3.3)% 190.0 200
Equipment 8,000 7,625 87,863 1052.3% 150
Special ------% 100
TOTAL$ 223,086,000 $ 219,256,450 $ 226,582,093 3.3% 50 Budget ($ millions) -- FY 02 FY 03 FY 04 FY 05 FY 06
STAFFING
Five Year History June 30, 2005 2004-05 2005-06 PROPOSED
Projected Adopted Authorized 2,762 2,759 3,000 2,582 2,662 2,695 Staffing Budget Staffing %Change Regular 2,590 2,762 2,759 (0.1)% 2,000 1,000 Positions -- FY 02 FY 03 FY 04 FY 05 FY 06
BUDGET HIGHLIGHTS
Direct Cost Positions Standard Urban Stormwater Mitigation Plan (One resolution authority) 195,820 -- TMDL Development (One resolution authority) 420,216 -- Stormwater Inspection Equipment 107,360 -- Hyperion Treatment Plant Operational Needs (Four resolution authorities) 98,721 (1) Collections System Settlement Agreement (20 resolution authorities) 1,003,158 (1) Curbside Collection of Refuse (20 resolution authorities) 1,578,180 -- Central Recycling and Transfer Station (22 resolution authorities) (362,096) -- Central Recycling and Transfer Station Fleet (304,384) -- Sustainability Partnership (One resolution authority) (45,024) -- Solid Resources Support Service (Three resolution authorities) 241,824 -- Alternative Fuel (Three resolution authorities) 217,275 -- Solid Waste Integrated Resource Plan (One resolution authority) 95,825 --
377 Bureau of Sanitation Services Provided
Total Price Regular Positions Adopted Proposed Change Adopted Proposed Change Program Service Description 2004-05 2005-06 2004-05 2005-06
Mtnce. & Operation of Flood Control Facilities Hyperion Treatment Plant (HTP) 337,109 387,971 50,862 6 6 - Solid Resource Program Support Services 64,758 64,758 - 1 1 - Stormwater Permit Compliance 9,900,960 10,268,210 367,250 140 140 - Stormwater Support Activtites 692,879 797,363 104,484 8 8 - TMDLs Development, Implementation and Monitoring 802,884 1,312,879 509,995 9 9 - Wastewater Collection System Maintenance 649,464 662,909 13,445 12 12 - Wastewater Support Activities 79,187 79,187 - 1 1 - Mtnce. and Operation of Wastewater Facilities Advanced Water Treatment Facility (AWTF) at TITP 335,594 342,317 6,723 5 5 - Call Center and Customer Service 41,338 41,338 - 1 1 - Donald C. Tillman (DCT) Treatment Plant 5,533,025 5,672,975 139,950 82 82 - Greenwaste Processing Operations 69,760 73,122 3,362 2 2 - Hyperion Treatment Plant (HTP) 31,651,957 32,410,773 758,816 501 499 (2) Industrial Waste Pretreatment Program 8,891,539 9,313,467 421,928 134 134 - Integrated Resources Plan (IRP) 755,055 765,139 10,084 8 8 - LA Glendale (LAG) Treatment Plant 3,595,619 3,662,847 67,228 56 56 - Landfill Oper-Closure, Maint, Tstng and Rprtng 520,813 530,897 10,084 8 8 - Solid Resource Program Support Services 391,231 397,954 6,723 6 6 - Solid Waste Capital Improvement Program 37,235 37,235 - 1 1 - SSC Rev and Refund Activities and Contr Agencies 1,267,026 1,293,917 26,891 21 21 - Stormwater - Flood Control CIEP 73,746 73,746 - 1 1 - Stormwater Permit Compliance 1,117,278 1,137,446 20,168 16 16 - Stormwater Support Activtites 156,948 160,310 3,362 2 2 - Terminal Island Treatment Plant (TITP) 5,800,231 6,147,156 346,925 92 92 - TMDLs Development, Implementation and Monitoring 169,119 172,481 3,362 3 3 - Wastewater CIEP 2,459,294 2,866,519 407,225 33 33 - Wastewater Collection System Maintenance 11,887,838 13,034,236 1,146,398 232 232 - Wastewater Support Activities 10,797,466 11,190,793 393,327 179 179 - Household Refuse Collection Call Center and Customer Service 2,965,440 3,108,329 142,889 57 57 - Curbside Coll of Refuse and Other Commodities 91,517,159 87,483,173 (4,033,986) 750 750 - Greenwaste Processing Operations 3,488,928 3,748,994 260,066 68 68 - Landfill Oper-Closure, Maint, Tstng and Rprtng 5,691,539 5,818,656 127,117 67 67 - Non-Curbside Recycling Programs 4,817,325 4,871,107 53,782 44 43 (1) Solid Resource Program Support Services 2,604,134 2,955,979 351,845 49 49 - Solid Waste Capital Improvement Program 7,529 7,529 - - - - Stormwater Permit Compliance 107,132 110,494 3,362 2 2 - Systematic Container Replacement Program 3,713,893 3,797,928 84,035 70 70 - Transfer Station Operations - 5,403,657 5,403,657 - - - General Administration and Support Donald C. Tillman (DCT) Treatment Plant Support 150,536 153,898 3,362 2 2 - Hyperion Treatment Plant (HTP) Support 49,582 49,582 - 1 1 - Solid Resource Program Support 1,705,037 1,735,289 30,252 25 25 - Solid Waste Capital Improvement Program Support 64,565 64,565 - 1 1 - Stormwater Permit Compliance Support 208,703 212,065 3,362 3 3 - Stormwater Support Activtites 352,668 359,391 6,723 6 6 - Terminal Island Treatment Plant (TITP) Support 75,368 75,368 - 1 1 - Wastewater Support Activities 3,657,559 3,728,144 70,585 56 56 -
378 Bureau of Sanitation Recapitulation of Changes
Adopted Total Budget Budget Budget Appropriation 2004-05 Changes 2005-06
EXPENDITURES AND APPROPRIATIONS Salaries Salaries. . . .General ...... 155,728,476 8,177,144 163,905,620 Salaries. . . .As-Needed ...... 1,205,811 - 1,205,811 Overtime. . . . General...... 5,602,908 893,600 6,496,508 Hiring. . Hall. . . Salaries ...... 477,025 - 477,025 Benefits. . . .Hiring . . . Hall ...... 144,203 - 144,203
Total. Salaries ...... 163,158,423 9,070,744 172,229,167 Expense Printing. . . and. . .Binding ...... 465,018 2,000 467,018 Travel...... 5,000 - 5,000 Construction...... Expense ...... 130,379 - 130,379 Contractual. . . . . Services...... 5,561,217 4,278,003 9,839,220 Field. . Equipment ...... Expense ...... 244,094 15,000 259,094 Transportation...... 149,428 - 149,428 Governmental...... Meetings ...... 100 - 100 Uniforms...... 724,916 15,000 739,916 Office. . and. . .Administrative ...... 239,454 10,496 249,950 Operating. . . . .Supplies ...... 48,570,796 (6,145,838) 42,424,958
Total. Expense ...... 56,090,402 (1,825,339) 54,265,063 Equipment Furniture,. . . . Office. . . . and . . Technical...... Equipment ...... 7,625 80,238 87,863
Total. Equipment ...... 7,625 80,238 87,863
Total. Bureau . . . . of. .Sanitation ...... 219,256,450 7,325,643 226,582,093
379 Bureau of Sanitation Recapitulation of Changes
Adopted Total Budget Budget Budget Appropriation 2004-05 Changes 2005-06
SOURCES OF FUNDS
General. . . .Fund ...... 100,855,271 2,221,048 103,076,319 Sanitation. . . . .Equipment ...... Charge . . . . Fund . . . (Sch. . . . 2)...... 6,181,609 78,514 6,260,123 Stormwater. . . . . Pollution...... Abatement ...... Fund . . . (Sch. . . . 7) ...... 11,544,226 1,003,582 12,547,808 Community. . . . . Development...... Trust . . . Fund . . . (Sch.. . . 8)...... 14,550 (291) 14,259 Mobile. . . Source . . . . Air . .Poll. . . Reduction...... Fund. . . (Sch.. . . 10)...... 169,142 17,866 187,008 Sewer. . .Construction ...... & . Maintenance ...... Fund . . . .(Sch . . 14)...... 90,887,873 3,947,267 94,835,140 Curbside. . . . Recycling ...... Trust . . .Fund . . .(Sch. . . . 29) ...... 1,706,000 (65,367) 1,640,633 Integrated. . . . .Solid . . .Waste . . . Mgt. . .Fund . . . (Sch. . . . 29) ...... 165,912 - 165,912 Used. . Oil . . Collection ...... Fund . . .(Sch. . . .29) ...... 511,888 - 511,888 Landfill. . . Maintenance ...... Special. . . . .Fund . . .(Sch. . . .38) ...... 3,043,790 72,888 3,116,678 Household. . . . . Hazardous ...... Waste. . . . Fund. . . (Sch.. . . 39)...... 1,948,002 12,666 1,960,668 Citywide. . . . Recycling . . . . . Fund. . . (Sch.. . . .51) ...... 2,228,187 37,470 2,265,657
Total. Funds ...... 219,256,450 7,325,643 226,582,093 Percentage. . . . Change...... 3.34% Positions...... 2,762 (3) 2,759
380 Bureau of Sanitation Changes Applicable to Various Programs The following changes involve two or more budgetary programs. These changes are explained below and apportioned as single entries in the affected programs. Single-program changes are shown only in the programs involved.
Direct Posi- Total Program Changes Cost tions Cost Changes in Salaries, Expense, Equipment and Special Obligatory 1 . Salary Step Plan and Turnover Effect 3,361,283 - 4,087,341 Related costs consist of employee benefits. SG $3,361,283 Related Costs: $726,058 2 . Full Funding for Partially Financed Positions 1,247,378 - 1,516,812 Related costs consist of employee benefits. SG $1,247,378 Related Costs: $269,434 3 . Deletion of Funding for Resolution Authorities (169,142)- (205,677) Related costs consist of employee benefits. SG $(169,142) Related Costs: $(36,535) 4 . Deletion of 2004-05 Equipment (7,625)- (7,625) One-time funding for 2003-04 equipment purchases is deleted. EQ $(7,625)
Efficiencies 5 . Contractual Services Reduction (422,871)- (422,871) Delete funding from contractual services for various items that are no longer needed. Of the total amount deleted, $6,620 is Stormwater Pollution Abatement Fund savings; $65,367 is Curbside Trust Fund savings; and, $350,884 is General Fund savings. EX $(422,871)
Other Changes or Adjustments 6 . Miscellaneous Changes in Expense - - - In 2002-03 the responsibility for managing chargebacks is placed directly with all departments. In order to make this change in the manner of reporting chargebacks it is necessary to change the chargeback budgetary mechanism. The negative amount showing here represents the required accounting change which transfers the chargeback amounts back to each department. The Personnel, General Services and ITA departments are tasked with monitoring and controlling chargeback usage to assure efficient expenditures in each chargeback category. These three departments will remain accountable through their periodic reporting to the Mayor and Council on the status of their respective chargeback categories.
TOTAL CHANGES APPLICABLE TO VARIOUS PROGRAMS 4,009,023 -
381 Bureau of Sanitation Mtnce. & Operation of Flood Control Facilities This program inspects, cleans, operates and maintains the stormwater drainage system. Additionally, the program administers the Stormwater Pollution Abatement Program which oversees City compliance with the terms of the permit issued under the National Pollutant Discharge Elimination System (NPDES). This program is entirely financed from the Stormwater Pollution Abatement Fund.
Direct Posi- Total Program Changes Cost tions Cost Changes in Salaries, Expense, Equipment and Special
7 . Apportionment of Changes Applicable to Various Programs 322,640 - 395,129 Related costs consist of employee benefits Related Costs: $72,489
Priority Service Level 8 . Standard Urban Stormwater Mitigation Plan 195,820 - 213,487 Expand the Standard Urban Stormwater Mitigation Plan and Site Specific Mitigation Program to provide additional support to contractors and developers who must meet these clearance requirements. This resolution authority, funded by the Stormwater Pollution Abatement Fund (SPA), will allow the Bureau to staff the public counters at Figueroa Plaza and the Marvin Braude Constituent Services Center, in addition to maintaining service at its Media Center Offices. Increased funding from SPA is also provided to fund the City's share of the costs to operate the Santa Monica Urban Runoff Facility. Related costs consist of employee benefits. SG $59,067; EX $135,332; EQ $1,421 Related Costs: $17,667
Other Changes or Adjustments 9 . TMDL Development 420,216 - 439,800 Expand the Total Maximum Daily Load (TMDL) Development, Implementation and Monitoring Service by providing one Landscape Architect resolution authority and associated expense and equipment funding. The Landscape Architect will develop, implement and monitor green technologies that will meet the regulatory rquirements of adopted TMDLs. In addition, funds are provided for specialized engineering consultant services to develop long-term plans for the City's various watersheds and future TMDLs. Funding is provided by the Stormwater Pollution Abatement Fund. Related costs consist of employee benefits. SG $68,463; EX $350,332; EQ $1,421 Related Costs: $19,584
382 Bureau of Sanitation Direct Posi- Total Program Changes Cost tions Cost Changes in Salaries, Expense, Equipment and Special Other Changes or Adjustments 10 . Stormwater Inspection Equipment 107,360 - 107,360 Provide funding for the purchase of 22 tablet computers and associated expense for the Bureau's Stormwater Field Inspectors. These tablet computers will allow the Inspectors to electronically collect data in the field rather than collecting the data manually and then coming back to the office to perform data entry tasks. By gathering the information directly in the field, Inspectors will be able to spend more time conducting industrial and commerical site inspections, increasing efficiency by 10 to 15 percent. EX $23,760; EQ $83,600
TOTAL MTNCE. & OPERATION OF FLOOD CONTROL FACILITIES 1,046,036 -
2004-05 Program Budget 12,527,241 177 Changes in Salaries, Expense, Equipment and Special 1,046,036 -
2005-06 PROGRAM BUDGET 13,573,277 177
383 Bureau of Sanitation Mtnce. and Operation of Wastewater Facilities This program provides for the inspection, operation, and maintenance of wastewater facilities, including collection lines, pumping plants, ventilation stations, treatment and disposal facilities and is entirely financed by the Sewer Construction and Maintenance Fund.
Direct Posi- Total Program Changes Cost tions Cost Changes in Salaries, Expense, Equipment and Special
11 . Apportionment of Changes Applicable to Various Programs 2,631,569 - 3,199,986 Related costs consist of employee benefits Related Costs: $568,417
Priority Service Level 12 . Hyperion Treatment Plant Operational Needs 98,721 (1) 133,797 Expand the Hyperion Treatment Plant Service by providing nine months funding and resolution authorities to meet operational needs in the areas of industrial hygiene, operator training and weed abatement. The Laboratory Technician will assist the existing Industrial Hygienist by performing standard and non-standard tests and sampling to evaluate employee exposure to air contamination, noise, asbestos, lead, mold and radiation. The two Wastewater Treatment Operators are provided to meet increased training needs for the Treatment Plant's operators. The Gardener Caretaker will enhance the Bureau's landscape maintenance activities, including year-round weed abatement. This weed abatement work was previously peformed by contract staff. To partially offset the costs of these postions, the Bureau has identified one vacant position for deletion. All funding is from the Sewer Construction and Maintenance Fund. Related costs consist of employee benefits. SG $98,721 Related Costs: $35,076
384 Bureau of Sanitation Direct Posi- Total Program Changes Cost tions Cost Changes in Salaries, Expense, Equipment and Special Other Changes or Adjustments 13 . Collection System Settlement Agreement 1,003,158 (1) 1,332,330 Provide funding from the Sewer Construction and Maintenance Fund and resolution authority for 20 positions to implement the requirements of the Collection System Settlement Agreement. Under this Agreement, the City will continue to enhance its sewer systems with specific minimum standards over the 10 year period. Increased funding and staff are added to the following services:
Wastewater CIEP - Five engineering positions ($320,304) Industrial Waste Pretreatment Program - Three engineering positions and one clerical position ($271,164) Wastewater Collection System Maintenance - Nine field positions (four crews and one supervisor) ($352,512) Wastewater Support Activities - Two systems positions ($141,504)
In addition, one vacant Wastewater Treatment Operator position is deleted from the Hyperion Treatment Plant Service ($66,276) to partially offset the costs of this item. Related costs consist of employee benefits. SG $999,558; SOT $3,600 Related Costs: $329,172
14 . Japanese Garden Maintenance 39,108 - 54,552 Add funding and resolution authority for one Gardener Caretaker to provide gardening and maintenance activities at the Japanese Garden located at the Donald C. Tillman Water Reclamation Plant. This position has been authorized as a substitute authority the past two years as part of a study to evaluate the use of City staff in-lieu of the current contractual maintenance. This position is responsible for performing the more routine gardening activities, while contract staff are still used for the more specialized gardening work associated with this unique facility. Related costs consist of employee benefits. SG $39,108 Related Costs: $15,444
TOTAL MTNCE. AND OPERATION OF WASTEWATER FACILITIES 3,772,556 (2)
2004-05 Program Budget 85,552,112 1,383 Changes in Salaries, Expense, Equipment and Special 3,772,556 (2)
2005-06 PROGRAM BUDGET 89,324,668 1,381
385 Bureau of Sanitation Household Refuse Collection This program provides for the collection of household refuse and delivery to County or privately-owned disposal sites; and for the collection and processing of recyclables.
Direct Posi- Total Program Changes Cost tions Cost Changes in Salaries, Expense, Equipment and Special
15 . Apportionment of Changes Applicable to Various Programs 940,530 - 1,233,896 Related costs consist of employee benefits Related Costs: $293,366
Priority Service Level 16 . Landfill Operations 30,537 - 42,363 Provide nine months funding and resolution authority for one position to perform required post-closure maintenance and repairs of the methane gas fields located at Sheldon Arleta Landfill. This work was previously done under lease agreement with the Bureau. As the City terminated the lease in order to ease reuse of the site for a recreational facility, the Bureau is now responsible for providing maintenance and repair to the collection wells and collector pipes at the landfill. Funding is from the Landfill Maintenance Special Fund. Related costs consist of employee benefits. SG $30,537 Related Costs: $11,826
17 . Curbside Collection of Refuse 1,578,180 - 1,859,160 Provide nine months funding and resolution authority for 20 Refuse Collection Truck Operators to address the increased workload in the Curbide Collection of Refuse and Other Commodities Service. These positions are critical to ensuring that the Bureau can continue to meet increased tonnage growth, as well as ensuring that staff are able to take vacation and other accrued time off while containing overtime usage. This is the first year of a three year plan to increase staffing levels for collection activities.
In addition, $750,000 is provided for overtime associated with this service. Over the past several years, the base salary for Refuse Collection Truck Operators has increased, which also means that the hourly overtime rate also increased. However, the overtime account has not been adjusted over this same time period, creating a shortfall in the account. The addition of staff over the next three years should assist in containing this cost, but additional funds are needed for 2005-06. Related costs consist of employee benefits. SG $828,180; SOT $750,000 Related Costs: $280,980
386 Bureau of Sanitation Direct Posi- Total Program Changes Cost tions Cost Changes in Salaries, Expense, Equipment and Special Priority Service Level 18 . Los Angeles Regional Agency - (1) (22,596) Delete one Environmental Specialist position previously authorized for the Los Angeles Regional Agency (LARA) and transfer the salary funds to expenses for the program. The position is no longer needed to support the program, however, additional expense funds are required for contractual technical assistance for the development and support of a database for AB939 compliance data for the 14 agencies in the LARA. Additionally, operating supply expense is needed for various promotional items for the LARA and outreach to other communities and cities urging their membership in the LARA. Related costs consist of employee benefits. SG $(75,540); EX $75,540 Related Costs: $(22,596)
New Facilities 19 . Central Recycling and Transfer Station (362,096)- 43,216 Continue resolution authority for 22 positions for the operation of the Central Los Angeles Recycling and Transfer Station (CLARTS). The City purchased CLARTS in April 2004 in order to provide the City with its first City owned transfer station. This facility receives some 1,800 tons per day of City collected refuse and 1,000 tons per day from private haulers. The purchase of the facility resulted in approximately $6.3 million in savings for Tip Fee costs, which are used to offset the addition of this staff and associated expense, provide funding to the Department of General Services for fleet maintenance (see Blue Book Item 20), and provide a net savings of approximately $362,000 to the General Fund. Related costs consist of employee benefits. SG $1,181,184; SOT $140,000; EX $(1,683,280) Related Costs: $405,312
20 . Central Recycling and Transfer Station Fleet (304,384)- (304,384) Transfer funds from the Tip Fee savings to fund the fleet maintenance needs associated with the Central Los Angeles Recycling and Transfer Station (See related General Services Blue Book Item No. 32). EX $(304,384)
387 Bureau of Sanitation Direct Posi- Total Program Changes Cost tions Cost Changes in Salaries, Expense, Equipment and Special Transfers Between Departments 21 . Sustainability Partnership (44,924)- (44,924) Transfer funding to the Environmental Affairs and Sustainability Department for a new Senior Management Analyst resolution authority provided in that Department for the City's Sustainability Partnership Citywide policy-related activities. As many of sustainable activities involve the use of recycled materials, the funds for the first year of this position are being provided by the Bureau of Sanitation, which is responsible for the City's various recycling programs provided to the public and City Departments. (See related Environmental Affairs and Sustainability Blue Book No. 10). Related costs consist of employee benefits. SG $(44,424); EX $(500)
Other Changes or Adjustments 22 . Solid Resources Support Service 241,824 - 313,620 Continue one existing resolution authority and provide resolution authority for two existing substitute authorities in the Solid Resources Support Service. The Senior Management Analyst provides fiscal and administrative oversight of the Sanitation Equipment Charge Special Fund, as well as contract development, disaster grants billing and CLARTS related accounting activities. The Senior Personnel Analyst is responsible for the AB222 Placement and Return to Work Programs. The Geographic Information Specialist provides techncial and specialized GIS support for all routing-related functions for the six refuse collection district offices. Given the 2,000 routes for refuse collection, yard trimmings, recyclables, container services and special collections, there is an ongoing need for this position. Related costs consist of employee benefits. SG $241,824 Related Costs: $71,796
23 . Alternative Fuel 217,275 - 282,183 Provide nine months funding from the General Fund and resolution authority for one Maintenance Laborer position to fuel alternatively fueled vehicles at the Harbor Refuse Collection Yard. This facility will be receiving its first contingent of alternatively fueled vehicles during 2005-06. In addition, funding from the Mobile Source Trust Fund and resolution authority for two positions are continued to support the alternative fuel program. These positions oversee the overall program, including the development and construction of fueling sites and monitoring and reporting on alternative fuel vehicle performance and fueling station performance to regulatory agencies. Related costs consist of employee benefits. SG $217,275 Related Costs: $64,908
388 Bureau of Sanitation Direct Posi- Total Program Changes Cost tions Cost Changes in Salaries, Expense, Equipment and Special Other Changes or Adjustments 24 . Solid Waste Integrated Resource Plan 95,825 - 122,429 Add funding and resolution authority for one Sanitary Engineer to begin development of a Solid Waste Integrated Resource Plan (SWIRP). The SWIRP will become the planning document for the infrastructure needs of the Bureau's collection and disposal activities for the next 10 to 20 years. The SWIRP will be a critical document as the City moves towards the eventual transition to rail haul and other methods of refuse disposal and the handling of greenwaste and recyclables. Phase I of the SWIRP will develop the guiding principles for the SWIRP, which is anticipated to start in 2005-06 and be complete in 2006-07. Phase II will be the development of the actual planning document, which is planned for 2008-09. In addition, $550,000 is provided in the Unappropriated Balance for the first three months of the estimated $2.2 million in consultant work needed for Phase I. Related costs consist of employee benefits. SG $93,672; EX $732; EQ $1,421 Related Costs: $26,604
TOTAL HOUSEHOLD REFUSE COLLECTION 2,392,767 (1)
2004-05 Program Budget 114,913,079 1,107 Changes in Salaries, Expense, Equipment and Special 2,392,767 (1)
2005-06 PROGRAM BUDGET 117,305,846 1,106
389 Bureau of Sanitation General Administration and Support This program provides for management and administrative support functions, including Bureau and division administration, planning and administrative services.
Direct Posi- Total Program Changes Cost tions Cost Changes in Salaries, Expense, Equipment and Special
25 . Apportionment of Changes Applicable to Various Programs 114,284 - 138,969 Related costs consist of employee benefits Related Costs: $24,685
TOTAL GENERAL ADMINISTRATION AND SUPPORT 114,284 -
2004-05 Program Budget 6,264,018 95 Changes in Salaries, Expense, Equipment and Special 114,284 -
2005-06 PROGRAM BUDGET 6,378,302 95
390 Bureau of Sanitation
INDICATORS OF WORKLOAD
ACTUAL ACTUAL ACTUAL ACTUAL ACTUAL EST. EST. 1999-00 2000-01 2001-02 2002-03 2003-04 2004-05 2005-06
MAINTENANCE AND OPERATION OF FLOOD CONTROL FACILITIES PROGRAM Catch Basin Cleaning (1) 49,917 51,470 27,957 60,000 83,184 90,000 90,000 Illicit Stormdrain Connection Hotline Calls 2,540 2,275 2,275 2,043 1,853 2,013 2,045 Business Site Visits/Inspections 4,065 5,000 11,500 11,370 11,500 11,500 General Public Outreach - contact estimate (2) 35,000,000 35,000,000 278,575,093 116,000,000 100,000,000 100,000,000 Projects Reviewed for SUSMP requirements 373 45 187 542 650 780 Trash & Dry-Weather Bacteria TMDLs - No. of projects to implement 8 4 11 13 Field Collection of Water Quality Samples 1,485 1,530 1,500 1,650
MAINTENANCE AND OPERATION OF WASTEWATER FACILITIES PROGRAM HTP Wastewater Treatment (MGD) 354.8 345.0 343.0 342.0 338.9 340.0 340.0 HTP Wastewater Reclaimed (MGD) 21.5 33.0 38.0 24.8 22.9 25.0 25.0 TITP Wastewater Treatment (MGD) 15.5 15.9 14.6 15.6 15.4 15.6 15.6 TITP Wastewater Reclaimed (MGD) 0.5 0.5 0.5 2.0 5.0 LAG Wastewater Treatment (MGD) 17.6 20.0 17.7 16.2 16.3 14.0 14.0 LAG Water Reclaimed (MGD) 3.5 3.7 5.0 3.3 3.9 4.0 4.0 DCT Wastewater Treatment (MGD) 63.0 66.2 62.6 61.4 60.1 54.0 54.0 DCT Water Reclaimed (MGD) (3) 33.9 27.9 28.0 24.1 24.9 24.0 24.0 WCSD Sewer Cleaning-1,000 Feet 1,959 11,885,280 18,678,316 13,247,520 14,952,960 19,000,000 19,000,000 Industrial Waste Management Division Inspection Events 15,840 13,971 22,573 32,985 31,103 31,180 32,230 Active Industrial User Permits (1) 6,396 6,177 9,014 12,359 14,455 14,813 15,031 Enforcement & Other Samples Collected 40,174 47,128 36,434 44,343 41,670 42,000 42,000 Environmental Monitoring Division (2) Metal Samples 2,456 11,779 8,798 12,059 18,237 18,023 17,809 Metals Tests 18,166 130,889 95,529 144,241 167,421 166,462 165,423 Metals ConstituentsTested 130,889 95,529 144,241 158,665 166,598 165,423 Organic Chemistry Samples 1,287 3,819 1,939 2,349 2,036 1,983 1,929 Organic Chemistry Tests 2,809 5,247 3,388 6,057 5,585 5,421 5,356 Organic Chemistry Constituents Tested 174,405 137,654 177,435 131,231 125,693 120,416 Wet Chemistry Samples 9,882 6,800 6,500 6,800 7,500 8,000 Wet Chemistry Tests 21,479 20,313 17,731 20,290 22,000 23,000 Wet Chemistry Constituents Tested 21,479 20,313 17,731 20,290 22,000 23,000 Hyperion - Process Control Samples 31,399 25,753 29,625 26,390 26,654 26,920 Hyperion - Process Control Tests 55,048 54,917 61,269 51,527 52,042 52,563 Hyperion - Process Control Constituents Tested 55,048 54,917 61,269 51,527 52,042 52,563 D.C. Tillman - Process Control Samples 8,889 12,743 8,987 7,644 7,700 8,500 D.C. Tillman - Process Control Tests 32,252 33,309 21,366 18,348 20,100 22,000 D.C. Tillman - Process Control Constituents Tested 32,252 33,309 22,361 18,348 20,100 22,000 Terminal Island - Process Control Samples 15,040 15,500 14,186 14,427 14,500 14,750 Terminal Island - Process Control Tests 37,927 31,200 33,182 33,598 34,000 35,000 Terminal Island - Process Control Constituents Tested 37,927 31,200 33,182 33,598 34,000 35,000 LA/Glendale - Process Control Samples 10,246 11,024 7,567 13,703 13,000 13,050 LA/Glendale - Process Control Tests 19,931 23,380 24,872 31,357 30,000 30,050 LA/Glendale - Process Control Constituents Tested 19,931 23,380 25,581 31,357 30,000 30,050 Ocean Assessment Samples 2,096 1,805 1,510 1,469 1,684 1,274 Ocean Assessment Tests 6,102 1,189 1,118 1,427 1,173 1,070 Toxicity Samples 181 236 348 130 153 153 Toxicity Tests 181 236 348 301 240 240 Microbiology Samples 14,284 10,238 14,089 12,604 8,016 9,152 Microbiology Tests 31,523 40,276 32,508 34,604 24,048 27,456 Microbiology Constituents Tested 33,913 40,276 32,508 34,604 24,048 27,456 HRDD Training Employee Contact Hours 45,500 31,500 31,500 42,026 66,401 73,491 75,718 Number of Employees Trained 11,375 2,940 2,940 2,452 2,227 2,227 2,227 Training Seats Provided (4) 16,276 26,522 29,350 30,239
391 Bureau of Sanitation
INDICATORS OF WORKLOAD (Continued)
ACTUAL ACTUAL ACTUAL ACTUAL ACTUAL EST EST 1999-00 2000-01 2001-02 2002-03 2003-04 2004-05 2005-06
MAINTENANCE AND OPERATION OF WASTEWATER FACILITIES PROGRAM (Continued) WESD Collection System Planning No. of miles CCTV'd & assessed 100 538 721 600 600 Planning Documents 015 24 Facility Stormwater Permits 30 17 17 17 17 EARD Energy Audits 4 2 12 12 12 Water Audits - including monthly billing verifications 12 12 12 Energy & Utilities Mgmt documents - monthly 12 12 12 Engery Contractual obligations - monthly 12 12 12
HOUSEHOLD REFUSE COLLECTION PROGRAM Tons Collected: Refuse and Yard Trimmings 1,327,748 1,332,521 1,364,825 1,424,935 1,405,561 1,448,047 1,477,007 Refuse 881,537 889,911 913,867 953,266 914,139 941,563 960,394 Yard Trimmings 446,211 442,610 450,958 471,669 491,422 506,484 516,613 Recyclables 188,878 184,469 193,759 191,532 186,992 192,602 196,454 Bulky Items 16,808 26,206 25,594 33,267 29,740 30,632 31,244 Recycling Contamination 53,371 61,744 64,323 72,945 76,754 77,521 77,521 Weekend Drop Off 19,885 17,291 16,785 24,833 29,196 30,007 30,607 Curbside Diversion Rate (%) 41% 41% 40% 40.0% 40.0% 40.0% 40.0% Workshops AB939 4 35 58 65 99 100 100 Composting 46 25 26 23 25 33 35 Publications AB939 6 6 6 6 13 6 6 Organics 8 5 5 9 9 HHW 2 10 10 14 14 17 20 CESQG 4 4 4 4 4 4 EPRR 2 2 2 2 4 6 Multi-family (4) 12 5 Events AB 939 192 132 339 150 150 Composting 33 28 28 37 34 37 37 Commercial 225 200 200 HHW 22 17 23 9 8 3 3 Used Oil 3 6 6 9 25 33 33 CESQG 13 12 12 24 40 72 72 EPRR 4 12 9 8 3 3 No. of Safe Centers in operation 4 5 7 7
SOLID WASTE DISPOSAL PROGRAM Number of Landfills Maintained 6 6 6 6 5 5 5 Mulching Facilities Operated and Maintained 2 2 2 3 5 5 5 Number of Gas Wells Monitored and Sampled 480 480 480 731 732 740 740 Number of Ground Water Wells Monitored 39 41 41 42 42 42 42 Feet of Gas Collection Header Pipe Maintained 35,500 35,500 35,500 36,000 36,300 36,300 36,300 Number of Gas Flares Operated and Maintained 8 8 9 9 9 9 Other construction projects - Kern County Road (miles) (5) 7 - - - - Greenwaste Processed (tons) 106,300 121,500 13,500 132,500 Compost Produced (cubic yards) 17,900 17,100 27,300 27,300 Transfer Station - City collected refuse transferred (4) 113,623 447,408 468,000 Transfer Station - Private hauler trash transferred (4) 59,633 240,000 240,000
(1) Increase is due to 65% increase in number of pipes requiring more frequent maintenance (2) NPDES Permit requires 35 million impressions per year. Due to decreased funds for advertisings, fewer imresssions will be made. (3) Accurate Flow measurement resulted in lower reclaimed flows. (4) New category added. (5) Project completed.
392 Bureau of Sanitation
PERFORMANCE MEASURES From LA STAT
ACTUAL ACTUAL ACTUAL ACTUAL ACTUAL EST. EST. 1999-00 2000-01 2001-02 2002-03 2003-04 2004-05 2005-06
Call Center/Customer Service Average Answering Time N/A N/A 1.13 min 3.3 min 1.7 min <3.0 min <3.0 min Internet Requests N/A N/A N/A 9,668 18,868 22,200 26,660
Curbside Collection of Refuse % Collected on Schedule N/A N/A 99.92 99.95 99.96 99.5 99.5 Ad Hoc Container Replacement Requests N/A N/A N/A 203,602 215,411 175,000 220,000 Missed Pick Ups by Geographic area: East Valley N/A N/A N/A 5,144 5,416 4,500 5,500 West Valley N/A N/A N/A 4,359 5,299 4,300 5,300 North Central N/A N/A N/A 3,486 3,842 3,400 3,900 South Los Angeles N/A N/A N/A 5,138 5,708 5,500 5,700 West Los Angeles N/A N/A N/A 4,024 4,668 4,100 4,700 Harbor N/A N/A N/A 1,449 1,760 1,600 1,800
Curbside Collection of Yard Trimmings % Collected on Schedule N/A N/A 99.92 99.95 99.96 99.5 99.5 Ad Hoc Container Replacement Requests N/A N/A N/A N/A N/A N/A N/A Missed Pick Ups by Geographic area: East Valley N/A N/A N/A 3,398 3,554 2,900 3,600 West Valley N/A N/A N/A 2,229 2,545 2,200 2,600 North Central N/A N/A N/A 2,240 2,198 1,900 2,200 South Los Angeles N/A N/A N/A 2,024 2,176 1,900 2,200 West Los Angeles N/A N/A N/A 2,229 2,575 2,300 2,600 Harbor N/A N/A N/A 676 695 600 700
Curbside Collection of Recyclables % Collected on Schedule N/A N/A 99.92 99.95 99.96 99.5 99.5 Ad Hoc Container Replacement Requests N/A N/A N/A N/A N/A N/A N/A Missed Pick Ups by Geographic area: East Valley N/A N/A N/A 3,177 3,754 2,750 3,800 West Valley N/A N/A N/A 2,796 3,121 2,650 3,100 North Central N/A N/A N/A 2,115 2,476 2,100 2,500 South Los Angeles N/A N/A N/A 1,981 2,577 2,300 2,600 West Los Angeles N/A N/A N/A 2,333 3,511 2,300 3,500 Harbor N/A N/A N/A 958 1,262 1,100 1,200
Curbside Collections - General Special Collections - Requests N/A N/A N/A 307,709 357,296 338,000 360,000 Special Collections - % Completed N/A N/A N/A 92.00 94.00 96.00 96.00
Sewer Service Charge Commercial Adjustments - New Requests N/A 616 1,229 464 669 550 580 Commercial Adjustments - Cases Closed N/A 465 1,060 682 453 540 550 Residential Adjustments - New Requests N/A N/A 4,017 4,456 4,313 4,728 4,596 Residential Adjustments - Cases Closed N/A N/A 4,796 4,458 4,383 4,730 4,650
Systematic Container Replacement No. of Bins Replaced N/A N/A N/A 120,903 211,234 210,000 210,000 % Completed N/A N/A N/A 57.57 111.27 95.00 100.00
393 Bureau of Sanitation
PERFORMANCE MEASURES (Continued) From LA STAT
ACTUAL ACTUAL ACTUAL ACTUAL ACTUAL EST. EST. 1999-00 2000-01 2001-02 2002-03 2003-04 2004-05 2005-06
Wastewater Collection System - Cleaning Odor Complaints N/A N/A N/A N/A 221 200 200 Sewer Spills by Type: Grease 283 292 197 174 117 115 110 Roots 238 299 352 320 234 225 200 Other 116 99 102 119 93 80 75
N/A = Data Not Available EST 2004-05: Numbers are projected using average of current monthly usage to project final months of 2004-05 fiscal ye Call Center/Customer Service: 2005-06 Internet requests are estimated based on projection of 20% growth in internet use Curbside Collection of Refuse: Percent Collected on Schedule goal is currently 99.50 percent. Bureau expects maintain or exceed this goal. Curbside Collection of Refuse: Ad Hoc Container Replacement Requests are projected for all three commodities, th current record is not divided by commodity type. Curbside Collection of Refuse: Missed Pick Ups by Geographic area 2004-05 numbers are projected using average of current monthly usage to project final months of 2004-05 Curbside Collection of Refuse: Missed Pick Ups by Geographic area 2005-06 numbers are projected based on curren performance standards. The Bureau anticipates meeting and exceeding these standards whenever possible, but due to uncontrollable elements such as containers not placed out, inclement weather, etc. the current standard cannot be raised.
394 BUREAU OF STREET LIGHTING 2005-06 Proposed Budget
FUNDING
2004-05 2004-05 2005-06 PROPOSED Five Year History Estimated Budget Amount %Change
Salaries$ 14,173,000 $ 13,948,757 $ 14,424,603 3.4% 20 18.1 18.1 18.6 16.9 16.1 Expense 727,000 729,572 869,535 19.2% 15
Equipment 21,000 211,510 103,283 (51.2)% 10 Special 3,239,000 3,238,359 3,238,359 -- % 5
TOTAL$ 18,160,000 $ 18,128,198 $ 18,635,780 2.8% Budget ($ millions) -- FY 02 FY 03 FY 04 FY 05 FY 06
STAFFING
Five Year History June 30, 2005 2004-05 2005-06 PROPOSED Projected Adopted Authorized 231 231 250 229 225 225 Staffing Budget Staffing %Change 200 Regular 215 231 231 -- % 150 100
Positions 50 -- FY 02 FY 03 FY 04 FY 05 FY 06
BUDGET HIGHLIGHTS
Direct Cost Positions Metro Rail Support for Design and Construction (One resolution authority)$ 89,110 -- Server Replacement 98,267 -- Systems Support (One resolution authority) 78,968 -- Software Maintenance and Upgrades 88,913 -- Dig Alert Contract 50,000 --
395 Bureau of Street Lighting Services Provided
Total Price Regular Positions Adopted Proposed Change Adopted Proposed Change Program Service Description 2004-05 2005-06 2004-05 2005-06
Maintenance and Repair of Street Lighting Maintenance and Repair of City Street Lights 8,465,555 8,682,710 217,155 102 102 - Rehabilitation or Replacement of Street Lighting Rehab or Repl Street Lghtng - Design and Cnstruc 4,212,112 4,296,533 84,421 59 59 - New Installation of Street Lighting New Street Lighting - Design and Construction 3,826,658 3,899,467 72,809 48 48 - General Administration and Support Admnstr, Coord and Process Asesmnt for Str Lghts 1,623,873 1,757,070 133,197 22 22 -
396 Bureau of Street Lighting Recapitulation of Changes
Adopted Total Budget Budget Budget Appropriation 2004-05 Changes 2005-06
EXPENDITURES AND APPROPRIATIONS Salaries Salaries. . . .General ...... 13,677,757 475,846 14,153,603 Overtime. . . . General...... 271,000 - 271,000
Total. Salaries ...... 13,948,757 475,846 14,424,603 Expense Printing. . . and. . .Binding ...... 7,500 - 7,500 Travel...... 8,569 - 8,569 Contractual. . . . . Services...... 146,400 50,000 196,400 Field. . Equipment ...... Expense ...... 7,500 - 7,500 Transportation...... 1,000 - 1,000 Office. . and. . .Administrative ...... 364,453 89,963 454,416 Operating. . . . .Supplies ...... 194,150 - 194,150
Total. Expense ...... 729,572 139,963 869,535 Equipment Furniture,. . . . Office. . . . and . . Technical...... Equipment ...... 211,510 (108,227) 103,283
Total. Equipment ...... 211,510 (108,227) 103,283 Special St. .Lighting . . . . Improvements...... and. . .Supplies ...... 3,238,359 - 3,238,359
Total. Special ...... 3,238,359 - 3,238,359
Total. Bureau . . . . of. .Street . . . Lighting ...... 18,128,198 507,582 18,635,780
SOURCES OF FUNDS
Special. . . Gas. . .Tax . . Street . . . .Improvement ...... Fund . . . (Sch. . . 5)...... 1,038,912 15,105 1,054,017 St. .Light. . . . Maint. . . . .Assessment ...... Fund . . .(Sch. . . .19) ...... 16,929,286 400,455 17,329,741 Proposition. . . . . A. Local. . . .Transit . . . .Fund . . .(Sch. . . . 26) ...... 80,000 90,566 170,566 Prop.. . C. Anti-Gridlock...... Transit . . . .Fund . . .(Sch. . . .27) ...... 80,000 1,456 81,456
Total. Funds ...... 18,128,198 507,582 18,635,780 Percentage. . . . Change...... 2.8% Positions...... 231 - 231
397 Bureau of Street Lighting Changes Applicable to Various Programs The following changes involve two or more budgetary programs. These changes are explained below and apportioned as single entries in the affected programs. Single-program changes are shown only in the programs involved.
Direct Posi- Total Program Changes Cost tions Cost Changes in Salaries, Expense, Equipment and Special Obligatory 1 . Salary Step Plan and Turnover Effect 313,834 - 381,621 Related costs consist of employee benefits. SG $313,834 Related Costs: $67,787 2 . Deletion of 2004-05 Equipment (211,510)- (211,510) Funding for 2004-05 one-time equipment purchases is deleted. EQ $(211,510)
TOTAL CHANGES APPLICABLE TO VARIOUS PROGRAMS 102,324 -
398 Bureau of Street Lighting Maintenance and Repair of Street Lighting This program provides for the design and administration of construction of new street lighting systems, system improvements and replacements, and interfaces with construction projects undertaken by other departments or bureaus.
Direct Posi- Total Program Changes Cost tions Cost Changes in Salaries, Expense, Equipment and Special
3 . Apportionment of Changes Applicable to Various Programs 128,045 - 155,703 Related costs consist of employee benefits Related Costs: $27,658
Other Changes or Adjustments 4 . Metro Rail Support for Design and Construction 89,110 - 122,115 Provide funding and resolution authority for one Street Lighting Engineering Associate III position. This position supports design and construction of transportation systems as part of the Metro Rail program for the Metropolitan Transportation Authority and is funded by Proposition A. Related costs consist of employee benefits. SG $88,560; EX $550 Related Costs: $33,005
TOTAL MAINTENANCE AND REPAIR OF STREET LIGHTING 217,155 -
2004-05 Program Budget 8,465,555 102 Changes in Salaries, Expense, Equipment and Special 217,155 -
2005-06 PROGRAM BUDGET 8,682,710 102
399 Bureau of Street Lighting Rehabilitation or Replacement of Street Lighting This program provides for the operation, maintenance and repair of the existing street lighting system, including investigation and analysis of operating problems, maintenance assessment procedures and field operation. Electricity and maintenance (cleaning, lamp replacement and pole painting) are provided by the Department of Water and Power and are paid for from the Water and Electricity and Street Lighting Maintenance Assessment Funds. Requests for utilitarian lighting are investigated by the Bureau and installation, when necessary, is performed by the Department of Water and Power.
Direct Posi- Total Program Changes Cost tions Cost Changes in Salaries, Expense, Equipment and Special
5 . Apportionment of Changes Applicable to Various Programs 84,421 - 102,656 Related costs consist of employee benefits Related Costs: $18,235
TOTAL REHABILITATION OR REPLACEMENT OF STREET LIGHTING 84,421 -
2004-05 Program Budget 4,212,112 59 Changes in Salaries, Expense, Equipment and Special 84,421 -
2005-06 PROGRAM BUDGET 4,296,533 59
400 Bureau of Street Lighting New Installation of Street Lighting This program provides all financial activities related to the Los Angeles City Lighting District including agreements, billing and record keeping, development and implementation of policy, community support activities, and financial analysis and operations.
Direct Posi- Total Program Changes Cost tions Cost Changes in Salaries, Expense, Equipment and Special
6 . Apportionment of Changes Applicable to Various Programs 72,809 - 88,534 Related costs consist of employee benefits Related Costs: $15,725
TOTAL NEW INSTALLATION OF STREET LIGHTING 72,809 -
2004-05 Program Budget 3,826,658 48 Changes in Salaries, Expense, Equipment and Special 72,809 -
2005-06 PROGRAM BUDGET 3,899,467 48
401 Bureau of Street Lighting General Administration and Support This program provides the general administrative support, including budget preparation, personnel administration, finance and accounting and clerical support. Technical program support, including project planning and schedule control, estimating, construction scheduling and review, development of interagency agreements, operation and use of Street Lighting Information File is also performed.
Direct Posi- Total Program Changes Cost tions Cost Changes in Salaries, Expense, Equipment and Special
7 . Apportionment of Changes Applicable to Various Programs (182,951)- (176,782) Related costs consist of employee benefits Related Costs: $6,169
Priority Service Level 8 . Server Replacement 98,267 - 98,267 Provide funding to purchase a replacement server and related hardware for Geographic Information System, Computer Aided Design and Asset Maintenance System applications. This new server will decrease time spent performing data backup and reduce opportunities for data corruption. EQ $98,267
9 . Systems Support 78,968 - 108,884 Provide funding and resolution authority for one Systems Analyst I position. Funding for standard expenses is also provided. This position is necessary to maintain service levels for existing systems and develop and implement new systems for Geographic Information System and Computer Aided Design. Related costs consist of employee benefits. SG $73,452; EX $500; EQ $5,016 Related Costs: $29,916
10 . Dig Alert Contract 50,000 - 50,000 Provide funds to coordinate Citywide payment for the Dig Alert Program. Dig Alert is the notification center of the Underground Service Alert of Southern California, and California state law requires that Dig Alert must be notified before commencing excavation at a work site. Previously, Dig Alert work orders were forwarded to user departments and costs were absorbed within departmental budgets. Street Lighting will now process payments for invoices Citywide. EX $50,000
402 Bureau of Street Lighting Direct Posi- Total Program Changes Cost tions Cost Changes in Salaries, Expense, Equipment and Special Other Changes or Adjustments 11 . Software Maintenance and Upgrades 88,913 - 88,913 Increase funding to purchase new and upgraded software maintenance agreements. This increases the total amount funded for software maintenance to $116,704. EX $88,913
TOTAL GENERAL ADMINISTRATION AND SUPPORT 133,197 -
2004-05 Program Budget 1,623,873 22 Changes in Salaries, Expense, Equipment and Special 133,197 -
2005-06 PROGRAM BUDGET 1,757,070 22
403 Bureau of Street Lighting
INDICATORS OF WORKLOAD
ACTUAL ACTUAL ACTUAL ACTUAL ACTUAL EST. EST. 1999-00 2000-01 2001-02 2002-03 2003-04 2004-05 2005-06
DESIGN AND CONSTRUCTION PROGRAM Number of street lights designed New systems - Assessment 498 379 97 94 1,112 473 526 Fixed rate/Trust fund/Accts. collectible 46 52 38 35 22 40 40 Support of other agencies 579 1,300 448 377 624 700 650 Traffic projects 432 785 457 136 388 420 420 Private development (1) 1,164 1,533 1,073 1,432 751 1,000 1,000 Replacement/Rehabilitation lighting projects (2) 1,172 648 626 1,400 870 300 300 General Benefit projects (3) 400 445 339 255 1,150 1,200 1,200 Conservation projects (4) 3,649 2,103 4,704 5,892 7,268 8,000 8,000 Transit projects 590 595 1,343 677 1,479 1,500 1,400 Utilitarian Lighting investigation 327 250 300 1,133 1,052 425 425 Construction Support for Other Agencies N/A N/A N/A 470 545 600 600 Street Lighting Construction-BSL projects only (5) N/A 1,622 3,719 1,571 1,415 1,350 1,350 Street Lighting Equipment Evaluation (5) N/A 153 155 286 275 150 150 Street Lighting Construction (FOD) conversions (5) N/A 508 4,704 1,130 3,829 1,500 1,500 Street Lighting Construcion (FOD) New Units (5) N/A 386 156 734 819 200 200 Assessment Engineering Projects (non-street lighting) N/A N/A N/A $ 1,073,000 $ 1,106,000 $ 1,729,000 $ 2,900,000
SYSTEM OPERATION, MAINTENANCE AND REPAIR PROGRAM Failure repair work orders completed 35,523 31,212 23,876 15,325 19,754 35,000 35,000 Damage repair work orders completed 1,398 1,243 1,143 1,222 1,199 1,300 1,300 Trouble reports investigated 37,057 33,350 24,206 16,545 25,146 38,000 38,000 Average days response for restoration of service for: Single light out 2 2 2 5 5 2 2 Post replacement 5 9 20 15 18 10 8 Circuit outage 2 2 6 5 7 2 2 Underground service alert response 4,660 5,100 5,311 6,440 5,708 7,000 7,000 Broadhead trees trimmed by contract 653 602 700 - - - -
ASSESSMENT DISTRICT FINANCIAL OPERATIONS AND SUPPORT
Prop 218 compliance - plans processed 148 257 235 122 124 300 300 Community meetings attended 254 177 240 411 505 530 530
ADMINISTRATION AND SUPPORT PROGRAM
Damage Claims processed 458 344 257 325 171 231 231 (% of damages collected) 21% 42% 72% 33% 46% 46% 46% Payroll corrections processed 433 400 - 950 1000 1000 1000 Average time to process invoices 38 days 30 days 30 days 13 days 11 days 18 days 18 days Percentage of discounts taken 52% 23% 0% 97% 92% 92% 92%
(1) Large number in 1999-2000 due to Playa Vista, Staples Center and other major developments. (2) Previously included in two categories: Replacement Lighting Projects and Capital Improvement Program. (3) Previously included in Capital Improvement Program. (4) Prior year's Series to Multiple and Energy & Cost Conservation Categories are combined into one category of Conversion Projects. (5) New workload indicator for 2000-01.
404 Bureau of Street Lighting
PERFORMANCE MEASURES FROM LA STAT
ACTUAL ACTUAL ACTUAL ACTUAL ACTUAL EST. EST. 1998-99 1999-00 2000-01 2001-02 2002-03 2003-04 2005-06
Street Lights Percent Operating - - - 99% 98% 99% 99% Single Light Out - Repairs - - - 8,129 16,090 20,000 20,000 Single Light Out- Repair Time (in days) - - - 4.5 2.5 2 2 New Electroliers - Requests - - - 336 350 350 350 Utilitarian Light - Requests (Ordered) - - - 761 1,100 2,200 2,200 Damaged Post Replacements - - - 1,216 1,100 1,300 1,300 Damaged Post Replacements - Time (in days) - - - 13 10 10 8 Utilitarian Light Requests - Received - - - 1,134 1,275 1,250 1,250 Utilitarian Light Requests - Processed - - - 1,134 1,275 1,250 1,250 Utilitarian Light Requests - Time (in days) - - - 32 11 11 11 Prop 218 Project Requests - New - - - 187 265 300 300 Prop 218 Project Requests - Processed - - - 122 200 300 300 Prop 218 Project Requests - Open - - - 97 160 160 160 B-Permit Requests - Received - - - 586 635 650 650 B-Permit Requests - Checked - - - 585 635 650 650 B-Permit Requests - Process Time (in days) - - - 11 14 14 14
405
406 BUREAU OF STREET SERVICES 2005-06 Proposed Budget
FUNDING
2004-05 2004-05 2005-06 PROPOSED Five Year History Estimated Budget Amount %Change
159.6 153.9 Salaries$ 87,488,000 $ 77,739,697 $ 82,467,037 6.1% 160 153.1 140 130.6 130.6 Expense 56,390,000 52,817,093 71,384,793 35.2% 120 100 Equipment ------% 80 Special ------% 60 40
TOTAL$ 143,878,000 $ 130,556,790 $ 153,851,830 17.8% Budget ($ millions) 20 -- FY 02 FY 03 FY 04 FY 05 FY 06
STAFFING
Five Year History June 30, 2005 2004-05 2005-06 PROPOSED Projected Adopted Authorized 1,304 1,318 1,318 1,285 1,285 Staffing Budget Staffing %Change 1,500 Regular 1,210 1,285 1,285 -- % 1,000 500 Positions -- FY 02 FY 03 FY 04 FY 05 FY 06
BUDGET HIGHLIGHTS
Direct Cost Positions Street Banner Program (One resolution authority)$ 61,906 -- Tree Trimming 1,215,000 -- Slurry Seal Program (22 resolution authorities) 4,759,397 -- Street Resurfacing 8,809,600 -- Concrete Bus Lane 9,873,441 -- Sidewalk Access Ramps (12 resolution authorities) 1,548,776 -- Paving of Unimproved Streets and Alleys (Ten resolution authorities) 4,147,328 -- Bus Pad and Bus Stop Improvements (11 resolution authorities) 1,210,908 -- Neighborhood Council Street Resurfacing -- -- Sidewalk Repair Program (50 resolution authorities) 3,784,155 --
407 Bureau of Street Services Services Provided
Total Price Regular Positions Adopted Proposed Change Adopted Proposed Change Program Service Description 2004-05 2005-06 2004-05 2005-06
Weed Abatement, Brush and Debris Removal Weed Abatement 2,336,507 2,401,440 64,933 45 45 - Street Use Inspection Street Banner, Bus Bench and Transit Shelter Prg 1,285,808 1,318,501 32,693 21 21 - Street Use 1,487,642 1,523,832 36,190 26 26 - Street Use Inspection Division - Claims Admin 618,911 635,198 16,287 11 11 - Street Cleaning Alley Cleaning 1,825,330 1,857,904 32,574 23 23 - Debris Remov, Bulky Item Pickup and Illeg Dumpng 5,483,259 5,555,647 72,388 51 51 - Street Cleaning 13,697,934 13,936,996 239,062 172 172 - Trash Receptacle Program 1,430,762 1,457,907 27,145 19 19 - Street Tree and Parkway Maintenance Contract Tree Trimming - 1,200,000 1,200,000 - - - Green Waste Recycling 444,964 448,585 3,621 3 3 - Median Parkway Maintenance and Contract Mowing 1,822,782 1,849,927 27,145 19 19 - Small Tree Maintenance 813,275 834,991 21,716 15 15 - Street Tree Contracts And Subdivision Admin 859,922 879,825 19,903 14 14 - Tree Trimming - City Employees 7,382,408 7,594,651 212,243 140 140 - Maintaining Streets Citywide Cleaning 3,574,739 3,667,027 92,288 65 65 - Emergency Street Repairs 2,303,041 2,321,136 18,095 13 13 - Parking Lot Cleaning 204,181 209,610 5,429 4 4 - Pedestrian Tunnel and Stairway Cleaning 323,686 332,732 9,046 6 6 - Slurry Seal (Resolution) 4,670,593 4,759,397 88,804 - - - Small and Large Asphalt Repairs 9,599,399 9,755,023 155,624 111 111 - Water Blowout Repairs 3,014,882 3,043,834 28,952 20 20 - Street Resurfacing and Reconstruction Street Resurfacing and Sidewalk Access Ramps 43,002,636 62,143,449 19,140,813 293 293 - Unimproved Dirt Streets And Alleys 1,405,212 4,147,328 2,742,116 - - - Street Improvement Bus Pad and Bus Stop Improvements 1,168,973 1,212,790 43,817 - - - Catch Basin Repairs 816,390 832,677 16,287 12 12 - Engineering and Environmental Support 1,776,975 1,805,925 28,950 21 21 - Sidewalk Program 8,455,763 7,177,424 (1,278,339) 41 41 - Street Furniture Program 465,312 472,549 7,237 5 5 - Street Improvements and Special Projects 1,931,063 1,960,021 28,958 21 21 - Structural Bridge Repairs 3,000,845 3,065,989 65,144 46 46 - General Administration and Support Administration Support 1,659,967 1,696,169 36,202 26 26 - Executive Management and Division Head Support 1,893,292 1,920,438 27,146 19 19 - Financial and Fiscal Management Support 1,800,337 1,832,908 32,571 23 23 -
408 Bureau of Street Services Recapitulation of Changes
Adopted Total Budget Budget Budget Appropriation 2004-05 Changes 2005-06
EXPENDITURES AND APPROPRIATIONS Salaries Salaries. . . .General ...... 72,058,475 3,097,340 75,155,815 Overtime. . . . General...... 5,278,517 1,630,000 6,908,517 Hiring. . Hall. . . Salaries ...... 268,470 - 268,470 Benefits. . . .Hiring . . . Hall ...... 134,235 - 134,235
Total. Salaries ...... 77,739,697 4,727,340 82,467,037 Expense Printing. . . and. . .Binding ...... 57,567 - 57,567 Construction...... Expense ...... 25,721,784 14,649,375 40,371,159 Contractual. . . . . Services...... 13,340,661 2,681,000 16,021,661 Field. . Equipment ...... Expense ...... 1,112,249 1,087,225 2,199,474 Transportation...... 534,345 - 534,345 Utilities. . . Expense. . . . . Private. . . . Company...... 838,751 - 838,751 Uniforms...... 21,920 - 21,920 Office. . and. . .Administrative ...... 117,445 100 117,545 Operating. . . . .Supplies ...... 11,072,371 150,000 11,222,371
Total. Expense ...... 52,817,093 18,567,700 71,384,793
Total. Bureau . . . . of. .Street . . . Services ...... 130,556,790 23,295,040 153,851,830
409 Bureau of Street Services Recapitulation of Changes
Adopted Total Budget Budget Budget Appropriation 2004-05 Changes 2005-06
SOURCES OF FUNDS
General. . . .Fund ...... 33,013,953 3,263,529 36,277,482 Traffic. . .Safety . . . Fund. . . (Sch.. . . .4) ...... 10,375,963 1,684,695 12,060,658 Special. . . Gas. . .Tax . . Street . . . .Improvement ...... Fund . . . (Sch. . . 5)...... 63,509,988 10,211,151 73,721,139 Stormwater. . . . . Pollution...... Abatement ...... Fund . . . (Sch. . . . 7) ...... 5,104,818 120,217 5,225,035 Community. . . . . Development...... Trust . . . Fund . . . (Sch.. . . 8)...... 88,000 (88,000) - Proposition. . . . . A. Local. . . .Transit . . . .Fund . . .(Sch. . . . 26) ...... 2,203,091 9,901,289 12,104,380 Prop.. . C. Anti-Gridlock...... Transit . . . .Fund . . .(Sch. . . .27) ...... 11,000,000 89,626 11,089,626 Bus. Bench. . . . Advertising ...... Program...... Fund . . .(Sch. . . . 29) ...... 134,616 8,722 143,338 Street. . .Banners . . . . Trust. . . Fund. . . (Sch.. . . .29) ...... 58,167 8,724 66,891 Street. . .Damage . . . . Restoration...... Fee . . Fund. . . (Sch.. . . 47)...... 5,068,194 (1,904,913) 3,163,281
Total. Funds ...... 130,556,790 23,295,040 153,851,830 Percentage. . . . Change...... 17.84% Positions...... 1,285 - 1,285
410 Bureau of Street Services Changes Applicable to Various Programs The following changes involve two or more budgetary programs. These changes are explained below and apportioned as single entries in the affected programs. Single-program changes are shown only in the programs involved.
Direct Posi- Total Program Changes Cost tions Cost Changes in Salaries, Expense, Equipment and Special Obligatory 1 . Salary Step Plan and Turnover Effect 1,809,582 - 2,275,444 Related costs consist of employee benefits. SG $1,809,582 Related Costs: $465,862 2 . Deletion of Funding for Resolution Authorities (5,259,415)- (6,109,336) Related costs consist of employee benefits. SG $(5,259,415) Related Costs: $(849,921) 3 . Deletion of One-Time Expense Funding (8,665,638)- (8,665,638) One-time funding for 2004-05 expense items is deleted. SOT $(558,347); EX $(8,107,291)
Service Level 4 . Gas Tax Funding Adjustments - - - Revenues from the Special Gas Tax Street Improvement Fund are anticipated to increase and will replace current General Fund appropriations in the amount of $8 million.
TOTAL CHANGES APPLICABLE TO VARIOUS PROGRAMS (12,115,471) -
411 Bureau of Street Services Weed Abatement, Brush and Debris Removal This program provides for the discing of weeds, removal of tumbleweeds and other debris from roadsides and unimproved parcels of land and the chemical spraying of alleys, specified City properties and street islands for weed eradication to minimize fire, health and safety hazards.
Direct Posi- Total Program Changes Cost tions Cost Changes in Salaries, Expense, Equipment and Special
5 . Apportionment of Changes Applicable to Various Programs 64,933 - 81,656 Related costs consist of employee benefits Related Costs: $16,723
TOTAL WEED ABATEMENT, BRUSH AND DEBRIS REMOVAL 64,933 -
2004-05 Program Budget 2,336,507 45 Changes in Salaries, Expense, Equipment and Special 64,933 -
2005-06 PROGRAM BUDGET 2,401,440 45
412 Bureau of Street Services Street Use Inspection This program involves the enforcement of the various codes, statutes and ordinances concerning the use of public streets, parkways and sidewalks for safety, health and welfare of the public.
Direct Posi- Total Program Changes Cost tions Cost Changes in Salaries, Expense, Equipment and Special
6 . Apportionment of Changes Applicable to Various Programs 23,264 - 34,951 Related costs consist of employee benefits Related Costs: $11,687
Service Level 7 . Street Banner Program 61,906 - 81,838 Continue funding and resolution authority for one inspector to certify that the placement, content, and installation of street banners is consistent with applicable standards and procedures. Funding will be provided from the Street Banner Trust Fund. Related costs consist of employee benefits. SG $61,056; EX $850 Related Costs: $19,932
TOTAL STREET USE INSPECTION 85,170 -
2004-05 Program Budget 3,392,361 58 Changes in Salaries, Expense, Equipment and Special 85,170 -
2005-06 PROGRAM BUDGET 3,477,531 58
413 Bureau of Street Services Street Cleaning This program involves the cleaning of improved roadways, bridges, tunnels, pedestrian subways, public walks, stairways and related appurtenances to maintain clean and aesthetic conditions.
Direct Posi- Total Program Changes Cost tions Cost Changes in Salaries, Expense, Equipment and Special
8 . Apportionment of Changes Applicable to Various Programs 371,169 - 466,773 Related costs consist of employee benefits Related Costs: $95,604
Service Level 9 . Street Cleaning - - - The Traffic Safety Fund provides partial funding for street cleaning activities. Receipts for the fund are from the City's share of fines and forfeitures from persons charged with misdemeanors under the State of California Vehicle Code. Receipts from the fund are anticipated to increase and will replace current General Fund appropriations in the amount of $1,459,574.
TOTAL STREET CLEANING 371,169 -
2004-05 Program Budget 22,437,285 265 Changes in Salaries, Expense, Equipment and Special 371,169 -
2005-06 PROGRAM BUDGET 22,808,454 265
414 Bureau of Street Services Street Tree and Parkway Maintenance This program involves the planting, trimming and maintenance of trees, plants and shrubs in dedicated streets, parkways and other public ways to assure safety, visibility and appearance.
Direct Posi- Total Program Changes Cost tions Cost Changes in Salaries, Expense, Equipment and Special
10 . Apportionment of Changes Applicable to Various Programs 269,628 - 339,091 Related costs consist of employee benefits Related Costs: $69,463
Priority Service Level 11 . Tree Trimming 1,215,000 - 1,215,000 Funding is provided for contract tree trimming services. This will decrease the tree trimming cycle from the current 10 year cycle to 7.9 years. Funding is also provided for trimming of trees on the El Pueblo Historic Monument. SOT $15,000; EX $1,200,000
TOTAL STREET TREE AND PARKWAY MAINTENANCE 1,484,628 -
2004-05 Program Budget 11,323,351 191 Changes in Salaries, Expense, Equipment and Special 1,484,628 -
2005-06 PROGRAM BUDGET 12,807,979 191
415 Bureau of Street Services Maintaining Streets This program maintains and performs minor repairs to bituminous and concrete streets, concrete curbs, gutters, alleys, storm drain inlet structures, unimproved roadways and other streets. It also makes minor repairs on sidewalks, curbs, and driveways plus slurry seals streets. Additionally, this program grades and paves city yards and facilities.
Direct Posi- Total Program Changes Cost tions Cost Changes in Salaries, Expense, Equipment and Special
12 . Apportionment of Changes Applicable to Various Programs (4,361,159)- (4,425,366) Related costs consist of employee benefits Related Costs: $(64,207)
Priority Service Level 13 . Slurry Seal Program 4,759,397 - 5,123,141 Continue funding and resolution authority for 22 positions to maintain the current service level for slurry seal miles. This will provide 200 miles of slurry seal for a total program of 300 miles. Related costs consist of employee benefits. SG $977,820; SOT $101,577; EX $3,680,000 Related Costs: $363,744
Service Level 14 . Small and Large Asphalt Repairs - - - The funding for small and large asphalt repairs is derived primarily from revenues of the Street Damage Restoration Fee (LAMC, Section 62.06). The fee was implemented to encourage communication between agencies and the City prior to excavation of streets; thus, increasing the life span of newly resurfaced streets. Agencies may qualify for an exemption from the fee if street excavation is performed 23 months prior to scheduled resurfacing. The revenues from assessment of the fee have declined as a result of increased communication between the agencies and the City. Funding is provided from the General Fund and monies are decreased from the Street Damage Restoration Fee Fund in the amount of $2,019,801 to maintain small and large asphalt repair service levels.
TOTAL MAINTAINING STREETS 398,238 -
2004-05 Program Budget 23,690,521 219 Changes in Salaries, Expense, Equipment and Special 398,238 -
2005-06 PROGRAM BUDGET 24,088,759 219
416 Bureau of Street Services Street Resurfacing and Reconstruction This program resurfaces and reconstructs bituminous and concrete streets and surfaces; reconstructs curbs, gutters, driveways, bridges, and stairways; and installs and alters other structures such as retaining walls, bulkheads, catch basins, subdrains, bus pads, guardrails, and maintenance holes.
Direct Posi- Total Program Changes Cost tions Cost Changes in Salaries, Expense, Equipment and Special
15 . Apportionment of Changes Applicable to Various Programs (2,496,216)- (2,565,694) Related costs consist of employee benefits Related Costs: $(69,478)
Priority Service Level 16 . Street Resurfacing 8,809,600 - 8,809,600 Funding is provided to enhance the street resurfacing program, increasing the total program from 135 miles to 200 miles. The additional funding for 65 miles will be provided from the Special Gas Tax Street Improvement Fund and the General Fund (50 miles) and savings derived from use of the Cold-In-Place machinery (15 miles). SOT $1,150,000; EX $7,659,600
17 . Concrete Bus Lane 9,873,441 - 10,178,595 Funding is provided for the construction of an eight mile concrete bus lane along the Wilshire Corridor. A concrete lane will extend the useful life of this roadway that is subject to high volume of bus traffic. Funding will be provided from Proposition A funds. The use of Proposition A funds for this project is dependent upon swapping City Proposition A dollars for MTA discretionary Proposition C funds. This swap will be initiated with the Metropolitan Transporation Authority Board of Directors in 2005-06. Related costs consist of employee benefits. SG $891,441; SOT $240,000; EX $8,742,000 Related Costs: $305,154
Service Level 18 . Sidewalk Access Ramps 1,548,776 - 1,767,476 Continue funding and resolution authority for 12 positions for the construction of access ramps in conjunction with the Street Resurfacing Program. Related costs consists of employee benefits. SG $632,568; SOT $100,000; EX $816,208 Related Costs: $218,700
417 Bureau of Street Services Direct Posi- Total Program Changes Cost tions Cost Changes in Salaries, Expense, Equipment and Special Service Level 19 . Paving of Unimproved Streets and Alleys 4,147,328 - 4,329,632 Increase funding and continue resolution authority for 10 positions to pave unimproved streets and alleys. This funding will provide paving of 20 miles of unimproved streets and alleys with focus on the South and Valley regions of the City. Related costs consist of employee benefits. SG $527,328; SOT $300,000; EX $3,320,000 Related Costs: $182,304
20 . Neighborhood Council Street Resurfacing - - - Each Neighborhood Council will be given authority to direct spending of up to $100,000 of the funding appropriated to the Bureau of Street Services for local street resurfacing. The Bureau will use existing resources to monitor and report on local street resurfacing expenditures directed by Neighbohood Councils.
TOTAL STREET RESURFACING AND RECONSTRUCTION 21,882,929 -
2004-05 Program Budget 44,407,848 293 Changes in Salaries, Expense, Equipment and Special 21,882,929 -
2005-06 PROGRAM BUDGET 66,290,777 293
418 Bureau of Street Services Street Improvement This program involves the construction and improvement of streets in the City, including activities such as curb ramps, pedestrian facilities, bus landing facilities, landscape and streetscape, street safety related projects, railroad liaison, State highway relinquishment, street widening and reconstruction and bikeways.
Direct Posi- Total Program Changes Cost tions Cost Changes in Salaries, Expense, Equipment and Special
21 . Apportionment of Changes Applicable to Various Programs (6,083,009)- (6,551,566) Related costs consist of employee benefits Related Costs: $(468,557)
Priority Service Level 22 . 50/50 Sidewalk Repair Program - - - Implementation of the 50/50 Sidewalk Repair Program fee structure will allow property owners of single family residences to share in the cost of sidewalk repair as implemented in 2004-05 for Council District 2 through a pilot program. While full participation in the pilot program was achieved, participation in communities with lower household incomes cannot be determined.
Funding as currently provided in the budget would repair 52 miles of sidewalks with an additional 12 miles funded off-budget through the Consolidated Plan (total of 64 miles). Revenues generated through implementation of the cost sharing fee structure will be received as revenue to the City and used as a basis for determining appropriations in 2006-07 to increase sidewalk repair miles.
Service Level 23 . Bus Pad and Bus Stop Improvements 1,210,908 - 1,404,972 Continue funding and resolution authority for 11 positions to construct concrete bus landings and to improve accessibility at bus stops. Funding will be provided from the Proposition A Local Transit Assistance Fund. Related costs consist of employee benefits. SG $548,508; SOT $30,000; EX $632,400 Related Costs: $194,064
419 Bureau of Street Services Direct Posi- Total Program Changes Cost tions Cost Changes in Salaries, Expense, Equipment and Special Service Level 24 . Sidewalk Repair Program 3,784,155 - 4,751,187 Continue funding and provide resolution position authority for 50 positions for the repair of sidewalks. This will provide an additional 26 miles to the existing sidewalk repair base amount of 26 miles. Off-budget funding provided through the Consolidated Plan will also provide 12 miles of sidewalk repair (total program of 64 miles). Contractual services funding for leasing of vehicles used for sidewalk repair is reduced and funding for the purchase of fleet vehicles and staffing for maintenance of the vehicles is provided within the Department of General Services. (See Department of General Services Item 35). Related costs consist of employee benefits. SG $2,908,452; SOT $251,770; EX $623,933 Related Costs: $967,032
TOTAL STREET IMPROVEMENT (1,087,946) -
2004-05 Program Budget 17,615,321 146 Changes in Salaries, Expense, Equipment and Special (1,087,946) -
2005-06 PROGRAM BUDGET 16,527,375 146
420 Bureau of Street Services General Administration and Support This program involves the control and management of the internal affairs and activities necessary to maintain streets and related improvements; including Bureau administration, research and planning, application of time standards, training and clerical and administrative support.
Direct Posi- Total Program Changes Cost tions Cost Changes in Salaries, Expense, Equipment and Special
25 . Apportionment of Changes Applicable to Various Programs 95,919 - 120,625 Related costs consist of employee benefits Related Costs: $24,706
TOTAL GENERAL ADMINISTRATION AND SUPPORT 95,919 -
2004-05 Program Budget 5,353,596 68 Changes in Salaries, Expense, Equipment and Special 95,919 -
2005-06 PROGRAM BUDGET 5,449,515 68
421 Bureau of Street Services
INDICATORS OF WORKLOAD
ACTUAL ACTUAL ACTUAL ACTUAL ACTUAL EST. EST. 1999-00 2000-01 2001-02 2002-03 2003-04 2004-05 2005-06
WEED ABATEMENT, BRUSH AND DEBRIS CLEARANCE PROGRAM Land cleared/cleaned - Private (million sq. ft.) 19.5 17.6 13.2 18.0 9.9 4.0 8.0 Land cleared/cleaned - Public (million sq. ft.) 9.5 9.0 22.0 18.0 19.3 18.0 18.0 Public Dedicated Property-Medians/Unimproved Alleys Cleared/Cleaned (million sq. ft.) 55.5 50.8 106.7 100.0 116.5 78.3 100.0 Land sprayed (thousand sq. ft.) 16,500 24,000 22,000 21,000 35,000 22,000 30 Debris removed (cubic yards) 144,000 160,000 250,000 245,000 276,696 180,000 180,000
STREET USE INSPECTION PROGRAM Investigations conducted 28,000 29,000 34,216 29,000 10,608 10,608 32,500 Permits issued (all types) 26,000 28,000 40,224 28,000 111,585 111,585 24,000 Notices issued (excluding sidewalk) 9,000 8,000 10,756 8,000 9,390 9,390 14,000 Administrative hearings 1,100 1,200 1,636 1,200 710 710 1,200
STREET CLEANING PROGRAM Completion frequency - posted routes 99% 98% 100% 97% 100% 97% 97% Goal - posted routes 97% 97% 97% 97% 97% 97% 98% Completion frequency - nonposted routes (weeks) 3.8 3.6 3.7 4.0 3.8 4.0 4.0 Goal - nonposted routes (weeks) 4.0 4.0 4.0 4.0 4.0 4.0 4.0 Trash receptacles serviced 2,952 2,952 3,065 3,000 3,000 3,000 3,000
STREET TREE AND PARKWAY MAINTENANCE PROGRAM Trees planted - City forces 1,607 4,776 4,615 4,200 4,068 4,200 4,200 Trees planted - Contract 557 0 0 300 400 0 0 Trees trimmed - City forces - broadhead 41,000 40,718 48,844 40,000 41,000 40,000 40,000 Trees trimmed - contract - broadhead 63,500 51,809 22,450 77,500 44,900 28,600 40,000 Trimming frequency - broadhead (years) 6.0 6.8 8.8 5.4 7.3 10.0 7.9 Standard frequency - broadhead (years) 7.0 7.0 7.0 7.0 7.0 7.0 7.0 Trees trimmed - contract - palm 7,208 10,275 0 7,800 5,660 0 6,000 Trimming frequency - palm (years) 6.9 4.9 0.0 6.4 8.8 0 8.3 Standard frequency - palm (years) 5.0 5.0 5.0 5.0 5.0 5.0 5.0 Tree stumps removed 3,930 4,990 6,617 4,700 6,540 4,700 4,700 Trees removed - City forces 2,674 4,329 4,421 3,900 4,961 3,500 3,500 Trees removed - Contract 400 327 0 300 80 0 0 Acres of landscaping maintained 295 302 310 310 310 310 310 Horticultural waste recycled (tons) 8,700 8,700 8,700 8,700 8,700 8,700 8,700 Horticultural waste recycled (% of trimmings) 100% 100% 100% 100% 100% 100% 100%
STREET RESURFACING AND RECONSTRUCTION PROGRAM Miles of streets, alleys maintained 7,289 7,289 7,289 7,300 7,300 7,300 7,300 Streets resurfaced (miles) 259 273 274 232 123 135 200 Street life cycle standard (miles per year) 260 260 260 260 260 260 260 Asphalt produced - City 531,205 628,000 673,035 660,000 393,271 660,000 660,000 Asphalt recycled - City 55,658 480,000 275,321 480,000 98,318 60,000 60,000 Asphalt recycled - contract 235,520 286,000 141,400 286,000 99,163 87,500 90,000 Streets slurry sealed 105 104 103 100 107 300 300 Bus pads constructed 500 250 303 250 97 100 100 Curb ramps constructed 7,205 7,210 7,260 920 1,017 1,200 1,200 Sidewalks Repaired (miles) - 46 87 130 63.4 52 52
422 Bureau of Street Services
PERFORMANCE MEASURES From LA STAT
ACTUAL ACTUAL ACTUAL ACTUAL ACTUAL EST. EST. 1999-00 2000-01 2001-02 2002-03 2003-04 2004-05 2005-06
Call Center - Average Answering Time (mins) - - - - 1:03 3:00 3:00 Frequency Street Sweeping Standard Met 99% 98% 100% 97% 99% 97% 98% Illegal Dumping - Locations Cleaned - - - - 22,200 19,800 19,800 Illegal Dumping - Sq Ft Cleared (thsnd sq ft) - - - - 130,313 117,000 117,000 Illegal Dumping - Cubic Yards Removed - - - - 239,034 207,000 207,000 % of Pothole Repairs made in 1 business day - - - - 100% 97% 97% Number of small asphalt repair locations - - - - 105,128 105,128 105,128 Pothole Equivalents - - - - 481,855 481,855 481,855 Street Paving - Centerline Miles Repaired 259 273 274 232 122 135 200 Street Paving - Lane Miles Repaired - - - - 465 473 650 Trees Trimmed by City Forces 41,000 40,718 48,844 40,000 39,808 40,000 45,000 Slurry Sealing (Tens of thousands of sq ft) - - - - 17.6 52.8 50.4
423
424 DEPARTMENT OF TRANSPORTATION 2005-06 Proposed Budget
FUNDING
2004-05 2004-05 2005-06 PROPOSED Five Year History Estimated Budget Amount %Change
140 Salaries$ 103,782,000 $ 92,962,718 $ 101,225,119 8.9% 128.4
116.3 115.6 117.4 Expense 23,388,000 24,309,100 27,160,366 11.7% 120 112.0
Equipment 100,000 100,000 31,800 (68.2)% illions) 100 Special ------% 80
TOTAL$ 127,270,000 $ 117,371,818 $ 128,417,285 9.4% m ($ Budget 60 FY 02 FY 03 FY 04 FY 05 FY 06
STAFFING
Five Year History June 30, 2005 2004-05 2005-06 PROPOSED Projected Adopted Authorized 1,531 1,524 1,524 1,521 1,600 1,472 Staffing Budget Staffing %Change Regular 1,462 1,521 1,521 -- % 1,200 800 Positions 400 FY 02 FY 03 FY 04 FY 05 FY 06
BUDGET HIGHLIGHTS
Direct Cost Positions Traffic Management - Eagle Rock (One resolution authority) $ 89,466 -- Traffic Sign Maintenance (Two resolution authorities) 65,294 -- Light Emitting Diodes (LEDs) 3,714,172 -- Changes to Contractual Services (914,066) -- Enhanced Resurfacing Program (Two resolution authorities) 241,703 -- Curb Marking Maintenance (Two resolution authorities) 65,294 -- Photo Red Light 300,000 -- Traffic Officers for Congestion Relief (50 resolution authorities) 1,851,186 -- Crossing Guards 1,850,000 -- Special Events Overtime Funds 1,000,000 -- Traffic Asset Management System (TAMS) -- --
425 Transportation Services Provided
Total Price Regular Positions Adopted Proposed Change Adopted Proposed Change Program Service Description 2004-05 2005-06 2004-05 2005-06
Rate and Service Regulation Pipeline and Franchises 134,966 137,694 2,728 1 1 - Taxi Regulations 1,801,531 1,857,312 55,781 28 28 - Vehicle for Hire Regulations 199,090 205,990 6,900 4 4 - Transportation System Engineering & Development Construction 3,440,148 2,642,804 (797,344) 32 32 - Design Service 4,707,252 4,825,040 117,788 66 66 - Development Review Projects 1,278,805 1,242,032 (36,773) 15 15 - Project Development 2,446,877 2,500,152 53,275 34 34 - Transportation Planning 132,366 136,195 3,829 3 3 - Transportation System Operations Crossing Guards 6,772,337 6,774,703 2,366 2 2 - Neighborhood Traffic Operations 6,655,333 6,798,491 143,158 86 86 - Safety Education 1,421,038 1,449,716 28,678 18 18 - Signal Systems 1,544,072 1,571,378 27,306 21 21 - Special Events and Emergency Response 3,425,766 3,426,734 968 6 6 - Traffic Control 208,059 211,057 2,998 1 1 - Traffic Device Installation and Maintenance 22,087,356 26,954,183 4,866,827 285 285 - Parking Management & Intersection Control Off Street Parking Facilities 652,971 667,771 14,800 9 9 - Parking Administration 2,232,478 2,543,382 310,904 36 36 - Parking Compliance 48,708,114 54,533,428 5,825,314 725 725 - Transit Operations Charter Bus 130,873 136,802 5,929 3 3 - Cityride Paratransit Service 693,700 714,702 21,002 10 10 - Commuter Express Bus Service 487,514 502,710 15,196 7 7 - DASH Bus Service 2,258,044 2,317,713 59,669 30 30 - General Administration and Support Finance and Accounting 3,042,797 3,265,519 222,722 53 53 - General Administration 1,294,052 1,337,561 43,509 23 23 - Information Services 614,144 640,236 26,092 9 9 - Personnel Services 1,002,135 1,023,980 21,845 14 14 -
426 Transportation Recapitulation of Changes
Adopted Total Budget Budget Budget Appropriation 2004-05 Changes 2005-06
EXPENDITURES AND APPROPRIATIONS Salaries Salaries. . . .General ...... 81,667,867 5,197,901 86,865,768 Salaries. . . .As-Needed ...... 6,606,480 1,850,000 8,456,480 Overtime. . . . General...... 4,688,371 1,214,500 5,902,871
Total. Salaries ...... 92,962,718 8,262,401 101,225,119 Expense Printing. . . and. . .Binding ...... 315,685 250,000 565,685 Construction...... Expense ...... 223,560 - 223,560 Contractual. . . . . Services...... 15,088,726 (968,906) 14,119,820 Field. . Equipment ...... Expense ...... 710,765 - 710,765 Investigations...... 81,651 - 81,651 Transportation...... 118,280 - 118,280 Utilities. . . Expense. . . . . Private. . . . Company...... 53,462 - 53,462 Paint. . and . . Sign. . . Maintenance ...... and. . .Repairs ...... 4,053,154 8,000 4,061,154 Signal. . .Supplies . . . . .and . . Repairs ...... 2,844,005 3,558,172 6,402,177 Governmental...... Meetings ...... 1,312 - 1,312 Uniforms...... 127,595 - 127,595 Office. . and. . .Administrative ...... 646,875 4,000 650,875 Operating. . . . .Supplies ...... 44,030 - 44,030
Total. Expense ...... 24,309,100 2,851,266 27,160,366 Equipment Furniture,. . . . Office. . . . and . . Technical...... Equipment ...... 100,000 (68,200) 31,800
Total. Equipment ...... 100,000 (68,200) 31,800
Total. Transportation ...... 117,371,818 11,045,467 128,417,285
427 Transportation Recapitulation of Changes
Adopted Total Budget Budget Budget Appropriation 2004-05 Changes 2005-06
SOURCES OF FUNDS
General. . . .Fund ...... 96,204,106 6,374,714 102,578,820 Traffic. . .Safety . . . Fund. . . (Sch.. . . .4) ...... 4,624,037 3,930,719 8,554,756 Special. . . Gas. . .Tax . . Street . . . .Improvement ...... Fund . . . (Sch. . . 5)...... 4,669,088 (146,156) 4,522,932 Mobile. . . Source . . . . Air . .Poll. . . Reduction...... Fund. . . (Sch.. . . 10)...... 443,971 8,879 452,850 Sewer. . .Construction ...... & . Maintenance ...... Fund . . . .(Sch . . 14)...... 63,848 (13,865) 49,983 Proposition. . . . . A. Local. . . .Transit . . . .Fund . . .(Sch. . . . 26) ...... 4,597,586 658,655 5,256,241 Prop.. . C. Anti-Gridlock...... Transit . . . .Fund . . .(Sch. . . .27) ...... 6,680,397 232,521 6,912,918 Warner. . . Center. . . . Transportation...... Develop...... (Sch.. . . 29)...... 88,785 - 88,785
Total. Funds ...... 117,371,818 11,045,467 128,417,285 Percentage. . . . Change...... 9.41% Positions...... 1,521 - 1,521
428 Transportation Changes Applicable to Various Programs The following changes involve two or more budgetary programs. These changes are explained below and apportioned as single entries in the affected programs. Single-program changes are shown only in the programs involved.
Direct Posi- Total Program Changes Cost tions Cost Changes in Salaries, Expense, Equipment and Special Obligatory 1 . Salary Step Plan and Turnover Effect 3,045,074 - 3,683,741 Related costs consist of employee benefits. SG $3,045,074 Related Costs: $638,667 2 . Full Funding for Partially Financed Positions 145,044 - 176,374 Related costs consist of employee benefits. SG $145,044 Related Costs: $31,330 3 . Deletion of Funding for Resolution Authorities (77,700)- (94,484) Due to the City's current financial constraints, only critical positions will be continued. Related costs consist of employee benefits.
Continue: Traffic Event Management (one position) - See Item 9. SG $(77,700) Related Costs: $(16,784) 4 . Deletion of One-Time Expense Funding (480,000)- (480,000) One-time expense funding for the move to the Caltrans Building is deleted. EX $(480,000)
5 . Deletion of 2004-05 Equipment (100,000)- (100,000) One-time funding for 2004-05 equipment purchases relative to the move to the Caltrans Building is deleted. EQ $(100,000)
Efficiencies 6 . Changes to Contractual Services (914,066)- (914,066) Changes are made in the 2005-06 contractual services account that more closely reflect the average prior-year expenditures since 2000-01. Further, funds no longer needed as a result of hiring additional positions for traffic sign and curb marking maintenance are deleted (see Blue Book Items No. 11 and 14). EX $(914,066)
TOTAL CHANGES APPLICABLE TO VARIOUS PROGRAMS 1,618,352 -
429 Transportation Rate and Service Regulation This program issues franchises and permits, and establishes and enforces rates and adequate service levels for public transportation companies. Franchises are also issued for public utility and gas lines serving the City. The necessary engineering, economic and analytical studies to determine appropriate rates and services are performed under this program.
Direct Posi- Total Program Changes Cost tions Cost Changes in Salaries, Expense, Equipment and Special
7 . Apportionment of Changes Applicable to Various Programs 65,409 - 81,421 Related costs consist of employee benefits Related Costs: $16,012
TOTAL RATE AND SERVICE REGULATION 65,409 -
2004-05 Program Budget 2,135,587 33 Changes in Salaries, Expense, Equipment and Special 65,409 -
2005-06 PROGRAM BUDGET 2,200,996 33
430 Transportation Transportation System Engineering & Development This program identifies current and future traffic and transportation needs and develops and implements programs to meet those needs. It plans and coordinates transportation and related facilities such as highways, bikeways, pedestrian ways, transit priority, fixed guide ways, parking lots and other collector-distributor systems. It plans and designs all varieties of traffic control devices, including signs, signals and traffic markings on streets and curbs. This program also investigates requests for and initiates the installation, modification and maintenance of traffic control devices. It also reviews plans for street, utility and transit construction projects and special events, recommends traffic control requirements and reviews subdivision street name, warning and regulatory signs.
Direct Posi- Total Program Changes Cost tions Cost Changes in Salaries, Expense, Equipment and Special
8 . Apportionment of Changes Applicable to Various Programs (748,691)- (699,165) Related costs consist of employee benefits Related Costs: $49,526
Priority Service Level 9 . Traffic Management - Eagle Rock 89,466 - 108,958 Continue funding and resolution authority for one position included in the 2004-05 Budget. This will allow the Department to review and approve worksite traffic control plans, provide traffic management oversight, attend construction meetings for the Eagle Rock Sewer Project and coordinate work with other City agencies. Overtime funds are provided for traffic control and congestion management. Costs are 50 percent funded by the Sewer Capital Fund. Related costs consist of employee benefits. SG $78,966; SOT $10,500 Related Costs: $19,492
TOTAL TRANSPORTATION SYSTEM ENGINEERING & DEVELOPMENT (659,225) -
2004-05 Program Budget 12,005,448 150 Changes in Salaries, Expense, Equipment and Special (659,225) -
2005-06 PROGRAM BUDGET 11,346,223 150
431 Transportation Transportation System Operations This field program operates and maintains traffic control devices, signals and signal components and all other regulatory, warning, guide and street name signs. It also constructs, installs, maintains and removes, when warranted, all varieties of traffic control devices, including parking meters and traffic markings on streets and curbs. It also removes and/or reapplies paint of plasticized traffic markings on streets and curbs.
Direct Posi- Total Program Changes Cost tions Cost Changes in Salaries, Expense, Equipment and Special
10 . Apportionment of Changes Applicable to Various Programs 685,838 - 869,052 Related costs consist of employee benefits Related Costs: $183,214
Efficiencies 11 . Traffic Sign Maintenance 65,294 - 89,072 Provide nine-month funding and resolution authority for two positions (Traffic Paint and Sign Poster and Maintenance Laborer) to expand the traffic sign maintenance program. Funds in the contractual services account are reduced to pay for the positions (see Blue Book Item No. 6). The remaining level of funding is provided to pay for a contractor to respond to emergencies as needed. Related costs consist of employee benefits. SG $63,294; EX $2,000 Related Costs: $23,778
Service Level 12 . Light Emitting Diodes (LEDs) 3,714,172 - 3,714,172 Provide funding to perform a Citywide conversion of incandescent bulbs in traffic signal lamps to light emitting diode (LED) bulbs. The five-year conversion program will bring the City into compliance with California Appliance Efficiency Regulations and will result in long-term energy savings. Currently-budgeted staff are available to perform the conversion, but funds are added to the signal supply account for LED supplies, tools, equipment and training. Funds are also added to the contractual services account to lease vehicles needed to support the conversion. EX $3,714,172
13 . Enhanced Resurfacing Program 241,703 - 270,296 Provide nine-month funding and resolution authority for two positions of Traffic Paint and Sign Poster and Traffic Marking and Sign Superintendent for the increase in the City's resurfacing program. Funds are also provided for materials, specialty contract work and overtime. Funds totaling $300,000 are provided in the MICLA budget for one thermoplastic truck. Related costs consist of employee benefits. SG $85,203; SOT $76,000; EX $80,500 Related Costs: $28,593
432 Transportation Direct Posi- Total Program Changes Cost tions Cost Changes in Salaries, Expense, Equipment and Special Other Changes or Adjustments 14 . Curb Marking Maintenance 65,294 - 89,072 Provide nine-months funding and resolution authority for two positions (Traffic Paint and Sign Poster and Maintenance Laborer) to augment the curb maintenance program. Contractual services funds for durable curb markings are eliminated from the budget (see Blue Book Item No. 6), and funds will be provided to the General Services Department for vehicles for the two positions. These costs will be financed through the Gas Tax Fund. Related costs consist of employee benefits. SG $63,294; EX $2,000 Related Costs: $23,778
15 . Photo Red Light 300,000 - 300,000 Funds are provided to modify the intersections using photo red light technology. In 2005-06, 16 intersections using 32 cameras will use the automated photo red light enforcement system. Overtime and expense monies will cover design and construction costs associated with the modification of the program. SOT $128,000; EX $172,000
TOTAL TRANSPORTATION SYSTEM OPERATIONS 5,072,301 -
2004-05 Program Budget 42,113,961 419 Changes in Salaries, Expense, Equipment and Special 5,072,301 -
2005-06 PROGRAM BUDGET 47,186,262 419
433 Transportation Parking Management & Intersection Control This program enforces the parking rules and regulations of the City of Los Angeles through systematic ticket writing, and provides manual traffic control and direction at heavily congested intersections, accidents, special events, school crossings and in circumstances where the signal system must be supplemented or replaced by a Traffic Officer. This program also provides for related analysis to develop measures and/or code changes to facilitate the movement of traffic and pedestrians. This program also plans the City's Parking program including on and off-street metered spaces, lots and preferential parking districts. It also installs, maintains, collects from and provides security services for parking meters and City-owned lots.
Direct Posi- Total Program Changes Cost tions Cost Changes in Salaries, Expense, Equipment and Special
16 . Apportionment of Changes Applicable to Various Programs 1,199,832 - 1,504,269 Related costs consist of employee benefits Related Costs: $304,437
Efficiencies 17 . Parking Meter Maintenance - - - Convert four positions of Parking Meter Technician from substitute to resolution personnel authority. These positions were carried during 2003-04 to provide replacement authority for positions out on long-term sick leave, which have since returned. Carrying the four additional positions has resulted in a significant increase in revenue. To provide additional supervisory oversight, two supervising positions have been added. Funding for salaries and overtime is provided in the Special Parking Revenue Fund. Funding for equipment and maintenance is included in the Department of General Services Budget (see Blue Book Item No. 37). Related costs consist of employee benefits.
Priority Service Level 18 . Crossing Guards 1,850,000 - 1,850,000 Provide additional funding to meet anticipated expenditure levels for 2005-06 and continue to ensure the safety of children walking to and from school. The number of school sites where a Crossing Guard is placed has increased by 50 locations since 2000-01, and overall costs have increased approximately 30 percent since 2001-02. SAN $1,850,000
434 Transportation Direct Posi- Total Program Changes Cost tions Cost Changes in Salaries, Expense, Equipment and Special Priority Service Level 19 . Traffic Officers for Congestion Relief 1,851,186 - 2,497,440 Provide nine-month funding and resolution authority for 44 Traffic Officers and six supervisors to improve traffic flow and lessen traffic congestion on major transit routes. Traffic Officers will direct peak-hour traffic to help mitigate gridlock that negatively impacts public safety. New Traffic Officers will engage in traffic congestion relief activities for approximately half of their shift and issue citations during the other half. Funds totaling $260,000 for ten vehicles are included in the MICLA Budget, and associated equipment is included here. Salaries are partially offset with Proposition C Anti-Gridlock Transit Improvement Funds. Related costs consist of employee benefits. SG $1,794,726; EX $24,660; EQ $31,800 Related Costs: $646,254
20 . Printing and Binding Account 250,000 - 250,000 Funds are provided to meet historical expenditures in the Printing and Binding Account. Costs have increased over recent years for ticket rolls and books to support parking citation issuance. EX $250,000
Service Level 21 . Special Events Overtime Funds 1,000,000 - 1,000,000 Provide funds to cover services provided by DOT for special events. While DOT has introduced efficiencies to reduce the number of special events staffing hours, the Department is still underbudgeted to support traffic control activities for these events. Special events include community-oriented gatherings, major annual events such as the Los Angeles Marathon and venues featuring ongoing events such as Dodger Stadium. SOT $1,000,000
TOTAL PARKING MANAGEMENT & INTERSECTION CONTROL 6,151,018 -
2004-05 Program Budget 51,593,563 770 Changes in Salaries, Expense, Equipment and Special 6,151,018 -
2005-06 PROGRAM BUDGET 57,744,581 770
435 Transportation Transit Operations This program provides planning and implementation of rail, bus, and other transit strategies for Citywide public transportation. The program is funded by the Proposition A Local Transit Assistance Fund and the Proposition C Anti-Gridlock Transit Improvement Fund.
Direct Posi- Total Program Changes Cost tions Cost Changes in Salaries, Expense, Equipment and Special
22 . Apportionment of Changes Applicable to Various Programs 101,796 - 124,479 Related costs consist of employee benefits Related Costs: $22,683
TOTAL TRANSIT OPERATIONS 101,796 -
2004-05 Program Budget 3,570,131 50 Changes in Salaries, Expense, Equipment and Special 101,796 -
2005-06 PROGRAM BUDGET 3,671,927 50
436 Transportation General Administration and Support This program provides management and administrative support functions including departmental administration, management control, accounting, administrative analysis, personnel processing, records, files and clerical services.
Direct Posi- Total Program Changes Cost tions Cost Changes in Salaries, Expense, Equipment and Special
23 . Apportionment of Changes Applicable to Various Programs 314,168 - 391,509 Related costs consist of employee benefits Related Costs: $77,341
New Facilities 24 . Traffic Asset Management System (TAMS) - - - A Traffic Asset Management System (TAMS) is proposed to maintain installation and maintenance records and create a geographically-based traffic control device inventory database. This database will include over 200,000 traffic and parking signs, 180,000 traffic signal lights, 30,000 pedestrian lights and 70,000 street messages. This inventory database is anticipated to help effectively manage the condition and performance level of the City's transportation infrastructure tools. Prior-year unexpended funds for a prototype project ($800,000) and 2005-06 funds ($1.2 million) are included in the Prop A and C Budgets to develop TAMS.
TOTAL GENERAL ADMINISTRATION AND SUPPORT 314,168 -
2004-05 Program Budget 5,953,128 99 Changes in Salaries, Expense, Equipment and Special 314,168 -
2005-06 PROGRAM BUDGET 6,267,296 99
437 Transportation
INDICATORS OF WORKLOAD
ACTUAL ACTUAL ACTUAL ACTUAL ACTUAL EST. EST. 1999-00 2000-01 2001-02 2002-03 2003-04 2004-05 2005-06
RATE AND SERVICE REGULATION Taxi driver permits issued 2,765 3,177 3,069 2,593 2,736 2,800 2,900 Vehicle transportation companies regulated 169 192 180 190 200 205 210 Taxi vehicle permits authorized 2,183 2,303 2,303 2,303 2,303 2,303 2,303 Other vehicle permits issued 1,387 1,453 1,481 1,535 1,550 1,600 1,650 Other driver/attendant permits issued 2,216 2,693 2,805 3,235 3,451 3,500 3,600 Bandit drivers arrested 369 412 354 399 339 400 430 Bandit vehicles impounded 142 336 306 337 297 390 420 Board reports written 82 115 106 134 170 160 160 Complaints investigated 261 309 250 277 293 300 300 Department hearings held 389 369 546 567 541 580 600 Bandit phone lines requested (1) - - 6 16 8 10 10 Public records requested (1) - 50 56 60 57 60 60
TRANSPORTATION SYSTEM ENGINEERING AND DEVELOPMENT PROGRAM Manual counts prepared 457 695 531 561 790 790 600 Automatic counts prepared (traffic surveys) 978 1,460 958 939 950 950 950 Automatic counts prepared - - - 572 300 300 300 Signal design plans completed 508 394 470 425 360 360 360 Backlog of signal design plans 325 449 355 362 350 350 350 Geometric design miles completed 148 129 165 150 140 140 140 Backlog of geometric design plans 88 85 80 108 80 80 80 Investigation requests resolved 14,653 17,100 17,832 18,151 19,058 19,058 19,100 Plans and permits reviewed 2,676 3,087 3,316 4,212 4,250 4,250 4,250 Investigation requests received 15,203 16,292 18,446 18,381 20,219 22,241 23,000 District Work orders prepared 13,601 19,889 11,779 10,906 11,451 11,451 11,500 Backlog of requests for investigations 2,003 1,410 2,026 2,185 3,346 6,529 5,000 Community Programs Work Orders 2,793 5,440 7,106 5,203 5,331 4,486 5,000 B-Permit projects inspected (2) - - - 145 150 150 150 Speed hump studies completed 162 230 297 294 325 225 225 Speed humps/tables constructed 459 221 308 433 550 390 400 Community meetings attended 29 28 354 43 50 50 50 Neighborhood traffic management maps prepared 5 17 4 4 6 6 6 Neighborhood traffic management striping drawings prepared (2) - - - 47 25 25 25 Stop and yield signs inspected 68,157 59,028 70,000 62,315 60,447 60,000 60,000
TRANSPORTATION SYSTEM OPERATIONS Red curb miles reinstalled/installed 386 481 456 358 460 800 850 Thermoplastic longline striping installed/ reinstalled (previously lane miles) 976 747 839 748 760 850 1,000 New signs installed 32,544 57,227 11,872 9,320 11,000 12,000 20,000 Signs replaced (1) - - 30,708 26,674 20,000 21,000 30,000 Signs maintained 34,540 33,054 11,312 8,047 6,000 4,000 12,000 Temporary parking signs installed 162,062 156,264 113,815 145,450 140,000 150,000 150,000 Signals maintained 390 753 826 572 800 800 800 Signals constructed 15 7 14 12 10 10 10 Signal modifications constructed 97 111 88 71 50 30 30 Smart crosswalks constructed 4 9 8 9 8 10 10 Beacon signals constructed 2 1 1 2 2 3 3 Audible signals constructed - - - - 5 5 5 Signal trouble calls 13,119 13,074 16,178 19,154 15,000 15,000 15,000 Signal wrecks repaired 1,219 1,254 920 908 1,300 1,300 1,300 Posts Installed - 11,125 11,036 10,116 8,000 8,000 10,000
438 Transportation
INDICATORS OF WORKLOAD (Continued)
ACTUAL ACTUAL ACTUAL ACTUAL ACTUAL EST. EST. 1999-00 2000-01 2001-02 2002-03 2003-04 2004-05 2005-06
PARKING MANAGEMENT AND INTERSECTION CONTROL Parking meters repaired 187,471 174,408 206,322 239,781 268,500 295,350 300,000 Parking meters maintained 41,143 40,979 41,500 40,800 41,500 42,000 42,500 Meters reinstalled 1,098 1,069 1,500 1,846 900 700 1,500 New meters installed, total - 20 20 300 500 800 800 New off-street spaces provided - - 3,000 92 75 700 700 Lot improvements/maintenance projects performed 126 17 14 12 12 15 15 Lot inspections conducted 1,627 1,287 1,356 1,108 1,300 1,350 1,350 Citations written 3,075,617 3,071,298 2,949,881 3,248,081 3,175,111 3,200,000 3,200,000 Citations written per officer per eight-hour shift 36.0 37.0 37.0 35.0 34.7 35.0 35.0 Radio calls transmitted 1,191,908 1,242,359 1,189,281 1,204,088 1,232,417 1,300,000 1,500,000 CLETS inquiries 91,418 96,264 92,987 94,613 96,100 110,426 113,821 Habitual violators impounded 4,978 5,981 5,600 5,700 6,915 7,000 7,000 Habitual violators immobilized 9,963 11,479 11,371 11,090 10,835 11,000 11,000 Peak hour tows and other tows 10,099 11,995 10,038 10,549 10,038 10,500 10,500 Parking citation hearings held (5) 22,098 22,085 19,961 22,252 22,428 21,000 22,000 Boot/tow hearings (6) 2,606 2,682 2,515 2,580 2,845 2,200 2,500 Post impound hearings (6) 1,007 1,243 1,386 1,512 1,511 1,650 1,650 Citations contested 244,721 241,540 228,768 264,585 266,993 267,000 267,000 Number of preferential parking districts (PPDs) in operation 51 62 62 81 89 98 100 Requests for new PPDs 5 8 10 15 17 19 20 Requests for expansion of PPDs processed 59 5 2 1 3 5 7 Preferential parking permits issued 126,000 183,897 206,506 175,308 193,308 212,638 220,000 Parking regulation complaints investigated 16,000 13,045 11,276 15,945 17,945 19,945 20,000 Special events (Intersection control) 1,162 2,285 1,212 1,444 1,258 1,300 1,300 Crossing guard assignments 373 393 403 425 512 518 518 Number of hours of intersection control 14,833 16,770 60,023 32,242 29,046 30,000 40,000 Abandoned vehicles abated 94,074 96,304 117,512 135,491 133,214 134,000 134,000 Abandoned vehicles impounded 10,253 10,055 14,276 11,719 12,000 12,000 15,000 Telephone calls received 280,585 274,519 272,873 277,268 284,731 300,345 312,048 Review & Investigations completed in R&C division - - 3,632 3,016 3,173 3,200 3,200 Phone inquiries to Ombudspersons 4,214 3,152 3,632 2,834 2,000 1,500 1,700 Administrative Reviews 1,568 2,471 2,022 - - - - Special events (Traffic Action Team) - 2,285 2,284 444 450 450 500
TRANSIT OPERATIONS Fixed transit routes in service 63 62 64 55 56 57 57 Fixed transit route service hours 613,853 630,963 570,000 594,629 614,188 698,893 700,000 Fixed transit route passenger trips 20,449,633 24,146,629 23,200,000 24,997,011 25,549,871 26,248,684 27,000,000 Fixed transit routes contracts administered (4) 14 14 14 10 10 10 10 Total transit vehicle service hours 1,135,370 840,120 780,000 697,408 717,995 803,738 850,000 Total transit vehicle passenger trips 21,780,119 25,429,889 24,438,948 25,154,903 25,710,921 26,412,954 27,000,000 Total personal services contracts administered (2) 75 76 78 33 34 34 35
439 Transportation
INDICATORS OF WORKLOAD (Continued)
ACTUAL ACTUAL ACTUAL ACTUAL ACTUAL EST. EST. 1999-00 2000-01 2001-02 2002-03 2003-04 2004-05 2005-06
GENERAL ADMINISTRATION AND SUPPORT Accounts receivable invoices prepared 2,396 2,678 3,266 3,390 3,561 4,152 4,200 Accounts payable invoices audited and paid 18,009 16,449 12,952 13,859 14,065 13,962 14,000 Cashier transactions 17,030 18,985 19,156 17,926 18,060 18,035 18,000 Motion picture permits processed 3,382 3,454 3,369 2,997 3,446 3,618 3,700 B-permits processed 500 432 587 795 805 815 820 Returned checks processed 6,166 6,243 6,341 6,418 6,473 6,481 6,500 Bail refund claims processed 23,567 27,392 29,863 31,174 32,732 34,369 35,000 Time sheets processed 146,178 162,469 175,746 179,156 180,000 180,000 182,000 Formal audit reports prepared 21 10 18 13 28 30 25 Informal audit reports prepared 54 51 32 41 43 46 45 External audits complied with 13 22 24 28 30 32 30 Disciplinary actions analyzed and processed 23 26 30 31 40 40 40 Warehouse receipts issued 3,928 ------Selection documents processed 75 110 75 155 120 100 100 Personnel documents processed - 3,008 4,500 4,743 2,500 2,500 2,500 Advocacy Cases 6 2 2 4 8 8 6 Transit scrip/waybills processed - 710,000 753,419 868,993 870,000 870,000 870,000 Financial reports (acct/mgmt) prepared - 702 714 1,705 1,761 1,867 1,900 Direct purchases (1) - 4,036 4,163 4,251 4,000 4,000 4,000 Word Processing Section incoming/outgoing assign (4) - - 1,900 2,225 2,000 2,225 2,250 Traffic Records Unit inquiry log requests - - 772 852 840 880 880 Subponenas received - - 59 120 75 145 100 Doucments provided for subponenas/requests - - 3,324 3,628 4,000 4,100 4,100 Special requests/dept and citywide distribution - - 150 165 150 165 165 Update of Master Files - - 404 742 744 745 745 Update of Master Files for Accounting - - - 1,451 1,508 1,609 1,600 Reception hours of personnel relief - - 515 515 515 515 475 Appropriations, transfers and encumbrances processed (2) 0 0 0 1,558 1,620 1,702 1,800
Notes: (1) New indicator of workload in 2003-04 (2) New indicator of workload in 2004-05 (3) Divided into three new categories. (4) Contracts "bundled" to reduce the number of contracts; service is not included. (5) Replaced Administrative Adjudication Hearings Held. (6) Replaced Probable Cause Hearings Held.
440 Transportation
PERFORMANCE MEASURES From LA STAT
ACTUAL ACTUAL ACTUAL ACTUAL ACTUAL EST. EST. 1999-00 2000-01 2001-02 2002-03 2003-04 2004-05 2005-06
Rate and Service Regulation Taxi Regulation - percent taxi franchises achieving performance objectives 78% 89% 89% Taxi Regulation - percent applicants serviced within 15 minutes 83% 84% 84% Transportation System Engineering and Development Program Neighborhood Traffic Operations - percent requests for service completed on time 25% 35% 45% Transportation System Operations New Traffic Signals - install within 3 months 29% 30% 30% Smart Pedestrian Warnings - install within 3 months 17% 20% 25% Signal Modifications - install within 3 months 48% 20% 20% Pavement Markings - install within 30 days 81% 80% 85% Traffic Signs - install within 30 days N/A 45% 75% Arterial Street Resurfacing - replace pavement messages within 10 days 87% 80% 85% Local Street Resurfacing - replace messages within 10 days 60% 70% 80% Signs Maintained - maintain within 30 days N/A 50% 65% Signal Trouble Calls - respond within 1 hour 52% 50% 55% Parking Management and Intersection Control Parking Compliance - percent uncontested citations 90% 94% 94% Parking Compliance - percent calls for service responded to timely 73% 95% 95% Traffic Control - percent requests for service responded to within 15 minutes 76% 84% 95% Transit Operations DASH - percent scheduled trips operated on time 91% 85% 87% DASH - percent base year per trip cost over actual per trip cost 109% 108% 112% Cityride - percent base year per trip cost over actual per trip cost 111% 104% 106% Condition of Warning Signs % New Sign N/A 10% 10% % Faded Sign, but Legible N/A 10% 10% % Faded Sign, and Not Legible N/A 25% 25% % Illegible Sign due to Graffit N/A 8% 8% % Sign Missing or Post Down N/A 47% 47%
441
442 TREASURER 2005-06 Proposed Budget
FUNDING
2004-05 2004-05 2005-06 PROPOSED Five Year History Estimated Budget Amount %Change
4.8 4.7 4.7 Salaries$ 2,373,000 $ 2,494,779 $ 2,551,273 2.3% 5
Expense 2,182,000 2,199,034 2,194,034 (0.2)% 4
Equipment 7,000 ------% illions) 3
Special ------% 2
TOTAL$ 4,562,000 $ 4,693,813 $ 4,745,307 2.2% m ($ Budget 1 0.0 0.0 -- FY 02 FY 03 FY 04 FY 05 FY 06
STAFFING
Five Year History June 30, 2005 2004-05 2005-06 PROPOSED Projected Adopted Authorized 39 39 38 Staffing Budget Staffing %Change 40 30 Regular 38 39 38 -- % 20 10 Positions ------FY 02 FY 03 FY 04 FY 05 FY 06
BUDGET HIGHLIGHTS
Direct Cost Positions Treasury Accountant Classification$ 9,608 -- Debt Issuance and Payment Enhancements (25,894) (1) Expense Reduction (30,000) -- Salary Savings Reduction 26,701 --
443 Treasurer Services Provided
Total Price Regular Positions Adopted Proposed Change Adopted Proposed Change Program Service Description 2004-05 2005-06 2004-05 2005-06
Treasury Financial Administration Cash Management 2,247,478 2,259,123 11,645 8 8 - Citywide Investment Services 789,510 793,326 3,816 5 5 - Executive Services 413,078 420,149 7,071 4 4 - Financial Management and Administration 567,724 586,111 18,387 9 9 - Treasury Accounting 676,023 686,598 10,575 13 12 (1)
444 Treasurer Recapitulation of Changes
Adopted Total Budget Budget Budget Appropriation 2004-05 Changes 2005-06
EXPENDITURES AND APPROPRIATIONS Salaries Salaries. . . .General ...... 2,488,966 56,494 2,545,460 Overtime. . . . General...... 5,813 - 5,813
Total. Salaries ...... 2,494,779 56,494 2,551,273 Expense Printing. . . and. . .Binding ...... 6,413 - 6,413 Travel...... - - - Contractual. . . . . Services...... 377,836 25,000 402,836 Transportation...... 6,000 - 6,000 Bank. . Service . . . . Fees...... 1,716,554 - 1,716,554 Office. . and. . .Administrative ...... 86,217 (30,000) 56,217 Operating. . . . .Supplies ...... 6,014 - 6,014
Total. Expense ...... 2,199,034 (5,000) 2,194,034
Total. Treasurer ...... 4,693,813 51,494 4,745,307
SOURCES OF FUNDS
General. . . .Fund ...... 4,230,536 27,274 4,257,810 Sewer. . .Construction ...... & . Maintenance ...... Fund . . . .(Sch . . 14)...... 463,277 24,220 487,497
Total. Funds ...... 4,693,813 51,494 4,745,307 Percentage. . . . Change...... 1.1% Positions...... 39 (1) 38
445 Treasurer Treasury Financial Administration
Direct Posi- Total Program Changes Cost tions Cost Changes in Salaries, Expense, Equipment and Special Obligatory 1 . Salary Step Plan and Turnover Effect 71,079 - 81,920 Related costs consist of employee benefits. SG $71,079 Related Costs: $10,841
Other Changes or Adjustments 2 . Treasury Accountant Classification 9,608 - 11,173 Add funding for the new Treasury Accountant class that was established in the Office of the Treasurer. The new Treasury Accountant class was established by the Civil Service Commission to perform complex treasury, banking and accounting work involving City Treasury funds. Five positions (One Accountant I, three Accountant II and one Senior Accountant I) were reallocated to the new class in 2004-05. Since the salary for the new class was established at the level of Senior Accountant I, additional funding is necessary. Related costs consist of employee benefits. SG $9,608 Related Costs: $1,565
3 . Personnel Adjustments - - - Incorporate personnel related change made during 2004-05. The personnel change resulted in no net increase to the department's authorized positions. One Accounting Clerk II is deleted and one Management Assistant is added.
4 . Debt Issuance and Payment Enhancements (25,894)(1) (43,762) Provide funding in the contractual services account for debt payment services to streamline and improve the debt issuance and payment process. Eliminate one Accounting Clerk II position since this service will be performed by the bank. Related costs consist of employee benefits. SG $(50,894); EX $25,000 Related Costs: $(17,868)
5 . Expense Reduction (30,000)- (30,000) Reduce funding in the Office and Administrative Account based on historical spending pattern. EX $(30,000)
446 Treasurer Direct Posi- Total Program Changes Cost tions Cost Changes in Salaries, Expense, Equipment and Special Other Changes or Adjustments 6 . Salary Savings Reduction 26,701 - 32,468 Reduce the salary savings rate from its current level of six percent to five percent. Related costs consist of employee benefits. SG $26,701 Related Costs: $5,767
TOTAL TREASURY FINANCIAL ADMINISTRATION 51,494 (1)
2004-05 Program Budget 4,693,813 39 Changes in Salaries, Expense, Equipment and Special 51,494 (1)
2005-06 PROGRAM BUDGET 4,745,307 38
447 Treasurer
INDICATORS OF WORKLOAD
ACTUAL ACTUAL ACTUAL ACTUAL ACTUAL EST. EST. 1999-00 2000-01 2001-02 2002-03 2003-04 2004-05 2005-06
TREASURY Average percentage of available cash funds invested 98.79% 96.24% 93.83% 89.49% 89.49% 90.00% 90.00% Number of investment purchases 1,212 1,070 582 610 441 610 610 Number of investment sales 279 216 125 32 32 40 40 Proceeds from securities lending $ 1,502,871 $ 1,098,274 $ 749,900 $ 684,054 $ 765,000 $ 900,000 $ 900,000 Annual turnover of core portfolio * * * 3X 10X 15X 15X Number of individual portfolios managed * * * 13 16 20 22 Porfolio performance relative to core benchmark (rate of return) * * * 105.00% 113.00% 100.00% 100.00% Porfolio performance relative to reserve benchmark (rate of return) * * * 100.00% 118.00% 100.00% 100.00% Market-average value of general pool managed annually (billions)$ 3.0 $ 3.1 $ 3.4 $ 3.4 $ 3.4 $ 4.2 $ 4.3 Interest earned by the General Fund (millions)$ 22.3 $ 30.0 $ 27.5 $ 26.0 $ 25.0 $ 21.4 $ 22.2 Interest earned by all funds (millions)$ 189.8 $ 240.0 $ 212.0 $ 183.0 $ 113.0 $ 135.0 $ 148.0 Annual earned income yield 5.70% 6.30% 5.31% 4.43% 3.11% 3.29% 3.29% New Street Bonds - 18 168 139 33 200 200 Number of cash receipts processed 12,793 12,720 14,600 16,075 16,234 16,500 17,000 Number of registered bonds and coupons audited and paid 2,562,574 2,100,629 2,400,000 2,262,614 2,000,000 2,000,000 2,000,000 Number of bearer bonds and coupons audited and paid 33,000 21,556 16,000 15,036 10,000 10,000 10,000 Number of new bond issues 5 6 4 8 5 5 5 Number of bank deposits processed 64,819 102,606 111,090 135,173 133,237 136,000 136,500 Number of fed wires and ACH transfers processed 3,177 3,113 3,405 3,466 3,739 4,100 4,000 Number of ACH transfers 24,682 31,130 * - - Number of bad checks received 10,482 9,900 9,216 9,481 8,827 8,000 9,500 Lockbox deposits processed 5,938 ****- - Bank adjustments processed 3,407 ****- - Teller checks written 1,716 ****- - Total incoming cash flow (billions)$ 23.0 $ 24.0 $ 24.0 $ 24.0 $ 24.0 Total outgoing cash flow (billions)$ 23.0 $ 23.0 $ 23.0 $ 23.0 $ 23.0
*Data is not available
448 ZOO DEPARTMENT 2005-06 Proposed Budget
FUNDING
2004-05 2004-05 2005-06 PROPOSED Five Year History Estimated Budget Amount %Change
17.7 17.2 17.3 18 15.9 Salaries$ 13,464,000 $ 13,959,122 $ 14,300,897 2.4% 15.4 16 Expense 3,064,000 3,064,169 3,179,269 3.8% 14 12 Equipment -- -- 57,500 100.0% 10 8 Special -- 207,000 207,000 -- % 6 4 TOTAL$ 16,528,000 $ 17,230,291 $ 17,744,666 3.0% Budget ($ millions) 2 -- FY 02 FY 03 FY 04 FY 05 FY 06
STAFFING
Five Year History June 30, 2005 2004-05 2005-06 PROPOSED Projected Adopted Authorized 272 256 256 Staffing Budget Staffing %Change 300 231 241 250 Regular 256 256 256 -- % 200 150 100
Positions 50 -- FY 02 FY 03 FY 04 FY 05 FY 06
BUDGET HIGHLIGHTS
Direct Cost Positions Fingerprinting Program$ 20,000 -- Grounds Improvements 152,600 -- Education and Public Relations Programming (Three resolution authorities) 162,813 --
449 Zoo Services Provided
Total Price Regular Positions Adopted Proposed Change Adopted Proposed Change Program Service Description 2004-05 2005-06 2004-05 2005-06
Zoo Program Administrative Support 2,246,761 2,585,165 338,404 37 37 - Animal Care and Exhibit Services 6,132,747 6,199,080 66,333 101 101 - Animal Health Services 1,164,299 1,180,219 15,920 11 11 - Education Programs 1,083,084 1,211,285 128,201 14 14 - Grounds and Facility Maintenance 4,531,784 4,925,840 394,056 82 82 - Guest Services and Special Events 2,071,616 1,643,077 (428,539) 11 11 -
450 Zoo Recapitulation of Changes
Adopted Total Budget Budget Budget Appropriation 2004-05 Changes 2005-06
EXPENDITURES AND APPROPRIATIONS Salaries Salaries. . . .General ...... 12,383,802 341,775 12,725,577 Salaries. . . .As-Needed ...... 1,496,355 - 1,496,355 Overtime. . . . General...... 26,964 - 26,964 Hiring. . Hall. . . Salaries ...... 40,001 - 40,001 Benefits. . . .Hiring . . . Hall ...... 12,000 - 12,000
Total. Salaries ...... 13,959,122 341,775 14,300,897 Expense Printing. . . and. . .Binding ...... 78,110 - 78,110 Contractual. . . . . Services...... 1,182,800 - 1,182,800 Field. . Equipment ...... Expense ...... 32,541 - 32,541 Maintenance...... Materials,Supplies...... &. Services...... 523,222 80,100 603,322 Uniforms...... 17,877 - 17,877 Veterinary. . . . .Supplies . . . . .& . Expens . . . . e ...... 245,128 - 245,128 Animal. . . Food/Feed ...... and . . Grain...... 755,438 - 755,438 Office. . and. . .Administrative ...... 92,839 35,000 127,839 Operating. . . . .Supplies ...... 136,214 - 136,214
Total. Expense ...... 3,064,169 115,100 3,179,269 Equipment Furniture,. . . . Office. . . . and . . Technical...... Equipment ...... - 36,000 36,000 Other. . Operating...... Equipment ...... - 21,500 21,500
Total. Equipment ...... - 57,500 57,500 Special Animal. . . Purchases ...... and . . Sales...... 207,000 - 207,000
Total. Special ...... 207,000 - 207,000
Total. Zoo ...... 17,230,291 514,375 17,744,666
451 Zoo Recapitulation of Changes
Adopted Total Budget Budget Budget Appropriation 2004-05 Changes 2005-06
SOURCES OF FUNDS
Zoo. Enterprise...... Trust. . . Fund. . . (Sch.. . . 44)...... 17,230,291 514,375 17,744,666
Total. Funds ...... 17,230,291 514,375 17,744,666 Percentage. . . . Change...... 2.99% Positions...... 256 - 256
452 Zoo Zoo Program This program provides for the operation and maintenance of the Zoo including: curatorial services, animal exhibit and health services, public information and education services, facility maintenance, capital improvement administration and business operations.
Direct Posi- Total Program Changes Cost tions Cost Changes in Salaries, Expense, Equipment and Special Obligatory 1 . Salary Step Plan and Turnover Effect 679,261 - 825,981 Related costs consist of employee benefits. SG $679,261 Related Costs: $146,720
2 . Deletion of Funding for Resolution Authorities (500,299)- (581,147) Delete six months funding for 15 resolution authority security positions in the Zoo Department in order to complete the consolidation of security operations into a new Office of Public Safety in the General Services Department. Citywide consolidation of security services will result in cost efficiencies and improved services. Delete funding for educational and public relations programming. (See Item 5.) Related costs consist of employee benefits. SG $(500,299) Related Costs: $(80,848)
Priority Service Level 3 . Fingerprinting Program 20,000 - 20,000 Provide funding for the fingerprinting program for volunteers at the Los Angeles Zoo. Funding, in the amount of $15,000, was provided during 2004-05 to begin the program. The Greater Los Angeles Zoo Association (GLAZA) coordinates the services of approximately 1,200 individuals supporting various programs at and for the Zoo. Phase I encompasses 500 volunteer docents and Phase II consists of all other volunteers. The Department of Recreation and Parks will fingerprint the GLAZA participants for a fee of $10 each, through its Live Scan machines (a computer-based device that captures digitized fingerprint images and applicant data and transmits that data directly to the Department of Justice). In addition, the State Department of Justice charges an $18 processing fee. EX $20,000
453 Zoo Direct Posi- Total Program Changes Cost tions Cost Changes in Salaries, Expense, Equipment and Special Other Changes or Adjustments 4 . Grounds Improvements 152,600 - 152,600 Improve grounds and facilities through the one-time funding of equipment purchases and other expenses. These ground improvements include the installation of an irrigation system and the purchase of signs for the botanical gardens, the replacement of obsolete and worn items in animal care facilities, the relocation of the Behavioral Enrichment Garden to accommodate the Phillippine Spotted Deer, and the purchase of non-standard construction equipment for use in various projects. Facility services improvements include the purchase of 15 radios intended to meet daily and emergency needs. EX $95,100; EQ $57,500
5 . Education and Public Outreach Programming 162,813 - 218,445 Continue funding and resolution authority for one Zoo Curator of Education I, one Project Coordinator and one Project Assistant to perform educational programming, outreach and to coordinate marketing. The 2002-03 Budget provided three resolution authorities for these positions in order to transfer the incumbents from the Greater Los Angeles Zoo Association. Related costs consist of employee benefits. SG $162,813 Related Costs: $55,632
TOTAL ZOO PROGRAM 514,375 -
2004-05 Program Budget 17,230,291 256 Changes in Salaries, Expense, Equipment and Special 514,375 -
2005-06 PROGRAM BUDGET 17,744,666 256
454 Zoo
INDICATORS OF WORKLOAD
ACTUAL ACTUAL ACTUAL ACTUAL ACTUAL EST. EST. 1999-00 2000-01 2001-02 2002-03 2003-04 2004-05 2005-06
EDUCATIONAL EXHIBITS Zoo: Attendance 1,368,998 1,537,253 1,517,366 1,516,067 1,389,639 1,400,000 1,400,000 Paid Attendance 925,024 1,046,986 1,055,581 980,755 906,302 924,000 924,000 Total Revenue 5,547,414 6,203,483 6,639,422 6,437,285 6,512,837 7,183,000 7,175,000 Staffing 221 231 236 241 272 256 256
455
456 SECTION 2 2005-06
Other Program Costs
CITY OF LOS ANGELES
LIBRARY DEPARTMENT 2005-06 Proposed Budget
FUNDING
2004-05 2004-05 2005-06 PROPOSED Estimated Budget Amount %Change Five Year History
68.5 68.5 69.2 Salaries$ 52,195,000 $ 53,602,271 $ 55,187,512 3.0% 70 66.1
58.0 Expense 3,662,000 3,706,158 3,826,158 3.2% 60
Equipment 3,074,000 1,024,052 839,519 (18.0)% illions) 50 40 Special 12,622,000 10,130,111 9,330,111 (7.9)% 30
TOTAL$ 71,553,000 $ 68,462,592 $ 69,183,300 1.1% m ($ Budget 20 FY 02 FY 03 FY 04 FY 05 FY 06
STAFFING Five Year History June 30, 2005 2004-05 2005-06 PROPOSED Projected Adopted Authorized 1,200 1,154 1,138 1,138 1,141 1,102 Staffing Budget Staffing %Change 1,100 Regular 1,059 1,138 1,141 0.3% 1,000
Positions 900 FY FY FY FY FY 02 03 04 05 06
BUDGET HIGHLIGHTS Direct Cost Positions Systems Staff (Two resolution authorities)$ 110,160 -- Harbor Gateway-Harbor City Branch 760,185 3 Word Processing Servers -- -- Salary Savings Decrease 864,444 -- Patron-Use Computers 501,600 --
457 Library Services Provided
Total Price Regular Positions Adopted Proposed Change Adopted Proposed Change Program Service Description 2004-05 2005-06 2004-05 2005-06
Public Library Services Acquisitions and Collection Development 1,340,601 1,418,703 78,102 29 29 - Bindery and Processing of Library Materials 719,798 748,646 28,848 15 15 - Branch Library (Info, Reference, Circulation) 40,668,166 41,279,015 610,849 783 786 3 Business Office, Payroll, Budget and Procurement 1,284,130 1,344,962 60,832 19 19 - Cataloging of Books and Library Materials 1,758,229 1,840,843 82,614 30 30 - Central Library (Info, Reference, Circulation) 10,417,574 11,388,165 970,591 179 179 - Childrens Services 453,575 476,851 23,276 7 7 - Construction of New Branch 2,727,052 740,919 (1,986,133) - - - Electronic Information Access 5,097,862 6,781,914 1,684,052 26 26 - Executive Management and Administration 1,596,824 1,700,749 103,925 24 24 - Literacy and Volunteer Services 255,422 270,347 14,925 5 5 - Security (Partial Funding) 1,001,965 - (1,001,965) - - - Shipping and Delivery of Books 793,114 826,780 33,666 16 16 - Young Adult (Teen) Services 348,280 365,406 17,126 5 5 -
458 Library Recapitulation of Changes
Adopted Total Budget Budget Budget Appropriation 2004-05 Changes 2005-06
EXPENDITURES AND APPROPRIATIONS Salaries Salaries. . . .General ...... 53,010,140 1,585,241 54,595,381 Salaries. . . .As-Needed ...... 556,708 - 556,708 Overtime. . . . General...... 35,423 - 35,423
Total. Salaries ...... 53,602,271 1,585,241 55,187,512 Expense Office. . Equipment...... 30,462 - 30,462 Printing. . . and. . .Binding ...... 124,650 - 124,650 Contractual. . . . . Services...... 2,911,000 120,000 3,031,000 Transportation...... 70,463 - 70,463 Library. . . Book . . . Repair ...... 77,796 - 77,796 Uniforms...... 6,829 - 6,829 Office. . and. . .Administrative ...... 327,504 - 327,504 Operating. . . . .Supplies ...... 157,454 - 157,454
Total. Expense ...... 3,706,158 120,000 3,826,158 Equipment Furniture,. . . . Office. . . . and . . Technical...... Equipment ...... 1,024,052 (184,533) 839,519
Total. Equipment ...... 1,024,052 (184,533) 839,519 Special Library. . . Materials ...... 10,129,111 (800,000) 9,329,111 Library. . . Materials ...... - - - Unallocated...... Balance ...... 1,000 - 1,000
Total. Special ...... 10,130,111 (800,000) 9,330,111
Total. Library ...... 68,462,592 720,708 69,183,300
SOURCES OF FUNDS
Library. . . Other . . . Revenue...... 68,462,592 720,708 69,183,300
Total. Funds ...... 68,462,592 720,708 69,183,300 Percentage. . . . Change...... 1.05% Positions...... 1,138 3 1,141
459 Library Public Library Services This program is responsible for the selection, purchasing, cataloging and circulation of library materials. It also provides services to the public at 72 libraries throughout the City.
Direct Posi- Total Program Changes Cost tions Cost Changes in Salaries, Expense, Equipment and Special Obligatory 1 . Salary Step Plan and Turnover Effect 1,276,308 - 1,480,518 Related costs consist of employee benefits. SG $1,276,308 Related Costs: $204,210
2 . Full Funding for Partially Financed Positions 314,028 - 364,775 Related costs consist of employee benefits. SG $314,028 Related Costs: $50,747
3 . Deletion of Funding for Resolution Authorities (1,001,965)- (1,163,883) Delete six months funding for 55 resolution authority security positions in the Library Department in order to complete the consolidation of security operations into a new Office of Public Safety in the General Services Department. Citywide consolidation of security services will result in cost efficiencies and improved services. Related costs consist of employee benefits. SG $(1,001,965) Related Costs: $(161,918)
4 . Deletion of 2004-05 Equipment (1,024,052)- (1,024,052) Delete funding for one-time equipment purchases for three new branch libraries opened in 2004-05. EQ $(1,024,052)
5 . Deletion of One-Time Special Funding (1,700,000)- (1,700,000) Delete funding for one-time book purchases for three new branch libraries opened in 2004-05. SP $(1,700,000)
Priority Service Level 6 . Systems Staff 110,160 - 143,856 Provide nine months funding and resolution position authority for two Systems Analysts for the Library Department to maintain and regularly upgrade its newly expanded information technology infrastructure. Related costs consist of employee benefits. SG $110,160 Related Costs: $33,696
460 Library Direct Posi- Total Program Changes Cost tions Cost Changes in Salaries, Expense, Equipment and Special Priority Service Level 7 . Self Check-out Machines Maintenance Contract 120,000 - 120,000 Provide funding for an annual maintenance contract for 30 self-checkout machines that enable library patrons to self-check library books and materials. EX $120,000
New Facilities 8 . Harbor Gateway-Harbor City Branch 760,185 3 768,461 Provide partial year funding ($22,266) and position authority for one Librarian II, one Clerk Typist and one Messenger Clerk to staff the new Harbor City-Harbor Gateway Branch Library that will open in May 2006. Also, provide funding to purchase furniture ($227,601), equipment ($46,068), computers ($64,250) and library materials ($400,000) for the new library. A grant from the California Reading Literacy Improvement and Public Library Construction and Renovation Bond Act of 2000, which paid for a portion of the cost of constructing the new branch library, will provide 65 percent reimbursement of the cost of chairs, tables, lounge furniture and computers for the new library. The reimbursement is estimated to total $178,585. Funding ($40,000) is also provided in the Information Technology Agency budget for communications services and telephones required at this new library (see Information Technology Agency Item 44). One-time costs will be financed with the one-time proceeds from the sale of surplus library property. Related costs consist of employee benefits. SG $22,266; SP $400,000; EQ $337,919 Related Costs: $8,276
Other Changes or Adjustments 9 . Word Processing Servers - - - Provide funding in the amount of $116,336 for the purchase of 16 new servers to upgrade the Citrix Word Processing System. Funding for this equipment is provided in the Information Technology Agency budget (see ITA Item 21).
10 . Salary Savings Decrease 864,444 - 1,051,164 Decrease the salary savings rate from the current level of seven percent to five and one half percent. Related costs consist of employee benefits. SG $864,444 Related Costs: $186,720
461 Library Direct Posi- Total Program Changes Cost tions Cost Changes in Salaries, Expense, Equipment and Special Other Changes or Adjustments 11 . Patron-Use Computers and Printers 501,600 - 501,600 Provide funding for the purchase of 384 new library patron-use computers ($480,000) to replace computers that are more than five years old and twelve new patron-use, shared printers ($21,600) to replace printers that are more than six years old. EQ $501,600
12 . Library Books and Materials 500,000 - 500,000 Provide funding to purchase new library books and materials in order to meet the needs of the public and improve service to neighborhoods. SP $500,000
13 . Alterations and Improvements - - - Provide funding ($626,800) for alterations and improvements projects for various branch libraries. This funding is provided in the General Services Department budget (see General Services Department Item 13).
TOTAL PUBLIC LIBRARY SERVICES 720,708 3
2004-05 Program Budget 68,462,592 1,138 Changes in Salaries, Expense, Equipment and Special 720,708 3
2005-06 PROGRAM BUDGET 69,183,300 1,141
462 Library
INDICATORS OF WORKLOAD
ACTUAL ACTUAL ACTUAL ACTUAL ACTUAL EST. EST 1999-00 2000-01 2001-02 2002-03 2003-04 2004-05 2005-06
PUBLIC LIBRARY SERVICES PROGRAM Libraries operated 68 68 61 63 69 72 72 Temporary libraries/express stations 2 6 1 1 - - Hours of service (hours/week): Central Library (open 60 hours/week) 1 1 1 1 1 1 1 Regional branches (open 60 hours/week) 8 8 8 8 8 8 8 Community branches (open 52 hours/week) 22 37 36 33 39 39 39 Community branches (open 40 hours/week)* 37 20 10 20 20 24 24 Collection (volumes) 6,066,546 6,023,282 6,000,741 5,990,379 6,100,000 6,411,099 6,400,000 Items circulated 12,815,363 13,189,229 13,090,726 14,868,262 15,204,000 15,400,000 15,420,000 Questions Answered 9,190,713 9,992,027 7,193,475 9,175,525 10,676,000 9,900,000 9,950,000 Books received: Volumes 355,506 377,479 468,636 368,255 275,000 200,000 175,000 Books cataloged 56,525 61,361 59,875 61,625 60,000 55,000 55,000 Bookmobiles operated 4 4 4 4 2 - - Bookmobile stops 65 77 57 62 57 - - Registered Borrowers 1,272,174 1,343,596 1,418,519 1,571,346 1,650,000 1,500,000 1,520,000 Number of people visiting library facilities 12,009,547 12,151,013 12,312,418 12,046,053 14,000,000 14,200,000 14,500,000 Classes visited by Librarians 17,594 19,827 17,594 17,605 17,830 17,800 18,000 Students visited by Librarians 390,019 413,782 350,103 306,432 385,113 340,000 350,000 Programs held in libraries 7,708 7,877 7,973 8,523 10,210 8,400 8,500 Library program attendees 267,775 307,316 344,492 400,000 425,000 400,000 410,000 Automated reserves placed 640,140 780,082 946,268 1,133,809 1,269,308 1,430,030 1,500,000 Number of hits on LAPL website 30,000,000 42,417,709 55,143,972 73,843,000 80,000,000 104,504,100 110,000,000
GENERAL ADMINISTRATION AND SUPPORT PROGRAM Number of books, packages, letters sorted by shipping staff 5,098,100 6,796,817 6,805,110 7,900,000 8,900,000 9,300,000 10,000,000
* Some branches closed for construction
463 Library
PERFORMANCE MEASURES From LA STAT
ACTUAL ACTUAL ACTUAL ACTUAL ACTUAL EST. EST. 1998-99 1999-00 2000-01 2001-02 2002-03 2003-04 2004-05
Number of Visitors 11,745,119 12,009,547 12,151,013 12,312,418 12,044,053 14,000,000 14,500,000 Items Checked Out 12,561,965 12,815,363 13,189,229 13,090,726 14,868,262 15,204,800 16,000,000 Questions Answered 9,175,542 9,190,713 9,195,525 7,193,475 9,175,525 10,676,000 11,000,000 Card Holders 1,249,474 1,272,174 1,343,596 1,418,519 1,571,346 1,650,000 1,800,000 Reservations 514,838 640,140 780,082 942,268 1,133,809 1,269,300 1,400,000 Website Hits N/A 30,000,000 42,417,709 55,143,972 73,843,000 80,000,000 85,000,000 Annual/Monthly per capita spending $1.80 $2.31 $2.54 $3.60 $2.53 $2.23 $2.22
464 DEPARTMENT OF RECREATION AND PARKS 2005-06 Proposed Budget
FUNDING
2004-05 2004-05 2005-06 PROPOSED Estimated Budget Amount %Change Five Year History
152.6 134.2 Salaries$ 119,417,000 $ 115,665,743 $ 131,749,496 13.9% 129.8 140 122.3 118.1 Expense 16,961,000 14,061,970 18,330,660 30.4% 120 100 Equipment 577,000 102,975 1,516,259 1372.5% 80 60 Special 874,000 -- 1,009,250 100.0% 40
TOTAL$ 137,829,000 $ 129,830,688 $ 152,605,665 17.5% Budget ($ millions) 20 -- FY 02 FY 03 FY 04 FY 05 FY 06
STAFFING
Five Year History
June 30, 2005 2004-05 2005-06 PROPOSED 2,216 2,273 2,289 1,973 Projected Adopted Authorized 2,100 1,904 Staffing Budget Staffing %Change 1,800 Regular 1,675 1,905 1,973 3.6% 1,500 1,200 Positions 900 FY FY FY FY FY 02 03 04 05 06
BUDGET HIGHLIGHTS Direct Cost Positions Facility and Landscape Services$ 8,311,947 84 New and Renovated Facilities (52 resolution authorities) 4,757,046 -- As-Needed Salary Adjustment 1,140,000 -- Salary Savings Rate Adjustment 1,894,220 -- Griffith Observatory (33 resolution authorities) 3,429,827 (3) Sports Equipment and Supplies 500,000 -- Children's Play Equipment 1,000,000 -- Landscape Maintenance for Police Facilities (Six resolution authorities) 320,000 -- Security Consolidation (505,290) -- Advanced Planning and Real Estate 533,896 4
465 Recreation and Parks Services Provided
Total Price Regular Positions Adopted Proposed Change Adopted Proposed Change Program Service Description 2004-05 2005-06 2004-05 2005-06
Educational Exhibits Educ Opportunities - Cabrillo Aquarium (Lease) 1,389,344 1,556,090 166,746 22 22 - Educational Opportunities - Griffith Observatory 1,821,840 5,310,140 3,488,300 16 16 - Educational Opportunities - Museums 1,153,928 1,205,219 51,291 16 16 - Recreational Opportunities Aquatics 8,972,371 9,920,573 948,202 41 41 - Child Care (partially subsidized) 5,270,611 5,636,626 366,015 87 87 - Min Operation of Rec Centers for Fee-Based Prog 13,726,672 17,264,164 3,537,492 200 202 2 Recreation-Based Programs and Activities - Camps 1,794,070 1,851,777 57,707 18 18 - Recreation-Based Programs and Activities - Golf 8,736,211 8,822,683 86,472 156 148 (8) Senior Centers 2,176,218 2,288,419 112,201 35 35 - Special Senior Services and Multipurpose Centers 405,196 421,225 16,029 5 5 - Tennis and Other Revenue Recreational Facilities 950,498 988,966 38,468 12 12 - Thereputic and Special Recreation Centers 602,068 639,393 37,325 7 7 - Youth Services and Intervention Programming 15,664,221 17,182,271 1,518,050 205 209 4 Parks and Facilities Maint Public Bldng Landscaping (Non-Park Land) 874,333 1,732,882 858,549 18 22 4 Mand and Remedial Maint of Park Bldngs and Facil 10,162,209 12,573,309 2,411,100 141 147 6 Mandatory and Remedial Maint of Park Property 34,023,452 40,328,737 6,305,285 652 683 31 Moderate Level of Maintenance of Park Property 5,013,266 5,996,688 983,422 80 93 13 Park Ranger Security 607,155 477,344 (129,811) - 1 1 Repair and Maint of Park Bldings and Facilities 1,914,985 2,407,733 492,748 44 48 4 Resource Management through Park Rangers 2,878,621 2,767,979 (110,642) 21 21 - Planning and Development Planning - Advance Planning and Real Estate 1,273,083 1,908,679 635,596 14 19 5 General Administration and Support Administration and Finance 8,220,667 9,029,020 808,353 83 89 6 Commission Office 162,962 178,894 15,932 7 7 - Development and Marketing 683,352 705,792 22,440 7 7 - Human Resources Administration 1,353,355 1,411,062 57,707 18 18 -
466 Recreation and Parks Recapitulation of Changes
Adopted Total Budget Budget Budget Appropriation 2004-05 Changes 2005-06
EXPENDITURES AND APPROPRIATIONS Salaries Salaries. . . .General ...... 87,136,875 11,180,118 98,316,993 Salaries. . . .As-Needed ...... 27,033,026 4,949,827 31,982,853 Overtime. . . . General...... 531,520 (161,942) 369,578 Hiring. . Hall. . . Salaries ...... 695,446 90,000 785,446 Benefits. . . .Hiring . . . Hall ...... 268,876 25,750 294,626
Total. Salaries ...... 115,665,743 16,083,753 131,749,496 Expense Printing. . . and. . .Binding ...... 247,783 300,000 547,783 Contractual. . . . . Services...... 3,906,690 1,937,165 5,843,855 Field. . Equipment ...... Expense ...... 876,126 (740,816) 135,310 Maintenance...... Materials,Supplies...... &. Services...... 5,165,135 1,546,341 6,711,476 Transportation...... 96,419 - 96,419 Uniforms...... 154,542 (17,407) 137,135 Animal. . . Food/Feed ...... and . . Grain...... 17,985 - 17,985 Camp. . .Food ...... 295,131 8,333 303,464 Office. . and. . .Administrative ...... 734,636 307,635 1,042,271 Operating. . . . .Supplies ...... 2,464,519 927,439 3,391,958 Leasing...... 103,004 - 103,004
Total. Expense ...... 14,061,970 4,268,690 18,330,660 Equipment Furniture,. . . . Office. . . . and . . Technical...... Equipment ...... 98,325 929,728 1,028,053 Other. . Operating...... Equipment ...... 4,650 483,556 488,206
Total. Equipment ...... 102,975 1,413,284 1,516,259 Special Children's. . . . .Play . . Equipment...... - 1,009,250 1,009,250
Total. Special ...... - 1,009,250 1,009,250
Total. Recreation ...... and . . Parks...... 129,830,688 22,774,977 152,605,665
SOURCES OF FUNDS
467 Recreation and Parks Recapitulation of Changes
Adopted Total Budget Budget Budget Appropriation 2004-05 Changes 2005-06
SOURCES OF FUNDS
Recreation. . . . . & . Parks. . . .Other . . . Revenue ...... 129,830,688 22,774,977 152,605,665
Total. Funds ...... 129,830,688 22,774,977 152,605,665 Percentage. . . . Change...... 17.54% Positions...... 1,905 68 1,973
468 Recreation and Parks Changes Applicable to Various Programs The following changes involve two or more budgetary programs. These changes are explained below and apportioned as single entries in the affected programs. Single-program changes are shown only in the programs involved.
Direct Posi- Total Program Changes Cost tions Cost Changes in Salaries, Expense, Equipment and Special Obligatory 1 . Salary Step Plan and Turnover Effect 3,072,798 - 3,734,992 Related costs consist of employee benefits. SG $3,072,798 Related Costs: $662,194 2 . Full Funding for Partially Financed Positions 121,218 - 147,402 Related costs consist of employee benefits. SG $121,218 Related Costs: $26,184 3 . Deletion of One-Time Expense Funding (75,606)- (75,606) One-time funding for 2004-05 expense purchases is deleted. EX $(75,606)
4 . Deletion of 2004-05 Equipment (102,975)- (102,975) One-time funding for 2004-05 equipment purchases is deleted. EQ $(102,975)
Service Level 5 . Facility and Landscape Services 8,311,947 84 9,580,755 Funding and 84 position authorities are provided to maintain services funded on an interim basis in 2004-05 (C.F. 04-0600-S21). The continued services consist of the operation and maintenance of Department facilities that opened or were renovated in 2004-05 and the landscape maintenance of other City facilities. Related costs consist of employee benefits. SG $3,993,333; SOT $10,417; SAN $1,628,225; SHH $65,000; SHHFB $19,500; SP $9,250; EX $2,586,222 Related Costs: $1,268,808 6 . New and Renovated Facilities 4,757,046 - 5,567,848 Funding and 52 resolution authorities are provided for the operation and maintenance of various new and renovated Department facilities and outdoor improvements. Funding and resolution authorities are also provided in the Department of General Services (GSD) for security services (See GSD Item 23). Funding in the amount of $1,196,300 is provided through MICLA to purchase various capital equipment items. Related costs consist of employee benefits. SG $1,458,504; SOT $11,333; SAN $1,455,280; SHH $25,000; SHHFB $6,250; EX $1,099,992; EQ $700,687 Related Costs: $810,802 7 . As-Needed Salary Adjustment 1,140,000 - 1,140,000 Increase funding for as-needed positions to partially finance cost-of-living adjustments and other benefits to avoid service level reduction. SAN $1,140,000
469 Recreation and Parks Direct Posi- Total Program Changes Cost tions Cost Changes in Salaries, Expense, Equipment and Special Service Level 8 . Replacement Equipment - - - Funding in the amount of $3,162,700 is provided through MICLA to replace various capital equipment items.
9 . Salary Savings Rate Adjustment 1,894,220 - 2,303,369 The Department's salary savings rate is reduced from the current level of 6.5 percent to 4.5 percent to allow the Department to fill critical maintenance positions and improve service levels at various park facilities, park properties and other City facilities. Related costs consist of employee benefits. SG $1,894,220 Related Costs: $409,149 10 . Facility Operations Reorganization 183,204 - 234,444 Funding and two resolution authorities are provided to implement a reorganization in facility operations. One Superintendent of Recreation and Parks Operation position is added to support the addition of new facilities and expansion of existing facilities. Funding for clerical and administrative support is also provided. Related costs consist of employee benefits. SG $177,684; EX $2,500; EQ $3,020 Related Costs: $51,240 Transfers Between Departments 11 . Equipment Repair Consolidation (1,805,308)(20) (2,170,876) Transfer funding and 20 regular positions to the Department of General Services (GSD) in connection with the transfer of the equipment repair and maintenance functions to GSD. Consistent with its core mission, GSD will be responsible for small equipment maintenance operations (See GSD Item 33). Related costs consist of employee benefits. SG $(1,059,384); EX $(745,924) Related Costs: $(365,568) Other Changes or Adjustments 12 . Revenue Adjustment - - - Total Department revenues will increase by $1.5 million, from $25.55 milllion to $27.05 million. A one-time transfer from various accounts will generate $1.25 million and the grand reopening of the Griffith Observatory in May 2006 is expected to generate an additional $250,000. The increase in revenue will partially offset one-time Department expenses financed in 2005-06 (See Items 6 and 14).
TOTAL CHANGES APPLICABLE TO VARIOUS PROGRAMS 17,496,544 64
470 Recreation and Parks Educational Exhibits This program provides astronomical, scientific and historical exhibits, conducts tours and lectures, and provides other educational recreational programming on a Citywide basis.
Direct Posi- Total Program Changes Cost tions Cost Changes in Salaries, Expense, Equipment and Special
13 . Apportionment of Changes Applicable to Various Programs 276,510 - 308,328 Related costs consist of employee benefits Related Costs: $31,818
Service Level 14 . Griffith Observatory 3,429,827 - 3,826,160 Provide funding and resolution authority for 33 positions for the reopening of the Griffith Observatory in May 2006. Funding and three resolution authorities are also provided to the Department of General Services (GSD) to provide security services at the Griffith Observatory (See GSD Item 22). Additionally, funding in the amount of $188,000 is provided through MICLA to purchase various capital equipment items. Approximately $1.17 million in one-time expense and equipment costs will be offset by one-time revenues anticipated in 2005-06 (See Item 12). Related costs consist of employee benefits. SG $996,505; SAN $975,475; EX $645,295; EQ $812,552 Related Costs: $396,333
TOTAL EDUCATIONAL EXHIBITS 3,706,337 -
2004-05 Program Budget 4,365,112 54 Changes in Salaries, Expense, Equipment and Special 3,706,337 -
2005-06 PROGRAM BUDGET 8,071,449 54
471 Recreation and Parks Recreational Opportunities This program provides a broad usage of recreational opportunities at various facilities to the general population and to the special need segment of the populations.
Direct Posi- Total Program Changes Cost tions Cost Changes in Salaries, Expense, Equipment and Special
15 . Apportionment of Changes Applicable to Various Programs 6,217,961 (2) 6,883,989 Related costs consist of employee benefits Related Costs: $666,028
Service Level 16 . Sports Equipment and Supplies 500,000 - 500,000 Funding is provided to purchase various sports equipment and supplies for recreation centers throughout the City. This will allow the Department to expand progressive youth development programming and provide healthy and proactive alternatives to underprivileged youth. EX $500,000
TOTAL RECREATIONAL OPPORTUNITIES 6,717,961 (2)
2004-05 Program Budget 58,298,136 766 Changes in Salaries, Expense, Equipment and Special 6,717,961 (2)
2005-06 PROGRAM BUDGET 65,016,097 764
472 Recreation and Parks Parks and Facilities This program provides for the maintenance of parks, open space and multipurpose areas; and construction and repair services in support of park and recreation activities.
Direct Posi- Total Program Changes Cost tions Cost Changes in Salaries, Expense, Equipment and Special
17 . Apportionment of Changes Applicable to Various Programs 9,995,941 59 11,899,854 Related costs consist of employee benefits Related Costs: $1,903,913
Service Level 18 . Children's Play Equipment 1,000,000 - 1,000,000 Funding is provided for the repair and regular maintenance of children's play equipment located at recreation centers citywide. SP $1,000,000
19 . Landscape Maintenance for Police Facilities 320,000 - 414,032 Funding and six resolution authorities are provided for landscape maintenance at various Los Angeles Police Department facilities. Related costs consist of employee benefits. SG $241,344; SAN $26,220; EX $52,436 Related Costs: $94,032
Transfers Between Departments 20 . Security Consolidation (505,290)- (505,290) Eliminate six months funding for the Park Ranger security function provided in 2004-05. Funding is no longer required. The merger of security services into the Office of Public Safety in the Department of General Services (GSD) will provide for a more efficient and coordinated security presence throughout City buildings and municipal facilities (see GSD Item 10). SOT $(183,692); SAN $(275,373); EX $(46,225)
TOTAL PARKS AND FACILITIES 10,810,651 59
2004-05 Program Budget 55,474,021 956 Changes in Salaries, Expense, Equipment and Special 10,810,651 59
2005-06 PROGRAM BUDGET 66,284,672 1,015
473 Recreation and Parks Planning and Development This program provides technical services including capital improvement administration, engineering and architectural design, contract administration, social and community planning and real estate activities.
Direct Posi- Total Program Changes Cost tions Cost Changes in Salaries, Expense, Equipment and Special
21 . Apportionment of Changes Applicable to Various Programs 101,700 1 125,652 Related costs consist of employee benefits Related Costs: $23,952
Transfers Between Departments 22 . Advanced Planning and Real Estate 533,896 4 621,736 Transfer funding and four positions for the Advanced Planning Unit from the Department of Public Works, Bureau of Engineering (BOE). These positions will be responsible for providing effective design, construction and project management services on Recreation and Parks capital projects. (See BOE Item 16). Funding is also provided for the development of a master plan for parks and recreation facilities. Related costs consist of employee benefits. SG $283,896; EX $250,000 Related Costs: $87,840
TOTAL PLANNING AND DEVELOPMENT 635,596 5
2004-05 Program Budget 1,273,083 14 Changes in Salaries, Expense, Equipment and Special 635,596 5
2005-06 PROGRAM BUDGET 1,908,679 19
474 Recreation and Parks General Administration and Support This program manages the activities of the Department including policy formulation and administrative decision making, and includes the support functions of the fiscal/business management, accounting, and public information. This program also manages the Turf Maintenance Replacement Program and normal replacement program for large purchases of equipment items to be used throughout the Department.
Direct Posi- Total Program Changes Cost tions Cost Changes in Salaries, Expense, Equipment and Special
23 . Apportionment of Changes Applicable to Various Programs 904,432 6 1,141,530 Related costs consist of employee benefits Related Costs: $237,098
TOTAL GENERAL ADMINISTRATION AND SUPPORT 904,432 6
2004-05 Program Budget 10,420,336 115 Changes in Salaries, Expense, Equipment and Special 904,432 6
2005-06 PROGRAM BUDGET 11,324,768 121
475 Recreation and Parks
INDICATORS OF WORKLOAD
ACTUAL ACTUAL ACTUAL ACTUAL ACTUAL EST. EST. 1999-00 2000-01 2001-02 2002-03 2003-04 2004-05 2005-06
EDUCATION EXHIBITS
Observatory**: Attendance 1,833,139 1,833,000 1,000,000 195,000 - - 300,000 Paid attendance 280,049 280,000 100,000 - - - 30,000 Total Revenue 600,000 600,000 250,000 40,000 - - 250,000 Staffing 17 17 12 15 15 18 51
Travel Town: Total attendance 400,000 400,000 400,000 400,000 400,000 400,000 400,000
Historic/Cultural sites maintained* 17 17 17 17 17 18 18 Staffing 26 26 26 26 27 42 42
** Attendance, revenues and staffing for the Observatory are decreased to reflect the temporary closure. The multi-million dollar renovation and reconstruction of the Observatory is expected to be complete in May 2006. Attendance and revenues are prorated for FY 2005-06.
RECREATIONAL OPPORTUNITIES
Aquatics: Swimming pools 58 58 58 58 58 58 58 Pool attendance 1,820,000 1,820,000 2,002,000 2,650,000 2,300,000 2,224,000 2,224,000 Staffing 28 30 30 34 35 35 35
Camps: Camps operated*** 7 7 7 5 5 5 5 Camper days 52,000 52,000 52,000 48,000 48,000 48,000 48,000 Staffing 12 12 12 12 12 12 12
***Lake Crowley Camp was eliminated and Camp Radford is closed for renovation
Municipal Sports: Team sports participants 66,550 66,550 67,320 71,400 72,000 72,000 72,000 Number of teams 4,880 4,880 4,950 5,200 5,200 5,200 5,200 Staffing 10 10 10 10 10 10 10
Senior Citizens Services:* Sr. Citizens Centers 31 31 31 28 28 28 28 Sr. Citizens Clubs 225 225 225 180 180 180 180 Sr. Citizens Club members 100,000 100,000 100,000 75,000 77,000 77,000 77,000 Staffing 30 30 30 32 32 32 32
Adaptive Services:* Adaptive Centers 3 3 3 3 4 4 4 Attendance 42,500 42,500 45,000 45,000 50,000 50,000 50,000 Staffing 5 5 5 6 7 7 7
Child Care Services:* Child Care Centers 18 18 20 21 23 25 25 Attendance* 12,670 12,670 13,990 14,000 15,200 16,300 16,300 Staffing* 55 64 64 67 71 86 86
*These services comprise the Human Services element.
476 Recreation and Parks
INDICATORS OF WORKLOAD (Continued)
ACTUAL ACTUAL ACTUAL ACTUAL ACTUAL EST. EST. 1999-00 2000-01 2001-02 2002-03 2003-04 2004-05 2005-06
Golf: Facilities operated 13 13 13 13 13 13 13 Rounds played 1,162,000 1,100,000 1,110,000 1,158,000 1,160,000 1,050,000 1,050,000 Staffing 145 145 145 148 148 148 148
Tennis: Free tennis courts 299 299 299 299 299 299 299 Pay tennis courts 86 87 87 88 88 88 88 Tennis revenue 576,851 550,000 570,000 520,000 530,000 530,000 530,000 Staffing* 28 28 28 28 28 28 28
*Staffing included in Recreation Centers.
Recreation Centers 127 127 130 130 135 135 137 Staffing 293 309 362 365 369 369 390
PARKS AND FACILITIES PROGRAM Total park developed acreage 7,150 8,494 8,494 8,494 8,494 8,494 8,502 Total golf course developed acreage* 1,500 1,500 1,500 1,500 1,500 1,500 1,500 Total acreage 15,319 15,460 15,485 15,493 15,493 15,493 15,501 Recreational facilities maintained 390 390 390 395 395 397 399 Staffing 1,092 1,105 1,118 1,120 1,117 1,018 1,124
PLANNING AND DEVELOPMENT Projects in design 300 300 300 100 100 - - Capital projects in construction 100 100 100 50 45 - - Staffing 21 21 21 21 21 22 22
477 Recreation and Parks
PERFORMANCE MEASURES From LA STAT
ACTUAL ACTUAL ACTUAL EST. EST. 2001-02 2002-03 2003-04 2004-05 2005-06
CLASS Parks: Program Hours 39,893 68,939 89,653 98,618 108,000 Contacts with youth 125,117 229,984 354,312 389,743 428,000 Staffing 62 62 62 62 62
LA Kids: Attendance at Center Classes 271,540 259,081 254,898 230,683 200,000 Attendance at Sports Academies 14,999 15,000 15,673 15,000 15,000 Staffing 3.5 3.5 3.5 3.5 3.5
Raise the Bar: Participating Girls 24,046 26,006 24,063 25,000 26,000 Staffing 2 2 2 2 2
Completed Work Order Requests* Graffiti 8,000 7,204 8,000 8,000 Emergency 1,500 1,530 1,500 1,500 Total Maintenance 17,500 20,907 20,000 20,000
Youth Recreation and Nutrition Program Attendance 289,335 274,265 270,571 248,547 230,000
Nutrition and Enrichment Program (CDBG) Attendance 152,987 135,585 156,111 154,966 164,000
Mobile Sports Academy (CDBG) Attendance 3,947 3,017 4,252 15,412 15,000
* Electronic work order system was not available in 2001-02.
478 CITY EMPLOYEES' RETIREMENT FUND
BASIS FOR THE PROPOSED BUDGET
The 2005-06 Proposed Budget for the City Employees' Retirement System relates to current year funding as follows:
2004-05 2005-06
Adopted Estimated Proposed Budget Expenditures Budget
$ 211,782,179 $ 211,782,179 $303,851,159
The proposed budget is the City's contribution to the system and is based on rates recommended by an actuary in accordance with the Charter. Also included in the contribution rate are the costs for the Family Death Benefit Plan, Excess Benefit Plan, and Limited Term Retirement Plan.
The City will issue tax and revenue anticipation notes to fund the General Fund retirement contribution ($260.1 million) in July 2005 rather than spreading payments throughout the year. Additionally, the proprietary departments will fund their portion of the retirement contribution ($43.7 million) in July 2005 as well. As a result of these July payments, the retirement fund will gain additional interest earnings, which can be used to discount the overall City contribution by 3.76 percent while maintaining the required level of annual receipts. This discount will reduce the required contribution to the retirement fund by $5.0 million. The appropriation for the payment of the debt service on the tax and revenue anticipation notes, which will be approximately $267.0 million, is in the 2005 Tax and Revenue Anticipation Notes, Debt Service Fund.
The proposed budget increase ($92,068,980 or 43.5 percent) is attributable to an actuarial investment loss of $183.1 million because of asset losses below the assumed rate of 8.0 percent on average over the past five years. The contribution for health subsidy benefits increased from 4.02 percent of payroll to 4.94 percent due to lower than expected return on the valuation value of assets, change in actuarial assumptions and other actuarial losses. The City's contribution expressed as a percentage of payroll is 18.96 percent in 2005-06 versus 14.33 percent in 2004-05. The system's funded ratio decreased from 91.38 percent to 82.952 percent as of June 30, 2004.
2004-05 2005-06 Change From Budget Proposed 2004-05 Budget Budget Requirements
Current Service Liability $136,987,791 $140,360,737 $ 3,372,946 Prior Service Liability 20,836,331 95,867,824 75,031,493 Health Subsidy 59,405,708 79,062,947 19,657,239 Discount for Early Payment (5,908,651) (11,842,349) (5,933,698) Family Death Benefit Plan 219,000 214,000 (5,000) Excess Benefit Plan Fund 202,000 148,000 (54,000) Limited Term Plan Fund 40,000 40,000 0
TOTAL $ 211,782,179 $303,851,159 $ 92,068,980
Financing Source
General City Contribution $ 183,786,177 $260,145,652 $ 76,359,475 Airports 22,424,081 35,768,040 13,343,959 Harbor 5,571,921 7,937,467 2,365,546 TOTAL $ 211,782,179 $303,851,159 $ 92,068,980
479
480 FIRE AND POLICE PENSION FUND
BASIS FOR THE BUDGET ESTIMATE
The 2005-06 budget estimates for the Fire and Police Pension Fund relates to current year funding as follows:
2004-05 2005-06
Adopted Estimated Estimated Budget Expenditures Budget
$ 500,000 $ 500,000 General Fund $ 500,000
163,028,833 163,028,833 2005 Tax and Revenue Anticipation Notes 171,139,651
$ 163,528,833 $ 163,528,833 Total $ 171,639,651
The General Fund contribution in 2005-06 is the additional contribution that the City agreed to pay in a settlement agreement with the United Fire Fighters of Los Angeles City (UFLAC). The amount funded through the issuance of tax and revenue anticipation notes includes the contribution amount required under the Charter for all pension plans (Tiers 1-5), and the amount required for the excess benefit plan.
By funding the required contribution through the issuance of notes, the City will be able to make the entire contribution in July 2005 rather than spreading payments throughout the year. As a result, the pension fund will gain additional interest earnings, which can be used to discount the City contribution by 2.86 percent while maintaining the required level of annual receipts. This discount of 2.86 percent will reduce the required City contribution to the pension fund by $1.6 million. The appropriation for the payment of the debt service on the tax and revenue anticipation notes, which will be approximately $171.1 million, is in the 2005 Tax and Revenue Anticipation Notes, Debt Service Fund.
The increase in the City contribution from 2004-05 ($8,110,818 or 5.0 percent) is due to an overall actuarial loss of $366 million from the prior year, partially offset by assumption changes that resulted in a liability reduction of $167 million and normal cost reductions. While the actuarial investment rate of return was 16.9 percent versus an assumed investment rate of 8.5 percent in 2003-04, gains and losses are “smoothed” over a five year period. Because of the actuarial asset losses, the System’s overall funded ratio decreased from 101.3 to 99.5 percent as of June 30, 2004. However, the pension funded ratio is 103.0 percent using the actuarial value of assets. Expressed as a percentage of payroll, the City contribution is 15.21 percent in 2004-05 compared to 15.86 percent in 2004-05.
481 Fire and Pensions Fund
2005-06 Change from 2004-05 Estimated 2004-05 Budget Budget Budget CITY CONTRIBUTION:
Actuarial Requirements: Fire and Police Pension Plans - Tier 1
Current Service Liability $ -- $ -- $ -- Prior Service Liability 23,673,686 23,014,960 (658,726) Health Plan Subsidy 2,128,937 2,234,526 105,589
Subtotal $ 25,802,623 $ 25,249,486 $ (553,137)
Fire and Police Pension Plans - Tier 2
Current Service Liability $ 7,044,015 $ 6,630,065 $ (413,950) Prior Service Liability (15,192,591) (1,667,864) 13,524,727 Health Plan Subsidy 21,269,374 24,338,710 3,069,336
Subtotal $ 13,120,798 $ 29,300,911 $ 16,180,113
Fire and Police Pension Plans - Tier 3
Current Service Liability $ 14,796,280 $ 13,872,188 $ (924,092) Prior Service Liability (1,765,574) (1,035,086) 730,488 Health Plan Subsidy (3,511,958) (4,586,854) (1,074,896)
Subtotal $ 9,518,748 $ 8,250,248 $ (1,268,500)
Fire and Police Pension Plans - Tier 4
Current Service Liability $ 5,644,070 $ 5,530,022 $ (114,048) Prior Service Liability (2,008,292) (1,401,641) 606,651 Health Plan Subsidy (884,011) (1,492,531) (608,520)
Subtotal $ 2,751,767 $ 2,635,850 $ (115,917)
Fire and Police Pension Plans - Tier 5
Current Service Liability $ 139,434,241 $ 140,371,656 $ 937,415 Prior Service Liability (36,171,226) (44,337,696) (8,166,470) Health Plan Subsidy 11,918,169 10,711,838 (1,206,331)
Subtotal $ 115,181,184 $ 106,745,798 $ (8,435,386)
UFLAC Settlement Contribution (General Fund) $ 500,000 $ 500,000 $ -- Excess Benefit Plan 168,100 43,850 (124,250) Discount for Early Payment less Debt Service $ (3,514,387) $ (1,086,492) $ 2,427,895
TOTAL CITY CONTRIBUTION $ 163,528,833 $ 171,639,651 $ 8,110,818
Financing Source
General Fund $ 500,000 $ 500,000 $ -- Tax and Revenue Anticipation Notes 163,028,833 171,139,651 8,110,818
TOTAL $ 163,528,833 $ 171,639,651 $ 8,110,818
482 APPROPRIATION TO CONVENTION CENTER REVENUE FUND
CONVENTION CENTER EXPANSION ACCOUNT
DISTRIBUTION OF LOS ANGELES CONVENTION CENTER REVENUES AND GENERAL FUND APPROPRIATION
Section 8.148 of the Los Angeles Administrative Code establishes the Convention Center Revenue Fund. All revenues derived from the operation of the Convention and Exhibition Center are paid into the Fund. Such funds shall be used for the center's operations, maintenance and improvement expenses and debt service.
2004-05 2005-06 Change From Budget Proposed Budget Previous Year
Convention Center Revenues $ 22,605,000 $ 22,715,000 $ 110,000
General Fund Appropriations - Transient Occupancy Tax $ 31,955,000 $ 30,817,500 $ (1,137,500) General Fund Subsidy 4,821,475 11,753,228 6,931,753 Booking Policy Offset 5,000,000 5,000,000 - Sub-Total General Fund $ 41,776,475 $ 47,570,728 $ 5,794,253
Total Revenues $ 64,381,475 $ 70,285,728 $ 5,904,253
Expenses LACC Operating Budget $ 21,608,518 $ 20,989,170 $ (619,348) Security Consolidation * 768,161 1,645,191 877,030 Related Costs 8,351,474 8,999,953 648,479 Debt Service ** 33,501,908 38,500,000 4,998,092 Fire Inspection Position 85,789 85,789 - Building Inspection Position 65,625 65,625 -
Total Expenses $ 64,381,475 $ 70,285,728 $ 5,904,253
* For the consolidation of security operations. For the 2004-05 Adopted Budget, $768,161 was included in the Unappropriated Balance. ** Debt Service is the Convention Center Lease Obligation in the Capital Finance Administration Fund.
483
484 BUSINESS IMPROVEMENT DISTRICT TRUST
BASIS FOR THE PROPOSED BUDGET
The 2005-06 Proposed Budget for the Business Improvement District Trust Fund relates to current year funding as follows:
Amount % Change
2004-05 Adopted Budget $ 567,339
2005-06 Proposed Budget $ 567,339
Change from 2004-05 Budget $ 0 0%
The Business Improvement District Trust Fund was established by Mayor and Council action (C.F. 96-0482) to provide seed money for the formation of Business Improvement Districts (BIDs) and to pay assessments on City-owned properties within the boundaries of active BIDs. The seed money is used to retain consultants who work on behalf of new or renewing BIDs to conduct feasibility studies and perform other activities related to BID formation. The City’s BID policy allows up to $40,000 to be made available in the form of a grant for a feasibility study. There are currently 31 active BIDs and 18 BIDs in some stage of formation.
The 2005-06 Proposed Budget includes approximately $45,000 for seed money. Remaining budgeted funds are to be used to pay for assessments on City properties. The City Clerk administers this Fund.
485
486 CAPITAL FINANCE ADMINISTRATION FUND
BASIS FOR THE PROPOSED BUDGET
The 2005-06 Proposed Budget for the Capital Finance Administration Fund relates to current year funding as follows:
Amount % Change
2004-05 Adopted Budget $ 151,646,332
2005-06 Proposed Budget $ 153,992,006
Change from 2004-05 Budget $ 2,345,674 1.5%
The Capital Finance Administration Fund is a special purpose fund established to consolidate non-general obligation bond, long-term City debt financing program expenditures. These financing programs mostly utilize a lease or "lease purchase" paid from General Fund appropriations and the sale of public securities (either lease revenue bonds or certificates of participation) to acquire various facilities and capital equipment items for use by City departments.
The Capital Finance Administration Fund is administered by the City Administrative Officer. Budgeted within this Fund are the lease payments required by each financing's lease and trust indenture, as well as any trustee fees or other administrative expenses required under the terms of the financing. All unencumbered balances remaining at the end of the fiscal year revert to the Reserve Fund.
All items within this budget are obligatory since they are a requirement of the respective leases and trust indentures. The financings were mostly issued through the Municipal Improvement Corporation of Los Angeles (MICLA). The Capital Finance Administration Fund reflects a 1.5 percent increase due mainly to debt repayment on the Commercial Paper Program that was established in Spring 2004.
A description of the Sanitation Equipment Charge (SEC) Financing Program is provided for informational purposes. Payments for eight financings related to the Solid Waste Collection Program are budgeted in the Sanitation Equipment Charge Special Revenue Fund.
487 Capital Finance Administration Fund
Capital Finance Administration Fund Debt Service Budget for Outstanding and Proposed Lease Revenue Securities
2005-06 2004-05 Proposed Budget Budget 2006-07 2007-08 2008-09
MICLA H (Parking Facility) $ 1,394,463 ------
MICLA K (Facilities 1991) 2,488,335 695,460 ------
MICLA Q (GSD Communications 1993) 1,482,909 ------
MICLA S (Misc. Equipment & Tire Shop 1994) 1,158,069 ------
MICLA T (Piper Tech. Refunding 1994, Pools 1996, Real Property 2002) 8,336,031 8,368,745 8,171,300 8,216,250 3,059,500
MICLA U (Misc. Equipment 1994) 164,287 ------
MICLA W (Misc. Equipment & Helicopters 1996) 1,377,824 ------
MICLA X (Sanitation Equipment & Landfills 1996) 3,070,970 3,066,880 ------
MICLA AA (Misc. Equipment and Parking Lots 1997) 6,918,150 ------
MICLA AC (Misc. Equipment 1997) 7,279,067 ------
MICLA AE (Misc. Equipment 1998) 9,990,195 7,741,395 5,021,394 4,934,694 3,255,594
MICLA AK (Kodak Theatre 1999) 3,607,883 3,611,008 3,610,963 3,612,703 3,610,863
MICLA AL (Misc. Equipment 1999) 10,711,358 10,709,117 10,681,386 5,723,768 3,905,869
MICLA AM (Misc. Equipment 2000) 8,955,773 8,957,874 8,897,483 7,108,124 5,522,693
MICLA AN (Misc. Equipment 2002) 9,859,151 9,849,200 9,845,200 9,842,600 4,526,200
MICLA AQ (North Valley Police 920,330 1,919,580 1,917,030 1,919,830 1,916,630 Station 2002)
MICLA AR (Real Property 2002, 2004) 7,916,599 5,655,031 5,653,082 5,656,732 5,654,032
MICLA AS (Pershing Square Refunding 2002) 577,050 576,650 570,950 574,850 573,250
MICLA AT (Central Library Refunding 2002) Replaced MICLA O 1,775,058 1,775,508 1,775,433 1,774,620 1,773,420
MICLA AU (Equipment & Real 12,433,580 12,433,730 12,434,855 12,435,605 12,429,855 Property 2002)
MICLA AV (Central Library Refunding 2003) Replaced MICLA R 4,852,588 4,853,488 4,856,088 4,848,688 4,851,488
MICLA AW (Marvin Braude Center 2003) 2,228,450 2,228,850 2,228,950 2,224,950 2,226,700
488 Capital Finance Administration Fund
2005-06 2004-05 Proposed Budget Budget 2006-07 2007-08 2008-09
MICLA AX (Equipment & Real Property 2004) $ 4,531,713 $ 10,921,251 $ 10,919,725 $ 10,919,825 $ 10,915,175
MICLA AY (Refunding of MICLAs 2005) -- 14,634,000 13,573,500 12,165,000 11,757,000
MICLA xx (New Police Headquarters) ------24,500,000
MICLA xx (Trans-America Broadway Building) ------8,200,000 8,200,000
Commercial Paper Program 2,000,000 7,000,000 10,000,000 10,000,000 10,000,000
Refunding of Commercial Paper ------10,000,000 10,000,000
Los Angeles Convention and Exhibition Center Authority (1990, 1993, 2003) 33,057,244 34,427,306 35,411,520 37,206,208 37,206,208
Debt Service on CDD Projects 371,398 339,239 363,308 828,972 1,125,964
Staples Arena (1998) 3,872,857 3,872,694 3,868,307 3,864,532 3,865,882
Subtotal of Debt Service $ 151,331,332 $ 153,637,006 $ 149,800,474 $ 162,057,950 $ 170,876,323
General Administration 195,000 250,000 250,000 250,000 250,000
Reserve Fund Surety Fees (MICLA S) 15,000 ------
Trustee Fees 105,000 105,000 105,000 105,000 105,000
GRAND TOTAL $ 151,646,332 $ 153,992,006 $ 150,155,474 $ 162,412,950 $ 171,231,323
489 1. Real Property Acquisition, Program H (Certificates of Participation, 1996, 1997)
The proceeds of this program financed the acquisition of two parking management facilities totaling approximately $17 million. A prior issue provided for the acquisition of a parcel of land in West Los Angeles. The 1996 and 1997 issues provided for the construction of a facility on that parcel. The bonds were due to be refunded in Spring 2005, resulting in savings to the City.
Lessor: Municipal Improvement Corporation of Los Angeles Amount of 1996 Principal (H2): $ 3,755,000 Amount of 1997 Principal (H3): 2,420,000 1996 Principal Outstanding, July 1, 2005: -- 1997 Principal Outstanding, July 1, 2005: -- Final Payment 1996 Principal: 2004-05 Final Payment 1997 Principal: 2004-05
2005-06 MICLA H (Parking Facility) Lease Payment: $ --
2. Real Property and Furnishings Acquisition, Program K (Certificates of Participation, 1998)
The proceeds of the original certificates, issued in 1991, financed the acquisition of the West Los Angeles Annex Facility and the Hollywood Parking Enforcement Office, construction of Fire Station No. 27, and acquisition of modular furniture for the 419-433 South Spring Street and 600 South Spring Street City Hall Extension facilities. In 1998, the original 1991 certificates were refunded at a lower interest rate, resulting in savings to the City.
Lessor: Municipal Improvement Corporation of Los Angeles Amount of 1998 Principal $ 14,005,000 1998 Principal Outstanding, July 1, 2005: 670,000 Final Payment: 2005-06
2005-06 MICLA K (Facilities 1998) Lease payment: $ 695,460
3. GSD Communication System Project, Program Q (Refunding Certificates of Participation, 1998)
The proceeds of the original bonds, issued in 1993, were used to finance the acquisition, construction, delivery and installation of a radio communications system for all Council-controlled departments, except Police and Fire. The 1998 issue was a full refunding of the 1993 bond issue to reduce the interest on the bonds, resulting in savings to the City.
Lessor: Municipal Improvement Corporation of Los Angeles Amount of 1998 Principal: $ 18,535,000 1998 Principal Outstanding, July 1, 2005: -- Final Payment: 2004-05
2005-06 MICLA Q (GSD Communications 1998) Lease Payment: $ --
4. Equipment Acquisition and 7th Street Tire Facility, Program S (Certificates of Participation, 1994)
The proceeds of this issue were used to finance the acquisition of vehicles, heavy duty equipment, fire apparatus, computer systems and construction of the 7th Street Tire Facility. The bonds were due to be refunded in Spring 2005, resulting in savings to the City.
Lessor: Municipal Improvement Corporation of Los Angeles Amount of Principal: $ 57,260,000 Principal Outstanding, July 1, 2005: -- Final Payment: 2004-05
2005-06 MICLA S (Miscellaneous Equipment and Tire Shop 1994) Lease Payment: $ --
5. Piper Technical Center Project, Program T (Certificates of Participation, 1994, 1996, 2002) 490 Capital Finance Administration Fund
The proceeds of the 1994 issue refinanced the previous debt issued in 1977 for the acquisition and construction of the Piper Technical Center. The proceeds of the 1996 issue provided for capital improvements at various City-owned swimming pools. The proceeds of the 2002 issue provided for the acquisition of parcels for the future construction of three constituent centers, and for the retrofit of several floors of City Hall East with fire and life safety improvements.
Lessor: Municipal Improvement Corporation of Los Angeles Amount of 1994 Principal: $ 45,340,000 Amount of 1996 Principal: 5,990,000 Amount of 2002 Principal: 42,410,000 1994 Principal Outstanding, July 1, 2005: 14,035,000 1996 Principal Outstanding, July 1, 2005: 230,000 2002 Principal Outstanding, July 1, 2005: 40,350,000 Final Payment 1994 Principal: 2007-08 Final Payment 1996 Principal: 2005-06 Final Payment 2002 Principal: 2026-27
2005-06 MICLA T (Refunding 1994, Rec. & Parks Pools 1996, Real Property Improvement 2002) Lease Payment: $ 8,368,745
6. Equipment Acquisition, Program U (Certificates of Participation, 1994)
The proceeds of this issue were used to acquire heavy duty equipment and vehicles, fire apparatus, police vehicles and computer systems. The bonds were due to be refunded in Spring 2005, resulting in savings to the City.
Lessor: Municipal Improvement Corporation of Los Angeles Amount of Principal: $ 41,595,000 Principal Outstanding, July 1, 2005: -- Final Payment: 2004-05
2005-06 MICLA U (Miscellaneous Equipment 1994) Lease Payment: $ --
7. Equipment and Real Property Acquisition, Program W (Certificates of Participation, 1996)
The proceeds of this issue were used to acquire vehicles, heavy duty equipment, fire apparatus, police vehicles, police helicopters, facility furnishings and heating ventilation systems and truck hoists. The bonds were due to be refunded in Spring 2005, resulting in savings to the City.
Lessor: Municipal Improvement Corporation of Los Angeles Amount of Principal: $ 65,470,000 Principal Outstanding, July 1, 2005: -- Final Payment: 2004-05
2005-06 MICLA W (Miscellaneous Equipment and Helicopters 1996) Lease Payment: $ --
8. Equipment Acquisition and Sanitation Yard Improvements, Program X (Lease Revenue Bonds, 1996)
The proceeds of this issue were used to acquire refuse collection equipment and to finance improvements at sanitation yards.
Lessor: Municipal Improvement Corporation of Los Angeles Amount of Principal: $ 24,625,000 Principal Outstanding, July 1, 2005: 2,995,000 Final Payment: 2005-06
2005-06 MICLA X (Sanitation Equipment and Landfills 1996) Lease Payment: $ 3,066,880
9. Equipment and Real Property Acquisition, Program AA (Certificates of Participation, 1997) 491 Capital Finance Administration Fund
The proceeds of this issue were used to acquire vehicles, heavy duty equipment, fire apparatus, police vehicles, police helicopter equipment, sites for parking lots and library furnishings. The bonds were due to be refunded in Spring 2005, resulting in savings to the City.
Lessor: Municipal Improvement Corporation of Los Angeles Amount of Principal: $ 88,770,000 Principal Outstanding, July 1, 2005: -- Final Payment: 2004-05
2005-06 MICLA AA (Miscellaneous Equipment and Parking Lots 1997) Lease Payment: $ --
10. Equipment and Real Property Acquisition, Program AC (Certificates of Participation, 1997)
The proceeds of this issue were used to acquire vehicles, heavy duty equipment, fire apparatus, police vehicles, police helicopter equipment and a new fire station. The bonds were due to be refunded in Spring 2005, resulting in savings to the City.
Lessor: Municipal Improvement Corporation of Los Angeles Amount of Principal: $ 83,240,000 Principal Outstanding, July 1, 2005: -- Final Payment: 2004-05
2005-06 MICLA AC (Miscellaneous Equipment 1997) Lease Payment: $ --
11. Equipment and Real Property Acquisition, Program AE (Certificates of Participation, 1998)
The proceeds of this issue were used to acquire vehicles, heavy duty equipment, fire apparatus, police vehicles, police helicopter equipment and a new fire station in the San Fernando Valley.
Lessor: Municipal Improvement Corporation of Los Angeles Amount of Principal: $ 74,555,000 Principal Outstanding, July 1, 2005: 27,320,000 Final Payment: 2014-15
2005-06 MICLA AE (Miscellaneous Equipment 1998) Lease Payment: $ 7,741,395
12. Hollywood and Highland Theater Project, Program AK (Taxable Certificates of Participation, 1999)
The proceeds of this issue were used to design and construct a live broadcast theater within the Hollywood and Highland development project located in the historic Hollywood area.
Lessor: Municipal Improvement Corporation of Los Angeles Amount of Principal: $ 43,210,000 Principal Outstanding, July 1, 2005: 40,740,000 Final Payment: 2028-29
2005-06 MICLA AK (Kodak Theatre 1999) Lease Payment: $ 3,611,008
13. Equipment and Real Property Acquisition, Program AL (Certificates of Participation, 1999)
The proceeds of this issue were used to acquire vehicles, heavy duty equipment, fire apparatus, a fire rescue helicopter, police vehicles, police helicopter equipment and miscellaneous vehicles.
Lessor: Municipal Improvement Corporation of Los Angeles Amount of Principal: $ 72,600,000 Principal Outstanding, July 1, 2005: 40,210,000 Final Payment: 2015-16
2005-06 MICLA AL (Miscellaneous Equipment 1999) Lease Payment: $ 10,709,117
14. Equipment Acquisition, Program AM (Certificates of Participation, 2000) 492 Capital Finance Administration Fund
The proceeds of this issue were used to acquire vehicles, heavy duty equipment, fire apparatus, a fire rescue helicopter, police vehicles, a police helicopter and miscellaneous vehicles.
Lessor: Municipal Improvement Corporation of Los Angeles Amount of Principal: $ 56,085,000 Principal Outstanding, July 1, 2005: 34,730,000 Final Payment: 2010-11
2005-06 MICLA AM (Miscellaneous Equipment 2000) Lease Payment: $ 8,957,874
15. Equipment Acquisition, Program AN (Certificates of Participation, 2002)
The proceeds of this issue were used to acquire vehicles, heavy duty equipment, fire apparatus, police vehicles and miscellaneous vehicles.
Lessor: Municipal Improvement Corporation of Los Angeles Amount of Principal: $ 53,880,000 Principal Outstanding, July 1, 2005: 37,280,000 Final Payment: 2011-12
2005-06 MICLA AN (Miscellaneous Equipment 2002) Lease Payment: $ 9,849,200
16. North Valley Police Station Project, Program AQ (Certificates of Participation, 2002)
The proceeds of this issue were used mainly to design and construct a police station building, a 330-car parking structure and a 10,000 square-foot Motor Transport Division.
Lessor: Municipal Improvement Corporation of Los Angeles Amount of Principal: $ 28,130,000 Principal Outstanding, July 1, 2005: 27,605,000 Final Payment: 2031-32
2005-06 MICLA AQ (North Valley Police Station 2002) Lease Payment: $ 1,919,580
17. Real Property Acquisition, Program AR (Certificates of Participation, 2002, 2004)
The proceeds of the 2002 issue were used, in part, to acquire property for the City’s share of a joint development with the State of California Department of Transportation (Caltrans), and to retrofit several floors of City Hall East with fire and life safety improvements. The proceeds of the 2004 issue were used mostly for tenant improvements to the Caltrans building, and for retrofitting the remaining floors in City Hall East.
Lessor: Municipal Improvement Corporation of Los Angeles Amount of Principal (AR): $ 62,105,000 Amount of Principal (AR2): $ 16,875,000 2002 Principal Outstanding, July 1, 2005: 57,715,000 2004 Principal Outstanding, July 1, 2005: 16,220,000 Final Payment 2002 Principal: 2026-27 Final Payment 2004 Principal: 2023-24
2005-06 MICLA AR (Real Property) Lease Payment: $ 5,655,031
18. Pershing Square Refunding, Program AS (Certificates of Participation, 2002) 493 Capital Finance Administration Fund
The proceeds of the 2002 issue were used to fully refund the Pershing Square Certificates of Participation, resulting in lowered assessments to property owners. The 1992 issuance of COPs financed the construction, design and installation of improvements to Pershing Square and related costs. Funding for lease payments and City administrative costs is provided through Mello-Roos assessments on various properties in the vicinity of the square.
Lessor: Municipal Improvement Corporation of Los Angeles Amount of Principal: $ 7,655,000 Principal Outstanding, July 1, 2005: 6,920,000 Final Payment: 2022-23
2005-06 MICLA AS (Pershing Square Refunding 2002) Lease Payment: $ 576,650
19. Central Library Refunding, Program AT (Certificates of Participation, 2002)
The proceeds of the 2002 issue were used to fully refund Central Library Leasehold Revenue Bonds (MICLA O), resulting in savings to the City. Proceeds from the original 1990 issuance were issued to finance the acquisition, construction, delivery and installation of the East Wing of the Central Library Rehabilitation and Expansion Project.
Lessor: Municipal Improvement Corporation of Los Angeles Amount of Principal: $ 30,305,000 Principal Outstanding, July 1, 2005: 30,035,000 Final Payment: 2019-20
2005-06 MICLA AT (Central Library Refunding 2002) Lease Payment: $ 1,775,508
20. Equipment and Real Property Acquisition, Program AU (Certificates of Participation, 2002)
The proceeds of this issue were used primarily to acquire vehicles, fire apparatus, police vehicles and miscellaneous vehicles.
Lessor: Municipal Improvement Corporation of Los Angeles Amount of Principal: $ 70,700,000 Principal Outstanding, July 1, 2005: 61,285,000 Final Payment: 2027-28
2005-06 MICLA AU (Equipment and Real Property 2002) Lease Payment: $ 12,433,730
21. Central Library Refunding, Program AV (Leasehold Refunding Revenue Bonds, 2003)
The proceeds of the 2003 issue were used to refund a portion of the Leasehold Revenue Bonds, 1990 Series A (MICLA R), which were issued to finance the acquisition, construction, delivery and installation of the East Wing of the Central Library Rehabilitation and Expansion Project.
Lessor: Municipal Improvement Corporation of Los Angeles Amount of Principal: $ 43,330,000 Principal Outstanding, July 1, 2005: 37,425,000 Final Payment: 2014-15
2005-06 MICLA AV (Central Library Refunding 2003) Lease Payment: $ 4,853,488
22. Real Property Acquisition, Program AW (Certificates of Participation, 2003) 494 Capital Finance Administration Fund
The proceeds of this issue were used to acquire the Marvin Braude Constituent Services Center building.
Lessor: Municipal Improvement Corporation of Los Angeles Anticipated Amount of Principal: $ 36,220,000 Anticipated Principal Outstanding, July 1, 2005: 34,805,000 Final Payment: 2032-33
2005-06 MICLA AW (Real Property 2003) Lease Payment: $ 2,228,850
23. Equipment and Real Property Acquisition, Program AX (Certificates of Participation, 2004)
The proceeds of this issue were used to acquire vehicles, fire apparatus, police vehicles and miscellaneous equipment.
Lessor: Municipal Improvement Corporation of Los Angeles Amount of Principal: $ 64,170,000 Principal Outstanding, July 1, 2005: 60,260,000 Final Payment: 2013-14
2005-06 MICLA AX (Equipment and Real Property 2002) Lease Payment: $ 10,921,251
24. Refunding of Several MICLAs, Program AY (Certificates of Participation, 2005)
The proceeds of this issue, due to be completed in Spring 2005, were to be used to refund the outstanding debt on several previously issued MICLA bonds, resulting in savings to the City.
Lessor: Municipal Improvement Corporation of Los Angeles Amount of Principal: $ 73,665,000 Principal Outstanding, July 1, 2005: 73,665,000 Final Payment: 2014-15
2005-06 MICLA AY (Refunding 2005) Lease Payment: $ 14,634,000
25. Commercial Paper Program (Certificates of Participation, 2004)
A Commercial Paper Program was implemented in Spring 2004 to more effectively manage bond issuances and the subsequent expenditure of bond proceeds. The $7 million lease payment amount reflects an estimate of the debt service to be paid during 2005-06.
Lessor: Municipal Improvement Corporation of Los Angeles
2005-06 Commercial Paper Program Lease Payment: $ 7,000,000
26. Los Angeles Convention and Exhibition Center Authority (Lease Revenue Bonds 1990, 1993, 2003)
The proceeds of the 2003 issuance were used to refund most of the 1990 and 1993 Convention Center bonds, resulting in savings to the City.
Lessor: Los Angeles Convention and Exhibition Center Authority Amount of Principal: $ 629,850,000 Principal Outstanding, July 1, 2005: 517,342,000 Final Payment: 2024-25
2005-06 Los Angeles Convention and Exhibition Center Authority Lease Payment: $ 34,427,306
27. Debt Service on CDD Projects 495 Capital Finance Administration Fund
In 2003-04, annual debt service on the Lawry’s and Chesterfield Square projects was transferred from the Community Development Department to the Capital Finance Administration Fund. In 2004-05, the Midtown Plaza project was added. Administration of the three projects remains with the Community Development Department.
2005-06 Debt Service on CDD Projects $ 339,239
28. Staples Arena (Convention Center Taxable Lease Revenue Bonds, 1998)
The proceeds of this issue were used to fund a portion of the City’s contribution towards the development of the Staples Center, a sports arena adjacent to the Los Angeles Convention Center. Pursuant to a Gap Funding Agreement with the project developer, the developer is obligated to offset all debt service costs from an admissions fee on arena events. Funds for debt service are paid from the Staples Arena Special Fund.
Lessor: Los Angeles Convention and Exhibition Center Authority Amount of Principal: $ 45,580,000 Principal Outstanding, July 1, 2005: 41,285,000 Final Payment: 2024-25
2005-06 Staples Arena (1998) Lease Payment: $ 3,872,694
29. General Administration
Funds are provided for arbitrage calculations, financial advisory services, corporate tax filings and related administrative expenses.
Amount required: $ 250,000
30. Reserve Fund Surety Fees
The 1995-96 Budget included replacement of the MICLA S debt service reserve fund with a surety policy, which required the budgeting of an annual surety fee. The surety fee is no longer required, as MICLA S is due to be refunded during Spring 2005 (MICLA AY).
Amount required: $ --
31. Trustee Fees
Funds are provided for trustee services required pursuant to the terms of each project financing.
$ 105,000
2005-06 PROPOSED LEASE FINANCING ADMINISTRATION PROGRAM $ 153,992,006
496 Capital Finance Administration Fund
2005-06 Proposed MICLA Acquisitions
Item Funding +12.5% Financing
1. DOT New Vehicles 260,000 292,500
2. DOT New Truck 300,000 337,500
3. Fire Replacement Vehicles 21,877,000 24,611,625
4. Fire Miscellaneous Equipment 2,333,000 2,624,625
5. GSD Fleet Replacement 30,000,000 33,750,000
6. Police Replacement Helicopters 5,400,000 6,075,000
7. Police Replacement Vehicles 14,800,000 16,650,000
8. Recreation & Parks Misc. Equipment 4,547,000 5,115,375
9. Street Services – New Equipment 3,460,000 3,892,500
CAPITAL IMPROVEMENT EXPENDITURE PROGRAM:
10. Alternative Fuel Infrastructure 13,850,000 15,581,250
11. Medical Services Replacement Facility 21,260,000 23,917,500
12. Street Services – Southeast Yard 3,600,000 4,050,000
13. Street Services – Thatcher Yard 1,000,000 1,125,000
14. Zoo – Exhibit Areas 8,000,000 9,000,000
TOTAL $130,687,000 $ 147,022,875
497 Capital Finance Administration Fund
The following items are recommended for MICLA financing in 2005-06:
1. DOT - Funding is provided for the acquisition of ten new vehicles for traffic congestion mitigation purposes.
2. DOT - Funding is provided for the acquisition of a new Thermoplastic Striper truck for street re-striping purposes.
3. FIRE - Funding is provided for the acquisition of replacement vehicles, including ambulances and aerial ladder trucks, and one replacement helicopter.
4. FIRE - Funding is provided for the acquisition of miscellaneous equipment, including defibrillators and extraction devices (“Jaws of Life”).
5. GENERAL SERVICES - Funding is provided for the acquisition of replacement vehicles and heavy-duty construction equipment for various departments.
6. POLICE - Funding is provided for the acquisition of two replacement helicopters.
7. POLICE - Funding is provided for the acquisition of replacement vehicles.
8. RECREATION & PARKS - Funding is provided for the acquisition of miscellaneous equipment items.
9. STREET SERVICES - Funding is provided for the acquisition of new equipment for the Sidewalk Repair Program.
CAPITAL IMPROVEMENT EXPENDITURE PROGRAM:
10. ALTERNATIVE FUEL INFRASTRUCTURE - Funding is provided to retrofit or construct new alternative fuel sites at several locations.
11. MEDICAL SERVICES DIVISION REPLACEMENT FACILITY - Funding is provided for land acquisition, design and construction of a replacement medical services facility.
12. STREET SERVICES - Funding is provided for capital improvements to the Southeast Yard.
13. STREET SERVICES - Funding is provided for capital improvements to the Thatcher Yard.
14. ZOO - Funding is provided for the design and construction of the Middle Zoo Exhibit areas.
498 Capital Finance Administration Fund
ADDITIONAL INFORMATION:
Sanitation Equipment Charge Financings. Payments in connection with the following financings are budgeted within the Sanitation Equipment Charge Special Revenue Fund (see Special Purpose Fund Schedule No. 2):
In January 1997, the City issued $15,585,000 for miscellaneous vehicles, automated recycling containers, communications equipment and acquisition of the former Chevron property for use as a sanitation yard (MICLA BB). In November 1997, the City issued $42,060,000 for additional sanitation trucks and automated recycling containers (MICLA AD). In January 1999, the City issued $22,255,000 for additional sanitation trucks and automated recycling containers (MICLA AH). The City issued $86,640,000 in October 2001 for miscellaneous vehicles, automated recycling containers and capital expenditures to a refuse yard (SEC 2001-A). In April 2003, the City issued $47,825,000 for miscellaneous vehicles, automated recycling containers and capital improvements (SEC 2003-A). In December 2003, the City issued $61,120,000 for miscellaneous vehicles, automated recycling containers and capital improvements (SEC 2003-B). In April 2004, the City issued $56,230,000 for the acquisition of the Central Los Angeles Recycling and Transfer Station (SEC 2004-A). In May 2005, the City plans to issue approximately $49 million for miscellaneous vehicles, automated recycling containers and capital improvements (SEC 2005-A). It is proposed that the City issue approximately $94 million in Fall 2005 for miscellaneous vehicles, automated recycling containers and capital improvements.
Total: Outstanding Revenue Certificates of Participation or Certificates of Participation as of July 1, 2005: $ 333,010,000
The following is listed for informational purposes only.
Sanitation Equipment Charge Financings Debt Service for Outstanding Lease Revenue Certificates of Participation
2005-06 2004-05 Proposed Budget Budget 2006-07 2007-08 2008-09
Solid Waste Collection Project BB - 1997 $ 3,618,975 $ 3,618,375 $ 3,617,250 $ 3,617,250 $ -- Solid Waste Collection Project AD - 1997 14,188,090 14,188,990 ------Solid Waste Collection Project AH - 1999 2,779,783 2,777,953 2,826,115 2,825,715 2,826,315 Solid Waste Collection 2001-A 4,646,448 4,624,248 18,755,248 18,625,048 6,509,298 Solid Waste Collection 2003-A 2,374,400 2,374,400 2,374,400 2,374,400 5,744,400 Solid Waste Collection 2003-B 3,072,642 2,731,238 2,731,238 2,731,238 6,076,238 Solid Waste Collection 2004-A 2,342,917 6,811,500 6,611,500 6,411,500 6,211,500 Solid Waste Collection 2005-A -- 1,910,000 1,719,000 1,719,000 8,719,000
Subtotal of Debt Service $ 33,023,255 $ 39,036,704 $ 38,634,751 $ 38,304,151 $ 36,086,751
Trustee Fees 45,000 45,000 45,000 45,000 45,000
GRAND TOTAL $ 33,068,255 $ 39,081,704 $ 38,679,751 $ 38,349,151 $ 36,131,751
499 Capital Finance Administration Fund
1. Solid Waste Collection, Program BB (Revenue Bonds, 1997-A)
The proceeds of this issue financed the acquisition of automated recycling containers, miscellaneous vehicles, communications equipment and the acquisition of the former Chevron property for use as a refuse collection yard.
Lessor: Municipal Improvement Corporation of Los Angeles Amount of Principal: $ 15,585,000 Principal Outstanding, July 1, 2005: 9,795,000 Final Payment: 2007-08 2005-06 Lease Payment: $ 3,618,375 Trustee Fee Payment: 5,000
Subtotal $ 3,623,375
2. Solid Waste Collection, Program AD (Revenue Bonds, 1997-B)
The proceeds of this issue financed the acquisition of automated recycling containers and refuse collection trucks.
Lessor: Municipal Improvement Corporation of Los Angeles Amount of Principal: $ 42,060,000 Principal Outstanding, July 1, 2005: 13,565,000 Final Payment: 2005-06 2005-06 Lease Payment: $ 14,188,990 Trustee Fee Payment: 5,000
Subtotal $ 14,193,990
3. Solid Waste Collection, Program AH (Revenue Bonds, 1999-A)
The proceeds of this issue financed the acquisition of automated recycling containers and refuse collection trucks.
Lessor: Municipal Improvement Corporation of Los Angeles Amount of Principal: $ 22,255,000 Principal Outstanding, July 1, 2005: 10,205,000 Final Payment: 2008-09 2005-06 Lease Payment: $ 2,777,953 Trustee Fee Payment: 5,000
Subtotal $ 2,782,953
4. Solid Waste Collection Program (Revenue Bonds, 2001-A)
The proceeds of this issue financed the acquisition of automated recycling containers and refuse collection trucks, and capital expenditures to a refuse yard.
Amount of Principal: $ 86,640,000 Principal Outstanding, July 1, 2005: 85,440,000 Final Payment: 2019-20 2005-06 Lease Payment: $ 4,624,248 Trustee Fee Payment: 5,000
Subtotal $ 4,629,248
500 Capital Finance Administration Fund
5. Solid Waste Collection Program (Revenue Bonds, 2003-A)
The proceeds of this issue were used to finance the acquisition of miscellaneous vehicles, automated recycling containers and capital improvements.
Amount of Principal: $ 47,825,000 Projected Principal Outstanding, July 1, 2005: 47,825,000 Final Payment: 2015-16 2005-06 Lease Payment: $ 2,374,400 Trustee Fee Payment: 5,000
Subtotal $ 2,379,400
6. Solid Waste Collection Program (Revenue Bonds, 2003-B)
The proceeds of this issue were used to finance the acquisition of miscellaneous vehicles, automated recycling containers and capital improvements.
Amount of Principal: $ 61,120,000 Principal Outstanding, July 1, 2005: 61,120,000 Final Payment: 2017-18 2005-06 Lease Payment: $ 2,731,238 Trustee Fee Payment: 5,000
Subtotal $ 2,736,238
7. Solid Waste Collection Program (Revenue Bonds, 2004-A)
The proceeds of this issue were used to finance the acquisition of the Central Los Angeles Recycling and Transfer Station.
Amount of Principal: $ 56,230,000 Principal Outstanding, July 1, 2005: 56,230,000 Final Payment: 2028-29 2005-06 Lease Payment: $ 6,811,500 Trustee Fee Payment: 5,000
Subtotal $ 6,816,500
8. Solid Waste Collection Program (Revenue Bonds, 2005-A)
The proceeds of this issue will be used to finance the acquisition of miscellaneous vehicles, automated recycling containers and capital improvements.
Proposed Amount of Principal: $ 48,830,000 Principal Outstanding, July 1, 2005: 48,830,000 Final Payment: 2017-18 2005-06 Lease Payment: $ 1,910,000 Trustee Fee Payment: 10,000
Subtotal $ 1,920,000
2005-06 PROPOSED SEC FINANCING PROGRAM $ 39,081,704
501
502 CAPITAL IMPROVEMENT EXPENDITURE PROGRAM
BASIS FOR THE PROPOSED BUDGET
SUMMARY
The 2005-06 Proposed Budget for the Capital Improvement Expenditure Program relates to current year funding as follows:
General Fund Special Funds Total Other Funds * 2004-05 Adopted Budget$ 5,400,000 $ 275,745,662 $ 281,145,662 $ 1,019,394,000 2005-06 Proposed Budget$ 11,125,800 $ 263,419,626 $ 274,545,426 $ 580,606,000 Change from 2004-05 Budget$ 5,725,800 $ (12,326,036) $ (6,600,236) $ (438,788,000) % Change 106.0% -4.5% -2.3% -43.0%
* Other funds consist of GO Bonds, MICLA financing, Sanitation Equipment Charge Revenue Fund and the Los Angeles River Revitalization Project. The amounts from these funds are provided for informational purposes only.
The Proposed Capital Improvement Expenditure Program (CIEP) provides for the utilization of special funds which are restricted to the construction or improvement of permanent facilities and General Fund financing of necessary capital improvements for which special fund financing is unavailable. The CIEP reflects the first year of the Three Year Capital Improvement Program (CIP) and the second year of the Ten Year Wastewater System Capital Improvement Program (WCIP). These documents will contain additional descriptive information and a complete listing of the projects proposed for funding during those periods.
The projects proposed for funding in the CIEP were selected on a priority basis using criteria such as: 1) recognition of safety or environmental needs; 2) commitment to or coordination with the activities of other agencies; 3) additional service requirements for growing areas; 4) participation with citizens in the funding of assessment act projects; 5) completion or continuation of previously authorized work; 6) protection of previous investment in public works; 7) provision of efficient facilities to support ongoing operations; and, 8) maximization of grant funds.
The CIEP has been separated into three sections for purposes of presentation. Following the summary information is the Municipal Facilities category, which includes the construction or improvement of City-owned structures and facilities such as parks, libraries, fire and police stations, yards and shops. Funds for these projects are provided from the General Fund and various special funds. Not included in the Summary Total are projects funded from General Obligation Bonds (GO Bonds), the Sanitation Equipment Charge Revenue Fund or lease financing through the Municipal Improvement Corporation of Los Angeles (MICLA), which are handled outside the budget.
Following the Municipal Facilities Category is the Physical Plant category, which includes a variety of street related projects primarily funded by Gas Tax funds. Additional funds are provided by the General Fund, Proposition C Anti- Gridlock Transit Improvement Fund, Local Transportation Fund, Stormwater Pollution Abatement Fund, the Street Lighting Maintenance Assessment Fund and bond proceeds from Proposition O. These funds will provide for the following types of projects: flood control and pollution abatement, street widening and reconstruction, street lighting, traffic control and bikeways and water quality improvement.
Following the Physical Plant Category is the Wastewater System Improvement Program (WSIP), which includes the Wastewater Facilities projects funded from the Sewer Construction and Maintenance Fund. The WSIP has been developed as a separate program to reflect the conversion to an enterprise operation to support revenue bonds.
503 CIEP - Summary
The proposed sources of funds for the Capital Improvement Expenditure Program and the change from the 2004-05 Budget are as follows:
2005-06 Proposed Fund 2004-05 Budget Change Budget
General Fund$ 5,400,000 $ 5,725,800 $ 11,125,800 Proposition C Anti-Gridlock Transit Improvement Fund [1] 3,872,770 (1,112,822) 2,759,948 Special Gas Tax Street Improvement Fund [1] 8,688,520 3,298,011 11,986,531 Stormwater Pollution Abatement Fund [2] 6,086,532 (2,746,532) 3,340,000 Local Transportation Fund 3,427,840 826,658 4,254,498 Special Parking Revenue Fund 480,000 387,000 867,000 Street Lighting Maintenance Assessment Fund 6,500,000 1,000,000 7,500,000 Sewer Construction and Maintenance Fund 245,040,000 (14,240,000) 230,800,000 Park & Revenue Fund 1,650,000 261,649 1,911,649
Total General Fund and Special Funds $ 281,145,662 $ (6,600,236) $ 274,545,426
MICLA - Municipal Facilities [3]$ 42,315,000 $ 4,395,000 $ 46,710,000 GO Bonds - Physical Plant [3]$ - 16,930,000 16,930,000 GO Bonds - Municipal Facilities [3] 205,619,000 (75,219,000) 130,400,000 Santitation Equipment Charge (SEC) Revenue Fund - Municipal Facilities [3] 9,450,000 13,617,000 23,067,000 Los Angeles River Revitalization Project [4] - 363,499,000 363,499,000
Total Other Funds $ 257,384,000 $ 323,222,000 $ 580,606,000
The following table sets forth the proposed CIEP for 2005-06 by project category, comparing the 2004-05 program to the 2005-06 program:
2005-06 CAPITAL IMPROVEMENT EXPENDITURE PROGRAM
2005-06 2004-05 Proposed Municipal Facilities Projects Budget Change Budget
Building & Facilities$ 5,350,000 $ 4,505,800 $ 9,855,800 Cultural Affairs 50,000 - 50,000 Off-Street Parking 480,000 387,000 867,000 Recreation and Parks 1,650,000 261,649 1,911,649
Total - Municipal Facilities$ 7,530,000 $ 5,154,449 $ 12,684,449
504 CIEP - Summary
2005-06 2004-05 Proposed Physical Plant Projects [5] Budget Change Budget
Street Widening and Reconstruction$ 8,265,610 $ 1,290,839 $ 9,556,449 Street Lighting 7,858,000 2,532,000 10,390,000 Bikeways & Pedestrian Improvements [6] 3,427,840 826,658 4,254,498 Traffic Control 475,000 (175,000) 300,000 Miscellaneous 947,680 1,147,350 2,095,030 Storm Drains 4,534,000 (1,194,000) 3,340,000 Stormwater Pollution Abatement 1,552,532 (1,552,532) - Bridges & Grade Separations 50,000 75,000 125,000 Contingencies - Gas Tax Construction [7] 1,000,000 - 1,000,000 Contingencies - Design Fees 465,000 (465,000) -
Total - Physical Plant$ 28,575,662 $ 2,485,315 $ 31,060,977
Wastewater Facilities Projects $ 245,040,000 $ (14,240,000) $ 230,800,000
TOTAL CAPITAL IMPROVEMENT EXPENDITURE PROGRAM $ 281,145,662 $ (28,059,685) $ 271,968,777
[1] The City Administrative Officer may approve changes in the planned utilization of funds between the Special Gas Tax Street Improvement Fund and the Proposition C Fund for Street Projects, and may approve transfers of Contingencies - Gas Tax Construction funds to the Street Projects listed for Proposition C funding.
[2] The Director of the Bureau of Sanitation may approve modifications to the planned utilization of funds within the Capital Improvement Expenditure Program for the Stormwater Pollution Abatement Fund. The Mayor and the Council must approve any modification exceeding $250,000.
[3] MICLA, GO Bonds (including bonds authorized by Proposition O) and SEC Revenue Fund amounts are provided for informational purposes only.
[4] The LA River Revitalization Project amount is provided for informational purposes only.
[5] The City Administrative Officer may approve transfers within the same fund of $25,000 or 25 percent of project amounts (whichever is greater), not to exceed $100,000, to or between eligible capital improvement projects or accounts approved by the Mayor and City Council.
[6] Subject to receipt of actual funds from the Los Angeles County Metropolitan Transportation Authority.
[7] The City Administrative Officer may approve transfers of any amount from the contingencies - Gas Tax Construction Account to any project listed in the Special Gas Tax Street Improvement Fund or any project previously approved by the Mayor and City Council in the Special Gas Tax Street Improvement Fund.
505
506 CAPITAL IMPROVEMENT EXPENDITURE PROGRAM
BASIS FOR THE PROPOSED BUDGET
MUNICIPAL FACILITIES
The 2005-06 Proposed Budget for the Municipal Facilities Capital Improvement Expenditure Program (CIEP) relates to current year funding as follows:
General Special Total Other Funds* Total Fund Funds Budget Program
2004-05 Adopted $ 5,400,000 $ 2,130,000 $ 7,530,000 $ 1,019,394,000 $ 1,026,942,000 Budget
2005-06 Proposed $ 9,905,800 $ 2,778,649 $ $12,684,449 $ 563,676,000 $ 576,360,449 Budget
Change from $ 4,505,800 $ 648,649 $ 5,154,449 $ (455,718,000) $ (450,581,551) 2004-05 Budget
Percent Change 83% 30% 68% (45%) (44%)
* Other funds consist of General Obligation Bonds, MICLA-issued financing, Sanitation Equipment Charge Revenue Fund, and funding for the Los Angeles River Revitalization projects from various sources. These funds are provided for informational purposes only.
The total 2005-06 program cost for Municipal Facilities capital improvements is approximately $576.4 million. The program cost consists of $9.9 million in General Fund appropriations, $2.8 million in special fund appropriations, and $563.7 million from other sources of funding, including General Obligation Bonds and MICLA-issued financing.
Major capital projects include:
• Critical infrastructure repairs and improvements to address maintenance, health, and safety issues at a number of City facilities. Repairs include roof repair, lead-paint removal, asbestos removal, fire/life-safety system upgrades, elevator modernization, and upgrades of various other building systems. Funding is provided for only the most critical infrastructure repairs.
• Repair or replacement of swimming pools and improvements to their sites at the Cheviot Hills, Echo Park, Lanark, and Sun Valley recreation centers, and the design of new pools at Downey and Lincoln Park recreation centers.
• Renovation of ten City off-street parking lots, including resurfacing, installation of new lighting, fencing, landscaping, and modifications required by the Americans with Disabilities Act (ADA).
• Construction of refueling stations, maintenance facilities, and other infrastructure necessitated by South Coast Air Quality Management District (SCAQMD) regulations.
• Design and construction of a replacement Medical Services Division facility for the Personnel Department.
• Assessment and clean up of contaminated soil at City facilities, such as fueling locations.
• Construction and refurbishment of fire facilities and animal shelters.
• Construction activity related to, or adjacent to, the Los Angeles River.
• Design and construction of new Los Angeles Zoo animal exhibits.
507 CIEP – Municipal Facilities
On-going municipal facilities capital projects include:
• Construction of new and replacement emergency-response facilities and repair of existing police and fire department facilities.
• Construction of a Neighborhood City Hall in Council District 7.
• Tenant improvements to the recently acquired Public Works Building (Transamerica Building) for City use.
• Design and construction of a new Police headquarters in the downtown Civic Center.
City Municipal Facilities projects financed by the General Fund are subject to a one percent assessment for the arts (Ordinance No. 164,244). The assessment is due on the total cost of construction, improvement or remodeling work for each CIEP project. The 2005-06 CIEP contains $50,000 from the General Fund to comply with this mandate. This assessment is also payable on MICLA-financed construction projects. These assessments will be paid out of individual project or program accounts.
508 CIEP – Municipal Facilities
The following table details the proposed amount by funding source for the 2005-06 Municipal Facilities CIEP. The program is organized into seven sections based on these funding sources:
2005-06 Proposed Amount by Funding Source
Fund 2005-06 Amount
General Fund $ 9,905,800 Park and Recreational Sites and Facilities Fund 1,911,649 Special Parking Revenue Fund 867,000
Sub-Total Budget $ 12,684,449
MICLA Financing 46,710,000 Sanitation Equipment Charge Revenue Fund 23,067,000 General Obligation Bonds 130,400,000 Los Angeles River Revitalization Projects 363,499,000
Sub-Total Other Funds $ 563,676,000
Total Program $ 576,360,449
The category rankings for all projects are based on the following criteria. Projects may qualify under multiple categories. Category rankings are in priority order:
Category 1 Projects that eliminate or mitigate health and safety hazards to City employees or the public (landfills, asbestos removal, toxic waste).
Category 2 Projects that are federal, State, or otherwise legally-mandated.
Category 3 Projects that may have been previously designed and are ready for construction; projects that will have an immediate payback or are fee supported; or projects that cannot be postponed.
Category 4 Projects that improve work site efficiency or projects that have high benefit but could be postponed.
Category 5 Projects that are highly desirable, but optional.
509 CIEP – Municipal Facilities
GENERAL FUND
Monies for capital improvements to various City facilities listed in this section are funded through General Fund appropriations.
CATEGORY PROJECT TITLE ACTIVITY* 2005-06 AMOUNT
1, 2 Building Hazard Mitigation C $ 700,000
Funding is provided for the continued removal of unanticipated asbestos, lead paint, lead and mold hazards encountered during maintenance and construction in City buildings. This work includes hazard removal around pipe chases, air-conditioning chiller casings, roofing materials and floor tiles. Re-insulation costs are also included.
1, 2 Citywide Elevator Repair C $ 850,000
Funding is provided to repair and upgrade elevators at City-owned buildings. The Department of General Services has submitted a list of elevators in need of immediate repair. The program will replace obsolete equipment that is no longer operational due to lack of spare parts or that cannot be repaired in a timely manner.
1 Citywide Infrastructure Improvements C $ 1,700,000
Funding is provided to continue to address health and safety-related infrastructure issues on a Citywide basis. The list of projects includes safety and security repairs, air-conditioning, water supply systems, fixtures and other critical maintenance items.
2 Contaminated Soil Removal/Mitigation C $ 1,400,000
Outside consultants continue to provide soil analysis at contaminated sites and technical expertise in preparing mitigation plans for regulatory approval. Funding is provided for: consultant costs for assessments and clean-up plans; contaminated soil clean up at City facilities such as fueling locations; and, continued in-house site assessments when needed.
3 Los Angeles Zoo - Facilities D $ 2,000,000
Funding is provided for design activities related to the Rainforest project.
3 Pool Design, Repair and Replacement D, C $ 1,104,000
Funding is provided for the design of replacement pools at Downey and Lincoln Park recreation centers, and the refurbishment of pools at Cheviot Hills and Sun Valley recreation centers.
1 Roof Repair C $ 801,800
Funding is provided for roof repairs at City facilities with the most critical problems.
3 Sheldon-Arleta Park Development C $ 500,000
Funding is provided for the continued development of the Sheldon-Arleta recreational site.
4 Van Nuys Senior Services Center PP $ 800,000
Funding is provided for pre-development activities, which may include the design of a new Senior Services Center in the Van Nuys area.
510 CIEP – Municipal Facilities
2 One Percent for the Arts C $ 50,000
Funds are provided for the one-percent assessment on General Fund projects. The construction portion of the City's capital improvement program is subject to a one-percent assessment for the arts. Funds provided represent the one- percent assessment on General Fund projects. Projects funded through special funds or through MICLA financing will be assessed separately. Fee assessments on General Fund projects are transferred to the Arts and Cultural Facilities and Services Trust Fund on an annual basis.
Subtotal General Fund $ 9,905,800
* “PP” indicates preliminary study. “D” indicates design. “C” indicates construction work. “R/W” indicates land or building acquisition.
511 CIEP – Municipal Facilities
PARK AND RECREATIONAL SITES AND FACILITIES FUND
Monies for capital improvements to Department of Recreation and Parks facilities included in this program are generated by a dwelling unit tax assessed on new construction in the City.
CATEGORY PROJECT TITLE ACTIVITY* 2005-06 AMOUNT
2 Crestwood Recreation Center Improvements C $ 201,649
Funding is provided for facility enhancements including improvements required for compliance with the Americans with Disabilities Act.
3 Echo Park Pool C $ 1,575,000
Funding is provided to upgrade existing the Echo Park pool and bathhouse.
2 Lanark Park Pool C $ 135,000
Funding is provided for the replacement of existing pool and for the upgrade of the existing bathhouse in order to comply with current building codes and the Americans with Disabilities Act.
Subtotal Park and Recreational Sites and Facilities Fund** $ 1,911,649
* “PP” indicates preliminary study. “D” indicates design. “C” indicates construction work. “R/W” indicates land or building acquisition. ** Allocations to specific projects will be provided by the City Administrative Officer in accordance with Council policy or direction. The City Administrative Officer is further authorized to approve all necessary appropriation documents to implement the allocations for specific projects. 512 CIEP – Municipal Facilities
SPECIAL PARKING REVENUE FUND
Parking meter fees and revenues from off-street parking lots generate monies for capital improvements to the parking lots.
CATEGORY PROJECT TITLE ACTIVITY* 2005-06 AMOUNT
3 Parking Lot Improvements D, C $ 867,000
Funding is provided to complete design and/or construction of upgrades to existing City off-street parking lots. Construction work includes the installation of new lot lighting, pavement or re-pavement of lots, installation of security fencing, improvements to landscaped areas and other improvements required by the Americans with Disabilities Act. Funding is provided for the following:
CD # Lot # Project Title Activity Allocation
1 658 216 Avenue 24 D, C $101,400 1 660 154 Avenue 24 D, C 97,600 1 659 2334 Daly Street D, C 189,000 1 628 2418 Daly Street D, C 58,500 14 668 5058 Meridian Street D, C 87,000 1 669 5033 Lincoln Street D, C 79,400 14 682 318 North Breed Street D, C 74,700 10 691 682 South Vermont Avenue D, C 50,000 10 692 601 South Vermont Avenue D, C 50,000 14 686 5063 Caspar Avenue D, C 79,400
Subtotal Special Parking Revenue Fund $ 867,000
* “PP” indicates preliminary study. “D” indicates design. “C” indicates construction work. “R/W” indicates land or building acquisition. 513 CIEP – Municipal Facilities
MICLA-ISSUED FINANCING
Proceeds from the issuance by MICLA of certificates of participation or other types of debt financing will be used to finance the projects listed below. The debt service payments associated with these types of financing will be funded by the City through an annual appropriation of General or Special Funds. The recommended amounts shown are based on current estimates. Actual issuance will reflect current market reality and related circumstances at that time and will most likely differ from the amounts shown here.
The following Municipal Facilities projects have been proposed for MICLA-issued financing.
CATEGORY PROJECT TITLE ACTIVITY* 2005-06 AMOUNT
2 Alternative Fuel Infrastructure D, C $ 13,850,000
Funding is provided for installation and maintenance of alternative fuel infrastructure at the North Central Sanitation Yard, the East Valley Sanitation Yard, and the Southwest Street Services Yard as necessitated by South Coast Air Quality Management District (SCAQMD) regulations.
3 Los Angeles Zoo - Facilities D, C $ 8,000,000
Funding is provided for continued design and construction activities related to the Middle Zoo projects.
3 Medical Services Division R/W, D, C $ 21,260,000
Funding is provided for land acquisition, design, and construction of a replacement Medical Services Division facility for the Personnel Department in the downtown civic center. The project is anticipated to be completed in 2007.
3 Street Services – Southeast Yard C $ 3,600,000
Funding is provided for construction of perimeter walls and gates at the yard and for demolition of existing facilities and construction of pre-fabricated buildings.
3 Permanent Police Headquarters Facility D,C $ 0
A total of $302,711,000 has been authorized by Council for the project and of this amount, $19.6 million in financing has been provided. An additional $264.2 million is anticipated to be financed in 2005-06. The remaining $18.9 million will be issued in subsequent fiscal years. The project is anticipated to be completed in 2009.
Subtotal MICLA Financing $ 46,710,000
* “PP” indicates preliminary study. “D” indicates design. “C” indicates construction work. “R/W” indicates land or building acquisition. 514 CIEP – Municipal Facilities
SANITATION EQUIPMENT CHARGE REVENUE FUND
Proceeds from the issuance of certificates of participation or other types of debt financing will be used to finance the projects listed below. The debt service associated with this financing will be funded through the Sanitation Equipment Charge Revenue Fund.
CATEGORY PROJECT TITLE ACTIVITY* 2005-06 AMOUNT
3 Central Los Angeles Recycling and D, C $ 844,000 Transfer Station
Funding is provided for on-going maintenance and upgrades. Projects include replacing the tipping floor (used in the off-loading and sorting of recyclable material), upgrading the locker rooms, repaving the traffic areas with concrete, repairing the exhaust blowers, channel drain, and camera system, and replacing the entrance doors and portion of the chain link fence.
3 West Valley Yard Improvements D, C $ 3,615,000
Funding is provided for the upgrade and refurbishment of existing buildings to improve the administration and locker room facilities.
3 South District Yard Improvements D, C $ 295,000
Funding is provided for installation of a fuel canopy with lighting and for upgrades to the truck wash clarifier.
2 LNG/CNG Refueling Station at the D, C $ 7,000,000 South District Yard
Funding is provided for construction of a liquid natural gas/compressed natural gas station for refueling refuse collection vehicles.
3 Harbor Yard Replacement D $ 5,000,000
Funding is provided for design of a new refuse collection yard.
3 West Los Angeles Yard Replacement R/W $ 5,500,000
Funding is provided for site acquisition of a new refuse collection yard.
3 Various Yard Upgrades D, C $ 200,000
Funding is provided for miscellaneous upgrades at various refuse collection yards.
2 Stormwater Mitigation PP, D, C $ 200,000
Funding is provided for the installation of clarifiers at various refuse collection yards. A clarifier is a reinforced concrete box-shaped structure that filters contaminated water before it is discharged to the storm drain system. Contaminated water needs to be run through clarifiers to meet stormwater discharge requirements.
3 East Valley Transfer Station R/W $ 413,000
Funding is provided for site acquisition of a new transfer station in the East San Fernando Valley. A transfer station will allow the City to transfer residential refuse from the collection vehicles to larger trailers for more efficient hauling of the refuse to landfills. Ultimately, refuse may be transferred to railcars for transport to distant landfills.
Subtotal Sanitation Equipment Charge Revenue Fund $ 23,067,000
* “PP” indicates preliminary study. “D” indicates design. “C” indicates construction work. “R/W” indicates land or building acquisition. 515 CIEP – Municipal Facilities
GENERAL OBLIGATION BONDS
This section provides the anticipated bond issuance for 2005-06 for voter-approved General Obligation Bond projects. The amounts shown are for informational purposes only and are subject to change prior to Mayor and Council approval of a formal expenditure program. General Obligation Bonds represent an indebtedness of the City secured by its full faith and credit. An ad valorem tax on real property is levied to pay the principal and interest on General Obligation Bonds. Projects include the renovation and construction of police facilities, fire facilities, animal shelters, branch libraries and zoo facilities. The reinforcement, renovation and replacement of City-owned seismically deficient bridges and buildings and the installation of fire/life safety systems in City buildings are also included.
CATEGORY PROJECT TITLE ACTIVITY* 2005-06 AMOUNT
1, 2 Fire Facilities Bond Program R/W, D, C $119,300,000
In November 2000, the voters approved Proposition F, which authorized the issuance of $378.5 million in General Obligation Bonds to finance the construction and expansion of 19 neighborhood fire/paramedic stations and an emergency air operations/helicopter maintenance facility. Bonds were sold in 2001-02 ($113 million), 2002-03 ($49.2 million), and 2003-04 ($97 million). No bonds were issued in 2004-05. The estimated bond issuance for 2005-06 could be as high as $119.3 million, which would be the last bond issuance for this program. Major milestones scheduled for 2005-06 are:
PROJECT COUNCIL DISTRICT** MILESTONE Air Operations 2 Construction Fire Station No. 81 6 Construction Fire Station No. 89 2 Completion Fire Station No. 82 4 Bid & Award Fire Station No. 78 5 Construction Fire Station No. 5 11 Completion Fire Station No. 43 11 Construction Fire Station No. 62 11 Construction Fire Station No. 77 7 Completion Fire Station No. 64 8 Construction Fire Station No. 4 9 Construction Fire Station No. 21 9 Construction Fire Station No. 13 10 Construction Fire Station No. 94 10 Land Acquisition, Design Fire Station No. 59 11 Completion Fire Station No. 83 11 Completion Fire Station No. 84 11 Construction Fire Station No. 87 12 Construction Fire Station No. 36 15 Construction Fire Station No. 65 15 Completion
* “PP” indicates preliminary study. “D” indicates design. “C” indicates construction work. “R/W” indicates land or building acquisition. ** Actual location of some sites is not yet determined. 516 CIEP – Municipal Facilities
GENERAL OBLIGATION BONDS (cont.)
CATEGORY PROJECT TITLE ACTIVITY* 2005-06 AMOUNT
1, 2 Animal Services Bond Program R/W, D, C $11,100,000
In November 2000, the voters approved Proposition F, which authorized the issuance of $154.1 million in General Obligation Bonds to finance the construction and refurbishment of eight animal shelters. Bonds have been issued for land acquisition, design and construction in 2001-02 ($37 million), 2002-03 ($31 million) and 2003-04 ($75 million). No bonds were issued in 2004-05. The estimated bond issuance for 2005-06 is $11.1 million. This is the last bond issuance for this program. Major milestones scheduled for 2005-06 are:
PROJECT COUNCIL DISTRICT MILESTONE North Central Animal Service Center 1 Construction East Valley Animal Service Center 6 Construction North East Valley Animal Service Center 7 Construction South LA Annex Animal Service Center 10 Completion South LA New Animal Service Center 8 Design, Bid & Award West Los Angeles Animal Service Center 11 Construction West Valley Animal Service Center 12 Construction Harbor Animal Service Center 15 Construction
CATEGORY PROJECT TITLE ACTIVITY* 2005-06 AMOUNT
1 Police-Fire-Paramedic C No Issuance Citywide Security
In March 2002, the voters approved Proposition Q, which authorized the issuance of $600 million in General Obligation Bonds to finance new and replacement emergency response facilities and police stations and repair existing police and fire facilities. Bonds have been issued for land acquisition, design, and construction in 2002-2003 ($155.6 million) and 2004-2005 ($374.4 million). For 2005-06, there is no bond issuance recommended for this program. The $70 million in remaining authority will be issued in later years. Major milestores scheduled for 2005-06 are:
PROJECT COUNCIL DISTRICT MILESTONE Emergency Operations Center/Fire 9 Bid & Award, Construction Dispatch Center/Police Operations Hollenbeck Replacement Station 14 Bid & Award, Construction West Valley Police Station 3 Completed Rampart Replacement Station 1 Bid & Award, Construction Harbor Replacement Station 15 Bid & Award, Construction Mid-City New Station 1 Bid & Award, Construction Valley New Station 12 Bid & Award, Construction Metro Replacement Jail 9 Bid & Award, Construction Metro Bomb Squad Facility 1 Bid & Award, Construction Valley Bomb Squad Facility 12 Bid & Award, Construction Renovations/Capital Improvements of Various Construction Existing Police Stations Renovations/Capital Improvements of Various Construction Existing Fire Stations Valley Traffic Division/Bureau Headquarters 6 Bid & Award, Construction
* “PP” indicates preliminary study. “D” indicates design. “C” indicates construction work. “R/W” indicates land or building acquisition. 517 CIEP – Municipal Facilities
GENERAL OBLIGATION BONDS (cont.)
CATEGORY PROJECT TITLE ACTIVITY* 2005-06 AMOUNT
1, 2 Seismic Improvement Bond Program D, C No Issuance
In June 1990, the voters approved the issuance of $376 million in General Obligation Bonds to reinforce, renovate and replace City-owned seismically deficient bridges and buildings. The identified structures will be retrofitted to be in full compliance with all building codes. Therefore, asbestos removal, disabled access and building renovations required by the seismic retrofit will be included. To date, all bonds authorized by voters have been issued. The City Hall Seismic Rehabilitation Project, which started in September 1997, was completed in July 2001.
CATEGORY PROJECT TITLE ACTIVITY* 2005-06 AMOUNT
1, 2 Branch Library Bond Construction D, C No Issuance Program - 1998
In November 1998, the voters approved Proposition DD, which authorized the issuance of $178.3 million in General Obligation Bonds to finance the new construction and/or renovation of various branch libraries. The bonds were sold as follows: $53.4 million in 1999, $88.4 million in 2000 and $36.5 million in 2001. Originally, there were 32 projects in this construction program. One additional project was added to the program in September 2002. Three additional projects were added to the program in June 2004, for a total of 36 projects. To date, 32 projects have been completed, two are under construction, and two are in design.
CATEGORY PROJECT TITLE ACTIVITY* 2005-06 AMOUNT
1 Los Angeles Zoo Improvement Program PP, C No Issuance
In November 1998, the voters approved Proposition CC, which authorized the issuance of $47.6 million in General Obligation Bonds to finance the design and construction of major Zoo projects and infrastructure repairs. The bonds were sold as follows: $6.5 million in 1999-00, $15 million in 2001-02 and $26.1 million in 2002-03. Three projects have been completed, three projects are near completion, seven projects are under construction, and two projects are under preliminary study.
Sub-total General Obligation Bond Program $ 130,400,000
* “PP” indicates preliminary study. “D” indicates design. “C” indicates construction work. “R/W” indicates land or building acquisition. 518 CIEP – Municipal Facilities
LOS ANGELES RIVER REVITALIZATION PROJECTS
CATEGORY PROJECT TITLE ACTIVITY* 2005-06 AMOUNT
1 Los Angeles River Revitalization Program PP, D, C $ 363,499,000**
This program includes all capital projects relating to, or adjacent to, the Los Angeles River. For 2005-06 there are 25 ongoing capital projects totaling approximately $363 million. Sixteen of these ongoing projects are bridge projects over the Los Angeles River and flood control channels. The nine other projects include the North Atwater Park and stormwater project, the Los Angeles Riverfront Park project, three facility projects, three bike path projects, and the development of the Los Angeles River Revitalization Master Plan. Estimated total expenditure for 2005-06 is $31.3 million. Funding for these projects is provided through a variety of funding sources. A listing of the projects is provided in the latter portion of this Section.
Sub-total Los Angeles River Revitalization Program $ 363,499,000
TOTAL CAPITAL IMPROVEMENT EXPENDITURE PROGRAM MUNICIPAL FACILITIES $ 576,360,449
* “PP” indicates preliminary study. “D” indicates design. “C” indicates construction work. “R/W” indicates land or building acquisition. ** The funding amount represents total project costs for all Los Angeles River Revitalization Projects that are active during the 2005-06 fiscal year. 519 CIEP – Municipal Facilities
2005-06 MUNICIPAL FACILITIES CAPITAL IMPROVEMENT EXPENDITURE PROGRAM LISTING OF PROJECTS BY USER DEPARTMENT OR PROJECT CATEGORY
DEPARTMENT/CATEGORY PROJECT 2005-06 AMOUNT
ANIMAL SERVICES Animal Shelters $ 11,100,000
BUILDINGS & FACILITIES Building Hazard Mitigation 700,000 Citywide Infrastructure Improvements 1,700,000 Citywide Elevator Repairs 850,000 Contaminated Soil Removal 1,400,000 Roof Repair 801,800
CULTURAL AFFAIRS One Percent for Arts 50,000
FIRE FACILITIES Fire Stations 119,300,000
LIBRARIES --
LOS ANGELES RIVER Revitalization Projects 363,499,000
LOS ANGELES ZOO Zoo Facilities 10,000,000
MISCELLANEOUS FACILITIES Senior Services Center 800,000
OFFICE DEVELOPMENT Medical Services Division 21,260,000
OFF-STREET PARKING LOTS Parking Lot Improvements 867,000
POLICE FACILITIES Police-Fire-Paramedic Citywide --
RECREATION AND PARKS Various Park Facilities 3,515,649
SEISMIC REINFORCEMENT --
YARDS--SANITATION Alternative Fuel Infrastructure/ 23,067,000 Sanitation Yard Retrofit
YARDS--TRANSPORTATION Street Services Yard 3,600,000
YARDS--VARIOUS Alternative Fuel Infrastructure 13,850,000 ______
TOTAL CAPITAL IMPROVEMENT EXPENDITURE PROGRAM $ 576,360,449
520 LOS ANGELES RIVER REVITALIZATION PROJECTS Listing of projects relating to the Los Angeles River. Informational Only.
FISCAL YEAR 2005-06 2005-06 Timeline and Status Funding Project Estimated Duration of CD MAJOR PROJECTS DESCRIPTION Source Amount Expenditures Project BRIDGE PROJECTS 1 AVENUE 19 EAST OVER ARROYO SECO CONSTRUCTION SEISMIC BOND PROGRAM 3,500,000 1,500,000 YEAR 5 OF 7 CHANNEL - BRIDGE WIDENING & SEISMIC RETROFIT 1 AVENUE 19 WEST OVER ARROYO SECO CONSTRUCTION SEISMIC BOND PROGRAM 3,500,000 1,500,000 YEAR 5 OF 7 CHANNEL - BRIDGE WIDENING AND SEISMIC RETROFIT 1 RIVERSIDE DRIVE OVER LOS ANGELES RIVER - DESIGN SEISMIC BOND PROGRAM 22,000,000 1,200,000 YEAR 5 OF 10 BRIDGE REPLACEMENT AND BIKEWAYS
2 COLFAX AVENUE OVER LOS ANGELES RIVER - DESIGN SEISMIC BOND PROGRAM 5,500,000 500,000 YEAR 4 OF 9 BRIDGE WIDENING
3 CANOGA AVENUE OVER LOS ANGELES RIVER - CONSTRUCTION SEISMIC BOND PROGRAM 2,500,000 1,000,000 YEAR 5 OF 6 BRIDGE WIDENING
3 CORBIN AVENUE OVER LOS ANGELES RIVER - CONSTRUCTION SEISMIC BOND PROGRAM 2,500,000 1,500,000 YEAR 5 OF 6 BRIDGE WIDENING AND SEISMIC RETROFIT
3 MASON AVENUE BRIDGE OVER LOS ANGELES CONSTRUCTION SEISMIC BOND PROGRAM 2,500,000 1,500,000 YEAR 5 OF 6 RIVER - BRIDGE WIDENING AND SEISMIC RETROFIT 3 TAMPA AVE. OVER LOS ANGELES RIVER - DESIGN SEISMIC BOND PROGRAM 5,000,000 500,000 YEAR 5 OF 7 BRIDGE WIDENING, SEISMIC RETROFIT, BIKE UNDERPASS 3 VANOWEN ST OVER LOS ANGELES RIVER - DESIGN SEISMIC BOND PROGRAM 5,600,000 500,000 YEAR 5 OF 7 BRIDGE WIDENING, SEISMIC RETROFIT, BIKE UNDERPASS 3 VICTORY BOULEVARD OVER LOS ANGELES CONSTRUCTION SEISMIC BOND PROGRAM 1,000,000 700,000 YEAR 4 OF 5 RIVER - SEISMIC RETROFIT
3 WINNETKA AVE. OVER LOS ANGELES RIVER - DESIGN SEISMIC BOND PROGRAM 4,000,000 500,000 YEAR 5 OF 7 BRIDGE WIDENING, SEISMIC RETROFIT, BIKE UNDERPASS 13 FLETCHER DRIVE OVER LOS ANGELES RIVER - DESIGN SEISMIC BOND PROGRAM 4,500,000 500,000 YEAR 4 OF 8 SEISMIC RETROFIT
2,5 RIVERSIDE DRIVE OVER TUJUNGA WASH - CONSTRUCTION SEISMIC BOND PROGRAM 750,000 500,000 YEAR 4 OF 6 SEISMIC RETROFIT
4,13 GLENDALE-HYPERION OVER LOS ANGELES DESIGN SEISMIC BOND PROGRAM 25,000,000 1,000,000 YEAR 5 OF 10 RIVER - BRIDGE WIDENING AND SEISMIC RETROFIT 9,14 FIRST STREET OVER LOS ANGELES RIVER - DESIGN SEISMIC BOND PROGRAM 35,000,000 1,500,000 YEAR 5 OF 8 BRIDGE WIDENING FOR LIGHT RAIL
1 NORTH SPRING STREET OVER LOS ANGELES DESIGN SEISMIC BOND PROGRAM 17,000,000 1,000,000 YEAR 5 OF 9 RIVER - BRIDGE WIDENING FOR LIGHT RAIL
TOTAL-BRIDGE PROJECTS: $ 139,850,000 $ 15,400,000
STORMWATER PROJECTS 4 NORTH ATWATER PARK - ADD 1.17 ACRES OF PRE-DESIGN COLLECTION SYSTEM 2,000,000 - YEAR 2 OF 10 NEW PARK SPACE; RESTORE RIPARIAN SYSTEM AGREEMENT PROJECTS TRIBUTARY TO LA RIVER TOTAL-STORMWATER PROJECTS: $ 2,000,000 -
521 LOS ANGELES RIVER REVITALIZATION PROJECTS (CONTINUED)
2005-06 Timeline and Status Funding Project Estimated Duration of CD MAJOR PROJECTS DESCRIPTION Source Amount Expenditures Project
PARKS & FACILITIES PROJECTS 2, 5, 6 LOS ANGELES RIVERFRONT PARK - CONSTRUCTION PROPOSITION K PROGRAM 2,101,000 500,000 YEAR 2 OF 3 PHASE II GREENING ALONG STUDIO CITY, SHERMAN OAKS, ENCINO AREA 4, 13 HEADWORKS RESERVOIR PROJECT - NEW DESIGN DEPARTMENT OF WATER 180,000,000 5,200,000 YEAR 3 OF 11 CONSTRUCTION OF UNDERGROUND STORAGE AND POWER FUNDS RESERVOIR TO REPLACE SILVER LAKE & IVANHOE RESERVOIRS 4,13 HEADWORKS ECOYSYSTEM RESTORATION PLANNING ARMY CORPS, 15,000,000 350,000 YEAR 3 OF 11 PROJECT - PARTNERING WITH THE ARMY DEPARTMENT OF WATER CORPS TO DEVELOP WETLANDS, HABITAT AND POWER RESTORATION AND OTHER PUBLIC BENEFITS TO FORMER HEADWORKS SPREADING GROUNDS 1 TAYLOR YARDS - DEVELOPMENT OF 40 ACRES CONSTRUCTION PROPOSITION 40, URBAN 13,226,000 6,500,000 YEAR 3 OF 3 FOR SPORTSFIELDS AND PASSIVE PARK DEVELOPMENT ACTION GRANT*
TOTAL-PARKS & FACILITIES PROJECTS: $ 210,327,000 $ 12,550,000
TRANSPORTATION PROJECTS 1 LA RIVER BIKE PATH PHASE 3 - DESIGN MTA, PROPOSITION C 1,045,000 500,000 YEAR 2 OF 3 DESIGN FUNDING FOR BIKEWAY 1 TAYLOR YARD BIKE BRIDGE AND PATH - DESIGN MTA, PROPOSITION C 3,777,000 1,000,000 YEAR 2 OF 4 DESIGN FUNDING 13 LA RIVER BIKE PATH PHASE 1C - DESIGN MTA, PROPOSITION C & 3,500,000 1,800,000 YEAR 2 OF 3 FUNDING FOR RIGHT-OF-WAY ACQUISITION FOR COMPLETE TRANSPORTATION CLASS I BIKEWAY DEVELOPMENT ACT FUND
TOTAL-TRANSPORTATION PROJECTS: $ 8,322,000 $ 3,300,000
OTHER PROJECTS ALL LA RIVER REVITALIZATION MASTER PLAN PLANNING DEPARTMENT OF WATER 3,000,000 - YEAR 2 OF 3 AND POWER FUNDS TOTAL-OTHER PROJECTS: $ 3,000,000 -
TOTAL ON-GOING LA RIVER REVITALIZATION PROJECTS $ 363,499,000 $ 31,250,000
* NOT ALL FUNDING APPROVED. PROPOSITION 40 COMPETITIVE FUNDS CURRENTLY BEING APPLIED FOR.
522 LOS ANGELES RIVER REVITALIZATION PROJECTS (CONTINUED)
Status Funding Project Project CD MAJOR PROJECTS DESCRIPTION Source Amount Amount
COMPLETED PROJECTS BUDGETED ACTUAL COST COST 6 PACOIMA AREA UPPER LOS ANGELES RIVER - COMPLETED STORMWATER POLLUTION 500,000 678,000 INSTALLATION OF TRASH CAPTURING DEVICES ABATEMENT FUND
2,3 VAN NUYS/CANOGA AREA - UPPER LOS COMPLETED STORMWATER POLLUTION 1,000,000 1,600,000 ANGELES RIVER - INSTALLATION OF TRASH ABATEMENT FUND CAPTURING DEVICES
2 STUDIO CITY PARKING STRUCTURE - COMPLETED SPECIAL PARKING 9,470,000 9,192,427 NEW CONSTRUCTION OF THREE LEVEL REVENUE FUND PARKING STRUCTURE 4,13 LA RIVER WALKPATH SIGNAGE FOR COMPLETED GENERAL FUND 6,000 6,000 EMERGENCY RESPONSE - PILOT PROGRAM
4 FERRARO SOCCER FIELDS - COMPLETED PROPOSITION K PROGRAM, 2,000,000 1,009,923 IMPROVEMENTS TO SOCCER FIELDS, GENERAL FUND RESTROOMS, PICNIC AREAS 4 GRIFFITH PARK RECREATION CENTER - COMPLETED PROPOSITION K PROGRAM, 1,200,000 996,692 IMPROVEMENTS TO ATHLETIC FIELDS LAND & WATER CONSERVATION FUND (STATE GRANT) TOTAL-COMPLETED PROJECTS: $ 14,176,000 $ 13,483,042
CANCELLED PROJECTS BUDGETED AMOUNT COST SPENT 6 SEPULVEDA WETLANDS PROJECT - 50 TO 75 PRE-DESIGN SEWER CONSTRUCTION & 18,000,000 755,000 ACRE WETLANDS CONSTRUCTION IN MAINTENANCE FUND SEPULVEDA BASIN
TOTAL-CANCELLED PROJECTS: $ 18,000,000 $ 755,000
523
524
CAPITAL IMPROVEMENT EXPENDITURE PROGRAM
BASIS FOR THE PROPOSED BUDGET
PHYSICAL PLANT
The 2005-06 Proposed Budget for the Capital Improvement Expenditure Program relates to current year funding as follows:
General Fund Special Funds Total Other Funds * 2004-05 Adopted Budget$ - $ 28,575,662 $ 28,575,662 $ - 2005-06 Proposed Budget$ 1,220,000 $ 29,840,977 $ 31,060,977 $ 16,930,000 Change from 2004-05 Budget$ 1,220,000 $ 1,265,315 $ 2,485,315 $ 16,930,000 % Change 100% 4.4% 8.7% 100%
* Other funds consist of General Obligation Bonds. The amount from this fund is provided for informational purposes only.
The major funding source for the CIEP continues to be the gasoline taxes, with significant amounts also contributed by the Street Lighting Maintenance Assessment Fund, the Proposition C Transit Improvement Fund (Prop C Fund) and the Stormwater Pollution Abatement Fund (SPA Fund). The estimated gas tax allocations to the CIEP are $12 million, including the federal Surface Transportation Program (STP). This is an increase of $3.3 million over the 2004-05 gas tax total of $8.7 million. In addition, Street Lighting Maintenance Assessment Fund funding has increased by $1 million, to $7.5 million and Local Transportation Fund funding has increased by $0.8 million, to $4.2 million. Stormwater Pollution Abatement Fund funding has decreased by $2.7 million, to $3.3 million. Prop C Fund funding has decreased by $1.1 million, to $2.8 million.
Proceeds resulting from bonds issued and authorized through Proposition O will also provide funding for projects that are yet to be identified. Proposition O was approved in November 2004 and authorized the issuance of $500 million in general obligation bonds to fund water quality improvement projects. Oversight and direction of the program is provided by a five-member Administrative Oversight Committee consisting of representatives from the City Administrative Officer, the Chief Legislative Analyst, the Department of Water and Power, the Office of the Mayor and the Board of Public Works. Monitoring of the program is also provided by a nine-member Citizens Oversight Advisory Committee consisting of four members appointed by the Mayor and five members appointed by the City Council President.
The CIEP includes $9.5 million to continue street reconstruction, resurfacing, rehabilitation and street widening projects and miscellaneous safety improvements and maintenance projects. Funding in the amount of $10.4 million is provided for street lighting projects, of which $2.9 million is from the Gas Tax Fund and Prop C Fund for General Benefit Lighting projects that are not assessable to any specific property. The remaining street lighting projects ($7.5 million) are funded from the Street Lighting Maintenance Assessment Fund.
The Traffic Control portion of the CIEP is $300,000 for Traffic Signal upgrades associated with Street Lighting improvements at selected intersections and installation of Speed Humps.
Local Transportation Fund financing ($4.2 million) is provided to continue the design and construction of City bikeway projects. The funds are provided in a Projects to be Designated by Ordinance or Resolution account, as specific projects will not be identified until after the start of the fiscal year when project applications will be submitted to the Los Angeles County Metropolitan Transportation Authority.
Funds in the amount of $3.3 million are included for Flood Control projects. Funding for these projects is provided by the Stormwater Pollution Abatement Fund.
Funding in the amount of $2.4 million is included to widen Sunset Boulevard from east of Mandeville Canyon Road to west of Riviera Ranch Road. This project will provide turning lanes and other improvements to relieve traffic congestion and improve traffic safety. 525
2004-05 2005-06 Adopted Proposed Budget Budget
STORMWATER PROJECTS $6,086,532 $3,340,000 Funding is provided from the Stormwater Pollution Abatement Fund for seven Flood Control projects ($3.3 million).
Total – Stormwater Projects $6,086,532 $3,340,000
STREET PROJECTS
Street Widening, Reconstruction and Rehabilitation $8,265,610 $9,556,449 Funds are provided for City financing of street improvements including pavement, curb and gutter, storm drains, street trees, street lighting, traffic signals, appurtenant facilities and the reconstruction of streets which are extensively deteriorated. Funding is provided through the CIEP when detailed design and contract construction is required; additional reconstruction work that does not require detailed design is included in the Bureau of Street Services budget for completion by City forces.
Bridges and Grade Separations 50,000 125,000 Funding is provided for the ongoing bridge maintenance program.
Bikeways and Pedestrian Improvements 3,427,840 4,254,498 Local Transportation Funds provided for bikeway related projects are included in a Projects to be Designated by Ordinance or Resolution account. These funds will be allocated to specific projects by separate Council action and submitted to the Los Angeles Metropolitan Transportation Authority for approval after the start of the fiscal year.
Miscellaneous 947,680 2,095,030 Funds are provided for those projects that do not fall under other categories. These projects include: two slope repair projects and safety- related improvements such as roadway drainage projects, railroad crossing and guardrail protective facilities.
Contingencies - Gas Tax Construction 1,000,000 1,000,000 Funds provided for gas tax eligible projects. The City Administrative Officer may approve transfers of any amount from the Contingencies - Gas Tax Construction Account to any project previously approved by the Mayor and Council within the Special Gas Tax Street Improvement Fund.
Total – Street Projects $13,691,130 $17,030,977
STREET LIGHTING PROJECTS $7,858,000 $10,390,000 Funds are provided for street lighting projects eligible for funding under the Surface Transportation Program, assessment projects and the Intersection Improvement Program. Assessable street lighting rehabilitation and replacement is financed from the Street Lighting Maintenance Assessment Fund (SLMAF) ($75 million) and non- assessable projects are financed from the Gas Tax Fund ($2.9 million) and Prop C Fund ($198,000). Additional funds for assessable street lighting reconstruction are expended directly from the SLMAF.
526
Contingencies – Gas Tax for Design Fees 465,000 -- Funds provided to reimburse the Street Lighting Maintenance Assessment Fund for related costs associated with the design of non- assessable street lighting projects. Due to limited available funding from Gas Tax, associated related costs will be absorbed by the General Fund in 2005-06.
Total – Street Lighting Projects $8,323,000 $10,390,000
TRANSPORTATION PROJECTS $1,060,000 $300,000 Funds are provided for the Traffic Signal Upgrading with Street Lighting Improvements program.
Total – Transportation Projects $1,060,000 $300,000
WATER QUALITY PROJECTS -- $16,930,000 Proposition O bond proceeds will fund the installation of catch basin inserts and coverings to meet the Trash Total Maximum Daily Load (TMDL) regulatory requirements.
Total – Water Quality Projects -- $16,930,000
2005-06 PROPOSED CAPITAL IMPROVEMENT EXPENDITURE PROGRAM - PHYSICAL PLANT $28,575,662 $47,990,977
527
528 CAPITAL IMPROVEMENT EXPENDITURE PROGRAM
BASIS FOR THE PROPOSED BUDGET
WASTEWATER SYSTEM IMPROVEMENT PROGRAM
The 2005-06 Proposed Budget for the Wastewater System Improvement Program (WSIP) relates to current year funding as follows:
Amount % Change
2004-05 Adopted Budget $ 706,568,585
2005-06 Proposed Budget $ 721,119,121
Change from 2004-05 Budget $ 14,550,536 2.1%
The Proposed Budget includes the Wastewater Capital Improvement Expenditure Program ($230,800,000) and the related capital labor and expense costs ($83,540,369). Also included in the WSIP are the costs of operating and maintaining the Wastewater System ($228,881,515), payment of debt service on Wastewater System Revenue Bonds ($146,679,568), a 45-day operating reserve ($28,218,269) and an insurance reserve ($3,000,000).
The WSIP is funded entirely from Wastewater System revenues, which are deposited into and expended from the group of funds known as the Sewer Construction and Maintenance (SCM) Fund. The SCM Fund was fully converted to an enterprise fund in order to support revenue bonds, approximately $3.3 billion of which have been issued to date. A number of separate funds were created to properly account for revenues and expenditures and interest earnings on bond proceeds.
The WSIP is driven by the needs of the Wastewater System in terms of improvements and capacity requirements. The City successfully met the December 31, 1998, deadline of the Amended Consent Decree for Full Secondary treatment of all City wastewater. The current WSIP is focused on replacing large, aging interceptor sewers as stipulated in several Cease and Desist Orders and the Collection System Settlement Agreement. New operating regulations from State and federal agencies continue to be imposed on the System, increasing costs beyond those anticipated several years ago.
BUDGET HIGHLIGHTS
‚ Continuing construction of the Eagle Rock Interceptor Sewer as well as other major collection system projects as required by the Collection System Settlement Agreement;
‚ Various projects to upgrade operating systems at Hyperion Treatment Plant and replacement of equipment that has reached the end of its useful life;
‚ Continuing development of Class A Biosolids at Hyperion and Terminal Island Treatment Plants;
‚ Increased staffing in the Bureaus of Engineering and Sanitation to meet the requirements of the Collection System Settlement Agreement;
‚ Continuing improvements in the automation of various treatment operations; and,
‚ Continuing the construction of nitrogen removal systems at the D.C. Tillman and Los Angeles-Glendale Water Reclamation Plants.
529 CIEP - Wastewater System Improvement Program
2004-05 2005-06
Adopted Budget Proposed Budget
Balance Available, July 1 $ 121,138,247 $ 77,354,676
Receipts: Sewer Service Charge 373,599,000 422,000,000
Industrial Waste Surcharge 18,000,000 20,000,000
Sewerage Facilities Charge 6,000,000 7,232,000
FEMA/OES Reimbursement 10,000,000 11,137,500
Sewage Disposal Contracts
O&M 14,000,000 14,000,000
Capacity 18,000,000 18,000,000
Miscellaneous Fees 3,262,000 1,874,000
Interest 12,000,000 17,282,000
Repayment of Loans 2,141,000 235,000
Proceeds from State Revolving 20,000,000 -- Fund Loan
Revenue from Green Acres 1,307,000 1,900,000 Farm
Reimbursement from Other 3,000,000 2,400,000 Departments
Additional Revenue Debt 104,121,338 127,703,945
Total Revenue $ 706,568,585 $ 721,119,121
Further detail of the capital program can be seen in the Proposed Budget document. Appropriations in the Capital Program are made to categories of projects as listed in the 2005-06 Proposed Budget. The following summarizes these appropriations by categories.
530 CIEP - Wastewater System Improvement Program
2004-05 2005-06 Adopted Budget Proposed Budget
WASTEWATER COLLECTION, TREATMENT AND DISPOSAL
1. Collection System (CS) $ 131,759,000 $ 103,595,000 A significant portion of the Capital Program for this category reflects the several Cease and Desist Orders from the Regional Water Quality Control Board. Notable projects are the Eagle Rock Interceptor Sewer, the North Outfall Sewer Rehabilitation and other sewer rehabilitation projects. Funds are also provided for miscellaneous replacement projects and emergency sewer repairs.
2. Hyperion Treatment Plant (HTP) 31,891,000 31,251,000 Planned expenditures in this category are completion of the Primary Batteries Modernization, continued refinement of the Class A Biosolids operations, upgrading of the automation program for various processes and continuation of other rehabilitation projects.
3. Los Angeles - Glendale Water Reclamation Plant (LAGWRP) 7,404,000 3,357,000 Removal of nitrogen to comply with regulatory demands, installation of emergency backup power and replacement and improvement of various equipment and processes are programmed.
4. Pumping Plants (PP) 1,672,000 4,157,000 The major project in this category concerns work on the Temescal Canyon rehabilitation project. Other small projects are also funded.
5. Terminal Island Treatment Plant (TITP) 3,400,000 7,079,000 The major expenditures in this category are the renewable energy project, modifications to the administration building and other projects for standard replacement and maintenance.
6. Donald C. Tillman Water Reclamation Plant (TWRP) 24,823,000 24,137,000 Planned expenditures in this category are removal of nitrogen to comply with regulatory demands, automation of processes and standard replacement and maintenance.
7. System-wide (SW) 35,091,000 43,224,000 This category funds miscellaneous system-wide activities, such as facilities planning, financial consultants and construction services. Funds are also budgeted for the Los Angeles Zoo Drainage Project as a loan to the Stormwater Program.
8. Earthquake Repairs 9,000,000 14,000,000 Funds are provided to FEMA/OES reimbursable projects for repair of damage caused by the 1994 Northridge Earthquake. No funds are provided for contingencies. If such funding is required, Program Management will reprogram funds from other projects.
TOTAL WASTEWATER CAPITAL IMPROVEMENT EXPENDITURE $ 245,040,000 $ 230,800,000 PROGRAM
531 CIEP - Wastewater System Improvement Program
2004-05 2005-06 Adopted Budget Proposed Budget GENERAL FUND REIMBURSEMENTS SCM Funds are allocated to the General Fund to provide reimbursement for the cost of wastewater related activities in various City departments, offices and bureaus, including related costs. Except where noted, variances reflect the net impact of cost-of-living salary adjustments and changes in overhead rates.
Building and Safety – Enforcement of the sewer inflow/infiltration $ 44,730 $ 44,174 program and the Fats, Oil and Grease Program.
City Administrative Officer - Budget, financial and administrative 659,002 641,377 services. The decrease reflects anticipated workload for 2005-06.
City Attorney - Legal and litigation services. 772,207 852,302
Controller - General support for billings, payments and payroll. The 266,449 255,013 decrease reflects anticipated workload for 2005-06.
Environmental Affairs – Regulatory and monitoring support. The 360,494 340,167 decrease reflects reduced contractual service expense for 2005-06 based upon actual use in prior years.
Finance - Special billing and collection of fees. 154,509 172,432
General Services – Fleet services, materials testing, warehouse 4,311,015 4,359,580 services, mail and messenger services.
Information Technology - Data services to support billing and 436,609 438,240 accounting systems and telecommunications services.
Personnel - Personnel selection and occupational safety services. 376,935 361,207 Decrease reflects one-time equipment expense from the current year.
Planning - General Plan Framework staff. 103,565 105,636
Public Works
Board of Public Works - General oversight of the Department of 2,932,414 3,156,464 Public Works.
Contract Administration - Construction inspection services. Most 7,856,774 5,511,372 expense funds have been placed in the Wastewater Special Purpose Fund. Due to the completion of the East Central Interceptor Sewer and Northeast Interceptor Sewer, 2005-06 funding is significantly reduced.
Engineering - Design and construction management services. The 36,587,733 38,411,364 increase primarily reflects new positions for the Collection System Settlement Agreement.
Sanitation – Planning, operation and coordination services. The 90,887,873 94,835,140 increase primarily reflects the new positions for the Collection System Settlement Agreement . 63,848 49,983 Transportation – Traffic control, review of plans and related duties connected with major sewer construction. The decrease reflects the workload anticipated for 2005-06.
532 CIEP - Wastewater System Improvement Program
2004-05 2005-06 Adopted Budget Proposed Budget
Treasurer – Debt issuance services. $ 463,277 $ 487,497
Related Costs 50,493,015 60,403,477
TOTAL GENERAL FUND REIMBURSEMENTS $ 196,770,449 $ 210,425,425
EXPENSE AND EQUIPMENT ITEMS In accordance with enterprise fund operations, expense and equipment items are budgeted for expenditure directly from SCM funds for the following departments. Variances are due to expense increases such as contracts and utilities, offset by reductions for one time equipment purchases.
Bureau of Contract Administration - Equipment and expense. The $ 64,183 $ 130,175 increase reflects the shift of expense funds from the Bureau operating budget to the Special Purpose fund.
Bureau of Engineering - Contracts, equipment and expense. The 2,040,765 1,981,680 2005-06 appropriation primarily reflects a reduced level of equipment replacement. Bureau of Sanitation – Contractual services, field equipment 68,566,567 70,596,580 expenses, operating supplies, administrative supplies, furniture, equipment and security improvements. This amount also includes accounting charges for discontinued capital projects. Other increases are due to greater regulatory requirements. Controller – New payroll system. 393,000 393,000
General Services - Office leases, laboratory expenses, replacement 12,148,461 6,431,699 vehicles and miscellaneous expenses. The 2004-05 appropriation reflects a one-time increase for new vehicles for sewer maintenance staff provided to Sanitation in 2004-05.
Utilities - Gas, water, electricity and telephone expenses at plants and 15,522,368 16,141,925 field locations.
Department of Water and Power Billing/Collection Fee 2,980,800 2,980,800
Liability Claims 240,000 240,000
Sewer Service Charge Refunds 2,000,000 2,000,000
TOTAL EXPENSE AND EQUIPMENT $ 103,956,144 $ 100,895,859
BOND REQUIREMENTS
45-day Operation and Maintenance Reserve $ 26,745,201 $ 28,218,269
Debt Service 129,956,791 146,679,568
Insurance Reserve 3,000,000 3,000,000
Bond Issuance Costs 1,100,000 1,100,000
TOTAL BOND REQUIREMENTS $ 160,801,992 $ 178,997,837
TOTAL 2005-06 WASTEWATER SYSTEM IMPROVEMENT PROGRAM $ 706,568,585 $ 721,119,121
533
534 CITY ETHICS COMMISSION PUBLIC CAMPAIGN MATCHING FUND
BASIS FOR THE 2005-06 PROPOSED BUDGET
The 2005-06 Proposed Budget for the City Ethics Commission Public Campaign Matching Fund relates to current year funding as follows:
2004-05 2005-06
Adopted Estimated Proposed Budget Expenditures Budget
$ 348,276 $ 5,060,646 $ 2,647,188
Charter Section 471(C)(1) requires that the present day value of $2 million in 1991 dollars be appropriated from the General Fund into the Public Campaign Matching Fund each fiscal year. The present day value is based on the percentage increase or decrease in the Consumer Price Index (for all consumer items other than housing) for the Los Angeles-Long Beach metropolitan statistical area. Accordingly, the required annual appropriation amount adjusted for inflation for 2005-06 is $2,647,188.
Charter Section 471(C)(2) specifies that the Public Campaign Matching Fund balance shall not exceed the present day value of $8 million in 1991 dollars. Accordingly, the maximum fund balance adjusted for inflation for 2005-06 is $10,588,751.
The cash balance of the trust fund at the beginning of the current fiscal year was $10,454,500. Given the expenditures for this year’s municipal elections and projected interest earned on funds in the account, the cash balance of the trust fund at the end of 2004-05 is projected to be approximately $5,644,000. Since the 2005-06 appropriation amount added to the trust fund projected year-end cash balance will not exceed the Charter prescribed fund cap amount, the full appropriation amount of $2,647,188 is required to be made to the trust fund for 2005-06.
Maximum 2005-06 Fund Balance per the Charter: $10,588,751
Estimated Cash Balance June 30, 2005: 5,644,000 Required Appropriation for 2005-06: +2,647,188 Total 2005-06 Fund Balance with Appropriation: $ 8,291,188
535
536 EMERGENCY OPERATIONS FUND
BASIS FOR THE PROPOSED BUDGET
The 2005-06 Proposed Budget for the Emergency Operations Fund (EOF) relates to current year funding as follows:
Amount % Change
2004-05 Adopted Budget $ 200,000
2005-06 Proposed Budget $ 183,100
Change from 2004-05 Budget $ (16,900) (8%)
The 2005-06 Proposed EOF Budget provides specialized expense and equipment items for City departments that respond to emergency events. This budget provides specific resources to assist the member departments of the Emergency Operations Organization (EOO) to prepare for, respond to, mitigate and recover from local emergencies such as terrorist attacks, earthquakes, fires and other disasters. The major items funded are public outreach, Emergency Operations Center supplies, technical equipment, and emergency preparedness training for City personnel. The EOF is supervised by the Emergency Operations Board, which is chaired by the Chief of Police. The Chief of Police and the Coordinator of the Emergency Operations Organization approve expenditures from the Fund. In 2005-06, the EOB will consider how the City-wide funds for training, local conferences and meetings will be distributed to ensure that all member departments in the EOO are given the opportunity to participate.
537 Emergency Operations
EMERGENCY OPERATIONS FUND
SUMMARY OF FUNDING BY DEPARTMENT 2005-06 Dept. Appropriation Description Proposed Animal Services Department Equine Emergency Response Trailer 7,000 Subtotal Animal Services $ 7,000
Emergency Operations Organization (EOO) Community Preparedness/Public Outreach $ 20,000 Emergency Operations Center Supplies and Support 17,550 EOO Annual Workshop 55,000 EOO Emergency Preparedness Fair 20,000 EOO Local Conferences and Meetings 12,550 EOO Training 30,000 Subtotal Emergency Operations Organization $ 155,100
General Services Department Floor Warden Kits $ 7,000 Subtotal General Services $ 7,000
Personnel Department 800 MHz Radio Booster and Amplifier $ 14,000 Subtotal Personnel $ 14,000
TOTAL - EMERGENCY OPERATIONS FUND $ 183,100
538 EFFICIENCY PROJECTS AND POLICE HIRING FUND
BASIS FOR THE PROPOSED BUDGET
The 2004-05 Proposed Budget for the Efficiency Projects and Police Hiring Fund relates to current year funding as follows:
Amount % Change
2004-05 Adopted Budget $ --
2005-06 Proposed Budget $ 9,141,000
Change from 2004-05 Budget $ 9,141,000 N/A
Sections 5.150.2 and 5.150.3 of the Los Angeles Administrative Code establish the Special Fund for Efficiency Projects and Police Hiring. The Fund was established during 2004-05. The Fund has an Oversight Committee composed of the Office of the Mayor, the Office of the City Administrative Officer, and the Office of the Chief Legislative Analyst.
Receipts for the Fund are comprised of all efficiency savings identified by the Oversight Committee as well as any other receipts approved by the Mayor and Council. $9,141,000 will be available in the Fund in 2005-06 from the following sources:
Source of Funding Amount Description Unappropriated Balance / $ 961,000 Per Council action of February 23, 2005 (Council Community Based Organizations File No. 04-0600-S49). One-time funding.
Capital Finance Administration Fund 2,760,000 Action pending in Council. One-time funding.
Productivity Incentive Revolving Fund 240,000 Action Pending in Council. One-time funding.
General Fund 5,000,000 Included in the 2005-06 proposed Budget. One-time funding
Interest 180,000
Total Receipts $ 9,141,000
Unless otherwise specified by Council, receipts into the Fund are deposited as follows: (1) Fifty percent of the receipts shall be used to pay for new or augment existing efficiency projects; and (2) Fifty percent of the receipts shall be used to pay for recruitment, salaries, benefits, and other related costs and expenses for sworn officers of the Police Department who receive a uniform field officer incentive and who are at the level of Sergeant or below, and to acquire, operate and maintain equipment to support these officers. In accordance with the City’s financial policies, one-time receipts into the Fund for police hiring will be used for one-time expenses associated with police hiring.
Of the total receipts, $961,200 will be used by the Police Department for the purchase of new vehicles and expenses for additional Police Officers to be hired during 2005-06. The remaining $8,179,800 will be allocated for Special Purpose Fund Appropriations as follows: $5,089,800 for Future Related Expenses and Equipment for Police Hiring; $3,090,000 for Efficiency Projects.
539
540 FORFEITED ASSETS TRUST FUND OF THE POLICE DEPARTMENT
BASIS FOR THE PROPOSED BUDGET
The 2005-06 Proposed Budget for the Forfeited Assets Trust Fund of the Police Department relates to current year funding as follows:
Amount % Change
2004-05 Adopted Budget $ 6,845,175
2005-06 Proposed Budget $ 2,375,449
Change from 2004-05 Budget $ (4,469,726) (65%)
This Trust Fund is for the receipt and expenditure of monies forfeited in connection with various Federal and State violations and awarded to the City pursuant to Federal and State statutes. This money must be used to enhance law enforcement resources. The amount shown below is the aggregate of monies deposited in four separate accounts within this Fund.
2004-05 2005-06 Revenues Budget Revised Proposed Budget
Cash Balance, July 1 $ 9,440,323 $ 8,990,182 $ 4,371,182 Less: Prior Year’s Unexpended Appropriations 2,595,148 -- 1,995,733 Balance Available, July 1 $ 6,845,175 $ 8,990,182 2,375,449 Receipts -- 1,941,000 -- Interest -- 138,000 -- Total Revenue $ 6,845,175 $ 11,069,182 $ 2,375,449
2004-05 2005-06 Appropriations Budget Est. Expenditure Proposed Budget
General City Purposes* $ $ $ 198,676 Community Development Department* 198,676 199,000 Special Purpose Fund Appropriation: Supplemental Police Account 1,500,000 1,500,000 1,500,000 Black and White Vehicles 346,219 346,000 585,495 Furniture and Equipment for N. Valley Station 1,008,611 1,009,000 -- Furniture and Equipment for W. Valley Station 372,220 372,000 -- Motorcycles 1,226,730 1,079,000 89,280 Replacement Computers 800,000 800,000 1,998 Technology Improvements 680,000 680,000 -- Scientific Investigation Division Equipment 290,000 290,000 -- Replacement Furniture 422,719 423,000 --
Total Appropriations $ 6,845,175 $ 6,698,000 $ 2,375,449
* Appropriation for LA Bridges budgeted in General City Purposes is transferred by Council action to Community Development Department during the fiscal year.
541
542 GENERAL CITY PURPOSES
BASIS FOR THE PROPOSED BUDGET
The 2005-06 Proposed Budget for General City Purposes relates to current year funding as follows:
Amount % Change
2004-05 Adopted Budget $ 85,114,381
2005-06 Proposed Budget $ 90,927,891
Change from 2004-05 Budget $ 5,813,510 6.83%
The General City Purposes (GCP) 2004-05 Budget transferred funding for 18 contracts and programs to the Unappropriated Balance in light of the City’s fiscal condition. In February 2005, Council adopted a motion (C.F. #04-0600-S49) to eliminate funding for all 18 contracts and transferred funds ($961,200) to the newly established Efficiency and Police Hires Fund.
The remaining contracts and programs will be monitored by various City departments. These monitoring departments and the City Clerk are responsible for drafting appropriate contracts (subject to the approval of the City Attorney) and presenting them to the contractors for execution. These departments also handle contract compliance and payment request approvals. At the conclusion of every contract, the monitoring departments perform initial and final contract close-out reviews. In addition to contract monitoring, the City Clerk's Office is responsible for assuring citywide consistency in the GCP Program.
543 General City Purpose
PROMOTION OF THE IMAGE OF THE CITY
Financial support for advertising the merits of the City in connection with such events as conventions, parades, official visits of foreign dignitaries, or any other special events or projects which would either create tourism in the City, or result in favorable advertising or publicity of the merits of the City.
2005-06 Change From Program Changes 2004-05 Budget Proposed Budget 2004-05 Budget
Other Changes or Adjustments
Administered by: City Clerk
1. Official Visits of Dignitaries.* As part of the budget $ 50,000 $ 50,000 $ - resolution, the balance in this account is reappropriated annually. Funding is provided to cover the City=s cost of hosting these activities in 2005-06.
2. Council District Community Services. Funding is 300,000 300,000 - continued at $20,000 for each of the 15 Council Districts. These allocations enable each Council member to provide services--including community clean-up and graffiti removal services--that are of direct benefit to the public within the Council District. Council File 87-0600-S4 specifies how expenditures are to be authorized and records maintained.
3. Downtown On Ice & Festival of Lights. The 242,600 242,600 - Pershing Square "Downtown On Ice" program provides Los Angeles' only outdoor ice rink and includes vendor booths, seasonal entertainment and holiday foods. The Lights Festival is an event that takes place from Thanksgiving through Christmas in Griffith Park. The park is transformed into a winter wonderland with lighted displays depicting various holiday season scenes and is provided free to the public. Funding is provided to cover the City=s cost of hosting these activities.
4. Latino Film Festival. Funding The Los Angeles 100,000 100,000 - Latino International Film Festival is an internationally recognized festival that promotes an international showcase of Latino Contemporary Culture.
*To be expended by the City Clerk as authorized and directed by the Mayor and the President of the City Council
2004-05 Program Budget $ 692,600
Changes in Program Level$ -
PROPOSED 2005-06 PROGRAM BUDGET$ 692,600
544 General City Purposes
GOVERNMENTAL SERVICES PROGRAM
Governmental services required for legislative, economic or governmental needs not specifically allocated to particular operating departments. These diverse services include, but are not limited to, official notices, recording fees, legislative, economic or governmental purposes, and governmental meetings.
2005-06 Change From Program Changes 2004-05 Budget Proposed Budget 2004-05 Budget
Non-discretionary Changes
Administered by: Controller
5. Medicare Contribution. Funds are provided for the $ 26,635,846 $ 27,185,846 $ 550,000 City's contribution to the hospital insurance portion of the FICA tax. Congress mandated participation of all state and local employees hired on or after April 1, 1986 in the Medicare system. Employers and employees are required to make matching contributions of 1.45 percent of gross wage earnings. The increase is due to salary adjustments based upon the projected number of employees subject to Medicare.
6. Retirement Contribution. Funds are provided for 16,470,412 15,470,412 (1,000,000) the continuation of the City's defrayal of a portion of certain employees' contribution to the Los Angeles City Employees' Retirement System (LACERS). This contribution is based on total estimated eligible salaries. It was instituted in 1975-76 in lieu of a portion of a salary increase and it was increased in 1982-83 for the same reason. The actual percentage paid by an employee for retirement varies based upon age of entry into City employment, except for employees hired after January 1, 1983, who pay a flat six percent of their compensation and receive no defrayal. The number of employees annually decreases as members either retire or leave the City.
7. Social Security Contribution. As of July 1, 1991, 1,742,102 1,858,560 116,458 the City is required to pay the Social Security tax for all part-time employees who are not members of LACERS. As an alternative to Social Security, the Part-time, Seasonal and Temporary (PST) plan was developed to save the City approximately $2 million each year.
8. Fire/Police Pension Plan Defrayal. Funds are 8,200,000 9,000,000 800,000 provided for the City’s defrayal of one percent of salaries for new sworn employees and existing employees that elect to transfer to the new Tier 5 pension plan. The new plan includes an employee contribution rate of nine percent of pay; however, the City will pay one percent of the participating employees’ contribution rate contingent on the pension system remaining at least 100 percent actuarially funded for pension benefits.
545 General City Purposes
2005-06 Change From Program Changes 2004-05 Budget Proposed Budget 2004-05 Budget
Administered by: Personnel
9. Pensions Savings Plan. As instructed by the Mayor $2,516,520 $2,516,520$ - and Council (C.F. 91-2279), a retirement plan has been developed for part-time, seasonal and temporary employees as an alternative to Social Security. The part-time, seasonal and temporary (PST) plan saves the City about $2 million annually. Approximately 4,000 to 6,000 employees participate in the plan which complies with the provision of the Federal Omnibus Budget Reconciliation Act requiring employees to be either members of a qualified retirement plan or Social Security. Individuals who become permanent employees, such as police and fire recruits, can transfer the contributed amounts into the City's Deferred Compensation Plan. The Personnel Department and the Deferred Compensation Plan Advisory Committee administer the plan with the assistance of an outside administrator selected through a competitive bid process. The cost of administration comes from investment earnings.
Other Changes or Adjustments
Administered by: General Services
10. Lease for Gay and Lesbian Community Service 75,000 75,000 - Center. This clinic continues to offer free primary AIDS testing, conduct AIDS research, and provide medical and mental health services. Additional funding comes from the State of California, County of Los Angeles and private donations.
Administered by: Board of Public Works
11. Clean and Green Job Program (Los Angeles 1,514,803 1,514,803 - Conservation Corps). This program seeks to eradicate graffiti, eliminate litter and increase greenery citywide. The City-funded clean-up is administered by the Los Angeles Conservation Corps (LACC). The organization is established as a youth employment and education program and engaged in performing improvements in other public works projects. The organization recruits and hires junior and senior high school students during the year to perform activities such as painting over and creating murals from graffiti, planting trees, cleaning alleyways and collecting trash and recyclables from homes and businesses throughout the 15 Council Districts. Services also include assistance and response to emergencies such as those caused by severe weather conditions. Cleanup projects are recommended by Council offices, government offices, community groups and Los Angeles Conservation Corps staff.
546 General City Purposes
2005-06 Change From Program Changes 2004-05 Budget Proposed Budget 2004-05 Budget
Administered by: City Clerk
12. LA SHARES. LA SHARES is a non-profit $ 200,000 $ 200,000 $ - organization which takes materials and goods such as donated office supplies, furniture and equipment and redistributes them to non-profit organizations and schools throughout the City. Funding to assist in defraying the costs of transporting these goods is provided by the Citywide Recycling Trust Fund.
13. El Grito: Funding is provided to support this 75,000 75,000 - September 15th annual event that marks the beginning of the Mexican War of Independence.
14. Annual City Audit/Single Audit.** Funding is 488,000 488,000 - provided for the annual City audit of receipts and disbursements mandated under Charter Section 362.
**Contract for the annual City audit to be authorized by Council and executed by the President of the City Council.
15. County Service – Massage Parlor Regulation. The 67,500 88,000 20,500 City contracts with the County for massage- technician testing and requested massage-parlor inspections in accordance with Municipal Code Section 103.205.1 (C.F. 72-374).
16. Los Angeles Homeless Services Authority 500,000 500,000 - (LAHSA) Downtown Drop-in Center. In December of 1993, the Los Angeles County Board of Supervisors and the Mayor and Council of Los Angeles created the Los Angeles Homeless Services Authority (LAHSA). LAHSA provides funding and guidance for a network of local, non-profit agencies with missions to help people leave homelessness permanently. These agencies are dedicated to providing assistance to help homeless persons with housing, case management, counseling, advocacy, substance abuse programs and other specialized services.
17. Local Agency Formation Commission (LAFCO). 305,000 285,000 (20,000) The City reimburses L.A. County for direct costs attributable to four of the 15 LAFCO members who represent the City and for four-fifteenths of the County's expenditures for general LAFCO-related office expenses (C.F. 82-2050). Representatives vote on boundaries, annexation and fees. The County is responsible for all administrative tasks and bills the City for its share of these costs.
547 General City Purposes
2005-06 Change From Program Changes 2004-05 Budget Proposed Budget 2004-05 Budget
18. Local Government Commission. This organization 600 600 - of locally elected officials meets to discuss and develop solutions to such issues as child care, energy conservation, and air quality. Funding provides for the membership dues of the 15 Council Members.
19. Official Notices. Funding is provided for the $ 780,000 $ 780,000 $ - publication and ad placement of official notices.
20. State Annexation Fees. The fee schedule set by the 200 200 - State Board of Equalization for annexations or detachments is determined on a sliding scale which ranges from $160 to $1,170 per transaction based on acreage. (Recording fees, previously a separate line item, are included in this line item.)
21. City/County Native American Indian Commission 50,000 50,000 - – City Share of Funding. This Commission, created by ordinance on October 8, 1976, consists of 15 members –five appointed by the City, five by the County, and five by the Los Angeles Indian Commission. The purpose of the Commission is to promote legislation that enhances the welfare and socioeconomic life of the Native American Indians.
Administered by: Housing
22. Homeless Shelter Program. The Los Angeles 4,000,000 4,100,000 100,000 Homeless Services Authority (LAHSA) coordinates the Homeless Shelter Program. This program provides an average of 660 beds for emergency shelter, meals and supportive services on a year- round basis. During the winter time (December through March), an additional 600 shelter beds are provided for the Homeless Shelter Expansion. LAHSA contracts with six non-profit homeless service providers to open and operate sites throughout the County of Los Angeles. Funding also provides for transportation and referral services to the homeless. Additionally, hotel voucher funds are available to accommodate individuals and families for whom mass shelter is inappropriate. In addition to the GCP funding, $3,320,744 is provided by the Community Development Block Grant (CDBG) for additional emergency shelters throughout the City; $1,622,533 is provided by the Emergency Shelter Grant Program and $377,000 is provided in the Emergency Food and Shelter Program.
548 General City Purposes
2005-06 Change From Program Changes 2004-05 Budget Proposed Budget 2004-05 Budget
Administered by: Community Development Departmen
23. Los Angeles Bridges Program. LA Bridges $ 11,539,619 $ 12,618,547 $ 1,078,928 consists of a prevention component (Bridges I) and a gang intervention component (Bridges II). Bridges I offers individual case management services to at-risk youth, ages 10-14, who attend Los Angeles Unified middle schools, and their families. Other key elements of Bridges I include parenting classes, counseling, recreational activities and mentoring activities. Links to other community-based programs are utilized to ensure that participants take full advantage of other programs, services and resources available. The Bridges II component focuses resources on gang intervention including mediation, crisis negotiations and community peace building. Bridges II works closely with the Police Department and other law enforcement agencies to reduce youth gang activities and targets at-risk school students. In addition to the GCP funds, $1,269,500 is provided by CDBG funds. In addition, $1,078,928 is provided due to loss of Juvenile Accountability Block Grant funding.
24. Youth Employment Program. Funding provides 2,000,000 2,000,000 - minimum wage employment to youths ages 14-19 during non-school periods. An estimated 1,233 participants will be placed in various City departments where they will receive training and work experience.
25. Day Laborer Sites Program. This program 329,734 329,734 - establishes accessible and safe fixed locations where individuals seeking temporary employment can congregate and employers can recruit and hire them. In December, 1996, the Mayor and Council approved a contractor selected through a request-for proposal process to operate the City=s Day Labor Program in three locations: West Los Angeles, Hollywood and Downtown.
549 General City Purposes
2005-06 Change From Program Changes 2004-05 Budget Proposed Budget 2004-05 Budget
Administered by: Mayor
26. L.A.=s BEST. LA=s BEST is a nationally recognized $ 1,000,000 $ 2,344,000 $ 1,344,000 after school enrichment program which serves over 21,000 kids at 130 elementary school sites. The most recent evaluation of LA’s BEST conducted by UCLA=s Center for the Study of Evaluation reported that LA’s BEST students are attending the program much more regularly than the national average of after school attendance. The report also revealed that LA’s BEST sites with higher student attendance performed better in the CAT-6 language and reading tests. Funding in 2004-05 provided services for 520 students at 4 LA’s BEST sites as well as adding 20 expansion students from one site with a waiting list and support for 20 students at Lowman Special Education School. In 2005-06, $1,344,000 is added to open 8 new school sites to serve additional 1,280 students. Funding also supports continuation of the UCLA CRESST longitudinal Study that measures the outcomes and success of this program and to match funds for a cross-age after school literacy tutoring program grant.
27. LA Project for Violence Prevention. Funds are - 500,000 500,000 provided for this public health and safety initiative designed to reduce the violence in the City's most troubled communities. A coalition of community and faith-based organizations, law enforcement officials, schools, and employment agencies will collaborate to address the epidemic of gang violence and shootings in the most crime ridden areas of the City.
28. Office of Small Business Services (formerly Los 290,000 290,000 Angeles Opportunities for Procurement and Services (LA OPS). The Office of Small Business Services was created to help promote and advocate for small businesses in the City of Los Angeles. Services include contract and procurement information, business outreach and development services, prompt payment assistance, technical assistance and business service referrals to minority or women-owned firms that wish to compete for City business contracts. Seventy-five percent of the program’s costs are reimbursed by the Departments of Airports, Harbor and Water and Power.
29. Arts + Culture LA. Funds are provided to promote - 2,000,000 2,000,000 tourism in the City of Los Angeles.
30. City Volunteer Bureau. Funds are provided for staff 465,429 465,429 - and expenses for the Volunteer Bureau to run a coordinated volunteer effort.
550 General City Purposes
2005-06 Change From Program Changes 2004-05 Budget Proposed Budget 2004-05 Budget
Administered by: Mayor and Chief Legislative Analyst
31. Consent Decree Monitor. Funding is provided for 1,675,000 1,660,000 (15,000) the Monitor as required under the LAPD Consent Decree.
32. Traffic and Pedestrian Stop System. The traffic $ 300,000 $ 300,000 $ - and pedestrian stop project will entail the use of hand held computers to collect traffic and pedestrian stop data as required by the LAPD Consent Decree. The collected data is required to be posted on the Police Department’s web site. A total of $6.9 million, of which $3.9 million is from the Local Law Enforcement Block Grant Fund. (Schedule 45), has been provided in prior fiscal years. Funding is provided for scanning and printing of manual forms, required until the process is fully automated. Additionally, $1 million is set aside in the Unappropriated Balance Item 7 for all other Consent Decree requirements.
Administered by: Aging
33. Adult Day Care Centers. Funding is provided for 1,115,857 1,115,857 - one center in each of the City=s 15 Aging Service Areas to help meet the needs of the senior population.
34. Home Delivered Meals for Seniors. Funding is 1,598,845 1,798,845 200,000 provided for home-delivered meals for seniors supplements Older Americans Act grant funds. Additional funding of $200,000 is provided to reduce the waiting list backlog.
35. Congregate Meals for Seniors. Funding is provided - 106,000 106,000 to add two additional congregate meal sites for seniors. This funding supplements Older American Act grant funds and will provide for over 8,000 meals per site.
2004-05 Program Budget $ 83,935,467
Changes in Program Level$ 5,780,886
PROPOSED 2005-06 PROGRAM BUDGET $ 89,716,353
551 General City Purposes
INTERGOVERNMENTAL RELATIONS PROGRAM
Membership and participation is such recognized governmental oriented organizations as the League of California cities, the Southern California Association of Governments, and the National League of Cities.
2005-06 Change From Program Changes 2004-05 Budget Proposed Budget 2004-05 Budget
Other Changes or Adjustments
Administered by: City Clerk
34. Independent Cities Association. This organization $ 5,250 $ 5,250 $ - of California counties and cities works with county governments on behalf of City members on policy and legislative issues that affect municipal governments.
35. League of California Cities. This association of 88,318 89,176 858 California cities works to influence policy decisions at all levels of government. In 2003-04, the League's membership voted to include in the membership dues funding of a new grassroots network which provides for 16 regional representatives to expand the effectiveness of city officials’ legislative activities.
36. League of California Cities—County Division. This 1,500 1,500 - is the local regional division of the broader State organization.
37. National League of Cities. This association of cities 61,168 63,615 2,447 works to influence national policy and to build understanding and support for cities and towns. Annual dues are based on a city's population.
38. South Bay Cities Association. This association of 29,149 29,149 - 16 South Bay cities works to discuss issues pertinent to the local communities. Base dues for each city are set at $1,500. Additional dues, based on population, are also assessed with a maximum assessment equal to the City of Torrance=s dues.
39. Southern California Association of Governments 237,184 264,606 27,422 (SCAG). This association's purpose is to study and develop recommendations on regional problems of mutual interest and concern regarding the orderly physical development of the Southern California region. The City=s dues are the largest single assessment, which SCAG sets at 20 percent of total dues.
40. Sister Cities International. This association works 1,730 1,785 55 to foster better international understand and cooperation through Sister City Relationships in other countries.
552 General City Purposes
2005-06 Change From Program Changes 2004-05 Budget Proposed Budget 2004-05 Budget
41. United States Conference of Mayors. This $ 62,015 $ 63,857 $ 1,842 organization provides a national forum for mayors on behalf of their cities. Based in Washington, D.C., this group represents the mayors on pertinent legislative policies and issues.
2004-05 Program Budget $ 486,314
Changes in Program Level$ 32,624
PROPOSED 2005-06 PROGRAM BUDGET $ 518,938
553
554 HUMAN RESOURCES BENEFITS
BASIS FOR THE PROPOSED BUDGET
The 2005-06 Proposed Budget for Human Resources Benefits relates to current year funding as follows:
Amount % Change
2004-05 Adopted Budget $ 423,562,534
Changes in Budget $ 9,500,517 2.24%
2005-06 Proposed Budget $ 433,063,051
The Proposed Budget includes costs for the direct payments, exclusive of personnel and administrative costs, for various human resources benefits provided to City employees. These benefits consist of: (1) payment of all workers' compensation and rehabilitation bills, claims and awards; (2) payment of subsidies for the City's benefits program, i.e., health, dental, optical, disability, life insurance, and the Employee Assistance Program; (3) payment of unemployment insurance; and (4) payment of other benefits as approved by the Mayor and Council.
In 2002-03, the responsibility for managing all chargebacks, including workers’ compensation, was placed directly with all benefiting departments. The Personnel Department is tasked with monitoring and controlling workers’ compensation chargeback usage to assure efficient expenditures. The Department will remain accountable through its periodic reporting to the Mayor and Council on the status of workers’ compensation chargebacks.
555 Human Resources Benefits
CHANGES FROM ADOPTED BUDGET
2004-05 2005-06 Adopted Recommended Proposed Budget Change Budget
Workers' Compensation $ 155,000,000 $ (17,000,000) $ 138,000,000 Civilian FLEX Program 159,752,770 12,771,640 172,524,410 Supplemental Civilian Union Benefits 3,629,167 669,352 4,298,519 Police Health and Welfare Program 69,969,402 9,598,739 79,568,141 Fire Health and Welfare Program 28,231,303 3,095,088 31,326,391 Unemployment Insurance 5,880,000 280,000 6,160,000 Employee Assistance Program 1,099,892 85,698 1,185,590
TOTAL COST OF HUMAN RESOURCES BENEFITS $ 423,562,534 $ 9,500,517 $ 433,063,051
556 Human Resources Benefits
Direct Cost
2004-05 Program Level $ 423,562,534
PROGRAM CHANGES
Changes in Special – $9,500,517
1. Workers= Compensation. Funding for Workers’ Compensation is reduced by 11 $ (17,000,000) percent in 2005-06 to reflect the recent trend in reduced expenditures and the complete transfer of civilian workers’ compensation litigation administration to the Office of the City Attorney. The 2004-05 Adopted Budget provided $155 million for workers= compensation. Actuarial projections suggest that an increase of $6.8 million in 2005-06 or 4.3 percent is indicated. However, the implementation of new State legislation and a decline in the number of civilian and sworn workers= compensation claims filed in 2004-05 reduced 2004-05 actual expenditures below optimistic projections. Light duty hours also increased by 39 percent for the same period. It is anticipated that the workers’ compensation expenditures for 2005-06 will exceed the 2004-05 expenditure level. Supplemental funding in the amount of $2 million is provided in the Unappropriated Balance as a contingency in the event workers’ compensation expenditures exceed the budgeted level. Additionally, beginning in July 2005 funding for workers’ compensation litigation expense will be included with City Attorney Outside Counsel funding in the Unappropriated Balance. For 2005-06 funding for workers compensation litigation is $1 million.
2. Civilian Flex Program. The Civilian Flex Program consists of health and dental 12,771,640 insurance benefits, as well as base life insurance, base disability, and Flex Credit benefits. The average cost per employee per month for all benefits provided in the Civilian Flex Program will increase from $574.28 in 2004-05 to $620.25 in 2005-06.
C There is an increase of $16,164,675 in the civilian health insurance portion of this account based on two percent increase in enrollment and an annual increase in medical rates. The average expenditure per civilian employee per month for health benefits will increase from $512.87 in 2004-05 to $560.43 in 2005-06.
C There is an increase of $420,070 or 4.4 percent in the civilian dental insurance portion of this account based on a two percent increase in enrollment and an annual increase in dental rates. The average expenditure per civilian employee per month for dental benefits will increase from $29.43 in 2004-05 to $31.42 in 2005-06.
C The Civilian Flex Program also includes Base Life, Base Disability, and Flex Credits. The cost for these three benefits in 2005-06 is $433,424 for Base Life, a 3.7 percent or $16,576 decrease from 2004-05; $5,180,672 for Base Disability, an 11.4 percent or $669,328 decrease from 2004-05, the funding for which is based on a percentage of covered payroll; and $3,538,545, a 2.3 percent or $81,455 decrease for Flex Credits.
C Costs for the Civilian Flex program are partially offset by $3,054,746 in reimbursements from the proprietary departments.
557 Human Resources Benefits
3. Supplemental Civilian Union Benefits. Included with the Supplemental Civilian Union Benefits are the benefits negotiated by individual bargaining units such as 669,352 Union Optical/Dental/Life, MOU 12 Liuna Pension Fund, VDT Optical Plan, and Life Insurance. There is an increase of $195,405 in the benefits paid for the Union Optical/Dental/Life, an increase of $481,164 for the MOU 12 Liuna Pension Fund, no increase for VDT Optical Plan and a decrease of $7,217 for Life Insurance. This projection is based on general cost increases in the health industry and a one percent increase in enrollment in the Union Optical/Dental/Life, Liuna Pension Fund.
4. Police Health and Welfare Program. The Police Health and Welfare Program 9,598,739 consists of health, dental and life insurance for sworn police employees. The average cost per employee per month for all benefits provided in the Police Health and Welfare Program will increase from $645.04 in 2004-05 to $720.11 in 2005-06.
C There is an increase of $8,717,055 in the police health insurance portion of this account based on an almost three percent increase in enrollment and an annual increase in medical rates. The average expenditure per sworn police employee per month for health benefits will increase from $566.88 in 2004-05 to $634.01 in 2005-06.
C There is an increase of $875,672 in the police dental insurance portion of this account based on an almost three percent increase in enrollment and an annual increase in dental rates. The average expenditure per sworn police employee per month for dental benefits will increase from $62.06 in 2004-05 to $70.10 in 2005-06.
C There is a 0.3 percent or $6,012 increase in the life insurance benefit.
5. Fire Health and Welfare Program. The Fire Health and Welfare Programs consist of 3,095,088 health, dental and life insurance for sworn fire employees. The average cost per
employee per month for all benefits provided in the Fire Health and Welfare Program
will increase from $587.98 in 2004-05 to $686.54 in 2005-06.
C There is an increase of $2,978,352 in the fire health insurance portion of this
account based on a one percent increase in enrollment and an annual
increase in medical rates. The average expenditure per sworn fire employee
per month for health benefits will increase from $610.69 in 2004-05 to
$675.38 in 2005-06.
C There is an increase of $89,293 in the fire dental insurance portion of this
account based on a one percent increase in enrollment. However, the
average expenditure per sworn fire employee per month for dental benefits
will decrease from $61.47 in 2004-05 to $59.25 in 2005-06.
C There is an increase of $27,443 in the life insurance benefit due to higher
enrollment in this program.
6. Unemployment Insurance. The budget request for Unemployment Insurance is 280,000 increased by approximately 10 percent, from $5,330,000 in 2003-04 to $5,880,000 in 2004-05. The increase is due to increases in the maximum weekly benefit from $410 in January 2004 to $450 in January 2005.
558 Human Resources Benefits
7. Employee Assistance Program. This program provides counseling, educational and 85,698 referral services for both sworn and civilian employees. Cost for this program will increase $85,698 in 2005-06.
TOTAL CHANGES IN SPECIAL $ 9,500,517
2004-05 Program Budget $ 423,562,534
Changes in Special 9,500,517
PROPOSED 2005-06 PROGRAM BUDGET $ 433,063,051
559
560 JUDGMENT OBLIGATION BONDS DEBT SERVICE FUND
BASIS FOR THE PROPOSED BUDGET
The 2005-06 Proposed Budget for the Judgment Obligation Bonds Debt Service Fund relates to current year funding as follows:
Amount % Change
2004-05 Adopted Budget $ 8,181,984
2005-06 Proposed Budget $ 7,885,121
Change from 2004-05 Budget $ (296,863) (3.63)%
The Judgment Obligation Bonds Debt Service Fund is a special purpose fund established to pay debt service on bonds issued to finance liabilities resulting from adverse decisions by the California courts in the following litigation matters: (a) the manufacturers’ business tax (General Motors Case); and (b) the Kimpel Settlement. A total of $25 million in bonds was issued for the manufacturers’ cases and $39 million in bonds was issued to settle the Kimpel lawsuit. Final payment on the General Motors Case and the Kimpel Settlement bonds will occur in 2007-08 and 2010-11, respectively.
Debt service on these bonds is an unconditional obligation of the City. The Judgment Obligation Bonds Debt Service Fund is administered by the Treasurer.
Debt Service Budget for Outstanding Judgment Obligation Bonds
2005-06 2004-05 Proposed Budget Budget 2006-07 2007-08 2008-09
Manufacturers’ Business Tax Series 1998-A $ 3,197,704 $ 3,066,841 $ 2,439,754 $ 2,343,219 $ - -
Kimpel Settlement Series 2000-A 3,192,500 3,082,500 2,970,000 2,857,500 2,742,500 Series 2000-B 1,791,780 1,735,780 1,679,080 1,620,980 1,556,580
TOTAL $ 8,181,984 $ 7,885,121 $ 7,088,834 $ 6,821,699 $ 4,299,080
561 Judgement Obligation Bonds Debt Service Fund
1. Manufacturers’ Business Tax (General Motors Corporation, 1998-A)
The 1998-A bonds were issued as a result of a ruling against the City by the California Court of Appeals, Second District, in General Motors Corporation v. City of Los Angeles (the “General Motors” Case). As a result of the General Motors Case, the City had judgments entered against it obligating it to make refund payments of up to $25 million in local business license taxes, which the City had collected from certain manufacturing businesses within the City.
Amount of Issue: $ 25,000,000 Principal Outstanding, July 1, 2005: 7,245,000 Final Payment: 2007-08 2005-06 Debt Service Payment: $ 3,066,841
Subtotal $ 3,066,841
2. Kimpel Settlement (2000-A, 2000-B)
The 2000-A and 2000-B bonds were issued as a result of a settlement and stipulated judgment entered against the City by the United States District Court in several cases collectively known as the “Kimpel Settlement.” The Kimpel settlement is an action in the U.S. District Court by police officers alleging claims under the federal Fair Labor Standards Act. As a result, a stipulated judgment of approximately $39 million was entered against the City.
Amount of 2000-A Issue: $ 25,000,000 Amount of 2000-B Issue: 13,995,000 2000-A Principal Outstanding, July 1, 2005: 12,500,000 2000-B Principal Outstanding, July 1, 2005: 8,395,000 Final Payment 2000-A Issue: 2009-10 Final Payment 2000-B Issue: 2010-11 2000-A 2005-06 Debt Service Payment: $ 3,082,500 2000-B 2005-06 Debt Service Payment: 1,735,780
Subtotal $ 4,818,280
TOTAL 2005-06 PROPOSED JUDGMENT OBLIGATION BONDS DEBT SERVICE $ 7,885,121
562
LIABILITY CLAIMS
BASIS FOR THE PROPOSED BUDGET
The 2005-06 Proposed Budget for Liability Claims relates to current year funding as follows:
2004-05 2005-2006 2004-05 Estimated Proposed Budget Expenditures Budget
Under $100,000 $ 10,435,972 $ 11,000,000 $ 11,000,000
Over $100,000 35,000,000 22,000,000 30,000,000
Total $ 45,435,972 $ 33,000,000 $ 41,000,000
A total appropriation of $41 million is proposed for Liability Claims. Funding in the amount of $11 million is provided for Liability Claims under $100,000 and $30 million for Liability Claims over $100,000. The Los Angeles Administrative Code authorizes the Mayor to delegate authority to the City Attorney to settle claims and pay judgments against the City in an amount not to exceed $50,000; an additional $50,000 (up to $100,000) is subject to the concurrence of the Claims Board. Claims or judgments over $100,000 must have the approval of the Mayor and Council.
Beginning in 2005-06 future claims for police-related litigation previously paid from the Reserve for Extraordinary Liability Claims Account will be paid from this account.
After reviewing pending cases against the City, these estimates represent the current projections for Liability Claims payouts for 2005-06. Adjustments to the fund may have to be made during the year as cases reach the trial stage and judgments or settlements are determined.
Until 1994-95, Liability Claims under $15,000 were budgeted in the City Attorney's Budget. Liability Claims over $15,000 were budgeted in the Unappropriated Balance. Beginning in 1995-96, this Budget was created to account for all expenditures for the City’s Liability Claims.
1996-97 1997-98 1998-99 1999-00 2000-01 2001-02 Liability Claims Cost Actual Actual Actual Actual Actual Actual
Under $100,000 $ 9,811,809 $ 10,457,797 $ 13,567,023 $ 11,660,557 $ 11,419,244 $ 10,620,408 Over $100,000 25,593,347 32,413,083 39,195,023 72,356,975 51,145,900 51,179,504 TOTAL LIABILITY CLAIMS $ 35,405,156 $ 42,870,880 $ 52,762,046 $ 84,017,532 $ 62,565,144 $ 61,799,912
Judgment Obligation Bonds* -- 25,000,000 -- 25,000,000 13,995,000 -- Other ** n/a n/a 4,343,677 9,726 900 18,487,500 5,241,288 TOTAL LIABILITIES $ 35,405,156 $ 67,870,880 $ 57,105,723 $118,744,432 $ 95,047,644 $ 67,041,200
2005-06 2005-06 Liability Claims Cost 2002-03 2003-04 2004-05 Proposed Change To % Actual Actual Estimated Budget Budget Change
Under $100,000 $ 10,623,100 $ 11,207,937 $ 11,000,000 $11,000,000 $ 564,028 5.4% Over $100,000 38,045,768 34,978,451 22,000,000 30,000,000 (5,000,000) (14.3)% TOTAL LIABILITY CLAIMS $ 48,668,868 $ 46,186,388 $ 33,000,000 $ 41,000,000 $ (4,435,972) (9.76)%
Judgment Obligation Bonds* ------Other **/*** 7,439,189 3,080,014 1,901,113 ------TOTAL LIABILITIES $ 56,108,057 49,266,402 34,901,113 $ 41,000,000 -- --
* Total amount of Judgment Obligation Bonds issued during fiscal year. Does not reflect interest payments. ** Other funds include Sewer Construction and Maintenance Fund, Community Development Trust Fund, etc. *** Complete information on funding from Special Funds not available.
563
564
RESERVE FOR EXTRAORDINARY LIABILITY CLAIMS FUND
BASIS FOR THE PROPOSED BUDGET
The 2005-06 Proposed Budget for the Reserve for Extraordinary Liability Claims relates to current year funding as follows:
Amount % Change
2004-05 Adopted Budget $ 0
2005-06 Proposed Budget $ 0
Change from 2004-05 Budget $ 0 0%
The Reserve for Extraordinary Liability Claims Fund was established during 1999-00 for police-related litigation. Funding in the amount of $10 million was provided in 2002-03. No appropriation was provided in 2003-04 and 2004-05. The total available balance for 2004-05 was $12.8 million. An additional $2.7 million in accumulated interest is available for expenditure in 2004-05. As of March 1, 2005, 29 claims totaling $12.5 million have been approved by the Mayor and Council for payment from this Fund. It is estimated that an additional $2 million may be approved for payment by the end of 2004-05. Total estimated expenditures for 2004-05 will be $14.5 million. The estimated fund balance as of June 30, 2005 will be $650,000.
The 2005-06 Proposed Budget will provide no additional appropriation for Extraordinary Liability Claims. Future claims arising from police-related litigation will be paid from the Liability Claims Account.
2004-05 Available $ 12.80 million Accumulated Interest 2.70 $ 15.50
2004-05 Estimated Expenditures (14.50) Transfer Out ( 0.35) Available, July 1, 2005* $ 0.65 million
2005-06 Proposed Budget 0 Estimated Interest 0 Available, 2005-06 $ 0
*Available balance will be transferred to the Reserve Fund.
565
566 NEIGHBORHOOD EMPOWERMENT FUND
NEIGHBORHOOD COUNCIL FUNDING PROGRAM
BASIS FOR THE PROPOSED BUDGET
The 2005-06 Proposed Budget for the Neighborhood Council Funding Program relates to current year funding as follows:
New Balance From Total Appropriation Prior Year Appropriation
2004-05 Adopted Budget $ 3,700,000 $ 300,000 $ 4,000,000
2005-06 Proposed Budget $ 4,250,000 $ 4,509,000 $ 8,759,000
Change from 2004-05 Budget 119%
The Neighborhood Council Funding Program provides funding to neighborhood councils for purposes designated by each neighborhood council and within guidelines identified and monitored by the City.
Each neighborhood council that is enrolled receives $50,000 per fiscal year. If a neighborhood council enrolls during a fiscal year, its appropriation is prorated based on the quarter during which it enrolls. In addition, the Controller is instructed to re-appropriate each neighborhood council’s prior year unexpended funds at the close of 2004-05 to the 2005-06 account for that same neighborhood council.
The proposed appropriation to the Neighborhood Council Funding Program for 2005-06 is $8,759,000. This consists of:
• $4,309,000 in estimated prior year unexpended appropriations moved forward for each neighborhood council to its 2005-06 appropriation; • $200,000 in estimated additional 2004-05 appropriations for new neighborhood councils expected to enroll before the end of the Fiscal Year; • $3,500,000 in 2005-06 funding for the 70 neighborhood councils that were enrolled as of December 31, 2004; and • $750,000 in 2005-06 funding for the 15 additional neighborhood councils that are expected to be enrolled by the end of the first quarter of 2005-06.
567 NEIGHBORHOOD EMPOWERMENT FUND
DETAIL OF APPROPRIATION FOR THE NEIGHBORHOOD COUNCIL FUNDING PROGRAM
The Neighborhood Empowerment Fund includes the appropriation for neighborhood councils. The total estimated appropriation for each existing neighborhood council in 2005-06 includes remaining balances from prior year appropriations and a new 2005-06 appropriation. It is derived as follows:
Date Estimated Estimated Enrolled in Appropriation Estimated Estimated Remaining Total Funding Through Expended Expended Expended Expended Appropriation Appropriation Appropriation Neighborhood Council Program June 30, 2005 2002-03 2003-04 2004-05 All Years June 30, 2005 2005-06 2005-06 Arleta 01/27/04 $ 75,000 $ - $ 3,195 $ 3,202 $ 6,397 $ 68,603 $ 50,000 $ 118,603
Arlington Heights, West 04/16/03 112,500 129 10,898 19,273 30,300 82,200 50,000 132,200 Adams and Jefferson Park
Arroyo Seco 04/09/04 62,500 - 1,483 9,883 11,366 51,134 50,000 101,134 568 Atwater Village 11/19/03 87,500 - 3,086 7,628 10,715 76,785 50,000 126,785
Bel Air-Beverly Crest 06/18/03 112,500 502 15,071 52,687 68,260 44,240 50,000 94,240
Boyle Heights 07/31/03 100,000 - 8,907 30,547 39,455 60,545 50,000 110,545
Canoga Park 04/09/03 112,500 35 8,423 - 8,459 104,041 50,000 154,041
Central Hollywood 04/09/03 112,500 502 20,099 31,811 52,412 60,088 50,000 110,088
Central San Pedro 03/24/03 125,000 5,114 54,392 35,984 95,490 29,510 50,000 79,510
Chatsworth 11/19/03 87,500 - 16,575 35,719 52,294 35,206 50,000 85,206
Coastal San Pedro 01/30/03 125,000 5,204 49,046 41,751 96,001 28,999 50,000 78,999
Community & Neighbors for 12/17/03 87,500 - 6,428 15,037 21,466 66,034 50,000 116,034 9th District Unity (Canndu)
Downtown Los Angeles 09/05/03 100,000 - 27,670 11,373 39,042 60,958 50,000 110,958
Eagle Rock 05/29/03 112,500 975 18,947 48,031 67,953 44,547 50,000 94,547
Elysian Valley Riverside 01/30/04 75,000 - 5,974 1,422 7,397 67,603 50,000 117,603 Date Estimated Estimated Enrolled in Appropriation Estimated Estimated Remaining Total Funding Through Expended Expended Expended Expended Appropriation Appropriation Appropriation Neighborhood Council Program June 30, 2005 2002-03 2003-04 2004-05 All Years June 30, 2005 2005-06 2005-06 Empowerment Congress 09/05/04 $ 100,000 $ - $ 10,631 $ 4,494 $ 15,126 $ 84,874 $ 50,000 $ 134,874 Central Area
Empowerment Congress 07/31/03 100,000 - 6,059 19,637 25,696 74,304 50,000 124,304 North Area
Empowerment Congress 09/03/03 100,000 - 5,460 2,000 7,460 92,540 50,000 142,540 Southeast Area
Empowerment Congress 09/18/03 100,000 - 8,366 14,425 22,791 77,209 50,000 127,209 Southwest Area
Empowerment Congress 06/16/04 62,500 - 500 13,163 13,663 48,837 50,000 98,837 West Area
Encino 01/16/04 75,000 - 1,468 29,853 31,321 43,679 50,000 93,679
Glassell Park 03/06/03 125,000 1,447 8,260 37,653 47,360 77,640 50,000 127,640
569 Granada Hills North 07/31/03 100,000 - 11,394 15,335 26,728 73,272 50,000 123,272
Grass Roots Venice 01/22/04 75,000 - 14,916 6,842 21,758 53,242 50,000 103,242
Greater Echo Park Elysian 06/18/03 112,500 - 9,765 32,566 42,331 70,169 50,000 120,169
Greater Griffith Park 03/07/03 125,000 5,816 21,284 4,380 31,481 93,519 50,000 143,519
Greater Toluca Lake 03/27/03 125,000 1,107 10,823 61,770 73,700 51,300 50,000 101,300
Harbor City 07/03/03 100,000 - 17,182 44,206 61,388 38,612 50,000 88,612
Harbor Gateway North 03/10/04 75,000 - 10,390 13,969 24,358 50,642 50,000 100,642
Harbor Gateway South 10/15/03 87,500 - 12,858 11,041 23,898 63,602 50,000 113,602
Historic Cultural 07/18/03 100,000 - 7,922 12,657 20,579 79,421 50,000 129,421
Historic Highland Park 06/03/03 112,500 1,348 51,495 20,914 73,757 38,743 50,000 88,743
Hollywood Hills West 04/09/03 112,500 - 21,918 33,666 55,584 56,916 50,000 106,916
Hollywood United 03/19/03 125,000 6,344 15,392 18,104 39,840 85,160 50,000 135,160
LA-32 09/05/03 100,000 - 10,001 9,303 19,304 80,696 50,000 130,696
Lincoln Heights 07/15/03 100,000 - - - - 100,000 50,000 150,000 Date Estimated Estimated Enrolled in Appropriation Estimated Estimated Remaining Total Funding Through Expended Expended Expended Expended Appropriation Appropriation Appropriation Neighborhood Council Program June 30, 2005 2002-03 2003-04 2004-05 All Years June 30, 2005 2005-06 2005-06 MacArthur 03/10/04 $ 75,000 $ - $ 1,116 $ 40,381 $ 41,497 $ 33,503 $ 50,000 $ 83,503
Mar Vista 07/15/03 100,000 - 3,999 57,392 61,391 38,609 50,000 88,609
Mid City 04/10/03 112,500 348 11,234 21,701 33,283 79,217 50,000 129,217
Mid City West 05/08/03 112,500 6,307 14,785 57,487 78,579 33,921 50,000 83,921
Mid-Town North Hollywood 07/31/03 100,000 - 21,121 7,509 28,630 71,370 50,000 121,370
North Hills West 12/17/03 87,500 - 9,676 22,512 32,188 55,312 50,000 105,312
North Hollywood North East 01/30/04 75,000 - 613 1,581 2,194 72,806 50,000 122,806
Northwest San Pedro 04/02/03 112,500 - 12,942 8,050 20,992 91,508 50,000 141,508
P.I.C.O. 03/07/03 125,000 2,415 35,472 50,523 88,410 36,590 50,000 86,590
Pacoima 07/18/03 100,000 - 7,263 9,707 16,970 83,030 50,000 133,030
570 Park Mesa Heights 07/18/03 100,000 - 3,280 20,300 23,580 76,420 50,000 126,420
Pico Union 07/12/04 50,000 - - 680 680 49,320 50,000 99,320
Porter Ranch 01/27/04 75,000 - 1,461 10,277 11,739 63,261 50,000 113,261
Reseda 03/06/03 125,000 2,134 15,019 10,511 27,664 97,336 50,000 147,336
Sherman Oaks 07/31/03 100,000 - 11,185 31,313 42,498 57,502 50,000 107,502
Silver Lake 12/05/03 87,500 - 3,092 14,012 17,105 70,395 50,000 120,395
Southeast/Central Avenue 06/11/04 62,500 - - 145 145 62,355 50,000 112,355
Studio City 09/18/03 100,000 - 419 71,670 72,089 27,911 50,000 77,911
Sun Valley Area 09/01/04 50,000 - - 8,062 8,062 41,938 50,000 91,938
Sunland-Tujunga 03/11/04 75,000 - 9,966 19,787 29,753 45,247 50,000 95,247
Sylmar 09/29/04 50,000 - - 18,219 18,219 31,781 50,000 81,781
Tarzana 09/15/03 100,000 - 19,489 23,172 42,660 57,340 50,000 107,340
Valley Glen Community 06/11/04 62,500 - - 46,763 46,763 15,737 50,000 65,737
Valley Village 04/09/04 62,500 - 98 9,341 9,438 53,062 50,000 103,062
Vermont Harbor 07/19/04 50,000 - - 29,541 29,541 20,459 50,000 70,459 Date Estimated Estimated Enrolled in Appropriation Estimated Estimated Remaining Total Funding Through Expended Expended Expended Expended Appropriation Appropriation Appropriation Neighborhood Council Program June 30, 2005 2002-03 2003-04 2004-05 All Years June 30, 2005 2005-06 2005-06 Vernon/Main 12/17/03 $ 87,500 $ - $ 7,095 $ 6,424 $ 13,519 $ 73,981 $ 50,000 $ 123,981
Watts 12/17/03 87,500 - 7,906 35,115 43,022 44,478 50,000 94,478
West Adams 11/19/03 87,500 - 6,597 3,954 10,551 76,949 50,000 126,949
West Hills 03/19/03 125,000 92 47,829 41,686 89,607 35,393 50,000 85,393
Westchester-Playa Del Rey 02/10/03 125,000 6,353 22,787 33,345 62,485 62,515 50,000 112,515
Westside 06/10/03 112,500 - 5,515 21,310 26,825 85,675 50,000 135,675
Wilmington 03/25/03 125,000 1,585 16,658 13,938 32,181 92,819 50,000 142,819
Winnetka 07/12/04 50,000 - - 3,048 3,048 46,952 50,000 96,952 Woodland Hills-Warner 03/25/03 125,000 1,755 12,421 1,484 15,660 109,340 50,000 159,340 Center
TOTAL $ 6,675,000 $ 49,513 $ 815,319 $ 1,501,264 $ 2,366,096 $ 4,308,904 $ 3,500,000 $ 7,808,904 571
NOTES: The actual appropriation to the Neighborhood Council Funding Program will be determined at the close of 2004-05 inasmuch as this detail presents the best estimates. The estimated expended by each neighborhood council in 2004-05 is assumed to be twice the actual expenditure from July 1 through December 31, 2004. All data in this table is based on information maintained by the Department of Neighborhood Empowerment.
572 PROPOSITION A LOCAL TRANSIT ASSISTANCE FUND
BASIS FOR THE PROPOSED BUDGET
The 2005-06 Proposed Budget for the Proposition A Local Transit Assistance Fund relates to current year funding as follows:
Amount % Change
2004-05 Adopted Budget $ 133,679,044
2005-06 Proposed Budget $ 168,434,033
Change from 2004-05 Budget $ 34,754,989 20.6%
The Proposed Budget for the Proposition A Local Transit Assistance (Prop A) Fund is allocated by the County by population and provides for the use of the one-half cent sales tax revenues for the planning, administration and operation of Citywide public transportation programs. Proposed appropriations comply with the Prop A Local Return Program Guidelines adopted by the Metropolitan Transportation Authority (MTA), which administers this program approved by the voters in November, 1980. The MTA-approved guidelines for Prop A funds reflect a distribution of funding as follows: 40 percent for discretionary and incentive projects; 35 percent for rail transit and 25 percent for local jurisdictions.
BUDGET HIGHLIGHTS
‚ The Budget uses the MTA=s countywide growth rate to forecast sales tax revenue, which predicts slightly higher receipts (approximately four percent) than those from 2004-05.
‚ Matching Funds for MTA Call for Projects - $2 million is provided as matching and front funding for projects underway that were funded in previous MTA Calls for Projects. This represents only a portion of the funding allocated for all MTA Calls for Projects. The balance of 2005-06 funding is provided in the Proposition C Fund Budget (Prop C).
‚ DASH Services – Increased funds are provided to maintain cost-of-living adjustments on several DASH routes including DASH Areas 1 through 4. Additionally, funds are provided to implement two new DASH services and provide buses to support these new routes.
‚ Funds are provided to the Bureau of Street Services for a resurfacing project on Wilshire Boulevard. Use of Prop A funds for this project is dependent upon swapping City Proposition A dollars for MTA discretionary Proposition C funds. This swap will be initiated with the MTA Board of Directors in 2005-06.
‚ Funds are included for a number of rail-oriented projects, including the Eastside Light Rail Extension (Eastside), Exposition Light Rail (Expo) and the Metro Orange Line (Orange Line). The Eastside’s features include six miles of light rail, capacity for 22,000 daily boardings and eight stations and twin tunnels under Boyle Heights. The Expo is a light rail project the will run from the Los Angeles Central Business District west along Exposition Boulevard to Culver City. The project will have seven new and three reconstructed stations and will connect to the existing Blue Line light rail system in Downtown Los Angeles. The Orange Line is a 14- mile landscaped transitway connecting Warner Center and the North Hollywood Metro Rail Station. The Orange Line will include 13 stations at major activity centers.
‚ Funds totaling $1 million are provided to support a study researching the feasibility of tunneling along Wilshire Boulevard to create a Red Line Metro Rail route that would include stops along Wilshire Boulevard. It is believed that new technologies could eliminate the risk of building a subway in this area; however, a study by an outside, independent entity is required to ensure methane gas does not pose a safety problem.
573 Proposition A Local Transit Assistance Fund
2004-05 2005-06 Adopted Proposed Budget Budget
Balance Available, July 1 $ 55,134,044 $68,541,033 Less: Prior Year's Unexpended Appropriations -- -- Adjusted Balance 55,134,044 68,541,033
Receipts: Revenue 52,945,000 63,575,000 Interest 3,600,000 2,376,000 Front Funds/Matching Funds - Reimburse- ments from Other Agencies 15,600,000 25,697,000 Transit Scrip 1,500,000 1,495,000 Farebox Revenue 4,900,000 6,750,000
Total Receipts $78,545,000 $99,893,000 Total Available Balance $133,679,044 $168,434,033
574 Proposition A Local Transit Assistance Fund
2004-05 2004-05 Adopted Proposed Budget Budget
CITY TRANSIT SERVICE. Except where noted, variances reflect 2005-06 costs associated with existing, negotiated contracts or estimated costs for new contracts based on historical expenditures. DASH - Central City. Downtown DASH and DASH - Venice. $ 8,135,000 $ 8,932,000
DASH - Community DASH Area 1. This service consists of six 5,104,000 4,907,000 DASH services (Crenshaw, King-East, Leimert/Slauson/Midtown, Pueblo del Rio, Southeast and Wilshire Center/Koreatown). DASH - Community DASH Area 2. This service consists of 6,250,000 5,853,000 seven services (Community Connection 208, Fairfax, Eagle Rock/Highland Park, Hollywood, Hollywood/West Hollywood, Hollywood/Wilshire and Lincoln Heights/Chinatown).
DASH - Community DASH Area 3. This service consists of five 3,987,000 3,569,000 DASH services (Northridge, Van Nuys/Studio City, Panorama City/Van Nuys and Warner Center and Commuter Express 575).
DASH – Chesterfield Square/Vermont Main. This line was 1,070,000 1,983,000 previously called Manchester Florence/Vermont Main. 4,499,000 5,574,000 DASH - Community DASH Area 4. This area includes routes through Pico Union, Echo Park, El Sereno and City Terrace.
DASH - San Pedro Electric Trolley. This project is jointly 215,000 225,000 sponsored and funded by the Transportation, Harbor and Water and Power Departments, each of which pays one-third of the annual cost. This route serves cruise line passengers and other tourists in the San Pedro area.
DASH - Watts (Routes A and B). 772,000 1,190,000
DASH - Wilmington. 695,000 1,270,000 Bunker Hill (Downtown Red Car) Trolley. This service was 408,000 -- started as a leased-vehicle operation in 2001-02 and is no longer needed due to the Angel’s Flight reopening.
City Hall Shuttle. 343,000 336,000
575 Proposition A Local Transit Assistance Fund
2004-05 2004-05 Adopted Proposed Budget Budget DASH – New Services, Routes to be Determined. Funds are -- 2,052,000 provided to expand the DASH Program by two lines in 2005-06. The amount proposed reflects the approximate costs of operations start-up. Possible locations for the routes will be proposed in accordance with the nearly-completed Transit Needs Assessment Study and its recommendations regarding the most demanded and needed routes. Commuter Express/Community Connection. This service 10,947,000 11,626,000 consists of Commuter Express routes and the Downtown Metrolink Shuttle.
Commuter Transportation Implementation Plan. This service 112,000 118,000 provides commuter bus service to areas throughout the South Bay and El Segundo. The service is funded by the City, seven South Bay cities and the MTA.
Transit Facility Security and Maintenance. This appropriation 815,000 1,260,000 provides for the security and maintenance of Metrolink and Amtrak stations. The 2005-06 amount includes Commuter Express Park-and-Ride lots.
Marketing/Advertising. Funds are provided for the marketing of 1,029,000 1,190,000 City transit services. Increased funds are requested to improve effectiveness and outreach of this program. Transit Sign Production and Installation. Funds are provided 37,000 37,000 for transit-related signs, generally for new or modified services. Transit Store. This service provides a central information outlet 325,000 300,000 for transit services. The store provides information, sells tickets, MTA fare media and passes and handles customer service complaints.
Support Services (MTA). Funds are provided for payment to 73,500 73,000 MTA to maintain common bus stops and to distribute Community Connection and Commuter Express maps and schedules.
Transit Education for Schools. Funds are provided for the 110,000 110,000 ASafe Moves” program taught at schools. Presentations are made to 300,000 children annually.
$ 44,926,500 $ 50,605,000 Total City Transit Service
576 Proposition A Local Transit Assistance Fund
2004-05 2004-05 Adopted Proposed Budget Budget SPECIALIZED TRANSIT
Senior Youth Transportation Charter Bus Program. Increased $ 2,850,000 $ 3,135,000 funds are provided to expand the operation of recreational and educational charter bus service provided to community groups. The primary users of this service are the Department of Recreation and Parks and the Santa Monica Mountains Conservancy. Automated Paratransit System. Funds are provided to continue 63,000 250,000 maintenance of the Cityride automated registration, order taking, scheduling and routing system. The 2005-06 appropriation reflects an upgrade for the routing and scheduling hardware and software. It is anticipated that there will be a 10 percent increase in client registration and service levels.
Paratransit Program Coordination Services. Funds are 1,100,000 1,321,000 provided to continue Cityride program services, including registration, distribution of transit scrip, collection of revenue and automation. Cityride Dial-a-Ride Services in San Fernando Valley/Central 4,300,000 4,873,000 LA (Areas 1 and 2). Cityride Dial-a-Ride Services in Crenshaw/Watts/Harbor Area 2,440,000 3,172,000 (Area 3). Cityride Scrip. Funds are provided for reimbursement to the 13,500,000 14,600,000 MTA for discounted monthly passes sold to senior citizens and disabled persons. The funds also reimburse for transit scrip to taxi and private van companies providing services to senior citizens and disabled persons. The amount provided anticipates higher costs in 2005-06 associated with taxi rates. Multipurpose Center Shuttle. Funds are provided for operation 3,492,000 3,493,000 of door-to-door transit service to frail elderly and disabled individuals. This program is based at the Department of Aging’s Senior Multipurpose Centers (see Department of Aging entry in Support Programs category below).
City Vanpool Subsidy Program. Funds have previously been 4,000 -- provided for subsidies to the City’s vanpool program; however, it has been determined that the programs do not meet MTA guidelines for Prop A eligibility. ______
Total Specialized Transit $ 27,749,000 $ 30,844,000
577 Proposition A Local Transit Assistance Fund
2004-05 2004-05 Adopted Proposed Budget Budget TRANSIT CAPITAL Community DASH Expansion. Funds in 2004-05 provided six $ 1,800,000 $ 3,090,000 additional vehicles to support expanded routes in response to the needs of increasing ridership. The proposed amount anticipates the purchase of 10 new vehicles to support the two new DASH routes anticipated to be added during 2005-06. Community DASH Maintenance Van. Funds are provided to -- 48,000 purchase two panel vans for use by City transit operations mechanics. Staff are responsible for visiting ten contractor facilities throughout Los Angeles County weekly for both scheduled and non-scheduled inspections. Cityride Vehicle Replacement. Funding is provided to -- 1,275,000 replace 15 existing Cityride vans at a cost of $85,000 each.
Third Party Inspections for Transit Capital. DOT protects its 100,000 100,000 investment in its DASH and Commuter Express vehicles by ensuring that an objective party checks the vehicles at the end of the contract upon turnover between contractors. Bus Inspection Facility. Funding is provided to design and -- 2,400,000 construct a bus inspection facility. It is envisioned that having such a facility will make maintenance of the City-owned buses more efficient by providing a single location for maintenance. Funds for the land purchase were previously approved by the Mayor and Council (C.F. 04-0600).
2,400,000 927,000 Fleet Replacement – DASH. Funding is provided to replace three DASH buses that are at or past their replacement date. Each vehicle is anticipated to cost $309,000. ______
Total Transit Capital $ 4,300,000 $ 7,840,000
RAIL TRANSIT FACILITIES. Note that future needs may be offset by Prop C funding. Metro Rail Annual Work Program. The Metropolitan 6,422,233 3,250,050 Transportation Authority (MTA) reimburses the City for support of Metro Rail-related construction, which includes design, clean-up, construction, detour and public safety activities required to construct various Metro Rail-related projects. Funds for 2005-06 more closely reflect historical expenditures. Pasadena Gold Line Annual Work Program. Funding is not 99,000 -- needed in 2005-06 because the Gold Line is now fully operational. Beaudry Avenue Bus Terminal. This new project will rebuild -- 250,000 Beaudry Avenue between Fourth and Sixth Streets in Downtown Los Angeles. The project will include installing concrete on the east side of the roadway along with pedestrian lighting and benches, resurfacing the street, replacing the sidewalk and
578 Proposition A Local Transit Assistance Fund
2004-05 2004-05 Adopted Proposed Budget Budget constructing a bus operator restroom facility. It is anticipated that federal grant funds will cover 80 percent of the cost of this $3.6 million project.
Cal State Los Angeles Transit Center. This is an existing -- 300,000 project and involves rebuilding a multimodal transit center on the campus of California State University Los Angeles. The project scope is expanded to remedy geologic conditions discovered during design. Eastside Light Rail Extension. Funds are provided to assist in -- 2,500,000 the construction of this project, which includes six miles of light rail, capacity for 22,000 daily boardings, eight stations and twin tunnels under Boyle Heights. This light rail extension is expected to open in late 2009. Exposition Light Rail (Expo). Funds are provided to expedite -- 3,500,000 work on this project that will run from the Los Angeles Central Business District west along Exposition Boulevard to Culver City. The project will have seven new and three reconstructed stations and will connect to the existing Blue Line light rail system in Downtown LA. Metro Orange Line. The Orange Line is a 14-mile landscaped -- 2,500,000 transitway connecting Warner Center and the North Hollywood Metro Rail Station. When completed, 60-foot articulated vehicles will travel one mile on City streets and 13 miles on an exclusive lane constructed in the former right-of-way along Friar and Oxnard streets and Victory and Chandler Boulevards in the Valley.
Metrolink Crossing Improvements. Funds are also provided in 100,000 100,000 the Proposed Prop C Budget. Portions that qualify for Prop A are for additional safety improvements.
Red Line Tunneling Study. Funds are provided to support a -- 1,000,000 study researching the feasibility of tunneling along Wilshire Boulevard to create a Red Line Metro Rail route that would include stops along Wilshire Boulevard. It is believed that new technologies could eliminate the risk of building a subway in this area; however, a study by an outside, independent entity is required to ensure methane gas does not pose a safety problem.
Warner Center Transit Hub. The Warner Center Transit Hub -- 750,000 will serve as a terminal and transfer point for MTA’s new Bus Rapid Transit service (Orange Line) and will provide a link for local and commuter bus services run by MTA and other regional transit agencies. Funds are provided to incorporate the Orange Line facilities and continue construction of this on-street transit hub.
Subtotal Rail Transit Facilities $ 6,621,233 $ 14,150,050
579 Proposition A Local Transit Assistance Fund
2004-05 2004-05 Adopted Proposed Budget Budget
SUPPORT PROGRAMS
Aging. Funds for staff to administer the Multi-Purpose Centers $ 292,592 $ 300,705 shuttle program. (See Multi-Purpose Centers Shuttle entry in Specialized Transit). Controller. Costs associated with Prop A administration. 94,609 97,000 Council. Costs associated with Prop A administration. 89,000 89,000 Fire. Funds for overtime in 2005-06 are included in the line item 297,000 -- for the Metro Rail Annual Work Program.
Contract Administration. Costs associated with the Metro Rail 540,000 540,000 Annual Work Program. Engineering. Costs associated with the Metro Rail Annual Work 230,000 443,896 Program. Board of Public Works. Costs associated with the Metro Rail 55,000 55,000 Annual Work Program. Street Lighting. Costs associated with the Metro Rail Annual 80,000 170,566 Work Program. Street Services. Funds are provided for the installation of bus 2,203,091 12,104,380 pads and for the installation and improvement of bus stop landings and curb ramps by City staff. Additionally, funds are provided for a resurfacing, reinforcement and transit improvement project on Wilshire Boulevard. Use of Prop A funds for this project is dependent upon swapping City Proposition A dollars for MTA discretionary Proposition C funds. This swap will be initiated with the MTA Board of Directors in 2005-06. Transportation. Funds are increased to reflect the shift of 4,597,586 5,256,241 funding from Prop C or the General Fund for numerous positions in 2005-06.
Reimbursement for General Fund Costs. 2,860,730 3,679,433
Encino Park and Ride. Funds were provided to renovate and 800,000 -- expand the Encino Park and ride lot. The 2004-05 represents a one-time cost and funds are not needed in 2005-06.
Rail and Transit Work Order Tracking. This prototype system 500,000 -- was intended to enhance the efficiency and accountability of Prop A-supported rail and transit programs. Prior-year unexpended funds will be carried forward into 2005-06 and expended for the new Traffic Asset Management System (TAMS).
580 Proposition A Local Transit Assistance Fund
2004-05 2004-05 Adopted Proposed Budget Budget Technology and Communications Equipment. Funds are 59,400 59,000 provided to replace approximately 30 obsolete computers and other equipment used by Prop A-funded staff within the Department of Transportation. Universal Fare System. 2004-05 funds were used to implement 2,893,221 -- the Universal Fare System in DASH and Commuter Express buses. Funds for this one-time project are no longer needed in 2005-06. Transit and Taxi Operation Consultant. Funds are provided 200,000 200,000 for work on a taxi customer service program, contract vehicle turnover inspections and audits of the paratransit, commuter express and charter bus programs.
Travel and Training. 52,000 52,000
Memberships and Subscriptions. 25,000 25,000
Subtotal Support Programs $ 15,869,229 $ 23,072,221
MATCHING FUNDS Matching Funds - Other Agencies and MTA Call for Projects 2,000,000 2,000,000 – Various Projects. Funds are provided to enable the City to provide matching funds for various grants received from the MTA and other organizations. The use of a revolving fund to front- fund, match and receive reimbursements allows the Department to budget only a portion of the anticipated match.
Subtotal Matching Funds $ 2,000,000 $ 2,000,000
Total All Programs $ 101,465,962 $128,511,271
OTHER APPROPRIATIONS
Reserve for Future Transit Capital and Service $ 32,213,082 $ 39,922,762
Total Other Appropriations $ 32,213,082 $ 39,922,762
TOTAL APPROPRIATIONS $133,679,044 $168,434,033
581
582 PROPOSITION C TRANSIT IMPROVEMENT FUND
BASIS FOR THE PROPOSED BUDGET
The 2005-06 Proposed Budget for the Proposition C Transit Improvement Fund relates to current year funding as follows:
Amount % Change
2004-05 Adopted Budget $ 71,284,529
2005-06 Proposed Budget $ 76,675,993
Change from 2004-05 Budget $ 5,391,464 7.5%
The Proposition C Anti-Gridlock Transit Improvement Fund (Prop C) receives funds from the one-half cent sales tax increase approved by County of Los Angeles voters in 1990. The funds are allocated countywide on a per-capita basis and may be used for public transit, paratransit and repair and maintenance of streets used by public transit. The MTA- approved guidelines for Prop C funds reflect a distribution of funding as follows:
Discretionary 40% Transit-Related Highway Improvements 25% Local Return (Allocation to Jurisdictions) 20% Commuter Rail 10% Security 5%
DEFINITIONS
MTA Metropolitian Transportation Authority. Call for Projects Process created by MTA to allocate discretionary, countywide capital to regionally significant projects. TEA 21 State transportation reauthorization bill that sets annual upper limits for funding of various transportation programs based on anticipated revenues. TGF Transportation Grant Fund, which receives MTA grant and City matching funds for local transportation projects. TDM Transportation Demand Management, which are strategies that result in more efficient use of transportation resources.
BUDGET HIGHLIGHTS
‚ The Budget uses the MTA=s countywide growth rate to forecast sales tax revenue, which predicts an increase in growth for 2005-06 of approximately four percent.
‚ Matching Funds: The funding provided reflects the cash flow needs for projects underway that were funded in previous year MTA Calls for Projects, the State Department of Transportation’s Safe Routes to Schools Program and the City’s match for TEA-21 projects. Funds totaling $40 million are provided to continue these programs and other grant-funded projects that qualify for Prop C funding. The specific use of these funds will be addressed in the 2005-06 Transportation Grant Fund Report (TGF). An additional $2,000,000 is provided in the Proposition A Budget for MTA Call for Projects and Matching Funds.
583 Proposition C Transit Improvement Fund
2004-05 2005-06 Adopted Proposed Budget Budget
Balance Available, July 1 $ 14,479,529 $ 13,809,993
Total Proportionate Share of Funds 44,005,000 50,366,000
Interest 500,000 1,200,000
Matching Funds-Other Agencies 9,900,000 10,000,000
Reimbursement from Other Agencies 2,200,000 1,100,000
Other 200,000 200,000
Total Revenue $ 71,284,529 $ 76,675,993
584 Proposition C Transit Improvement Fund
2004-05 2005-06 Adopted Proposed Budget Budget
APPROPRIATIONS
TRANSPORTATION DEMAND MANAGEMENT PROGRAM
Los Angeles Neighborhood Initiative (LANI). Funds are $ 500,000 $ 500,000 continued to assist in the revitalization of transit-oriented neighborhoods through public and private partnerships. Increased funds are provided to expand this popular program.
Bicycle Programs. Funds are continued for the promotion of 30,000 30,000 bicycle programs as an alternate mode of transportation.
School Bike and Transit Education. Funds are provided for a 250,000 250,000 public education and outreach program that focuses on transit and bicycle safety.
Caltrans Maintenance of Bus Stops. Funds are provided for 20,000 30,000 payment to Caltrans for the maintenance of bus stops on the Hollywood and Harbor Freeways. The increased funding more closely reflects historical expenditures.
Subtotal Transportation Demand Management $ 800,000 $ 810,000
OPERATING PROGRAMS
Railroad Crossing Program. Funding is continued for the repair of $ 544,000 $ 544,000 at-grade railroad crossings, which are those intersections where streets and railroads cross. Funds are used to repair and improve nine at-grade crossings, including one joint jurisdictional project with Los Angeles County. Railroad operators privately finance approximately half of the cost of each improvement.
______Subtotal Operating Programs $ 544,000 $ 544,000
STREET RESURFACING
Street Services. Funds are provided for the resurfacing of streets $ 11,000,000 $ 11,089,626 heavily used by public transit. Increased funds reflect cost-of-living adjustments anticipated in 2005-06.
Subtotal Street Resurfacing $ 11,000,000 $ 11,089,626
CAPITAL IMPROVEMENT EXPENDITURE PROGRAM
Street Lighting Projects. Funds are provided as matching and $ 147,045 $ 198,000 implementation funds for grant-funded transit related projects, such as transit shelter security lighting and streetscape projects.
585 Proposition C Transit Improvement Fund
2004-05 2005-06 Adopted Proposed Budget Budget
Street Infrastructure Projects. Funds are provided for various 3,725,725 2,561,948 street infrastructure projects such as street widening and street reconstruction. These projects are on streets heavily used by public transit. Decreased funds reflect the completion of a number of Prop C-funded projects during 2004-05.
______Subtotal CIEP $ 3,872,770 $ 2,759,948
DEPARTMENTAL APPROPRIATIONS
City Administrative Officer. Proposition A and C administration. 47,250 53,000
City Attorney. Proposition A and C legal services. 162,000 166,260
Mayor. MTA liaison. 155,000 155,000
Planning. Funds were provided in 2004-05 for Planning 274,000 -- Congestion Management Program and Land Use Transportation Policy support. These resources are now available within Department of Transportation staffing.
Public Works:
Contract Administration. Project support on the Metro 136,000 136,000 Rail Annual Work Program is included in the Prop A Budget. Funding is provided here for inspection of Street Lighting projects funded by Prop C in the Capital Improvement Expenditure Program.
Street Lighting. One position is funded from Prop C to 80,000 81,456 design transit-related projects such as transit shelter security lighting and streetscape projects.
Transportation: Traffic Device Installation and Maintenance 992,357 1,393,379 Signal Systems 635,050 739,915 Traffic Control 1,500,000 1,500,000 Design Services 26,000 26,000 Construction 28,000 28,000 Project Development 2,764,000 2,479,530 Transit Education 151,200 159,595 Railroad Franchise 162,000 162,324 Transportation Planning 342,000 342,719 General Administration and Support Program 79,790 81,456 Subtotal Transportation $ 6,680,397 $ 6,912,918 Subtotal Departmental Appropriations $ 7,534,647 $ 7,504,634
586 Proposition C Transit Improvement Fund
2004-05 2005-06 Adopted Proposed Budget Budget SUPPORT PROGRAMS Bridge Improvement Program. Funds are provided to backfill the 2,000,000 4,000,000 loss of Federal funds previously devoted to this program. Increased funds will assist with the strengthening and improvement of more bridges identified by Caltrans to be structurally deficient or functionally obsolete.
Traffic Asset Management System (TAMS). The Traffic Asset -- 1,200,000 Management System (TAMS) is an information system to maintain installation and maintenance records using a GIS-based system for the City’s 200,000 traffic and parking signs, 180,000 traffic signal lights, 30,000 pedestrian lights and 70,000 street messages. Automating the inventory database will enable the City to more effectively manage the condition and performance level of its transportation infrastructure. This project is funded through a combination of prior-year unexpended funds for a prototype project ($800,000) and 2005-06 Prop C funds.
Temple Street Widening. Based on the initial traffic study for the -- 600,000 requirements of the new police headquarters in the Downtown Area, street widening and other improvements are proposed to be made on Temple Street between Alameda and Garey Street. Funds are provided to ease congestion in this area.
Environmental Studies. Funds are included for as-needed 10,000 50,000 consultant work for a variety of environmental, archaeological, historical and other such studies, as required by federal funding sources. 25,000 -- Project Development Database. Funds are no longer needed in 2005-06.
Reimbursement for Related Costs. 2,778,864 3,819,695
Financial Consultant Services. Funds are continued for as- 50,000 50,000 needed expert financial assistance.
Technology and Communications Equipment. Funds are 63,300 64,000 provided for replacement computers, computer and server-related cost, equipment and routine communications service requests.
U.S. Highway 101 Corridor Congestion Relief Projects. Funds -- 1,000,000 are provided to address a number of projects to relieve the current congestion in this freeway corridor. DOT has performed feasibility and engineering studies for approximately 40 of these projects and is now prepared to implement several of them, including signal modification and new signal work, streetscaping and street widening projects.
587 Proposition C Transit Improvement Fund
2004-05 2005-06 Adopted Proposed Budget Budget
Travel and Training. Funds are restored in 2005-06 for these -- 17,500 purposes.
Trustee Bond Services. 4,000 6,000
Subtotal Support Programs $ 4,931,164 $ 10,807,195
MATCHING FUNDS
Matching Funds - Other Agencies and MTA Call for Projects - $ 38,236,000 $ 38,236,000 Various Projects. Funds are continued to enable the City to provide matching funds for various grants received from the MTA and other organizations. The use of a revolving fund to front-fund, match and receive reimbursements allows the Department to budget only a portion of the anticipated match.
Safe Routes to School Program. This State-funded program was 1,722,000 1,722,000 established to provide grants to local government agencies for projects such as new crosswalks, sidewalks, pedestrian pathways and other traffic calming efforts which reduce the speed of vehicular traffic near schools. Front and matching funds are provided for projects that will be constructed in 2005-06.
TEA-21 Projects. Funds are provided for the City’s contribution to 42,000 42,000 the Warner Center Bicycle Path project.
Subtotal Matching Funds $ 40,000,000 $ 40,000,000
Total All Programs $ 68,682,581 $ 73,515,403
OTHER APPROPRIATIONS
Debt Service – MTA. Repayment to MTA for vehicles purchased $ 2,500,000 $ 2,445,000 in 1998-99. Unallocated. $ 101,948 $ 715,590
Total Other Appropriations $ 2,601,948 $ 3,160,590
TOTAL APPROPRIATIONS $71,284,529 $ 76,675,993
588 SPECIAL FIRE SAFETY AND PARAMEDIC COMMUNICATIONS EQUIPMENT TAX FUND
BASIS FOR THE PROPOSED BUDGET
The 2005-06 Proposed Budget for the Special Fire Safety and Paramedic Communications Equipment Tax Fund relates to current year funding as follows:
Amount % Change
2004-05 Adopted Budget $ 325,488
2005-06 Proposed Budget $ --
Change from 2004-05 Budget $ (325,488) (--)%
On November 8, 1989, the voters approved an ordinance adding Article 1.14 to Chapter 11 of the Los Angeles Municipal Code imposing a Special Fire Safety and Paramedic Communications Equipment Tax. The Special Tax was imposed for 10 years, commencing with Fiscal Year 1989-90 and ending with 1998-99. The Special Tax paid for up to $67 million in bonds to finance the following: a fire radio system; a microwave network; a Computer Assisted Dispatch system that includes mobile data terminals and an administrative terminal network; an apparatus intercom system; a face piece communications system; and, a remodel of the existing dispatch center. Due to a change in Trustees and a resulting change in debt service payment dates, an over-levy of the Special Tax occurred. The funds remaining in 2004-05 were reserved for the refund to taxpayers. This program has been closed since the three year statue of limitations for refunds expired in September of 2004.
589
590 SPECIAL PARKING REVENUE FUND
BASIS FOR THE PROPOSED BUDGET
The 2005-06 Proposed Budget for the Special Parking Revenue Fund (SPRF) relates to current year funding as follows:
Amount % Change
2004-05 Adopted Budget $ 31,720,812
2005-06 Proposed Budget $ 33,650,055
Change from 2004-05 Budget $ 1,929,243 6.1%
The Special Parking Revenue Fund (SPRF) receives all monies collected from parking meters and City-owned parking lots in the City in accordance with Division 5 of the Los Angeles Administrative Code. Under the ordinance that took effect July 1, 2000, SPRF monies may be used for the following purposes: 1) purchasing, leasing, installing, maintaining, operating, regulating and policing of parking meters and metered spaces, collection of meter revenue and related expenses (for the purposes of this section, the policing of parking meters shall not include the routine and customary issuance of parking citations); 2) the purchase, improvement and operation of off-street parking facilities; 3) the painting and marking of streets and curbs required for the parking of motor vehicles within parking meter zones; 4) repayment of borrowed City funds; and, 5) the payment of debt service costs incurred for off-street parking facilities. Off-street parking facilities financed from the Special Parking Revenue Fund should be in close proximity to the business districts in which parking meter zones are established and should be paid from the receipts of parking meters installed in those business districts.
The Special Parking Revenue Fund Ordinance was amended in June 2001 to provide for the use of the Special Parking Revenue Fund for City employee parking and to specify that the revenues generated therefrom shall be deposited into the City Employee Ridesharing Fund.
BUDGET HIGHLIGHTS
• Projected total receipts from parking meters, operated lot revenues and parking waivers are $25,950,055. This increase of $1,965,055 is primarily attributable to expected increases in lot patronage and revenue from the Van Nuys Parking Lot Group, including the Van Nuys Civic Center. Gross revenues at the Hollywood-Highland Parking Facility are expected to increase as the Retail/Entertainment Center continues to increase tenant occupancy and entertainment bookings.
• Funds are provided to continue the Parking Lot Refurbishment Program. Details are also available in the Municipal Facilities Blue Book.
591 Special Parking Revenue Fund
2004-05 2005-06 Adopted Proposed Budget Budget
SPECIAL PURPOSE FUND APPROPRIATIONS:
Collection Services. Funds are provided for parking meter collection services. $ 861,000 $ 870,000 The contractor services approximately 2,100,000 individual meters and 100 multi-space meters.
Contractual Services. Funds are provided for lot operation agreements. The 6,606,400 8,002,100 increase in funding for 2005-06 is due to the addition of $500,000 for marketing, financial and parking consultant services, $260,000 for increased operational costs for Hollywood and Highland and $585,000 for increased operational costs at other parking lots.
Library Trust Fund. Funds are provided to subsidize the Central Library -- 120,000 validation program.
Maintenance, Repair & Utility Service for Off-Street Parking Lots. Funds are 1,074,000 1,081,205 provided for recurring costs (security, sweeping, lighting, landscape maintenance, debris removal on lots and utilities) and non-recurring costs (repair of wheel stops, walls, signs, potholes, gates, fences, slurry seal and resurfacing). Parking Facilities Lease Payments. Funds are provided for payments on leases for four parking facilities throughout the City. Funding for property taxes 515,000 517,000 payable on Hollywood-Highland in the amount of $160,000 is also included in 2005-06.
Parking Meter & Off-Street Parking Administration. Funds are provided for 5,856,534 3,703,572 direct and indirect staff costs performing SPRF-related services. The decrease of $2,152,962 is due to capturing related cost reimbursements to the General Fund as a separate expenditure for 2005-06.
Parking Meter & Off-Street Parking Administration Related Costs. Funds -- 3,382,112 are provided to reimburse the General Fund for related costs. This expenditure was previously budgeted in the total above, but is being captured as a separate expenditure beginning with the 2005-06 fiscal year.
Replacement Parts, Tools & Equipment. Funds are provided for the purchase 1,342,900 1,296,500 of parts, supplies and tools needed to repair and maintain the City’s 42,000 Duncan electronic parking meters. The $46,400 decrease is due to reduced funding needs for replacement parking meter top house locks.
Training. Funds are provided for annual parking-related conferences, exhibits 5,000 5,000 and work-related training.
Capital Equipment Purchases. Funds are provided to continue a variety of 1,330,750 2,420,000 new and continuing initiatives. This includes funding to replace parking meters; install multi-space parking meters in select areas, install an energy management system at the Broxton structure and install a pilot Pay-on-Foot revenue control system at the Vine.
Miscellaneous Equipment. Funds are provided for the purchase of a coin 5,000 5,000 counting computer and database software.
592 Special Parking Revenue Fund
2004-05 2005-06 Adopted Proposed Budget Budget
Parking System Revenue Bonds (Series 1999-A). Funds are provided for the 5,395,373 5,397,123 repayment of bonds issued for the Hollywood-Highland project. Payments are scheduled through 2029.
Parking System Revenue Bonds (Series 2003-A). Funds are provided for the 3,211,188 3,212,438 repayment of bonds issued for the Mangrove Estates project. Payments are scheduled through 2022.
Bond Administration. Funds are provided for a parking revenue bond trustee 30,000 30,000 to manage debt service payments on Hollywood-Highland, Mangrove and Santee Court projects.
Projects to Be Designated. Unappropriated funds are available to fund new 4,771,667 2,322,005 and existing off-street parking projects.
Subtotal Special Purpose Fund Appropriations. $ 31,004,812 $ 32,364,055
GENERAL FUND REIMBURSEMENTS Funds are provided to reimburse the General Fund for the cost of parking- related activities as permitted by the Ordinance in City departments, offices and bureaus.
General Services Department. Funds are provided for the purchase of four -- 183,000 panel vans and two pickup trucks for the Department of Transportation’s parking meter maintenance operations.
Capital Finance Administration Fund. Funds are provided to cover debt 236,000 236,000 service on MICLA bonds issued for the Studio City site acquisition.
Subtotal General Fund Reimbursements $ 236,000 $ 419,000
Capital Improvement Expenditure Program. Funds are provided for the 480,000 867,000 refurbishment of ten parking lots pursuant to the cyclical lot refurbishment program.
Subtotal CIEP $ 480,000 $ 867,000
TOTAL APPROPRIATIONS $ 31,720,812 $ 33,650,055
593
594 SPECIAL POLICE COMMUNICATIONS/
9-1-1 SYSTEM TAX FUND
BASIS FOR THE PROPOSED BUDGET
The 2005-06 Proposed Budget for the Special Police Communications/9-1-1 System Tax Fund relates to current year funding as follows:
Amount % Change
2004-05 Adopted Budget $ 26,403,702
2005-06 Proposed Budget $ 24,951,838
Change from 2004-05 Budget $ (1,451,864) (5.5)%
On November 3, 1992, the voters approved an ordinance adding Article 1.16 to Chapter 11 of the Los Angeles Municipal Code, imposing a Special Police Communications/9-1-1 System Tax. The special tax is imposed for 20 years, commencing in 1993-94 and ending in 2013-14. The special tax will pay for up to $235 million in bonds to finance the following: co-location of the downtown Police Communications Center with the Fire Communications Center to a site that provides adequate space for both and allows for future growth; creation of a San Fernando Valley Communications Center to serve the emergency communications needs of the San Fernando Valley and West Los Angeles; replacement and expansion of the police radio communication system to utilize additional radio frequencies made available by the Federal Communications Commission in conjunction with those frequencies already in use; replacement of obsolete radios and acquisition of mobile data terminals for patrol officers; and, provide a Citywide communications back-up system. Lease revenue bonds secured by this special tax were issued as follows:
1. Issue: Series 1998-C Refunding (MICLA AF) Use of Proceeds: Refunded Series 1993-A (MICLA P). Amount of Issue: $ 26,895,000 Principal Outstanding July 1, 2005: $ 2,445,000 Final Payment: 2005-06
2. Issue: Series 1999-D (MICLA AI) Use of Proceeds: New money. Amount of Issue: $ 70,285,000 Principal Outstanding July 1, 2005: $ 48,495,000 Final Payment: 2012-13
3. Issue: Series 1999-E Refunding (MICLA AJ) Use of Proceeds: Refunded Series 1996-B (MICLA Z). Amount of Issue: $ 65,040,000 Principal Outstanding July 1, 2005: $ 43,150,000 Final Payment: 2012-13
4. Issue: Series 2002-F (MICLA AO) Use of Proceeds: New money. Amount of Issue: $ 52,325,000 Principal Outstanding July 1, 2005: $ 47,865,000 Final Payment: 2012-13
595 Special Police Communications/9-1-1 System Tax Fund
5. Issue: Series 2002-G Refunding (MICLA AP) Use of Proceeds: Partial Refunding of Series 1999-D (MICLA AI). Amount of Issue: $ 16,320,000 Principal Outstanding July 1, 2005: $ 16,320,000 Final Payment: 2012-13
As provided in the Special Tax Ordinance, appropriations from the Special Police Communications/9-1-1 System Tax Fund are made to the Office of the City Clerk and the Office of the City Administrative Officer to finance the cost of collecting and administering the special tax. The Ordinance also provides for appropriations to pay lease payments and other special purposes incidental to meeting the requirements of the Lease Agreement and related bond covenants. The proposed appropriations are described below:
APPROPRIATIONS 2004-05 2005-06 Budget Proposed Budget
City Administrative Officer $ 27,500 $ 29,453 Provides reimbursement for the cost of collecting and administering the special tax.
City Clerk 303,603 324,638 Provides reimbursement for the cost of collecting and administering the special tax.
Overhead Costs - City Departments 363,000 674,803 Provides reimbursement for related costs incurred in the collection and administration of the special tax. Significant increases in overhead rates have caused large increases in overhead costs.
Arbitrage Rebate -- 1,891 Funds arbitrage rebate due for all of the Police Communications/9-1-1 System outstanding bond issuances as required by the Internal Revenue Service tax regulations. Arbitrage payments were not scheduled to be paid in 2004-05 but a small arbitrage liability is projected for 2005-06.
Bond Administration 30,000 30,000 Provides funding for trustee fees and other administrative costs.
Bond Reserve 636,852 -- Funds administrative expense and debt service payment reserve funds to maintain a steady tax rate throughout the last levying year of the special tax. Such amount was determined to be unnecessary for Fiscal Year 2005-06.
Insurance 165,000 35,000 Funds annual insurance premiums. The actual insurance premiums was determined to be significantly lower than expected in previous years.
Lease Payments 22,957,747 21,631,053 Provides funds for lease payments due on March 1 and June 1, pursuant to the lease of the Police
596 Special Police Communications/9-1-1 System Tax Fund
Communications/ 9-1-1 System, MICLAs AF, AI, AJ, AO and AP. Lease payments are used by the bond trustee to pay principal and interest on the bonds.
Lease Reserve $ 1,620,000 $ 1,925,000 Provides funding for tax delinquency coverage, County collection fees and a reserve for tax refunds.
Loss Reserve 300,000 300,000 Funds a loss reserve fund which would pay deductibles for replacing equipment.
TOTAL APPROPRIATIONS $ 26,403,702 $ 24,951,838
The Bond Debt Service Reserve and the Lease Reserve were established to stabilize the tax rate over the remaining life of the special tax. The tax rate for 2005-06 is projected to be $0.97 per 100 square feet of improvements, a 20 percent increase over the 2004-05 tax rate.
597
598 STORMWATER POLLUTION ABATEMENT FUND
BASIS FOR THE PROPOSED BUDGET
The 2005-06 Proposed Budget for the Stormwater Pollution Abatement (SPA) Fund relates to current year funding as follows:
Amount % Change
2004-05 Adopted Budget $ 34,600,759
2005-06 Proposed Budget $ 35,814,907
Change from 2004-05 Budget $ 1,214,148 3.5%
Adopted in August 1990, the Stormwater Pollution Abatement Charge imposed a fee on all properties in the City based on stormwater runoff and pollutant loading associated with property size and land use. The charge is collected by the Los Angeles County Assessor on the annual property tax bill. Annual receipts are approximately $28.6 million. SPA funds are used to treat and abate stormwater under the guidelines and regulations set forth by the Environmental Protection Agency for stormwater discharges from large municipal storm drain systems. The SPA Fund also reimburses the General Fund for the costs of stormwater related activities in various City departments, offices and bureaus, including related costs. Funds are further provided for the construction of flood control and pollution abatement projects.
The State of California, Regional Water Quality Control Board, Los Angeles Region (Regional Board) regulates the treatment and abatement of stormwater through a National Pollutant Discharge Elimination System (NPDES) Municipal Stormwater Permit. This Permit is issued to the County of Los Angeles, the City of Los Angeles and 83 other cities in the County that operate their municipal storm drain systems as co-permittees of the County. The new Permit was adopted on December 13, 2001 and was effective February 1, 2002.
One of the regulatory tools of the Regional Board is oversight of Total Maximum Daily Loads (TMDLs), which are calculations of the maximum amount of a pollutant that a water body can receive and still meet water quality standards. Various TMDLs will be considered in subsequent years. The total cost for compliance with these standards is unknown at this time.
Adopted by the U.S. EPA on August 1, 2002, the Los Angeles River and Ballona Creek Trash TMDLs set a numeric target of zero trash in the water to be achieved within a ten-year timeframe. The first compliance date is September 20, 2006 by which the City must reduce the level of trash 20 percent from an established baseline limit. In addition, the City Council endorsed these TMDLs by adopting a goal of 60 percent trash reduction by September 30, 2009.
The Dry Weather Pathogen, or Bacteria TMDL, for Santa Monica Bay (SMB) was adopted by the Regional Board on January 24, 2002. It allows no exceedance days for bacteria during the summer months and three days exceedance during the winter months. The City intends to satisfy the Bacteria TMDL through the construction of Low Flow Diversion projects, which divert storm drain flows to the Hyperion Treatment Plant for treatment rather than allowing them to reach the Bay.
The Regional Board adopted the Bacteria TMDL for Marina Del Rey (MDR) in August 2004. Similar to the SMB Bacteria TMDL, the MDR requires monitoring plans, work plans, reports and scientific studies to be submitted to the Regional Board on specified dates from 2004 to 2007. The City proposes to install Low Flow Diversion devices for dry- weather flows and apply the stakeholder process to meet wet-weather requirements.
The Regional Board adopted the Nitrogen TMDL for the Los Angeles River in July 2003. This TMDL places a limit for various nitrogen species on the City’s major publicly owned treatment works in the Los Angeles River watershed. To remove nitrogen and meet discharge requirements by 2007, the City is converting the existing facilities at the D.C. Tillman and the Los Angeles/Glendale Water Reclamation Plants to provide nitrogen removal facilities (nitrification and denitrification). 599 Stormwater Pollution Abatement Fund
Proposition O was approved in November 2004 and authorized the issuance of $500 million in general obligation bonds to fund water quality improvement projects. Oversight and direction of the program is provided by a five-member Administrative Oversight Committee (AOC) consisting of representatives from the City Administrative Officer, the Chief Legislative Analyst, the Department of Water and Power, the Office of the Mayor and the Board of Public Works. Monitoring of the program is also provided by a nine-member Citizens Oversight Advisory Committee (COAC) consisting of four members appointed by the Mayor and five members appointed by the City Council President. Specific projects to be funded from these bonds are subject to the criteria developed by the AOC and the COAC. Bonds are expected to be issued during this calendar year.
BUDGET HIGHLIGHTS
• Funds are provided for eight flood control projects in the Capital Improvement Expenditure Program.
• Funds are provided for the non-capital expenses associated with maintaining the National Pollutant Discharge Elimination System (NPDES) Municipal Stormwater Permit.
• Implementation of a Developer Plan Review Fee to recover costs associated with ensuring water runoff anticipated during construction projects complies with applicable standards.
2004-05 2005-06 Adopted Proposed Budget Budget
Balance Available, July 1 $ 8,630,259 $ 9,784,285 Less: Prior Year's Unexpended Appropriations 5,000,000 5,000,000 Adjusted Balance 3,630,259 4,784,285
Receipts: Stormwater Pollution Abatement Charge 28,000,000 28,600,000 Developer Plan Review Fee - - 546,780 Interest 300,000 486,200 Other 170,500 150,000 Grant Reimbursements 2,500,000 1,247,642
Total Receipts $ 30,970,500 $ 31,030,622
Total Available Balance $ 34,600,759 $ 35,814,907
600 Stormwater Pollution Abatement Fund
2004-05 2005-06 Adopted Proposed Budget Budget
SPECIAL PURPOSE FUND APPROPRIATIONS:
Media Tech Center (General Services). Funds are provided in 2005-06 for $ 250,000 $ 250,000 payment of the SPA Fund proportionate share of lease costs and tenant improvements for the Media Tech Center, which was occupied by Bureau of Sanitation Watershed Protection Division employees in the summer of 2002.
Relocation Loan Repayment. The costs of the tenant improvements for the 250,000 250,000 Media Tech Center were paid by a loan from the Sewer Construction and Maintenance Fund. The $1,234,600 loan will be repaid with interest within five years, in annual increments of approximately $250,000. Fiscal Year 2005-06 is the fourth year of the repayment schedule.
Expense and Equipment. Fiscal Year 2004-05 provided funding for the cost of 30,000 150,000 renewing the City’s National Pollutant Discharge Elimination System (NPDES) permit. Fiscal Year 2005-06 provides funding for fees and permits associated with the Los Angeles San Gabriel Watershed.
NPDES Permit Compliance. Funds are provided for the non-capital expenses - - 500,000 associated with maintaining the National Pollutant Discharge Elimination System (NPDES) Municipal Stormwater Permit.
Liability Claims. Funds are provided to pay for damage claims made by 42,000 42,000 homeowners against the City for the cost of repairs to their residences damaged by flooding caused by the City's stormwater drainage system.
On-Call Contractors. Funds are provided for on-call contractors for emergency 1,228,500 941,130 storm drain projects. Every three years, the Board of Public Works establishes an on-call contractor list for both sewer and storm drain projects. The amount for each contract ranges from $12,000 to $300,000.
$ 1,800,500 $ 2,133,130 Subtotal Special Purpose Fund Appropriations
601 Stormwater Pollution Abatement Fund
2004-05 2005-06 Adopted Proposed Budget Budget GENERAL FUND REIMBURSEMENTS SPA funds are provided to reimburse the General Fund for the cost of stormwater related activities in various City departments, offices and bureaus, including related costs. Except where noted, increases reflect cost-of-living salary adjustments.
Building & Safety – Inspections for stormwater facilities to meet the $ 151,992 $ 154,714 requirements of the NPDES Municipal Stormwater Permit.
Environmental Affairs – Regulatory and monitoring support. 175,674 179,093
General Services – Fleet maintenance and lease costs. 315,881 322,198
Planning – General Plan Framework staff. 73,015 74,475
Public Works
Board Office – General oversight of the Department of Public Works and 185,832 190,157 direct management of accounting and personnel functions.
Contract Administration – Construction inspection services. 264,207 266,556
Engineering – Design and construction management services. 3,976,510 4,051,104
Sanitation - Planning, operation and coordination services. 11,544,226 12,547,808
Street Services – Street sweeping, a pollution abatement Best Management 5,104,818 5,225,035 Practice.
Related/Overhead Costs 4,921,572 7,330,637
$ 26,713,727 $ 30,341,777 Subtotal General Fund Reimbursements
602 Stormwater Pollution Abatement Fund
2004-05 2005-06 Adopted Proposed Budget Budget CAPITAL IMPROVEMENT EXPENDITURE PROGRAM
Physical Plant. Funds are provided for eight Flood Control projects as part of the $ 6,086,532 $ 3,340,000 CIEP.
Subtotal CIEP $ 6,086,532 $ 3,340,000
TOTAL APPROPRIATIONS $ 34,600,759 $ 35,814,907
603
604 TELECOMMUNICATIONS FUND, LIQUIDATED DAMAGES and LOST FRANCHISE FEES
Telecommunications Development Account
The 2005-06 Proposed Budget for the Telecommunications Development Account relates to current year funding as follows:
Amount
2004-05 Adopted Budget $ 6,614,208
2005-06 Proposed Budget $ 7,869,665
Change from 2004-05 Budget $ 1,255,457
The Telecommunications Development Account is funded by cable television franchise fees and liquidated damages. Appropriations are made from the Telecommunications Development Account to (1) other departments and funds in order to provide telecommunications related services, and (2) fund Telecommunications related costs in the Information Technology Agency. Funds that remain in the Telecommunications Development Account are used for public, educational and government access programming and other telecommunications uses in the City.
2004-05 2005-06 Adopted Proposed
REVENUE
Balance Available, July 1 $ 2,670,656 $ 490,243 Receipts 8,644,736 8,850,000 Total Revenue $ 11,315,392 $ 9,340,243
Less Unallocated Balance/Transfer to General Fund: $ (4,701,184) $ (1,470,578) Telecommunications Development Account Available Funds $ 6,614,208 $ 7,869,665
605 Telecommunications Development Account
Municipal Access Appropriations
2004-05 2005-06 Adopted Proposed
APPROPRIATIONS
1. Channel 35 and Municipal Access Printing and Binding $ 27,000 $ 26,750 Contractual Services 1,024,000 971,000 Governmental Meetings 3,000 - Office and Administrative Expense 16,000 10,000 Operating Supplies and Expense 150,000 75,000 Equipment 240,000 240,000 Communication Services 25,000 25,000 Production Studio Equipment 190,000 190,000 Production Studio Communication Services 20,000 20,000 Insurance for Selected Contractors 32,000 32,000
Subtotal $ 1,695,000 $ 1,589,750
2. Related Costs 1,234,146 1,571,526 3. Grants to Third Parties (Citywide Access Corp.) 555,000 555,000 4. Information Technology Agency Direct Costs 2,167,217 2,808,221 5. Department of General Services 338,143 226,216 6. City Attorney 203,952 203,952 7. Cable Franchise Renewal Program 485,000 585,000 8. Cable Rate Regulation 320,000 330,000
Total Appropriations $ 6,614,208 $ 7,869,665
Once all appropriations and transfers have been made from the Telecommunications Development Account for Departmental and Municipal Access, funds in the amount of $1,470,578 remain. This amount will be transferred to the General Fund.
PURPOSE OF FUND
Forty percent (40%) of all monies received or collected from telecommunications franchise holders are deposited into this account. The cable television franchise payment represents a payment for use of City streets and rights of way. It is calculated at the rate of five percent of gross revenue received by the cable companies (sixty percent is deposited into the General Fund). Fund monies may be used for public, educational and government access related purposes, and other telecommunications uses.
Detail of Municipal Access Appropriations Total Expense
Printing and Binding
Funds are provided for various expenses such as printing of approximately 200 $ 26,750 program guides per month for the municipal access channel.
Contractual Services 971,000 Funds are provided for projected ongoing contractual services for municipal programming, including $115,000 for ongoing Channel 35 closed caption services.
606 Telecommunications Development Account
Office and Administrative Expense
Funds are provided for various expenses such as the submission of outstanding 10,000 municipal access programming for award consideration, computer supplies, video reference books, membership and training related to municipal access production.
Operating Supplies and Expense
Funds are provided for necessary props, videotapes, production supplies, sound effects 75,000 and music library, maintenance and art supplies for the production of municipal access programming.
Equipment
Funds are provided for replacement and backup for digital audio and video gear, 240,000 automated playback system, graphic stations, cameras, videotape machines, test equipment and audio mixers.
Communication Services
Funds are provided to pay for Council phone leased line charges. 25,000
Production Studio Equipment
Funds are provided for lighting fixtures and control room equipment to make the LA 190,000 Cityview 35 production studio operational.
Production Studio Communication Services
Funds are provided for telephone and data connections, as well as a fiber optic link 20,000 between the new Production Studio and the fiber optic signal processing central control device at the San Pedro facility.
Insurance for Selected Contractors Funds are provided for general liability and automobile insurance for City vehicles 32,000 driven by Channel 35 contract employees.
Detail of Remaining Appropriations
Related Costs
Funds are provided for reimbursement of General Fund monies for employer 1,571,526 contribution to health and retirement plans related to TDA supported employees.
Grants to Third Parties
Funds are provided for the management and operation of Public Education and 555,000 Government Channel 36, which provides cable television programming.
Information Technology Agency Direct Costs 2,808,221 Funds are provided for reimbursement of General Fund for employee salaries of TDA supported employees.
Department of General Services
Funds are provided for reimbursement of General Services Department for building rent $ 226,216 and related services.
607 Telecommunications Development Account
City Attorney
Funds are provided to reimburse the City Attorney for legal services in support of TDA 203,952 functions.
Cable Franchise Renewal Program
Funds are provided for cable television franchise renewal contractual services, 585,000 including franchise fee auditing, technical auditing, and community needs assessments for the City’s 14 franchise areas.
Cable Rate Regulation
Funds are provided for the review of cable rates and possible rate restructuring as 330,000 required.
608 UNAPPROPRIATED BALANCE
BASIS FOR THE PROPOSED BUDGET
The 2005-06 Proposed Budget for the Unappropriated Balance relates to current year funding as follows:
Amount % Change
2004-05 Adopted Budget $ 23,679,012
2005-06 Proposed Budget $ 25,868,413
Change from 2004-05 Budget $ 2,189,401 9.25 %
In accordance with Charter Section 312, the Unappropriated Balance provides funds for appropriations after budget adoption to meet contingencies as they arise. Specific funding, personnel, equipment and/or procedures cannot be adequately defined for contingencies that occur during the fiscal year. By recognizing such contingencies in the Unappropriated Balance, start-up funding is provided. Use of monies in the Unappropriated Balance is subject to approval of specific reports and recommendations to the Mayor and Council.
2004-05 2005-06 Budget Budget
1. Alternative Waste Disposal Technical Study...... -- 1,100,000 2. Asset Management Study ...... -- 100,000 3. City Attorney Outside Counsel inc. Workers’ Compensation ...... 1,000,000 3,000,000 4. Cultural Affairs – Cultural and Historical Facilities...... -- 1,000,000 5. FMIS Replacement...... 2,500,000 4,325,866 6. Fire and Police Communications...... -- 1,500,000 7. GSD - Petroleum Products ...... 1,850,000 1,000,000 8. Government Efficiency Unit ...... -- 240,000 9. LAPD Consent Decree Program ...... 1,000,000 1,000,000 10. LAPD Proposition 69 Implementation ...... -- 1,300,000 11. Litigation Expense Account ...... 750,000 750,000 12. Los Angeles Regional Crime Laboratory...... -- 666,351 13. Office of the Treasurer Reorganization ...... -- 50,000 14. Recreation and Parks Grant Writer Services...... -- 186,000 15. Rec. and Parks Youth Supplemental Nutrition & Recreation Program .. -- 600,000 16. Sanitation Overtime ...... -- 750,000 17. Solid Waste Collection and Disposal Benchmarking Study ...... -- 500,000 18. Solid Waste Disposal Options ...... -- 852,000 19. Solid Waste Integrated Resource Plan ...... -- 550,000 20. Systems Implementation for EOC/DOC/Fire Dispatch Center...... -- 948,838 21. Tenant Improvement for Background Investigators ...... -- 200,000 22. Workers Compensation Claims...... -- 2,000,000 23. 3-1-1 Citywide Service Request System ...... -- 3,249,358 24. Community Based Organizations...... 1,884,778 -- 25. Fire – 10th Member Task force ...... 735,299 -- 26. GSD - Postage Account ...... 500,000 -- 27. Office of Public Safety ...... 4,230,273 -- 28. Police Recruitment ...... 500,000 -- 29. P/W St. Svc. – Paving of Unimproved Streets ...... 1,100,000 -- 30. Recreation and Parks Expenses ...... 4,250,000 -- 31. Workforce Displacement Mitigation...... 3,378,662 --
Total...... $ 23,679,012 $ 25,868,413
609 Unappropriated Balance
Alternative Waste Disposal Technical Study -- $1,100,000. The Alternative Waste Disposal Technical Study would identify and evaluate technologies and manufacturers that would convert municipal waste through a chemically based process to reduce the City’s dependence on local landfills. Completion of Phase I, at a cost of $500,000, is anticipated by February 2005. An additional $1.1 million would provide funds for Phase II of the study that would include the preparation and distribution of a Request for Proposal (RFP) to the short-list of alternative technology suppliers identified in Phase I, evaluation of the responses, and facility siting, as well as public outreach. The final phase of facility permitting, design, engineering, and additional public outreach is anticipated to occur in 2006-07.
Asset Management Study -- $100,000. Funding is set aside for an independent outside study of the organizational structure and functions of the Asset Management Division in the Department of General Services .
City Attorney Outside Counsel including Workers’ Compensation -- $3,000,000. Funding is provided for the City to employ additional attorneys to assist in litigation. The City Attorney retains outside firms on an occasional basis, typically when the type of litigation involved requires expertise that is not available in-house. Due to the difficulty in predicting the number and types of matters that require outside counsel, funding will be considered on a case-by-case basis. Funding is increased to assist in litigation of workers’ compensation cases, as well as to consolidate legal fee review and payment processing within the Office of the City Attorney. Historically, funding for workers’ compensation litigation was included in the Human Resources Benefits Workers’ Compensation expense account. Legal fees were reviewed by the Office of the City Attorney for appropriateness and aid by the Personnel Department. The consolidation of both functions within the City Attorney will improve efficiency and provide greater continuity of service.
Cultural Affairs – Cultural and Historical Facilities -- $1,000,000. Funding is set aside for operating and related expenses of new, renovated or existing facilities. The Cultural Affairs Department would need to submit an expenditure plan to the Mayor and Council prior to using these funds.
Financial Management Information System (FMIS) Replacement -- $4,325,866. Funding would augment $2.5 million provided in 2004-05, of which $2.4 million would be reappropriated to 2005-06, for replacement of the City's 18-year old financial and accounting system. With a total of $6,725,866 in 2005-06, funding is set aside for the Controller to contract with a project manager, system integrator, consulting services and quality assurance consultant ($3,102,200), furniture, office and technical equipment ($2,319,400), project contingency ($475,000) and salaries ($514,279). This also includes funding set aside for the Information Technology Agency for furniture, office and technical equipment ($30,000) and salaries ($284,987).
Fire and Police Communications -- $1,500,000. The California Highway Patrol is currently responsible for receiving 9-1-1 calls within City boundaries. The responsibility for taking these calls would shift to the City sometime in 2005-06. Funding is set aside for departmental staffing and related expenses.
GSD – Petroleum Products -- $1,000,000. In light of significant increases in crude oil prices, funds are set aside as a contingency to pay for the City’s petroleum costs.
Government Efficiency Unit -- $240,000. Funding is provided for the creation of a Government Efficiency Unit in the Office of the Controller to investigate allegations of irregularities, fraud, collusion, conflict of interest and improprieties on the part of City employees and others.
LAPD Consent Decree -- $1,000,000. Funding is set aside for the LAPD Consent Decree Program as a contingency to pay for TEAMS II and Traffic and Pedestrian Stop System related expenses.
LAPD Proposition 69 Implementation -- $1,300,000. Due to the passage of Proposition 69, the DNA Fingerprint, Unsolved Crime and Innocent Protection Act, the LAPD must collect samples from each arrestee charged with a felony for inclusion in a statewide database. Funding is set aside for Police implementation of the program.
Litigation Expense Account -- $750,000. Funding is provided for the City Attorney to augment the Department’s Litigation Expense Account (LEA). The LEA provides funding for outside service providers to perform various legal services such as investigations, medical testimony, messenger services, collections,
610 Unappropriated Balance
depositions, transcripts and photocopies. It is envisioned that appropriations may be made on an interim basis or during the course of mid-year and/or year-end departmental reconciliations.
Los Angeles Regional Crime Laboratory (LARCL) -- $666,351. The new Los Angeles Regional Crime Laboratory is scheduled to open in August 2006. Funding of $666,351 is set aside for furniture, technology equipment and other related expenses.
Office of the Treasurer Reorganization -- $50,000. The City's external auditor has expressed concerns regarding the Treasurer's Office. Funding is set aside to address potential staffing changes that may occur in the Office of the Treasurer after a management audit of the Treasury function.
Recreation and Parks Grant Writer Services -- $186,000. Funding is set aside for Recreation and Parks grant writer services for the next round of competitive grant process. It is anticipated that 31 applications for various grants, including Proposition K and Proposition 40, will be processed in 2005-06. Funds will be appropriated to the Department of Recreation and Parks subject to the Department completion of a feasibility study of using City staff to provide this service and, if necessary, upon Department completion of a new request for proposal process.
Recreation and Parks Youth Supplemental Nutrition & Recreation Program -- $600,000. Funding is provided for the Youth Supplemental Nutrition and Recreation Program in the event that Community Development Block Grant (CDBG) and Urban Development Action Grant (UDAG) funding are not continued in 2005-06.
Sanitation Overtime -- $750,000. Funding is provided to meet anticipated overtime needs for the Bureau of Sanitation. One-half of the projected funding needs has been provided in the Bureau's budgetary account, with the remainder provided in the Unappropriated Balance.
Solid Waste Collection and Disposal Benchmarking Study -- $500,000. The Solid Waste Best Practices study will evaluate the Bureau of Sanitation's current solid waste collection and disposal operations, detail the strengths and weaknesses, evaluate our current fee structure, and provide comparative information on the City's operations and fees with best practices used by other municipal agencies.
Solid Waste Disposal Options -- $852,000. Funds are provided for the salary costs of staff needed to implement the potential change in landfill providers for the City's refuse collection activities. The switch from Sunshine Canyon to a landfill located outside the City limits may require the addition of up to 54 Refuse Collection Truck Operators in 2004-05 in order to ensure the orderly transition to using a new landfill effective July 1, 2006.
Solid Waste Integrated Resource Plan -- $550,000. The Solid Waste Integrated Resource Plan (SWIRP) would provide a comprehensive evaluation of the Bureau’s long-term capital needs relative to solid waste collection and disposal. This includes transfer stations, material recovery facilities, and rail haul facilities. One of the primary objectives is to provide a comprehensive planning document for when the City is no longer able to utilize local landfills. Funding is provided for Phase I, which would develop the guiding principles for Phase II, which is the actual SWIRP. This proposal is based on the IRP underway on the wastewater side, which also began with guiding principles phase as this allow stakeholders both in the City and the community to provide the blueprint for more detailed planning. Phase II would likely begin in 2007-08 and is anticipated to last approximately five years at an estimated cost of $5.5 million.
Systems Implementation for EOC/DOC/Fire Dispatch Center -- $948,848. Funding is provided for establishment of a Systems Implementation Team for the City’s new Emergency Operations/Department Operations/Fire Dispatch Center. The Team will develop requirements, designs, specifications, and a procurement plan for the communications systems necessary for the new center. Fire and ITA consultants and City staff will identify the needed Local and Wide Area Network requirements, as well as voice and mobile radio, fiber optic cabling, microwave transmission, telephone, and audio visual systems and hardware requirements; and develop a procurement plan to ensure that the new facility is operational in time for the mid-2008 scheduled occupancy by the Police and Emergency Preparedness Departments.
Tenant Improvement for Background Investigators -- $200,000. Additional positions are included in the Personnel Department’s 2005-06 proposed budget for public safety recruitment. Funding in the amount of
611 Unappropriated Balance
$200,000 is set aside for tenant improvements and other related expenses. The funding would need to be appropriated to the Department of General Services upon completion of design and construction estimates.
Workers’ Compensation Claims -- $2,000,000. The City’s workers’ compensation claim costs decreased significantly in 2004-05. The proposed 2005-06 Workers’ Compensation account in the Human Resource Benefit budget is $138 million, a decrease of $17 million. Funding is provided in the event additional resources are needed in 2005-06.
3-1-1 Citywide Service Request System -- $3,249,358. Funding is provided to contract with an experienced independent project manager and an independent Quality Assurance consultant, consistent with project management best practices, to assist the City with the project design and development of a plan and schedule for consolidating City department call centers, eliminating toll-free numbers, and implementing the Citywide Service Request System. Funding is also provided for City staff in ITA, integration and hosting vendors, staff training, network infrastructure, workstations, data and voice communications, and Service Request System software to enable the implementation of this complex project.
To successfully accomplish the three 3-1-1 project objectives, a project management team, similar to what has been used for other complex, successful technology projects like LATAX, the payroll replacement system (PaySR), and the Supply Management System (SMS), is need that would include and augment the two continuing resolution authority positions currently assigned to this effort. It is the intent to have the independent Project Manager select his or her own team, comprised of City staff and project management consultants. This is the initial staffing composition that may change over the course of the project depending upon the needs, emphasis and complexity of the project.
The 3-1-1 E-Government Project will initially consolidate the Construction Services One-Stop Center, the Graffiti Abatement and Removal System, and the cable television complaints call center with other call centers to follow in future years. Throughout the development and implementation of the Citywide Service Request System, call centers consolidation, and elimination of toll-free numbers, the Council will be routinely advised of the projects’ progress.
612
WATER AND ELECTRICITY
BASIS FOR THE PROPOSED BUDGET
The 2005-06 Proposed Budget for Water and Electricity relates to current year funding as follows:
Amount % Change
2004-05 Adopted Budget $ 35,493,072
2005-06 Proposed Budget $ 36,797,370
Change from 2004-05 Budget $ 1,304,298 3.6%
The Proposed Budget provides funding in the amount of $9.1 million for water and $27.6 million for electricity for a total appropriation of $36.7 million. The budget provides for a $1.30 million increase over 2004-05. An additional $640,000 is included for the anticipated water and energy service requirements of 13 new facilities scheduled to open during 2005-06. These facilities include a medical services building, three animal shelters, five fire stations, two cultural centers, a police laboratory and a youth technology center. The Proposed Budget also provides an additional $660,000 to fund net consumption changes and a recently approved 11 percent increase in Department of Water and Power (DWP) water rates.
613 Water and Electricity
SUBFUNCTION INFORMATION AND CHANGES
Net Change from 2005-06 2004-05 Proposed Adopted Subfunction Budget Budget Comments
Lighting of Streets $ 442,400 $ (4,123) Electricity is supplied for Public Property Lighting.
Solid Waste Collection and Disposal 707,356 140,825 Water and energy are supplied to the various collection and disposal sites and maintenance yards.
Aesthetic and Clean Streets and 742,352 75,308 Water is provided to clean streets and to Parkways water parkway landscape.
Street and Highway Transportation 598,805 (114,303) Water and energy are furnished to the asphalt plants and service yards.
Educational Opportunities 2,874,223 20,643 Water and electricity are furnished to the various libraries.
Recreational Opportunities 13,739,553 732,270 Water and electricity are supplied to parks and recreational facilities, Griffith Park Observatory and the Zoo. The 2005-06 Proposed Budget provides funds to continue the metering/re- metering of various concession facilities.
Public Buildings, Facilities and Services 17,692,681 453,678 Water and electricity are furnished to all public buildings maintained by the General Services Department, including fire and police stations. Funding for public facilities is increased for 2005-06 to provide for the service requirements of 13 new facilities and to fund an 11 percent increase in DWP water rates.
TOTAL $ 36,797,370 $ 1,304,298
614 2005 TAX AND REVENUE ANTICIPATION NOTES, DEBT SERVICE FUND
BASIS FOR THE PROPOSED BUDGET
The 2005-06 Proposed Budget for the 2005 Tax and Revenue Anticipation Notes, Debt Service Fund, relates to the current year funding as follows:
2004-05 2005-06 Adopted Proposed Budget Budget % Change
Debt Service – Retirement Fund $ 187,979,707 $ 267,003,775 42.0% Debt Service – Pension Fund 163,028,833 171,139,651 5.0% Debt Service – Cash Flow (Interest Only) 2,671,245 2,964,684 11.0% Total Debt Service $ 353,679,785 $ 441,108,110
The 2005 Tax and Revenue Anticipation Notes, Debt Service Fund, is a special purpose fund established to pay debt service on notes issued to fund the annual contribution to both the Fire and Police Pension Fund and the Los Angeles City Employees Retirement System as well as to alleviate the short-term cash flow deficits occurring early in the fiscal year when certain taxes and revenues have not been received.
Part of the 2005-06 appropriation to this fund includes the payment of the entire debt service on notes issued in relation to the pension and retirement funds. Issuance of these notes will permit the City to make the entire annual contribution to the pension and retirement funds in July 2005. This early payment will allow both the pension and retirement funds to earn additional interest that will be used to discount the required City contribution to both funds without reducing the funds’ annual receipts.
As explained in the Blue Book for the City Employees Retirement Fund, the City’s contribution to the retirement fund will be discounted by approximately $11.8 million to $303.9 million. The appropriation of $267.0 million in the Debt Service Fund is the estimated cost of repaying the entire principal and borrowing costs on a note issued for the City’s General Fund retirement contribution during the 2005-06 fiscal year. Using these notes to fund the retirement contribution will reduce the General Fund’s net costs by approximately $5.0 million. The special fund portion of the retirement contribution ($43.7 million) will be paid by the proprietary departments.
As explained in the Blue Book for the Fire and Police Pension Fund, the City’s contribution to the pension fund will be discounted by approximately $4.9 million to $167.8 million. The appropriation of $171.1 million in the Debt Service Fund is the estimated cost of repaying the entire principal and borrowing costs on a note issued for the pension contribution during the 2005-06 fiscal year. Using these notes to fund the pension contribution will reduce the City’s net costs by approximately $1.6 million, which is the difference between the pension contribution before the discount of approximately $172.7 million less an estimated total net debt service requirement of $171.1 million for the notes.
The principal portion ($200 million) of the TRAN for cash flow purposes has not been appropriated in the Budget, since this principal is treated in the Budget as temporary borrowing rather than as an expenditure. The principal and interest on the TRAN will be paid from the City’s General Fund revenues during the fiscal year. The 2005-06 appropriation to this fund for cash flow purposes is only for the interest portion of the debt service on notes to be issued in June 2005. The issuance of these notes will permit the City to provide effective cash flow management for the City’s General Fund.
The cost of issuing TRANs for cash flow purposes is less than borrowing internally from special funds. The issuance cost would be approximately $3.0 million due to the low rate of return on investing the funds that are set aside to retire the debt at the time of maturity. Issuance of the TRANs for retirement, pension and cash flow will be combined to achieve efficiencies and will not contribute to the overall indebtedness of the City.
615