609786-Epp-1-2019-1-Xk-Eppka2-Cbhe-Jp

609786-EPP-1-2019-1-XK-EPPKA2-CBHE-JP

PROJECT MANAGEMENT PLAN

QUALITY DEVELOPMENT OF INTERNATIONAL COOPERATION AND PROJECT MANAGEMENT (QUADIC)

PUBLIC UNIVERSITY “KADRI ZEKA”

MARCH, 2020

This project management plan is prepared and revised by Prof. Ass. Dr. Dukagjin Leka & Ms. Luljete Berisha Ass. Dr. Sc. Selim Daku

This project management plan is approved by QUADIC Steering Committee

609786-EPP-1-2019-1-XK-EPPKA2-CBHE-JP

TABLE OF CONTENTS

LIST OF ABBREVIATIONS...... 3

INTRODUCTION...... 4

PROJECT MANAGEMENT APPROACH...... 7

PROJECT SCOPE...... 9

MILESTONE LIST...... 10

WORK BREAKDOWN STRUCTURE...... 13

CHANGE MANAGEMENT PLAN...... 14

MEETINGS FOR THE PROJECT...... 14

PLANS FOR THE PROJECT...... 14

COMMUNICATION MANAGEMENT PLAN...... 14

COST MANAGEMENT PLAN...... 14

PROCUREMENT MANAGEMENT PLAN...... 14

QUALITY MANAGEMENT PLAN...... 15

RISK MANAGEMENT PLAN...... 15

609786-EPP-1-2019-1-XK-EPPKA2-CBHE-JP LIST OF ABBREVIATIONS

EACEA Education, Audiovisual and Culture Executive Agency

CBHE Capacity Building for Higher Education EU European Union HEIs Higher Education Institution QAC Quality Assurance Committee

UKZ University “Kadri Zeka” GJILAN, Coordinator/ Grant Holder IBCM International Business College Mitrovica UGJFA University of Gjakova “Fehmi Agani” UPZ University of Prizren “Ukshin Hoti” UP University of Prishtina “Hasan Prishtina” UCA Universite Cote d’Azur TUS Technical University of Sofia UMT University of Medicine Tiranë UL University of Ljubljana HC Heimerer College UHZ University of Peja ‘Haxhi Zeka” UAMD University of Durres “Aleksandër Moisiu” UMIB University of Mitrovica “Isa Boletini” UET European University of Tirana UBT International University for Business and Technology UNIKO University of Korça “Fan S. Noli” UEQG University of Gjirokastra “Eqrem Qabej” UNISTRAPG Universita Per Stranieri di Perugia ASSOCIATED PARTNER: MEST Ministry of Education, Science and Technology of Kosovo MES Ministry of Education, of Albania

609786-EPP-1-2019-1-XK-EPPKA2-CBHE-JP INTRODUCTION This project is supported by the European Union Erasmus+ Programme and is coordinated by by Public University “Kadri Zeka” in Gjilan with a consortium of 17 partners. This project addresses Erasmus + KA2 CBHE priorities: Improving Management and Operation of Higher Education Institutions – Internationalization of Higher Education Institutions, including recognition mechanism and mobility, international relations capacities. This is a regional priority for the Western Balkans, meaning it is a cumulative priority for all countries. This is the way how the universities would have to be developed as well, especially in the countries like Kosovo and Albania, and this project aims at this point. As seen above, the project is relevant to the objectives of the Call and the Action (CBHE), since it describes a joint effort of the participating higher education institutions (HEIs) to establish and advance their practices in international cooperation and project management in Albania and Kosovo. With regards to the project theme and the priority selected and addressed by this proposal, which is ‘internationalisation of HEIs’, it is a priority set by the programme for the region. Also the project proposal is relevant and in line with the priorities of Ministry of Education in Kosovo and Albania. The aim is to enhance the international orientation and management capacities and to develop and participate in associated regional initiatives related to international cooperation. In the world today, globalization is growing and borders are shrinking. Companies are taking advantage of that, by internationalizing their businesses to gain new customers, gain a bigger market share and get an advantage point against rivals. This is the way how the universities would have to be developed as well, especially in the countries like Kosovo and Albania, and this project aims at this point. In Kosovo Strategic Plan of Ministry of Education internationalization is under Strategic Objective 7 - Upgrading the quality and competitiveness of higher education through the promotion of excellence in teaching, scientific research, artistic creation, innovation, and internationalization. The main priority in this area is the improvement of quality in higher education institutions. This has many facets including adapting study programmes to labour market requirements, the promotion of scientific research, and the facilitating of artistic work and innovation in higher education institutions. The quality of teaching and the need to increase academic mobility of academic staff and students, as well as participation in international programmes of higher education and scientific research, will also receive attention. In Albania the organization of Higher education is managed by MES. At higher education level, MES realizes its mission through universities, colleges and academies. Higher education today is organized in universities, academies and high schools. According to Law no. 9741, dated 21.05.2007 "On Higher Education in the Republic of Albania its mission is to establish, develop and transmit knowledge through teaching and research, develop and advance the arts, physical education and sports; form highly educated specialists; and to prepare young scientists. This law also sees as priority the internationalization through international cooperation and development through projects and research innovations.

609786-EPP-1-2019-1-XK-EPPKA2-CBHE-JP The overall goal of this project is to improve higher education provision in Kosovo and in Albania by building institutional capacity for international relations whereby establishing or making fully functional respective offices (including capacity for project cycle management) in all eight Kosovo and five Albanian consortium members. Though external factors through globalization processes are increasing their influence on national contexts, still ‘most universities operate primarily in their own national space and context and are part of the educational system within their own country’ (Maringe, F. and Fosket, N (eds). (2010). Globalization and internationalization in higher education. New York: Continuum International Publishing Group). This project will build institutional capacity for the internationalization of higher education in Kosovo and Albania and will improve capacity for project development and management through international expertise made available by European higher education institutions partnering in this project and exchange of good practices between the consortium members. This will make way for local higher education institutions to engage confidently in various academic and research cooperation initiatives in the region, in Europe and wider. The aim of the project is establish and to strength those existing thirteen fully functional offices of international cooperation in Kosovo and Albania that will also include the function of project cycle management. Currently, none of the new public universities in Kosovo and in Albania has the capacity to run an International Cooperation Office in a full manner, at a time when over 50% of students in European Higher Education institutions are studying or participating in one or another form of international studies and when a significant part of university life takes place in the form of various exchanges and mobilities. This makes it of paramount importance to build respective capacity in the Consortium members. This will ultimately contribute substantially to the quality of provision and will enrich university life and experiences of the student population in Kosovo and in Albania. The project will have very high importance in addressing increasing isolation, lack of quality international cooperation and lack of project initiatives from Kosovo and Albania universities. This project will address the issues of internationalization in both countries, and in that way will make possible or even require from higher education institutions to develop a strategic plan and approve it, which should be submitted every three to five years and also both ministries in Kosovo and Albania will continue to request more detailed annual reports from the higher education institutions in Kosovo and Albania, which will be focused mostly in internationalization and project cycle management.

The project is going to change the way of work within these universities, as it will improve and increase the capacities of the professors, assistants, administration and students, in order to reach the level of the |European Universities. In that way the new experiences that will be

609786-EPP-1-2019-1-XK-EPPKA2-CBHE-JP gained during the study visits and workshops in European universities will be used in the local level both in Kosovo and Albania. This way the entire project will support the study flow within HEI in Kosovo and Albania, in that way that will improve the quality in education, increasing mobility of professors, assistants, administration and mainly students, by making new curricula of programs, which will be held in English language, by increasing the incoming mobility, etc. Project duration: 15/01/2020 – 14/01/2023

PROJECT MANAGEMENT APPROACH

QUADIC consortium is established based on issues of quality assurance, formalized with a partnership agreement which ensures the credibility and interaction among members and set the ground of a common methodology in managing the project and the division of tasks. Cooperation between universities in Kosovo and Albania has been extraordinary in this direction. Also partners of the EU with their experience and suggestions and have a great contribution. Based on this, the project will create the following bodies and structures: 1. A Steering Committee (SC). The SC will be composed of representatives from each partner and will ensure that any difficulty that can emerge could be identified and duly addressed in order not to compromise the implementation of the project. The SC will try to prevent and resolve conflicts within the consortium. The project manager participates in the SC as Secretary without right to vote, responsible for: • Monitoring progress according to the project management plan. • Reviewing and approving changes made to project resource plan, schedules, scope, goals, cost estimates, etc. • Making strategic decisions regarding the prioritization of project deliverables and approving interim deliverables. • Reviewing and approving the project development strategy. • Resolving conflicts between stakeholder groups

2. Project Implementation Board (PIB). The PIB will be composed by UKZ, UET, HC, UCA, ULBF and IBCM. These are the key institutions with its representatives, who have the ability to get things done on the project. Their job is to oversee the project and keep it moving in the right direction. Project implementation board is set up at the beginning of

609786-EPP-1-2019-1-XK-EPPKA2-CBHE-JP the project lifecycle and will operate until the project is completed. The PIB will report to the steering committee every six month about the implementation of the project. 3. Project Quality Control Board will be leaded by UGjFA and will be supported by all partners. It will mainly focus on the quality implementation of the project. Quality Assurance (QA) focuses on the processes utilized in the project efficiently to generate quality project deliverables. It includes the following meeting standards, progressive enhancing project work and eliminating project defects.

Quality Assurance assures the quality of the deliverables/activities, meaning that this process ensures that the deliverables/activities were generated free from defects and conforms to all stated requirements from the EACEA. It is said to be a process-based approach whose primary objective is to prevent defects in deliverables at the planning stage, in order to avoid rework, which increases the chances to have delays in implementation and as well as in quality of its deliverables/activities of the project.. Quality Assurance can also be viewed upon as a proactive process and it places importance on planning, documentation, and guidelines finalization that will be needed to assure the quality implementation of the project. This process begins at the very start of the project – kick off meeting, in order to assess the quality since the beginning of the project. 4. Project Coordinator is UKZ, represented by Dukagjin Leka. Project coordinator will be in charge of:  Familiarize with the concepts of project and project management;

609786-EPP-1-2019-1-XK-EPPKA2-CBHE-JP  gain knowledge about the role and the responsibilities of the managers in partner institutions of the Erasmus CBHE Project;  Introduce the main structure of a project: planning, implementation/management, monitoring and control, dissemination and follow up;  Make to understand the partners some planning methods of a project;  Give practical insights on the implementation of a project;  Give an overview of some dissemination methods and tools in a project;  Make familiar all partners with the main areas of preparing a project report;  And other support as it is requested. 5. Project manager in partner institutions will be the persons, responsible with the project implementation and deliverables at their home institution. They will be responsible on all aspects of project implementation and responsibilities of implementation of the project from the perspectiuve of their institution. 6. Project Working Package Leaders (PWPL), will be responsible persons on each institution to implement the WP, which is task for their institution. They will be responsible also to divide responsibilities for the Project Task Leader (PTL), who will have a specific role in managing technical Work Packages. The project has 10 Work Packages. Each of the WP have delegated leader responsible for its overall coordination. These leaders are selected based on their relevant experience, and except for preparation of the Kick off meeting (WP1), Euqipment Purchase (WP3), Training at all levels (WP5) and Management (WP10) will be leaded by the Lead Partner (the Applicant) all other WPs are institutions that are experienced in CBHE projects and are divided - as follows: - WP1/Initiation of the Project Implementation: Public University „Kadri Zeka“/UKZ

- WP2/ Establish/functionalization of International Relations and project Management Centers: IBCM and will be supported direclty by UMIB and UET - WP3/Equipment Purchase: Public University „Kadri Zeka“/UKZ - WP4/ Development of software applications and online platforms: ULBF supported direclty by all partners with technical sciences study programs.

- WP5/Training at all levels: Public University „Kadri Zeka“/UKZ supported by Kosovo and Albania consortium members - WP6/IC/PCM Strategy: University of Prishtina „Hasan Prishtina“ - WP7/HEI Association Establishment – RECON: TUS supported by all partners.

- WP8/Quality Control and Monitoring: UGJFA supported by UKZ, UCA, ULBF and UNIKO - WP9/Dissemination: Kolegji Heimerer - WP10/Management: UKZ supported directly by Kolegji Heimerer, UET and TUS

609786-EPP-1-2019-1-XK-EPPKA2-CBHE-JP All the WP shave to be leaded in that way that all the partner shave to support the leader, in order to reach the maximum level of professionalism and deliverables that are expected from the Project. The project leader (UKZ) coordinates WP1, WP3, WP5 and WP10, manages the whole consortium, ensures an effective communication between partners and the EU Commission, meets the obligations in terms of budget and reporting periods. Responsibilities between the Lead Partner UKZ and all other WP leaders will be distributed as follow: Lead Partner UKZ will coordinate the overall content of the project together with WP leaders, whereas WP leaders will be responsible for coordination of activities and partners within WPs. The responsibilities of each partner are also defined with the Partnership Agreement. Besides the points that described above, other management activities include: – Two evaluation reports (progress and final) will be prepared by UKZ as the Lead Partner and then reviewed and approved by the SC, focusing on the quality of the work done and quality of project deliverables.

609786-EPP-1-2019-1-XK-EPPKA2-CBHE-JP Project Scope

Overall objectives: QUADIC project aims and will support the study flow within HEI in Kosovo and Albania, in that way that will improve the quality in education, increasing mobility of professors, assistants, administration and mainly students, by making new curricula of programs, which will be held in English language, by increasing the incoming mobility. The specific objectives of the Project are comprised as in the following: -Establish and strength existing ones thirteen (13) fully functional International Cooperation Offices in all Kosovo and Albania Consortium members and further develop the ICO in University of Prishtina “Hasan Prishtina”. -Develop capacities of partner HEIS in International Cooperation development and project cycle management -Develop a joint strategy for International Cooperation (IC) and Project Management (PM); -Facilitate management of international mobilities by developing operational online platform for qualitative international cooperation; -Increase the number of international projects, mobilities and international agreements, etc. While the tangible results at the end of the Project will be: The establishment and make of fully functional of international cooperation and Project management offices; The establishment of the strategy of International relations and project cycle management; Built of an online platform for IR and PCM; The establishment of a network for project management; Increase the quality in International relations; Increase the mobility of students and university staff (academic and administrative); Increase of subjects and programs in english language; Increase the joint programs between Kosovo, Albania and European Universities; Increase the bilateral agreements between Kosovar and Albanian universities toward European universities and wider.

609786-EPP-1-2019-1-XK-EPPKA2-CBHE-JP Milestone List

The below chart lists the major milestones for the QUADIC Project. This chart is comprised only of major project milestones such as completion of a project deliverables per Work Packages. If there are any scheduling delays which may impact a milestone or delivery date, the project manager must be notified immediately so proactive measures may be taken to mitigate slips in dates. Any approved changes to these milestones or dates will be communicated to the project team by the project manager.

WP Project Task Starting date: Ending date: 10/02/2020 12/02/2020 1.1 Kickoff meeting 13/02/2020 15/02/2020 1.2 Workshop on PM Drafting the 01/03/2020 30/06/2020 1.3 International cooperation and project cycle management strategy 01/06/2020 06/06/2020 1.4 Study Visit at ULBF 2.1 Establishing of IC/PM 01/07/2020 31/12/2020 Offices 2.2 Trainings needs analysis 01/04/2020 31/07/2020

2.3 Study visit at ULBF, 01/06/2020 06/06/2020 which is also under 1.4 2.4 Develop a job 01/04/2020 31/07/2020 description for the IC/PM office staff 2.5 Round – table discussion 14/10/2020 16/10/2020 with all PHEI - Korça 2.6 Ongoing support to the 01/08/2020 14/01/2023 IC/PM offices Trainings for the IC UPZ, Prizren 17/03/2021 20/03/2021 2.7 Officers UMIB, Mitrovica 31/01/2021 03/02/2021

EUÇG, Gjirokastra 25/04/2021 28/04/2021

UMT, Tirana 23/06/2021 26/06/2021 2.8 Training of PM officers UP, Prishtina 21/09/2021 25/09/2021 for ECQA Certified EU There will be one day training in UP Project Manager followed by two other days with workshops under WP-5.1 (Kolegji UP - 22/09/2021 Heimerer and 5.2 Kolegji UBT in Prishtina 2.9 Visit in UNISTRAPG 22/11/2020 27/11/2020

609786-EPP-1-2019-1-XK-EPPKA2-CBHE-JP 3.1 List of equipment 01/04/2020 30/04/2020

3.2 Preparation of tender 10/05/2020 25/05/2020 dossier and technical specification 3.3 Public launch of the 25/05/2020 10/06/2020 tender 3.4 Contracting and 01/06/2020 30/09/2020 equipment purchase 4.1 Development of the 01/04/2020 31//10/2020 software application for management of projects Development of the 01/04/2020 31//10/2020 4.2 software application for management of staff and student mobilities 4.3 Design and implement 01/04/2020 31//10/2020 an online platform that will serve the purposes of the Regional Cooperation Network in Higher Education - RECON Training for Workshop 1: 07/12/2021-UET in Tirana 11/12/2021 5.1 management and teaching staff in project Workshop 2: 23/09/2021-Heimerer in 23/09/2021 writing Prishtina Training for Workshop 1: 24/09/2021-UBT, Prishtina 25/09/2021 5.2 management and academic staff in Workshop 2: 01/05/2022 UAMD, Durres 05/05/2022 international relations and mobilities Workshop 3: 20/02/2022 - UKZ, Gjilan 24/02/2022 5.3 Training of 03/04/2022 07/04/2022 administrative staff in managing staff and student mobilities Development of IC/PM 01/05/2020 30/04/2021 6.1 strategy workshop Study visit for IRO and 24/05/2021 29/05/2021 6.2 PMO at UCA Online coaching 01/08/2021 14/01/2023 6.3 7.1 Establishment of 25/11/2020 24/11/2022 cooperation between project partners and networks Study visit and 19/07/2020 23/07/2020 7.2 workshop on Establishment of Western Balkans HEIs Association Development of 20/01/2021 30/06/2021 7.3 mechanisms for active education and scientific

609786-EPP-1-2019-1-XK-EPPKA2-CBHE-JP exchanges between consortium partners, with agreed tools of coordination/communica tion, networking 7.4 Western Balkans HEIs 01/04/2022 06/06/2022 Association International Conference – UKZ Development of the 16/01/2020 30/04/2020 8.1 Quality Monitoring Plan Meeting of the 23/09/2020 26/09/2020 8.2 Committee for Quality Assurance The external evaluation 14/10/2021 16/11/2021 8.3 of the project External Audit and 01/10/2022 30/11/2022 8.4 Evaluation Report Project website 01/03/2020 30/04/2020 9.1 designing and launching 9.2 Presenting the project 01/05/2020 14/01/2023 and and its result in local and further as follow international events up 10.1 Overall project 15/01/2020 14/01/2023 implementation 10.2 Biannual meetings of the 01/06/2020 22/07/2022 PMB PMB meetings will be organized in most of the activites/events that include travel for all partners.

609786-EPP-1-2019-1-XK-EPPKA2-CBHE-JP WORK BREAKDOWN STRUCTURE Refer to Gantt Chart for QUADIC project – Annex A

Change Management Plan

The following steps comprise UKZ’s organization change control process for all projects and will be utilized on the QUADIC project:  Step #1: Identify the need for a change (Any partner) Requestor will submit a change request / official email to the project manager  Step #2: Log change in the change request register (Project Manager) The project manager will maintain a log of all change requests for the duration of the project – He can use the Gantt Chart for this purpose.  Step #3: Conduct an evaluation of the change (Project Manager, Project Team, Steering Committee) The project manager will conduct an evaluation of the impact of the change to cost, risk, schedule, and scope  Step #4: Submit change request to Project team and Steering Committee (Project Manager) The project manager will submit the change request and analysis to the SC for review  Step #5: Steering Committee decision The SC will discuss the proposed change and decide whether or not it will be approved based on all submitted information  Step #6: Implement change (Project Manager)

If a change is approved by the SC, the project manager will update and re-baseline project documentation as necessary as well as ensure any changes are communicated to the team and stakeholders All change requests will be logged in the change control register by the Project Manager and tracked through to completion whether approved or not.

609786-EPP-1-2019-1-XK-EPPKA2-CBHE-JP MEETINGS FOR THE PROJECT

The project management involves two types of meeting: face to face and online meeting. Face to face meeting are a combination of management meeting (steering committee), (Project implementation board) and (Quality Control Board) during the study visits/workshops and training sessions. The study visits/workshops and training sessions are described in the WPs and are budgeted for each partner in the project budget. Minutes of the meeting are going to be distributed accordingly. Online control meetings are planned periodically, the audio of online meetings will be recorded and published in the project platform available to partners.

PLANS FOR THE PROJECT

Communications Management Plan

Please, you will have to be refered to the communication plan adopted for this Project under the dissemination and exploation plan.

Cost Management Plan The Project Manager will be responsible for managing and reporting on the project’s cost throughout the duration of the Project, based on the input provided by contact persons for each partner in the project and as detailed in the Partnership Agreement and the budget. The Project Manager will present and review the project’s cost performance during the scheduled online and face to face project meeting as well as provide status update emails regularly. All budget authority and decisions, to include budget changes, reside with the EACEA as outlined in the grant agreement and guidelines for us of the grant.

Procurement Management Plan The Project Coordinator will provide oversight and management for all procurement activities under this project with a team appointed at the Public University “Kadri Zeka”. This will be applicable for Kosovo partners.

The tender procedures for equipment hardware will take part in national level, centralized by the Project coordinator for Kosovo – UKZ and UET for partners in Albania, having in mind the expertise of UET in implementing a considerable number of tendering procedures under Erasmus+. This will be applicable for the procurement process only, while the signature of the contract between the partner and the provider, as well as the payment/purchase of equipment will be individual by each partner.

609786-EPP-1-2019-1-XK-EPPKA2-CBHE-JP All procurement will be in line with grant agreement and guidelines for use of the grant as well as the EACEA clarification regarding the purchase of the equipment. As specified in the Partnership Agreement, the partner that will implement the tendering process, is eligible to apply either the national procurement rules or PRAG rules (EU tendering rules).

Quality Management Plan Please refer to quality plan adopted for this project. The Quality Plan involved the monitoring and evaluation processed of the project.

Risk Management Plan Every effort will be made to proactively identify risks ahead of time in order to implement a mitigation strategy from the project’s onset. The most likely and highest impact risks were added to the project logical framework to ensure that the assigned risk managers take the necessary steps to implement the mitigation response at the appropriate time during the schedule. Upon the completion of the project, during the closing process, the project manager will analyze each risk as well as the risk management process. Based on this analysis, the project manager will identify any improvements that can be made to the risk management process for future projects. These improvements will be captured as part of the lessons learned knowledge base.

609786-EPP-1-2019-1-XK-EPPKA2-CBHE-JP No. of Work Packages and Tasks Leading City of days partner Destinatio Start End Type (per Number of participants per partner n parti P P P P P P P P P P P P P P P P P P cipa 1 1 1 1 1 1 1 1 1 1 2 3 4 5 6 7 8 9 UKZ nt) 0 1 2 3 4 5 6 7 8 Organization of the kick-off 1.1 UKZ meeting Organization of the workshop

PREPARATION on project management (Workshop on Human Gjilan 10-Feb-20 15-Feb-20 Staff 6 5 2 2 2 2 2 2 2 2 2 2 2 2 2 2 2 2 2 WP 1 1.2 Resources; Infrastructure and UKZ Initiation use of Tech; IRO status of Project within universities; IRO links Implemen with various organizations) tation Development of the International Relation and 1.3 UKZ project cycle management strategy plan 1.4 Study Visit at ULBF ULBF Ljubljana 1-Mar-20 30-Jun-20 Work Packages and Tasks IBCM

DEVELOPMENT WP2 Establish/functionalization of Establish/ International Relations and functional project Management Centers ization of 2.1 IBCM 1-Jul-20 31-Dec-20 Internatio nal Relations and 17

609786-EPP-1-2019-1-XK-EPPKA2-CBHE-JP project Managem ent Centers

Trainings needs analysis of IC/PM centers – For this point, each university will work on 2.2 their institution and there will IBCM 1-Apr-20 31-Jul-20 be coordination among partners for this - there is no traveling cost Study visit and workshop in ULBF – There will be 2.3 traveling cost and also visa ULBF Ljubljana 1-Jun-20 6-Jun-20 Staff 6 4 2 2 2 2 2 2 2 2 2 2 2 2 2 2 2 2 2 cost for the participants from Kosovo Job descriptions for the IC/PM centers – Each university will work seperatelyand also will 2.4 IBCM 1-Apr-20 31-Jul-20 then collaboratively work. No traveling costs foreseen for this. Round – table discussion – UNIKO in Albania will be in charge for organizing 2.5 UNIKO Korça 14-Oct-20 16-Oct-20 Staff 3 this event. Traveling cos twill be foreseen, but there are no visa costs. 4 3 3 3 3 3 3 3 3 3 3 3 3 3 3 3 3 3

609786-EPP-1-2019-1-XK-EPPKA2-CBHE-JP Ongoing support to the IC/PM All 2.6 Centers – No traveling costs 1-Aug-20 14-Jan-23 partners are foreseen

UHZ Prizren 17-Mar-21 20-Mar-21 Staff 4 4 3 3 3 3 1 1 2 1 3 3 2 3 2 3 2 2 1 Trainings for the IC Officers – There will be traveling costs, Mitrovica because two UMIB 31-Jan-21 3-Feb-21 Staff 4 4 3 3 3 3 1 1 2 1 3 3 2 3 2 3 2 2 1 , UMIB 2.7 workshops/trainings will be held in Kosovo and two are Tirana, UMT 23-Jun-21 26-Jun-21 Staff 4 4 2 2 2 2 1 1 3 1 2 2 3 2 3 2 3 3 1 going to be held in Albania. UMT No visa costs needed. Gjirokast EUÇG 28-Apr-21 28-Apr-21 Staff 4 4 2 2 2 2 1 1 3 1 2 2 3 2 3 2 3 3 1 ra Training for the PM Officers - There will be traveling costs, Prishtina because two (UP, 2.8 workshops/trainings will be UP 21-Sep-21 22-Sep-21 Staff 5 3 2 2 2 2 1 1 2 1 2 2 2 2 2 2 2 2 1 UBT, held in Kosovo and two are HC) going to be held in Albania. No visa costs needed. Study visit and workshop in UNISTRAPG – There will be traveling cost and UNISTRA 2.9 Perugia 22-Nov-20 27-Nov-20 Staff 6 4 2 2 2 2 2 2 2 2 2 2 2 2 2 2 2 2 2 also visa cost for the PG participants from Kosovo.

Work Packages and Tasks UKZ

609786-EPP-1-2019-1-XK-EPPKA2-CBHE-JP

Identification of the needed 3.1 1-Apr-20 30-Apr-20 equipment WP3 UKZ Equipme supported

nt by all Preparation of the tender partners purchase 3.2 10-May-20 25-May-20 procedure 3.3 Launch of the tender 25-May-20 10-Jun-20 Equipment purchase and 3.4 1-Jun-20 30-Sep-20 contracting Work Packages and Tasks ULBF & supported by all Development of the software partners, WP4 4.1 application for management of which has 1-Apr-20 31-Oct-20 Developm projects technical ent of sciences software as study applicatio programs ns and ULBF & online supported platforms Development of the software by all 4.2 application for management of partners, 1-Apr-20 31-Oct-20 staff and student mobilities which has technical sciences

609786-EPP-1-2019-1-XK-EPPKA2-CBHE-JP as study programs ULBF & supported by all partners, Development of the online 4.3 platform for international which has 1-Apr-20 31-Oct-20 cooperation and partnerships technical sciences as study programs

UET &

Work Packages and Tasks UKZ

Training for management and UET Tirana 7-Dec-21 11-Dec-21 Staff 5 3 2 2 2 2 1 1 2 1 2 2 2 2 2 2 2 2 1 5.1 teaching staff in project Prishtina Same staff will travel under 2.8 with the same days (three writing HC 22-Sep-21 23-Sep-21 Staff (HC) activities in Prishtina) WP5 Trainings UAMD Durres 1-May-22 5-May-22 Staff 5 3 2 2 2 2 1 1 2 1 2 2 2 2 2 2 2 2 1 at all Training for management and 5.2 academic staff in international Prishtina Same staff will travel under 2.8 with the same days (three levels UBT 24-Sep-21 25-Sep-21 Staff relations and mobilities (UBT) activities in Prishtina) UKZ Gjilan 20-Feb-22 20-Feb-22 Staff 5 3 2 2 2 2 1 1 2 1 2 2 2 2 2 2 2 2 1 Training for administrative Studen 5.3 UHZ Peja 3-Apr-22 7-Apr-22 5 4 3 3 3 3 2 2 3 2 3 3 3 3 3 3 3 3 2 staff in managing mobilities t Work Packages and Tasks UP

609786-EPP-1-2019-1-XK-EPPKA2-CBHE-JP UP supported Development of a IC/PM 6.1 by UHZ, Strategy WP6 UCA and IC/PM UKZ 1-May-20 30-Apr-21 Strategy 6.2 Study visit and workshop UCA Nice 24-May-21 29-May-21 Staff 6 4 2 2 2 2 2 2 2 2 2 2 2 2 2 2 2 2 2 All 6.3 Online coaching partners 1-Aug-21 14-Jan-23 Work Packages and Tasks TUS Establishment of cooperation TUS between project partners as supported 7.1 well as within partners’ by all network; partners 25-Nov-20 24-Nov-22 Study visit and workshop on 7.2 Establishment of Western TUS Sofia Staff 5 4 2 2 2 2 2 2 2 2 2 2 2 2 2 2 2 2 2 WP 7 HEI Balkans HEIs Association 19-Jul-20 23-Jul-20 Associatio Development of mechanisms n for active education and TUS Establish scientific exchanges between supported ment - 7.3 consortium partners, with by all RECON agreed tools of partners coordination/communication, networking 20-Jan-21 30-Jun-21 UKZ Western Balkans HEIs supported 7.4 Association International Gjilan 4 6 4 4 4 4 4 4 4 4 4 4 4 4 4 4 4 4 4 by all Conference partners 1-Jun-22 4-Jun-22 Work Packages and Tasks UGJFA

609786-EPP-1-2019-1-XK-EPPKA2-CBHE-JP UGJFA & UKZ & UCA & Development of the Quality ULBF & 8.1 Monitoring Plan UET and UNIKO and all partners 16-Jan-20 30-Apr-20

QUALITY Meeting of the Committee for WP 8 8.2 UGJFA Gjakova 23-Sep-20 26-Sep-20 Staff 4 3 2 4 2 2 1 1 2 1 2 2 2 2 2 2 2 2 1 Quality Assurance Quality Kosovo Plan and 8.3 External evaluation report 14-Oct-21 16-Nov-21 Albania partners UKZ & UGJFA - External audit and Evaluation All 8.4 1-Oct-22 30-Nov-22 Report partners will support Work Packages and Tasks HC DISSEMINATION HC 14-jan- Dissemination through web- supported 2023 and WP 9 9.1 1-Mar-20 page by all further as Dissemina partners follow up tion and HC 14-jan- Expoitatio Dissemination through events supported 2023 and n 9.2 1-May-20 & other activities by all further as

partners follow up Work Packages and Tasks UKZ

609786-EPP-1-2019-1-XK-EPPKA2-CBHE-JP UKZ

MANAGEMENT 10. Project working Documents supported 15-Jan-20 14-Jan-23 1 by all partners WP 10 UKZ and Managem 10. Meeting of the project all 1-Jun-20 ent 2 management board partners 4-Jun-22 UKZ and 10. Project Finances and all 1-Oct-22 30-Nov-22 3 Administration of the reports partners