Post Data Quality Implementation Screen Painter Adjustments

Contents Introduction ...... 4 Adult Probation ...... 4 Main Offender Information ...... 4 Sex ...... 4 Suffix ...... 5 County ...... 5 Race ...... 6 Ethnicity ...... 7 Judge ...... 7 Personal Information ...... 7 Sex ...... 8 Citizen ...... 8 Religion ...... 8 Country of Birth ...... 9 Eye Color ...... 9 Hair Color ...... 10 Race ...... 10 Ethnicity ...... 10 Height Feet & Inches ...... 10 Weight ...... 11 Charges ...... 11 Arresting ...... 11 Magistrate & Trial Judge ...... 13 Current Sentence ...... 13 Sentence Judge ...... 14 Jail ...... 15 Booking...... 15 Affix ...... 15 Sex ...... 15 Race ...... 15 Ethnicity ...... 16 County ...... 16

Social ...... 18 State ...... 18 Citizen Of ...... 19 Charges ...... 25 Judge ...... 25 PHYSICAL ...... 26 Height ...... 26 Weight ...... 27 Eye Color ...... 27 Hair Color ...... 27

Introduction The Data Quality project has been implemented in your county’s record/case management system. As a result, several adjustments have been made to the input screens used to capture and record data in your DSI Legacy AP System. These changes are necessary to standardize data and comply with the National Information Exchange Model’s (NIEM) standard for criminal justice data. The goal of this project and these changes is to standardize the language used to describe offenders so that data may be shared electronically and consistently between county, state, and federal agencies. Those agencies receiving NIEM compliant data are able to ensure consistency and increase accuracy of reporting data to criminal justice data repositories. The changes and accompanying explanation are below by screen.

The NIEM standard as it applies to Pennsylvania is further explained in the Data Quality for Criminal Justice Systems Toolkit available on the project website. Please visit the website and download the complete toolkit for further explanation and definition. http://www.pacounties.org/TechnologyServices/Pages/DataQualityProject.aspx . For additional information regarding the NIEM standard and its applicability to criminal justice, visit http://www.niem.gov/Domains_Justice.php .

Adult Probation

MAIN OFFENDER INFORMATION

Sex Changed from text (input box) to selection box. Typing eliminated. TEXT CODE FEMALE F

MALE M

Suffix Changed from text (input box) to selection box. Typing eliminated. TEXT & CODE I II III IV V JR SR PhD MD LLD JD ESQ DO

County Selection box with these values PENNSYLVANIA COUNTY IDENTIFICATION NUMBERS AND JUDICIAL DISTRICTS County No. County Judicial District 1 Adams 51 2 Allegheny 5 3 Armstrong 33 4 Beaver 36 5 Bedford 57 6 Berks 23 7 Blair 24 8 Bradford 42 9 Bucks 7 10 Butler 50 11 Cambria 47 12 Cameron Cameron-Elk 59 13 Carbon 56 14 Centre 49 15 Chester 15 16 Clarion 18 17 Clearfield 46 18 Clinton 25 19 Columbia Columbia-Montour 26 20 Crawford 30 21 Cumberland 9 22 Dauphin 12 23 Delaware 32 24 Elk 59 25 Erie 6

26 Fayette 14 27 Forest Forest-Warren 37 28 Franklin 39 29 Fulton Fulton-Franklin 39 30 Greene 13 31 Huntingdon 20 32 Indiana 40 33 Jefferson 54 34 Juniata 41 35 Lackawanna 45 36 Lancaster 2 37 Lawrence 53 38 Lebanon 52 39 Lehigh 31 40 Luzerne 11 41 Lycoming 29 42 McKean 48 43 Mercer 35 44 Mifflin 58 45 Monroe 43 46 Montgomery 38 47 Montour Montour-Columbia 26 48 Northampton 3 49 Northumberland 8 50 Perry 41 51 Philadelphia 1 52 Pike 60 53 Potter 55 54 Schuylkill 21 55 Snyder Snyder-Union 17 56 Somerset 16 57 Sullivan Sullivan-Wyoming 44 58 Susquehanna 34 59 Tioga 4 60 Union 17 61 Venango 28 62 Warren Warren-Forest 37 63 Washington 27 64 Wayne 22 65 Westmoreland 10 66 Wyoming 44 67 York 19

Race Selection box with these values

TEXT CODE

AMERICAN INDIAN OR ALASKAN NATIVE I ASIAN OR PACIFIC ISLANDER A BLACK OR AFRICAN AMERICAN B UNKNOWN U WHITE W

Ethnicity Selection box with these values TEXT CODE HISPANIC H NON-HISPANIC N UNKNOWN U

• Note: Race and ethnicity are now captured in two separate selection boxes. Hispanic is moved from Race to Ethnicity. As the United States population continues to diversify capturing both population segments will empower agencies to diversify data usage and be more applicable to funding opportunities.

Judge Displays AOPC judge code from code table for active and obsolete (retired/inactive) judges. The AOPC judge list of trial and magisterial judges are loaded into a drop down for your county. Only your county’s judges should appear in the drop down box. For judges outside your county, a selection of Out Of County is included.

In the future if additional judges need to be added use code table maintenance. The format for creating additional judges and creating judge codes is:

EXAMPLE: 16JARNER

EXPLANATION: 16 – 2-digit county code J – 1st letter of 1 st name ARNER – 1st 5 letters of last name

PERSONAL INFORMATION

Sex Selection box with these values TEXT CODE FEMALE F MALE M

Citizen Selection box with YES or NO as choices.

Religion Selection box with these values

TEXT CODE 7TH DAY ADVENTIST OTHER7DA AGNOSTIC OTHERAGN AMISH OTHERAMI ATHEIST OTHERATH BAHAI BAHAI BAPTIST PROTEBAP BUDDHIST BUDDH CATHOLIC-CHRISTIAN CATHO CHRISTIAN CHRIS EPISCOPALIAN PROTEEPI HINDU HINDU ISLAMIC MOSLE

JAINS JAINS JOHOVAH’S WITNESS OTHERJVW JEWISH JEWIS LUTHERAN PROTELUT MENNONITE OTHERMEN METHODIST PROTEMET MORMON OTHERMOR MOSLEM MOSLE MOSLEM-SHIITE SHIIT MOSLEM-SUNNI SUNNI MOSLEM-DRUZE DRUZE ORTHODOX-CHRISTIAN ORTHO OTHER OTHER PARSI (ZOROASTRIAN) PARSI PENTECOSTAL-CHRISTIAN PENTE PRESBYTERIAN PRESBY PROTESTANT-CHRISTIAN PROTE SIKH SIKH UNKNOWN UNKNOWN ZOROASTRIAN ZOROZ

Country of Birth Selection box and type-able. If the country is not listed in the choices below, user may type in the correct country. Encourage selecting from the box if possible. • USA • Cuba • Puerto Rico • Canada • Mexico

Eye Color Selection box with these values TEXT CODE BLACK BLK BLUE BLU BROWN BRO GREEN GRN GRAY GRY HAZEL HAZ MAROON MAR MULTICOLORED MUL PINK PNK UNKNOWN XXX

Hair Color Selection box with these values TEXT CODE BLACK BLK BLOND OR STRAWBERRY BLN BLUE BLU BROWN BRO GREEN GRN GRAY OR PARTIALLY GRAY GRY ORANGE ONG PINK PNK PURPLE PLE RED OR AUBURN RED SANDY SDY WHITE WHI UNKNOWN OR COMPLETELY BALD XXX

Race Selection box with these values

TEXT CODE AMERICAN INDIAN OR ALASKAN NATIVE I ASIAN OR PACIFIC ISLANDER A BLACK OR AFRICAN AMERICAN B UNKNOWN U WHITE W

Ethnicity Selection box with these values TEXT CODE HISPANIC H NON-HISPANIC N UNKNOWN U

Height Feet & Inches Selection box with these values 3-8 feet and 0-11 inches.

FEET, INCHES: • Height must be expressed in FEET and INCHES. • Fractions of an inch should be rounded off to the nearest inch.

Example: TEXT CODE 5’11” 511 6’0” 600 70” 510

72 ½” 601

Weight POUNDS: • Weight must be expressed in POUNDS, using three digits. • Fractions of a pound should be rounded off to the nearest pound.

Example: TEXT CODE 94 Pounds 094 186 Pounds 186 210 ½ Pounds 211

• Note, values and data entered into Offender Information or through the Booking Wizard will appear correctly on subsequent screens and tabs.

Charges

Arresting Selection box with these values PENNSYLVANIA COUNTY IDENTIFICATION NUMBERS AND JUDICIAL DISTRICTS County No. County Judicial District 1 Adams 51 2 Allegheny 5

3 Armstrong 33 4 Beaver 36 5 Bedford 57 6 Berks 23 7 Blair 24 8 Bradford 42 9 Bucks 7 10 Butler 50 11 Cambria 47 12 Cameron Cameron-Elk 59 13 Carbon 56 14 Centre 49 15 Chester 15 16 Clarion 18 17 Clearfield 46 18 Clinton 25 19 Columbia Columbia-Montour 26 20 Crawford 30 21 Cumberland 9 22 Dauphin 12 23 Delaware 32 24 Elk 59 25 Erie 6 26 Fayette 14 27 Forest Forest-Warren 37 28 Franklin 39 29 Fulton Fulton-Franklin 39 30 Greene 13 31 Huntingdon 20 32 Indiana 40 33 Jefferson 54 34 Juniata 41 35 Lackawanna 45 36 Lancaster 2 37 Lawrence 53 38 Lebanon 52 39 Lehigh 31 40 Luzerne 11 41 Lycoming 29 42 McKean 48 43 Mercer 35 44 Mifflin 58 45 Monroe 43 46 Montgomery 38 47 Montour Montour-Columbia 26 48 Northampton 3 49 Northumberland 8

50 Perry 41 51 Philadelphia 1 52 Pike 60 53 Potter 55 54 Schuylkill 21 55 Snyder Snyder-Union 17 56 Somerset 16 57 Sullivan Sullivan-Wyoming 44 58 Susquehanna 34 59 Tioga 4 60 Union 17 61 Venango 28 62 Warren Warren-Forest 37 63 Washington 27 64 Wayne 22 65 Westmoreland 10 66 Wyoming 44 67 York 19

Magistrate & Trial Judge The AOPC judge list of trial and magisterial judges are loaded into a drop down for your county. Only your county’s judges should appear in the drop down box. For judges outside your county, a selection of Out Of County is included.

CURRENT SENTENCE

Sentence Judge The AOPC judge list of trial and magisterial judges are loaded into a drop down for your county. Only your county’s judges should appear in the drop down box. For judges outside your county, a selection of Out Of County is included.

Jail

BOOKING

Affix Changed from text (input box) to selection box. Typing eliminated. TEXT CODE CAPTAIN CAPT DOCTOR DR GENERAL GENERAL JUDGE JUDGE LIEUTENANT LT MISS MISS MISTER MR MRS MRS MS MS PROFESSOR PROF REVERAND REV

Sex Selection box with these values TEXT CODE FEMALE F MALE M

Race Selection box with these values

TEXT CODE AMERICAN INDIAN OR ALASKAN NATIVE I ASIAN OR PACIFIC ISLANDER A BLACK OR AFRICAN AMERICAN B UNKNOWN U WHITE W

Ethnicity Selection box with these values TEXT CODE HISPANIC H NON-HISPANIC N UNKNOWN U

County • Selection box with these values PENNSYLVANIA COUNTY IDENTIFICATION NUMBERS AND JUDICIAL DISTRICTS County No. County Judicial District 1 Adams 51 2 Allegheny 5 3 Armstrong 33 4 Beaver 36 5 Bedford 57 6 Berks 23 7 Blair 24 8 Bradford 42 9 Bucks 7 10 Butler 50 11 Cambria 47 12 Cameron Cameron-Elk 59 13 Carbon 56 14 Centre 49 15 Chester 15 16 Clarion 18 17 Clearfield 46 18 Clinton 25 19 Columbia Columbia-Montour 26 20 Crawford 30

21 Cumberland 9 22 Dauphin 12 23 Delaware 32 24 Elk 59 25 Erie 6 26 Fayette 14 27 Forest Forest-Warren 37 28 Franklin 39 29 Fulton Fulton-Franklin 39 30 Greene 13 31 Huntingdon 20 32 Indiana 40 33 Jefferson 54 34 Juniata 41 35 Lackawanna 45 36 Lancaster 2 37 Lawrence 53 38 Lebanon 52 39 Lehigh 31 40 Luzerne 11 41 Lycoming 29 42 McKean 48 43 Mercer 35 44 Mifflin 58 45 Monroe 43 46 Montgomery 38 47 Montour Montour-Columbia 26 48 Northampton 3 49 Northumberland 8 50 Perry 41 51 Philadelphia 1 52 Pike 60 53 Potter 55 54 Schuylkill 21 55 Snyder Snyder-Union 17 56 Somerset 16 57 Sullivan Sullivan-Wyoming 44 58 Susquehanna 34 59 Tioga 4 60 Union 17 61 Venango 28 62 Warren Warren-Forest 37 63 Washington 27 64 Wayne 22 65 Westmoreland 10 66 Wyoming 44 67 York 19

SOCIAL

State Selection box with these values TEXT CODE Armed Forces Americas (except Canada) AA Armed Forces Africa, Canada, Europe, Middle East AE ALASKA AK ALABAMA AL Armed Forces Pacific AP ARKANSAS AR AMERICAN SAMOA AS ARIZONA AZ CALIFORNIA CA COLORADO CO CONNECTICUT CT DISTRICT OF COLUMBIA DC DELAWARE DE FLORIDA FL FEDERATED STATES OF MICRONESIA FM GEORGIA GA GUAM GU HAWAII HI IOWA IA IDAHO ID ILLINOIS IL INDIANA IN

KANSAS KS KENTUCKY KY LOUISIANA LA MASSACHUSETTS MA MARYLAND MD MAINE ME MARSHALL ISLANDS MH MICHIGAN MI MINNESOTA MN MISSOURI MO NORTHERN MARIANA ISLANDS MP MISSISSIPPI MS MONTANA MT NORTH CAROLINA NC NORTH DAKOTA ND NEBRASKA NE NEW HAMPSHIRE NH NEW JERSEY NJ NEW MEXICO NM NEVADA NV NEW YORK NY OHIO OH OKLAHOMA OK OREGON OR PENNSYLVANIA PA PUERTO RICO PR PALAU PW RHODE ISLAND RI SOUTH CAROLINA SC SOUTH DAKOTA SD TENNESSEE TN TEXAS TX UTAH UT VIRGINIA VA VIRGIN ISLANDS VI VERMONT VT WASHINGTON WA WISCONSIN WI WEST VIRGINIA WV WYOMING WY

Citizen Of Selection box with these values TEXT CODE ARUBA ABW AFGHANISTAN AFG ANGOLA AGO

TEXT CODE ANGUILLA AIA ALAND ISLANDS ALA ALBANIA ALB Andorra AND Netherlands Antilles ANT United Arab Emirates ARE Argentina ARG Armenia ARM American Samoa ASM Antarctica ATA French Southern Territories ATF Antigua And Barbuda ATG Australia AUS Austria AUT Azerbaijan AZE Burundi BDI Belgium BEL Benin BEN Burkina Faso BFA Bangladesh BGD Bulgaria BGR Bahrain BHR Bahamas BHS Bosnia And Herzegovina BIH Belarus BLR Belize BLZ Bermuda BMU Bolivia BOL Brazil BRA Barbados BRB Brunei Darussalam BRN Bhutan BTN Bouvet Island BVT Botswana BWA Central African Republic CAF Canada CAN Cocos (Keeling) Islands CCK Switzerland CHE Chile CHL China CHN Cote Divoire CIV Cameroon CMR Congo, The Democratic Republic COD Of The Congo COG Cook Islands COK

TEXT CODE Colombia COL Comoros COM Cape Verde CPV Costa Rica CRI Cuba CUB Christmas Island CXR Cayman Islands CYM Cyprus CYP Czech Republic CZE Germany DEU Djibouti DJI Dominica DMA Denmark DNK Dominican Republic DOM Algeria DZA Ecuador ECU Egypt EGY Eritrea ERI Western Sahara ESH Spain ESP Estonia EST Ethiopia ETH Finland FIN Fiji FJI Falkland Islands (Malvinas) FLK France FRA Faroe Islands FRO Micronesia, Federated States Of FSM Gabon GAB United Kingdom GBR Georgia GEO Guernsey GGY Ghana GHA Gibraltar GIB Guinea GIN Guadeloupe GLP Gambia GMB Guinea-Bissau GNB Equatorial Guinea GNQ Greece GRC Grenada GRD Greenland GRL Guatemala GTM French Guiana GUF Guam GUM Guyana GUY

TEXT CODE Hong Kong HKG Heard Island And Mcdonald Islands HMD Honduras HND Croatia HRV Haiti HTI Hungary HUN Indonesia IDN Isle Of Man IMN India IND British Indian Ocean Territory IOT Ireland IRL Iran, Islamic Republic Of IRN Iraq IRQ Iceland ISL Israel ISR Italy ITA Jamaica JAM Jersey JEY Jordan JOR Japan JPN Kazakhstan KAZ Kenya KEN Kyrgyzstan KGZ Cambodia KHM Kiribati KIR Saint Kitts And Nevis KNA Korea, Republic Of KOR Kuwait KWT Lao Peoples Democratic Republic LAO Lebanon LBN Liberia LBR Libyan Arab Jamahiriya LBY Saint Lucia LCA Liechtenstein LIE Sri Lanka LKA Lesotho LSO Lithuania LTU Luxembourg LUX Latvia LVA Macao MAC Morocco MAR Monaco MCO Moldova, Republic Of MDA Madagascar MDG Maldives MDV Mexico MEX 22

TEXT CODE Marshall Islands MHL Macedonia, The Former Yugoslav MKD Republic Of Mali MLI Malta MLT Myanmar MMR Montenegro, Republic Of MNE Mongolia MNG Northern Mariana Islands MNP Mozambique MOZ Mauritania MRT Montserrat MSR Martinique MTQ Mauritius MUS Malawi MWI Malaysia MYS Mayotte MYT Namibia NAM New Caledonia NCL Niger NER Norfolk Island NFK Nigeria NGA Nicaragua NIC Niue NIU Netherlands NLD Norway NOR Nepal NPL Nauru NRU New Zealand NZL Oman OMN Pakistan PAK Panama PAN Pitcairn PCN Peru PER Philippines PHL Palau PLW Papua New Guinea PNG Poland POL Puerto Rico PRI Korea, Democratic Peoples PRK Republic Of Portugal PRT Paraguay PRY Palestinian Territory, Occupied PSE French Polynesia PYF Qatar QAT

TEXT CODE Reunion REU Romania ROU Russian Federation RUS Rwanda RWA Saudi Arabia SAU Sudan SDN Senegal SEN Singapore SGP South Georgia And The South SGS Sandwich Islands Saint Helena SHN Svalbard And Jan Mayen SJM Solomon Islands SLB Sierra Leone SLE El Salvador SLV San Marino SMR Somalia SOM Saint Pierre And Miquelon SPM Serbia, Republic Of SRB Sao Tome And Principe STP Suriname SUR Slovakia SVK Slovenia SVN Sweden SWE Swaziland SWZ Seychelles SYC Syrian Arab Republic SYR Turks And Caicos Islands TCA Chad TCD Togo TGO Thailand THA Tajikistan TJK Tokelau TKL Turkmenistan TKM Timor-Leste TLS Tonga TON Trinidad And Tobago TTO Tunisia TUN Turkey TUR Tuvalu TUV Taiwan, Province Of China TWN Tanzania, United Republic Of TZA Uganda UGA Ukraine UKR United States Minor Outlying UMI Islands

TEXT CODE Uruguay URY United States USA Uzbekistan UZB Holy See (Vatican City State) VAT Saint Vincent And The Grenadines VCT Venezuela VEN Virgin Islands, British VGB Virgin Islands, U.S. VIR Viet Nam VNM Vanuatu VUT Wallis And Futuna WLF Samoa WSM Yemen YEM South Africa ZAF Zambia ZMB Zimbabwe ZWE

CHARGES

In the future if additional judges need to be added use code table maintenance. The format for creating additional judges and creating judge codes is:

EXAMPLE: 16JARNER

EXPLANATION: 16 – 2-digit county code J – 1st letter of 1 st name ARNER – 1st 5 letters of last name

PHYSICAL

Height Selection box with these values 3-8 feet and 0-11 inches.

FEET, INCHES: • Height must be expressed in FEET and INCHES. • Fractions of an inch should be rounded off to the nearest inch.

Example: TEXT CODE 5’11” 511 6’0” 600 70” 510

Weight POUNDS: • Weight must be expressed in POUNDS, using three digits. • Fractions of a pound should be rounded off to the nearest pound.

Example: TEXT CODE 94 Pounds 094 186 Pounds 186 210 ½ Pounds 211

Eye Color Selection box with these values TEXT CODE BLACK BLK BLUE BLU BROWN BRO GREEN GRN GRAY GRY HAZEL HAZ MAROON MAR MULTICOLORED MUL PINK PNK UNKNOWN XXX