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Hertford College Boat Club

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Hertford College Boat Club HERTFORD COLLEGE BOAT CLUB HERTFORD COLLEGE BOAT CLUB CONSTITUTION Hertford College Boat Club Constitution ................................................................................................. 1 1. Name .......................................................................................................................................... 2 2. Objectives ................................................................................................................................... 2 3. Membership ................................................................................................................................ 2 4. Equal Opportunities Policy .......................................................................................................... 3 5. Child Protection Procedures ......................................................................................................... 3 6. Subscription ................................................................................................................................. 3 7. Cessation of Membership ............................................................................................................. 3 8. Election of the Committee ............................................................................................................ 3 9. The Committee ............................................................................................................................ 5 10. Roles of the Committee ............................................................................................................. 5 11. Committee Meetings .................................................................................................................. 8 12. Coaches .................................................................................................................................... 9 13. Personal Conduct ...................................................................................................................... 9 14. Compliance ............................................................................................................................... 9 15. Insurance ................................................................................................................................... 9 16. Alteration of the Constitution ................................................................................................... 10 17. Distribution of Profits ............................................................................................................... 10 18. Power of Decision ................................................................................................................... 10 19. Boathouse ............................................................................................................................... 10 20. Equipment ............................................................................................................................... 10 21. Safety ...................................................................................................................................... 11 22. Blades ..................................................................................................................................... 11 23. Blazers .................................................................................................................................... 11 24. Ties ......................................................................................................................................... 11 25. Committee Member's Declaration ............................................................................................ 12 1 1. NAME A) The Club shall be known as the Hertford College Boat Club and will hereinafter be referred to as “the Club” or “HCBC”. Hertford College Boat Club Society will hereinafter be referred to as “the Society” or “HCBCS”. Hertford College, Oxford will hereinafter be referred to as “the College” 2. OBJECTIVES A) The objectives of the Club are to support rowing within Hertford College, to allow all members of Hertford College to enjoy the sport of rowing at any level and where possible to facilitate participation in appropriate competitions such as Isis Winter League, Christ Church Regatta, Torpids, Summer Eights, Head of the River Race or Women’s Head of the River Race and Henley Royal Regatta or Henley Women’s Regatta. B) The primary aims of the Club shall be to organise the training and selection of boats to strive to achieve the position of Head of the River in Torpids and Summer Eights and to compete in external events. 3. MEMBERSHIP A) Full members of the Club shall be restricted to those in possession of a valid University ID card, listing affiliation to Hertford College and a status of: Undergraduate, Postgraduate, Visiting Student, Staff or Congregation; with such status to be deemed to have terminated prior to the card expiry date in the event of: a) The subject leaving or suspending their course of study. b) The publication of results marking the end of the course. c) The granting of leave to supplicate for the degree. B) Honorary membership (following the transfer of a rower from another club to the Club) may be granted at an Oxford University Rowing Clubs (OURCs) Captains' meeting. C) Classes of Membership a) Full Members b) Honorary Members - enjoy the same privileges as Full Members. c) Schools Members - Individuals who would like to row during Summer Eights as part of a 'fun' crew. Schools Members have the use of equipment as agreed by the Captains, and at the Committee’s discretion must pay their own fines as imposed by OURCs and contribute to the cost of repairs to damage caused d) Associate Members: As permitted by OURCs. e) Alumni Members – Old Club members that may wish to row in external events under the name of the Club. D) The members of the Club shall be those who have paid the relevant Club subscriptions. E) A member shall continue to be eligible until he or she is given permission to supplicate for his or her degree, diploma or certificate, regardless of whether or not he or she continues to be liable to pay fees to the University. F) The Secretary shall, at all times, keep an up to date list of the Club’s members. 2 4. EQUAL OPPORTUNITIES POLICY A) The Club will ensure that the talents and resources of all members are utilised to the full and that no member receives less favourable treatment on the grounds of gender, disability, marital status, creed, social class, ethnicity, age or sexual orientation or is disadvantaged by conditions or requirements which cannot be shown to be relevant to performance. 5. CHILD PROTECTION PROCEDURES A) The Club accepts the policy and procedures relating to Child Protection, as set out by the British Rowing (BR), and requires all Members to accept them as a condition of membership. B) The Committee will appoint a Committee member to the role of Water Safety and Welfare Adviser who will advise the Club Committee on compliance with all the procedures described in the British Rowing Row Safe. 6. SUBSCRIPTION A) The rates of subscription for that academic year, which may be altered from time to time, shall be determined by the Committee on recommendation of the Treasurer at the first Committee Meeting before the start of 1st week of the next academic year. Subscriptions will be charged on a termly basis and will be placed on the member’s college battels the following term apart from in Trinity Term when Members leaving the college that year will be batteled at the end of the term for rowing that term. B) Associate Members shall be charged on a termly basis inline with the current Full Member fee via an invoice from the Treasurer. 7. CESSATION OF MEMBERSHIP A) Any member violating any of the rules or regulations of the Club or being adjudged guilty of unsatisfactory conduct may, by resolution of the Committee, be suspended or expelled. After which point he/she will no longer be entitled to use of Club equipment. The person concerned may appeal against such removal to the Senior Member. 8. ELECTION OF THE COMMITTEE A) The President, the Secretary, the Treasurer, Men’s Captain, Women’s Captain, Men’s Captain of Lower Boats, Women’s Captain of Lower Boats, Captain of Coxes, Social Secretary, and Water Safety and Welfare Adviser, shall be elected by the previous year’s Committee annually, and shall be eligible for re- election. The Members of the Club shall not appoint several individuals jointly to hold any of these Offices except that of Social Secretary and in exceptional cases that of Men’s Captain/Captain of Lower Boats and Women’s Captain/Captain of Lower Boats, apart from this any one individual shall only hold one Office at a time except at the President’s discretion. The Society and the Committee shall appoint a member of Congregation as the Senior Member when electing other Members of the Committee each year. The Senior Member shall be a member of the Committee ex officio. B) Elections must occur between 1st week of Trinity Term and before the end of 7th week of that same term. 3 C) The President, the Secretary and the Treasurer shall each be a full member as described in paragraphs 3(A) (a) to (c) above. D) The President should be a retiring or previous Committee member unless exceptional circumstances lead to no such full member (as described in paragraphs 3(A) (a) to (c) above) of the Club being able to fulfill the role of President,
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