Call for Interest – 2020 Partners Retreat Host Published June 4, 2019 Proposals due by 5:00pm ET, Friday, July 12, 2019

Greetings Partners,

Following our successful retreat in in April, we are pleased to issue this Call for Interest to host the next Partners Retreat for three days in either April or June 2020 (possibly May). We have found that May can be a challenge for some organizations as it is Preservation Month, although it could be considered for compelling reasons. As for April or June, that depends on weather and respondents’ preferences.

We seek a Partner, or collaborating Partners, that can provide an interesting locale with compelling field studies and programming, as well as adequate, affordable (or free) meeting space. As those who have attended know, the Partners Retreat is one of the premiere opportunities for professional networking among nonprofit preservation professionals. Typically, it draws between fifty and sixty attendees. One of the great added values to this meeting is seeing—firsthand—how our peers do their work and what we can learn and take away. A host location that offers learning opportunities from local success, challenges, and partners/presenters and therefore can bring a distinctive perspective gained from their city/town is of great interest.

Please address the following in your response to the Call for Interest. You are not expected to have a full proposal with confirmed agenda, locations, or sponsors. But, we do want you to give us a sense of the proposed format and realistic opportunities for local hosting and sponsorship support.

WHAT IS ASKED OF THE HOST Typically, the host is asked to do the following, with support from Partners Network leadership:

 Arrange for lodging (block of approx. 30 rooms).  Arrange group meals/catering.  Find meeting space for each day (preferably donated).  Arrange for group transportation for any special tours, if needed.  Host and/or find sponsors for selected evening social events, such as an opening reception and dinner, social hours, and coffee, refreshments & dessert. The sponsorship goal has ranged from $5,000 to $10,000 depending on what is underwritten with in-kind support. If registrations and sponsorships exceed the costs, the proceeds are split between the host organization(s) and the Partners Network. The Partners Network has connections with some larger, national sponsors and will make those asks in coordination with the host.

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 Help plan the meeting agenda and recommended local speakers or panels in collaboration with the NPPN Education & Advocacy Committee (which is coordinating education topic priorities for the Network.)  Showcase the outstanding programs and success stories from your organization(s), often including a tour (bus or walking, as appropriate) of historic resources and projects in the community; expose the group to something or someone who should be on our radar. An introductory presentation that provides attendees with some context for the evolution of place, preservation regulatory framework, and current preservation challenges would be helpful.  Provide an agenda, relevant handouts, and other content materials for the meeting.

WHAT THE PARTNERS NETWORK LEADERSHIP WILL DO Working closely with the host organization, the Partners Network leadership/coordinator will:

 Convene a committee of the Partners’ Board and the Partners’ Education and Advocacy Committee to help develop the agenda. The host organization will participate in these conversations.  Share responsibility for speakers, panels, and educational content.  Work with the host organization to develop a budget for the meeting and determine a registration fee to cover direct costs such as catered meals, tour bus rental, and other expenses.  Send out promotional and registration materials for the meeting.  Set up and manage registration through Eventbrite.  Prepare name tags, attendee lists, final agenda, and NPPN business meeting materials.  Assist with onsite logistics during the conference.

PROPOSAL INFORMATION In your proposal, please include:  Introduction/Theme o Highlight the unique learning opportunities, lessons, sites that could be applicable to other partners.  General o Proposed dates (typically Tuesday pm through Thursday or Friday am) for the retreat in April or June 2020. Factor in your organization's schedule and local weather. o Suggested accommodations (affordable and historic preferred) within walking distance or shared ride service to all locations. You will want to inquire whether the recommendation will have sufficient rooms available on your suggested dates. Average attendance in recent years has been 40-60 registrants within a block of approximately 30 rooms as attendees often share rooms. o Potential partnerships and/or programs that are of specific interest in your locale. o Anything optional that might be of interest for a before or after retreat add-on that we won't see during the limited retreat schedule, but you would encourage people to see or do while there. (e.g., visits to nearby towns, national parks, recreation, etc.) o Photos of (or weblinks to) venues for key events, buildings, meetings, etc. would be appreciated. o Accessibility to the location by air, including name(s) of local airport(s), and names of transportation options to get from airport to hotel.

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 Initial Ideas for the Agenda/Site Locations. The schedule can be modified to suit the host and location. Ideally the core content/meetings will be on day two and three to maximize participation (i.e. don’t have primary education/networking content on first or last days). o Tuesday . Introductory presentation to provide context . Afternoon or early evening walking tour . Happy Hour/Gathering spot post-tour (dinner not necessary) . Recommendations for dinner on your own o Wednesday . Site for Partners meetings (including Business Meeting) and lunch . Welcome reception site . Welcome dinner site (can be the same as welcome reception) o Thursday . Site for Thursday meetings and lunch . Possible tours – 2-3 hours (often by bus) o Friday (optional) . Site for Friday morning meetings . Optional additional individual or informal group (self-directed) activities/places that participants could take advantage of while there

POSSIBLE OPPORTUNITY The Partners Network will seek funding for the possibility of hosting a Revolving Fund convening immediately before or after the Partners Retreat. This would be a gathering for approximately 25 people, and hosted by an affiliated organization. Attendees will have some cross-over. Please note in your proposal if you have a local or statewide partner organization that might be willing to host a Revolving Fund convening if funding is secured.

When sending your proposal:  Proposals should be limited to no more than three pages – written text, bullet points, photos, etc.  Submit your proposal to Rebecca Harris ([email protected]) by 5:00 pm ET, Friday, July 12, 2019.  Please do not submit a proposal if you are not fully committed to being selected for Spring 2020.  Questions or want to talk first? Call or email ([email protected], 617-388-1417).

Tips Based on Feedback from Previous Meetings  Schedule time for business meeting earlier in the retreat rather than the last day  Limiting core content to three days is preferred  Making time for Three Minute Success Stories is strongly encouraged  Networking time is important to the group  Robust time for committees and break outs (Big Cities, Statewides, Locals) is desired.  Afternoon caffeine/snack would be appreciated  We’re looking to get the dates, location, and content topics out to everyone ASAP so organizations can make attendance decisions and budget travel.

Other Attached are the previous two years’ schedules for reference.

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Preservation North Texas Style: Boots (Cowboy of Course) on the Ground April 9-12, 2019 National Preservation Partners Network Spring Conference

Tuesday Wednesday Thursday Friday 8:00 AM 8:30 Arrive at AD EX, home of the AIA, for a continental breakfast. 8:15 Bus departs from the Cambria 8:15 Bus departs from the Cambria 325 N. St. Paul Street (one block from the 8:30 AM Hotel for Mesquite Hotel for Fort Worth Cambria Hotel)

9:00 Arrive at the Mesquite Arts Center 9:00 Arrive at Thistle Hill for pastries and a 9:00 AM 9:00 Partnerships for Preservation and and enjoy coffee and pastries along with a tour and a discussion about the challenges Advocacy Panel Discussion featuring tour of the building of maintaining historic properties the work of Preservation Dallas, 9:30 AM Inc., AIA, and other local groups 10:00 AM 9:30 Welcome and Introductions

10:00 NPPN Business Meeting 10:30 AM 9:30-11:45 Big Cities, Local, and All are welcome. Statewides Breakout Groups 10:50 Bus leaves for Opal Lawrence 11:00 AM Historical Park for a tour of the site and a discussion about Historic Mesquite's work to preserve the park's historic 11:15 Three-minute Success Stories 11:30 AM buildings 11:30 Conclude Meeting 12 noon Suggested activities for Tuesday 11:45 Lunch with Reporting Out from morning or Friday afternoon: 12:00 Gather in the Park's 1886 Barn for Breakout Group Discussions Visit Great Museums: 12:30 PM a BBQ lunch and hear from Charlene , Perot Museum of Orr and Evan Thompson about small Nature and Science, Sixth Floor Museum at town and rural preservation in Texas 1:00 PM , Crow Collection of Asian Art, African American Museum in Fair Park Explore the City: 1:30 PM 1:15 Bus leaves for Dallas 12:45 Membership Founders Plaza, Freedmen's Cemetery Education Session Memorial, John F. Kennedy Memorial, Dallas 1:45 Arrive at Preservation Dallas' office Speaker: Trevor Mitchell 2:00 PM Arts District, Klyde Warren Park, Trinity River for tour, followed by sharing the work of Audubon Center and Children's Discovery Preservation Dallas Garden, Dallas Farmers Market, Main Street 2:30 PM 2:30 Presentation by Antonin Robert, Garden Park GBX Group, on easements.

3:00 PM 3:00 Opportunity Zones Education Session 3:00-4:00 NPPN Committee Meetings. 3:30 PM Speakers: Bonnie McDonald, Phil Geheb, Open to all. and Merrill Hoopengardner

4:00 Bus departs for Meissner-Brown 4:00 PM 4:00 Downtown Dallas Historic District Building and then Historic Fort Worth Walking Tour. Gather in the lobby of the Stockyards for a tour of accomplishments 4:30 PM Cambria Hotel for a walking tour of the since it was threatened with demolition four NR District. We will learn about several 4:15 Return to Cambria Hotel years ago. historic tax credit projects, including the 5:00 PM 1921 Majestic Theatre, I.M. Pei's brutalist Dallas City Hall, and a special tour of the 5:15 Free time to explore the stockyards 1956 Statler Hotel, one of Dallas' biggest or hit the shops and bars 5:30 PM preservation success stories

5:30 Bus departs from the Cambria Hotel 6:00 PM for Welcome Reception and Dinner at 6:00 Reception at The Statler's rooftop Fair Park, home to the Texas State Fair bar, Waterproof. Take in the city skyline 6:30 PM and site of the 1936 Texas Centennial. and catch up with colleagues. The Willis Winters will give a tour of the site's 6:15 Dinner on the patio at Joe T. address is 1914 Commerce Street, Art Deco exhibition buildings and Garcia's with a fun game of Texas and 7:00 PM Dallas architecture. Following dinner, David Bush Preservation trivia with prizes! and Jim Parsons will give a lively presentation on the 1936 Texas 7:30 PM Centennial. 7:30 Dinner on you own in Dallas. Try Dinner Sponsor: Phoenix 1 Restoration Downtown or nearby Deep Ellum or 8:00 PM Bishop Arts Bus Returns to Cambria Hotel

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10:00 PM Proposal for Partners Network Meeting 2018 Theme: "How Partnerships Supercharge Preservation" Cincinnati Preservation Association and Heritage Ohio Cincinnati, Ohio - June 19-22, 2018

Tuesday Wednesday Thursday Friday 8:00 AM 8:00 to 8:30 Optional Tour of the Hilton Netherlands Plaza 8:30 AM 8:30 a.m. – 9:00 a.m. Tour: 8:30 a.m. – 9:15 a.m. Meeting Memorial Hall Mercantile Library Special Guest to Be Announced and 9:00 AM Eric Avner Peoples Liberty on New Philanthropy 9:30 AM Break 8:30 - 11:30 Meeting at Hilton 9:00 a.m. – 12:00 p.m. Big Cities and Partners Working Session Statewide Breakout: A morning 10:00 AM Salon B/C, 4th Floor dedicated to break-out discussions Netherlands Plaza for Big Cities and Statewides. Locals, 9:30 a.m. – 11:30 a.m. Partners 10:30 AM please join the break-out with topics Meeting Reconvene for the final of greatest interest and / or Partners Working session. relevance. Breakfast pastries, coffee, 11:00 AM and tea will be served.

11:30 AM 11:30-12:15 Lunch End of Partners Network Event Catch up with preservation 12 noon 12:00 p.m. – 1:00 p.m. Lunch colleagues and enjoy lunch.

Suggested activities for Friday afternoon: 12:30 PM 12:15 p.m. – 1:30 p.m. Host Visit Great Museums: Partners: What's Up in Cincinnati 1:00 p.m. – 5:00 p.m. Underground Railroad Freedom Center Taft and Ohio City 1:00 PM Cincinnati Tour The tour begins Art Museum, Cincinnati Art Museum Council Member on ?, Jeannie Goliher, CEO, outside Memorial Hall, walk one block Cincinnati Development Fund on OTR, Landbank Contemporary Art Center 1:30 PM north to Music Hall, a National Explore the City: Historic Landmark built in 1878. This Riverfront Parks, Carew 1:30 p.m. –2:30 p.m. Heritage Ohio 'High Victorian Gothic Revival'' treasure Tower Observation Deck 2:00 PM Discussion: Utility Infrastructure in Historic recently reopened after a $132 million Brewery District Tours Districts, Barbara Powers, SHIPO, Civil renovation. The bus will take us to Walk across the Roebling Bridge (an NHL) to Rights Sites Context Project Union Terminal, another NHL. Historic Covington, KY, drop in at the restored 2:30 PM Union Terminal is in the final stages 2:45 p.m. – 3:30 p.m. Update from: Hotel Covington of a $212 million renovation. The The National Trust and 3:00 PM OTR Walking Tour Gather at the Museum Center staff will host a special tour Preservation Action lobby of the Ensemble Theater to of this 1931 Art Deco masterwork. The American Sign Museum will 3:30 PM begin a walking to of OTR an extensive National Historic District complete the tour. This national that is has undergone revitalization. museum of signage is a delight. A 4:00 PM We will learn about the recently Break guided tour highlights the fascinating history restored Vine Street with its of signs. We will learn about the preservation challenges of signs. 4:30 PM restaurant and retail hub, residential side streets, ending at Washington Optional Saturday Park 5:00 PM Bus to Pinecroft Bus Tour: Three National Landmark Villages: 6:00 p.m. – 7:30 p.m. Happy Hour Reception Visit Glendale, Green Hills and 5:30 PM Reception at the Sign Museum at Radio City to catch up 5:30 p.m. – 7:00 p.m. Reception and Mariemont We stay at the Sign Museum for a with colleagues Tour: Pinecroft, the Estate of Powel reception where we will be joined by 6:00 PM (a recently renovated bar in OTR) Crosley, Jr. an 18 acre Tudor Revival the Cincinnati Preservation historic site owned by Cincinnati Collective, a highly effective young Tour participants to have dinner on Preservation Association. 6:30 PM preservation group, for drinks and their own. light hors d'oeuvres. 7:00 PM 7:00 p.m. – 8:30 p.m. Dinner at the Estate of Powel Crosley Jr. Welcome & Remarks on King Records & 7:30 PM Dion Brown, National Underground Railroad Bus Returns to Hotel (with a Freedom Center stop near OTR restaurants) 8:00 PM Tour participants to have dinner Bus Returns to Hotel on their own. 8:30 PM

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