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Minutes of a Meeting of the STAFF SUB-COMMITTEE of the Winkfield

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Minutes of a Meeting of the STAFF SUB-COMMITTEE of the Winkfield WPC Council Minutes, 17th November 2020 Minutes of the Meeting of Winkfield Parish Council held virtually via Zoom on Tuesday 17th November 2020 from 7.30pm – 9.23pm _______________________________________________________________________ Those present: Chairman: Cllr Ms V Browne Councillors: Cllr N Atkinson Cllr G Barber Cllr O Barreto Cllr T Blakemore Cllr Ms E Blyth Cllr M Fernandez Cllr P Frewer Cllr Ms M Gaw Cllr Mrs V Griffin Cllr Mrs D Hayes MBE Cllr Mrs A Michie Cllr G Paxton Cllr N Polydorou Cllr R Warren Cllr D Wall Officers: Marcia Milsom, Clerk Lindsay Dale, Finance Officer CM 9000 APOLOGIES FOR ABSENCE No apologies were received. CM 9001 DECLARATION OF INTEREST Cllr Polydorou declared an interest in item 3 – Vacancies in the Office of Councillor. CM 9002 VACANCIES IN THE OFFICE OF COUNCILLOR WPC had one vacancy in the Martins Hero & The Warren Ward and one vacancy in the Ascot Priory Ward to be filled by co-option. Applications had been received from four candidates: Michael Karim Karl D’Souza Jon Liska Ian Harvey-Brown Only two candidates were in attendance – Ian Harvey-Brown and Karl D’Souza. Both candidates gave a short presentation to the meeting and answered Councillors questions. Following a vote for the Martins Heron & The Warren ward vacancy, one candidate received a majority of those present and voting. It was proposed by Cllr Barreto, seconded by Cllr Wall and with 14 votes for and 1 against 1 WPC Council Minutes, 17th November 2020 RESOLVED that Ian Harvey-Brown be co-opted to Winkfield Parish Council representing the Martins Heron & The Warren ward. Following a vote for the Ascot Priory ward vacancy, one candidate received a majority of those present and voting. It was proposed by Cllr Barber, seconded by Cllr Ms Blyth and with 14 votes for and 1 against RESOLVED that Karl D’Souza be co-opted to Winkfield Parish Council representing the Ascot Priory ward. The Clerk advised she would arrange for Cllrs Harvey-Brown and D’Souza to sign their Declaration of Acceptance of Office and complete the Register of Interest forms. CM 9003 MINUTES OF THE PREVIOUS MEETING As the joining details for the WPC meeting on 20th October 2020 were not made available on the website for the public to attend, the notes of the meeting were attached as Appendix 2. A list of recommendations from the meeting was as follows: i. Minutes of the Previous Meeting – it was proposed by Cllr Mrs Michie and seconded by Cllr Warren with 1 abstention to sign as a correct record the Minutes of the Meeting of Council dated 15th September 2020. ii. Permission to open shop at Carnation Hall – it was proposed by Cllr Mrs Hayes and seconded by Cllr Fernandez that the Clerk respond to the resident thanking him for his interest and requesting a full business plan and feasibility study to be submitted to enable members to fully consider the proposal. iii. Lead Leisure Member – it was proposed by Cllr Barreto and seconded by Cllr Ms Browne that Cllr Blakemore become the Lead Leisure Member with support from other experienced Councillors. iv. Working Party Membership – it was proposed by Cllr Mrs Michie and seconded by Cllr Barber that the Working Party membership be amended as per the notes of the meeting. v. Remembrance Day: It was proposed by Cllr Paxton and seconded by Cllr Mrs Michie that the Clerk purchase 5 ‘Help for Heroes’ flags to display at Locks Ride, Parish Office, Allsmoor Field, Ascot Jubilee and Carnation Hall. It was also proposed by Cllr Paxton and seconded by Cllr Mrs Hayes that the Clerk purchase a 6ft ‘Unknown Tommy’ figure to place outside the Parish office. It was also proposed by Cllr Paxton and seconded by Cllr Atkinson that the Clerk purchase 3 poppy wreaths to be placed at St Mary’s Church (Cllr Ms Browne), St Peter’s Church (Cllr Paxton) and St Martin’s Church (Cllr Atkinson) either during a civic service if held, or over the weekend of 7th/8th November 2020. 2 WPC Council Minutes, 17th November 2020 vi. Bus Services – it was proposed by Cllr Atkinson and seconded by Cllr Wall that more information would be obtained on the existing service and both Bracknell Town and Warfield Parish Councils would be approached to gauge their reaction towards joint support. vii. Green Flag Award – it was proposed by Cllr Warren and seconded by Cllr Ms Browne that Asher Recreation Ground be submitted for a Green Flag award in 2021 in addition to the existing 4 sites. viii. Locks Ride Cabin – it was proposed by Cllr Barreto and seconded by Cllr Paxton to continue customer serving from the window and the Clerk to investigate options to increase food provision. ix. Parish Newsletter – it was proposed by Cllr Barber and seconded by Cllr Fernandez that the editorial content and layout of the newsletter be referred to the Re-Branding Working Party. x. Health Routes – it was proposed by Cllr Ms Gaw and seconded by Cllr Wall that walking health routes be installed at one or more sites including Asher Recreation Ground, Ascot Jubilee Recreation Ground or Allsmoor Field. xi. Festive Event – it was proposed by Cllr Ms Blyth and seconded by Cllr Ms Browne that the Events Working Party meet to arrange an online festive event. xii. Investments – it was proposed by Cllr Atkinson and seconded by Cllr Fernandez that an additional £100,000.00 be invested with Nationwide, Natwest, United Trust and Clydesdale banks. xiii. Bank Signatories – it was proposed by Cllr Atkinson and seconded by Cllr Paxton that Cllr Ms Browne and Cllr Atkinson be added to the signatories for HSBC. xiv. Orders for Payment – it was proposed by Cllr Mrs Michie and seconded by Cllr Ms Browne that the list of payments covering the period 6th September 2020 – 12th October 2020 be approved. xv. Requests for Financial Assistance: It was proposed by Cllr Ms Gaw and seconded by Cllr Mrs Michie that a grant of £1,000.00 plus a ‘one-off’ payment of £500.00 be paid to Keep Mobile. It was also proposed by Cllr Paxton and seconded by Cllr Mrs Michie that a grant of £250.00 be paid to Sunningdale Bowling Club. Cllr Mrs Michie noted that item 9(b) of the notes should read Cllr Atkinson attended the Winkfield Parochial Charities meeting. Cllr Atkinson noted that the item 6 should include a request for investigation into the cost of direct services for the KGV toilet. It was proposed by Cllr Wall, seconded by Cllr Polydorou and unanimously 3 WPC Council Minutes, 17th November 2020 RESOLVED that with the above amendments, the notes of the virtual meeting held on 20th October 2020 be confirmed and that the recommendations therein be adopted. CM 9004 COMMUNICATIONS/CORRESPONDENCE i. A complaint has been received from Cllr Marc Brunel-Walker regarding the agenda for the meeting of 20th October 2020 not being published on the Parish Council website – attached as Appendix 3. The Clerk has responded to Cllr Brunel-Walker apologising for the oversight and outlining the process being taken above. ii. All copies of agendas and minutes of Bracknell Forest Borough Council are available on its website. Bulletins from the SE Employers organisation are now only available on its website. CM 9005 MEETINGS OF COMMITTEES OF COUNCIL AND SPECIAL MEETINGS OF COUNCIL Staffing & Strategy meeting held on 27th October 2020 – draft minutes were attached as Appendix 4. It was proposed by Cllr Barber, seconded by Cllr Atkinson and unanimously RESOLVED that the minutes of the Staffing & Strategy meeting held on 27th October 2020 be confirmed and signed. CM 9006 CLERK’S REPORT The Clerk’s report was attached as Appendix 1. Noted CM 9007 QUESTIONS None received. CM 9008 REPORTS FROM BFC WARD COUNCILLORS No written reports had been received. Cllr Mrs Hayes reported on the following items: • The poppies had been displayed around the Borough and had not been collected back in. None had been stolen. • Lapland – the site was under construction in preparation for socially distant opening. • Palm Hills – the application for 81 properties had been refused. • Food recycling – she would be hosting a display of the new scheme at the Lexicon on 22nd December. Cllr Ms Gaw reported on the following items: • North Street safety scheme works were commencing on 6th December to deal with potholes and install double yellow lines. • Maidens Green works were due to start 30th November. • The Berkshire Polo Ground operations were due to conclude on 26th November. 4 WPC Council Minutes, 17th November 2020 Cllr Atkinson reported on the following items: • Church Road/North Road 20mph roundels had now been installed. • A noise abatement notice had been served on Woodstock, Kings Ride CM 9009 REPORTS OF COUNCILLORS/OFFICERS REPRESENTING THE COUNCIL ON OTHER BODIES a. The Chairman’s report was attached as Appendix 6. Noted. b. Verbal Reports – no verbal reports were given. CM 9010 SCHEDULE OF MEETINGS A draft schedule of meetings for 2021 was attached as Appendix 7. It was proposed by Cllr Mrs Michie, seconded by Cllr Wall and unanimously RESOLVED to accept the schedule of meetings for 2021. CM 9011 COUNCILLOR ATTENDANCE REPORT A report of Councillor meeting attendance for the past 12 months was attached at Appendix 8. Noted. Cllr Mrs Hayes advised that she would be checking dates as the report did not concur with her diary. CM 9012 PREVIOUS CHAIRMAN Cllr Ms Browne noted that previous Chairman, David Parkin had served the Council for a number of years and felt it appropriate that a gift be purchased to mark his commitment as Councillor.
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