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Special Libraries VOLUME38 . Established 1910 . NUMBER9

CONTENTS FOR NOVEMBER 1947

The Library, An International Solvent . SIR ANGUSFLETCHER 283

The Library of The Royal Institute of International Affairs BARBARAKYLE 287

Cataloging Works of Art . JOHNB.MONTIGNANI292

Cataloging Commercial Material MAFSHA MOOREand W. ROY HOLLEMAN295

Time Interval Between Book Publication and Review GERTRUDESCHUTZE 297

Events and Publications ...... 299

Announcements ...... 30 1

Indexed in Industrial Arts Index, Public Affairs Information Service, and Library Literature

EDITORIAL COMMITTEE ALMA CLARVOEMITCHILL, Chairman and Editor

WINIFREDYORK FORWOOD KATHLEENBROWN STEBBINS Managing Edifor Advertising Manager

The articles which appear in SPECIALLIBRARIES express the views of the authors, and do not necessarily represent the opinion or the policy of the editorial staff and publisher.

SPECIAL LIBRARIES published xnonthly September to April, with bi-monthly issues May to August, by The Special Libraries Association. Publication Office, Rea Building, 704 Second Ave., Pittsburgh 19, Pa. Address all communications for publication to editorial offices at 31 East Tenth Street, New York 3, N. Y. Subscription price: $7.00 a year; foreign $7.60; single copies, 75 cents. Entered as 8eoon&olass matter February 5, 1947, at the Post Office at Pittsburgh, Pennsylvania, under the Act of March 3, 1879. Acceptance for mailing at special rate of postage provided for in the Act of February 28, 1915, authorized February 5, 1947. YOUR COMPANY LIBRARY SHOULD CONTAIN THESE NEW BOOKS e NOVEMBER Scientific Management by FREDERICKWINSLOW TAYLOR Foreword by HARLOWS. PERSON,Former Director, Taylor Society Indispensable to every management executive. This book provides in one unit the internationally famous principles of scientific management as developed by the father of our modern industrial production system. Including the volumes SHOP MANAGEMENT and PRINCIPLES OF SCIENTIFIC MANAGEMENT, and the Taylor Testimony before the Special Congressional Committee, it is the result of a world-wide demand for a complete statement of Taylor's philosophy and the in- creasing recognition of his contribution to the study of all management problems. Coming November 12th. $5.00 Chef's Guide to Quantity Cookery by J. H. BRELAND,Instructor in Commercial Cookery, Isaac Delgado Trade School, New Orleans, La. Foreword by CRETEDAHL. A unique cookbook for all organizations requiring quantity cookery as well as for restaurants of all sizes. Every recipe has been tested and each is in terms of quantities of each ingredient stated both by volume and by weight in units of twenty-five portions. Includes accurate cooking temperatures, time of preparation for 950 recipes of dishes ranging from simple everyday foods to specialty dishes, and 325 recipes of desserts, cakes and breads. Coming December 12th. $6.00 Cooperative Democracy Through Voluntary Association of the People as Consumers by JAMES P. WARBASSE,President Emeritus, Cooperative League of the U.S.A. In response to continued demand for this book which has become the bible of the consumers' cooperative movement, a Fifth Edition is now presented, combining the most recent developments in the field with the original classic exposition of the principles of cooperation. 1947 Revision $3.00 Handbook of Personnel Management by GEORGED. HALSEY,Author of "Supervising People," etc. A working manual for every corporation and a textbook for trainees, this book is the only recent comprehensive record and handbook on all personnel work pro- cedures. Drawing upon the records of scores of corporations, a life-long practitioner here presents fully the best practice in every major activity of contemporary person- nel operations. "In scope and depth of treatment, in 'heightened common sense', hard to beat . . . Good for years! Unreservedly recommended."-Library Journal. $5.00 Business Planning and Control by FLOYDH. ROWLAND,Vice President, Associated Development Research Cor- poration. Co-author, "Budgeting For Management Control". Directed to all top management executives, this book by an experienced consultant shows how to plan the over-a11 organization of a business for a well-knit, profitable program, and outlines specific techniques of control in the various phases of opera- tion. Here is a necessary reference volume if profitable operation is to be assured. $4.00

AT YOUR BOOKSTORE OR FROM

HARPER & BROTHERS 49 ~ast33rd st. New ~ork16, N. Y.

Please Mention Special Libraries When Answering Advertisements THE LIBRARY, AN INTERNATIONAL SOLVENT] By SIR ANGUS FLETCHER British Consul, Buffalo, New York

NTERNATIONAL relations seem to decisions within the United Nations, be more than ever in need of a sol- and independently, that will have reper- I vent at the present time. While the cussions affecting the lives of ordinary war lasted the Allies managed to agree people all over the globe. Our attitude on fundamentals-at least we thought and our actions -and rumours thereof so, and so far as the ordinary man could -will be matters of concern every- see the machine ran smoothly. But to- where." (Quoted by Christian Science day we are conscious that there is a lot Monitor, March 17th, 1947, as from of grit in the international bearings. We statement to Congress). are not quite sure what it is and here What Mr. Byrnes said of the Ameri- it comes from, or how to eliminate it. can people would, I think, be accepted But we are sure that the value of by the British people, and by many smooth relations between any two coun- others, even including those countries tries is so great that we are not justified which do not yet admit the wisdom of in neglecting any precaution against allowing full public discussion of for- misunderstanding. Probably our difficul- eign affairs. ties are partly due to differences of The immediate point is then to ex- policy, but partly also they are due to plain in a proper manner our "attitude removable or preventable misunder- and actions" to other countries. It is the standings. I suggest that we use the li- task of getting the facts straight on the brary as an instrument at least to help international front. Perhaps this can clear the facts of policy, and so to re- never be done entirely, but can we not move misunderstanding. A library can do make the true facts so readily available, more, it can prevent misunderstanding. so easy to secure, that mis-statements In Britain and the United States we will make little headway, so that have accepted the challenge to make trouble-making as a profession will lan- ourselves and our policies better known guish? A master of Balliol used to say to others and thus to prevent misunder- "Personally, I prefer to buy my railway standing if we can. Shortly before he re- ticket, but the existence of a ticket in- tired from office, Mr. Secretary Byrnes spector may have something to do with pointed out that "there was a time when it." We need some international ticket we (i.e., the United States) could afford inspectors. -or thought we could afford- to be I am not advocating a system by unconcerned about what other people which we should all set out to "edu- thought of us. If the people of other na- cate" each other in foreign affairs. I am tions misunderstood us it was regret- afraid that there would be a good deal table. The passage of time would prob- of objection to that in Great Britain ably correct the error. It wasn't fatal. and in the United States. Organized That time is past. We shall be making education across national boundaries would not be subject to control; its con- 1 Excerpts from a talk given before the brary public councilin New York, tent might be objectionable. If we rule N. Y.,April 8, 1947. out organized education, directed at 2 84 SPECIAL LIBRARIES [November other countries, as a means of combat- States Government also decided that a ing international ill will what have we library of information is a useful aid in left? It seems to me that we are left relations with other countries. Accord- with the normal output of our own po- ing to a recent article in the Christian litical and cultural life through the Science Monitor there were 70 such printed word, books, periodicals and American libraries throughout the publications of all kinds. I am not now world, attached to American embassies concerned with the modern extensions and consulates abroad. These libraries, of the spoken and written word, namely the article states, contain general and the radio and the film, but obviously specialized books, periodicals and docu- they also have their part. ments. They are maintained for the INTERNATIONAL LIBRARIES OF INFOR- benefit of all peoples abroad, whether MATION ESSENTIAL students, organizations, leaders or just The answer is then to organize a li- average citizens -anyone in fact who brary to serve as a centre of informa- wishes to learn more about the United tion about country A to the people of States. "They are well stocked and we11 country B. If this proposal sounds dis- attended. In the 67 libraries in the couragingly large and vague, it so hap- Eastern Hemisphere there are more pens that we now have some practical than 100,500 volumes. Each year experience which brings it down to earth 36,300 more are added. Each month, of- -and it also happens that the British ficial records show, some 220,000 read- have been the pioneers in this concep- ers drop in to use the facilities. In the tion of a library as an aid in foreign Western Hemisphere, there are only policy. three libraries-one each in the cap- It is over 25 years since the British itals of Mexico, Nicaragua and Uruguay. Foreign Office opened in New York a They contain about 37,000 books alto- library of information on Great Britain gether, and some 16,400 registered bor- and the Empire. That library of which rowers use them monthly under loan." I was director for several years (now (Since going to press, it is understood incorporated in its greatly enlarged suc- that several of these libraries have been cessor, the British Information Ser- closed). vices) is well known in the profes- The most important characteristic of sion; its story has been told more than an international library of information once to librarians by myself and recent- is that it should be a living organism, ly by Mr. John Barnicott. Its special not a mere collection of books and docu- claim to interest is that it was the first ments. Service to the reader, to the en- of its kind and so became a sample, if quirer, is vital to the existence of such not the model, of what could be done in a library. A library such as we are dis- the international field. Mr. Barnicott cussing should be run on modern lines says that Great Britain now has libra- and organized to operate in a foreign ries in most of the important countries field, and to serve in a wide area of of the world except Russia. Today there intellectual activity. It need not be are many centers of information of for- pedagogic; it may invite enquiry, it may eign governments, or about foreign provide answers, but it need neither countries, in the United States, and so preach nor lecture. It would provide far as I have been able to ascertain sources of information, assemble facts, they all function on the general lines illustrations, arguments, and so on, with- first laid down in the British Library of in its chosen field, but it should not at- Information. These can all be summed tempt to conceal truth. In democratic up in the words -responsible facts not countries we have long since accepted propaganda. In recent years the United this latter principle in public affairs. We 19471 THE LIBRARY, AN INTERNATIONAL SOLVENT 285 know that we cannot run away from attention to what Governments say is the truth and certainly to try to sup- their policy and less attention to what press it is sheer waste of time; to sup- irresponsible profess i ona1 entertainers press truth for any length of time is ascribe to it. Democratic as our form of possible, if at all, only under an entirely government may be, professional gos- different system of government. sipers and entertainers are not, in fact, It is this characteristic of being alive, the chosen spokesmen of our people. coupled with the ideal of service to all, Now I know that the official publica- that makes the ideal library of informa- tion is very rarely a tempting morsel. tion peculiarly fitted to serve as a sol- It is, alas! seldom even readable. The vent of international misgivings and explanation was given in the Times Lit- misunderstandings. If it were a preach- erary Supplement recently when dis- ing organization it would be caught up cussing the British Economic Survey in ideologies and the projection of half for 1947: truths, and perhaps end by stimulating "The truth is that the art of instructing the prejudice and ignorance it sought to a Western democracy is in its infancy. The British Government draws a fast line overcome. If it gave very limited ser- between publicity and propaganda; what vice, or none at all, it would never reach is official must on no account be tenden- the ordinary man. tious; a Government statement should be The equipment of an international as accurate and emotional as the multipli- library of information should include cation table. No such scruples restrain the written or oral output of a totalitarian first, a conservative selection of the government. It tells its citizens what is fundamental public documents in the good for them to know and what they field which the library is to serve. For ought to think." example, a British library should have If the literary style is to be that of a copy of the Great Charter and an the multiplication table it certainly American library of the American Con- leaves something to be desired. Even stitution. But for the most part the pub- singing it does not materially add to its lic documents will be selected with the light and shade! But I have great hopes areas of common interest or controversy that some day the Anglo-Saxon genius in mind. Thus, a British library in the for compromise will come into play, and United States should have those basic produce an official publication which is documents which deal with social and readable, even interesting, without sacri- economic development in a general fice of accuracy. It can be done-it way, such as the economic budget re- presents a promising field for Anglo- cently issued by the British Govern- American competition. Whatever may ment. This is an area in which we are be said of the literary style of blue both interested. It should also have the books and white papers, the official basic documents on India, Palestine and publications of the British and Ameri- the West Indies because those problems can Governments are the documentary are of special interest in the United basis on which policy rests, the sources States and not widely understood. of political information which must be But in whatever way the public docu- considered by any interested person ments are selected, it is important that who wishes to be well informed. such a library should have, in the most The United Nations has pioneered convenient form, the text of official in another medium than print. For the statements on the Government's policy, first time in history, so far as I know, an particularly speeches by the ministers official document has been translated and political leaders responsible for for- into the visual medium and shown as a eign and Empire affairs. It is time that documentary film. I refer to the film in all countries we began to pay more shown to the General Assembly of the 2 86 SPECIAL LIBRARIES [November

Report of the Headquarters Commis- man factor; that element which alone sion of which I was Chairman. Perhaps makes the library live; the librarian and the international library of the future his staff. It is easy to idealize here. It is will have a film section. hard, very hard, to secure the right men The second principal kind of mate- and women for the job. The field is rial for such a library will be printed limited, the demand small, the posts books, chiefly current, especially refer- are too often insecure as to tenure, sal- ence books, selected according to the ary, status, etc. The chief hope of at- particular needs of the countries con- tracting the right type of librarian lies cerned, but on a generous scale. in the extraordinary interest of the Third, will come the pamphlets. work, and the knowledge that it is an These continue in spite of the competi- inspiring form of public service. This tion of books and periodicals. Presum- will always draw sincere and intelligent ably the pamphlet is justified on the people. The first qualification of the score of expense. It is theoretically a worker in an international library is, of time saver, but I have never been quite course, a general educational equipment convinced that the pamphlet is worth above the average for the profession; while. We know that they are often particular libraries calling for particular missionary tracts -and for some reason language facilities. The second qualifi- or other most of us dislike the idea of cation I would say is interest in the being converted. We know that they work -it is no place for a time-server. seldom tell the whole story. They ar- The third is personality; nothing can rive before the book on the same sub- redeem the discourteous librarian or ject and they are now so well produced one who treats his resources in the pos- and attractively written as to be almost sessive spirit of a hen on a setting of indispensable in a library of current in- eggs. Lastly, no librarian can hope to formation. deal with the floods of printed matter Finally we come to the periodical that beat against the walls of a modern press. For record purposes, that is, for library unless he has had a thorough reference, a file of papers like the Lon- professional training. Apart from any- don Times or with thing else, such training is an essential their admirable indexes, is almost in- factor in keeping cost down. dispensable. The weekly and monthly At this stage a Treasury official will journals, especially the British, are valu- remark, sagely, "you can take a horse able but not essential, except perhaps to water, but you can't make him the Economist. To include the drink." This has an ominous sound. But principal political points of view we we need not be discouraged. Experi- might have to consider clippings from ence shows that where a reliable service party papers, but that raises the prob- is made readily available it will be used. lem of the clipper who must be a per- One must have the commodity first to son of the highest intelligence. test the market. But the real answer on To these main groups of material the score of expense is that the past 20 each library will add refinements or vears have demonstrated to the British elaborations as the budget may allow, and American peoples, in the most pain- or the particular countries concerned ful and expensive manner, that it is may seem to require. There are, for in- dangerous not to understand, or to be stance, such obvious additions as photo- properly understood, by our neighbours. graphs, posters, press releases and docu- It is a corresponding gain to be free mentary films. from the anxieties of misunderstanding. There still remains the all important What would we not give at this mo- factor which I touched on first, the hu- ment to feel more confident about the 19471 THE LIBRARY OF THE ROYAL INSTITUTE 287 goodwill of some European neighbours? ister form of selfishness; it is part of We are not pretending when we say that irresistible desire which no cynic we want a happier wish to or atheist can dispose of with a sneer, stand well with one's neighbour, and to be understood bv him, is not what some the desire to enjoy a world from which of the professional cynics think, a sin- we cannot escape.

THE LIBRARY OF THE ROYAL INSTITUTE OF INTERNATIONAL AFFAIRS By BARBARA KYLE Librarian, Royal Institute of International Affairs, London, England

HATHAM House has the closest fort and informality. There are plenty possible affiliations with the of comfortable armchairs in which mem- C United States: first, through its bers may read, small tables at which common origin at the Peace Conference they may work, and you will notice that in 1919 with the Council on Foreign smoking is allowed. Relations, New York; secondly, through Before describing the work of the its New York Publications Office; third- Library in any detail, I want to show ly, through the many journeys to and how it fits into the general work of fro across the Atlantic of Americans Chatham House, and particularly its re- who are good friends of Chatham House lations with two other departments, the and members of Chatham House who Press Library and Archives and the In- are good friends of America; and, finally, formation Department. through the personal sympathies of Ivi- In many organizations these three son Macadam, Director General of the departments, the Library, Press Library Institute. and Information Department, would be If you come to visit the Library of one, and in Chatham House, though the Royal Institute of International Af- they have grown up and developed into fairs you must first find St. James's three separate entities with separate of- Square, lying between Piccadilly and ficers, they work in close harmony and Pall Mall. Here in one of the typical the present tendency is to tie them more eighteenth-century London Squares is closely together. Chatham House, where three British Their primary difference lies in their Prime Ministers, Chatham, Derby and material. The Press Library maintains Gladstone lived. This, through the gift files of newspapers from all over the of two Canadians, is now the home of world, bound files or some half dozen the Royal Institute. You will know the of those frequently used, such as the house in the summer by the display of Times, New York Times, Manchester scarlet geraniums on the balcony. Guardian,etc, and lastly, but first in im- The whole of the first floor of two portance, classified files of press cuttings . buildings is devoted to the Library- since 1915 from the world's press on that part of the Library which ordinar- matters of international interest. The ily you would see, though there is much Library houses books, pamphlets, pe- hidden away in basements for which riodicals and official government publi- there is not room on the main floor. cations from many foreign countries. Probably what will strike you first about The Information Department issues these rooms is the atmosphere of com- papers for publication and edits the 288 SPECIAL LIBRARIES [November monthly periodical The World Today; ter for information on international af- it also keeps files of confidential and fairs that it would be impossible, even ephemeral material used in this work, if it were thought desirable, to limit its and answers members' enquiries. use in this way. In fact, it is used by A frivolous analogy may make clear authors, 1i b r a r i a n s, research-workers, the functions of all three departments foreign scholars visiting England, lectur- when jointly engaged on a problem. ers and journalists. Members making the enquiry may be It is, however, true to say that special thought of as someone ordering a meal. consideration is given in the Library to The Library staff supplies the preserves the requirements of the members and and canned goods; the Press Librarians staff of the Icstitute (together number- the fresh meat and vegetables; and the ing 3000). Just as the Press Archives Information Officer, as chef, does the were started and are still very largely cooking and serving. intended as the raw material from SCOPE OF THE LIBRARY which Professor Toynbee's annual Sur- The Library now shelves (with diffi- veys of International Affairs are fash- culty) some 75,000 books and pam- ioned, so the documents, pamphlets, pe- phlets, English, American and foreign, riodicals and books added to the Library on political, economic and legal aspects are selected with one eye on the re- of international affairs since 1918; some search projects of other departments 700 current periodicals with files of and on the interests and studies of the back numbers; a representative collec- members. For this reason, it is true to tion of maps; and documentation of in- say not only of the publications of ternational conferences and organiza- Chatham House, that they would be im- tions, including the League of Nations possible without the background mate- and the United Nations. rial supplied by the Library, but also REFERENCE ROOM of many other publications in the field One room in the Library is set aside of international affairs, whose authors as a Reference Room, from which books have used the Library. Many books, it may not be removed. Here are shelved is certain, are entirely written from the files of Government publications relat- first word to the last in the Reading ing to foreign affairs; British and For- Rooms of Chatham House Library. eign State Papers and bound volumes In satisfying enquirers in our field, of Treaties from 1812 to 1947, together speed and up to dateness are the first with Parliamentary Debates of both essentials. This means, quite literally, Houses of Parliament from 1909 to the that we are always trying, by intelli- present day; the complete publications gent anticipation, to prepare informa- of the League of Nations and those so tion before it is requested, and to obtain far received published by the United documents on the day of publication, Nations; statistical and general year- if not before. books relating to every country from Members of Parliament and broad- which they are obtainable; encyclo- casters often need to check references paedias, dictionaries and biographical or to prepare material at short notice dictionaries; and, finally, one copy of before speaking; lecturers wish to keep every Chatham House publication. their knowledge up to the minute; dele- WHO USES CHATHAM HOUSE LIBRARY? gates to conferences, as every problem It is impossible to answer this ques- arises, want to know "what happened tion with any particularity. The Library last time." was originally intended for members of The most frequently used material the Institute, but has for so long been comprises press-cuttings, periodical ar- regarded as the accepted national cen- ticles, cumulative reference works and 19471 THE LIBRARY OF THE ROYAL INSTITUTE 2 89 regular statistical and economic bul- antly cumbrous. To alter the notation letins of foreign countries. so that, for example, letters only were For material not strictly within our used for geographical divisions and fig- scope we use other libraries with which ures for subjects would be simple, but we have established friendly relations, would involve as much work in chang- sometimes borrowing material from ing the symbols on all books and cata- them and sometimes directing enquiries loguing cards as the adoption of a new to them. Such libraries include the Brit- system. Added to this a great deal of ish Library of Political and Economic ex~ansionand alteration would be nec- Science in the London School of Eco- essary in the general part of the classi- nomics, the Royal Empire Society Li- fication to make adequate numbers for brary and the American Library at- the 1939-45 War, United Nations Or- tached to the U. S. Embassy in London. ganization, etc. The weight of argument CLASSIFICATION is therefore on the side of adopting a The classification at present used in standard system. the Library is one which was invented The next question is: which system in the early days of Chatham House, is to be chosen? Two things must be and which still admirably fulfils its remembered: ( 1) that a geographical original purpose. This was (1) to sep- basis of division is necessary for the arate general material from that relat- greater part of the material; (2) that ing to a specific country or region, and Chatham House Library, though a "spe- (2) to sub-divide the specific material cial" library, covers a very wide range by regions and countries politically rath- of subjects compared with the usual er than geographically. (This scheme in technical special library. It embraces very brief outline is printed as an ap- all sociological subjects, geography, his- pendix to this article). However, now tory, biography and statistics. that the stock has grown to 75,000 items The Universal Decimal Classifica- (excluding international documents, pe- tion, with its excellent geographical riodicals, etc.) and is rapidly expanding, numbers, its constant revision by the it has become obvious that some further FBdBration Internationale de Documen- division within regions and countries, by tation, and its growing popularity, seems subject, is necessary, if the arrange- to be the best answer to these problems. ment of books on the shelves is to be of THE CATALOGUES real use to readers. The present classifi- There are two catalogues in the Li- cation does not lend itself easily to such brary, one of books, pamphlets and sub-divisions and we are now trying to documents, the second of articles in pe- decide whether we should modify the riodicals. The first is in two parts, an existing scheme or adopt a standard alphabetical author index and an alpha- classification. Perhaps this is a suitable betical subject index. The subject index forum in which to state the problem is again sub-divided. First there is a and from which to invite comment. geographical section in which the main The argument in favour of modifying divisions (shown on blue guide cards) a system already in use in a library is are by country or region (e.g. U.S.A.; well-known and valid -that your read- Middle East; France), and the sub- ers are already familiar with it, and divisions (shown on cream guide-cards) that all change is unpopular. The prin- are by subject (e.g. Economics; Consti- cipal difficulty in modifying our present tution; etc.) The second part of the sub- system is the notation. As this is al- ject index is divided into subjects not ready mixed, a combination of an exist- confined to a particular region (e.g. In- ing geographical number with an exist- ternational Law; United Nations; Food ing subject number would be unpleas- and Agriculture Organization, etc.) 290 SPECIAL LIBRARIES [November

The second catalogue or index of ar- rians visiting England (and often Chat- ticles in periodicals is by subjects only, ham House) is "What has been pub- and is also in two parts -regional and lished since 1939 in Great Britain and general-as in the book catalogue. So America on our subject?" In return for far no author index of articles has been help of this kind we re-establish old made. pre-war contacts and establish new ones A uniform list of subject headings is with appropriate organizations abroad compiled and kept up to date for use from whom we secure valuable mate- in both catalogues. An improvement rial by exchanging foreign publications which we hope to make in the future is for our own. to incorporate in the author index Chatham House Library, in spite of (which we shall then re-christen name limitations of funds, staff and space, is index) in one alphabetical sequence both the focal point of a great research subject cards giving the relevant classi- organization and a reference center for fication symbol, thus directing readers information on International Affairs both to the appropriate shelves and to a without equal in Great Britain. Through classified catalogue which we shall make the visits of Continental scholars and as we re-classify the stock. librarians, it is possible to contribute FUNCTION OF LIBRARY to the work of similar organizations Throughout the war the Library was abroad. It is hoped that this short ac- placed at the service of the Govern- count will forge still another small link ment and, as the only reference source in the chain that keeps librarians of its kind in the country, was used ex- throughout the world in contact. tensively by the Foreign Office and APPENDIX other Departments. Outline of the scheme of classification During the months since the end of used in the Library of the Royal Insti- the war we have had no less cause to tute of International Affairs. feel that we are playing a part in the A Pre-1914 History making of history. The Library has A1 Official documents been involved, sometimes on its own A2 Biography and Memoirs account, sometimes with the Informa- A3 Historical Studies B 1914-1918 War tion Department and Press Archives, in C Post 1919 History finding material and answering en- C1 1919-1938 quiries for delegates from all over the C1.1 Versailles Treaty world attending the United Nations C1.2 St. Germain Treaty, etc. C2 1939-1945 meetings at Church House, Westmin- C2.1 Atlases ster; for members of the Tribunal at C2.2 Documents Nuremberg; for lawyers working on the C2.3 Military operations, etc. Joyce case; for Members of Parliament C3 1946- preparing for debates on foreign affairs; C3.1 Paris Peace Conference, etc. for members of the Institute in India D League of Nations and United Nations Or- engaged in working out a new Consti- ganizations tution, and for members of the Control Dl League of Nations Commission for and . D5 United Nations E Labour Questions Among other activities, one, that has F International Relations been constructive and much appreciat- F1 Organizations Dealing With Inter- ed, has been the preparation of bibli- national Affairs ographies for librarians on the Conti- F1.311 Royal Institute of In- ternational Affairs nent of Europe who are trying to re- F1.321 Council on Foreign Re- build shattered or neglected libraries. lations The first question asked by these libra- I72 Intellectual Co-operation 19471 THE LIBRARY OF THE ROYAL INSTITUTE

F3 Arbitration, Disarmament and Se- N3 Siberia curity N4 Ukraine F3.15 International Disarma- N5 Transcaucasia ment Conference, N6 Central Asian Republics Paris, 1931 N7 Far Eastern Republics F4 Economic and Financial Questions Islamic World F4.1 Reparations 0 1 Middle East F4.4 Statistics 01.1. Turkey F5 Social and Political Movements 01.2 Egypt F5.1 Communism 01.3 Arabia F5.3 Fascism 01.4 Palestine and Transjordan F6 Communications and Transit 01.5 Syria F7 Population 01.6 Iraq F8 Racial Questions 01.7 Persia F9 Humanitarian Movements 0 1.8 Afghanistan G International Law 02 North Africa (excluding Egypt) G1 Conferences 02.1 Morocco G1.l Hague 1899- and 1907 02.2 Algeria and Tunisia H General Works 02.3 Libya H1 Dictionaries Africa H2 Annuals and Year-books P1.l Union of South Africa H3 Encyclopaedias P1.2 South West Africa H4 Annual reports of societies P1.3 Rhodesia H5 Bibliographies and catalogues P1.4 East Africa GEOGRAPHICAL DIVISIONS P1.5 West Africa J Great Britain and Imperial Relations P2 French Africa (French Equator- J1 British Empire ial Africa), etc. 52 Great Britain P3 Italian Africa 53 Ireland P4 Belgian Africa K Europe (as a whole) and Western Europe P5 Portuguese Africa K1 Belgium and Luxemburg P6 Spanish Africa K2 France P7 Abyssinia K2.1 Alsace Lorraine, etc. P8 Liberia K3 Germany Asia K3.2 Rhineland, etc. Q 1 India K5 42 Ceylon K5.1 Adriatic and Trieste, etc. 43 Burma K6 Netherlands 44 Malaya and Malays K7 Portugal Q5 Tibet K8 Spain Q6 Nepal K9 Switzerland ~arEast K10 Monaco R1 Japan 1, Central and South-Eastern Europe R2 China L1 Austria (and pre-war Austria-Hun- R3 Siam gary) R4 French Indo-China L2 R5 Dutch East Indies L3 Czechoslovakia R6 Borneo and Sarawak L4 Rumania R7 Philippines (US.) L5 Yugoslavia R8 Australasia L6 Bulgaria R8.1 Australia L7 Greece R8.2 L8 Albania R8.3 Pacific Mandates L9 Mediterranean (general) R8.4 Other Pacific Islands M North Eastern Europe America M1 Baltic States S1 United States M2 Finland 52 M3 Poland S3 Latin America M4 Scandinavia S3.1 Mexico M4.1 Denmark S3.2 Other Central American M4.2 Norway Republics M4.3 Sweden S3.3 West Indian Islands N Union of Soviet Socialist Republics S3.4 South America N2 Russia (general) S3.5 South America CATALOGING WORKS OF ART By JOHN B. MONTIGNANI Copyright Division, Library of Congress, Washington, D. C.

HE Metropolitan Museum of Art Paintings; Ceramics-Pottery; Cera- has been cataloging its works of mics - Porcelain; Sculpture; Textiles; Tart for some 40 years. This work, Woodwork; etc. Each of these categories one of Henry Watson Kent's inspira- is then subdivided according to the most tions, was started shortly after he came logical and sensible arrangement. The to the Museum in 1905. From the be- most frequently recurring patterns in ginning it was under the direction of the Western art categories are: Coun- Miss Margaret Gash, a graduate of the try, Century, Artist; or Country, Artist. Pratt Library School, who continued to The categories are arranged alphabetic- serve as Head of the division until her ally: Arms and armor preceding Draw- retirement in 1945. A gifted librarian ings and water colors; Textiles coming and brilliant administrator, she will al- before Woodwork. So, too, are the sub- ways have the respect and love of all divisions arranged, English painting pre- who had the rare privilege of working ceding French painting and both pre- with her. ceding Italian painting, while under the This paper has been written to help last Ghirlandaio comes before Pisanello librarians, museum workers, collectors, and the latter before Raphael. The etc., who may be faced with the prob- card drawers are carefully labeled and lem of creating, or developing, a catalog guide cards are used extensively. of art objects. The methods may not Only one entry is made in this classi- necessarily be the only, or even the best, fied catalog, though an exact duplicate that can be devised; Miss Gash herself is supplied to the curatorial department was always the first to welcome sugges- to which the object belongs, and a very tions for improvement. They are, how- brief card to the Museum's Sales Desk. ever, methods that have grown out of However an alphabetical index of years of experience, and have been names, titles and subjects is maintained. found to work. As the catalog card constitutes both the Before proceeding further it should, I official record of the object and the tool think, be said: (1) that the Catalog of used by the cursltor to record his identi- the Museum is a private, not a public, fication and description of the object as catalog, and (2) that the curatorial de- well as the results of his research, the partments of the Museum are essen- cataloging of a large altarpiece, a silver tially responsible for the scholarly in- service or a suit of armor may require a formation on the catalog cards. great many cards devoted largely to an The Catalog itself is a classified, not a exact description, notes and bibliogra- dictionary catalog. Its five basic classes phy. It should be remembered that ob- are Egyptian art; Greek and Roman art; jects of art do not have title pages, Far Eastern art; Near Eastern art and tables of contents or other aids to de- Western art. American art is grouped scription and identification -and this together as a major subdivision of the makes necessary a long description of last. These basic classes are broken some objects. For example, there may down into whatever categories may be be nothing on a large altarpiece of many necessary, for example, Arms and arm- panels to identify the various subjects or; Bronzes; Drawings and water colors; depicted, so each must be identified and 19471 CATALOGING WORKS OF ART 293 this identification is recorded on the mation on the last two lines of the cata- catalog card. Again, a suit of armor is log card: made up of many separate pieces -and Staffordshire: Burslem: Ralph Wood, the not always the same pieces or of the younger, 1748-95 Ceramics-Pottery XVIII century English same type -making an exact descrip- This card would be filed under Ceram- tion most valuable. To reproduce all of ics-Pottery; English; XVIII century; this material four or five times for a dic- Staffordshire; Burslem; Wood, Ralph, tionary catalog would be costly both of the younger. time and space. The system evolved, a Between the heading and these lines classified catalog with an alphabetical at the bottom of the card-and sep- index, is far more efficient. arated from them by one space at top Two forms of headings are used on and bottom-the following informa- the catalog cards: in the case of draw- tion is given on the first card, informa- ings and water colors, paintings, and tion which tells at a glance what the sculpture, the artist's name and dates object is, what identification marks it are used; in the other classes, such as bears, and how it came into the Mu- Arms and armor; Ceramics - Pottery; seum's collection. This first card might Ceramics-Porcelain; Woodwork, etc., the be considered as that part of a library object itself is named, e.g., Gun; Pistol; catalog card from the entry, author or Suit of armor; Breastplate; Figure; title, through the collation. Notes and Group; Cup and saucer; Plate; Chair; bibliographical references are put on Desk; Highboy, etc. These terms are attached cards. capitalized and are followed by a de- 1. Signature and date. The line starts, Sign- scription of the object; a colon separates ed:, Signed and dated: (lower left) the designation from the description. In Not signed, etc. those cases in which the name of the 2. Marks. As exact a depiction or descrip- tion of any marks on the object as artist is used as the heading, the title of possible. The line begins, Mark:, or the object is placed on the second line Marks: (on base), etc. as in book cataloging. 3. Inscriptions. Any dedicatory or other The last line on the card is reserved words inscribed by the artist on the for the classification: at the left the object. The line begins, Inscribed:, In- scribed: (on side), etc. category to which the object belongs; in 4. Any other marks or inscriptions which the center, the century; at,the right the occur on the object, not included above. country, thus : For example, Founder's mark:, on a piece of bronze sculpture. Painting Italian 5. Material and measurements. For example, Sculpture French Tempera on wood panel; Oil on can- Metalwork-Goldsmiths' XVII century vas; Lead-glazed earthenware; Bronze, English green patina; Walnut; etc. This is fol- In those cases in which the artist's lowed, after four spaces (if possible), name is not used as the heading, his by the measurements, thus: H.9J/4, name and dates, preceded by the local- W.12% in. (for a painting); Diam. 3, ity in which he worked, are placed im- H.% in. (for a circular box); H.42 in. mediately above the classification line, for a piece of sculpture). It might be noted that in the case of sculpture, thus : ceramic figures, etc., only the height is Paris: Charles Brisson, master 1761, work- given. ing 1791 6. The manner in which the object came Staffordshire: Burslem: Ralph Wood, the into the Museum's collections includ- younger, 1748-95 ing the date of acquisition. For exam- It should be noted that these two ple: Gift of James Jones, 1943; Be- lines follow the classification scheme. quest of Richard Keith, 1946; Pur- chase, 1946, James Jones, Price, Fund. For example, a pottery figure by Ralph In the last case four spaces are left, Wood would bear the following infor- where possible, between the date, name 294 SPECIAL LIBRARIES [November

of the vendor, price and fund. In many to it by the Registrar of the Museum. instances this information runs over on This number appears at the upper left- to a second line. 7. CoNections. The names of the collections hand corner of the catalog card, and in in which the object has been, followed certain cases is used for filing purposes. by the name of the city in which the For example, if there were a number of collection was located, thus: Ex coll.: 18th century French chairs in the col- James Jones, Paris; Joseph Smith, Philadelphia. lection the cards would be filed by ac- 8. Any other information which it is felt cession number under the classification is of sufficient importance to be in- Woodwork - Furniture; French; XVIII cluded on this first card; for example, century; Chairs. the fact that a work has been copy- righted. As for spacing, when the artist's name One may wonder how all of this in- is used as the heading the line starts formation can be placed on the first two spaces from the edge of the card, card. The answer is twofold. In the first the title at six. In those cases in which place all of it does not apply to every the heading consists of a generic term, object; for example, paintings may be this designation starts at six spaces from signed but do not have marks, silver the edge and the run-over of the de- may have marks but is not signed. In scription which follows goes out to two the second place when any one of the spaces. All other lines begin two spaces items is too long to go on the first card from the edge with any run-over con- the line is begun as usual but is fol- tinuing at four spaces. It might be noted lowed by the note "see attached card," that this spacing makes the maximum thus, Marks: (see attached card); In- use of the space available on the card. scribed: (see attached cards), etc. In On the attached cards the accession the case of a long description of, let us number, artist's name and title, or gen- say, a suit of armor, either an over-all eric designation, are repeated, as is the description or the beginning of the de- classification line at the bottom. The scription is given on the first card fol- word "Notes," without punctuation, is lowed by the phrase "see also following indented two spaces from the edge of card," in parentheses. It should also be the card, while the notes themselves said that the open lines usually Ieft be- start and continue at four spaces. Sim- low the title (or description) and above ilarly the word "References" is indented the classification are not rigidly insisted two spaces and each bibliographical en- upon. try begins at the fourth indention, but The attached cards are devoted to the run-over of the entry is indented this overflow from the first card as well six spaces. as to Notes, and References (bibliogra- In conclusion it may be of interest to phy). Notes may be historical or de- note that the first card used at the Mu- scriptive (of items written on the backs seum is of a special type, having a of drawings or paintings, for example). photograph of the object printed direct- References give bibliographical entries ly on its reverse. This may not be to books and articles in which the ob- practicable for most art collections, but ject, or related objects, have been dis- some type of identifying photograph or cussed and/or illustrated. contact print, perhaps pasted on the It might also be noted that each ob- first card, is certainly advisable in pre- ject has an accession number assigned paring a card catalog of art objects. CATALOGING COMMERCIAL MATERIAL' By MARTHA MOORE Librarian, Air Tactical School, Panama City, Florida AND W. ROY HOLLEMAN Librarian, Boeing Airplane Company, Wichita Division, Wichita, Kansas

T the time the Boeing Airplane that of the division. There is no imprint Company library released its for this type of entry. Refer from par- A list of Cutter-Sanborn numbers ent company to division. assigned to commercial cornpanie~'~con- Example : siderable interest was expressed in our Lycoming Div. (Aviation corp.) entire procedure for commercial cata- Williamsport, Pa. loging. This process is given in fairly 5. Enter %on-distinctive divisions" complete form in The Procedures Man- under the parent company's name; do ual of the Boeing Airplane Company not use the name of the division in the Library; but although many copies have author entry. The place in the author been distributed, this manual has not entry should be that of the parent com- been published. For this reason, our pany. If the place of the parent com- steps in commercial cataloging are be- pany and the division differ, an imprint ing outlined separately in the hope that is used showing the location of the di- these will be useful. vision as the place of publication, the GENERAL RULES full name of the division as publisher, A. Vendor Catalogs, etc. and the date published. Refer from the 1. For commercials which are of a division to the parent company when less permanent nature than technical the division name has been used pre- material, cataloging is not so meticulous. viouslv or whenever the name of the di- Copy slips are not made in full; all in- vision might be sought by reference formation which can be designated on workers. the piece being shown by pencil mark- Example : ings (indicating author, beginning and Division Name "See Reference" card. end of title, etc.) Alemite div. (Stewart-Warner corp.) Chic. 2. For the proper form of company see name, consult the most recent issue of Stewart-Warner corp., Chic. 6. If the place of the parent company Thomas' Register or other sources. and the division are the same, do not 3. Enter all commercial items under use an imprint. Refer from trade name parent company unless published by a to name of company. division of a company distinctive enough Example : to be well known in its own right. Cross Reference From Trade 4. Enter "distinctive divisions" under Name to Company Name the most recent form of the division RANAREX name. Use the names of the parent com- see pany in parenthesis. The place is to be Pennutit co., N.Y.C. 7. Imprints are used for commercial 1 Paper presented at Engineering Section, items, i.e., catalogs, blueprints, docu- A. L. A. Convention, held in , ments, etc., only when they add to the California, July 2, 1947. 2Formerly with the Boeing Airplane Co. information given in the author entry. 3 This list is comprised of over 2,000 com- The data follows the title when imprint panies. is omitted. 296 SPECIAL LIBRARIES [November

8. Commercial items are not classi- 9. The number of tracings for com- fied; however, Cutter-Sanborn numbers mercial items is limited in every case to are assigned : as few entries as possible. In many in- Cutter No. Examples: stances, one subject entry is sufficient. H7693 Honan crane corporation Randers-Pehrson and Renstrom's Sub- H7776 Hood rubber company H7783 Hoof, C. M. co. ject Headings for the Aeronautical In- H8114 Horberg gage co. dex has been used as the basis for se- H8364 Houde engineering co. lecting headings. Library of Congress The Cutter-Sanborn numbers must Subject Headings and the Industrial be expanded in some cases where many Arts Index are frequently referred to company titles begin with the same also. Our experience is that requests for word. American, National and United commercial material are more often spe- are perhaps the most difficult to expand. cific than general and, therefore, head- e.g. ings should be as specific as possible. A5124.65 American hair & felt Thus, valves are broken into many dif- A5124.66 American hard rubber ferent types, plastics are listed under A5124.67 American instrument A5124.673 American LaFrance names of products, etc. A5124.674 American lava corporation 10. Enter the number of copies of a A5124.675 American leather production commercial item on the face of the main corporation Blueprints are given a Cutter-San- entry. For blueprints the number of born number, but no work mark. Gen- copies is placed immediately following eral catalogs are given the work mark the change number. For commercial "ca" followed by the number 1, 2, etc. catalogs, the number of copies is placed Example : in the lower left corner at second in- Commercial Catalog Author Card dention just above the tracings. D9972 Dynamic air engineering, inc., Los BLUEPRINTS Angeles, Calif. ca 1 [Catalog] High pressure, high ef- 1. Blueprints are entered under the ficiency axial Aow fans, aviation, name of the company. A Cutter-San- marine, industrial n.d. born number is assigned, but no work mark is given. This number is written 2 cops. FANS in pencil on the reverse side of the blue- A brochure describing a single prod- print along with the blueprint number uct of a company will have a work mark found on the face of the blueprint. The taken from the title of the publication. master cards for blueprints are filed Example: separately. These are arranged alpha- G654 avt Goodrich, B. F. co., Akron, 0. betically by company and numerically Avtrim n.d. under each company. A straight numeri- MATERIALS, SYNTHETIC cal card file of all blueprints is main- Materials are filed or shelved by Cut- tained to aid in locating a print for ter-Sanborn number. This offers a quick those persons who know the number of and easy method for keeping a great the print but not the vendor's name. deal of miscellaneous information in or- Subject cards are filed in the main cata- der. log in the proper place. More than one Beech Aircraft Library has used our subject card is seldom needed for a list of Cutter-Sanborn numbers with print. An additional file of blueprint some adaptations. One very worthwhile cards arranged by vendor and then by addition has been the use of the same subject would be very useful, and it is Cutter number with different decimal possible one or the other of the numeri- points for various divisions of a com- cal card files could be eliminated if this pany. file were maintained. 19471 TIME INTERVAL BETWEEN BOOK PUBLICATION AND REVIEW 297

Example : Example : Blueprint Main Entry Without Blueprint Main Entry With Imprint Imprint B/W EE-3061-NC B/W 1782 A471 Aluminum company of America, H9953.6 Hydro-aire, inc. Los Angeles, Cal. Pittsburgh, Pa. Valve-electrically operated $4 Forging for Boeing aircraft corp. tube size directional control hy- customer's part no. 9-3557-1. New draulic. Castle Works, Pa., The co., 6/1/45 . 10/21/46 2 cops. VALVES, HYDRAULIC FORGINGS

TIME INTERVAL BETWEEN BOOK PUBLICATION AND REVIEW By GERTRUDE SCHUTZE Librarian, Bristol-Myers Co., Hillside, New Jersey

HE value of the technical libra- formation is the Book Review Digest. rian to industry and to her re- Since this publication surveys only nine Tsearch clientele depends upon the journals concerned with science and facility with which she acquires new technology, it is too limited to be of editions of the standard works and the much value as an aid in the selection of new books pertaining to the subjects science books. Both of these review in- particularly connected with the special- dexes depend upon the original book re- ty of the company which employs her. views and, consequently, are hampered Yet, book selection in science and tech- by their lack of promptness. nology is difficult because the technical A newcomer to the field, the United librarian does not have a tool to aid her States Quarterly Book List, is a highly in determining the quality of new books selective bibliography concentrating on as they are published. The existing aids scientific, historical and scholarly books to selection list important works pub- currently published in the United States. lished many months in the past and, It is published quarterly by the Library thus, these aids serve merely as lists of Congress and lists books published against which librarians may check their during the preceding quarter. Those holdings for titles that may have been books received from the publishers after overlooked. the close of the auarter to be covered The guides to current literature fall by any issue are Gcluded in the follow- into four groups: ( 1) aids in detection, ing number. It very often happens that (2) guides to evaluation, (3) book lists books are received late and, therefore, issued by public and society libraries they are reviewed in U.S.Q.B.L.months and (4) reviews appearing in peri- later. The quarterly publication is a dis- odicals. In the first group we have the advantage since most of the books are Cumulative Book Zndex and Publishers' on the library shelves when it appears. Weekly which represent a listing of In the third group we have the New books soon after publication but no York Public Library's New Technical evaluation. The Technical Book Review Books which is annotated with excerpts Zndex is a complete record of new tech- from the Preface or Introduction of the nical books including quotations from book itself as well as quotations from reviews. A more general source of in- reviews. Here too, its usefulness as an 298 SPECIAL LIBRARIES [November

Time Interval CME JACS .TPC CI .TFI E All Journals Month No. % No. % No. % No. % No. % No. % No. % 1 4 8.5 2 10 21.3 3 8 17.0 4 9 19.2 5 4 8.5 6 4 8.5 7 0 0.0 8 5 10.6 9 0 0.0 10 0 0.0 11 1 2.1 12 0 0.0 All Others 2 4.3 Totals 47 100.0 aid in prompt selection is affected by intervals after publication of the book the fact that it appears quarterly. The is indicated for the individual journals. book lists which appear regularly in Na- Figures for all journals combined are ture, Chemistry and Industry, Journal also given. Twenty-one percent of the of the Franklin Institute, and in other reviews appeared two months after book society publications are bare entries and publication, 5 1% after four months, serve only as checking aids. and 7 1 % after six months. The balance, The reviews appearing in many of representing 29% of the reviews, ap- the technical periodicals are excellent peared between 7 and 48 months after and authoritative and meet high- stand- book publication. The most common ards of criticism and evaluation. How- time lag was four months after publi- ever, these reviews do not exhibit cation followed by the third, second and promptness and, therefore, are of little sixth months. value in selection. The writer studied The librarian cannot keep a &ent the time lag between the publication waiting four months while she reads date of a book and the appearance of and compares reviews. Nor can she con- book reviews relating to it. The study veniently visit the larger libraries and is limited to reviews of books published book publishing centers, which in many in the United States in 1946 appearing instances are few and far between, to in six leading scientific and technical personally examine and evaluate cur- journals noted for the quality and au- rent books. Ordering on approval has thority of their reviews. The journals its attendant difficulties and, very often, chosen are: Chemical and Metallurgical it is impossible for a staff specialist to Engineering (CME), Journal of Ameri- inspect and appraise a book within the can Chemical Society (JACS), Journal given time and many books are not of Physical Chemistry (JPC), Chemical available on approval. Surely we can- Industries (CI), Journal of the Franklin not rely upon publishers blurbs with Institute (JFZ) and Electronics (E). their misleading terminology. In the accompanying table the num- Great progress is being made in the ber and corresponding percentage of re- fields of pure and applied chemistry and views that appeared within successive this has great bearing on the importance 19471 EVENTS AND PUBLICATIONS 299 of prompt review. Publishers declare with librarians. We must make our needs that new books are available to editors known to the editors of periodicals. of reviewing mediums immediately up- If there is sufficient demand for a on publication. Is then the reviewing more vigorous policy of book reviewing, journal at fault? Space limitation might perhaps editors will organize expert ad- be a factor. Specialists who review vice so that critical and evaluative re- books for journals gratuitously are very views may be ready as soon after publi- often preoccupied with other tasks. cation date as possible-certainly with- It is very likely that the fault lies in the month.

EVENTS and PUBLICATIONS'

The American Library Association has just The sixth revised edition of AMERICAN published the second edition of the LIST OF FOUNDATIONSAND THEIRFIELDS, edited by THEOLOGICALSUBJECT HEADINGS which is William B. Cherin, is the first postwar edi- based upon the headings in the catalog of the tion of this standard reference book on Library of Union Theological Seminary. As American foundations. This directory provides every large library has an extensive collection essential and authoritative information con- of works on religion, and as the Library of cerning active American foundations -their Congress headings are widely adopted as stand- names and addresses, their purposes and pol- ard forms, it is believed that the incorporation icies, the names of their officers and trustees, of the Library of Congress headings with the data on their capital assets, total grants and Union Theological headings will add to the expenditures during the past fiscal year, spe- usefulness of the list. The list has been com- cial conditions governing their awards, the piled by Julia Pettee, Head Cataloger at Union fields of their present interest, etc. Following Theological Seminary, 1909-39, and Consultant a new plan, this reference work will be pub- in Religion at Yale University Library, 1939- lished in four parts, to be issued quarterly 46. (, Ill., 50 East Huron Street, 1947. beginning in . Each part will 653p. $10.00). Also available on loan from contain information about those foundations S.L.A. Headquarters. whose fiscal year ended during the immediately *** preceding quarter, as well as a cumulative In an effort to provide a working tool for index. Information about foundations will the trade association secretary, the National thus be made readily available while it is still Association of Retail Grocers has prepared fresh and up to date. (New York 10, N. Y., and published a SECRETARY'SMANUAL. The Raymond Rich & William Cherin Associates, book is an attempt to bring to all secretaries 30 East 22nd Street, 1947. $6.00) a diversified and illustrative manual which can * * * be put to effective and helpful use, and which CAREERSFOR YOUTHIN LIFE INSURANCEby covers the basic principles of strong organiza- Helen M. Thal (Educational Division, Insti- tion, successful membership building, sound tute of Life Insurance, 60 East 42nd Street, financing and effectual group activities. (Chi- New York 17, N. Y. 1947. 71p. Illus. Bibliog.) cago, Ill., National Association of Retail Gro- is available from the Institute for $.25. Li- cers, 360 No. Michigan Avenue, 1947. 112p. brary copies are free. This is an interesting $5.00) and comprehensive survey of job opportunities in life insurance home offices as well as in life *** life insurance selling. Copies of the Directory of Members of the *** Social Science Group of Special Libraries As- An article by Rose L. Vormelker, Head, sociation as of May 1, 1947 are available from Business Information Bureau, Cleveland Pub- Carol Wanner, 729 Massachusetts Avenue, lic Library, and President-Elect of S.L.A.,ap- N.E., Washington 2, D. C. Price 50Q. pears in Chemical Industries for May and August, 1947. The article, which discusses in 1 Where it is possible the Editor has given a very comprehensive manner "State Publica- prices for publications noted in this section. tions for Market Research," is divided into The omission of a price does not necessarily two parts: Part I deals with industrial direc- indicate that the publication is free. tories; Part I1 with State bulletins. 300 SPECIAL LIBRARIES [November

For many years the Census Bureau has com- The initial volume of CHYMIA, an interna- piled and issued statistics on governments. At tional annual devoted to the history of chem- decennial intervals (for years ending in "2") istry, the first of its kind in the world, is the Bureau undertakes a complete "census of scheduled for publication in . governments," reporting data for the more CHYMIAis sponsored by the Edgar F. Smith than 155,000 governmental units in the United Memorial Collection of the University of Penn- States. On a continuing basis, the Census sylvania, a collection of books, manuscripts, Bureau provides, through its Governments Di- prints and other documents relative to the vision, information on governmental finances history of chemistry, started as a hobby by and employment, with particular reference to Professor Smith and built up by him and by States and local governments. The Bureau has others as an adjunct to their studies in this recently issued a bulletin entitled Census Bu- field. CHYMIA is truly international in its reau Publications on Governments which sum- outlook and in its interest, and will publish marizes the reporting of the Bureau with re- scholarly articles, as they may be provided, spect to public finances, public employment, in the principal languages of Europe and and other governmental data. This leaflet is America, namely, in English, French, German, available upon request from the Bureau of Italian, Spanish and Portuguese. (Philadel- The Census, Department of Commerce, Wash- phia 4, Pa., University of Pennsylvania Press, ington 25, D. C. 3436 Walnut Street. 180p. 20p. gravure illus- trations. $3.50) * * * * * * The New York State School of Industrial REVOLUTIONIN AMERICANDRAMA by Ed- and Labor Relations, Cornell University, an- mond M. Gagey is a unique survey of the nounces the publication of the first issue of the modern American theatre and supplies a Zndusfrial and Labor Relations Review, the long-felt need by naming, describing and evalu- first periodical in this important field. The ating every important dramatic work from establishment of the Review serves significant- 1812 through the 1945-46 season. It discusses ly to underscore the public interest in labor- all the outstanding playwrights and every type management relations. The Review is dedi- of modem drama. The author has recorded cated to one objective: the furtherance of the the significance of American drama in our public interest through publication of responsi- literature during the past thirty years, show- ble data and discussion. Annual subscriptions, ing how it has portrayed the manner, voiced $3.00; single issues, $1.00. Address subscrip- the creeds and unveiled the psyche of a bril- tions to Cornell University Press, 124 Roberts liant and erratic age. (New York 27, N. Y., Place, Ithaca, New York. Columbia University Press, 1947. 315p. $3.75) *** *** Those who are considering banking as a Although many books have been written career will find YOUR CAREERIN BANKING,by describing gemstones and their occurrence, Dorcas Campbell, a new and stimulating out- there is a need for books which give both the look on the banking business. This is a com- jeweler and the layman with limited equip- prehensive and highly readable volume, analyz- ment an outline for making the simple and ing banking from the inside and giving per- often conclusive tests that identify gems. If sonal success stories of many prominent bank- properly used, the HANDBOOKOF GEM IDENTI- ers. (New York, E. P. Dutton & Co., 1947. FICATION supplies that need. The author, Rich- 217p. $3.00) ard T. Liddicoat, is well qualified by his scien- tific training and his extensive experience at * * * the Gemological Institute of America to author DOCUMENTSON AMERICANFOREIGN RELA- this authoritative handbook. (Los Angeles, TIONS is the seventh in a series of volumes, California, Gemological Institute of America, the purpose of which is to present in accessible 541 South Alexandria Avenue, 1947. 283p. and convenient form important available docu- $4.50) mentary material bearing on the conduct of *** American foreign relations, and covers the PRACTICAL RULES FOR GRAPHICPRESENTA- period between June 1944-. Some TION OF BUSINESS STATISTICSpresents in a of the public documents here included have clear and concise manner the essential rules appeared in the Department of State Bulletin. for correct construction of the most widely Some were originally published by other De- used types of business charts. The rules are partments, or by foreign governments, while set forth in outline form with textual discus- still others are semi-official statements gath- sions reduced to a minimum. Written by L. ered from press releases, speeches, and so Edwin Smart and Sam Arnold, the book is the forth. Leland M. Goodrich and Marie J. Car- result of the authors' long experience in teach- roll have edited this work. (Princeton, New Jer- ing statistics and in preparing thousands of sey, Princeton University Press, 1947. $6.00) charts for many publications of the Bureau 19471 ANNOUNCEMENTS 301 of Business Research, Ohio State University, the President. (Washington, D. C., Govern- The State of Ohio Tax Commission, etc. (Co- ment Printing Office, 1947, v. 3, p. 315-328) lumbus, Ohio, Ohio State University, Bureau RADIO BROADCASTING.Compiled by Marshall of Business Research, 1947. 83p. 46 charts. Beuick (47 Claremont Ave., New York 27, $2.00) N. Y., 1947) This is a non-technical work * * * that is confined to the broad aspects of this PROGRESSIN SCIENTIFIC MANAGEMENT is an new medium of entertainment, advertising, indispensable tool for the executive who wants news and education. 70p. $5.00. to keep abreast of the latest and best thinking RADIO BROADCASTINGAND TELEVISION:AN on scientific business management. It pro- ANNOTATEDBIBLIOGRAPHY. Compiled by vides a complete checklist of AMA literature Oscar Rose; published by the H. W. Wilson in all fields of management issued during the Company (950 University Avenue, New past two years. Covering studies in seven York, N. Y., 1947) This bibliography is an areas of management-Personnel Management, indispensable guide for broadcasters, teach- Office Management, Production, Marketing and ers, advertisers and writers for and about Sales Management, Financial Management, radio. Price $1.50. Insurance and Packaging-this checklist pro- SOCIAL SSCURITY.Selected references on un- vides a handy guide to information that is employment, old age and survivors, and available from no other source. In pamphlet health insurance. Prepared by M. A. Kelly form, the list is available without cost from and H. C. Benjamin. (Princeton, N. J., the Association. (American Management As- Princeton University, Industrial Relations sociation, 330 West 42nd Street, New York, Section, 1947) 60p. N. Y.) TECHNICALBOOKS, 1946 and early 1947. Pre- * * * pared by R. R. Hawkins. Library Journal, VOTING PROCEDURESIN INTERNATIONAL PO- May 15, 1947. pp. 777-782:832. LITICAL ORGANIZATIONS,by Wellington Koo, Reprints of WORLDAFFAIRS, A FOREIGNSER- Jr., is a definitive study of the voting pro- VICE READINGLIST, prepared by Miss Ruth cedures as they reflect the functions of various Savord, Librarian of the Council on Foreign organizations-particularly the United Nations Relations, for the American Foreign Se~ice -and shows that the decision-making machin- Journal, may be secured from the Journal, ery of an international organization is a means Department of State, Washington 25, D. C. whereby the action of the organization may be regulated to fulfill properly the purposes for which it was created. An exceptionally valu- Announcements able aspect of this study is the fact that much of the material was taken from Dr. Koo's Australian Books on Display private records, made at the San Francisco Conference and containing information not The Australian News and Information Bu- available to the general public. Dr. Koo is reau (4th Floor, 636 Fifth Avenue, New York now a Legal Officer in the Legal Department 20, N. Y.) has received from the National of the United Nations. (New York 28, N. Y., Library, Canberra, Australia, a collection of Columbia University Press, 1947. 34913. $4.00) Australian books for display in this country. *** The books in the collection have been selected Bibliographies: with a view to presenting a picture of many BASICBOOK LIST FOR PUBLICWELFARE AGEN- aspects of Australia, its life and activities. CIES. (Olympia, Washington, State Depart- It is intended by the Bureau to circulate ment of Public Welfare, Ben Tidball Memo- the collection, probably for fortnightly periods, rial Library) 5p. to public and school libraries, the librarians of MANAGEMENTLITERATURE: A SELECTIVELIST. which are invited to apply for the loan of the Compiled for Panel Discussion, "What is collection. Applications should be addressed Management?", Special Libraries Associa- to the Bureau at the above address and marked tion, 38th Annual Convention. Prepared by "Attention: Librarian (Miss L. M. Foley) . Elizabeth R. Asset. (Available free on re- quest from Miss Asset, Research Librarian, Exhibit at French Institute McKinsey & Company, Management Con- On December 9, 1947, Red De Messiires, sultants, 60 East 42nd Street, New York 17) the new Cultural Counsellor of the French Em- PATENTRELATIONS OF EMPLOYERSAND EM- bassy in the United States, will inaugurate a PLOYEES WITH SPECIALREFERENCE TO GOV- permanent exhibition of the latest French ERNMENT EMPLOYEES.Compiled by Mrs. books at the French Institute, 22 East 60th Helen D. Jones. This bibliography has been Street, New York, N. Y. printed in Investigation of Government Pat- Well-known French publishers such as Galli- ent Practices and Policies: Report and Rec- mard, Hachette, fiditions de Minuit, and kdi- ommendations of the Attorney Genera1 to tions du Pavois are offering their newest edi- 302 SPECIAL LIBRARIES [November

tions to the French Institute Library in order Books may be sent parcel post rate to that the American French-reading public may Mr. Cramer, Information Control Division, become better acquainted with their works. Office of Military Government for Bavaria, The exhibition will be constantly renewed as APO 407, c/o Postmaster, New York, N. Y. these publishers and others send their latest books. Rockefeller Foundation Grant to Woodrow Many volumes have already been received Wilson Library at the French Institute, so that, although the Announcement has recently been made by inauguration has not yet taken place, the dis- the Woodrow Wilson Library of the Rocke- 10 5 play can be seen from A. M. to P. M., feller Foundation's continuing support of the Monday through Friday. League of Nations cataloging project by a This exhibition is the newest part of the grant of $31,500. The present sum is allocated French Institute's activities aimed at a closer for a twenty-month period beginning in Janu- relationship between American and French ary 1948, and continuing through August culture, supplementing its lectures and the 1949. The project, begun in , in- largest exclusively French library in New York. volves the examination and cataloging of thousands of States' Member, non-sale docu- Netherlands Librarian Association Forms ments, originally presented to the Woodrow Special Libraries Section Wilson Foundation by Mr. Raymond B. Fos- Members of the Netherlands Librarian As- dick, first Under Secretary-General of the sociation, impelled by the need for greater League. These documents, continuing through representation in the fields of commerce and the span of the League's history, have been industry, have organized a Special Libraries bound with the public sale documents, and Section to cover these fields of activity. The provide in the Woodrow Wilson Library the Section includes libraries and librarians of most compIete collection in this country avail- manufacturing concerns as well as those of able for general reference. research institutions, laboratories, museums, At the invitation of the Library of Congress, government bureaus, business departments, the Woodrow Wilson Library agreed to supply newspapers, banks and other institutions with copy to the Descriptive Cataloging Division, specialized libraries. The aim of the Section through which printed cards for the previously is to supply its members with information, uncatalogued documents would be made avail- organize conferences and training courses, edit able to interested libraries. publications and study problems which are of The work now in process involves the non- importance to special librarians. sale documents, the majority of which are mimeographed. The cataloging of this mate- Finland Needs Scientific and Technical Books rial had not been attempted by any library, Gifts of American scientific and technical including the League's Library in Geneva. books and periodicals are urgently needed to Documents previously cataloged by Library of help rebuild the Library of the Institute of Congress and by the League Library repre- Technology, Helsinke, Finland, which was sent sales documents only, for which printed totally destroyed during the war. Material cards have been made available. should be marked for the Institute of Tech- The United Nations Library is depending on nology, Helsinke, and sent to the Legation of the cards prepared by the Woodrow Wilson Finland, 2144 Wyoming Ave., N.E., Washing- Library, issued through Library of Congress, ton, D. C. Dr. K. T. Jutila, the Finnish Min- for the cataloging of its own League of Na- ister, will arrange to have it shipped to tions collection. Finland. The Rockefeller Foundation's support, which will total $58,100, for the period of October Reference Books Needed for Bavarian 1945 -, is a recognition of the Newspaper Libraries unique research value embodied in the pre- viously inaccessible League documentation. An appeal for reference books to help build The Library of Congress, in offering its sub- up war-bombed newspaper libraries has been stantial cooperation to the Woodrow Wilson sent to American newspaper editors and libra- Library, has provided through its printed cards rians by Ernest J. Cramer, Information Control a reference tool for libraries throughout the Division, Office of Military Government for world. Bavaria. Building a free and democratic press inside Germany is a tremendously important and American Book Center difficult undertaking and any aid which can At a meeting of the Board of Directors of be extended to this working group of journal- the American Book Center for War-Devastated ists will give them courage to fight against the Libraries, held September 25, 1947, the fol- Nazi philosophy. lowing resolution was adopted: 19471 ANNOUNCEMENTS 303

"On motion made by Mr. Lord, seconded by Dr. Evans, the Corporation resolved: that the American Book Center for War- Devastated Libraries be dissolved, effective Just off the Press! March 31, 1948, or as soon thereafter as the affairs of the corporation can be properly liquidated; that the good will and the assets of the corporation be turned over from time UNION LIST to time, at the discretion of the officers, sub- ject to confirmation by the Board of Direc- tors, to some successor agency which may be set up to operate in the fields now covered TECHNICAL by the American Book Center for War- Devastated Libraries, or in the field of ex- change of publications, or in such other PERIODICALS fields as its charter of action may provide, or failing the creation of such successor Compiled by agency previous to the dissolution of the corporation, to the Librarian of Congress to ELIZABETHG. BOWERMAN, be held in trust pending the creation of such Librarian a successor organization, or in the failure Armstrong Cork Company of such a successor organization to come into being within one year after the dissolu- tion of the American Book Center for War- Lists the holdings of 200 co- Devastated Libraries, Incorporated, to be operating libraries and contains used by the Librarian of Congress for the encouragement of foreign exchange; that nearly 5000 titles of periodicals. such successor organization be authorized to Includes a representative group write after its name "Successor to the Ameri- of all special libraries in pure can Book Center for War-Devastated Li- braries, Incorporated;" and that the officers and applied science. Emphasis of the Board of Directors be empowered to given to small technical libraries carry out the purposes of this directive!' located over a wide geographic Copies of TBRI Needed at Headquarters range and representing n variety The following issues of TBRI are urgently of scientific interests. needed at Headquarters. Donations will be gratefully received and postage refunded. Place of publication, volume October, 1935 September, December, 1939 numbers and years, given in most September, October, November, 1940 instances. Complete holdings January, March, May, June, September, listed for the better known jour- December, 1941 January, February, June, October, 1942 nals. Exceedingly valuable to all June, October, 1943 special, college, university and April, May, June, 1944 public libraries as well as to any 1946 January, March, persons engaged in research. I Expert Service on Magazine I Third edition. Planographed. 290 pages. July, 1947 Subscriptions for Special Libraries I Price: $6.00 Write for a free copy of Faron's Librarians' Guide. 1 Order from Also odd numbers of magazines. volumes, or complete sets. I Special Libraries Association F. W. FAXON COMPANY 63-91 Francis Street Back Bay. Boston, Massachusetts

Please Mention Special Libraries When Answerin$ Advertisements 304 SPECIAL LIBRARIES [November

Now Available - - - SPECIAL LIBRARY Send for Our RESOURCES, V. 14 FREE Book on After considerable printing delays Volumes 3 and 4 of "Special Li- Library Needs brary Resources" are now off the press and available for immediate delivery. Here's the easy way to Complete description of the hold- buy quality with econ- ings of some 2400 special libraries omy-write for the free in the United States and Canada Demco catalog. included in Volumes 1, 2, and 3. Arranged geographically by state and city. Detailed information about special collections and hold- ings in specific subjects.

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Each volume contains individual Books indices. Volume 4 consists of a cumulative index to all three vol- We have modern binding umes. Vol. I sold separately, Vol. 2-4 in a set only. facilities and expert crafts-

PLANOGRAPHED. men to handle your bind- Vol. I, 1941 . . . . $ 6.20 ing problems. Please let w Vol. 2-4, 1946-47 . . $2290 know your needs. Limited supply. Send your order today. Special Libraries Associatitn WA6ENVOORD & CO. 300-310 N. GRANDAvENOlt LANSING,MICH. Library bookbinders and bookmdIer#

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A New Bibliography In An Important Field RADIO BROADCASTING AND TELEVISION: An Annotated Biblio&aphy

Oscar Rose $1.50

A literature of radio exists, and an extensive one at that. The same is true, but to a lesser ex- tent of its coming leap into tele- vision.

This new bibliography is a key to the literature of substantially Important Reprints . . the entire field of radio broad- casting and television that has KUNSTSTOFFE appeared in books and pamphlets published in this country. Highly Vols. 1-31 (191 1-1941). Bound technical books are not included.

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Please Mention Special Libraries When Answering Advertisements 306 SPECIAL LIBRARIES [November

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I From DUTTON'S FINE WINTER LIST 1

THE MARSHALL DECENTRALIZE FIELDS FOR LIBERTY A Study in Wealth A well-known lawyer, former Assist- Marshall Field I piled up a huge for- ant Secretary of the Treasury for tune and founded a great store. His chief inheritor, Marshall Field 111 Fiscal Affairs, tells why we must and regards his wealth as an instrument how we can decentralize-economic- for social good. The exciting story of ally, politically and physically - to a powerful family and two contrast- achieve security without losing our ing eras in American life. $3.75 freedom. $3.00 by JOHN TEBBEL author of "An American Dynastyn by THOMAS HEWES

SHIPS OF THE U. S. THE PROPER MERCHANT BOSTONIANS MARINE Ranks with THE LATE GEORGE Timely, fascinating and beautiful vol- APLEY as the final word on Boston ume on the post-war ships of our and its institutions-with one excep- new Merchant Marine. Illustrated by Jack Coggins with 22 full-color paint- tion: APLEY was fiction, these are ings and many black-and-white draw- the facts.-Harpers Magazine. $4.50 ings. $3.75 AMORY by S. KIP FARRINGTON, IR. by CLEVELAND author of "Giants of the Rails" First book in the Dutton Society Introd. by Admiral Nimitz in America Series

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cumulative volume. Gives page,- - I edition is the final Late City, date and colun~nnews appeared weekday and Sunday. Three in The Times so you can quickly slnall reels-a full month's file turn to the actual iten1 in al- of The New York Times-fit most any newspaper. Brief sum- right into the palm of your maries of events often make hand. Film is mailed to sub- further research unnecessary. scribers each month. Files of 12 Monthly Issues, $20.00; An- The New York Times dating nual Volume, $26.00 ; Combined from 1851 are available on Monthly & Annual Service, microfilm. Subscription for cur- $35.00. rent year, $140.

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INDEX DEPARTMENT, THE NEW YORK TIMES 229 West 43rd Street, New York 18, N. Y. Please Mention Special Libraries When Answering Advertisements