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Nursing Week Event Organizer NURSING WEEK EVENT ORGANIZER @SEIUHealthCan @SEIUHealthcareCanada @seiuhealthcare SEIUHEALTHCARE.CA It is already that exciting time of year where we begin planning for National Nursing Week, which is May 11 to 17, 2020. The Canadian Nurses Association has highlighted that this will be a very special Nursing Week because the World Health Organization designated 2020 as the “Year of the Nurse and Midwife”. This is to honour the 200th anniversary of Florence Nightingale’s birth. Last year, so many SEIU Healthcare members stepped up to make Nursing Week a big success in an incredible 80 units across the province. I know this year will be bigger than ever! It is thanks to your commitment to your profession and your union that our members can come together to celebrate nursing and plan for the future. Nursing Week is a great opportunity for us to determine our next steps forward in achieving our goals for improvement. In this event organizer, there are several tools that will assist you and your colleagues for planning a fantastic Nursing Week celebration. JACKIE WALKER Some ideas for your Nursing Week event include a pot luck, lunch NURSING DIVISION PRESIDENT and learn, a gathering to plan actions or political engagement such a meeting with your local MPP, or educational sessions. We are excited to see how you participate in this year’s Nursing Week. Please share photos of your planning meetings and your events on social media using #SEIUNurses. One Goal. One Team. One Vision. We Are Nurses! SEIU HEALTHCARE P 905-695-1767 TF 1-800-267-SEIU F 905-695-1768 125 Mural Street, Richmond Hill, Ontario L4B 1M4 SEIUHEALTHCARE.CA EASY STEPS TO PLANING A SUCCESSFUL NURSING WEEK EVENT Build interest around Nursing Week » Spread the word about Nursing Week to your co-workers and find out what they 1 would like to see at your event. Establish a committee » Find co-workers who want to help you in bringing your event to life. » Involve your chief steward or stewards. 2 » Connect with your Servicing Representative and let them know of your plans. » Identify if your employer is planning any events or actions and see if they would like to partner with your committee. » Assign roles and responsibilities to committee members. Some examples of roles include event promotion to members, union liaison, treasurer, workplace liaison, etc. Create your plan » Brainstorm with your committee and determine the types of ideas and initiatives that are on nurses’ minds. » Using those ideas and initiatives, determine the activities that will take place at your event. » Don’t forget to promote Quality Assurance modules, seiunurses.ca, online learning, the Nursing Division, and Personal Liability Protection Insurance. 3 » Keep in mind that SEIU Healthcare will help support your event by reimbursing $5 per event attendee according to your estimated target number of guests SEIU Healthcare nurses who participate. » Teamwork makes the dream work! Create a list of tasks and responsibilities and divide them among committee members. » Schedule a couple of check-ins to ensure everyone is progressing and the event is being well promoted. Involve your community » Enhance your event by using the attached Community Support Letter to 4 gather donations from local vendors. In past, members have received weekend getaways, roots discounts, and gym memberships donated. Be creative in reaching out to vendors who service your workplace. Complete the SEIU Healthcare Nursing Week Request Form » Fill out the attached form and submit it one of 3 ways: 5 1. Email it to [email protected] 2. Fax it to 855-233-8238 attn: Stefanie Velasco 3. Submit your application online at seiunurses.ca/nursing-week PLEASE SUBMIT YOUR FORMS NO LATER THAN APRIL 19, 2020 NURSING WEEK EVENT REQUEST FORM – PAGE 1 OF 5 Please submit this form to Stephanie Velasco ([email protected] or fax: 1-855-233-8238 attn: Stephanie Velasco or submit your form online at seiunurses.ca/nursing-week) no later than April 19, 2020. Title of Event: Unit Name: City: Location of event (include address/room name/#): Date of Event: Time of Event (Start time and end time): Your planning committee should exchange contact information and keep in touch. Please provide your committees names and info including t-shirt size. We want to make sure on the day of the event the committee stands out for all the effort! First & Last Name Contact Home Contact Cell Email T-Shirt Size NURSING WEEK EVENT REQUEST FORM – PAGE 2 OF 5 What is the purpose of your event and why is it important? (Please list 3 points) 1. 2. 3. What do you want to accomplish at your event? (Please list 3 points) 1. 2. 3. How will you accomplish your goals? (Who? What? Where? When?) NURSING WEEK EVENT REQUEST FORM – PAGE 3 OF 5 Figure out your participation numbers by using the MTO exercise: What is the Minimum amount of participation of membership? ___________________________________________________ What is the Target amount of participation of membership? _____________________________________________________ What tactics will you use to meet this amount of participation? ___________________________________________________ What is the Outrageous (maximum) amount of participation of membership? ______________________________________ What additional tactics will you use to accomplish this outrageous tactic? _________________________________________ Event Promotion: Would you like SEIU Healthcare’s Communications team to send an email and text message out one week before your event to members in your unit? Yes No If yes, please tell us: Date of Event: ______________________________ Location: ___________________________________ Time: ______________________________________ What’s happening: ____________________________________________________________________________________________ If you have any questions about the promotion of your event, please contact [email protected]. Please note: We have included posters at the end of this event kit to help you promote your event. Please make sure to print, fill out, and display these posters in your units. Who will handle registration for your event? Name: Submit Sign-In Sheets and Receipts Following the event, submit your sign-in sheets and receipts to Stephanie Velasco ([email protected] or fax: 1-855-233-8238 attn: Stephanie Velasco) no later than one week following your event. The funding you receive is based on participation and turnout. NURSING WEEK EVENT REQUEST FORM – PAGE 4 OF 5 OUR TARGET PARTICIPATION NUMBER IS: ______. THEREFORE OUR BUDGET IS $5.00 X _________ TOTAL SUPPORT FROM SEIU HEALTHCARE NURSING DIVISION = $________________ SEIU Healthcare support is not to exceed a maximum of $5.00 per member attending according to your anticipated target number selected in the minimum/target/outrageous exercise on previous page. List the items required for the event Expected cost Actual Cost ACTUAL TOTAL COSTS (For office use only: post receipt of bill of sale) :_____________________________________________ 1. Save all receipts. On the Back of each receipt include “Nursing week 2020, Unit Name, Amount, Method of Payment, Date of Payment, Name of purchaser (who will be reimbursed) 2. Make a copy and submit the original to SEIU HC. Be sure to retain a copy for yourself. 3. Please submit receipts to Stefanie Velasco by email ([email protected]), fax (1-855-233-8238) or mail (125 Mural Street, Richmond Hill, ON L4B 1M4). NURSING WEEK EVENT REQUEST FORM – PAGE 5 OF 5 Have you or do you plan on conducting any workplace fundraising to offset some of the event cost? Yes No If yes, how much has been raised? What is your goal for workplace fundraising? ____________________________________ Will you solicit local vendors for support and collaboration on your event? Please refer to attached Community Support Letter. Yes No Committee Member Name(s) & Signature(s): 1._________________________________ 2.__________________________________ 3._________________________________ 4.__________________________________ Check this box to confirm that your union representative has been notified of the date, location, and time of the event Send the completed form to [email protected] OR Fax to 1-855-233-8238 attn: Stefanie Velasco OR online at seiunurses.ca/nursing-week. Please follow up with Stefanie to ensure receipt of completed event organizer. If you have any questions, please contact the MRC at 1-877-672-7348. SEIU LOCAL 1 CANADA Main Oce Dear community member, 125 Mural Street, Richmond Hill, Ontario L4B 1M4 Phone: 905-695-1767 SEIU Healthcare is a union that represents more than 60,000 frontline Toll Free: 1-800-267-7348 healthcare workers in Ontario. Nearly 8,000 of those workers are Fax: 855-233-8238 nurses. This year, from May 11-17, Ontario will be celebrating Nurses www.seiuhealthcare.ca [email protected] Week. This is an opportunity for employers, the public, unions, and other members of the multi-disciplinary healthcare team and community to Sharleen Stewart show their gratitude, support, and appreciation for the compassionate President care nurses provide their clients, residents, and patients. Tyler Downey Secretary-Treasurer SEIU Healthcare nurses will be hosting a variety of events that celebrate the profession of nursing and nurses contributions to healthcare. V. Mina Amrith We hope that your organization will contribute to making this year’s Executive Vice-President Nursing Week events successful and memorable for the nurses in our REGIONAL OFFICES community. Barrie We
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