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The Corporation of the Town of Bradford West Gwillimbury Agenda Committee of the Whole Meeting C30 December 9,2008

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The Corporation of the Town of Bradford West Gwillimbury Agenda Committee of the Whole Meeting C30 December 9,2008 The Corporation of the Town of Bradford West Gwillimbury Agenda Committee of the Whole Meeting C30 December 9,2008 (a) OPENING That this meeting of Committee come to order at p.m. (b) DISCLOSURE OF PECUNIARY INTEREST (c) REPORTS OF MUNICIPAL OFFICERS 1. REPORT OF THE DIRECTOR OF ENGINEERING SERVICES pgs. 5 - 12 Status Update on Phase II Water Treatment Plant Expansion in the Town of lnnisfil That Committee of the Whole recommend to Council that Report No. 016-ENG-2008 titled Status Update on Phase II Water Treatment Plant Expansion in the Town of lnnisfil be received for information. 2. REPORTS OF FINANCE DEPARTMENT 2.1 2009 lnterim Tax Levy By-law That Committee of the Whole recommend to Council that the report of the Director of Finance & Treasurer entitled "2009 lnterim Tax Levy By-law" dated December 9, 2008 be received; and That Committee of the Whole recommends to Council the adoption of the 2009 lnterim Tax Levy By-law." 2.2 Administration Fee - Ms. Palazzolo pgs. 18 - 23 That Committee of the Whole recommend to Council that the report of the Director of Finance & Treasurer entitled "Administration Fee - Ms. Palazzolo" dated December 9, 2008 be received; and That Ms. Palazzolols request to have the $25.00 administration fee waived from her tax account be denied. Committee Meetina C30 -2- December 9,2008 3. REPORTS OF PLANNING & DEVELOPMENT SERVICES DEPARTMENT 3.1 National Homes - REVISED Draft Approval of Subdivision S-06-05 pgs. 24 - 49 743 Line 8, Part of the North l/2 of Lot 13, Concession 7, Former Township of West Gwillimbury That Committee of the Whole recommend to Council that the December 9, 2008 planning report entitled "National Homes - Draft Approval of Plan of Subdivision S-06-05 (Revised), be received; and, That the proposed National Homes subdivision located on Part of the North Half of Lot 13, Concession 7, former Township of West Gwillimbury, be given draft approval by Council subject to the conditions as set out in Appendix 'A1,including that the draft approval lapse after three years in the event that a subdivision agreement is not executed within that period. 3.2 Application for Temporary Use Zoning By-law Amendment Applicant: Brookfield Homes (Ontario) Limited Part of Lot 11, Concession 6 2663 Sideroad 10 Former Township of West Gwillimbury Planning Department File: 2-08-1 1 That Committee of the Whole recommend to Council that the report of planning staff entitled "Application for Temporary Use Zoning By-law Amendment" respecting property located in Part Lot 11, Concession 6, municipally known as 2663 Si That Council approve temporary use zoning by-law amendment application No. 2-08-1 I,to allow the use of the existing new homes sales pavilion for a period of not longer than three (3) years, subject to the conditions contained herein. 3.3 Request for Consent Application Fee Refund Conditionally Approved Consent 809108 BWG ApplicantIOwner: Joanne & Charles Frost 4188 Line 2 Part of Lots I& 2, Concession That Committee of the Whole recommend to Council that the report by the Planning Division entitled "Request for Consent Application Fee Refund" for conditionally approved consent B09108 BWG" be received; and That the applicant's request for a refund in the amount of $2000.00 be authorized. Committee Meeting C30 -3- December 9,2008 4. REPORT OF CLERKS DEPARTMENT pgs. 61 - 68 Review of Council Composition and Electoral Ward Boundaries "That Committee of the Whole recommend to Council: That the report ADM-2008-007 of the Municipal Clerk dated November 18, 2008 entitled "Review of Council Composition and Electoral Ward Boundaries" be received. That Committee recommends that Watson & Associates be retained by the Town to undertake the Council Composition and Ward Boundary Review to provide recommendations by April 2009. That Committee recommends to undertake a review of council composition and electoral ward boundaries for the Town of Bradford West Gwillimbury in the manner outlined in the report. (d) CONSIDERATION OF RECOMMENDATIONS OF INTERNAL COMMITTEES 1. COMMITTEE OF ADJUSTMENT Minutes - October 22,2008 That Committee of the Whole recommend to Council that the minutes of the October 22, 2008 Committee of Adjustment meeting be received. 2. TRAILS COMMITTEE pgs. 81 - 82 2.1 Minutes - December 1,2008 That Committee of the Whole recommend to Council that the minutes of the December 1, 2008 Trails Committee meetings be received. 2.2 Trails Committee Recommendation TC-2008-039 That Committee of the Whole recommend to Council that the proposal of Envision - The Hough Group dated November 4, 2008 to conduct a Trails System Master Plan Study in the amount of $24,550.00 + $1,227.50 GST be approved." 3. LEISURE SERVICES COMMITTEE Minutes - November 20,2008 The Committee of the Whole recommend to Council that the minutes of the November 20,2008 Leisure Services Committee meeting be received. Committee Meeting C30 -4- December 9,2008 (e) CONSIDERATION OF RECOMMENDATIONS OF LOCAL BOARDS 1. BRADFORD WEST GWlLLlMBURY 1 INNlSFlL POLICE SERVICES BOARD pgs. 87 - 91 Minutes - October 20,2008 That Committee of the Whole recommend to Council that the minutes of the October 20, 2008 Bradford West Gwillimbury 1 lnnisfil Police Services Board meeting be received. (0 CONSIDERATION OF RECOMMENDATIONS OF EXTERNAL 1. LAKE SIMCOE REGION CONSERVATION AUTHORITY Minutes - November 14,2008 That Committee of the Whole recommend to Council that the minutes of the November 14, 2008 Lake Simcoe Region Conservation Authority meeting be received. (g) INFORMATION AGENDA That Committee of the Whole recommend to Council that Items # 1 to 4 on the December 9, 2008 Information Agenda be received. 1. County of Simcoe Press Release pg. 100 County of Simcoe New Official Plan Adopted 2. Municipal Property Assessment Corporation pgs. 101 - 121 Municipal Status Report Third Quarterly Report 2008 3. Ontario Enerav Board Notice of Application and Hearing Leave to Amalgamate on Peaking Plant Powerstream Inc. and Barrie Hydro Distribution Inc. 4. Rick Fonger pg. 132 "Please Fix the Trash Issue" (i) ADJOURNMENT That this meeting of Committee close at p.m. Report of the Director of Engineering Services REPORT #: 016-ENG-2008 DATE: December 2, 2008 TO: Chair Roughley and Members of Committee of the Whole SUBJECT: Status Update on Phase I1Water Treatment Plant Expansion in the Town of Innisfil PREPARED BY: Gord Z. Miokovic, P. Eng., Water / Wastewater Engineer 1. RECOMMENDATIONS: 1.1 THAT Report No. 016-ENG-2008 titled Status Update on Phase I1 Water Treatment Plant Expansion in the Town of Innisfil be received for information. 2. PREAMBLE: In order to keep Innisfil Council informed as to the status of the Innisfil Phase I1Water Treatment Plant Expansion given that there have been liens placed against the project, Robert McAuley, Director of Planning & Development for the Town of Innisfil prepared a Staff Report No. PDS-174-08 which was presented to Council November 26, 2008. (copy attached) 3. BASIC DATA PERTAINING TO THE MATTER: The Town of Innisfil report provides background on the project from 2003 to the present. As the report indicates, two aspects of the project are complete namely the water main and the associated pumping station. Now that the costs have been finalized, cost sharing will be reconciled in 2009 between the two municipalities. With respect to the third item namely the Lakeshore Water Treatment Plant Phase I1 Expansion, Innisfil has not yet received supporting information for the statement of the lien claim and as a result the costs can't be substantiated any further. The Innisfil report indicates that the legal action with respect to the Water Plant will take many months to resolve, perhaps beyond October 2009, which is the date of repayment of front ending costs to Bradford. This will have to be considered in reconciling capital costs. 2008-Dec-09 cow Page 2 of 2 4. EFFECT ON TOWN FINANCES: 4.1 CURRENT YEAR: With respect to the overall project, the Town of Innisfil has been providing periodic financial summaries. Although we have taken and tabled these submissions for your reference from time to time as they were also presented to Innisfil Council, the final cost sharing has still to be reconciled between the two municipalities. 4.2 FUTURE YEARS: With respect to the cost of liens and the final accounting associated with the Innisfil Phase I1Plant Expansion, in the 2009 Budget submission on page 422, staff have tabled a 6.2 million potential cost over run on this project based on lien submissions without those submissions being substantiated. On a cost split basis, through the budget sheets, a 50150 split was identified for the cost increases between the Town of Bradford West Gwillimbury and the Town of Innisfil. Staff's review of the information supplied to date indicates that there may be some "double countingUofwork claimed by both the subcontractor and the general contractor. The final impact of cost increases will be reconciled over the coming months and increases will be recovered through development charges updates. 5.0 AlTACHMENTS Town of Innisfil Staff Report No. PDS-174-08 dated November 26, 2008 titled Bradford West Gwillimbury (BWG) Water Supply Status Update (Trunk Watermain, Water Treatment Plant Expansion, Mainline Booster Station) Prepared by, Reviewed by, Gord Z. Miokovic, P. Eng. Deborah Korolnek, P. Eng. Waterlwastewater Engineer pF Director of Engineering Services Approved for Agenda, James Currier, MBA Town Manager TOWN OF INMSFIL STAFF REPORT STAFF REPORT NO. DATE: November 26,2008 TO: Mayor, Deputy Mayor and Members of Council FROM: Robert MeAuley, Director of Planning & Development SUBJECT: Bradford West Gwillimbwy (BWG) Water SuppIy Status Update .# (Trunk Watermain, Water Treatment Piant Expansion, Mainline Booster Station) CROSS REF.: PDS 031-05,PDS 057-05, PDS 111-05,PDS 132-05,PDS 153-05, PDS 001- 06, PDS 056-06, PDS 036-07 It is therefore recommended that Report PDS 069-08 be received for information, and That any over expenditure associated with resolving the construction liens be included in this project budget and be funded in the original manner.
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