Cyngor Cymuned Betws Yn Rhos a Llanelian Yn Rhos Community Council

CYNGOR CYMUNED BETWS YN RHOS A LLANELIAN YN RHOS COMMUNITY COUNCIL

CLERC : John MacLennan, 19, Lon Garnedd, Abergele. LL22 7EW Ffon : 01745 826901 Sym : 07903328655 e-bost : [email protected]

MINUTES OF THE MEETING HELD AT 7.30pm. ON MONDAY 3RD JUNE 2019 IN THE VILLAGE HALL, BETWS YN RHOS .

1. WELCOME – The Clerk informed members that due to unavoidable circumstances the Chair and Vice-Chair were absent from the meeting so he asked for nominations for the position of Chair for this meeting. It was proposed by Cllr. G.O.Roberts that Cllr. Hefin Williams take the Chair for the meeting this was seconded by Cllr. Bryn Jones and AGREED by all present.

2. IN ATTENDANCE – Councillors Hefin Williams; Bryn Jones; D.Gwyn Jones; Gwyndaf O.Roberts; John D.Roberts; Goronwy R.Williams and County Councillor Ifor G.Lloyd.

3. APOLOGIES – The Chair Councillor Irwedd Griffiths; The Vice-Chair Councillor Eifion Edwards and Councillors Fiona Haf Jones and Tudur W.Jones.

4. DECLARATIONS OF INTEREST - Members are reminded that they must declare the existence and nature of any personal interests using the form provided for the purpose. NONE DECLARED

5. MINUTES - IT WAS RESOLVED to confirm, approve and sign the minutes of the last meeting of the Council held on the 8TH May 2019 in the Community Centre, Llanelian yn Rhos.

6. MATTERS ARISING 1.18/14(v) Potholes in road between Garnedd crossroads and Nentydd Crossroads. GF32176 refers. A stretch of this road had been repaired. 2.18/14(i) The Telephone kiosk at Dolwen. Members were pleased that this kiosk had been repaired and asked the Clerk to write to a local resident to inform him that he should form a small committee in order to write a letter to the Solar park fund for a grant to place a defibrillator in the kiosk. 11.18/14(ii) Condition of the footpath from Llanelian to Bryn Elian, known as Ffordd Figin. Works No. 00046880. This work was still not done.

1 3.19/18(i) Potholes between Betws and Nant yr Efail. Works No. 00046881 refers. Cllr Lloyd confirmed that this road had now been measured and marked out for work to be done. No work had yet been carried out, 3.19/18(ii) Complaint re multiple accidents at the bends near Bryn Person. Ref. No. 46292 refers. Cllr Lloyd was asked if the road signs could be moved so that more notice could be given of the danger to motorists’ 3.19/18(iii) Trees overgrowing the road on Ffordd Galch. This work had not been carried out. 3.19/18(iv) Potholes and drainage problems on the road between Ty’n Wal and Bont Dawn. No work had been done this was ongoing.

7. GENERAL CORRESPONDENCE – 6.19/7(i) Invoice from JDH Services Ltd. It was AGREED to pay this.

8. FINANCE – IT WAS RESOLVED to note and sign the Bank statements for the period ending the 20th May 2019. Community account…………………………………………………………£8231.85 Business account……………………………………………………………..£5536.77 6.19/8(i) Monthly statement of accounts. 21. 4.19 to 20.5.19 – THIS WAS AGREED BY ALL PRESENT.

9. PAYMENTS RECEIVED – IT WAS RESOLVED to NOTE the below payments received:- 6.19/9(i) The Precept……………………………………………….£ 3000.00 6.19/9(ii) VAT refund………………………………………………£ 632.95

10. PAYMENTS OUT – It was DECIDED to pay all of the items listed below:-

i. 6.19/10(i) Clerk salary…..…(DD)…………….….…………£ 287.23

ii. 6.19/10(ii) HMRC…(DD).………….……………….……...£ 71.81

iii. 6.19/10(iii) Translation...(Half payment)………………£ 20.50 – Cheque 200041

iv. 6.19/10(iv) JDH Services Ltd………………………………£ 134.64 – Cheque 200042

v. 6.19/10(v) Stamps………………………………………………£ 33.60 – Cheque 200043

vi. 6.19/10(vi) Stationery and Ink…………………………….£ 126.07 – Cheque 200044

vii. 6.19/10(vii) Rent for the Village Hall (2018/19).…..£ 72.00 – Cheque 200045

2 11. GRANT APPLICATIONS - IT WAS AGREED TO GRANT the following sums to the applications listed below:- 6.19/11(i) Wales Air Ambulance. This was deferred. 6.19/11(ii) Cylch Meithrin………….£300.00 – Cheque 200050 6.19/11(iii) Trofarth Cemetery.,,,,,£ 400.00 – Cheque 200046 6.19/11(iv) Eisteddfod Calan Mai… £300.00 – Cheque 200047 6.19/11(v) National Eisteddfod through Ysgol Betws yn Rhos. This was deferred. 6.19/11(vi) St. Kentigern Hospice. This was deferred. 6.19/11(vii) Senior citizens Llanelian…….£300.00 – Cheque 200048 6.19/11(viii) Betws cemetery……..£800 – Cheque 200049

12. CONWY COUNTY AND CLLR IFOR LLOYD MATTERS 4.16/12(i) Reports regarding Ward Audit matters. In addition to the replies given under matters arising, Cllr. Lloyd reported on the changes to the County Council and the new cabinet members. 6.19/12(i) Landfill disposals’ tax. This was brought to the attention of members. Cllr Lloyd asked that if any members could think of any projects that could be brought to the attention of this fund would they contact the Clerk.

13. WELSH ASSEMBLY MATTERS – 6.19/13(i) Review of Electoral Wards of Conwy County Borough Council. – The fact that the Betws yn Rhos ward was not affected this was NOTED.

14. MATTERS OF CONCERN WITHIN THE COMMUNITY

15. ANY OTHER MATTER 6.19/15(i) Freedom of Information Act Policy to be signed. This was SIGNED. 6.19/15(ii) Archiving of old minutes and correspondence. The Clerk asked for the Council’s permission to Archive all material either 5years old or 7years old 6.19/15(iii) It was AGREED that the Chair should be added to the mandate and that present signatories should remain.

3 16. PLANNING. – 6.19/16(i) 0/46253 Application for conversion of redundant outbuilding into (Second) Rural enterprise dwelling, together with associated works at Pant Idda, Nentydd Road, Rhyd y Foel. Mr Jonathan Rees. NO OBJECTIONS. 6.19/16(ii) 0/46262 Certificate of lawfulness for existing use of land for B8 storage at Bryn Rodyn, Dolwen Road, Old Colwyn. Mr M.Jones. NO OBJECTIONS 6.19/16(iii) 0/46264 Certificate of lawfulness for an existing use of land and buildings for B1; B2; B8 and Sui Generis (Of its own kind) use. NO OBJECTIONS 6.19/16(iv) 0/46265 Certificate of lawfulness for an existing use of land as area for parking, storing and loading HGV’s and trailers (Use class B8). NO OBJECTIONS

17. AUDIT MATTERS. – 6.19/17(i) Internal Audit report returned with recommendations and for approving. These were AGREED and any recommendations would be implemented. 6.19/17(ii) Annual Return to be approved and signed. The Annual Return was explained to members by the Clerk and also the Cash Book and Bank reconciliation. These were AGREED and CONFIRMED by members. The Chairman then read out the statements of the requirements of the external audit and the boxes agreed. The Annual Return was then signed by the Chair and Clerk in the presence of members. There being no further business the meeting was closed at 9.15.pm.

CHAIR………………………………………………………DATE……………………………………….