GAYA COLLEGE OF ENGINEERING, GAYA

Minutes of the 10th Meeting of the Board of Governors held on 7th March, 2020.

Minutes of the 10thMeeting of the Board of Governors of Gaya College of Engineering, Gaya held at 10:00 A.M. on March7th, 2020.

On 7thMarch 2020, the BoG members assembled in the conference room of the Gaya College of Engineering, Gaya at 10:00 am. The members interacted informally prior to the formal meeting of 10th BoG . The following members were present: S. No. Name of the member 1 Dr. Janak Pandey, Chairman 2 Dr. Nirmal Kumar, Secretary 3 Dr. L. B. Roy, Member (BoG) 4 Prof. G. N. Sharma, Member (BoG) 5 Dr. Ajit Kumar Singh, Member (BoG) Note: The Principal reported that Dr. S.J. Ahmad was hospitalized since 23/02/2020 after sudden brain haemorrhage and therefore in his place, Dr. A.K. Singh has been nominated. 6 Dr. Prabhash Kumar, Member (BoG)

After lighting of the lamp by the dignitaries, the meeting began with the welcoming of the Chairman and the members of the Board by the Principal, Dr.Nirmal Kumar. The Chairman of the Board welcomed the new member of the Board, Dr. Ajit Kumar Singh. Other members, Shri Sanjiv Kumar, Prof. B.D. Chaudhary and Prof. M.P. Jakhanwal had informed regarding their inability to attend the meeting and they could not attend the meeting. th The faculty members, In-charge of activities were invited to attend the 10 BoG to facilitate discussion on agenda matters. The following such faculty were present: 1.Mr. Chandra Bhushan Kumar Yadav (TEQIP- Coordinator), 2.Dr. Kashid Vitthalrao (Academic Coordinator), 3.Dr. Shashank Tripathi (Procurement Coordinator), 4.Mr. Ashish Kumar (Nodal Officer Finance), 5.Dr. Prashant Singh Chauhan (HOD, ME), 6.Mr. Omprakash Sudhansu (Professor-in-charge, Civil Engineering), 7.Mr. Mrinal Ranjan (HOD, EEE), 8.Mr. Ritesh Kumar (HOD, CSE), 9.Dr. Vikram Kumar (R&D Coordinator), 10.Mr. Rajeev Kumar (GATE, Coordinator), 11.Mr. Mrityunjay Kumar and Dr. Santosh Agrawal (Employability Skills Training Coordinator), 12.Mr. Santosh Kumar (NBA Coordinator),

Digitally signed Nirmal by Nirmal Kumar Date: 2020.04.10 Kumar 22:17:24 +05'30' ( 2 ) 13. Dr. Biplab Goswami (Twinning Coordinator), 14. Mr. Prabhakar Kumar (SWAYAM Coordinator), 15.Dr. Amol Bute (Employability Skills Test coordinator) and Mr. Murli Manohar Vishwakarma (Program Manager). th th As per the decision of the 7 BOG, the following invited students attended the 10 BoG meeting as observers: Aniwesh Kumar Tiwari (19/CSE/51), Soni Raj (17101110037), Karuna Kumari (17101110041), Keshav Kumar (17101110050). In, introductory welcome address, the Chairman Dr. Janak Pandey shared his experience of his interactions with students on 06/03/2020 and highlighted the importance of understanding the nature of human mind and cognitive processes and its linkage with the ongoing revolutions in the field of Artificial Intelligence and Robotics. Dr. Nirmal Kumar presented the progress report of the College during the quarter ending on March 31st, 2020. He briefly presented the following: (i) He reported that on the MOOCs1/SWAYAM2/NPTEL3 platform, the registration of around 380 students have completed from GCE, Gaya. The NPTEL assessment exam is scheduled in the last week of April, 2020. An expert lecture on Development of life skills, Team building and performance and tips for graduated success in an interview by Dr. A. K. Sinha, Retd. Assoc. Director and outstanding scientist, Nuclear Power Corporation of India Limited (NPCIL), Mumbai was organized at GCE Gaya on 20/2/2020. (ii) One student from the EEE department of GCE, Gaya (Ms Pummy, Roll no. 16/EEE/64) has been selected in the Pool Campus Placements drive of "OkayaInfocom" on 29.02.2020 at AKU, Patna. (iii) Projects of eight students from GCE, Gaya selected under the BCST (Bihar Council of Science and Technology) Student Project Program on 02/03/2020. (iv) The annual sports program was organized at GCE, Gaya in the second week of February, 2020.

1 Massive Open Online Course (MOOC) is a free Web-based distance learning program that is designed for the participation of large numbers of geographically dispersed students.

2 Study Webs of Active–Learning for Young Aspiring Minds is a programme initiated by Government of India and designed to achieve the three cardinal principles of Education Policy viz., access, equity and quality.

3 National Programme on Technology Enhanced Learning (NPTEL) is a project of MHRD initiated by seven Indian Institutes of Technology (Bombay, Delhi, Kanpur, Kharagpur, Madras, Guwahati and Roorkee) along with the Indian Institute of Science, Bangalore in 2003, to provide quality education to anyone interested in learning from the IITs.

Digitally signed Nirmal by Nirmal Kumar Date: 2020.04.10 Kumar 22:18:23 +05'30' ( 3 ) (v) An expert lecture on “Psychosocial Development” by Prof. Janak Pandey, Chairman BoG, was organized at GCE, Gaya to motivate the students on 06/03/2020. Further, the top scorer students of NPTEL, IIT, Bombay tutorial courses and winners of annual sports activities were felicitated and awarded by the honorable Chairman. The book named as ‘Man’s Search for Meaning” by Viktor Frankl was given as prize to students for stimulating them.

The Board members appreciated the progress and achievements made by the College.

Agenda 10.1: Confirmation of the minutes of the 9th BoG Meeting held on 7th December, 2019. Note 10.1.1: The minutes were prepared and signed by the Chairman and the Secretary. The minutes were circulated for suggestions and comments of members. Suggested comments have been incorporated. The Board may reconfirm the minutes.

The Board resolved to confirm the minutes of the 9th BoG Meeting held on 7th December, 2019.

Agenda 10.2: To report the Action Taken Report (ATR) on decisions taken by the BoG in the ninth meeting held on 7th December, 2019. Note 10.2.1: Action taken report (ATR), prepared against each decision for which actions have been taken. Mr. Chandra Bhusan Kumar Yadav, TEQIP-III Coordinator presented ATR in the meeting.

The Board noted and resolved to approve the action taken report of the 9thBoG meeting held on 07.12.2019. The Board, however, discussed in detail matters related to various actions taken by the College and made further observations as follows: i) A comprehensive report on the procurement status of the Advance Electronics Lab by the Lab Coordinators and HOD should be submitted to the Principal. The Board resolved to release the Partial payment of Advance Electronics Lab and release the remaining payment of Proteus VSM software and CSI software before the ending of the Quarter-IV (FY: 2019-20) as per TEQIP-III norms.

Digitally signed Nirmal by Nirmal Kumar Date: 2020.04.10 Kumar 22:35:28 +05'30' ( 4 ) ii) Related to the Annual Report (2018-19) a number of suggestions were given: (a) The photographs of the laboratories should show activities going on in the lab, and (b) The title of the photographs should be provided. With the above suggestions, the report should be edited and published. iii) The Board further directed to the members of the annual report committee to prepare the annual report for the year 2019-20 and present the draft in the next BoG meeting. iv) The Board commented that the Annual Report is the face of the Institution, and therefore, various information related to the college should be presented in the best possible way.

Agenda 10.3: Status of TEQIP-III project: Note 10.3.1: Procurement for modernization of laboratories was planned, initiated and generated purchase orders through PMS portal and completed the procurement process for some packages in Quarter-II and Quarter-III (July-December, 2019) and many academic & financial activities were conducted in Quarter-IV (FY: 2019-20) some of the major activities are as follows:

 In the memory of Great Mathematician Srinivasa Ramanujan the National Mathematic day was celebrated at GCE, Gaya on 22.12.2019.  12 students have participated in the training program “One-day training on interview etiquettes” by AKU, Patna on 10/1/2020 at Hotel Gargee Grand Patna.  20 students have participated in India Science Festival at IISER Pune held during 11-12 January, 2020.  Annual Tech-Fest KSHITIJ, was organized by IIT, Kharagpur from 17/1/2020 to 19/1/2020. 15 students from GCE, Gaya have participated in KSHITIJ 2020 at IIT, Kharagpur.  Debate competition for all the students on Democracy, Leadership, and Empowerment was organized on 29.01.2020 at GCE, Gaya.  Annual Tech-Fest “STHAPATYA 20” was organized by VJTI Mumbai from 01/02/2020 to 02/02/2020. 10 students from GCE, Gaya have participated in STHAPATYA 20 at VJTI Mumbai.

Digitally signed Nirmal by Nirmal Kumar Date: 2020.04.10 Kumar 22:39:34 +05'30' ( 5 )  An E Summit was organized at IIT Bombay from 1/2/2020 to 2/2/2020. 10 students have participated in this E-Summit.  Felicitation program was organized at GCE, Gaya to felicitate the students who secured gold medal and silver medal in NPTEL and IIT Bombay online tutorial on 09.01.2020.  Series of expert lectures were organized on 31.01.2020 by Dr. S.N. Sharma and Sri Rajiv Kumar from CSMRS4, New Delhi by Department of Civil Engineering at Conference hall GCE on the following topics: New Construction Materials for concrete structure, Distress in Hydraulic Structures, and Durability of Concrete.  A Workshop for students and faculties on Robotics, basics of Artificial Intelligence (AI), 3D Printing and Designing was held from 11th-14th February, 2020 at Hotel Chanakya Patna. The following students have attended the workshop along with faculty guide Prof.Mrityunjay Kumar (Department of ME): Sweety Shailesh, Neha Kumari, Pragya Raj, Vimlendu Vatsayan, Ragini Singh.  Two students Md. Ghulam Rasul and Mr. Abhishek Kumar have attended state-level science innovators exhibition workshop and lectures on National Science Day 2020 to promote innovation and entrepreneurship at AKU Patna on 13/2/2020.  11 students have participated in TECHFEST (civil fest) at IIT Patna from 15/2/2020 to 16/2/2020.  Two Students Ms Soni Raj (17/C/37) and Mr Keshav Kumar (17/C/19) both secured the first rank in TECHFEST (CIVIL FEST) held at IIT, Patna on 15th & 16th Feb, 2020.  Under the twinning program “An expert lecture on Manufacturing” was delivered by Dr. D. N. Raut, VJTI Mumbai on 17/2/2020 in the Dept. of Mechanical Engineering, GCE Gaya.  A seminar on “career counseling” has been organized on 18.02.2020 at GCE Gaya by Mr. Ankit Goyal (Gold Medalist, B.Tech IIT Indore) Co-Founder of Kreatryx.  An expert lecture on Development of life skills, Team building , performance and tips for graduated success in an interview by Dr. A. K. Sinha, Retd. Assoc. Director & outstanding Scientist , NPCIL, Mumbai was organized at GCE Gaya on 20/2/2020.

4 The Central Soil and Materials Research Station , New Delhi

Digitally signed Nirmal by Nirmal Kumar Date: 2020.04.10 Kumar 22:41:06 +05'30' ( 6 )  GCE, Gaya has established NPTEL Local Chapter for promoting the online courses , E – learning among the students as well as faculty members in May, 2019 and now fixed as an online centre for the NPTEL examinations.  A one-day workshop on MATLAB with fundamentals from the user point of view by ELMAX was organized at GCE Gaya for the faculties and students on 28/2/2020.  Two students Mr. Chakrapani and Mr. Abhishek Kumar from the dept. of CSE& EEE have participated and presented their research paper entitled “A modern pothole detection technique using deep learning” at the “International Conference on Data Engineering and Application (IDEA 2k20)” organized by RGPV Bhopal on 28/2/2020 & 29/2/2020.  One student from EEE department of GCE, Gaya (Pummy16/EEE/64) is selected in the Pool Campus Placements drive of "Okaya Infocom" on 29.02.2020 at AKU, Patna.  Projects of eight students from GCE, Gaya got selected under BCST (Bihar Council of Science and Technology) Student Project Program on 02.03.2020.  7 students from GCE, Gaya are deputed to attend the start-up workshop organized by AKU Patna on 6/3/2020.  Internal Audit for the period April-2019 to September 2019 (Q-I & Q-II) was completed from 7th November to 9th November, 2019. No unpleasant comments received by the auditors in this context.

The Board was apprised with the status of the TEQIP-III project at GCE, Gaya. The Board resolved to appreciate the progress made by the College. The Board also resolved to prepare the TEQIP-III status report in an appropriate format for the activities of students, faculty members, and administration separately. Further, the Board resolved that the Principal should appoint a Committee of representatives of students who had visited other institutions to participate in the seminar/workshop/conference/STTP/Tech-fest, etc. The Students Committee will submit a written report to the Principal about their learning experience and activities which they had in other institutions for improving the teaching- learning environment and other developmental activities at GCE, Gaya.

Digitally signed Nirmal by Nirmal Kumar Date: 2020.04.10 Kumar 22:43:35 +05'30' ( 7 ) Agenda 10.4: To report about the following procurement completed in Quarter-III and Quarter-IV (September-March, 2019-20) Note 10.4.1: As per the prior approvals in previous BoG meetings the procurement for the below-mentioned items have been completed. S.N. PACKAGE NAME Amount Annexure

1. CSI Software (TEQIP- 1062000.00 (90% Payment (Annexure 10.4.VII Page III/2019/BH/gceg/95) of Rs. 1180000.00) No.76-78) 2. Embedded Design and Simulation 1385910.00 (90% payment (Annexure 10.4.VIII Page software, Proteus VSM and PCB (TEQIP- of Rs. 1539900.00) No.79-81) III/2019/BH/gceg/94) 3. Modernization of IC Engine Lab (TEQIP- 678500.00 (Annexure 10.4.IX Page III/2019/BH/gceg/87) No.82-83) 4. Modernization of Fluid Mechanics 1179764.00 (Annexure 10.4.X Page Laboratory (TEQIP-III/2019/BH/gceg/86) No.84-85) 5. Modernization of Heat Transfer and 668824.00 (Annexure 10.4.XI Page Theory of Machine Lab (TEQIP- No.86) III/2019/BH/gceg/83) 6. MATLAB for NMCT Lab (TEQIP- 737464.60 (Remaining 10% (Annexure 10.4.XII Page III/2019/BH/gceg/75) Payment Rs. 73747.00 has No.87-89) been done) 7. Desktop for CSE, CE, NMCT, PCB, and 6361026.00 (Remaining (Annexure 10.4.XIII Page Library (TEQIP-III/2019/BH/gceg/82) 10% Payment Rs. 636102.00 No.90-91) has been done) 8. PROTECTION OF POWER APPARATUS 1790945.00 (Annexure 10.4.XIV AND SYSTEM (PPAS) LAB (TEQIP- Page No.92-93) III/2019/BH/gceg/73) 9. Interactive Flat Panel 75 inch for 485991.00 (Annexure 10.4.XV Page Establishment of Conference Room No.94-95) (TEQIP-III/2019/BH/gceg/97) 10. Electronic Lectern for Establishment of 486702.00 (Annexure 10.4.XVI Conference Room (TEQIP- Page No.96-97) III/2019/BH/gceg/98) 11. Conference Table for Establishment of 480000.00 (Annexure 10.4.XVII Conference Room (TEQIP- Page No.98-99) III/2019/BH/gceg/99) 12. Chair for Establishment of Conference 492150.00 (Annexure 10.4.XVIII Room (TEQIP-III/2019/BH/gceg/100) Page No.100-101) 13. Audio Conference Systems for 399999.00 (Annexure 10.4.XIX Page Establishment of Conference Room No.102-103) (TEQIP-III/2019/BH/gceg/101) 14. Strengthening of the Conference Room 104954.00 (Annexure 10.4.XX Page (TEQIP-III/2019/BH/gceg/103) No.104-105) Total Payment done from December to March, 9925588.00 2020 (Q-III and Q-IV, 2019-20)

The Board was apprised with the procurement of items and procurement status of GCE, Gaya.

Digitally signed Nirmal by Nirmal Kumar Date: 2020.04.10 ( 8 ) Kumar 22:45:40 +05'30' Agenda10.5: To report about the completion of GATE Training 2019-20. Note: 10.5.1: For NPIU, empanelled GATE training, 300 hrs. Classes have been completed by the GATE training service provider “The GATE Academy” and the as per the contract the payment of Rs. 3837618.00 (Thirty-Eight Lakhs Thirty-Seven Thousand Six Hundred Eighteen rupee only) has been done to the service provider.

The Board was apprised with the completion of GATE Training, 2019-20 at GCE, Gaya. Dr. Nirmal Kumar informed that one of the students who had attended GATE training (2018- 19) at GCE, Gaya and successfully scored high grade in GATE is presently studying at IIT, Goa. The Board resolved to direct that a detailed report on the GATE classes organized by the College should be prepared and presented in the next BoG meeting.

Agenda10.6: To report about the expenditure done for minor electricity work, networking and repairing and maintenance of laboratories from IOC (Incremental Operating Cost) head of TEQIP-III fund. Note: 10.6.1: With reference to a direction received from NPIU, New Delhi through an email dated 6th August 2019 and 15th November, 2019. GCE, Gaya has been selected for 12 no’s of digital classrooms as additional endowment by World Bank and MHRD, Government of India. To make the classrooms functional, minor electricity work, networking, and other repairing and maintenance work were completed and expenditure of Rs. 210647.00 (Rupee two lakhs ten thousand six hundred forty-seven only) has been incurred by IOC5 head as per NPIU guidelines. Furthermore, many laboratory’s equipment and other goods were also procured through TEQIP-III fund, and to make laboratories’ equipment and goods operational and functional, the expenditure of Rs. 648305.00 (Rupee six lakhs forty-eight thousand three hundred five only) was incurred. The process was initiated after the approval of the Board in the 9thBoG meeting held on 07.12.2020. The expenditure incurred is now approved by BoG.

5 Incremental Operating Cost

Digitally signed by Nirmal Nirmal Kumar Date: 2020.04.10 ( 9 ) Kumar 22:47:57 +05'30' The Board resolved to approve the expenditure made by GCE, Gaya for minor electricity work, networking and repairing and maintenance of laboratories from IOC (Incremental Operating Cost) head of TEQIP-III fund.

Agenda10.7: To report about the memorandum of understandings (MoU) signed between the GCE, Gaya and the Industries. Note: 10.7.1 As per AICTE guidelines to achieve the training, placement and research objectives, Gaya College of Engineering, Gaya has signed the Memorandum of Understandings (MoU) with three industries namely (i) Canum Allentech Solutions & Services Pvt. Ltd Bangalore (Ii) Vitti Research Foundation (Iii) Beltron Telecom Green Energy Systems Ltd. The Board was apprised with the memorandum of understandings (MoU) signed by the GCE, Gaya with the Industries such as (i) Canum Allentech Solutions & Services Pvt. Ltd Bangalore (Ii) Vitti Research Foundation (Iii) Beltron Telecom Green Energy Systems Ltd. The Board resolved to approve facilitatory funds for such activities from TEQIP- III/Development fund as per AICTE/NPIU norms. Dr. Vikram Kumar and Dr. Prashant Singh Chauhan are directed to submit a proposal in the next BoG meeting related to such activities.

Agenda 10.8: To seek approval of ‘Action Plan’ including Academic Expenditure and Incremental Operating Cost for Quarter-I (Financial Year 2020-21) under TEQIP-III Project Note 10.8.1: With the discussion of HODs of all the departments, Coordinators and the Principal the action plan has been prepared for the upcoming Quarter-I (April-June, 2020) as follows: i. Academic Activities ii. Incremental Operating Costs.

The Board was apprised with the action plan of academic and IOC activities for the Quarter-I financial Year 2020-21, and the Board approved the action plan. The Board resolved to approve that the TEQIP-III fund for faculty development. The Board further resolved that no faculty members should be allowed to attend training, seminar,

Digitally signed Nirmal by Nirmal Kumar Date: 2020.04.10 Kumar 22:50:26 +05'30' ( 10 ) workshop, conference, etc., at the cost of their scheduled classes and other academic activities without making proper compensatory arrangement in consultation with the HOD and approval by the Principal. The Board further resolved that planning and organization of activities for growth of academic capabilities and skills of students should be accelerated. The BoG further cautioned that the activities should not be organized like rituals to expedite the expenditures of the available fund for training/conference/seminar/workshop/STTP, etc. The BoG suggested that each activity should be well planned with its objectives, attendance should be ensured and outcome of the activities should be evaluated on a proforma by the participants. It is expected that all the faculty members will interact in a cohesive and meaningful manner under leadership of the Principal to make each activity successful in terms of the purpose for which it was planned..

Agenda 10.9: To seek approval of the ‘Procurement Plan’ under TEQIP-III project. Note:10.9.1: Procurement of Solid Works EDU6 edition for Mechanical Department and for the conduction of experiments related to the structural design lab, the coordinators proposed the following specifications of learning resources and laptop for the approval of the Board:

Proposed Amount S.N. Name of the Lab/Equipment (In Lacs) Laptop for Structural Design Lab 84917.00 01 {Annex-10.09.XXV} [Page no. 146-148] SolidWorks EDU Edition 2018-19 with 3-D Printer 1500000.00 02 {Annex-10.09.XXVI} [Page no. 149-154] Grand Total 1584917.00

The Board was appraised about the excellent performance of the College related to the procurement under TEQIP-III. Based on its performance, the College is expected to receive additional Rs 1.00 Cr. in the forthcoming quarters by the NPIU. The Board approved the

6 SolidWorks is a solid modeling computer-aided design (CAD) and computer-aided engineering (CAE) computer program that runs primarily on Microsoft Windows. ... SolidWorks is published by Dassault Systèmes.

Digitally signed Nirmal by Nirmal Kumar Date: 2020.04.10 Kumar 22:53:41 +05'30' ( 11 ) procurement of Laptop for structural Design Lab and considered and approved the procurement of Solid- works EDU Edition 2018-19 with 3-D Printer. The Board further resolved that a review report of all procurement done under TEQIP-III by the College in the last three years should be prepared and presented to the Board. The Board also approved to use part of the additional expected grant from NPIU for furnishing the newly built Auditorium.

Agenda10.10: To get approval for the reimbursement of the Research Publication fee of Rs. 36400.00 to Dr. Vikram Kumar. Note: 10.10.1: Dr. Vikram Kumar (Asst. Professor, Dept. of Civil Engineering) published his research paper titled “Assessment of Spring Potential for Sustainable Agriculture: A Case Study in Lesser Himalayas” in Applied Engineering in Agriculture, an American Society of Agricultural and Biological Engineers, ISSN 0883-8542 vol. 36(1). The cost for his publication is Rs. 36400.00 (Thirty-Six Thousand four hundred rupees only). As per TEQIP-III norms, the reimbursement for research publication may be allowed. The permission from the Board is requested to allow to reimburse the research and publication fee to Dr. Vikram Kumar from the academic head of TEQIP- III fund

The Board resolved to refer the reimbursement of the research publication fee to Dr. Vikram Kumar to the Research and Development Advisory Committee for recommendation as per NPIU norms. The same will be placed in next BoG meeting for consideration.

Agenda10.11: To discuss about the regularization of TEQIP-III faculty members. Note: 10.11.1: There are 28 faculties are working currently at GCE, Gaya on the basis of NPIU contract. Out of those 23 faculties have joined at GCE, Gaya in the month of January, 2018 and 5 faculties joined GCE, Gaya in the month of September- October,2018 and their contract is valid up to 30thSeptember, 2020. The consideration of the Board is requested to discuss about the regularization of the faculties appointed by the NPIU.

Digitally signed Nirmal by Nirmal Kumar Date: 2020.04.10 ( 12 ) Kumar 22:56:26 +05'30' The Board considered all the facts related to regularization of TEQIP-III contract faculty appointed by NPIU. The Technical Education Quality Improvement Program phase III (TEQIP-III) was launched by the Ministry of Human Resource Department (MHRD), Government of India, in the year 2017 for three years (April 2017-September 2020) period. The Board has been apprised time to time with various measures taken at the highest level of MHRD that for successful implementation of the TEQIP-III. As, the Govt of India took initiative for faculty recruitment to meet the faculty shortages for the TEQIP-III institutions including GCE. The NPIU took extraordinary steps of inviting applications through national advertisements. The candidates applied with a fee of Rs 500 and on the behalf of NPIU selected NITs completed the recruitment process using the best practices. The shortlisted applicants were called for a presentation followed by an interview. The merit list of selected candidates was strictly followed for appointments on contract for three years on fixed salary of Rs. 70000/- (Seventy Thousands) and each appointee joined the assigned engineering College. Total number of such contractual faculty who joined GCE was 35 (thirty-five). Later, 04 (four) of them got transferred and 03 (three) of them resigned. Presently there are 28 (twenty-eight), such faculty, at GCE. The recruited faculty are highly qualified with some of them having Ph.D. and they represent the best quality in terms of their education from institutions of National Importance like IITs, NITs, IISERs, and reputed Universities. This extraordinary measure for solving faculty shortages was also necessary for seeking accreditation from the NBA (National Board of Accreditation) and obtaining autonomous status as per the University Grants Commission’s norms and procedures.

The Board was also apprised by the Principal regarding with the issues of contract appointees of office and support staff. The Program Manager, Mr. Murli Manohar Vishwakarma is M.Tech (CSE) from RGPV, Bhopal, Accounts assistant, Mr. Mantu Kumar is C.A.(Inter) from Institute of Chartered Accountant, India, Office assistant Mr. Harsh Ranjan is M.Tech (NanoTech.) from ACNN, AKU, Patna and Messenger cum helper, Mr. Bipin Kumar is B.A. from Magadh University. All the four contract employees have served the institution with dedication and sincerity. The Program Manager has also received training to run TEQIP-III and has efficiently provided support to the Principal and various coordinators of activities. The Board considered their significant role in the efficient

Digitally signed Nirmal by Nirmal Kumar Date: 2020.04.10 ( 13 ) Kumar 22:59:03 +05'30' running of TEQIP-III program facilitating development of the college and therefore the Board resolved to recommend the extension of their services by the State Government.

The TEQIP faculty members of GCE have worked hard and they have shared 70% of teaching workload. They have contributed in the development of labs, Smart classrooms, and other academic infrastructures like equipping a conference hall. The NPIU developed proposals for research grant and due to their efforts, the College has received an additional grant of Rs 1,20,00,000/. The grant has been used for research and for the development of research labs in various departments. They are in forefront in running the consultancy projects to give hands-on experience to the student and generate additional revenue. They are also managing the Start-up and innovation cell. They have been also promoting e-learning and on-line classes. The placement of the College students has improved in the last two years. They have been also carrying responsibilities of HoDs and co-ordinating various work like of Nodal officer Academic, Assistant registrar, Procurement, Training and Placement Officer. A number of workshops, conferences, Hackathons, KushalYuva Program, and Faculty Development Programs have been organized and they have played very supportive roles. A number of research activities by the faculty and students are in progress. Their efforts have also shown results in terms of better in the Performance Audit Report of the Second Phase done by NPIU than some NITs and IIITs of the country. NPIU also admitted through the letter no. AC/TEQIP-III/MHRD/RTI dated December 23, 2019 “the teaching process has been improved. The students have gained conceptually more clarity wherever TEQIP faculties are teaching.” In brief, they have made all-round development of the College possible in the two and a half years.

The Board considered the issue related to the term of the TEQIP III Contract Faculty ending in September 2020 and its disastrous consequences on the College in managing even core teaching of classes and resolved to recommend to the Bihar Government to consider ways and means to retain the TEQIP-III faculty to protect quality engineering education, research and applications in the State in general and at GCE, Gaya in particular. The Board further resolved to suggest that timely intervention should be made by taking extraordinary steps to retain the faculty who have been serving the institution with dedication. The Board resolved to advise the Principal to send this resolution at the earliest to the Secretary, Department of Science and Technology, Govt of Bihar for

Digitally signed Nirmal by Nirmal Kumar Date: 2020.04.10 ( 14 ) Kumar 23:02:09 +05'30' necessary action. The Board further resolved to advise the Principal to write to the secretary, Department of Science and Technology, Govt of Bihar regarding extension of contract service of technical and support staff.

Agenda 10.12: Any other agenda with the permission of the Chair.

i). The Board considered the matter of annual increment for the faculty members and staff of TEQIP-III and also considered the following previous decision of the 7th Board meeting (as per minutes against the agenda Agenda 7.14): “The Board was apprised with the fact that it is hard for any faculty member to publish a number of research papers and develop labs in each quarter to qualify to get scores required to get an annual increment of more than 1%. The Board members felt that the faculty members be at least awarded three percent (3%) annual increment and those who perform very well may be given a greater percentage of annual increment. The Board resolved to request SPIU to take up the matter with NPIU to consider this issue to ensure at least 3% increase of annual pay for all the faculty members hired by NPIU.” The Board resolved to constitute a Committee of internal members of the Board (Prof. G.N. Sharma and Dr. A.K. Singh) to review the self-appraisal form of each faculty and recommend to the principal for the annual increment as per the earlier decision of the Board taken in its 7th Meeting. ii). Dr. Vitthalrao Kashid reported to the Board about the tax exemption in the procurement of goods/items as per DSIR ( Department of Scientific and Industrial Research) norms, the Board directed to Dr. Vitthalrao Kashid to draft a write up about the DSIR (Department of Scientific and Industrial Research) tax exemption for the purchase of materials and goods through AKU7 Patna. iii). The Board resolved the best wishes for the speedy and full recovery of Dr. S.J. Ahmad, a former member of the Board.

(iv) It was resolved to hold the next BoG meetings on 06.06.2020 at a suitable place to enable the presence of the State Govt officials.

7 Aryabhatta Knowledge University

Digitally signed Nirmal by Nirmal Kumar Date: 2020.04.10 ( 15 ) Kumar 23:05:50 +05'30' The meeting ended with a vote of thanks to the Chair and the Members by the Secretary of the Board.

Digitally signed by Nirmal Nirmal Kumar Date: 2020.04.10 Kumar 23:13:16 +05'30' (Dr. Nirmal Kumar, Secretary) (Dr. Janak Pandey, Chairman)

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