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Council Packet - 10.24.17.Pdf CITY OF UNALASKA UNALASKA, ALASKA REGULAR MEETING TUESDAY, OCTOBER 24, 2017, 6:00 PM UNALASKA CITY HALL COUNCIL CHAMBERS AGENDA ________________________________________________________________________________________________________ CALL TO ORDER ROLL CALL PLEDGE OF ALLEGIANCE RECOGNITION OF VISITORS ADDITIONS TO AGENDA MINUTES: Special Meeting, Regular Meeting, Oaths of Office on October 10, 2017 FINANCIAL REPORT (in the packet) BOARD & COMMISSION REPORTS AWARDS & PRESENTATIONS 1. Helen Hammond – 10 years’ service to the City of Unalaska 2. Quy Nguyen – 10 years’ service to the City of Unalaska 3. Anthony Sours – 25 years’ service to the City of Unalaska 4. John Days – 25 years’ service to the City of Unalaska MANAGER’S REPORT (in the packet) COMMUNITY INPUT & ANNOUNCEMENTS PUBLIC INPUT ON AGENDA ITEMS LEGISLATIVE 1. Proclamation Declaring October 2017 Domestic Violence Awareness Month in Unalaska 2. Proclamation Declaring November 1, 2017 Extra Mile Day in Unalaska PUBLIC HEARING WORK SESSION 1. Presentation: Library Improvement Project (Brian Meissner) 2. Presentation: Parks, Playground Improvements (Nick Cron, PCR) 3. Discussion: Clinic Funding Request 4. Discussion: City Manager Recruitment (Steve Veitch, GovHR) 5. Discussion: Title 2 Revisions RECONVENE TO REGULAR SESSION CONSENT AGENDA UNFINISHED BUSINESS NEW BUSINESS 1. First Reading ORDINANCE 2017-14 BUDGET AMENDMENT NO. 2: Creating a Budget Amendment to Transfer $500,000 from the General Fund Budgeted Surplus to Increase the Grants to Non-Profits to help fund the Iliuliuk Family Health Services (IFHS) Emergency Assistance Support Request 2. RESOLUTION 2017-63 Authorizing the City Manager to Award the Wind Power Development and Integration Assessment Project – Phase II to V3 Energy, LLC, in the Amount of $45,481 3. Rescind the motion adopted at the October 10, 2017 meeting, Directive to City Manager, with the topic “Investigation” 4. Rescind the motion adopted at the October 10, 2017 meeting, Directive to City Manager, with the topic “Matson PUA” COUNCIL DIRECTIVES TO CITY MANAGER COMMUNITY INPUT AND ANNOUNCEMENTS ADJOURNMENT CITY OF UNALASKA UNALASKA, ALASKA SPECIAL MEETING TUESDAY, OCTOBER 10, 2017, 6:00 PM UNALASKA CITY HALL COUNCIL CHAMBERS MINUTES __________________________________________________________________________________________________________________ The special meeting of the Unalaska City Council was called to order at 6:00 pm, October 10, 2017, in the Unalaska City Hall Council chambers. Roll was taken: PRESENT: Frank Kelty, Mayor Rachelle Hatfield Roger Rowland John Waldron David Gregory Yudelka Leclere ABSENT: Alejandro Tungul (Excused) LEGISLATIVE: 1. Canvassing Committee Report Cat Hazen, City Clerk, presented the 2017 Canvassing Committee Report. 2. Certification of October 3, 2017 City of Unalaska General Municipal Election Waldron made a motion to certify the October 3, 2017 City of Unalaska General Municipal Election; Leclere seconded. Roll Call Vote: Gregory – yes; Leclere – yes; Hatfield – yes; Rowland – yes; Waldron – yes. Motion passed. 5-0. ADJOURNMENT: The special meeting was adjourned at 6:04 pm. _____________________ Marjie Veeder City Clerk 1 CITY OF UNALASKA UNALASKA, ALASKA REGULAR MEETING TUESDAY, OCTOBER 10, 2017, 6:10 PM UNALASKA CITY HALL COUNCIL CHAMBERS MINUTES The regular meeting of the Unalaska City Council was called to order at 6:04 pm, October 10, 2017, in the Unalaska City Hall Council chambers. Roll was taken: PRESENT: Frank Kelty, Mayor Rachelle Hatfield Roger Rowland John Waldron David Gregory Yudelka Leclere ABSENT: Alejandro Tungul (Excused) PLEDGE OF ALLEGIANCE: Mayor Kelty led the Pledge of Allegiance. RECOGNITION OF VISITORS: James Kaech, Iliuliuk Family Health Services Director ADDITIONS TO AGENDA: None. MINUTES: Rowland made a motion to adopt the minutes of September 26, 2017 meeting; Leclere seconded. Motion passed by consensus. FINANCIAL REPORT: Included in packet. BOARD/COMMISSION REPORTS: None. AWARDS/PRESENTATIONS: None. MANAGER’S REPORT: Included in packet. PROJECT UPDATE: Included in packet COMMUNITY INPUT/ANNOUNCEMENTS: The following announcements were made: Open House – Unalaska Fire Department UCSD o Home Wrestling Meet o Band Concert o School Pictures Ballyhoo Lions – Fall Raffle Ticket Sale PUBLIC INPUT ON AGENDA ITEMS PUBLIC HEARING WORK SESSION 1. Presentation: Clinic funding request 2. Discussion: Title 2 revisions 3. Discussion: City Manager recruitment options 1 RECONVENE TO REGULAR SESSION CONSENT AGENDA UNFINISHED BUSINESS NEW BUSINESS 1. Mayor/Council Travel: NEO training and/or AML, November 13-17, Anchorage Rowland made a motion to approve travel for Mayor and up to (3) Council Members to attend NEO training and/or AML, November 13-17, Anchorage; Leclere seconded. Motion passed by consensus. 5-0. COUNCIL DIRECTIVES TO MANAGER 1. Rowland made a motion to move to direct City Manager to pursue full scope proposal by GovHr; Leclere seconded. Vote: Motion passed by consensus. 2. Hatfield made a motion to move to direct Interim City Manager/City Manager to enter into negotiations with Matson regarding issuance of PUA; Leclere seconded. Roll Call Vote: Hatfield – yes; Rowland – no; Waldron – yes; Gregory – yes; Leclere – yes. Motion passed. 4-1. 3. Leclere made a motion to move to direct City Manager to coordinate with City Attorney to obtain referrals and proposals from law firms for an investigation dealing with the sequence of events that took place on June 24, 2017 during a public training session for council and city administration. The investigation is to determine how the sequence of events led to an ongoing investigation; Gregory seconded. Vote: Motion passed 4-1. COMMUNITY INPUT /ANNOUNCEMENTS: The following members of the community provided input: Dennis Robinson Dee Montier-Burke Rachelle Hatfield Yudelka Leclere John Waldron ADJOURNMENT: The meeting was adjourned at 8:15 pm. __________________ Marjie Veeder City Clerk 2 CITY OF UNALASKA ELECTED OFFICIALS OATHS OF OFFICE 8:20 pm Cat Hazen, City Clerk, administered the oath of office to the following newly elected council members: 1. City Council Seat CC-B: James Fitch 2. City Council Seat CC-E: Dennis M. Robinson 3. City Council Seat CC-G: Shari Coleman ADJOURNMENT: The meeting was adjourned at 8:35 pm. ______________________ Marjie Veeder City Clerk 1 M E M O R A N DU M T O C O U N C I L TO: MAYOR AND CITY COUNCIL MEMBERS FROM: CLAY DARNELL, FINANCE DIRECTOR THRU: NANCY PETERSON, INTERIM CITY MANAGER DATE: OCTOBER 19, 2017 RE: PRELIMINARY FINANCIAL REPORTS FOR THE THREE MONTHS ENDED SEPTEMBER 30, 2017 In an effort to keep the Council informed about the financial activity of the City of Unalaska, the F inance D epartment has prepared preliminary financial reports for the three months ended September 30, 2017. We note these as “preliminary” because the audit of the City’s CAFR for the year ended June 30, 2017 is not finished, and certain changes to the year-end balance sheets could conceivably change current year recorded activity. The balance sheets have been purposely excluded because we are waiting for certain June 30, 2017 revenues which are not yet available from the State of Alaska, including: Fisheries Business Tax and Fisheries Resource Landing Tax. These revenues would significantly change any balance sheet that we could present at the current time for September 30, 2017, and change certain financial ratios. We anticipate receiving these revenues in December, 2017. The City’s auditors anticipate the fiscal year 2017 CAFR will be issued sometime in early December. Fund/Departmental Highlights General Fund: Administration Department expenses are 36% expended due to General Insurance expenditures occurring in the first fiscal quarter. Negative expense in the Parks Division is related to a September billing correction for August water and wastewater charges which were overstated due to a vandalized meter. This billing correction also impacted September water and wastewater revenues. Page 1 of 1 City of Unalaska September 2017 General Government Revenues Percentage of General Government Revenue Collected Annual Budget vs. YTD Collected 8,000,000 100% 90% 7,000,000 80% 6,000,000 70% 5,000,000 60% 50% 4,000,000 40% 3,000,000 30% 2,000,000 20% 1,000,000 10% 0% - Raw AK AK Property Sales Tax Investment Other Raw AK Fisheries AK Property Tax Sales Tax Investment Other Seafood Fisheries Resource Tax Earnings Revenues Seafood Tax Business Resource Earnings Revenues Tax Business Landing Tax Tax Landing Tax Tax Budget Actual YTD Collected Year Passed General Government Expenditures Investments and Cash Annual Budget vs. YTD Actual Last 12 Months 7,000,000 180,000,000 6,000,000 160,000,000 140,000,000 5,000,000 120,000,000 4,000,000 100,000,000 80,000,000 3,000,000 60,000,000 2,000,000 40,000,000 20,000,000 1,000,000 - - Oct Nov Dec Jan Feb Mar Apr May Jun Jul Aug Sep General Public Safety Public Works Parks, Culture Government and Recreation Investments - Long Term Investments - AML Pool Cash Interest receivable Budget YTD Proprietary Funds Proprietary Funds Budgeted vs. Actual Net Increase/Decrease Budgeted vs. Actual Net Increase/Decrease Before Capital and Transfers WITH Capital and Transfers 1,000,000 1,000,000 500,000 500,000 - - (500,000) Budget (500,000) Budget YTD YTD (1,000,000) (1,000,000) (1,500,000) (1,500,000) (2,000,000) (2,000,000) Electric Water Waste Solid Ports Airport Housing Electric Water Waste Solid Ports Airport Housing Water Waste Water Waste FUND - General Fund Data Date: 10/18/2017 General Fund
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