REQUEST FOR PROPOSAL (RFP) 2018827 LOCOMOTIVE OVERHAUL
Date Issued: July 25, 2018 Proposal Due: September 6, 2018
FACILITATOR: Kim Hereford RFP No. 2018827 - Rolling Stock Page 1 of 176 ProcurementRTA– Locomotive & Project Overhaul Administrator Due: August 15, 2018
REQUEST FOR PROPOSAL INSTRUCTIONS: PROPOSALS MUST BE RECEIVED PRIOR 1. SUBMIT (1) ORIGINAL, (6) ADDITIONAL, AND (1) TO 10:00 A.M. CST. ELECTRONIC COPY OF YOUR PROPOSAL. RTA Main Office 2. RETURN THIS PAGE SIGNED TO RECEIVE ANY ______ADDENDA. 430 Myatt Drive 3. ALL PROPOSALS ARE TO BE IDENTIFIED WITH RFP#, RFP NAME, AND RETURNED IN A SEALED Nashville, TN 37115 PROPOSAL NUMBER ENVELOPE OR PACKAGE. 4. DURING THE RFP PROCESS All COMMUNICATION 2018827 MUST BE DIRECTED TO PROCUREMENT DEPARTMENT.
Regional Transportation Authority of Middle Tennessee (RTA), (hereafter may be referred to as the “Agency”) is soliciting proposals from firms qualified to provide locomotive overhaul services.
SECTION I Introduction SECTION II Instructions to Proposer SECTION III Scope of Work, Proposal Format & General Terms and Conditions SECTION IV FTA Model Clauses and Forms SECTION V Contract Terms and Conditions (Proposed)
PROPOSAL DEADLINE
Proposals will be accepted, at the Agency’s office located at 430 Myatt Drive, Nashville, TN 37115, until 10:00 a.m., Central Standard Time (CST), September 6, 2018. Proposals received after this date and time will not be accepted. Proposals are not opened with regular mail.
QUESTIONS/CLARIFICATION DEADLINE
All questions, requests for clarification, and other inquiries related to this RFP must be received by Kim Hereford, Procurement and Project Administrator, no later than 1:00 p.m. Central Standard Time (CST), August 16, 2018 at the address above; or via e-mail at [email protected] .
ADDENDA REQUEST
Proposers are not to contact other Agency personnel with any questions or clarification concerns in reference to this RFP. The Procurement Department will provide all official communication concerning this RFP. Addenda request MUST be submitted prior to due date in order to receive copies or notices of addenda. I HAVE READ AND UNDERSTOOD THIS REQUEST FOR PROPOSAL (RFP) and do herein request copies or notices of addenda. (The information requested below must be received not later than, 1:00 p.m. (CST), August 16, 2018 at the address above; or via e-mail at [email protected] .
Company Name Phone Number Fax Number
Address
Point of Contact Title
E-mail Address RFP No. 2018827 - Rolling Stock Page 2 of 176 RTA– Locomotive Overhaul Due: August 15, 2018
Addenda Request 2
Notice to Proposers 2 Procuring Agency and Procurement Project Administrator 2
TABLE OF CONTENTS
I. INTRODUCTION 4 - 7
II. INSTRUCTIONS TO PROPOSERS 8 - 10
III. SCOPE, PROPOSAL FORMAT & GENERAL TERMS/CONDITIONS 11 -126
IV. FTA MODEL CLAUSES AND FORMS 127 - 161
V. CONTRACT TERMS AND CONDITIONS (PROPOSED) 162 - 173
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I. INTRODUCTION
The mission of the Regional Transportation Authority of Middle Tennessee is: To provide public transportation services to our community and its visitors so they can achieve greater mobility and experience a cleaner, healthier environment with less traffic congestion.
1.1 GENERAL
As of July 12, 2018 Nashville MTA is known as Wego Public Transit. WeGo Public Transit is a component unit of the Metropolitan Government of Nashville and Davidson County, and is responsible for operating local transit services within Metro Nashville. These services consist of 45 bus routes, including a free downtown shuttle – Music City Circuit, and a network of smaller ADA accessible vans for its AccessRide program for people with disabilities. The WeGo Public Transit uses Federal, State and local subsidies funds, as well as farebox revenue.
The WeGo Public Transit is contracted to manage the Regional Transportation Authority (RTA) services under a fee for service agreement. RTA provides commuter service on the Music City Star and a network of express bus routes. The system includes a number of park & ride lots and other supports for commuters, such as Emergency Ride Home Program. The two authorities share headquarters, staff and a chief executive officer. However, RTA maintains a separate legal counsel.
Davidson Transit Organization (DTO) is a private, not-for-profit employer unit for the employees of the WeGo Public Transit and RTA. DTO provides advisory and management services and trained personnel for the operation of the WeGo Public Transit and RTA. For additional information please visit www.Nashvillemta.org and www.musiccitystar.org.
1.2 OVERVIEW
Regional Transportation Authority of Middle Tennessee (RTA) intends to award a Contract to the successful Proposers who shall provide locomotive overhaul service. Refer to Section III of this Proposal for an expanded description of the Scope.
RTA shall enter into an Indefinite-Delivery-Indefinite Quantity (IDIQ) contract. The contract shall be for a term of four (4) years with three (3) one (1) year options following the Notice to Proceed.
Proposers shall submit cost information as detailed in Form 1, Cost Form. Non-profit and government discounts should be noted.
These instructions provide detailed legal and technical requirements for the acquisition of these services. Section V, Proposed Contract, provides a more detailed description of the legal requirements.
1.3 SOLICITATION SCHEDULE
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The following estimated time line should be used as a working guide for planning purposes. RTA reserves the right to adjust this time table as required during the course of the Proposal process. RTA will make good faith efforts to notify potential Proposers of adjustments to the schedule; however, ultimate responsibility for obtaining notice of changes lies with the Proposers. Any changes to the proposed schedule will be listed on our Web site, www.nashvillemta.org .
Site Visit August 11 , 2018 at 9:00 a.m. CST
Addenda Request Submittal Deadline August 1 6, 2018 by 1:00 p.m. CST
Question/Clarification Submittal Deadline Augus t 1 6, 2018 by 1:00 p.m. CST
Proposal Submittal Deadline September 6 , 2018 by 10:00 a.m. CST
Presentation/Interviews (if applicable) TBD
All questions must be submitted in writing, via email is recommended, to Kim Hereford, [email protected] . The answers to the questions will be posted on the RTA website, www.nashvillemta.org. Proposers are solely responsible for checking the website to insure that they have the most current information regarding the Proposal. Any oral communication, explanation or instruction provided will not be binding on RTA.
1.4 COST INCURRED BY PROPOSERS
The RTA is not liable for any costs incurred by prospective Proposers in the preparation of submitting a Proposal in response to this Proposal, in presentation of the Proposal or any other activities related to responding to this Proposal.
1.5 EVALUATION OF PROPOSALS
An Evaluation Committee and/or the Procurement Department will examine Proposals to eliminate those which are determined non-responsive to the stated requirements. The Evaluation Committee will then evaluate Proposals and make recommendations of the top-ranked company for the award.
The Evaluation Committee will apply the evaluation criteria set forth in the RFP or in any addenda issued. A detailed evaluation that follows the initial examination may result in more than one finalist. At this point, the Evaluation Committee may request additional information, request an interview, request a presentation, request revised or best and final offers.
Should interviews or presentations become necessary, RTA will contact the top-scoring firm(s) from the evaluation to schedule a date and time.
1.6 EVALUATION SCORING MEASURES
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The Evaluation Committee will evaluate Proposals received on the following factors.
Evaluation Criteria and Weights EVALUATION CRITERIA POINTS Part 1 Company Information, Minimum Qualifications, Experience, and References A. Cover Letter, Executive Summary, Contact Info B. Company Description 20 C. Minimum Qualifications D. Direct Experience E. References Part 2 Project Team/ Technical Assistance F. Project Team Organization Chart G. Key Individuals Experience referencing specific areas of experience 25 H. Management Plan
Part 3 Understanding of the RFP/ Work Method ology A. Understanding of Scope B. Expectation of RTA Support Staff and Resources C. Contract Deliverables Requirement List 20 D. Quality Assurance Plan E. Test Procedures F. Master Test Plan G. Compatibility & Road Test Plan Part 4 Master Program Schedule H. Transportation Plan I. Schedule for each locomotive 10 J. All Milestones
Part 5 Training & Acceptance Plan / Warranty
K. Training Material and Plan 10 L. Acceptance Plan M. Warranty Part 6 Cost The firm with the lowest cost will receive the maximum 20 points The remaining firms scores will be based on the Lowest Cost divided by 15 Proposed Cost) X 15 Points Possible = Points awarded
A. **Example: ( $100(LC) / $102(PC))X15 (PP) = 14.7 (PA)** TOTAL MAX SCORE 100
1.7 PROPOSAL ACCEPTED RFP No. 2018827 - Rolling Stock Page 6 of 176 RTA– Locomotive Overhaul Due: August 15, 2018
Each Proposer submits their Proposal with the understanding that the acceptance in writing by the Agencies of the offer to furnish the services requested shall constitute a contract between the Proposers and the Agencies, which shall bind the Proposers to furnish the services at the rates quoted, and in accordance with conditions and requirements of the Agencies. A formal contract and/or purchase order will be signed between the Agencies and the successful Proposers.
Each proposer submits their responses with the understanding that nothing in this solicitation shall be construed to require RTA to award a contract.
Waiver: Proposer must indicate that the company is prepared to enter into a contract with RTA in accordance with the terms and conditions set forth in this solicitation, any addenda, and proposed contract. Proposal shall be valid for a minimum period of one hundred and twenty days (120) from the date of the opening of proposals
1.8 DISADVANTAGED BUSINESS ENTERPRISE (DBE)
In connection with this project, the RTA has established a specific goal for Disadvantaged Business Enterprise (DBE) participation of 0%. Proposers are required to make good faith effort to cooperate with RTA in meeting its commitments and goal of 2.00% percent for goods and services for the fiscal year 2018- 2020. DBE participation is encouraged either in the capacity of the prime contractor or subcontractor. Proposers are required to document their activities in the proposal and selection of any subcontractor(s) to ensure that the process is nondiscriminatory. To be considered a certified DBE the organization must be registered with the Tennessee Uniform Certification Program (TNUCP). Utilize the following website for a comprehensive list of the certified DBE’s: https://www.tdot.tn.gov/APPLICATIONS/DBEDIRECT/Search
END SECTION I
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II. INSTRUCTIONS TO PROPOSERS
2.1 REQUESTS FOR CLARIFICATION
If any person submitting a Proposal is in doubt as to the true meaning of any part of the Scope of Work, other Proposal documents, finds discrepancies in or omissions from the specifications; may submit to the Procurement Department, a written request for an interpretation or correction, no later than, 1:00 p.m. Central Standard Time (CST), August 16, 2018. Only written requests will be accepted. E-mailed questions to the Procurement Department are acceptable. The person submitting the request will be responsible for its prompt delivery and verification of delivery.
The request must be fully supported with detailed information and reference to a section of the Proposal, if applicable, to assist RTA in determining whether the request is or is not valid. Any corrections or changes to this Proposal will be distributed to recipients who submitted the “Addenda Request” at the address provided. Verbal questions will not be answered, thus preventing an unfair advantage to any Proposers.
2.2 DELIVERY OF PROPOSALS
The Proposers must submit (1) Original, (7) Additional Copies, and (1) Electronic Copy (USB, Disk or Email) of your Proposal including ALL required forms by 10:00 a.m., Central Standard Time (CST), September 6, 2018 to the following address:
Kim Hereford, Project and Procurement Administrator RTA 430 Myatt Drive Nashville, TN 37115
The sealed envelope, box, or appropriate package must be clearly marked with “ PROPOSAL 2018827- Locomotive Overhaul ” on the lower left side and “ DO NOT OPEN WITH REGULAR MAIL. ” RTA will not consider Proposals received after the deadline. All Proposals will be logged, by a Procurement Staff member, with the date and time of receipt.
Proposers are solely responsible for delivery of their Proposal on time. Proposers who rely on overnight delivery services, local couriers, or other delivery services remain solely responsible for timely delivery of the Proposal and assume all risk of late delivery or no delivery.
**NOTE: RESPONSES WILL NOT BE OPENED PUBLICLY**
2.3 Site Visit (NON-MANDATORY)
RTA Procurement Department will host a site visit meeting on August 11, 2018 starting at 9:00 a.m. CST. Meeting location is at the Transit Solution Group (TSG), 620 Knoxville Avenue Lebanon, TN 37087. While attendance is not mandatory, responder is encouraged to attend and participate. The purpose of the
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meeting is to address the solicitation requirements. All questions must be submitted in writing and the agency will post all answers and questions via an addendum.
Assistance for disabled, blind or hearing-impaired persons who wish to attend is available with prior arrangement by contacting RTA Procurement and Project Administrator identified on the cover page.
If interpretations, specifications, or other change to the solicitation is required as a result of the meeting, RTA will post an addendum to RTA Procurement webpage at http://www.nashvillemta.org/Nashville-MTA- procurement-list.asp.
2.4 PROPOSAL WITHDRAWAL
Proposers will be given permission to withdraw their Proposal after it has been delivered to RTA provided Proposers makes their request by e-mail, on organizations letterhead, twenty four (24) hours prior to the Proposal due date and time. Requests pertaining to withdrawal by telephone or e-mail must be confirmed in writing by the Proposers and must reach the office of Kim Hereford, not later than one (1) hour prior to the time fixed for submission of Proposals. Proposals which are timely withdrawn shall be returned to the Proposers unopened, at Proposers expense.
2.5 UNACCEPTABLE PROPOSAL
RTA will not accept Proposals or award any contract to any person, firm or corporation that is in arrears or is in default to RTA upon any debt or contract, has defaulted on surety or other obligation or has failed to perform faithfully any previous contract for RTA. RTA reserves the right to request sub-contractor changes to any contract.
2.6 REJECTION OR ACCEPTANCE OF PROPOSAL
The Chief Executive Officer or designee reserves the right to accept or reject any or all or any part of any Proposals. Any Proposal which is incomplete, conditional, obscure, or which contains additions not called for, or irregularities of any kind, may be cause for rejection of the Proposal. If there is, a discrepancy between the price written and the price listed in figures RTA acknowledge that the price written is the correct price.
It is the intent of RTA, if he accepts any alternates, to accept them in the order in which they are listed in the Proposal Form. Determination of the Lower Proposers shall be on the basis of the sum of the Base Proposal on the alternates accepted. However, RTA shall reserve the right to accept alternates in any order which does not affect determination of the Lower Proposers.
RTA reserves the right to cancel this Proposal in writing or postpone, or extend the date and time for submitting Proposals at any time. RTA reserves the right to reject any or all Proposals, to waive any or all informalities or irregularities in the Proposals received, to investigate the qualifications and experience of any Proposers, to reject any provisions in any Proposal, to modify Proposal contents, to obtain new Proposals, to negotiate the requested services and contract terms with any Proposers. RTA reserves the
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right to award the Proposal requested goods & services in full, in part and/or a single item to one or more Proposers. RTA will determine the most responsive Proposers whose Proposal is most advantageous.
The submission of a Proposal shall constitute an acknowledgement that the Proposers has thoroughly examined and is familiar with the Proposal, including the Scope of Work, the addenda if any, and has reviewed and inspected all applicable statutes, regulations, ordinances and resolutions dealing with or related to the services requested.
Proposals must indicate that the firm is prepared to enter into a contract and/or purchase order with RTA in accordance with the terms and conditions set forth in this Proposal, any addenda, and proposed contract. Proposals shall be valid for a minimum period of one hundred and twenty days (120) from the proposed closing date for acceptance by RTA. 2.7 PUBLIC RECORDS/CONFIDENTIALITY
The Proposals received become the exclusive property of RTA. When a contract award is approved by RTA, all Proposals submitted in response to this Proposal shall become a matter of public record and shall be regarded as public records, with the exception of those elements of each Proposal that are marked as “TRADE SECRET,” “CONFIDENTIAL” or “PROPRIETARY.” If required by law or by an order of a court, RTA may be required to disclose such records or portions thereof, including without limitation those so marked. Proposals that indiscriminately identify all or most of the Proposal as exempt from disclosure without justification may be found to be technically unacceptable.
2.8 FORMS PROVIDED
Proposers must submit their Proposals on the forms provided or copies thereof. The Proposer or an authorized representative of the firm must sign the Proposal. Any erasures, corrections or other changes appearing on the Proposal form must be initialed and dated by the person signing the form.
END SECTION II
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III. SCOPE OF WORK, PROPOSAL FORMAT & GENERAL TERMS AND CONDITIONS
A. SCOPE OF WORK
The RTA is soliciting proposals from professional firms to provide locomotive overhaul services. The RTA will award the Proposer whose final offer is the most advantageous and outstanding while providing the best value for service(s) as determined by ranking of the evaluation criteria.
1 SCOPE AND RESPONSIBILITIES
1.1 SCOPE AND PURPOSE
A. This Specification outlines the specific areas of the Locomotive in which Work is required for renewal, reconditioning, upgrading and/or qualification of parts or apparatus.
There shall be no provision of Conditional Work or Extra Work during the overhaul of the locomotives. All necessary Work required by these Technical Specifications and other Contract Documents shall be performed by the Contractor as Base Work as part of the Contractor’s Total Base Contract Price. No other costs or monies shall be paid to the Contractor to complete any Work related to the carbody repair, truck repair, wiring, piping, electrical equipment, pneumatic equipment or any other requirement of the Technical Specifications and other Contract Documents based on hidden conditions or similar situations, except as specifically authorized by the AUTHORITY in accordance with the Contract Documents.
The Regional Transportation Authority of Middle Tennessee (RTA or the AUTHORITY) wishes to contract for the overhaul, delivery, testing and warranty of three (3) F40PH locomotives, with an option for one (1) additional F40PH, including but not limited to:
1. Furnishing integrated schematics for modified or updated circuitry, mechanical and layout drawings, and complete replacement parts catalogs.
2. Deliverables referred to throughout the Specification.
3. All Work defined in this Specification.
B. The locomotives to be overhauled in accordance with the Specification were originally built by Electro-Motive Division (EMD). The locomotives are F40PH with the following road numbers: 121, 122 and 381, with option for 120.
C. The locomotives shall be overhauled at a rate of one (1) per four (4) months.
D. Contractor’s Scope of Work is presented as a Base Locomotive Overhaul as described in the following outline, and the below is applicable to each locomotive, except as clarified:
1. Base Locomotive – Overhaul F40PH in compliance with the requirements specified in this Specification with Tier 0 + EMD 645E3B UTEX Engines. Currently, the engines are at Tier 0 level with the exception of Unit 120 (the option unit) which is already at Tier 0 +. The engine upgrade shall ensure that the locomotive has a minimum of 3,000hp power. RFP No. 2018827 - Rolling Stock Page 11 of 176 RTA– Locomotive Overhaul Due: August 15, 2018
2. Install new roof-mounted 74VDC A/C units on the locomotive.
3. Recondition, renew, repair and/or replace, shaft driven HEP package including gear box and alternator.
4. Remove the Quantum Fan sequencer from units 121, 122 and 381 and replace with OEM Machine Control Systems Sequential Fan Controllers or equivalent as approved by the AUTHORITY.
5. Recondition all high voltage cabinet equipment.
6. Remove and replace the auxiliary generators in units 120 (the option unit) and 381 with brushless generators. Rebuild in kind the generators from units 121 and 122.
7. Remove and terminate all existing cab toilet systems (units 121 and 381).
8. Remove and terminate all existing cab refrigerators.
9. Remove 3rd observer’s seat from unit 381 and cap floor mounts.
10. Relocate dash mounted speedometers of units 381 and 120 (the option unit) to provide for improved line of sight. 11. Install new Wabtec FRA Event Recorders in units 121, 122 and 381.
E. The Contractor shall furnish all Work, management, labor, materials, tools, equipment, data, design, services, personnel and incidentals necessary to overhaul the locomotives and deliver each locomotive in strict conformance with the Contract requirements and Technical Specifications, in a proper, thorough, skillful, and workmanlike manner, complete and ready for service.
The Contractor shall utilize the OEM standards in the performance of the Work defined in this Specification unless otherwise stated.
F. The Contractor shall ensure that all systems and sub-systems designed into each locomotive shall incorporate all available features available with the installed equipment.
G. Renewal parts for major components, including rotating electrical, cooling, fuel, lubrication, and air systems shall be OEM approved. Main engine parts shall be OEM approved or as specified in Section 10.
1. The AUTHORITY requires that all parts supplied or reconditioned meet the requirements of the OEM of the locomotives in terms of durability, tolerances, and fitness of purpose.
2. The AUTHORITY requires all purchased parts to be, at a minimum, OEM quality (to be determined by the AUTHORITY) or be OEM purchased replacement parts.
3. The burden of proof of quality of the parts supplied is the responsibility of the Contractor.
4. All parts must be available for the 15 year life extension of the locomotive.
H. All small hardware and fasteners affected by the overhaul process shall be renewed.
I. The AUTHORITY shall supply two (2) spare locomotive trucks to be inspected and overhauled (as per both the relevant requirements of this Specification and OEM practices). The
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spare trucks are complete with suspension, brake equipment, wheels, gear units and traction motors. One wheel/motor combo has been already been removed from the truck assembly. These trucks shall be shipped to the AUTHORITY with the first locomotive.
J. The Contractor is responsible for making any and all modifications and/or upgrades that may be required by various regulatory agencies due to the extent of the overhaul during completion of locomotive construction, testing and delivery.
K. Trade names and/or manufacturer’s names and part numbers shown through this Specification are not “sole source items”, unless specifically identified for use.
L. The Contractor may, at his own option, recommend alternate materials, components and parts for the AUTHORITY’s review and potential acceptance. Consideration of alternate materials shall be justified by the Contractor as beneficial to the AUTHORITY. Recommendations for alternate materials, components or parts must be submitted in writing to the AUTHORITY, and may only be used upon written approval from the AUTHORITY. The requirements of item P. below apply in this case.
M. The Contractor is responsible for developing procedures for all repairs to be made and component and system testing performed on the locomotives. Each procedure shall be approved by the AUTHORITY prior to commencement of the test detailed in the procedure. Where Specification provisions require inspection of parts to determine suitability for continuing in service, it is assumed that the Contractor will determine what repairs, if any, are required and carry them out with the concurrence of the AUTHORITY’s representatives. The requirements of item Q. below apply in this case.
N. Where components or assemblies are specified to be overhauled or remanufactured, the Contractor may, with the AUTHORITY’s approval, supply new material. Consideration of new material assumes a beneficial justification for the AUTHORITY.
O. Where replacement of consumables is specified, they shall be replaced with new. All consumables must meet OEM standards.
P. All small hardware and body parts which are missing from components specified to be overhauled shall be replaced with new material by the Contractor at its Work.
Q. It should be noted that changes to the scope of work for each locomotive may be required to accommodate conditions uncovered during the overhaul process unique to each unit.
1. Changes which are determined to be hidden damage shall be addressed in accordance with the Change Order procedure.
a. The Contractor shall submit to the AUTHORITY, their fully burdened, all inclusive, labor rates and material mark-up for changes pursuant to this Section as provided for under the Contract terms and conditions.
b. The Contractor shall bring to the immediate attention of the AUTHORITY any conditions encountered during the overhaul process which involves hidden damage or missing material, for review and disposition by the AUTHORITY.
1) Notification shall be made to the AUTHORITY in writing via email within twenty- four (24) hours of discovery. If applicable, a copy of same provided to the
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AUTHORITY resident inspector.
2) Notification shall be followed by a written statement containing the following information.
i. A description of the deficiency and details of work to correct same.
ii. Detailed cost data including materials, labor, overhead, and profit.
iii. A statement of additional time, if any, required for completion of the Contract delivery requirements by reason of this change.
2. The Contractor shall not proceed with any work required by the change until written authorization is given by the AUTHORITY. The work change request and the authorization will address any delivery schedule changes that are involved.
R. The Contractor shall provide work scopes for all major components required to be reconditioned, overhauled, renewed, repaired, replaced, upgraded or as otherwise required in this Specification for AUTHORITY approval. The Work shall not begin until the relevant work scopes are approved.
1.2 ABBREVIATIONS
The abbreviations provided in this Section supplement and complement those included in the General Provisions. The following is a list of abbreviations used in the Specification. The list is provided as information and is neither intended to be all inclusive nor are all abbreviations necessarily used herein.
Table 1-1 – Abbreviations Abbreviation Description A Amp ere s (Amps) AAR Asso ciation of Amer ican Rail roads AC (or ac) Alt er nating Cu rre nt A/C Air Conditioning AEI Autom atic Equipm ent Ident ifica tion AMP Amperes AN SI Amer ica n Nation al St and ar ds Institute APTA Amer ica n Public Trans portation Asso ciation ASM Amer ica n So ciety for Metals ASME Amer ica n So ciety of Mechan ica l Engin eer s ASTM Amer ica n So ciety for Testing and M aterials AWS American Welding Society °C Degree Celsius CD Comp ac t Disc CAD Comput er Aid ed De sign CDRL Cont rac t De liv erable Requi re ments List CFR Code of Federal R egulati ons dBA Decibel, A-Weighted Scale DC (or dc) Direc t Cu rrent
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DDS Da tabase and Direc tive Ser ver ECU Engine Cont rol Unit EFCO Emergency Fuel Cut -Off EMD Elec tro-Motive Diesel, Inc. EPA Unit ed St ates Envi ronm ent al P rot ec tion Agency °F Degrees Fahrenheit FTA Federa l Transit Adminis tra tion FRA Federa l R ail road Admin ist ra tion
Abb re viation De scr ip tion GFCI Ground Fault Circuit Interruption (device) HEP Head End Power HP(or hp) / Horsepower / Brake-Horsepower bhp HVAC Heating, Ventilation, and Air Conditioning I/O Input/Output IEEE Institute of Electrical and Electronic Engineers lb Pounds MI Maintenance Instruction MIL Military Specification mph Miles Per Hour MR Main Reservoir MU Multiple Unit (as it pertains to multiple unit car train operation) NEMA National Electrical Manufacturers Association NTP Notice to Proceed OEM Original Equipment Manufacturer pf Po we r Fac tor psi Pounds Per Square Inch QA Quality Assurance rpm Revolutions Per Minute TBD To be Determined US United States UTEX Unit Exchanged V Volts
W / kW / Watt / Kilo-Watt / Electrical Kilo-Watts ekW
1.3 DEFINITIONS
Alternate Material – A proposed substitute to a material, or component which is deemed equal or improved in quality and composition.
Approval – Review and acceptance, in writing, by the AUTHORITY.
Approved Equal – A proposed substitute to a specification requirement, component and/or
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supplier/manufacturer which is approved by the AUTHORITY in writing. The substitution request shall be submitted in writing to the AUTHORITY detailing full interchangeability in terms of form, fit, function, quality and properties to the specific requirement and must be proven to the satisfaction of the AUTHORITY.
As Built – The design and materials configured by the OEM (original equipment manufacturer), EMD, at initial manufacture.
As Delivered Condition – This describes the condition, weight, appearance, performance, etc. of the locomotive at the time the AUTHORITY provides the locomotive to the Contractor for overhaul.
AUTHORITY – Regional Transportation Authority of Middle Tennessee (RTA)
Certificate of Compliance – Written Certification that the Locomotive complies with all applicable laws, rules and regulations of the United States, the State of Tennessee, any other agency of the government, the FRA, AAR, EPA and also including, but not limited to, local Air Pollution Control entities, Federal and State laws, rules and regulations relative to emissions and air pollution.
Change Order – A written document issued to the Contractor by the AUTHORITY that alters the scope of work to be performed under the Contract.
Change Request – A written document which thoroughly details rationale for request and ultimate effect to the Contract Specifications and/or terms and conditions, if any, issued to the AUTHORITY by Contractor which may result in a Change Order.
Commissioning – Post Delivery Contractor activities required to begin on-site acceptance testing demonstrating Specification compliance.
Conditional Acceptance – Occurs when locomotive is suitable for service, as determined by the AUTHORITY, and commences the warranty period. Remaining deficiencies, if any, shall be corrected promptly.
Contract – All documents associated with the procurement including the written agreement, Contractor’s proposal, the RFP and related documents, and the performance and payment bonds.
Damaged – An equipment, part or component that is not in conformance with original OEM requirement, and/or is impaired from its value and usefulness.
Days – Unless otherwise noted, refers to calendar days.
Defect – A patent or latent malfunction or failure in manufacture, design or installation of any deliverable, including without limitation any vehicle or any vehicle component, subcomponent, part or material of whatever type, or any failure of any of the foregoing deliverables to conform with the requirements in the Contract.
Delivery – The transfer of the completed vehicle with all in-plant testing completed and results accepted by the AUTHORITY to the AUTHORITY designated delivery location, ready for commissioning and acceptance testing.
Failure – The inability of a component, system or subsystem to function or perform in accordance with Specifications and requiring a corrective action to restore the specified function or performance.
Final Acceptance – Occurs when Contractor has fulfilled all of its initial obligations under the Contract, as determined by the AUTHORITY.
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Hidden Damage – Damage uncovered during the course of the locomotive overhaul process. In-Kind – In the same way, similar. Inspect – Visual inspection and measurement to an approved procedure to ascertain suitability for further use in compliance with Specification requirements.
Inspector – The AUTHORITY’s designated quality assurance representative.
Locomotive History Book – Documentation specific to an individual locomotive containing all records of technical and parts data pertinent to that particular locomotive. Required content and format shall be provided at the pre-proposal meeting.
Maintainability – A measure of a locomotive’s capability to be properly maintained based on the ease and frequency of maintenance tasks, applied labor and accessibility of equipment.
Materials – All materials, equipment, systems, components and products incorporated into the Contract required Work.
Modify – To change the design, placement or other aspect(s) of an application to provide an improved functionality as approved by the AUTHORITY.
New – Never before used
Notice To Proceed (NTP) – Official written RTA notification authorizing the Contractor to proceed with the Contract Work.
Optional Work – Defined tasks in the Contract that shall be considered on a case by case basis for inclusion in the Work.
Overhaul – The complete disassembly, cleaning, inspection, qualification, reconditioning, repair or replacement of parts that are found worn in excess of the OEM serviceable tolerances or specifically required by the Specification. Overhaul includes testing the reassembled part or component to assure that it functions to the OEM performance specification for an identical new part.
Project Manager – The AUTHORITY’s representative or designee responsible for all matters relating to the performance of the Work, proposed changes to the Work and payment.
Project Engineer – The AUTHORITY’s representative or designee responsible for all matters relating to the adherence to the technical requirements of the Specifications.
Proposal – The compliant response to the RFP.
Qualify – The classification, based on evaluation of inspection or test results, of a previously applied part, component or system as fit for re-application and continued service until the next proven service interval for that part, component or system.
Recondition – The restoration of an item to have the performance, service life and appearance of a new item through the replacement of worn parts, adjustments, cleaning, refinishing (i.e. painting, polishing, anodizing, etc.), repair of any damage and any other rehabilitation work required. When an item is beyond reconditioning it shall be renewed. A scope of work procedure, for any item, is required and shall be approved by the AUTHORITY prior to commencement of the work.
Reliability – The probability of a component, system, or locomotive of performing a specified function without failure and within design parameters, for the period of time intended, under normal operating conditions. RFP No. 2018827 - Rolling Stock Page 17 of 176 RTA– Locomotive Overhaul Due: August 15, 2018
Remove/Removal – The elimination of an item from the final locomotive configuration. This removal shall include all other work required to ensure that the final configuration does not reflect any of the original item installation such as wiring, holes, brackets, etc.
Renew/Renewal – The installation of an identical but new item.
Repair – Correction of specific damage approved by the AUTHORITY.
Replace – The installation of a new but different model or design of an item upon removal of the one currently used.
Service Limits – The dimensional tolerance that establishes the wear limit for a component or system to remain in service.
Service Tolerances – The dimensional tolerance that qualifies a component or system for continued service until the next overhaul.
Shipment – The physical departure of the locomotive to and from the Contractor’s facility and to and from the AUTHORITY’s property.
Specifications – That portion of the Contract describing the technical requirements of the procurement which contain written directions and requirements for completing the Work.
Strip – Work necessary prior to the refurbishment of the locomotive. This Work is completed after the pre- work joint inspection.
Subcontractor – Any person, firm, partnership, corporation or other entity, other than employees of the Contractor, who contracts with the Contractor to furnish labor under the Agreement, but usually provides no Materials other than incidentals.
Supplier – Any person, firm, partnership, corporation or other entity that provides Materials, including those fabricated to a special design, but usually provides no labor other than delivery. Test – The means by which a part or system is proven to be functioning to its design parameters. Unit Exchange (UTEX) – A process where components and sub-assemblies are removed and exchanged with an identical component or sub-assembly that was previously overhauled and is ready for immediate installation.
Upgrade – The replacement of a component, subsystem or system to improve quality, reliability, and/or performance.
Work – All services and responsibilities to be performed by the Contractor as specified, stated, indicated or implied in the Contract, including furnishing and supervision of all qualified personnel and the supply of all equipment, materials and supplies necessary or required to perform this Contract.
1.4 RESPONSIBILITIES OF THE CONTRACTOR
1.4.1 General
A. The Contractor shall develop and submit a Master Program Schedule. The program schedule shall identify all milestones, the earliest and latest possible dates for accomplishing each milestone, the shortest and longest permissible time span between each dependent milestone, and major and minor paths which are critical for accomplishment of program objectives. The
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initial baseline schedule shall be maintained for the duration of the contract for review [CDRL 01-001].
B. The Master Program Schedule shall be monitored and controlled by the Contractor’s management team responsible for all management functions and shall be updated and submitted to the AUTHORITY for review and approval at least monthly during the design, production, and acceptance phases of the Contract [CDRL 01-002].
C. Contractor shall submit to the AUTHORITY for review and approval a listing and submittal schedule of all required documents described in this Specification [CDRL 01-003].
D. The Contractor shall perform all necessary design work required for the overhaul of the locomotives, and shall prepare all necessary detail drawings, design calculations, other specified technical documentation, and Contract-required submittals. The Contractor shall submit such additional or revised drawings, diagrams, calculations, test results, and demonstrative evidence as the AUTHORITY deems necessary to confirm the completeness and accuracy of Contractor’s submittal.
E. The Contractor shall ensure that each manufacturer/supplier of major items of equipment has a copy of the complete F40PH Locomotive Overhaul Specification, and they are also contractually obligated to comply with the complete F40PH Locomotive Overhaul Specification. Copies of Purchase Orders (which may have prices deleted) and revisions to purchase orders for all major items of equipment, as determined by the General Provisions, shall be submitted to the AUTHORITY on an ongoing basis, no less frequent than every 30 days [CDRL 01-004].
F. The Contractor shall prepare, and submit for the AUTHORITY approval, a compliance matrix and compliance document for all items and areas subject to 49 CFR 238.103. This document shall cover all materials and components that the Contractor shall furnish or equip as part of this overhaul program [CDRL 01-005]. The Contractor shall provide documentation and data detailing independent laboratory test reports for all materials, demonstrating conformance to specified flammability and smoke emissions requirements as well as specifying their toxicity ratings. Compliance certificates for 49 CFR 238.103 are acceptable to demonstrate conformance. Any materials, equipment, and products specified by brand- name and model (in this document) shall not be exempt from this requirement. A separate CDRL will address submittal of the Emissions Compliance Certification Documentation (Please refer to Section 10.1.1 and CDRL 10-001).
1.4.2 Technical Assistance
A. The Contractor shall provide AUTHORITY approved Service Representative(s) at the AUTHORITY’s Maintenance Facility to conduct receiving inspection and acceptance testing from the Delivery of the first locomotive to the Conditional Acceptance of the last locomotive, and subsequently for a period of 30 days, commencing with the start of revenue service, as required by the Warranty.
B. Additionally, the Service Representative(s) shall:
1. Participate in Contractor-provided training of AUTHORITY’s operating and maintenance personnel.
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2. Conduct outbound inspections (jointly with the AUTHORITY) of each locomotive, at the AUTHORITY’s facility, before each locomotive is shipped to the Contractor’s facility to begin Work. These inspections will verify the state of each locomotive as well as the operation of all on-board systems. The Contractor shall submit an outbound inspection form that will be used for these inspections [CDRL 01-006].
3. Perform (with an AUTHORITY witness) on each locomotive direct ground insulation megger test and a high-potential test on all electrical systems/components (as appropriate) and load tests of the HEP and prime mover prior to shipment back to the AUTHORITY.
4. Conduct (jointly with the AUTHORITY) receiving inspections and testing of locomotives upon delivery.
5. Participate in acceptance documentation.
6. Assist the AUTHORITY in processing and expediting warranty claims and ordering of parts and materials.
7. Provide technical expertise and support to the AUTHORITY in commissioning, troubleshooting, and liaison with the Contractor for a period of one year as stipulated in the warranty agreement. Office space for the Contractor shall be provided by the Contractor.
1.4.3 Subcontracts
The AUTHORITY’s single point of contact regarding warranty issues for any components/processes that the Contractor obtains from subcontractors shall be the Contractor.
1.4.4 Submittal Form
A. All submissions shall be properly referenced to clearly indicate the location, service, and function of each particular subject, and shall include the proper references to the appropriate Specification section(s) including drawing numbers and details. Where the manufacturer’s publications in the form of catalogs, pamphlets, or other data sheets are submitted in lieu of prepared shop drawings, such submissions shall specifically indicate the item for which approval is requested. Identification of items shall be made in ink. Submissions showing only general information will not be acceptable.
B. Electronic files of all drawings, letters, attachments, CDRLs, and other documents shall be provided by a mutual agreeable medium (e.g. SharePoint or Share site).
1.5 MANAGEMENT SYSTEMS
1.5.1 General
This section delineates the requirements for the management systems which shall be sufficiently comprehensive to enable the AUTHORITY to ascertain, with a high degree of confidence, that the Contractor will meet the requirements of these Specifications and to enable the AUTHORITY to monitor the Contractor’s Work and efforts.
The Contractor shall arrange and facilitate a weekly project meeting with the AUTHORITY and its representatives. This meeting shall start the week of NTP, and terminate at Final Acceptance of the last RFP No. 2018827 - Rolling Stock Page 20 of 176 RTA– Locomotive Overhaul Due: August 15, 2018
locomotive. The AUTHORITY has the right to request that the meetings be reduced in frequency at its discretion at any time. This meeting shall be via conference call utilizing a toll free conference call service arranged by the Contractor. Periodically, as desired by the AUTHORITY and as agreed by the Contractor, the weekly project meeting may take place face- to-face either at the Contractor’s facility or other location desired by the AUTHORITY. One day prior to the meeting, the Contractor shall issue an agenda. This agenda shall include the previous week’s meeting notes, an Action Item listing, and other similar project management tools. The meeting notes shall be taken and managed by the Contractor, and shall be subject to AUTHORITY review and approval before they become final.
1.5.2 Management Program
A. The Contractor shall establish an organization to properly manage this locomotive overhaul program. The organization shall be highly responsive to the needs of the AUTHORITY. The Contractor shall develop a Management Plan [CDRL 01-007] . The Management Plan shall be updated at two month intervals, when necessary [CDRL 01-008]. The Management Plan shall describe all design and configuration reviews and audits required by the Specification and shall include, but shall not necessarily be limited to:
1. An Organization Chart defining the responsibilities and qualifications of all personnel, including addresses and telephone numbers for Contractor, subcontractors, and major equipment suppliers.
2. The internal methods and communications to be used to control the program schedule, technical performance, program changes, subcontracts, purchase orders, material procurement, and field service support.
3. A flowchart of all project tasks indicating task integration, including subsystems integration.
4. Design reviews conducted on a periodic basis to assess the degree of completion of technical effort related to major milestones.
5. A schedule identifying all elements of design and manufacture requiring approval or otherwise deliverable under the terms of the Contract, indicating when and for which items the AUTHORITY approval is required, to the level of the individual item submittal.
6. Resumes of the Contractor’s Project Manager, QA Lead, QC Lead, Technical Leads, Technical Service Representative and Testing Lead.
1.5.3 Quality Assurance Plan
A. The Contractor shall have a planned, established, and documented Quality Assurance Plan (QAP_ authorized by its CEO, President or acceptable designee. The Contractor shall enforce the elements of the QAP within all parts of its organization and with all manufacturers, subcontractors and suppliers performing contract work. The Contractor shall submit the Quality Assurance Plan to the AUTHORITY for review and approval [CDRL 01-009]. The Quality Assurance Plan shall describe all the controls, resources and skills that contractor shall apply to satisfy project quality system requirements.
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1.6 CONTRACT DELIVERABLE REQUIREMENTS LIST
Table 1-2 CDRL De scr ip tion Due CDRL 1-001 Master Program Schedule w/Proposal
CDRL 1-002 Master Program Schedule Update Every 30 days CDRL 1-003 Contract Deliverables Requirements List w/Proposal
CDRL 1-004 Copies of Purchase Orders Every 30 days CDRL 1-005 Smoke and Flammability Compliance Documentation and 60 days Matrix after NTP CDRL 1-006 Contractor Supplied Outbound Inspection form for Joint RTA w/P roposal and Contractor Inspection. CDRL 1-007 Management Plan w/Proposal
CDRL 1-008 Management Plan Update Every 60 days CDRL 1-009 Quality Assurance Plan w/ Proposal
End of Section
RFP No. 2018827 - Rolling Stock Page 22 of 176 RTA– Locomotive Overhaul Due: August 15, 2018
2 LOCOMOTIVE CHARACTERISTICS
2.1 LOCOMOTIVE CHARACTERISTIC REQUIREMENTS
2.1.1 General Requirements
This Section establishes performance, environmental and general overhaul criteria for the AUTHORITY’s F40PH locomotives. These requirements apply to all aspects of each locomotive.
2.1.2 Basic Design Considerations and Maintainability
A. The overhauled locomotive shall make every possible provision for safety of employees, for maximum ease and safety of passage through the locomotive, and for ease of cleaning and maintenance.
B. Apparatus requiring frequent inspection or attention shall be readily accessible and replaceable.
C. The new installation or relocation of apparatus supports and housings shall be arranged to provide interchangeability between like equipment among each of the locomotives.
D. As part of the general requirements for safe construction, the Contractor shall ensure that there are no sharp edges or corners anyplace in the locomotive where Operators or maintenance personnel may come in contact with such edges. This requirement shall apply to equipment or components furnished by suppliers as well.
E. Components furnished by a manufacturer that are assembled, housed, and wired into package units at the point of manufacture, shall be tested at the point of manufacture and a certified test report concerning actual tests made on components being furnished for this Contract shall be mutually agreed upon between the Contractor and the AUTHORITY.
F. Maintainability of the locomotive and associated equipment shall be given prime consideration by the Contractor in the overhaul of the locomotive, and by the Contractor’s suppliers in the design and building of the components and subsystems. No component of the locomotive shall require scheduled periodic maintenance more frequently than once every ninety-two (92) days, normal inspection and servicing excluded.
G. The locomotives, after overhaul, shall be capable of a minimum of 15 years of reliable operation without need of major overhaul when following industry practices and required Contractor maintenance manual requirements.
2.1.3 Regulatory Compliance RFP No. 2018827 - Rolling Stock Page 23 of 176 RTA– Locomotive Overhaul Due: August 15, 2018
A. The locomotive shall comply in all respects with the requirements of the applicable laws in the State of Tennessee.
B. They shall also comply with the most recent requirements, standards and recommendations of the following agencies:
1. Federal Railroad Administration (FRA) 2. Association of American Railroads (AAR)
3. Environmental Protection Agency, Clean Air Act (EPA)
4. National Transportation Safety Board (NTSB)
5. American Public Transportation Association (APTA)
If a conflict is discovered among any of the above requirements the following order of priority shall govern:
a. FRA - USDOT
b. AAR
c. EPA
d. Contract Documents
e. NTSB
f. APTA
C. Where apparent conflict exists, the Contractor shall notify the AUTHORITY immediately for resolution.
2.1.4 Locomotive General Statistics
Locomotive is a diesel-electric type, with turbocharged prime mover capable of developing 3,000 nominal horsepower. The locomotive includes two (2), four-wheel trucks with traction motors on all axles, and control compartments, complete with all necessary apparatus for multiple unit push- pull passenger operations. The major general statistics include:
• Main Engine Type: 16-645E3B Tier 0 (Units 381, 121 and 122)
• Main Generator Model: AR10
• Companion Alternator: GM D-14
• Air Compressor: WBO-RDG – two stage/ 3cylinder
• Traction Motor: D77/D78
• Gear Ratio: 57:20
• Wheel Diameter: 42 inches RFP No. 2018827 - Rolling Stock Page 24 of 176 RTA– Locomotive Overhaul Due: August 15, 2018
• Wheel Profile: 1:20
• Brake rigging: single shoe
• Brake shoe: Composition
• Air Brake Equipment 26L
• Hand Brake: Wheel Type
• Dynamic Braking equipped with blended braking
• Curve Negotiation: 174 ft. radius
• Sand Capacity: 24.5 Cu. Ft. – each end.
• Fuel Capacity: 1,800 US gallons
• Cooling System Capacity: 254 gallons
• Lubricating oil capacity: 243 gallons
• Auxiliary Generator: 55 VAC
• Auxiliary Generator Rating: 800 kW
• HEP voltage: 480 VAC/3 Phase/ 60Hz
• HEP Power: 800 kW continuous
2.1.5 Specific Design Requirements
The Contractor shall perform a comprehensive inbound inspection on each Locomotive. The locomotives shall meet the following specific design requirements. The Contractor shall present documentation that confirms that these design requirements have been met [CDRL 02-001].
A. Perform a direct current ground insulation megger test and a high potential ground insulation test on all electrical systems/components as appropriate. The Contractor will perform test prior to shipping, Contractor to provide results from outbound megger and high potential test.
B. Perform a load test on both the prime mover and HEP systems. The Contractor will perform self-load test prior to shipping. Contractor shall provide outbound load test paper work for both prime mover and HEP systems.
C. The maximum dimensional characteristics of the locomotives shall remain at
Table 2-1 He ight to Top of Air Condition er 15’ – 10 5/16” Width Over Ha nd ra ils and Ve nts 10’ – 8 3/4” Dist ance Over Coupl er Pulling Face s 56’ – 2”
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Through a shipping inspection, the Contractor shall confirm the overall dimensions of each of the AUTHORITY’s locomotives while locomotive is empty of fluids and supplies.
D. The locomotives shall operate in multiple unit configurations with each other, with AUTHORITY’s fleet of F40PH locomotives, and with any of the AUTHORITY’s cab control cars and coaches.
2.1.5.1 Locomotive Noise Emission
A. The locomotives shall be overhauled to achieve the lowest possible external noise levels while engine is under full self-load operation.
B. The Contractor shall detail all actions being taken to ensure that external noise levels are minimized.
C. The locomotives shall not exceed the noise levels specified in this Specification and 49 CFR 210 and 40 CFR 201.
D. The locomotives shall meet the following external noise requirements when static and in open field conditions.
1. All values are in A-weighted sound level (dBA) and shall be measured using properly calibrated equipment at 100 ft. fore, aft, sides, 48 inches above ground:
a. Prime mover at idle (no HEP) 66 dBA max.
b. Prime mover in throttle 8 full load, with HEP at full load (86) dBA max.
2. Noise tests shall be conducted on all units.
E. Horns shall be tested to ensure that noise level from the installed location is in compliance with requirements of 49 CFR 229.129.
2.1.5.2 Cab Interior Noise
A. Locomotive cab interior noise shall be not more than be 82dBA (+/-) 2dBA. Testing shall be performed in compliance with the requirements of 49 CFR 229.121
B. The Contractor shall be responsible and provide any necessary data required to continue the AUTHORITY’s compliance with 49 CFR 229.121.
2.1.5.3 Exhaust Emissions
The prime mover diesel engine of each locomotive (with the exception of unit 120) shall be certified to meet the Tier 0 + exhaust emission requirements of 40 CFR 1033 as tested in the actual locomotives delivered under this Contract. The Contractor shall provide identification of all “emissions critical” spare parts per the certification.
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2.1.5.3.1 Environment and Wayside Conditions
Each locomotive shall be designed to operate in the following ambient conditions:
2.1.5.3.1.1 Temperatures Table 2-2
Normal (95% of Peak (5% of Duty Cycle) Duty Cycle) Maxi mum: 98 °F 37 °C 111 °F 40 °C Mini mum: 0°F -18 °C -18 °F -28 °C
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Each locomotive shall be capable of continuous full engine horsepower operation at standard conditions. Engine lube oil, cooling and exhaust systems and locomotive electrical equipment design shall ensure that the locomotive is capable of continuously delivering the full horsepower of the diesel engine(s) to traction and HEP at ambient temperatures of up to 111°F.
2.1.5.3.1.2 Wind Velocity
Normal maximum 30 mph (64 km/h) with gusts to 87 mph (140 km/h).
2.1.5.3.1.3 Relative Humidity
2.1.5.3.1.4 Snow
Maximum of 24” (609.6 mm) per 24 hour period.
2.1.5.3.1.5 Rainfall
2.0” (51 mm) in any one hour, with a maximum of 6.0” (152.4 mm) per 24 hour period.
2.1.5.3.1.6 Freezing Rain
0.50” (12.7 mm) in any hour, with a maximum of 2.00” (51 mm) per day.
2.1.5.4 Equipment Temperature Considerations
A. All equipment shall be designed to operate effectively, with no decrease in reliability or life-span, up to 140°F (60°C)
B. Equipment enclosures shall be ventilated if necessary to prevent the internal temperature from exceeding 120°F (49°C)
C. All equipment shall be designed to withstand extended storage in extreme temperature conditions (non-functioning), from -30°F (-35°C) up to 180°F (82°C)
2.1.5.5 Track Configuration
A. Nominal gauge: 4 feet 8½ inches
B. Minimum horizontal curve (coupled to train): 288 ft radius (20 degree curve)
C. Maximum track super-elevation: 6 inches
D. Operation may be on track maintained to all classes track per 49 CFR 213.9, for speeds of up to 102 mph (166 km/h).
E. Each locomotive shall be able negotiate a No. 8 crossover on 12’ 2” track centers when coupled to a AUTHORITY’s trailer car.
F. Capable of negotiating a vertical curve of 2,000 feet or greater. RFP No. 2018827 - Rolling Stock Page 28 of 176 RTA– Locomotive Overhaul Due: August 15, 2018
2.1.5.6 Electromagnetic Interference
The locomotives and their components shall not be adversely affected by any electro- magnetic frequency at field strengths found in the AUTHORITY’s service area and conversely, shall not interfere with the transmission and the reception of established frequencies. The following table is included for reference, and defines the frequencies which currently exist on the AUTHORITY’s network:
Table 2-3
Hz: 86, 114, 156, Audio frequencies for overlay 211, 285, 348, 430, track circuits and highway 525, 645, 790 and crossing approach circuits 970
Audio frequencies for highway kHz: 10.0, 11.5, crossing island circuits and 13.2, and 15.2 electrical lock circuits
2.1.5.6.1 Electromagnetic Compatibility
Emission Limits: The locomotives shall not exceed applicable portions of 47CFR15 (FCC part 15).
2.1.5.6.2 Operating Performance
The locomotives shall be overhauled to maintain optimum performance as initially delivered (as- built).
2.2 CLEARANCE REQUIREMENTS
The overhauled locomotives shall comply with as-delivered clearance requirement shown in Appendix C.
2.3 WEIGHT REQUIREMENTS
The maximum weight of each locomotive is 282,000 pounds, fully loaded with fuel and supplies. The Contractor shall weigh the locomotive prior to overhaul for record purposes, and then again after overhaul. The Contractor shall not exceed the weight prior to overhaul by more than ½%.
2.4 CONTRACT DELIVERABLE REQUIREMENTS LIST
Table 2-4 CDRL De scr ip tion Due CDRL 02 -001 De si gn R equ ire ments Con firmation TBD by Cont rac tor
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3 LOCOMOTIVE BODY AND STRUCTURE REQUIREMENTS
3.1 GENERAL SCOPE OF WORK
The following sections collectively, along with other applicable sections of this Specification, define the scope of work to be performed by the Contractor on the locomotive body.
There shall be no provision of Conditional Work or Extra Work during the overhaul of the locomotives. All necessary Work required by these Technical Specifications and other Contract Documents shall be performed by the Contractor as Base Work as part of the Contractor’s Total Base Contract Price. No other costs or monies shall be paid to the Contractor to complete any Work related to the carbody repair, truck repair or any other requirement of the Technical Specifications and other Contract Documents based on hidden conditions or similar situations, except as specifically authorized by the AUTHORITY in accordance with the Contract Documents.
The body and structural work to be performed shall be confirmed by the Contractor and presented to the AUTHORITY for review and approval in a Locomotive Body and Structural Overhaul Plan [CDRL 3-001].
3.2 GENERAL INSPECTION
The Contractor shall inspect the locomotive body for structural integrity, fatigue cracks, corrosion, water leaks and general appearance. The sides, roof and ends of the locomotive body exterior shall be inspected for cracks, dents, holes and damaged or defective welds. The Contractor shall identify any material that is missing, bent, cracked, modified, or distorted in any way. The Contractor shall prepare and provide the AUTHORITY with a report for each locomotive identifying these defects.
3.3 WELDING INSPECTION
The Contractor’s AWS certified welding inspector shall visually inspect all structural welds that are accessible for inspection. Dye penetrant or other non-destructive testing methods shall be used to verify cracks or weld defects which visual inspection cannot conclusively confirm. Dye penetrant testing shall be performed in accordance with the most current edition of ASTM Standard Test Method for Liquid Penetrant Examination, ASTM E-165. The AWS certified welding inspector shall prepare a report for each locomotive describing the findings. The report shall include the inspector’s recommended disposition for any structural weld defects [CDRL 3- 002].
3.4 SAFETY APPLIANCE INSPECTION
The Contractor shall inspect all locomotives for full compliance with 49 CFR 238.229 in effect at the time of NTP. It is the AUTHORITY’s desire to eliminate the need for welded safety appliance inspections described in 49 CFR 238.229 (c)(2) and 238.229 (g) thru (k), if applicable to the current units. The Contractor shall perform the necessary modifications to eliminate the need for these inspections. The Contractor shall submit a report on the findings and any necessary modifications RFP No. 2018827 - Rolling Stock Page 30 of 176 RTA– Locomotive Overhaul Due: August 15, 2018
per this section [CDRL 3-003]. This work shall take precedence over, but shall not eliminate other safety appliance scope requirements, described in this Specification.
3.5 MAIN FRAME/UNDERFRAME STRUCTURE
A. The following shall be inspected for cracks and/or wear and repaired as indicated:
1. Center of bolster bearing shall be inspected and qualified. All materials shall be returned to OEM dimensional specifications.
2. Air ducts shall be inspected and repaired if found defective.
a. All traction motor air ducting shall be cleaned and inspected for oil migration from sump or any other source of contaminants. If ducting is found cracked, the Contractor shall repair all affected ducting.
3. Fuel tanks shall be inspected, steam-cleaned, and qualified. Any fuel tank repairs shall be approved by the AUTHORITY.
4. All air piping and associated clamps where piping passes through the frame and carbody floor shall be inspected and certified to OEM standards. The Contractor shall replace all element found to be defective.
5. Draft gear pockets shall be inspected and qualified.
6. The Contractor shall ensure that all new welds conform to ANSI/AWS D15.1-86 specifications.
7. Underframe shall be cleaned and inspected for alignment including the center of bolsters. All defects shall be corrected.
B. All damaged or worn frame areas shall be repaired.
1. Use structural materials for replacement and repairs which are equivalent to, or better than, those used for the original construction.
2. Repair or replace any structural or supporting member whose cross-sectional area has been reduced by 10% or more.
C. The underframe and structural components of each finished locomotive for collision strength purposes shall be no less than equivalent to the initially delivered condition or an improvement for the overhauled locomotive.
D. Drain holes, weather-stripping, sealants, and other measures shall be used to prevent premature carbody deterioration.
E. Front and rear end plates and supports shall be replaced only if damaged.
3.5.1 Locomotive End Arrangements
A. Clean, inspect and qualify plow for damage and recondition as required.
B. Sidesteps – Clean, inspect and qualify sidesteps and ladders for damage, broken welds and
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recondition as required.
C. Clean and inspect pilot plates of locomotive for damage, and recondition to return to original construction.
D. Clean and inspect buffer plates of locomotive and repair or replace as required.
E. Uncoupling lever assemblies shall be qualified and repaired/renewed as needed.
3.6 LOCOMOTIVE BODY EXTERIOR
A. All glazing material shall be removed, cleaned, inspected and reinstalled, as required, and all weather proofing gasket material shall be renewed.
1. Glazing that is broken, cracked, crazed, clouded or damaged in any way, shall be replaced or renewed.
2. All side window and door windows shall meet all applicable requirements of 49 CFR 223 Type II. If any non-compliant windows are discovered, they shall be replaced.
3. All front windshields shall meet all applicable requirements of 49 CFR 223 Type I. If any non-compliant windshields are discovered, they shall be replaced.
4. Fixed and sliding sash windows including sash, track and rubbers shall be cleaned, inspected, tested and repaired, renewed or replaced, as required. Rubber seals shall be renewed. Drainage design shall be reviewed to ensure positive drainage is achieved. Design of the drainage systems shall be detailed in Locomotive Body and Structural Overhaul Plan.
B. All roof hatches and carbody panels shall be removed, washed, inspected for cracks and metal fatigue and qualified. All gaskets and seals shall be renewed. Hatches shall be installed with new mounting hardware.
C. Cab entry doors shall be cleaned, inspected and repaired.
1. New properly vented seals shall be applied to each door.
2. All door hinges shall be renewed.
3. Cab entry door locks shall be rebuilt with new dead bolts and strikers.
D. All cabinet doors and other access doors and panels including hardware shall be cleaned, inspected, and repaired or renewed as required. All hardware shall be renewed.
E. All exterior damage, holes and carbody rust shall be repaired, particularly the rear corners at the side sill area and the rain gutters on the cab end. Rust repairs shall include removing all rust before repairs begin. Dents and scrapes in excess of ¼” deep and within a 3 foot radius shall be repaired with the AUTHORITY’s approval.
F. Cab drip rails shall be cleaned inspected and repaired.
G. Any drain holes that have a raised lip shall be ground down flat so as not to prevent water from draining out. Ensure that all drain pipes are adequately welded to deck plate (i.e. no voids or cracks). RFP No. 2018827 - Rolling Stock Page 32 of 176 RTA– Locomotive Overhaul Due: August 15, 2018
H. Battery box enclosures shall be inspected. All corrosion shall be removed and repaired. Boxes shall be renewed if after inspection corrosion is discovered in any area which exceeds 30% of area of entire box, or any structural damage or cracks are discovered. Boxes shall be repainted with an approved corrosion resistive paint, in accordance with the paint manufactures instructions.
I. Sandboxes shall be renewed with new metal structure. The new sand box interior panels shall be coated with an approved abrasive resistant epoxy. The sand boxes shall have access ports provided of between 18” and 24” in diameter.
J. Rear outside sand trap doors, hinges and latches shall be qualified.
K. All safety appliances shall be inspected and repaired or replaced to ensure compliance with Federal Regulations. See Section 3.4.
L. All doors, latches and hinges for the cab underfloor cabinets shall be inspected for rust, damage and to ensure proper function and shall be qualified. All hinges and latches shall be lubricated.
M. Both left and right side emergency fuel cut-off (EFCO) switches, seal-tite, and junction box shall be tested and inspected for damage or defects. If defects are found, they shall be renewed. Operational testing of switches shall be performed during both inbound and outbound inspections.
N. The Contractor shall inspect all locomotive body mounts, structural supports and attachment points for cracks, breaks, or structural damage. Dye penetrant or other non- destructive testing methods shall be used to verify cracks that visual inspection cannot conclusively confirm.
O. All exterior access panels and doors shall be removed, inspected and repaired. The carbody openings, side jambs, sill and header pieces shall be thoroughly inspected for corrosion. All rust shall be removed and carbody pieces restored to full dimension if necessary.
1. Renew any damaged interior side wall panel sheeting.
P. Existing side body engine room man doors shall be cleaned, inspected, and repaired to correct wear and assure positive latching.
2. All damaged areas shall be repaired, primed and painted.
3. All hardware shall be renewed.
Q. Repair or replace any structural or supporting member whose cross-sectional area has been reduced by 10% or more. Structural or supporting members with holes through any portion of the cross-section shall be replaced.
R. Renew all exterior warning tags and decals in kind, unless otherwise approved by the AUTHORITY.
S. All roof mounted antennae and associated hardware shall be removed and cleaned. All roof penetrations shall be inspected for corrosion and water ingress. All penetrations shall be
RFP No. 2018827 - Rolling Stock Page 33 of 176 RTA– Locomotive Overhaul Due: August 15, 2018
cleaned and reconditioned. Antennae shall be re-applied with new gaskets and seals.
T. The complete carbody shall receive the application of an AUTHORITY approved acoustical treatment to reduce noise emission.
3.6.1 Carbody Interior
A. The interior, sump area and pit aspirator of each locomotive shall be washed. Traction motor air ducts shall be cleaned.
B. All conduit, seal-tite and wiring for engine room lights shall be inspected and replaced if damaged. All light lenses and guards shall be removed and cleaned and re-applied. All bulbs shall be replaced with new.
C. All wiring, seal-tite and cleats for main alternator within the fresh air compartment shall be inspected for defects and qualified.
D. All fuel ball cocks and fuel lines between the manifold and the main engine shall be replaced with new.
E. Cab short nose, carbody long hood end door, engine room doors shall be cleaned, inspected and repaired.
1. New properly vented seals shall be applied to each door.
2. All door hinges shall be renewed with an approved hinge suitable for the gauge application. All cab and engine room door hinges shall be seam welded.
3. Rubber stops on doors shall be renewed.
4. Locomotives No’s 121 and 381 are equipped with retention toilets. The toilets and all associated piping shall be removed. Any holes in the floor shall be covered with welded plates in a manner approved by the AUTHORITY.
F. Engine room hatch support top rails shall be thoroughly cleaned, inspected for corrosion damage, and repaired if necessary.
G. Hatch support rail gaskets shall be replaced with new.
H. All head bump pads shall be replaced with new.
I. Inspect inertial filter intake hatch area and repair all corrosion.
J. Cab interior shall also comply with the requirements of Section 5.
3.6.2 Paint and Exterior Treatments
A. The Contractor shall use exterior colors and design schemes selected by the AUTHORITY. Each locomotive shall be completely painted in accordance with the selected locomotive exterior paint scheme, including logos, locomotive numbering and other exterior lettering. The basis for the overhauled F40PH exterior paint scheme will be selected by the AUTHORITY. [CDRL 3-004].
1. The interior and exterior of the locomotive shall be thoroughly cleaned and prepared for RFP No. 2018827 - Rolling Stock Page 34 of 176 RTA– Locomotive Overhaul Due: August 15, 2018
repainting.
2. Painting materials shall be applied according to the recommendations of paint manufacturer including cleaning and material preparation.
3. The Contractor shall ensure that all surfaces to be painted have been properly prepared so as not to detract from the finished appearance.
4. Interior signs and equipment markings shall be rigid labels securely applied, or decals or vinyl lettering. Materials (signs) and application methods are to be submitted to the AUTHORITY for review and approval prior to application [CDRL 3-005].
5. Exterior Painting – The Contractor shall paint the exterior of the carbody, trucks, and all exterior equipment using DuPont “IMRON” polyurethane paints or approved equivalent.
The painting scheme will include paints and manufacturers required for the entire locomotive. Couplers and draft gear shall not be painted.
a. All painted exterior carbody surfaces shall have one coat of primer with finish coats applied to a minimum thickness of six (6) mils. The finished exterior shall present a high quality appearance free from sags, drips, scratches, variations in gloss, and other imperfections. Orange peel shall be grade 6 or better when compared to the ACT Laboratory – “Orange Peel Standard”.
b. Contractor shall select a complete paint system to ensure compatibility between the primer, and finish coats. Contractor-specified touch-up paint procedures shall be described in CDRL 3-003.
c. All striping shall be edge sealed per manufacturer’s instructions.
6. Underframe Painting – Underframe equipment and structure shall be cleaned of all scale, flux, etc. and a coat of primer applied before application of finish paint. The Contractor may use their standard gloss silver enamel paint for the underframe.
7. All air cut out handles shall be painted white (or original color).
8. All cut levers and grab handles and handrails (excluding stainless steel) shall be painted white.
9. All rooftop areas, rear platform, and short hood nose shall have an AUTHORITY approved black anti-skid material applied.
10. Interior Painting:
a. The interior of the cab shall be repainted an AUTHORITY approved beige.
b. The interior of the locomotive engine room and short hood shall be completely repainted using and AUTHORITY approved suede grey.
11. Truck Painting – Before truck installation, the Contractor shall clean all accumulated dust, dirt or other foreign matter off of the trucks. Contractor shall spray and air dry one coat of metal primer on all exposed surfaces of the trucks and a final coat of DuPont paint. Truck paint shall be of a type that will not conceal cracks that may develop in RFP No. 2018827 - Rolling Stock Page 35 of 176 RTA– Locomotive Overhaul Due: August 15, 2018
service. Wheels, axles, exposed elastomers and brake shoes shall not be painted.
12. Lettering and Numbering – Lettering, numbering and logos shall be applied to the exterior and interior as applicable, subject to review and acceptance by the AUTHORITY.
B. Tags and Stenciling – All FRA required stenciling shall be provided, in conformance with FRA requirements:
1. New identifying tags shall be applied at all external air and electrical receptacles, and hoses.
2. All air cut out handles shall have a stainless steel identification tag attached adjacent the valve with a stainless steel wire.
3. Interior of main compartment shall be completely repainted and re-lettered, placarded and decaled
3.6.3 Identification Numbers
The locomotives will retain all of the same identification numbers that they have in place at the time of shipment to the Contractor.
A. Side numbers
B. Rear end numbers
C. Cab interior locomotive numbers and letters
D. A five inch tall riveted, unpainted, metal “F” indicator shall be located on each side sill near the front end and shall identify that end as the front. This indicator shall be renewed.
E. All letters and numbers shall be Helvetica medium face.
F. Retain existing AEI tags.
3.7 CONTRACT DELIVERABLE REQUIREMENTS LIST
Table 3-1 CDRL De scr ip tion Due CDRL 3-001 Locomotive Body and S tructu ra l Over haul Pl an TBD by Cont ractor CDRL 3-002 Welding Insp ec to r’s R eport TBD by Cont ractor CDRL 3-003 Safe ty Appli ance Insp ec tion and Modi fica tions TBD by Cont ractor CDRL 3-004 Paint S cheme TBD by Cont ractor CDRL 3-005 Materials (signs) and Application Methods TBD by Contractor
End of Section
RFP No. 2018827 - Rolling Stock Page 36 of 176 RTA– Locomotive Overhaul Due: August 15, 2018
4 COUPLER, DRAFT GEAR AND TRAINLINE CONNECTION OVERHAUL REQUIREMENTS
4.1 GENERAL SCOPE OF WORK
Each locomotive shall be capable of multi-unit operation in consist with all other AUTHORITY locomotives and cab control trailer and coach cars.
The coupler, draft gear and trainline connection Work to be performed shall be confirmed by the Contractor and presented to the AUTHORITY for review and approval in a Coupler, Draft Gear and Trainline Connection Overhaul Plan [CDRL 04-001].
4.1.1 Coupler and Draft Gear
A. Inspect front and rear coupler carriers and coupler pockets, and replace only if necessary. Refer to FRA 229.61 – Draft System.
B. Couplers shall be qualified and repositioned F-end to B-end and B-end to F-end.
C. Draft gears shall be qualified and repositioned F-end to B-end and B-end to F-end.
D. All cushion elements and draft gear shall be certified to OEM standards or replaced.
E. All wear plates shall be renewed.
F. All hardened bushings, pivot pins, and dual alignment control features shall be qualified.
G. Uncoupling lever assemblies and fixtures shall be qualified.
H. Coupler carrier and coupler shall be able to resist vertical forces of 200,000 lbs., at any horizontal position of the coupler without exceeding the yield point of these devices or their attachment.
4.1.2 Electric and Pneumatic Trainlines
4.1.2.1 480 Volt Trainline System
A. New 480 volt jumpers/receptacles on all four corners shall be installed on each locomotive. All jumper cables extended length shall match the existing design. All 480 volt receptacles and covers shall be painted an AUTHORITY approved red.
B. The 480 volt junction boxes shall be opened and inspected. All lugs and connections shall be checked for tightness and continuity. Boxes shall be cleaned and repaired to like new condition and lid gasketing shall be renewed.
C. 480 volt trainlines shall be checked for continuity and grounds from side to side and end to end.
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D. The trainline complete system shall be checked for continuity from side to side and end to end. See Section 7 for additional requirements.
E. Jumper securement bungees/cables shall be replaced with new.
F. Simplified instructions for connecting, disconnecting, and storing of jumpers, including safety precautions, shall be provided at the B-end left side end plate of each Locomotive.
4.1.2.2 27 Point Communication Trainline
A. The existing 27 point communication trainline shall be inspected, and each wire tested for continuity and grounds from end to end and side to side. The trainline system shall be qualified. See Section 7 for additional requirements.
B. Unless otherwise noted, all original functions within each locomotive shall be retained.
C. The mounting surfaces of receptacles shall be inspected for corrosion. The compartment behind the mounting surface shall be cleaned, ensured to be free of burrs or sharp edges, and painted an AUTHORITY approved color.
D. All 27 point communication receptacles be re-conditioned; all new wires shall be run from the receptacles to their terminal board/junction box area and shall be labeled to match the wiring of the original wires. These labels shall be of a service-proven design, and approved by the AUTHORITY. This information shall be submitted as part of CDRL 04-0001. The receptacles shall have new gaskets, plastic back-plates, and pins applied. All receptacles and covers shall be painted an AUTHORITY approved blue; receptacle covers shall be stenciled with “COMM” in white letters.
4.1.2.3 27 Point MU (Loco Control and Push-Pull) Trainlines
A. The existing 27 point MU trainlines shall be inspected, and each wire tested for continuity and grounds from end to end and side to side. The trainline system shall be qualified. See Section 7 for additional requirements.
B. The mounting surfaces of receptacles shall be inspected for corrosion. The compartment behind the mounting surface shall be cleaned, ensured to be free of burrs or sharp edges, and painted an AUTHORITY approved color.
C. All 27 point MU receptacles shall be re-conditioned; all new wires shall be run from the receptacles to their terminal board/junction box area and shall be labeled to match the wiring of the original wires. The labels shall be of a service-proven design, and approved by the AUTHORITY. This information shall be submitted as part of CDRL 04-0001. The receptacles shall have new gaskets, plastic back-plates, and pins applied. The push-pull MU receptacles shall be painted an AUTHORITY approved yellow and the loco control MU receptacles shall be painted and AUTHORITY approved black. The push-pull receptacle covers shall be stenciled “PUSH PULL” with black letters. The loco control receptacle covers shall be stenciled “LOCO” with white letters.
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4.1.2.4 Air Hoses
A. Brake pipe, main reservoir, and MU hoses shall be renewed with AAR approved and dated items. Hoses shall be less than one (1) year old from date of manufacture at time of installation. These hoses when coupled to an AUTHORITY’s coach, cab car and/or locomotive shall negotiate the applicable curves described in Section 2 (Track Configuration) of this document without hoses parting or distorting.
B. New MU hoses shall be provided at both ends on both sides of the coupler. The MU lines shall consist of:
a. Independent Brake application and release line.
b. Main Reservoir equalizing line.
c. Actuating line.
C. The Contractor shall provide standard dummy couplings for the front and rear MU hoses. All dummy couplings shall be vented.
4.2 CONTRACT DELIVERABLE REQUIREMENTS LIST
Table 4-1 CDRL De scr ip tion Due CDRL 04 -001 Coupl er , Draf t Gear and Tra inline Conn ec tion Over haul Pl an TBD by Contractor
End of Section
RFP No. 2018827 - Rolling Stock Page 39 of 176 RTA– Locomotive Overhaul Due: August 15, 2018
5 CAB AND LOCOMOTIVE CONTROLS
5.1 GENERAL SCOPE OF WORK
The cab and locomotive control Work to be performed shall be confirmed by the Contractor and presented to the AUTHORITY for review and approval in a Cab and Locomotive Controls Overhaul Plan [CDRL 5-001].
5.2 CAB
5.2.1 Cab Area – General
There are cab area components that shall be replaced, renewed and/or qualified as part of this overhaul. These items include:
A. Inspect and qualify side mirrors. If broken, replace with new in-kind.
B. Inspect fuse and flare box and replace if damaged.
C. Replace both engineer and foreman’s windshield solar screens with new 49 CFR 238 compliant screens.
D. Remove the 3rd observer’s center seat from unit 381 and cap floor mounts.
E. Relocate speedometers from the observer’s side top dash to the mid-point dash section on units 120 and 381 to eliminate the obstruction of view.
F. The existing refrigerators in units 121, 122 and 381 shall be removed with all mounting holes blanked off.
5.2.2 Control Console
The Contractor shall completely remove and inspect all equipment as specified below:
A. Control Console shall be sanded and all scratches and nicks shall be repaired. The exterior shall be painted an AUTHORITY approved matte black.
1. The Contractor shall cover the top (operating) surface of the console with an AUTHORITY approved protective covering material, in order to better protect the console from nicks, scratches, and wear that occurs from normal operation. The intent is to provide an ergonomic, slip-resistant, yet durable working surface that a train operator may make use of. The material shall also serve as a backing surface for writing (assume one 20-lb laser printer sheet and standard medium ball-point pen). The covering material may be cut into specific sections for ease of application and conformity to the components on the console surface. The material shall be fabricated/molded as necessary in order to conform around the front lip of the console. The material shall not be reflective in any way (black color preferred). RFP No. 2018827 - Rolling Stock Page 40 of 176 RTA– Locomotive Overhaul Due: August 15, 2018
The material and application shall conform to 49 CFR 238. The Contractor shall submit a sample of the material, console surface mounting locations, a method for fastening, as well as procedures for field replacement/repair for AUTHORITY approval [CDRL 5-002].
B. All removable panels on the control console shall be removed, sanded and painted in an AUTHORITY approved color. Sound insulation and all seals shall be replaced. Inspect all mounting hardware, make any necessary repairs and re-qualify.
C. All terminal boards inside the console shall be inspected for signs of corrosion and replaced as necessary.
D. Wiring shall be inspected for loose connections, physical wear, indications of overheat and signs of chaffing; damaged wire shall be replaced.
E. All wiring within console stand shall be properly secured among existing looms and away from any sharp edges.
F. All edges that wiring is in contact with shall have AUTHORITY approved protective, plastic edge-guards applied.
G. All switch and indicator labels shall be renewed.
H. Inspect all switches and lights to ensure proper operation. Replace or renew all switches and lights that do not operate properly.
5.2.3 Windshield Heaters and Wipers
A. Please refer to Section 3 for additional requirements regarding work required for the windshields and frames.
B. Windshield wiper motors shall be renewed, piping shall be qualified.
C. The wiper blades shall be replaced with new and the windshield wipers shall be tested for proper operation. Adjustments and/or part replacements shall be made until it is achieved.
D. Windshield heater circuits shall be tested to confirm rated current draw of each heater element. Replace windshield/heater combination if current level is does not match rated draw within +/- 5%.
5.2.4 Cab Radio
A. The current radio shall be re-used. The radio head and radio shall be removed as necessary for cleaning and painting in adjacent areas.
B. All wiring and connectors shall be inspected. All damaged wire and connections shall be replaced.
C. The Contractor is responsible for integration of the radio with the locomotive and any other systems with which the radio interacts in normal revenue and non-revenue operation.
5.2.5 Seats
The engineer’s and fireman’s seats shall be replaced, in kind, with new. Seat materials shall meet RFP No. 2018827 - Rolling Stock Page 41 of 176 RTA– Locomotive Overhaul Due: August 15, 2018
requirements of 49 CFR 238.
5.2.6 Cab Air Conditioner and Heaters
A. Roof-mount air conditioner units shall be replaced with new, and converted to 74VDC operation for all units (units 121 and 122 currently operate on 480VAC). New units shall match performance and power requirements of the existing unit, using a non-obsolete, and currently readily available refrigerant. If the new units require modification to the roof opening, approval from the AUTHORITY shall be obtained prior to the Work. Air conditioner type and model shall be detailed in the Cab and Locomotive Controls Overhaul Plan.
B. Remove, clean, and test the side wall strip heaters and covers. Replace as necessary.
C. Remove, clean, and test the cab heaters. Replace as necessary.
D. Verify all heater wiring is free of corrosion or heat damage. Replace heater wiring as necessary.
5.2.7 Cab Interior
A. The Cab ceiling and wall panels shall be removed and new insulation shall be applied.
B. Cab wall panels, ceiling panels, windows, side-sliding windows, and doors shall be inspected, repaired or replaced and qualified. Please refer to Section 3 for additional locomotive body and structure requirements. All new materials installed in the cab as part of this overhaul shall be compliant with 49 CFR part 238. A list of these materials shall be provided in the Cab and Locomotive Controls Overhaul Plan, along with their signed certificates verifying compliance with the requirements of 49 CFR part 238. Simple copies of marketing brochures will not be sufficient for proof of compliance to 49 CFR part 238.
C. Please refer to Section 2 for cab interior noise requirements.
D. The interior of the cab shall be re-painted in an AUTHORITY approved color, re-lettered, placarded, and stenciled.
5.2.8 Cab Flooring and Under-Floor
A. Existing flooring shall be retained and repaired as necessary.
B. All floor trim shall be renewed with stainless steel trim and hardware.
C. Floor access panels shall be checked for proper fit and locking, and replaced if damaged. All access panels latches and handles shall be replaced.
D. The under-floor area shall be cleaned and inspected for corrosion. All corrosion damage shall be repaired.
E. Any drain holes that have a raised lip shall be ground down flat so as not to prevent water from draining out. The Contractor shall ensure that all drain pipes are adequately welded to deck plate (i.e. no voids or cracks).
F. All wiring under the floor shall be checked for signs of damage or stress. Any damaged or stressed wiring shall be replaced. RFP No. 2018827 - Rolling Stock Page 42 of 176 RTA– Locomotive Overhaul Due: August 15, 2018
G. All piping (including any small-diameter air hoses) and conduit under the floor shall be checked for damage and proper securement. Any damaged piping shall be replaced, and proper securement shall be added or repaired as necessary.
H. All magnet valves and pressure sensors shall be cleaned and tested (and replaced with new if found defective – please refer to Section 7). All component name labels shall be renewed.
I. The entire under-floor area shall be repainted with an AUTHORITY approved Suede Gray; all components (magnet valves, pressure switches, etc.) shall be masked in order to prevent paint from obscuring any label/nameplate information.
5.2.9 Cab Lighting and Switches
A. Inspect all cab light fixtures and replace with new only if damaged, defective, or lamp luminescence is obscured.
B. Replace all instrumentation light bulbs.
C. Ensure all lighting and miscellaneous switches are fully and properly operational.
5.2.10 High Voltage Cabinet
The Contractor shall requalify and certify to OEM standards all High Voltage equipment.
5.2.11 Cab Safety Appliances
A. All grab irons shall be inspected for damage, repaired or replaced if necessary and qualified.
B. All bumper pads shall be replaced, or applied if they are missing upon arrival at the Contractor’s facility.
5.2.12 Doors, Windows and Glass
A. Please refer to Section 3 (Locomotive Body Exterior) for additional requirements regarding Work required for doors, windows, and glazing.
5.2.13 Cab and Nose Roof
A. The cab and nose roofs shall be inspected for any damage. All corrosion damage shall be repaired.
B. Any corrosion damage underneath or near the side cab drip edges shall be repaired.
C. The cab roof has several openings/penetrations: HVAC, radio antenna, and horn. All of these openings shall be inspected for signs of corrosion and water ingress into the locomotive interior. Appropriate repairs shall be made for each opening.
D. Each roof (regardless of repair need) shall be qualified by a leak test or other AUTHORITY approved means. Any leak test shall be performed before the ceiling insulation and ceiling panels are applied. Leak tests shall be witnessed by the AUTHORITY’s resident inspector.
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E. The Contractor shall submit a proposed leak test plan as part of the Cab and Locomotive Controls Overhaul Plan.
5.2.14 Nose and Toilet Area
A. Thoroughly clean the entire locomotive nose area.
B. Inspect the nose floor, walls, collision structure, and ceiling for corrosion damage. Repair all damaged areas.
C. The entire nose area shall be repainted an AUTHORITY approved Suede Gray. All components and fixtures inside the nose area shall be masked.
D. Remove and cap all existing toilet system components in units 121 and 381.
5.3 CONTRACT DELIVERABLE REQUIREMENTS LIST
Table 5-1 CDRL De scr ip tion Due CDRL 5-001 Cab and Locomotive Cont rols Over haul Pl an TBD by Cont ractor CDRL 5-002 Cont rol Console Su rfac e Mater ial S ample and TBD by Cont ractor Application Plan End of Section
RFP No. 2018827 - Rolling Stock Page 44 of 176 RTA– Locomotive Overhaul Due: August 15, 2018
6 MAIN AND AUXILIARY GENERATOR, PROPULSION AND DYNAMIC BRAKING SYSTEMS
6.1 GENERAL SCOPE OF WORK
The main and auxiliary generator, propulsion and dynamic braking system Work to be performed shall be confirmed by the Contractor and presented to the AUTHORITY for review and approval in a Main and Auxiliary Generator, Propulsion and Dynamic Braking Systems Overhaul Plan [CDRL 6-001].
6.2 MAIN GENERATOR
A. The AR10 Main Generator shall be removed and remanufactured, including installation of a new bearing.
B. The slip ring assembly shall be replaced with a reconditioned or UTEX assembly.
C. Slip ring brushes shall be renewed.
D. The bridge rectifier and heat sinks shall be removed and cleaned in accordance to OEM specifications.
E. All fuses and diodes shall be renewed in the rectifier banks. Fuses and diodes shall be installed according to EMD Maintenance Instructions, or other approved procedure. This shall be detailed within CDRL 6-001.
F. Main generator shall be qualified to OEM specifications.
G. During installation of the main generator and coupling to the engine, the Contractor shall record and provide the alignment reading to the AUTHORITY in the locomotive history book.
6.3 COMPANION ALTERNATOR
The Companion Alternator shall be inspected and qualified in accordance with EMD M.I. 3308. Inspect all field coils and field coil jumpers.
6.4 AUXILIARY GENERATOR
A. The Auxiliary Generator Traction Motor Blower assemblies in units 120 and 381 shall be removed and replaced with new or UTEX brushless motor assemblies.
B. Remove Auxiliary Generator Traction Motor Blower assembly and inspect terminal connections. Repair terminal connections as necessary.
C. Disassemble the Auxiliary Generator from the blower assembly.
D. Inspect and recondition the blower assembly. RFP No. 2018827 - Rolling Stock Page 45 of 176 RTA– Locomotive Overhaul Due: August 15, 2018
E. Install UTEX Auxiliary Generator to blower assembly.
F. Renew flexible coupling for Auxiliary Drive shaft and record alignment measurements during installation of Auxiliary Generator Blower assembly. The Alignment records shall be provided in history book.
G. Renew flexible ducting for blower to generator and blower to traction motor air duct.
6.5 DYNAMIC BRAKING
All grids and insulators shall be renewed. Repair or replace lugs as required based on inspection.
6.5.1 Dynamic Brake Blower Motor
Dynamic brake grid blower motor shall be reconditioned, and this shall be performed according to EMD Maintenance Instructions, or other approved procedure. This shall be detailed within CDRL 6-001.
6.6 PROPULSION ELECTRICAL COMPONENTS AND CABINETS
All components within propulsion control cabinets shall be inspected. Refer to Section 7 for additional requirements. If defects are found, the defective components shall be replaced with OEM components.
6.7 TRACTION MOTORS AND GEARBOX
A. All D77/78 traction motors shall be overhauled following EMD M.I.’s 3953 and 3912 or approved equal. New 20 tooth pinions shall be installed on the motor shafts.
B. Traction motor gear cases shall be inspected, cleaned and reconditioned with new seals and brought into OEM specifications.
C. Traction motors shall be assembled into complete wheel combo units with new wheels per OEM specifications.
D. Traction motor gear cases shall be secured following EMD plate A3910F-1 with Huck Fastener.
E. Renew all traction motor bellows to carbody.
F. Serial number records shall be updated for each locomotive, accounting for all serialized TM/Gearbox components installed on the locomotive.
6.8 PROPULSION SYSTEM HIGH AND LOW VOLTAGE CABLING AND CONNECTIONS
All propulsion high and low voltage cabling and connections shall be inspected and qualified. Any defective cabling and/or connection shall be replaced with OEM standard cabling and/or connection for the application being addressed. The wire size (AWG) of the replacement cable shall match the original AWG. RFP No. 2018827 - Rolling Stock Page 46 of 176 RTA– Locomotive Overhaul Due: August 15, 2018
6.9 CONTRACT DELIVERABLE REQUIREMENTS LIST
Table 6-1 CDRL De scr ip tion Due CDRL 6-001 Main and Auxili ary Ge nera to r, P ropulsion and Dynamic TBD by Braking Systems Overhaul Plan Contractor
End of Section
RFP No. 2018827 - Rolling Stock Page 47 of 176 RTA– Locomotive Overhaul Due: August 15, 2018
7 MISCELLANEOUS ELECTRICAL SYSTEMS
7.1 GENERAL SCOPE OF WORK
The electrical Work to be performed shall be confirmed by the Contractor and presented to the AUTHORITY for review and approval in an Electrical System Overhaul Plan [CDRL 7-001].
7.2 ELECTRICAL SYSTEM
7.2.1 Batteries
Replace all main starting batteries with new Rolls deep cycle 5000 Series, or approved equal, lead- acid batteries.
7.2.2 Electrical System Details
A. Locomotive Wiring
1. All Communication and MU/Control trainline wiring, HEP cabling, high voltage traction motor cabling and cleats shall be inspected for physical damage, repaired or replaced as necessary and qualified by the Contractor, via a procedure approved by the AUTHORITY.
2. All locomotive wiring, trainline wiring, high voltage cabling, and HEP cabling shall be cleared of all grounds. Insulation resistance to ground shall not be less than 5 Megohms (MΩ). Cleats shall be inspected for physical damage, and replaced in-kind if found damaged. The Contractor shall provide its test procedure as part of CDRL 7-001.
Refer to Section 15.3 for additional testing requirements.
3. All light switches, sockets, and low voltage receptacles shall be qualified.
B. Rotating equipment removal and installation serial numbers shall be recorded and provided to the AUTHORITY on the following items:
1. Auxiliary Generator
2. Main Alternator
3. Inertial Blower
4. Grid Blower Motor
5. Traction Motors
C. Inspect, test and qualify the master controller. The controller shall be greased and light bulb shall be replaced. If the master controller is found to be defective, it shall be replaced with a reconditioned unit.
D. All conduits shall be qualified and repaired/replaced as necessary. RFP No. 2018827 - Rolling Stock Page 48 of 176 RTA– Locomotive Overhaul Due: August 15, 2018
E. All magnet valves shall be tested and replaced with new if found defective.
F. All pressure switches shall be tested and replaced with new if found defective.
G. Existing lights and fixtures shall be repaired or replaced as necessary and qualified.
7.2.3 Dynamic Brake Hatch
A. The dynamic brake hatch cover shall be removed, cleaned, repaired, painted in an AUTHORITY approved color, and re-installed. Grids shall be renewed. Insulators that support grids shall be renewed. Wiring shall be inspected and meggered and all necessary repairs shall be made prior to re-installation. Grids shall be re-installed per electrical schematic. The dynamic brake grid fan motor shall be replaced with a rebuilt unit per OEM specifications.
B. New foam and rubber seals shall be installed on the hatch. The foam and seal material shall be equivalent or superior to the original materials, especially relative to thermal properties.
C. The hatch shall be inspected for signs of corrosion or other damage. Damage shall be repaired. The hatch area shall be completely repainted in an AUTHORITY approved color.
D. All mounting holes shall be inspected. Holes found to be oblong or cracking around the hole shall be repaired.
E. The hatch shall be re-installed utilizing all new roof mounting hardware.
F. All hoses shall be replaced with new.
7.2.4 AC Electrical Cabinet
A. Clean and inspect all wiring, buss bars, fuses, terminal boards, insulators, and relays within the AC cabinet. Wiring shall be inspected for loose connections, physical wear, indications of overheat and signs of chaffing; all damaged wire, bus bars, fuses, boards, insulator and relays shall be replaced.
B. All cooling fan contactors shall be qualified and replaced in-kind if found damaged.
C. Qualify all latches and hinges on all electrical doors. Any hinges and latches found damaged shall be replaced in-kind.
D. Replace broken or damaged circuit breakers.
E. Renew cabinet rubber seals.
F. Renew all cabinet door insulation and sound deadener material.
7.2.5 Central Air Compartment
A. The Central air compartment hatch cover shall be removed, cleaned, repaired, painted in an AUTHORITY approved color and reinstalled.
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B. All wiring, seal-tite, and conduit shall be qualified and repaired/replaced as necessary.
C. All removable interior and exterior panels shall be removed, cleaned, repaired as necessary, painted in an AUTHORITY approved color and reinstalled. Any panels damaged beyond repair shall be replaced in-kind.
D. Hatches shall be inspected for cracked or broken welds and corrosion damage. Any damage must be repaired and repainted in an AUTHORITY approved color.
E. New seals shall be installed on all hatches, covers and panels.
F. Foam seals on equipment blowers shall be renewed.
G. Inertial blower shall be reconditioned.
H. Auxiliary Generator Blower Assembly shall be reconditioned.
I. Traction Motor Blower Assembly shall be reconditioned
J. All mounting holes shall be inspected. Holes found to be oblong or cracking around the hole shall be repaired.
K. All rubber and foam seals shall be renewed.
L. Refer to Section 10.1.2.2 for the Engine Air Intake Hatch requirements.
M. Inertial filters shall be removed, cleaned, qualified, and reinstalled. Damaged filter assemblies shall be replaced in-kind.
N. The High Voltage Cabinet air filter assembly shall be qualified and filters shall be renewed.
O. All air and drain hoses shall be renewed. When installed, they shall be protected from chafing and vibration. If necessary, new fastening hardware/brackets shall be provided.
P. All flexible ducting in the compartment shall be renewed. When installed, they shall be protected from chafing and vibration. If necessary, new fastening hardware/brackets shall be provided.
7.2.6 Interior and Exterior Lighting
All interior and exterior lighting fixtures shall be reconditioned to conform to OEM specifications:
A. All headlight, ditch light and marker light bulbs shall be renewed. All associated lamp gaskets shall be renewed. All fixtures shall be reconditioned. All wiring and fastening terminals shall be inspected to ensure a good connection, and repaired or replaced as necessary.
B. All step/ground lights light lenses and guards shall be removed, cleaned and reinstalled. All bulbs shall be replaced with new.
C. New light bulbs/lamps shall be used in all interior and exterior fixtures.
D. All interior lighting fixture lenses shall be cleaned and replaced with new if light bulb luminescence is diminished due to glass damage. All missing fixture protective cages shall
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be replaced.
E. Locomotive number board lenses shall be replaced with new. Number board cover rubber seals shall be renewed. Number board interior will be cleaned and checked for corrosion. Any corrosion damage shall be repaired and re-painted. Number board cover securement hardware shall be replaced.
7.2.7 LED Lighting
To help reduce maintenance and increase employee safety, the application of LED lamps and fixtures shall be used in specific locomotive areas. The plan for application of these fixtures and lamps shall be detailed in the LED Fixture Application plan [CDRL 7-002] and shall be subject to AUTHORITY approval.
A. The number board lighting shall be converted to LED. The LED lit number board lamps shall match (or exceed, but shall not obscure the visibility of the numbers) the existing incandescent lit lamps. The purpose of this conversion is to reduce maintenance:
1. The LED lamps selected shall be capable of functioning from the locomotive 74VDC source, with no external power conversion devices. LED driver and power conversion must be internal to the fixture/array/lamp chosen.
2. Lamps/arrays chosen shall have service proven use (as a complete assembly) in the locomotive environment for number board applications.
B. Marker light incandescent bulbs shall be replaced with LED. Only FRA approved DC voltage marker light bulbs shall be allowed.
7.2.8 KIM Hot Start System
The existing KIM Hot Start Systems and all associated piping, conduit, wiring and hardware shall be removed. The latest generation of KIM Hot Start System shall be installed in a space common to each locomotive. The KIM Hot Start System application plan shall be submitted by the Contractor and presented to the AUTHORITY for review and approval [CDRL 7-003].
7.3 CONTRACT DELIVERABLE REQUIREMENTS LIST
Table 7-1 CDRL De scr ip tion Due CDRL 7-001 Elec trica l Syst em Overhaul Pl an TBD by Cont ractor CDRL 7-002 LED Fixtu re Appli ca tion Pl an TBD by Cont ractor CDRL 7-003 KIM Hot St ar t Appli ca tion Pl an TBD by Cont ractor
End of Section
RFP No. 2018827 - Rolling Stock Page 51 of 176 RTA– Locomotive Overhaul Due: August 15, 2018
8 TRUCK AND SUSPENSION
8.1 GENERAL SCOPE OF WORK
The trucks shall be reconditioned per OEM specifications using only EMD approved truck kit and parts. The overhauled traction motors shall be provided as required in Section 6. New Timken journal roller bearings, or approved equivalent, shall be used. All removal and installation serial numbers for wheel sets, traction motors, trucks and position on the locomotive shall be recorded and provided to the AUTHORITY.
The truck and suspension Work to be performed shall be confirmed by the Contractor and presented to the AUTHORITY for review and approval in a Truck and Suspension Overhaul Plan [CDRL 8-001].
8.1.1 Wheels, Axles and Journal Bearings
8.1.1.1 Wheels
Wheels shall be replaced with new AAR Type E-42, Class B wheels, in accordance with AAR Standards. Wheels shall have an AAR 1B wide flange contour, with tread taper of 1:20. All existing wheels with greater than 1-3/4 inch rim thickness shall be returned to the AUTHORITY.
8.1.1.2 Axles
A. All axles shall be inspected and qualified in accordance with the AAR Wheel & Axle Manual, Section G, Part II of the AAR Manual of Standards and Recommended Practices.
B. Axles which cannot be qualified for reuse shall be replaced with new axles, which shall be in accordance with AAR Specification M101, Class F (latest issue).
C. Bull gears shall be qualified and mounted per EMD specifications. If necessary, renew.
8.1.1.3 Journal Bearings
Journal roller bearings shall be mounted in accordance with the Roller Bearing Manual, Section H, Part II of the AAR Manual, or alternative EMD instructions.
8.1.2 Suspension Elements
A. Renew all primary and secondary (coil and elliptical) truck springs with new OEM springs. Renew coil spring seats.
B. Install new lateral, yaw and vertical shocks.
8.1.3 Truck Frame
A. All components shall be removed from the truck frames. Frames shall be completely RFP No. 2018827 - Rolling Stock Page 52 of 176 RTA– Locomotive Overhaul Due: August 15, 2018
cleaned, stripped and repainted in an AUTHORITY approved color prior to the build-up process.
B. Trucks shall be reconditioned in accordance with guidelines noted in EMD M.I.s 1504, 1511, 1512, 9672, and 9674 latest issues.
C. A full dimensional check shall be performed on each truck and bolster to an approved procedure.
D. Magnetic particle inspection of trucks after thorough cleaning shall be performed. This inspection shall pay particular attention to the welds and spring pockets.
E. Replace all nose supports, pins and rubber bushings and grommets in the trucks, and all other elastomers subject to wear.
F. All tie rods, rubber bushings and pins shall be removed from the truck frame. New tie rods and rubber bushings shall be installed.
G. Any damage to the truck discovered during examination which requires welding, shall be done according to OEM specifications.
H. Renew speedometer axle drive and sensor cable.
I. Traction motor combo units shall be installed into each reconditioned truck.
J. Reassembly of trucks shall be accomplished will all new hardware, nuts, bolts and pins. Only EMD approved hardware shall be used.
K. Replace center bearing dust guard.
8.1.3.1 Journal Boxes
Journal boxes shall be inspected for wear and cracking, and repaired or replaced and qualified.
8.1.4 Liners and Wear Surfaces
All pedestal liners and wear surfaces shall be replaced or renewed with OEM specified new components.
8.1.4.1 Tread Brakes and Rigging
Tread brake heads shall be removed and reconditioned to OEM specifications:
A. Slack adjusters shall be reconditioned to a “like new” condition.
B. All brake shoes shall be renewed with Cobra composition shoes. Shoe part number, and composition shall be submitted to the AUTHORITY as part of CDRL 8-001.
8.1.5 Truck Mounted Air Piping
A. Inspect and qualify all truck mounted air piping and pipe brackets.
B. Replace all air hoses running from all brake cylinder piping.
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C. Brake cylinders shall be reconditioned.
8.2 CONTRACT DELIVERABLE REQUIREMENTS LIST
Table 8-1 CDRL De scr ip tion Due CDRL 8-001 Tr uck and Susp ension Over haul Pl an TBD by Cont ractor
End of Section
RFP No. 2018827 - Rolling Stock Page 54 of 176 RTA– Locomotive Overhaul Due: August 15, 2018
9 AIR SUPPLY AND FRICTION BRAKE SYSTEM
9.1 GENERAL SCOPE OF WORK
The Contractor shall perform the four year FRA periodic inspection on all brake components of each locomotive restoring each to a new condition in accordance with 49 CFR part 229. These locomotives are equipped with a 26L system. The Work to be performed shall be confirmed by the Contractor and presented to the AUTHORITY for review and approval in an Air Supply and Friction Brake System Overhaul Plan [CDRL 9-001].
A. A signed FRA cab card shall be provided by the Contractor in the cab of each locomotive at delivery of the overhauled locomotive.
B. Perform a complete pneumatic test to ensure proper operation of the system.
9.1.1 Valves
A. The current 26L air brake system shall have all valves removed and replaced with reconditioned air valves.
B. All vented and non-vented ball cocks on the trainline shall be inspected and tested to ensure a properly functioning seal against air leakage. If found to be defective, they shall be renewed.
C. All external brake pipe gauges shall be inspected and tested. If found to be defective, they shall be renewed.
D. Main reservoir automatic drain valves shall be replaced.
E. Emergency brake valves shall be painted an AUTHORITY approved red.
9.1.2 Brakes
A. All brake shoes shall be renewed.
B. The complete handbrake assembly shall be renewed.
9.1.3 Air Compressor and Filter/Dryer
A. Air Compressor shall be overhauled in accordance with OEM specifications.
B. Install a new air compressor control switch. Compressor control switch shall be set to 130 PSI to charge the system and stop charging at 140 PSI.
C. The air dryer shall be reconditioned according to OEM specifications.
D. All air system filters shall be replaced or cleaned.
9.1.4 Pressure Control Switches RFP No. 2018827 - Rolling Stock Page 55 of 176 RTA– Locomotive Overhaul Due: August 15, 2018
A. Install a new PC switch.
B. Install a new emergency sand switch. The Contractor shall make the necessary revisions, if needed, to provide a sixty (60) second timed application of sand during an emergency brake application.
9.1.5 Air Tanks and Piping
9.1.5.1 Main Reservoir
Main reservoirs shall be blown out with compressed air to remove any moisture and debris. Main reservoirs, mounting brackets, mounting hardware, and piping, shall be inspected for damage and defects. Any main reservoirs or mounting hardware which are found to be damaged, defective, cracked, or corroded, shall be replaced with new. Main reservoir tests shall be performed as required in 49 CFR 229.31.
9.1.6 Warning Devices
9.1.6.1 Horn
The horns shall be replaced with a reconditioned unit. The horn shall be tested with a calibrated sound level meter to ensure that it meets the requirements of 49 CFR part 229.129.
9.1.6.2 Bell
The bell shall be requalified and certified to OEM standards.
9.1.7 Sanding
Timed sanding for sixty (60) seconds during emergency brake applications shall be provided. The Contractor shall present to the AUTHORITY the details of any other functions that result in sand application. [CDRL 9-002]
9.1.7.1 Sand Traps and Hoses
Inspect and check operation of front and rear lead axle sand traps, including shut off valves. Install new rubber sand hoses, clamps and nozzles to trucks. If any traps or valves are found to be defective, they shall be renewed.
9.1.7.2 Sand Box
Replace all sand boxes with new metal structure. The new sand box interior shall be coated with an abrasive resistant epoxy to prevent rust.
9.1.7.3 Sand Fill Covers
Inspect all fill box doors, hinges and latches. All filler pipes shall have spring loaded sealed covers added by the Contractor, as necessary, to prevent moisture entry. All gaskets shall be replaced
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with new.
9.2 CONTRACT DELIVERABLE REQUIREMENTS LIST
Table 9-1 CDRL Description Due CDRL 9-001 Air Supply and Friction Brake System Overhaul Plan TBD by Contractor CDRL 9-002 Sand Application- Application and Duration Strategies TBD by Contractor
End of Section
RFP No. 2018827 - Rolling Stock Page 57 of 176 RTA– Locomotive Overhaul Due: August 15, 2018
10 MAIN ENGINE, MAIN ENGINE COOLING AND FUEL SYSTEM
10.1 GENERAL SCOPE OF WORK
The main engine, main engine cooling system and fuel system Work to be performed shall be confirmed by the Contractor and presented to the AUTHORITY for review and approval in a Main Engine, Main Engine Cooling and Fuel System Overhaul Plan [CDRL 10-001].
10.1.1 Engine
Engine shall be an EMD UTEX 16-645E3B “Tier 0+” certified per 40 CFR 1033. Engine removal and installation serial numbers shall be provided to the AUTHORITY. Certification of compliance to EPA requirements shall be provided as part of CDRL 10-001.
All engine parts shall be new or UTEX from EMD unless otherwise stated. An EMD Tier 0+ kit (part number 40169278) shall be used for the engine emissions upgrade. All parts provided must comply with the “Emissions Critical Parts” requirements as identified in the emissions certification documents. At a minimum, the following items shall be renewed:
A. Lube oil pumps.
B. Strainer housing.
C. Starter motors.
D. Governor.
E. Main bearings and rods.
F. Camshaft and bearing.
G. Aftercooler cores.
H. Turbocharger and screen adaptor.
I. Turbocharger lube pump.
J. Fuel Injectors.
K. Fuel Pump.
L. Power assemblies.
M. Valve bridges.
N. Expansion joints.
O. Crankcase pressure detector.
P. All spin-on filters. RFP No. 2018827 - Rolling Stock Page 58 of 176 RTA– Locomotive Overhaul Due: August 15, 2018
Q. Water pumps.
R. All gaskets.
S. All hoses.
T. All filters and strainers.
At a minimum, the following items shall be qualified to OEM dimensions and specifications and replaced if necessary:
A. Crankshaft.
B. Flywheel gear ring.
10.1.1.1 Engine Lube Oil
A. All lubricating oil filters shall be replaced with new.
B. All lubricating oil filter housings shall be thoroughly cleaned.
C. All pressure relief valves and hot oil detector thermostatic valve shall be replaced in kind.
D. Lube oil separator shall be cleaned and inspected.
10.1.2 Cooling System
A. The cooling system shall be inspected and all radiators shall be renewed.
B. Cooling fans and fan motors shall be replaced with OEM/UTEX or new.
C. All cooling system couplings, seals and gaskets shall be renewed.
D. Renew expansion tank cap and inspect all piping for damage. All damaged piping shall be replaced.
E. Replace existing lube oil cooler with a reconditioned lube oil cooler.
F. Renew fuel preheater.
G. Inspect AMOT valve and replace if defective.
H. Remove the Quantum Fan sequencer from units 121, 122 and 381 and replace with OEM Machine Control Systems Sequential Fan Controllers or equivalent as approved by the AUTHORITY
10.1.2.1 Radiator Hatch
A. The radiator hatch shall be inspected. All signs of corrosion and broken welds shall be repaired.
B. All radiator shutter cylinders shall be reconditioned and re-greased. Magnet valves shall be qualified and replaced if found defective.
C. All radiator hatch screens shall be cleaned. RFP No. 2018827 - Rolling Stock Page 59 of 176 RTA– Locomotive Overhaul Due: August 15, 2018
10.1.2.2 Engine Air Intake Hatch
A. All air intake filters shall be replaced with new.
B. Hatch shall be removed and interior and exterior shall be washed and if needed, painted with an AUTHORITY approved color.
C. Hatches shall be inspected for cracked or broken welds, and corrosion damage. All damage shall be repaired and repainted with an AUTHORITY approved color.
D. All mounting holes shall be inspected. Holes found to be oblong or cracking around the hole shall be repaired.
E. All other hinges and filter door tie down devices shall be inspected for cracked or torn rubber and repaired if defective.
F. All rubber and/or foam seals on the hatch shall be renewed.
G. New secondary baggie air intake filters shall be installed, and the hatch shall be re-installed with new mounting hardware.
H. All drain hoses shall be replaced with new. These hoses shall be secured properly, using new hardware and/or brackets if needed.
10.1.3 Fuel System
All fuel filters shall be renewed.
10.1.3.1 Fuel Tank
A. The fuel tank shall be drained of fuel during the inbound inspection and shall have the clean outs removed and steam cleaned so as not to collect any debris. The fuel tank shall be inspected for damage and leaks, and repaired as necessary to address all defects found.
B. All fuel sight glasses and gauges shall be renewed.
C. Remove fuel suction and return line assembly and inspect for cracks or other signs of deterioration. All damaged elements shall be replaced.
D. All fuel line check-valves, for main engine shall be renewed.
10.1.3.2 Retention Tank
A. The retention tank shall be drained and flushed out.
B. The retention tank shall be inspected for damage and repaired or replaced and qualified.
10.1.3.3 Fuel Fill
A. Fuel fill equipment shall be inspected, repaired if damaged, and qualified.
10.2 CONTRACT DELIVERABLE REQUIREMENTS LIST RFP No. 2018827 - Rolling Stock Page 60 of 176 RTA– Locomotive Overhaul Due: August 15, 2018
Table 10-1 CDRL De scr ip tion Due 10 -001 Main Engin e, Main Engine Cooling and Fuel TBD by Cont ractor System Overhaul Plan
End of Section
RFP No. 2018827 - Rolling Stock Page 61 of 176 RTA– Locomotive Overhaul Due: August 15, 2018
11 HEAD END POWER
11.1 GENERAL SCOPE OF WORK
The existing Head End Power (HEP) engine and alternator power plant unit is a shaft driven, direct-mounted, engine-alternator combination located within a compartment at the rear of a locomotive. The generated electrical power is fed through local power conditioning and control components. The HEP shall be replaced, in kind, or renewed with an AUTHORITY approved service proven equivalent.
The Contractor shall submit for review and approval all planned HEP work, engine/alternator data, and any control system upgrades in a Head End Power & Controls System Plan [CDRL 11-001].
11.1.1 Control System
A. Clean and inspect the HEP Relay and Contactor Cabinets. Wiring shall be inspected for loose connections, physical wear, indications of overheat and signs of chaffing; all damaged wire shall be replaced.
B. Inspect all door cabinet hinges and cabinet seals, and replace as required.
C. All switch and indicator labels shall be renewed. All relay and component labels within the cabinet shall be renewed.
D. All circuit breakers shall be inspected and replaced if damaged or broken.
E. All terminal boards shall be inspected for signs of corrosion or damage. Replace if damaged.
F. All auxiliary relays and contactors shall be inspected and replaced if damaged.
G. System Function Descriptions and drawings for the new components shall be submitted with the Head End Power & Controls System Plan [CDRL 11-001 ].
11.2 CONTRACT DELIVERABLE REQUIREMENTS LIST
Table 11-1 CDRL De scr ip tion Due CDRL 11 -001 Hea d End Po wer & Con trols Syst em Pl an TBD by Contractor
End of Section
RFP No. 2018827 - Rolling Stock Page 62 of 176 RTA– Locomotive Overhaul Due: August 15, 2018
12 OPERATIONAL SAFETY SYSTEMS
12.1 GENERAL SCOPE OF WORK
The operational safety systems Work to be performed shall be confirmed by the Contractor and presented to the AUTHORITY for review and approval in an Operational Safety Systems Overhaul Plan [CDRL 12-001].
12.2 TTX-REC-M5 Integrated Event Recorder System
The Contractor shall remove the existing event recorder and alerter system and replace it with a Wabtec TTX-RECM5 Integrated Recorder System.
The TTX-REC-M5 integrated event recorder system shall both discrete and pneumatic inputs from the locomotive or cab car and transfer the recorded data to the LDRS-V where it shall be stored within an FRA-approved crash hardened memory module. Data shall be downloaded directly from the LDRS-V by using USB 3.0 Ethernet port. Downloads shall be analyzed using WRE Data Analysis Software.
12.2.1 TTX-REC-M5 Event Recorder
The proposed location of the new TTX-REC-M5 Event Recorder shall be submitted to the AUTHORITY for approval.
12.3 On-Board Digital Video Recording System
On-Board Digital Video Recording Systems shall be upgraded to a Wabtec LDRS-V system. The system shall consist of a forward facing camera and under-carriage microphone, to be located near the bell and horn. The new LDRS-V, cameras, microphone(s), enclosures, layout, protocols, and interconnect shall be described in the Operational Safety Systems Overhaul Plan.
A. Location of the new LDRS-V System shall be submitted to the AUTHORITY for approval.
B. The mounting shall allow for easy removal of the data hard disk as well as the entire unit.
C. Any cabling between the cameras and the LDRS-V shall be shielded. Cabling shall comply with the requirements of Section 13.
D. Any multi-conductor cabling between the microphones and the LDRS-V shall be shielded. The shield shall not be used for carrying return current.
E. The existing forward-facing camera enclosure and mounting bracket shall be replaced. Enclosures shall be vandal and tamper resistant.
F. Connectivity to the Event Recorder - the LDRS-V shall be equipped with an FRA crash hardened memory module that shall be used to store all recorded video and locomotive
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data. The Contractor shall provide all necessary connectivity to the vehicle’s event recorder and a GPS receiver to maintain time synchronization.
G. All LDRS-V cabling and conduit layout shall be described in the Operation Safety Systems Overhaul Plan.
H. A download shall be provided by the Contractor with both video and audio, that tests each specific input, and shall fully test and verify the functionality of the DVR system [CDRL 12-002]. This download shall be included in the locomotive history book.
I. The Contractor shall provide the AUTHORITY with a copy of WRE Data Analysis Software. The Software package shall provide the AUTHORITY the ability to download information from the LDRS-V on a routine basis. Software shall be loaded onto an AUTHORITY approved, commercially available laptop computer, running an AUTHORITY approved, commercially available operating system. Each downloaded file shall contain appropriate information (for example; Road number, time and date, location annotation, etc.) to permit the files to be analyzed, stored and used according to the AUTHORITY’s needs. The Contractor shall provide documentation to support these download procedures and capabilities.
12.4 Speed Sensing System
J. All speed sensors, probes and cabling shall be replaced with new OEM sensors, probes and cabling.
K. Any protective hose or cover for truck-borne axle speed sensor shall be replaced.
L. Both cab speed indicator modules shall be tested for display brightness and functionality. The test shall be performed with a calibrated axle simulator connected to the axle generator. The test shall be performed at speeds of 0 mph through 85 mph in 5 mph increments. The overspeed functionality of the speed sensing system shall also be tested through this means. Test results shall be documented and provided for each locomotive prior to delivery [CDRL 12-003]. The test results shall also be cross-verified against an event recorder download. The test results shall be included in the locomotive history book.
12.5 CONTRACT DELIVERABLE REQUIREMENTS LIST
Table 12-1 CDRL De scr ip tion Due CDRL 12 -001 Opera tion al S afety Syst ems Over haul Plan TBD by Contractor CDRL 12 -002 Event R ec order LDRS -V Downlo ad Bef ore deliv ery of each locomotive CDRL 12 -003 Sp ee d Indi ca tor Test and Event R ec order Downlo ad Bef ore deliv ery of each locomotive
RFP No. 2018827 - Rolling Stock Page 64 of 176 RTA– Locomotive Overhaul Due: August 15, 2018
13 MATERIALS AND WORKMANSHIP
13.1 GENERAL
A. The requirements of this Section 13 are applicable to all parts of the locomotive.
B. Material, workmanship and processes shall be in accordance with the requirements of this Section, unless otherwise approved.
C. Inclusion of a material or method in this Section does not indicate approval for application or use in a specific situation. When a material or method is specified in this Section, this Section shall be applicable; however, specific requirements detailed in appropriate Specification take precedence over this Section.
D. Material Safety Data Sheets (MSDS) shall be submitted for all materials, including lubricants used in the Work performed on these locomotives, except for non-hazardous metallic materials. Information shall be in a form compliant with ANSI Z400.1-1993.
E. All materials and skillful workmanship shall be equal to or better than accepted industry standards:
1. Substitution – Substitution of materials other than those designated, shall be submitted for prior review and approval by the AUTHORITY.
2. Mating Surfaces – All mating surfaces shall be clear and free from dirt, grease, scale and other contaminants prior to attachment or joining.
3. Operating Environment – All materials used in the overhaul of the locomotives shall be chosen to economically and safely achieve their function for the design life of the locomotives in the intended service environment.
4. Interior Cleaning – Fabrics and other non-metallic materials used for interior appointments shall not be affected by industrial compounds used for cleaning such materials.
5. Replacement Parts – All replacement parts shall be OEM standard, unless otherwise approved by the AUTHORITY.
6. Replacement Hardware – Missing nuts, bolts, screws and similar hardware shall be replaced by the Contractor. Additionally, all fasteners smaller than ½ inch diameter, which are removed in the course of the overhaul work, shall be replaced with new.
F. The Electro-Motive Division of General Motors (EMD) Maintenance Instructions (M.I.s) incorporated into the text throughout the Specification are not rebuilding specifications, but are guidelines prepared by EMD for the maintenance of the equipment by the user.
G. The M.I.’s have been referenced to assist the Contractor in understanding the procedures for disassembly, inspection, reassembly and testing of the subject equipment including a listing
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of special tools, gauges and fixtures.
13.1.1 Standards
A. The following domestic standards and specifications define materials for this contract: Federal or Military Specifications or Standards, the Specifications of the Aluminum Association of America, AAR, ANSI, APTA, ASME, ASTM, FRA, IEEE, and additional requirements, as specified herein.
B. Where other or foreign standards are proposed for AUTHORITY consideration by the Contractor, the Contractor shall submit documentation for review and approval; demonstrating the proposed standards are the equivalent of the foregoing standards and specifications. Proposed substitute specifications shall be submitted in both English and the language of the country of origin.
13.1.2 Marking
All materials intended for use on these locomotives shall be marked or stored so as to be readily identifiable, and shall be adequately protected during handling and storage. Rejected material shall be clearly marked and stored in a controlled area specifically designated for that purpose.
13.1.3 Prohibited Materials
The following materials are prohibited from use on the locomotives:
• PVC
• Asbestos
• Cadmium
• Lead (except for solder and battery)
• PCBs
• Carcinogenic materials as listed by current Publication of the American Conference of Governmental Industrial Hygienists (ACGIH)
• CFC and HCFC compounds
• Materials listed in 29 CFR Sec. 1910.119, Appendix A
13.1.4 Cleaning
A. Cleaning During Locomotive Overhaul
1. During locomotive overhaul, adequate care shall be taken to prevent drill cuttings or other material from entering in areas of tubing, piping or electrical wiring, or accumulating in areas, which become inaccessible after subsequent assembly.
2. Where drilling or other work has to be performed after installation of air brake equipment, piping or electrical equipment or wiring, adequate precautions shall be taken to prevent metallic or other waste or debris from causing future problems. RFP No. 2018827 - Rolling Stock Page 66 of 176 RTA– Locomotive Overhaul Due: August 15, 2018
3. A list of recommended cleaning agents shall be provided to the AUTHORITY for all materials exposed to normal cleaning operations. This information shall also be included in the maintenance documentation for the locomotive [CDRL 13-001].
B. Before delivery of a locomotive, a final clean up shall be made to assure all debris is removed. Areas of particular concern include, but are not limited to:
1. All electrical junction boxes, lockers, panels, heaters, exposed terminal blocks where retained metallic debris can cause future problems; and
2. Oil, water, fuel and air tanks and piping from which debris could be drawn into valves, pumps, or other equipment.
13.1.5 Unit Exchange (UTEX)
A. Unless otherwise stated, UTEX is to be with EMD or the OEM. Alternate suppliers may be proposed and are subject to approval by the AUTHORITY.
B. UTEX procedures shall be provided to the AUTHORITY for approval prior to UTEX of equipment.
13.2 Standards of Workmanship
A. Workers:
1. Vehicle components shall be constructed by workers experienced in the appropriate trades.
2. Comply with the Contractor’s worker training and supervision requirements.
B. Use of Drawings and Procedures:
1. Design and/or construction drawings and procedures shall be readily available where overhaul work is occurring, and shall be used by workers to accomplish and verify their tasks, unless otherwise approved.
2. Comply with requirements in Section 14, Quality Assurance Requirements, and the Contractor’s internal Quality Control Plan, to ensure that workers are always using the current revision.
3. Use tooling as defined by the design and/or construction drawings. Work not expressly detailed on the Contractor's drawings, such as internal standards or documents, shall conform to the minimum standards of workmanship in this Section, and are subject to the same review and approval standards as the drawings.
13.3 LUBRICANTS
Lubricants shall be of high quality and comply with OEM recommendations found in EMD M.I 1756 and EMD M.I. 1752. As a minimum, the following lubricants shall be used on the locomotive equipment:
A. Air Compressor – SAE 20 Texaco Regal 68 or approved equal RFP No. 2018827 - Rolling Stock Page 67 of 176 RTA– Locomotive Overhaul Due: August 15, 2018
B. Engine – CHEVRON “DELO 6170 CFO SAE20W40”
C. Traction Motor Gearcases – Texaco No. 1963 TMGL premium or approved equal
D. Brake Cylinder – Brake Cylinder Grease conforming to AAR-M914-42
E. Truck Center Bearing – All-purpose lubricating oil
F. Battery Terminal – Petrolatum
G. Radiator Shutter Linkage – Light oil
H. Shutter Cylinder – Graphite or Silicon base grease
I. Blower Motors – Sealed grease bearing
13.4 ELASTOMERS
A. Elastomers shall be compounded and cured to perform as intended in the AUTHORITY’s environment. Elastomers shall have high resistance to ultraviolet and other solar radiation, weather, and to all AUTHORITY locomotive-washing and cleaning fluids. All elastomeric parts shall be resistant to ozone, oxidation, heat, oil, grease and acid, and shall have the longest possible life, consistent with the other characteristics specified.
B. The following elastomeric parts shall be of neoprene unless otherwise specified or approved:
1. Glazing Rubber
2. Door Seals
3. Door Nosing
4. Isolation Tapes/Pads
5. Other parts exposed to the outdoor ambient environment, except where otherwise specified
C. The following elastomeric parts shall be of natural rubber or approved equal:
1. All resilient mounts
2. Elastomeric truck components
D. Elastomers used within pneumatic or hydraulic equipment shall be replaced with new to meet the performance requirements of this Specification for the pneumatic or hydraulic device.
E. Window and Door Sealing – Rubber shall be compounded to preclude discoloration or staining of neighboring areas, particularly from water drainage.
13.5 GLASS
A. Front windshield shall conform to FRA 49 CFR part 223, Type I requirements.
B. Side glazing shall conform to FRA 49 CFR part 223, Type II requirements. RFP No. 2018827 - Rolling Stock Page 68 of 176 RTA– Locomotive Overhaul Due: August 15, 2018
13.6 WIRE AND CABLE
A. All conductors shall be new soft annealed copper tinned and stranded per AAR Specification S502 (former No. 589), and jacketed with cross-linked polyethylene (Flammanol SL) or radiation cross-linked polyolefin (Exane) or AUTHORITY approved equivalent and shall have properties and characteristics as specified in AAR Specification S501.
B. All wire and cable shall be in accordance with AAR RP-585 and the recommendations of APTA RP-009-98.
C. For heater applications, 16AWG and larger, Abrasion resistant Teflon® polytetrafluorethylene (PTFE) complying with SAE AS 22759/6 or Tetrafluorethylene (TFE) complying with SAE AS 22759/10, as appropriate for the voltage level shall be used; Silicone rubber complying with AAR RP ‐587 and suitable for the application, may also be used.
13.6.1 Wiring
A. Wires should be segregated according to APTA RP-E-002-98. Any deviation requires the express permission of the AUTHORITY.
B. All wiring practice and terminals shall be in accordance with APTA-RP-E-002-98 and IEEE-16-2004.
C. Grounding – All electrical circuits shall be completely insulated from locomotive structure, unless specifically used for the purpose of ground detection.
D. Terminals – Terminals for wire and cable shall be of the crimp or soldered type. Terminals shall be applied using methods and tools, recommended by the terminal manufacturer. Terminations should be made according to APTA RP-E-002-98.
E. Service loops in wiring at terminal board connections shall be provided. Conductors shall be protected by suitable means to minimize breakage of the conductor at or near the terminal. All new wires will have adequate length to permit two re-terminations.
F. All wiring harness will be adequately secured and protected from chafing.
G. No more than four terminations per stud (or per tier of a stud if using an AAR termination stacking configuration) shall be permitted.
H. All wire-ties used shall be tensioned and cut with an auto-tensioning device or “tie-wrap gun” according to the manufacturer’s guidelines. Wire-ties cut with side-cutters shall not be permitted.
I. New wires and cables must be at least as large as the wires they are replacing. If wire routing results in wires being installed in a way that is more severe thermally, the wire or cable size will be increased to offset that affect. For example, if cables that were cleated individually in free air are rerouted so they are bundled together, the cables will be replaced with larger size cables, if the size increase is needed to maintain the thermal stresses on the RFP No. 2018827 - Rolling Stock Page 69 of 176 RTA– Locomotive Overhaul Due: August 15, 2018
new cables equal to the thermal stress that existed on the old cables.
J. When new wiring is installed for new functionality, such as the microprocessor control, the Contractor shall provide at least 5% spare wires for any wire runs that go from one enclosure to another. The Contractor will also provide a minimum of 5% spare termination devices inside all cabinets that have had components newly installed or rearranged.
13.6.2 Conduits, Junction Boxes and Fittings
Conduits, junction boxes and fittings shall be assembled to the Contractor’s and OEM standards and subject to the approval of the AUTHORITY. Replacement and newly installed conduit, junction boxes and fittings on the locomotive shall meet, at a minimum, IP65 rating for environmental construction.
A. Conduit, for any new conduits and cable runs, fill shall not exceed the maximum fill permitted by NFPA 70, Chapter 9, Tables, Table 1, Percent of Cross Section of Conduit and Tubing for Conductors and Cables.
B. All metallic conduit pipe shall be rigid-type. Any new conduit applications shall be cleaned (to remove threading oil) and de-burred. Any threaded surfaces, not painted shall be covered with a minum of two (2) coats of brushed-on cold galvanizing compound. Plastic bushings shall be applied at all junction and pull-points.
C. All flexible conduit, either metallic or non-metallic shall be approved. UV resistance, IP rating, support structure, gasketing, sealing, and tooling shall be submitted to the AUTHORITY for approval prior to application.
13.7 WELDING AND BRAZING
13.7.1 General
A. The Contractor shall be responsible for the quality of its own welding and brazing and that done by its Suppliers. All welders employed in the making of welds on structures or products built under this Specification shall have been tested to determine their ability to operate the welding equipment to be used to make the types of welds required, in a Specification compliant manner.
B. Before welding of any sort is started, parts to be joined shall be properly cleaned of coatings and films such as rust, oxide, mill scale, oil, grease, corrosion products and other foreign materials.
C. Cleaning materials and processes shall be in accordance with applicable parts of Section 2, MIL-HDBK-132, “Protective Finishes”. Finished welds shall present a clean appearance.
13.7.2 Structural
A. All structural welding practices not specifically covered in other sections of this Specification shall be in accordance with requirements of the American Welding Society (AWS) “Structural Welding Code, Steel”, AWS-D1.1, “Structural Welding Code,
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Aluminum”, AWS-D1.2, “Structural Welding Code, Sheet Steel”, AWS-D1.3, “Structural Welding Code, Stainless Steel”, AWS-D1.6, and the AWS Handbook. Resistance welding shall be in accordance with MIL-W-6858. Requirements for dynamically loaded structures shall have precedence over those for statically loaded structures.
B. Additional information on definitions, processes or other questions pertaining to welding shall be referred to AWS Welding Handbooks, latest edition. Requirements in addition to AWS Requirements are specified in following paragraph, Welder Qualifications.
13.7.3 Welder Qualification
Welders employed in the making of welds on structures or products built under this Specification shall make only those welds for which they have been qualified in accordance with the requirements of the AWS, ASME Section IX, or other approved qualifying procedures. Records of welder qualification tests shall be made available for review upon the AUTHORITY’s request.
13.8 PIPING AND TUBING
13.8.1 General
A. All piping, valves, fittings, installation methods, and testing shall be in accordance with the Code for Pressure Piping, ASME B 31.1. All joints shall be easily accessible.
B. Following installation, all piping systems shall be cleaned to remove dirt, metal chips, oily contamination, and moisture. After cleaning, all piping systems shall be pressure tested in accordance with the Code for Pressure Piping, ASME B 31.1. Following cleaning and pressure testing, an approved means to temporarily prevent recontamination shall be incorporated. All leaks shall be repaired and the system re-cleaned and retested until leak- free.
C. Pipes must be supported throughout their length and at all connections to prevent vibration or noise and to limit stresses in the pipe to less than 50% of the pipe’s fatigue endurance limit. Pipes and their connections shall not interfere with the removal of other components. Pipe routing and support shall be planned and accomplished in an efficient, organized manner to keep the total length and number of fittings and bends to an absolute minimum. All changes in direction shall be accomplished by bending the pipe to a radius of not less than specified by AAR Specification No. 2518, Standard S-400, or to an approved radius. Direction-change fittings are not permitted in the trainlined brake pipe or in the brake cylinder pipe. Support and clearances provided between adjacent pipes and between pipes and surrounding structure, equipment or other appurtenances shall be sufficient to prevent chafing or contact due to any combination of locomotive loading and deflection, locomotive dynamics, and thermally induced movement. The minimum clearance shall 1 be /8 inch (3 mm).
D. At all locations where pipe or tubing passes through holes in the floor, bulkheads, structure, or any fixed member, it shall be rigidly clamped to protect against possible damage or noise due to bearing, abrasion, or locomotive dynamics-induced rattling. Clamps shall not be
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welded, brazed or otherwise permanently fastened to any pipe or tubing.
E. Pipe and tubing interfaces with clamps shall be insulated with an elastomeric or woven non-asbestos mineral fabric tape material to protect and sound-insulate the pipe or tubing.
F. Wherever locomotive body piping interfaces with vibration-isolated rotating equipment such as the air compressor and air conditioning compressor-condenser unit, approved flexible vibration eliminators shall be used. The pipe connection at either end of the flexible elements shall be rigidly clamped no farther than 2 inches (50.8 mm) from the flexible elements.
G. All pipe clamps shall be inherently rigid and shall be firmly attached to locomotive structure. Cantilevered clamps or clamp supports that are weaker than service-proven designs will not be accepted. All clamps shall be of a suitable material for the application.
13.8.2 Air Piping, Tubing, and Fittings
A. The main reservoir pipe and brake pipe shall be Schedule 80 seamless steel tubing conforming to ASTM A 53 or ASTM A 106.
B. Piping shall be installed no lower than 2 inches (50.8 mm) below the floor sheet or structural member and shall be arranged for maximum damage protection from flying rail debris, especially in the truck and outboard of the bolster areas. Where inherent locomotive borne equipment protection is not possible in damage-prone areas, approved guards or reinforced piping sections may be used, subject to approval. The sizing of the main reservoir pipe and brake pipes shall meet the brake supplier’s requirements.
C. If copper tubing is used, it shall be a Type “K” annealed copper tube per ASTM B 88 latest revision. All joints shall utilize fittings of wrought copper or non-porous cast brass in accordance with ASME B 16.22 and B 16.18.
D. All air piping must comply in all respects with the OEM and air brake supplier’s original design and installation requirements.
13.8.3 Air Conditioning System Piping, Tubing, and Fittings
3 A. Air conditioning refrigerant lines larger than /8 inch (9.5 mm) outside diameter shall be of seamless copper tubing, “ACR” type, drawn to H58 temper as defined by ASTM B 280. 3 Air conditioning refrigerant lines smaller than /8 inch outside diameter may be annealed to the O60 condition. Wrought copper sweat type fittings shall be used. Joints shall be kept to a minimum; wherever possible formed or bent tubing, bent utilizing a bending tool designed specifically for bending of the tubing used, shall be used in preference to fittings. All inaccessible runs of tubing shall be without joints, and all joints shall be readily accessible for inspection and repair.
B. Suction lines shall be designed and installed without traps. The suction line shall be sized for 3 psi (20.7 kPa) maximum system pressure drop and the liquid line shall be sized adequately to prevent flashing due to pressure drop.
C. Lines subject to condensation shall be insulated with an approved insulation, applied with
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approved contact cement. The liquid line shall be insulated in all areas where required to provide additional mechanical or thermal protection. Insulation at all joints and fittings shall be mitered and sealed with an approved material. The insulation, adhesive, and sealant shall meet the Specification requirements for thermal, smoke emission, toxicity, and flammability performance.
D. All refrigerant piping and pipe subassemblies shall be deburred, cleaned, dried, and capped with tight-fitting plastic caps, or approved equal on all openings after fabrication. Caps shall remain in place until immediately prior to incorporation into the final assembly.
E. Vibration eliminators shall be used in piping at any location where there is relative motion between sections. Tubing installations shall be designed to allow any single length of tubing to be replaced without dismantling or removing surrounding equipment, piping, wiring, or other appurtenances.
F. Condensate drain lines shall be seamless copper tubing, type “K”, in either the O60 annealed or H58 tempered condition, as defined by ASTM B 88, or seamless stainless steel tubing.
13.8.4 Brazing and Soldering of Piping, Tubing, and Fittings
All brazing and soldering shall comply with the applicable parts of this Specification, and the following requirements.
13.9 PRESSURE VESSELS
A. All pressure vessels shall conform to the latest revision of Section VIII of the ASME Boiler and Pressure Vessel Code for Unfired Pressure Vessels and applicable sections of 49 CFR 229.
B. Test reports shall be furnished for each pressure vessel, and each pressure vessel shall be stamped to document the test [CDRL 13-002].
13.10 CONTRACT DELIVERABLE REQUIREMENTS LIST
Table 13-1 CDRL De scr ip tion Due CDRL 13 -001 List of rec omm end ed cleaning agents sh all be provid ed to the TBD by AUTHORITY for all materials exposed to normal cleaning Contractor operations CDRL 13 -002 Te st re po rts sh all be furnish ed for each p ressu re vess el, and TBD by each pressure vessel shall be stamped to document the test Contractor
End of Section
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14 QUALITY ASSURANCE REQUIREMENTS
14.1 GENERAL
This Section defines the requirements for a Quality Assurance and Inspection Program to be maintained by the Contractor. The Contractor’s Quality Assurance (QA) and Inspection Program shall assure that all aspects of the Contract are in conformance with the design, materials and workmanship requirements provided in this Specification. The Contractor shall submit a Quality Assurance and Inspection Program for the AUTHORITY’s review and approval within 15 days after notice to proceed [CDRL 14-001].
14.2 APPLICATION
A. The requirements of this Section shall apply to the extent necessary to demonstrate conformance with Contract requirements.
B. The Contractor shall demonstrate a quality control program which provides for inspection, testing, documentation of material dispositions, acceptance/rejection and status identification of materials, components, processes, work in process and finished work to assure conformance with Contractor’s standards and with the requirements of this Specification.
14.3 REQUIREMENTS
14.3.1 General
A. The Contractor shall be responsible for the conduct of all the inspections required to demonstrate full conformance of the Work required by the Technical Specification and the Contract requirements.
B. The Contractor shall perform these inspections at its own facility subject to the approval of the AUTHORITY.
C. The Contractor shall provide an inspection system capable of producing objective evidence that finished Work meets the quality requirements of the Contract.
D. The system shall be considered acceptable when, at a minimum, it provides for the detection and removal of non-conforming material, either prior to or at the latest stage of fabrication, manufacture, or other processing where a characteristic can be tested, observed or measured.
E. Inspection necessary to demonstrate conformance to Contract requirements, wherever performed, shall hereinafter to be referred to as “last point” inspection.
14.3.2 Contractor Inspection Representative
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The Contractor’s designated Quality Assurance representative shall have authority, on behalf of the Contractor, to resolve inspection matters to the satisfaction of the AUTHORITY.
14.3.3 Quality Control and Inspection Log
The Contractor’s Quality Control and Inspection Log, with such exceptions as may be noted below, shall be the controlling document for the overhaul of each locomotive. A copy shall be supplied to the AUTHORITY for review and approval before such log is put into use [CDRL 14- 002]. This log will travel with each locomotive throughout the overhaul and testing processes and shall be made available to the AUTHORITY upon request.
14.3.4 Documents for Inspection
The Contractor shall ensure that the latest approved versions of the applicable drawings, specifications and instructions, and changes thereto, are used for inspection purposes. These documents shall be made available to the AUTHORITY for its view at the Contractor’s location.
14.3.5 Test and Inspection Equipment
The Contractor shall be responsible for the provision and maintenance of inspection equipment suitable to demonstrate conformance of the work to technical requirements. This inspection equipment shall be maintained under a recognized gauge control system. Calibration shall be traceable to applicable standards.
14.3.6 Purchasing
The Contractor shall be responsible to ensure that all purchased material and services conform to Contract requirements.
14.3.7 Incoming Material Inspection
The Contractor shall provide for inspection, testing and identification of incoming material. The Contractor shall include appropriate information from relevant suppliers when submitting documentation for resolution and closure of Discrepant Material events.
14.3.8 Fabrication, Manufacturing and Assembly Inspection
A. The Contractor shall, at a minimum, perform all required last point inspections. The Contractor may institute any additional inspection of material in process considered necessary to determine the quality of work.
B. The Contractor shall ensure that the Work has been subjected to all last point inspections indicated on the inspection plan and that the relevant inspection records are complete. The Contractor shall subject all finished Work to final inspection to ensure that Contract requirements are met. Only finished Work which fully conforms to requirements shall be submitted for acceptance or be delivered.
C. The Contractor shall keep objective evidence of the inspection and use checklists to be sure that no major functional characteristic has been overlooked.
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14.3.9 Workmanship
The Contractor shall ensure that workmanship is maintained at a level of quality consistent with the technical and functional requirements of the Work. Workmanship shall be defined to the greatest practical extent by written standards or production samples inspected and accepted by the Contractor as examples of satisfactory workmanship.
14.3.9.1 Welding
The Contractor’s facilities and welders shall be certified in accordance with AWS and/or Contractor’s equivalent standards (if such equivalent standards are approved by the AUTHORITY) and shall be verified as meeting these standards by random inspections of test pieces and of process variables. The Contractor shall repair welding anomalies using industry- approved practices. The Contractor shall make Welder Certifications available to the AUTHORITY upon request.
All carbody structural repair or modification welds shall require an AWS approved weld procedure (WPS). The AUTHORITY shall be notified of any structural repairs or modifications prior to the Contractor commencing such work. The Contractor shall not perform the repair or modification weld procedure without the AUTHORITY’s approval.
14.3.10Test and Inspection Records
The Contractor shall maintain records of all tests and inspections performed to substantiate conformance to Contract requirements. Records shall include positive identification of material, and finished work, the specified inspections performed, the results obtained and the identify of the person performing the work. Records shall include disposition of all rejected materials.
14.3.11Material Control
The Contractor shall maintain a system which precisely indicates the up-to-date inspection status of material and finished work.
14.3.12Accommodation, Facilities and Assistance
A. The Contractor shall provide the AUTHORITY with reasonable access at all times to plants of the Contractor and sub-contractors in order to monitor compliance with contractual quality requirements.
B. The Contractor shall provide adequate office facilities including space, furniture, Wifi, access to a copy machine, access to bathroom facilities, automobile parking, and telephone service for such monitoring during the entire span of time during which the work on this Contract is performed. Anyone designated by the AUTHORITY shall also be provided with reasonable access at all times.
14.4 EVALUATION AND INSPECTION
14.4.1 General
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A. The Contractor’s Inspection System shall be subject to evaluation by the AUTHORITY to ensure that it meets the requirements of this Specification and the requirements of the Contract. The method of evaluation shall be at the direction of the AUTHORITY.
B. The Contractor’s operations required by this section shall be subject to:
1. Review at unscheduled intervals, of the effectiveness of the Contractor’s Inspection System.
2. Inspection after receipt of the work, to determine compliance with Contract requirements. 3. All the Authority to have a third party inspector on site from start to finish.
14.4.2 Final Inspection
The Contractor shall perform a Final Inspection before the shipment of each locomotive. The AUTHORITY may monitor the inspection and require that any part, device or apparatus needing adjustment, repair or replacement be corrected.
14.4.3 Receiving Inspection
Upon arrival at the designated point of delivery, each locomotive shall be jointly inspected by the AUTHORITY and Contractor to ensure that the locomotive is in safe and operable condition, to determine if any damage occurred in transportation, and to conduct an inventory to ensure that no items have been removed. A checklist shall be prepared, listing all corrective actions that must be performed. The AUTHORITY may withhold final acceptance until all corrective actions have been performed.
14.5 CONTRACT DELIVERABLE REQUIREMENTS LIST
Table 14-1 CDRL De scr ip tion Due CDRL 14 -001 Quali ty Assu rance and Insp ec tion P rog ra m for AUTHO RITY w/Proposal approval CDRL 14 -002 Cont rac to r’ s Quali ty Co ntrol and Insp ec tion Log TBD by Contractor
End of Section
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15 INSPECTION AND TESTING
15.1 INSPECTIONS AND TESTS
15.1.1 General
A. Prior to final acceptance, tests shall be performed in accordance with submitted and AUTHORITY approved test procedures. The results of these tests must demonstrate compliance with all test and Specification requirements.
B. All certificates of inspection, testing, and approval required by the AUTHORITY or public authorities shall be secured by the Contractor and promptly submitted to the AUTHORITY.
15.1.2 Test Procedures
A. Unless otherwise specified, the Contractor’s standard test procedures for this model of locomotive shall apply. The test procedures to be used shall be with the submittal [CDRL 15-001]. No test shall be conducted without prior AUTHORITY approval of the procedure for such test.
B. If the Contract Documents, laws, ordinances, rules, regulations, and orders of any public authority having jurisdiction, require any portion of the procurement process or products to be inspected, tested, and approved, the Contractor shall:
1. Notify the AUTHORITY of the testing location, and obtain the AUTHORITY’s written approval prior to conducting tests [CDRL 15-002]; and
2. Notify the AUTHORITY of the date and time for such inspection and testing no less than 30 days in advance so that the AUTHORITY may be present if desired by the AUTHORITY[CDRL 15-003].
15.1.3 Test Requirements
The following tests shall be performed on each locomotive:
A. At the Contractor’s shop:
1. Full load engine test
2. Complete engine and main generator load test:
a. During engine and generator test in the locomotive, verify that radiator inlet shutters operate properly
3. Functional blended brake test
4. Static continuity and insulation tests of MU Control and Communications trainlines
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5. Cab air conditioning and heating functional tests
6. Headlight, ditch light, and marker light tests
7. Basic megger testing of low and high voltage systems
8. Functional air brake test verifying performance meets FRA regulations
9. Functional full load test
10. Movement test on track, including curve checks
11. Fuel fill test including checks to make sure suction and return line piping for each compartment is correctly installed and that the shut off valves operate correctly
12. Dynamic Brake assembly full load test (via self-loading) prior to blended brake test
13. All EFCO switches operates properly
14. Oil and water shutdowns operate properly
15. Each locomotive shall be tested for water-tightness in accordance with Contractor’s test procedures.
16. Static clearance shall be measured on each locomotive. The static outline of the locomotives shall not exceed the maximum dimensions recorded by the Contractor in Section 2, nor that shown in Appendix C.
17. The Contractor shall weigh each locomotive prior to shipment and furnish a printed weight ticket to the AUTHORITY. Each end of each locomotive shall be weighed individually to check for weight distribution. The scale used in weighing the locomotives shall be maintained as per Part 1 of the AAR Scale Handbook, 1988, or other approved standard:
a. The maximum allowable weight differential between trucks with full supplies is 2,700 pounds.
b. The pre-shipment weight ticket information shall be recorded in the Locomotive History Book.
18. Functional test of the wheel slip/slide system to verify performance as designed.
19. A complete sequence test shall be made on each locomotive, including front-rear sequence changes, relays and switches, sanding, auxiliary motor starting circuits, wheel slip control, main propulsion and braking, main circuit breaker, calibration of safety relays, meter calibration, excitation, and any other testing required to insure that all circuits are performing properly.
20. Sound Level Tests:
a. Cab interior noise, to demonstrate compliance with the requirements of 49 CFR 229.121, Appendix H. The test shall conform to cab interior noise standards of 82 dBA (+/- 2dBA). This test shall be performed on one locomotive only.
b. An exterior sound test shall also be performed to verify compliance with 49 RFP No. 2018827 - Rolling Stock Page 79 of 176 RTA– Locomotive Overhaul Due: August 15, 2018
CFR210.31 and 40 CFR 201.11. This test shall be performed on all locomotives.
21. Event recorder test to verify all inputs are properly recorded.
B. At the AUTHORITY’s Facility:
1. Static functional “compatibility test” with an AUTHORITY selected cab car.
2. A shakedown non-revenue road test on the AUTHORITY’s territory with a maximum size train of three (3) coaches.
15.1.4 Written Reports
A. Written reports of all tests performed on the locomotives and their components shall be submitted to the AUTHORITY for acceptance within 10 days of completion of the subject test [CDRL 15-004].
B. Tests required by the Specification which are performed on all locomotives, or all components, shall be included in the Locomotive History Book, see Section 16.1.2.
15.1.5 General Test Requirements
A. All tests required in Section 15.1.3.A shall be performed at plants of the Contractor or of Sub-contractors. Tests required in Section 15.1.3.B shall be performed at the AUTHORITY’s facility. All test procedures and test facilities shall be reviewed by the AUTHORITY prior to performance of the tests. All tests shall be performed at the sole expense of the Contractor. Except as specifically noted, all costs for transportation to and from the test tracks, shall be borne solely by the Contractor.
B. The Contractor shall identify track of proper length and alignment to permit implementation of the qualification track tests required. All working and moving parts, and all operating devices and controls of each locomotive and its apparatus, shall be tested and put in proper operating condition before locomotives are proposed for acceptance. The Contractor shall perform all of the adjustments specified herein.
C. Should the locomotive be disassembled in any way for shipment, it shall be given an operational test upon reassembling at the delivery point on the track provided by the AUTHORITY.
D. After receipt of the locomotive at the designated delivery point, and before being placed into revenue service, each locomotive shall be carefully inspected and any part, device or apparatus requiring adjustment, repair or replacement shall be called to the attention of the Contractor, in writing, who shall make adjustment, repair or replacement.
E. The AUTHORITY reserves the right to make, at its own expense, additional operating tests of any locomotive within the parameters set out in this Specification. The Contractor may assign a competent representative to witness such operating tests. Any defects disclosed by such tests, in apparatus, material or workmanship shall be corrected at the Contractor’s expense. All expense and costs incurred in the removal of any locomotive from the designated delivery point for correction of defects shall be borne by the Contractor.
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F. Official final acceptance of the locomotive by the AUTHORITY shall be performed after all tests are successfully completed, to the satisfaction of the AUTHORITY, in accordance with the requirements stated herein.
15.1.6 Test Plans and Data
A. All test data, in accordance with the Contractor’s and/or manufacturer’s standard test procedures, shall be subject to AUTHORITY review and comment, and shall become the property of the AUTHORITY upon satisfactory completion of the tests. If the locomotive or any related equipment or subsystems fail to satisfy the test requirements, or demonstrate noncompliance with proposal performance, necessary corrective adjustment shall be made, and the locomotive shall be retested until compliance is demonstrated.
B. The Contractor shall submit to the AUTHORITY a Master Test Plan covering all tests and equipment adjustments required by the Specification [CDRL 15-005]. The Master Test Plan shall include all tests, cover all supplier and subcontractor tests to be completed at the supplier’s or subcontractor’s plant, and all Contractor tests to be completed at its plant, required to be performed prior to the issuance by the AUTHORITY of a Release for Shipment certificate. Should the Test Plan not be adequate and/or fail to meet the requirements of the Specification, the Contractor shall submit additional plans, details, and schedules to ensure that the program is adequate to meet Specification requirements. The approval of the AUTHORITY does not in any way relieve the Contractor of responsibility for the adequacy of the program.
C. The Contractor shall advise the AUTHORITY at least 5 working days in advance of the time and place of all tests. If AUTHORITY representatives are not available at the proposed time of any test, such tests shall be allowed to proceed to maintain construction sequence and timing.
15.2 TESTS AT AUTHORITY FACILITIES
A. After delivery at the AUTHORITY’s Facility in Lebanon, TN, The Contractor shall perform various tests. As part of this testing, each locomotive shall be coupled (using AUTHORITY operating crews) to form a consist to include up to two (2) trailer cars and one (1) cab car and then tested for trainline air and electrical compatibility. All trainline air, control and electrical wiring shall be tested by functioning the consist first with the locomotive as control, then the cab car as control.
B. Upon successful performance of the tests noted in Section 15.2A, the Contractor shall use the same train and operate on the AUTHORITY’s main line, or other line desired by the AUTHORITY, using AUTHORITY operating crews, at various speeds up to maximum to demonstrate that the propulsion, braking and all other systems of the locomotive are operating properly.
C. The Contractor shall provide a service representative to advise the AUTHORITY with regard to the tests and to witness the tests.
D. The Contractor shall provide a detailed plan for this compatibility and road testing at the
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AUTHORITY’s facility, including step-by-step procedures [CDRL 15-006].
15.3 CONTRACT DELIVERABLE REQUIREMENTS LIST
Table 15-1 CDRL De scr ip tion Due CDRL 15 -001 Te st P roce du res w/Proposal
CDRL 15 -002 Te sting lo cations TBD by Cont ractor CDRL 15 -003 Te st d ates and tim es Within 30 d ays of subject test CDRL 15-004 Test report Within 10 days after subject test CDRL 15 -005 Mast er Te st Pl an w/Proposal
CDRL 15 -006 Comp atibili ty and road t est pl an w/Proposal
End of Section
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16 TECHNICAL DOCUMENTS AND TRAINING
16.1 DELIVERIES AND TECHNICAL ASSISTANCE
16.1.1 Drawings and Data
A. The Contractor shall furnish sufficient documents for maintaining, repairing and servicing modified or replacement equipment or subsystems installed by the Contractor as part of the Work, including suggested means of access and procedures.
1. Prior to proceeding with installation of any equipment or system, the Contractor shall submit three (3) sets of preliminary drawings and electrical schematics for review and approval by the AUTHORITY [CDRL 16-001].
2. Reproducible “as-built” revisions of these drawings and schematics, in CAD format, shall be provided within fifteen (15) days after delivery of the first locomotive.
3. Within fifteen (15) days after delivery of the first locomotive, the Contractor shall also provide:
a. Three (3) copies (each in digital, searchable .PDF format and also in bound hardcopy paper format) of the Operator’s and Servicing/Maintenance manuals for the equipment [CDRL 16-002].
b. Three (3) copies (each in digital, searchable .PDF format and also in bound hardcopy paper format) of as-built part catalogs. They shall be detailed through assembly drawings, diagrams, component breakdowns to include the lowest level replaceable components, identified by the Contractor’s and the OEM part numbers. The catalogs and supporting documentation shall be arranged and include sufficient information to identify, describe and facilitate ordering all replacement parts that may be required over the life of the locomotives. Information included on the “Parts List” shall, as a minimum, include the reference number, part number, quantity required and description [CDRL 16-003]. The Contractor shall clarify how “emissions critical” components will be identified in this documentation.
B. The dimensions on all drawings shall be expressed in the English system; the wording on all drawings shall be in the English language. All terminology used on drawings and in correspondence shall be conventional to the North American railroad industry. Where temperatures are expressed in both Fahrenheit and Celsius, the value in parentheses is for reference only; compliance with the Specification shall be measured in terms of the value first stated, whether Fahrenheit or Celsius.
C. Drawings shall be made to the third-angle projection system. All submitted drawings shall be full size to the scale specified on the drawings. Reduced size copies will not be permitted. Every drawing shall include a complete bill of material and parts list in the field of the drawing or on a separate sheet of the same drawing. All parts or subassemblies, RFP No. 2018827 - Rolling Stock Page 83 of 176 RTA– Locomotive Overhaul Due: August 15, 2018
including subcontractor-furnished items, which form a part of the assembly, subassembly, or piece depicted, shall be described. Each assembly drawing shall include the weight and center-of-gravity of the assembly. All drawings shall reference the number of the drawing of the next higher subassembly or assembly on which it is used. This requirement does not apply to standard hardware or electrical and electronic components. Final drawings shall be of not more than four standard sizes, with “D” size as the largest drawing permissible size. “E” size drawings shall be used only during design reviews. Electrical schematics and wiring diagrams shall be “A” or “B” sized only.
D. When reference is made on a drawing to a material or process covered by the Contractor’s unique specification or procedure number, it shall also state a commercial equivalent. If there is no commercial equivalent, the AUTHORITY shall be provided with copies of the Contractor specification for review and approval. Except as otherwise permitted, all semiconductors shall be identified by JEDEC numbers.
E. Revisions to drawings and drawing change orders affecting previously submitted drawings shall be re-submitted for approval as they are issued. No more than three revisions shall remain unincorporated on any drawing at any time.
F. Drawings on which changes have been made, even though less than three, shall be revised to incorporate those changes no less frequently than at 60 day intervals. The revision block shall describe the details of the changes made by that revision, or, in lieu of detailed descriptions, the numbers of the applicable drawing change orders may be used. In the latter case, the drawing change orders shall have been submitted no later than the time of submittal of the revised drawing. The details of all changes shall be highlighted on the drawing(s) sent to the AUTHORITY for review and approval. Alternate methods shall be subject to approval by the AUTHORITY.
G. Approval of a drawing does not relieve the Contractor of its obligation to meet all requirements of the Contract. Approval of a drawing which contains a deviation from, or breach of, the Specification does not constitute authority or approval for that deviation or breech unless such deviation has been specifically requested in writing and approval granted in writing according to Contract requirements separate from the drawing approval process.
H. All requests for deviations from approved drawings shall be submitted, reviewed, and approved by the AUTHORITY prior to release of the drawing for installation.
16.1.2 Locomotive History Books
Prior to, or upon delivery of each unit, the Contractor shall supply the following for each unit, contained in loose-leaf bound “Locomotive History Book”.
A. Certificate of vehicle conformance. It shall be the responsibility of the Contractor to obtain all certificates of conformance.
B. Scale tickets showing the weight at each end and the total weight of each locomotive.
C. All serialized components on the locomotive; additionally, note the following additional
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requirements:
a. Engine serial number and clearance record shall include injector serial numbers.
b. Truck serial number record shall include wheels and traction motors.
c. Serial numbers of journal bearings and axles shall also be recorded.
D. Copies of all required test reports.
E. Two copies of FRA Form F-6180-49A, “Locomotive Inspection and Repair Record,” completely filled out for display in the locomotive and for the files of the AUTHORITY.
16.1.3 Photographs
For each color photograph listed in the following subsections, the Contractor shall provide the JPEG file. All JPEG files shall be consolidated and delivered on CD-ROM(s) or memory sticks, which shall also include a searchable spreadsheet listing all JPEG filenames and corresponding brief description of the photograph.
16.1.3.1 Construction
Photographs of any locomotive produced under this Contract during various stages of construction shall be furnished by the Contractor. The photographs shall include:
A. Completed truck assemblies.
B. Underframe:
1. Prior to installation of equipment, showing engine bed, HEP and air compressor mounts, pneumatic tubing and piping, and electrical wiring, cables, conduits and raceways.
2. Subsequent to installation of main engine alternator, compressor, equipment rack, HEP apparatus and electrical cabinet.
16.1.3.2 Finished Locomotive
A. Front View
B. Rear View
C. Left Side
D. Right Side
E. Engine Control Panels
F. Cab Interior Complete
G. Control Console
H. Roof
I. Carbody Interior Spaces and Equipment
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16.2 TRAINING
The Contractor shall provide for training material development and delivery to be provided at a training facility at a to-be-determined location at or near the AUTHORITY’s facility in Lebanon, TN. This training shall be for the personnel who are involved in the operation, maintenance, and management of the locomotive fleet. The training courses shall be approved in all aspects by the AUTHORITY. The instructors chosen by the Contractor for each subject area shall have previous industrial and technical teaching experience, shall be completely familiar with their respective subject areas, and have experience in instruction, maintenance, and operations within the North American passenger railroad industry. This includes the requirements of the new microprocessor control system, and any other major sub-systems or assemblies that are supplied by the Contractor’s vendors. Training personnel from those vendors are subject to the same approvals as the Contractor’s training personnel. The Contractor shall submit all completed training materials, proposed instructor resumes, and a training schedule for AUTHORITY review, collaboration, and approval before delivery of the first locomotive to the AUTHORITY [CDRL 16-004].
16.2.1 Training Scope
The training shall concentrate exclusively on the differences between the locomotives prior to and post overhaul. Where components, circuits, procedures, adjustment values, etc. are identical, the training shall consist of solely noting that there is no change. Where components, etc. are almost identical, the training shall consist of clearly instructing personnel in the specific differences and the need to modify current practices to accommodate the different features and functions. Where the components, etc. are of a new type, a complete training course shall be given. All training classes will be video recorded for future use by the AUTHORITY.
Training shall be organized into two (2) categories:
A. Operations: This course material shall be appropriate for locomotive Operators.
B. Maintenance, Service, and Repair: This course material shall be appropriate for mechanics, technicians, and their supervisors.
16.2.2 Skill Groupings
Courses shall be tailored for the skill level typical of US Class I Railroad employees and shall be organized into skill groupings of such operations.
16.2.3 Class Size and Number of Attendees
A. Class size shall not exceed eight (8) AUTHORITY personnel per class.
B. The AUTHORITY will furnish the Contractor with a list of attendees for each class not less than three (3) business days prior to the class.
C. All training shall be completed [CDRL 16-005] within the schedule agreed upon between the Contractor and the AUTHORITY.
16.3 SUPPORT EQUIPMENT
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The Contractor shall provide a list of all non-standard tools required to operate and maintain the newly applied equipment of the locomotives. The list shall be provided at least 60 days in advance of the delivery of the first locomotive [CDRL 16-006].
16.4 DOCUMENT SUBMITTALS
Contractor shall submit to the AUTHORITY for review and approval a listing and submittal schedule of all required documents described in this Specification within 90 calendar days from the Notice to Proceed; please refer to Section 1.
16.5 CONTRACT DELIVERABLE REQUIREMENTS LIST
Table 16-1 CDRL De scr ip tion Due CDRL 16 -001 Thre e (3) sets of prelimin ary drawin gs and electrical Within 15 schematics for review and approval by the calendar days of AUTHORITY of modified or replacement equipment receipt of the or subsystems installed by the Contractor as part of first locomotive the overhaul work CDRL 16 -002 Thre e (3) copi es of ser vicing and maintenance Within 15 manuals for modified or replacement equipment or calendar days of subsystems installed by the Contractor as part of the receipt of the overhaul work first locomotive CDRL 16 -003 Thre e (3) as-built p ar t ca talo gs for modi fied or Within 15 replacement equipment or subsystems installed by the calendar days of Contractor as part of the overhaul work receipt of the first locomotive CDRL 16-004 Operation and Maintenance Training Course Material, Before delivery Instructor Resumes, and training schedule of the first locomotive. CDRL 16-005 Operation and Maintenance Training Courses with On a schedule Contractor’s Instructors to be mutually agreed upon by the Contractor and AUTHORITY as per CDRL 16-004. CDRL 16 -006 List of all non -st andar d tooling re qui red to op erate Within 60 and maintain newly applied equipment. calendar days of receipt of the first locomotive
End of Section
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F40 PH-2C Mid-Life Overhaul Tec hn ical Spec ifica tion
17 SHIPMENT AND ACCEPTANCE
17.1 CONSIGNMENT AND ROUTING
A. All expenses incurred in preparing and moving all locomotives and materials to and from AUTHORITY facilities shall be the responsibility of the Contractor.
B. Locomotives shall, at the Contractor’s expense, be shipped from the Contractor’s plant c/o the AUTHORITY.
C. All costs of transportation, including additional materials to be supplied by the Contractor, shall be the responsibility of the Contractor.
D. Locomotives shall be shipped without sand, water, and fuel; however, the prime mover and air compressor shall have a full complement of lube oil.
E. Spare parts and material shall be shipped at the Contractor’s expense to the AUTHORITY.
F. The Contractor shall develop and submit an outbound and inbound inspection form for the AUTHORITY’s approval.
17.2 CERTIFICATE OF IN-PLANT INSPECTION & RELEASE FOR SHIPMENT
A. A certificate of in-plant inspection and release for shipment shall be prepared prior to shipment of each locomotive from the Contractor’s facilities.
1. The certificate shall be signed and dated by both the Contractor’s and AUTHORITY’s representatives.
B. Prior to shipment of the locomotive(s) and trucks to Lebanon, TN, a final in-plant inspection of the locomotive and truck assemblies and a review of its documentation shall be performed by the AUTHORITY or its representative(s).
C. At the final in-plant inspection, the Contractor shall have compiled for review by the AUTHORITY or its representative(s) documentation of all tests, inspections, serial numbers, weights, etc. to be entered into the individual Locomotive History Book.
D. The Contractor shall allocate at least one (1) full working day, which shall be a weekday during daylight hours, for the AUTHORITY or its representative(s) to perform the review inspection, over a pit, with station power and air applied, of each locomotive ready for shipment to ensure that the locomotive meets the requirements of the Specification and is fully operational.
E. The Contractor shall furnish to the AUTHORITY prior to completion of the Release For Shipment certificate for each locomotive, two copies of the following original documents completed, signed and dated:
1. The Contractor shall also place in the card holders in the cab of the locomotive the
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following originalF40 Pcompleted,H-2C Mid-L isignedfe Overh andaul T datedec hn ical docu Spec ments:ifica tion
2. Locomotive inspection and repair record, form FRA F6180-49A (“Blue Form”), including inspections and tests required by 49 CFR 229.23, 229.25, 229.27 and 229.31.
F. Upon successful completion of inspection and review, a Certificate of In-Plant Inspection and Release for Shipment will be issued by the AUTHORITY to accompany the shipment of the locomotive(s). A locomotive shall not be delivered to the AUTHORITY’s property without the Certificate. The Contractor shall make any necessary repairs and perform other necessary corrective action so that all Open Items are corrected.
17.3 RECEIVING INSPECTION
A. Upon delivery of the completed locomotive(s) to the AUTHORITY’s Facilities, the Contractor and the AUTHORITY or its representatives shall visually inspect the locomotive(s) for damage, loss, vandalism, or other discrepancies incurred during shipment.
B. Receiving Inspections shall be conducted on Mondays through Fridays only, excepting holidays.
C. A Receiving Inspection Report listing all damage, loss, vandalism, or other discrepancies found shall be prepared and signed by the Contractor’s representative(s).
1. Any discrepancies noted in the Receiving Inspection Report shall be adjusted, repaired, or replaced by the Contractor, at the Contractor’s expense.
2. The Contractor shall be responsible for securing facilities and personnel separate from those of the AUTHORITY to complete all additional work required for the duration of the Contract.
3. Any defects in apparatus, material, or workmanship disclosed by inspections or tests, shall be corrected at the Contractor’s expense prior to Final Acceptance.
4. All expenses and costs incurred in the removal of locomotive(s) from the designated delivery point for correction of defects shall be borne by the Contractor.
17.4 CONDITIONAL ACCEPTANCE INSPECTION (ALL LOCOMOTIVES)
17.4.1 Preparation for Road Service
A. Following acceptance of the Receiving Inspection Report by the AUTHORITY, the Contractor shall prepare the locomotive(s) for road service.
B. Supplies of sand, coolant, and fuel will be furnished and applied by the AUTHORITY.
C. The Contractor shall successfully perform a terminal train air brake test and departure test as part of the preparation of the locomotive.
17.4.2 Conditional Acceptance Inspection
A. Upon completion of the preparation of each locomotive and acceptance by the AUTHORITY for road service, a non-revenue road test shall be conducted by the RFP No. 2018827 - Rolling Stock Page 89 of 176 RTA– Locomotive Overhaul Due: August 15, 2018
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AUTHORITY. TheF40 ContractorPH-2C Mid -shallLife O vbeer hresponsibleaul Tec hn ical Sforpec theifica compensationtion of any on-site test personnel employed by the Contractor.
1. Road tests shall be performed in accordance with Section 15.2.
B. Following successful completion of the non-revenue road tests, a Certificate of Conditional Acceptance will be prepared and signed by the AUTHORITY. The Certificate shall note any discrepancies remaining to be corrected by the Contractor, but of such a nature that they would not preclude safe operation of the locomotive in road service.
C. Conditional Acceptance Testing shall be performed in a timely fashion. The AUTHORITY shall have a minimum of three working days from the date of the completed Receiving Inspection to begin conditional acceptance testing, and a maximum of five working days from the date of the completed non-revenue road test to furnish Conditional Acceptance provided the tested locomotive meets the Specification requirements and has passed all testing.
17.5 FINAL ACCEPTANCE
A. Locomotive final acceptance shall be based on the following requirements having been met:
1. Contractual and workmanship deficiencies discovered during inspections of the locomotive have all been corrected by the Contractor in a manner judged satisfactory by the AUTHORITY.
2. The Contractor has provided the AUTHORITY with Contract and Specification test reports showing that the required tests and inspections have been successfully completed with results satisfactory to the AUTHORITY.
3. Documentation is complete, including historic record keeping of work performed in compliance with the Contract. All documentation must have received AUTHORITY approval.
4. The locomotive has performed in revenue service for five (5) complete round trips without requiring any unscheduled maintenance.
5. All CDRLs identified within the Technical Specification have been approved by the AUTHORITY.
6. All Training has been completed.
7. All Manuals have been received and approved by the AUTHORITY.
8. All spare parts have been received and accepted by the AUTHORITY.
9. All as-built record drawings have been received and approved by the AUTHORITY.
B. Certificate of Final Acceptance will be executed by AUTHORITY for each locomotive [CDRL 17-001].
17.6 LIQUIDATED DAMAGES
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A. Once timely commenced,F40 PH -Contractor2C Mid-Life shallOverh adiligentlyul Tec hn ical continue Spec ifica titsion performance to and until final completion of each locomotive.
B. The term “Final Completion” as used herein shall mean that point at which, as certified in writing by RTA, that the task is 100% complete and in conformance with the Contract.
C. Guarantees and equipment warranties required by the Contract shall commence on the date of final completion.
D. RTA will suffer financial loss, in addition to any increased cost of completion of the locomotives.
E. If a locomotive s not complete within the time period set forth according to the schedule, Contractor and Contractor’s Surety shall be liable for and shall pay the RTA as liquidated damages to compensate for the losses and damages suffered by any delay, and not as penalty, the sum of nine hundred and fifty dollars ($950) for each calendar day of delay until the locomotive is complete. Contractor agrees that the contract time and the amount established for liquidated damages are reasonable.
F. All limitations of time set forth herein are material and are of the essence of the Contract.
17.7 CONTRACT DELIVERABLE REQUIREMENTS LIST
Table 17-1 CDRL De scr ip tion Due CDRL 17 -001 Cer ti fica tes of Fin al Acc ept ance TBD by Cont ractor
End of Section
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F40 PH-2C Mid-Life Overhaul Tec hn ical Spec ifica tion
1 SCOPE AND RESPONSIBILITIES (See BASE T/S Section 1)
1.1 SCOPE AND PURPOSE
This Specification outlines the scope of work for the top deck overhaul of the AUTHORITY’S locomotive No. 120, if the option to perform this Work is formally selected and authorized in writing by the AUTHORITY.
The requirements included in the Base Technical Specification Sections listed below shall also apply to the top deck Work to be performed on locomotive No. 120:
1. Section 1 – Scope Responsibilities
2. Section 2 – Locomotive Characteristics
3. Section 13 – Materials and Workmanship
4. Section 14 – Quality Assurance Requirements
5. Section 15 – Inspection and Testing
6. Section 16 – Technical Documents and Training
7. Section 17 – Shipping and Acceptance
End of Section
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F40 PH-2C Mid-Life Overhaul Tec hn ical Spec ifica tion
2 LOCOMOTIVE BODY AND PAINT REQUIREMENTS
2.1 LOCOMOTIVE BODY EXTERIOR
A. All exterior damage, holes and carbody rust shall be repaired, particularly the front end at the location of the horizontal “split” seam where a previous repair was made.
B. Dents and scrapes in excess of ¼” deep, and within a 3 foot radius, shall be repaired with the AUTHORITY’s approval.
C. All roof mounted antennas and associated hardware shall be removed and cleaned. All roof penetrations shall be inspected for corrosion and water ingress. All penetrations shall be cleaned and reconditioned. Antennas shall be re-applied with new gaskets and seals.
2.1.1 Paint and Exterior Treatments
A. The Contractor shall use exterior colors and design schemes selected by the AUTHORITY. The locomotive shall be completely painted in accordance with the selected locomotive exterior paint scheme, including logos, locomotive numbering and other exterior lettering. The basis for the overhauled F40PH exterior paint scheme shall be selected by the AUTHORITY.
1. The exterior of the locomotive shall be thoroughly cleaned and prepared for repainting.
2. Painting materials shall be applied according to the recommendations of the paint manufacturer including cleaning and material preparation.
3. The Contractor shall ensure that all surfaces to be painted have been properly prepared prior to applying finish coats of paint.
4. Exterior Painting – The Contractor shall paint the exterior of the carbody using DuPont “IMRON” polyurethane paints or approved equivalent.
The painting scheme shall include paints and manufacturer’s required materials for the entire locomotive. Couplers and draft gear shall not be painted.
a. All painted exterior carbody surfaces shall have one coat of primer with finish coats applied to a minimum thickness of six (6) mils. The finished exterior shall present a high quality appearance free from sags, drips, scratches, variations in gloss, and other imperfections. Orange peel shall be grade 6 or better when compared to the ACT Laboratory – “Orange Peel Standard”.
b. The Contractor shall select a complete paint system to ensure compatibility between the primer, and finish coats. Contractor-specified touch-up paint procedures shall be described in CDRL 3-004 (included with CDRL of Base Specification).
c. All striping shall be edge sealed per manufacturer’s instructions.
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F40 PH-2C Mid-Life Overhaul Tec hn ical Spec ifica tion 5. All grab handles and handrails (excluding stainless steel) shall be painted white. 6. All rooftop areas, rear platform, and short hood nose shall have an AUTHORITY approved black anti-skid material applied.
7. Lettering and Numbering – Lettering, numbering and logos shall be applied to the exterior and interior as applicable, subject to review and acceptance by the AUTHORITY.
B. Tags and Stenciling – All FRA required stenciling shall be provided, in conformance with FRA requirements:
2.1.2 Identification Numbers
The locomotive will retain all of the same identification number that is in place at the time of shipment to the Contractor.
A. Side numbers
B. Rear end numbers
C. A five inch tall riveted, unpainted, metal “F” indicator shall be located on each side sill near the front end and shall identify that end as the front. This indicator shall be renewed.
D. All letters and numbers shall be Helvetica medium face.
E. Retain existing AEI tags.
2.2 CONTRACT DELIVERABLE REQUIREMENTS LIST
N/A
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F40 PH-2C Mid-Life Overhaul Tec hn ical Spec ifica tion
3 AIR SUPPLY AND FRICTION BRAKE SYSTEM
3.1 GENERAL SCOPE OF WORK
The Contractor shall perform the four year FRA periodic inspection on all brake components on the locomotive restoring them to a new condition in accordance with 49 CFR part 229. This locomotive is equipped with a 26L system. The Work to be performed shall be confirmed by the Contractor and presented to the AUTHORITY for review and approval in an Air Supply and Friction Brake System Overhaul Plan [CDRL 9-001] (included with CDRL of Base Specification).
A. A signed FRA cab card shall be provided by the Contractor in the cab of the locomotive at delivery of the overhauled locomotive.
B. Perform a complete pneumatic test to ensure proper operation of the system.
3.1.1 Valves
A. The current 26L air brake system shall have all valves removed and replaced with reconditioned air valves.
B. All vented and non-vented ball cocks on the trainline shall be inspected and tested to ensure a properly functioning seal against air leakage. If found to be defective, they shall renewed.
C. All external brake pipe gauges shall be inspected and tested. If found to be defective, they shall renewed.
D. Main reservoir automatic drain valves shall be replaced.
E. Emergency brake valves shall be painted an AUTHORITY approved red.
3.1.2 Brakes
A. All brake shoes shall be renewed.
B. The complete handbrake assembly shall be renewed.
3.1.3 Air Compressor and Filter/Dryer
A. Air Compressor shall be replaced.
B. Install a new air compressor control switch. Compressor control switch shall be set to 130 PSI to charge the system and stop charging at 140 PSI.
C. The air dryer shall be replaced.
D. All air system filters shall be replaced.
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F40 PH-2C Mid-Life Overhaul Tec hn ical Spec ifica tion 3.1.4 Pressure Control Switches
A. Install a new PC switch. B. Install a new emergency sand switch. The Contractor shall make the necessary revisions, if any, to provide a sixty (60) second timed application of sand during an emergency brake application.
3.1.5 Air Tanks and Piping
3.1.5.1 Main Reservoir
Main reservoirs shall be blown out with compressed air to remove any moisture and debris. Main reservoirs, mounting brackets, mounting hardware, and piping, shall be inspected for damage and defects. Any main reservoirs or mounting hardware, which are found to be damaged, defective, cracked, or corroded, shall be replaced with new. Main reservoir tests shall be performed as required in 49 CFR 229.31.
3.1.6 Warning Devices
3.1.6.1 Horn
The horns shall be replaced with a reconditioned unit. The horn shall be tested with a calibrated sound level meter to ensure that it meets the requirements of 49 CFR part 229.129.
3.1.6.2 Bell
The bell shall be requalified and certified to OEM standards.
3.1.7 Sanding
Timed sanding for sixty (60) seconds during emergency brake applications shall be provided. The Contractor shall present to the Authority the details of any other functions that result in sand application. [CDRL 9-002] (included with CDRL of Base Specification)
3.1.7.1 Sand Traps and Hoses
Inspect and check operation of front and rear lead axle sand traps, including shut off valves. Install new rubber sand hoses, clamps and nozzles to trucks. If any traps are found to be defective, they shall be renewed.
3.2 CONTRACT DELIVERABLE REQUIREMENTS LIST
Table 3-1 CDRL Desc ription Due CDRL 9-001 Air Supply and Friction Brake System Overhaul Plan TBD by Contractor CDRL 9-002 Sand Application- Application and Duration Strategies TBD by Contractor
End of Section
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F40 PH-2C Mid-Life Overhaul Tec hn ical Spec ifica tion
4 MAIN ENGINE, ENGINE COOLING, AND FUEL SYSTEM
4.1 GENERAL
A. The main engine, main engine cooling system and fuel system work to be performed shall be confirmed by the Contractor and presented to the AUTHORITY for review and approval in a Main Engine, Main Engine Cooling and Fuel System Overhaul Plan [CDRL 10-001] (included with CDRL of Base Specification).
B. Engine disassembly and reassembly, overhauling/re-qualification of engine components, all necessary repair work and testing must be in accordance with EMD published procedures unless otherwise directed.
C. Unless otherwise specified, only genuine EMD parts, components and subassemblies shall be used in reassembling the engine, including UTEX components and parts used in rebuilding subassemblies.
D. Component cleanliness must be maintained throughout the overhaul and test cycle.
4.2 CRANKCASE AND OIL PAN
A. Perform a water pressure test of the cooling system before engine disassembly. Repair points of leakage found prior to reassembly of the engine.
B. After disassembly of the engine, thoroughly clean crankcase, oil pan and air boxes.
C. Inspect the engine for structural cracks, especially in known suspect welds or other locations, and for abnormal wear and other defects. Magnetic particle inspection, or other AUTHORITY approved method, shall be utilized.
1. If any abnormal wear or defects are found that would significantly affect the performance or life of the engine, agreement must be reached with the AUTHORITY on a course of action before further work is performed.
D. Inspect all exposed studs and tapped holes.
1. Damaged studs shall be replaced. 2. Tapped holes shall be re-qualified by means of thread gauges, with special attention given to exhaust deck holes.
3. Damaged holes shall be repaired through installation of keylocking thread repair inserts with the exception of lifting shackle holes, which must be weld repaired.
4.3 POWER ASSEMBLIES AND RELATED COMPONENTS
A. The power assemblies shall be overhauled, unit exchanged with EMD, or renewed.
1. The complete power assemblies shall be built up using OEM standard parts defined in RFP No. 2018827 - Rolling Stock Page 97 of 176 RTA– Locomotive Overhaul Due: August 15, 2018
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F40 PH-2C Mid-Life Overhaul Tec hn ical Spec ifica tion the EPA certificate of compliance to meet the requirements of the EPA’s tier 0+ exhaust emissions standards, defined in 40 CFR 1033. 2. Completed power assemblies shall be hydrostatically pressure tested.
3. Power assemblies shall be installed utilizing plate-type crabs and new liner seals, head to liner gaskets, head seat rings and lower liner inserts. B. Camshafts shall be thoroughly cleaned and inspected.
1. If needed, segments may be replaced only upon specific written approval of the AUTHORITY.
2. Camshaft bearing shells shall be replaced with new.
C. The injectors shall be replaced with new injectors certified for Tier 0+ performance.
D. Injector control linkage shall be reconditioned, utilizing new bearings.
1. Spring-loaded adjusting links shall be installed at each injector.
E. All connecting rod bearings shall be replaced with new.
F. Valve bridges shall be reconditioned, with new lash adjusters.
G. Rocker arm assemblies shall be inspected and qualified for reuse.
4.4 HEAD FRAMES AND TOP DECK COVERS
A. Head frames shall be inspected for damage and distortion, and re-qualified.
B. Top deck covers shall be inspected and re-qualified.
1. Latches shall be replaced.
2. New seals shall be applied.
4.5 EXHAUST SYSTEM
A. Exhaust manifold chambers, heat shields and expansion joints shall be removed, cleaned, inspected, repaired and reinstalled with new gaskets.
1. Non-repairable exhaust chambers and heat shields may be replaced only upon specific written approval of the AUTHORITY.
2. Cracked expansion joints shall be replaced with new. B. If foreign material is found in the exhaust manifold or screen trap box, the turbo screen shall be replaced with a UTEX component.
1. If cracks are found, it shall be replaced with a “Starburst” design screen.
4.6 ACCESSORY DRIVE END OF ENGINE
A. External lube oil and water elbows shall be cleaned, inspected, and reused.
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F40 PH-2C Mid-Life Overhaul Tec hn ical Spec ifica tion B. All fuel oil manifolds and piping shall be thoroughly cleaned and inspected.
1. Crushed or damaged piping shall be replaced.
C. The fuel filtration system shall be reconditioned.
1. On the accessory rack:
a. Clean the fuel suction strainer and housing.
b. Clean the primary filter canister and install a new filter element. 2. On the engine, apply new spin-on filter elements.
D. Remove and rebuild, or replace, the Dual Delta P engine protector and reapply using new fittings and hoses.
E. UTEX water pumps.
F. UTEX governor.
G. Visually inspect accessory end drive train gearing for defects and excessive wear once water pumps are removed and measure gear backlash where possible.
1. Advise the AUTHORITY of conditions found before proceeding to reassemble the engine.
H. Remove and rebuild the following pumps to OEM standards and specifications:
1. Main lube oil and piston cooling pump. 2. Scavenging oil pump.
3. Fuel pump and motor.
4.7 CAMSHAFT DRIVE END OF ENGINE
A. Inspect all gears in the camshaft drive train visually, with a tooth profile gage, and by magnafluxing for evidence of overheating, galling, cracks or teeth worn beyond profile limits.
1. Replace defective gears with new upon AUTHORITY written approval.
B. Replace after cooler cores with new ones meeting Tier 0+ requirements.
C. Inspect after cooler ducts and repair minor damage. Replace cracked ducts only with the specific written approval of the AUTHORITY.
D. Clean and inspect the lube oil separator, screen and eductor tube assembly.
1. Examine flanges at elbow and cover assembly for bolt head seat wear and renew if indented or worn. 2. Install new high-pressure flexible hose between eductor tube and air box.
E. Remove, inspect and recondition auxiliary generator drive assembly.
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F40 PH-2C Mid-Life Overhaul Tec hn ical Spec ifica tion F. Inspect and qualify cam drive housing.
G. Remove and rebuild, or replace, the turbocharger lube oil (soak back) pump and motor assembly.
4.8 LUBE OIL SYSTEM
A. Rebuild all lube oil pumps according to EMD specifications, or renew if necessary.
B. Clean, qualify and, if necessary, repair the lube oil strainer assembly.
C. On the accessory rack, thoroughly clean the Michiana tank and install new filters. D. The lube oil strainer and housing shall be cleaned.
E. All fuel and lube oil filters shall be new, including turbocharger filter.
F. Rebuild the turbo lube oil pump and motor according to EMD specifications, or renew if necessary.
G. Rebuild all pressure relief valves, check valves, pressure switches, temperature sensors and gauges, or renew if necessary.
4.9 TURBOCHARGER
A. Thoroughly clean and inspect the turbocharger, including the turbine and compressor blades and any other components that may cause a rotor imbalance.
B. Reassembly of the engine shall be in accordance with OEM recommended bolt torques, clearances and tolerances.
1. The Contractor shall provide all ancillary components commonly replaced in a top deck overhaul, such as threaded fasteners, pins, bushings, gaskets, etc.
a. All new gaskets, seals, O-rings, bushings, and miscellaneous hardware shall be used. b. RTV silicone sealant shall not be used to substitute for properly fitted seals or gaskets, or used randomly in the engine without specific written approval from the AUTHORITY. Any unauthorized use of RTV silicone may be cause for the Contractor to re-perform the portion of the Work that used the RTV silicone at the Contractor’s sole expense. C. Electrical and electronic components and wiring that have been disconnected/reconnected, handled, or moved during overhaul shall be inspected and qualified.
1. Necessary replacement material shall be new.
2. Butt splices shall not be utilized without specific written approval of the AUTHORITY.
a. Prior to the proposed use of any butt splice, the Contractor shall submit a sample butt splice and workmanship standard for review and approval by the
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F40 PH-2C Mid-Life Overhaul Tec hn ical Spec ifica tion AUTHORITY.
D. The integrity of the reconnected locomotive fuel, lube oil and coolant systems shall be verified prior to startup.
E. Perform pressure tests of fuel, lube oil and cooling systems of the engine and correct all leaks and deficiencies prior to startup.
F. Take and record lead readings in each cylinder.
G. Contractor shall submit a sample of its proposed documentation of the engine build-up process with his proposal.
1. Documentation shall include removed and installed serial numbers of the following components as applicable, as a minimum: a. Governor b. Main oil pump c. Scavenging oil pump d. Water pumps e. Camshafts f. Accessory and camshaft drive end gears. g. Injectors 2. A UTEX or new power assembly need not be dismantled in order to verify the serial numbers.
4.10 FUEL SYSTEM
A. Fuel Tank
1. The fuel tank shall be inspected for damage and leaks and repaired where defects are found. As information, there is a known pinhole leak in the fuel tank, lower end engineer’s side, and this shall be repaired by the Contractor. The tank shall be re- qualified to meet OEM performance standards by the Contractor. The fuel tank shall be drained of fuel during the inbound inspection and will have the clean outs removed and cleaned so as not to collect any debris.
2. All fuel sight glasses shall be removed and replaced.
3. Remove fuel suction and return line assembly and inspect for cracks or other signs of deterioration. Ensure that low fuel level shut off valve is in place and functioning properly. Replace or renew any fuel lines or valves that are found damaged or defective. B. Ecology Tank
1. The ecology tank shall be drained and flushed out.
2. The ecology tank shall be inspected for damage and repaired or replaced and re- qualified to meet OEM performance standards.
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F40 PH-2C Mid-Life Overhaul Tec hn ical Spec ifica tion C. Fuel Fill
1. The existing fuel fill equipment shall be inspected, repaired if damaged and re- qualified in a manner approved by the AUTHORITY.
H. All fuel and lube oil filters shall be new, including the turbocharger filter.
4.11 COOLING SYSTEM
A. Radiator Cores
1. Remove all radiator cores from the locomotive and remove all header tanks in order to inspect the cores. 2. Inspect the header inlet screens for damage and repair as necessary. Renew all header gaskets. 3. All test methods and repair procedures shall be submitted in advance for review and approval by the AUTHORITY. 4. Check mechanically-bonded cores for the presence of corrosion, scaling and plugged tubes. Cores without plugged tubes shall be flushed and pressure tested in accordance with OEM instructions. Report all finding, pressure test results and recommendations to the AUTHORITY for disposition, then rebuild or renew the cores as instructed. Any new cores installed shall be of the mechanically-bonded type. B. Radiator Fans
1. Unless the cooling fans and motors are being replaced, all fans and motors shall be rebuilt according to EMD Maintenance Instructions.
C. Radiator Hatches
1. Replace any damaged hatches and replace all gaskets and mounting hardware.
D. Radiator Screens and Shutter Assemblies
1. All screens and shutter assemblies shall be cleaned, inspected and reconditioned according to EMD Maintenance Instructions. 2. All shutter air cylinders shall be rebuilt to OEM instructions, magnet valves and cut out cocks shall be renewed. E. System Piping and Hardware
1. All water piping shall be cleaned, inspected and renewed as required. 2. All seals, gaskets and related hardware shall be replaced with new. F. Water Pumps
1. Both water pumps shall be rebuilt in accordance with OEM specifications, or renewed if necessary.
G. Water Expansion Tank
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F40 PH-2C Mid-Life Overhaul Tec hn ical Spec ifica tion and renew all valves. 2. Renew the water tank pressure cap, water level sight glass and all of the seals, gaskets and all valves associated with the water tank. H. Gauges and Sensors
1. Renew and calibrate the air pressure gauge, temperature sensor, water temperature gauge, and all temperature switches. Engine protective devices such as the low water detector and water pressure sensor, shall be rebuilt or renewed as necessary during the engine rebuild.
4.12 CONTRACT DELIVERABLE REQUIREMENTS LIST
Table 4-1 CDRL De scr ip tion Due CDRL 10 -001 Main Engine, Main Engine Cooling and Fuel System Overhaul Plan TBD by Cont ractor End of Section
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F40 PH-2C Mid-Life Overhaul Tec hn ical Spec ifica tion
5 OPERATIONAL SAFETY SYSTEMS
5.1 GENERAL SCOPE OF WORK
The operational safety systems Work to be performed shall be confirmed by the Contractor and presented to the AUTHORITY for review and approval in an Operational Safety Systems Overhaul Plan [CDRL 12-001] (included with CDRL of Base Specification).
5.2 TTX-REC-M5 Integrated Event Recorder System
The Contractor shall determine if the existing event recorder and alerter system can be interfaced with the new Wabtec LDRS-V system (refer to Section 12.3). If it cannot be linked to the LDRS-V, the Contractor shall replace it with a Wabtec TTX-RECM5 Integrated Recorder System.
5.2.1 TTX-REC-M5 Event Recorder
The location of the new TTX-REC-M5 Event Recorder shall be submitted to the AUTHORITY for approval.
5.3 On-Board Digital Video Recording System
On-Board Digital Video Recording Systems shall be upgraded to Wabtec LDRS-V system. The system consists of a forward facing camera and under-carriage microphone, near the bell and horn. The new LDRS-V, cameras, microphone(s), enclosures, layout, protocols, and interconnect shall be described in the Operational Safety Systems Overhaul Plan.
A. Location of the new LDRS-V System shall be submitted to the AUTHORITY for approval.
B. The mounting shall allow for easy removal of the data hard disk as well as the entire unit.
C. Any cabling between the cameras and the LDRS-V shall be shielded. Cabling shall match the requirements of Section 13.
D. Any multi-conductor cabling between the microphones and the LDRS-V shall be shielded. The shield shall not be used for carrying return current.
E. The existing forward-facing camera enclosure and mounting bracket shall be replaced. Enclosures shall be vandal and tamper resistant.
F. Connectivity to the Event Recorder - the LDRS-V is equipped with a FRA crash hardened memory module that will be used to store all recorded video and locomotive data. It does require connectivity to the vehicles event recorder and a GPS receiver to maintain time synchronization.
G. All LDRS-V cabling and conduit layout will need to be described in the Operation Safety Systems Overhaul Plan. RFP No. 2018827 - Rolling Stock Page 104 of 176 RTA– Locomotive Overhaul Due: August 15, 2018
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F40 PH-2C Mid-Life Overhaul Tec hn ical Spec ifica tion
H. A video download shall be provided with video and audio (testing each specific input) verifying functionality of the DVR system [CDRL 12-002] (included with CDRL of Base Specification). This download shall be included in the locomotive history book.
I. The Contractor shall provide the AUTHORITY with a copy of WRE Data Analysis Software. The Software package will provide the AUTHORITY to download information from the LDRS-V on a routine basis. Ideally, software can be loaded into a commercially available laptop computer, running a commercially available operating system. Each downloaded file would contain appropriate information (for example Road number, time and date, location annotation, etc.) to permit the files to be analyzed, stored and used according to the AUTHORITY’s needs. The Contractor will provide documentation to support these download procedures.
5.4 CONTRACT DELIVERABLE REQUIREMENTS LIST
Table 5-1 CDRL Description Due CDRL 12 -001 Opera tion al S afety Syst ems Over haul Pl an TBD by Cont ractor CDRL 12 -002 Event R ec order LDRS -V Downlo ad Bef ore deliv ery of locomotive
End of Section
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F40 PH-2C Mid-Life Overhaul Tec hn ical Spec ifica tion
1. TRUCK, TRACTION MOTOR AND SUSPENSION
1.1 GENERAL SCOPE OF WORK
This section covers the truck, traction motor and suspension work to be performed on locomotive Unit 120 if such Work is formally selected and authorized in writing by the AUTHORITY.
The requirements included in the Base Technical Specification Sections listed below shall also apply to the truck, traction motor and suspension work to be performed on locomotive No. 120:
1. Section 1 – Scope Responsibilities 2. Section 2 – Locomotive Characteristics 3. Section 13 – Materials and Workmanship 4. Section 14 – Quality Assurance Requirements 5. Section 15 – Inspection and Testing 6. Section 16 – Technical Documents and Training 7. Section 17 – Shipping and Acceptance
The trucks shall be reconditioned per OEM specifications using only EMD approved truck kit and parts. New Timken journal roller bearings, or approved equivalent, shall be used. All removal and installation serial numbers for wheel sets, traction motors, trucks and position on the locomotive shall be recorded and provided to the AUTHORITY.
The truck and suspension Work to be performed shall be confirmed by the Contractor and presented to the AUTHORITY for review and approval in a Truck and Suspension Overhaul Plan [CDRL APPB1-001].
1.1.1 Wheels, Axles and Journal Bearings
1.1.1.1 Wheels
Wheels shall be replaced with new AAR Type E-42, Class B wheels, in accordance with AAR Standards. Wheels shall have an AAR 1B wide flange contour, with tread taper of 1:20. All existing wheels with greater than 1-3/4 inch rim thickness shall be returned to the AUTHORITY.
1.1.1.2 Axles
A. All axles shall be inspected and qualified in accordance with the AAR Wheel & Axle Manual, Section G, Part II of the AAR Manual of Standards and Recommended Practices.
B. Axles which cannot be qualified for reuse shall be replaced with new axles, which shall be in accordance with AAR Specification M101, Class F (latest issue).
C. Bull gears shall be qualified and mounted per EMD specifications. If necessary, renew.
1.1.1.3 Journal Bearings
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F40 PH-2C Mid-Life Overhaul Tec hn ical Spec ifica tion Journal roller bearings shall be mounted in accordance with the Roller Bearing Manual, Section H, Part II of the AAR Manual, or alternative EMD instructions.
1.1.2 Suspension Elements
A. Renew all primary and secondary (coil and elliptical) truck springs with new OEM springs. Renew coil spring seats.
B. Install new lateral, yaw and vertical shocks.
1.1.3 Truck Frame
A. All components shall be removed from the truck frames. Frames shall be completely cleaned, stripped and repainted in an AUTHORITY approved color prior to the build-up process.
B. Trucks shall be reconditioned in accordance with guidelines noted in EMD M.I.s 1504, 1511, 1512, 9672, and 9674, latest issues.
C. A full dimensional check shall be performed on each truck and bolster to an AUTHORITY approved procedure.
D. Magnetic particle inspection of trucks after thorough cleaning shall be performed. This inspection shall pay particular attention to the welds and spring pockets.
E. Replace all nose supports, pins and rubber bushings and grommets in the trucks, and all other elastomers subject to wear.
F. All tie rods, rubber bushings and pins shall be removed from the truck frame. New tie rods and rubber bushings shall be installed.
G. Any damage to the truck discovered during examination which requires welding, all weld repair and work shall be performed in accordance to OEM specifications.
H. Renew speedometer axle drive and sensor cable.
I. Traction motor combo units shall be installed into each reconditioned truck.
J. Reassembly of trucks shall be accomplished will all new hardware, nuts, bolts and pins. Only EMD approved hardware shall be used.
K. Replace center bearing dust guard.
1.1.3.1 Journal Boxes
Journal boxes shall be inspected for wear and cracking, and repaired or replaced and qualified.
1.1.4 Liners and Wear Surfaces
All pedestal liners and wear surfaces shall be replaced or renewed with OEM specified new components.
1.1.4.1 Tread Brakes and Rigging
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F40 PH-2C Mid-Life Overhaul Tec hn ical Spec ifica tion Tread brake heads shall be removed and reconditioned to OEM specifications:
A. Slack adjusters shall be reconditioned to a “like new” condition.
B. All brake shoes shall be renewed with Cobra composition shoes. Shoe part number, and composition shall be submitted to the AUTHORITY as part of CDRL APPB1-001.
1.1.5 Traction Motors and Grar Boxes
A. All D77/78 traction motors shall be overhauled following EMD M.I.’s 3953 and 3912, or approved equal. New 20 tooth pinions shall be installed on the motor shafts.
B. Traction motor gear cases shall be inspected, cleaned and reconditioned with new seals and repaired or renewed as necessary to fully comply with OEM specifications.
C. Traction motors shall be assembled into complete wheel combo units with new wheels per OEM specifications.
D. Traction motor gear cases shall be secured following EMD plate A3910F-1 with Huck Fastener.
E. Renew all traction motor bellows to carbody.
F. Serial number records shall be updated for each locomotive, accounting for all serialized TM/Gearbox components installed on the locomotive.
1.1.6 Truck Mounted Air Piping
A. Inspect and qualify all truck mounted air piping and pipe brackets. Repair or renew as required.
B. Replace all air hoses running from all brake cylinder piping.
C. Brake cylinders shall be reconditioned.
1.1.7 Truck Painting
A. Before truck installation, the Contractor shall clean all accumulated dust, dirt or other foreign matter off of the trucks. Contractor shall spray and air dry one coat of metal primer on all exposed surfaces of the trucks and a final coat of an AUTHORITY approved DuPont paint, or approved equal. Truck paint shall be of a type that will not conceal cracks that may develop in service. Wheels, axles, exposed elastomers and brake shoes shall not be painted.
B. Tags and Stenciling – All FRA required stenciling shall be provided, in conformance with FRA requirements:
1. New identifying tags shall be applied as necessary. 2. All air cut out handles shall have a stainless steel identification tag attached adjacent the valve with a stainless steel wire.
1.2 CONTRACT DELIVERABLE REQUIREMENTS LIST
Table 8-1 RFP No. 2018827 - Rolling Stock Page 108 of 176 RTA– Locomotive Overhaul Due: August 15, 2018
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F40 PH-2C Mid-Life Overhaul Tec hn ical Spec ifica tion CDRL De scr ip tion Due CDRL APPB Tr uck and Susp ension Over haul Pl an TBD by Cont ractor -001
End of Section
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F40 PH-2C Mid-Life Overhaul Tec hn ical Spec ifica tion
C. F40PH Clearance Diagram
This Space Left Intentionally Blank
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F40 PH-2C Mid-Life Overhaul Tec hn ical Spec ifica tion
B. PROPOSAL FORMAT
Proposers shall include all of the items listed below in the order shown, in their Proposals. Each section should be clearly labeled, with pages numbered and separated by tabs. This format is necessary for evaluation purposes. A more detailed explanation of the requested services is found in Section III, the Scope of Work. Proposers shall utilize Cost Form, Form 1, located in Section IV, to provide compensation in response to the suggested requirements, to indicate cost of services.
Proposals shall be prepared simply and economically, providing a straightforward, concise description of capabilities to satisfy the requirements of this Proposal. Emphasis should be on completeness and clarity of content with sufficient detail to allow for accurate evaluation and comparative analysis.
Please be advised each Part referenced below is the minimum requirements requested by RTA.
Proposals shall include seven tabbed sections (Part 1, Part 2, Part 3, Part 4, Part 5, Part 6 and Part 7) shall be indexed in the order outlined below. List questions and your responses and/or attachments as numbered and listed within each section.
PART 1: Cover Page and Cover Letter
All Proposals shall be accompanied by a cover letter of introduction and executive summary of the Proposal.
• Qualifications, Experience, References and Samples 1. Briefly introduce your firm, providing a summary of administration, organization and staffing of your firm, including multiple offices, if applicable. 2. In this section it should clearly state the contact person title and contact information. 3. Describe the experience of the firm in the last thirty six (36) months in performing services of similar size and scope. 4. Provide references for similarly successful projects from three governmental agencies (or regional districts), including the name of the agency, contact name, telephone, fax and email address.
PART 2: Project Team
1. Proposers must provide a Project Team Organizational Chart and identify key individuals. 2. Provide a detailed availability for Project Team and key individuals. 3. A detailed Management Plan according to the scope. 4. Provide all key individual specific areas of experience.
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F40 PH-2C Mid-Life Overhaul Tec hn ical Spec ifica tion 5. Provide information regarding customer service support including hours of availability.
PART 3: Understanding of the RFP/ Work Methodology
• Quality of Proposal as it addresses the needs presented in the Scope. 1. Provide a summary of your understanding of the requirements of this Request for Proposal. 2. Provide your expectations of RTA including Support Staff and resources.
3. Provide a clear; Contract Deliverables Requirement List, Quality Assurance Plan, Test Procedures, Master Test Plan, and Compatibility & Road Plan.
4. Your Test Program Plan and Procedures should address the following:
a. Test Program Plan and Procedures:
b. Are critical specified performance criteria demonstrated by tests, by acceptable analysis, or prior agency certified tests?
c. Are acceptance tests sufficient to demonstrate that each vehicle is compliant through testing of representative criteria?
d. Is the test program valid for the vehicle and the intended infrastructure? For instance are new vehicle designs on new infrastructure treated to a different approach (a full system test for example) than existing vehicle designs? Existing vehicle designs previously tested on the existing infrastructure might only require vehicle testing to ensure satisfactory interfacing with the existing infrastructure?
e. Do the qualification and acceptance test criteria ensure the vehicles “as delivered” will meet the Grantee’s needs within acceptable boundaries without having to repeat qualification tests?
f. Do test procedures refer to applicable sections of the specification?
g. Are test procedures up-to-date and do they reflect the latest design configurations? Will the test plan validate all analyses?
h. Will the test plan validate performance that has not been analyzed?
i. Will the acceptance testing proposed validate production results and fleet performance?
j. Does the test plan and CDRL ensure the vehicle will perform on the actual infrastructure?
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F40 PH-2C Mid-Life Overhaul Tec hn ical Spec ifica tion 5. Your Contract Deliverable Requirement List should include: a. Does the CDRL ensure that all critical performance issues are adequately analyzed, including: b. Structural strength and fatigue resistance of rail vehicle body and truck or bus vehicle frame and chassis c. Brake performance and compliance with industry practice and safety regulations d. Propulsion performance e. Dynamic performance f. HVAC performance g. Dynamic envelope, loading gauge, and clearance requirements h. Controls and interlocks i. Weight management j. Safety management k. Reliability management l. Availability management m. Maintainability and Mean Time To Repair n. Hardware and Software safety program o. Locomotive Electronics Safety Analysis (if applicable) p. Does the CDRL schedule assure that performance is proved by analysis before start of sub-assembly production?
PART 4: Master Program Schedule
1. Describe your overall project approach and implementation plan (including milestones) for this project. 2. Master Program Schedule must include a projected timeline, outlining the major steps of each component of the locomotives and a schedule demonstrating estimated length of time required to complete each. PART 5: Training & Acceptance Plan / Warranty
1. Provide detail information regarding your training material and plans according to the scope. 2. Provide a copy of the pre-delivery inspection form. 3. Your Acceptance Plan should address the follow: a. Are the qualification and acceptance tests a full validation of the vehicle performance? b. Does vehicle acceptance validate the fleet performance within acceptable tolerances? c. Have Vehicle History Books been completed and do they represent the configuration of the as-built vehicles supplied?
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F40 PH-2C Mid-Life Overhaul Tec hn ical Spec ifica tion d. Have systems integration tests been completed satisfactorily with a validated vehicle configuration? e. Have spare parts, manuals, and training been supplied to support revenue service? f. Are all open items and warranty or fleet deficiencies being addressed? g. Are safety and security Certification Items List (CIL) completed or satisfactorily disposed to allow for safe and secure operation? h. Have reliability, maintainability and other proof of design been addressed or completed PART 6: Cost
RTA requests that the firms interested in responding complete Form I, located in Section IV. If a discount off retail pricing for items not specifically listed on Form I is available, please provide that information. Also include any other pricing discounts or offers that will assist RTA in obtaining the best possible pricing for the services provided.
• Rates and Expenses 1. Provide detailed information and pricing for each locomotive. 2. In this section, you may provide us with your proposed rates and expenses. Proposers are encouraged to offer more options in addition to what is listed in the Scope. 3. Provide any discount for non-standard services, volume discounts or any other special price offered.
PART 7: FTA REQUIRED FORMS
RTA requests the Proposers interested in responding complete the following forms located in Section IV FTA Model Clauses and Required Forms.
• Forms 1. Please review, sign and submit forms. If a form is not applicable to your organization please indicate not applicable and SUBMIT.
*Proposal Forms, Licensing and Permits DBE Compliance Cost Form References Buy America Statement
Acknowledgment of Affidavits of Notice to Proposers Insurance Certificate Addenda Compliance DBE
Affidavit & Information Certification Debarment, Certificate of Authority DBE Certificate Required for Proposers Suspension Lower-Tier
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F40 PH-2C Mid-Life Overhaul Tec hn ical Spec ifica tion Certification of Certification of Proposers Certification of Restrictions on Debarment, Suspension License Eligibility Lobbying Primary
Compliance Specifications Affidavits Subcontractors Permits
*All forms may not apply but must be submitted and indicate not applicable*
PART 7: ACCEPTANCE OF THE PROPOSED CONTRACT TERMS AND CONDITIONS
Indicate any exceptions to the Scope of Work, general terms and conditions or other requirements listed in the Proposed Contract.
• Overall quality of response and compliance to requirements and acceptance. 1. Signature is not required on the Proposed Contract included in the Proposal; however, any exceptions or proposed changes to the terms and conditions must be proposed on a separate attachment. RTA reserves the right to make changes to the Proposed Contract.
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F40 PH-2C Mid-Life Overhaul Tec hn ical Spec ifica tion C. GENERAL TERMS AND CONDITIONS
1. GENERAL REQUIREMENTS
The Parties shall fully cooperate with one another, and shall take any additional acts that may be necessary, appropriate or convenient to attain the purposes of this Proposal and any contract entered into.
2. PROPOSERS AFFIDAVITS NON-COLLUSION
The Proposers guarantees that the Proposal submitted is not a product of collusion with any other Proposers and no effort made to fix the Proposal price of any Proposers, or to fix any overhead, profit or cost elements of any Proposal price. An affidavit of non-collusion form is included and must be signed and submitted with Proposal.
3. INSURANCE REQUIREMENTS
During the term of this Contract, Proposer shall, at its sole expense, obtain and maintain in full force and effect for the duration of the Contract and any extension hereof the types and amounts of insurance identified below by a check mark .
a) ☒ Products Liability Insurance in the amount of one million ($1,000,000) dollars (If the Contractor will be shipping to a receiving department at RTA)
b) ☒ General Liability Insurance in the amount not less than one million dollars ($1,000,000) combined single limits each occurrence for bodily injury and property damage.
c) ☐ Professional liability insurance, errors & omissions insurance, or malpractice insurance, whichever may be customary in the professional field, in the minimum amount of one million dollars ($1,000,000.00) per claim/annual aggregate. Such coverage must be maintained for a period of three (3) years following termination of this Contract or final acceptance by RTA of the Services, whichever is later. This provision shall expressly survive the termination of the Services or the Contract.
d) ☒ Automobile Liability Insurance in the amount not less than a combined single limit of one million dollars ($1,000,000) covering Contractor’s owned, non-owned, leased or rented vehicles.
e) ☒ Worker's Compensation Insurance with statutory limits required by the State of Tennessee or other applicable laws and employer’s liability insurance with limits of no less than one hundred thousand ($100,000) dollars, as required by the laws of Tennessee. (Not required for companies with fewer than five (5) employees).
f) ☐ Other insurance
g) ☐ Such insurance shall:
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F40 PH-2C Mid-Life Overhaul Tec hn ical Spec ifica tion 1. Contain or be endorsed to contain a provision that includes Covered Entities as additional insureds and loss payees with respect to liability arising out of work or operations performed by or on behalf of Contractor including materials, parts, or equipment furnished in connection with such work or operations. The coverage shall contain no special limitations on the scope of its protection afforded to the Covered Entities.
2. For any Claims related to this Contract, Contractor’s insurance coverage shall be primary insurance as respect to the Covered Entities. Any insurance or self-insurance programs covering the Covered Entities shall be excess of Contractor’s insurance and shall not contribute with it.
3. Regarding Automotive Liability Insurance including vehicles owned, hired, and non- owned, said insurance shall include coverage for loading and unloading hazards. Insurance shall contain or be endorsed to contain a provision that includes the Covered Entities as additional insureds with respect to Claims and liability arising out of automobiles owned, leased, hired or borrowed by or on behalf of Contractor.
4. Contractor shall maintain workers’ compensation insurance, if applicable, with statutory limits as required by the State of Tennessee or other applicable laws and liability insurance. Contractor shall require each of its subcontractors to provide workers’ compensation insurance for all of the latter’s employees to be engaged in such work unless employees are covered by Contractor’s workers’ compensation insurance coverage.
5. Other Insurance Requirements. Contractor shall:
a) Prior to commencement of the Services, furnish RTA with original certificates and amendatory endorsements effecting coverage required by this Section 16 of the proposed contract and provide that such insurance shall not be cancelled, allowed to expire, or be materially reduced in coverage except on thirty (30) days’ prior written notice to RTA.
b) Provide certified copies of endorsements and policies if requested by RTA in lieu of or in addition to certificates of insurance.
c) Replace certificates, policies, and/or endorsements for any such insurance expiring prior to completion of services.
d) Maintain such insurance from the time the Services commence until completed. Failure to maintain, renew coverage or provide evidence of renewal as required by RTA may be treated by RTA as a material breach and Default under this Contract.
e) Place such insurance with insurer licensed to do business in Tennessee and having A.M. Best Company ratings of no less than A-. Modification of this standard may be considered upon written appeal to the RTA Director of Risk Management Services.
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F40 PH-2C Mid-Life Overhaul Tec hn ical Spec ifica tion f) Require all subcontractors to maintain during the Term of this Contract Commercial General Liability insurance, Business Automobile Liability insurance, and Worker’s Compensation/Employers Liability insurance (unless subcontractor’s employees are covered by Contractor’s insurance) in the same manner as specified for Contractor. Contractor shall file subcontractor’s certificates of insurance as required by RTA.
g) Disclose any deductibles and/or self-insured retentions greater than ten thousand dollars ($10,000) and obtain RTA’s written approval of such deductibles and/or self- insured retentions prior to the commencement of the Services.
h) Not have, if Contractor has or obtains primary and excess policies, any gap between the limits of the primary policy and the deductible features of the excess policies.
Upon request, the Proposers will provide a Certificate of Coverage with the Regional Transportation Authority of Middle Tennessee named as Certificate Holder.
The Proposers shall indemnify and hold harmless RTA from any and all damages, loss or injury, lawsuits, claims, demands or liens resulting from any performance of Proposer’s employees or subcontractors.
4. INTEREST OF MEMBERS OF RTA
No member of the governing body of RTA, other officer, employee or agent of RTA who exercises any functions or responsibilities in connection with the carrying out of the activities, to which this Contract pertains, shall have any personal interest, direct or indirect, in this Contract.
5. INTEREST OF OTHER LOCAL PUBLIC OFFICIALS AND STATE OFFICIALS
No member of the governing body of Metro, and no other public official of such locality, who exercises any functions or responsibilities in the review or approval of the carrying out of activities to which this Contract pertains, shall have any personal interest, direct or indirect, in this Contract. No part of the proceeds shall be paid directly or indirectly to any officer or employee of the State of Tennessee as wages, compensation or gifts in exchange for acting as officer, agent, employee, subcontractor, or Proposers to RTA in connection with any work contemplated or performed relative to this Contract.
6. INTEREST OF MEMBERS, OR DELEGATES TO CONGRESS
In accordance with 18 U.S.C. Section 431, no member of, or delegate to, the Congress of the United States shall be admitted to any share or part of this Contract, or to any benefit arising there from.
7. INTEREST OF THE PROPOSERS
The Proposers covenants that it presently has no interest and shall not acquire any interest, direct or indirect, which would conflict in any manner or degree with the performance of services required to be performed under this Contract. The Proposers further covenants that no person having such interest shall be employed in the performance of this Contract.
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F40 PH-2C Mid-Life Overhaul Tec hn ical Spec ifica tion 8. WORKERS COMPENSATION ACT
The Proposers shall comply with the State Law known as the Workers’ Compensation Act and shall pay into the State insurance fund the necessary premiums required by the Act to cover all employees furnishing said services to RTA, and under the control of the Proposers, and shall relieve RTA from any costs due to accidents and other liabilities mentioned in said Act.
9. SOCIAL SECURITIES ACT
The Proposers shall be and remain an independent Proposers with respect to all services performed and agrees to and does accept full and exclusive liability for payment of any and all contributions or taxes for social security, unemployment insurance, and retirement benefits or annuities imposed under any State and Federal law which are measured by the wages, salaries, or other remunerations paid to persons by the Proposers for work performed under the terms of this contract. The Proposers agrees to obey all lawful rules and regulations and to meet all lawful requirements which are now or may be issued or promulgated under laws authorized by State or Federal officials; and Proposers also agrees to indemnify and save harmless the RTA from any contributions or liability therefore.
10. EQUAL EMPLOYMENT OPPORTUNITY
In implementing the Project/Contract, the Proposers may not discriminate against any employee or applicant for employment because of race, color, creed, sex, disability, age or national origin. The Proposers agrees to take affirmative action to ensure that applicants are employed, and that employees are treated during employment, without regard to their race, color, creed, sex, disability, age or national origin. Such action shall include, but not be limited to, the following: employment, upgrading, demotion or transfer, recruitment or recruitment advertising, layoff or termination; rates of pay or other forms of compensation; and selection for training, including apprenticeship. The Proposers shall insert the foregoing provisions (modified only to show the particular contractual relationship) in all subcontracts, except subcontracts for standard commercial supplies or raw materials.
11. AUTHORITY TO ENTER CONTRACT
The Proposers has all requisite power and authority to conduct its business and to execute, deliver, and perform services specified in the Proposal and any Contract that may be issued. The Proposers warrants that the individuals who have signed the Proposal have the legal right and authority to bind the Proposers.
12. AUTHORIZATION OF PROPOSAL
If the Proposal is made by an individual doing business under an assumed name, the Proposal shall so state. If the Proposal is made by a partnership, the full name and addresses of each member and the address of the partnership shall be given and the Proposal shall be signed by one member thereof. If the Proposal is made by a corporation, it shall be signed in the corporate name by an authorized officer. If the Proposal is made by a joint venture, the full name and address of each member of the joint
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F40 PH-2C Mid-Life Overhaul Tec hn ical Spec ifica tion venture shall be given and the Proposal shall be signed by each venture. Form(s) is included to be filled out and submitted with Proposal.
13. SUBCONTRACT APPROVAL
Proposers shall contain a provision making the subcontractor(s) subject to all provisions stipulated in the Contract. The Proposers shall be fully responsible for all services performed by any subcontractor.
14. COST/PRICE ANALYSIS
RTA reserves the right to conduct a cost or price analysis for any purchase or service. RTA may be required to perform a cost/price analysis when competition is lacking for any purchase. Sole source procurements or procurements which result in a single Proposal received, will be subject to a cost/price analysis, which will include the appropriate verification of cost date, the evaluation of specific elements of costs and the projection of the data to determine the effect on Proposal prices. RTA may require a pre-award audit, and potential Proposers shall be prepared to submit data relevant to the proposed work which will allow RTA to sufficiently determine that the proposed price is fair, reasonable, and in accordance with Federal, State, and local regulations. Procurements resulting in a single Proposal will be treated as a negotiated procurement and RTA reserves the right to negotiate with the single Proposers to achieve a fair and reasonable price. If both parties cannot agree upon a negotiated price, RTA reserves the right to reject the single Proposal.
All contract change orders or modifications will be subject to a cost analysis.
15. PRICING
The price quoted in any Proposal submitted shall include all necessary cost to complete the services in accordance with the specifications. Anything omitted from such specifications, which are clearly necessary, shall be considered a portion of such cost although not directly specified or called for in the specifications. Proposers should note discounts.
16. PROMPT PAYMENT
The Proposers agrees to pay each subcontractor for satisfactory performance of its contract no later than 30 days from receipt of each payment the Proposers receives from RTA. The Proposers agrees further to return retainage payments to each subcontractor within 30 days after the subcontractor work is satisfactorily completed. Any delay or postponement of payment from the above reference may occur only for good cause following written approval of RTA. This clause applies to both DBE and non DBE subcontractors. If the Proposers determine the work to be unsatisfactory, it must notify RTA immediately, in writing, and state the reasons. Failure to comply with this requirement would be construed to be a breach of contract and subject to contract termination.
17. PROTEST
A. Definitions for Purposes of the section
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F40 PH-2C Mid-Life Overhaul Tec hn ical Spec ifica tion The term “days” refers to working days of the Authority.
The term “interested party” means any person (a) who is an actual Proposer or prospective Proposers in the procurement involved, and (b) whose direct economic interest would be affected by the award of the contract or by a failure to award the contract.
Note – The Federal Transit Administration (FTA) will be notified by the Authority of all formal, written protests, when FTA funds are involved.
B. Regional Transportation Authority of Middle Tennessee (RTA) will hear and consider a bona fide protest regarding its procurement actions. It is anticipated that the majority of protests will be evaluated and finally decided by the Authority. Accordingly, the Authority intends to provide a thorough review of all bona fide Proposal protests. The Authority’s primary concern, however, is the timely procurement of needed capital equipment, supplies or services. It does not intend to allow the filing of protests to unnecessarily delay the procurement process, especially if the protest involved is vexatious or frivolous in nature.
Notwithstanding the availability of these protest procedures, any interested party is encouraged to exhaust all methods described in this section of resolving an issue before filing a formal protest with the Authority. In its consideration of a protest, the Authority reserves the right to give due consideration to the good faith efforts of the protestor to resolve the issue involved through informal methods.
C. Submission of Protest
Any interested party may file a protest with the Authority on the basis that the Authority has failed to comply with applicable Federal or State Regulations or with the Authority’s Procurement Process. The protest must be filed in accordance with the timing requirements set forth in subsection D. “Types of Protests and Timing” of this section, and must include: The name, phone number, e-mail and address of the protestor.
The Proposal and proposed contract number of the Proposal.
A statement of grounds for the protest, a statement as to what relief is requested, and in particular the Federal or State law or Authority Process alleged to have been violated. This statement should be accompanied by any supporting documentation the protesting party desires the Authority to consider in making its decision. Protest should be submitted to:
Procurement Manager 430 Myatt Drive Nashville, TN 37115
D. Types of Protests and Timing
The requirement for timely filing of protest with the Authority will depend upon the type of protests involved. The Authority will consider the following three types of protest by interested parties:
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F40 PH-2C Mid-Life Overhaul Tec hn ical Spec ifica tion 1. Protest regarding Proposal
Any protest regarding the Proposal must be filed no later than five (5) business days before Proposal due date. Any protest filed after that date regarding the Proposal will not be considered by the Authority.
This type of protest would include any claim that the Proposal contained exclusionary or discriminatory specification, any challenge to the basis of award, or any claim that the Proposal documents or the Proposal process violated applicable Federal or State law, or that the Authority failed to follow its Procurement Process in the Proposal.
2. Protests regarding Requirements and Responsiveness
Any protest regarding the requirements and responsiveness of Proposal by the Authority must be filed with Authority no later than five (5) business days after receipt of letter of notification of non- responsiveness. Any protest filed after such date regarding the requirements and responsiveness will not be considered by the Authority.
This type of protest would include any challenge to determinations by the Authority of the responsiveness of or the responsibility of a Proposer, or any claim that the requirements and responsiveness of Proposal violated Federal or State law or the Authority’s Procurement Process.
3. Protest Regarding Receipt of Non-Award Notification
Any protest regarding the award of the contract must be filed no later than five (5) business days after receipt of Non- Award Notification. Any protest regarding the award of the contract filed after that date will not be considered by the Authority.
This type of protest will only be entertained by the Authority if the protestor is able to demonstrate that the party awarded the contract fraudulently represented itself as a responsible Proposers or that the Authority violated Federal or State regulations or its Procurement Process in the award of the contract.
E. Authority Response
The Authority will notify the protestor upon timely receipt of a protest and may, where appropriate, request additional information from the protestor. The Authority may, at its discretion, meet with protestor to review the matters raised by the protest. The Authority’s consideration of the particular types of protests will, except as otherwise stated in subsection 2. “Decisions by Authority” of this section E. “Authority Response” in accordance with the following provisions:
1. Types of Protests
a. Protest regarding Proposal
Upon receipt of a timely filed protest regarding the Proposal, the Authority will postpone the opening until resolution of the protest. No additional Proposals will be accepted during the period of postponement.
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F40 PH-2C Mid-Life Overhaul Tec hn ical Spec ifica tion If the protest regarding the Proposal involves a claim of unduly restrictive or exclusionary specifications, the Authority will, in evaluation of the protest, consider both the specific need of the Authority for the feature or item challenged and any effects on competition of including the specifications regarding that feature or item. If the Authority determines that such feature or item was included in the specification in order to meet justified and valid transit needs of the Authority, and was not unduly restrictive of competition or designed to exclude a particular competitor, then the Authority will have grounds to deny the protest.
b. Protest regarding requirement and responsiveness
Upon receipt of a timely filed protest regarding the requirements responsiveness, the Authority will suspend its evaluation of all Proposals submitted until resolution of the protest, if the Authority determines that the protestor has established that there are reasonable doubts regarding the responsiveness of a Proposal or the responsibility of a Proposers or regarding the Authority’s compliance with Federal or State Regulations or its Procurement Process.
c. Protests after non-award notification
Upon receipt of a timely filed protest regarding the non-award notification the Authority will not proceed with contract, if necessary, until the resolution of the protest if the Authority determines that the protestor has established a prima facie case that the contract was awarded fraudulently or in violation of that Federal or State Regulations or the Authority’s Procurement Process.
2. Decisions by Authority
As indicated above, in most instances the Authority will suspend the procurement process upon receipt of a bona fide protest. However, the Authority reserves the right, notwithstanding the pendency of a protest, to proceed with the appropriate action in the procurement process or under the contract in the following cases:
A. where the item to be procured is urgently required; B. where the Authority determines that the protest was vexatious or frivolous; and C. where delivery or performance will be unduly delayed or other undue harm will occur, by failure to make the award promptly.
After reviewing the protest submitted under this section, the Authority will issue a written decision of the basis of the information provided by the protestor, the results of any meetings with protestor, and the Authority’s own investigation. If the protest is upheld, the Authority will take appropriate action to correct the procurement process and protect the rights of the protestor, revised evaluation of Proposal or Authority determinations, or termination of the contract. If the protest is denied, the Authority will lift any suspension imposed and proceed with the procurement process.
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F40 PH-2C Mid-Life Overhaul Tec hn ical Spec ifica tion F. FTA Protest Procedure
Reviews of protests by FTA will be limited to claims that the Authority failed to have or follow protest procedures, or claims the Authority failed to review a complaint or protest. A protestor must exhaust all administrative remedies with the Authority before pursuing a protest with FTA. An appeal to FTA must be received by the cognizant FTA regional or Headquarters Office within five (5) working days of the date the protester knew or should have known of the violation.
Under certain circumstances, protest may be made to the FTA in accordance with FTA circular 4220.1F.
Violations of Federal law or regulation will be handled by the complaint process stated within that law or regulation. Violations of State or local law or regulations will be under the jurisdiction of State or local authorities.
18. ADDITIONAL SERVICES REQUEST
RTA reserves the right to request Additional Services under this Proposal that may not be specifically identified within. Proposers are encouraged to identify and provide supporting statements for any other area(s) of services not listed in the Scope that may be related to Additional Services and the work of RTA.
19. PROPOSED CONTRACT ALTERATIONS
No alterations or variables in the terms of the Proposal and /or of the Proposed Contract shall be valid or binding upon RTA unless authorized in writing by RTA.
20. ASSIGNABILITY
Any public agency (i.e., city, district, public agency, municipality, and other political subdivision or any FTA-funded entity) shall have the option of participating in any award made as a result of a Proposal and/or contract at the same prices, terms and conditions. RTA reserves the right to assign any or all portions of Services awarded under this Proposal and/or contract. This assignment , should it occur, shall be agreed to by RTA and Proposers. Once assigned, each agency will enter into its own contract and be solely responsible to the Proposers for obligations to the service assigned. RTA’s right of assignment will remain in force over the contract period or until completion of the contract including options, whichever occurs first. RTA shall incur no financial responsibility in connection with contracts issued by another public agency. The public agency shall accept sole responsibility for placing service and payments to the Proposers.
21. PUBLICATION AND MEDIA RESTRICTIONS
The Contractor shall not publish or reproduce subject data in whole or in part, or in any manner or form, without the advance written consent of RTA, unless the RTA has released or approved the release of that data to the public.
22. GRATUITIES AND KICKBACKS
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F40 PH-2C Mid-Life Overhaul Tec hn ical Spec ifica tion It shall be a breach of ethical standards for any person to offer, give or agree to give any employee or former employee, or for any employee or former employee to solicit, demand, accept or agree to accept from another person, a gratuity or an offer of employment in connection with any decision, approval, disapproval, recommendation, preparation of any part of a program requirement or a purchase request, influencing the content of any specification or procurement standard, rendering of advice, investigation, auditing or in any other advisory capacity in any proceeding or application, request for ruling, determination, claim or controversy or other particular matter, pertaining to any program requirement of a contract or subcontract or to any Proposal or Proposal therefore. It shall be a breach of ethical standards for any payment, gratuity or offer of employment to be made by or on behalf of a subcontractor under a contract to the prime contractor or higher tier subcontractor or a person associated therewith, as an inducement for the award of a subcontract or order. Breach of the provisions of this paragraph is, in addition to a breach of this contract, a breach of ethical standards which may result in civil or criminal sanction and/or debarment or suspension from being a contractor or subcontractor under RTA contracts.
END SECTION III
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F40 PH-2C Mid-Life Overhaul Tec hn ical Spec ifica tion
IV. FEDERAL TRANSIT ADMINISTRATION CLAUSES AND FORMS
1. CONTRACT DOCUMENTS
Any contract resulting from this Proposal shall include the following;
• Request for Proposal No 2018827 and all addenda • Applicants Offer and Guarantee • Proposal Award/Contract
The Contractor and appropriate parties of Agencies will sign to execute contract.
Federal requirements may apply to this procurement and any future contract. If those requirements change then the most recent requirements shall apply. The Federal Government requires that activities financed in part, with Federal funds, and performed by a third party contractor and/or its subcontractors on behalf of the Agencies must be in accordance with Federal requirements.
All subcontracts and subcontractors employed under this contract are subject to the same conditions and regulations as set forth herein unless specifically exempted.
The prime contractor shall ensure that its subcontractor’s at all tiers are aware of and comply with these Federal regulations. The prime contractor is liable for subcontractor’s compliance failures. Failure to comply will render the prime contractor responsible for damages and/or contract termination.
2. NO GOVERNMENT OBLIGATION TO THIRD PARTIES
a) The recipient and contractor acknowledge and agree that, notwithstanding any concurrence by the US Government The recipient and contractor acknowledge and agree that, notwithstanding any concurrence by the US Government in or approval of the Proposal or award of the underlying contract, absent the express written consent by the US Government, the US Government is not a party to this contract and shall not be subject to any obligations or liabilities to the recipient, the contractor, or any other party (whether or not a party to that contract) pertaining to any matter resulting from the underlying contract.
b) Contractor agrees to include the above clause in each subcontract financed in whole or in part with FTA assistance. It is further agreed that the clause shall not be modified, except to identify the subcontractor who will be subject to its provisions.
3. PROGRAM FRAUD AND FALSE OR FRAUDULENT STATEMENTS OR RELATED ACTS
a) Contractor acknowledges that the provisions of the Program Fraud Civil Remedies Act of 1986, as amended, 31 USC 3801 et seq. and USDOT regulations, "Program Fraud Civil Remedies," 49 CFR 31, apply to its actions pertaining to this project. Upon execution of the underlying contract, contractor certifies or affirms the truthfulness and accuracy of any statement it has made, it makes, it may make, or causes to be made, pertaining to the underlying contract or FTA assisted
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F40 PH-2C Mid-Life Overhaul Tec hn ical Spec ifica tion project for which this contract work is being performed. In addition to other penalties that may be applicable, contractor further acknowledges that if it makes, or causes to be made, a false, fictitious, or fraudulent claim, statement, submittal, or certification, the US Government reserves the right to impose the penalties of the Program Fraud Civil Remedies Act (1986) on contractor to the extent the US Government deems appropriate.
b) If contractor makes, or causes to be made, a false, fictitious, or fraudulent claim, statement, submittal, or certification to the US Government under a contract connected with a project that is financed in whole or in part with FTA assistance under the authority of 49 USC 5307, the Government reserves the right to impose the penalties of 18 USC 1001 and 49 USC 5307(n)(1) on contractor, to the extent the US Government deems appropriate.
c) Contractor shall include the above two clauses in each subcontract financed in whole or in part with FTA assistance. The clauses shall not be modified, except to identify the subcontractor who will be subject to the provisions.
4. ACCESS TO RECORDS AND REPORTS
The following access to records requirements apply to this Contract:
a) Where the purchaser is not a State but a local government and is an FTA recipient or a sub grantee of FTA recipient in accordance with 49 CFR 18.36(i), contractor shall provide the purchaser, the FTA, the US Comptroller General or their authorized representatives access to any books, documents, papers and contractor records which are pertinent to this contract for the purposes of making audits, examinations, excerpts and transcriptions. Contractor shall also, pursuant to 49 CFR 633.17, provide authorized FTA representatives, including any PMO contractor, access to contractor's records and construction sites pertaining to a capital project, defined at 49 USC 5302(a)1, which is receiving FTA assistance through the programs described at 49 USC 5307, 5309 or 5311.
b) Where the purchaser is a State and is an FTA recipient or a sub grantee of FTA recipient in accordance with 49 CFR 633.17, contractor shall provide the purchaser, authorized FTA representatives, including any PMO Contractor, access to contractor's records and construction sites pertaining to a capital project, defined at 49 USC 5302(a) 1, which receives FTA assistance through the programs described at 49 USC 5307, 5309 or 5311. By definition, a capital project excludes contracts of less than the simplified acquisition threshold currently set at $100,000.
c) Where the purchaser enters into a negotiated contract for other than a small purchase or under the simplified acquisition threshold and is an institution of higher education, a hospital or other non-profit organization and is an FTA recipient or a sub grantee of FTA recipient in accordance with 49 CFR 19.48, contractor shall provide the purchaser, the FTA, the US Comptroller General or their authorized representatives, access to any books, documents, papers and record of the contractor which are directly pertinent to this contract for the purposes of making audits, examinations, excerpts and transcriptions.
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F40 PH-2C Mid-Life Overhaul Tec hn ical Spec ifica tion d) Where a purchaser which is an FTA recipient or a sub grantee of FTA recipient in accordance with 49 USC 5325(a) enters into a contract for a capital project or improvement (defined at 49 USC 5302(a)1) through other than competitive process, contractor shall make available records related to the contract to the purchaser, the Secretary of USDOT and the US Comptroller General or any authorized officer or employee of any of them for the purposes of conducting an audit and inspection.
e) Contractor shall permit any of the foregoing parties to reproduce by any means whatsoever or to copy excerpts and transcriptions as reasonably needed.
f) Contractor shall maintain all books, records, accounts and reports required under this contract for a period of not less than three (3) years after the date of termination or expiration of this contract, except in the event of litigation or settlement of claims arising from the performance of this contract, in which case contractor agrees to maintain same until the recipient, FTA Administrator, US Comptroller General, or any of their authorized representatives, have disposed of all such litigation, appeals, claims or exceptions related thereto. Re: 49 CFR 18.39(i) (11)
FTA does not require the inclusion of these requirements in subcontracts.
5. FEDERAL CHANGES
All Contracts except micro-purchases ($3,000 or less, except for construction contracts over $2,000) Contractor shall comply with all applicable FTA regulations, policies, procedures and directives, including without limitation those listed directly or by reference in the Master Agreement between the purchaser and FTA, as they may be amended or promulgated from time to time during the term of the contract. Contractor's failure to comply shall constitute a material breach of the contract.
6. TERMINATION
a) Termination for Convenience (General Provision) the recipient may terminate this contract, in whole or in part, at any time by written notice to contractor when it is in the recipient's best interest. Contractor shall be paid its costs, including contract close-out costs, and profit on work performed up to the time of termination. Contractor shall promptly submit its termination claim to the recipient. If contractor is in possession of any of the recipient’s property, contractor shall account for same, and dispose of it as the recipient directs.
b) Termination for Default [Breach or Cause] (General Provision) If contractor does not deliver items in accordance with the contract delivery schedule, or, if the contract is for services, and contractor fails to perform in the manner called for in the contract, or if contractor fails to comply with any other provisions of the contract, the recipient may terminate this contract for default. Termination shall be effected by serving a notice of termination to contractor setting forth the manner in which contractor is in default. Contractor shall only be paid the contract
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F40 PH-2C Mid-Life Overhaul Tec hn ical Spec ifica tion price for supplies delivered and accepted, or for services performed in accordance with the manner of performance set forth in the contract.
If it is later determined by the recipient that contractor had an excusable reason for not performing, such as a strike, f ire, or flood, events which are not the fault of or are beyond the control of contractor, the recipient, after setting up a new delivery or performance schedule, may allow contractor to continue work, or treat the termination as a termination for convenience.
c) Opportunity to Cure (General Provision) the recipient in its sole discretion may, in the case of a termination for breach or default, allow contractor an appropriately short period of time in which to cure the defect. In such case, the notice of termination shall state the time period in which cure is permitted and other appropriate conditions If contractor fails to remedy to the recipient's satisfaction the breach or default or any of the terms, covenants, or conditions of this Contract within ten (10) days after receipt by contractor or written notice from the recipient setting forth the nature of said breach or default, the recipient shall have the right to terminate the Contract without any further obligation to contractor. Any such termination for default shall not in any way operate to preclude the recipient from also pursuing all available remedies against contractor and its sureties for said breach or default.
d) Waiver of Remedies for any Breach In the event that the recipient elects to waive its remedies for any breach by contractor of any covenant, term or condition of this Contract, such waiver by the recipient shall not limit its remedies for any succeeding breach of that or of any other term, covenant, or condition of this Contract.
e) Termination for Convenience or Default (Cost-Type Contracts) the recipient may terminate this contract, or any portion of it, by serving a notice or termination on contractor. The notice shall state whether termination is for convenience of the recipient or for default of contractor. If termination is for default, the notice shall state the manner in which contractor has failed to perform the requirements of the contract. Contractor shall account for any property in its possession paid for from funds received from the recipient, or property supplied to contractor by the recipient. If termination is for default, the recipient may fix the fee, if the contract provides for a fee, to be paid to contractor in proportion to the value, if any, of work performed up to the time of termination. Contractor shall promptly submit its termination claim to the recipient and the parties shall negotiate the termination settlement to be paid to contractor. If termination is for the recipient’s convenience, contractor shall be paid its contract closeout costs, and a fee, if the contract provided for payment of a fee, in proportion to the work performed up to the time of termination.
If, after serving a notice of termination for default, the recipient determines that contractor has an excusable reason for not performing, such as strike, fire, flood, events which are not the fault of and are beyond the control of contractor, the recipient, after setting up a new work schedule, may allow contractor to continue work, or treat the termination as a termination for convenience.
7. CIVIL RIGHTS REQUIREMENTS
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F40 PH-2C Mid-Life Overhaul Tec hn ical Spec ifica tion a) Nondiscrimination - In accordance with Title VI of the Civil Rights Act, as amended, 42 USC 2000d, Sec. 303 of the Age Discrimination Act (1975), as amended, 42 USC 6102, Sec. 202 of the Americans with Disabilities Act (1990), 42 USC 12132, and 49 USC 5332, contractor shall not discriminate against any employee or applicant for employment because of race, color, creed, national origin, sex, age or disability. Contractor shall also comply with applicable Federal implementing regulations and other requirements FTA may issue.
b) Equal Employment Opportunity - The following equal employment opportunity requirements apply to the underlying contract:
c) Race, Color, Creed, National Origin, Sex - In accordance with Title VII of the Civil Rights Act, as amended, 42 USC 2000e, and 49 USC 5332, contractor shall comply with all applicable equal employment opportunity requirements of USDOL, "Office of Federal Contract Compliance Programs, Equal Employment Opportunity, USDOL," 41 CFR 60 et seq., (implementing Executive Order No. 11246, "Equal Employment Opportunity," as amended by Executive Order No. 11375, "Amending Executive Order 11246 Relating to Equal Employment Opportunity," 42 USC 2000e), and any applicable Federal statutes, executive orders, regulations, and policies that may in the future affect construction activities undertaken in the course of the project. Contractor shall take affirmative action to ensure that applicants are employed, and that employees are treated during employment, without regard to their race, color, creed, national origin, sex or age. Such action shall include, but not be limited to, the following: employment, upgrading, demotion or transfer, recruitment or recruitment advertising, layoff or termination; rates of pay or other forms of compensation; and selection for training, including apprenticeship. In addition, contractor shall comply with any implementing requirements FTA may issue.
d) Age - In accordance with Sec. 4 of the Age Discrimination in Employment Act (1967), as amended, 29 USC 623 and 49 USC 5332, contractor shall refrain from discrimination against present and prospective employees for reason of age. Contractor shall also comply with any implementing requirements FTA may issue.
e) Disabilities - In accordance with Sec. 102 of the Americans with Disabilities Act (ADA), as amended, 42 USC 12112, contractor shall comply with the requirements of US Equal Employment Opportunity Commission (EEOC), Regulations to Implement Equal Employment Provisions of the Americans with Disabilities Act, 29 CFR 1630, pertaining to employment of persons with disabilities. Contractor shall also comply with any implementing requirements FTA may issue.
Contractor shall include these requirements in each subcontract financed in whole or in part with FTA assistance, modified only if necessary to identify the affected parties.
8. DISADVANTAGED BUSINESS ENTERPRISE
a) This contract is subject to the requirements of Title 49, Code of Federal Regulations, Part 26, Participation by Disadvantaged Business Enterprises in Department of Transportation Financial
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F40 PH-2C Mid-Life Overhaul Tec hn ical Spec ifica tion Assistance Programs. The national goal for participation of Disadvantaged Business Enterprises (DBE) is 10% . The agency’s overall goal for DBE participation is 2 %. A separate contract goal has not been established for this procurement.
b) The contractor shall not discriminate on the basis of race, color, national origin, or sex in the performance of this contract. The contractor shall carry out applicable requirements of 49 CFR Part 26 in the award and administration of this DOT-assisted contract. Failure by the contractor to carry out these requirements is a material breach of this contract, which may result in the termination of this contract or such other remedy as RTA deems appropriate. Each subcontract the contractor signs with a subcontractor must include the assurance in this paragraph (see 49 CFR 26.13(b)).
9. INCORPORATION OF FEDERAL TRANSIT ADMINISTRATION (FTA) TERMS
The preceding provisions include, in part, certain Standard Terms & Conditions required by USDOT, whether or not expressly stated in the preceding contract provisions. All USDOT-required contractual provisions, as stated in FTA Circular 4220.1F, are hereby incorporated by reference. Anything to the contrary herein notwithstanding, all FTA mandated terms shall be deemed to control in the event of a conflict with other provisions contained in this Agreement. The contractor shall not perform any act, fail to perform any act, or refuse to comply with any request that would cause the recipient to be in violation of FTA terms and conditions.
10. GOVERNMENT WIDE DEBARMENT AND SUSPENSION (NON PROCUREMENT)
This contract is a covered transaction for purposes of 49 CFR Part 29. As such, the contractor is required to verify that none of the contractors, its principals, as defined at 49 CFR 29.995, or affiliates, as defined at 49 CFR 29.905, are excluded or disqualified as defined at 49 CFR 29.940 and 29.945. The contractor is required to comply with 49 CFR 29, Subpart C and must include the requirement to comply with 49 CFR 29, Subpart C in any lower tier covered transaction it enters into.
By signing and submitting its Proposal or proposal, the Proposers or Applicant certifies as follows:
The certification in this clause is a material representation of fact relied upon by the recipient. If it is later determined that the Proposers or Applicant knowingly rendered an erroneous certification, in addition to remedies available to the recipient, the Federal Government may pursue available remedies, including but not limited to suspension and/or debarment. The Proposers or Applicant agrees to comply with the requirements of 49 CFR 29, Subpart C while this offer is valid and throughout the period of any contract that may arise from this offer. The Proposers or Applicant further agrees to include a provision requiring such compliance in its lower tier covered transactions.
11. BUY AMERICA
The contractor agrees to comply with 49 U.S.C. 5323(j) and 49 C.F.R. Part 661, which provide that Federal funds may not be obligated unless steel, iron, and manufactured products used in FTA-funded projects are produced in the United States, unless a waiver has been granted by FTA or the product is
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RTA
F40 PH-2C Mid-Life Overhaul Tec hn ical Spec ifica tion subject to a general waiver. General waivers are listed in 49 C.F.R. 661.7, and include final assembly in the United States for 15 passenger vans and 15 passenger wagons produced by Chrysler Corporation, and microcomputer equipment and software. Separate requirements for rolling stock are set out at 49 U.S.C. 5323(j)(2)(C) and 49 C.F.R. 661.11. Rolling stock must be assembled in the United States and have a 60 percent domestic content.
A Proposers or offeror must submit to the FTA recipient the appropriate Buy America certification with all Proposals or offers on FTA-funded contracts, except those subject to a general waiver. Proposals or offers that are not accompanied by a completed Buy America certification must be rejected as nonresponsive. This requirement does not apply to lower tier subcontractors.
12. BREACHES AND DISPUTE RESOLUTION
Disputes arising in the performance of this contract which are not resolved by agreement of the parties shall be decided in writing by the recipient’s authorized representative. This decision shall be final and conclusive unless within ten (10) days from the date of receipt of its copy, contractor mails or otherwise furnishes a written appeal to the recipient’s CEO. In connection with such appeal, contractor shall be afforded an opportunity to be heard and to offer evidence in support of its position. The decision of the recipient’s CEO shall be binding upon contractor and contractor shall abide by the decision.
Performance During Dispute - Unless otherwise directed by the recipient, contractor shall continue performance under this contract while matters in dispute are being resolved.
Claims for Damages - Should either party to the contract suffer injury or damage to person or property because of any act or omission of the party or of any of his employees, agents or others for whose acts he is legally liable, a claim for damages therefore shall be made in writing to such other party within ten days after the first observance of such injury or damage.
Remedies - Unless this contract provides otherwise, all claims, counterclaims, disputes and other matters in question between the recipient and contractor arising out of or relating to this agreement or its breach will be decided by arbitration if the parties mutually agree, or in a court of competent jurisdiction within the residing State.
Rights and Remedies - Duties and obligations imposed by the contract documents and the rights and remedies available thereunder shall be in addition to and not a limitation of any duties, obligations, rights and remedies otherwise imposed or available by law. No action or failure to act by the recipient or contractor shall constitute a waiver of any right or duty afforded any of them under the contract, nor shall any such action or failure to act constitute an approval of or acquiescence in any breach thereunder, except as may be specifically agreed in writing.
13. LOBBYING
Byrd Anti-Lobbying Amendment, 31 U.S.C. 1352, as amended by the Lobbying Disclosure Act of 1995, P.L. 104-65 [to be codified at 2 U.S.C. § 1601, et seq.] - Contractors who apply or Proposal for an award of $100,000 or more shall file the certification required by 49 CFR part 20, "New Restrictions on
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F40 PH-2C Mid-Life Overhaul Tec hn ical Spec ifica tion Lobbying." Each tier certifies to the tier above that it will not and has not used Federal appropriated funds to pay any person or organization for influencing or attempting to influence an officer or employee of any agency, a member of Congress, officer or employee of Congress, or an employee of a member of Congress in connection with obtaining any Federal contract, grant or any other award covered by 31 U.S.C. 1352. Each tier shall also disclose the name of any registrant under the Lobbying Disclosure Act of 1995 who has made lobbying contacts on its behalf with non-Federal funds with respect to that Federal contract, grant or award covered by 31 U.S.C. 1352. Such disclosures are forwarded from tier to tier up to the recipient.
14. CLEAN AIR
a) Contractor shall comply with all applicable standards, orders or regulations pursuant to the Clean Air Act, 42 USC 7401 et seq. Contractor shall report each violation to the recipient and understands and agrees that the recipient will, in turn, report each violation as required to FTA and the appropriate EPA Regional Office.
b) Contractor shall include these requirements in each subcontract exceeding $100,000 financed in whole or in part with FTA assistance.
15. CLEAN WATER
Contractor shall comply with all applicable standards, orders or regulations issued pursuant to the Federal Water Pollution Control Act, as amended, 33 USC 1251 et seq. Contractor shall report each violation to the recipient and understands and agrees that the recipient shall, in turn, report each violation as required to FTA and the appropriate EPA Regional Office. Contractor shall include these requirements in each subcontract exceeding $100,000 financed in whole or in part with FTA assistance
16. CARGO PREFERENCE
Use of United States-Flag Vessels - The contractor agrees: a. to use privately owned United States-Flag commercial vessels to ship at least 50 percent of the gross tonnage (computed separately for dry bulk carriers, dry cargo liners, and tankers) involved, whenever shipping any equipment, material, or commodities pursuant to the underlying contract to the extent such vessels are available at fair and reasonable rates for United States-Flag commercial vessels; b. to furnish within 20 working days following the date of loading for shipments originating within the United States or within 30 working days following the date of leading for shipments originating outside the United States, a legible copy of a rated, "on-board" commercial ocean bill-of -lading in English for each shipment of cargo described in the preceding paragraph to the Division of National Cargo, Office of Market Development, Maritime Administration, Washington, DC 20590 and to the FTA recipient (through the contractor in the case of a subcontractor's bill-of-lading.) c. to include these requirements in all subcontracts issued pursuant to this contract when the subcontract may involve the transport of equipment, material, or commodities by ocean vessel
17. FLY AMERICA
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F40 PH-2C Mid-Life Overhaul Tec hn ical Spec ifica tion The Contractor agrees to comply with 49 U.S.C. 40118 (the "Fly America" Act) in accordance with the General Services Administration's regulations at 41 CFR Part 301-10, which provide that recipients and sub recipients of Federal funds and their contractors are required to use U.S. Flag air carriers for U.S Government-financed international air travel and transportation of their personal effects or property, to the extent such service is available, unless travel by foreign air carrier is a matter of necessity, as defined by the Fly America Act. The Contractor shall submit, if a foreign air carrier was used, an appropriate certification or memorandum adequately explaining why service by a U.S. flag air carrier was not available or why it was necessary to use a foreign air carrier and shall, in any event, provide a certificate of compliance with the Fly America requirements. The Contractor agrees to include the requirements of this section in all subcontracts that may involve international air transportation.
18. CONTRACT WORK HOURS AND SAFETY
a) Overtime Requirements: No Sub-recipient or subcontractor contracting for any part of the Contract work that may require or involve the employment of laborers or mechanics shall require or permit any such laborer or mechanic in any work week in which he or she is employed on such work to work in excess of forty hours in such work week unless such laborer or mechanic receives compensation no less than one and one-half times the basic rate of pay for all hours worked in excess of forty (40) hours in such work week.
b) Violation; Liability for Unpaid Wages; Liquidated Damages: In the event of any violation of the clause set forth in subparagraph (b) (1) of 29 CFR Section 5.5, the Sub-recipient and any subcontractor responsible thereof shall be liable for the unpaid wages. In addition, such Sub- recipient and subcontractor shall be liable to the United States (in the case of work done under Contract for the District of Columbia or a territory, to such district or such territory), for liquidated damages. Such liquidated damages shall be computed with respect to each individual laborer or mechanic, including watchmen and guards, employed in violation of the clause set forth in subparagraph (b) (1) of 29 CFR Section 5.5 in the sum of $10 for each calendar day on which such individual was required or permitted to work in excess of the standard work week of forty hours without payment of the overtime wages required by the clause set forth in subparagraph (b) (1) of 29 CFR Section 5.5.
c) Withholding for Unpaid Wages and Liquidated Damages: DOT, FTA, or RTC shall upon their own action or upon written request of an authorized representative of the Department of Labor withhold, or cause to be withheld, from any monies payable on account of work performed by the Sub-recipient or subcontractor for unpaid wages and liquidated damages as provided in the clause set forth in subparagraph (b) (2) of 29 CFR Section 5.5.
d) Subcontractor: The proposer or subcontractor shall insert in any subcontracts the clauses set forth in the above paragraphs under the heading of Labor Provisions and shall also require subcontractor to include these clauses in any lower tier subcontracts. The prime Sub-recipient shall be responsible for compliance by any subcontractor or lower tier subcontractor with the clauses set forth in the paragraphs of this section.
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RTA
F40 PH-2C Mid-Life Overhaul Tec hn ical Spec ifica tion e) The requirements of the clauses contained in 29 CFR Part 5.5 (b) or (a) through (d) above are applicable to any Contract subject to the overtime provisions of the Contract Work Hours and Safety Standards Act and not to any of the other statues cited in 29 CFR Part 5.1. The Sub- recipient or subcontractor shall maintain payrolls and basic payroll records during the course of the work and shall preserve them for a period of three (3) years from the completion of the Contract for all laborers and mechanics, including guards and watchmen, working on the Contract. Such records shall contain the name and address of each employee, social security number, correct classifications, hourly rates of wages paid, daily and weekly number of hours worked, deductions made, and actual wages paid. The records to be maintained under this paragraph shall be made available by the Sub-recipient or the subcontractor for inspection, copying, or transcription by authorized representatives of DOT, the Department of Labor, FTA, or RTC. The Sub-recipient or subcontractor will permit such representatives to interview employees during working hours on the job.
19. ENERGY CONSERVATION
The contractor agrees to comply with mandatory standards and policies relating to energy efficiency which are contained in the state energy conservation plan issued in compliance with the Energy Policy and Conservation Act.
20. CONFORMANCE WITH ITS NATIONAL ARCHITECTURE
National Intelligent Transportation Systems Architecture and Standards: To the extent applicable, Contractor agrees to conform, and assure its subcontractors’ conformity, to the National Intelligent Transportation Systems (ITS) Architecture and Standards as required by SAFETEA-LU § 5307(c), 23 U.S.C. § 5307(c), 23 U.S.C. § 512 note, and follow the provisions of FTA Notice, “FTA National ITS Architecture Policy on Transit Projects,” 66 Fed. Reg. 1455 et seq., January 8, 2001, and any other implementing directives FTA may issue later, except to extent FTA determines otherwise in writing.
21. ADA ACCESS REQUIREMENTS
Contractor shall comply with 49 USC 5301(d), stating Federal policy that the elderly and persons with disabilities have the same rights as other persons to use mass transportation services and facilities and that special efforts shall be made in planning and designing those services and facilities to implement that policy. Contractor shall also comply with all applicable requirements of Sec. 504 of the Rehabilitation Act (1973), as amended, 29 USC 794, which prohibits discrimination on the basis of handicaps, and the Americans with Disabilities Act of 1990 (ADA), as amended, 42 USC 12101 et seq., which requires that accessible facilities and services be made available to persons with disabilities, including any subsequent amendments thereto.
22. NOTIFICATION OF FEDERAL PARTICIPATION FOR STATES
The preceding provisions include, in part, certain Standard Terms and Conditions required by DOT,
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RTA
F40 PH-2C Mid-Life Overhaul Tec hn ical Spec ifica tion whether or not expressly set forth in the preceding contract previsions. All contractual provisions required by DOT, as set forth in FTA Circular 4220.1F, are hereby incorporated by reference. Anything to the contrary herein notwithstanding, all FTA mandated terms shall be deemed to control in the event of a conflict with other provisions contained in this Agreement. The Contractor shall not perform any act, fail to perform any act, or refuse to comply with any RTA requests which would cause RTA to be in violation of the FTA terms and conditions.
STANDARD CLAUSES
To the extent not inconsistent with foregoing Federal requirements, this contract shall also include those standard clauses attached hereto, and shall comply with the recipient’s Procurement Guidelines, available upon request from the recipient.
The following requirements are not federal clauses.
1. FULL AND OPEN COMPETITION
In accordance with 49 U.S.C. § 5325(a) all procurement transactions shall be conducted in a manner that provides full and open competition.
2. PROHIBITION AGAINST EXCLUSIONARY OR DISCRIMINATORY SPECIFICATIONS
Apart from inconsistent requirements imposed by Federal statute or regulations, the contractor shall comply with the requirements of 49 USC 5323(h)(2) by refraining from using any FTA assistance to support procurements using exclusionary or discriminatory specifications.
3. INELIGIBLE CONTRACTORS AND SUBCONTRACTORS
Any name appearing upon the Comptroller General’s list of ineligible contractors for federally-assisted contracts shall be ineligible to act as a subcontractor for contractor pursuant to this contract. If contractor is on the Comptroller General’s list of ineligible contractors for federally financed or assisted construction, the recipient shall cancel, terminate or suspend this contract.
4. COMPLIANCE WITH FEDERAL REGULATIONS
Any contract entered pursuant to this Proposal shall contain the following provisions: All USDOT- required contractual provisions, as set forth in FTA Circular 4220.1F, are incorporated by reference. Anything to the contrary herein notwithstanding, FTA mandated terms shall control in the event of a conflict with other provisions contained in this Agreement. Contractor shall not perform any act, fail to perform any act, or refuse to comply with any grantee request that would cause the recipient to be in violation of FTA terms and conditions. Contractor shall comply with all applicable FTA regulations, policies, procedures and directives, including, without limitation, those listed directly or incorporated by reference in the Master Agreement between the recipient and FTA, as may be amended or promulgated from time to time during the term of this contract. Contractor’s failure to so comply shall constitute a material breach of this contract.
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RTA
F40 PH-2C Mid-Life Overhaul Tec hn ical Spec ifica tion 5. REAL PROPERTY
Any contract entered into shall contain the following provisions: Contractor shall at all times comply with all applicable statutes and USDOT regulations, policies, procedures and directives governing the acquisition, use and disposal of real property, including, but not limited to, 29 CFR 18.31, 49 CFR 24 Subpart B, FTA Circular 5010.1D, and FTA Master Agreement, as they may be amended or promulgated during the term of this contract. Contractor’s failure to so comply shall constitute a material breach of this contract.
6. ACCESS TO SERVICES FOR PERSONS WITH LIMITED ENGLISH PROFICIENCY
To the extent applicable and except to the extent that FTA determines otherwise in writing, the Recipient agrees to comply with the policies of Executive Order No. 13166, "Improving Access to Services for Persons with Limited English Proficiency," 42 U.S.C. § 2000d 1 note, and with the provisions of U.S. DOT Notice, “DOT Guidance to Recipients on Special Language Services to Limited English Proficient (LEP) Beneficiaries,” 70 Fed. Reg. 74087, December 14, 2005.
7. ENVIRONMENTAL JUSTICE
The Recipient agrees to comply with the policies of Executive Order No. 12898, "Federal Actions to Address Environmental Justice in Minority Populations and Low Income Populations," 42 U.S.C. § 4321 note, except to the extent that the Federal Government determines otherwise in writing.
8. ENVIRONMENTAL PROTECTIONS
Compliance is required with any applicable Federal laws imposing environmental and resource conservation requirements for the project. Some, but not all, of the major Federal laws that may affect the project include: the National Environmental Policy Act of 1969; the Clean Air Act; the Resource Conservation and Recovery Act; the comprehensive Environmental response, Compensation and Liability Act; as well as environmental provisions with Title 23 U.S.C., and 49 U.C. chapter
53. The U.S. EPA, FHWA and other federal agencies may issue other federal regulations and directives that may affect the project. Compliance is required with any applicable Federal laws and regulations in effect now or that become effective in the future.
9. GEOGRAPHIC INFORMATION AND RELATED SPATIAL DATA
Any project activities involving spatial data or geographic information systems activities financed with Federal assistance are required to be consistent with the National Spatial Data Infrastructure promulgated by the Federal Geographic Data Committee, except to the extent that FTA determines otherwise in writing.
10. FEDERAL SINGLE AUDIT REQUIREMENTS FOR STATE ADMINISTERED FEDERALLY AID FUNDED PROJECTS ONLY
Non Federal entities that expend $500,000 or more in a year in Federal awards from all sources are
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RTA
F40 PH-2C Mid-Life Overhaul Tec hn ical Spec ifica tion required to comply with the Federal Single Audit Act provisions contained in U.S. Office of Management and Budget (OMB) Circular No. A 133, Audits of States, Local Governments, and Non Profit Organizations. Non Federal entities that expend Federal awards from a single source may provide a program specific audit, as defined in the Circular. Non Federal entities that expend less than $500,000 in a year in Federal awards from all sources are exempt from Federal audit requirements for that year, except as noted in '3052.215(a), but records must be available for review or audit by appropriate officials of the Federal and State agencies.
11. CATALOG OF FEDERAL DOMESTIC ASSISTANCE (CFDA) IDENTIFICATION NUMBER
The municipal project sponsor is required to identify in its accounts all Federal awards received and expended, and the Federal programs under which they were received. Federal program and award identification shall include, as applicable, the CFDA title and number, award number and year, name of the Federal agency, and name of the pass through entity.
12. CFDA NUMBER FOR THE FEDERAL TRANSPORTATION ADMINISTRATION
A Recipient covered by the Single Audit Act Amendments of 1996 and OMB Circular A-133, “Audits of States, Local Governments, and Non-Profit Organizations,” agrees to separately identify the expenditures for Federal awards under the Recovery Act on the Schedule of Expenditures of Federal Awards (SEFA) and the Data Collection Form (SF-SAC) required by OMB Circular A-133. The Recipient agrees to accomplish this by identifying expenditures for Federal awards made under Recovery Act separately on the SEFA, and as separate rows under Item 9 of Part III on the SF-SAC by CFDA number, and inclusion of the prefix “ARRA” in identifying the name of the Federal program on the SEFA and as the first characters in Item 9d of Part III on the SF-SAC
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F40 PH-2C Mid-Life Overhaul Tec hn ical Spec ifica tion
REQUIRED FORMS
FORM 1
I. BASE CONTRACT
No. Qty. Description of Item Unit Price Total Price
Base Locomotive (121, 122, and 1 3 $ ______$ ______381)
2 2 Spare Trucks $ ______$ ______
System Support (from Total - 3 Lump Sum $ ______Schedule A)
Spare Parts, new items only, budget set aside, exact list to 4 Lump Sum $ 150,000 be developed between the RTA and Contractor after NTP
Total Base Contract Price
5 (Sum Of Section I, Items 1 through 4) $
II. OPTION CONTRACT
No. Qty. Description of Item Unit Price Total Price
Option Locomotive (120) 6 1 $ ______$ ______Appendix A – Top Deck
Option Locomotive (120) 7 1 $ ______$ ______Appendix B – Trucks
Spare Parts, new items only, budget set aside, exact list to 8 Lump Sum $ 25,000 be developed between the RTA and Contractor after NTP
Total Option Contract Price
9 (Sum Of Section II, Items 6 through 8) $
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F40 PH-2C Mid-Life Overhaul Tec hn ical Spec ifica tion
SCHEDULE OF PRICES, SCHEDULE A - SYSTEM SUPPORT
No. DESCRIPTION OF ITEM TOTAL PRICE
1 Management $ ______
2 Engineering and Design $ ______
3 Testing:
a. All Tests per Technical Specification $ ______
b. All Other Tests, if applicable $ ______
4 Training (as required) $ ______
5 Manuals (as required) $ ______
6 Warranty $ ______
TOTAL - SCHEDULE A – Sum of Items 1- 6 $ ______
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F40 PH-2C Mid-Life Overhaul Tec hn ical Spec ifica tion FORM 2
ACKNOWLEDGMENT OF ADDENDA
The undersigned acknowledges receipt of the following addenda to the Proposal documents: (If none received, write none)
ADDENDUM NUMBER: DATED:
ADDENDUM NUMBER: DATED:
ADDENDUM NUMBER: DATED:
ADDENDUM NUMBER: DATED:
ADDENDUM NUMBER: DATED:
ADDENDUM NUMBER: DATED:
ADDENDUM NUMBER: DATED:
ADDENDUM NUMBER: DATED:
ADDENDUM NUMBER: DATED:
NOTE: Failure to acknowledge receipt of all addenda may cause the Proposal to be considered non- responsive to the Proposal. Acknowledged receipt of each addendum must be clearly established and included with the Proposal.
Company
Authorized Signature /Date
Name Printed
Title
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F40 PH-2C Mid-Life Overhaul Tec hn ical Spec ifica tion FORM 3
AFFIDAVIT OF NON-COLLUSION
Affidavit and information required for Contractor:
I hereby swear, or affirm, under the penalty for perjury:
(1) That I am the Contractor (if the Contractor is an individual), a partner in the Proposal (if the Contractor is a partnership), or an officer or employee of the proposing corporation with the authority to sign on its behalf (if Contractor is a corporation).
(2) That the attached Proposals or any subsequently submitted best and final offer have been arrived at by the Contractor independently and have been submitted without collusion with, and without any agreement, understanding, or planned course of action with, and other vendor of materials, supplies, equipment, or services described in the Request for Proposal, designed to limit independent proposing or competition.
(3) That the contents of the Proposal or Proposals have not been communicated by the Contractor, or its employees, or agents, to any person not an employee, or agent of the Contractor or its surety on any bond furnished with the Proposal or Proposals; and
(4) That I have fully informed myself regarding the accuracy of the statements made in this affidavit.
Company
Authorized Signature /Date
Name Printed
Title
Subscribed and sworn to before me the day of , 20 .
Notary Public
My commission expires:
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RTA
F40 PH-2C Mid-Life Overhaul Tec hn ical Spec ifica tion FORM 4
CONTRACTOR’S CERTIFICATION OF ELIGIBILITY
The (Name of Contractor) hereby certifies that (Check appropriate box) is or is not included on the United States Comptroller General’s “Consolidated List of Persons or Firms Currently Debarred for Violation of Various Public Contracts Incorporation Labor Standards Provision”
Company
Authorized Signature /Date
Name Printed
Title
SAM Number DUNS Number
NOTE: The System for Award Management (SAM) is an official website of the U.S. government.
There is no cost to use SAM. You can use this site for FREE to:
• Register to do business with the U.S. government • Update or renew your entity registration • Check status of an entity registration • Search for entity registration and exclusion records
Https://www.sam.gov
Subscribed and sworn to before me the day of , 20___.
Notary Public
My commission expires:
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F40 PH-2C Mid-Life Overhaul Tec hn ical Spec ifica tion FORM 5
COMPLIANCE WITH SPECIFICATIONS
In submitting a Proposal the Contractor is sufficiently informed in all matters affecting the RFP, and that the Contractor has checked the Proposal for errors and omissions and herby states that they will comply with the specifications in all areas including approved equals and addenda that were granted by the RTA.
Company
Authorized Signature /Date
Name Printed
Title
Subscribed and sworn to before me this day of , 20___.
Notary Public
My commission expires
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F40 PH-2C Mid-Life Overhaul Tec hn ical Spec ifica tion FORM 6
DISADVANTAGED BUSINESS ENTERPRISE COMPLIANCE STATEMENT
THIS PAGE MUST BE COMPLETED BY PRIME CONTRACTOR TO INDICATE THE AMOUNT (PERCENTAGE) OF DISADVATAGED BUSINESS ENTERPRISE PARTICIPATION.
The undersigned, as a representative of the entity, ______, submitting a Proposal for the ______project, hereby acknowledges that the DBE goal established for this project is ______%.
1. Is your organization a qualified Disadvantaged Business Enterprise and/or is your subcontractors a qualified DBE? ______
If yes,
☐The Contractor will submit DBE Certificate.
☐The Contractor is further represents that the proposed level of DBE participation is ______%. However, this level of DBE participation is less than the goal established for this project.
2. If your organization is not a qualified Disadvantaged Business Enterprise, submit documentation of the Contractor’s good faith efforts to achieve the goal established for this project.
Company
Authorized Signature /Date
Name Printed
Title
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F40 PH-2C Mid-Life Overhaul Tec hn ical Spec ifica tion FORM 6 - A
TENNESSEE UNIFORM CERTIFICATION PROGRAM
To be considered a certified Disadvantaged Business Enterprise an organization must be registered with the Tennessee Uniform Certification Program (TNUCP). Please find below a listing of Program Partners that can provide DBE certification.
UNIFORM CERTIFICATION PARTNERS
Bristol Tennessee Transit
Chattanooga Area Regional Transportation Authority
Chattanooga Metropolitan Airport Authority
Clarksville Transit System
Jackson Airport Authority
Jackson Transit Authority
Kingsport Area Transit Service
Knoxville Area Transit
Memphis Area Transit Authority
Memphis Shelby County Airport Authority
Metropolitan Knoxville Airport Authority
Metropolitan Nashville Airport Authority
Metropolitan Transit Authority
Murfreesboro Rover Public Transit
Regional Transit Authority
Tri-City Airport Authority
Smyrna Airport Authority
Johnson City Transit
Tennessee Department of Transportation
(Lead Agency)
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F40 PH-2C Mid-Life Overhaul Tec hn ical Spec ifica tion FORM 6 – B
METROPOLITAN TRANSIT AUTHORITY/REGIONAL TRANSPORTATION AUTHORITY
DISADVANTAGE BUSINESS ENTERPRISE
NOTICE OF INTENT TO PERFORM AS A SUBCONTRACTOR AND/OR MATERIAL SUPPLIER NAME OF PROJECT: ______CONTRACT NUMBER: ______
CHECK ONE:
☐ Subcontractor ☐ Subcontractor with Lower-Tier Subcontractors (Fully complete Parts I and III) (Fully complete Parts I, II and III)
PART I: SUBCONTRACTOR PARTICIPATION
1. TO:______(Name of Prime Contractor)
FROM:______(Name of Subcontractor)
2. The undersigned Subcontractor/Supplier intends to perform work with the above project as (check one):
☐ an individual / sole proprietorship ☐ a partnership
☐ a corporation ☐ a joint venture
3. The undersigned Subcontractor/Supplier (check applicable statements):
NOTE: Pursuant to RTA’s policies, DBE firms participating in the Disadvantaged Business Enterprises (DBE) Program must have “current” certification status with the Tennessee Uniform Certification Program (TNUCP) prior to contract award. DBE Firms must be fully certified through our Metropolitan Transit Authority (MTA), Nashville Airport Authority, or the Tennessee Department of Transportation (TDOT) to be counted towards the DBE goals on this project. Evidence of DBE certification must be attached to this form.
__ is a Non-DBE. __ has been certified as a DBE by with RTA or TDOT. __ has been certified as a DBE by the Airport Authority. Certification # ______has been certified as a SBE
4. The undersigned Subcontractor/Supplier is prepared to perform the following described work and/or supply the material listed in connection with the above project (where applicable specify “supply” or “install” or both) and at the following price $______
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RTA
F40 PH-2C Mid-Life Overhaul Tec hn ical Spec ifica tion PART II: LOWER-TIER SUBCONTRACTOR PARTICIPATION With respect to the proposed subcontract described above, the following lower-tier subcontract(s) will be sublet and/or awarded to lower-tier subcontractor(s):
Name of Firm Receiving Lower-Tier Subcontract: ______Work to Be Performed: ______Contract Amount: ______
(List DBE and Non-DBE Firms) DBE (Y/N)
Subcontract: ______( ) ______$______Company: ______Address: ______DUNS ______SAM ______Contact Person: ______Phone No.: ______Insurance ☐ Subcontract: ______( )______$______Company: ______Address: ______DUNS ______SAM ______Contact Person: ______Phone No.: ______Insurance ☐ Subcontract: ______( )______$______Company: ______Address: ______DUNS ______SAM ______Contact Person: ______Phone No.: ______Insurance ☐ Total amount to be subcontracted out to DBE: $______Total amount to be subcontracted out to non-DBE/SBE: $______PART III: SIGNATURES ______BY: ______PHONE: ______DATE:___/___/___ (Name of Prime Contractor) (Signature of Authorized Representative)
______BY: ______PHONE: ______DATE: ___/___/__ (Subcontractor) (Signature of Authorized Representative)
PART IV: DBE PARTICIPATION VERIFICATION ______Date ______
To be completed by RTA DBE Representative:
Total DBE participation amount: $______Overall ______% DBE participation
Reviewed for Content and Completeness: ______DBE Liaison Officer
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RTA
F40 PH-2C Mid-Life Overhaul Tec hn ical Spec ifica tion FORM 6 – C
RTA’S FORM FOR DEMONSTRATION OF GOOD FAITH EFFORTS
DISADVANTAGED BUSINESS ENTERPRISE (DBE) UTILIZATION
The undersigned proposer/offeror has satisfied the requirements of the proposal specification in the following manner (please check the appropriate space):
☐The proposer/offeror is committed to a minimum of ____ % DBE utilization on this contract.
☐The proposer/offeror (if unable to meet the DBE goal of ____%) is committed to a minimum of ____% DBE utilization on this contract and submits documentation demonstrating good faith efforts.
Name of State Description Dollar Amount Dates, Best Proposer/Offeror’s Firm Registration of Work of DBE? Phone Method of (Subcontractor/Supplier/ No. Proposal/Quote Contact Service Provider) Yes No Letter Phone
1
2
3
4
5
By ______(Signature) Title Date
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F40 PH-2C Mid-Life Overhaul Tec hn ical Spec ifica tion FORM 7
AFFIDAVIT OF COMPLIANCE
TO BE COMPLETED BY DISADVANTAGED BUSINESS ENTERPRISE/WB DISADVANTAGED BUSINESS
State of ______County of ______I hereby certify that I am the ______(title) and; duly authorized representative of ______(name of firm); whose address is ______.
I do hereby declare and affirm that I am a Disadvantaged Business Enterprise (DBE) as defined by the ITB and I will provide information requested by the RTA to document this fact.
I do solemnly declare and affirm, under the penalties of perjury, that the contents of the aforementioned document are true and correct and the above firm has authorized me to execute this affidavit.
Company
Authorized Signature /Date
Name Printed
Title
Subscribed and sworn to before me the day of , 20___.
Notary Public
My commission expires:
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F40 PH-2C Mid-Life Overhaul Tec hn ical Spec ifica tion FORM 8
CERTIFICATE OF AUTHORITY
I hereby declare and affirm that I am:
☐☐☐CONTRACTOR IS A CORPORATION
☐☐☐CONTRACTOR IS A PARTNERSHIP
☐☐☐CONTRACTOR IS AN INDIVIDUAL
☐☐☐CONTRACTOR IS A JOINT VENTURE
I, the undersigned, as certified authority of the organization submitting the foregoing Proposal, hereby certify that under and pursuant to the By-Laws and Resolutions of said organization, each officers who has signed Proposals on behalf of the corporation, including the foregoing assurance of irrevocability, is fully and completely authorized so to do.
Company
Authorized Signature /Date
Name Printed
Title
Subscribed and sworn to before me the day of , 20___.
Notary Public
My commission expires:
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F40 PH-2C Mid-Life Overhaul Tec hn ical Spec ifica tion FORM 9
CERTIFICATION OF RESTRICTIONS ON LOBBYING
I ______hereby certify on behalf of ______(Name of Official) (Name of Contractor)
(1) No Federal appropriated funds have been paid or will be paid, by or on behalf of the undersigned, to any person for influencing or attempting to influence an officer or employee of an agency, a Member of Congress, an officer or employee of Congress, or an employee of a Member of Congress in connection with the awarding of any Federal contract, the making of any Federal grant, the making of any Federal loan, the entering into of any cooperative agreement, and the extension, continuation, renewal, amendment, or modification of any Federal contract, grant, loan, or cooperative agreement.
(2) If any funds other than Federal appropriated funds have been paid or will be paid to any person for making lobbying contacts to an officer or employee of any agency, a Member of Congress, an officer or employee of Congress, or an employee of a Member of Congress in connection with this Federal contract, grant, loan, or cooperative agreement, the undersigned shall complete and submit Standard Form--LLL, "Disclosure Form to Report Lobbying," in accordance with its instructions [as amended by "Government wide Guidance for New Restrictions on Lobbying," 61 Fed. Reg. 1413 (1/19/96). Note: Language in paragraph (2) herein has been modified in accordance with Section 10 of the Lobbying Disclosure Act of 1995 (P.L. 104-65, to be codified at 2 U.S.C. 1601, et seq.)]
(3) The undersigned shall require that the language of this certification be included in the award documents for all sub awards at all tiers (including subcontracts, sub grants, and contracts under grants, loans, and cooperative agreements) and that all sub recipients shall certify and disclose accordingly.
This certification is a material representation of fact upon which reliance was placed when this transaction was made or entered into. Submission of this certification is a prerequisite for making or entering into this transaction imposed by 31, U.S.C. § 1352 (as amended by the Lobbying Disclosure Act of 1995). Any person who fails to file the required certification shall be subject to a civil penalty of not less than $10,000 and not more than $100,000 for each such failure.
[Note: Pursuant to 31 U.S.C. § 1352(c)(1)-(2)(A), any person who makes a prohibited expenditure or fails to file or amend a required certification or disclosure form shall be subject to a civil penalty of not less than $10,000 and not more than $100,000 for each such expenditure or failure.]
The Contractor, ______, certifies or affirms the truthfulness and accuracy of each statement of its certification and disclosure, if any. In addition, the Contractor understands and agrees that the provisions of 31 U.S.C. A 3801, et seq., apply to this certification and disclosure, if any.
Company
Authorized Signature /Date
Name Printed
Title
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F40 PH-2C Mid-Life Overhaul Tec hn ical Spec ifica tion FORM 10
CERTIFICATION REGARDING DEBARMENT AND SUSPENSION PRIMARY PARTICIPANT
The prospective contractor certifies, by submission of this Proposal, that neither it nor its “principals” as defined at 49 CFR 29.995, or affiliates, as defined at 49 CFR 29.905, are presently debarred, suspended, proposed for debarment, declared ineligible, or voluntarily excluded from participation in this transaction by any governmental department or agency as defined at 49 CFR 29.940 and 29.945.
The contractor must comply with 49 CFR 29, Subpart C and must include the requirement to comply with 49 CFR 29, Subpart C in any lower tier covered transaction it enters into.
By signing and submitting its Proposal, the Contractor certifies as follows:
The certification in this clause is a material representation of fact relied upon by RTA. If it is later determined that the Contractor knowingly rendered an erroneous certification, in addition to remedies available to RTA, the Federal Government may pursue available remedies, including but not limited to suspension and/or debarment. The Contractor agrees to comply with the requirements of 49 CFR 29, Subpart C while this offer is valid and throughout the period of any contract that may arise from this offer. The Contractor further agrees to include a provision requiring such compliance in its lower tier covered transactions.
Company
Authorized Signature /Date
Name Printed
Title
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F40 PH-2C Mid-Life Overhaul Tec hn ical Spec ifica tion FORM 11
CERTIFICATION OF LOWER-TIER PARTICIPANTS
CERTIFICATION REGARDING DEBARMENT AND SUSPENSION
The prospective lower tier participant contractor certifies, by submission of this proposal or at 49 CFR 29.905, are presently debarred, suspended, proposed for debarment, declared ineligible, or voluntarily excluded from participation in this transaction by any governmental department or agency as defined at 49 CFR 29.940 and 29.945.
By signing and submitting its Proposal, the Contractor certifies as follows:
The certification in this clause is a material representation of fact relied upon by RTA. If it is later determined that the Contractor knowingly rendered an erroneous certification, in addition to remedies available to RTA, the Federal Government may pursue available remedies, including but not limited to suspension and/or debarment. The Contractor agrees to comply with the requirements of 49 CFR 29, Subpart C while this offer is valid and throughout the period of any contract that may arise from this offer. The Contractor further agrees to include a provision requiring such compliance in its lower tier covered transactions.
Company
Authorized Signature /Date
Name Printed
Title
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F40 PH-2C Mid-Life Overhaul Tec hn ical Spec ifica tion FORM 12
CONTACT INFORMATION OF SIMILAR CONTRACTS/REFERENCES
1. ______
______
______
2. ______
______
______
3. ______
______
______
4. ______
______
______
______Company Name
______Authorized Signature /Date
______Name Printed
______Title
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F40 PH-2C Mid-Life Overhaul Tec hn ical Spec ifica tion FORM 13
AFFIDAVITS
State of ______County of______
As used herein, “Contractor” will include Proposers and. Compliance with Laws: After first being duly sworn according to law, the undersigned (Affiant) states that he/she is the ______(Title) of ______(Contractor), and that Contractor is presently in compliance with, and will continue to maintain compliance with, all applicable laws. Thus, Affiant states that Contractor has all applicable licenses, including business licenses, copies of which are attached hereto. Finally, Affiant states that Contractor is current on its payment of all applicable gross receipt taxes and personal property taxes.
Contingent Fees: In accordance with the Metropolitan Government’s 1992 Procurement Code, and RTA Purchasing Policy and FTA rules it is a breach of ethical standards for a person to be retained, or to retain a person, to solicit or secure a RTA contract upon an agreement or understanding for a contingent commission, percentage, or brokerage fee, except for retention of bona fide employees or bona fide established commercial selling agencies for the purpose of securing business. After first being duly sworn according to law, the undersigned (Affiant) states that the Contractor has not retained anyone in violation of the foregoing.
Non-Discrimination: After first being duly sworn according to law, the undersigned (Affiant) states that by its employment policy, standards, and practices the Contractor does not subscribe to any personnel policy which permits or allows for the promotion, demotion, employment, dismissal, or laying off of any individual due to his/her race, creed, color, national origin, age, or sex, and that the Contractor is not in violation of and will not violate any applicable laws concerning the employment of individuals with disabilities.
It is the policy of the RTA, FTA and the Metropolitan Government not to discriminate on the basis of age, race, sex, color, national origin, or disability in its hiring and employment practices, or in admission to, access to, or operation of its programs, services, and activities. With regard to all aspects of its contract with the RTA, Contractor certifies and warrants it will comply with this policy.
Company
Authorized Signature /Date
Name Printed
Title
Sworn to and subscribed before me on this ___ day of ______, 20___.
______Notary Public My commission expires: ______
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F40 PH-2C Mid-Life Overhaul Tec hn ical Spec ifica tion FORM 14
NOTICE TO CONTRACTOR
The Contractor hereby agrees that the Chief Executives Officer and or the Board of Directors have the right to reject any or all Proposals and to waive informality in any Proposal and the Contractor shall not dispute the correctness of the quantities used in computing the best, responsive Proposal.
Company
Authorized Signature /Date
Name Printed
Title
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F40 PH-2C Mid-Life Overhaul Tec hn ical Spec ifica tion FORM 15
BUY AMERICA CERTIFICATE
(For Procurement of Steel, Iron, or Manufactured Products) (EXCLUDES ROLLING STOCK)
Certificate of Compliance with TITLE 49 USC § 5323(j)(1)
The Applicant hereby certifies that it will comply with the requirements of Title 49 USC § 5323(j)(1) and the applicable regulations in 49 CFR Part 661.5.
Company
Authorized Signature /Date
Name Printed
Title
Certificate of Non-Compliance with TITLE 49 USC §. 5323(j)(1)
The Applicant hereby certifies that it cannot comply with the requirements of Title 49
USC § 5323(j)(1) and 49 CFR 661.5, but it may qualify for an exception pursuant to Title 49 USC § 5323(j)(2)(A), 5323(j)(2)(B) or 5323(j)(2)(D), and the regulations in 49 CFR 661.7.
Company
Authorized Signature /Date
Name Printed
Title
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F40 PH-2C Mid-Life Overhaul Tec hn ical Spec ifica tion FORM 16
BUY AMERICA CERTIFICATE
(Rolling stock is defined in the Buy America regulations (49 CFR Part 661.3) as: "transit vehicles such as buses, vans, cars, railcars, locomotives, trolley cars and buses, and ferry boats, as well as vehicles used for support services.")
FOR COMPLIANCE WITH TITLE 49 U.S.C. § 5323(j)(2)(C)
The Proposer hereby certifies that it will comply with the requirements of Title 49 USC § 5323(j)(2)(C) and the applicable regulations at 49 CFR. Part 661.
Company
Authorized Signature /Date
Name Printed
Title
BUY AMERICA CERTIFICATE FOR NON-COMPLIANCE WITH TITLE 49 USC § 5323(j)(2)(C)
The Proposer or Offeror hereby certifies that it cannot comply with the requirements of Title 49 USC § 5323(j)(2)(C), but may qualify for an exception pursuant to Title 49 USC § 5323(j)(2)(B) or (j)(2)(D) and the regulations in 49 CFR Part 661.7.
Company
Authorized Signature /Date
Name Printed
Title
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RTA
F40 PH-2C Mid-Life Overhaul Tec hn ical Spec ifica tion FORM 17
SUBCONTRACTOR INFORMATION
Please provide the following information pertaining to your subcontractors: Firm Name, Description of Work, Contractor License Number with Date Information, SAM & DUNS Numbers, Anticipated Subcontract or Supply amount, and Anticipated DBE%
A.
1. FIRM NAME 2. CONTRACTOR LICE NSE NUMBER & DATE
3. AMOUNT 4. DBE%
5. SAM & DUNS # 6. DESCRIPTION OF WORK
B.
1. FIRM NAME 2. CONTRACTOR LICENSE NUMBER & DATE
3. AMOUNT 4. DBE%
5. SAM & DUNS # 6. DESCRIPTION OF WORK
C.
1. FIRM NAME 2. CONTRACTOR LICENSE NUMBER & DATE
3. AMOUNT 4. DBE%
5. SAM & DUNS # 6. DESCRIPTION OF WORK
D.
7. FIRM NAME 8. CONTRACTOR LICENSE NUMBER & DATE
9. AMOUNT 10. DBE%
11. SAM & DUNS # 12. DESCRIPTION OF WORK
*Please copy Form 17 if you have more than four (4) subcontractors.*
END SECTION IV
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RTA
F40 PH-2C Mid-Life Overhaul Tec hn ical Spec ifica tion
V. CONTRACT TERMS AND CONDITIONS (PROPOSED) NOTE: This is a Proposed Contract. RTA reserves the right to make changes to this Proposed Contract prior to execution.
CONTRACT NO. 2018827
BETWEEN
REGIONAL TRANSPORTATION AUTHORITY
AND
CONTRACTOR NAME
FOR
PROJECT TITLE/NAME
This Contract No ####### (hereinafter referred to as “Contract”) is entered into as of the ___ day of _____, ____ , by and between Regional Transportation Authority (hereinafter referred to as “Agency”), having its principal office located at 430 Myatt Drive, Nashville, TN 37115, and Contractor Name (hereinafter referred to as “Contractor”), having its principal office located at, Contractors Address .
The following documents constitute the Contract and Contract Documents:
• Contract No. ####### • Request for Proposal (RFP) No. ####### • Contractor’s Proposal dated: Date
In the event of conflicting provisions, all documents shall be construed according to the following priorities:
• Any properly executed amendment to this Contract (most recent with first priority) • Contract No. ####### • Request for Proposal (RFP) No. ####### • Contractor’s Proposal dated: Date
1. Duties and Responsibilities of Contractor
1.1. Contractor shall provide ______services as detailed in the RFP and this Contract (the “ Services ”) at The Agency’s locations at 430 Myatt Drive, Nashville, TN 37115, and 130 Nestor Street, Nashville, TN 37210 and/or at its Music City Central transit hub (collectively “ Facilities ”) . The Services shall be provided as set forth in this Contract, and to the extent not inconsistent with the terms herein, according to the methods set forth in Section__ of the RFP. Contractor’s duties and responsibilities are more specifically set forth in Section___ in the RFP.
1.2. The Agency may purchase additional ______Services offered by Contractor under this Contract (“ Additional Services ”). The Additional Services shall be agreed upon in writing with a properly executed amendment between the parties. Additional Services shall be invoiced at the rates as stated in the written amendment as agreed to by both parties. The rights and obligations of the parties in this Contract shall pertain and apply to “Additional Services”, unless stated otherwise in writing.
2. Term
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F40 PH-2C Mid-Life Overhaul Tec hn ical Spec ifica tion 2.1. This Contract shall commence on the __ day of ______, 20___. In addition to any applicable Warranty Period, the term of this Contract shall continue for a ____ (--) year period, unless otherwise terminated as provided herein (the “ Term ”).
OR
2.1. This Contract shall commence on the ____ day of ______, 20__. The initial term of this Contract shall continue for a four (4) year period, unless otherwise terminated as provided herein (the “Term ”). This Contract may be extended by a properly executed amendment for three (3) additional one (1) year terms as may be offered by The Agency, in The Agency’s sole discretion.
2.2. This Contract may be extended by all the required parties with a properly executed amendment to this Contract.
3. Compensation/Invoices
3.1 For its Services, Contractor is entitled to receive ______[refer to cost form, responses, and Contractor’s proposal).
3.2. Contractor shall submit travel cost based on the Tennessee State Travel Policy – https://www.tn.gov/assets/entities/finance/attachments/policy8.pdf
3.3. There shall be no other charges or fees for the performance of this Contract unless otherwise agreed to by both parties in writing. The Agency shall make reasonable efforts to make payments within thirty (30) days of receipt of approved invoice.
3.4. Contractor shall submit invoices to:
Procurement Department Regional Transportation Authority 430 Myatt Drive Nashville, TN 37115
4. Acceptance
4.1. If the Services are not acceptable to The Agency according to the Contract, then The Agency shall submit a letter of non-acceptance to Contractor detailing the deficiencies within sixty (60) days of delivery to The Agency of the deficient Services. Acceptance of delivery of the Services shall not release Contractor from liability for Contractor’s other obligations and duties as provided herein.
4.2. Approval or acceptance by The Agency of any of Contractor’s Services under this Contract shall not constitute, or be deemed, a release of the responsibility and liability of Contractor, its employees, associates, agents or subcontractors for the exercise of skill and diligence necessary to fulfill Contractor’s responsibilities under this Contract. Nor shall The Agency’s approval or acceptance be deemed to be the assumption of responsibility by The Agency for any defect or error in the Services of Contractor, its employees, associates, agents, or subcontractors.
4.3. In the event the proposed Project Team changes, the Contractor must notify the Agency of any changes. The Agency reserves the right to review any key personnel’s qualifications prior to final selection.
5. Taxes
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F40 PH-2C Mid-Life Overhaul Tec hn ical Spec ifica tion 5.1. The Agency shall not be responsible for any taxes that are imposed on Contractor. Contractor understands that it cannot claim exemption from taxes by virtue of any exemption that is provided to The Agency.
6. Warranty and Warranty Period
6.1. The Contractor shall warrant and guarantee all items that have been reconditioned, repaired, overhauled, or replaced, and/or any newly installed or integrated equipment for one (1) year commencing on the date of Conditional Acceptance of each locomotive. The Contractor shall warrant that, at the time of Conditional Acceptance, all equipment, Work and all components and parts furnished under the Contract shall be:
1. In full conformance with all requirements of all provisions of the Contract Documents; 2. Free of any and all Deficiencies; 3. Fit for their particular purpose; 4. Free from any and all liens and other encumbrances; and 5. Accurate, complete and current.
6.2. Warranties are in addition to any statutory remedies or warranties imposed on the Contractor. Consistent with this requirement, the Contractor shall warrant and guarantee to the RTA and its Service Operator assignee each complete locomotive, and specific subsystems and components as follows:
1. The locomotive is warranted and guaranteed to be free from defects for one (1) year beginning on the date of Conditional Acceptance of each locomotive. During this warranty period, the locomotive shall maintain its structural, mechanical and functional integrity. The warranty is based on regular revenue service operation of the locomotive and associated sub-systems under the operating conditions of Commuter Passenger Rail and the prevailing climate and track conditions in the Nashville, TN region. The warranty shall also extend to:
a. Spare parts for one (1) year from date of installation. In no case shall the 1 year guarantee period exceed four (4) years from the date of delivery of the spare parts. b. All retrofit work for a period of one (1) year from the date of completion.
2. If, after placing the locomotive into revenue service operation, and for the duration of the warranty period the equipment fails to meet the terms of the warranty, the RTA will notify the Contractor of the existence of such a defect.
a. The Contractor shall correct or replace the defective equipment at his sole expense including associated costs such as, but not limited to, freight out and in, service engineering charges, etc., and shall be subject to all provisions of this section to the same extent as materials initially delivered.
6.3. If the Contractor receives warranties from Subcontractors, such warranties shall be passed to the RTA. All warranties and guarantees of any Subcontractor, Supplier or manufacturer with respect to any equipment, Work, components or parts, whether expressed or implied, are deemed to be for the benefit of the RTA and to be obtained by the Contractor for the benefit of the RTA, regardless of whether or not such warranties and guarantees have been transferred or assigned to the RTA by separate agreement. The Contractor shall enforce such warranties and guarantees on behalf of RTA, provided, however, that if directed by the RTA, the Contractor shall require such Subcontractors,
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F40 PH-2C Mid-Life Overhaul Tec hn ical Spec ifica tion Suppliers and manufacturers to execute and assign such warranties and guarantees directly to RTA. The Contractor shall be jointly and severally liable for any such warranties or guarantees. To the extent that any such warranty or guarantee would be voided by reason of the Contractor’s negligence in incorporating any equipment, component or part into the work, the Contractor shall be responsible, at its sole cost, for correcting such error or omission, without cost or expense to the RTA.
6.4. The warranty shall not apply to any part or component of the locomotive that has been subjected by the RTA to negligence, accident, or that has been repaired or altered by the RTA so as to adversely affect its performance or reliability, except insofar as such repairs were in accordance with the Contractor's maintenance manuals and the workmanship was in accordance with recognized standards of the industry. The warranty shall also be voided if the RTA fails to conduct normal inspections and scheduled preventive maintenance procedures as recommended in the Contractor's maintenance manuals or instructions. The RTA reserves the right to perform normal, routine and schedule maintenance without voiding the warranty.
The warranty shall apply to scheduled maintenance items except consumables. The warranty shall extend to any part that fails or is damaged as a result of a failure of a warranted part.
The Service Operator will do whatever is necessary, in the RTA’s or its designated Service Operator’s sole determination, to make minor repairs to the locomotives as soon as possible after discovery of the need for such repairs without the necessity of prior approval from the Contractor. The Service Operator will notify the Contractor by telephone and in writing, via email, as soon as practicable. The Service Operator and the Contractor will seek to resolve warranty responsibility issues as soon as contact is made and will continue the discussion after the repairs have been completed if necessary.
When warranty repairs are required, the RTA and/or its Service Operator, and the Contractor shall agree within ten (10) working days or less after notification on the most appropriate course for the repairs and the exact scope of the repairs to be performed under the warranty.
1. If no agreement is obtained within ten (10) working days or less, or if the Contractor fails or refuses to replace or correct the deficiency, the RTA and/or its Service Operator may have the materials corrected or replaced with similar items. 2. The RTA and/or its Service Operator will bill the Contractor the full amount, plus a service and general administration fee, of the costs occasioned thereby, or obtain an equitable adjustment in the Contract price to compensate for the defects.
If the RTA requires the Contractor to perform major warranty covered repairs, the Contractor must begin work necessary to effect repairs within five (5) working days after receiving notification of a defect. The RTA shall make the locomotive available for complete repairs in accordance with the Contractor's timely repair schedule.
1. It is agreed that the Contractor will undertake major warranty repairs (i.e. those which cannot be performed by the Service Operator at RTA facilities) within five (5) working days after receiving notification of a defect. For non-major repairs, determined at the sole determination by the RTA and/or the Service Operator, the Contractor Operator will perform the repair work as soon as possible.
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RTA
F40 PH-2C Mid-Life Overhaul Tec hn ical Spec ifica tion Due to the regular maintenance demands on the Service Operator's facilities and maintenance personnel, it will be possible for said forces to undertake only minimal adjustment, repair, or replacement work on equipment for the duration of the Contract. The Contractor shall, therefore in such event, be responsible for securing facilities and personnel to complete all work required for the duration of the Contract.
The RTA shall not at any time be charged for required corrective and warranty work and services provided by the Service Operator or the Contractor.
In no case shall corrective and/or warranty work, under guarantee or otherwise, of defects in design, material, or workmanship, take the form of an increase in maintenance requirement beyond that specified in the Contract Documents, or that submitted by the Contractor at the time of bidding for the Contract, or that described in the original edition of the maintenance instructions. If the RTA and/or its Service Operator performs the warranty covered repairs, it shall correct or repair the defects and any related defects using Contractor supplied spare parts if available from its own stock, or those supplied by the Contractor specifically for this repair.
1. If spare parts are not available from the Contractor on a timely basis, then original parts of the same or better quality shall be used by the RTA or its Service Operator so as to maintain original equipment performance fit, durability, reliability, and function. Substitution of used parts for new spare parts is prohibited. 2. Monthly, or at a period to be mutually agreed upon, reports of all repairs covered by this warranty shall be submitted by the RTA and/or its Service Operator to the Contractor for reimbursement or replacement of spare parts.
6.5. The RTA may request that the Contractor supply spare parts for warranty covered repairs being performed by the RTA. These parts shall be shipped prepaid to the RTA from the source selected by the Contractor or within ten (10) working days of receipt of the request for said parts.
3. The Contractor may request that parts covered by the warranty be returned to the manufacturing plant. The total cost for this action shall be paid by the Contractor. 4. The RTA and/or its Service Operator shall be reimbursed by the Contractor for defective parts and for parts that must be replaced to correct the defect. It is agreed that any spare parts borrowed by the Contractor shall be replaced with like components as originally delivered. 5. If any component, unit, or subsystem is repaired, rebuilt, or replaced by the Contractor or by the RTA or its Service Operator, with the concurrence of the Contractor, the subsystem shall have the unexpired warranty period of the original subsystem. 6. Functional operation, as referred to above, shall commence on the date that the equipment is first put into revenue service operation. If the date of revenue service operation exceeds three (3) months from the date of actual delivery by the Contractor, the Contractor shall have the right to inspect his equipment prior to revenue service operation.
6.6. Fleet Failure {Components)
7. Where a fleet failure of ten percent (10%) of the quantity for warranted multiple units (example: traction motors) or twenty-five percent (25%) of the warranted quantity for single components (example: air compressor) occurs within the warranty period, the remaining
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F40 PH-2C Mid-Life Overhaul Tec hn ical Spec ifica tion items of the entire fleet shall be thoroughly inspected, receive repair, replacement or adjustment under the warranty, even to those items which have passed beyond the warranty period before failure was recognized. All such items shall be subject to warranty reinstatement provided for in the following:
a. The Contractor shall correct a fleet defect under the warranty provisions as defined herein. After correcting the defect, the Contractor shall promptly undertake and complete a work program reasonably designed to prevent the occurrence of the same defect in all other similar type vehicles overhauled under this Contract. The work program shall include inspection and/or correction of the potentially defective parts in all of the locomotives. b. The warranty on items determined to be fleet defects shall extend no longer than one (1) year from the date of final acceptance of the last unit to be overhauled in this program. The extended warranty shall begin on the repair/replacement completion date for the corrected item. c. In the event that the calculations of failures, based on the above percentages, results in a fractional figure it shall be rounded off to the next highest whole number. 7. Title Warranty
7.1. Contractor warrants that it has good title to and/or the right to sell the Services, and represents that the Services delivered to The Agency are free and clear of all liens, Claims or encumbrances of any kind.
7.2. Contractor shall, at its own expense, be entitled to and shall have the duty to defend any suit which may be brought against the Covered Entities, as defined in Section 14, below, to the extent that it is based on a Claim that the Services or other work products furnished contain liens, Claims, or encumbrances of any kind. The Contractor shall further indemnify and hold harmless, to the fullest extent permitted by law, and as set forth in Section 14, the Covered Entities against any award of damages and costs made against the Covered Entities or in any settlement agreement of a Claim authorized in writing by The Agency.
7.3. In the event use of the Services are restricted or interfered with as a result of any such encumbrance, Contractor shall, at its cost, procure non-encumbered Services for The Agency which are equal substitutes, in The Agency’s discretion, for the Services in all material respects, or obtain for The Agency the right to use the Services without encumbrances, or refund to The Agency all monies paid by The Agency for such Services. Nothing in this Section 7 shall preclude The Agency from exercising any rights or remedies as provided elsewhere in this Contract.
8. Copyright, Trademark, Service Mark, or Patent Infringement
8.1. Contractor shall, at its own expense, be entitled to and shall have the duty to defend any suit which may be brought against the Covered Entities to the extent that it is based on a Claim that the Services or other work products furnished infringe a copyright, trademark, service mark, or patent. The Contractor shall further indemnify and hold harmless to the fullest extent permitted by law, and as set forth in Section 14, the Covered Entities against any award of damages and costs made against the Covered Entities or in any settlement agreement of a Claim authorized in writing by The Agency.
8.2. If the Services or other work products furnished under this Contract are likely to, or do become, the subject of such a Claim of infringement, then without diminishing Contractor’s obligation to satisfy the award, Contractor may at its option and expense:
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F40 PH-2C Mid-Life Overhaul Tec hn ical Spec ifica tion 8.2.1. Procure for The Agency the right to continue using the products or services.
8.2.2. Replace or modify the alleged infringing products or services with other equally suitable products or services that are satisfactory to The Agency, so that they become non-infringing.
8.2.3. Remove the products or discontinue the services and cancel any future charges pertaining thereto.
8.2.4. Provided, however, that Contractor will not exercise option 8.2.3 until Contractor and The Agency have agreed and determined that options 8.2.1 and 8.2.2 are impractical.
8.3. Contractor shall have no liability to The Agency, however, if any such infringement or Claim thereof is based upon or arises out of:
8.3.1. The use of the Services or other work products in combination with apparatus or devices not supplied or else approved by Contractor.
8.3.2. The use of the Services or other work products in a manner for which the Services or other work products were neither designated nor contemplated.
8.3.3 The claimed infringement in which The Agency has any direct or indirect interest by license or otherwise, is separate from that granted herein.
Nothing in this Section 8 shall preclude The Agency from exercising any rights or remedies as provided elsewhere in this Contract.
9. Works for Hire [and Software License]
9.1. Contractor acknowledges that all Services under this Contract are “work(s) for hire” within the meaning of the United States Copyright Act (Title 17 United States Code) and hereby assigns to RTA all rights and interests Contractor may have in the Services it prepares under this Contract, including any right to derivative use of the Services.
9.2. The term “ Software ” as used herein shall be the set of copyrighted, object code computer programs and databases licensed under this Contract and provided by Contractor at any time, and from time to time under this Contract. Further, the term Software shall include any upgrades, updates, patches, hotfixes, modules, routines, feature enhancements and supplemental or replacement Software and their associated media, printed materials, online or electronic documentation, or other features or components, distributed by or on behalf of the Contractor.
9.3. The term “ Documentation ” as used herein shall mean all user manuals, operating manuals, technical manuals and any other instructions, specifications, documents or materials, in any form or media, that describe the functionality, installation, testing, operation, use, maintenance, support, or technical or other components, features or requirements, of the Software. Contractor shall provide RTA with complete and accurate Documentation for all Software prior to or concurrently with its delivery, and as necessary from time to time.
9.4. Contractor warrants that the Software and Documentation, and RTA’s use thereof, are and will remain free and clear of all encumbrances, liens and security interests of any kind.
9.5. All Software and related materials developed by Contractor in performance of this Contract for RTA shall be the sole property of RTA. Further, RTA shall own all any and all rights to any information RTA generates, inputs, prints, copies, or downloads from the Software. Notwithstanding the foregoing, RTA agrees not to reverse engineer, disassemble, decompile, decode or adapt the Software, or otherwise
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F40 PH-2C Mid-Life Overhaul Tec hn ical Spec ifica tion attempt to derive or gain access to the source code of the Software, in whole or in part, except as and only to the extent: (i) this restriction is prohibited by applicable law; (ii) such action is taken for purposes of ensuring or assessing interoperability or otherwise qualifies as a “fair use” under US Copyright Act or other applicable law or; or (iii) these acts are permitted under the applicable Software license.
9.6. RTA agrees that the Software will be displayed or read into or used or distributed on computers required to render services under this Contract. RTA agrees to make no more than two (2) copies of the Software for archival or backup purposes only, all of which copies (together with the original) shall be kept in the possession or direct control of RTA.
9.7. Contractor hereby grants to RTA a nonexclusive, perpetual, irrevocable license to the Software for the purposes set out in this Contract.
9.8. Contractor, if requested by RTA, shall execute all necessary documents to enable RTA to protect RTA’s rights under this Section 9.
10. Termination
10.1. Should Contractor fail to fulfill in a timely and proper manner its obligations under this Contract or if it should violate any of the terms of this Contract (“ Default ”), The Agency shall have the right to terminate this Contract provided Contractor fails to cure such Default within thirty (30) days of The Agency’s written notice of Default to Contractor. Such termination shall not relieve Contractor of any liability for damages sustained by virtue of any Default by Contractor.
10.2. Should funding for this Contract be discontinued, The Agency shall have the right to terminate this Contract effective immediately, without penalty, upon written notice to Contractor.
10.3. The Agency may terminate this Contract at any time, without penalty, for its convenience or its best interest upon fifteen (15) days’ written notice to Contractor.
10.4. In the event of a termination under Section 10.2. or 10.3., Contractor will be compensated in accordance with the Services that have been “accepted” in accordance with this Contract.
11. Maintenance of Records and The Agency Property
11.1. Contractor shall maintain documentation for all charges against The Agency. The books, records, and documents of Contractor, insofar as they relate to the Services performed or money received under the Contract, shall be maintained for a minimum period of three (3) full years from the date of final payment and will be subject to audit, at any reasonable time and upon reasonable notice by The Agency or its duly appointed representatives. The records shall be maintained in accordance with generally accepted accounting principles.
11.2. Contractor’s activities conducted and records maintained pursuant to this Contract shall be subject to monitoring and evaluation by The Agency or their duly appointed representatives.
11.3. Any The Agency property, including but not limited to books, records and equipment that is in Contractor’s possession shall be maintained by Contractor in good condition and repair, and shall be returned to The Agency by Contractor upon termination of the Contract. All goods, documents, records, work and other work product and property produced by Contractor during the performance of this Contract are deemed to be The Agency property. Upon completion or termination of this Contract, Contractor shall promptly deliver to The Agency all records, notes, data, memorandum, models, and any
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F40 PH-2C Mid-Life Overhaul Tec hn ical Spec ifica tion other material of any nature that are within Contractor’s possession or control and that are The Agency property or relate to The Agency or its business.
11.4. The Agency shall retain existing ownership and all proprietary rights to its information and data. Confidential information and data may need to be disclosed to Contractor for purposes necessary to Contractor providing the Services. Contractor shall treat any such data and information as strictly confidential.
12. Independent Contractor/Subcontractors
12.1. Contractor is an independent contractor. Nothing herein shall in any way be construed or intended to create a partnership or joint venture between the parties or to create the relationship of principal and agent between or among any of the parties. It is expressly agreed and understood between the parties that Contractor and any of its subcontractors and suppliers are independent contractors to The Agency and as such shall be viewed in law and equity. No vicarious liability shall be imposed upon the Covered Entities by any action of Contractor, subcontractor or supplier in the performance of this Contract. Neither The Agency nor Contractor shall hold itself out in a manner contrary to the terms of this Section 12 nor shall The Agency or Contractor become liable for any representation, act, or omission of the other party contrary to the terms of this Section 12.
12.2. Neither Contractor nor Contractor’s employees, subcontractors or agents are The Agency employees. Contractor shall bear sole responsibility for payment of compensation to its employees and subcontractors. Contractor shall procure and maintain Worker’s Compensation Insurance as stated in Section 16.
12.3. In addition to the other requirements of Contractor set forth herein regarding subcontractors, Contractor shall not subcontract any of its rights or responsibilities in this Contract without the prior written approval of the The Agency. Contractor shall remain fully responsible for the Services of the subcontractor and for supervising the performance of the Services by the subcontractor. The Agency is not subject to any liability of any kind with respect to any subcontractor nor do subcontractors obtain any rights against The Agency under this Contract.
12.4. Contractor and its subcontractors shall be appropriately licensed in the State of Tennessee to conduct the Services required by this Contract. Contractor and subcontractors must maintain current Central Contractor Registration (“ CCR ”), Data Universal Numbering Systems (“ DUNS ”) number, System for Award Management ( “SAM ”), or registration in other substantially similar registration databases. Contractor must submit to The Agency all Tennessee Department of Transportation letters or certification of any Disadvantage Business Enterprises (“ DBEs ”) participating in the Project. Contractor shall hire reliable and dependable subcontractors. Contractor and its subcontractors found guilty of unethical, irresponsible business practices according to governmental authority will be suspended and debarred from conducting future business with The Agency.
12.5. Subcontractors, if approved in writing, shall be made and are subject to the applicable terms of this Contract in their contractual agreements with the Contractor. Contractor shall include in its subcontracts a similar indemnification provision as set forth in Section 14 running from each subcontractor directly to the Covered Entities.
13. Waiver
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F40 PH-2C Mid-Life Overhaul Tec hn ical Spec ifica tion 13.1. No failure to exercise, and no delay in exercising, on the part of either party, any privilege, any power or any right hereunder will operate as a waiver thereof, nor will any single or partial exercise of any privilege, right or power hereunder preclude further exercise of any other privilege, right or power hereunder.
14. Indemnity and Contractor Responsibility.
14.1. Contractor shall indemnify, defend and hold harmless, to the fullest extent permitted by law, The Agency, Davidson Transit Organization, the Metro Government of Nashville and Davidson County, and their officers, agents, employees and volunteers (“Covered Entities ”) from:
14.1.1. Any claims, losses, damages, causes of action, suits and liability of every kind, including all expenses of litigation, court costs, and reasonable attorneys’ fees, including, but not limited to third party claims for injury to or death of any person or damage to property (“ Claims ”), arising from the Services under this Contract, and/or from the alleged negligent or intentional acts or omissions of Contractor, its officers, employees and/or agents, including its sub or independent contractors (including third parties), in connection with the performance of this Contract, and,
14.1.2. Any Claims arising from any alleged failure of Contractor, its officers, employees and/or agents, including its sub or independent contractors, to observe applicable laws, including, but not limited to, labor laws and minimum wage laws.
14.2. The indemnity and release in this Section 14 applies regardless of whether said Claims are covered, in whole or in part, by insurance and regardless of the negligence, if any, of the Covered Entities.
14.3. Contractor assumes full responsibility for the Services to be performed hereunder and hereby releases, relinquishes, and discharges the Covered Entities from all Claims of every kind and character, including the cost of defense thereof, for any alleged injury to or death of any person (including third parties) and damage to property that are caused by or alleged to be caused by, arising out of, or in connection with Contractor’s Services, Additional Services and work to be performed hereunder. This release shall apply regardless of whether said Claims are covered, in whole or in part, by insurance and regardless of the negligence, if any, of the Covered Entities.
14.4. In the event of any Claim against the Covered Entities, the Covered Entities may choose counsel, in the Covered Entities’ sole and absolute discretion, to represent the Covered Entities, and Contractor shall promptly reimburse the Covered Entities for all costs actually incurred, including, but not limited to, all expenses of litigation, court costs, and reasonable attorneys’ fees. The Covered Entities shall be consulted prior to any settlement and approve such settlement in writing.
14.5. The Covered Entities shall not, under any circumstances, indemnify, defend, or hold harmless Contractor from any Claim.
15. The Agency Owned Data
15.1. The Agency will own and retain rights to all of its data. Some data will need to be disclosed to Contractor for purposes necessary for design and implementation. Contractor will treat The Agency information as strictly confidential.
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F40 PH-2C Mid-Life Overhaul Tec hn ical Spec ifica tion 16. Insurance
16.1. During the term of this Contract, Contractor shall, at its sole expense, obtain and maintain in full force and effect for the duration of this Contract and any extension hereof the types and amounts of insurance identified below by a check mark .
a) ☐ Products Liability Insurance in the amount of one million ($1,000,000) dollars (If the Contractor will be shipping to a receiving department at The Agency)
b) ☒ General Liability Insurance in the amount not less than one million dollars ($1,000,000) combined single limit each occurrence for bodily injury and property damage.
c) ☒ Professional liability insurance, errors & omissions insurance, or malpractice insurance, whichever may be customary in the professional field, in the minimum amount of one million dollars ($1,000,000.00) per claim/annual aggregate. Such coverage must be maintained for a period of three (3) years following termination of this Contract or final acceptance by The Agency of the Services, whichever is later. This provision shall expressly survive the termination of the Services or the Contract.
d) ☒ Automobile Liability Insurance in the amount not less than a combined single limit of one million dollars ($1,000,000) covering Contractor’s owned, non-owned, leased or rented vehicles.
e) ☒ Worker's Compensation Insurance with statutory limits required by the State of Tennessee or other applicable laws and employer’s liability insurance with limits of no less than one hundred thousand ($100,000) dollars, as required by the laws of Tennessee. (Not required for companies with fewer than five (5) employees).
f) ☐ other insurance
g) Such insurance shall:
1. Contain or be endorsed to contain a provision that includes Covered Entities as additional insureds and loss payees with respect to liability arising out of work or operations performed by or on behalf of Contractor including materials, parts, or equipment furnished in connection with such work or operations. The coverage shall contain no special limitations on the scope of its protection afforded to the Covered Entities.
2. For any Claims related to this Contract, Contractor’s insurance coverage shall be primary insurance as respect to the Covered Entities. Any insurance or self-insurance programs covering the Covered Entities shall be excess of Contractor’s insurance and shall not contribute with it.
3. Regarding Automotive Liability Insurance including vehicles owned, hired, and non- owned, said insurance shall include coverage for loading and unloading hazards. Insurance shall contain or be endorsed to contain a provision that includes the Covered Entities as additional insureds with respect to Claims and liability arising out of automobiles owned, leased, hired or borrowed by or on behalf of Contractor.
4. Contractor shall maintain workers’ compensation insurance, if applicable, with statutory limits as required by the State of Tennessee or other applicable laws and liability insurance. Contractor shall require each of its subcontractors to provide workers’ compensation
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F40 PH-2C Mid-Life Overhaul Tec hn ical Spec ifica tion insurance for all of the latter’s employees to be engaged in such work unless employees are covered by Contractor’s workers’ compensation insurance coverage.
5. Other Insurance Requirements. Contractor shall:
a) Prior to commencement of the Services, furnish The Agency with original certificates and amendatory endorsements effecting coverage required by this Section 16 and provide that such insurance shall not be cancelled, allowed to expire, or be materially reduced in coverage except on thirty (30) days’ prior written notice to The Agency.
b) Provide certified copies of endorsements and policies if requested by The Agency in lieu of or in addition to certificates of insurance.
c) Replace certificates, policies, and/or endorsements for any such insurance expiring prior to completion of services.
d) Maintain such insurance from the time the Services commence until completed. Failure to maintain, renew coverage or provide evidence of renewal as required by The Agency may be treated by The Agency as a material breach and Default under this Contract.
e) Place such insurance with insurer licensed to do business in Tennessee and having A.M. Best Company ratings of no less than A-. Modification of this standard may be considered upon written appeal to The Agency Director of Risk Management Services.
f) Require all subcontractors to maintain during the Term of this Contract Commercial General Liability insurance, Business Automobile Liability insurance, and Worker’s Compensation/Employers Liability insurance (unless subcontractor’s employees are covered by Contractor’s insurance) in the same manner as specified for Contractor. Contractor shall file subcontractor’s certificates of insurance as required by The Agency.
g) Disclose any deductibles and/or self-insured retentions greater than ten thousand dollars ($10,000) and obtain The Agency’s written approval of such deductibles and/or self-insured retentions prior to the commencement of the Services.
h) Not have, if Contractor has or obtains primary and excess policies, any gap between the limits of the primary policy and the deductible features of the excess policies.
17. Employment and Nondiscrimination
17.1. Contractor shall not discriminate on the basis of age, race, sex, color, national origin, disability or any other classification protected by federal or Tennessee State Constitutional or statutory law in its hiring and employment practices, or in admission to, access to, or operation of its programs, services, and activities.
17.2. Contractor shall not knowingly employ, permit, dispatch, subcontract, or instruct any person who is an undocumented and/or unlawful worker to perform work in whole or part under the terms of this Contract.
17.3. Violation of these Contract provisions may result in suspension or debarment if not resolved in a timely manner, not to exceed ninety (90) days, to the satisfaction of The Agency.
18. Ethical Standards
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F40 PH-2C Mid-Life Overhaul Tec hn ical Spec ifica tion 18.1. It shall be a breach of ethical standards for any person to offer, give or agree to give any employee or former employee, or for any employee or former employee to solicit, demand accept or agree to accept from any other person, a gratuity or an offer of employment in connection with any decision, approval, disapproval, recommendation, preparation of any part of a program requirement or a purchase request, influencing the content of any specification or procurement standard, rendering of advice, investigation, auditing or in any other advisory capacity in any proceeding or application, request for ruling, determination, claim or controversy or other particular matter, pertaining to any program requirement of a contract, subcontract, solicitation or proposal therefore.
18.2. It shall be a breach of ethical standards for any payment, gratuity or offer of employment to be made by or on behalf of a subcontractor under a contract to the prime contractor or higher tier subcontractor or a person associated therewith, as an inducement for the award of a subcontract or order.
18.3. Breach of the provisions of this Section 18 is, in addition to a Default of this Contract, a breach of ethical standards which may result in civil or criminal sanction and/or debarment or suspension from being a contractor or subcontractor under The Agency contracts.
19. Assignment-Consent Required
19.1. The provisions of this Contract shall inure to the benefit of and shall be binding upon the respective successors and assignees of the parties hereto. Except for the compensation due to Contractor under this Contract, neither this Contract nor any of the rights and obligations of Contractor hereunder shall be assigned or transferred in whole or in part without the prior written consent of The Agency. Any such assignment of transfer shall not release Contractor from its obligations hereunder.
19.2. Any public agency (i.e., city, district, public agency, municipality, and other political subdivision or any FTA-funded entity) shall have the option of participating in this Contract at the same prices, terms and conditions. The Agency reserves the right to assign any or all portions of the Services awarded under this Contract. This assignment, should it occur, shall be set forth in writing by The Agency and Contractor. Once assigned, each agency will enter into its own agreement and be solely responsible to Contractor for obligations for the Services assigned. The Agency’s right of assignment will remain in force over the Term. The Agency shall incur no financial responsibility in connection with agreements issued by another public agency. The public agency shall accept sole responsibility for placing service and payments to the Contractor.
20. Remedies
20.1. In no event shall The Agency be liable for special, incidental, indirect, or consequential damages, including, but not limited to, lost profits arising from the performance of this Contract, whether such damages are based in contract, tort, or any other legal theory.
20.2. In the event of breach or Default of the Contract by Contractor, in addition to any other remedies set forth herein, Contractor shall be liable to The Agency for damages for the breach or Default thereof, including the costs and reasonable attorneys’ fees for the enforcement thereof. The remedies set forth in this Contract shall be cumulative, and no one remedy shall be deemed to be exclusive of any other or of any other remedy in law or equity, and the failure or delay of The Agency to exercise a remedy at any time shall not operate as a waiver of the right to exercise a remedy for the same or subsequent breach or Default at any time thereafter.
21. Governing Law and Venue
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F40 PH-2C Mid-Life Overhaul Tec hn ical Spec ifica tion 21.1. The validity, construction and effect of this Contract and any and all extensions and/or modifications thereof shall be governed by the laws of the State of Tennessee. Tennessee law shall govern regardless of any language in any attachment or other document that Contractor may provide.
21.2. The parties consent that any action between the parties arising from this Contract shall be maintained in the state trial courts of Davidson County in the State of Tennessee.
22. Entire Agreement
22.1. This Contract states the entire contract between the parties. No alteration, modification, release, or waiver of this Contract or any of the provisions hereof shall be effective unless in writing, executed by the parties hereto.
22.2. Notwithstanding the foregoing, Contractor agrees that this Contract is subject to modification by The Agency to the extent necessary to comply with federal, state or local regulations, which may govern this Contract. The Agency shall provide written notice to Contractor of any such modification.
23. Compliance with Federal Regulations
23.1. All USDOT-required contractual provisions, as set forth in FTA Circular 4220.1F and the FTA contract clauses in the RFP are incorporated by reference. Unless otherwise modified in this Contract, FTA mandated terms shall control in the event of a conflict with other provisions contained in this Contract. Contractor shall not perform any act, fail to perform any act, or refuse to comply with any The Agency request that would cause the parties to be in violation of FTA terms and conditions. Contractor shall comply with all applicable FTA regulations, policies, procedures and directives, including, without limitation, those listed directly or incorporated by reference in the Master Agreement between The Agency and FTA, as may be amended or promulgated from time to time during the term of this Contract. Contractor’s failure to so comply shall constitute a Default of this Contract.
24. Export
24.1. Contractor represents and warrants that the Services and documentation related thereto shall not be disclosed to any foreign national, firm, or country, nor shall be exported from the United States without first complying with all the requirements of the International Traffic in Arms Regulations and the Export Administration Act, including the requirement for obtaining an export license, if applicable. Contractor shall fully indemnify The Agency for any breach of this representation.
25. Force Majeure
25.1. No party shall have any liability to the other hereunder by reason of any delay of failure to perform any obligation of this Contract if the delay or failure to perform is occasioned by force majeure, meaning any act of God, storm, fire, casualty, unanticipated work stoppage, strike, lockout, labor dispute, civil disturbance, riot, war, national emergency, act of Government, act of public enemy, or other cause of similar or dissimilar nature beyond its control.
26. Severability
26.1. If any provision of this Contract is held invalid under any applicable statute or rule of law, it is to that extent to be deemed omitted and the remainder of this Contract shall remain in full force and effect.
27. Notices
27.1. Any notice or other communication to be made pursuant to this Contract shall be made in writing by United States certified or registered mail, by messenger service or by a nationally recognized overnight
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F40 PH-2C Mid-Life Overhaul Tec hn ical Spec ifica tion courier, and shall be effective (i) upon receipt, if delivered in person, (ii) five (5) business days after deposit into the United States mail, if sent by certified or registered mail, and (iii) at 1:00pm on the following business day, if sent by overnight courier. Notice hereunder shall likewise be effective when actually received by either party. In each case, such notice or other communication shall be made to the address shown below. Either party shall have the right, by written notice to the other party, to change its address for such notice.
The Agency: Regional Transportation Authority of Middle Tennessee 430 Myatt Drive Nashville, TN 37115 Attn: Procurement Department
Contractor: [Contractor’s name] [Street Address] [City, State Zip] Attn: ______28 . Counterparts
28.1. This Contract may be executed in one or more identical counterparts, each of which shall be deemed to be an original for all purposes, and all of which taken together shall constitute a single instrument.
IN WITNESS WHEREOF, THE AGENCY AND CONTRACTOR HAVE EXECUTED THIS CONTRACT AS OF THE DATE FIRST ABOVE WRITTEN
Regional Transportation Authority of Middle TN [Contractor Company]
______Stephen G. Bland, Chief Executive Officer Authorized Signatory
Date: ______Title: ______
Date: ______
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