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Request for Proposal (Rfp) 2018827 Locomotive Overhaul

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Request for Proposal (Rfp) 2018827 Locomotive Overhaul REQUEST FOR PROPOSAL (RFP) 2018827 LOCOMOTIVE OVERHAUL Date Issued: July 25, 2018 Proposal Due: September 6, 2018 FACILITATOR: Kim Hereford RFP No. 2018827 - Rolling Stock Page 1 of 176 ProcurementRTA– Locomotive & Project Overhaul Administrator Due: August 15, 2018 REQUEST FOR PROPOSAL INSTRUCTIONS: PROPOSALS MUST BE RECEIVED PRIOR 1. SUBMIT (1) ORIGINAL, (6) ADDITIONAL, AND (1) TO 10:00 A.M. CST. ELECTRONIC COPY OF YOUR PROPOSAL. RTA Main Office 2. RETURN THIS PAGE SIGNED TO RECEIVE ANY _______________ ADDENDA. 430 Myatt Drive 3. ALL PROPOSALS ARE TO BE IDENTIFIED WITH RFP#, RFP NAME, AND RETURNED IN A SEALED Nashville, TN 37115 PROPOSAL NUMBER ENVELOPE OR PACKAGE. 4. DURING THE RFP PROCESS All COMMUNICATION 2018827 MUST BE DIRECTED TO PROCUREMENT DEPARTMENT. Regional Transportation Authority of Middle Tennessee (RTA), (hereafter may be referred to as the “Agency”) is soliciting proposals from firms qualified to provide locomotive overhaul services. SECTION I Introduction SECTION II Instructions to Proposer SECTION III Scope of Work, Proposal Format & General Terms and Conditions SECTION IV FTA Model Clauses and Forms SECTION V Contract Terms and Conditions (Proposed) PROPOSAL DEADLINE Proposals will be accepted, at the Agency’s office located at 430 Myatt Drive, Nashville, TN 37115, until 10:00 a.m., Central Standard Time (CST), September 6, 2018. Proposals received after this date and time will not be accepted. Proposals are not opened with regular mail. QUESTIONS/CLARIFICATION DEADLINE All questions, requests for clarification, and other inquiries related to this RFP must be received by Kim Hereford, Procurement and Project Administrator, no later than 1:00 p.m. Central Standard Time (CST), August 16, 2018 at the address above; or via e-mail at [email protected] . ADDENDA REQUEST Proposers are not to contact other Agency personnel with any questions or clarification concerns in reference to this RFP. The Procurement Department will provide all official communication concerning this RFP. Addenda request MUST be submitted prior to due date in order to receive copies or notices of addenda. I HAVE READ AND UNDERSTOOD THIS REQUEST FOR PROPOSAL (RFP) and do herein request copies or notices of addenda. (The information requested below must be received not later than, 1:00 p.m. (CST), August 16, 2018 at the address above; or via e-mail at [email protected] . Company Name Phone Number Fax Number Address Point of Contact Title E-mail Address RFP No. 2018827 - Rolling Stock Page 2 of 176 RTA– Locomotive Overhaul Due: August 15, 2018 Addenda Request 2 Notice to Proposers 2 Procuring Agency and Procurement Project Administrator 2 TABLE OF CONTENTS I. INTRODUCTION 4 - 7 II. INSTRUCTIONS TO PROPOSERS 8 - 10 III. SCOPE, PROPOSAL FORMAT & GENERAL TERMS/CONDITIONS 11 -126 IV. FTA MODEL CLAUSES AND FORMS 127 - 161 V. CONTRACT TERMS AND CONDITIONS (PROPOSED) 162 - 173 RFP No. 2018827 - Rolling Stock Page 3 of 176 RTA– Locomotive Overhaul Due: August 15, 2018 I. INTRODUCTION The mission of the Regional Transportation Authority of Middle Tennessee is: To provide public transportation services to our community and its visitors so they can achieve greater mobility and experience a cleaner, healthier environment with less traffic congestion. 1.1 GENERAL As of July 12, 2018 Nashville MTA is known as Wego Public Transit. WeGo Public Transit is a component unit of the Metropolitan Government of Nashville and Davidson County, and is responsible for operating local transit services within Metro Nashville. These services consist of 45 bus routes, including a free downtown shuttle – Music City Circuit, and a network of smaller ADA accessible vans for its AccessRide program for people with disabilities. The WeGo Public Transit uses Federal, State and local subsidies funds, as well as farebox revenue. The WeGo Public Transit is contracted to manage the Regional Transportation Authority (RTA) services under a fee for service agreement. RTA provides commuter service on the Music City Star and a network of express bus routes. The system includes a number of park & ride lots and other supports for commuters, such as Emergency Ride Home Program. The two authorities share headquarters, staff and a chief executive officer. However, RTA maintains a separate legal counsel. Davidson Transit Organization (DTO) is a private, not-for-profit employer unit for the employees of the WeGo Public Transit and RTA. DTO provides advisory and management services and trained personnel for the operation of the WeGo Public Transit and RTA. For additional information please visit www.Nashvillemta.org and www.musiccitystar.org. 1.2 OVERVIEW Regional Transportation Authority of Middle Tennessee (RTA) intends to award a Contract to the successful Proposers who shall provide locomotive overhaul service. Refer to Section III of this Proposal for an expanded description of the Scope. RTA shall enter into an Indefinite-Delivery-Indefinite Quantity (IDIQ) contract. The contract shall be for a term of four (4) years with three (3) one (1) year options following the Notice to Proceed. Proposers shall submit cost information as detailed in Form 1, Cost Form. Non-profit and government discounts should be noted. These instructions provide detailed legal and technical requirements for the acquisition of these services. Section V, Proposed Contract, provides a more detailed description of the legal requirements. 1.3 SOLICITATION SCHEDULE RFP No. 2018827 - Rolling Stock Page 4 of 176 RTA– Locomotive Overhaul Due: August 15, 2018 The following estimated time line should be used as a working guide for planning purposes. RTA reserves the right to adjust this time table as required during the course of the Proposal process. RTA will make good faith efforts to notify potential Proposers of adjustments to the schedule; however, ultimate responsibility for obtaining notice of changes lies with the Proposers. Any changes to the proposed schedule will be listed on our Web site, www.nashvillemta.org . Site Visit August 11 , 2018 at 9:00 a.m. CST Addenda Request Submittal Deadline August 1 6, 2018 by 1:00 p.m. CST Question/Clarification Submittal Deadline Augus t 1 6, 2018 by 1:00 p.m. CST Proposal Submittal Deadline September 6 , 2018 by 10:00 a.m. CST Presentation/Interviews (if applicable) TBD All questions must be submitted in writing, via email is recommended, to Kim Hereford, [email protected] . The answers to the questions will be posted on the RTA website, www.nashvillemta.org. Proposers are solely responsible for checking the website to insure that they have the most current information regarding the Proposal. Any oral communication, explanation or instruction provided will not be binding on RTA. 1.4 COST INCURRED BY PROPOSERS The RTA is not liable for any costs incurred by prospective Proposers in the preparation of submitting a Proposal in response to this Proposal, in presentation of the Proposal or any other activities related to responding to this Proposal. 1.5 EVALUATION OF PROPOSALS An Evaluation Committee and/or the Procurement Department will examine Proposals to eliminate those which are determined non-responsive to the stated requirements. The Evaluation Committee will then evaluate Proposals and make recommendations of the top-ranked company for the award. The Evaluation Committee will apply the evaluation criteria set forth in the RFP or in any addenda issued. A detailed evaluation that follows the initial examination may result in more than one finalist. At this point, the Evaluation Committee may request additional information, request an interview, request a presentation, request revised or best and final offers. Should interviews or presentations become necessary, RTA will contact the top-scoring firm(s) from the evaluation to schedule a date and time. 1.6 EVALUATION SCORING MEASURES RFP No. 2018827 - Rolling Stock Page 5 of 176 RTA– Locomotive Overhaul Due: August 15, 2018 The Evaluation Committee will evaluate Proposals received on the following factors. Evaluation Criteria and Weights EVALUATION CRITERIA POINTS Part 1 Company Information, Minimum Qualifications, Experience, and References A. Cover Letter, Executive Summary, Contact Info B. Company Description 20 C. Minimum Qualifications D. Direct Experience E. References Part 2 Project Team/ Technical Assistance F. Project Team Organization Chart G. Key Individuals Experience referencing specific areas of experience 25 H. Management Plan Part 3 Understanding of the RFP/ Work Method ology A. Understanding of Scope B. Expectation of RTA Support Staff and Resources C. Contract Deliverables Requirement List 20 D. Quality Assurance Plan E. Test Procedures F. Master Test Plan G. Compatibility & Road Test Plan Part 4 Master Program Schedule H. Transportation Plan I. Schedule for each locomotive 10 J. All Milestones Part 5 Training & Acceptance Plan / Warranty K. Training Material and Plan 10 L. Acceptance Plan M. Warranty Part 6 Cost The firm with the lowest cost will receive the maximum 20 points The remaining firms scores will be based on the Lowest Cost divided by 15 Proposed Cost) X 15 Points Possible = Points awarded A. **Example: ( $100(LC) / $102(PC))X15 (PP) = 14.7 (PA)** TOTAL MAX SCORE 100 1.7 PROPOSAL ACCEPTED RFP No. 2018827 - Rolling Stock Page 6 of 176 RTA– Locomotive Overhaul Due: August 15, 2018 Each Proposer submits their Proposal with the understanding that the acceptance in writing by the Agencies of the offer to furnish the services requested shall constitute a contract between the Proposers and the Agencies, which shall bind the Proposers to furnish the services at the rates quoted, and in accordance with conditions and requirements of the Agencies. A formal contract and/or purchase order will be signed between the Agencies and the successful Proposers. Each proposer submits their responses with the understanding that nothing in this solicitation shall be construed to require RTA to award a contract. Waiver: Proposer must indicate that the company is prepared to enter into a contract with RTA in accordance with the terms and conditions set forth in this solicitation, any addenda, and proposed contract.
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