73Rd Meeting

Government of India Ministry of Development of North Eastern Region ------

Minutes of the 73rd Meeting of the NLCPR Committee held at 1100 Hrs on 22.09.2009 under the Chairmanship of Secretary, M/o DoNER in Committee Room No.243-A, Vigyan Bhavan Annexe New Delhi.

Present

1. Shri Jarnail Singh, Secretary, Ministry of Development of North Eastern Region…..In Chair. 2. Shri P.K. Pattanaik, Joint Secretary, Ministry of DoNER. 3. Mrs. Anjuly Chib Duggal, Joint Secretary (PF-I), Department of Expenditure 4. Shri Naveen Verma, Joint Secretary (NE), MHA 5. Dr. R.K. Vats, JS&FA, DoNER 6. Shri Sarvan Kumar, Director, Planning Commission. 7. Shri D.D. Mathur, Consultant, Planning Commission.

Mrs. Firoza Mehrotra, Special Consultant (SP-NE), Planning Commission granted leave of absence.

Following Officers were also present as special invitees:

Shri Rajesh Kumar (Director), Shri P.R. Meshram (Director), Shri B.B. Samaddar (Deputy Secretary), Shri K. Guite, Joint Director (IFD), Shri Ajay Kumar (Section Officer) and Shri S.K. Saha (Section Officer), Ministry of DoNER.

The Committee met and deliberated on the Agenda items. Following observations and recommendations were made:

Item No.1: Confirmation of Minutes of 72nd Meeting of the NLCPR Committee held on 28.08.2009

Minutes of the 72nd Meeting were confirmed.

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Item No.2: Action taken report of decisions / recommendations made by NLCPR Committee in the 72nd Meeting held on 28.08.2009

The Committee noted that the Minutes for 72nd Meeting have been issued on 28.08.2009 and action has been taken by the Ministry of DoNER on the decisions/ recommendations made by the NLCPR Committee in that meeting.

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Item No.3: Infrastructure Development of Assam Institute of Management, Guwahati in Assam

The Committee noted that the cost of Rs.261.57 lacs for Land Development (in particular ‘Earth Filling’) is too high. The Committee also noted that the same should not be charged against the project cost. Therefore, the Committee suggested that the State Government may be advised to select an alternate site to obviate heavy cost on ‘Site Development’ or else the same may be borne by the State Government.

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Item No.4: Construction of bridge over Layii river on Kharasom Lazo to Layii Road in Manipur

The committee noted that the project was retained at an estimated cost of Rs.3.03 crore from the Priority List submitted by the Government of Manipur for 2005- 06, on recommendation of NLCPR Committee in its 32 Meeting held on 28.02.2005. Union Department of Road Transport & Highways have examined the DPR and recommended the project for approval.

2. After deliberations, the Committee recommended sanction of the project at a cost of Rs.353.21 lakh detailed as under:

S.No. Items of works Amount (Rs. in lakh) 1 Construction of RCC Bridge 54.00 m span 258.73 2 Construction of Coffer Dam 16.89 3 Construction of Protection Works 63.15 4 Construction of Approach Road 7.51 Sub total 346.28 5 Contingency @ 2% 6.93 Total 353.21

3. The Committee, however, laid down the following conditions:

(i) The contingency charges may be reimbursed on submission of document on actual contingent expenditure excluding cost of establishment, audit and accounts, O&M, departmental charges, quality control, T&P, agency and purchase of vehicle. (ii) The State Government should ensure that the tenders are floated on competitive basis by giving wide publicity in print media and website etc. and the works are awarded within 3 months of its sanction, even without waiting for the release of funds from the State Government to implementing agency. (iii) The State Government should follow all codal formalities and strictly adhere to the project implementation schedule and physical targets given in the DPR. (iv) The implementing agency should adhere to the time schedule given in the estimate. Duration of the project and the target date of its completion may be firmed up by the State Government. (v) Transparency should be maintained in tendering process. (vi) In case the project could not be completed within target date (as given in DPR by the State Government) plus 6 months, it will be closed for funding by M/o DoNER. The State Government will be responsible for completion of the balance work of the project from its own resources. (vii) The project implementation will be governed by the terms and conditions stipulated in the revised guidelines of NLCPR, dated 06.08.2009. (viii) The State Government may upload the tender enquiry on the website www.mdoner.gov.in. ****

Item No.5: Construction of bridge over Jaduki river on Tamei-Kuilong Road in Manipur.

The committee noted that the project was retained at an estimated cost of Rs.2.03 crore from the Priority List submitted by the Government of Manipur for 2005- 06, on recommendation of NLCPR Committee in its 32 Meeting held on 28.02.2005. Union Department of Road Transport & Highways have examined the DPR and recommended the project for approval.

2. After deliberations, the Committee recommended sanction of the project at a cost of Rs.226.48 lakh detailed as under:

S.No. Items of works Amount (Rs. in lakh) 1 Construction of RCC Bridge 123.72 2 Construction of Coffer Dam 4.56 4 Construction of Approach Road including line drain, culvert 93.76 & Retaining wall Sub total 222.04 4 Contingency @ 2% 4.44 Total 226.48

3. The Committee, however, laid down the following conditions:

Item No.6: Construction of road from Chuchuyimlang to Mongdikang (20 km) in Nagaland

The committee noted that the project was retained for 20.00 km road at an estimated cost of Rs.1128.00 lakh from the priority list submitted by the Government of Nagaland for 2008-09, on recommendation of NLCPR Committee in its 62 Meeting held on 22 October 2008. Union Ministry of Road Transport & Highways have vetted the DPR and recommended the project for approval.

2. After deliberations, the committee recommended sanction of the project at a cost of Rs.1106.38 lakh detailed as under:

Sl. Items of work Unit Quantity Rate Amount No. (Rs. in lakh) 1 Earthwork in widening in Cum 50651.25 177 89.65 ordinary soil 2 Site clearance ha 4 34324.00 1.37 3 Side drainage rmt 20000 51.00 10.20 4 Construction of earthen Cum 19912.5 480.00 95.58 shoulder and subgrade 5 Water Bound Macadam (i) Grade I Cum 3500.63 1887.00 66.06 (ii) Grade II Cum 5625 1960.00 110.25 (iii) Grade III Cum 5625 1997.00 112.33 6 Bituminous Works (i) Primer coat Sqm 75000 38.00 28.50 (ii) Tack coat Sqm 75000 13.30 9.97 (iii) Open graded premix Sqm 75000 145.00 108.75 (iv) Sealing coat Sqm 75000 70.00 52.50 7 Construction of Retaining Rmt 182 26366.84 47.99 Wall 3 m height 8 Construction of Retaining Rmt 128 40017.96 51.22 Wall 4 m height 9 Construction of RCC slab culvert (i) 1.6 m span Nos 54 367116.21 198.24 (ii) 5m span Nos 3 843889.45 25.32 10 Road appurtenances (i) 5th km stone (Precast) Nos 5 3460.00 0.17 (ii) Ordinary kilometer stone Nos 15 2123.00 0.32 (Precast) (iii) Crash barriers (M20 Grade concrete) Nos 84 4380.00 3.68 11 Carriage of WBM materials 72.59 Total 1084.69 10 Add 2% contingency 21.69 Grand Total 1106.38

3. The committee, however, laid down the following conditions:

(vi) In case the project could not be completed within target date (as given in DPR by the State Government) plus 6 months, it will be closed for funding by M/o DoNER. The State Government will be responsible for completion of the balance work of the project from its own resources. (vii) The project implementation by the State Government will be governed by the terms and conditions stipulated in the revised guidelines of NLCPR, dated 06.08.2009. (viii) The sanction letter may be issued on having a satisfactory clarification from the State Government regarding destination / end point of the road and the benefits to accrue on its construction up to the point. (ix) The State Government may upload the tender enquiry on the website www.mdoner.gov.in.

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Item No.7: Providing Water Supply to 24 villages of Chiephobozou R.D.Block in Nagaland.

The committee noted that the project was retained at an estimated cost of Rs.31.19 crore from the priority list submitted by the Government of Nagaland for 2008- 09, on recommendation of NLCPR Committee in its 65 Meeting held on 16 February 2009. Union Department of Drinking Water Supply have vetted the DPR without informing whether the project is funded / under consideration for funding by them. On the basis of their appraisal the project was considered recommended by them.

2. After deliberations, the committee recommended sanction of the project at a cost of Rs.2921.10 lakh detailed as under:

Sl. Items of work Qty Unit Amount No. (Rs. in lakh) 1 Pipes and Appurtenances 1 Each 1389.63 2 Balancing Reservior of 54589 cum (545-89 2 Each 1135.38 lakh litres) Storage Tank 3 Treatment Plant 0.00 (i) Diversion weir 2 Each 10.16 (ii) Pre-setting tank 1 Each 7.62 (iii) Plain Sedimentation Tank 1 Each 30.37 (iv) Rapid Sand Filter 1 Each 86.11 (v) Security Fencing around water treatment 1 Each 10.00 plant (vi) Construction of 4 kms of road to intake site 4 Km 16.00 4 GPS Tank Service Reservior 0.00 (i) 1 lakh litres capacity 5 Each 65.48 (ii) 50,000 Litres capacity 6 Each 58.62 (iii) 10,000 Litres capacity 15 Each 54.45 Total 2863.82 5 Add 2% contingency 57.28 Grand Total 2921.10

3. The committee, however, laid down the following conditions:

(ii) The State Government should ensure that the tenders are floated on competitive basis by giving wide publicity in print media and website etc. and the works are awarded within 3 months of its sanction, even without waiting for the release of funds from the State Government to implementing agency. (iii) The State Government should follow all codal formalities and strictly adhere to the project implementation schedule and physical targets given in the DPR. (iv) The implementing agency should adhere to the time schedule given in the estimate. Duration of the project and the target date of its completion may be firmed up by the State Government. (v) Transparency should be maintained in tendering process. (vi) In case the project could not be completed within target date (as given in DPR by the State Government) plus 6 months, it will be closed for funding by M/o DoNER. The State Government will be responsible for completion of the balance work of the project from its own resources. (vii) The project implementation will be governed by the terms and conditions stipulated in the revised guidelines of NLCPR, dated 06.08.2009. (viii) The project should be implemented as one project on turn key basis with a performance guarantee from contractor. (ix) The State Government may upload the tender enquiry on the website www.mdoner.gov.in.

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Item No.8: Construction of road from Longtho to Governor’s Camp at Liphayan (20 km) in Nagaland.

The committee noted that the project was retained for 20.00 km road at an estimated cost of Rs.1128.80 lakh from the priority list submitted by the Government of Nagaland for 2008-09, on recommendation of NLCPR Committee in its 62 Meeting held on 22 October 2008. Union Ministry of Road Transport & Highways have vetted the DPR and recommended the project for approval.

2. After deliberations, the committee recommended sanction of the project at a cost of Rs.1094.56 lakh detailed as under:

Sl.No. Item / Component Amount (Rs. in lakh) 1 Road composition 0.00 Earth work 290.69 Sub Base-Base 380.25 Base and Surface Course 80.09 2 Bridge & Culvert 0.00 RCC Bridge 16m Span over Tsurang River at 15.2 km 32.39 RCC Bridge 16m Span over Etsungtchu River at 19.7 km 32.92 Slab Culvert 5m Span 5 Nos 68.58 Slab Culvert 3m Span 5 Nos 23.02 Hume Pipe Culvert 48 Nos 128.35 3 Retaining Walls Type-I 36.81 Total (1+2+3) 1073.10 Add 2% Contingency on A 21.46 Grand Total 1094.56

3. The committee, however, laid down the following conditions:

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Item No.9: Re-Consideration of Priority List 2009-10 of Manipur for retention of projects for detailed examination.

The committee noted that the State Government submitted their Priority List of 54 projects with a total estimated cost of Rs.665.44 crore for 2009-10 for possible funding under NLCPR. Out of which, 6 projects were retained earlier at a total estimated cost of Rs.47.51 crore.

2. After deliberations, the Committee recommended retention of the following 7 projects at a total estimated cost of Rs.25.34 crore in addition to earlier retained projects, for detailed examination:

Sl.No. Name of the Project Estimated cost (Rs. in crore) 1 Construction of RCC bridge over Iril river on Tinseed 5.34 road, Imphal East 2 Augmentation of Water Supply at Hengbung, Senapati 4.48 District 3 Augmentation of Water Supply at Thanga 4.83 4 33/11 KV Sub Station at Mao, Senapati 4.59 5 11 KV line from Karong to Senapati, Senapati 0.73 6 Composite Check Post Taphou, Senapati 1.00 7 Integrated Project on Health, Education and Training 4.37 Programme for Scheduled Tribe at Lungnila Elizabeth Memorial Centre for Peace and Goodwill, Senapati District HQ Total 25.34

3. The Committee, however laid down the following conditions:

(i) The State Government should submit a non-duplication certificate from their Principal Secretary / Secretary, Planning Department, in respect of each retained project that the project is not sanctioned/ taken up/ proposed to be taken up for funding under any other scheme of the State Government or the Central Government or the North Eastern Council (NEC) or any other agency. (ii) Further, the retention is subject to - the project at Para 2 (7) above i.e., Integrated Project on Health, Education and Training Programme for Scheduled Tribe at Lungnila Elizabeth Memorial Centre for Peace and Goodwill, Senapati District HQ being a State Government project run by State Government institution and the nomenclature of the project and of the institution is changed to integrated project on Health, Education and Training programme for Peace and Goodwill, Senapati District Headquarter.

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Item No.10: Retention of project, “Construction of Basic Jail infrastructure”, Manipur substituting retained project, “Construction of building for 5 PHCs in the hill district of Manipur”.

The committee noted that the project, Construction of building for 5 PHCs in the hill district of Manipur was retained at an estimated cost of Rs.6.01 crore from the Priority List submitted by the Government of Manipur for 2005-06, on recommendation of NLCPR Committee in its 32 Meeting held on 28.02.2005. The project of PHCs may be covered under NRHM of Union Ministry of Health & Family Welfare. They have been discouraging to take up projects up to district level hospital. The proposed substituted project of Basic Jail infrastructure in Manipur may also be taken up with Ministry of Home Affairs for funding.

2. After deliberations, the Committee recommended that the State Government may be requested to approach Ministry of Home Affairs for funding the project of Basic Jail infrastructure and to propose some other suitable project as a substitute.

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Item No.11: Strengthening of Equipment for Government Hospitals of Manipur under NLCPR- regarding release of funds.

The committee noted that the project was sanctioned at a cost of Rs.826.70 lakh for funding under NLCPR, on recommendation of NLCPR Committee in its 29 meeting held on 02.06.2004. An amount of Rs.399.45 lakh was released to the State Government in two installments by 30.10.2006. The State Government have not intimated the exact cost of the equipments, despite repeated requests.

2. After deliberations, the Committee recommended that the project may be closed and the unutilized balance amount of the project be adjusted to some other project(s) under NLCPR.

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Item No.12: Preservation of Cultural Heritage of Majuli Natun Kamalabari Satra (Phase-I) in Assam

The Committee noted that the DPR for the project has been vetted by the Ministry of Urban Development (M/o UD) with estimated cost of Rs. 618.97 lacs.

The Committee, therefore, recommended sanction of the project at Rs. 618.97 lacs including 2% Contingency charges amounting to Rs. 12.14 lacs which may be reimbursed on submission of document on actual contingent expenditure excluding cost of establishment, audit and accounts, O&M, departmental charges, quality control, agency and purchase of vehicle.

The detailed break – up of the cost is given below:

Sl. No. Item Amount (in Rs.) 1. Auditorium Hall 370.42 2. Museum Hall 64.19 3. Library & Training Centre 51.42 4. Guest House 68.52 Total 554.55 5. Difference of Cost 52.28 606.83 6. Contingency @ 2% 12.14 Grand Total 618.97

The project has been recommended for sanction with the following conditions:

• The contingency charges may be reimbursed on submission of document on actual contingent expenditure excluding cost of establishment, audit and accounts, O&M, departmental charges, quality control, agency and purchase of vehicle. • The State Government should ensure that the tender has been called on competitive basis by giving wide publicity in print media and website etc. and the works have been awarded within 3 months of its sanction, even without waiting for the release of funds from State Government to implementing agency. • The State Government should follow all codal formalities and strictly adhere to the project implementation schedule and physical targets given in the DPR. • Transparency should be maintained in tendering process. • Any project which could not be completed within target date (as given in DPR by the State Government) plus 6 months, it will be closed for funding by Ministry of Development of North Eastern Region. The State Government will be responsible for completion of the balance work in the project from its own resources. • A non-duplicacy certificate may be obtained from the competent authority in P&D Department, Government of Assam. • The project implementation by the State Government will be governed by the rules/conditions stipulated in the revised guidelines of NLCPR.

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Item No.13: Construction of RCC Bridge No. 12/1 on Goroimari – Dewaguri Laharighat Road with approaches in Assam

The Committee noted that the DPR of the project has been vetted by the Department of Road Transport & Highways (D/o RT&H) with estimated cost of Rs.317.34 lacs.

The Committee, therefore, recommended sanction of the project at Rs.317.34 lacs including 1% contingency amounting to Rs.3.14 lacs which may be reimbursed on submission of document on actual contingent expenditure excluding cost of establishment, audit and accounts, O&M, departmental charges, quality control, agency and purchase of vehicle. The details of the projects are given below:

Sl. No. Item of work Amount (Rs. in lac) RCC Bridge No. 12/1 on Goroimari Dewaguri Laharighat Road (Length – 76.12 m) i. Bridge Proper 245.67 ii. Approaches 58.78 iii. Protection Works 9.75 Sub Total 314.20 iv. Contingency (1%) 3.14 Grand Total 317.34

The project has been recommended for sanction with the following conditions:

i. The contingency charges may be reimbursed on submission of document on actual contingent expenditure excluding cost of establishment, audit and accounts, O&M, departmental charges, quality control, agency and purchase of vehicle. ii. The State Government should ensure that the tender has been called on competitive basis by giving wide publicity in print media and website etc. and the works have been awarded within 3 months of its sanction even without waiting for the release of funds from State Government to Implementing Agency. iii. The State Government should follow all codal formalities and strictly adhere to the project implementation schedule and physical targets given in the DPR. iv. Transparency should be maintained in tendering process v. Any project which could not be completed within target date (as given in DPR by State Government) plus 6 months, it will be closed for funding by M/o DoNER. The State Government will be responsible for completion of the balance work in the project from its own resources. vi. The project implementation by the State Government will be governed by the rules / conditions stipulated in the revised guidelines of NLCPR.

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Item No.14: Augmentation of Water Supply Scheme at Sangkaikot in Churachandpur, Manipur.

The committee noted that the project was retained at an estimated cost of Rs.2.10 crore from the priority list submitted by the Government of Nagaland for 2008- 09, on recommendation of NLCPR Committee in its 65 Meeting held on 16 February 2009. Union Department of Drinking Water Supply have vetted the DPR without informing whether the project is funded / under consideration for funding by them. On the basis of their appraisal the project was considered recommended by them.

2. After deliberations, the Committee recommended sanction of the project at a cost of Rs.125.01 lakh detailed as under:

S.No. Items of works Amount (Rs. in lakh) 1 Construction of Intake weir arrangement 4.27 2 Construction of settling tank (40 KLD) 3.13 3 Slow sand filter (6.00 m x 6.00 m) twin units 16.69 4 Providing & Laying of Filter Media (6.00 m x 6.00 m) 4.02 twin units 5 Service reservoir (80 KLD) 3.81 6 Laying & fixing of Raw and distribution pipe line 5.49 7 Cost of pipe including transportation 74.48 8 Construction of Compound fencing 1.48 9 Construction of Chowkidar Quarter cum Godown 5.70 10 Construction of Small cistern (10 nos.) 3.49 Total 122.56 2% Contingency charges 2.45 Total 125.01

3. The Committee, however, laid down the following conditions:

(i) The contingency charges may be reimbursed on submission of document on actual contingent expenditure excluding cost of establishment, audit and accounts, O&M, departmental charges, quality control, T & P, agency and purchase of vehicle. (ii) The State Government should ensure that the tenders are floated on competitive basis by giving wide publicity in print media and website etc. and the works are awarded within 3 months of its sanction, even without waiting for the release of funds from the State Government to implementing agency. (iii) The State Government should follow all codal formalities and strictly adhere to the project implementation schedule and physical targets given in the DPR. (iv) The implementing agency should adhere to the time schedule given in the estimate. Duration of the project and the target date of its completion may be firmed up by the State Government. (v) Transparency should be maintained in tendering process. (vi) In case the project could not be completed within target date (as given in DPR by the State Government) plus 6 months, it will be closed for funding by M/o DoNER. The State Government will be responsible for completion of the balance work of the project from its own resources. (vii) The project implementation will be governed by the terms and conditions stipulated in the revised guidelines of NLCPR, dated 06.08.2009. (viii) The project should be implemented as one project on turn key basis with a performance guarantee from contractor. (ix) The State Government may upload the tender enquiry on the website www.mdoner.gov.in.

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Item No.15: Augmentation of Water Supply Scheme at Changpikot in Churachandpur, Manipur.

The committee noted that the project was retained at an estimated cost of Rs.4.06 crore from the priority list submitted by the Government of Nagaland for 2008- 09, on recommendation of NLCPR Committee in its 65 Meeting held on 16 February 2009. Union Department of Drinking Water Supply have vetted the DPR without informing whether the project is funded / under consideration for funding by them. On the basis of their appraisal the project was considered recommended by them.

2. After deliberations, the Committee recommended sanction of the project at a cost of Rs.104.53 lakh detailed as under:

S.No. Items of works Amount (Rs. in lakh) 1 Construction of Intake weir arrangement 4.27 2 Construction of settling tank (40 KLD) 3.13 3 Slow sand filter (8.20 m x 8.20 m) twin units 16.70 4 Providing & Laying of Filter Media (8.20 m x 8.20 m) twin units 4.02 5 Service reservoir (80 KLD) 3.81 6 Construction of Zonal reservoirs (18 KLD) 3 nos. 9.12 7 Approach road, levelling, trace path cutting 2.03 8 Laying & fixing of Raw and distribution pipe line 3.91 9 Construction of pipe including transportation 45.43 10 Construction of Compound fencing Inn 1.48 11 Construction of Chowkidar Quarter cum Godown 3.69 12 Construction of Small cistern (14 nos.) 4.89 Sub Total 102.48 2% Contingency charges 2.05 Total 104.53

3. The Committee, however, laid down the following conditions:

(i) The contingency charges may be reimbursed on submission of document on actual contingent expenditure excluding cost of establishment, audit and accounts, O&M, departmental charges, quality control, T & P, agency and purchase of vehicle. (ii) The State Government should ensure that the tenders are floated on competitive basis by giving wide publicity in print media and website etc. and the works are awarded within 3 months of its sanction, even without waiting for the release of funds from the State Government to implementing agency. (iii) The State Government should follow all codal formalities and strictly adhere to the project implementation schedule and physical targets given in the DPR. (iv) The implementing agency should adhere to the time schedule given in the estimate. Duration of the project and the target date of its completion may be firmed up by the State Government. (v) Transparency should be maintained in tendering process. (vi) In case the project could not be completed within target date (as given in DPR by the State Government) plus 6 months, it will be closed for funding by M/o DoNER. The State Government will be responsible for completion of the balance work of the project from its own resources. (vii) The project implementation will be governed by the terms and conditions stipulated in the revised guidelines of NLCPR, dated 06.08.2009. (viii) The project should be implemented as one project on turn key basis with a performance guarantee from contractor. (ix) The State Government may upload the tender enquiry on the website www.mdoner.gov.in.

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Item No.16: Reconstruction of Bridges and Approaches on Damalgre – Mellim – Boldamgiri road, Tura in Meghalaya (Bridge No.5/3, 8/5, 9/1 and 10/2)

The Committee observed that the project was retained at an estimated cost of Rs.10.00 crore from the Priority List 2007-08 in the 53rd Meeting of NLCPR Committee held on 30.11.2007. The Department of Road Transport & Highways vetted the estimate at Rs.1189.40 lac.

There are 5 SPT bridges (5/3, 8/5, 9/1, 10/2 and 10/3) on the Damalgre – Mellim – Boldamgiri road. The State Government proposed construction of only 4 bridges i.e. (Bridge No.5/3, 8/5, 9/1 and 10/2). The Committee noted that the approach road for bridge nos.10/2 and 10/3 together is 429 mtr. In the instant proposal, State Government proposed construction of bridge no.10/2 only, however, not reduced the length of approach road accordingly.

After deliberations, the Committee recommended the project for sanction at Rs.1146.94 lac, restricting the contingency charges @2% and excluding the approach road of the bridge no.10/2 with the following components and conditions:

Sl. Components of Work Total Cost No. (Rs. in lac) 1. Bridge 5/3 (including Approaches, subway bridge and 381.13 subway road) 2. Bridge 8/5 & 9/1 (including Approaches, subway bridge 635.98 and subway road) 3. Bridge 10/2 (including subway bridge and subway road) 107.34 Sub Total 1124.45 4. Contingency 2% 22.49 Total 1146.94

The Committee observed that the sanction will be subject to the following conditions:

a) The contingency charges may be reimbursed on submission of document on actual contingent expenditure excluding cost of establishment, audit and accounts, O&M, departmental charges, quality control, agency and purchase of vehicle.

b) As suggested by DoRTH, the State PWD should ensure during execution that the approaches on either side of bridges should have a minimum straight length of 15 mtr.

c) The PWD, Government of Meghalaya should follow all codal formalities while executing the project.

d) Codal formalities should include tenders being called on competitive basis by giving wide publicity in print media like Newspapers & Trade Journals and web based publicity.

e) The construction agency may adhere to the time schedule given by them in the estimate for completion of the project.

f) The Administrative & Financial approval of the project may be issued only after receipt of Non-duplicacy Certificate at least from the Secretary (Planning), Meghalaya that the project has not been sanctioned/ taken up/ proposed under any other scheme/central or the State Government or NEC.

g) The State Government should ensure that the tender has been called on competitive basis by giving wide publicity in print media & website etc. and the works have been awarded within 3 months of its sanction, even without waiting for the release of funds from State Government to implementing agency.

h) Transparency should be maintained in tendering process.

i) The project implementation by the State Government will be governed by the rules/conditions stipulated in the revised guidelines of NLCPR.

j) State Government may be asked to correct the estimate of approach road of bridge no.10/2. The corrected estimated may again be submitted to NLCPR Committee for consideration.

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Item No.17: Construction of Aizawl Cricket Stadium at Sihhmui in Mizoram

The committee noted that the project was retained at an estimated cost of Rs.12.00 crore from the priority list submitted by the Government of Mizoram for 2008- 09, on recommendation of NLCPR Committee in its 60 Meeting held on 18 July 2008 with conditions that the stadium will be constructed by Sports and Youth Welfare Department, Government of Mizoram, not by Cricket Association, Mizoram and the source of balance funding amounting to Rs.28.75 crore may be reflected in the DPR. Later, of Mizoram State Sports Council through their letter of 26 August 2009 proposed construction of the stadium by them. This was agreed to, on recommendation of NLCPR Committee in its 62 Meeting held on 22 October 2008. The DPR was considered on having a commitment from the State Government through their letter of 9 January 2009 that the remaining portion of the work shall be taken up by the State Government either from own resources or with the help of Ministry of DoNER under NLCPR for the year 2009-10, if Ministry of DoNER would then consider this for retention and approval. Union Ministry of Youth Affairs & Sports recommended the proposal from sports angle, provided the technical and cost aspects are vetted by CPWD. Union Ministry of Urban Development (CPWD) vetted the DPR subject to compliance of a few observation / comments. They have not informed whether the project is funded / under consideration for funding by them. On the basis of their appraisal the project was considered recommended by them.

2. After deliberations, the committee recommended sanction of the project at a cost of Rs.1142.64 lakh detailed as under:

Sl. Items of work Amount No. (Rs. in lakh) 1 Preparation of the Ground 0.00 (a) Earthwork in excavation and filling in leveling of the ground 136.09 (b) Construction of Retaining wall /Toe wall on the valley side 66.57 (c) Construction of Sub surface drain and Turfing of the Ground 101.25 (d) Construction of Pucca side drain around the outer edge of the 15.74

ground 2 Construction of Approach Road 0.00 (a) Construction of Approach road for Stadium from NH-44 ‘A’ 199.94 (3.00 km) (b) Construction of H/P Culvert in Approach Road 64.55 3 Construction of Pavilion and Gallery 0.00 (a) Cost for construction of Pavilion 45.49 (b) Construction of Gallery-5 blocks 478.72 4 Construction of rain water harvest storage tank 11.89 Total 1120.24 5 Add 2% contingency 22.40 Grand Total 1142.64

3. The committee, however, laid down the following conditions:

(i) The contingency charges may be reimbursed on submission of documents on actual contingent expenditure excluding cost of establishment, audit and accounts, O&M, departmental charges, quality control, T&P, agency and purchase of vehicle. (ii) The State Government should ensure that the tenders are floated on competitive basis by giving wide publicity in print media and website etc. and the works are awarded within 3 months of its sanction, even without waiting for the release of funds from the State Government to implementing agency. (iii) The State Government should follow all codal formalities and strictly adhere to the project implementation schedule and physical targets given in the DPR. (iv) The implementing agency should adhere to the time schedule given in the estimate. Duration of the project and the target date of its completion may be firmed up by the State Government. (v) Transparency should be maintained in tendering process. (vi) In case, the project could not be completed within target date (as given in DPR by the State Government) plus 6 months, it will be closed for funding by M/o DoNER. The State Government will be responsible for completion of the balance work of the project from its own resources. (vii) The project implementation will be governed by the terms and conditions stipulated in the revised guidelines of NLCPR, dated 06.08.2009. (viii) The sanction letter will be issued on having a confirmation from the State Government regarding compliance of the observation / comments of MoUD (CPWD) in implementing the project and intimation regarding its financial implication. (ix) The Ministry of DoNER shall have no commitment for funding the project over and above the approved cost. (x) The State Government may upload the tender enquiry on the website www.mdoner.gov.in.

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