SECRETARIAT - 150 route de Ferney, P.O. Box 2100, 1211 Geneva 2, Switzerland - TEL: +41 22 791 6033 - FAX: +41 22 791 6506
www .actalliance.org
Appeal
Sudan
Emergency Preparedness in Southern Sudan - SDN102
Appeal Target: US$ 1,630,988 Balance requested: US$ 1,066,775
Geneva, 22 November 2010
Dear Colleagues,
Voter registration has started for the referendum in Southern Sudan which is scheduled for 9 January 2011. The referendum is a key element of the Comprehensive Peace Agreement (CPA) which was signed in 2005 between the Government of Sudan and the Sudan People’s Liberation Movement (SPLM). It will enable people from Southern Sudan to make a decision on whether they wish to remain part of a united country or secede to form their own independent state.
The situation following the referendum is of major concern and the reason for this emergency preparedness Appeal. The ACT Sudan Forum predicts a higher degree of unrest in the areas of Southern Sudan and the Transitional Areas. ACT members and their local partners are planning to prepare themselves so that they can respond timely and effectively to a predictable emergency. The areas of concern, 10 states in Southern Sudan and the transitional areas Abyei, Southern Kordofan State and Blue Nile State are also prone to complex and natural disasters which require life-saving responses in remote areas.
DanChurchAid (DCA) is the requesting member in this Appeal and the lead agency for the entire emergency preparedness programme. Other ACT Alliance members in the Appeal are: Norwegian Church Aid (NCA), Christian Aid (CA), ICCO & Kerk in Aktie, Lutheran World Federation (LWF), FinnChurchAid (FCA), and the Sudan Council of Churches (SCC). The Appeal does not only cover activities of the ACT members but also of their 21 implementing partners.
The objective of this 12-month Appeal is to build human resources and operational capacity of the ACT members and their local partners by providing emergency preparedness training, pre-positioning of essential shelter and water purification supplies, supplying local implementing partners with adequate communication and transport equipment, and promoting safety and security.
SDN102: Emergency Preparedness in Southern Sudan 2
Project Completion Date : 14 th October 2011
Reporting schedule:
Requesting ACT members DCA Interim narrative & financial 15 May 2011 Final narrative & financial 15 December 2011 Audit 15 January 2012
Summary of Appeal Targets, Pledges/Contributions Received and Balance Requested:
Requesting ACT members Total USD Appeal Target 1,630,988 Less: Pledges/Contr Recvd 564,213 Balance Requested from ACT Alliance 1,066,775
Please kindly send your contributions to either of the following ACT bank accounts:
US dollar Account Number - 240-432629.60A IBAN No: CH46 0024 0240 4326 2960A
Euro Euro Bank Account Number - 240-432629.50Z IBAN No: CH84 0024 0240 4326 2950Z
Account Name: ACT Alliance - Action by Churches Together UBS AG 8, rue du Rhône P.O. Box 2600 1211 Geneva 4, SWITZERLAND Swift address: UBSWCHZH80A
Please also inform the Chief Finance Officer Jean-Daniel Birmele ([email protected]) and the Regional Programme Officer, Katherine Ireri ([email protected]), of all pledges/contributions and transfers, including funds sent direct to the implementers.
We would appreciate being informed of any intent to submit applications for EU, USAID and/or other back donor funding and the subsequent results. We thank you in advance for your kind cooperation.
For further information please contact: ACT Deputy General Secretary, Jill Hawkey (phone +41 22 791 6069 or mobile +41 79 376 1711) ACT Program Officer, Katherine Ireri (phone +41 22 791 6040 or mobile phone +41 79 433 0592)
Jill Hawkey Deputy General Secretary ACT Alliance Secretariat
SDN102: Emergency Preparedness in Southern Sudan 3 List of Acronyms AAA Arkangelo Ali Association AIC African Inland Church C&D Church and Development CA Christian Aid CDS Christian Development Service CEAS Church Ecumenical Action in Sudan CHROM Child Hope Restoration Mission CIP County Implementing Partners CMMF Community Managed Micro-Finance CPA Comprehensive Peace Agreement DKH Diakonie Katastrophenhilfe ECS – REDRA Episcopal Church of Sudan – Renk Development and Relief Agency ECS-DARD Episcopal Church of Sudan - Diocese of Torit ECS-SUDRA Episcopal Church of Sudan – Sudanese Development and Relief Agency FCA FinnChruchAid GOSS Government of Southern Sudan HAC Humanitarian Aid Commission HAP Humanitarian Accountability Project HARD Hope Agency for Relief and Development ICC Interchurch Committee KODI Kamma Organization for Development Initiatives LRA Lord Resistance Army LWF Lutheran World Federation MRDA Mundri Relief and Rehabilitation Association NCA Norwegian Church Aid NCP National Congress Party NIP Nile Inter-Development Programme NRRDO Nuba Relief, Rehabilitation and Development Organization NuWeda Nuba Women for Education and Development Association SCC Sudan Council of Churches SCC/ERRADA Sudan Council of Churches/Emergency Relief and Rehabilitation Agency SLP State Lead Partners SPLM Sudan People’s Liberation Movement SSRRC Southern Sudan Relief and Rehabilitation Commission STF State Task Force UENCO Eastern Upper Nile Consortium Organisation UNKEA Upper Nile Kalazar Eradication Agency WBEG Western Bahr El Ghazal WES Western Equatoria State
SDN102: Emergency Preparedness in Southern Sudan 4
I. REQUESTING ACT MEMBER
• DanChurchAid (DCA) as lead coordination agency requests funds also on behalf of the ACT members: o Norwegian Church Aid (NCA) o Christian Aid (CA) o ICCO & Kerk in Aktie o Lutheran World Federation/Department of World Service (SLW-DWS) o FinnChurchAid (FCA) o Sudan Council of Churches (SCC)
II. IMPLEMENTING ACT MEMBER INFORMATION
DanChurchAid (DCA) DCA is a Danish faith-based, ecumenical, non-missionary, humanitarian non governmental organization (NGO) established in 1922 and working with local partners, international networks, churches and non- religious civil organizations with the stated objective: "To help and be advocates of oppressed, neglected and marginalized groups in poor countries and to strengthen their possibilities of a life in dignity."
DCA has worked in Sudan since the mid-1980s, providing substantial emergency aid to war affected people in northern (Blue Nile, Darfur and South Kordofan States) and southern Sudan (Jonglei and Eastern Equatoria States). During the war, support was managed and channelled to Sudan from Denmark (Copenhagen) and Kenya (Nairobi) regional office primarily through church and church related partners. After signing the Sudan Comprehensive Peace Agreement (CPA) an overall strategy for DCA’s involvement in a more peaceful Sudan was developed and a regional office was established in Juba, southern Sudan in August 2007. This office is engaged in four states (Blue Nile and South Kordofan in the north; Eastern Equatoria and Jonglei in the south). Support to the people in Darfur is administered from Copenhagen.
DCA’s Sudan programme focuses on an integrated and rights based approach that contributes to rebuilding the lives of conflict affected people. Specific thematic competencies include humanitarian aid, food security and livelihoods, and civic and political space (includes peace building), as well as provision of peace dividends through education and water and sanitation activities. Core to DCA programming is local capacity building. Together with partners, DCA also aims to engage legal duty bearers at local, state and national levels in efforts to build a more equitable society.
DCA is a signatory to (amongst others) the SPHERE Project, Red Cross / NGO Code of Conduct, People in Aid and is a certified member of the Humanitarian Accountability Project (HAP).
DCA is the overall lead coordinating agency in this Appeal and will be the recipient of all ACT funds. DCA has supported Christian Development Service (CDS) in Estern Equatoria, Lutheran World Federation (LWF), Church and Development (C&D) in Jonglei, Nuba Relief, Rehabilitation and Development Organization (NRRDO), Kamma Organization for Development Initiatives (KODI), Nuba Women for Education and Development Association (NuWeda) in South Kordofan and, at national level, the Sudanese Council of Churches (SCC) mentioned in this Appeal.
ACT member’s implementing partners This Appeal has two levels of implementing partners: State Lead Partners (SLP) and County Implementing Partners (CIP). SLPs are all ACT Alliance members who will be responsible for coordination at each state level. For this reason, CIPs are arranged below each respective SLP.
The table below summarizes 12 target states and Abyei with seven State Lead Partners (SLP) and 21 Implementing Partners (five SLPs are also Implementing Partners).
SDN102: Emergency Preparedness in Southern Sudan 5
State State Lead Partner (SLP) Implementing Partner (IP) Eastern Equatoria NCA AIC, ECS-DARD, CDS, LWF, (ICC) Warrap NCA NCA, (ICC) Western Bahr el Ghazal CAid HARD, ECS-SUDRA, (ICC) Northern Bahr el Ghazal (ICC) Upper Nile ICCO & Kerk in Actie UNKEA, NIP, CHORM, ECS-RENK, ECS- MALAKAL, (ICC) Jonglei LWF C&D, (ICC) Western Equatoria FCA ECS-Yambio, MRDA, (ICC) Lakes SCC ACROSS, (AAA), ICC Unity SCC SCC ICC Abyei SCC SCC ICC Blue Nile SCC SCC ICC Southern Kordofan NCA NRRDO, KODI, NuWeda, (DCA-HMA), (ICC) Central Equatoria DCA (requesting partner), NCA, CAid, FCA, SCC, LWF, ICCO
Implementing partners (IP) in brackets in the chart above don’t have implementing status. Reason: ICC is counted as IP only where SCC is lead agency due to known SCC-ERRADA-ICC focus. AAA is partner of Diakonie Katastrohenhilfe (DKH). DKH joined ACT Sudan Forum in October 2010 and has not inputted to this Appeal. DCA-HMA is not regarded as implementing partner.
All ACT Alliance members as well as their implementing partners adhere to the SPHERE standards, humanitarian principles and the Red Cross Code of Conduct.
EASTERN EQUATORIA STATE
Norwegian Church Aid (NCA) NCA is an independent, ecumenical organization working for people’s basic rights in more than 70 countries around the world. Based on the Christian faith, NCA works for the benefit of the poor, destitute and oppressed – regardless of gender, race, political opinion or religion. In order to achieve long-term results NCA cooperates with local and church organizations working with crisis intervention, long-term development programs and advocacy. It started operations in Sudan in 1973, with a large multi-sectoral, highly operational program in Eastern Equatoria. Throughout the war the NCA Sudan program worked in and around Khartoum, the garrison towns of Juba, Torit, Wau and Kadugli. The South Sudan program was managed from Nairobi and covered the SPLA held areas of Eastern Equatoria, Bahr el Ghazal and Nuba Mountains. In January 2006 NCA merged the two programs and now has its country office in Khartoum, with an office for South Sudan in Juba, and sub offices in Torit, Alek, and Kauda/Kadugli. Since July 2004, NCA has also been co-responsible for the joint ACT/Caritas Emergency Response Operation in Darfur. NCA Sudan works in emergency response, food security, education, health, water and sanitation and supports civil society groups’ work on HIV/AIDS, peace and reconciliation and accountable governance.
The NCA compound in Juba hosts most of the other ACT members – CA, FCA, DCA, LWF and MCC.
NCA is a signatory to (amongst others) to the SPHERE Project, Red Cross / NGO Code of Conduct, People in Aid and is a certified member of the Humanitarian Accountability Project (HAP).
Two NCA implementing partners, the Africa Inland Church (AIC) and the Episcopal Church of Sudan (ECS) will partially implement the projects in Lafon and Magwi counties. NCA will also support DCA partner CDS in Budi County and LWF in Greater Kapoeta, Ikotos and Torit counties. NCA will extend training to include the Sudan Council of Church’s (SCC) Interchurch Committee (ICC) members.
SDN102: Emergency Preparedness in Southern Sudan 6 The African Inland Church-Sudan (AIC) AIC is a self-governing, self-propagating and self-supporting indigenous evangelical church founded by the missionaries of the African Inland Mission in 1949. The mission of AIC is “to bring transformation through the preaching of the gospel, discipleship and teaching for the glory of God while showing care for total wellbeing of humankind.” The governing structure of AIC is from grassroots local church congregations forming district church councils from where representatives are elected to the national church council and to the general assembly chaired by the Bishop. AIC has been an NCA partner for over 15 years.
The Episcopal Church of Sudan – Diocese of Torit (ECS-DARD) ECS was established in 1906 as a Sudanese church within the Anglican Communion. The Diocese of Torit (DOT) was established in 1988 and parented the Development and Relief Department (DARD). ECS-DARD is an independent charitable institution but can affiliate with other bodies of similar objectives as stipulated in its constitution. Its mandate is to meet the emerging challenging development situations, especially among the grassroot poor. It is currently engaged in development, provision of relief and emergencies, rehabilitation, peace and human rights training. The strategic organization of the ECS- DARD takes root and direction from the vision, mission and core values of the ECS-DOT, which include fundamental Christian values, accountable practices and observance of systematic rule of law. ECS- DARD has been a partner with NCA for the last few years and has recently signed a partnership agreement with NCA.
Christian Development Service (CDS) CDS is a local organization formed in 1996. It operates in Chukudum and Nagishot (Didinga Hills) in Budi County and for over 10 years, has supported communities in sustainable food security and livelihoods. CDS’ formation was in response to the protracted civil war in the Sudan that resulted in extensive human suffering, famines and dependency on relief assistance. CDS was registered by the Government of Kenya (GOK) in 2000 and by the Sudan Relief and Rehabilitation Commission (SRRC) in 2005. The primary aim is to teach people practical ways of securing their livelihoods in war and post- war situations, building on what people already know.
CDS’s goals are: Sustainable agriculture for food security; increased household incomes; improved health; and improving local capacity for peace building. CDS has also implemented emergency aid projects and has worked with DCA since 2009, implementing food security projects and more recently, in the DCA/WFP/SDN092. DCA has facilitated training for CDS in logistics, financial management, SPHERE, HAP and Do No Harm.
ICCO and LWF are also county implementing partners in Eastern Equatoria Stat. They are described below in their State Lead Partner capacity.
WARRAP STATE
NCA implements directly in Warrap State. See above for information.
NORTHERN BAHR EL GHAZAL AND WESTERN BAHR EL GHAZAL STATES
Christian Aid (CA) Christian Aid (CA) is a faith-based, ecumenical NGO with headquarters in London. Its essential purpose is to expose the scandal of poverty, to help in practical ways to root it out from the world, and to challenge and change structures and systems that favour the rich and powerful over the poor and marginalized. CA was founded by the British and Irish churches in 1945, as Christian Reconstruction in Europe, resettling refugees from the Second World War. In 1964, it changed its name to Christian Aid (CA).
CA now works in 59 countries with over 600 local partner organisations. It started working in Sudan in the 1970s, in the Upper Nile region. The goal of CA’s one-country Sudan programme (2008-12) is: to build the capacity of its Sudanese partners, advocate on their behalf and encourage them to work together to respond effectively to emergencies, achieve secure livelihoods for both women and men, strengthen SDN102: Emergency Preparedness in Southern Sudan 7 accountable governance, peace building and the rule of law, and enable communities within Sudan to caringly deal with the causes, stigma and consequences of HIV and AIDS. CA works exclusively through local partners.
In 2007-08 support was given to Episcopal Church of Sudan (ECS) Diocese of Renk as part of a Consortium working in northern Upper Nile, to respond and then to reduce the risk of further flooding along the Khor Achier river in Renk town which displaced 10,000 people. In Western Equatoria, partner MRDA was supported to assist people displaced by LRA attacks at the end of 2009 / early 2010 with food, counselling and small business loans. CA is also a founding member and major supporter of the NCA/ACT/Caritas Darfur programme and the ACT/LWF IDP assistance programme in Eastern Chad.
CA is a signatory to (amongst others) to the SPHERE Project, Red Cross / NGO Code of Conduct, People in Aid and is a certified member of the Humanitarian Accountability Project (HAP).
CA will support two key implementing partners in this Appeal: Hope Agency for Relief and Development (HARD) and Episcopal Church of Sudan (ECS-SUDRA). CA will extend training to include the Sudan Council of Church’s (SCC) Interchurch Committee (ICC) members.
Hope Agency for Relief and Development (HARD) HARD is a secular, Sudanese indigenous NGO formed in 1995 to serve the communities in Bahr el Ghazal region Southern Sudan at the height of the civil war. It is a membership organisation whose members are drawn from the local communities in Western and Northern Bahr el Ghazal states. The members, through the general assembly, elect their representatives to the board of trustees. Currently HARD has a board consisting of seventeen members, three of whom are women.
Originally HARD’s core work was humanitarian support but it has systematically increased its capacity to implement a number of long-term development programmes. The organisation’s strategic plan comprises food security & livelihoods and basic education as the main programmes. HARD also works in the fields of: emergency response, peace building, HIV/AIDS and adult literacy. HARD is also supported by Trocaire (Caritas).
Episcopal Church of Sudan – Sudanese Development and Relief Agency (ECS-SUDRA) SUDRA is the relief and development agency of the Episcopal Church of the Sudan (ECS), first established in Juba but relocated to Khartoum during the war. SUDRA implemented different relief programmes such as supporting Uganda refugees in the 1980s, IDP camps in Khartoum from 1990s to 2006 and capacity building Diocesan response teams as an integral part. In 2006-07 it facilitated strategic planning workshops for all the ECS dioceses which were grouped into 7 “clusters” allowing each to develop a vision, mission statement and development programme for the next five years. SUDRA returned to Juba in 2008. In early 2009 a new, experienced Director and senior programme staff were appointed. SUDRA registered in its own right as an NGO with the Sudan Relief and Rehabilitation Commission (SSRRC) and operates its finances independently from the provincial office of the ECS.
SUDRA aims to build the capacities of the ECS dioceses and facilitate diocesan projects to meet the basic needs of the poor and disadvantaged in order to improve their living standard. ECS-SUDRA carried out a comprehensive organisational capacity self-assessment and has used and adapted the ACT OCA tool. The assessment was funded by CA and ICCO. ECS-SUDRA is focussing on emergency preparedness support in 17 Dioceses included within 3 clusters in Upper Nile, Bahr El Ghazal and Western Equatoria regions (NB the dioceses do not adhere to administrative boundaries).
UPPER NILE
ICCO & Kerk in Actie ICCO and Kerk in Actie are collaborating in the ICCO Alliance. ICCO is an inter church organisation for development cooperation, and Kerk in Actie is the programme for diaconal work of the Protestant Church in the Netherlands (and of 10 smaller churches and ecumenical organisations). All Kerk in Actie’s programmes abroad are carried out jointly with ICCO. ICCO & Kerk in Actie work in 53 countries in SDN102: Emergency Preparedness in Southern Sudan 8 Africa, Asia, Latin America and Eastern Europe. The mission is to work towards a world in which people live in dignity and prosperity, a world where poverty and injustice are no longer present.
ICCO & Kerk in Actie provide global financial support and advice to local organisations and networks that work for better access to basic facilities, initiating sustainable economical development and enhancing peace and democracy. ICCO & Kerk in Actie also bring together enterprising people in the Netherlands and in developing countries and works closely with civil society organisations, including development organisations, educational organisations and businesses.
ICCO & Kerk in Actie are signatory to Code of Conduct for the International Red Cross and Red Crescent Movement and NGOs in Disaster Relief and is committed to the Sphere Humanitarian Charter and Minimum Standards in Disaster Response.
ICCO & Kerk in Actie partners in this Appeal are Upper Nile Kalazar Eradication Agency (UNKEA), Nile Inter-Development Programme (NIP), and Child Hope Restoration Mission (CHORM). ICCO will also coordinate the Upper Nile implementation of its partner the Sudan Council of Churches (SCC) while Christian Aid will coordinate the implementation of its partners Episcopal Church of Sudan – Renk (ECS-Renk) and ECS-Malakal. ICCO & Kerk in Actie will extend training to include the SCC’s ICC members.
Upper Nile Kalazar Eradication Agency (UNKEA) UNKEA works with youth on peace building, encouraging them to go to school and lead productive lives in the East, provision of primary health care services and food security and livelihood program.
UNKEA is a Sudanese indigenous organization working in Nasir County of Upper Nile State. UNKEA was founded in 2002 by a number of citizens of Upper Nile State, with the initial purpose of fighting the deadly disease Kala-azar which affects people in Upper Nile. UNKEA’s mandate has expanded to include basic services such as primary health care, water and education; social development of youth and women; economic development; agriculture, and peace building. UNKEA is registered with the Government of Southern Sudan/Southern Sudan Relief and Rehabilitation Commission (GOSS/SSRRC) in Juba and with state authorities in Malakal, and works in association with UN agencies, international NGOs, local authorities, churches and community groups. UNKEA has offices in Juba, Malakal and Nasir, and in the Payams of Kierwan, Kuetrengke, Dinkar and Jikmir. UNKEA has been an ICCO partner since 2008.
Nile Inter-Development Programme (NIP) NIP is a local community based organisation and has been an ICCO partner since 2007. Operating in Maiwut and Longechuk Counties, NIP is a member of the Eastern Upper Nile Consortium Organisation (EUNCO) and is registered with the Southern Sudan Relief and Rehabilitation Commission (SSRRC) in Malakal. Originally NIP’s core work was delivering humanitarian support through relief and emergency but it has systematically increased its capacity and is currently implementing a number of long-term development programmes. The strategic direction of NIP is rooted in their vision, mission and core values, i.e. visualizing a Southern Sudan with improved education, health, sanitation and livelihood for both the local community as well as displaced people (IDPs and refugees).
NIP’s main current activities are geared towards provision of dynamic leadership for the implementation of activities aimed at alleviating poverty and securing better social and economic life with dignity for disadvantaged communities by empowering them to self-dependcy and participatory decision making.
Child Hope Restoration Mission (CHORM) CHORM is a non-profit making, non-political and national non-governmental organization established in 2007 to address issues affecting children, women and vulnerable families in Upper Nile state and South Sudan in general at the areas of needs. It is registered with SSRRC in Sept 2007 as a legal entity under 2003 NGOs act. CHORM has a total of 23 full time staff and 2 volunteers.
CHORM was initially delivering humanitarian support but it has increased its capacity and implements now also short and long-term developmental and protection programmes. The organisation’s main activities involve food security/livelihoods, child protection, peace building and community economic SDN102: Emergency Preparedness in Southern Sudan 9 empowerment through the initiative called Village Saving and Loan (VS&LA). CHORM also works in emergency response, basic education, HIV/AIDS and youth empowerment. CHORM is a member of Upper Nile State coordination forums and sector base networks such as humanitarian coordinating meeting, child protection working group, education coordination forum, food security and others. It is currently the chair to Upper Nile State civil society organization forum.
Episcopal Church of Sudan – Renk Development and Relief Agency (ECS – REDRA) The ECS Diocese of Renk was established in 1992 to render education, health and relief services to the displaced people of Northern Upper Nile. With the huge displacements that followed the beginning of oil drilling in parts of Southern Sudan and the general absence of impartial international non-governmental organizations, ECS has been providing relief to thousands of beneficiaries with funding from UN agencies, NGOs and from its sympathizers in USA and UK. ECS also took on the role of highlighting the plight of the resident and displaced peoples of Northern Upper Nile and inviting NGOs to carry out assessment and initiate relief and developmental projects. ECS was thus instrumental in inviting and supporting the activities of the first INGO to operate in northern Upper Nile, Fellowship of African Relief (FAR) in Renk.
ECS-REDRA is a small organisation with few staff but good support from the Diocese as well as an external Accompanier (Reconcile Consulting, funded by Christian Aid) and it was fully registered as an NGO with the SSRRC in late 2009. Christian Aid has been supporting ECS-REDRA’s education programme since 2002, starting with the establishment of community schools in locations of high IDP concentration.
Episcopal Church of Sudan – Malakal (ECS – Malakal) ECS and its predecessor structures have been involved in development work in Sudan for much of the last 100 years through education, health care, relief and peace-building activities. ECS now operates around 300 schools across Sudan, with around 80,000 pupils. Around two thirds of ECS schools are in Southern Sudan, and many serve refugee, displaced and returnee communities from all ethnic and religious backgrounds.
The Diocese of Malakal was split in 1992 to create Renk Diocese, which covers northern Upper Nile. Malakal Diocese extends part way into Unity State (Panriang) and Jonglei (Khor Fulus) as well as the rest of Upper Nile State. The Diocese identified education as its primary focus, but it also runs a clinic next to the basic and secondary school complex in Malakal town which primarily caters to the students as well as some fee-paying patients from the town. Although very much involved in local conflict resolution initiatives with other churches and stakeholders, the Diocese has not been so involved in emergency relief response as such. The congregation and the community are very dedicated, and the Mothers Union is very active in providing support to families in need, but it has not yet been formalised in NGO style. The Diocese has capable dedicated staff, increasingly strong financial accountability and their own storage facilities in a secure compound, so is well placed to provide emergency relief with the right support. They have not been trained specifically in SPHERE/Code of Conduct to date but their health and education programmes follow basic humanitarian principles. Prior to any relief work being carried out with them, they would receive training in and commit themselves formally to these principles.
JONGLEI
Lutheran World Federation (LWF) The Lutheran World Federation, through its humanitarian arm the Department for World Service (LWF/DWS), started emergency relief operations in Sudan from its bases in Juba and Malakal in the mid- 1970s. It was forced to suspend activities in 1986 but continued supporting food air drops by the Sudan Emergency Operation Consortium and assistance to refugees in Kenya and Uganda. Its direct operations within Sudan resumed in 1998 in Bahr-el-Ghazal with general food distribution and rehabilitation activities. Emergency relief and rehabilitation projects in Jonglei, Lakes and Eastern Equatoria States were managed by LWF Kenya and LWF Uganda. After the CPA, LWF established an office in Sudan, with projects in Eastern Equatoria and Jonglei states.
SDN102: Emergency Preparedness in Southern Sudan 10 LWF Sudan integrates peace and reconciliation into its two thematic areas of emergency and sustainable livelihoods in all its project sites in Eastern Equatoria, Jonglei and Lakes States. The approach focuses on building local capacity through formation of trained ‘community based peace committees’ to address local causes of conflict in the 11 payams (local administrative regions) of Twic East and Duk counties. The committees serve as the first ‘point of call’ when a localized conflict happens, and even for other project interventions. LWF also helps peace committees develop monthly work plans on areas of focus to address. Through this approach, a wide range of community based intra and inter-clan conflicts like cattle raiding, elopement of girls, conflicts over water points and domestic violence have been successfully addressed. The peace committees are institutionalized and are recognized by the immediate communities they serve as well as the local government.
LWF is a signatory to (amongst others) to the SPHERE Project, Red Cross / NGO Code of Conduct, People in Aid and is a certified member of the Humanitarian Accountability Project (HAP)
LWF will coordinate with DCA partner, C&D in Jonglei and extend training to the SCC ICC members.
Church and Development (C&D) C&D was established in 1996 by the Diocese of Bor, Episcopal Church of the Sudan (ECS) on behalf of the masses of the greater Bor counties to respond to the needs of the communities that arose from the civil war. It was intended that C&D would take over much of the humanitarian and developmental activities that the existing Diocesan structures found hard to handle.
C&D has been implementing various projects aimed at providing the local communities with basic social services in areas of education, water and environmental sanitation, health and food security in the three counties of Greater Bor (Bor, Twic East and Duk). C&D used to operate under Church Ecumenical Action in Sudan (CEAS) a consortium made up of three international networks (Caritas Internationalis, Lutheran World Federation and World Council of Churches) and the two Sudanese church councils (Sudan Council of Churches and the New Sudan Council of Churches). However, C&D is now operating autonomously and major projects currently implemented by C&D, with support from Dan Church Aid, include food security, natural resource management, education and WATSAN.
WESTERN EQUATORIA
Finn Church Aid (FCA) Finn Church Aid (FCA) is an independent foundation set up by the Finnish Evangelical Lutheran Church to carry out diaconal work – service – in the world. FCA is the largest NGO in Finland providing humanitarian aid and doing advocacy work. FCA works with people regardless of their gender, ethnic background, culture, religion or political affiliation. FCA aims to reach people and areas which are not supported by other humanitarian or development aid and works with partners in the South, supporting their grass roots efforts. FCA strives for the eradication of poverty and works towards justice with those who are oppressed with the focus on four key thematic areas: sustainable livelihoods, participation and rights, social stability and peace, and climate change and the environment.
More than 40% of FCA’s budget is directed to Africa. Sudan is one of FCA’s focus countries. FCA has worked in Sudan since 1970’s through its partners and own staff and has a permanent office in Juba since May 2010. In addition to Darfur, Finn Church Aid works in Western, Eastern and Central Equatoria. FCA partners include NCA, LWF, Caritas Switzerland, Mundri Relief and Rehabilitation Association (MRDA), RECONCILE and Episcopal Church of Sudan (ECS). FCA Sudan works in emergency response, food security, education, water and sanitation, trauma recovery, civic education, and peace and conflict resolution. In 2010 FCA’s total budget in Sudan amounts to about 1.5 million USD. In emergency response FCA funded in 2009-2010 emergency aid projects in Kapoeta, Yambio and Mundri.
FCA observes internationally recognized humanitarian principles (the Code of Conduct) and is committed to SPHERE standards and Do No Harm principles.
SDN102: Emergency Preparedness in Southern Sudan 11 FCA will support the Episcopal Church of Sudan (ECS) -Yambio Diocese and Mundri Relief and Development Association (MRDA). FCA will extend training to include the Interchurch Committee members of the Sudan Council of Churches.
Episcopal Church of Sudan – Yambio Diocese (ECS) ECS was established in 1906 as a Sudanese church within the Anglican Communion. ECS – Yambio Diocese implemented Finn Church Aid funded Emergency Aid for Timbiro IDPs project in 2009-2010. The project supported 500 displaced families in Timbiro community in Yambio, who suffered from the brutal killings, looting and burnings by Lord’s Resistance Army. The IDPs were provided with food items (e.g. beans, grain, and salt) and with non-food items (e.g. blankets, plastic basins, jerry can, and washing soap). The IDPs were also allocated land by the Yambio Diocese upon which they erected their shelters. In September 2010 ECS – Yambio Diocese’s staff participated in a FCA training in project planning, monitoring and evaluation. In addition, FCA has trained ECS staff in Yambio in bookkeeping and financial reporting. ECS-Yambio staff needs more training especially in Sphere standards and in Humanitarian Accountability Project (HAP).
Mundri Relief and Development Association (MRDA) MRDA was founded in 1991 and is based in Mundri, Western Equatoria. It is registered as an NGO in Southern Sudan by both Ministry of Legal Affairs and SSRRC. MRDA has been operating with local communities of Mundri Counties over the past 18 years. Their budget for 2010 is 3,071,078 USD. MRDA had implemented a flood response project in 2007 and piloted a community management disaster risk reduction project the same year. In 2009-2010 MRDA implemented a Finn Church Aid funded emergency response for returnees in Bangolo Payam project. It provided emergency assistance to 657 Lord Resistance Army (LRA) affected families returning from IDP camps to Bangolo Payam. The activities included food security, shelter and trauma healing. The first distribution took place in March 2010 where tools, seeds and shelter materials were distributed while the second distribution of food for work (maize floor, beans, cooking oil and salt) was done in May 2010. This was a follow-on from the project, funded by Christian Aid, that MRDA implemented in Wittoh Payam, where people were displaced to in late 2009. In that project MRDA assisted 1,091 people with food, trauma counseling and small loans for women. MRDA has good capacity to implement and monitor emergency projects and has good storage facilities in Mundri.
UNITY , LAKES , ABYEI AND BLUE NILE
Sudan Council of Churches/Emergency Relief and Rehabilitation Agency (SCC/ERRADA) The Sudan Council of Churches (SCC) was established in 1965 as an umbrella organization for member churches in Sudan to enable the churches to accompany Sudanese people. Out of necessity during the war, the SCC was split into two councils, one operating in the north and the other in southern Sudan. They were supported through their respective related implementing agencies, the Emergency Relief, Rehabilitation and Development Agency (ERRADA), which was officially registered in 1998, and the Church Ecumenical Action in Sudan (CEAS). ERRADA operations were halted around 2007 and CEAS was disbanded in 2009. In 2007, the councils were reconstituted to one to promote the unity of the church in Sudan.
The SCC speaks for the voiceless and the oppressed, and has a history of providing basic services for marginalized and vulnerable people. Following the first civil war, SCC operated emergency services with rehabilitation and re-integration for Sudanese refugees returning to southern Sudan. From 1980s-1995, SCC operated major emergency program to serve the Ethiopean and Eritrian refugees in Eastern Sudan and also from 1988 continued relief services for internally displaced persons (IDPs) in camps around Khartoum and other northern states. SCC has been supported by various ACT Alliance and Caritas partners for many years.
The new SCC is committed to the cardinal values of justice, peace, reconciliation and love as the basis for sustainable peace in the Sudan. In 2010, SCC re-established ERRADA as its humanitarian and development wing to work with its local church members represented by state Interchurch Committees (ICCs) and the five SCC regional offices in Sudan. SCC/ERRADA is now upgrading its capacity to operate through these regional offices run by regional program coordinators and a team of project staff to SDN102: Emergency Preparedness in Southern Sudan 12 implement the activities with the local ICCs in each state within the regions. The regional offices are supervised by the Regional Interchurch Committees (RICCs) that represent the SCC Executive Committee and is composed of representatives from churches in each region. Every two years a regional conference is held to elect the chair and the vice as well as the programs subcommittees.
Of the ACT Alliance partners, SCC/ERRADA is the only organisation present in Unity State and Abyei. Unity State is covered by Upper Nile Regional Office. Abyei and Lakes State are covered by Bahr el Ghazal Regional Office. In Blue Nile, SCC/ERRADA will coordinate with DCA Humanitarian Mine Action Programme. In Lakes State, SCC will support ICCO partner, ACROSS and extend training to the Arkangelo Ali Association (AAA) which is a partner of Diakonie Katastrophenhilfe (DKH).
Association of Christian Relief Organization Serving Sudan (ACROSS) ACROSS is an interdenominational organisation that was established in 1972 following the Addis-Ababa peace agreement that ended the first civil war. Four missionary organizations came together to form ACROSS to respond to the post war relief needs with the focus on supplying food. ACROSS vision is “Christ-centred transformation of Southern Sudan communities.” Its mission is “working towards transformation of Southern Sudan communities through a holistic, integrated approach.” ACROSS has four ministry locations in Southern Sudan, i.e. Yei, Juba, Rumbek/Adol (Rumbek East county, of Lakes State, and Boma. Programmes focus include: • Discipleship ministry – children ministry, youth ministry, WASH and participatory awakening process-PAP. • Media – radio and Sudan Literature Centre (SLC). • Education – teacher training and accelerated learning program – accelerated learning programme, functional adult lit., pre-school teachers training. • Health – natural medicine, HIV/Aids, ACROSS runs two public health care units in Rumbek, primary health care centre in Rumbek East, primary health care workers training school in Adol. • Livelihoods – Community Managed Micro-Finance (CMMF) in Yei and Boma, and agriculture project. • Integrated Response Program – ACROSS manages Lologo and Lasu refugee camps, a re-integration program in Torit in Western Equatoria.
SOUTHERN KORDOFAN STATE
NCA is the State Lead Agency – see above for information NCA will also support its partner the Nuba Relief, Rehabilitation and Development Organization (NRRDO) and will provide support to DCA-HMA team in Kadugli, to the Kamma Organization for Development Initiatives (KODI) and to the Nuba Women for Education and Development Association (NuWeda).
Nuba Relief, Rehabilitation and Development Organization (NRRDO) NRRDO is an indigenous NGO established in 1993 in the Nuba Mountains of Southern Kordofan (SKS). The organization is legally registered at state level with SRRC/HAC and regionally with SSRRC and Kenya NGOs bureau. NRRDO operates in Heiban, Dalami, Umdorine, Talodi, Buram, Dilling, Lagawa, and around Kadugli. Its main programme office is in Kauda with an additional four sub offices in Southern Kordofan, a liaison office in Nairobi, logistics base in Lokichoggio, Kenya and is establishing a liaison office in Kadugli. Its mission statement is to improve livelihoods of poor communities and to promote and defend human rights and interests of the people of Southern Kordofan State/Nuba Mountains. The management structure comprises a general assembly, board of trustees, executive and program management team.
NRRDO carries out both relief and development work. During the war, NRRDO has provided support to in accessing the area of concern, conducted joint assessments of displaced, delivered non-food items and provided cash injections to locals to counter the loss of assets from unfair barter trade. In post war period NRRDO focuses on food security through farm inputs and livelihood activities and on education, amongst others. NRRDO also solicits and supports capacity building for staff and the local authority, and assumes an advocacy role to draw attention to the plight of the Nuba people.
SDN102: Emergency Preparedness in Southern Sudan 13 Kamma Organization for Development Initiatives (KODI) KODI is a locally based organization established in November 2005 by key community representatives from seven main areas of Koaliib in the Nuba Mountains. It registered with the Sudanese Relief and Rehabilitation Commission/Humanitarian Aid Commission (SRRC/HAC). The Koaliib area has no other local or international organizations to address the huge development needs of the area. KODI’s primary objectives are: relief of poverty and sickness; advancement of general education, civic education and public awareness; support to community development projects; promotion of Koaliib and Nuba culture; and good relations between different races in the Nuba Mountains.
Nuba Women for Education and Development Association (NuWEDA) NuWEDA is a local NGO established in 1997, working with women, children and youth. It has its main office in Omdurman Bant East (near Khartoum) and four centers in Khartoum focusing on pre-school education, adult literacy classes, and women activities. NuWEDA registered legally with the Humanitarian Aid Commission (HAC) in Kadugli (SK) in 2003 and has implemented several activities in collaboration with different international organizations and institutions such as the Ahfad University for Women in Omdurman.
NuWEDA staff and executive committee members have extensive practical experience in women’s development work. NuWEDA has been running regular community trainings and workshops designed to stimulate, empower and inform the community. Subjects covered range from legal aid, human rights, reproductive health, civic education and raising awareness on the CPA and developing simple tools for building trust and resolving conflict at the community level. NuWEDA has been funded by United Nations Development Fund for Women (UNIFEM), the Dutch Embassy in Khartoum, Development Associates International (DAI), NCA, Oxfam GB, the British Embassy in Khartoum, Sudanese NGOs, the International Voluntary Women Group (IVWG), Gender Research Center and Bishop Mubarak Fund. NUWEDA is currently funded by Deutscher Entwicklungsdienst (DED) and DanChurchAid.
CENTRAL EQUATORIA STATE
All State Lead Partners have a presence in Juba, capital of South Sudan and of Central Equatoria State. This presence is in terms of Juba being the head quarters of activities undertaken by the SLPs in South Sudan.
III. DESCRIPTION of the EMERGENCY SITUATION
Background This Appeal is not for a response programme as such, but rather for urgent emergency preparedness activities to enable ACT members and their local partners to respond effectively to emergency situations in Southern Sudan and the contested areas over the coming 12 months. Of particular concern is “The Referendum” scheduled for January 2011 in Southern Sudan and Abyei, which is predicted to bring a period of intensified unrest, both before and after votes are cast. Southern Sudan and the transitional areas (Abyei, Southern Kordofan State and Blue Nile State) also suffer repeatedly from other complex and natural disasters requiring life-saving responses in remote areas that are often inaccessible during the long rainy season 1.
Affected population figures for contingency planning have not yet been finally agreed by the Humanitarian Country Team. However the last war killed over 2 million people, displaced 4 million and destroyed what little infrastructure existed. It is predicted that many of the approximately 500,000 2 Southerners living in northern Sudan will travel to the south before the referendum 3, which will put a huge strain on existing resources. Any dispute over the voting process could lead to a return to all-out civil war (the worst-case scenario). This would have a devastating impact, particularly as it would come on top of ongoing crises such as disease outbreaks, flooding and food shortages in many parts of the country. For example, the South Sudan Relief and Recovery Commission (SSRRC) has recorded over
1 OCHA Humanitarian Update, Issue 4, 2010; CPA Alert no. 2 September 2010 2 Sudan census 2009 – However, all figures in Sudan are disputed to a lesser or greater extent. 3 Referendum will “'increase humanitarian needs'” IRIN August 19 th 2010 SDN102: Emergency Preparedness in Southern Sudan 14 41,500 people in just one county (Twic East) in Jonglei State who are currently displaced by floods and have lost their houses and crops for this season and so will be extremely vulnerable for the remaining year. War, on top of such a scenario, is likely to result in massive displacement, food insecurity, disruption of education, health and other basic services, and could provoke influxes of refugees into neighbouring countries like Kenya, Uganda and Ethiopia. Even the medium-case and most-likely scenario predicts rising tension and conflict in border and contested areas as well as rising ethnic violence in other parts of the country as militia groups re-activate themselves 4.
The 10 Southern Sudan states and three transitional areas in which ACT members are able to respond to emergency situations are: Eastern Equatoria, Western Equatoria, Jonglei, Northern Bahr el Ghazal, Western Bahr el Ghazal, Warrap, Lakes, Unity, Upper Nile, Central Equatoria in Southern Sudan; and the transitional areas of Southern Kordofan State, Abyei and Blue Nile State. Darfur is also vulnerable but is covered under a separate programme supported by the ACT Appeal SDN101 which covers 2010 and SDN111 which will support the Darfur programme in 2011.
IV. DESCRIPTION OF THE SITUATION IN THE AREA OF PROPOSED RESPONSE
Overview of actors, hazards and security by state counties
State County ACT IPs of ACT Other (I)NGOs Key Hazards Security issues (Payam) members members present present present Eastern Torit NCA AIC Caritas, CRS, Food shortage/hunger Insecurity, including cattle Equatoria LWF ECS – SNV, IKV Pax gap. Epidemic raiding, inter/intra tribal DARD, Christi, Safer outbreaks: Risk conflicts, and availability of EDC-SSIRI World, DDG, increased through small arms in the AED, AIM, IRC, population communities, landmines on Merlin, Plan Int., concentration roads in some areas. Warchild - combined with poor Holland health infrastructures Magwi NCA, ECS- CRS, JRS, DDG, Food shortage/ hunger Insecurity, including cattle SCC DARD AAH-I, ARC, gap raiding, inter/intra tribal. Merlin Sudden population movements, dispute of border issues between the Madi and the Acholi. Possible increased violence, disputes over land in Nimule between IDPs from Upper Nile and movement of IDPs from Palutaka mission. Land mines on some roads. LRA attacks. Lopa/ NCA AIC SNV Seasonal flooding Dispute over administrative Lafon food shortage/ hunger boundaries / local gap governance. Conflict between Monjomiji & local Govt. Land mines on roads. Budi DCA CDS ADRA, NPA Food insecurity/ Land dispute with Kenya, hunger gap tribal conflicts, increased, small arms & cattle raiding; Ikotos LWF Caritas, CRS, Land disputes with Uganda SCC SNV, Safer World, combined with tribal AVSI, Merlin, conflicts Kapoeta Warchild - Food shortage/ hunger Land disputes with Kenya Holland
4 CPA Alert no. 2 September 2010 SDN102: Emergency Preparedness in Southern Sudan 15
South Gap Kapoeta Food shortage/ hunger Child abduction, tribal North gap violence, land disputes with Kenya Western Mundri CA, MRDA, PACT, Food insecurity, Referendum tensions and Equatoria FCA ESC- CARE,CHF floods, droughts and violence. Landmines and SUDRA International, poor harvests. LRA attacks. Sudden Oxfam GB, population AAH, SIDA movement/displacement. Mvolo CA, MRDA SCI, OXFAM, FCA Nonviolence Peace Force, PSI Ibba CA MRDA, World Vision ICCO ECS- SUDRA, Yambio FCA ECS- PACT,World CA Yambio Vision,WFP, Diocese UNICEF, ICRC, MRDA CRS, ECS- Caritas SUDRA International, WFP, USAID, IOM Nzara CA ECS- World Vision SUDRA, MRDA Ezo CA ECS- PACT, SUDRA, World Vision, MRDA WFP, IOM
Western Wau CA HARD, All UN agencies; Erratic rainfall, food Mines/UXO; LRA attacks; Bahr El SCC SCC IOM; Intermon and water shortages; potential N-S border tensions Ghazal Oxfam; CRS, AWD/cholera; (S.Darfur border, tribal CARE, MSF-B, malaria; meningitis; conflict (between nomads & MDM, IAS, farmers); returnees; new EMDH IDPs esp from Abyei, Jur CA HARD Trocaine, Save the Warrap & Lakes states River SCC Children SS, Solidarity for SS, DRC, World Concern Raja CA HARD ACTED, IAS, SCC Intersos Oxfam, Red Cross Germany EDCSSIRI Northern Aweil CA HARD UNICEF, WFP, Hazards. erratic rainfalls Mines/UXO; border tensions, Bahr El Centre FAO, Concern, and flooding. proximity to Abyei; tension Ghazal (Bar ACF, MedAir, between returnees & residents; Mayen Tearfund, ICRC, tribal/militia group conflict and VSF, PACT, Oxfam, Akobo Malaria Consortium Payams) Warrap Kuajok NCA NCA Oxfam, ACF, Seasonal flooding, food Possible influx of IDPs from ADRA, BRAC, insecurity, inter/intra neighbouring Abyei
GOAL, MSF- tribal tensions Belgium, Mercy Corps, World Gogrial NCA NCA Concern, VSF – G, Seasonal flooding, food Possible influx of IDPs from West WINROCK , CCM insecurity, inter/intra neighbouring Abyei SDN102: Emergency Preparedness in Southern Sudan 16
GTZ (German tribal tensions. Technical Cooperation), Save the Children Alliance, World Concern and WVI. Abyei Abyei SCC ICC UN Agencies (WFP Food insecurity. water Political tension / ethnic Sudanaid UNICEF shortages; Disease conflict / north-south conflict WHO outbreaks, e.g. before and after the UNMIS) GOAL, meningitis, diarrhoea, referendum. malaria; conflict with Influx of IDPs from Khartoum returning IDPs from the and other northern state. north; border conflict between south and north Upper Malakal ICCO, ECS Chorm / SCC Disease outbreak / Political tension / ethnic Nile CA famine conflict / north-south conflict SCC following the referendum. Renk CA ECS World vision / Disease outbreak / Political tension / ethnic SCC Stromme famine conflict / north-south conflict foundation following the referendum. Melut ICCO ECS Medair Disease outbreak / Political tension / ethnic SCC famine conflict / north-south conflict following the referendum. Maiwut ICCO NIP Save the children / Floods / ethnic conflict Threats from massive ADRA / disease outbreak / returnees influx. famine Nasir ICCO UNKEA ADRA / NCDA / Floods / ethnic conflict Threats from massive / disease outbreak / returnees influx. famine. Balliet ICCO Chorm MSF Floods / ethnic conflict Threats from massive / disease outbreak / returnees influx. famine Jonglei Bor DCA C&D ADRA, AED, Population movement Insecurity, including cattle CHF, CRS, due to flooding of raiding, inter/intra tribal Handicap Int., neighbouring areas conflicts, political tensions IKV Pax Christi, and other violence. IMA World Health, Intersos, Peace Winds Japan, Samaritans Purse, Save the Children Alliance, Stromme Foundation, Unicef, WFP and IOM Duk/ LWF LWF Care, WFP, NPA, Seasonal flooding Twic DCA C&D Save the Children, food insecurity East WHO Unity SCC ICC WFP Erratic rainfall with Conflict with returning IDPs UNICEF food insecurity. water from the north; borders OXFAM, shortages; disease conflict with Lakes and outbreaks like Warap. meningitis, diarrhoea malaria; SDN102: Emergency Preparedness in Southern Sudan 17 Lakes Rumbek SCC ICC UN Agencies Floods affected the IDPs from the north; borders Yirol (WFP crops production and conflict with Unity and Cueibet UNICEF food insecurity. water Warap. Wulu WHO shortages; disease UNMIS) OXFAM, outbreaks like ACROSS minigitis, diarhoea malaria;
Central Juba DCA, CA, All UN agencies, Political unrest Equatoria NCA, Save the Children, FCA, GOAL, IRC, ICCO, OXFAM, LWF, SCC CONCERN, Southern Kadugli NCA, KODI, Care Int., Save Seasonal flooding, Political and tribal conflicts, Kordofan DCA, NuWEDA- Sweden, MedAir, food Insecurity political insecurities caused Concern, by referendum, population Samaritan' Purse, movements (returnees). WFP, Save the Children, Blue Nile Kurmuk LWF, LWF AHA, ACORD, Seasonal flooding, Political insecurity/border DCA FAO, GOAL, Water scarcity, food dispute – north-south, large HAC, MAG; insecurities, population movements Mercy Scotland, (returnees), insecurity, Samaritarian's including cattle raiding, Purse, WFP, WVI, inter/intra tribal conflicts, WHO, UNDP, and other violence UNICEF, UNMAO, UNHCR
Current situation in the area of proposed response The situation following the referendum scheduled for January 9th 2011 is of major concern and the reason for this appeal. As described in part III (Description of the emergency situation), it is predicted that there will be a higher degree of unrest in the areas of Southern Sudan, Abyei and the two contested states of Southern Kordofan and Blue Nile both before and after votes are cast. The worst case scenario is a full blown civil conflict. If this should happen, it will be disastrous, especially in the context of wide-scale underdevelopment and weak development capacities as in Sudan. The most likely and middle case scenarios in the areas targeted in this appeal are outlined below which includes information on security and impact on human lives:
State Threats and Middle Case Scenario 2010-2011
Southern Political and tribal conflicts (inter and intra) are viewed as the main hazards facing SK Kordofan (one of the contested states). These are mainly caused by disputes over resources compounded by the ready availability of weapons. The oil rich Abyei area remains a contentious issue in terms of the still unresolved border demarcation, and the political decisions made for Abyei will affect the rest of Southern Kordofan. The referendum timetable is a major concern since it has to be preceded by re-evaluating a disputed census, state elections, popular consultation and Khartoum issuance of the report – all of which are still to take place and for which locals remain largely uninformed. Intertribal conflicts in Delling and Lagawi are rated 3 out of 3 by the United Nations Mission in Sudan (UNMIS) and Heiban (in Kauda) is second behind (ACT members are present here). Conflicts are embedded in tribal history, land ownership, poverty and disputes over resources, and are revenge based and related to political tensions. There is also a severe shortage of basic services and perennial isolation of many areas and localised displacements Most likely scenario is census, state elections, popular consultations and the referendum process are conducted in a generally peaceful manner, but results in an eruption of conflicts between tribes and within the government. Tribal conflicts will continue in SDN102: Emergency Preparedness in Southern Sudan 18
known state hotspots. Natural hazard of flooding/heavy rain remains a threat for 2010 & 2011.
Eastern Extreme droughts and erratic rainfall over the last 3 years have led to serious food Equatoria insecurity, with Budi county being especially vulnerable. There is an alarming trend of child abuse and prostitution of young girls as a means to secure food. As one of the most volatile and conflict prone states in Southern Sudan, there is a proliferation of small arms among the civilian population. Disputes over land, particularly in Magwe county, endemic cattle raiding between Toposa and Boya, a history of intertribal conflicts in Ikotos county and protracted cycles of revenge attacks over natural resources in EE are common. In 2009, centering on Greater Kapoeta and Budi counties, violent incidents was responsible for 13,400 internally displaced. A middle case scenario will result from an expanding severe food gap combined with political tension, spreading insecurity and high level of internal displacement (or crossing of borders). Eastern Equatoria may not be severely affected by referendum fallout, but populations displaced from other states, especially from neighbouring Jonglei State. Furthermore, disarmament of 2010 is not comprehensive, leading to insecurities and tribal clashes and traditional inter-tribal incidents continue in specified areas.
Jonglei Food insecurity, seasonal flooding and conflicts/insecurities are seen as having the largest affect on the region. Access is also an issue during the rainy season as are sudden outbreaks of intertribal violence. In 2009, tribal violence displaced 52,366 people in Duk county and floods displaced 3,850 in Bor county alone. Cattle raiding are a frequent occurrence, during which time women and children are particularly vulnerable, with child abductions and loss of life commonly reported. Population displacements occur mostly as a result of such violent clashes but also as a result of seasonal flooding of the Nile River breaking its banks. Water shortage for communities further from the Nile is prevalent and with extreme temperatures and propensity to aridity, it is another source of conflict in this predominantly pastoralist state. Most likely scenario is that food insecurity increases as predicted, due to floods/poor crops, with a continuation of cattle raiding. Population movements/displacement due to the insecurities and lack of access to basic services, natural hazards, as well as an increase in the number of returnees from the North. Access/infrastructure decreases due to rains in particular between Bor and Mabior, and in Duk county. Increase in malnutrition and burden on current health resources due to flooding, population displacements, and food insecurity. Understanding of the referendum process and the final outcome cause tensions/violence. This increases possibilities in sudden population movements/displacement.
Blue Nile Blue Nile (BN) is one of the three contested areas bordering northern Sudan. Natural disasters include seasonal flooding and outbreaks of disease during the dry season (BN is in the Meningitus Belt and Yellow Fever Zone). Food insecurity is caused by erratic rainfall and other climate related hazards, pest infestation and late delivery of agricultural assistance, aggravated by the lack of capacity of the Ministry of Agriculture in the delivery of inputs and extension services. Security is fragile, due mainly to shortcomings in governance/rule of law and the lack of peace dividends, further stretched by returnees’ needs, contentious CPA implementation and border issues. Since people settled in BN from various places during the conflict, areas where IDPs and refugees return to their areas of origin and where nomads from various tribes travel, are likely to be hard hit. Kurmuk county, where two ACT partners are present, is particularly vulnerable as an increasing number of returnees are already arriving and competing over decreasing resources. In addition, positioned on the border to Ethiopia and with an all weather road from the north, Kurmuk is likely experience considerable population movement should wide scale conflict or war erupt, and/or Sudan separate after the referendum. A middle case scenario is that the referendum results in an eruption of conflict between the National Congress Party (NCP) and the Sudan Peoples Liberation Movement (SPLM) SDN102: Emergency Preparedness in Southern Sudan 19
due to difficulties in implementation of particular areas of the CPA, thus increasing population displacement.
Warrap Warrap State is considered a hot spot due to its proximity to the contested area of Abyei. In the event of chaos erupting as a result of the referendum, it is expected that Warrap state will experience an influx of IDPs from the areas bordering Abyei, and southern Kordofan. The state is also prone to various kinds of emergency situations caused mainly natural disasters like flooding. Ethnic conflicts in the areas bordering Unity and Northern Bar el Ghazal States. Being one of the largest and newest states, it has the least development both in infrastructure and service delivery, making the local authorities unable to effectively respond to such an emergency.
NBEG Both Northern and Western Bahr El Ghazal (WBEG) States suffer from erratic rainfall leading to food and water shortages; conflict between Fellata nomads and farmers; and WBEG influxes of IDPs mainly from Warrap & Lakes States (fleeing frequent outbursts of tribal fighting). Lately LRA attacks have also been experienced, mainly in WBEG. There are regular disease outbreaks of malaria, sleeping sickness and hemorrhagic fever amongst others, which the underdeveloped infrastructure (Raja county has almost no roads at all) make extremely difficult to manage. Due to their common border with northern Sudan, both states are likely to experience disturbances and heightened tensions leading up to and following the referendum of January 2011.
Upper Nile Large parts of UN were under the Khartoum government until the signing of the CPA. There is still a certain allegiance to Northern Sudan, and both the Sudanese Peoples’ Liberation Army (SPLA) and the Sudan Armed Forces (SAF) maintain a presence in strategic areas such as Renk and Malakal towns, which are at present a significant source of tension. In 2006 and 2009, Malakal saw outbreaks of violent conflict resulting in deaths and looting, and risked breaking the CPA entirely. Disputes over the referendum are highly likely to cause conflict in this state which is oil-rich and makes up a large section of the north-south border. The area is currently suffering from a prolonged and severe outbreak of kala-azar disease and, being located on the edge of the great Sudd swamplands, experiences high rates of malaria and other diseases. Landmines at the periphery of towns restrict peoples’ movement, settlement and land cultivation.
Western Floods, drought, disease including sleeping sickness, conflict, landmines, and Equatoria displacement due to LRA attacks are the key hazards faced in Western Equatoria State (WES). Much of local capacity for agricultural production was destroyed during civil war in this area that used to be the “breadbasket of Sudan or Southern Sudan’s”. Although the area is fertile repeated displacement often results in below-adequate harvests. Attacks by the Lord’s Resistance Army (LRA) inflict fear in the local population and hamper economic activity and food production in an area. There are over 10,000 refugees from the Democratic Republic of Congo (DRC) inside WES following vicious LRA attacks on both sides of the border. In 2009 and 2010 villagers at the border area fled the attacks of LRA to Yambio, Bangalo and some other place. Some of them have already returned to their home villages but some are still IDPs and in need of emergency aid. Most likely scenario is that villagers escape the LRA attacks at the border area of DRC and Central African Republic. Food insecurity may increase due to floods and poor crops. Referendum process and the final outcome could cause tensions/violence that may increase possibilities in sudden population movements and displacement.
Lakes Lakes state suffers from frequent cattle raiding and inter-ethnic clashes over pasture and water. Together with increasing cereal prices and restrictions on trade due to poor road conditions in counties such as Awerial and Rumbek North, this creates constant instability and disrupts livelihoods. Although incidents of such conflict can be found throughout the state, fighting between communities in Wullu and Rumbek East Counties is notable as it resulted in massive displacement and disruption of livelihoods in 2009. Cattle raiding also SDN102: Emergency Preparedness in Southern Sudan 20
had a significant impact on the lives and livelihoods of the communities in Cueibet, and Awerial and the greater Yirol area this year, with the perpetrators of such acts coming both from within and outside the state. The end result of such conflicts in the state is insecurity and restrictions that also impedes commodity flows into the affected areas. Poor road conditions to counties such as Awerial and Rumbek North also exacerbate this problem. Looking ahead, increased mobilization around the referendum time is anticipated, leading to high probability that the state will receive IDPs particularly from the north and therefore the percentage of severely food insecure people will probably increase. The food security situation is likely to deteriorate in 2010 if the harvest is poor and sale of livestock may increase. This would lead to increased civil insecurity and possible migration / displacement.
Unity Unity state experiences frequent cattle raiding and inter-ethnic clashes within the state as well as with the neighboring states such as Lakes state and Warrap. These conflicts mostly result in restricted movement, displacement and insecurity within and outside the state, affecting both local livestock and agricultural production and negatively impacting on livelihoods. The most probable scenario is looking forward sees an influx of IDPs from the north towards the end of the year, and an inadequate second harvest leading to food shortages. Increased insecurity due to local conflicts between armed militants is likely if referendum results are disputed. This implies that most of the people who are already severely and moderately food insecure including the returning displaced will experience significant food short-falls towards the end of 2010 and during 2011.
Abyei Abyei is one of the border contested areas, this in itself creates high political tension, but in combination with the large resources of oil in this area, this risk is increased, as both North and South are interested in the borderline being drawn so it is giving them most possible access to this oil. Further the political dispute over whether the cattle-herding Misseriya tribe will be allowed to vote in certain areas or not, is adding to the risk of conflict. The Misseriya tribe, backed by the NCP, has vowed not to allow the vote to take place. Unlike the Southern Sudan referendum, the Abyei referendum will only be conducted in Abyei and therefore all Abyei people participating in the referendum must be present in Abyei for registration and voting. With this situation the Abyei community in Khartoum has organized a community campaign for voluntary return of the IDPs to Abyei. The community coordinating committee has registered 35,000 IDPs from Khartoum and other northern states willing to return to Abyei and participate in the referendum. With this number of IDPs returning it adds to the risk of conflict erupting. Further the food situation in Abyei is insecure and there is a water shortage, should conflict erupt, this will have severe consequences for the livelihood possibilities for the population in the state.
Central During the April 2010 elections, the situation in Central Equatoria was tense, especially Equatoria between the Mundari and the Bari, but this did not erupt into violent conflict. It is hoped that the situation surrounding the 2011 referendum will not either but with Juba (capital of Southern Sudan) placed in Central Equatoria, there is a high risk of political and social instability and in a worst case scenario, Juba may be the starting point of nationwide violent conflict. Another major challenge is LRA incursions into the state from bordering Uganda. In either event, the state faces issues of food insecurity and internal population displacements that may lead to large IDP camps in the state. Central Equatoria is also confronted with UXO and mine fields scattered across the state, which can be fatal in the event of large population movements.
SDN102: Emergency Preparedness in Southern Sudan 21 Description of the damages in the area of proposed response This is primarily a preparedness appeal that focuses on building the capacity of implementing partners to enable effective response and enhance their security in any emergency outbreak.
The lack of infrastructure and the remoteness of implementation areas make access a challenge. This is one reason why the pre positioning of non food items and equipping of partners with basic communication and transport are included in this Appeal. Moreover, it is planned to distribute these items during the dry season, hence access should not present an insuperable challenge.
Nevertheless, there are potential risks in political volatility leading up to the referendum, as well as continued pockets of banditry and looting on the roads accessing the project areas. Another potential risk, which will be addressed to some extent in this Appeal, is that staff lacking skills and information regarding their security may hastily leave the area if tension and insecurity increases. A final concern would be the lack of cooperation and participation of government authorities and heads of communities in the targeted areas.
V. TARGETED BENEFICIARIES
Number and type • The Phase 1 training of this Appeal will target staff of ACT members and their implementing partners. This being two from each of the 12 states across Southern/Central Sudan (“Transitional Areas” along the potentially unstable north-south border) and one from each SLP ACT Alliance member based in Juba. • Phase 2 of the training will target a further 180 project and management staff and key local authority representatives. They will also be trained on emergency preparedness (see “Proposed Assistance” section below for details of training content), with at least 30% of these being women. • Essential shelter and water purification supplies will be pre positioned in key locations in all 12 states, in order to assist up to 5,000 households should they become in need of such assistance resulting from displacement, flooding or other causes. The number of beneficiaries and the age/sex distribution will be determined at the time of carrying out the rapid assessment following any disaster, with priority given to households with female heads, young children, elderly and other vulnerable groups (disabled, HIV affected etc). Girls and women are often particularly vulnerable in the violence that frequently erupts across Sudan and as such, will be given first priority assistance. • Local implementing partners (21) will be provided with communication and transport equipment (logistics) to facilitate their response capacity and promote their security in an emergency situation.
VI. PROPOSED EMERGENCY ASSISTANCE & IMPLEMENTATION
Goal To strengthen the ACT Alliance members and their partners’ ability to prepare, respond and manage emergency situations in Southern Sudan and the three Transitional Areas during 2010 and 2011.
Objectives To build human resource and operational capacity of the ACT members and their local partners to respond effectively and safely to emergencies arising in connection with the 2011 referendum and other possible crisis in Southern Sudan and the transitional areas.
Activities This Appeal is a pre-crisis appeal, with emphasis on disaster preparedness. It has four components: 1. Preparedness training; 2. NFI pre-positioning; 3. Capacity building for communication and mobility in emergency response; 4. Coordination and security.
SDN102: Emergency Preparedness in Southern Sudan 22 The activities for each component will be as follows:
Start Up Activities: • Recruit ACT Coordinator and Finance Officer. • Secure legally binding Cooperation Agreements with state lead agencies. • Establish central management committee at Juba level.
1. Preparedness training; 1.1 Develop training content and identify key resource persons (facilitators) from within the ACT Alliance for training 1.2 Phase 1. Training of ACT members and partners’ staff (ToT) on package modules (listed in output 1.1 above.) at central level in Juba 1.3. Phase 2. Training of ACT Alliance partner and local government staff on package modules (listed in output 1.1 above) at state level. 1.4 Phase 2 Refresher training of 1.3 1.5 Establishment of state emergency task force in each operational state
2. NFI pre-positioning; 2.1 Procurement and pre-positioning of Appeal inputs (equipment and NFIs).
3. Capacity building for communication and mobility in emergency response; 3.1 Recruit ACT Coordinator and Finance Officer for Southern Sudan. 3.2 Purchase and distribution of equipment to partners at state level.
4. Coordination and security. 4.1 Development of personnel security plan/strategy. 4.2 Ongoing coordination and contingency plans are updated
Project implementation methodology The preparedness activities for trainings are undertaken on two levels. The first will be 7 days training of trainers (ToTs) to be held in Juba that brings together two identified staff from each state with ability and capacity to roll out the training at state level. Trainers are resourced from experienced ACT members’ staff (CAid, NCA and DCA). The content of the training includes: Disaster management cycle, disaster preparedness concepts and modalities, humanitarian principles (HAP, CoC, SPHERE, Do No Harm, etc), rapid assessments and ACT appeal process, M&E, procurement and logistics, basic accounting, safety, security and communications. Trainees will each be given soft and hard copies of the training. Once trained, the ToTs will conduct an initial 6-day training and one 4-day refresher training for partner staff and local authorities in the 12 states (two of each in Jonglei due to size of state). They will be supported by the ACT Coordinator and the State Lead Partners (SLPs). The ACT Coordinators will also support SLPs and IPs (implementing partners) in developing organizational emergency contingency plans, staff evacuation plans, internal communication systems as well as basic security measures.
DCA and NCA will procure and pre-position NFIs to central storage locations in Southern Sudan (DCA) and the transitional areas (NCA). Procurement and distribution will be undertaken in the first six months of the project to beat the rainy season and to ensure that the goods are in place as soon after the referendum as possible (or just before – subject to funding). The NFIs will be pre-packaged into kits in a sack marked with the ACT Alliance logo. All procurements will follow transparent and accountable procedures stipulated in the DCA/NCA procurement manuals. The DCA Procurement and Logistics Officer will support the ACT Coordinators in following up on the trainings on storage and distribution and help prepare provisional distribution plans for possible response eventualities. It is unlikely that there will be sufficient budget for t-shirts or items of that nature with the logo on it to be produced and given out, however attempts will be made (eg stickers on training materials, etc) to ensure that partners, local officials and others taking part in the training are aware of the ACT Alliance and its role.
As with the NFIs, all procurement and transportation of communication and transportation equipment will be arranged centrally by DCA in the south and NCA in the north and similar timing is aimed at. The ACT SDN102: Emergency Preparedness in Southern Sudan 23 Coordinators will support the SLPs in final self capacity assessments of implementing partners to determine type and quantity of equipment needed before distribution is made.
With support from the ACT Coordinators, each SLP will facilitate the establishment of a State Task Force (STF) with generic terms of reference. Consisting of nominated ACT Alliance and IP staff in respective operational states, the role of the STF is to coordinate and monitor the Appeal’s implementation and to coordinate any arising emergency response in their respective states. The STF may coopt key local government representatives to the STF depending on the need. DCA, as chair of the ACT Disaster Management Committee and requesting member of this Appeal, will support the process.
Two ACT Coordinators will be recruited, one for Southern Sudan based in Juba (SS - full time), who reports to DCA, and one for Southern Kordofan (SK), Blue Nile and Abyei, based in Kadugli (SK - part time). The Coordinator for these Transitional Areas will not be able to travel to Blue Nile and Abyei (restricted by the northern government) but will support coordination by remote and hold state level trainings for the Transitional Areas in Kadugli. This is workable since there is only one ACT partner outside of SK (Sudan Council of Churches). The SK Coordinator reports to the NCA Country Office in Khartoum and will coordinate all preparedness and responses activities in the Transitional Areas with the SS Coordinator in Juba.
Whilst implementing partners are responsible for ensuring the implementation of and commitment to organizational/staff capacity building, the ACT Coordinators’ primary role is for the overall planning, coordination, contextual development, management and reporting of the Appeal. This will be in co- operation with ACT Sudan Forum and the Appeal’s management committee (SLPs and DCA), which correspondingly meet bi-monthly and monthly.
Inputs for project implementation Material and human resources needed for implementation: • Staff: A full time ACT coordinator and finance officer will be needed for activities in South Sudan. For the north (two transitional states and Abyei), NCA coordinator will devote 40% of her time towards this Appeal and DCA procurement officer will provide 30% of his time. • Material: Pre-positioning of 5,000 non-food kits to facilitate rapid relief response when an emergency breaks out (itemised in budget) • Material: Procurement and distribution of essential communication and transportation equipment to facilitate emergency response and enhance staff security.
Capital Assets All the capital assets indicated in the appeal budget are to build the institutional capacity of the ACT Alliance members’ local implementing partners (IPs) as well as the one local ACT Alliance member (SCC/ERRADA). This is to facilitate mobility in coordination of the proposed activities, communication among field staff, and protection during emergency response. The numbers indicated are based on initial assessments, which will be further refined based on self assessments facilitated by the ACT Coordinator and state lead partners (SLPs). Distribution to IPs will be based on the following chart.
Item Description # items Motorcycles Cheapest and allows easiest access to remote areas for assessments, 24 monitoring Thuraya Satellite Phones Needed for locations without regular mobile phone coverage 42 Portable solar panels for The solar chargers are necessary to guarantee reliable functioning of 42 charging thurayas the satellite phone Quad bikes with spare Without quad bikes it is difficult to access areas in Upper Nile and 2 parts Southern due to very difficult road conditions and local terrain. Bicycles Local partners will use these bikes to reach areas within relative 24 distances Motorcycle helmets A safety measure for the drivers of the motorcycles and the quad 26 SDN102: Emergency Preparedness in Southern Sudan 24
bikes (includes two helmets for quad bikes). Boat Many of the target areas are accessible only by river. 1 Life jackets A safety measure for passengers using the boat 8 Laptop For the ACT Coordinator 1
During this Appeal, the assets will be allocated to the implementing partners and will therefore also be used in future emergency response interventions in the country.
Planning assumptions, constraints and prioritisation The main assumption behind the planning is the turbulent environment expected in Sudan in 2011 and even irrespective of this, the need to build partners’ capacity in emergency preparedness and response. Assumptions are based on experience, general knowledge and documented information.
External and internal factors that may inhibit implementation are protracted heavy rains that may constrain staff movement and pre-positioning of NFIs (although the latter is planned to be fully executed during the dry season), funding of the Appeal to enable full implementation and willingness of training participants to make the best of and to implement the knowledge shared.
It has been agreed by participating ACT members that if the full budget requested is not met, the order of implementation priority will be as follows: 1. employment of the ACT Coordinator, 2. training (phase 1 and phase 2), 3. purchase of essential communication and transport equipment, 4. purchase and pre- positioning of NFIs and 5. employment of finance officer.
The reason for NFIs following communication and transport is because the planned UN pipeline for NFI commodities offers a fall back, which the communication and transport equipment does not. However, if funding through the Appeal is earmarked for NFIs by back donors, it will take precedence. Further prioritization/adjustments will also be decided through the management committee made up of State Lead Partners and DCA that will meet once every month.
Implementation Timetable The Appeal is planned to run from 15th October 2010 to 14th October 2011 (12 months). However, majority of the activities – i.e. training, procurements and NFI pre-positioning – will take place within the first 6 months. The remainder of the period will be dedicated to monitoring, refresher trainings, strengthening preparedness systems amongst partners and supporting any subsequent emergency responses that become necessary. Coordinating the ACT Alliance with other stakeholders will be ongoing.
VII. ADMINISTRATION & FINANCE
Administration & Finance DCA is the requesting and overall administrating agency for the Appeal. ACT funds will be channelled through DCA head office in Copenhagen from whence funds will be transferred to the field based on the activity plans and following bi-monthly reports. Fund transfers from DCA HQ will be made to DCA in Juba and the State Lead Partners (SLPs). All procurements will be made centrally by DCA for all states in Southern Sudan. NCA will procure for the two Transitional States, these being Southern Kordofan and Blue Nile.
DCA and NCA will follow clear procurement guidelines as stipulated in their agency manuals and ensure the pre-positioning of NFIs to storage facilities identified by the State Lead Partners. Coordination of information and reports between programme and finance offices will be the responsibility of the ACT Coordinator. Should funds permit, an ACT Finance Officer will be employed to ensure ongoing coordinated reporting of utilized funds, failing which DCA will provide financial support to the ACT SDN102: Emergency Preparedness in Southern Sudan 25 Coordinator. Bi-monthly meetings with SLPs will be held, either after or at each ACT Sudan Forum meeting.
Sub-grants to State Lead Partners will be between DCA and the six SLPs (NCA, LWF, SCC, CA, ICCO, FCA). The SLPs will be responsible for disbursements to implementing partners and for the financial reporting of funds utilized in their respective states. They will report back to DCA on expenditure. DCA will sign agreements with these agencies as per their standard grant making procedures, spelling out mutual responsibilities and obligations. The SLPs will sign MOUs with the implementing partners in their states to whom they will dispense funds based on original invoices. Separate accounts for ACT project funds will be held by DCA and State Lead Partners. Auditing of accounts will be undertaken at Juba level involving DCA, and at state level involving each SLP.
VIII. MONITORING, REPORTING & EVALUATIONS
The ACT Coordinator will monitor implementation of this Appeal. The coordinator will make at least one visit per state to support and monitor activities undertaken. Due to movement restrictions imposed by the government in the north, the NCA Coordinator responsible for the transitional areas will not be able to make monitoring visits to Blue Nile and Abyei but he/she will provide support by remote and remain in regular and close contact with the one SLP responsible for both areas (SCC in Abyei and Blue Nile). Designated staff of SLPs will provide ongoing monitoring at field level and will be supported by the Coordinators. The SLPs will also form task forces at state level (see under coordination). These task forces will monitor implementation and provide the ACT Coordinator with monthly progress reports.
DCA is responsible for activities implemented at Juba level and report accordingly, both financially and narratively. The SLPs are responsible for field narrative and financial reports. The Coordinators will collate and compile the bi-monthly reports into single narrative and financial reports, consulting with SLP’s programme and finance units to ensure they correspond, and submit to DCA on a quarterly basis. The ACT Coordinator in South Sudan will take the lead. DCA will provide quality assurance and will send the following reports to the ACT Alliance Secretariat in Geneva: • Interim financial and narrative reports (due on 15 May 2011) • Final financial and narrative reports (due on 15 December 2011) • Audit report (due on 15 January 2012)
The ACT Coordinator, supported by DCA and SLPs, will undertake ongoing monitoring and evaluation.
IX. CO-ORDINATION
Co-ordination within the project DanChurchAid (DCA) is the overall lead agency for this Appeal. DCA will host three of the staff that manage it (ACT Coordinator for southern Sudan, Finance Coordinator and Procurement Officer) and will be responsible for managing the budget and quality assurance of reports to ACT Alliance in Geneva. NCA will host the Southern Kordofan Coordinator in the state and manage the budgets for Southern Kordofan, Blue Nile and Abyei. These two positions will collaborate to produce one report for ACT.
All procurement and transportation of NFIs to central state storage locations will be arranged centrally by DCA in the south and NCA in the north. Sub-grants to State Lead Partners will be between DCA and the six SLPs (NCA, LWF, SCC, CA, ICCO & Kerkie in Actie, FCA). The SLPs will be responsible for disbursements to implementing partners and for the financial reporting of funds utilized in their respective states. They will report back to DCA on expenditure. DCA will sign agreements with these agencies as per their standard grant making procedures.
Each State has a designated SLP and each SLP will form a task force at state level, representing the respective SLP and implementing partner staff who will oversee state coordination and be capacitated for rapid assessments and response in the face of an emergency. The state task force will also facilitate and coordinate the training, planning, pre-positioning and potentially, any subsequently required response SDN102: Emergency Preparedness in Southern Sudan 26 activities at their state level. Relevant local authority representatives will be invited to sit in when appropriate as part of their capacity building and to further coordination and collaboration. The respective SLP will sign MOUs /cooperation agreements with county implementing agencies/partners to whom they disburse funds, and report on this expenditure as part of their reports to DCA/NCA.
Co-ordination with other ACT members The ACT coordinators will be primarily responsible for ensuring that primary coordination happens with the ACT Sudan Forum and that these members are linked in with the UN-led systems of emergency preparedness at regional (Juba/Khartoum) level. They will themselves action this but will also encourage relevant ACT agencies to do so directly. At State level, the designated SLP (see above) or the implementing partner will be responsible for doing this, by attending relevant monthly sector and OCHA/RC-led coordination meetings, working with any existing Inter-Church Committees, and ensuring on-the-ground coordination with other NGOs.
The ACT coordinators will also facilitate coordination with the Caritas agencies particularly the Catholic Relief Service (CRS) and SudanAid and encourage ACT members and partners to make direct contact. Together with the SLPs, implementing partners and other stakeholders, the coordinators will also facilitate/share the scoping of capacities and gaps for emergency response and coordinated early warning systems in the relevant states.
ACT members already participate in the monthly sector meetings relevant to their particular thematic focus areas at state level and at Juba level where staff capacity exists. OCHA holds weekly emergency preparedness & response meetings in Juba which several of the ACT members attend and which the ACT Coordinator will attend. In Khartoum there are monthly INGO Forum meetings, and fortnightly Humanitarian Forum meetings at OCHA which all agencies present attend.
SDN102: Emergency Preparedness in Southern Sudan 27
X. BUDGET
Contribution/pledges received DanChurchAid 35,000 Norwegian Church Aid 180,000 FinnChurchAid 100,000 Christian Aid 20,000 Disciples of Christ 4,985 Church of Sweden 105,285 FinnChurchAid 28,967 Diakonie Katastrophenhilfe 89,976 Methodist R&D Fund, UK 77 Total contribution/pledges received 564,213
EXPENDITURE Type No. Unit Cost Budget Budget DIRECT ASSISTANCE Unit Units SDG SDG USD Emergency Preparedness Training
Phase 1 (ToTs)- Juba Trainer costs (2 @ 200 USD/day for 7 days) person 2 3,360 6,720 2,800 Trainers flights to Juba (International) person 2 2,880 5,760 2,400 Transport for trainees (2 per state - 12 states) person 24 960 23,040 9,600 Accom.,meals & refreshments - 24 pax + 2 person 26 3,588 93,288 38,870 trainers x 13 days (limited travel options) Training venue - 7 days days 7 720 5,040 2,100 Training material - 32 pax (incl. Juba based packs 32 84 2,688 1,120 staff ) Visas & registration for trainers person 2 420 840 350 Lunch & refreshments (8 pax x 7 days) days 7 576 4,032 1,680 Subtotal Phase 1 training 141,408 58,920
Phase 2 - State level Flights - interstate for training persons 10 480 4,800 2,000 Road transport - average 15 pax to ea. state person 180 65 11,700 4,875 capital (12) Training venue - 6 days x 1 venue per state days 6 6,500 39,000 16,250 (12 + 1 - Jonglei has 2 venues) Training material for 180 participants packs 180 84 15,120 6,300 Accom./food (wth b/fast & lunch) for out of person 180 1,200 216,000 90,000 capital trainees - average 12 pax x 13 states x 8 days Dinner for 180 participants in training persons 180 180 32,400 13,500 Training refreshments - average 180 pax x 6 person 180 60 10,800 4,500 days per state (12) Subtotal Phase 2 training 329,820 137,425
Flights - interstate - refresher training persons 10 480 4,800 2,000 Road transport - refresher training - average person 180 65 11,700 4,875 15 pax to ea. state capital (12) Refresher training venue - 4 days x 1 venue days 4 6,500 26,000 10,833 per state (12 + 1 - Jonglei has 2 venues) Refresher taining material for 180 participants packs 180 48 8,640 3,600 Accom./food (wth b/fast & lunch) for out of person 180 900 162,000 67,500 capital trainees - average 12 pax x 12 states x 6 days Dinner for 180 participants in training persons 180 120 21,600 9,000 Refresher training refreshments - average 180 person 180 40 7,200 3,000 pax x 4 days per state (12) SDN102: Emergency Preparedness in Southern Sudan 28 Subtotal Phase 2 refresher training 241,940 100,808
Non Food Relief Assistance Water purification tablets (2 months supply) packet 15,000 1 15,120 6,300 Tarpaulin 6m x 4 m piece 5,000 21 105,600 44,000 Mosquito nets - treated piece 10,000 13 132,000 55,000 Blankets piece 10,000 6 55,680 23,200 Plastic mat piece 10,000 3 32,400 13,500 Cooking pot (small) piece 5,000 10 50,760 21,150 Cooking pot (large) piece 5,000 16 81,840 34,100 Plates - plastic piece 25,000 0 12,000 5,000 Cups - plastic piece 10,000 0 4,800 2,000 Jerrican 20 lt. piece 10,000 6 57,120 23,800 Kitchen knife piece 5,000 1 4,320 1,800 Spoons (small) piece 5,000 0 1,560 650 Spoons (large) piece 5,000 1 6,720 2,800 Soap (long bar) piece 5,000 2 12,000 5,000 Basin for washing piece 5,000 2 8,520 3,550 Panga / machete piece 5,000 4 18,960 7,900 Hoe piece 5,000 7 33,000 13,750 Sack marked with ACT logo piece 5,000 1 5,400 2,250 Subtotal NFI assistance 637,800 265,750
Direct Programme Related Costs Implementing partner / Project site staff State Lead Agency Month 72 2,880 207,360 86,400 implementation/coordination contribution - 6 x $1,200 p.m. Requesting Agency Month 12 5,760 69,120 28,800 implementation/coordination contribution - 1 x $2,400 Subtotal Direct Programme Related Costs 276,480 115,200
TOTAL DIRECT ASSISTANCE 1,627,448 678,103
TRANSPORT, WAREHOUSING & HANDLING Transport Transport of NFI Kits to Juba and state sites kit 5,000 58 288,000 120,000 Other transport Lumpsum 1 48,000 48,000 20,000 Handling Project site contribution for NFIs (all incl.- Month 5,000 36 180,000 75,000 handle, store, guard) - $15 x 5,000 TOTAL TRANSPORT, WAREHOUSING & HANDLING 516,000 215,000
CAPITAL ASSETS ( over US$500) Motorcycles - local partners equipped to min. piece 24 8,400 201,600 84,000 response Thuraya satellite phones - local partners piece 42 2,880 120,960 50,400 equipped to min. communication response Airtime - ($100 per thuraya x 12 mths) pieces 42 2,880 120,960 50,400 Portable solar panels & batteries for charging piece 42 288 12,096 5,040 thurayas Boat (for Upper Nile) piece 1 48,000 48,000 20,000 Quad bike + spare parts (for Upper Nile & piece 2 32,400 64,800 27,000 Southern Kordofan) Bicycles for local partners piece 24 600 14,400 6,000 Motorcycle helmets (+2 for quadbike - U. Nile piece 26 480 12,480 5,200 & S.Kordofan) Lifejackets for boat (Upper Nile) piece 8 360 2,880 1,200 SDN102: Emergency Preparedness in Southern Sudan 29 Labtop for SS ACT Coordnator piece 1 3,600 3,600 1,500 TOTAL CAPITAL ASSETS 601,776 250,740
INDIRECT COSTS: PERSONNEL, ADMINISTRATION, OPERATIONS & SUPPORT Alliance Appeal Staff salaries - gross incl benefits SS ACT Coordinator (DCA) - sal.,accom, month 12 21,600 259,200 108,000 benefits (100%) ACT Finance Officer (DCA) - sal.,accom, month 12 18,000 216,000 90,000 benefits (100%) NS ACT Coordinator (NCA) - sal.,accom, month 12 13,488 161,856 67,440 benefits, & all field costs (40%) DCA Procurement Officer (30%) month 12 4,080 48,960 20,400
Office Operations, Utilities, Stationary, Communications etc All partner contribution (Requesting month 12 20,160 241,920 100,800 Leadx1,SLPsx6,IPsx22) - 28x $300 p.m. TOTAL PERSONNEL, ADMIN & SUPPORT 927,936 386,640
AUDIT & MONITORING Audit of ACT Funds (19 days incl Estimate 1 16,800 16,800 7,000 accomodation and ticket) Monitoring visits ACT Coordinator Travel - min. 1 x 8 states + Estimate 1 43,200 43,200 18,000 hotspots - 20 trips (travel & accom.) ACT Finance Coordinator (DCA) - 1 travel per Estimate 1 33,600 33,600 14,000 state - 1 x 8 (travel & accom.) Lead Agencies monitoring - 7 x $2000 Estimate 1 33,600 33,600 14,000 TOTAL AUDIT & MONITORING 127,200 53,000
SUB-TOTAL EXPENDITURE 3,800,360 1,583,483 International Coordination Fee (3%) Estimate 114,011 47,504
TOTAL 3,914,371 1,630,988
Balance requested 1,066,775
EXCHANGE RATE: local currency to 1 USD Budget 2.40
ANNEX I. LOGFRAME Project: Sudan ACT Alliance Emergency Preparedness and Security Appeal 2010 - 2011
Overall Objective To strengthen the ACT Alliance members' and their partners’ ability to prepare, respond and manage emergency situations in Southern Sudan and the three Transitional Areas during 2010 and 2011. Specific Objective: Indicator To build the human resource and operational capacity of the ACT members and Number of ACT and implementing partners’ staffs effectively managing humanitarian their local partners to respond effectively and safely to emergencies arising in response projects. connection with the 2011 referendum and other possible crisis in southern Sudan Non-food items pre-positioned in targeted operational areas and the transitional areas. Number of ACT members and implementing partners reporting on improved coordination, security management measures and operational capacity.
Expected Results (Outcomes) Indicators 1. Improved capacity of ACT members and implementing partners’ staffs to Number of trained staff, partners and local government able to carry out rapid assessments respond to humanitarian disaster (conflict, floods, droughts etc). Number of trained personnel able to accountably handle storage, procurement and logistics in an emergency setting Number of trained personnel able to carry out successful targeting exercise with minimal rate of exclusion. Early warning indicators established in the various states to monitor emergency onset Task force with terms of reference established in each target state. 2. Enhanced ability of ACT members and partners to respond quickly to Quantity of pre-positioned NFIs in central locations in target states emergency needs
3. Improved personnel security management, operational capacity and Number of ACT members/implementing partners with basic storage, communication and coordination with stakeholders. logistical capacity. Number ACT members and partners regularly participating in coordination meetings Number of ACT members and implementing partners with an operational security plan/strategy
Outcome1. Improved capacity of ACT member’s and implementing partner’s staffs to respond to humanitarian disaster (conflict, floods, droughts etc). SDN102: Emergency Preparedness in Southern Sudan 31
OUTPUT Output Indicators Means of Verification Risks and Assumptions
1.1 Training package conducted for staff and local Training package developed ACT Appeal progress reports Political, economic and social government representative (LGAs) 5 situation remain favorable. 32 staff of ACT members and Inter-agency coordination implementing partners trained as reports / minutes trainers (ToT) at central level (Juba). Trainings/organizational 180 participants (implementing capacity assessment reports partners’ staffs and LGA Training manual/schedule representatives) trained at state level.
1 refresher training conducted for 180 pax ACT emergency task force established in each state.
Outcome 2. Increased access of vulnerable households to basic non-food and protection items.
OUTPUT Output Indicators Means of Verification Risks and Assumptions 2.1. NFIs procured and pre-positioned in all states in 5,000 NFI kits procured and stored in hot ACT progress reports Likelihood of social unrest due to southern Sudan and the 3 transitional areas spot states ready for response in 12 states political volatility due to the 2011 Inter-agency coordination (Abyei = 300; EE = 700; WE = 300; BNS referendum, esp. in contested areas reports / minutes = 200; Lakes = 200; Jonglei = 1,000; SKS Heavy rains can make roads = 500; NBG/WBG = 300; Warap = 400; Procurement records, inaccessible Unity = 300; U-Nile = 600; CE = 200 waybills
Outcome 3. Improved personnel security management, operational capacity and coordination with stakeholders. OUTPUT Output Indicators Means of Verification Risks and Assumptions
3.1. ACT coordinators and Finance Officer Two Act Sudan coordinators - for ACT progress reports • Funding availability to fulfill recruited. northern and southern Sudan and one recruitments Inter-agency coordination
5 Red Cross/NGO and ACT Codes of Conduct, SPHERE standards, HAP principles, Do No Harm approach, Emergency response methods (early warning, rapid assessments, distribution methods etc), M&E, Logistics (commodity procurement and financial records handling), Protection ( HIV-AIDS and gender means reaming), and usage of Communication equipments (VHF/UHF radio; satellite thuraya phone etc) and security and safety management 6 Motor-bikes; Quad bike; Motor boat; Bicycles and Thuraya phones SDN102: Emergency Preparedness in Southern Sudan 32
3.2. ACT members put security and safety finance officer Recruited reports / minutes measures in place Personnel security and safety Equipment inventory plan/strategy for ACT Alliance members Security update /reports and partners’ developed.
Contingency plans are updated
3.3. ACT members and implementing partners supplied with basic field operational Number of ACT member and partners equipments to improve logistics and equippedwith basic communication and communication/security during means of transport. 6 emergency preparedness and response.
3.4. Links established with emergency Number of ACT Alliance members and coordinating forums (UN & INGOs) partners’ actively participating in UN/INGO sector clusters and security network. Activities Start Up Activities: Recruit ACT Coordinator and Finance Officer. Secure legally binding Cooperation Agreements with state lead Agencies. Establish central management committee at Juba level
Develop training content and identify key resource persons (facilitators) from within the ACT Alliance for training Phase 1. Training of ACT members and partners’ staff (ToT) on package modules (listed in output 1.1 above.) at central level in Juba Phase 2. Training of ACT Alliance partner and local government staff on package modules (listed in output 1.1 above) at state level. Phase 2 Refresher training of 1.3 Establishment of state emergency task force in each operational state 2.1 Procurement and pre-positioning of Appeal inputs (equipment and NFIs).
3.1 Recruit ACT Coordinator and Finance Officer for Southern Sudan. 3.2 Purchase and distribution of equipment to partners at state level. 3.3 Development of personnel security plan/strategy. 3.4 Ongoing coordination and contingency plans are updated
SDN102: Emergency Preparedness in Southern Sudan 33
ANNEX II: MAP of SUDAN