A G E N D a Municipal District #124 Council Meeting January 22, 2014 - MD Council Chambers - 10:00 A.M
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A G E N D A Municipal District #124 Council Meeting January 22, 2014 - MD Council Chambers - 10:00 a.m. Page CALL TO ORDER ADOPTION OF AGENDA ADOPTION OF MINUTES 3.1 Adoption of the January 8, 2014 Council Minutes 3-7 ADMINISTRATION 4.1 CAO Update (To Be Presented) 4.2 Regional Governance Model Transition Plan 8-11 4.3 MD 124 Representative to the Elks and Childcare Fundraising Committee 12-14 4.4 Policy B.26 Communications & Policy B.27 Social Media 15-28 DELEGATIONS 5.1 Fire Service Update - Jamie Coutts (10:00 a.m.) 29-41 FINANCE 6.1 Finance Report 42-52 6.2 Schedule of Fees Update 53-62 6.3 Rescind Bylaw 2005-10 - Establish Fees for Subdivision Processes 63-66 6.4 Cheque Registers 67-80 PUBLIC HEARING 7.1 Bylaw 2013-14 Land Use Bylaw Amendment No. 42 (1:00 p.m.) PLANNING & DEVELOPMENT 8.1 Bylaw 2013-10 Southshore Area Structure Plan Amendment No. 3 81-85 8.2 Bylaw 2013-11 Land Use Bylaw Amendment No. 40 86-93 8.3 Bylaw 2013-13 Land Use Bylaw Amendment No. 41 94-97 8.4 Bylaw 2013-14 Land Use Bylaw Amendment No.42 98-104 8.5 Bylaw 2014-01 Land Use Bylaw Amendment No. 43 105-108 8.6 Subdivision 12-S-13 Franklin Extension Request 109-110 RURAL SERVICES 9.1 Canyon Creek Harbour Authority - Fish Cleaning Station 111-119 9.2 Flatbush Community Complex Rental Rate & Damage Deposit Schedule 120-122 BOARD REPORTS 10.1 Board Reports from January 8th to January 22nd. 123 Page 1 of 123 Municipal District of Lesser Slave River #124 Council Meeting Agenda Page ADJOURNMENT Page 2 of 123 ... Agenda Item # 3.1 M I N U T E S Municipal District #124 Council Meeting January 8, 2014 M.D. Council Chambers, Slave Lake ______________________________________________________________________ MEMBERS PRESENT Murray Kerik - Reeve Robert Esau - Division 1 Darren Fulmore - Division 1 Garry Horton - Division 1 Brian Rosche - Division 2 Mike Skrynyk - Division 2 Brad Pearson - Division 2 IN ATTENDANCE Allan Winarski - CAO, M.D. 124 Lyle Farris - Director of Utilities, M.D. 124 Robert Onyszchuk - Director of Transportation & Infrastructure, M.D. 124 Russ Jassman - Director of Rural Services, M.D.124 Neil Collins - Bleed Communications Kelly Adelman - HR/Communications, M.D. 124 Lana Spencer - Recording Secretary, M.D. 124 Joe McWilliams - Lakeside Leader CALL TO ORDER Reeve Kerik called the meeting to order at 10:05 a.m. ADOPTION OF AGENDA MOTION 001-14 Moved by Councillor Fulmore to adopt the Agenda with the following additions: Utilities - Sewer Pumps Freezing In-Camera – Medical Professionals In-Camera - Land & Housing Transportation – KM markers on Hwy 2 & Hwy 88 Transportation – Road and Shoulders Conditions CARRIED ADOPTION OF MINUTES MOTION 002-14 Moved by Councillor Esau to adopt the December 11, 2013 Minutes as presented. CARRIED ADMINISTRATION FIRE SERVICE AGREEMENT EXTENSION In the fall of 2011, the MD Council and the Town of Slave Lake Council executed the Lesser Slave Regional Fire Service Agreement with a clause of a one year trial period ending September 30, 2012. Due to the 2011 wildfire, the agreement was extended to September 30, 2013. Since that time, both municipalities have had Director of Finance position turnovers, which left accounting of resources/emergency funding needing to be calculated in the net amount to be paid by the MD to the Town. At the Inter-Municipal meeting, the Committee made a recommendation that each respective Council extend the agreement. MOTION 003-14 Moved by Councillor Fulmore to extend the Lesser Slave Regional Fire Service Agreement to run until December 31, 2014. CARRIED FINANCE CHEQUE REGISTERS MOTION 004-14 Moved by Councillor Skrynyk to accept Cheque Registers as information. CARRIED Adoption of the January 8, 2014 Council Minutes Page 3 of 123 ... Agenda Item # 3.1 MINUTES Municipal District #124 Council Meeting January 8, 2014 Page 2 _____________________________________________________________ RURAL SERVICES SMITH COMPLEX UPDATE Barr Ryder is composing a Request for Proposal (RFP) including documents provided by the MD and other sources (i.e. Smith Community Council) and will be assisting in the evaluation of the proposals. Barr Ryder will be assuring the vendors provide what they are supposed to (design and price to construct). The Barr Ryder’s contract will be amended to work as the bridging consultant for the proposed design build of the Smith Complex. The RFP will be designed to allow for creativity in design and structure in using the existing structure and/or demolition along with incorporating the criteria that groups, citizens and the MD have requested. MOTION 005-14 Moved by Councillor Esau to accept the Smith Complex Update as information. CARRIED TRANSPORTATION TRANSPORTATION UPDATE BF 13783 Burnt Bridge Replacement – Formula has started replacing bridge on Muskeg Road. Muskeg Road will be closed until completion which is estimated by February 15th with guardrail and repair of deficiencies in the spring. Vandalism: o Flatbush Transfer Station – December 30th and January 3rd - estimated damage/theft $1000 o Marten Beach Transfer Station – December 28th – estimated damage/repairs $2500 o Digital Sign – December 28th – estimated damage/theft $1000 Council discussed options to try to deter these crimes: o Notices for assistance by the public for information o Installation of cameras o Erecting signage MOTION 006-14 Moved by Councillor Rosche to direct Administration to research options to deter vandalism at MD facilities and advertise a $1000 reward for information on vandalism/theft leading to a conviction. CARRIED BRIDGE PROGRAM ADVOCACY Due to the announcement of the zero-funding of the Local Road Bridge Program in the 2013 provincial budget, Woodlands County is requesting the Pembina River District No. 3 Zone to express their concern to Alberta Transportation. Administration provided Council with a draft letter to Woodlands County expressing the Municipal District’s support of their efforts to urge the Province to reinstate funding of the program. Council requested the letter to go directly to the Minister of Transportation with copies to be provided to the Minister of Municipal Affairs, Ms. Pearl Calahasen, AAMDC, and Pembina River District No. 3. Council requested to discuss this issue with stakeholders and industry within the Municipality. MOTION 007-14 Moved by Councillor Rosche to direct Administration amend the draft letter and address it to the Minister of Transportation regarding zero-funding of the Local Road Bridge Program in the 2013 provincial budget. CARRIED KILOMETER MARKERS ON HIGHWAY 2 & HIGHWAY 88 Council raised the issue that many kilometer markers are missing on Highway 2 and Highway 88 Right-of-Ways Administration advised that during fibreoptic cable installations and other construction, many of the markers were taken down and not replaced. Adoption of the January 8, 2014 Council Minutes Page 4 of 123 ... Agenda Item # 3.1 MINUTES Municipal District #124 Council Meeting January 8, 2014 Page 3 _____________________________________________________________ Administration will: o Provide a cost for the signs to be replaced o Consult with the Regional Fire Service, Town and Sawridge o Seek approvals from Alberta Transportation to replace the signage ROAD AND SHOULDER CONDITIONS Council questioned safety issues regarding the accumulation of windrows on highway shoulders. Administration advised that it is MD practice to define the shoulders and plow the windrows into ditches. Council requested that a letter be sent to the Minister of Transportation expressing their concern for the following: o Lack of maintenance of our Highway by Carillion o Lack of equipment (i.e.: man-houred out) Administration will request a copy of contract with Carillion specifications/standards of maintenance in our region (separate letter) Advise the Town of Slave Lake and the Sawridge First Nation of MDs advocacy on this issue. MOTION 008-14 Moved by Councillor Skrynyk to direct Administration to draft a letter to the Minister of Transportation expressing concerns of maintenance services on Primary Highways within the Municipal District. CARRIED RECESS 12:08 p.m. RECONVENE 12:55 p.m. TAXATION TAX RECOVERY SALE Currently, there are 10 properties scheduled for tax sale. Administration is working with property owners to have the taxes paid. The MGA states that all arrears must be paid in full prior to tax sale. The date selected to hold the public land sale is Wednesday, March 19th at 10:00 a.m. in the Council Chambers at the MD Administration Building in Slave Lake. The tax sale will be advertised in the January 31, 2014 issue of the Alberta Gazette. Reserve bid prices and conditions of sale will be presented to Council at a later meeting. Reserve bid prices are calculated at fair market value provided by the assessor. MOTION 009-14 Moved by Councillor Fulmore to accept the 2014 Tax Recovery Sale date of Wednesday, March 19th at 10:00 a.m. as information. CARRIED UTILITIES RAW WATER INTAKE SITE LOCATIONS Council was provided with the Raw Water Intake Site Location Analysis Report created by Associated Engineering in November 2013. Options of intake locations included: o Nine Mile Point o Widewater Community Centre o Five Mile Point A risk assessment and intake option comparisons were outlined in the report. Administration will advise the Widewater Athletic Association of a Council decision in this regard. MOTION 010-14 Moved by Councillor Pearson to endorse the Option 2 – Widewater Community Centre for the intake and pumphouse location as presented in the Raw Water Intake. CARRIED Adoption of the January 8, 2014 Council Minutes Page 5 of 123 ... Agenda Item # 3.1 MINUTES Municipal District #124 Council Meeting January 8, 2014 Page 4 _____________________________________________________________ POPLAR LANE WATERLINE CONSTRUCTION TENDERS Bids were received for the Poplar Lane Waterline project and opened at 2:00 p.m.