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Response to Questions Received for the Reinventing Playland Park for the 21St Century RFP

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Response to Questions Received for the Reinventing Playland Park for the 21st Century RFP This document represents answers to all written questions received as of the October 27, 2010 submission deadline for questions regarding the Reinventing Playland Park for the 21st Century Request for Proposals. Because of the thorough and extensive questions received, the deadline to release this comprehensive response was extended to December 17, 2010 from the original November 17 deadline. All answers are as complete as possible and contain information available to the county responsive to the particular question. Many parties have asked similar questions, therefore, the document is broken down into distinct categories, with questions in black and answers in red. Due to the volume of materials in certain responses, many of the answers provide links to documentation, detailed information or websites. Additionally, responses may not include data for all years requested; for consistency and because of archived or difficult to find documents, any request for 10 years worth of data are presented as 2005-2010 where available. In some instances it is suggested that interested proposers make an appointment to view documents in person because of their size or scope. Some answers to questions reference or paraphrase sections of the Westchester County Charter. The entire charter can be accessed at http://ecode360.com/?custId=WE0640. Other answers may reference or paraphrase sections of the RFP which can be accessed at www.westchestergov.com/rfp . Please note that the submission deadline for proposals had been extended by one month because of the question and answer extension referenced above. The deadline for formal proposals is now the end of the business day on Thursday, March 10, 2011. 1 ATTENDANCE, PER CAPS May we have attendance figures for each year from 2000 to 2009? See below May we have attendance and revenue figures for beach, pool and ice casino from 2000‐ 2009? See below Attendance figures for the last five years broken down by Playland Park, Pool, Beach, Ice Casino. See below What are the per capita spending figures and how have they varied from year to year? See below What is the breakdown per cap number per person (average dollars spent in the park and on what)? Daily and annual per capita revenues and expenses for the last five years broken down by Playland Park, Pool, Beach and Ice Casino. Also, if available, by ride, game and concession. See below Go to PL RFP Attendance, Per Caps 2005‐2010 BUDGET (OPERATING) Please provide access to Playland's financial data/documents/links: income statement, balance sheet, flow of funds. See below May we have copies of the expense and revenue budgets, including the cost of utilities from the year 2000 to 2009? See below Full set of books for the park operation for the past 5 years. See below Please provide a detailed income and expense breakdown of Playland Parks’ financial performance over the last 10 years. The breakdown should include the annual gross receipts, broken down by category such as admissions, parking, concession agreements, ice casino, etc. It should also include a detailed listing of expenses which should include a breakdown of the labor expense and all operating categories. See below Details and breakdown of 2010 revenues from Pool, Beach, Ice Casino and Park. See below What percentage of the expense budget is repaid to the County for services supplied by other Departments? See below Any additional information applicable to operating expenses set forth in the 2010 budget for Playland, in particular Inter‐Departmental Charges. See below 2 Please indicate, in the expense budgets, if monies from any line item were diverted for other uses and the dollar amounts involved. See below Detailed utility operating cost information (water, sewer, propane, natural gas, electric and telecommunications). See below What is the annual maintenance budget? See below Go to PL RFP Operating Budget Detail 2005‐2010 Information on the Playland Trust. The Trust is for funding for entertainment, promotions and projects at Playland Park by both corporate and individual sponsors. Do you make profit in the off season if so how? Playland operates twelve months a year with two seasons – the amusement park and beach and pool from May through September and the Ice Casino from September to April. The Ice Casino typically comes close to breaking even. Is there a tax or charge on each ticket going to the county? If so, how much per ticket? There is no tax on admissions or fun cards. PERSONNEL May we have an analysis of park staffing for each of the ten years requested (2000 – 2009)? Go to PL RFP Park Staffing 2005‐2010 Organizational chart of all positions (including direct employees and 3rd party contractors/lessees) Go to the following links. PL RFP Amusement Park Org Chart Titles 2010 PL RFP Beach Pool Org Chart Titles 2010 PL RFP Ice Casino Org Chart Titles 2010. Concessions are not included in org charts but are expected to follow all park rules and regulations and are overseen by park management. Detailed employee salary and benefit costs. Go to PL RFP Employee and Union Affiliate 2010 Are you using a payroll service or is it in house. Payroll services are performed in‐house. 3 Which employees are covered by collective bargaining agreements? What are the terms of the existing CBAs? See below Copy of all current union contracts See below Go to the following links. PL RFP CSEA9200 Agreement 2006‐2011 PL RFP Teamster Legislation 2006‐2008 What future is contemplated for the current amusement park staff after a successful proposer is designated? See below Can respondents replace union workers with non‐union workers? See below It depends upon the nature of the proposal. As noted on page 13 of the RFP, operations at Playland Park are currently undertaken by unionized County workers. If a proposer chooses to continue use of the Amusement Park or current park related activities on site and a proposal includes provisions to replace any existing County workers exclusively performing these jobs, under NYS law, the union may challenge the legality of that contract between the County and the vendor, and if the challenge is successful, the court may void the contract causing the County to incur significant costs associated with the replacement of this workforce. These costs would be factored into the County’s analysis of the proposal. What requirements, if any, are there to use union workers for outside work? See below If union work is required, what is the scope (e.g., union work required to install a new ride, but not to lay carpeting)? See below There is no requirement that proposers utilize union workers for functions that are currently being performed by non‐County personnel. For current union workers please see response to above question. However, the County does require that the New York State prevailing wage be paid to eligible workers. 4 BONDS, DEBT What debt, if any, encumbers the property /assets of Playland? Property/assets are financed through General Obligation Bonds issued by the County. These instruments are backed by the full faith and credit of Westchester County. Full debt service information for the park, should someone take over operations. See below Details and breakdown by bond issue of all debt service that is currently part of the Playland annual budget. See below For each debt instrument, if any, please note the signing date, use of proceeds, maturity date, amortization schedule, interest rate, lien priority (none exist) and any other relevant information. See below What is the cost per annum of the County’s GO and other bonds and the related projects? See below Go to the following links. PL RFP Amortization by Project PL RFP Bond Issue Containing Playland PL RFP Debt by Bond Issues PL RFP Debt Service by Pay Date PL RFP Debt Service by Project PL RFP Debt Service by Year 5 CAPITAL PROJECTS What are the definitions of facilities capital vs. project capital (i.e., operating expenses vs. capital expenditures)? See below What types of expenditures are capitalized? See below Capital projects are for the improvement and preservation of existing facilities and their assets or for the purchase of equipment that meets a public service demand. The result of a typical capital project is 20 years of use. The cost of a capital project exceeds $100,000. According to Section 167.11 of the laws of Westchester County, a Capital Project is defined as: A) Any physical public betterment or improvement or any preliminary studies and surveys relative thereto; B)The acquisition of property of a permanent nature; C)The purchase of equipment for any public improvement or betterment when first erected or acquired. Please provide a listing of capital improvements, including dollars expended, over the last 10 years. See below Please list capital investments that have been made in the past five years (project, dollar amount, source of financing etc.)? See below Go to PL RFP Capital Expenses 2005‐2010 What are the forthcoming capital projects and schedule? See below What future capital projects, if any, are currently contemplated? See below Copy of long‐term schedule for maintenance and capital projects. See below The potential future capital investment for the park? See below What capital projects are contemplated for the beach and Ice Casino? See below Go to link below for 2011 Proposed Capital. Playland section begins on Page 96. http://www3.westchestergov.com/images/stories/budget/2011/2011ProposedCapital_Sectio nC2.pdf What is the permit/approval process on future capital investment at Playland by a developer? Interested parties are encouraged to seek the guidance of an attorney to research any local, state or federal processes that may be needed beyond what is outlined in the RFP.
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