AGENDA Board of Directors Meeting Fort Worden Public Development Authority (FWPDA) Wednesday, May 22, 2019 | 9:00 a.m. – 12:00 p.m. Commons Building 210, Room A, Fort Worden Regular Board Meeting I. Call to Order II. Roll Call & Staff Introductions ❖ Donald Cobb Jr, Executive Chef ❖ John Coltharp, Catering Manager III. Community Partnership Presentation: Port Townsend Pétanque Alliance IV. Changes to the Agenda V. Public Comment VI. Correspondence ❖ Partners Report ❖ April 16, 2019 Executive Committee Minutes ❖ Cash Flow Report ❖ April 24, 2019 email from David Thielk to Board of Directors VII. Consent Agenda A. Review and Approval of Regular Board Meeting Minutes, April 24, 2019 Action: Motion to approve April 24, 2019 Board Meeting Minutes VIII. Review and Discussion of Financials A. Staff Report B. Board Discussion IX. Makers Square Construction Contract Award A. Staff Report B. Board Discussion Action: Move to approve Resolution 19-10 authorizing the Executive Director to execute a construction contract with Clark Construction, the approved lowest responsive, responsible bidder, for the Makers Square project, and to sign all necessary documents for the project. Page 1 of 67 X. Website Upgrades A. Staff Report B. Board Discussion Action: Move to approve Resolution 19-11 authorizing the Executive Director to enter into a service agreement not to exceed $25,000 with Flying Crow to refresh FWPDA’s website. XI. Staff Report A. State Parks Capital Budget B. Current Projects & Major Repairs C. Glamping Update D. Marketing and Sales Report E. Chetzemoka Interpretive Trail F. 4th of July G. Neighborhood Advisory Committee H. Incident Command Training XII. Public Comment XIII. Next Meetings ❖ Executive Committee Meeting, June 18, 2019, 9 a.m. ❖ Board of Directors Meeting June 26, 2019, 9 a.m. XIV. Executive Session to review personnel matters and lease terms and conditions in accordance with RCW 42.30.140 (4) and RCW 42.30.110 (c), respectively. XV. Adjourn Page 2 of 67 Page 3 of 67 Fort Worden Programming Partners May 2019 MARINE SCIENCE CENTER • Summer hours begin Fri, May 24: Both exhibits open 11AM to 5PM Wednesday through Monday • A Few highlights from last month to share: o Water World collaborative with Centrum had 60 5th graders explore art and science of water o Public meeting for Marine Facilities Plan o State Parks plans to submit a preferred alternative for the Fort Worden Marine Facilities plan to the State Parks Commission by August 2019 o Earthday 150 volunteers collected 700 lbs of beach trash around PT PT SCHOOL OF THE ARTS Port Townsend School of the Arts : where arts education builds community connected by a passion for creativity. Our mission is to bring out the artist in everyone. • PTSA is offering a record number of classes and workshops for summer and fall 2019 available in an array of mediums: fiber, ceramics, book arts, photography, drawing, painting, collage, mixed media, and more! • Series: Exploring the Intersection of Art and the Environment. Featuring Meg Kaczyk, David Eisenhour, Lisa Gilley and Margie McDonald, May 22 (occasional lecture series co- sponsored by PtSA and Northwind Arts Center • Upcoming: o June 1st, 5:00-8:00pm: Art Walk – PTSA Downtown, 236 Taylor Street o June 12th, 7:00pm: Print Night, PTSA at Fort Worden, Building 306 o First and Third Fridays, 7pm – 10pm: BUNKER – Open Studio for Teens age 13-19, PTSA at Fort Worden, Building 306 o June 25th-28th: Visiting Artist Workshop: Earth Alchemy: Create Amazing Depth & Texture with Unusual Materials with Sandra Duran Wilson PORT TOWNSEND SCHOOL OF WOODWORKING • PTSW Timber Frame class was selected to build the new pavilion at Children's Hospital this summer • This month Scandinavian Green Woodworking with Jarrod Dahl is on 5/27/19 and still open for enrolment. along with Hand Tool Heaven on 6/10/19 • Planning to have an Open House in August during the THING festival MADRONA MINDBODY INSTITUTE • Last month, Madrona MindBody hosted 25 people from 12 countries for a 10 day residential training • Now holding five weekly spin classes • Upcoming: Page 4 of 67 o May 20th onward Mon/Fri 11:00am – 12:00pm: New Yoga with Weights classes: fun class that includes cardio, free weights, yogic stretching and barre work o May 17th & 18th: Wildcore Workshop with Brietta Leader: Developing Your Inner Energy Warrior with a blend of choreography, conscious dance, breath work and belonging. o May 30th – June 2nd: iRest Meditation Immersion with Nole Giulini: The practice of iRest® helps calm the nervous system, integrate difficult emotions and thoughts, and helps find authentic responses to life’s challenges. o June 9th: Continuum Playshop with Rainey: An afternoon workship using sound, breath and subtle movement to enliven your body. • Save the date: o July 19th-21st our 15th ANNUAL Conscious Dance TRIBAL GATHERING: Resilience and the Power of Presence ~ Bringing together teachers and dancers of the pacific northwest in a weekend workshop. RAINSHADOW RECORDING STUDIO • We welcomed Conor Sisk to Rainshadow Recording as resident Engineer/Producer • Upcoming: o May 16thth, 7:30pm: Doug MacLeod Concert o May 24th, 7:30pm: Hiroya Tsukamoto in Concert o Everett Moran Studio will host KEXP for “THING!” o May 25th 7:30pm: Keith Greeninger & Dayan Kai Concert FRIENDS OF FORT WORDEN • The second in the 2019 “Sundays in the Park” series of natural history walks is an intertidal exploration on May 19. Led by Wendy Feltham, the date was chosen to coincide with a -1.5 tide, which will expose intertidal life on the beach. The exploration begins at 10:00 am and lasts about 2 hours. The walk is free for members of FFW. Nonmembers are asked for a $5 donation. For more information or to register contact [email protected]. PENINSULA COLLEGE: • 2018-2019 Philosophy Lecture Series: Only one lecture left! Peninsula College Foundation and Fort Worden present Dr. Wes Cecil. Lectures are free and open to the public. The title for this year’s lecture series is “The Transvaluation of All Values.” Lectures meet at the Fort Worden Commons on the 3rd Thursday of the month at 6pm. Next lecture is April 16th at 6pm. Free and open to the public. • Peninsula College summer hours: Closed completely - JULY 1st through 8th and Closed again AUGUST 23rd through SEPT 2nd Office is open during summer quarter on Tues and Wed only from 10am until 4pm. (Tues July 9 – Wed Aug 21) Page 5 of 67 Learning Center is open during summer quarter July 8 – Aug 22 Mon-Thur from 9am until 12pm GODDARD COLLEGE • Goddard’s next program is in mid-July when we welcome the MFA in Creative Writing Program back for its thirteenth year at Fort Worden. Stay tuned for more information about visiting writers and readings in July from Goddard faculty and guests. Page 6 of 67 APPROVED Minutes Executive Committee Meeting Fort Worden Public Development Authority (FWPDA) Tuesday, April 16, 2019 | 9 a.m. to 11 a.m. Seminar Building 297, Fort Worden ❖ Motion to approve March 19, 2019 Executive Committee Minutes: Unanimously Approved Regular Executive Committee Meeting: I. Call to Order: 9:00 a.m. II. Roll Call Committee Members: Gee Heckscher, Jeff Jackson (by phone), Jane Kilburn, Norm Tonina Staff: Dave Robison, Rufina Garay, Diane Moody, Karolina Anderson, Joan Rutkowski Public: David Goldman, David Beckman III. Changes to the Agenda Review of personnel issues removed from Executive Session – review of lease terms and pricing remain. IV. Review of Draft April 24, 2019 Board Meeting Agenda Staff and the Committee reviewed the draft board agenda and added a Food and Beverage update under staff report. V. Review of March Cash Flow Report Diane Moody reviewed the March Cash Flow report (see packet) and noted that less funds are being drawn down on the line of credit than expected. Moody noted that emergency repairs resulted in higher than expected operating expenses. Moody reported that she’s asked directors to only make essential purchases. Staff and the Committee discussed advance deposits and policy ratios. VI. Review and Approval of March 19, 2019 Executive Committee Minutes Unanimously Approved VII. Staff Update & Committee Discussion • Summer Event Schedule Page 7 of 67 Robison discussed proposed summer event schedule and stated that he is seeking $30,000 in corporate sponsorships for the 4th of July Event. Robison noted that the FWPDA goal is to break even. Staff and the Committee discussed the talent list for 4th of July and the upcoming Thing! Festival produced by Seattle Theater Group (STG) on August 24 and 25. Robison stated that STG is committed to hiring locally (i.e. Thunderbull Productions, Centrum production interns, etc.). Staff and the Committee discussed performance venues across property, the transportation plan and various ways that STG has engaged partner participation. Staff and the committee discussed parking, transportation, lodging, noise mitigation, and security. Discussion also included the importance of developing an Emergency Response Plan for the FWPDA. Robison stated that STG will contract directly with the police department and bring in their own security. Robison discussed a presentation that he and Josh LaBelle (STG) made to the Washington Heritage Caucus. • Makers Square Update David Beckman reported that a non-mandatory pre-bid walk through has occurred that included three interested general contractors. Staff and the Committee discussed the bid process and timeline. Staff and the Committee discussed the need for a Makers Square operations plan and RFP process. Staff agreed to update the Committee on the progress of the operation plan, and noted that we will further discuss the RFP process in the May Executive Committee. Staff and Committee members discussed the fact that we have yet to work out the relationship between the Foundation and the PDA in terms of who will operate the facility.