SC306268 REGISTERED CHARITY NUMBER: SCO37 494 for EHI
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REGISTERED COMPANY NUMBER: SC306268 REGISTERED CHARITY NUMBER: SCO37 494 Report ofthe Trustees and Unaudited Financial Statements For The Year Ended 31 August 2010 for Prostate Scotland Ogilvie & Company Limited 25 Rutland Sqnare Edinburgh EHI 2BW Prostate Scotland Contents of the Financial Statements for the Year Ended 3l August 2010 Page Report of the Trustees ItoS Independent Examiner's Report 9 Statement of Financial Activities l0 Balance Sheet l1 to 12 Notes to the Financial Statements 13 to 16 Detailed Statement of Financial Activities 17 to 18 Prostate Scotland Report of the Trustees for the Year Ended 3l Aueust 2010 The trustees who are also directors of the charity for the purposes of the Companies Act 2006, present their report with the financial statements of the charity forthe year ended 31 August 2010. The trustees have adopted the provisions of the Statement of Recommended Practice (SORP) 'Accounting and Reporting by Charities'issued in March 2005. REFERENCE AND ADMINISTRATIVE DETAILS Registered Company number sc306268 Registered Charity number sc037494 Registered office Princes Exchange I Earl Grey Street Edinburgh EH3 9EE Trustees S A McNeill Mrs M A McNeill P Mann Mrs M F Hallam J M Thomson RN Wilson Dr A Gregor Company Secretary Mrs M A McNeill Independent Examiner David C N Ogilvie FCA Ogilvie & Company Limited 25 Rutland Square Edinburgh EHl 2BW Solicitors Turcan Connell Princes Exchange 1 Earl Grey Street Edinburgh EH3 9LL Administrative office Gf2,21-23 Hill Street Edinburgh EH2 3JP Investment Managers Adam & Co 22 Charlotte Square Edinburgh EH2 4DF Page I Prostate Scotland Report of the Trustees for the Year Ended 3l Aueust 2010 STRUCTURE, GOVERNANCE AND IVIANAGEMENT Governing document The charity is controlled by its governing document, the Memorandum and Articles of Association, and is a company, limited by guarantee, as defined in the Companies Act 1985. The organisation is a registered Scottish charity under the Charities and Trustee Investment (Scotland) Act 2005. The Board of trustees meets quarterly and receives repofts on income and expenditure. as well as the charity administration and management. Day to day operations and administration are delegated by the trustees to the charity's director Adam Gaines, who is a fu1l time employee and who makes regular reports to the Board. Sir Tom Farmer CBE, CVO was appointed as the charity's Patron in July 2009. Recruitment and appointment of trustees Trustees are appointed for period ofthree years, and are eligible for re-appointment for a subsequent term ofthree years Risk management The trustees have a duty to identify and review the risks to which the charity is exposed and to ensure that appropriate controls are in place to provide reasonable assurance against fraud and error. The Directors have identified and reviewed the major risks to which the charity is exposed and this included the review of a risk register at their meeting on l3 September 2010 and are satisfied that systems are in place to mitigate exposure to the major risks OBJECTIVES AND ACTIVITIES Objectives and aims The objects ofthe company are to advance education and health in relation to prostatic disease and the reliefofill-health through the advancement of treatment and management of prostatic diseases by all or some of the following means:- - the advancement of education about the prostate gland and diseases affecting it and their treatment; -the purchase ofsurgical equipment for the specific purpose oftreating prostate disease; - the provision of funding to maintain surgical equipment for the treatment of prostate disease; - the funding and promotion of research into prostate disease in Scotland or elsewhere; - the funding, promotion and provision of counselling, suppor-t and advice for those affected by prostate disease. The charity's short to medium term aims are to: - Enable more men in Scotland to be aware of prostate disease and know where and how to get help, advice and treatment; -Encourage the development and inclusion of policies on health to take prostate disease and treatment into account; -Encourage an increase in survival rates of men with prostate cancer, and a slowing in the growth in numbers of people in Scotland with prostate cancer, through encouraging early diagnosis - Promotion of awareness and information on prostatic diseases (both amongst men and their families and amongst key decision makers) -Development of emphasis on/availability of treatment and research into prostatic disease in Scotland Actions towards achieving these include: - Setting up a multifunctional website to provide infonnation on prostatic disease; - The development and circulation of educational films about prostatic disease and its treatments - The development of and dissemination of materials to increase awareness of prostatic disease including through the development of awareness campaigns; -The development of an information and advice project - The development of a Workplace Initiative to provide information about prostate disease via workplaces - Working with other charities and health organisations to encourage the inclusion and adoption of greater treatment provision for prostatic disease Page 2 Prostate Scotland Report of the Trustees for the Year Ended 3l August 2010 ACHIEVEMENT AND PERFORMANCE Achievements and Performance During the year significant progress was made towards the achievement of the short and medium term aims. This is set out below: There was considerable development during the year in taking forward the charity's three year strategy and business plan which had been agreed in September 2008 to progress the charity's aims and objectives. The plan sets out the aims for 2009-10 to: -Prioritise awareness raising of prostate disease and treatments - Establish an information and advice project Considerable progress was made towards achieving these- with the development of a Scotland-wide awareness initiative the creation of the Information and Advice project and also the establishment of a Workplace Initiative. Awareness Initiative Following the launch of the Prostate Scotland website in early 2009 a Scotland wide initiative to improve public awareness of prostate disease was launched. Earlier research for the Charify had shown awareness levels to be low. The initiative was progressed during the year including: -A special awareness video was developed for the Charity involving Craig Levein the Scotland football Manager. This short video was shown on the STV Player prior to to football World Cup matches. This proved extremely effective and was seen by tens of thousands of people, and lead to a significant proportion visiting the Prostate Scotland website for more information about prostate disease. The Directors would like to thank Craig Levein, Tony Rodgers at Union Advetising and Richard Kelly at Spirit Media Scotland for their suppoft in this project; - The distribution of a 'brief guide to prostate disease' aimed at people unaware of the issue. During the year some 40,000 copies were printed and distributed to a range of public places including several hospitals, hotels, public houses, health centres and doctors surgeries as well as to nearly every rugby club in Scotland -Small scale advertisements highlighting prostate disease awareness were shown in the Scotsman, Scotland on Surday and Evening News reaching over 314,000 people. The directors would like to thank Johnston Press for their support in including these advertisements. -The set of original two posters for washrooms was extended during the year to a range of six posters which have been displayed not only in 250 hotels and pub washrooms across Scotland, but also in a range of community locations as well. -Two taxis, one in Edinburgh and one in Glasgow, were commissioned to have special prostate awareness messages on their livery for ayear; - Further efforts were made to raise awareness via football. This included on Saturday lst May 2010, Prostate Scotland teaming up with Falkirk Football Club who hosted a 'prostate disease awareness event' on an SPL match day. Volunteers helped hand out awareness materials to supporters and special messages were broadcast before and at halftime. The match highlights were shown on BBC Scotland Sportscene on 3rd May with the Prostate Scotland trackside board visible. The Directors would like to thank Falkirk FC for their enthusiastic support and the volunteers led by Stephen Bird for their kind assistance. -A range of exhibitions and displays were attended ranging liom: - The Retirement Show - a two day pre-retirement exhibition at the Scottish Exhibition and Conference Centre in Glasgow. - The Scottish Urological Society Conference in Aberdeen - A two day display for'World Health Day' for Midlothian Council. - A display in the Mercat shopping centre in Kirkcaldy in July" - Healthv Livins fair at Jewel and Esk Collese Information and Advice Project A new project to provide information and advice was successfully established following the awarding of a 3 year project grant from the Scottish Government towards the running of the project for which the Trustees offer grateful thanks. Prostate Scotland would also like to sincerely thank Sir Tom Farmer for very generously providing matching funding through the Farmer Foundation which has been utilised towards the production of a range of information and advice materials. Mae Bell was appointed as Project Coordinator to lead the project. Page 3 Prostate Scotland Report of the Trustees for the Year Ended 31 August 2010 ACHIEVEMENT