REGISTERED COMPANY NUMBER: SC306268 REGISTERED CHARITY NUMBER: SCO37 494
Report ofthe Trustees and Unaudited Financial Statements For The Year Ended 31 August 2010
for Prostate Scotland
Ogilvie & Company Limited 25 Rutland Sqnare Edinburgh EHI 2BW Prostate Scotland
Contents of the Financial Statements for the Year Ended 3l August 2010
Page
Report of the Trustees ItoS
Independent Examiner's Report 9
Statement of Financial Activities l0
Balance Sheet l1 to 12
Notes to the Financial Statements 13 to 16
Detailed Statement of Financial Activities 17 to 18 Prostate Scotland
Report of the Trustees for the Year Ended 3l Aueust 2010
The trustees who are also directors of the charity for the purposes of the Companies Act 2006, present their report with the financial statements of the charity forthe year ended 31 August 2010. The trustees have adopted the provisions of the Statement of Recommended Practice (SORP) 'Accounting and Reporting by Charities'issued in March 2005.
REFERENCE AND ADMINISTRATIVE DETAILS Registered Company number sc306268
Registered Charity number sc037494
Registered office Princes Exchange I Earl Grey Street Edinburgh EH3 9EE
Trustees S A McNeill Mrs M A McNeill P Mann Mrs M F Hallam J M Thomson RN Wilson Dr A Gregor
Company Secretary Mrs M A McNeill
Independent Examiner David C N Ogilvie FCA Ogilvie & Company Limited 25 Rutland Square Edinburgh EHl 2BW
Solicitors Turcan Connell Princes Exchange 1 Earl Grey Street Edinburgh EH3 9LL
Administrative office Gf2,21-23 Hill Street Edinburgh EH2 3JP
Investment Managers
Adam & Co 22 Charlotte Square Edinburgh EH2 4DF
Page I Prostate Scotland
Report of the Trustees for the Year Ended 3l Aueust 2010
STRUCTURE, GOVERNANCE AND IVIANAGEMENT Governing document The charity is controlled by its governing document, the Memorandum and Articles of Association, and is a company, limited by guarantee, as defined in the Companies Act 1985. The organisation is a registered Scottish charity under the Charities and Trustee Investment (Scotland) Act 2005. The Board of trustees meets quarterly and receives repofts on income and expenditure. as well as the charity administration and management. Day to day operations and administration are delegated by the trustees to the charity's director Adam Gaines, who is a fu1l time employee and who makes regular reports to the Board. Sir Tom Farmer CBE, CVO was appointed as the charity's Patron in July 2009.
Recruitment and appointment of trustees Trustees are appointed for period ofthree years, and are eligible for re-appointment for a subsequent term ofthree years
Risk management The trustees have a duty to identify and review the risks to which the charity is exposed and to ensure that appropriate controls are in place to provide reasonable assurance against fraud and error. The Directors have identified and reviewed the major risks to which the charity is exposed and this included the review of a risk register at their meeting on l3 September 2010 and are satisfied that systems are in place to mitigate exposure to the major risks
OBJECTIVES AND ACTIVITIES Objectives and aims The objects ofthe company are to advance education and health in relation to prostatic disease and the reliefofill-health through the advancement of treatment and management of prostatic diseases by all or some of the following means:-
- the advancement of education about the prostate gland and diseases affecting it and their treatment; -the purchase ofsurgical equipment for the specific purpose oftreating prostate disease; - the provision of funding to maintain surgical equipment for the treatment of prostate disease; - the funding and promotion of research into prostate disease in Scotland or elsewhere; - the funding, promotion and provision of counselling, suppor-t and advice for those affected by prostate disease.
The charity's short to medium term aims are to: - Enable more men in Scotland to be aware of prostate disease and know where and how to get help, advice and treatment; -Encourage the development and inclusion of policies on health to take prostate disease and treatment into account; -Encourage an increase in survival rates of men with prostate cancer, and a slowing in the growth in numbers of people in Scotland with prostate cancer, through encouraging early diagnosis - Promotion of awareness and information on prostatic diseases (both amongst men and their families and amongst key decision makers) -Development of emphasis on/availability of treatment and research into prostatic disease in Scotland
Actions towards achieving these include: - Setting up a multifunctional website to provide infonnation on prostatic disease; - The development and circulation of educational films about prostatic disease and its treatments - The development of and dissemination of materials to increase awareness of prostatic disease including through the development of awareness campaigns; -The development of an information and advice project - The development of a Workplace Initiative to provide information about prostate disease via workplaces - Working with other charities and health organisations to encourage the inclusion and adoption of greater treatment provision for prostatic disease
Page 2 Prostate Scotland
Report of the Trustees for the Year Ended 3l August 2010
ACHIEVEMENT AND PERFORMANCE Achievements and Performance During the year significant progress was made towards the achievement of the short and medium term aims. This is set out below:
There was considerable development during the year in taking forward the charity's three year strategy and business plan which had been agreed in September 2008 to progress the charity's aims and objectives. The plan sets out the aims for 2009-10 to: -Prioritise awareness raising of prostate disease and treatments - Establish an information and advice project
Considerable progress was made towards achieving these- with the development of a Scotland-wide awareness initiative the creation of the Information and Advice project and also the establishment of a Workplace Initiative.
Awareness Initiative Following the launch of the Prostate Scotland website in early 2009 a Scotland wide initiative to improve public awareness of prostate disease was launched. Earlier research for the Charify had shown awareness levels to be low. The initiative was progressed during the year including: -A special awareness video was developed for the Charity involving Craig Levein the Scotland football Manager. This short video was shown on the STV Player prior to to football World Cup matches. This proved extremely effective and was seen by tens of thousands of people, and lead to a significant proportion visiting the Prostate Scotland website for more information about prostate disease. The Directors would like to thank Craig Levein, Tony Rodgers at Union Advetising and Richard Kelly at Spirit Media Scotland for their suppoft in this project;
- The distribution of a 'brief guide to prostate disease' aimed at people unaware of the issue. During the year some 40,000 copies were printed and distributed to a range of public places including several hospitals, hotels, public houses, health centres and doctors surgeries as well as to nearly every rugby club in Scotland
-Small scale advertisements highlighting prostate disease awareness were shown in the Scotsman, Scotland on Surday and Evening News reaching over 314,000 people. The directors would like to thank Johnston Press for their support in including these advertisements.
-The set of original two posters for washrooms was extended during the year to a range of six posters which have been displayed not only in 250 hotels and pub washrooms across Scotland, but also in a range of community locations as well.
-Two taxis, one in Edinburgh and one in Glasgow, were commissioned to have special prostate awareness messages on their livery for ayear;
- Further efforts were made to raise awareness via football. This included on Saturday lst May 2010, Prostate Scotland teaming up with Falkirk Football Club who hosted a 'prostate disease awareness event' on an SPL match day. Volunteers helped hand out awareness materials to supporters and special messages were broadcast before and at halftime. The match highlights were shown on BBC Scotland Sportscene on 3rd May with the Prostate Scotland trackside board visible. The Directors would like to thank Falkirk FC for their enthusiastic support and the volunteers led by Stephen Bird for their kind assistance. -A range of exhibitions and displays were attended ranging liom: - The Retirement Show - a two day pre-retirement exhibition at the Scottish Exhibition and Conference Centre in Glasgow. - The Scottish Urological Society Conference in Aberdeen - A two day display for'World Health Day' for Midlothian Council. - A display in the Mercat shopping centre in Kirkcaldy in July" - Healthv Livins fair at Jewel and Esk Collese
Information and Advice Project A new project to provide information and advice was successfully established following the awarding of a 3 year project grant from the Scottish Government towards the running of the project for which the Trustees offer grateful thanks. Prostate Scotland would also like to sincerely thank Sir Tom Farmer for very generously providing matching funding through the Farmer Foundation which has been utilised towards the production of a range of information and advice materials. Mae Bell was appointed as Project Coordinator to lead the project.
Page 3 Prostate Scotland
Report of the Trustees for the Year Ended 31 August 2010
ACHIEVEMENT AND PERFORMANCE Achievements and Performanc€ The project involves the development of information for both men and their families/ partners as well as for primary care staff and GPs. The overall objective of the project is to: -Ensure that every man in Scotland will have access to at least one piece of literature about prostate disease'. In specific tetms the following outcomes are envisaged: -Men (over the age of 40) become more aware of prostate disease, and more aware of where to find information; -Families and partners become more aware of prostate symptoms, and what can be done to assist and who to contact for information; -Targeted groups of Primary Healthcare staff become more aware of prostate health issues and the likely symptoms that men may present and sources of further information for those patients -A functioning information service on prostate disease providing a contact point for information about prostate disease
The project is moving forward effectively towards meeting its'key milestones and targets. This has included: -Developing a range of information materials and leaflets on prostate disease, - Developing channels for the distribution of materials, -Undeftaking presentations at conferences and attending events and exhibitions, -Developing awareness materials about prostate disease
In specific terms the following leaflets and materials have been produced and, have been well received: -Men and their plumbing - Benign Prostatic Hyperplasia (BPH) - PSA testing -Ladies and the prostate - Bookmark on prostate awareness Leaflets on Prostatitis and on Prostate Cancer have also been developed and are due to be printed in the new year. ln addition development work has also begun on more comprehensive guides to the range of prostatic disease to be made available in clinical and other health locations, with the aim of completing this series of comprehensive guides in the forthcoming year. lnformation materials have been distributed in a wide variety of locations across the country including: -GP surgeries, hospitals, health centres dental practices -Healthy Living Centres' and community centres, - Many colleges of further education, -A growing list of businesses across Scotland,
In addition, the Cooperative agreed to have four information leaflets available in their sixty seven pharmacies throughout Scotland including the Highlands and Islands which is a welcome breakthrough and the Directors would like to recoro their sincere thanks to Cooperative Pharmacies for their assistance and support.
A key aspect of the project has been to raise awareness by attending events and giving presentations - this has proved very successful. This has included presentations being developed to deliver to community groups, men's health groups, voluntary and statutory organisations including: - the British Association Urological Nurses prostate cancer study day in Glasgow to 120 nurses -Men's health groups including one in Lenzie for people with dual sensory impairment, who would not ordinarily receive information about such issues.
An advisory group to support the Information and Advice project has been successfully established. It includes patients, former patients, clinical nurse specialists and clinicians Irom across Scotland, which is chaired by Trustee Board Member Alan McNeill. Membership includes Mr Ben Thomas Consultant Urologist Borders General Hospital, Mr Graham Hollins, Consultant Urologist Ayr Hospital, Ms Rita O'Dea Clinical Nurse Specialist Western General Hospital, Ms Frances Mclinden Clinical Service Manager Urology Greater Glasgow and Clyde. Mr Peter Phillips, Dr Roy Partington and Ms Lesley McKinlay Deputy Charge Nurse Urology Western General Hospital. The Trustees would like to thank them for their help and advice along with Mr David Douglas Consultant Urologist at Raigmore Hospital Inverness, Mr Mark Underwood Consultant Urologist Glasgow Royal Infirmary, Mr Grant Stewart Specialist Registrar and Clinical Lecturer Western General Hospital, Mr Tom Kane from WoSCAN, Mr Charlie and Mrs Frances Hogg, Mrs Jeni Brown and the late Forbes Craig for their assistance as well as other clinicians patients and volunteers over the development of the leaflets.
Page 4 Prostate Scotland
Report of the Trustees for the Year Ended 3l August 2010
ACHIEVEMENT AND PERFORMANCE Achievements and Performance Website development The website which was developed in 2008/09 as a key infonnation resource on prostate disease has continued to attract an excellent audience- a total of nearly 9,000 visitors during the year and over 41,000 page views being achieved. Visitors came not only ffom Scotland but fiom some 79 countries across the world. The most popular pages have been: the self test for men to check possible symptoms, the information pages, the treatments and the diseases pages. Given the length of time that people are staying on the site for each visit and also the number of repeat visits - it is clear that the information on the site is proving to be very useful. A number of updates to the site were made during the year.
Workplace Initiative A special Workplace Initiative to reach men and their spouses/ pafiners with information about prostate disease and its' symptoms was developed during the year. The initiative arose following research and feedback from several companies and organisations across Scotland indicating a desire and willingness be provided with information for their staff about prostate disease. The Directors are very grateful to Alison Walker who was seconded from Standard Life plc, to progress the initiative and to Standard Life plc for kindly enabling and supporting the secondment.
Following a series ofvisits across the country, a core group ofpathfinder companies and organisations fiom a range of sectors across Scotland, was established. Pathfinders agreed to take forward the initiative as well as kindly providing feedback on the development of the initiative. Pathfinders included Amey, Arnold Clark, Hanover Housing Association, Lothian Buses, Nairn's Oatcakes, NHS Ayrshire and Arran, NHS QIS, Scottish Centre for Healthy Working Lives, Scottish Government and Standard Life. A special tool kit of information for companies has been developed and it is intended to roll the initiative out across Scotland in the coming year.
A number of exhibitions and displays for business' employees were provided including at the Association of Chief Police Officers Health and Safety Conference, as well as to staff at the Diageo Leven plant. The Charity was very fortunate to be represented at the Diageo Leven plant by one of its ambassadors- rugby internationalist Chris Paterson.
Impact Award The Charity was delighted during the year to be one of only ten winners of a GSK IMPACT Award for its work and impact on community health from over 350 nominations. The prestigious award which is sponsored by GSK and run by the King's Fund Health Institute is a UK wide award. In addition to receiving a prize of f25,000, Prostate Scotland also received access to a special training programme and network for its' staff team. The award followed a rigorous independent assessment of the charity's work. The trustees would like to express their thanks to GSK and to the King's Fund.
Newsletter and supporter communications Three editions ofthe newsletter for supporters and funders were produced and sent out to all suppofters on the database. ln addition a further thousand copies of each newsletter were distributed through a variety of other channels. The Trustees would like to place on record their thanks to Standard Life for kindly printing the newsletters, saving the charity much needed funds. A number of talks about prostatic disease were given to external groups, businesses and Rotary clubs across Scotland.
During the year the Trustees were saddened to learn of the death of Duncan Paterson, the former Scotland rugby player and SRU administrator who had been a strong supporter of Prostate Scotland. The Trustees would like to express their condolences to his widow Lucille and to the other members of his family. The trustees would to also like to sincerely thank the many people and organisations who made donations to Prostate Scotland in memory of Duncan.
External relations and policy developments Prostate Scotland is a member of the Scottish Cancer Coalition (which has 2l member charities as members) and is aimed at exchanging of information and joint working on issues affecting cancer between charities in Scotland. As part ofthe group Prostate Scotland has engaged in a variety ofissues including on urology standards, patient experience and early diagnosis.
The charity's director is a member of the Scottish Govemment Scottish Cancer Taskforce's Living with Cancer Group. The Group's work involves identifoing issues of concern to those living with cancer, to define an agenda and to seek solutions for these issues. These are important issues due to the welcome increasing number of men surviving prostate cancer. The charity's director was also invited to become a member of the National Cancer Information Support Service's Steering Committee (NCISS). This service is being developed by the Scottish Government to provide a national information service across Scotland for people about cancer. Page 5 Prostate Scotland
Report of the Trustees for the Year Ended 3l August 2010
ACHIEVEMENT AND PERFORMANCE Achievements and Performance Prostate Scotland has continued to maintain relations with the key prostate disease organisations and meetings were held during the year with the Prostate Cancer Charity Scotland, Prostate Cancer Support Scotland, as well as Prostate UK. The Charity also continued its membership of the Scottish Prostate Alliance, which is dedicated to collaborative work on the development and advancement of policy and practices towards prostate cancer organisations across Scotland. The charity's director, on behalf of the Scottish Prostate Alliance, gave a presentation about prostate cancer to the Scottish Parliament's Cross Parry Group on Cancer.
The issue of whether to introduce screening of men for prostate cancer men arose during the year, following the UK National Screening Committee's decision to review the matter. Prostate Scotland actively engaged in the issue, and submitted evidence to the UK Screening Committee Review and also palticipated in a consultation meeting in London organised by the UK Screening Committee.
Fundraising activities The Directors would like to acknowledge and thank the Scottish Government and Sir Tom Farmer, for their funding towards the development and running of the Information and Advice project. These two amounts of funding have enabled the establishment and taking forward of the project. The Trustees would likewise wish to thank the Barcapel Foundation for the funding it has received over the past two years towards the administration of the charity and the director's salary.
The Directors would also like to acknowledge and thank James Thomson for the very generous donation which he made in the aid of the charity arising out of holding of the special Burns Supper at Prestonfield. The Directors would also like to thank Alastair Mair for his advice and help over fundraising for the charity over the past year.
Donations ffom individuals and companies over the year totalled some f, 79,403 an increase of 5lo/o over the previous year. Running was a key fundraising activity for many supporters of the charity during the year, In May 2010 some 25 runners took part in the Edinburgh Marathon to raise funds for Prostate Scotland - raising over f | 1,000. Tim Appleton and David Caira took on the challenge of the world's toughest footrace - the Marathon des Sables raising some f,6,207 for Prostate Scotland and Spifox. Alexandra Blom ran the Scottish Half Marathon raising t2,985. A determined team of Caroline Miller, Claire Wilson, Jayne McCorquodale, Sue O'Hara and Claire Robinson ran the Ignis Women's 10K raising f2,340. John Fulham ran two marathons in aid of Prostate Scotland during the year raising f,1122. A team of Nicola Braidwood, Elaine Rogers and Craig Campbell raised over f700 from running in the Edinburgh Big Fun Run. Debbie Paterson and Karen Norvell ran the Moray Half- Marathon raising f600 for the charity, and a similar amount was also raised by Iain Littler running in the Paisley l0K.
Cycling activities were also very much on the agenda, including with Jim Sutherland and 13 colleagues raising some f3,064 from a team cycle ride from Edinburgh to Stirling and back. Ken Grigor cycled from Land's End to John O'Groats raising f,1 ,197
Joy Hooks raised some f4,396 in aid of Prostate Scotland through trekking up the incredibly tough test of Mount Kilirnanjaro in memory of her late brother. A third Swimathon in memory of William (Sonny) Kennedy took place at the Drumsheugh Baths raising f I ,0 I 9.
A range of different fundraising and awareness activities were undertaken during the year. Jeni Brown held an awareness day in her hairdressing salon in West Calder. This led to !2,500 being raised which was shared equally between Prostate Scotland and the Edinburgh & Lothian Prostate Cancer Support Group. Staff at HMP Greenock raised f1 ,192 liom growing moustaches, and the female staff at Cafe Katia in Glasgow wore false moustaches for a month raising over f400. Nicky Banie and Claire Wilson and several colleagues fiom the Ship lnn in Newburgh organised a specialrace night raising some f,1,700. Ann and Walter Moodie organised a fundraiser in aid of the charity raising f460.
Support fi'om trusts and foundations was gratefully received during the year. A generous donation of f1,000 was received fiom the McDougall Foundation. Peter Liversidge raised f,|,375 via the raffle of an artwork at Jupiter Artland Foundation and the WM Mann Foundation kindly donated f500.
Page 6 Prostate Scotland
Report of the Trustees for the Year Ended 3l August 2010
ACHIEVEMENT AND PERFORMANCE Achievements and Performance Many businesses and their staff continued to support the charity. A donation of f6,500 was received frorn Nelsons who very generously donated their own prize for winning the Coutts Large Family Business Prize of the Year. Johnston Smillie held a third special business luncheon in aid of Prostate Scotland raising some f4,000. Staff and students at Jewel and Esk Valley College continued to support the charity during the year through their C-Word initiative. Staff at AEGON Asset Management generously supporled the charity with donations throughout the year, having selected Prostate Scotland as their local charity of the year. Thanks are also due to Thomas Tunnock Ltd, as wellas to the staff at Torness Power Station, and to the staff at Hymans Robertson in Edinburgh and Glasgow as well as to Harry Nimmo for their generous donations.
The Directors would like to record their condolences' to the Stirling family over the passing away of Mr Ian Stirling and acknowledge the generous donation of 11,000 made to the charity in his memory. The Directors wish to record their best rvishes to Ann and Ken Murray on their silver wedding anniversary, who kindly asked fiiends and relatives to donate to Prostate Scotland in lieu of presents leading to donations of over f,1,810. The Directors'best wishes and congratulations are also recorded to Mr and Mrs. Perkins as well as to Mr and Mrs Watson on their respective Golden Weddings who kindly also asked friends and relatives to donate to the charity in lieu ofpresents.
FINANCIAL REVIEW Financial Review and Reserves Policy The results for the year are set out in the statement of financial activities which shows a small surplus of f I 9,984 for the year (2009: f,61 ,254). The level of income received reflects the successful fundraising for the charity's services, its awareness raising work and for the Information and Advice project. The surplus in the year reflects firstly the timing of the charity's financial year in relation to planned work over two calendar years on the development of information materials as part of the Information and Advice Project, with costs of f,5,414 in the year being carried over to 20l0ll1 to cover the printing of key materials. Secondly the surplus also reflects the gains of some f9,202 on the charity's investments.
Despite the difficult economic climate, income remained strong but by comparison with the previous year was lower at f147,007 (2009: f202,282). This is largely because no fundraising ball was held during the year. In the previous year the ball had contributed f,59,587. Voluntary income during the year remained strong and donations showed an increase of f,41,688 over the previous year to L95,811 . Grant and award income however during the year was lower than the previous year at t40,000 by comparison with f,85,000 in 2008-09. Investment income increased considerably by comparison with the previous year with a realised investment gain of f9,202 on fixed asset investments and f2,479 interest on other investments (f.1 ,796 interest income in 2008-09), as a conseguence of the recovery in investment returns.
Expenditure for the year was f.136,225, which was slightly higher than the previous year (2009: f.135,027). The increase was mainly attributable to expenditure on taking forward the charity's awareness work, as well as expenditure of f,19,673 during the year on a significant new area of activiry being the prostate disease information and advice project, which included the employment of the new Project Co-ordinator. Another new area of expenditure during the year was the rental of an administrative office in Edinburgh - the rental, premises and running costs were f9,238.
The Trustees feel the increase in the number and total amount of donations and the continued willingness of the charity's supporters to provide assistance to the organisation is very encouraging given the economic climate.
The Trustees have resolved for the coming year to designate certain funds for key projects to assist in taking forward the organisation's key objectives. This includes the designation of f50,000 towards the Awareness Campaign, f20,000 towards the Information and Advice Project, f 10,000 towards the Workplace Initiative and f8,000 towards the research into services and treatment for prostate disease. In addition the trustees were pleased to note the recent award of f9,433 by Awards for All towards the charity's Volunteering Project, across the 20l0lll and 2010/12 financial years. This award will be treated as restricted income. as are the srants from the Scottish Government and ftom Sir Tom Farmer via the Farmer Foundation.
Page 7 Prostate Scotland
Report of the Trustees for the Year Ended 3l August 2010
FUTURE PLANS Further progress has been made with the charity's three year strategy and business plan with the progress of the awareness initiative, the establishment of the Infonnation and Advice Project and development of the Workplace Initiative. The Directors were pafticularly pleased to note the awarding of three year funding for the Information and Advice project. In view of the progress made the Directors adopted an updated business plan and strategy for the years 2010 to 2013. Key objectives for the next three years are the continued development of public awareness of prostate disease, the provision of information and advice both to men and their families as well as to primary health care staff, the undertaking of research into the availabilify of services and treatment of prostatic disease in Scotland, and supporting research and equipment purchase, as well the continued rolling out of the Workplace Initiative.
Over the next year the following activities are planned: -To further develop leaflets, posters and other information materials via the Infonlation and Advice -Developing further distribution outlets for information and advice materials to men and to health professionals -Progressing new materials for volunteers -Developing a training and information pack for primary care staff. -Research and provide a scoping report on a telephone information line -Following the successful development of the Workplace Initiative it is intended to roll it out on a regional basis across Scotland. -Take forward a programrne of targeted awareness work about prostate disease including new a number of materials including via health centres and through community settings -To raise the funding to develop and take forward research into the provision of services and treatments for prostate disease and prostate cancer across Scotland,
The l'rustees recognise that raising income will remain a key task, particularly in light of the current economic conditions. In view of developments over this past year it is intended to continue to place emphasis on targeting of donations from individuals, with the aim over time of further increasing the total numbers of donors and frequency of donation and maintaining a programme of events as well as looking at sources of funding from ffusts, foundations, and from companies. The Trustees are pleased to note that during the year only 8.5% of total income was spent on support and governance costs, representing only 9.5 %o of total expenditure. The Trustees recognise that whilst this is slightly higher than the previous year it reflects the development of the charity in expanding its' work and also in needing to rent premises for the charity to take forward its' operations. The Directors will nonetheless aim to continue to ensure that the proportion spent on administration continues to be low and that the operations of the charity remain cost effective.
Key areas of expenditure in the coming year arc expected to be: -Taking forward of the next stage of the Scotland wide Advice and Information project, particularly the development of funher information materials, and the proposed information line. -Progressing the next stages of the awareness initiative to improve public understanding of prostatic disease -aimed at encouraging men and their families to be more aware of prostatic disease symptoms and to seek early advice. -The undertaking ofresearch into services and treatment provision for prostate disease across Scotland -The rolling out of the Workplace initiative to businesses and organisations across Scotland
Reserves policy The funds for the Information and Advice Project are restricted. The directors consider that reserves should be maintained at a level to cover at least nine months expenditure.
ON BEHALF OF THE BOARD:
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Page 8 Independent Examiner's Report to the Trustees of Prostate Scotland
I report on the accounts for the year ended 3 I August 20 I 0 set out on pages ten to sixteen.
Respective responsibilities of trustees and examiner The charity's trustees are responsible for the preparation of the accounts in accordance with the terms of the Charities and Trustee Investment (Scotland) Act 2005 and the Charities Accounts (Scotland) Regulations 2006. The charity's trustees consider that the audit requirement of Regulation l0(l Xa) to (c) of the Accounts Regulations does not apply. It is my responsibility to examine the accounts as required under Section aa(lXc) of the Act and to state whether particular matters have come to my attention.
Basis of the independent examiner's report My examination was carried out in accordance with Regulation I I of the Charities Accounts (Scotland) Regulations 2006. An examination includes a review of the accounting records kept by the charity and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts, and seeking explanations from you as trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit, and consequently I do not express an audit opinion on the view given by the accounts.
Independent examiner's statement In connection with my examination, no matter has come to my attention:
(l) which gives me reasonable cause to believe that, in any material respect, the requirements
- to keep accounting records in accordance with Section aa(l)(a) ofthe 2005 Act and Regulation 4 of the 2006 Accounts Regulations; and - to prepare accounts which accord with the accounting records and to comply with Regulation 8 of the 2006 Accounts Resulations have not been met; or
(2) to which, in my opinion, attention should be drawn in order to enable a proper understanding of the accounts to be reached.
A ll ,^ lJrTtrt
David C N Ogilvie FCA Ogilvie & Company Limited 25 Rutland Square Edinburgh EHI 2BW
t s /v1a,,4 20 tl Date: V
Page 9 Prostate Scotland
Statement of Financial Activities for the Year Ended 3l August 2010
2010 2009 Unrestricted Restricted Total Total funds funds funds funds Notes f, f, f, f INCOMING RESOURCES Incoming resources from generated funds Voluntary income 95,817 oo,oo: 135,817 140,899 Activities for generating funds z 8,711 8,711 59,587 Investment income J 2,479 2,479 t,796
Total incoming resou rces t07,007 40,000 147,007 202,282
RESOURCES EXPENDED Costs of generating funds Costs of generating voluntary income 20,518 23,560 44,078 38,967 Fundraising trading: cost ofgoods sold and other costs 3,446 3,446 32,913_ Investment management costs 4 1,031 1,031 Charitable activities Awareness campaign 12,576 55,910 68,486 56,454 Governance costs 5 2,103 2,103 1,014 Other resources expended 17,081 17,081 5,679
Total resources expended 56,755 79,470 136,225 135,027
NET TNCOMTNG(OUTGOING) RESOURCES 50,252 (39,470) 10,782 67.255
Realised gains/(losses) on fixed asset investments 9,202 9,202
Net income(expenditure) 59,454 (39,470) 19,984 67,255
RECONCILIATION OF FUNDS
Total funds brought forward 193,197 73,560 266,757 t99.502
TOTAL FUNDS CARRIED FORWARD 252,651 34,090 286,741 : : :266,757
The notes form part of these financial statements
Page l0 Prostate Scotland
Balance Sheet At31 August 2010
20to 2009 Unrestricted Restricted Total Total funds funds funds funds Notes f f g f FIXED ASSETS Tangible assets 9 38,548 38,548 52,300 lnvestments 10 156,647 156,647
195,195 195,195 52,300
CURRENT ASSETS Debtors ll 2,E23 20,000 22,823 1,006 Cash at bank 73,510 14,090 87,600 216,264
76,333 34,090 110,423 211,210
CREDITORS Amounts falling due within one year 12 (18,877) (18,877) (2,813)
NET CURRENT ASSETS 37,456 34,090 91,546 214,457
TOTAL ASSETS LESS CURRENT LIABILITIES 252,651 34,090 286,741 266,757
286,741 266,757 NET ASSETS 252,651 : 34,090 : :
FUNDS l3 Unrestricted funds 252,651 193,197 Restricted funds 34,090 73,560
286,741 266,151 TOTAL FUNDS :
The notes form part of these financial statements
Page I I continued... Prostate Scotland
Balance Sheet - continued At 3l August 2010
The charitable company is entitled to exernption from audit under Section 471 of the Companies Act 2006 for the year ended3l August2010.
The members have not required the charitable company to obtain an audit of its financial statements for the year ended
3 I August 20 1 0 in accordance with Section 47 6 of the Companies Act 2006 '
The trustees acknowledge their responsibilities for (a) ensuring that the charitable company keeps accounting records that comply with Sections 386 and 387 of the Companies Act 2006 and (b) preparing financial statements which give a true and fair view of the state of affairs of the charitable company as at the end of each financial year and of its surplus or deficit for each financial year in accordance with the requirements of Sections 394 and 395 and which otherwise comply with the requirements of the Companies Act 2006 relating to financial statements, so far as applicable to the charitable company.
These financial statements have been prepared in accordance with the special provisions of Part 15 of the Companies Act 2006 relating to small charitable companies and with the Financial Reporting Standard for Smaller Entities (elleclive April 2008).
ThefinancialstatementswereapprovedbytheBoardofTrusteeson...g./Tl"t"t"""'f " ""l.l .. ...andweresignedonits behalfby: {#*t m -Trustee
The notes form nart ofthese financial statements
Page 12 Prostate Scotland
Notes to the Financial Statements for the Year Ended 3l August 2010
ACCOUNTING POLICIES
Accounting convention The financial statements have been prepared under the historical cost convention, with the exception of investments which are included at market value, as modified by the revaluation of certain assets and in accordance with the Financial Reporting Standard for Smaller Entities (effective April 2008), the Companies Act 2006 and the requirements of the Statement of Recommended Practice, Accounting and Reporting by Charities.
Incoming resources Incoming resources are included on the Statement of Financial Activities when the charity is legally entitled to the income and the amount can be quantified with reasonable accuracy. Incoming resources from grants, where related to performance and specific deliverables, are accounted for as the charity earns the right to the consideration by its performance.
Resources expended Expenditure is accounted for on an accruals basis and has been classified under headings that aggregate all cost related to the category. Where costs cannot be directly attributed to particular headings they have been allocated to activities on a basis consistent with the use of resources.
Tangible fixed assets Depreciation is provided at the following annual rates in order to write off each asset over its estimated useful life.
Website 20%o on cost Fixtures & equipment 33.33yo on cost Computer equipment 3333% on cost
Taxation The charity is exempt from corporation tax on its charitable activities.
Fund accounting Unrestricted funds can be used in accordance with the charitable objectives at the discretion ofthe trustees.
Restricted funds can only be used for particular restricted purposes within the objects of the charity. Restrictions arise when specified by the donor or when funds are raised for particular restricted purposes.
Further explanation of the nature and purpose of each fund is included in the notes to the financial statements.
,, ACTIVITIES FOR GENERATING FUNDS
201 0 2009 t f 8o7ll 59,587 Fundraising events :
3. INVESTMENT INCOME
201 0 2009 f L Other fixed asset invest - FII 1,278 Other fixed asset inv - UnFII 1,050 Deposit account interest t5l 1,7g;
2,479 |,796 :-
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Notes to the Financial Statements - continued for the Year Ended 3l August 2010
4. INVESTMENT MANAGEMENT COSTS
2010 2009 f,f Administrative expenses l'031
5. GOVERNANCECOSTS
2010 2009 ff Accountancy and independent examiner's fees 1,175 1,014 Professional fees 928
2,103 1,014 : :
6. NETTNCOMTNG/(OUTGOTNG)RESOURCES
Net resources are stated after charging/(crediting):
2010 2009 tt Depreciation - owned assets '31 !12 7. TRUSTEES'REMUNERATIONANDBENEFITS
There were no trustees'remuneration or other benefits for the year ended 3l August 2010 nor for the year ended 31 August2009.
Trustees' Expenses There were no trustees' expenses paid for the year ended 3 I August 20 I 0 nor for the year ended 3 1 August 2009.
8. STAFFCOSTS
2010 2009 f, f, Wages and salaries 57,304 35,000 Social security costs 5,782 3,690
63,086 38,690
The average monthly number of employees during the year was as follows: 2010 2009 Administration 2l
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Notes to the Financial Statements - continued for the Year Ended 3l August 2010
9, TANGIBLE FIXED ASSETS Fixtures & Computer Website equipment equipment Totals ff, f f cosr At I September2009 and 3l August2010 62,883 2,573 982 66,438
DEPRECIATION At I September 2009 12,577 1,203 3s8 14,138 Charge for year 12,576 849 327 13,752
At 3 I August 201 0 25,153 2,052 685 27,890
NET BOOK VALUE At 3l August 2010 37,730 521 : 297 :38,548 At 3l August 2009 50,306 1,370 : 624 :52,300
IO. FIXED ASSET INVESTMENTS
Listed investments f MARKET VALUE Additions 147,443 Revaluations 9,202
At 3l August 2010 1s6,647
NET BOOK VALUE At 3l August 2010 :156,647 At 3l August 2009
There were no investment assets outside the UK.
11. DEBTORS: AMOUNTS FALLING DUE WITHIN ONE YEAR
2010 2009 f f Trade debtors 20,000 Other debtors 2,823 1,00;
22,823 1,006
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Notes to the Financial Statements - continued for the Year Ended 3l August 2010
12. CREDITORS: AMOUNTS FALLING DUE WITHIN ONE YEAR
2010 2009 f, + Trade creditors 17,702 1,778 Other creditors 1,175 1,03 s 18,877 :!'3
13. MOVEMENT IN FUNDS
Net movement in At r.9.09 funds At 31.8.r0 c f, f Unrestricted funds General fund 193,197 59,454 252,651
Restricted funds Restricted funds 23,560 (23,s60) Information and Advice 50,000 (15,910) 34,090
73,560 (39,470) 34,090
TOTAL FUNDS 266,757 19,984 286,741 : :
Net movement in funds, included in the above are as follows:
Incoming Resources Gains and Movement in resources expended losses funds f g f f, Unrestricted funds General fund 107,007 (56,755) 9,202 s9,454
Restricted funds Restricted funds (23,560) (23,560) Information and Advice 40,000 (55,910) (15,910)
40,000 (79,470) (39,470)
TOTAL FUNDS 147,007 (136,225) 9,202 19,984 : : : :
The restricted fund represented the funding received from the Barcapel Foundation for a full time administrator. This has been fully expended and all costs are now charged to the umestricted fund.
The Information and Advice Restricted Fund was set up for the funding received from the Scottish Government and Sir Tom Farmer. This fund will be used to cover the costs of the part time information co-ordinator and the costs of developing and providing information and advice materials on prostate disease. The fund is currently held in cash and current assets.
14. ULTIMATE CONTROLLING PARTY
The charity is controlled by its trustees.
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Detailed Statement of Financial Activities for the Year Ended 31 August 2010
2010 2009 f f
INCO]VIING RESOURCES
Voluntary income Donations 94,037 52,349 Gift aid I,780 3,550 Grants 40,000 85,000
t35,817 140,899
Activities for generating funds Fundraising events 8,71I 59,s87
Investment income Other fixed asset invest - FII 1,278 Other fixed asset inv - UnFII 1,050 Deposit account interest l5l l,7g;
2,479 t,796
Total incoming resources 147)007 202,282
RESOURCES EXPENDED
Costs of generating voluntary income Wages 39ol 83 35,000 Social security 4,230 3,690 Just Givins Costs 665 277
44,078 38,961
Fundraising trading: cost ofgoods sold and other costs Fundraising event costs 3,446 32,913
Investment management costs Administrative expenses 1,031
Charitable activities Wages 18,121 Social security 1,552 Awareness campaign 36,237 43,877
55,910 43,877
Governance costs Accountancy and independent examiner's fees 1,175 I,014 Professional fees 928
2,103 1,0 l4
Support costs
This page does not form part ofthe statutory financial statements
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Detailed Statement of Financial Activities for the Year Ended 3l August 2010
z0l0 2009 f f, Management Rent and other establishment costs 9,238 873 Insurance 402 245 Postage and stationery 4,499 1,685 Sundries 581 444 Travel tt: 304 Internet charges 276 Recruitment expenses *1_ Office machine maintenance 587 Premises expenses 80
15,905 4,503 Other Website t2,576 12,577 Fixtures and fittings 849 849 Computer equipment 327 327
13,752 13,753
Total resources expended 136,225 135,027
Net income before gains and losses 10,782 67,255
Realised recognised gains and losses Realised gains(losses) on fixed asset invesfrnents 9,202
Net income : 19,984 67,255
This page does not form part of the statutory financial statements
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