Zoom for Online Meetings or to Record Lectures Getting Started with Zoom https://zoom.us/ Zoom accounts require a license, so you will first need to contact [email protected] for availability. These licenses will allow you to have sessions with no time limit, and accommodate up to 100 participants per session. If you have a larger group, contact the CTLT for assistance. Once you receive a “Zoom Account Invitation” email: 1. Click the link in the email to activate the account. 2. IMPORTANT: You must activate your account by signing in with Google (see illustration). Use the login and password you use to sign into your SU Gmail.
3. In the My Profile menu, add your Last Name, First Name and set your time zone so that the scheduler works properly.
4. The first time you launch a Zoom session on your MacBook, you’ll need to install the app (.dmg file). If you are using an iPad, you will need to download the App from the App Store using your Apple ID. 5. When you launch the Zoom app, the control panel will indicate that you have a Pro account. Note: If you already have a Zoom Pro license, contact [email protected] for assistance in canceling your personal account, requesting a refund credit and creating a new SU account.
Why Zoom? 1. It’s easy. Really. 2. Sessions can be recorded as MP4 files that can be shared via Google Drive. 3. It can schedule sessions directly to your Google Calendar. 4. Participants can join from a Mac, PC, Android, iPhone or iPad. 5. If you initiate the meeting from an iPad, you can share a “whiteboard” with the participants.
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What do participants see? 1. Participants will get an email from you with a link to the session. When they click the link, they may need to download the app and create an account if they have not used Zoom before. 2. After the session has started, instruct the participants to adjust their microphone and webcam settings in the toolbar at the bottom of the window. 3. Participants can chat and record the sessions (the file is saved to their laptop).
Microphone Icon Webcam Icon • Turns on/off the audio • Turns on/off webcam
• On by default • Off by default
Hint: If participants are having trouble finding the toolbar, have them “hover” over the top or sides of the screen. Different devices may look a little differently.
Ideas/Best Practices for using Zoom to Teach 1. Zoom works well for distance or hybrid classes (and snow days!). 2. Schedule your meetings in advance by launching the Zoom application and then choosing Schedule Meeting. You’ll see the screen on the right: Scheduling a meeting will place the session on your Google Calendar. You can then use the entry in your calendar to invite the students/participants if you wish. Hint: Use the Invite Guests field. Don’t use the Video Call option as that is for Google Video Calls. You may want to remove the Video Call option to avoid confusion.
3. As the host, you will have tools to invite others, share your screen, chat, or record the session. To run your class online, you’ll need your students’ email addresses so you can invite them to the session or email them the link. 4. It’s a really good idea to ask participants to mute their microphones (or use a microphone/headset) to avoid background noise. Note: Avoid audio feedback. Having numerous participant mics turned on at the same time during the meeting or having more than one device in the room when the devices are close together can cause audio feedback. 5. If the class is small (say 6 or fewer) you can have them turn video and audio on. If there are more, have them turn audio and video off when they are not talking.
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6. To record the session, go into Settings (see toolbar above) and click the Record button to choose where you want to save the recording. (See more on recording below.)
7. Zoom will display the thumbnail of the person speaking. If you want to keep that thumbnail active, you can “pin” it by clicking on it. 8. Only one person can share their screen at a time. If someone is sharing their screen, they will need to stop sharing for the next person to be able to share their screen. 9. For larger classes, you may want to lead the class through a presentation by sharing your screen and then use the chat window to get student feedback and allow them to ask questions. 10. For asynchronous group work, divide students into groups and have them initiate their own sessions (using the free version, which is good for 40 minutes) to work together. The Zoom site to create an account is https://zoom.us/. For synchronous work, you can use the Breakout Session feature. For information on breakout sessions and groups, see: https://support.zoom.us/hc/en-us/articles/206476313
Recording Sessions 1. Schedule and go into a Zoom Session. Click the button to Join the Audio Conference. 2. Then choose Share your Screen. Choose the screen you want recorded. Be sure to click Share Screen with Computer Sounds when prompted. 3. Click Record. If you don’t see it, hover over the border of the screen or look under More. 4. Proceed with your presentation. When you are done, look under More for Stop Recording. The recording can be saved to the Zoom Cloud (for 30 days) or to a folder on your hard drive. (Look for a folder called Zoom with sub-folders for each recording.) The file will have the date and time in the filename. It saves both audio only (.mp3) and audio/video (.mp4) files. You can share these files by uploading them to Google Drive. Important: Please do not upload these large files to Canvas. Instead, save them to Google Drive and post the link to a Canvas page.
Zoom Extension to Google Chrome Downloading this extension will allow you to create a Zoom meeting directly from Google Calendar.
1. Using Chrome, go to the Chrome store: https://chrome.google.com/webstore/ and Search until you find Zoom. 2. Then click Add it to Chrome. 3. Once this has been added, when you create a calendar entry in Google calendar with Chrome, you will have the option to make it a Zoom meeting without having to schedule it separated from the Zoom app. 4. It even has an option for you to use your personal meeting ID. Hint: It’s a good idea to click the Remove button next to Video call in your Google calendar meeting so those you invite to the Zoom meeting don’t try to initiate Google Video call by accident.
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