SHIRE OF CARNARVON
AGENDA PAPERS ORDINARY MEETING OF COUNCIL
TUESDAY 23RD JANUARY
2018
Council Chambers, Stuart Street CARNARVON, West Australia Phone: (08) 9941 0000 Fax: ((08) 9941 1099 Website – www.carnarvon.wa.gov.au
Ordinary Council Agenda 23 January 2018 1 NOTICE OF MEETING
Notice is hereby given
Shire of Carnarvon Ordinary Council Meeting
will be held on Tuesday 23RD January 2018 in the Shire Council Chambers, Stuart Street Carnarvon, commencing at 8.30am
Mark Dacombe ACTING CHIEF EXECUTIVE OFFICER
DISCLAIMER
No responsibility whatsoever is implied or accepted by the Shire of Carnarvon for any act, omission or statement or intimation occurring during Council/Committee Meetings or during formal/informal conversations with Staff or Councillors. The Shire of Carnarvon disclaims any liability for any loss whatsoever and howsoever caused arising out of reliance by any person or legal entity on any such act, omission or statement or intimation occurring during Council/Committee Meetings or discussions. Any person or legal entity who acts or fails to act in reliance upon any statement does so at that person's or legal entity's own risk.
In particular and without derogating in any way from the broad disclaimer above, in any discussion regarding any planning application or application for a licence, any statement or limitation of approval made by a member or officer of the Shire of Carnarvon during the course of any meeting is not intended to be and is not taken as notice of approval from the Shire of Carnarvon. The Shire of Carnarvon warns that anyone who has an application lodged with the Shire of Carnarvon must obtain and only should rely on WRITTEN CONFIRMATION of the outcome of the application, and any conditions attaching to the decision made by the Shire of Carnarvon in respect of the application.
Ordinary Council Agenda 23 January 2018 2 AGENDA
1.0 ATTENDANCES , APOLOGIES & APPLICATIONS FOR LEAVE OF ABSENCE (The Local Government Act 1995 Section 2.25 provides that a Council may, by resolution, grant leave of absence to a member for Ordinary Council Meetings. The leave cannot be granted retrospectively and an apology for non-attendance at a meeting is not an application for leave of absence.)
2.0 PUBLIC AND ELECTED MEMBER QUESTION TIME (In accordance with Section 5.24 of the Local Government Act 1995, a 15 minute public question time is made available to allow members of the public the opportunity of questioning Council on matters concerning them. All questions are to be provided on the Public Question Time Submission Form.)
3.0 DECLARATIONS OF INTEREST (Councillors and Staff are reminded of the requirements of Section 5.65 of the Local Government Act 1995, to disclose any interest during the meeting or when the matter is to be discussed.)
4.0 QUESTIONS OF WHICH DUE NOTICE HAS BEEN GIVEN
5.0 CONFIRMATION OF MINUTES
5.1 Minutes of Ordinary Meeting of Council held on Tuesday 19th December 2017.
6.0 PRESENTATIONS, PETITIONS AND MEMORIALS
7.0 ANNOUNCEMENTS BY THE PRESIDENT WITHOUT DISCUSSION
8.0 DEPARTMENTAL REPORTS
8.1 GOVERNANCE
8.1.1 Actions Performed under Delegated Authority ...... 5 8.1.2 Community Engagement Draft Policy and Framework ...... 14
8.2 CORPORATE & COMMUNITY SERVICES
8.2.1 Accounts for Payment – 30 December 2017 ...... 23 8.2.2 Management Report – 30 December 2017 ...... 37 8.2.3 Investments as at 30 December 2017 ...... 69 8.2.4 Proposed Transfer Management Order Lot 353 (CWA Building) ...... 72 8.2.5 Request for Financial Support – Carnarvon Space & Technology Museum ...... 76
8.3 DEVELOPMENT SERVICES
8.3.1 Cat Act Delegation ...... 125
Ordinary Council Agenda 23 January 2018 3 8.4 INFRASTRUCTURE SERVICES
8.4.1 Infrastructure Monthly Report – January 2018 ...... 129 8.4.2 Waste & Recycling Infrastructure – Shed Construction – RFT 02/2017 ...... 132
9.0 MOTIONS OF WHICH PREVIOUS NOTICE HAS BEEN GIVEN
10.0 URGENT BUSINESS APPROVED BY THE PRESIDING MEMBER OR BY A DECISION OF THE COUNCIL
11.0 DATE OF NEXT MEETING
11.1 Next meeting of Council will be held on Tuesday 27th February 2018 commencing at 8.30am.
12.0 MATTERS FOR WHICH MEETING TO BE CLOSED TO MEMBERS OF THE PUBLIC
13.0 CLOSURE
Ordinary Council Agenda 23 January 2018 4 8.1.1 ACTIONS PERFORMED UNDER DELEGATED AUTHORITY FOR THE MONTHS OF DECEMBER 2017/JANUARY 2018
File No: AO3403 Date of Meeting: 23 January 2018 Location/Address: 3 Francis Street, Carnarvon Name of Applicant: Shire of Carnarvon Name of Owner: Shire of Carnarvon Author/s: Mark Dacombe, Acting Chief Executive Officer Declaration of Interest: Nil Voting Requirements: Simple Majority
Summary of Item: To report back to Council actions performed under delegated authority for the months of December 2017 and January 2018.
Description of Proposal: Refer above.
Background: To increase transparency this report has been prepared for Council and includes all actions performed under delegated authority for –
- Development Approvals issued - Building Permits issued; - Health Approvals issued; - Affixing of Common Seal
Consultation: Nil
Statutory Environment: Local Government Act 1995 - Section 9.49A Planning & Development Act 2005 – Part 10 Div. 2 TPS No. 10 – Section 2.4 Shire of Carnarvon Local Government Act Local Laws S.29 Health Act 1911 – S.107; Health Act 1911, Part VI Health (Public Buildings) Regulations 1992
Relevant Plans and Policy: Nil
Financial Implications: There are no financial implications.
Risk Assessment: Reporting requirement only.
Ordinary Council Agenda 23 January 2018 5 Community & Strategic Objectives:
Outcome 5.2 A high standard of governance and accountability.
5.2.1 Maintain a high standard of corporate planning and reporting.
5.2.2 Ensure compliance with all relevant legislation and regulations.
Comment: The following tables outline the action performed within the organisation relative to delegated authority for the months of December 2017/January 2018 and are submitted to Council for information.
COMMON SEAL
Date Affixed Agreement Details 18.12.17 RFQ 03/2017 – Preparation of Local Planning Scheme – Pamela H Baskind 19.12.17 RFQ 02/2017 – Provision of Security Services – Sandhurst Security Services 21.12.17 RFQ 05/2017 – Provision of Library Cleaning Services – Kleen-It Pty Ltd
ENVIRONMENTAL HEALTH
Food Food Act 2008 Date of Decision Decision details Applicant Other affected person(s) decision Ref. H and K (WA) Pty 20-Dec- HFO17/017 New Food Business registration. Ltd 17 Shop 12-14 Robinson St Carnarvon
On-site wastewater management Health Act 1911, s.107 Health (Apparatus for treatment of sewage and disposal of effluent and liquid waste) Regulations 1974 Date of Decision Other affected Decision details Applicant decision Ref. person(s) Mr W S Schmidt - Approval to install apparatus for Gascoyne Owner: Baiyungu 20/12/2017 HOS17/014 the treatment of sewage - 760 Plumbing Aboriginal Corporation Coral Bay Road, Lyndon Solutions
PLANNING
PLANNING AND DEVELOPMENT ACT 2005 - PART 10: DIVISION 2 Applications to subdivide, re-subdivide, or amalgamate land parcels WAPC Applicant/ File Ref: Subject Land Purpose Advice Sent Ref: Proponent 19 Lot 18 (HN 3) Ridley Place New patio at rear of Cassandra A1997 P69/17 December Morgantown house Joanne Taylor 2017
Ordinary Council Agenda 23 January 2018 6 BUILDING Application Owners Name Lot & Street Type of Building Work No. B17/134 FORREST & FORREST PTY LTD LOT 25 MINILYA RD PARTIAL DEMOLITION OF ATF MSPC TRUST MINILYA (MINILYA HOMESTEAD STATION) B17/141 DEPARTMENT FOR HOUSING LOT 1098 CAREY ST DEMOLITION SOUTH CARNARVON B17/142 DEPARTMENT FOR HOUSING LOT 1097 CAREY ST DEMOLITION SOUTH CARNARVON B17/143 DEPARTMENT FOR HOUSING LOT 43 13 LUKIS PL FENCE MORGANTOWN B17/144 DEPARTMENT FOR HOUSING LOT 101 GRANBERRY FENCE DR BROCKMAN B17/146 VLAHO & LJILJANE LULICH LOT 329 NEWMAN PL CARPORT BROCKMAN WA 6701 B17/147 CORAL BAY INVESTMENTS PTY LOT 13 ROBINSON ST DEMOLITION LTD CORAL BAY
STATUS REPORT
MINUTE DETAIL RESPONSIBLE STATUS ANTICIPATED REF OFFICER COMPLETION DATE 27/11/15 Proposed Engagement Mark Dacombe Officers are scheduled to Ongoing – Work for the Dole meet with ABC Group to Program identify and progress specific projects. 5/4/16 Regional Waste David Nielsen Shed plans and Mar 2018 Infrastructure Project specification completed. Demountable building ordered. Bulk earthworks onsite completed. Water supply works commenced. 21/4/16 Partial Closure Bush Bay Carolien The documentation to Ongoing New Beach Roads Claassens close the portion of the road is currently progressing through Landgate. Awaiting response from Landgate/ DoL. SCM Gascoyne Memorial Paul Lees Discussion is ongoing with Ongoing 1/8/16 Foundation – Access regard to access Arrangements for ILUs arrangements to the recently approved Independent Living Units (reciprocal crossover). 16/8/16 Proposed Carnarvon Paul Lees The Outcomes Report has June 2018 District Water been finalized by the Management Strategy – project consultant and the Outcomes Report document will be forwarded to the Working Group for comment. It is proposed to have the
Ordinary Council Agenda 23 January 2018 7 technical components of the project completed by mid-2018 to input into the development of the new Local Planning Scheme. 17/8/16 Proposed Civic Precinct Paul Lees A draft outcomes report June 2018 Revitalisation Project was prepared in Brief December 2016. The report will assist in informing a planning study to determine the best use of the site in the context of the development of the new local planning scheme and the Carnarvon urban planning framework. 20/8/16 Draft Public Open Space Paul Lees The draft Public Open Ongoing Strategy Space Strategy has been finalised by the consultants. The CEO and ELT have put the strategy on-hold while the IPR process is commenced to ensure coordinated community consultation. The matter will be referred to the Steering Group. 11/9/16 Carnarvon Community Paul Lees The draft Deed of March 2018 College – Carpark Deed Agreement has been of Agreement reviewed by the Shire and a response is being prepared for consideration by the Department, with a view to having the Deed in place in early 2018.
16/9/16 The proposed draft Paul Lees Consultation with relevant Ongoing Waste Local Law was Dane Wallace Government departments presented to Council in will be undertaken. September 2016 and requires referral to several agencies prior to resubmitting final to Council. 14/10/16 Local Government Paul Lees A workshop with key staff Ongoing Property & Public was undertaken. A Places Local Law project plan to complete the review will be prepared in early 2018. 15/10/16 Coral Bay Infrastructure Paul Lees The proposed Ongoing
Ordinary Council Agenda 23 January 2018 8 Development Funding David Nielsen infrastructure relates to Application the viability of several proposed developments at Coral Bay. The private development projects are in the initial project phase. RAC to seek avenues for funding with the support of the Shire. 17/12/16 LDP – Lot 56 Robinson Paul Lees The owner’s consultants Ongoing Street are finalising the Local Development Plan before submitting the Plan as a Development Application. 21/12/16 Browns Range Tip Site David Nielsen Sheds tender scheduled Jan 2018 Shed – Request for for advertising 24 Jan Tender 2018. 23/12/16 Notice of Removal of Dane Wallace Two court hearings have Ongoing Houses – Lot 259, 1065 occurred and a conviction NRR recorded. A further court hearing occurred in December 2017. The owner did not appear and the Court has imposed a fine and costs against the owner, to be paid within 28 days. Further action as advised by the Shire’s solicitor will be taken should the buildings remain on the land. 17/6/17 Removal of Houses Dane Wallace The S135 & S137 notices Ongoing Unfit for Occupation – have been served. The Lot 39,47 Shallcross due date for compliance is Street November 2017. The matter will be revisited in early 2018. 10/2/17 New Lease – Carnarvon Carolien A final draft lease has Ongoing Pistol Association Claasssens been provided to the Pistol Club. The Pistol club has requested a meeting to discuss the Lead Management Plan. We are awaiting confirmation from the Club for a date to meet. 11/2/17 New Lease – Districts Carolien The lease has been Jan 2018 Shootings Sports Claassens accepted by the Shooting Club. The lease will be send to Department of Planning for the consent of the Minister. 14/2/17 Road Reserve Renee Lathwell Application for dedication Ongoing
Ordinary Council Agenda 23 January 2018 9 Dedication Request – submitted by Quantum Harbour Road Surveys to DoL 4/3/17 Regional Growth Centre Mark Dacombe MOU signed and Ongoing Development Planning submitted. A draft project – MOU plan has been submitted to DRD but the Growth Planning Project is on hold pending a decision by the Minister on how the Government wishes to move forward. The current major Strategic Review will address issues of economic activity and growth. 10/3/17 Carnarvon Heritage Carolien Lease has been executed Completed Group – Extension of Claassens Lease 14/3/17 Signage – Heritage Paul Lees All approvals were Ongoing Walking Trail provided by the landowners and DAs approved in October 2017. The appropriate placement and fixtures for the signage is being considered. 13/5/17 Lease Renewal – Shine Carolien A final draft has been Ongoing Aviation Claassens requested from the Solicitors based on some comments from the Lessee. 9/7/17 Renewal of Lease – Carolien The lease has been Completed Hangar Westralian Claassens executed Marine Group 9/9/17 Revocation of Motion – Carolien Staff are to meet with the Ongoing Carnarvon Heritage Old Claassens Heritage Group and the Tramway Lease GDC to provide guidance on requirements for a new lease.. 12/9/17 Waiver of Hire Fees – Deborah Cheque to be raised to Ongoing Canarvon Choose Life Wilkes/Nadine refund Choose Life. Suicide Prevention Brown Waiting for invoice from Network Choose Life 16/9/17 Local Planning Scheme Paul Lees The consultant was Ongoing No.13 appointed in December 2017 and has commenced initial work on reviewing all existing policy documentation. 21/9/17 & Access to Artesian David Nielsen 1. Applicants Completed 22/9/17 Water – Coral Coast advised. January 2018 Tourist Park 2. Initial proposal
Ordinary Council Agenda 23 January 2018 10 forwarded to GWC for water extension. 28/9/17 MWRAC – Rates Mark Dacombe Rates Exemption granted Completed 16/10/17 Exemption November. 13/10/17 Auction of Surplus Plant Dave Nielsen Pickles Auctions appointed Jan 2018 & Equipment to conduct online auction for disposal of assets. 28/11/17 Appointment and Mark Dacombe Audit Committee meeting February 2018 Terms of Reference – to be scheduled. To be Audit Cttee submitted to the Committee for comment 8/11/17 Council Committees, Mark Dacombe Appointments made. February 2018 Membership Further review of committees and working parties requested. 11/11/17 Fuel Facility Coral Bay Mark Dacombe Engagement agreed. February 2018 Matter to be reported back to Council. 16/11/17 Carnarvon Carolien Further consideration to February 2018 Revitalisation Project – Claassens be given to the use of the Allocation of Earned interest. To be reported Interest back to the Council. 17/11/17 CLGF Individual Projects Carolien An approval of the Jan 2018 – Allocation of Earned Claassens interest allocation will be Interest requested from Dep. Of Primary Industries and Regional Development 18/11/17 Telecom Tower – Paul Lees Public notification of Jan 2018 Gnaraloo Road application has closed and no objections have been received. The DA approval documentation will be prepared for consideration by the CEO as per Council’s resolution. 18/11/17 Telecom Tower – Paul Lees As above Jan 2018 Blowholes Road 18/11/17 Telecom Tower – Paul Lees As above Jan 2018 NWCH 18/11/17 Telecom Tower – Paul Lees As above Jan 2018 Ingaarda 19/11/17 Application for use of Paul Lees Council approved the DA Completed Property – Silver Chain on 28 November 2017. Decision documentation has been issued. 20/11/17 Renewal Section 91 Paul Lees Council resolved to Completed Licence – Kalay Ent. support the renewal of the s91 license on 28 November 2017. Correspondence has been issued.
Ordinary Council Agenda 23 January 2018 11 21/11/17 Construction of shed at Paul Lees Council approved the DA Completed Woolshed on 28 November 2017. Decision documentation has been issued. 22/11/17 Replacement Chain Paul Lees As above Completed Fence 23/11/17 Baxter Park Spray Park Paul Lees A brief has been prepared April 2018 David Nielsen for the facility to be audited (including a risk assessment) and relocation costs/options in line with Council’s direction. 24/11/17 Bayview Coral Bay – Paul Lees Council has agreed to Timing is in the hands Local Structure Plan Bayview Coral Bay Pty Ltd of the applicant. revising the Bayview Coral Bay Masterplan 2007 to align with the requirements of the Planning and Development (Local Planning Schemes) Regulations 2015, Part 6 – Local Development Plans. The approval of the WAPC has been requested in this regard. 26/11/17 Disposal of Waste David Nielsen Public Notification of fee Completed Generated Outside change has been issued. Shire The one known disposer of tyres has been advised of the fee change. 29/11/17 Rates Exemption – Mark Dacombe Rates exemption granted Completed MWRAC 30/11/17 Town Sculpture – Paul Lees Council approved the DA Completed Campfire Deborah Wilkes on 28 November 2017. Decision documentation has been issued. Ground work and footing completed Sculpture to be installed end of January 2018 31/11/17 Town Sculpture – Paul Lees Council approved the DA Completed Horticultural Theme Deborah Wilkes on 28 November 2017. Decision documentation has been issued. Sculpture to be installed end of January 2018 32/11/17 Town Sculpture – Town Paul Lees Council approved the DA Completed Clock Deborah Wilkes on 28 November 2017. Decision documentation has been issued. Sculpture to be installed
Ordinary Council Agenda 23 January 2018 12 February 2018
33/11/17 Town Sculpture – Radio Paul Lees Council approved the DA Completed Wave Deborah Wilkes on 28 November 2017. Decision documentation has been issued. Radio wave seat sculpture has been installed in the main street. 34/11/17 Town Sculpture – Paul Lees Council approved the DA Completed Fascine Deborah Wilkes on 28 November 2017. Fishing Decision documentation has been issued. Sculpture to be installed February 2018
OFFICER’S RECOMMENDATION
That Council accept the Status Meeting Report and reports outlining the actions performed under delegated authority for the months December 2017/January 2018.
Ordinary Council Agenda 23 January 2018 13
8.1.2 COMMUNITY ENGAGEMENT POLICY AND FRAMEWORK - ENGAGEMENT PLAN AND TIMELINE FOR MAJOR STRATEGIC REVIEW
File No: 1A0222 Date of Meeting: 23 January 2018 Location/Address: Shire of Carnarvon Name of Applicant: Deborah Wilkes, Acting Executive Manager Corporate Name of Owner: Shire of Carnarvon Author/s: Vivienne Tonga, Community Engagement Facilitator Declaration of Interest: Nil Voting Requirements: Simple majority Attachments: Draft Community Engagement Policy
Summary of Item: This item seeks adoption of the draft Community Engagement Policy (Schedule 8.1.2) and framework and to present to Council the engagement plan and timeline for the Major Strategic Review project, as part of the Integrated Planning and Reporting (IPR) framework.
Description of Proposal: The Shire of Carnarvon is committed to improving how it engages with community as key input to its decision-making process. Effective engagement is good business practice and critical to good governance. Further, community engagement is a key driver of overall satisfaction with Council.
The Community Engagement policy and framework is to ensure the organisation utilises a process that enables effective engagement and consultation with community and stakeholders when considering major decisions and carrying out significant projects and works that may affect service delivery or community.
The Engagement plan relates to the Major Strategic Review project and provides the engagement methods that will be utilised to engage stakeholders and community and a broad timeframe of when these will be carried out. The overall timeline for the Major Strategic Review project has been revised since its development in August 2017 and is to provide Council with key stages and information involving the Community Engagement phase.
Background: The Shire of Carnarvon aims to ensure a high level of community engagement with its community and key stakeholders is undertaken in its execution of key works and strategic projects.
With no current Community Engagement policy or framework in place, it was seen appropriate to develop and implement an engagement process and policy in conjunction with carrying out the Major Strategic Review. The aim of this policy and framework is that it is to be utilised by staff where appropriate to ensure effective engagement with community and stakeholders.
Community and stakeholder participation is vital in shaping the future of Carnarvon. The Shire has commenced a full review of its Strategic Community Plan as part of the IPR framework in compliance with Section 19c of Local Government (Administration) Regulations 1996. This includes a thorough community and stakeholder engagement program. The review aims to develop a completed Strategic Community Plan clearly outlining the community’s vision for the next 10 years, best practice community engagement and consultation and a completed Services Matrix to reflect the Strategic Community Plan and enable the completion of the Corporate Business Plan.
Following Council workshops held on 14 August and 18 December 2017, a preliminary stakeholder workshop was held on 19 December 2017. Six priority areas formed the focus of the workshop. The priority areas were
Ordinary Council Agenda 23 January 2018 14
developed from work undertaken by the Council at its workshop in August and enhanced at the Council workshop in December. These areas were: youth engagement, aging population, reconciliation, growing economy, strong and safer families & community and natural & built environment.
The workshop was very well attended by a diverse group of stakeholders. The participants identified a number of opportunities to progress the six areas over the coming decade. There was a strong sense of optimism that the community, Council and other agencies working together had the ability to shape and improve community outcomes. The six priority areas were informally endorsed by the group as being the right areas to focus on. Key themes from the workshop included:
• youth engagement (variously in education, employment, sport and/or the community) was seen as key to all the issues • parental support and strong families were also considered a key building block for many of the issues • economic development is seen as underpinning a sustainable future for the town – there is a strong feeling of untapped potential, including Aboriginal business development
The next step is to broaden the engagement to the community as a whole. As Carnarvon is a melting pot of culture and diversity, an engagement program has been developed to ensure there is opportunity for all areas of the community to participate and contribute their vision for the future and thoughts and solutions on any of the priority areas identified.
The engagement will also seek feedback on the community’s satisfaction with services and priorities for the decade ahead, with a particular focus on the next four years. This will mean that the Council will get community input on the big picture issues as well as meaningful input to assist with its four-year budget and long term financial plan as part of the IPR suite.
Councillors are encouraged to be involved in the community workshops and “pop-up” sessions. Where “pop- up shop” style sessions are held we suggest a roster of Council members so that at all times we have at least one elected member present. Generally the community responds very positively to the presence of their elected members and this strengthens the credibility of the process demonstrating that it is not just staff or consultant run.
The review project consists of 17 stages with 1 – 8 already completed as noted in the table below:
Step Description and Tasks Timing Note
1 Inception Completed
2 Project Plan Completed
3 Administration Workshop #1 Completed
4 Council Workshop #1 Completed
5 Services Matrix V1 Completed
6 Council Workshop #2 Completed
Ordinary Council Agenda 23 January 2018 15
7 Stakeholders’ Workshop Completed Representation included: Government NGOs Community Leaders
8 Revised Project Plan Completed
9 Community Survey February 2018 Online Survey Monkey
10 Community drop ins and workshops - Carnarvon 28 Feb 2018 General Public, pop up shop - Coral Bay 01 Mar 2018 style
March 2018 And targeted workshops for hard to reach groups
11 Aboriginal Engagement March 2018 Multiple yarning circles with the various groups
12 Community update on feedback & Stakeholder recall March / April Inform 2018 community of outcomes to date via best sources. Recall key stake holders and update on outcomes
13 Council workshop #3 March 2018 (tba)
14 Strategic Community Plan draft April / May 2018
15 Corporate Business Plan May 2018
16 Services Matrix V2 June 2018
17 Adoption of full IPR Suite June/ July * Strategic Community Plan 2018 * Corporate Business Plan *Asset Management Plan Improvement Plan * Long Term Financial Plan
Consultation: The development of the draft policy and framework was reviewed by Executive management.
The timeline for the Major Strategic Review project was developed, reviewed and finalized by executive management and contracted consultant group, Localise.
Ordinary Council Agenda 23 January 2018 16
Statutory Environment: Where required under the Local Government Act 1995, Planning and Development Act 2005 and Local Planning Scheme or other relevant legislation.
Relevant Plans and Policy: The engagement plan for the Major Strategic review project has been developed utilising the draft Community engagement policy and framework.
Financial Implications: Any financial implication of implementing the policy will be factored into current and future project planning and operational budgets.
Risk Assessment: No risk identified
Community & Strategic Objectives:
Comment: That Council receive the engagement plan and timeline for the Major Strategic Review Project as a guide of process for their knowledge and information.
Community engagement process templates are currently being developed and will complete the Policy and framework once finalized.
The timeline for the Major Strategic Review plan comprises 17 stages with full project deliverables to be completed by end of June 2018. Any modifications to final project completion will be by mutual agreement and will be documented against the project plan.
Ordinary Council Agenda 23 January 2018 17
OFFICER’S RECOMMENDATION
1. That Council receive and note the engagement plan and timeline for the Major Strategic Review.
2. That Council adopt the draft Community Engagement Policy and Framework as presented in Schedule 8.1.2 to this report.
Ordinary Council Agenda 23 January 2018 18
SHIRE OF CARNARVON SCHEDULE 8.1.2
POLICY
POLICY NO E029 - DRAFT POLICY COMMUNITY ENGAGEMENT RESPONSIBLE DIRECTORATE EXECUTIVE SERVICES COUNCIL ADOPTION Date: Resolution No. REVIEWED/MODIFIED Date: Resolution No. Date: Resolution No. LEGISLATION RELEVANT DELEGATIONS
OBJECTIVES:
The purpose of this Community Engagement Policy is to outline the Shire of Carnarvon’s commitment to build a two-way communication process between Council and the community and to engage all people through appropriate, effective and inclusive practices.
This Policy is to guide the process of community and stakeholder engagement across the organisation to support all decision-making and build relationships and capacity within the community.
The objectives of the Policy are to: - provide the community with a clear understanding of the Shire’s commitment to all community and stakeholder engagement processes it undertakes - apply good Governance to the process by facilitating open and honest communication with stakeholders and community - inform and make aware of Council decisions and community input - permit informed decision-making to positively achieve and improve quality of life for the community in the Shire of Carnarvon
DEFINITION/S:
Community Refers to the range of opportunities for involving people in a meaningful way, in engagement decisions that affect their lives; it needs to be a purposeful and planned process.
Stakeholders Individuals or groups who are likely to be affected either physically or financially or with interest in, the project or programme. e.g adjacent residents, ethnic groups, absent owners, community groups, sports clubs.
Community Includes individuals or groups who live, work, play, study, visit, invest in or pass through the Shire of Carnarvon Local Government area
Good Governance Is the effective process for making and implementing decisions
Ordinary Council Agenda 23 January 2018 19
IAP2 IAP2 stands for the ‘International Association for Public Participation’, who’s focus is on advancing the practice of public participation. IAP2 supports people who implement or participate in public decision-making processes. Public participation is any process that involves the public in problem solving or decision-making and uses public input to make sustainable decisions.
POLICY STATEMENT/S:
1. This Policy applies to the whole organization
2. The Community Engagement Policy should be applied in conjunction with the Shire’s community engagement framework and procedures guide to develop an engagement plan at the scoping phase of any of the following: - addressing a community issue - a project or initiative - a change in service delivery - delivery of an activity; or - infrastructural works or projects
The community must be engaged in all matters that affect them, including but not limited to:
a. Legislative requirement Where required under the Local Government Act 1995, Planning and Development Act 2005 and Local Planning Scheme or other relevant legislation
b. Shire vision and strategic directions Future long-term planning for the Shire such as the Integrated Reporting and planning process, strategic community plan and other relevant plans
c. Site specific Matters about a particular site, such as extraordinary development and disposal of Shire land
d. Facilities and services Development, review or improvement of a facility, infrastructure and services
e. Key issues/major projects Of such a size that they impact on large areas of the Shire, including emergency situations.
3. Community Engagement is the responsibility of all Council, staff and contractors.
Community Engagement is the responsibility of all Council service areas, teams and employees as appropriate to their role and function. To ensure the effective application of community engagement across the Shire, a ‘Community Engagement; Framework and Procedures’ guide has been developed to provide guidance for Council and its employees.
4. The Community Engagement Policy is built upon a set of commitments that guide the scoping, planning, implementation and evaluation of community engagement processes undertaken by Council. These commitments are built upon the core values identified by the international Association for Public Participation (IAP2) and should be applied in the development of the
Ordinary Council Agenda 23 January 2018 20
engagement plan identifying how it fits on the IAP2 spectrum as displayed below:
5. Council commits to.
a) Being open and transparent about the decision-making process and the challenges and opportunities to be met;
b) seeking to involve those community members potentially affected by, or interested in, a decision as early as possible in the decision-making process;
c) ensuring the purpose of our engagement with the public is clear and relevant, and that the level of engagement is appropriate to the decision being made (not over or under engaging);
d) ensuring that the methods used are well suited to generate highly effective and inclusive community engagement from a broad section of the community;
e) providing information that is clear, easy to understand and accessible to community;
f) incorporating the community’s views into the decision-making process to the agreed level of participation and reporting back to the community how their input was considered and how it influenced the decision; and
g) evaluating our community engagement processes to continually improve our approach to community engagement.
STRATEGIES
Ordinary Council Agenda 23 January 2018 21
Fi EXPLANATORY NOTES:
Good governance is based on a belief that those impacted by a decision may have important contributions to make in a decision-making process. In planning a community engagement process, Council will determine at which levels they will engage and what corresponding commitment they will make to the community and/or stakeholders. This decision is likely to impact the nature and methods of engagement; the final decision rests with Council.
Council decision-making processes are influenced by several factors such as financial and resource considerations, political directives and environmental and social concerns. As such if a difference occurs between the level of engagement and Council’s final decision, the reasons will be clearly stated.
APPLICATION/S:
Statutory Compliance: Nil
Related Policies / Other documents: - Local Planning Scheme (being developed) - Shire of Carnarvon Community Engagement Framework and Procedures Guide - Shire of Carnarvon Strategic Community Plan (being reviewed) - Community engagement handbook; a model framework for leading practice - Local Government and community engagement in Australia1 - Social inclusion of the hard to reach; community consultation and the hard to reach: Local Government, Social Profiling and Civic Infrastructure 2
Policy review date: 2020
1.Herriman, J. 2011. Local Government and Community Engagement in Australia. Working Paper No.5 Australian Centre of Excellence for Local Government, University of Technology Sydney.
2Swinburne Institute for Social Research (2008). Social Inclusion of the Hard to Reach – Community Consultation and the hard to reach: Local Government, Social Profiling and Civic Infrastructure.
Ordinary Council Agenda 23 January 2018 22 8.2.1 ACCOUNTS FOR PAYMENT 31 DECEMBER 2017
File No: 2F0504 Date of Meeting: 23 January 2018 Location/Address: Shire of Carnarvon Name of Applicant: Shire of Carnarvon Name of Owner: Shire of Carnarvon Author/s: Sa Toomalatai – Manager, Finance Declaration of Interest: Nil Voting Requirements: Simple Majority
Summary of Item: To present the listing of accounts paid from the Municipal Fund and Trust Fund in accordance with the requirements of the Local Government (Financial Management) Regulations 1996.
Description of Proposal: N/A
Background: Council has previously delegated to the CEO the exercise of its power under Financial Management Regulation 12 to make payments from Municipal Fund and Trust Fund.
Consultation: Nil
Statutory Environment: Local Government Act 1995 – Section 5.42 Local Government (Financial Management) Regulations 1996 – Regulations 12 and 13
Relevant Plans and Policy: All accounts are paid as per the Shire of Carnarvon’s 2017/18 Budget.
Financial Implications: Ongoing management of Council funds by providing Council with sufficient information to monitor and review payments made.
Community & Strategic Objectives:
Outcome 5.2 A high standard of governance and accountability.
Maintain a high standard of corporate planning and reporting.
Ensure compliance with all relevant legislation and regulations.
Develop and implement audit and risk management processes.
Develop an understanding of the roles and responsibilities of elected members.
Ordinary Council Agenda 23 January 2018 23 Outcome 5.4 Long‐term financial viability.
Continue to comply with national financial reporting frameworks.
Maintain a high standard of financial management.
Comment: Accounts paid to 31 December 2017 are listed in Schedules 8.2.1.(a) and 8.2.1.(b)
OFFICER’S RECOMMENDATION That Council
a) Receive the list of payments, as per schedule 8.2.1 (a) totaling $1,278,782.97 as presented for the month of December 2017 incorporating;
Payment Reference from: Payment Reference to: Payment Type Payment Amount DD34347 DD34432 Bank Direct $72,954.17 46661 46679 Muni Cheques $114,639.96 7331 7333 Trust Cheques 919.87 EFT23481 EFT23827 Muni EFT $1,087,535.74 EFT23568 EFT23738 Trust EFT $2,733.23
b) Receive the list of credit card payments, as per schedule 8.2.1 (b), totalling $1,809.48 as presented
c) Note Sundry Creditors as at 31 December 2017 $152,456.02
Ordinary Council Agenda 23 January 2018 24 Schedule 8.2.1 (a) SHIRE OF CARNARVON LOCAL GOVERNMENT ACT 1995 List of accounts submitted to the Full Council Meeting 23rd January 2018 for confirmation in respect to accounts already paid.
VOUCHER DATE PAID PAYEE DESCRIPTION MUNI BANK TRUST BANK BANK DIRECT NUMBER 1017 01/12/2017 BPAY ‐ BPAY FEES BPAY FEES 213.90 1017 08/12/2017 ANZ TRANSACTIVE FEES ANZ TRANSACTIVE FEES 543.08 1017 01/12/2017 WESTNETAIR ‐ AIRPORT WESTNET ACCOUNT AIRPORT WESTNET ACCOUNT 12.95 1017 01/12/2017 WESTNETYOU ‐ YOUTH WESTNET ACCOUNT YOUTH WESTNET ACCOUNT 164.90 1017 01/12/2017 WESTNETDEP ‐ DEPOT WESTNET ACCOUNT DEPOT WESTNET ACCOUNT 41.00 1017 01/12/2017 WESTNETSOC ‐ SHIRE WESTNET ACCOUNT SHIRE WESTNET ACCOUNT 11.00 1017 01/12/2017 MERCHSHIRE ‐ MERCHANT FEES SHIRE MERCHANT FEES SHIRE 1,047.55 1017 01/12/2017 MERCHSHIRE ‐ MERCHANT FEES SHIRE MERCHANT FEES SHIRE 71.95 1017 01/12/2017 MERCHC/C ‐ MERCHANT FEES CIVIC CENTRE MERCHANT FEES CIVIC CENTRE 66.44 1017 01/12/2017 MERCHC/C ‐ MERCHANT FEES CIVIC CENTRE MERCHANT FEES CIVIC CENTRE 29.00 7331 05/12/2017 SHIRE OF CARNARVON MUNICIPAL FUND 20% BOX OFFICE SHARE FROM THE HORRIBLE HARRIET SHOW TICKET SALES 434.87 7332 14/12/2017 BUILDING & CONSTRUCTION INDUSTRY TRAINING BCITF COLLECTIONS FOR NOVEMBER 2017 443.50 7333 14/12/2017 SHIRE OF CARNARVON MUNICIPAL FUND BSL COMMISSION ON COLLECTIONS FOR NOVEMBER 2017 41.50 DD34347.1 05/12/2017 TOYOTA FLEET MANAGEMENT FLEET LEASE: MANAGEMENT SERVICES FOR NOVEMBER 2017 2,894.48 DD34350.1 06/12/2017 ANZ BANK LIMITED CORPORATE CREDIT CARD PAYMENT ‐ REFER TO SCHEDULE 8.2.1(B) 1,592.02 DD34353.1 06/12/2017 ANZ BANK LIMITED CORPORATE CREDIT CARD PAYMENT ‐ REFER TO SCHEDULE 8.2.1(B) 217.46 DD34393.1 13/12/2017 WALGS PLAN SUPERANNUATION CONTRIBUTIONS 13,086.85 DD34393.2 13/12/2017 ASGARD EMPLOYEE SUPER SUPERANNUATION CONTRIBUTIONS 94.76 DD34393.3 13/12/2017 AMP FLEXIBLE LIFETIME SUPER SUPERANNUATION CONTRIBUTIONS 551.53 DD34393.4 13/12/2017 MLC MASTERKEY SUPER (INCLUDING FUNDAMENTALS) SUPERANNUATION CONTRIBUTIONS 211.31 DD34393.5 13/12/2017 NETWEALTH SUPERANNUATION MASTER FUND SUPERANNUATION CONTRIBUTIONS 173.90 DD34393.6 13/12/2017 PRIME SUPER SUPERANNUATION CONTRIBUTIONS 300.05 DD34393.7 13/12/2017 AUSTRALIAN SUPER SUPERANNUATION CONTRIBUTIONS 1,852.08 DD34393.8 13/12/2017 COLONIAL FIRST STATE SUPERANNUATION CONTRIBUTIONS 150.02 DD34393.9 13/12/2017 ONE ANSWER FRONTIER PERSONAL SUPER SUPERANNUATION CONTRIBUTIONS 890.58 DD34422.1 15/12/2017 SG FLEET AUSTRALIA PTY LTD FLEET LEASE FOR THE PERIOD 01/12/17 TO 31/12/17 21,734.50 DD34432.1 27/12/2017 WALGS PLAN SUPERANNUATION CONTRIBUTIONS 12,765.82 DD34432.2 27/12/2017 ASGARD EMPLOYEE SUPER SUPERANNUATION CONTRIBUTIONS 94.76 DD34432.3 27/12/2017 AMP FLEXIBLE LIFETIME SUPER SUPERANNUATION CONTRIBUTIONS 551.53 DD34432.4 27/12/2017 MLC MASTERKEY SUPER (INCLUDING FUNDAMENTALS) SUPERANNUATION CONTRIBUTIONS 204.08 DD34432.5 27/12/2017 NETWEALTH SUPERANNUATION MASTER FUND SUPERANNUATION CONTRIBUTIONS 173.90 DD34432.6 27/12/2017 PRIME SUPER SUPERANNUATION CONTRIBUTIONS 300.05 DD34432.7 27/12/2017 AUSTRALIAN SUPER SUPERANNUATION CONTRIBUTIONS 1,943.85 DD34432.8 27/12/2017 COLONIAL FIRST STATE SUPERANNUATION CONTRIBUTIONS 193.24 DD34432.9 27/12/2017 ONE ANSWER FRONTIER PERSONAL SUPER SUPERANNUATION CONTRIBUTIONS 935.34 DD34393.10 13/12/2017 CONCEPT ONE PTY LTD SUPERANNUATION CONTRIBUTIONS 374.72 DD34393.11 13/12/2017 ANZ STAFF SUPERANNUATION SUPERANNUATION CONTRIBUTIONS 198.36 DD34393.12 13/12/2017 STATEWIDE SUPERANNUATION TRUST SUPERANNUATION CONTRIBUTIONS 189.52 DD34393.13 13/12/2017 LGSuper SUPERANNUATION CONTRIBUTIONS 172.08 DD34393.14 13/12/2017 SUPER WRAP ‐ PERSONAL SUPER PLAN SUPERANNUATION CONTRIBUTIONS 189.52 DD34393.15 13/12/2017 AMP SUPERANNUATION SUPERANNUATION CONTRIBUTIONS 263.60 DD34393.16 13/12/2017 HOST PLUS SUPERANNUATION FUND SUPERANNUATION CONTRIBUTIONS 302.29 DD34393.17 13/12/2017 BT SUPER FOR LIFE SUPERANNUATION CONTRIBUTIONS 112.40 DD34393.18 13/12/2017 INTRUST SUPERANNUATION FUND SUPERANNUATION CONTRIBUTIONS 267.33 DD34393.19 13/12/2017 ANZ SMART CHOICE SUPER (ONE PATH MASTERFUND) SUPERANNUATION CONTRIBUTIONS 207.11 DD34393.20 13/12/2017 CBUS INDUSTRY SUPER SUPERANNUATION CONTRIBUTIONS 189.52
Ordinary Council Agenda 23 January 2018 25 Schedule 8.2.1 (a) SHIRE OF CARNARVON LOCAL GOVERNMENT ACT 1995 List of accounts submitted to the Full Council Meeting 23rd January 2018 for confirmation in respect to accounts already paid.
VOUCHER DATE PAID PAYEE DESCRIPTION MUNI BANK TRUST BANK BANK DIRECT NUMBER DD34393.21 13/12/2017 MLC MASTERKEY SUPERANNUATION SUPERANNUATION CONTRIBUTIONS 283.62 DD34393.22 13/12/2017 HESTA AUSTRALIA PTY LTD SUPERANNUATION CONTRIBUTIONS 917.99 DD34393.23 13/12/2017 GUILD SUPER SUPERANNUATION CONTRIBUTIONS 667.95 DD34393.24 13/12/2017 REST SUPERANNUATION SUPERANNUATION CONTRIBUTIONS 1,005.31 DD34393.25 13/12/2017 FIRST STATE SUPER SUPERANNUATION CONTRIBUTIONS 243.00 DD34393.26 13/12/2017 SUNSUPER SUPERANNUATION SUPERANNUATION CONTRIBUTIONS 490.87 DD34432.10 27/12/2017 CONCEPT ONE PTY LTD SUPERANNUATION CONTRIBUTIONS 374.32 DD34432.11 27/12/2017 ANZ STAFF SUPERANNUATION SUPERANNUATION CONTRIBUTIONS 207.11 DD34432.12 27/12/2017 STATEWIDE SUPERANNUATION TRUST SUPERANNUATION CONTRIBUTIONS 189.52 DD34432.13 27/12/2017 LGSuper SUPERANNUATION CONTRIBUTIONS 203.39 DD34432.14 27/12/2017 SUPER WRAP ‐ PERSONAL SUPER PLAN SUPERANNUATION CONTRIBUTIONS 189.52 DD34432.15 27/12/2017 AMP SUPERANNUATION SUPERANNUATION CONTRIBUTIONS 263.60 DD34432.16 27/12/2017 HOST PLUS SUPERANNUATION FUND SUPERANNUATION CONTRIBUTIONS 244.43 DD34432.17 27/12/2017 BT SUPER FOR LIFE SUPERANNUATION CONTRIBUTIONS 112.40 DD34432.18 27/12/2017 INTRUST SUPERANNUATION FUND SUPERANNUATION CONTRIBUTIONS 267.33 DD34432.19 27/12/2017 ANZ SMART CHOICE SUPER (ONE PATH MASTERFUND) SUPERANNUATION CONTRIBUTIONS 207.11 DD34432.20 27/12/2017 CBUS INDUSTRY SUPER SUPERANNUATION CONTRIBUTIONS 189.52 DD34432.21 27/12/2017 MLC MASTERKEY SUPERANNUATION SUPERANNUATION CONTRIBUTIONS 304.45 DD34432.22 27/12/2017 HESTA AUSTRALIA PTY LTD SUPERANNUATION CONTRIBUTIONS 827.01 DD34432.23 27/12/2017 GUILD SUPER SUPERANNUATION CONTRIBUTIONS 667.95 DD34432.24 27/12/2017 REST SUPERANNUATION SUPERANNUATION CONTRIBUTIONS 1,025.50 DD34432.25 27/12/2017 FIRST STATE SUPER SUPERANNUATION CONTRIBUTIONS 218.70 DD34432.26 27/12/2017 SUNSUPER SUPERANNUATION SUPERANNUATION CONTRIBUTIONS 475.01 46661 05/12/2017 WILLIAM RAYMOND CAMPBELL RATES REFUND FOR ASSESSMENT 419.63 46662 05/12/2017 CITY OF COCKBURN LONG SERVICE LEAVE CONTRIBUTION FOR N. FRANCE (FORMER SHIRE EMPLOYEE) 3,654.50 46663 05/12/2017 HORIZON POWER ELECTRICITY ACCOUNTS 2,976.19 46664 05/12/2017 CASH (MUNI) INCREASE TO THE RANGERS BLOWHOLES AND BUSH BAY/NEW BEACH CHANGE FLOATS 100.00 46665 05/12/2017 SHIRE OF CHAPMAN VALLEY LONG SERVICE LEAVE CONTRIBUTION FOR E. KELLY (FORMER SHIRE EMPLOYEE) 8,709.94 46666 05/12/2017 TELSTRA AUSTRALIA TELEPHONE ACCOUNTS 88.39 46667 05/12/2017 WATER CORPORATION WATER ACCOUNTS 3,881.54 46668 11/12/2017 HORIZON POWER ELECTRICITY ACCOUNTS 24,549.94 46669 11/12/2017 KLEENHEAT GAS PTY LTD MONTHLY FACILITY FEES FOR 45KG OF GAS 37.95 46670 11/12/2017 TELSTRA AUSTRALIA TELEPHONE ACCOUNTS 7,966.80 46671 11/12/2017 WATER CORPORATION WATER ACCOUNTS 31,715.48 REFUNDED PORTION CALCULATED FOR 2016/17 SHIRE RATES ON MRAC PROPERTIES AS PER 46672 15/12/2017 SHIRE OF CARNARVON MUNICIPAL FUND COUNCIL RESOLUTION FC 29/11/17, REALLOCATED YTO PA 20% OF RATES LEVIED ON 2017/18 SHIRE 17,580.69 RATES (COUNCIL GRANTED EXEMPTION ON 80% OF RATES BALANCE FOR 2016/17 AND 2017/18). 46673 15/12/2017 BRANDENBURG KPRESIDENT'S ALLOWANCE ‐ COUNCIL MEETING 28 NOVEMBER 2017 5,365.00 46674 14/12/2017 DYMOCKS PERTH PTY LTD ASSORTED BOOKS AS PER ONLINE ORDER 1,188.50 46675 14/12/2017 HORIZON POWER ELECTRICITY ACCOUNTS 5,509.66 46676 14/12/2017 FISH AND WHISTLE (PORT HOTEL) VISITOR CENTRE ACCOMMODATION BOOKINGS MANFRED FISCHER 122.50 46677 14/12/2017 VICTOR AND NELLA BARRETT REORDER OF 44 JARS OF MIXED VARIETY JAMS & SAUCES 280.00 46678 21/12/2017 CASH (MUNI) WOOLWORTHS ‐ LIGHTS 413.25 46679 21/12/2017 TELSTRA AUSTRALIA TELEPHONE ACCOUNTS 80.00 EFT23481 04/12/2017 ATOM SAFETY GLASSES 349.44
Ordinary Council Agenda 23 January 2018 26 Schedule 8.2.1 (a) SHIRE OF CARNARVON LOCAL GOVERNMENT ACT 1995 List of accounts submitted to the Full Council Meeting 23rd January 2018 for confirmation in respect to accounts already paid.
VOUCHER DATE PAID PAYEE DESCRIPTION MUNI BANK TRUST BANK BANK DIRECT NUMBER FREIGHT SERVICE ‐ TO COLLECT LOAN POOL CLEANER FROM THE SHIRE DEPOT 446 ROBINSON EFT23482 04/12/2017 BENNALONG WA PTY LTD 101.30 STREET AND DELIVER TO SHENTON ENTERPRISES PTY LTD IN PERTH EFT23483 04/12/2017 CARNARVON CENTRAL APARTMENTS 2 ACCOMODATION FOR CONTRACT BUILDING SURVEYOR IN NOVEMBER 2017 980.00 SUPPLY AND INSTALL SYNTHETIC PLAYING SURFACE / ARTIFICIAL TURF ON CRICKET PITCH AT TOWN EFT23484 04/12/2017 BARRY EVANS CARPET HOTLINE 6,348.00 OVAL EFT23485 04/12/2017 CATWEST PTY LTD 1000L EMULSION 1,430.00 EFT23486 04/12/2017 CORAL COAST VETERINARY HOSPITAL DOG FLEA AND TICK TREATMENT 133.25 1 X BATTERY ISOLATOR, LOCK OUT KIT AND CABLES, LUGS, TUBING AND GLANDS FOR PUMP EFT23487 04/12/2017 CARNARVON AUTO ELECTRICS 331.10 TRAILER ‐ C13407 ‐ P62 EFT23488 04/12/2017 DATATRAX PTY LTD QUARTERLY LEASING FEE FOR DATATRAX TOUCH SCREEN SERVICE AT ORSVISIT CENTRE 845.00 EFT23489 04/12/2017 DIGITAL MONOPOLY P/L MONTHLY WEBSITE HOSTING FOR WWW.CARNARVON.ORG.AU FOR NOVEMBER 2017 110.00 RETURN FLIGHT PERTH ‐ CARNARVON FRIDAY 23 & SAT 24 MARCH 2018 ‐ "A BOY NAMED CASH" EFT23490 04/12/2017 EVERYWHERE TRAVEL 2,196.00 BAND MEMBERS ‐ LIVE SHOW FOR CIVIC CENTRE EFT23491 04/12/2017 GARY'S REFRIGERATION & SERVICES INSPECT AND REPAIR AIRCON SYSTEM ON IVECO ACCO TIPPER‐BODY TUCK C27746 539.00 MOBILISE SHIRE EQUIPMENT FROM THE SHIRE DEPOT TO QUOBBA HOMESTEAD ‐ 80KM 1 MULTI EFT23492 04/12/2017 GASCOYNE TRANSPORT SERVICES 1,584.00 WHEEL ROLLER, 1 12H GRADER & 1 WA320 LOADER EFT23493 04/12/2017 GNC QUALITY PRECAST GERALDTON 7 X SW‐002 ‐ 900 HIGH SOAKWELL 598 LITRES X 900 DIAMETER 2,145.00 EFT23494 04/12/2017 HITS RADIO PTY LTD SHIRE'S 'WHAT'S ON' GUIDE FOR BROADCAST ‐ NOVEMBER 2017 704.00 ACCOMODATION IN A TWO BEDROOM APPARTMENT FOR 2x SHIRE STAFF ATTENDING TRAINING IN EFT23495 04/12/2017 INTOWN APPARTMENTS 140.00 GERALDTON EFT23496 04/12/2017 KOMATSU AUSTRALIA PTY LTD KOMATSU 4000HR SERVICE KIT FOR MODEL WA250PZ‐6 2,967.10 EFT23497 04/12/2017 KOMPAN PLAYSCAPE PTY LTD 1 X PART: 903012‐99 ROPE AND CHAINS 319.00 LEGAL SERVICES FOR MATTERS PERSUANT TO THE HEALTH TAC 1911 RELATING TO COUNCIL EFT23498 04/12/2017 MCLEODS BARRISTERS & SOLICITORS 1,435.45 DECISIONS EFT23499 04/12/2017 MIDWEST FIRE & SAFETY SUPPLIES BI‐ANNUAL INSPECTION AND SERVICE OF FIRE PROTECTION FOR ALL SHIRE DEPARTMENTS 3,969.90 EFT23500 04/12/2017 LGIS INSURANCE BROKING MOTOR VEHICLE PREMIUM ADJUSTMENT FOR PERIOD JUNE 2016‐JUNE 2017 928.81 EFT23501 04/12/2017 NORWEST REFRIGERATION SERVICES TO SERVICE AND REPAIR AIRCONDITIONERS AT THE AIRPORT TERMINAL 2,849.97 EFT23502 04/12/2017 NORTH WEST AUTOS 1 X FUELP TANK CA TO SUIT HOLDEN COLORADO ‐ P27679 ‐ 9300 94.59 OIL FILTER, WELDING REPAIRS, SEAL, GASKET AND FILTER ASSEMBLY TO ACCO TIP TRUCK ‐ EFT23503 04/12/2017 KIMMARC PTY LTD T/A PORTSIDE ENGINEERING AND CRANE SERVICES 603.44 REGISTRATION C27746 ‐ P294 EFT23504 04/12/2017 PRIME MEDIA GROUP LTD SCREENING OF ADVERTISEMENTS FOR THE SHIRE OF CARNARVON ON GWN7 1,760.00 PROVISION OF ROAD AND DRAINAGE CONSTRCUTION DESIGN FOR HARBOUR ROAD, GREY'S PLAIN FROM SLK 0.62 TO SLK 2.44 INTERSECTION WITH CORNISH STREET ‐ PAVEMENT, SEAL AND EFT23505 04/12/2017 PROFORM CIVIL 5,445.00 DRAINAGE DESIGN TO SUIT RAV 10 VEHICLES TO MAIN ROAD STANDARDS AND INCLUDE SWWPT PATHS EFT23506 04/12/2017 SAUNDERS INTERNATIONAL LIMITED FASCINE WALL REMEDIATION WORKS AS PER CONTRACT RFT 05/2017 ‐ PROGRESS CLAIM NO. 3 176,195.48 EFT23507 04/12/2017 CARNARVON SPACE & TECHNOLOGY MUSEUM INC ELECTRICITY FOR 31 DAYS @ 22.7346 C/UNIT 41.74 UNITS PER DAY FOR OTC DISH 294.17 FIRST AID KIT REPLENISHMENT FOR FRANCIS STREET STAFF ROOM, VISITOR CENTRE, YOUTH EFT23508 04/12/2017 ST JOHN AMBULANCE AUS (C'VON) 1,864.28 OUTREACH SERVICES, CIVIC CENTRE AND LIBRARY EFT23509 04/12/2017 TWENTIETH CENTURY FOX FILM DISTRIBUTORS P/L HIRE OF MOVIE: BATTLE OF THE SEXES TO BE SCREENED ON WEDNESDAY 1ST NOVEMBER 2017 330.00 EFT23510 04/12/2017 WESTERLY CONTRACTORS TREE PRUNING / REMOVAL ‐ POWERLINE CLEARANCE. 1,943.70 PERFORMANCE ‐ AN EVENING WITH JAY WESTON CONCERT EVENT ON WEDNESDAY 1ST EFT23511 04/12/2017 JASON WESTON 1,500.00 NOVEMBER 2017 EFT23512 08/12/2017 EASIFLEET NOVATED VEHICLE LEASE FOR PPE 18/10/2017 2,898.44
Ordinary Council Agenda 23 January 2018 27 Schedule 8.2.1 (a) SHIRE OF CARNARVON LOCAL GOVERNMENT ACT 1995 List of accounts submitted to the Full Council Meeting 23rd January 2018 for confirmation in respect to accounts already paid.
VOUCHER DATE PAID PAYEE DESCRIPTION MUNI BANK TRUST BANK BANK DIRECT NUMBER EFT23513 11/12/2017 AUSTRALIAN SERVICES UNION PAYROLL DEDUCTIONS 54.90 EFT23514 11/12/2017 ASV SALES & SERVICE (WA) PTY LTD ITEM 2045‐654 ‐ UNIT SENDER INTELLISENSOR FUEL 341.21 EFT23515 11/12/2017 BAYVIEW CORAL BAY CARNARVON VISITOR CENTRE ACCOMMODATION BOOKINGS 1,224.11 MEDIA WORKS FOR SUMMER AREA PROMOTION CAMPAIGN 'WE DARE YOU' COST INCLUDES VISIT EFT23516 11/12/2017 BELLA JULIE PHOTOGRAPHY TO CARNARVON, ACCOMMODATION, PROMOTIONAL VISITS AND IMAGES AND WRITEEN EDITORIAL 2,550.00 CONTENT EFT23517 11/12/2017 BILLS BAY PTY LTD HIRE OF BILLS TAVERN AND CATERING FOR COUNCIL MEETING ‐ TUESDAY 23RD MAY 2017 1,406.00 EFT23518 11/12/2017 BLACKBOX CONTROL PTY LTD IN CONTROL GPS TRACKING EQUIPMENT 400N INCL, NEXT G ANTENNA 830.50 EFT23519 11/12/2017 BLACKWOODS GERALDTON PACVAC HOSE ASSEMBLY ‐ PART B046D8787 48.25 EFT23520 11/12/2017 BOC LIMITED (AUST) MONTHLY HIRE OF GAS CYLINDERS FOR THE PERIOD OF 28/9/2017 ‐ 28/10/2017 78.85 EFT23521 11/12/2017 BURKAT YPT LTD T/A CARNARVON HOTEL CARNARVON VISITOR CENTRE ACCOMMODATION BOOKINGS 288.75 EFT23522 11/12/2017 CARNARVON LUXURY CANAL HOLIDAY HOME CARNARVON VISITOR CENTRE ACCOMMODATION BOOKINGS 625.00 EFT23523 11/12/2017 CARNARVON NOVUS REPLACE BROKEN LOWER GLASS PANEL AND REPAIR FRAME AT COUNCIL CHAMBERS 486.90 EFT23524 11/12/2017 CASTLEDEX PTY LTD 3 X 2 AND 1 BAYS OF LONGSPAN RACKING 900MM DEEP FOR RECORDS ARCHIVE 3,122.90 EFT23525 11/12/2017 CATWEST PTY LTD 1 X TRAFFIC MANAGEMENT PLAN FOR ROBINSON STREET CHRISTMAS PARTY 396.00 TRAINING FOR CORAL BAY RANGER "MUNICIPAL LAW ENFORCEMENT B" TO BE HELD ON 28 EFT23526 11/12/2017 CENTRAL REGIONAL TAFE 135.50 NOVEMBER 2017 ‐ 1 DECEMBER 2017 EFT23527 11/12/2017 CORAL COAST PLUMBING INSPECT RPZ VALVE AT TOWN BEACH ‐ PRESSURE TEST AND RECOMMENDATIONS 198.00 EFT23528 11/12/2017 CORAL COAST TOURIST PARK CARNARVON VISITOR CENTRE ACCOMMODATION BOOKINGS 500.49 EFT23529 11/12/2017 CONTROLLED IRRIGATION SUPPLIES 50MM BERMAD PADDLE STYLE ‐ IR TURBO FLOW WATER METER ‐ FLANGED INCL. GST 1,400.00 EFT23530 11/12/2017 CORAL COAST HELICOPTER SERVICES PTY LTD CARNARVON VISITOR CENTRE BOOKINGS FOR TOURIST OPERATIONS 1,115.62 EFT23531 11/12/2017 CARNARVON AUTO ELECTRICS BATTERY AC DELCO S65‐7MF FOR CAT BACKHOE 448.50 EFT23532 11/12/2017 CARNARVON FRESH IGA ‐ NORWEST INVESTMENT CORP PTY LTD FOOD SUPPLIES AND GROCERIES FOR YOUTH OUTREACH PROGRAMS 63.92 EFT23533 11/12/2017 ATO ‐ CHILD SUPPORT AGENCY PAYROLL DEDUCTIONS 506.83 EFT23534 11/12/2017 DENHAM SEASIDE TOURIST VILLAGE CARNARVON VISITOR CENTRE ACCOMMODATION BOOKINGS 118.12 PRODUCTION OF 2 X 30 SECOND ADS FOR THE GWN 7 TV AD INCLUDING SCRIPT WRITING, VOICE EFT23535 11/12/2017 DRAGONFLY MEDIA OVERS, EDITING APPROVAL VERSIONS, CAD AND ADSTREAM DELIVER TO STATION FACEBOOK 1,760.00 VERSIONS WET HIRE 30,000L WATER TRUCK 2 ‐ FOR ROAD WORKS ON QUOBBA / GNARALOO ROAD ‐ EFT23536 11/12/2017 DUKS CONTRACTING PTY LTD 11,286.00 13/11/2017 ‐ 16/11/2017 2017/18 ESL QURTER 2 IN ACCORDANE WITH THE DEPARTMENT OF FIRE AND EMERGENCY EFT23537 11/12/2017 DEPARTMENT OF FIRE & EMERGENCY SERVICES 74,899.39 SERVICES OF WA OPTION B AGREEMENT EFT23538 11/12/2017 FRANCIS STREET APARTMENTS CARNARVON VISITOR CENTRE ACCOMMODATION BOOKINGS 498.75 GARDEN MAINTENANCE AT BROWNS RANGE CEMETARY ‐ IN ACCORDANCE QITH CONTRACT EFT23539 11/12/2017 GASCOYNE FUNERAL DIRECTORS & MONUMENTALS 2,637.46 C01/2015 FOR THE PERIOD OF OCTOBER 2017 EFT23540 11/12/2017 GASCOYNE OFFICE EQUIPMENT 17 X DESIGNS FOR BUSINESS CARDS (ONE SIDED) 250 CARDS 802.50 EFT23541 11/12/2017 GERALDTON MOWER & REPAIR SPECIALIST KIT ‐ 103MM THRUST WASHER AND CIRCLIP INCL. GST FOR CONCRETE CUTTER 79.80 MONTHLY ADVERTISING EMAOF CIN SCREENINGS AND WHAT'S ON GUIDE FOR SERVICES PROVIDED EFT23542 11/12/2017 HITS RADIO PTY LTD 2,637.40 IN JUNE AND AUGUST 2017 PARTS AND CONSUMABLES INCLUDING IRON MAN FOAM CELL FRONT SHOCK AND WORKSHOP EFT23543 11/12/2017 ANDREOLI HOLDINGS PTY LTD T/A AUTOPRO CARNARVON 1,119.60 CONSUMABLES INCL. GST HOLDEN COLARADO REGISTRATION C27655 EFT23544 11/12/2017 OPTIGOLFWA PTY LTD T/A KCD FUEL FUEL SUPPLIES 10,430.51 EFT23545 11/12/2017 KEEP AUSTRALIA BEAUTIFUL COUNCIL 20 X BOXES OF ORANGE KEEP AUSTRALIA NEAUTIFUL RUBBISJ BAGS 800.00 EFT23546 11/12/2017 KLEENIT PTY LTD CLEANING PROVISIONS AS PER CONTRACT FOR SERVICES PROVIDED IN NOVEMBER 2017 5,786.00 EFT23547 11/12/2017 KOMATSU AUSTRALIA PTY LTD ITEM 418‐20‐32190 DRIFE SHAFT BOLT FOR KOMATSU WA250 LOADER P303 INCL. GST 1,556.28
Ordinary Council Agenda 23 January 2018 28 Schedule 8.2.1 (a) SHIRE OF CARNARVON LOCAL GOVERNMENT ACT 1995 List of accounts submitted to the Full Council Meeting 23rd January 2018 for confirmation in respect to accounts already paid.
VOUCHER DATE PAID PAYEE DESCRIPTION MUNI BANK TRUST BANK BANK DIRECT NUMBER EFT23548 11/12/2017 NINGALOO CLUB CORAL BAY CARNARVON VISITOR CENTRE ACCOMMODATION BOOKINGS 166.24 REMOVAL AND RELOCATION EXPENSES REIMBURSED AS PER POLICY E007 GST CLAIMED AS ALL TAX EFT23549 11/12/2017 NILANGA THABREW KALUDURA 6,000.00 INVOICES PROVIDED EFT23550 11/12/2017 CARNARVON CAPITAL HOLIDINGS TA NORWESTA LIFESTYLE PARK CARNARVON VISITOR CENTRE ACCOMMODATION BOOKINGS 183.75 2 X PACKS OF 25 SILVER LIFESTYLE BRANDS CERTIFICATE FRAMES A3 CK1 X PA OF 25 SILVER EFT23551 11/12/2017 OFFICEWORKS LTD 250.95 LIFESTYLE BRANDS CERTIFIACTE FRAMES A4 EFT23552 11/12/2017 IXOM OPERATIONS Pty Ltd 70KG BOTTLES OF CHLORINE GAS 2,666.40 EFT23553 11/12/2017 AUSTRALIAN TAXATION OFFICE (PAYG) P.A.Y.G TAX FOR PAY PERIOD ENDING 29.11.2017 56,004.00 EFT23554 11/12/2017 PHARMACY 777 FIRST AID KIT ‐ WORKPLACE VEHICLE KIT 279.92 PART 326449R1 ‐ WINDSCREEN WASHER MOTOR 12V FOR IVECO TRUCK REGISTRATION C27749 ‐ EFT23555 11/12/2017 PURCHER INTERNATIONAL PTY LTD 91.86 P293 INCL. GST ACCOMMODATION FOR 5 X SHIRE OF CARNARVON ELECTED MEMBERS ‐ COUNCIL MEETING EFT23556 11/12/2017 RAC TOURISM ASSETS PTY LTD T/A NINGALOO REEF RESORT CHECKING IN TUESDAY 28 NOVEMBER 2017 ‐ CHECKING OUT WEDNESDAY 29TH NOVEMBER 1,578.30 INCLUDING MEAL ALLOWANCE EFT23557 11/12/2017 RICOH AUSTRALIA PTY LTD MONTHLY LEASE PAYMENT TO RICOH FOR 2x PHOTO COPIERS FOR OCTOBER AND NOVEMBER 2017 2,680.23 EFT23558 11/12/2017 R PAGE WALL AND FLOOR TILING KINGSFORD SMITH MEMORIAL BLOCK TILING LABOUR AND MATERIALS 5,009.35 12 MONTH LICENCE FEE FOR AS 4906 ‐ 2002 (ANNEXURES A & B) FOR USE IN WORKS & SERVICES EFT23559 11/12/2017 SAI GLOBAL 209.34 CONTRACTS FOR TENDERS EFT23560 11/12/2017 CARNARVON SEA CHANGE APARTMENTS CARNARVON VISITOR CENTRE ACCOMMODATION BOOKINGS 350.00 EFT23561 11/12/2017 TOLL IPEC PTY LTD FREIGHT SERVICES 22.54 EFT23562 11/12/2017 TOLL EXPRESS FREIGHT SERVICES 1,041.41 CODE: K54870 ‐ 5 X KING GEE WORKCOOL FULL BUTTON SHIRTS , SIZE XL @ $44.68 INC GST EACH EFT23563 11/12/2017 TOTAL UNIFORMS 314.45 EMBROIDED WITH SHIRE OF CARNARVON EFT23564 11/12/2017 TOYWORLD ‐ CARNARVON WATER GUN THE BIG WET WATER GUN BOXED 104.88 EFT23565 11/12/2017 UNIVERSAL PICTURES INTERNATIONAL AUSTRALASIA PTY L MOVIE HIRE FOR CINEMA SCREENINGS AT CIVIC CENTRE 1,122.00 EFT23566 11/12/2017 VALSPAR PAINT (AUSTRALIA) PTY LTD 10L SOLVER ULTRA LOW INTERIOR LOW SHEEN WHITE BASE ‐ 65021 GREY PEBBLE 271.88 EFT23567 11/12/2017 WATTLEUP TRACTORS (CLOVERDALE) 4278681M1 ‐ SEAL FOR MASSEY FERGUSON TRACTOR 19.70 EFT23568 11/12/2017 CDP THEATRE PRODUCERS PTY LTD ROYALTIES OF BOX OFFICE SHARE FOR HORRIBLE HARRIET SHOW 2,169.13 EFT23569 15/12/2017 ACCUWEIGH PTY LTD ITEMS FOR THE SOFTWARE TO OPERATE THE WEIGHBRIDGE AT THE WASTE FACILITY 2,677.95 SITE VISIT FROM 4TH SEPTEMBER ‐ 8TH SEPTEMBER 2017 FOR RFQ01/2017 ‐ LOCAL GOVERNMENT EFT23570 15/12/2017 AMD CHARTERED ACCOUNTANTS 3,949.00 AUDIT REGULATIONS 1996 REGULATION 17 REVIEW EFT23571 15/12/2017 ASM ECLIPSE PTY LTD MERCHANDISE PURCHASES 3D POSTCARDS 1,232.32 EFT23572 15/12/2017 AUSTRALIAN SKATEBOARDING COMMUNITY INITIATIVE PTY LTD REVOLUTIONS SKATEBOARD PROGRAM DEPOSIT 1,641.75 ON SITE SERVICE TRUCK VISIT TO WASTE FACILITY TO REPAIR PUNCTURE ON KOMATSU LOADER EFT23573 15/12/2017 BEAUREPAIRES 219.00 P303 PURCHASE OF RAW FOOTAGE FROM BEN TEO PHOTOGRAPHY FOR THE GWN 7 TV AD EFT23574 15/12/2017 BENJAMIN TEO 320.00 COMMERCIALS EFT23575 15/12/2017 CARNARVON MENSWEAR 1 X PAIR OF SAFETY BOOTS ‐ ROWAN FULLGRABE 175.00 EFT23576 15/12/2017 TRISET BOSS BUSINESS PRINT 500 X DOG REGISTRATION FORMS FOR 2017/18 DOG REGISTRATION RENEWAL MAIL‐OUT 605.00 REIMBURSEMENT OF FUEL AND ACCOMMODATION COSTS FOR ATTENDANCE AT REGIONAL ROAD EFT23577 15/12/2017 BRETT SMITH 216.24 GROUP MEETING IN SHARK BAY ON 24.11.2017 EFT23578 15/12/2017 PETER BARRETT CORPORATION PTY LTD T/A CARNARVON MOTEL WA CARNARVON VISITOR CENTRE ACCOMMODATION BOOKINGS 455.00
Ordinary Council Agenda 23 January 2018 29 Schedule 8.2.1 (a) SHIRE OF CARNARVON LOCAL GOVERNMENT ACT 1995 List of accounts submitted to the Full Council Meeting 23rd January 2018 for confirmation in respect to accounts already paid.
VOUCHER DATE PAID PAYEE DESCRIPTION MUNI BANK TRUST BANK BANK DIRECT NUMBER EFT23579 15/12/2017 CATWEST PTY LTD SUPPLY AND DELIVER 25 TONNE OF 10MM COLDMIX 6,626.40 LUNCH PLATTERS FOR 20 PEOPLE FOR WEDNESDAY 22 NOVEMBER 2017 ‐ FOR MANAGEMENT EFT23580 15/12/2017 CARNARVON COMMUNITY COLLEGE CLEAVER ST CAMPUS CANTEEN 250.00 TRAINING WITH LGIS RISK MANAGEMENT EFT23581 15/12/2017 COCA COLA AMATIL (AUST) PTY LTD BOTTLED WATER ORDER REPLENISHMENT OF STOCK ‐ CIVIC CENTRE KIOSK 145.00 EFT23582 15/12/2017 CORAL COAST PLUMBING REPAIR WATER LEAK AT TOWN BEACH 18/10/2017 ‐ INVESTIGATION TO LOW PRESSUE RETIC LINE 517.00 EFT23583 15/12/2017 CONTROLLED IRRIGATION SUPPLIES 12 X BERMAD VALVES 9,910.00 EFT23584 15/12/2017 WINC AUSTRALIA PTY LTD T/A CORPORATE EXPRESS STAPLES BULK STATIONERY AND CLEANING SUPPLIES 1,733.81 2 X WORKCOVER FULL AUDIOLOGICAL ASSESMENTS FOR DONNELL MOONEY AND BERNARD EFT23585 15/12/2017 CORPORATE HEALTH PROFESSIONALS 638.00 CAMPBELL EFT23586 15/12/2017 CPMS WELDING TO WELD LOADING RAMPS ON TRAILER PTL6 313.50 TO SUPPLY BITE SIZE CAKES FOR SENIOR'S WEEK ‐ AN EVENING WITH KJAY WESTON ON EFT23587 15/12/2017 CARNARVON QUALITY FRUIT & VEG 62.20 WEDNESDAY 1ST NOVEMBER 2017 INSTALLATION OF BLACKBOX CONTROL GPS SYSTEM (SUPPLIED BY SHIRE) TO RUBBISH TRUCK ‐ P292 EFT23588 15/12/2017 CARNARVON AUTO ELECTRICS 352.00 (C27745) EFT23589 15/12/2017 CARNARVON FRESH IGA ‐ NORWEST INVESTMENT CORP PTY LTD FOOD SERVICE GROCERIES FOR YOUTH OUTREACH PROGRAMMES ‐ ASSORTED MEAT AND VEG 179.53 EFT23590 15/12/2017 CARNARVON STEEL SUPPLIES LEN 7.5M 25 25 5 ANGLE IN BLACK STEEL 128.40 EFT23591 15/12/2017 DAVID GRAY & CO PTY LTD MBG 240LT BLUE BIN 1,772.76 HIRE OF MOVIE: THOR; RAGNORAK SCREENED ON SATURDAY 25TH NOVEMBER AND SUNDAY 26TH EFT23592 15/12/2017 WALT DISNEY STUDIOS MOTION PICTURES, AUSTRALIA 575.60 NOVEMBER 2017 WET HIRE 30,000L WATER TRUCK 1 ‐ FOR ROAD WORKS ON QUOBBA / GNARALOO ROAD ‐ EFT23593 15/12/2017 DUKS CONTRACTING PTY LTD 25,393.50 20/11/2017 ‐ 24/11/2017 EFT23594 15/12/2017 EASIFLEET NOVATED VEHICLE LEASE FOR PPE 13/12/2017 724.61 EFT23595 15/12/2017 ELDERS RURAL SERVICES AUSTRALIA LIMITED 20KG BAGS OF 'ALERT' DOG FOOD FOR THE POUND @ $34.299 EACH (INCL GST) 205.79 EFT23596 15/12/2017 EVANS EQUESTRIAN SERVICES TO PROVIDE PONY RIDES FOR THE CHRISTMAS STREET PARTY HELD ON FRIDAY 1ST DECEMBER 2017 300.00
RETURN FLIGHTS FOR 2x SHIRE STAFF TO ATTEND TRAINING IN PERTH ‐ DEPARTING CARNARVON EFT23597 15/12/2017 EVERYWHERE TRAVEL 1,570.00 SUNDAY 26 NOVEMBER 2017 ‐ RETURNING WEDNESDAY 29 NOVEMBER 2017 EFT23598 15/12/2017 FIRE & SAFETY WA 4 X FIREWALKER GLOVE UNLINED LARGE 297.00 EFT23599 15/12/2017 GASCOYNE OFFICE EQUIPMENT OCTOBER 2017 EXEC PRINTER 4,164.58 EFT23600 15/12/2017 GASCOYNE TRANSPORT SERVICES DRY HIRE MINI EXCAVATOR FOR REPAIR OF RETICULATION AT TOWN OVAL 2,299.00 DELIVERY OF PRELIMINARY PROJECT SCOPE AND PROJECT MANAGEMENT FOR WASTE AND EFT23601 15/12/2017 GLEN FLOOD GROUP CONSULTING 2,345.75 RECYCLING PROJECT EFT23602 15/12/2017 HITS RADIO PTY LTD ADVERTISING THE SHIRE'S WHAT'S ON GUIDE FOR BROADCAST FROM 1‐28TH NOVEMBER 2017 1,619.20 ACCOMMODATION FOR LYN CLIFF ‐ LGIS RISK MANAGEMENT FOR TRAINING HELD ON 21 & 22 EFT23603 15/12/2017 BEST WESTERN HOSPITALITY INN CARNARVON NOVEMBER 2017 CHECKING IN MONDAY 20 NOVEMBER 2017 ‐ CHECKING OUT WEDNESDAY 22 392.50 NOVEMBER 2017 (INCLUDES MEALS) TRANSPORTATION OF 6 X 70KG BOTTLES OF CHLORINE GAS FROM IXOM TO SGIRE OF CARNARVON EFT23604 15/12/2017 QUBE LOGISTICS (WA2) PTY LTD 641.41 DEPOT EFT23605 15/12/2017 OPTIGOLFWA PTY LTD T/A KCD FUEL FUEL SUPPLIES 9,757.67 EFT23606 15/12/2017 KLEENIT PTY LTD CLEANING PROVISIONS AS PER CONTRACT FOR SERVICES PROVIDED IN NOVEMBER 2017 10,472.00 EFT23607 15/12/2017 KOMATSU AUSTRALIA PTY LTD 1 X ELEMENT ‐ OUTER AIR PRIMARY FILTER TO SUIT KOMATSU LOADER WA380 ‐ 101.55 EFT23608 15/12/2017 LANDGATE ‐ ACCOUNTS 25 LAND ENQUIRIES NOVEMBER 2017 50.60
Ordinary Council Agenda 23 January 2018 30 Schedule 8.2.1 (a) SHIRE OF CARNARVON LOCAL GOVERNMENT ACT 1995 List of accounts submitted to the Full Council Meeting 23rd January 2018 for confirmation in respect to accounts already paid.
VOUCHER DATE PAID PAYEE DESCRIPTION MUNI BANK TRUST BANK BANK DIRECT NUMBER EFT23609 15/12/2017 LOCAL BLOKE MARKETING AND DISTRIBUTION REPLENISH STOCK AND SOUVENIRS FOR SALE AT THE VISITORS CENTRE 240.49 EFT23610 15/12/2017 LOCALISE PTY LTD MAJOR STRATEGIC REVIEW ‐ PREPARATION, DELIVERY AND/OR WRITE UP 8,580.51 LEGAL ADVICE FOR S.A.T PROCEEDINGS ‐ MURCHISON REGIONAL ABORIGINAL CORPORATION AND EFT23611 15/12/2017 MCLEODS BARRISTERS & SOLICITORS 7,816.84 FOR COMPLETION OF LEASE RENEWAL DOCUMENTS PROVISION FOR PROGRAMMING AND EQUIPMENT FOR THE PERIOD OF THE 28/11/2017 ‐ EFT23612 15/12/2017 MESSAGES ON HOLD AUSTRALIA PTY LTD 392.70 27/2/2018 FOR THE SHIRE ADMINISTRATION OFFICE TELEPHONE SYSTEM EFT23613 15/12/2017 MKB INDUSTRIES REFUND OF OVERPAYMENT ON WASTE FACILITY DOCKET 12108 53.60 EFT23614 15/12/2017 MONKEY BAA THEATRE COMPANY ROYALTIES ON LIVE PERFORMANCE ‐ DIARY OF A WOMBAT 415.21 REIMBURSMENT OF DAILY MEAL EXPENSES BETWEEN 20/11/2017 ‐ 23/11/2017 WHILST EFT23615 15/12/2017 NADINE BROWN 318.78 ATTENDING TRAINING LIZ NEWTON DANCE ACADEMY PERFORMANCE FOR CHRISTMAS STREET PARTY FRIDAY 1 DECEMBER EFT23616 15/12/2017 ELIZABETH NEWTON 550.00 2017 REIMBURSMENT OF FUEL EXPENSES WHILE IN SHARK BAY ATTENDING REGIONAL ROAD GROUP EFT23617 15/12/2017 DAVID NIELSON 77.20 MEETING EFT23618 15/12/2017 NORWEST REFRIGERATION SERVICES SERVICING OF AIR CONDITIONER AT 5 AIRPORT CRESCENT 132.00 EFT23619 15/12/2017 NORTH WEST AUTOS 1 X MUD GUARD FOR HOLDENLORADO CO ‐ C27680 43.45 EFT23620 15/12/2017 OFFICEWORKS LTD SUPPLY OF STATIONERY 94.05
EFT23621 15/12/2017 OLD POST OFFICE CAFE / TA OLD POST OFFICE ACCOMMODATION CARNARVON VISITOR CENTRE ACCOMMODATION BOOKINGS 192.49
EFT23622 15/12/2017 KIMMARC PTY LTD T/A PORTSIDE ENGINEERING AND CRANE SERVICES 1200 X 1200 STAINLESS STEEL PERFORATED 1.6MM SS316 SHEET OF STEEL FOR STREET SWEEPER 1,141.80 PROVISION OF ROAD, DRAINAGE AND CUL DE SAC DESIGN FOR SOUTHERN END OF OLIVIA TERRACE EFT23623 15/12/2017 PROFORM CIVIL 1,683.00 SOUTH CARNARVON, SLK 0.00 TO 0.05 EFT23624 15/12/2017 REPCO PTY LTD RAGS AND AIR FRESHNER 751.99 EFT23625 15/12/2017 R & L COURIERS 5 BOXES FROM BLACKWOODS, GERO 134.75 EFT23626 15/12/2017 SANDY MCGINNS MOTORCYCLES FILTERS 46.20 SECURITY PATROLS ‐ SHIRE ADMINISTARTION CENTRE (MAIN OFFICE) FOR THE PERIOD 01/11/2017 ‐ EFT23627 15/12/2017 SANDHURST SECURITY SERVICES 2,700.00 30/11/2017 EFT23628 15/12/2017 SECUREPAY PTY LTD ONLINE PAYMENT SECURITY SERVICES FOR NOVEMBER 2017 FOR THE CIVIC CENTRE 0.53 CATERING FOR SENIORS WEEK HIGH TEA ON SUNDAY 29TH OCTOBER 2017 AT THE SENIOR CITIZENS EFT23629 15/12/2017 SOROPTIMIST INTERNATIONAL OF CARNARVON 500.00 HALL EFT23630 15/12/2017 CARNARVON SPORTS 4 X POOL CUES FOR YOUTH SERVICES 161.80 EFT23631 15/12/2017 SUNPRINTS T‐SHIRTS AND CLOTHING SUPPLY POLY POLO T‐SHIRTS TO REPLENISH STOCK AT VISITORS CENTRE 1,078.08
ENGAGE TALIS CONSULTANTS TO UNDERTAKE A COMPLETE ROAD NETWORK ASSESSMENT TO EFT23632 15/12/2017 TALIS CONSULTANTS PTY LTD APPLY 'FAIR VALUE' TO ROAD ASSETS AS PART OF THE 3 YEARLY INFRASTRUCTURE ASSETS 20,900.00 VALUATION (AS PER MANDATORY REPORTING REQUIREMENT BY LG DEPT)
EFT23633 15/12/2017 TOLL IPEC PTY LTD FREIGHT ‐ LIBRARY BOOKS 42.61 TRUCK 2 ‐ WET HIRE OF 1 X SIDE TIPPER FOR ROAD WORKS ON QUOBBA/GNARALOO ROAD, BASED EFT23634 15/12/2017 TREMOR EARTHMOVING 81,309.25 ON A 9.5 HOUR DAY (9 DAY FORTNIGHT) FOR UP TO 20 DAYS (190 HOURS) EFT23635 15/12/2017 TWENTIETH CENTURY FOX FILM DISTRIBUTORS P/L HIRE OF MOVIE: KINGSMAN: THE GOLDEN CIRCLE 21/10/2017 ‐ 22/10/2017 433.99 SUPPLY AND MONTHLY SERVICING OF 3 X 3.0M FRONTLIFT BINS AT BUSHBAY 3 COLLECTIONS FOR EFT23636 15/12/2017 VEOLIA ENVIRONMENTAL SERVICES (AUSTRALIA) PTY LTD 402.53 NOVEMBER 2017 EFT23637 15/12/2017 W.A. ELECTORAL COMMISSION 2017 LOCAL GOVERMENT ORDINARY ELECTION COSTS 19,694.15
Ordinary Council Agenda 23 January 2018 31 Schedule 8.2.1 (a) SHIRE OF CARNARVON LOCAL GOVERNMENT ACT 1995 List of accounts submitted to the Full Council Meeting 23rd January 2018 for confirmation in respect to accounts already paid.
VOUCHER DATE PAID PAYEE DESCRIPTION MUNI BANK TRUST BANK BANK DIRECT NUMBER EFT23638 15/12/2017 WA LOCAL GOVERNMENT ASSOCIATION ELECTED MEMBERS TRAINING IN CARNARVON FROM 18‐19TH DECEMBER 2017 2,145.00 INSEPCT AND SERVICE 1 X CHLORINE REGULATOR FOR THE AQUATIC CENTER ‐ 2 X W&T AAAA7109, EFT23639 15/12/2017 WESTWATER ENTERPRISES PTY LTD 767.75 ARMALON FILTER AND EXTRA PARTS IF REQUIRED AS PER EMAIL FROM PAUL WEIR WET HIRE OF GRADER FOR CONSTRUCTION OF WORK ON THE QUOBBA / GNARALOO ROAD 79 EFT23640 15/12/2017 BJ & V GARRIGAN 17,380.00 HOURS COMMENCING 20 NOVEMBER 2017 EFT23641 15/12/2017 BRETT SMITH MEETING FEES ‐ COUNCIL MEETING 28 NOVEMBER 2017 1,457.00 EFT23642 15/12/2017 EDWARD JOHN GARRETT MEETING FEES ‐ COUNCIL MEETING 28 NOVEMBER 2017 2,434.00 EFT23643 15/12/2017 KRISTAN PINNER MEETING FEES ‐ COUNCIL MEETING 28 NOVEMBER 2017 1,457.00 EFT23644 15/12/2017 LUKE SKENDER MEETING FEES ‐ COUNCIL MEETING 28 NOVEMBER 2017 1,457.00 REFUND OF SHIRE RATES FOR 2016/17 RATING YEAR AS PER COUNCIL RESOLUTION FC 29/11/17 FROM COUNCIL MEETING HELD IN NOVEMBER 2017. (PORTION OF THIS REFUND HAS BEEN EFT23645 15/12/2017 MURCHISON REGION ABORIGINAL CORPORATION 4,360.49 ALLOCATED TO PAY THE 20% OF RATES FOR 2017/18 ON THE 21 MRAC PROPERTIES THAT COUNCIL RESOLVED TO APPLY AN 80% EXEMPTION ON) EFT23646 15/12/2017 KANE SIMPSON MEETING FEES ‐ COUNCIL MEETING 28 NOVEMBER 2017 1,457.00 EFT23647 15/12/2017 SMITH, EDWARD MEETING FEES ‐ COUNCIL MEETING 28 NOVEMBER 2017 1,457.00 EFT23648 15/12/2017 PHIL YOUD MEETING FEES ‐ COUNCIL MEETING 28 NOVEMBER 2017 1,457.00 EFT23738 14/12/2017 BUILDING COMMISSION BLS COLLECTIONS FOR NOVEMBER 2017 564.10 EFT23739 21/12/2017 AUSTRALIAN SERVICES UNION PAYROLL DEDUCTIONS 54.90 EFT23740 21/12/2017 AUSTRALIAN PERFORMING ARTS CENTRES ASSOCIATION RENEWAL OF MEMBERSHIP FOR CARNARVON CIVIC CENTRE 20172018 ‐ 750.00 SUPPLY AND INSTALL 125 SQUARE METRES OF 40MM DOUBLE DENSITY ASTRO PLAYSAFE PREMIUM EFT23741 21/12/2017 ASTRO SYNTHETIC TURF 39,490.00 TO THE REMAINING AREAS AT CARNARVON AQUATIC CENTRE PLAYGROUND EFT23742 21/12/2017 ATOM AIRPORT STAFF TOILET DOOR SIGNS FOR THE AIRPORT 26.30 EFT23743 21/12/2017 AUSTRALIA POST POSTAGE ‐ RATES INSTALLMENT NOTICES 1,255.90 EFT23744 21/12/2017 BAYVIEW CORAL BAY VISITOR CENTRE ACCOMMODATION BOOKINGS 151.37 EFT23745 21/12/2017 BIN BOMB PTY LTD 6 X 4KG CONTAINERS OF BIN BOMB PELLETS 588.17 EFT23746 21/12/2017 BLACKBOX CONTROL PTY LTD 1 X IN CONTROL GPS TRACKING EQUIPMENT PORTABLE UNIT PART NO: 200N W/CIG LEAD 830.50 EFT23747 21/12/2017 B & L BUILDING REPAIRS TO CIVIC CENTRE ROOF AND FLASHING 4,251.50 EFT23748 21/12/2017 BOOKEASY TOURISM SOLUTIONS BOOKEASY BOOKING RETURNS COMMISSION ‐ NOVEMBER 2017 220.00 EFT23749 21/12/2017 BUNNINGS GERALDTON POUR‐IN‐PLACE BLACK WETPOUR RUBBER SURFACING 1,038.40 EFT23750 21/12/2017 CABCHARGE AUSTRALIA PTY LTD USE OF TAXI FARE VOUCHERS FOR CAB CHARGE 241.19 EFT23751 21/12/2017 CALTEX AUSTRALIA PETROLEUM PTY LTD FUEL SUPPLIES 722.75 EFT23752 21/12/2017 CARNARVON LUXURY CANAL HOLIDAY HOME VISITOR CENTRE ACCOMMODATION BOOKINGS 1,225.00 EFT23753 21/12/2017 CARNARVON PRECISION MACHINING MAKE UP HYDRAULIC HOSES FOR TEREX ‐ P317 623.84 ACCOMMODATION FOR CONTRACT BUILDING SURVEYOR MONTHLY VISITS 4TH DECEMBER ‐ 7TH EFT23754 21/12/2017 CARNARVON CENTRAL APARTMENTS 2 560.00 DECEMBER EFT23755 21/12/2017 CARNARVON CLEANERS YPT LTD CIVIC CENTRE CLEANING FOR NOVEMBER 2017 3,333.33 EFT23756 21/12/2017 BARRY EVANS CARPET HOTLINE REFUND OF OVERPAYMENT ON DOCKET 12236 PAID VIA BANKCARD ON 03.12.2017 20.00 EFT23757 21/12/2017 CARNARVON NOVUS REPLACE BROKEN GLASS PANEL IN THE CIVIC CENTRE OFFICE AS PER QUOTE DATED 29.11.2017 1,010.80
EFT23758 21/12/2017 CARNARVON COMMUNITY COLLEGE CLEAVER ST CAMPUS CANTEEN LUNCH PLATTERS FOR 20 PEOPLE FOR LEADERSHIP TRAINING IN THE WOOLSHED 500.00 SUPPLY AND INSTALL HORIZON POWER STYLE VANDAL‐PROOF LIGHT AT LOT 510 ROBINSON STREET EFT23759 21/12/2017 CARNARVON ELECTRICS 5,338.30 ‐ MEDICAL CENTRE/BARRY EVANS CARPARK EFT23760 21/12/2017 COASTAL ADVENTURE TOURS VISITOR CENTRE TOUR BOOKINGS 244.99
Ordinary Council Agenda 23 January 2018 32 Schedule 8.2.1 (a) SHIRE OF CARNARVON LOCAL GOVERNMENT ACT 1995 List of accounts submitted to the Full Council Meeting 23rd January 2018 for confirmation in respect to accounts already paid.
VOUCHER DATE PAID PAYEE DESCRIPTION MUNI BANK TRUST BANK BANK DIRECT NUMBER EFT23761 21/12/2017 CORAL COAST TOURIST PARK VISITOR CENTRE ACCOMMODATION BOOKINGS 895.11 EFT23762 21/12/2017 CORAL COAST WATER PTY LTD 5865KL OF WATER FOR FESTIVAL GROUND 9,399.50 EFT23763 21/12/2017 DEPARTMENT OF PARKS AND WILDLIFE ANNUAL SUBSCRIPTION OF LANDSCOPE MAGAZINE (1 YEAR RENEWAL ‐ 4 ISSUES) 30.00 EFT23764 21/12/2017 FRESLEVER PTY LTD T/A CORAL BAY ECO TOURS VISITOR CENTRE TOUR BOOKINGS: W & P BYRD 99.75 EFT23765 21/12/2017 CORAL COAST HELICOPTER SERVICES PTYTD L VISITOR CENTRE BOOKINGS TOURIST OPERATIONS 962.50 EFT23766 21/12/2017 CPMS WELDING WELDING REPAIRS TO RAMPS FOR LOADING AND UNLOADING OF TEREX SKID STEER 330.00 EFT23767 21/12/2017 CS LEGAL LEGAL ADVICE ON PENDING RATES MATTERS 470.80 EFT23768 21/12/2017 CARNARVON AUTO ELECTRICS SUPPLY 1 X 12V DC FOR TIP TRUCK ‐ PTRU3 625.35 EFT23769 21/12/2017 CARNARVON GROWERS ASSOCIATION 30 X L/GREY SUCTION HOSE 100MM 3,842.38 EFT23770 21/12/2017 CARNARVON MEDICAL CENTRE TWINRIX VACCINATION ‐ WAYNE COLE 811.80 EFT23771 21/12/2017 CARNARVON FRESH IGA ‐ NORWEST INVESTMENT CORP PTY LTD ASSORTED ITEMS FOR THE SHIRE CHRISTMAS PARTY 15TH DECEMBER 2017 235.76 EFT23772 21/12/2017 CARNARVON STATE EMERGENCY SERVICE DRAW FOR ESL EXPENDITURE FOR 2017/2018 6,500.00 EFT23773 21/12/2017 CARNARVON MITRE 10 1 X GARDEN CART FOR TRANSPORTING SPEAKERS 338.55 PROVIDE SANTA FOR CHRISTMAS STREET PARTY ON TFRIDAY 1S DECEMBER 2017 FROM 5.30 ‐ 7.30 EFT23774 21/12/2017 CARNARVON VOLUNTEER FIRE & RESCUE SERVICE 200.00 PM EFT23775 21/12/2017 ATO ‐ CHILD SUPPORT AGENCY PAYROLL DEDUCTIONS 723.70 SUPPLY OF NEW COMPUTERS AND IT EQUIPMENT FOR REPLACEMENT AND UPGRADE OF OLD EFT23776 21/12/2017 DELL AUSTRALIA PTY LTD 18,260.00 MACHINES REMOVE RUST AND RE‐PAINT BOTH STEEL TRUSSES IN OLD CHANGE ROOM AT JIM RICHARDS EFT23777 21/12/2017 D.G. BUILDERS PTY LTD 2,662.00 PAVILLION EFT23778 21/12/2017 DIGITAL MONOPOLY P/L MONTHLY WEBSITE HOSTING FOR SHIRE AND VISITORS CENTRE WEBSITE 165.00 EFT23779 21/12/2017 DIVE NINGALOO VISITOR CENTRE TOUR BOOKINGS 350.00 MILESTONE PAYMENT #2 FOR THE DESIGN, CONSTRUCTION AND INSTALLATION OF 5 ART PIECES IN EFT23780 21/12/2017 DOWLING GIUDICI & ASSOCIATES 33,000.00 THE CARNARVON MAIN STREET ‐AS PER CONTRACT RFT 09/2017 EFT23781 21/12/2017 DUKS CONTRACTING PTY LTD WET HIRE OF 30,000L WATER TRUCK 1 ‐ FOR ROAD WORKS ON QUOBBA/GNARALOO ROAD 25,393.50 EFT23782 21/12/2017 FARNE, JOHN & VERONICA WASTE MANAGEMENT CORAL BAY CORAL BAY MAINTENANCE TO LANDFILL SITE NOVEMBER 2017 21,899.29 EFT23783 21/12/2017 FRANCIS STREET APARTMENTS VISITOR CENTRE ACCOMMODATION BOOKINGS 78.75 GARDEN MAINTENANCE AT BROWNS RANGE CEMETARY ‐ IN ACCORDANCE QITH CONTRACT EFT23784 21/12/2017 GASCOYNE FUNERAL DIRECTORS & MONUMENTALS 2,066.26 C01/2015 EFT23785 21/12/2017 GASCOYNE OFFICE EQUIPMENT BLACK INK CARTRIDGE FOR BROTHER PRINTER AT THE FRONT COUNTER 293.40 05/09/2017 ‐ DRY HIRE OF MINI EXCAVATOR FOR INSTALLATION OF RETIC FILTER, PIT AND VALVE EFT23786 21/12/2017 GASCOYNE TRANSPORT SERVICES 786.50 REPLACEMENTS ON EFFLUENT LINE AT BROCKMAN PARK EFT23787 21/12/2017 GERALDTON FUEL COMPANY PTY LTD T/A REFUEL AUSTRALIA 1 X 200L DRUM OF PREMIX COOLANT 753.28 WASTE AND RECYCLING PROJECT ‐ WASTE MANAGEMENT LANDFILL DEVELOPMENT SUPPORT EFT23788 21/12/2017 GLEN FLOOD GROUP CONSULTING 8,055.30 PROJECT MANAGER PETER FOXCROFT STANDARD ROOM AND MEALS FOR SENIOR FINANCE OFFICER ATTENDING TRAINING IN PERTH ‐ EFT23789 21/12/2017 GOODEARTH HOTEL 361.00 CHECKING IN SUNDAY 26 NOVEMBER 2017 ‐ CHECKING OUT WEDNESDAY 29 NOVEMBER 2017 TO PROVIDE ADVICE RE GST DEBIT ERROR AND GUIDANCE ON HOW TO ADJUST BAS RETURN TO EFT23790 21/12/2017 MOORE STEPHENS 385.00 COMPLY WITH ATO STANDARDS 1 NIGHT ACCOMODATION FOR ACTING COMMUNITY EMERGENCY SERVICES MANAGER FOR THE EFT23791 21/12/2017 HERITAGE RESORT SHARK BAY 188.00 7TH DECEMBER 2017 EFT23792 21/12/2017 BEST WESTERN HOSPITALITY INN CARNARVON VISITOR CENTRE ACCOMMODATION BOOKINGS 234.49 EFT23793 21/12/2017 INTEGRITY COACH LINES (AUST) PTY LTD BOOKING SALES REIMBURSED TO INTEGRITY COACHES 9,283.67 EFT23794 21/12/2017 JASON SIGNMAKERS SUPPLY SIGNS 3,305.50
Ordinary Council Agenda 23 January 2018 33 Schedule 8.2.1 (a) SHIRE OF CARNARVON LOCAL GOVERNMENT ACT 1995 List of accounts submitted to the Full Council Meeting 23rd January 2018 for confirmation in respect to accounts already paid.
VOUCHER DATE PAID PAYEE DESCRIPTION MUNI BANK TRUST BANK BANK DIRECT NUMBER
EFT23795 21/12/2017 JENNIFER LITTLE MANAGEMENT OF THE CARNARVON AQUATIC CENTRE FOR DECEMBER 2017 AS PER CONTRACT 17,797.27 EFT23796 21/12/2017 JOLLY'S AUTO CENTRE (JOLLY'S TYRE SERVICE) 5 X TOYO 265/70R17 TYRES FOR WORKSHOP UTE C28266 ‐ P330 2,277.00 REIMBURSEMENT OF PURCHASE FROM WOOLWORTHS ‐ FOOD AND PARTY BAGS FOR CHILDREN'S EFT23797 21/12/2017 SARAH JUPP 99.10 CHRISTMAS PARTY AT LIBRARY AS PER REMUNERATION POLICY REIMBURSEMENT FOR ANNUAL AIRFARE/EQUIVALENT FUEL EFT23798 21/12/2017 HELEN KARAGEORGIOU 353.07 SUPPLIES AND ONE WAY BUS TICKET EFT23799 21/12/2017 OPTIGOLFWA PTY LTD T/A KCD FUEL FUEL SUPPLIES 10,726.94 EFT23800 21/12/2017 KOMATSU AUSTRALIA PTY LTD CARTRIGE ‐ 6736‐51‐5142 29.36 EFT23801 21/12/2017 LAMOTTE PACIFIC PTY LTD 1 X ITEM: 729051 CHROMAFIL GF/RC 45/25 BLACK/BL 391.60 EFT23802 21/12/2017 CARNARVON ART STUDIO REORDER OF 12 X JESSIE LARMAN RECIPE BOOKS FOR THE VISITORS CENTRE 96.00 ADVERTISEMENT ON SEEK WEBSITE FOR EMPLOYMENT NOTICE 'COMMUNITY EMERGENCY EFT23803 21/12/2017 MARKETFORCE PTY LTD 171.94 SERVICES MANAGER' CORAL BAY RANGER COVER 06/12/2017 ‐ 07/12/2017 REIMBURSEMENT FOR MEALS AND 1X NIGHT EFT23804 21/12/2017 MARK FORBES 156.00 OF PRIVATE ACCOMMODATION EFT23805 21/12/2017 MCLEODS BARRISTERS & SOLICITORS LEGAL ADVICE FOR S.A.T PROCEEDINGS ‐ MURCHISON REGIONAL ABORIGINAL CORPORATION 3,131.18 CLAIM FOR TRAVEL ALLOWANCE BASED RON PE KM RATE ‐ ATTENDED COMMUNITY DEVELOPMENT EFT23806 21/12/2017 NADINE BROWN 1,165.67 TRAINING/WORKSHOP EFT23807 21/12/2017 NINGALOO CLUB CORAL BAY VISITOR CENTRE ACCOMMODATION BOOKINGS 645.75 EFT23808 21/12/2017 NINGALOO REEF DIVE VISITOR CENTRE TOUR BOOKINGS 480.25 EFT23809 21/12/2017 NORTH WEST AUTOS HOUSING LH TAIL LIGHT FOR HOLDEN COLORADO REGISTRATION C27655 ‐ P295 519.44 EFT23810 21/12/2017 OFFICEWORKS LTD SUPPLY STATIONERY 22.70 EFT23811 21/12/2017 IXOM OPERATIONS Pty Ltd MONTHLY SERVICE FEE FOR CHLORINE CYLINDERS FOR 1/11/2017 ‐ 30/11/2017 597.43 EFT23812 21/12/2017 JANINE OXENHAM 3 X STILT WALKERS FOR THE CHRISTMAS STREET PARTY ON FRIDAY 1ST DECEMBER 2017 500.00 EFT23813 21/12/2017 AUSTRALIAN TAXATION OFFICE (PAYG) P.A.Y.G. TAX FOR PAY PERIOD ENDING 13.12.2017 83,058.00 EFT23814 21/12/2017 KIMMARC PTY LTD T/A PORTSIDE ENGINEERING AND CRANE SERVICES SUPPLY 12 X MESH LIGHT COVERS FOR THE TOWN OVAL LIGHTS 4,529.80 EFT23815 21/12/2017 PRIME MEDIA GROUP LTD SCREENING OF ADVERTISEMENTS FOR THE SHIRE OF CARNARVON ON GWN7 1,760.00 EFT23816 21/12/2017 PURCHER INTERNATIONAL PTY LTD CONNECTION AND EXHAUST LINE, FLEXIBLE PIPE AND 4 CLAMP FOR IVECO RUBBISH TRUCK ‐ P293 " 456.01
EFT23817 21/12/2017 R & L COURIERS TRANSPORTATION OF 1000L EMULSION POD FROM CATWEST GERALDTON TO THE SHIRE DEPOT 308.00 EFT23818 21/12/2017 SANDHURST SECURITY SERVICES 2 X CROWD CONTROLLERS FOR CHRISTMAS STREET PARTY HELD ON 1 DECEMBER 2017 440.00 PRINTING AND SALE OF TICKETS, BASED ON 0.50C PER TICKET SOLD AS PER AGREEMENT EFT23819 21/12/2017 SEATADVISOR AUSTRALIA 86.90 NOVEMBER 2017 EFT23820 21/12/2017 CARNARVON SEA CHANGE APARTMENTS VISITOR CENTRE ACCOMMODATION BOOKINGS 350.00 EFT23821 21/12/2017 CARNARVON SPORTS 2 X GUN CLEANING KITS 99.90 EFT23822 21/12/2017 TRU‐LINE TRAFFIC MANAGEMENT PTY LTD TRAFFIC MANAGEMENT FOR FRIDAY 1ST DECEMBER 2017 CHRISTMAS STREETRTY PA 2,025.65 SITE CHARGE FOR FRONTLIFT STEEL 3.0CM BIN AT THE SHIRE DEPOT, 446 ROBINSON STREET EFT23823 21/12/2017 VEOLIA ENVIRONMENTAL SERVICES (AUSTRALIA) PTY LTD 11.07 CARNARVON FOR OCTOBER 2017 EFT23824 21/12/2017 VISIT MERCHANDISE PTY LTD ABORIGINAL ART TEATOWELS FOR SALE AT CARNARVON VISITOR'S CENTRE ‐ FOUR DESIGNS 230.56 REIMBURSEMENT OF REFRESHMENT COSTS FOR SENIOR'S VISIT AND LOCAL HISTORY GROUP VISIT EFT23825 21/12/2017 WESTON, CHERYL 43.05 OF ART EXHIBITION AT LIBRARY HORIZON POWERLINE CLEARANCE IN VARIOUS LOCATIONS INCLUDES BULK PRUNE DISCOUNT OF EFT23826 21/12/2017 WESTERLY CONTRACTORS 4,826.43 3.5%
Ordinary Council Agenda 23 January 2018 34 Schedule 8.2.1 (a) SHIRE OF CARNARVON LOCAL GOVERNMENT ACT 1995 List of accounts submitted to the Full Council Meeting 23rd January 2018 for confirmation in respect to accounts already paid.
VOUCHER DATE PAID PAYEE DESCRIPTION MUNI BANK TRUST BANK BANK DIRECT NUMBER EFT23827 21/12/2017 BJ & V GARRIGAN WET HIRE OF GRADER FOR CONSTRUCTION OF WORK ON THE QUOBBA / GNARALOO ROAD 19,800.00 TOTAL 1,202,175.70 3,653.10 72,954.17 TOTAL BANK DIRECTS 72,954.17 TOTAL TRUST CHEQUES 919.87 TOTAL MUNI CHEQUES 114,639.96 TOTAL MUNI EFT 1,087,535.74 TOTAL TRUST EFT 2,733.23 TOTAL 1,278,782.97
Ordinary Council Agenda 23 January 2018 35 Schedule 8.2.1 (B) CORPORATE CREDIT CARD EXPENDITURE ‐ PAYMENT REFERENCE DD34350.1 & DD34353.1
M. GOFF CORPORATE CREDIT CARD EXPENSES Description WOOLWORTHS ‐ TEA BAGS FOR CIVIC CENTRE KITCHEN 3.30 WOOLWORTHS ‐ RESTOCK OF CHOCOLATES FOR CIVIC CENTRE KIOSK 12.00 MAGISTRATES COURT ‐ OCCASIONAL LIQUOR LICENCE FOR SENIOR'S WEEK CONCERT 53.00 HOMESTEAD ‐ MONTHLY WEBSITE FEES 29.77 WOOLWORTHS ‐ CHOCOLATE AND CHIPS FOR CIVIC CENTRE KIOSK 44.35 WOOLWORTHS ‐ CHOCOLATE FOR CIVIC CENTRE KIOSK 36.04 WOOLWORTHS ‐ JUICE FOR CIVIC CENTRE KIOSK 3.00 WOOLWORTHS ‐ CHOCOLATE AND CHIPS FOR CIVIC CENTRE KIOSK 36.00 217.46
D. HILL CORPORATE CREDIT CARD EXPENSES Description AUSTRALIA POST MELBOURNE ‐ NATIONAL POLICE CLEARANCE FOR RANGER FOR FIREARM LICENCE 49.90 AUSTRALIA POST MELBOURNE ‐ NATIONAL POLICE CLEARANCE FOR RANGER FOR FIREARM LICENCE 49.90 FACEBOOK ‐ CARNARVON VISITOR CENTRE DIGITAL MARKETING CAMPAIGN 64.07 CENTRAL REGIONAL TAFE ‐ RANGER'S TRAINING COURSE 'LAW A' 262.04 425.91
P. LEES CORPORATE CREDIT CARD EXPENSES Description LOCAL GOVERNMENT PROFESSIONALS ‐ ONE DAY REGISTRATION ANNUAL STATE CONFERENCE 2017 725.00 AUSTDOMAINS INVOICE 34055451 ‐ LINUX WEB HOSTING 1 MONTH PREMIUM 32.86 GO DADDY WEBSITE DOMAIN RENEWAL FOR CARNARVON.ORG.AU FOR THE VISITORS CENTRE 38.50 796.36
D. NIELSEN CORPORATE CREDIT CARD EXPENSES Description LIFEPROOF MOBILE PHONE CASES FOR INFRASTRUCTURE STAFF USE X4 369.75 369.75
TOTAL PAYMENT TO CORPORATE CREDIT CARD ACCOUNT 1,809.48
Ordinary Council Agenda 23 January 2018 36 8.2.2 FINANCIAL ACTIVITY STATEMENT AND BUDGET VARIATIONS – 31 DECEMBER 2017
File No: 2F0513 Date of Meeting: 23 January 2018 Location/Address: Shire of Carnarvon Name of Applicant: Shire of Carnarvon Name of Owner: Shire of Carnarvon Author/s: Sa Toomalatai, Manager Finance Declaration of Interest: Nil Voting Requirements: Officer Recommendation 1 ‐ Simple Majority Officer Recommendation 2 ‐ Absolute Majority
Summary of Item: In accordance with Regulation 34 of the Local Government (Financial Management) Regulations, the Shire Administration is required to prepare a monthly Statement of Financial Activity for approval by Council.
Description of Proposal: N/A
Background: The Statement of Financial Activity was introduced by the Department of Local Government from 1 July 2005. This change was implemented to provide elected members with information about operating and capital revenues and expenditures. It was also intended to link operating results with balance sheet items, and reconcile with the end of month balances.
Also, the regulations require a quarterly review of the budget expenditure, with the opportunity to adjust funding allocations to address financial shortcomings and changing priorities to operations, delivery of services and projects.
Consultation: Nil
Statutory Environment: Local Government (Financial Management) Regulation 33A(3) and 34 (1).
33A. Review of budget (3) A council is to consider a review submitted to it and is to determine* whether or not to adopt the review, any parts of the review or any recommendations made in the review.
*Absolute majority required.
34. Financial activity statement required each month (Act s. 6.4) (1A) In this regulation — committed assets means revenue unspent but set aside under the annual budget for a specific purpose. (1) A local government is to prepare each month a statement of financial activity reporting on the revenue and expenditure, as set out in the annual budget under regulation 22(1)(d), for that month in the following detail — (a) annual budget estimates, taking into account any expenditure incurred for an additional purpose under section 6.8(1)(b) or (c); and
Ordinary Council Agenda 23 January 2018 37 (b) budget estimates to the end of the month to which the statement relates; and (c) actual amounts of expenditure, revenue and income to the end of the month to which the statement relates; and (d) material variances between the comparable amounts referred to in paragraphs (b) and (c); and (e) the net current assets at the end of the month to which the statement relates. (2) Each statement of financial activity is to be accompanied by documents containing — (a) an explanation of the composition of the net current assets of the month to which the statement relates, less committed assets and restricted assets; and (b) an explanation of each of the material variances referred to in subregulation (1)(d); and (c) such other supporting information as is considered relevant by the local government. (3) The information in a statement of financial activity may be shown — (a) according to nature and type classification; or (b) by program; or (c) by business unit. (4) A statement of financial activity, and the accompanying documents referred to in sub regulation (2), are to be — (a) presented at an ordinary meeting of the council within 2 months eafter th end of the month to which the statement relates; and (b) recorded in the minutes of the meeting at which it is presented.
(5) Each financial year, a local government is to adopt a percentage or value, calculated in accordance with the AAS, to be used in statements of financial activity for reporting material variances.
Relevant Plans and Policy: Nil.
Financial Implications: Refer to Officer recommendation in relation to budget variations (increases and decreases).
Risk Assessment: Council would be contravening the Local Government Act should these statements not be received.
Community & Strategic Objectives:
Outcome 5.2 A high standard of governance and accountability.
Maintain a high standard of corporate planning and reporting.
Ensure compliance with all relevant legislation and regulations.
Develop and implement audit and risk management processes.
Develop an understanding of the roles and responsibilities of elected members.
Ordinary Council Agenda 23 January 2018 38 Outcome 5.4 Long‐term financial viability.
Continue to comply with national financial reporting frameworks.
Maintain a high standard of financial management.
Comment: Attached as Schedule 8.2.2(a) for consideration is the completed Statement of Financial Activity for the period ended 31 December 2017.
In accordance with the Local Government (Financial Management) Regulations, a report must be compiled on variances greater than the percentage agreed by Council which is currently plus (+) or minus (‐) of 10%, or $10,000, whichever is the higher.
Additionally, as mentioned in the background above, there is a need to undertake a number of budget variations, effectively reallocating funding from one section of the budget to the other based on changing priorities. These variations are outlined in Schedule 8.2.2(b).
OFFICER’S RECOMMENDATION 1 That Council, in accordance with Regulation 34 of the Local Government (Financial Management) Regulations 1996, receive the Statement of Financial Activity for the period ended 31 December 2017 as per schedule 8.2.2(a).
OFFICER’S RECOMMENDATION 2 That Council, in accordance with Regulation 33A(3) of the Local Government (Financial Management) Regulations 1996, adopt the budget review and variations for the period ended 31 December 2017 as listed within Schedule 8.2.2 (b).
Ordinary Council Agenda 23 January 2018 39 Schedule 8.2.2 (a)
SHIRE OF CARNARVON
MONTHLY FINANCIAL REPORT
For the Period Ended 31 December 2017
LOCAL GOVERNMENT ACT 1995 LOCAL GOVERNMENT (FINANCIAL MANAGEMENT) REGULATIONS 1996
TABLE OF CONTENTS
Compilation Report
Monthly Summary Information
Statement of Financial Activity by Program
Statement of Financial Activity By Nature or Type
Statement of Capital Acquisitions and Capital Funding
Statement of Budget Amendments
Note 1 Significant Accounting Policies
Note 2 Explanation of Material Variances
Note 3 Net Current Funding Position
Note 4 Cash and Investments
Note 5 Budget Amendments
Note 6 Receivables
Note 7 Cash Backed Reserves
Note 8 Capital Disposals
Note 9 Rating Information
Note 10 Information on Borrowings
Note 11 Grants and Contributions
Note 12 Trust
Ordinary Council Agenda 23 January 2018 40 Shire of Carnarvon Compilation Report For the Period Ended 31 December 2017
Report Purpose This report is prepared to meet the requirements of Local Government (Financial Management) Regulations 1996, Regulation 34 .
Overview Summary reports and graphical progressive graphs are provided on page 3, 4 and 5. No matters of significance are noted.
Statement of Financial Activity by reporting program Is presented on page 6 and shows a surplus as at 31 December 2017 of $7,044,642.
Note: The Statements and accompanying notes are prepared based on all transactions recorded at the time of preparation and may vary.
Preparation Prepared by: Sa Toomalatai Reviewed by: Deborah Wilkes Date prepared: 17/01/2018
Ordinary Council Agenda 23 January2 2018 41 Shire of Carnarvon Monthly Summary Information For the Period Ended 31 December 2017
Liquidity Over the Year (Refer Note 3) Cash and Cash Equivalents 10,000 2015‐16 as at period end 9,000 2016‐17 Unrestricted$ 4,584,102 8,000 2017‐18 Restricted $ 5,756,539 7,000 $ 10,340,641 6,000 Amount $ ( '000s) ( $ Amount 5,000 Receivables 4,000 Rates $ 1,020,607 3,000 Other $ 1,541,937 2,000 $ 2,562,544 1,000 0 Jul Aug Sep Oct Nov Dec Jan Feb Mar Apr May Jun
Rates Receivable (Refer Note 6) Accounts Receivable Ageing (non‐ rates) 4,000 (Refer Note 6) 3,500 Month 2016‐17 3,000 04 90+Days 2,500 Month 2017‐18 27% $('000s) 2,000
1,500 Current Amount 1,000 47% 500 60 Days 0 13% Jul Aug Sep Oct Nov Dec Jan Feb Mar Apr May Jun 30 Days 13%
Comments
This information is to be read in conjunction with the accompanying Financial Statements and notes.
Ordinary Council Agenda 23 January3 2018 42 Shire of Carnarvon Monthly Summary Information For the Period Ended 31 December 2017
Year To Date Reserve Balance to End of Year Estimate (Refer Note 7)
Emergency Response Reserve Asset Replacement Reserve Land and Infrastructure Development Reserve Actual YTD Closing Balance Unspent Grants and Contributions Reserve Blowholes Reserve Amended Budget Closing Balance OTC/NASA Reserve Flood Mitigation Reserve Fascine Dredging Reserve Town Planning Scheme Reserve Surge/Fascine Wall Reserve Coral Bay Tip Reserve Airport Reserve I.T. Replacement Reserve Civic Centre Reserve Staff Housing Reserve Property Infrastructure Reserve Waste Disposal Reserve Plant Reserve Leave Reserve $0 $500,000 $1,000,000 $1,500,000 $2,000,000 $2,500,000 $3,000,000 $3,500,000
Comments
This information is to be read in conjunction with the accompanying Financial Statements and notes.
Ordinary Council Agenda 23 January4 2018 43 Shire of Carnarvon Monthly Summary Information For the Period Ended 31 December 2017
Revenues Budget Operating Revenues ‐v‐ Actual (Refer Note 2) Budget Capital Revenue ‐v‐ Actual (Refer Note 2) 8,000 1,200
Budget 2017‐18 7,000 Budget 2017‐18 1,000 Actual 2017‐18 6,000 Actual 2017‐18
800 '000s)
5,000 ( '000s)
$ (
$ 4,000 600
Amount 3,000 Amount 400 2,000 200 1,000
0 0 Jul Aug Sep Oct Nov Dec Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec Jan Feb Mar Apr May Jun Month ending Month ending
Expenditure Budget Operating Expenses ‐v‐ YTD Actual (Refer Note 2) Budget Capital Expenses ‐v‐ Actual (Refer Note 2) 1,200 2,500 Budget 2017‐18 1,000 Actual 2017‐18 2,000 800 '000s)
(
'000s)
Budget 2017‐18 $
1,500 (
600 $ Actual 2017‐18
Amount 1,000 400 Amount
200 500
0 Jul Aug Sep Oct Nov Dec Jan Feb Mar Apr May Jun 0 Jul Aug Sep Oct Nov Dec Jan Feb Mar Apr May Jun Month ending Month ending
Comments
This information is to be read in conjunction with the accompanying Financial Statements and notes.
Ordinary Council Agenda 23 January5 2018 44 STATEMENT OF FINANCIAL ACTIVITY (Statutory Reporting Program) For the Period Ended 31 December 2017
Amended Annual Amended YTD YTD Var. $ Var. % Budget Budget Actual (b)‐(a) (b)‐(a)/(a) Var. Note (a) (b) Operating Revenues $$$$% Governance 42,100 28,554 35,062 6,508 22.79% General Purpose Funding ‐ Rates 9 4,757,208 4,757,018 4,757,018 0 0.00% General Purpose Funding ‐ Other 2,675,828 1,378,088 1,217,464 (160,624) (11.66%) Law, Order and Public Safety 185,844 82,953 38,494 (44,459) (53.60%) Health 39,030 27,859 28,254 395 1.42% Education and Welfare 375,768 260,752 299,509 38,757 14.86% Housing 6,760 3,378 6,227 2,849 84.33% Community Amenities 1,987,000 1,672,135 1,694,975 22,840 1.37% Recreation and Culture 231,200 114,596 100,761 (13,835) (12.07%) Transport 889,909 537,647 636,932 99,285 18.47% Economic Services 508,293 260,449 262,985 2,536 0.97% Other Property and Services 48,750 24,366 67,915 43,549 178.73% Total Operating Revenue 11,747,690 9,147,795 9,145,595 (2,200) Operating Expense Governance (1,295,426) (840,129) (840,629) (500) (0.06%) General Purpose Funding (205,124) (102,690) (94,989) 7,701 7.50% Law, Order and Public Safety (992,256) (512,752) (455,049) 57,703 11.25% Health (639,957) (324,543) (226,784) 97,759 30.12% Education and Welfare (1,302,242) (667,053) (534,670) 132,383 19.85% Housing (112,612) (75,032) (55,170) 19,862 26.47% Community Amenities (2,534,241) (1,311,369) (927,942) 383,427 29.24% Recreation and Culture (5,681,000) (2,931,496) (1,738,683) 1,192,813 40.69% Transport (10,484,275) (5,418,902) (1,004,208) 4,414,694 81.47% Economic Services (1,435,293) (734,978) (571,052) 163,926 22.30% Other Property and Services (28,127) (100,599) (111,219) (10,620) (10.56%) Total Operating Expenditure (24,710,554) (13,019,543) (6,560,395) 6,459,148
Funding Balance Adjustments Add back Depreciation 9,027,803 4,513,902 ‐ (4,513,902) (100.00%) Adjust (Profit)/Loss on Asset Disposal 8 15,925 15,800 0 (15,800) (100.00%) Adjust Provisions and Accruals 00 0 Net Cash from Operations (3,919,136) 657,954 2,585,200 1,927,246
Capital Revenues Grants, Subsidies and Contributions 11 1,272,500 930,000 1,232,600 302,600 32.54% Proceeds from Disposal of Assets 8 50,000 0 0 0 Total Capital Revenues 1,322,500 930,000 1,232,600 302,600 Capital Expenses Land Held for Resale 000 0 Land and Buildings 13 (1,658,228) (1,237,627) (77,683) 1,159,944 93.72% Office Furniture & Eqipment 13 (15,500) (8,000) 0 8,000 100.00% Plant and Equipment 13 (339,092) (63,092) (29,129) 33,963 53.83% Infrastructure Assets ‐ Roads 13 (1,894,997) (941,368) (230,455) 710,913 75.52% Infrastructure Assets ‐ Footpaths 13 (280,200) (140,096) (51,808) 88,288 63.02% Infrastructure Assets ‐ Bridges 13 0 0 0 0 Infrastructure Assets ‐ Drainage 13 (42,813) 0 (16,495) (16,495) Infrastructure Assets ‐ Parks & Ovals 13 (43,759) (42,832) (51,337) (8,505) (19.86%) Infrastructure Assets ‐ Levee Systems 13 0 0 0 0 Infrastructure Assets ‐ Airport 13 0 0 0 0 Infrastructure Assets ‐ Carparks 13 0 0 0 0 Infrastructure Assets ‐ Other Infrasrtucture 13 (1,372,244) (1,031,619) (754,069) 277,550 26.90% Infrastructure Assets ‐ Landfill 13 0 0 0 0 Total Capital Expenditure (5,646,833) (3,464,634) (1,210,976) 2,253,658
Net Cash from Capital Activities (4,324,333) (2,534,634) 21,624 2,556,258
Financing Proceeds from New Debentures 000 0 Self‐Supporting Loan Principal 000 0 Transfer from Reserves 7 4,210,886 0 0 0 Advances to Community Groups 000 0 Repayment of Debentures 10 (228,783) (113,808) (133,933) (20,125) (17.68%) Transfer to Reserves 7 (358,922) (49,998) (18,037) 31,961 63.92% Net Cash from Financing Activities 3,623,181 (163,806) (151,971) 11,835
Net Operations, Capital and Financing (4,620,288) (2,040,486) 2,454,853 4,495,339
Opening Funding Surplus(Deficit) 3 4,589,789 4,589,789 4,589,789 0 0.00%
Closing Funding Surplus(Deficit) 3 (30,499) 2,549,303 7,044,642 4,495,339
Indicates a variance between Year to Date (YTD) Budget and YTD Actual data as per the adopted materiality threshold. Refer to Note 2 for an explanation of the reasons for the variance.
This statement is to be read in conjunction with the accompanying Financial Statements and notes.
Ordinary Council Agenda 23 January6 2018 45 STATEMENT OF FINANCIAL ACTIVITY (By Nature or Type) For the Period Ended 31 December 2017
Amended YTD YTD Var. $ Var. % Amended Annual Budget Actual (b)‐(a) (b)‐(a)/(a) Var. Note Budget (a) (b) Operating Revenues $$$$% Rates 9 4,972,208 4,995,709 4,955,365 (40,344) (0.81%) Operating Grants, Subsidies and 0 Contributions 11 3,186,546 1,710,497 1,778,199 67,702 3.96% Fees and Charges 3,151,376 2,203,816 2,193,481 (10,335) (0.47%) Service Charges 000 0 Interest Earnings 275,000 147,499 80,864 (66,635) (45.18%) Other Revenue 162,560 90,274 137,686 47,412 52.52% Profit on Disposal of Assets 8 000 0 Total Operating Revenue 11,747,690 9,147,795 9,145,595 (2,200) Operating Expense Employee Costs (7,256,706) (3,823,044) (3,469,950) 353,093 9.24% Materials and Contracts (6,698,858) (3,537,812) (2,101,988) 1,435,824 40.59% Utility Charges (802,373) (401,329) (343,422) 57,907 14.43% Depreciation on Non‐Current Assets (9,027,803) (4,513,902) 0 4,513,902 100.00% Interest Expenses 04 (23,276) (11,374) (10,881) 493 4.33% Insurance Expenses (450,714) (447,802) (451,323) (3,521) (0.79%) Other Expenditure (434,899) (268,480) (182,829) 85,651 31.90% Loss on Disposal of Assets 8 (15,925) (15,800) 0 15,800 Total Operating Expenditure (24,710,554) (13,019,543) (6,560,395) 6,459,148
Funding Balance Adjustments Add back Depreciation 9,027,803 4,513,902 0 (4,513,902) (100.00%) Adjust (Profit)/Loss on Asset Disposal 8 15,925 15,800 0 (15,800) (100.00%) Adjust Provisions and Accruals 000 0 Net Cash from Operations (3,919,136) 657,954 2,585,200 1,927,246
Capital Revenues Grants, Subsidies and Contributions 11 1,272,500 930,000 1,232,600 302,600 32.54% Proceeds from Disposal of Assets 8 50,000 0 0 0 Total Capital Revenues 1,322,500 930,000 1,232,600 302,600 Capital Expenses Land Held for Resale 000 0 Land and Buildings 13 (1,658,228) (1,237,627) (77,683) 1,159,944 93.72% Office Furniture & Eqipment 13 (15,500) (8,000) 0 8,000 Plant and Equipment 13 (339,092) (63,092) (29,129) 33,963 Infrastructure Assets ‐ Roads 13 (1,894,997) (941,368) (230,455) 710,913 Infrastructure Assets ‐ Footpaths 13 (280,200) (140,096) (51,808) 88,288 Infrastructure Assets ‐ Bridges 13 0 0 0 0 Infrastructure Assets ‐ Drainage 13 (42,813) 0 (16,495) (16,495) Infrastructure Assets ‐ Parks & Ovals 13 (43,759) (42,832) (51,337) (8,505) (19.86%) Infrastructure Assets ‐ Levee Systems 13 0 0 0 0 Infrastructure Assets ‐ Airport 13 0 0 0 0 Infrastructure Assets ‐ Carparks 13 0 0 0 0 Infrastructure Assets ‐ Other Infrasrtucture 13 (1,372,244) (1,031,619) (754,069) 277,550 26.90% Infrastructure Assets ‐ Landfill 13 0 0 0 0 Total Capital Expenditure (5,646,833) (3,464,634) (1,210,976) 2,253,658
Net Cash from Capital Activities (4,324,333) (2,534,634) 21,624 2,556,258
Financing Transfer From Reserves 7 4,210,886 0 0 0 Proceeds from New Debentures 000 0 Self‐Supporting Loan Principal 000 0
Repayment of Debentures 10 (228,783) (113,808) (133,933) (20,125) (17.68%) Transfer to Reserves 7 (358,922) (49,998) (18,037) 31,961 63.92% Net Cash from Financing Activities 3,623,181 (163,806) (151,971) 11,835
Net Operations, Capital and Financing (4,620,288) (2,040,486) 2,454,853 4,495,339
Opening Funding Surplus(Deficit) 3 4,589,789 4,589,789 4,589,789 0 0.00%
Closing Funding Surplus(Deficit) 3 (30,499) 2,549,303 7,044,642 4,495,339
Indicates a variance between Year to Date (YTD) Budget and YTD Actual data as per the adopted materiality threshold. Refer to Note 2 for an explanation of the reasons for the variance.
This statement is to be read in conjunction with the accompanying Financial Statements and notes.
Ordinary Council Agenda 23 January7 2018 46 STATEMENT OF CAPITAL ACQUSITIONS AND CAPITAL FUNDING For the Period Ended 31 December 2017
YTD 31 12 2017 YTD Actual YTD Actual New (Renewal Amended YTD Amended Annual Capital Acquisitions Note /Upgrade Expenditure) YTD Actual Total Budget Budget Variance (a) (b) (c) = (a)+(b) (d) (d) ‐ (c) $$ $$$$ Land and Buildings 13 13101 77,683 0 77,683 1,237,627 1,658,228 (1,159,944) Office Furniture & Eqipment 13 13102 0 0 0 8,000 15,500 (8,000) Plant and Equipment 13 13103 29,129 0 29,129 63,092 339,092 (33,963) Infrastructure Assets ‐ Roads 13 13201 230,455 0 230,455 941,368 1,894,997 (710,913) Infrastructure Assets ‐ Footpaths 13 13202 51,808 0 51,808 140,096 280,200 (88,288) Infrastructure Assets ‐ Bridges 13 13203 00 0000 Infrastructure Assets ‐ Drainage 13 13204 16,495 0 16,495 0 42,813 16,495 Infrastructure Assets ‐ Parks & Ovals 13 13205 51,337 0 51,337 42,832 43,759 8,505 Infrastructure Assets ‐ Levee Systems 13 13206 00 0000 Infrastructure Assets ‐ Airport 13 13207 00 0000 Infrastructure Assets ‐ Carparks 13 13208 0 0 0 0 0 0 Infrastructure Assets ‐ Other Infrasrtucture 13 13209 754,069 0 754,069 1,031,619 1,372,244 (277,550) Infrastructure Assets ‐ Landfill 13 13210 0 0 0 0 0 0
Capital Expenditure Totals 1,210,976 0 1,210,976 3,464,634 5,646,833 (2,253,658)
Comments and graphs
Ordinary Council Agenda 23 January8 2018 47 SHIRE OF CARNARVON STATEMENT OF BUDGET AMENDMENTS (Statutory Reporting Program) For the Period Ended 31 December 2017
Adopted Budget Amended YTD Amendments Amended Annual Budget Adopted Budget (Note 5) Budget (a) Operating Revenues $$$$ Governance 42,100 0 42,100 28,554 General Purpose Funding 7,433,036 0 7,433,036 6,135,106 Law, Order and Public Safety 185,844 0 185,844 82,953 Health 39,030 0 39,030 27,859 Education and Welfare 381,039 54,729 435,768 260,752 Housing 6,760 0 6,760 3,378 Community Amenities 1,969,000 18,000 1,987,000 1,672,135 Recreation and Culture 554,200 (23,000) 531,200 399,096 Transport 529,909 0 529,909 1,197,647 Economic Services 504,293 4,000 508,293 260,449 Other Property and Services 48,750 0 48,750 24,366 Total Operating Revenue 11,693,961 53,729 11,747,690 10,092,295 Operating Expense Governance (1,295,426) 0 (1,295,426) (840,129) 04 (205,124) 0 (205,124) (102,690) Law, Order and Public Safety (992,256) 0 (992,256) (512,752) Health (639,957) 0 (639,957) (324,543) Education and Welfare (1,249,899) (52,343) (1,302,242) (667,053) Housing (112,612) 0 (112,612) (75,032) Community Amenities (2,534,241) 0 (2,534,241) (1,311,369) Recreation and Culture (5,703,321) 22,321 (5,681,000) (2,931,496) Transport (10,484,275) 0 (10,484,275) (5,418,902) Economic Services (1,431,293) (4,000) (1,435,293) (734,978) Other Property and Services (28,127) 0 (28,127) (100,599) Total Operating Expenditure (24,676,532) (34,022) (24,710,554) (13,019,543)
Funding Balance Adjustments Add back Depreciation 9,027,803 0 9,027,803 0 Adjust (Profit)/Loss on Asset Disposal 15,925 0 15,925 0 Adjust Provisions and Accruals 000 0 Net Cash from Operations (3,938,843) 19,707 (3,919,136) (2,927,248)
Capital Revenues Grants, Subsidies and Contributions 1,272,500 0 1,272,500 930,000 Proceeds from Disposal of Assets 50,000 0 50,000 0 Proceeds from Sale of Investments 000 0 Total Capital Revenues 1,322,500 0 1,322,500 930,000 Capital Expenses Land Held for Resale 000 Land and Buildings (1,658,228) 0 (1,658,228) (1,237,627) Office Furniture & Eqipment (15,500) 0 (15,500) (8,000) Plant and Equipment (334,000) (5,092) (339,092) (63,092) Infrastructure Assets ‐ Roads (1,894,997) 0 (1,894,997) (941,368) Infrastructure Assets ‐ Footpaths (280,200) 0 (280,200) (140,096) Infrastructure Assets ‐ Bridges 0 0 00 Infrastructure Assets ‐ Drainage (42,813) 0 (42,813) 0 Infrastructure Assets ‐ Parks & Ovals (47,895) 4,136 (43,759) (42,832) Infrastructure Assets ‐ Levee Systems 0 0 00 Infrastructure Assets ‐ Airport 0 0 00 Infrastructure Assets ‐ Carparks 0 0 00 Infrastructure Assets ‐ Other Infrasrtucture (1,353,494) (18,750) (1,372,244) (1,031,619) Infrastructure Assets ‐ Landfill 0 0 00 Total Capital Expenditure (5,627,126) (19,706) (5,646,833) (3,464,634)
Net Cash from Capital Activities (4,304,626) (19,706) (4,324,333) (2,534,634)
Financing Proceeds from New Debentures 000 0
Self‐Supporting Loan Principal 000 0 Transfer from Reserves 4,210,886 0 4,210,886 0 Purchase of Investments 000 0 Advances to Community Groups 000 0 Repayment of Debentures (228,783) 0 (228,783) (79,955) Transfer to Reserves (358,922) 0 (358,922) (75,420) Net Cash from Financing Activities 3,623,181 0 3,623,181 (155,375)
Net Operations, Capital and Financing (4,620,288) (0) (4,620,288) (5,617,257)
Opening Funding Surplus(Deficit) 4,589,789 4,589,789 4,589,789
Closing Funding Surplus(Deficit) (30,499) (0) (30,499) (1,027,468)
Indicates a variance between Year to Date (YTD) Budget and YTD Actual data as per the adopted materiality threshold.
Ordinary Council Agenda 23 January9 2018 48 SHIRE OF CARNARVON NOTES TO THE STATEMENT OF FINANCIAL ACTIVITY For the Period Ended 31 December 2017
1. SIGNIFICANT ACCOUNTING POLICIES
(a) Basis of Accounting This statement comprises a special purpose financial report which has been prepared in accordance with Australian Accounting Standards (as they apply to local governments and not‐for‐profit entities), Australian Accounting Interpretations, other authoritative pronouncements of the Australian Accounting Standards Board, the Local Government Act 1995 and accompanying regulations. Material accounting policies which have been adopted in the preparation of this statement are presented below and have been consistently applied unless stated otherwise.
Except for cash flow and rate setting information, the report has also been prepared on the accrual basis and is based on historical costs, modified, where applicable, by the measurement at fair value of selected non‐current assets, financial assets and liabilities.
Critical Accounting Estimates The preparation of a financial report in conformity with Australian Accounting Standards requires management to make judgements, estimates and assumptions that effect the application of policies and
The estimates and associated assumptions are based on historical experience and various other factors that are believed to be reasonable under the circumstances; the results of which form the basis of making the judgements about carrying values of assets and liabilities that are not readily apparent from other sources. Actual results may differ from these estimates.
(b) The Local Government Reporting Entity All Funds through which the Council controls resources to carry on its functions have been included in this statement.
In the process of reporting on the local government as a single unit, all transactions and balances between those funds (for example, loans and transfers between Funds) have been eliminated.
All monies held in the Trust Fund are excluded from the statement, but a separate statement of those monies appears at Note 12.
(c) Rounding Off Figures All figures shown in this statement are rounded to the nearest dollar.
(d) Rates, Grants, Donations and Other Contributions Rates, grants, donations and other contributions are recognised as revenues when the local government obtains control over the assets comprising the contributions. Control over assets acquired from rates is obtained at the commencement of the rating period or, where earlier, upon receipt of the rates.
(e) Goods and Services Tax Revenues, expenses and assets are recognised net of the amount of GST, except where the amount of GST incurred is not recoverable from the Australian Taxation Office (ATO).
Receivables and payables are stated inclusive of GST receivable or payable. The net amount of GST recoverable from, or payable to, the ATO is included with receivables or payables in the statement of financial position.
Cash flows are presented on a gross basis. The GST components of cash flows arising from investing or financing activities which are recoverable from, or payable to, the ATO are presented as operating cash flows.
Ordinary Council Agenda 23 January10 2018 49 SHIRE OF CARNARVON NOTES TO THE STATEMENT OF FINANCIAL ACTIVITY For the Period Ended 31 December 2017
1. SIGNIFICANT ACCOUNTING POLICIES (Continued)
(f) Cash and Cash Equivalents Cash and cash equivalents include cash on hand, cash at bank, deposits available on demand with banks and other short term highly liquid investments that are readily convertible to known amounts of cash and which are subject to an insignificant risk of changes in value and bank overdrafts.
Bank overdrafts are reported as short term borrowings in current liabilities in the statement of financial position.
(g) Trade and Other Receivables Trade and other receivables include amounts due from ratepayers for unpaid rates and service charges and other amounts due from third parties for goods sold and services performed in the ordinary course of business.
Receivables expected to be collected within 12 months of the end of the reporting period are classified as current assets. All other receivables are classified as non‐current assets.
Collectability of trade and other receivables is reviewed on an ongoing basis. Debts that are known to be uncollectible are written off when identified. An allowance for doubtful debts is raised when there is objective evidence that they will not be collectible.
(h) Inventories General Inventories are measured at the lower of cost and net realisable value.
Net realisable value is the estimated selling price in the ordinary course of business less the estimated costs of completion and the estimated costs necessary to make the sale.
Land Held for Resale Land held for development and sale is valued at the lower of cost and net realisable value. Cost includes the cost of acquisition, development, borrowing costs and holding costs until completion of development. Finance costs and holding charges incurred after development is completed are expensed.
Gains and losses are recognised in profit or loss at the time of signing an unconditional contract of sale if significant risks and rewards, and effective control over the land, are passed on to the buyer at this point.
Land held for sale is classified as current except where it is held as non‐current based on Council’s intentions to release for sale.
(i) Fixed Assets All assets are initially recognised at cost. Cost is determined as the fair value of the assets given as consideration plus costs incidental to the acquisition. For assets acquired at no cost or for nominal consideration, cost is determined as fair value at the date of acquisition. The cost of non‐current assets constructed by the local government includes the cost of all materials used in the construction, direct labour on the project and an appropriate proportion of variable and fixed overhead.
Certain asset classes may be revalued on a regular basis such that the carrying values are not materially different from fair value. Assets carried at fair value are to be revalued with sufficient regularity to ensure the carrying amount does not differ materially from that determined using fair value at reporting date.
Ordinary Council Agenda 23 January11 2018 50 SHIRE OF CARNARVON NOTES TO THE STATEMENT OF FINANCIAL ACTIVITY For the Period Ended 31 December 2017
1. SIGNIFICANT ACCOUNTING POLICIES (Continued)
(j) Depreciation of Non‐Current Assets All non‐current assets having a limited useful life are systematically depreciated over their useful lives in a manner which reflects the consumption of the future economic benefits embodied in those assets.
Depreciation is recognised on a straight‐line basis, using rates which are reviewed each reporting period. Major depreciation rates and periods are:
Buildings 10 to 100 years Furniture and Equipment 3 to 10 years Plant and Equipment 5 to 20 years Sealed roads and streets formation not depreciated pavement 50 years seal ‐ bituminous seals 20 years ‐ asphalt surfaces 25 years Gravel roads formation not depreciated pavement 50 years gravel sheet 12 years Formed roads (unsealed) clearing and earthworks not depreciated construction/roadbase 50 years Footpaths ‐ slab 50 years Bridges 50 years Levee System 50 years Tools 5 years Water supplying piping & drainage systems 75 years Other Infrastructure Various
(k) Trade and Other Payables Trade and other payables represent liabilities for goods and services provided to the Council prior to the end of the financial year that are unpaid and arise when the Council becomes obliged to make future payments in respect of the purchase of these goods and services. The amounts are unsecured, are recognised as a current liability and are normally paid within 30 days of recognition.
(l) Employee Benefits The provisions for employee benefits relates to amounts expected to be paid for long service leave, annual leave, wages and salaries and are calculated as follows:
(i) Wages, Salaries, Annual Leave and Long Service Leave (Short‐term Benefits) The provision for employees’ benefits to wages, salaries, annual leave and long service leave expected to be settled within 12 months represents the amount the Shire has a present obligation to pay resulting from employees services provided to balance date. The provision has been calculated at nominal amounts based on remuneration rates the Shire expects to pay and includes related on‐costs. (ii) Annual Leave and Long Service Leave (Long‐term Benefits) The liability for long service leave is recognised in the provision for employee benefits and measured as the present value of expected future payments to be made in respect of services provided by employees up to the reporting date using the project unit credit method. Consideration is given to expected future wage and salary levels, experience of employee departures and periods of service. Expected future payments are discounted using market yields at the reporting date on national government bonds with terms to maturity and currency that match as closely as possible, the estimated future cash outflows. Where the Shire does not have the unconditional right to defer settlement beyond 12 months, the liability is recognised as a current liability.
Ordinary Council Agenda 23 January12 2018 51 SHIRE OF CARNARVON NOTES TO THE STATEMENT OF FINANCIAL ACTIVITY For the Period Ended 31 December 2017
1. SIGNIFICANT ACCOUNTING POLICIES (Continued)
(m) Interest‐bearing Loans and Borrowings All loans and borrowings are initially recognised at the fair value of the consideration received less directly attributable transaction costs.
After initial recognition, interest‐bearing loans and borrowings are subsequently measured at amortised cost using the effective interest method. Fees paid on the establishment of loan facilities that are yield related are included as part of the carrying amount of the loans and borrowings.
Borrowings are classified as current liabilities unless the Council has an unconditional right to defer settlement of the liability for at least 12 months after the balance sheet date.
Borrowing Costs Borrowing costs are recognised as an expense when incurred except where they are directly attributable to the acquisition, construction or production of a qualifying asset. Where this is the case, they are capitalised as part of the cost of the particular asset.
(n) Provisions Provisions are recognised when: The council has a present legal or constructive obligation as a result of past events; it is more likely than not that an outflow of resources will be required to settle the obligation; and the amount has been reliably estimated. Provisions are not recognised for future operating losses.
Where there are a number of similar obligations, the likelihood that an outflow will be required in settlement is determined by considering the class of obligations as a whole. A provision is recognised even if the likelihood of an outflow with respect to any one of item included in the same class of obligations may be small.
(o) Current and Non‐Current Classification In the determination of whether an asset or liability is current or non‐current, consideration is given to the time when each asset or liability is expected to be settled. The asset or liability is classified as current if it is expected to be settled within the next 12 months, being the Council's operational cycle. In the case of liabilities where Council does not have the unconditional right to defer settlement beyond 12 months, such as vested long service leave, the liability is classified as current even if not expected to be settled within the next 12 months. Inventories held for trading are classified as current even if not expected to be realised in the next 12 months except for land held for resale where it is held as non current based on Council's intentions to release for sale.
Ordinary Council Agenda 23 January13 2018 52 SHIRE OF CARNARVON NOTES TO THE STATEMENT OF FINANCIAL ACTIVITY For the Period Ended 31 December 2017
1. SIGNIFICANT ACCOUNTING POLICIES (Continued)
(p) Nature or Type Classifications
Rates All rates levied under the Local Government Act 1995. Includes general, differential, specific area rates, minimum rates, interim rates, back rates, ex‐gratia rates, less discounts offered. Exclude administration fees, interest on instalments, interest on arrears and service charges.
Operating Grants, Subsidies and Contributions Refer to all amounts received as grants, subsidies and contributions that are not non‐operating grants.
Non‐Operating Grants, Subsidies and Contributions Amounts received specifically for the acquisition, construction of new or the upgrading of non‐current assets paid to a local government, irrespective of whether these amounts are received as capital grants, subsidies, contributions or donations.
Profit on Asset Disposal Profit on the disposal of assets including gains on the disposal of long term investments. Losses are disclosed under the expenditure classifications.
Fees and Charges Revenues (other than service charges) from the use of facilities and charges made for local government services, sewerage rates, rentals, hire charges, fee for service, photocopying charges, licences, sale of goods or information, fines, penalties and administration fees. Local governments may wish to disclose more detail such as rubbish collection fees, rental of property, fines and penalties, other fees and charges.
Service Charges Service charges imposed under Division 6 of Part 6 of the Local Government Act 1995. Regulation 54 of the Local Government (Financial Management) Regulations 1996 identifies the These are television and radio broadcasting, underground electricity and neighbourhood surveillance services. Exclude rubbish removal charges. Interest and other items of a similar nature received from bank and investment accounts, interest on rate instalments, interest on rate arrears and interest on debtors.
Interest Earnings Interest and other items of a similar nature received from bank and investment accounts, interest on rate instalments, interest on rate arrears and interest on debtors.
Other Revenue / Income Other revenue, which can not be classified under the above headings, includes dividends, discounts, rebates etc.
Employee Costs All costs associate with the employment of person such as salaries, wages, allowances, benefits such as vehicle and housing, superannuation, employment expenses, removal expenses, relocation expenses, worker's compensation insurance, training costs, conferences, safety expenses, medical examinations, fringe benefit tax, etc.
Materials and Contracts All expenditures on materials, supplies and contracts not classified under other headings. These include supply of goods and materials, legal expenses, consultancy, maintenance agreements, communication expenses, advertising expenses, membership, periodicals, publications, hire expenses, rental, leases, postage and freight etc. Local governments may wish to disclose more detail such as contract services, consultancy, information technology, rental or lease expenditures.
Utilities (Gas, Electricity, Water, etc.) Expenditures made to the respective agencies for the provision of power, gas or water. Exclude expenditures incurred for the reinstatement of roadwork on behalf of these agencies.
Ordinary Council Agenda 23 January14 2018 53 SHIRE OF CARNARVON NOTES TO THE STATEMENT OF FINANCIAL ACTIVITY For the Period Ended 31 December 2017
1. SIGNIFICANT ACCOUNTING POLICIES (Continued)
(q) Nature or Type Classifications (Continued)
Insurance All insurance other than worker's compensation and health benefit insurance included as a cost of employment.
Loss on asset disposal Loss on the disposal of fixed assets.
Depreciation on non‐current assets Depreciation expense raised on all classes of assets.
Interest expenses Interest and other costs of finance paid, including costs of finance for loan debentures, overdraft accommodation and refinancing expenses.
Other expenditure Statutory fees, taxes, provision for bad debts, member's fees or levies including WA Fire Brigade Levy and State taxes. Donations and subsidies made to community groups.
(r) Statement of Objectives
Council has adopted a 'Plan for the future' comprising a Strategic Community Plan and Corporate Business Plan to provide the long term community vision, aspirations and objectives.
Based upon feedback received from the community the vision of the Shire is: "A wonderful place to live, work, invest and visit with the community working together to achieve shared objectives"
The Strategic Community Plan defines the key objectives of the Shire as: "Economic: A strong, resilient and balanced economy. Environment: Our unique natural and built environment is protected and enhanced. Social: Our community enjoys a high quality of life. Civic Leadership: A collaborative and engaged community."
(s) Reporting Programs
Council operations as disclosed in this statement encompass the following service orientated activities/programs:
GOVERNANCE Expenses associated with provision of services to members of council and elections. Also included are costs associated with computer operations, corporate accounting, corporate records and asset management. Costs reported as administrative expenses are redistributed in accordance with the principle of activity based costing (ABC).
GENERAL PURPOSE FUNDING Rates and associated revenues, general purpose government grants, interest revenue and other miscellaneous revenues such as commission on Police Licensing. The costs associated with raising the above mentioned revenues, eg. Valuation expenses, debt collection and overheads.
LAW, ORDER, PUBLIC SAFETY Enforcement of Local Laws, fire prevention, animal control and provision of ranger services.
HEALTH Health inspection services, food quality control, mosquito control and contributions towards provision of medical health services.
Ordinary Council Agenda 23 January15 2018 54 SHIRE OF CARNARVON NOTES TO THE STATEMENT OF FINANCIAL ACTIVITY For the Period Ended 31 December 2017
1. SIGNIFICANT ACCOUNTING POLICIES (Continued)
(s) Reporting Programs (Continued)
HOUSING Provision and maintenance of rented housing accommodation for pensioners and employees.
COMMUNITY AMENITIES Sanitation, sewerage, stormwater drainage, protection of the environment, public conveniences, cemeteries and town planning.
RECREATION AND CULTURE Parks, gardens and recreation reserves, library services, television and radio re‐broadcasting, swimming facilities, walk trails, youth recreation, Visitor Centre, boat ramps, foreshore and Civic Centre.
TRANSPORT Construction and maintenance of roads, footpaths, drainage works, parking facilities, traffic control, depot operations, plant purchase, marine facilities and cleaning of streets.
ECONOMIC SERVICES Tourism, community development, pest control, building services, caravan parks and private works.
OTHER PROPERTY & SERVICES Plant works, plant overheads and stock of materials.
Ordinary Council Agenda 23 January16 2018 55 STATEMENT OF BUDGET AMENDMENTS (Statutory Reporting Program) For the Period Ended 31 December 2017
Note 2: EXPLANATION OF MATERIAL VARIANCES
Timing/ Reporting Program Var. $Var. % Var. Permanent Explanation of Variance Operating Revenues $% Governance 6,508 22.79% General Purpose Funding ‐ Rates 0 0.00% General Purpose Funding ‐ Other (160,624) (11.66%) Timing Variance is due to Year to Date budget profiling only Law, Order and Public Safety (44,459) (53.60%) Timing Variance is due to Year to Date budget profiling only Health 395 1.42% Education and Welfare 38,757 14.86% Timing Variance is due to Year to Date budget profiling only Housing 2,849 84.33% Community Amenities 22,840 1.37% Recreation and Culture (13,835) (12.07%) Timing Variance is due to Year to Date budget profiling only Transport 99,285 18.47% Timing Variance is due to Year to Date budget profiling only Economic Services 2,536 0.97% Other Property and Services 43,549 178.73% Timing Variance is due to Year to Date budget profiling only
Operating Expense Governance (500) (0.06%) General Purpose Funding 7,701 7.50% Law, Order and Public Safety 57,703 11.25% Timing Variance is due to Year to Date budget profiling only Health 97,759 30.12% Timing Variance is due to Year to Date budget profiling only Education and Welfare 132,383 19.85% Timing Variance is due to Year to Date budget profiling only Housing 19,862 26.47% Timing Variance is due to Year to Date budget profiling only Community Amenities 383,427 29.24% Timing Variance is due to Year to Date budget profiling only Recreation and Culture 1,192,813 40.69% Timing Variance is due to Year to Date budget profiling only Transport 4,414,694 81.47% Timing Variance is due to Year to Date budget profiling only Economic Services 163,926 22.30% Timing Variance is due to Year to Date budget profiling only Other Property and Services (10,620) (10.56%) Timing Variance is due to Year to Date budget profiling only
Capital Revenues Grants, Subsidies and Contributions 302,600 32.54% Timing Variance is due to Year to Date budget profiling only Proceeds from Disposal of Assets 0
Capital Expenses Land and Buildings 1,159,944 93.72% Timing Variance due to delay in works Office Furniture & Eqipment 8,000 100.00% Plant and Equipment 33,963 53.83% Infrastructure Assets ‐ Roads 710,913 75.52% Infrastructure Assets ‐ Footpaths 88,288 63.02% Infrastructure Assets ‐ Bridges 0 Infrastructure Assets ‐ Drainage (16,495) Timing Variance due to delay in works Infrastructure Assets ‐ Parks & Ovals (8,505) (19.86%) Infrastructure Assets ‐ Levee Systems 0 Infrastructure Assets ‐ Airport 0 Infrastructure Assets ‐ Carparks 0 Infrastructure Assets ‐ Other Infrasrtucture 277,550 26.90% Timing Variance due to delay in works Infrastructure Assets ‐ Landfill 0
Financing Loan Principal (20,125) (17.68%) Timing Variance is due to Year to Date budget profiling only
Ordinary Council Agenda 23 January17 2018 56 NOTES TO THE STATEMENT OF FINANCIAL ACTIVITY For the Period Ended 31 December 2017
Note 3: NET CURRENT FUNDING POSITION Positive=Surplus (Negative=Deficit)
YTD 31 Dec YTD 31 Dec Note 2017 30th June 2017 2016 $$ $ Current Assets Cash Unrestricted 4 4,584,102 3,438,067 883,798 Cash Restricted 4 5,756,539 5,756,230 6,366,161 Receivables ‐ Rates 6 1,020,607 327,635 1,248,745 Receivables ‐Other 6 1,541,937 1,494,087 2,697,439 Inventories 55,996 37,460 35,580
12,959,180 11,053,480 11,231,723
Less: Current Liabilities Payables (157,998) (634,432) (204,710) Provisions (735,894) (888,618) (888,618) (893,893) (1,523,050) (1,093,328)
Less: Cash Reserves 7 (5,756,539) (5,756,229) (6,366,161) Less: Provisions 735,894 888,618 888,618
Net Current Funding Position 7,044,642 4,662,819 4,660,853
Note 3 ‐ Liquidity Over the Year 10,000 9,000 2016‐17 8,000 2017‐18 7,000 2015‐16 6,000 5,000 4,000 Amount Amount $ ( '000s) 3,000 2,000 1,000 0 Jul Aug Sep Oct Nov Dec Jan Feb Mar Apr May Jun
Comments ‐ Net Current Funding Position
Ordinary Council Agenda 23 January18 2018 57 Shire of Carnarvon NOTES TO THE STATEMENT OF FINANCIAL ACTIVITY For the Period Ended 31 December 2017
Note 4: CASH AND INVESTMENTS
Interest Unrestricted Restricted Trust Total Institution Maturity Rate $ $ $ Amount $ Date (a) Cash Deposits Cash 10,374,074.45 10,374,074 ANZ / WATC At Call Cash At Hand 4,584,101.85 4,584,102 ANZ At Call Investments ‐4,617,535.61 (4,617,536) ANZ At Call 2 TRUST FUND CASH AT BANK 182,912.87 182,913 ANZ On Hand
Total 4,584,102 5,756,539 182,913 10,523,554
Comments/Notes ‐ Investments
Ordinary Council Agenda 23 January19 2018 58 NOTES TO THE STATEMENT OF FINANCIAL ACTIVITY For the Period Ended 31 December 2017
Note 5: BUDGET AMENDMENTS
Amendments to original budget since budget adoption. Surplus/(Deficit)
GL Job Account Account Decrease in Code Code Description Classification Original Budget Available Cash Current Budget $$$ 0584 0059 LAND & BUILDINGS ‐ SHIRE ADMIN OFFICE Capital Expenses 188,550 12,315 200,865 1955 1954 AGED CARE CONCEPTS Operating Expenses 2,485 ‐1,635 850 6092 0654 PROJECT DELIVERY EXPENSES Operating Expenses 32,500 ‐750 31,750 7202 7200 KIDSPORT ‐ GRANT EXPENDITURE Operating Expenses 25,000 ‐10,000 15,000 6083 KIDSPORT ‐ GRANT INCOME Operating Revenue ‐25,000 10,000 ‐15,000 6922 Various DCS ‐ YOUTH SERVICES GRANT EXPENDITURE Operating Expenses 0 43,152 43,152 6932 111 DCS ‐ YOUTH EMPLOYEE COSTS Operating Expenses 160,603 21,576 182,179 1353 GRANTS‐ YOUTH SERVICE AGREEMENT Operating Revenue ‐226,039 ‐64,729 ‐290,768 2563 SALE OF SCRAP Operating Revenue 0 ‐18,000 ‐18,000 3154 3155 LAND & BUILDINGS ‐ CIVIC CENTRE REFURBISHMENT Capital Expenses 86,073 ‐12,315 73,758 3182 0526 AQUATIC CENTRE ‐ RECURRENT MAINTENANCE Operating Expenses 107,293 ‐8,321 98,972 3C52 1563 AQUATIC CENTRE GRANT ‐ DSR GRANT EXPENDITURE Operating Expenses 17,000 ‐17,000 0 3203 GOVT GRANT ‐ POOL Operating Revenue ‐32,000 32,000 0 3274 1564 PLANT & EQUIPMENT ‐ AQUATIC CENTRE Capital Expenses 15,000 ‐5,908 9,092 3294 1565 OTHER INFRASTRUCTURE ‐ AQUATIC CENTRE Operating Expenses 47,895 ‐4,136 43,759 3762 WAR MEMORIAL EXPENSES Operating Expenses 0 5,000 5,000 3800 R010 OTHER INFRASTRUCTURE ‐ ROBINSON STREET Capital Expenses 202,583 18,750 221,333 4262 1952 AREA PROMOTION Operating Expenses 125,014 4,000 129,014 4273 DONATION ‐ ROYAL SHOW Operating Revenue 0 ‐4,000 ‐4,000 3443 GRANTS ‐ OTHER Operating Revenue 0 ‐9,000 ‐9,000 3215 0070 SPECIFIED MAINTENANCE ‐ OTHER REC & SPORT Operating Expenses 18,950 7,000 25,950 3344 LAND & BUILDINGS ‐ CIVIC CENTRE REFURBISHMENT Capital Expenses 95,000 11,000 106,000 3242 0582 CARNARVON PARKS AND GARDENS Operating Expenses 1,441,793 ‐9,000 1,432,793
2,282,699 0 2,282,700
Ordinary Council Agenda 23 January20 2018 59 NOTES TO THE STATEMENT OF FINANCIAL ACTIVITY For the Period Ended 31 December 2017 Note 6: RECEIVABLES
Receivables ‐ Rates Receivable YTD 31 Dec 2017 30 June 2017 Receivables ‐ General Current 30 Days 60 Days 90+Days $$$ $ $ $ Receivables ‐ General 63,466 17,421 17,214 36,714 Opening Arrears Previous Years 310,514 271,344 Levied this year 4,757,018 4,652,003 Total Receivables General Outstanding 134,815 Less Collections to date (4,046,925) (4,595,712) Equals Current Outstanding 1,020,607 310,514 Amounts shown above include GST (where applicable)
Net Rates Collectable 1,020,607 310,514 Note 6 ‐ Accounts Receivable (non‐rates) % Collected 79.86% 93.35%
Note 6 ‐ Rates Receivable 4,000 90+Days 2016‐17 3,500 27% 3,000 2017‐18
2,500 $('000s) 2,000 Current 1,500 47%
Amount 1,000 500 60 Days 0 13% Jul Aug Sep Oct Nov Dec Jan Feb Mar Apr May Jun 30 Days 13%
Comments/Notes ‐ Receivables Rates Comments/Notes ‐ Receivables General
Ordinary Council Agenda 23 January21 2018 60 NOTES TO THE STATEMENT OF FINANCIAL ACTIVITY For the Period Ended 31 December 2017
Note 7: Cash Backed Reserve
2017‐18 Amended Amended Amended Amended Budget Actual Budget Actual Budget Actual Budget Interest Interest Transfers In Transfers In Transfers Out Transfers Out Transfer out Closing Actual YTD Closing Name Opening Balance Earned Earned (+) (+) (‐) (‐) Reference Balance Balance $ $$$$ $ $ $ $ Leave Reserve 128,601 1,355 189 0 0 0 0 129,956 128,790 Plant Reserve 134,267 1,415 198 0 0 0 0 135,682 134,465 Waste Disposal Reserve 187,747 1,978 276 0 0 (110,000) 0 79,725 188,023 Property Infrastructure Reserve 1,762 18 3 0 0 0 0 1,780 1,765 Staff Housing Reserve 728,023 7,670 1,072 0 0 0 0 735,693 729,095 Civic Centre Reserve 116,090 3,215 171 0 0 (86,073) 0 33,232 116,261 I.T. Replacement Reserve 53,897 568 79 0 0 0 0 54,465 53,976 Airport Reserve 48,997 5,483 72 0 0 0 0 54,480 49,069 Coral Bay Tip Reserve 21,832 230 32 0 0 0 0 22,062 21,864 Surge/Fascine Wall Reserve 315,701 79 465 104,393 0 (315,000) 0 105,173 316,166 Town Planning Scheme Reserve 23,502 248 35 0 0 (22,000) 0 1,750 23,537 Fascine Dredging Reserve 125,390 1,321 185 0 0 0 0 126,711 125,575 Flood Mitigation Reserve 11,865 125 17 0 0 0 0 11,990 11,882 OTC/NASA Reserve 8,838 93 13 0 0 0 0 8,931 8,851 Blowholes Reserve 2,837 240 4 0 0 0 0 3,077 2,841 Unspent Grants and Contributions Reserve 3,049,063 67,220 14,079 0 0 (3,048,116) 0 68,167 3,063,142 Land and Infrastructure Development Reserve 647,990 7,881 954 104,393 0 (629,697) 0 130,567 648,944 Asset Replacement Reserve 28,843 304 42 0 0 0 0 29,147 28,885 Emergency Response Reserve 102,002 547 150 50,000 0 0 0 152,549 102,152 Mosquito Management Reserve 1,255 10 2 136 0 0 0 1,401 1,257 5,738,502 100,000 18,037 258,922 0 (4,210,886) 0 1,886,537 5,756,539
Ordinary Council Agenda 23 January22 2018 61 NOTES TO THE STATEMENT OF FINANCIAL ACTIVITY For the Period Ended 31 December 2017
Note 7: Cash Backed Reserve Continued
Comments/Notes ‐ Reserves
In accordance with council resolutions in relation to each reserve account, the purpose for which the reserves are set aside are outlined as follows:
Name of Reserve Purpose of the Reserve
Leave reserve To be used to fund annual and long service leave requirements.
Plant Reserve To be used to implement the Shire's Plant Replacement Program.
Waste Disposal Reserve To be used for maintenance or capital expenditure at Browns Range Refuse Site.
Property Infrastructure Reserve To be used to contribute to replacement of major upgrades on Shire of Carnarvon ablutions
Staff Housing Reserve To be used for major maintenance and capital purchases with respect to staff housing.
Civic Centre Reserve To be used for major building and equipment upgrades to Carnarvon Civic Centre.
I.T. Replacement Reserve To be used to fund the Shire of Carnarvon Information Technology Strategy.
Airport Reserve To be used to contribute to capital costs in relation to the Carnarvon Airport.
Coral Bay Tip Reserve To be used for maintenance and capital costs associated with Coral Bay Refuse Site.
Surge/Fascine Wall Reserve To be used for capital upgrade costs associated with the Fascine Wall.
Town planning Scheme Reserve To be used to contribute to funding town planning scheme reviews, new scheme & relevant town planning purposes.
Fascine Dredging Reserve To be used to contribute to funding the fascine dredging program.
Flood Mitigation Reserve To be used to finance Council's obligations with respect to the Flood Mitigation Stategy.
OCT/NASA Reserve To be used for the development & conservation of the OTC site.
Blowholes Reserve To be used to assist with the removal of shack debris and post demolition rehabilitation of shack area.
Unspent Grants and Contributions Reserve To be used to isolate grants and contributions for specific purposes to be spent at a later date or in subsequent years.
Land and Infrastructure Development Reserve To be used for the purchase of land and development of infrastructure within the Shire of Carnarvon.
Asset Replacement Reserve To be used for the replacement and improvement of specified assets within the Shire of Carnarvon in accordance with the Shire's Asset Management. To be used in the preparation for and providing immediate assistance, relief and recovery to the community in response to an Emergency within the Shire Emergency Response Reserve of Carnarvon. To be used for the purpose of delivering services to assist in mosquito management within the Shire of Carnarvon, which includes funding from the Mosquito Management Reserve Department of Health.
Ordinary Council Agenda 23 January23 2018 62 NOTES TO THE STATEMENT OF FINANCIAL ACTIVITY For the Period Ended 31 December 2017 Note 8 CAPITAL DISPOSALS
Amended Current Budget Actual YTD Profit/(Loss) of Asset Disposal YTD 31 12 2017
Disposals
Profit Amended Annual Cost Accum Depr Proceeds (Loss) Budget Profit/(Loss) Actual Profit/(Loss) Variance Comments $$$ $ $ $ $ Disposal of Plant 0 Sale of CEO Vehicle ‐ PCAR21 (125) 0 125 0 Trade in of Mowers ‐ PMOW5 (6,300) 0 6,300 0 Trade in of Mowers ‐ P318 (9,500) 0 9,500
000 0 (15,925) 0 15,925
Profit ‐ Loss 0
Comments ‐ Capital Disposal/Replacements
Note: Assets above are listed for budget reference only
Ordinary Council Agenda 23 January24 2018 63 NOTES TO THE STATEMENT OF FINANCIAL ACTIVITY
For the Period Ended 31 December 2017
Note 9: RATING INFORMATION Rate in Number Rateable Rate Interim Back Total Amended Budget Amended Budget Amended Budget Amended Budget $of Value Revenue Rates Rates Revenue Rate Interim Back Total Properties $ $ $ $ $ Revenue Rate Rate Revenue RATE TYPE $$$$ Differential General Rate GRV 8.4539 1,888 46,072,617 3,894,933 (18,489) 0 3,876,444 3,889,726 (20,000) 5,000 3,874,726 UV Mining 12.1293 21 503,185 61,033 0 61,033 61,033 0 0 61,033 UV Pastoral 6.6160 33 2,733,810 180,869 0 180,869 180,869 0 0 180,869 UV Intensive Horticulture (Plantations) 0.8244 167 52,170,000 430,089 0 430,089 430,089 0 0 430,089 Sub‐Totals 2,109 101,479,612 4,566,924 (18,489) 0 4,548,435 4,561,717 (20,000) 5,000 4,546,717 Minimum Minimum Payment $ GRV 954.00 209 1,596,746 199,386 0 0 199,386 201,294 0 0 201,294 UV Mining 200.00 24 17,509 4,800 0 4,800 4,800 0 0 4,800 UV Pastoral 403.00 7 11,900 2,821 0 0 2,821 2,821 0 0 2,821 UV Intensive Horticulture (Plantations) 788.00 2 60,000 1,576 0 0 1,576 1,576 0 0 1,576 Sub‐Totals 242 1,686,155 208,583 0 0 208,583 210,491 0 0 210,491 4,757,018 4,757,208
Amount from General Rates 4,757,018 4,757,208 Ex‐Gratia Rates 00 Specified Area Rates 217,255 215,000 Totals 4,974,273 4,972,208
Ordinary Council Agenda 23 January25 2018 64 NOTES TO THE STATEMENT OF FINANCIAL ACTIVITY For the Period Ended 31 December 2017
10. INFORMATION ON BORROWINGS (a) Debenture Repayments
Principal New Principal Principal Interest 1‐Jul‐17 Loans Repayments Outstanding Repayments Amended Amended Amended Particulars Actual Budget Actual Budget Actual Budget $$$$$$
Loan 213 ‐ Staff Housing 44,650 5,390 10,943 39,260 33,707 1,138 2,452
Loan 211 ‐ Library/Art Gallery 40,823 40,823 40,823 0 0 851 1,069
Loan 215 ‐ Infrastructure Development 207,712 68,012 137,299 139,700 70,413 3,694 6,923
Loan 216 ‐ Airport Works 430,587 19,709 39,718 410,878 390,869 5,199 12,832
Loan 214 ‐ Plant Purchase 0 0000‐ 0
723,772 0 133,933 228,783 589,839 494,989 10,881 23,276
All debenture repayments were financed by general purpose revenue.
(b) New Debentures
The Shire of Carnarvon do not anticipate to source new loan funds in 2017/18.
Ordinary Council Agenda 23 January26 2018 65 NOTES TO THE STATEMENT OF FINANCIAL ACTIVITY For the Period Ended 31 December 2017 Note 11: GRANTS AND CONTRIBUTIONS
Program/Details Grant Provider Approval 2017‐18 Variations Operating Capital Recoup Status GL Amended Additions Received Not Received Budget (Deletions) (Y/N) $ $ $ $ $ $ GENERAL PURPOSE FUNDING 0071 Grants Commission ‐ General WALGGC Y 1,846,667 0 1,846,667 0 898,926 947,741 0111 Grants Commission ‐ Roads WALGGC Y 502,661 0 502,661 0 244,688 257,973
LAW, ORDER, PUBLIC SAFETY 0805 FESA Grant ‐ Operating Bush Fire Brigade Dept. of Fire & Emergency Serv. Y 12,450 0 12,450 0 6,582 5,868 1203 Grant FESA ‐ SES Dept. of Fire & Emergency Serv. Y 24,869 0 24,869 0 12,481 12,388 1273 DFES Community Emergency Manager Dept. of Fire & Emergency Serv. Y 119,455 0 119,455 0 0 119,455
COMMUNITY DEVELOPMENT 6063 DYS&R Club Development Dept. Sport & Recreation Y 10,000 0 10,000 0 10,000 0 6063 Community Bus Lotteries House N 60,000 0 0 60,000 0 60,000 6083 Kidsport Dept. Sport & Recreation Y 15,000 0 15,000 0 7,000 8,000 3673 Seniors Week Grant Council of the Ageing of WA N 1,000 0 1,000 0 1,000 0 1393 Indigenous Advancement Strategy Dept. of Premier & Cabiney Y 50,000 0 50,000 0 25,000 25,000 1353 Youth Outreach Dept of Justice & Family & Child Services Y 290,768 0 290,768 0 250,440 40,328
HEALTH 1823 Grants ‐Mosquito Funding Dept. of Health Y 680 0 680 0 2,874 (2,194)
COMMUNITY AMENITIES 4013 Local planning Study Dept of Planning N 80,000 0 80,000 0 0 80,000
RECREATION AND CULTURE 3203 Carnarvon Aquatic Centre Dept. Sport & Recreation N 000000 3505 Library Activities Children's Book Council Y 4,000 0 4,000 0 0 4,000 3443 National Community Facility Funding Scheme Cricket Australia & WACA Y 9,000 0 9,000 0 0 9,000 3413 Integrated Water Supply Grant GDC 300,000 0 0 300,000 0 300,000
TRANSPORT 3841 RRG Grants ‐ Capital Projects Regional Road Group Y 635,000 0 0 635,000 254,000 381,000 4091 Main Roads WA Direct Grant Y 158,320 0 158,320 0 274,904 (116,584) 3821 Harbour Road Grant Dept. of Infrastructure & Reg. Devlopment Y 277,500 0 0 277,500 0 277,500 3855 Roads to Recovery Dept. of Infrastructure & Reg. Devlopment Y 0 978,600 0 978,600 978,600 0
ECONOMIC SERVICES 4A33 Visitors Centre Sustainability Grant Tourism WA 8,587 0 8,587 0 8,587 0
TOTALS 4,405,957 978,600 3,133,457 2,251,100 2,975,081 2,409,476
Operating Operating 3,710,957 1,742,481 Non‐Operating Non‐operating 695,000 1,232,600 4,405,957 2,975,081
Ordinary Council Agenda 23 January27 2018 66 Shire of Carnarvon NOTES TO THE STATEMENT OF FINANCIAL ACTIVITY For the Period Ended 31 December 2017
Note 12: TRUST FUND
Funds held at balance date over which the Shire has no control and which are not included in this statement are as follows:
Opening Closing Balance Amount Amount Balance Description 1 Jul 17 Received Paid 31‐Dec‐17 $$ $ $ BUILDING IN TRAINING FUND 0 7,028 (5,105) 1,923 CIVIC CENTRE AIRCONDITIONING 51 51 CIVIC CENTRE HIRE 4,909 2,320 (5,570) 1,659 FOOTPATH DEPOSITS 20,099 20,099 FOOTPATHS CASH IN LIEU 7,200 7,200 P.O.S.DEPOSITS 110,374 110,374 PERTH GLORY FLOOD RELIEF 12,500 12,500 PRIVATE WORKS 2,000 2,000 SHIRE FACILITY DEPOSIT 6,752 1,160 (2,392) 5,520 SUNDRY 1,438 1,200 (700) 1,938 PIONEER CEMETERY 6,674 77 6,751 SUSPENSE 44,070 9,504 (38,186) 15,388 UNCLAIMED MONIES 4,142 4,142 NOMINATION DEPOSIT 0 880 (880) 0 UNSPENT DRD GRANT 420,344 (420,344) 0 640,554 22,169 (473,177) 189,545
Ordinary Council Agenda 23 January28 2018 67 Schedule 8.2.2 (b)
BUDGET VARIATIONS AS DECEMBER 2017
ACCOUNT BUDGET COA DESCRIPTION COMMENTS TYPE VARIATION BUDGET INCREASE ‐ SHIRE HAS BEEN APPROVED TO RECEIVE AN ADDITIONAL $100K IN GRANT FUNDS FOR THE DELIVERY OF THE I.A.S. PROGRAM. ANTICIPATE TO RECEIVE HALF OF THE OPERATING 6342 INDIGENOUS ADVANCEMENT STRATEGY 50,000 GRANT FUNDS IN 17/18 AND THE REMAINING $50K IN THE EXPENDITURE NEXT FINANCIAL YEAR, THEREFORE NEED TO BUDGET FOR BOTH THE RECEIPT AND EXPENDITURE OF THIS MONEY IN 17/18 AND THEN AGAIN IN 18/19.
OPERATING INDIGENOUS ADVANCEMENT STRATEGY ‐ BUDGET INCREASE ‐ REFER TO NOTATION ABOVE FOR RECEIPT 1393 ‐50,000 REVENUE GRANT INCOME OF ADDITIONAL GRANT FUNDS FOR THE I.A.S. PROGRAM.
BUDGET INCREASE ‐ VARIATION IS REQUIRED TO COVER THE STAFF SHORTAGE IN THE SHIRE'S PLANNING DEPARTMENT AND TO BEST MAINTAIN THE DELIVERY OF PLANNING SERVICES TO OPERATING 2922 CONTRACT SERVICES TOWN PLANNING 38,000 THE COMMUNITY BY CONTRACTING IN AN EXTERNAL SERVICE EXPENDITURE PROVIDER. BUDGET INCREASE HERE WILL BE COVERED BY SAVINGS IN THE SALARIES ACCOUNT FOR TOWN PLANNING. REFER TO COA 128080.
OPERATING BUDGET DECREASE ‐ REFER TO NOTATION ABOVE AT COA 2802 TOWN PLANNING EMPLOYEE COSTS ‐38,000 EXPENDITURE 129220.
BUDGET INCREASE ‐ VARIATION IS REQUIRED TO COVER THE STAFF SHORTAGE IN THE SHIRE'S BUILDING DEPARTMENT AND TO BEST MAINTAIN THE DELIVERY OF BUILDING SERVICES TO OPERATING 4492 RELIEF BUILDING SURVEYOR/CONTRACTOR 18,000 THE COMMUNITY BY CONTRACTING IN AN EXTERNAL SERVICE EXPENDITURE PROVIDER. BUDGET INCREASE HERE WILL BE COVERED BY SAVINGS IN THE SALARIES ACCOUNT FOR BUILDING SERVICES. REFER TO COA 143520.
OPERATING BUDGET DECREASE ‐ REFER TO NOTATION ABOVE AT COA 4352 BUILDING SERVICES EMPLOYEE COSTS ‐18,000 EXPENDITURE 144920.
BUDGET VARIATION TOTAL 0
Ordinary Council Agenda 23 January 2018 68 8.2.3 INVESTMENTS AS AT 31 DECEMBER 2017
File No: 2F0502 Date of Meeting: 23 January 2018 Location/Address: Shire of Carnarvon Name of Applicant: Shire of Carnarvon Name of Owner: Shire of Carnarvon Author/s: Sa Toomalatai, Manager Finance Declaration of Interest: Nil Voting Requirements: Simple Majority
Summary of Item: To seek Council’s endorsement of surplus funds invested to 31 December 2017.
Description of Proposal: N/A
Background: Nil.
Consultation: Takes place with Financial institutions prior to renewal of investments.
Statutory Environment: Section 6.14 of the Local Government Act 1995 grants Council the power to invest surplus funds.
Relevant Plans and Policy: The investment report is produced in accordance with Council’s investment policy.
Financial Implications: Nil.
Risk Assessment: No risk identified.
Community & Strategic Objectives:
Outcome 5.2 A high standard of governance and accountability.
Maintain a high standard of corporate planning and reporting.
Ensure compliance with all relevant legislation and regulations.
Develop and implement audit and risk management processes.
Develop an understanding of the roles and responsibilities of elected members.
Comment: The attached monthly report on investments (Schedule 8.2.3) has been compiled in accordance with the reporting framework included as part of Council’s investment policy.
Ordinary Council Agenda 23 January 2018 69 OFFICER’S RECOMMENDATION
That Council receive the investments report, as at 31 December 2017 as per schedule 8.2.3
Ordinary Council Agenda 23 January 2018 70 Schedule 8.2.3 SHIRE OF CARNARVON INVESTMENTS HELD AS AT 31 DECEMBER 2017
Fund Amount Type Interest Term Maturity Date Invested with
Municipal 5,250,031.33 Online Cash Management 0.70% On Call On Call ANZ Bank
Trust 185,506.23 Cash Management Daily return On Call On Call ANZ Bank
Reserves 270.99 Cash Management Daily return On Call On Call ANZ Bank 3,522,288.63 Online Cash Management 0.70% On Call On Call ANZ Bank
Short Term Investments 322,980.97 Term Deposit 1.45% 31 Days 31.12.2017 WA Treasury Corp Short Term Investments 6,752.08 Term Deposit 2.25% 6 Months 12.04.2018 ANZ Bank Short Term Investments 1,004,799.07 Term Deposit 1.45% 31 Days 31.12.2017 WA Treasury Corp
10,292,629.30
Ordinary Council Agenda 23 January 2018 71 8.2.4 PROPOSED TRANSFER OF MANAGEMENT ORDER LOT 353 ON DEPOSITED PLAN 90379
File No: A2060 Date of Meeting: 23 January 2018 Location/Address: 14 Stuart Street, Carnarvon Name of Applicant: Department of Lands Name of Owner: Department of Lands Author/s: Deborah Wilkes, Executive Manager Corporate and Community Services Declaration of Interest: Nil Voting Requirements: Simple Majority Previous report: N/A
Summary of Item: This item relates to a request received from the Department of Lands (Schedule 8.2.4) for Council’s consideration for the Shire of Carnarvon to accept responsibility for the management and maintenance of Lot 353 on Deposited Plan 90379, Stuart Street Carnarvon, being the property containing the CWA Branch Hall and emergency cottage.
Description of Proposal: In March 2017 and May 2017, the Department of Lands sent correspondence to the Shire of Carnarvon requesting the Shire consider taking over the Management Order related to the above-mentioned property. The property had previously been leased to the Country Women’s Association, who have notified the Department of Lands that they no longer require the lease and wish to relinquish the lease back to the Crown.
Background: Lot 353 on Plan 90379 is immediately adjacent to the land on which the Shire of Carnarvon Administration Office is located. The property forms part of Reserve 22560. The Department of Lands has offered the Shire the Management Order with or without the power to lease.
The property currently contains three (3) buildings; a hall structure which was the former CWA Branch Hall, a building that contains two 2-bedroom accommodation units (the emergency cottage), and an outside ablution building. The property also contains a large grassed area that abuts the current Shire administration car park.
The hall appears to be structurally sound, but is old and dated, and ideally requires a complete new fit out (kitchen, air-conditioning, repainting, new floor coverings etc).
The emergency cottage is a single building with two (2) separate two-bedroom units. An initial inspection has revealed that the units are in very poor condition and require substantial work, resulting in a staff recommendation that the building should be demolished. Should it be considered necessary to provide on-site accommodation in the form of short term emergency staff housing, and/or contractor housing, consideration could be given to the acquisition of pre-fabricated accommodation units to be situated on the site.
The exterior ablution block is unable to be accessed with the keys provided. An initial external inspection indicates that it is also in poor condition.
Ordinary Council Agenda 23 January 2018 72 Consultation: Consultation has occurred across the Shire’s relevant departments.
Statutory Environment: Land Administration Act, 1997 The property is currently held as a Crown Grant in Trust with the Department of Lands, who have the authority to grant a Management Order with or without the power to lease.
Relevant Plans and Policy: Economic and Tourism Development and Action Plan 2017 – 2022 (draft)
Financial Implications: Nil in regard to the assumption of the Management Order but there would be future budget implications if Council was to decide to either lease the building and/or expand its own Civic Services.
Risk Assessment Nil
Community & Strategic Objectives:
Outcome 5.4 Long-term financial viability. 5.4.3 Implement long term financial planning.
Comment: Lot 353 on Plan 90379 is immediately adjacent to the Shire Administration Building and assuming a Management Order over the property would consolidate Council’s landholding in this immediate area. As the land is part of the Carnarvon CBD this would give Council future options for the Civic Precinct development.
The draft Economic and Tourism Development Action Plan (2017 – 222) states that in a high growth scenario, the population of Carnarvon could be as high as 7,427 permanent residents by 2026. If this situation was to occur, there could be a need to expand Civic Services to meet community needs.
The request from the Department of Lands requires Council to state a purpose for which the property will be used. To ensure maximum options it is suggested Council requests usage for Public and Civic Purposes.
OFFICER’S RECOMMENDATION That Council
1. Advise the Department of Lands that it is prepared to accept the vesting (Management Order) of Lot 353 on Deposited Plan 90379, Stuart Street Carnarvon, for Public and Civic Purposes, with the power to lease.
Ordinary Council Agenda 23 January 2018 73 Ordinary Council Agenda 23 January 2018 74 Ordinary Council Agenda 23 January 2018 75 8.2.5 REQUEST FOR FINANCIAL SUPPORT – CARNARVON SPACE AND TECHNOLOGY MUSEUM INC.
File No: 3R0212 Date of Meeting: 23 January 2018 Location/Address: N/A Name of Applicant: Phil Youd – Carnarvon Space and Technology Museum Inc. Name of Owner: N/A Author/s: Nadine Brown, Community Services Declaration of Interest: Nil Voting Requirements: Absolute Majority
Summary of Item: This report seeks Council endorsement for financial support for the Carnarvon Space and Technology Museum Inc. A request from Carnarvon Space and Technology Museum Inc. Chairman, Phil Youd on behalf of the Committee is requesting financial assistance through the Community Growth Fund of $10,000.
The financial support would assist towards return flights and travel expenses for Ed Fendell and his wife to travel from Houston (USA) to Carnarvon (Schedule 8.2.5.) for the official opening of the project and is planned to coincide with the anniversary of the first rocket launch on 5 May 2018.
Description of Proposal: The Carnarvon Space and Technology Museum Inc. is engaging in a number of proposed activities as part of the 2018 Carnarvon Space Festival 4 - 5 May 2018. These projects include the launch of the full- size model of the Mercury Redstone Rocket; standing 25 metres tall it will be a large entry statement, alongside the OTC dish. (Schedule 8.2.5).
Financial support is requested to assist with return flights and travel expenses for retired assistant Apollo Flight Director Ed Fendell to visit Carnarvon to officially open the new display.
The applicant is a not-for-profit organisation, and the requested projects will benefit the wider community and increase the tourist population to the region.
Background: The Carnarvon Space and Technology Museum Inc. invites retired Assistant Apollo Director Ed Fendell to the official opening on 5 May 2018
Assistant Apollo Director Ed Fendell trained NASA staff at Carnarvon during the Gemini program of the 1960’s and was Head the Communications Systems Section, Flight Control Division at the National Aeronautics and Space Administration’s Johnson Space Centre on 20 July 1969 when Apollo 11 landed on the Moon.
A documentary / movie “Mission Control – The Unsung Heroes of Apollo” is planned to be presented at the Carnarvon Civic Centre as part of the program, followed by a Q & A session with Mr Fendell and former WA Chief Scientist Lyn Beazley.
Consultation: Nil
Ordinary Council Agenda 23 January 2018 76 Statutory Environment: The Shire of Carnarvon Community Growth Fund (CS006) provides funds to not for profit community based organisations, event organisers and individuals to support the promotion and development of social, economic, recreational, art and cultural projects for the benefit of residents of the Shire of Carnarvon.
OBJECTIVES The Objectives of the Carnarvon Community Growth Funds are to: To assist the efficiency of operations of community groups by improving organisational development, asset purchases, marketing and management. Encourage partnerships fostering cooperative planning between groups to maximise effective use of resources Increase the range of and access to quality events, activities, services and groups within the Shire of Carnarvon. Support community development initiatives and socially responsible community approaches. Encourage the community to actively promote Carnarvon’s positive attributes. Encourage the development of excellence and leadership in recreational, sporting, economic, tourist and cultural pursuits.
CRITERIA Criteria for the assessment of applications to the Fund includes the promotion and development of activities, events, infrastructure and services in the Shire of Carnarvon such as:
Arts, culture & entertainment Disability services Youth & family services Multicultural & Indigenous projects Seniors Event management & sponsorship Natural environment & cultural heritage Tourism & promotion Sport and recreation Crime prevention & community safety Monuments & projects to commemorate Events or people Upgrading community facilities
ESSENTIAL ELIGIBILITY CRITERIA In order to be eligible for funding an organisation must: Be a non-profit organisation and, depending on amount of grant requested, be able to supply audited accounts and annual reports Demonstrate a substantial degree of community support and representation Undertake to give due recognition to the Shire of Carnarvon for its contribution to their activities Agree to complete a specified evaluation report. Failure to do so may render the applicant ineligible for future funding.
Ordinary Council Agenda 23 January 2018 77 The request from the Carnarvon Space and Technology Museum INC. is consistent with the objectives and criteria for the Community Growth Fund (CGF). Historically, applications for the CGF have been invited through an advertising process and been requested on a prescribed form. Due to staff turnover, this did not occur in 2017 but will recommence for 2018.
If this request is successful, the Committee will be asked to acquit the funds using the Community Growth Fund Grant Evaluation Form.
Financial Implications: There are sufficient funds within the Community Growth Fund to support this request.
Risk Assessment Whenever Council considers financial support there is a risk that a precedent will be set. Therefore, each request must be considered on its individual merits to ensure the policy is not compromised.
Community & Strategic Objectives:
Outcome 1.1 Increased tourism within the region
1.1.1 Promote and support local and regional tourism initiatives.
1.1.2 Facilitate the opportunities and funding options for niche tourism products and experiences.
1.1.4 Enhance and maintain existing Shire tourism facilities (also refer to 2.6.1).
1.1.5 Identify and further develop new tourism attractions and facilities.
1.1.7 Promote and support festivals, events and attractions that add value to the District’s economy.
Comment: The correspondence received and attached with this item suggests the financial support aims to showcase Carnarvon on the map with the launch of a full-sized model of the Mercury Redstone Rocket to individuals, families, residents and visitors throughout the Gascoyne Region and the state of Western Australia.
The Carnarvon Space and Technology Museum Inc. is a not-for-profit with limited funds who operate under a volunteer system around their work and business commitments.
The volunteers are the “public face” of the museum, the volunteers are mainly retirees however a 12- year volunteers her time on most weekends and school holidays.
Ordinary Council Agenda 23 January 2018 78 The Carnarvon Space and Technology Museum Inc. has a demonstrated history of undertaking various events and projects to promote the role Carnarvon played in the manned space program and in the Australian Communications Industry.
In previous years, The Carnarvon Space and Technology Museum Inc. have had success in presenting similar projects such as visits from Buzz Aldrin, Andy Thomas and Gene Cernan. These events have brought over 5,000 visitors to Carnarvon, and there are many space enthusiasts who follow these events.
This is the first time the Carnarvon Space and Technology Museum Inc. has requested financial assistance from the Shire.
OFFICER’S RECOMMENDATION
That Council grant the request made by the Carnarvon Space and Technology Museum INC. for financial support of $10,0000 towards return flights and travel expenses for retired Assistant Apollo Flight Director Ed Fendell and his wife to travel from Houston (USA) to Carnarvon to officiate at the opening of the Mercury Redstone Rocket project on 5 May 2018.
Ordinary Council Agenda 23 January 2018 79 Ordinary Council Agenda 23 January 2018 80 Ordinary Council Agenda 23 January 2018 81 Ordinary Council Agenda 23 January 2018 82 Ordinary Council Agenda 23 January 2018 83 Ordinary Council Agenda 23 January 2018 84 Ordinary Council Agenda 23 January 2018 85 Ordinary Council Agenda 23 January 2018 86 Ordinary Council Agenda 23 January 2018 87 Ordinary Council Agenda 23 January 2018 88 Ordinary Council Agenda 23 January 2018 89 Ordinary Council Agenda 23 January 2018 90 Ordinary Council Agenda 23 January 2018 91 Ordinary Council Agenda 23 January 2018 92 Ordinary Council Agenda 23 January 2018 93 Ordinary Council Agenda 23 January 2018 94 Ordinary Council Agenda 23 January 2018 95 Ordinary Council Agenda 23 January 2018 96 Ordinary Council Agenda 23 January 2018 97 Ordinary Council Agenda 23 January 2018 98 Ordinary Council Agenda 23 January 2018 99 Ordinary Council Agenda 23 January 2018 100 Ordinary Council Agenda 23 January 2018 101 Ordinary Council Agenda 23 January 2018 102 Ordinary Council Agenda 23 January 2018 103 Ordinary Council Agenda 23 January 2018 104 Ordinary Council Agenda 23 January 2018 105 Ordinary Council Agenda 23 January 2018 106 Ordinary Council Agenda 23 January 2018 107 Ordinary Council Agenda 23 January 2018 108 Ordinary Council Agenda 23 January 2018 109 Ordinary Council Agenda 23 January 2018 110 Ordinary Council Agenda 23 January 2018 111 Ordinary Council Agenda 23 January 2018 112 Ordinary Council Agenda 23 January 2018 113 Ordinary Council Agenda 23 January 2018 114 Ordinary Council Agenda 23 January 2018 115 Ordinary Council Agenda 23 January 2018 116 Ordinary Council Agenda 23 January 2018 117 Ordinary Council Agenda 23 January 2018 118 Ordinary Council Agenda 23 January 2018 119 Ordinary Council Agenda 23 January 2018 120 Ordinary Council Agenda 23 January 2018 121 Ordinary Council Agenda 23 January 2018 122 Ordinary Council Agenda 23 January 2018 123 Ordinary Council Agenda 23 January 2018 124
8.3.1 ADDITION TO LOCAL GOVERNMENT DELEGATIONS REGISTER
File No: 4E0617 Rangers – Animal Control Date of Meeting: 23 January 2018 Location/Address: Shire of Carnarvon Name of Applicant: N/A Author/s: Luke De Sousa Declaration of Interest: Nil Voting Requirements: Absolute majority ______
Summary of Item:
The Cat Act 2011 has a number of statutory requirements relevant to local government. These requirements came into force on 1 November 2012. In reviewing the operational matters relating to the Cat Act 2011, it has been noted that the Chief Executive Officer has not been delegated the responsibilities relevant to local government under this Act.
This item therefore requests that Council resolves to delegate its powers under the Cat Act 2011 to the Chief Executive Officer (CEO), as prescribed by Section 44 of the Act.
Description of Proposal: Request of Council to delegate to the CEO the exercise of any of its powers, and the performing of any of its functions, under the Cat Act 2011. The powers and functions are as follows:
• 1.0 Section 9. Registration of cats • 2.0 Section 10. Cancellation of cat registration • 6.0 Section 26. Cat control notice may be given to cat owner • 11.0 Section 33. Operator of cat management facility may have cat microchipped and sterilized • 12.0 Section 34. Dealing with unidentified and unclaimed cats • 14.0 Section 37. Approval to breed cats • 15.0 Section 38. Cancellation of approval to breed cats • 22.0 Section 48. Appointment of authorised persons (may not be sub-delegated)
Background: As noted above, the sections of the Cat Act 2011 that are relevant to local government came into effect on 1 November 2012. The matter of delegation to the CEO under this Act has not previously been brought to Council.
Therefore, to ensure the Shire can meet its obligations under the Act, it is appropriate for Council to delegate its powers to the CEO.
Consultation: Consultation on the need for the updating of these appointments has occurred internally within the Shire across the relevant departments.
Ordinary Council Agenda 23 January 2018 125
Statutory Environment:
The relevant statutory context for the delegation of powers under the Cat Act 2011 is as follows:
Section 44. Delegation by local government (1) The local government may delegate to its CEO the exercise of any of its powers or the discharge of any of its duties under another provision of this Act. (2) A delegation under this section is to be in writing and may be general or as otherwise provided in the instrument of delegation. (3) A decision to delegate under this section is to be made by an absolute majority.
Section 45. Delegation by CEO of local government
(1) A CEO may delegate to any employee of the local government the exercise of any of the CEO’s powers or the discharge of any of the CEO’s duties under another provision of this Act. (2) A delegation under this section is to be in writing and may be general or as otherwise provided in the instrument of delegation. (3) This section extends to a power or duty the exercise or discharge of which has been delegated by a local government to the CEO under section 44, but in the case of such a power or duty — (a) the CEO’s power under this section to delegate the exercise of that power or the discharge of that duty; and (b) the exercise of that power or the discharge of that duty by the CEO’s delegate, are subject to any conditions imposed by the local government on its delegation to the CEO. (4) Subsection (3)(b) does not limit the CEO’s power to impose conditions or further conditions on a delegation under this section. (5) In subsections (3) and (4) — conditions includes qualifications, limitations or exceptions. (6) A power or duty under section 63, 64 or 65 cannot be delegated to an authorised person.
It should be noted that the Cat Act 2011 section 3(1) describes an “authorised person” as: (a) a person designated as an authorised officer under the Public Health Act 2016 section 24(1) for the purposes of this Act; or (b) a person appointed under the Cat Act 2011 section 48(1).
Section 48(1) Authorised persons A local government may, in writing, appoint persons or classes of persons to be authorised for the purposes of performing particular functions under this Act.
Section 48(5) Authorised persons The local government is to issue to each authorised person appointed under subsection (1) a certificate stating that the person is an authorised person for the purposes of this Act.
Relevant Plans and Policy: Nil
Financial Implications: Nil
Ordinary Council Agenda 23 January 2018 126 Risk Assessment: There is a risk that if Council does not delegate it powers to the CEO, the Shire is unable to adequately perform its functions under the Cat Act 2011.
Community & Strategic Objectives: The appointment of authorised persons is a power exercised by Council which demonstrates the governance and accountability outcome within the community strategic plan.
Policy Implications The Shire is required to maintain a register of authorised persons and relevant delegations as per the Local Government Act 1995.
Comment: To ensure that the Shire is able to provide quality customer service and maintain its operational efficiency, it is recommended that Council delegate its powers under the Cat Act 2011 to the Shire’s Chief Executive Officer as prescribed in Schedule 8.3.1(a) to this report.
OFFICER’S RECOMMENDATION
1. That Council resolve to delegate its powers under the Cat Act 2011 to the Shire’s Chief Executive Officer as prescribed in Schedule 8.3.1(a) to this report.
Ordinary Council Agenda 23 January 2018 127 Schedule 8.3.1 (a)
Delegation No: 1032.7 Cat Act 2011– Delegation of powers and functions
Date Adopted: 23 January 2018 Delegate: CEO Date Last Reviewed: N/A Sub-Delegated: Yes, with the exception of s.48 (appointment of authorised persons) Policy Reference: N/A Chief Executive Nil Instruction/Procedure:
Legal (Parent): Legal (Subsidiary): 1. Cat Act 2011, Section 44. Nil
Council delegates its authority and power to the Chief Executive Officer to perform the functions and exercise the powers derived from the Cat Act 2011 as follows:
1.0 Section 9. Registration of cats 2.0 Section 10. Cancellation of cat registration 6.0 Section 26. Cat control notice may be given to cat owner 11.0 Section 33. Operator of cat management facility may have cat microchipped and sterilized 12.0 Section 34. Dealing with unidentified and unclaimed cats 14.0 Section 37. Approval to breed cats 15.0 Section 38. Cancellation of approval to breed cats 22.0 Section 48. Appointment of authorised persons (may not be sub-delegated)
Subject to –
Delegates keeping a written record of the details of how the delegation was exercised, when the delegation was exercised and the persons or classes of persons directly affected by the exercise of the power on the discharge of the duty.
Ordinary Council Agenda 23 January 2018 128 8.4.1 INFRASTRUCTURE MONTHLY REPORT – JANUARY 2018
File No: – Date of Meeting: 23 January 2018 Location/Address: N/A Name of Applicant: N/A Name of Owner: N/A Author/s: Wayne Sanderson – Infrastructure Operations Manager Gloria Quinn – Assets Co-ordinator Declaration of Interest: Nil Voting Requirements: Simple majority Previous Report: – ______
Summary of Item: For Council to receive information on projects and activities undertaken by the Infrastructure section via the ‘Infrastructure Monthly Report’ attached at Schedule 8.4.1(a).
This report covers the period which includes the Christmas/New Year break where only a minimum number of Depot staff were scheduled to work and the Shire Administration Office was closed from 22 December 2017 to 1 January 2018 inclusive.
Description of Proposal: The Infrastructure Monthly Report provides information on the major activities of the Infrastructure section for the previous month.
Background: Recurrent report.
Consultation: Nil
Statutory Environment: Nil
Relevant Plans and Policy: Nil
Financial Implications: Nil
Risk Assessment: N/A
Community & Strategic Objectives:
Outcome 5.2 A high standard of governance and accountability.
5.2.1 Maintain a high standard of corporate planning and reporting.
Outcome 5.6 Best practice human resource management practices
5.6.2 Provide timely and accurate information across the organisation.
Comment: N/A
OFFICER’S RECOMMENDATION
That Council receive the Infrastructure Monthly Report for January 2018.
Ordinary Council Agenda 23 January 2018 129
SCHEDULE 8.4.1(a)
INFRASTRUCTURE MONTHLY REPORT – JANUARY 2018
Wayne Sanderson Infrastructure Operations Manager
Safety:
➢ Rubbish truck’s air brakes jammed on while in operation.
➢ Flat tyre on forklift – spoke about correct operation.
➢ Training personnel on large loader at waste facility.
Parks and Gardens:
➢ Repairs to reticulation at Town Beach, ponds, Town Oval and North Water.
➢ There have been 3 major water leaks on the supply line from the ponds. ➢ Repair Pioneer Park tank float level that has been damaged by a child playing in the tank. ➢ Routine mowing, slashing and clean-up of areas around town.
Waste Facility:
➢ Cleared a new area for recycling infrastructure. ➢ Ongoing cleaning up of area outside the waste facility due to weather conditions.
➢ General duties to maintain operations at the waste facility.
Town Site Infrastructure:
➢ Removal of damaged soft fall at Town Beach playground.
➢ Clean up ‘tactiles’ that have been removed from the Fascine steps.
Town Roads:
➢ Removal of beach sand from Pelican Point Road (ongoing event). ➢ Routine road patching and sweep of Coral Bay streets. ➢ Remove discarded vehicles in streets over Christmas. ➢ Install new street signs.
Country Roads:
➢ Road construction of Quobba/Gnaraloo road 90% completed.
➢ Maintenance grading of Lyndon Road.
Ordinary Council Agenda 23 January 2018 130
Workshop:
➢ General maintenance to lawn mowers and chainsaws.
➢ Install fill points on firefighting trailer. ➢ Repairs to transportable pumps.
➢ General servicing and minor repairs to light and medium vehicles.
➢ Repair electrical fault on loader.
➢ Repair oil leaks on generator at the Airport.
➢ Data input into MEX maintenance system by workshop team.
Staff Training:
N/A
Reneè Lathwell Engineering Technical Officer Report
Officer on leave – no report for January.
Update – January 2018
Gloria Quinn Michael Arthur Co-ordinator – Asset Management Acting Co-ordinator – Building Maintenance
➢ The interior of the Butcher Street Playgroup is in the process of being completely repainted.
➢ The new Archive Room in the Development Services wing has had the outside of the window insulated, filled in and painted.
➢ New airconditioners are being fitted in the Development Services wing.
➢ A new security screen was fitted to 4 Yardi Quays prior to the Christmas break.
➢ MEX – Data entry is continuing with the focus now turning to generating Inspection Reports and Work Orders relating to plant and equipment. Staff from various sections of the Shire are continuing to provide data relevant to their respective activities. This is assisting to populate the system and ensure the reports and work orders will achieve the desired results.
➢ The revaluation of the Shire’s Infrastructure Assets by Griffin Valuation Advisory is currently underway as part of the 2017/18 annual audit requirements. TALIS Consultants Pty Ltd have completed the road network assessment and will provide their valuation report as part of this process.
➢ Consultation with Pickles Auctions regarding an on-line auction for disposal of assets and disused plant items is continuing.
➢ Compiled Assets report for Strategic Review workshop prior to Christmas break.
➢ Review of focus areas for 2018 and ongoing preparation of asset data for Strategic Review.
Ordinary Council Agenda 23 January 2018 131 8.4.2 WASTE AND RECYCLING INFRASTRUCTURE – SHED CONSTRUCTION – REQUEST FOR TENDER (RFT) 02/2017
File No: 4W0112 Date of Meeting: 23 January 2018 Location/Address: Browns Range Waste Facility Name of Applicant: N/A Name of Owner: Shire of Carnarvon Author/s: David Nielsen – Executive Manager Infrastructure Services Declaration of Interest: Nil Voting Requirements: Simple Majority Previous Report: 20 December 2016
Summary of Item: This report seeks Council endorsement to amend its decision of 20 December 2016 (Minute 21/12/16). The amendment proposes to advertise tenders for the work for 14 days instead of 21 days.
Description of Proposal: The proposal involves a minor amendment to a previous decision of Council regarding the tender advertising period.
Background:
In December 2016, Council resolved as follows:
Consultation: N/A
Statutory Environment: Division 2 of the Local Government (Functions and General) Regulations, 1996 regarding requirements for the period of time required for tenders to be advertised applies..
Specifically: 15. Minimum time to be allowed for submitting tenders
(1) If a notice under regulation 14(1) is given, the date and time referred to in regulation 14(3)(d) has to be at least 14 days after the notice is first published in the newspaper circulating generally throughout the State.
Relevant Plans and Policy:
Ordinary Council Agenda 23 January 2018 132 Policy No C002-Purchasing Policy applies. The amended proposal remains consistent with Councils policy which states in Section 5.1: • The Tender must remain open for at least 14 days after the date the Tender is advertised. Care must be taken to ensure that 14 full days are provided as a minimum.
Financial Implications: N/A
Risk Assessment: There is no perceived risk associated with the recommendation.
Community & Strategic Objectives:
Outcome 2.3 Improved Management Practices and Recycling and re-use of waste.
2.2.1 Waste Improve waste management disposal sites practices to comply with licence conditions. Management
Comment: The proposed amendment is minor in nature and does not change Councils decision to call tenders for this work or the basis under which those tenders will be evaluated. It should also be noted that two sheds are now proposed for the facility.
Due to lengthy delays in receiving funding confirmation and tight project timelines, the reduced tender advertising period is recommended.
OFFICER’S RECOMMENDATION That Council, pursuant to Section 15 of the Local Government (Functions and General) Regulations, 1996, calls Tenders for the construction of sheds at the Browns Range Waste Management Facility with a minimum open submission period of fourteen (14) days.
Ordinary Council Agenda 23 January 2018 133