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1-1-1948

Special Libraries, January 1948

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Special Libraries VOLUME39 ...... Established 1910 . NUMBER1

CONTENTS FOR JANUARY 1948

The American Legion National Headquarters Library, Archives and Files ...... VERNA GRIMM 3

The National Union Catalog ...... LEWIS C. COFFIN 10

Types of Service Offered By An Historical Society Library ...... MARGARED D. GIDNEY 13 ASLIB Holds A Practical Conference ..IVORB. N. EVANS 16 Why Raise Dues? ...... WALTER HAUSDORFER 19 Events and Publications ...... 20 Announcements ...... 25

Indexed in Industrial Arts Index, Public Mairs Information Service, and Library Literature

EDITORIAL COMMITTEE ALMA CLARVOEMITCHXLL, Chairman and Editor

WINIFREDYORK FORWOOD KATHLEENBROWN STEBBINS Managing Editor Advertising Manager

The articles which appear in SPECIALLIBRARIES express the views of the authors, and do not necessarily represent the opinion or the policy of the editorial staff and publisher.

BPECIAL LIBRARIES published monthly September to April, with bi-monthly issues May to August, by The Special Libraries Association. Publication OfBce, Rea Building, 704 Second Ave., Pittsburgh 19, Pa. Address all communications for publication to editorial offices at 31 East Tenth Street, New York 3, N. Y. Subscription price: $7.00 a year; foreign $7.50; single copies, 75 cents. Entered ae secon&clase matter Februaru 6, 1947, at the Post Oflice at Pittsburgh, PennsyZvan&, under the Act oj March 3, 1879. Acceptance for dZhg at epedal rate oj postage prodded for 6n thu dot of Februw IS, 1925, authorfied Pebruary 6, 1917. 11 YOUR COMPANY LIBRARY SHOULD II CONTAIN THESE NEW BOOKS II a JANUARY a The Union Challenge to Management Control by NEIL W. CHAMBERLAIN,Research Director, Labor and Management Center, Ii Yale University In labor disputes and relations are there subjects "sacred" to management only - reserved for its exclusive handling? Are there limits to the labor union's rightful requests for management facts? Here is the first and only book to analyze the whole problem of management prerogatives, discussing in detail actual cases which have arisen over this issue in specific industries and public utilities. "Intended for people intimately concerned in labor relations and management, for students of economic and sociological theory." - Virginia Kirkus' Bulletin. $4.50 Scientific Management by FREDERICKWINSLOW TAYLOR Foreword by HARLOWS. PERSON,Former Director, Taylor Sociefy A "must" classic for every executive and for every company library. This book provides in one unit the internationally famous principles of scientific management as developed by the father of our modern industrial production system. Including the now out-of-print volumes SHOP MANAGEMENT and PRINCIPLES OF SCIENTIFIC MANAGEMENT, and the Taylor Testimony before the Special Con- gressional Committee, it is the result of a world-wide demand for a complete state- ment of Taylor's philosophy and the increasing recognition of his contribution to the study of all management problems. $5.00 Handbook of Personnel Management by GEORGED. HALSEY,Author of "Supervising People," efc. The only recent comprehensive record and handbook on all personnel work pro- cedures. "We simply cannot begin here to suggest the richness and value of the book. Anyone interested in any step of personnel management . . . will be in- structed and stimulated . . . Mr. Halsey . . . writes clearly, concisely, interestingly, factually, and informatively out of a wealth of experience!'- USDA, U. S. Depart- partment of Agriculture. "Good for years! Unreservedly recommended!'- Library Journal. $5.00 Chef's Guide to Quantity Cookery by J. H. BRELAND,Instructor in Commercial Cookery, Isaac Delgado Trade II School, New Orleans, La. Foreword by CRETEDAHL. A unique cookbook for all organizations requiring quantity cookery as well as for restaurants of all sizes. Every recipe has been tested and each is in terms of quantities of each ingredient stated both by volume and by weight in units of twenty-five portions. Includes accurate cooking temperatures, time of preparation for 950 recipes of dishes ranging from simple everyday foods to specialty dishes, and 325 recipes of desserts, cakes and breads. $6.00

II AT YOUR BOOKSTORE OR FROM 11 HARPER & BROTHERS 49 EU~33d st. NW ~~rk16, N. Y.

Please Mention Special Libraries When Answering Advertisements THE AMERICAN LEGION NATIONAL HEADQUARTERS LIBRARY, ARCHIVES AND FILES By VERNA GRIMM Librarian, The American Legion National Headquarters, Indianapolis, Indiana PART I CONTENTS AND ORGANIZATION

HE dictionary defines a library THE LIBRARY as a collection of books, pam- The main idea in establishing our Tphlets and other material kept Library has been to have all books deal- for reading and consultation, especially ing with The American Legion itself on such a collection arranged to facilitate our shelves. Our secondary purpose has reference, as by classification and in- been the addition of a representative se- dexing. Archives are defined as a de- lection of books on World War I and, pository of public records or documents later, of those on World War 11. These . preserved as evidence of facts. Files are include general histories of the two defined as a collection of papers or wars, personal narratives, regimental documents arranged systematically for histories, state rosters of war services, reference. It is to be noted that these war fiction and on into the postwar sub- three definitions are similar. and that jects of The United Nations, peace, re- libraries, archives and files have com- lief and such. We are especially strong mon characteristics. All three are col- in our national defense material as sev- lections of records which must be care- eral years ago we organized a National fully preserved, all three are used for Defense Library in connection with the reference and factual authority; and all Defense Division and this collection three are arranged systematically to continues to grow. Further, it has been permit easy acquisition of the informa- found useful to include books on a va- tion contained therein. It is true, how- riety of subjects of interest to the vari- ever, that each places the emphasis on ous divisions at Headquarters in pro- its material and the uses to which it is moting their programs of activity. An put somewhat differently, and in some ever increasing number of general re- organizations this is recognized to the ference books are also provided to meet extent of having separate departments the demands of our Headquarters staff. for the three. But in the development of All books are classified according to the these agencies at National Headquar- Dewey decimal system and are cata- ters, we have found the work of the Li- loged by author, title and subject. In brary, the Archives and the Files so close- 1923 an appropriate bookplate was de- ly related that it has been practicable signed by V. E. Pyles, of New York, for to keep them together. So, while in or- our collection. der to simplify a description of our Periodicals constitute an important work, a rather arbitrary division into part of the Library. We receive and list the three groupings has been made, it all Legion publications and the national, will be noted the distinctions are not department and selected post ones are rigid as each overlaps the other. bound when a volume is completed. 4 SPECIAL LIBRARIES [January

Publications of other veteran organiza- These records include those of the tions, both here and abroad, are also re- national organization, of departments ceived regularly. Of course, we have and of posts. bound sets of the original issues of the Archives of national designation are Stars and Stripes of World War I and the proceedings and reports of our Na- of the Amaroc News. We have the Stars tional Conventions, of official Confer- and Stripes of World War I1 (not all ences, of our National Executive Com- editions, however), of Yank, of the mittee and of all standing and special Army Times and hundreds of publica- committees. In this connection, we have tions issued in the war camps in the established an alphabetic cumulative United States during this period. We subject card index to all action by all also have general periodicals and those National Conventions, all National Ex- of special interest to the divisions at ecutive Committee meetings and all National Headquarters. National Finance Committee meetings. We have good poster collections of By reference to these indexes we can the two World Wars, including the best readily discover whether the Legion has and most representative ones. Those of ever considered a specific subject and World War I have been backed with what the policy is regarding that sub- muslin, given a preservative wash, clas- ject. The entire record is found in one sified and listed. The hundreds we have place. The authority for all Legion of World War I1 are still in storage. It business and activities at Headquarters was necessary to obtain them when is also ascertainable by reference to available and we shall prepare them for these indexes. These cards give a digest use as time permits. Some years ago we of the action and a reference to the of- had an interesting exhibit of our World ficial minutes if a more complete ac- War I posters and at that time also se- count is desired. We have hundreds of cured World War I divisional insignia, subjects and cross indexes listed and decorations and medals of the Allied they are an invaluable service to the countries as well as of the United efficient work of the organization. States. These and other pertinent ma- We also keep running files of every terial are now on permanent display in report, every bulletin, every memoran- open cases. At present, we are assem- dum, every news release that has been bling the insignia and decorations of issued by any Headquarters division of World War I1 but this is a much larger the Legion since its beginning in 1919. task. Many of these are bound for greater Pamphlets and other miscellaneous permanency. In addition to these run- matter are important sources of infor- ning series, duplicate copies are usually mation in our-library as in all others. kept for their subject content in our However, this material will be described pamphlet and subject files. Bound vol- when we consider the subject files as umes of the Convention city newspapers our pamphlet file was largely developed covering each National Convention are in connection with them. also on file so we have a record of all THE ARCHIVES local publicity for each Convention. In giving an account of the material Our Department Archives include classed under Archives, we are using complete sets (insofar as we get the the term in the limited sense of collect- cooperation of the departments) of De- ing and preserving the material issued partment Convention proceedings and by The American Legion-the official reports, of Department Constitutions, documents. A certain part of this work bulletins (held for two years only), lists is conducted under the direction of the of officers, of histories and of miscel- National Historian. laneous valuable items. A special effort 19481 AMERICAN LEGION NATIONAL HEADQUARTERS LIBRARY 5 has been made to acquire all Depart- individual posts. ment Convention badges and hundreds Post Archives at National Headquar- of these are on permanent display in ters are limited, as maintaining the rec- our section. ords of over 15,000 posts could easily Here may also be mentioned what get out of bounds if only partly success- we call our Prominent Legionnaire file. ful. Much of the post activity is found This consists of a card index containing in our Legion publications, national and the names of every Legionnaire who departmental, and in the hundreds of has held a national or departmental of- post publications kept on file. Records fice, including national committee mem- of activities are also found in our sub- bership. The names are arranged alpha- ject files. We do keep post records of betically under each department. Each projects on a national scale as evalu- man's entire Legion record to date is ation surveys, membership list awards noted thereon. As the names come in and such. Charter applications, also the during the year from national or de- supplemental ones and those of SAL partment elections or appointments, each squadrons are kept numerically under name is checked with this card file. If each department name. the name is already in the file, the new One outstanding contribution to our office is added to the card. If the name Archives is the splendid collection of has not been previously entered, a card post histories we have acquired through- is then made for that individual and out the years by means of an annual inserted in the file in the proper place post history contest conducted by the and his Legion record thus started. A National Historian. Every fourth year questionnaire is then sent to this per- a department history contest replaces son, requesting his personal and mili- that of the post so we also have a num- tary or naval record. As these question- ber of excellent department histories. naires are returned they are filed in al- These department histories usually in- phabetic order under each department clude the historical data on each post in the history file. The eligibility proof in the department. based on his war record is required of CENTRAL FILES all national and department officers and National Headquarters maintains these also are filed here. Some Legion- what is called a central file. With the naires, notably National Commanders, exception of a working file or a special have an imposing record of Legion ser- record system necessary to its particu- vice and many folders of material are lar work, each division sends everything used for their entire story, especially as to this central file. All such material re- we include therein all official speeches ceived, irrespective of its origin, is com- and statements by these individuals. We bined into one common system. The have over 12,000 prominent Legion- routine correspondence which has no naires listed with their Legion activities permanent value is put into a simple, noted and a lesser number of the com- alphabetic file and is automatically de- pleted biographical questionnaires as stroyed at the end of a five year period. we cannot secure a one hundred per cent However, while current, it is important response on these. We are often asked that this routine work receive proper for the military record of a Legion- attention so as to enable the organiza- naire, the questioner taking it for grant- tion to function smoothly. But only a ed we have such for every member. small part of our correspondence goes Upon reflection, however, one will recog- into this temporary file. The larger and nize the impracticability of keeping an the most important part is of subject alphabetic index of over 3,000,000 use and will have this value more or members! Such rdcords are left to the less parmanently. It is these Files which 6 SPECIAL LIBRARIES [Janw tie in with the Library and Archives of "Women". Inasmuch as we only had the Legion. the Women's Auxiliary at the start, The arrangement which has been this is all that appeared in the classifi- adopted for giving the best informa- cation. Later we established or consid- tional service at National Headquarters ered establishing other so-called Aux- is primarily distinguished by being a iliary groups so the outline changed subject classification system. You may thusly, recall the elaborate classification scheme from - used by the War Department, espe- Administration and Organization cially those who did "paper work" in the -Auxiliaries Women service. Our plan is similar although we to - do not use the decimal numbers. We Administration and Organization code directly by the subjects them- -Auxiliaries selves. In establishing this classification, Eight and Forty the correspondence at National Head- Fathers Forty and Eight quarters was studied and it was found M- 1 that most of it could be grouped into Sons of The American Legion (SAL) about 12 broad classes, with numerous Women divisions within these main categories. Further expansion would be develop- That these 12 original subjects were ed by taking for example the sub-divi- adequate has been confirmed in that we sion "Sons of The American Legion" have used them for 24 years and only (SAL). At first all material on it could added one new one-that of World be put into one folder. But as the or- War I1 which we call Great War so as ganization grew, additional sub-divisions to avoid mistakes in filing due to using had to be added, such as activities, con- the same words. Consequently we now stitution, membership and so on. Even- have 13 divisions. tually even these additional sub-divi- These 13 main classifications are: sions were further divided to facilitate Administration and Organization reference to them. An alphabetic ar- Americanism rangement within each division is al- Child Welfare ways maintained. We now have about Conferences and Conventions Cooperation 8,000 specific topics in our file stem- Great War ming from the 13 main divisions. International Affairs To give you some idea of the variety Post Activities of subjects covered, I am listing 30 (but Rehabilitation remember we have about 8,000). These United States Veterans Welfare are, taken at random: American Vet- World War (i.e. World War I) erans Committee; Atomic energy; Club- These 13 subjects are divided into houses; Colored posts;; Disasters; Dues; sub-divisions and these are again bro- Education; Emblem infringement; Em- ken down, and so on indefinitely as the ployment; Films; Flag code; Funds; need for additional subjects arises. It is Honor rolls; Juvenile delinquency; Ku this ability to expand that has made the Klux Klan; Membership eligibility; system so workable and as the Legion Memorials; Overseas cemeteries; Pacifi- has grown and additional activities have ism; Pearl Harbor; Poppies; Radical- been developed, a logical place has been ism; Radio; Rheumatic fever; Social se- found for each new subject. As an ex- curity; Travel policy; United Nations; ample: under the classification, "Admin- Veterans administration; Veterans or- istration and Organization", we have a ganizations; and Widows' pensions. heading, "Auxiliaries". Under the head- These files, as stated previously, are ing "Auxiliaries" we have a subheading, largely composed of correspondence of 19481 AMERICAN LEGION NATIONAL HEADQUARTERS LIBRARY 7 subject value. Thus a letter written by we request others so these too are found the National Judge Advocate is usually in our pamphlet collections. In addition an interpretation or opinion on some to the pamphlets being filed by subject, Convention mandate, or Constitutional we have an alphabetic card index of clause or some internal problem and them by author and title. becomes precedent for future inquiries. It is impossible to remember just A letter written by a division head may where each of these 8,000 subjects are contain information secured from some located in our system, therefore a rela- source after proper investigation and tive index has been prepared for each should be available for answering a sim- of the 13 classifications. This is an al- ilar request, which comes in later. In phabetic list of every subject in that addition, however, the folder may con- classification with a reference as to tain bulletins, memorandums, clippings, where it will be found. As additional small leaflets, pictures, news releases - subjects are named, new entries are in fact, anything on that particular sub- noted in our official loose-leaf book ject in any form. No index being avail- wherein all the classifications and their able to The American Legion Magazine, respective indexes are outlined in full. we clip each issue and file the articles This book is referred to constantly in under various headings. classifying each day's files and in look- We keep our pamphlets and other ing up a subject. We also often use bulky material in a separate file but cross reference sheets for organizations the subject classification is identical for or individuals, referring to the subject both. These pamphlet files include all under which its or his communication is the miscellaneous publications issued filed. This makes it possible to locate by The American Legion. While we are specific letters and at the same time not a depository for all government have the information under a subject publications, many are sent to us, and for an even more important use.

PART I1 SERVICES RENDERED Last year we handled 14,940 requests terms on the Missouri. for information or service of some sort. The Library supplied the answer, it being To give you an idea of the range of found in the Congressional Record for September 1945 (located through the in- these 14,948 requests and how we draw dex to the Record). upon the resources described in Part I 3. The Expansion and Stabilization to supply the answers, mention is here Division wanted a list,. with addresses, made of those that were dealt with in of correspondence schools. a single day. This will explain the work This was found in the subject files under better than an attempt at a general de- Eduation. The question had come up be- scription. fore and we had to call the public library 1. The Public Relations Division for such a list. This time we had the in- formation as we had filed the previous wanted a copy of President Roosevelt's request and answer under the subject. message to Congress in December 1941 4. The Americanism Division request- when he asked Congress to declare war ed material on the Nationalist Veterans on Japan. of World War I1 and Gerald K. Smith's The Library supplied the speech, locating it in the bpok Documents on American connection with it. Foreign Relations. We gave them a folder on the subject we 2. This Division also requested a copy had in our subject files under the heading Great War: United States: Manpower: of General MacArthur's speech follow- Organizations of Veterans: Nationalist ing the signing of Japanese surrender Veterans of World War 11. 8 SPECIAL LIBRARIES [January

5. The Public Relations Division The Library has several books giving the wanted the Legion record of John L. history and other details of the various divisions. Sullivan, recently promoted to the po- 13. The Public Relations Division sition of Undersecretary of the Navy. wanted samples of Armistice Day proc- We looked in our Prominent Legionnaire card file under New Hampshire and found lamations-both National and State. Mr. Sullivan's card. His entire Legion These were found in our subject file in a record was listed there. folder under Americanism: Holidays: 6. The National Judge Advocate Armistice Day. wanted a copy of the Florida depart- 14. The National Defense Division ment constitution. wanted a copy of the XVIth Article of In our department archives we keep all War. department constitutions so it was a sim- The Library has a book giving all the ple matter to pull the one for Florida and Articles of War in annotated form. send it to him. 15. The office of the Assistant Na- 7. Some question regarding a staff tional Adjutant referred to us a letter member's vacation privileges had arisen containing a request as to the author in the National Adjutant's office and of the Legion's Preamble to the Con- the action covering the vacation set-up stitufion. was needed. From our subject file we produced a file This action was found by consulting the on this under the subject, Administration card index to the minutes of the National and Organization: Constitution: Preamble. Finance Committee under the subject, Na- 16. The Child Welfare Division tional Headquarters: Staff (with a cross wanted to know the Legion's policy in reference from Vacation Policy). regard to school lunches. 8. The Americanism Division request- We consulted our Index to National Con- ed information on the Ku Klux Klan vention action and found cards giving all and any Legion action on it. Legion action on this subject. We gave them four folders of material we 17. The office of the National Judge had been accumulating on this subject Advocate had a letter from a man want- since 1923 in our subject files. We also ing to know if a vice-commander of a checked our subject card index to the Na- tional Conventions and to the National post could continue as such if he be- Executive Committees to check any Le- came a candidate for office of repre- gion action on this subject to date. sentative to the State Legislature. Be- 9. Public Relations wanted the cor- fore making a statement, opinions of rect words for a certain quotation. former Judge Advocates were request- The general reference collection in our ed so as to keep all answers uniform. ~ibrar~has several good quotation books In our subject files we found the identical and we quickly found the quotation. question had been asked before and we 10. Several offices called for addresses located the subject under Administration of firms not found in our files. and Organization: Constitution: Politics. In our Library we keep current telephone 18. The Americanism Division want- directories of all the large cities and thus ed a history of The American Legion's can locate addresses quickly. participation in the Boy Scout program, 11. The writer of the history of The including when and how it started, how American Legion wanted a report on active the participation had been and the Legion's activities during the Long all such details. Beach, California, earthquake in 1933. We gave them a number of folders we This was found in the subject file under had in our subject files under Coopera- Post Activities: Disasters: California: tion: Boys and Girls: Boy Scouts. We Earthquake. also gave them all the cards on the sub- 12. The National Adjutant's Office ject we had in our index to National Con- vention and National Executive Commit- wanted to know the states from which tee action. Further, we referred them to the men of the 83rd Division in World the annual reports of the Americanism War I came. Division. 19481 AMERICAN LEGION NATIONAL HEADQUARTERS LIBRARY 9

19. A Department requested sugges- World War I. tions for a memorial service in connec- 5. Request from a Post in New Jer- tion with its Department Convention. sey for a method for making a Ford In our Department Archives we keep all buck. Department Convention proceedings. We In investigating the methods we found also have many Department Convention there were three such-and gave him de- programs. We gathered some suggestions tails of all three. from these to answer the inquiry, even to 6. Request from a Post in Ohio as to the extent of copying several of the pro- the propriety of according military hon- grams. ors to a man who had been convicted of 20. A letter was received regarding a murder. An immediate reply was re- man with whom a Post had signed a con- quested as the execution was to take tract for entertainment service but who place shortly. failed to carry out the stipulations of the 7. Request from a man in Massa- contract. The post wanted to know if we chusetts as to why so few sons of well knew of similar experiences with him. known names in financial and promi- We looked in our subject file under Co- operation: Law Enforcement: Fraud: nent circles took active part in World A-Z, and under the man's name found a War I. post in another state with a similar com- We furnished him with quite a few ex- plaint. amples to prove the contrary. These will give you an idea of the 8. Request from a man as to what questions we are called upon to answer happened to the U. S. S. Great North- and why it is necessary to draw from ern in fall of 1918. He was on it, there all our sources in the Library, in the was an accident. he found himself later Archives and in the Files to obtain the in a hospital and had never known just information. You are cautioned that we what the accident was. do not answer communications from We furnished him a detailed description the field directly. In fact, we discourage of its ramming by a British freighter. such a policy as it is better for a Divi- 9. Request from Warsaw, Indiana, as sion head or official 'to handle his own to how large a percentage of the in- subject after we have furnished the in- mates of Sing Sing are World War Vet- formation. erans. Some years ago, a list was prepared In answering we found that at that time of some unusual requests that have (February 1929) it was less than 10%. come to us at various times. These are 10. A request from Coleman, Texas, rather interesting so they are included as to where a soldier would have been here : buried who was killed in the Meuse- 1. Request from someone in a Post in Argonne Forest battle late in October Ohio for the good verses of Parley-Vous. 19 18. We sent all the verses we had and told 11. Request as to the proper manner him to use his own judgment in deleting to fold the American flag. those he considered objectionable. In addition to these questions, we 2. Request from someone in Indian- often have to make surveys or do a apolis (telephone) wanting to know the piece of research which requires de- size of the bayonets used in the World tailed study. For instance, several years War I by the American soldiers. ago we were asked to make a survey of 3. Request from a Post in New York all standing and special Legion com- wanting to know the scale of measure- mittees, which involved 54 committees. ments to use in judging the girls in a Our service is growing with the rapid Bathing Beauty Contest. expansion of Headquarters and a refer- 4. A picture in colors of the Levia- ence librarian has been recently added than as it appeared camouflaged in the to our staff, primarily for research work. THE NATIONAL UNION CATALOG1 By LEWIS C. COFFIN Assistant Chief, Union Catalog Division, Library of Congress, Washington, D. C.

HE National Union Catalog, con- million cards for comparison with en- tains some 14,000,000 cards and tries already in the National Union Tis arranged by author entry. Its Catalog (656,868 from Cleveland and coverage includes practically complete 589,872 from Philadelphia). At present, representation of the holdings of the Li- the checking of the Philadelphia Cata- brary of Congress, the University of log has reached mid-way through the Virginia Library, New York Public Li- letter "L" and all of the Cleveland Cata- brary, the Harvard University Libraries, log has been checked except the let- Henry E. Huntington Library, and, in ters "R" through "S" and "X" through so far as cards from them have been "2". The speed with which entries from checked, the holdings of the libraries these catalogs were being incorporated recorded in the Philadelphia and Cleve- into the National Union Catalog has land Union Catalogs. Partial records of been slowed considerably due to the re- the holdings of hundreds of other North duction in staff resulting from this American libraries are to be found in year's decrease in appropriations. How- the Catalog; these vary from those of ever, it is hoped that work on the Cleve- the small special or treasure room col- land Union Catalog will be completed lections of some libraries to over 50 per early in 1948 and that full attention cent of the general collections of others. may be given then to the completion of For the most part, the Library of the Philadelphia Union Catalog. Congress Union Catalog consists of In addition to the main Union Cata- cards contributed voluntarily. Last year log, the Division maintains several aux- the number of cards received from iliary catalogs, foremost among these American libraries was 293,442 for new are the Slavic Union Catalog and the titles, plus 80,000 cards for cross refer- Hebraic Union Catalog. ences, corrected and revised reprints, For over two years the Union Catalog added entries, and other supplementary Division has had custody of the un- additions received from Library of Con- edited files of the American Imprints gress sources. Outright card contribu- Inventory slips consisting of some tions were received from 83 libraries, 35 10,000,000 entries for works published of which contributed over 1,000 cards in the United States from the beginning each, while 5 of this number contrib- of printing in this country through the uted over 10,000 cards each. year 1876. In some instances this pe- In addition to these entries which riod was extended through the year were sent for direct filing into the Cata- 1890. This file, rich in locations of early log, cooperative arrangements with the American imprints, must await the Cleveland and Philadelphia Union Cata- availability of funds for editing before logs brought nearly one and one-quarter its complete usefulness can be effected. The general functions of the Union lTalk given before the Special Libraries Section, Regional Library Conference, Balti- Catalog Division have been described more, Maryland, October 11, 1947. as follows: 19481 THE NATIONAL UNION CATALOG 11

1. To maintain and develop a Union many instances, locations are recorded Catalog capable of locating in North Ameri- in the union catalog for parts of sets can libraries one or more copies of all books. and pamphlets which are deemed to have when the location Of sets is research value. unknown. 2. To maintain a record of special collec- In general the available service of the tions of books, pamphlets and broadsides in Union Catalog is able to meet all rea- North American libraries. sonable demands; however, extensive 3. To maintain a record of the holdings lists for bibliographies cannot be search- of important foreign libraries when printed cards or book catalogs make such a record ed in routine due to the relatively small feasible. staff. Such requests must be referred to 4. To develop methods of union catalog private researchers on a fee basis. expansion. Requests are first searched as enter- 5. To promote cooperation between libra- ed by the inquirer unless it is obvious ries and the Union Catalog Division. that the entry is erroneous. Failures to 6. To compile bibliographical aids such as checklists. discover the item in the Union Catalog 7. To assist government departments, li- Often requires further search for pur- braries, other institutions and investigators poses Of Verification in One Or more of in locating books and in making available to the bibliographies in the Division's re- them the vast amount of bibliographical ference collection. When the Library of data in the Union Catalog. Congress is the only location recorded Although the maintenance and de- for a given item, generally inquiry is velopment features of the Union Cata- made of the Loan Division to determine 1% require the attention of most of the or not the volume is Division's personnel, its service aspects for inter-library loan, In the event that are, I know, of more interest to libra- it is one of a class which may not be rians. loaned, this information is included in Before sending a request to the Union the report to the inquirer. Catalog for locations, it is desirable for the inquirer to verify the author, title An extraordinary service for the lo- and imprint in some reliable catalog or cation of urgently needed books is pro- bibliography for accuracy of spelling, vided through the circularization of a dates, etc. The items to be searched weekly checklist among several regional should be arranged in alphabetical or- union and 'Ome large refer- der by author (or by title in the case of ence libraries, mainly members of the works known to be anonymous), and Association of Research Libraries. In where there is more than one work by cooperation with these agencies the the same author, sub-arranged by title; Union is to extend its the list should be prepared in triplicate search for any particular item to the leaving ample space between entries catalogs of the libraries participating in and in both margins for in this plan. Four major steps are involved reply-ne copy should be kept for the in the service Offered: inquirer's record. The author's full 1. Libraries send to the Union Catalog name, the title of the work, its place of duplicate lists of books that are essential to important research indicating that circulari- publication, the name of the publisher zation is desired. and date of the edition desired should 2. The Union Catalog (a) then reports be given for each item requested. If the immediately all items located by its records; need is not specifically for one particu- (b) circularizes selected libraries or the lar edition, then the note ''any edition" whole cooperating group for all items not should be made. ~h~ volume or vol- recorded, ascertaining which are available for loan; (c) makes another report to the umes desired should be indicated if the inquiring library if returns from the cir- entire work is not required, since in cular indicate a known location. 12 SPECIAL LIBRARIES [January

3. Cooperating libraries check and return outside the District of Columbia, and to the Union Catalog immediately all cir- of these approximately 50 per cent are cularized lists sent them. 'from libraries comprising the member- 4. Inquiring libraries make their own re- quests for interlibrary loan directly to hold- ship of the Association of Research Li- ing libraries. braries. The remaining 10 per cent of It must be pointed out, however, that the total requests are received by mail if the circularization service were re- and telephone from within the city. quested by all inquirers for all titles These percentages do not take into ac- desired, the plan would become exces- count uses made of the Union Catalog sively burdensome upon the cooperat- by individuals and by other Divisions ing libraries; therefore, probable nearby of the Library of Congress. sources should be approached directly, During the war years the matter of reserving such inquiries for circulariza- locating foreign periodicals, especially tion as are seriously needed for impor- those from belligerent countries, posed tant research after a reasonable attempt a difficult problem. As many libraries at individual location has failed. know, the Checklist of Certain Periodic- The services performed by the biblio- als was begun by the former Reading graphical centers differ in several re- Rooms Division of the Library of Con- spects from those available from the gress to overcome this difficulty. Early National Union Catalog. Because of its in 1944, the Checklist was transferred to size the Library of Congress is a highly the Union Catalog and since then the organized institution. Thus, many of Division has developed and serviced it. the functions which are routine for the Originally it was a catalog of checking bibliographical centers are distributed cards for some 3,600 scientific and tech- among several divisions in the Library nical periodicals published (1939 and of Congress. after) in continental Europe and the Interlibrary loan requests received in warring countries of Asia. This list was the Library of Congress are handled ex- published in typed photo-offset form in clusively by the Loan Division; no loans January 1945 and was distributed to are negotiated by the Union Catalog several hundred libraries which cooper- Division, the latter merely points the ated in reporting all of their holdings way. Requests for information of a for the periodicals listed. Upon the re- bibliographical nature which cannot be turn of the Checklist to the Union Cata- answered from a study of the Union log Division, entries were made for all Catalog and the various bound catalogs holdings reported in a special master in its reference collection are referred copy of the list. The contents of the to the Division of General Reference master copy have recently been extend- and Bibliography. These requests are ed to cover the year 1946 but no entries often referred in turn to one of the spe- are made in it for periodicals published cial divisions, such as Serials, Orientalia, later than December 31, 1946. Manuscripts, the Law Library, etc. Mr. George A. Schwegmann, Jr., The National Union Catalog receives Chief of the Union Catalog Division, the bulk of its requests from individuals, has pointed out that "the Checklist is firms and institutions scattered through- the basic reference tool in this country out the United States and Canada, for the control of foreign wartime tech- whereas the bibliographical center finds nical and scientific periodicals. It con- most of its requests originating within tains data most valuable to the next the area in which it is situated. About Union List of Serials or its supplement 90 percent of the requests for locations and it is indispensable to any program which are handled by the Union Catalog of serials re-publication." Unfortunately, Division staff are received by mail from the possibility of publishing this com- 19481 SERVICE OFFERED BY AN HISTORICAL SOCIETY LIBRARY 13 pilation is uncertain because of finan- Union Catalog will be happy to report cia1 difficulties involved. Meanwhile, to all inquirers locations recorded in pending its publication, the National the master copy of the Checklist.

TYPES OF SERVICE OFFERED BY AN HISTORICAL SOCIETY LIBRARY1 By MRS. MARGARET D. GIDNEY Librarian, The Western Reserve Historical Society, Cleveland, Ohio

T is rather difficult these days to de- patrons), historical societies today are fine exactly the term, Historical So- trying to offer the latest, most efficient I ciety Library. But for general pur- types of service found in the best pub- poses I shall discuss those organizations lic libraries and to give each person as which, like the Western Reserve His- much consideration and individual at- torical Society, were organized to "dis- tention as one would a guest in his own cover, procum and preserve whatever home. We have found this system of gra- relates to the history, biography, gene- cious hospitality to be our key to suc- alogy, antiquities and statistics" of a cess. It is the one thing above all others certain locality or period. Such organi- which leads the average person into a zations usually include both museum painless appreciation of and desire to and library materials, and the services use the source material which makes up given by each overlap and are so closely the bulk of the holdings of a historical correlated that the librarian often finds library. Source material is strange and himself functioning as a curator, and useless to the average person, not the the curator as a librarian. delight it is to the serious scholar. We At first it is most gratifying to feel believe that it is our function today not that hobbyists, accustomed to a curator's only to collect and preserve the records specific knowledge, credit the librarian of the past, but also to use these records also with being an expert in every line to educate and entertain anyone we can -gratifying at least until it is discov- reach. ered suddenly that he doesn't know all To promote a congenial atmosphere the isolated facts about Egyptian mum- in our reading rooms and to foster in- mies, Shaker hymns, Greek coins, Abra- dividual research we have created with- ham Lincoln's speech in Cincinnati, Oli- in the past few years the following ac- ver Hazard Perry's little brother, etc. tivities : Then comes the shattering moment 1. We circulate books to members of when one must admit that he is only the Society. It is necessary, of course, the librarian, who knows where to find to place certain restrictions on this privi- information, but would hardly rate as lege. Newspapers, man us c r i p t s, rare an authority himself! books, reference books and books in To satisfy the hobbyists, collectors, poor condition rarely are lent. Very few amateur and profession a 1 historians, rare book libraries offer this service to authors, advertising and publicity peo- their patrons-we are pioneering and ple (to name only a few types of our finding it very satisfactory. 2. We have open shelves in parts of 1 Presented at Special Libraries Association Meeting of the Ohio Library Association, April the library, which is quite an innova- 6, 1946, and revised in October 1947 for publi- tion in the world of private libraries. cation in SPECIALLIBRARIES. Dr. Randolph G. Adams of the Clem- 14 SPECIAL LIBRARIES CJanuary

ents Library has said that rare books one meeting in the Library was an after- should seldom be handled, even by li- noon study club. After reading Diplomat brarians, whom he calls "enemies of in Carpet Slippers the members wished books". He would doubtless be appalled to come to the library to see some of at our freedom in the genealogical and our manuscripts, pictures, books and local history divisions; however, we newspapers about Lincoln. This mate- have discovered that the majority of rial was arranged on tables for them to our readers and visitors come already examine and a staff member explained equipped with an appreciation of the the significance of each piece and point- value of our books, sometimes quite an ed out the items most closely related to exaggerated appreciation. the book. 3. We provide experts to assist our 6. We have a History Committee, able patrons in research. We have a profes- professional people, who select a "His- sional genealogist on our staff; we have tory Book of the Month". This is on volunteer advisory committees compos- display and for circulation. The book ed of experts on coins and on stamps; chosen is a fairly recent one recognized from among our members and friends as an exceptionally good work in his- we can refer patrons to authorities on tory or biography. Much that is pub- such subjects as Kate Greenaway, Lin- lished in the name of history is pure coln, early children's books, Mayflower propaganda or represents a biased or genealogy, Shaker music; our director special point of view. Our book must is a professional historian who is pre- have literary merit, be good reading, pared to advise anyone on the latest and also of general public interest. The historical conclusions. Committee avoids works written prima- 4. We provide loan exhibits for rily for experts in any field. They will schools, banks, club groups and many also give members of the Historical So- other types of reliable institutions or ciety a brief written appraisal of any organizations. These us u a 11 y include work in American history. both library and museum materials and 7. Members of the staff, and also range in subject from pioneer imple- members of the Society itself, are pre- ments to insurance and from motoring pared to speak before groups in Cleve- costumes to early lake shipping. land or nearby communities. Our mu- 5. Our buildings are open for meet- seum curator is much in demand for ings of clubs and for teas and recep- her illustrated talk on the history of tions. Some groups meet regularly in a fans, and our director often gives a very certain room, others use the lecture popular demonstration of the various room or the gardens. Some provide methods of carding and spinning of their own speakers or programs, others wool. Of course many of these talks re- we supply. The names of a few of the late to the history of Cleveland or the organizations which schedule regular Western Reserve. meetings show the variety of interests 8. The publications of the Society, attracted: Button Club, Society of May- the most recent of which are the late flower Descendants, Alumnae Historical Dr. Elbert J. Benton's three-volume Cul- Association of Mather College, Doll and tural History of Cleveland, are expres- Toy Club of Cleveland, Needlecraft sions of the library more than any other Guild of Cleveland, Sons of the Ameri- current project. They were written en- can Revolution. tirely from our source material, written The staff gives conducted tours and in the Library, and illustrated by maps talks on the Society's activities, and and pictures from the Library. We have leads discussion groups when the sub- also begun to publish the Historical So- ject touches our material. For example, ciety News, a monthly bulletin which 19481 SERVICE OFFERED BY AN HISTORICAL SOCIETY LIBRARY 15 gives notes on our activities and short copies; others are from local readers descriptions of some of our projects and who lack the time, or, as in the case of collections. genealogical problems, do not know 9. Thousands of school children visit how to work for themselves. the Museum and the Library every 12. There are many smaller services, year. Classes come for lessons in visual much the same as those offered by any history, taught by staff members, to public library, which bring us much view exhibits, and to meet in the lec- satisfaction and create interest and ture room for discussion and examina- goodwill in the community. We make tion of objects. One high school pro- interlibrary loans, we give telephone duced a two-act play entitled Taming refere?ce service as often as possible, the Wilderness, depicting scenes from we have created special indexes on va- the early history of Cleveland. These rious subjects, we keep a list of collec- students worked many hours in the Li- tors and their wants and endeavor to brary using histories of Cleveland, orig- supply them either from our duplicate inal letters of the surveyors and found- collections or from book catalogs and ers of Cleveland, pictures and maps of a we contribute to imprints lists, union century ago. The set for the play was catalogs and union lists. designed by one of the boys from an Any historical society which has dis- original map of the Western Reserve. play space is certain to rank exhibits Another school project, a history of a as one of its most important services to Cleveland suburb, was written by stu- the public. We have the usual perma- dents who used all the facilities of the nent exhibits such as dioramas, minia- Library. A far cry from the days when ture rooms, model rooms, early lighting, a sign at the entrance firmly stated "No Indians, Eskimos, costumes, Shakers, children or dogs"! children's toys, etc., in the museum; 10. We supply as many reproduction maps, pictures and books in the library. demands as we possibly can. Photostat One of our recent displays was "Early and microfilm copies are made by com- American Home Appliances vs. Those mercial firms. Typed copies are often of Today", with the modern objects done by a staff member, necessarily for lent by the General Electric Supply a fee. We also are buying microfilm for Corporation. Our December exhibit was use in the library, particularly vital rec- a selection of volumes from our in- ords of which we do not possess orig- cunabula. We felt that this would be of inals. The largest acquisition this fall particular interest to the American His- are the Lincoln manuscripts distributed torical Association which met in Cleve- by the Library of Congress. land during that month since it would Our current public service project in give many visitors their first glimpse of this field is the microfilm of the Chilli- material of this kind. cothe, Ohio, Scioto Gazette, 1800-1866, I have not intended to list merely one of the important early Ohio news- what the Western Reserve Historical papers. We have made every effort to Society does in Cleveland. There are to- film as complete a file as possible day almost 1,000 historical societies in through cooperation with newspaper the United States and Canada, all striv- libraries. Positive copies are available ing to accomplish the same objectives. to anyone interested. The types of service offered by them 11. For an established fee members imply a belief in the dignity of Ameri- of the staff find time to do a certain can history and in the value of further amount of research for patrons. Many study of their collections as a means of requests are from students or scholars understanding the present and future unable to visit the Library to use unique life of a community or nation. ASLIB HOLDS A PRACTICAL CONFERENCE By IVOR B. N. EVANS1

HE note struck at the Twenty- various organizations during World War second Annual Conference of 11, an interest which has since con- TAslib (Association of Special Li- tinued unabated. This has enabled Aslib braries and Information Bureaux) was to form its northern branch at Man- a practical one. The Conference opened chester, which has held special one-day on the evening of September 19, and conferences in the industrial centers of continued through the following Satur- Liverpool and Sheffield. Other special day and Sunday with discussions on in- meetings included such subjects as the formation services, atomic energy, book shortage, adaptation of punched- punched card systems, the style and card system to patent abstracts and a make-up of periodicals and ended with meeting held at the Royal Society at a debate between the librarians and the the request of the British Government's user. Department of Scientific and Industrial The rapid growth of Aslib is indi- Research, where some 30 experts met cated by the fact that membership to consider the mechanization of libra- (827 on June 30, 1947) has almost ries and technical information services. doubled during the past four years, and Aslib was asked to form a clearing the industrial subscription rate has in- house for information on the subject. creased fivefold. Mail activitv alone has The special publications during the reached 40 items per member, incoming year include Books and Army Educa- and outgoing; the Information Section tion by J. H. P. Pafford, a Catalogue of received nearly 3,000 inquiries during Films of General Scientific Interest and the year, besides numerous requests for an Index to the Annual Conference Re- translations and photographic reproduc- ports, 1924-45. tions of material. From being almost a An Extraordinary General Meeting "one-man show" in 1941, when Aslib in April 1947 resolved that, "The amal- was kept dive, amid the torrent of gamation of the British Society for In- bombs and shell-splinters, by its pres- ternational Bibliography and the Asso- ent Director, Miss E. M. R. Ditmas, it ciation of Special Libraries and Infor- is almost bulging out trying to accom- mation Bureaux shall take the form of modate its staff during the current complete coalescence of the two bodies"; shortage of office space. Income and ex- also, "That the name of the new organi- penditure have increased tenfold, so zation shall be registered as 'Aslib'." that Aslib is now considering the set- This term should be a code word and ting up of a capital endowment fund: not the initials of an Association as it "We scarcely dare to expect the bene- now is. It is hoped that the full legal factor but-miracles do happen!" process for the amalgamation will be One of the miracles, which did so completed by the end of December much to help Aslib, was the immense 1947. interest taken in information services Aslib's Chairman of Council is Presi- and special libraries by industry and dent of the F.I.D. for 1946-47, while the Director is Chairman of the Inter- 1 Mr. Evans has served on various Aslib committees, and was the author of the Asso- national Committee of Special Libra- ciation's annual report. ries and Centers of Documentation. 19481 ASLIB HOLDS A PRACTICAL CONFERENCE 17

Professor R. E. Peierls, C.B.E, F.R.S, Minister". Fortunately the Ministry of D.Sc., head of the Department of Math- Supply is broad-minded, and has given ematical Physics at the University of an order freeing all information about Birmingham, gave the opening address nuclear reactions, methods of observing Saturday morning on "The Effect of them and machines to produce the Atomic Energy on Scientific and Tech- necessary radiations, with the @ole ex- nical Publications". He began work on ception of divergent chain reaction in- atomic energy with Dr. 0. R. Frisch in volving the fission of heavy elements. 1940, working in the United States and But although that information may be England and is now Consultant to the freed under the Atomic Energy Act, Atomic Energy Department of Britain's some of it may still be restricted be- Ministry of Supply. cause it comes under the Official Se- Professor Peierls emphasized the im- crets Act. portance of free publication of scientific Under the latter Act there are de- knowledge, "Scientific progress has been classification committees to remove the accelerated in our generation largely stamp "Secret" from documents. These, because a thought expressed by some- through the immense amount of work one, say, in Cambridge, may at once accumulated during World War XI, are lead to comments by a scientist in trying, as quickly as possible, to make Copenhagen, showing the right use for information available. However, the a machine available in Princeton. Re- scientists, who made the original re- strictions on the international communi- searches, cause justifiable delay because cations between scientists are restric- they wish to see much of their work tions on the progress of science in any published as reliable, logical scientific country". papers rather than isolated and often The Official Secrets Act, 1911, repetitive notes. In order to assist de- amended 1920 and 1939, covers the classification in the field of atomic en- revelation of knowledge under the con- ergy, whose literature is already vast, trol of British Government Depart- Professor Peierls advocated a catalog ments; but the Atomic Energy Act's of all published and declassified infor- secrecy clause covers all information in mation in the field and on international the possession of Government em- lines. The only danger he saw from the ployees, whether labeled "Secret", or Atomic Energy Act was that some un- not, and anyone working elsewhere, as enlightened Minister might revoke the for example a scientist in a university present "freeing" order, and there would laboratory, who, independently and with- be chaos in the atomic science world. out knowing any official secrets, might The Saturday afternoon session dis- make a new, import ant discovery. cussed punchedcard systems and their Under the Act it "may be illegal for application to library and technical him to publish his results, or even to work. The first paper was under the discuss them with a colleague. A pub- joint authorship of Dr. J. W. Perry, lisher who would publish his paper Chairman of the Punched-Card Com- would also be committing an offence". mittee of the American Chemical So- Professor Peierls discussed at length ciety, Dr. Spencer C. Stanford of the the surprisingly wide coverage of the Brookhaven National Laboratory, N. Act. "The word 'plant' means every- Y, and Miss Lorna A. Ferris, assistant thing from a screwdriver up, it certain- to Dr. Perry. Incidentally, no Aslib Con- ly covers any physical or chemical ap- ference is ever regarded as complete paratus . . ." However, it is important without at least one paper by its United that anything may be published pro- States friends. vided that it has "the consent of the The paper discuksed: First, the use 18 SPECIAL LIBRARIES [Januaty of punched cards in connection with the of British Periodicals" by Dr. V. E. everyday tasks of library administra- Parke, Intelligence Officer, I.C.I., Bil- tion relating to the acquisition, catalog- lingham, recommended standard print ing and circulating of books; second, as areas: "Standard" 11Y2 inches to 12 tools to prepare the conventional type inches by 8 inches to 81/z inches; "Larg- of priwd indexes and catalogs, the er" 13 inches to 13Y2 inches by 9 inches final use of which does not involve to 9% inches; "Smaller" 1035 inches to manipulation of punched cards, and 11 inches by 9 inches to 9% inches; third, the contrasting direct use of files "Smaller" 10% inches to 11 inches by of punched cards to cope with problems 7 1/4 inches to 73/4 inches; and "Pure Sci- involved in locating and correlating in- ence" 81/2 inches to 9 inches by 6 inches formation, particularly scientific infor- to 6% inches. Changes should be made mation. The paper also briefly reviewed at beginning of a volume, while vol- various future possibilities of applica- umes should be between 11/2 inches to tions of mechanical and electronic de- 3 inches thick, half-yearly or quarterly vices in further development of docu- volumes being issued if necessary. Vol- mentation and information services. ume numbers should be in arabic. G. Malcolm Dyson, of Genatosan, In regard to dating and paging, it was Ltd., discussed "Some Applications of suggested that advertisements be inter- Mechanical Methods of Library Prob- leaved, so that they faced matter and, lems in Organic Chemistry" showing if necessary, could be removed. Discus- how Dysonian notation system for or- sion showed the historical value of ad- ganic compounds adapts itself to punch- vertisements bound with the text. This ed cards. He gave one important warn- meant advertisements a1w a y s be in g ing. "The machine has no brain; it does clear of texts, thus obviating the neces- only exactly what you tell it to do". sity for the "carry-overs" of articles all Dr. W. E. Batten, Patents and In- too common in technical literature to- telligence Department, Imperial Chem- day. ical Industries Plastics Division, dis- The meeting fully supported the idea cussed "A Punched-Card System of In- that the contents list should contain: dexing to Meet Special Requirements". the full title; the particulars of the pub- This was for the small-scale operator lishing society or publisher in full, in- for relatively few documents diverse in cluding the name and address; publica- nature, each containing useful facts re- tion intervals; rates; volume number; is- lating to a number of different aspects sue number and date; and place on or of the total subject matter, while the near first page of matter. The advertis- number of angles from which the stored er's index should be prominent and the information is likely to be approached author and subject indexes separate. is many and varied, and increases as Front covers should be light-colored, time passes. strong, not glossy, and firmly attached. From the discussion it appeared that The titles should be clear, short and the use of Power-Samas, Hollerith and easily abbreviated, and once chosen, if other card tabulating machines was possible, they should never be changed. rather more widespread in Britain than Spines should show title, date, volume at first thought. There was strong sup- number, part and page numbers of text. port for such mechanization. and abstracts. All references in text During this session the cablegram of should be as full as possible. warm greetings from Special Libraries Mr. L. G. Patrick asked for strong Association, United States, was received wrappers, bearing printed name of the with acclamation. periodical, and, if possible, no "tube" The paper "The Style and Make-up wrapping. Mr. L. J. F. Brimble, Joint Editor of Nature agreed with Dr. Parke, diately the setting up of a special com- but pointed out the problem of the mittee to place the views of the meet- tendency of scientists to rush into print ing before publishers, indicating, at the before fully considering their contribu- same time, that a very much larger tion. This resulted in the receiving by proportion of their sales was with spe- him of many an S.O.S. to hold up a cial librarians than they might think. publication, already set, because it was An entertaining debate between the inaccurate. He ascribed this to "the ter- "user" and the "librarian" ended the rible tendency of science today to be Conference on Sunday afternoon. And nationalistic". if the enthusiasm and purposeful atmos- The immense support from the floor phere is anything to judge by, Aslib is of several hundred delegates made it going to have an increasingly busy year clear that Aslib should consider imme- to September 1948. WHY RAISE DUES? By WALTER HAUSDORFER Chairman, S.L.A. Finance Committee REATIVE forces in the Special fully built up to meet the service de- Libraries Association have multi- mands of members and its growth has C plied activities of members until, been approved at various stages like a city, it has many communities of through considered actions of Boards interest surrounding the metropolitan elected by the members, it could not organization. As the city increases in have its functions redistributed to vol- size and many essential services must unteers without deterioration of essen- be developed, means must be found to tial records and service. Nor could in- finance those services. Or, to use an- dividuals accept the responsibility and other analogy, a corporation develop- retain full-time positions. As evidence ing new products must finance expan- of increased activities, the budgets of sion of its facilities to produce and mar- Chapters, Groups and Committees for ket these products. 1946 were 290% of those for 1937; Although our membership has in- publications, 228 % ; and travel, 685 %. creased remarkably in the past few Little need be said about the well decades, our expenditures per member known rise in prices, except to mention have likewise increased: where in 1937 that the 1946 budget of SPECIALLIBRA- we were spending $8.48 per member, in RIES was 224% of that for 1937; of gen- 1946 we were spending $9.70. Per cap- eral operations, 350 %. ita income from dues for those two Many new and worthwhile projects years was $3.72 and $5.28 respectively. for the benefit of members have been Fortunately, sufficient sales of publi- proposed at recent Board meetings. cations and volume of advertising made Most of these will require financing. In up the difference. some cases the money advanced may The causes of increased costs are the be returned through sales or subscrip- expansion of Headquarters to take care tions; in other cases, no return is an- of the greater quantity of work implied ticipated. If we want these benefits, we in a larger and more complex organiza- must pay for them. tion, the multiplication of activities call- The Finance Committee recommend- ing for expenditure of funds and the ed to the Executive Board on October rising level of prices. Since the organi- 25th, 1947, that dues be raised to meet zation of Headquarters has been care- increased costs of operation. The scales 2 0 SPECIAL LIBRARIES [January

proposed were: Institutional, $20, Ac- If the proposed and current changes tive, $7, and Associate, $4, with other in dues of other professional associa- dues remaining the same. The discrep- tions are examined, they seem much ancy between costs per member and greater than our own. The American dues was pointed out in the Chairman's Chemical Society, for example, has report for 19461. doubled its company membership dues Concerning the revenue to be realized and charges extra for personal member- through these increases, which cannot ship in sections. The American Statis- be effective until voted at the 1948 tical Association is proposing an in- Convention, or in 1949, on the basis of crease of $3 in its personal membership estimated membership for 1949 the rate. Hidden increases also are being added revenue for these classes would made by associations through discon- be: Institutional, $3520, Active, $7064, tinuance of benefits. Apparently there and Associate, $1990, or a total of is little fear among members of these $12,574. Even if we were so unfortu- associations of major decrease in mem- nate as to lose lo%, 15% and 25% re- berships because of higher dues. spectively of members in these classes Considering the increased services because of higher dues, we should still Special Libraries Association has given gain $6,460 in income. It does not seem its members over the years for prac- likely, however, that our losses would tically the same dues, it does not seem be so high, for in 1936, when Associate unreasonable to make the proposed dues were raised, there was only a 15% changes. We, therefore, urge members loss of Associate members, and in 1937 to vote for these increases at the annual there was a 32 % gain. Convention in June. EVENTS and PUBLICATIONS2

REVIEW OF METALLITERATURE; an Anno- direction of this work is Mrs. Marjorie R. tated Survey of Articles and Technical Papers Hyslop, who is also the Editor of Metals Re- Appearing in the Engineering, Scientific and view, although her name appears nowhere in Industrial Journals and Books, Here and any one of the three volumes; even the Pre- Abroad, Volume I1 [and] 111, 1945 [and] 1946. face in each of the volumes is modestly arid (Prepared for the members of the American simply signed: American Society for Metals. Society for Metals by Battelle Memorial In- We believe her name and official capacity stitute, Columbus, Ohio. Published by Ameri- should appear either on the title-page or at can Society for Metals, Cleveland 3, Ohio. the foot of the Preface in connection with $10.00 per volume to members; $15.00 to all ASM. others.) At the head of the title-page is the Like Volume I, the material in Volumes I1 circular ASM symbol. Since the review of vol- and 111 was compiled in the Library at Bat- ume I of this series was published in SPECIAL telle Memorial Institute" and was first pub- LIBRARIES~, two additional volumes have ap- lished in the monthly issues of Metals Review, peared. The three volumes of this title to date thus making this combined service, to our constitute a significant addition to the refer- knowledge, the most timely and prompt publi- ence literature of metallurgy in the broadest cation in the world in its field. From thence sense of the term. it is made up into the annual volumes, each We should like to call attention to the fact volume including the material from the pre- that the individual responsible for the editorial vious February-through- January issues of the Metals Review. The object of that peculiar 1 SPECIAL LIBRARIES, October 1946, p. 258- break is to insure inclusion of December publi- 259. cations so as to make each- volume of the 2 Where it is possible the Editor has given Review of Metal Literature cover the strict prices for publications noted in this section. calendar year of January through December. The omission of a price does not necessarily Volumes I1 and 111 of the annual have indicate that the publication is free. the same classified-chronological arrangement 3 SPECIAL LIBRARIES, November 1946, v. 37, p. 294-297. 4 Ralph H. Hopp, Librarian. 19481 EVENTS AND PUBLICATIONS 2 1 as Volume I together with addresses of publi- v. 1 v: 2 v. 3 cations indexed and author and subject indices. (1944) (1945) (1946) The "Bibliography of Quality Evaluation" Journals abstracted.. 167 262 288 which appeared in Volume I is not continued Total abstracts ...... 4830 5322 5322 as such although references on this topic are Abstracts per journal 29 20 18.5 numerous and are easily found through the From these figures it appears that in 1944 indices. each journal ran an average of 29 articles for The section "Addresses of Publications" is the year; in 1945, an average of 20; and in improved over that of Volume I in that titles 1946, an average of only 18.5. indexed are brought out more specifically in This sharply-declining trend in postwar tech- Volumes I1 and I11 than in Volume I. nological literature seems incredible to us, and The indices to date have been compiled by we shall watch its future with interest and three different people, according to word from curiosity. In the light of current additions of Mrs. Hyslopl. Despite this fact they are re- new titles which may not have been covered markably consistent. Miss Meredith Smith for the entire year, the latter figures may not Wright, who did the compiling in 1946, has be entirely representative. been engaged to continue this work. If this trend is truly representative, it As stated for Volume I, the indices are ex- speaks volumes on the detrimental effects of cellent and, even so, should improve in time war on our culture and civilization. On this with permanent personnel in charge. Attention innumerable titles have already appeared and should be called to two things: (1) The author will continue to appear. It will be of interest indices in Volumes I and I1 fde all names be- to compare the trend as reflected in Chemical ginning with Mc and Mac at the end of all the Abstracts, whose banner year was 1938 with "M's"; in Volume I11 these are arranged alpha- 45,917 abstractsl. betically according to whether they are spelled A word about the revised Metals Review, Mac or Mc. (2) In the subject indices, all from which the annual volumes are cumulated. alloys are arranged alphabetically according to As the consequence of a survey by question- components rather than according to the de- naire, this journal, now in its twentieth volume, scending order of percentage compositions by suddenly changed. (Its abstracting service be- weight, as adopted by the Institute of Metals2 gan with the February issue of 1944.) In in 1944, and as has been the accepted prac- January 1947 the journal changed from a folio tice in this country for some time. size to quarto or letter-size format (8% x 11") Of Journals indexed, Volume I covered about suitably convenient for handling and binding; 170, predominantly in the English language. and beginning with the January issue, each Volume I1 covers a total of 262 journals dis- number has a feature-section devoted entirely tributed as follows: American, 190; British, 57; to a single topic, to illustrate: January, "Heat Canadian, 4; African, 1 (in English); Austral- Treating Issue"; February, "Nonferrous Metals ian, 1; German, 6; Swedish, 1; and Swiss, 2. Issue"; March, "Machining of Metals Issue", Volume I11 expands both in numbers and in etc. This feature-section consists mainly of cosmopolitan aspect, covering 288 journals, as comprehensive review-articles based on the ex- follows: American, 205; British, 57; Canadian, tensive abstracting services of the Review and 4; African, 1; Australian, 1; Dutch, 1; German, cites references simply by the numbers assign- 5; French, 5; Swedish, 1; Swiss, 3 (1 in Eng- ed them in Metals Review or the volumes of lish); Russian, 6 (2 in English). the Review of Metal Literature; in other words, In view of the fact that foreign journals are these comprehensive surveys and their tidy still difficult to get, the Review is to be com- handling of references are possible only on the plimented on its increased foreign coverage, basis of the extensive coverage and numerical which is being expanded continually.3 make-up scheme of the Review; they are a Because of the ease with which one can get thoroughly useful novelty made possible only a statistical survey of the field from the Re- on the basis of the Review. Each issue also view of Metal Literature, we have been mak- has a "Materials Index". ing some comparisons. The following table Between the Review of Metal Literature may be of interest. and the Mefals Review the ASM turns out the most timely abstracting service in the 1 Correspondence, June 4, 1947. world to our knowledge in the field of metal- lurgy; also this is the only senrice of its kind 2 Journal of the Institute of Metals, London, devoted exclusively and entirely to the field March 1944, p. XVIII. 3 For an interesting account of the geogra- 1 cf. E. J. Crane, "Growth of Chemical Lit- phical distribution of scientific journals and erature," in Chemical and Engineering News, proceedings, see E. J. Crane's "Periodical List 1944, v. 22, p. 1478-81, 1496; and his "Sharp of Periodicals" in Chemical and Engineering Rise in Chemical Publication," ibid. 1946, News, 1947, v. 25, p. 2075. v. 24, p. 3353. 22 SPECIAL LIBRARIES [January of metallurgy and all of its side-lines, both ATTENTIONAND INTEREST FACTORSIN AD- ferrous and non-ferrous; finally, through its VERTISING by Harold J. Rudolph is a com- membership services, it reaches a clientele prehensive survey of 2500 national advertise- virtually impossible to cover by any other ments which appeared in the Saturday Even- service in the field. We wish to congratulate ing Post over a period of five years and which the Editor, Mrs. Hyslop, the American Society were measured to determine how each rated of Metals, and Mr. Hopp and his library staff in attention-attracting and interest-arousing at Battelle Memorial Institute on their work values. Mr. Rudolph covers such subjects as to date both on the Metals Review and on the the relative value of left-hand and right-hand Review of Metal Literature. We anticipate position; the value of color and bleed; the rela- future volumes with favor and hope they will tive pulling power of various sized space units; be forthcoming. the value of various illustrative techniques; EMORYC. SKARSHAUG,Research Librarian, the relative power of various types of head- Federal-Mogul Research lines. (New York, N. y., Funk & Wagnalls Ann Arbor, Michigan Company, 153 East 24th Street, 1947. $7.50) *** *** The New York Times Index makes its debut WORK AND EFFORT, THE PSYCHOLOGYOF early next month as a twice-monthly news PRODUCTION,is by Thomas Arthur Ryan, Asso- reference service, breaking a 17-year pattern of cite Professor of Psychology at Cornell Uni- monthly publication. The Times will also en- versity. The book provides a systematic survey large the format of the Index and introduce of psychological investigations concerned with several editorial improvements. The new page the productivity of men and women at work. size will be 8% x 11. Columns will be narrower It attempts to present an evaluated account of for easier reading, and pages will carry three the knowledge that has been accumulating for columns instead of two as formerly. Editorially, many years, to give a survey of current prog- some of the material formerly carried under ress in this field of investigation, and to put highly specialized headings will be indexed the reader in position to realize the need for under headings in more common use. The future development in researches of this char- changes in this long-established and widely y., acter. (New York, N. Ronald Press Com- used library reference service are planned to pany, 1947. 323p. $4.50) make it more quickly available to libraries * * * and simpler to use. POWDERMETALLURGY by Dr. Paul Schwarz- * * * kopf is, in effect, the revised and expanded "Special Libraries in the United States" is notebook of one of the pioneer powder metal- the title of an article by Mrs. Emily Dean lurgists whose work has been an integral part which appears in the July 1947 issue of South of the whole scientific and industrial develop- African Libraries. The paper was originally ment of powder metallurgy. The book contains read by Mrs. Dean at the February meeting of a great deal of invaluable information about the S.A.L.A. Southern Transvaal Branch. Mrs. the industrial processing of metal powders and Dean has recently returned from Johannes- the products obtainable. It also contains a re- burg, South Africa, where she was Librarian view of the theories on which powder metal- of the U. S. Information Library for the past lurgy is based. The entire field of powder met- two years. This issue is available on loan from allurgy is covered, including the latest develop- S.L.A. Headquarters. ments and the future possibilities. (New *** York, N. Y., MacMillan Company, 1947. 379p. Information on a new career field, INDUS- $8.00) TRIAL RECREATION,by Jack Granofsky, is now *** available to vocational counselors, teachers, stu- FUNDAMENTALEDUCATION, a first fruit of dents, veterans, and all interested, in a new the labours of the Education Section of the Occupational Abstract, just published. (New Preparatory Commission's Secretariat, was pre- York 3, N. Y., Occupational Index, Inc., New pared for the First Session of the General Con- York University, 254, cash with order). ference (November-December 1946) in ex- This six-page leaflet describes the history of planation of the proposed plan of work in the industrial recreation, future prospects, nature field of fundamental education. It lays the of the work, qualifications, unionization, dis- groundwork for one of UNESCO's major un- crimination, preparation, methods of entrance dertakings-the attempt to provide education and advancement, earnings, number and dis- for the immense numbers of people who lack tribution of workers, advantages and disadvan- the most elementary means for participating tages of this career field. There is an appraisal in the life of the modem world. (New York, of existing literature, and appended are sources N. Y., MacMillan Company, 1947. 325p. of further information and a supplemental $2.50) reading list. 19481 EVENTS AND PUBLICATIONS 2 3

SOCIALDENMARK is a survey of Danish so- PRINCIPLESOF FOODFREEZING, by W. A. cial legislation which marks a contribution to Gortner, F. S. Erdman and N. Masterman, the coming international exchange of social presents all aspects of food freezing from the knowledge and experience. Denmark's half raw material to the finished product as it lies century of endeavour to increase the social se- on the consumer's table. (New York, John curity of the population has done much to Wiley 86 Sons, 1948. $3.50) make the name of this country known and re- * * * spected all over the world, and the editors of PRACTICAL JOB EVALUATION,by P. W. this work have attempted to give as complete Jones, presents the practical aspects of job a picture as possible of the broad, popular evaluation and points out the actual problems development achieved by Danish social legisla- and pitfalls in formulating and installing a tion with the assent of the great majority of uniform wage program, together with tested the population. (New York, N. Y., Crown means for solving and avoiding them. (New Publishers, 1947. 475p.) York, John Wiley & Sons, 1948. $5.00) *** *** TAB~LATIONOF LIBRARIANSHIP;Classified How TO BUILDA RECORDLIBRARY; a guide Tables for the Arrangement of all Material to planned collecting of recorded music, by Relating to Library Economy, by James D. Paul Affelder, helps the beginning record col- Stewart, is a classification scheme for all kinds lector by grading classical music, discussing of libraries that makes provision for special the compositions in non-technical terms and by forms of literature as well as for books. A listing four basic record libraries. Advice on full alphabetical index comprises about half storing records and the story of how records the volume and will be useful in suggesting are made are included. (New York, Dutton, subject headings for indexing the literature of 1947. 256p.) library science. (London, W.C.l, Grafton & *** Company, Coptic House, 51 Great Russell FREE TRADE-FREE WORLD,by Oswald Gar- Street) rison Villard, is this famous editor's stimng *** challenge to the people of the United States With the increased interest in international to stand solidly behind their Government in affairs since the war, many libraries will wel- its nearly complete break with our protection- come the publication of the CLASSIFICATION ist past. Long known for his readiness to dis- FOR INTERNATIONALLAWby the University of sent from governmental policy, Mr. Villard Virginia Law Library. The CLASSIFICATION, throws the weight of his facile pen in favor which was compiled by Kurt Schwering, is a re- of the Administration's demand for an inter- vision and expansion of Elsie Bassett's OUT- national trade organization and the removal of LINE OF TOPICHEADINGS FOR BOOKSON IN- all trade barriers as rapidly as possible. (New TERNATIONAL LAW AND RELATIONSIN CLASSI- York, N. Y., Robert Schalkenbach Founda- FIED FORM. Miss Florence Ferner, Reference tion, 1947. 278p $3.00) Librarian of International Law, Columbia Uni- * * * versity Law Library, has written the foreword The ENCYCLOPEDIAOF CHEMICAL TECH- to this new classification. Copies, at a charge NOLOGY, Vo1. I, by Dr. R. Kirk and Dr. D. of $1.00 per copy, may be ordered from the Othmer is neither a dictionary nor a hand- University of Virginia Law Library, Clark book, nor is it a series of technological mono- Hall, Charlottesville, Va. graphs which deal with relatively narrow * * aspects of subjects for the benefit of advanced EUROPE'S POPULATIONIN THE INTERWAR specialists in these fields. Rather is it de- YEARS, by Dudley Kirk (League of Nations signed to present the entire field of chemical Publication 1946. I1 A.8), is the concluding technology for professional chemists and chem- study in a series of four prepared for the ical engineers who may wish to know the League of Nations by Princeton University's methods that are employed in a special field, Office of Population Research. It views Eu- often outside that of their immediate experi- rope in a single stream of development trans- ence. It is intended both for those working in cending many of the more obvious political industry and for those in universities and other and ethnic conflicts. A striking feature of the research institutions. In addition it should book is the detailed maps of Europe showing prove an aid in the training of students by the more important demographic indices not helping to reduce the notorious time-lag be- only by country but by the smaller internal tween technological practice and the illustra- administrative divisions. The basic data for tions used in student courses. (New York, these maps and numerous other illustrative N. Y., Interscience Publishers, Inc., 1947.) charts are fully elaborated in appendix tables. Complete in 10 volumes of approximately 960 (Princeton, New Jersey, Office of Population pages per volume. Two or three volumes to Research, Princeton University, 1947. $3.50) appear each year. $20.00 per volume. 24 SPECIAL LIBRARIES l January

Bibliographies : AIRPORTLITERATURE-A selected Bibliogra- Important Reprints . . phy. Includes material appearing between 1920 and 1947. (Washington, D. C., Com- merce Department, Office of Aviation In- CHEMICAL REVIEWS formation.) 15p. Vol.. ( Bound 1-25 1924-1939). BIBLIOGRAPHYON HIGH FREQUENCYDIELEC- Repdnted b parddon o tbe WUl(clau and TRIC HEATING.Compiled by Ralph A. Rusca WUkh &inpay(, m~tlmors.Jfarylcmd. of the Southern Regional Research Labora- Price $350 tory, New Orleans, Louisiana. (29 West 29th Street, New York 18, New York, Single volume. available. American Institute of Electrical Engineers, Price per volume $15.00. Committee on Electronics). Price to A.I.E.E. members is 35 cents; to non-members, 75 cents. KUNSTSTOFFE CONVENTIONS.Selected list of references on (Pluticr) how to organize and run conventions. Pre- pared by Business Information Bureau, Vols. 1-31 (1911-1941). Bound Cleveland Public Library, December 2, 1947. 3p. Price $375 DOCUMENTSOF INTERNATIONALORGANIZA- TIONS, prepared by the Staff of the World Single volume. available. Peace Foundation, is a selected bibliography Please ask for quotation.. which can be used as a guide to the official documents of the United Nations, specialized agencies, regional organizations, war and transitional agencies and other international JhnReprint Corporation organizations. This publication appears quar- 126 East 23rd St. New York 10, N. Y. terly (Boston 8, Massachusetts, World Peace Foundation, 40 Mt. Vernon St., $2.50 per year; $.75 per copy) and should be of great assistance, in locating documents and fol- lowing up related material, especially for those libraries which have not been able to catalog and index such documents. INDEXTO DENTALLITERATURE IN THE ENG- LISH LANGUAGE,three years, 1942-1944. One hundred and twenty-six English language periodicals are indexed from Australia, Can- ada, England, India, South Africa and the United States. The inclusion of foreign lan- guage periodicals in future volumes is under consideration. A list of books on dentistry, 1942-44 is included. Dental Index Headings, pages 317-354, is also published separately in pamphlet form. (Chicago, Ill., 222 E. Su- perior St., American Dental Association, Com- mittee on Library and Indexing Service). INDUSTRIALRELATIONS FIVE-FOOT SHELF. An- notated bibliography of books and periodic- als. Compiled by Herbert C. Heneman. Pub- lished by University of Minnesota Press, Minneapolis. PUBLICRELATIONS. (In Business Information Sources, July 1947, pp. 5-8. Business Infor- mation Bureau, Cleveland Public Library). SELECTEDAND ANNOTATEDBIBLIOGRAPHY OF RECENTLITERATURE ON PERSONNELADMIN- ISTRATION AND INDUSTRIALRELATIONS. Pre- pared by Keith Davis. (Austin, Texas, Uni- versity of Texas, Bureau of Business Re- search, 1947.) 20p. 19481 ANNOUNCEMENTS 2 5

Announcements JUST PUBLISHED! Science-Technology Libraries Bibliography Funk & Wagnalls The Illinois Chapter, S.L.A., announces the completion of an annotated bibliography on methods, procedures and standards for science- STANDARD HANDBOOK technology libraries. This bibliography is is- of SYNONYMS, ANTONYMS, sued on 3 x 5 cards, thus making it easy to file and keep up to date. and PREPOSITIONS The project was instigated by Mrs. Irene M. Strieby in 1944 as part of the S-T Group's By JAMES C. FERNWALD, L.H.D. New Revised and Enlarged Edition by the public relations program and was sponsored by Funk & Wagnalls Editorial Staff the Illinois Chapter. The Committee responsi- ble for the compilation consisted of Mrs. Seldom do. two synonyms have identical mean- ings. The ideal synonym handbook, therefore. is Maude Hinson, Miss Carolyn Curtis, and Miss one that not only lists a group of synonyms, but Edith Joannes, Chairman. Mrs. Isabella compares their definitions and usages and shows B. how a word is related to, yet differs from, all Wallace acted in an advisory capacity to the other words in the same group. Fernald's Committee. STANDARD HANDBOOK OF SYNONYMS uses this method. Authors, speakers, letterwriters The period covered by the bibliography is have found it for more than 30 years an indis- from 1935 through September 1947, and the pensable guide for selecting exactly the right word to use to make their meaning clear and indexes consulted include Bibliographic Index, exact. Now completely revised! Biological Abstracts, Chemical Abstracts, Edu- cational Index, Industrial Arts Index, Readers' * 8,000 synonyms *Index of Synonyms * 4.000 antonyms * Index of Antonyms Guide to Periodical Literature, and Quarterly +the correct use of prepositions Cumulative Index Medicus. Library Literature 515 pages. ONLY $3.00 at your bookstore 1921-35 and Bibliography of Library Economy 1876-1920 by H. G. T. Cannons may be con- FUNK & WACNALLS COMPANY sulted for references to previous years. 153 East 24th Street, New York 10, N. Y. Since time limitations did not permit veri- fication of the literature there are bound to be some errors and omissions. The members of the Committee would appreciate your interest in bringing to their attention any discrepancies, and constructive criticism of the work. The post publication price of the Bibliogra- phy is $3.50. For further particulars, write to Miss Edith Joannes, Abbott Laboratories, Chi- cago, Ill.

Numerical Index to PB Reports Available Since the Bibliography of Scientific and Industrial Reports published by the Depart- ment of Commerce does not list the entries in numerical order, most users had difficulty in finding the abstracts, the price and other perti- mild, odorless, pure agent for nent information necessary for ordering, when A the reports were referred to by number. In cleaning book pages. No fuss, no order to overcome this difficulty, the Science rubbing, no chapped hands. Gener- Technology Group of the Philadelphia Council ous free trial sample upon request. of Special Libraries Association compiled a numerical index where each consecutive PB report number is followed by the volume and No. 890 I/, pint ------50c page where the corresponding abstract appears in the Bibliography of Science and Industrial No. 890.1 1 pint ------80c Reports. No. 890.2 1 quart ------$1.40 Through the courtesy of the Library of Socony Vacuum Oil Co. (Paulsboro, N. J.), No. 890.3 1 gallon ------$3.95 this cumulative numerical index to the hither- to published five volumes of the Bibliogra- phy has been recorded on 35 mm film and can be purchased at the cost of $9.60 from the

Please Mention S~ecialLibraries . -. When Answering Advertisements 26 SPECIAL LIBRARIES C January

University of Chicago Library, Department of Photographic Reproduction, Chicago, Illinois. For those who cannot use microfilm because of GERMAN PB's IN ENGLISH lack of equipment, the Philadelphia Biblio- graphical Center and Union Library Catalogue Write for free catalogs of Reports on is giving information by mail or by telephone. PHOTOGRAPHY Address: Fine Arts Building, University of TEXTILE AIDS Pennsylvania, Philadelphia 4, Pa. Telephone: MACHINERY Evergreen 6-4050 DYESTUFFS TEXTILES S.L.A. Insurance Croup Offers New Service PLASTICS A new editorial service, formerly available METALS only to company librarians, will be offered all ALLOYS members of the insurance business beginning OPTICS January 1, 1948, it is announced by the S.L.A. AND MANY OTHER SUBJECTS Insurance Group. The periodical, Insurance Book Reduced Rates for S.L.A. Members Reviews, will be issued ten times a year and will list and give brief critical reviews of all books, pamphlets and occasional magazine SCIENTIFIC AND INDUSTRIAL articles in the four fields of Casualty, Fire and TRANSLATIONS Marine, Life, and Social insurance. Supervised by an editorial board headed by BIBLIOGRAPHIC SEARCHES Helen M. King, librarian of the Provident Mutual Life Insurance Co. of Philadelphia, Pa., the service will be a continuation of a publication first issued on a volunteer basis by Special Libraries Association in 1934. Other SERVICE editors include Emma C. Turner, of Hardware 509 Fifth Avenue New York 17, N. Y. Mutuals of Steven's Point, Wisconsin, for Casualty insurance; Abbie Glover, of the In- surance Library Association of Boston, for Fire and Marine insurance; and Katherine E. Cook, of the Metropolitan Life Insurance Co. of New York, for Life insurance. The periodical, formerly mimeographed, will I Periodicals be printed and published in a new format be- ginning in January and made available at an annual subscription price of $2.00. Subscrip- Books tions should be sent to the magazine's business 1 manager, Mrs. Elizabeth M. Grow, librarian of the North America Companies, at 1600 Arch We have modern binding Street, Philadelphia 1, Pa. facilities and expert crafts- SpeciaI Rates for Library Edition of Excerpta Medica men to handle your bind- Following the Paris conference under UNESCO, October 3-5, 1947, Excerpta Med- ing problems. Please let us ica's delegation held several conferences with I members of the Committee of the Medical Li- know your needs. brary Association. As a consequence, Excerpta I Medica is glad to make the following state-

ment. ' Excerpta Medica is reorganizing itself as a foundation (Dutch: "Stichting") under the Dutch law governing non-profit organizations. It will be administered by a board of trustees I WAGENVOORD & CO. consisting of professors at the University of Amsterdam and other universities of the Neth- 300-310 N. GRANDAmm erlands. This reorganization will take some LANSING,MI- time, but it will be accomplished within a year. Library bookbindera and bookwller~ In order to meet the long felt requirements of medical librarians, Excerpta Medica is con- Please Mention Special Libraries When Answering Advertisements 19481 ANNOUNCEMENTS 2 7 sidering issuing a master library edition in- cluding all 15 sections with a single consoli- dated index, similar to that of Biological Ab- stracts. Individual sections will continue to Now Available - - - be issued separately. Because of many tech- nical difficulties to be overcome, the master library edition could not appear before 1949 at SPECIAL best. On a non-profit basis, the price of sub- scriptions bears a direct relation to the number LIBRARY of subscriptions placed. After a careful study of production costs, Excerpta Medica makes the following offer to all libraries in the United RESOURCES, V. 24 States and Canada: Libraries may obtain complete sets of the 15 sections for 1948 (which will include at After considerable printing delays least 18,000 pages and approximately 150,000 Volumes 3 and 4 of "Special Li- abstracts) for which the list price is $342.50, brary Resources" are now off the at the following rates: $250, if 200 subscriptions are placed press and available for immediate $200, if 300 subscriptions are placed delivery. $150, if 1,000 subscriptions are placed. If desired, conditional subscriptions will be accepted, permitting withdrawal of subscrip- Complete description of the hold- tions in case the stipulated number is not ings of some 1600 special libraries reached. Issues will not be sent to conditional in the United States and Canada subscribers until 200 subscriptions have been placed; therefore, all such orders should be included in Volumes 2 and 3. Ar- clearly marked "Conditional". Libraries who ranged geographically by state and subscribed at list price before the date of this city. Detailed information about statement and those subscribing uncondition- ally will receive a refund according to the special collections and holdings in quota of subscriptions reached. Back numbers specific subjects. for 1947 will be charged at the same rates if ordered with the 1948 subscriptions, amount- Exceedingly valuable to all special, ing to $52.90 at the 200 rate, $41.40 at the 300 rate, and $32.20 at the 1,000 rate. All college, university, and public li- subscriptions are to be sent to Excerpta Med- braries as well as to the individual ids sole distributor in this territory, The researcher in locating needed ma- Williams & Wilkins Company, Baltimore, Maryland, by March 15, 1948. terial.

Resolution Unanimously Approved by the Each volume contains individual Members of the Library Binding Institute indices. Volume 4 consists of a November 1, 1947, New York, N. Y. WHEREAS,the Special Libraries ~ssocfation cumulative index. Sold as a set graciously sent greetings to the Joint Session only. PLANOGRAPHED. of Librarians and Binders at our Twelth An- nual Convention on October 31, and WHEREAS,these greetings are esteemed as an expression of continuing mutual understand- ing and cooperation between the library pro- Limited supply. fession and the library binding industry; there- fore be it Send your order today. RESOLVED,That the officers and members of the Library Binding Institute extend a unani- mous vote of thanks to the Special Libraries Special Libraries Association Association; to its President, Mrs. Irene M. Strieby, and to Miss Jane Hobson, for their 31 R TENTHSTREET cooperation and good wishes. NEWYORK 3, N. Y. PELHAMBARR, Executive Director on behalf of the Library Binding Institute Please Mention Special Libraries When Answering Advertisements 2 8 SPECIAL LIBRARIES l January

American Book Center Closing The American Book Center for War Devas- tated Libraries announces the closing of its present program of aid to libraries abroad. Since continuation of this project is not as- Are you sure You sured, donations can no longer be accepted. are able to give new pamphlets the Announcement will be made later if the ABC consideration they deserve? is to be continued. Many more, valuable, current studies appear in this form each University of Illinois Library School month than can possibly be ap- Scholarships and Assistantships, 1948-49 praised by the average library. Several scholarships and assistantships will be available for graduate students in Library Science at the University of Illinois for the academic year 1948-49. Candidates must hold VERTICAL FILE a bachelor's degree from an accredited college and a degree or certificate' for the first year of professional study in librarianship from an SERVICE CATALOG accredited library school. Applications should be addressed to R. B. Downs, Director, Uni- versity of Illinois Library School, Urbana, The Vertical File Service Cat- Illinois. alog is a monthly descriptive list The Katharine L. Sharp Scholarship, main- of some 400 new pamphlets. The tained from the income of an endowment fund established by the Library School Alumni As- index is an alphabetical list of sociation, provides a stipend of $300 for the titles, but the pamphlets are year and exemption from tuition fees. Appli- grouped under subjects in the cation for this scholarship should be filed no later than April 1, 1948. Announcement of main body of the Catalog. Here the award will be made on May 1. they are described and all neces- Graduate College Scholarships. The Board sary details for ordering are of Trustees has established a number of schol- arships which are open to candidates for the given. Although in many cases M.S. degree who are not over thirty years of large sums are spent on editorial age when the appointment is to be made. research, approximately 30% of Graduate students in the Library School may apply for these scholarships which carry stip- the items are free and the re- ends of $500 and exemption from payments of mainder pamphlet -priced. The the usual tuition fees. Applications for these Catalog is your insurance against scholarships must be on file before February 15, 1948. overlooking valuable material. Assistantships in various departments of the University Library and in some departmental The Vertical File Service was libraries will also be available to graduate stu- established in April 1932. It dents. These provide opportunities for experi- is now used regularly and re- ence in fields of university librarianship as garded as a permanent ref- well as in special library fields. The stipend erence tool in more than 2950 for a half-time assistantship will be $1200 for eleven months and requires 20 hours weekly libraries. service. A few three-fourths time assistant- ships may be available. They carry a stipend of A postcard will bring $1800 and require 30 hours weekly service. sample copy and rate Assistantships provide exemption from tuition fees. The length of time required by a student carrying a part-time position to complete the The H. W. WILSON COMPANY requirements for the MS. degree varies with the individual, but it usually does not exceed two years. Applications for scholarships should be filed as soon as possible but applications for assist- antships will be accepted until July 1, 1948. Please Mention Special Libraries When Answering Advertisements 19481 ANNOUNCEMENTS 29

Robert Grayson Authors Chapter in LATE CITY EDITION Members of SLA will find LATE CITY EDI- TION by Joseph Herzberg and the staff of the New York Herald-Tribune of particular in- UNION LIST terest as it includes a chapter on "The Refer- ence Library" by Mr Robert Grayson, Libra- rian of the Herald-Tribune. The book tells the complete and intricate story of how a great metropolitan daily is prepared and its TECHNICAL twenty-nine chapters cover all facets of get- ting out a paper from the primary job of gath- ering the news to the mechanics of its final co- PERIODICALS ordination. (New York, N. y., Henry Holt and Company, 1947. 282p.) In addition to Compiled by his contribution to LATE CITY EDITION. Mr. Grayson has just completed the index to the ELIZABETHG. BOWERMAN, 1948 INFORMATIONPLEASE ALMANAC. Librarian A New Project, The Library of Congress Armstrong Cork Company As part of its work for the Office of Naval Research, the Science and Technology Project of the Library of Congress is experimenting Lists the holdings of 200 co- with various forms of documentary reproduc- operating libraries and contains tion. At the recent Conference on the Biblio- graphical Control of Government Scientific and nearly 5000 titles of periodicals. Technical Reports, jointly sponsored by the Includes a representative group Office of Naval Research and the Library of of all special libraries in pure Congress, there were exhibits and demonstra- tions of the micro card and micro library and applied science. Emphasis reader by Mr. Richmond of Micro Library, La given to small technical libraries Crosse, Wisconsin, and of miniature photo- located over a wide geographic offset by Mr. Cushing of Edwards Brothers, n Ann Arbor, Michigan. range and representing variety The advantages and disadvantages of a 3" x of scientific interests. 5" micro card have already been the subject of considerable discussion. Independently of Place of publication, volume this discussion it is generally recognized that by virtue of optical and physical principles, numbers and years, given in most projection through a transparency, i.e. micro- instances. Complete holdings film, is in principle superior to projection of a listed for the better known jour- reflected image, i.e. microprint. Hence the Science and Technology Project nals. Exceedingly valuable to all has now produced several 3" x 5" envelopes, special, college, university and each one of which contains a microfilm strip public libraries as well as to any reproducing a complete document. On the face of the envelope there is given full catalog- persons engaged in research. ing information, an abstract of the document, appropriate subject headings, and a number Third edition. Planographed. which is also reproduced on a microfilm strip. Using equipment available in the Photodupli- 290 pakes. July, 1947 cation Service of the Library of Congress, a Price: $6.00 maximum of 45 pages can be produced on a 5-inch strip of 35mm film at a cost of 14 per page. These strips can be read on a Model C Order from Recordak reader. Aside from the inherent advantages of read- ability of microfilm over microprint, positives Special Libraries Association of the strip can be reproduced rapidly at a nominal cost. In addition, blow-ups in full page size can be made from the negative micro- film strips, a procedure which is not practic- able with microprint in its present form. Please Mention Special Libraries When Answering Advertisements 3 0 SPECIAL LIBRARIES [January

Mary Watkins Dietrichson Retires With the retirement of Mrs. Mary Watkins Dietrichson, Librarian of the Kirstein Business Branch of the Boston Public Library, S.L.A. A Special Ofler loses a valued and active member. Mrs. Diet- richson served as Vice President of the Boston To You . . . . Chapter and due to pressure of work, three times had to refuse the office of presidency of the Chapter. She has given many talks be- from fore the Library School at Simmons College, the Massachusetts Library Association and New England Library Association on the im- portance of business libraries. The work done TECHNICAL BOOK REVIEW by her and her Branch were dramatized in a skit presented during the 1946 Boston S.L.A. Conference. INDEX Before coming to the Boston Public Library System in 1930, Mrs. Dietrichson held library positions in Wisconsin, Colorado and Minne- You may now order a one-year sub- sota. Besides her activities in S.L.A. she is scription to TECHNICAL BOOK also a member of A.L.A., the Women's City REVIEW INDEX at the special in- Club and the League of Women Voters. troductory rate of $5.50 (a saving of $2.00) to libraries at present not sub- Correction scribing. This offer is good only until The first footnote at the bottom of page 295 March 31, 1948. in the November 1947 issue of SPECIALLIBRA- RIES should read "Paper presented at the En- gineering School Library Section of the ACRL Librarians know that the best exist- Convention, held in San Francisco, California, ing evaluation of new scientific and July 2, 1947." technical books is to be found in re- views. searching through hundreds of journals is tedious and costly. "QUIEN ES QUIEN EN TECHNICAL BOOK REVIEW IN- PUERTO RICO" DEX searches through some 800 (Who is Who in Puerto Rico) scientific periodicals regularly at a FOURTH EDITION 1948-49 cost of approximately %$ per re- Approximately six hundred biographies view. of Puerto Ricans and persons who live or have lived in Puerto Rico. Appears monthly, except July and CONRAD0 ASENJO August. Author index at the end of P. 0. Box 415 the year. Compiled and edited in the San Juan 2, Puerto Rico Technology Department of the Car- negie Library of Pittsburgh.

Start with the January; 1948 issue by Expert Service on Magazine sending a check or money order to- Subscriptions for Special Libraries day for $5.50 (add 508 postage out- side U. S.) to Write for a free copy of Faron's Librarian*' Guide. I Alao odd numbers of magazines. I SPECIAL LIBRARIES ASSOCIATION volume.. or complete .st.. 3 1 EAST TENTHSTREET I F. COMPANY I NEW YORK3, NEW YORK W. FAXON 83-91 Frmci* Streat Back Bay, Boston, MwsachuMtt.

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Please Mention Special Libraries When Answering Advertisements 32 SPECIAL LIBRARIES [January 19481

new WlLEY books T MAGNETIC CONTROL OF VACUUM TUBE CIRCUITS INDUSTRIAL MOTORS BV LAWRENCEB. ARGUIMBAU By GERHARTW. HEUMANN Thorovghly covers the topics of major im- Presents a clear, comprehensive treatment portance in this field. Emphasis is given to of the characteristics of control devices, the frequency modulation. and considerable function of commonly used control circuits, bask maierial on transient response and on and what performance can be expected of the generation of microwaves-is given. various types of motors. The author dis- Ready in Feb. Approx. 658 Pages cusses the factors to consider in selecting Prob. Price $6.00 controllers to perform specific jobs. 1948 587 Pages $7.50 PHOTOELASTICITY, Volume II By MAX M. FROCHT INDUSTRIAL HEALTH ENGINEERING Deals with the advanced theories and tech- niques of photoelasticity. Part I answers By ALLEN D. BRANDT the fundamental question regarding the in- Shows how to recognize the health hazards fluence of the physical constants of the in various industries and makes concrete material on the stress distribution. Part I1 suggestions on how to combat them. Lists CbVers methods of two-dimensional photo- over 1 000 hazardous occupations - each one elasticity. Part 111 deals with three-dimen- indexdd for easy reference to a table of sional photoelasticity. health hazards that tells just what the job Ready Feb. Approx. 477 Pages dangers are. in 1947 383 Pages $6.00 Prob. Price $10.00 NOMOGRAPHY DATA BOOK FOR CIVIL ENGINEERS Bv ALEXANDERS. LEVENS By ELWYN E. SEELYE An important study uf the fundamentals of nomography and graphical methods. In- Volume I-Design cludes nornographs which will be valuable Contains over 400 pages of plates covering to workers IE many fields not only directly. structures, sanitation water supply, drain- but as indicators of what can be done to age. roads, airfields.' daFs, docks, br!dges climlnate ted~ous mathernatlcal computa- and soils. All informatlon is graphlcally tirmc presented, so that diagrams, charts, illus- Ready in Feb. 176 Pages $3.00 trations, and numerous tlme- and labor- savm tables cover each point clearly and FUNDAMENTALS OF campfetely. PHOTOGRAPHIC THEORY 1945 417 Pages $7.50

P Volume 11-Specifications and Costs Presents a general account of the theory of the photographic process based, on the Modern codes practices and designs are fundamental chemical and physical con- emphasized. ~~picalspecifications are brief cepts. yet detailed and written in clear, correct English not liable to misinterpretation. Ready in Jan. Approx. 290 Pages ~elativ; costs of different materials and Prob. Price $4.00 methods and a general idea of casts for selective design and budget purposes are CORROSION HANDBOOK provided. Edited by HERBERTH. UHLIG 1946 326 Pages $6.75 This comprehensive work includes informa- tion on all aspects of corrosion. It covers Volume- - 111-Field Practice basic theory; corrosion behavior of metals Part I-Inspection-provides outlines of pro- and alloys-aqueous and atmospherlc be- cedure for inspection and contains check- havior as well as behavior at ordinary and lists for ,inspectors in varied types, of civil high temperatures;, protection against cor- engineering work. Part 11-Surveymg-dls- rosion; and corrosion testing. cusses stakeout problems,, instrument ad- In Press, ready February justments, azimuth determmatlon, and plot- ting problems. Bullens' STEEL AND ITS HEAT 1947 305 Pages $4.50 TREATMENT Fifth Edition prepared by the Metallurgical THEORY OF LIMIT DESIGN Staff of Battelle Memorial Institute, di- By DEN rected by W. H. Gi!lett. J. A. VAN BROEK Contains the latest information on this im- This new book discusses limit performance portant subject. Volume I explains the prin- as a standard of strength. The author pre- ciples behind heat treatment of both car- sents ductile stress distribution in limit bon and alloy steel. Volume I1 shows the design as an attempt to supplement, and to oractical aooiications of the ~rinci~lescov- largely replace elastic stress distribution as a criterion of strength of redundant struc- tures. 1948 Vol. I 490 Pages $6.00 1947 144 Pages $3.50 1948 Vol. I1 294 Pages $4.00 JOHN WlLEY & SONS, Inc. 440 Fourth Avenue, New York 16, N. Y.

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