Contents 2 Agenda for Annual Meeting 3-4 Chairman's Report 5

Contents

2 Agenda for Annual Meeting

3-4 Chairman’s Report

5 Operations Report

6-11 Accounts for the year ending 31st October 2020

12 Independent Examiner’s Report

13 Serving Directors and Election/re-election of Directors

14 Appendix 1 - Charity Information

15-18 Appendix 2 – List of individual members

NOTICE OF (VIRTUAL) ANNUAL MEETING

For the Friends of the Hurtwood.

To be held on Friday 9th April 2021 at 7.00pm on Zoom

AGENDA

1. Chairman’s Report

2. Ranger’s Report

3. Receive the Accounts for year ended 31st October 2020

4. Election of Directors

5. Appointment of the Independent Examiner

6. AOB

During the meeting you will be able to use the Zoom sidebar to submit any questions. These will be answered at the end of the formal proceedings.

2 Chairman’s Report

In common with so many other charities, our year has been dominated by the Pandemic. However unlike so many other charities who have suffered massive financial setbacks, the impact on FotH was rather different. Our members have remained loyal throughout and we have benefited from donations made by a good number of the visitors new to The Hurtwood. Some existing donors have been especially generous, making additional donations without which we would have struggled financially. The main impact was the massive influx of new visitors who, particularly on sunny weekends during the first and second tiered lockdown, gave us so many unexpected issues to deal with. Our Ranger, Mark Beaumont, remained his stoic self throughout, dealing politely but firmly with visitors unfamiliar with Hurtwood regulations who were found having impromptu BBQ’s, camping overnight, lighting fires, travelling in large groups and fly-tipping on a scale never experienced. Peaslake village was also under siege on sunny weekends with visitors wanting to buy refreshments from Peaslake Stores. We were delighted to be allowed by one of our landowners to host a mobile refreshments facility in one of our car parks at weekends during the summer. This was an initiative by the Stores and The Fillet and Bean Artisan Mobile Catering, and it had the desired effect of moving the congestion away from the Stores and into the more open environment of one of our nearby car parks. We are indebted to all the volunteers who helped and especially grateful to the Stores for donating some of the proceeds from this venture to FotH. Turning to the high points of our operational year, the performance of our new investment portfolio was such that we were able to draw down a portion of the year’s income to fund the continued restoration of Holmbury Hill Fort. With a donation from Holmbury Bonfire Boys we also put in place work to install an access path and interpretation board for the little known, but important, prisoner of war camp, also on Holmbury Hill. Led by one of our Directors, Alex MacKinnon, we launched a new website and donations management system. Alex has also established for FotH a new presence in social media. This initiative has enabled FotH to be much more interactive with those visitors in the age demographic that rely solely on social media for information and communications. Reserves

Our legacy reserves are invested in a portfolio of Funds managed by Octopus Investments on behalf of the Charities Aid Foundation. I am pleased to report that our original investment has performed in line with expectations. The balance of reserves is held in interest bearing Income Bonds at NS&I and in our current account at Unity Trust Bank plc.

The Directors of the Corporate Trustee are confident that these reserves are adequate for a charity of our size.

Risk

The Risk Register is updated regularly to take account of the changing nature of the environment of the Hurtwood (e.g., trail erosion, forestry works), the potential for conflict between different users (e.g., fast moving bikers and horse riders), financial risk and various other issues (e.g., fly tipping and fire risks).

3 The Directors of the Corporate Trustee have reviewed the updated risk register and are satisfied that appropriate and proportionate action is in place to mitigate the risks identified.

Acknowledgements

A list of the members of the charity during the year is included elsewhere in this report. Also included is a list of business and organisation sponsors. During the year we also received donations from our Landowners and Grants from Local Authorities. We would like to thank everyone for their continued support during the year being reported and, extend a warm welcome to all those who have joined us since the year end.

In closing, I would like to record my personal thanks to all those individuals who have so willingly given up their time to support me during my time as Chairman.

Peter Copping

4 Operations Report

Due to the Covid-19 pandemic we have had probably one of our busiest years ever, certainly in terms of visitor numbers. Many visitors were new to the area and needed to be told about the dangers of fires, especially in the very dry summer, and that camping is not allowed anywhere on the Hurtwood. This has caused some issues throughout the year but fortunately any potential problems were quickly dealt with. Due to the high visitor numbers some of the regular grass cutting work had to wait until later in the summer but we have now caught up with the workload. New barriers have been put in place on the Greensand Way to reduce conflict with cyclists as well as removing dangerous mountain bike trails on Pitch Hill. Unfortunately since the start of the first lockdown incidents of fly tip increased hugely and these were all removed quickly and in some cases asbestos was found. This is very costly to remove and continues to be a financial drain on our budgets that we have to bear in order to provide car parks for our many visitors. After the success of the initial mulching and clearance work on the Holmbury Hill Fort work continues with regular mowing to clear the bracken and we have now cleared more of the site and it continues to look impressive as more of the ditch and bank system is highlighted.

In Summary during the year 2019/20 we have:

 Mitigated against visitor conflicts  Managed the increase in visitor numbers  Removed approx. 15 tons of fly tip from the car parks  Cleared over 6 miles of paths  Cleared fallen trees obstructing paths  Regularly cut back grassy areas and rides  Cut back extensive gorse re-growth from fire roads  Continued clearance of the Holmbury Hill Fort

Mark Beaumont Ranger

The following individuals will be serving as Directors of FOTH Trustee Company Ltd. at the commencement of the Annual Meeting

Landowner Representative Directors

Mr MCG Baxter - Albury Estate Mrs Handa Bray - Shere Manor Estate Mr J McAllister - Winterfold Forest Estate Mr T Metson - Other Landowners

Independent Directors

Mr P Copping Mr D Clifford Ms S Darling Mrs Nancy Loates-Taylor Mr R Green Mrs Z Horton Mr K Taylor Mr D Wright Mr D Counsell Mr A MacKinnon

Election of directors 1) None of the above listed directors were due to retire this financial year 2) Mr P Copping intends to resign as a director immediately following the Annual Meeting 3) Mrs Nancy Loates-Taylor was co-opted during the year and now offers herself for election

13 Appendix 1

1. Name: Friends of the Hurtwood

2. Constitution: The Trust is an unincorporated association registered as a Charity. The objects are contained in the Constitution adopted on December 6th 2000 and varied since that date. Copies will be available at the Annual Meeting if any Members wish to see one.

3. Charity Number: The registered Charity Number is 200053.

4. Members of the Trust: Membership is open to any person over the age of 18 who supports the objects of the Charity and subscribes or makes donations to the Charity on a regular basis or who otherwise applies to become a Member of the Charity.

5. Address: The address of the Charity and the name of the Secretary and Ranger appear on the back of the Annual Report.

6. Bankers: Unity Trust Bank plc, Nine Brindley Place, Birmingham, B1 2BR

7. Restrictions: There are no restrictions on the way in which the Trust operates nor are there any specific investment powers.

8. The Trust’s objects, which are set out in the Constitution, are to administer the public rights of access to land on the Hurtwood placed by landowners within the Trust's control. The policies adopted by the Trust to further the objects are explained in the reports from the Chairman and Ranger.

9. Trustee and management: The sole Trustee is FOTH Trustee Company Limited. The names of its Directors appear on page 13. The Articles of Association of the trustee company provide for a maximum of 18 Directors, comprising 4 Landowner Representative Directors and 14 Independent Directors. The affairs of the Trust are controlled by the Trustee, whose Board meets at least twice a year.

10. Management Committee, During the year the executive authority rested with the Chairman's Committee which supervises the activities of the Secretary and Ranger, a full time executive post. At the date of the Annual Meeting, the Chairman’s Management Committee comprises Mr P. Copping (Chairman), Mr D Clifford, Mr A MacKinnon, Mrs Z Horton, Mr R Green, Mrs N Loates-Taylor and Mrs J Kumar.

14 List of the Individual Members of the Charity at 31st October 2020

Mr Alex Bowden Mr Timothy Cooper Mrs Ms Jill Copestick MrMarti Martin Abel Diana Boyd-Gibbins Mr Peter Copping Mr Toby Adams Mr Marc Bradfield Mr Kevin Corcoran Mr David Agg Mr Bradley Mr David Counsell Mr Matthew Aitchison Mr Richard Bray Mr Louis Counter Mr Nicholas Akroyd Dr Edward Breeveld Mr Andy Cowen Mr Gerry Alden Mr. Robert Broers Mr James Crawford Mr. John Alexander Mr Peter Broome Mr David Creswell Mr Charles Alexander Mr R A A Brown Mr Peter Crook Mr John Allan Mr Michael Brownjohn Mr Paul Crooks Mr Douglas Allan Mrs Carolyn Bruford Mr. Jonathan Cross Mr Bob Andrews Mrs. Miriam Budgen Mr Andrew Cross Mrs. Belinda Burt Mr Simon Cryer Mr Colin Cabral Mr Hugh Anscombe Mr Tim Culhane Mr. William Callingham Mr Marc Anstey Mr Michael Curtis Ms Elizabeth Calvert Mrs Frances Armitage Mr John Curtis Mrs. Jane Carpenter Mr Colin Hart Arthur Mr Tim Dadswell Mr & Rosemary & Mr. James Dale Mr Chris Atkins Mrs Richard Carr Mr. Richard Dangerfield Ms Sasha Atkins Ms Joan Carter Ms Susan Darling Mrs Deborah Atkinson Mr Dominic Casciani Mr Joseph Davidge Mr Roy Aubertin Mr Ben Chapman Mr Paul Davies Mr Timothy Austin Mr Chris Chapman Mr Mark Davies Mrs. Stella Aveling Mr James Checkley Mrs Mrs C M Baart Mr & Michael & Mrs Sheilagh Dawes Mr Richard Bacon Mrs Jennifer Child Mrs Elizabeth De Unger Mrs Frances Bailey Mr Keith Childs Ms Louise Deacon Ms. Ros Clancy Mr Bailey Miss Susan Dean Mr Douglas Clare Mr Baillie Mr Angus Denny Mr Jeremy Baker Mrs Elizabeth Clarke Mrs Muriel Derry Mr Kenneth Baker Mr Michael Clarke Mr Pete Devine Mr Paul Baker Mrs Jane Clarke Mr Bill Dewick Mr Harry Baker Mr David Clifford Mrs. Rachel Dewilde Mr Michael Band Mr Karen Clifford Mrs Anthea Dickson Mr. Colin Banyard Mr Robert Clift Mr Chris Dixon Mr & Mrs Julie Barham Mrs Karen Dodds Mrs W B & R E Clinton Mr John Barwood Mr W Don Mr R E Coates Mr Michael Baxter Mrs Hilary A Donnelly Mrs Amanda Cobbett Mr Nigel Downer Mrs J M Beal Mr & Mr Mark Beaumont Mrs D & R Colebrook Mr Ian Dowty Mr Karl Behrens Mr Adam Collier Mr Christopher Dubois Mr Geoff Bewsey Mr R Collins Mrs Sarah Dunsdon Mr Ben Bolt Dr C Collins Mrs Anna Earl Ms Gillie Bonner Mrs Gaye Collis Mr Geoff Eaton Mr Jeffrey Boots Mrs Sue Cook Mrs Margaret Edwards 15 Mr Gareth Edwards Dr John Greenwood Mr Stephen Keyes Mrs Julie Edwards Mr Mike Griffin Mrs Harriet Kimbell Mr D Eldridge Mr Paul Griffith Mr Wayne Kitcat Mr. Oliver Ellingham Mr Thomas Hammers Mrs J Kucera Mr Matthew Ellins Mrs Susan Handley Mrs Jane Kumar Mrs. Monica Ellison Mr Michael Harding Mr Rolf Laffan Mr. C Elston Mr David A Harney Mrs Melanie Lamb Ms Judie English Mr Andrew Harris Mrs. Deirdre Lay Mr Richard Eyre Mr R A Harrison Mr Alistair Laycock Mr Peter Farrell Mr Graham Hay Mr Peter Lebus Mrs. Yvonne Farrington Mr Richard Hayter Mr Chris Lee Mr Andrew Ferguson Mr Martin Hayton Mr David Lees Mr Calvin Ferns Mr David Healey Mr Jack Lewis Mrs Jean Fielder Mr. Angus Henderson Mrs Christine Lewis Dr Finnigan Mr Graham Hepworth Mrs Jane Lewis Mr Greg Firth Mrs Pru Hewett Mr Martin Lewis Mrs Geraldine Firth Dr James Heyes Mr Geoffrey Lewis Mr Tony Fisher Mr Gary Hicks Mrs Avril Lewis Mrs. Gillie Fitzpatrick Mr Michael Hill Mr Mark Lewisohn Mr Paul Forrow Dr A F Hill Mr Nicholas Lighton Mr M Foster Ms P J Hilton Mr Tomas Ling Mr Richard Foster Mr Chris Hipwell Mr C Lingwood Mr Mike Foulds Lady Fiona Hodgson Mr William Littlewood Mrs Daphne Foulsham Mr Roy Hogben Mr Stuart Lloyd Mr Rob Foulsham Mr. J Holtom Mrs Nancy Loates-Taylor Mr Graham French Ms Elizabeth Horne Mr Lockhart Mr Richard Frost Mrs Zoe Horton Mr Michael Lomax Furzefield Mr Sean Howell Mrs Carolyn S Low Trust Mr & Mrs Gillian Lucken Mr Gardner Mrs Paul & Sara Hyland Miss Jennifer Lyall-Wilson Mr Robin Gates Miss Madeleine Iafrate Mr Rob Mackie Mrs Debbie Gauvain Mrs Stephanie Isherwood Mr Alexander Mackinnon Mr Matt Gillam Ms Cynthia James Mr Sebastian Madden Mrs Sally Godfrey Mr. C Jobson Miss Victoria Magill Mr Rob Gorrod Mrs Sheri Johnson Mr Graham Mallett Mr Andy Goulbourne Ms Caroline Johnson Mr Stephen Marsden Mrs Cyndie Gould Mr Andrew Jones Mr Charles Marsh Mr Robin Grant Mr Julian Jordan Mr John Marsh Ms Fenella Grant Mrs Jen Kedgley Mr P Martin Mr. Steve Gravett Mr Robert Kelly Mrs Penelope Mason Mr Richard Green Dr Martin Kemp Masterton Mrs Maggie Green Mr Simon Kennedy Mrs Angela Smith Mr Green Mr Ray Kent Mrs P Maughan

16 Mr Edwin Mayer Mr Howard Potter Mr Graham Smith Mr Jonathan Maynard Miss Helen Potter Mr Julian Smith Andi & Sasja Mccann Mr Gavin Poulsom Mrs J Stanford Mr Paul Mccluskey Mrs Poupart Mrs Shirley Starbuck Mrs Claire Mcgill Mr. Norman Price Mr Simon Still Mrs Katharine Meller Mr David Proctor Mr Damon Tasker Mr Paul Merritt Mr Tim Pugh Mr Stuart Taylor Mr Tim Metson Mr M C Ramscar Mr Keith Taylor Mr Dan Minulescu Mr Albert Randall Mr Patrick Thompson Mrs C Moffat Mr James Ratner Mr Thompson Mr Jonathan Monk Mr Keith Reeves Mr & Mr Timothy Moore Ms Geraldine Reffo Mrs G Tidy Mrs C Moorwood Mr Angus Rennie Mr Ian Edward Tomlinson Mr R J Moran Mr Peter Richards Profe Andrew ssor Robin Touquet Mr Nigel Morland Mr Arnaud Richards Mrs C Townsend Mr Neil Mukerji Ms Morag Richardson Mrs R Tuke Ms Yvonne Munday Mr J Rixon Ms Katrina Tully Mrs Avril Munford Mr Gerard Robbins Nigel Mr P Robbins Mrs Helen Murray Turnbull Mr J Muston Mrs J Roberts Charitable Dr Jackie Napier Mr Shaun Robinson Trust Mr Dan Needham Mr Barry Rodnight Mr William Turner Mr Ian Newcastle Mr Simon Rogers Mr Kenneth Tyrrell Mr. David Newman Mr Douglas Ross Mr Liam Tyrrell Mr Steve Nutt Mr Stephen Rowland Mrs Barbara Van Loon Mrs Ruth Nye Mrs Marian Sage Viansson Mr Robin Oliphant Mr. Richard Sands Mr Augusto Ponte Mrs Hilary Page Mr Kevin Sargeant Mr Andrew Vickerman Mr Gerry Page Mr Ken Saunders Mr Ian Vokes Ms Trasna Palmer Mr Gary Saunders Mr Colin Walker Mr A Parrott Mr Gordon Savage Mrs Emma Wallace Mr. Richard Paton Ms Jana Schulte Mr Johnathan Warren Mr Peter Payne Mr Humphrey Scott Mr Gerry Waterfall Mr Roger Peacock Mrs Ruth Shaddock Mr Waters Dr Henry Pearson Mr Bruce Shaw Mr P Watkins Andrew Mr Chris Shea Mrs. Constance Watson And Mrs Mandy Sheridan Miss Clare Watson Mr Sheena Pearson Mr Ian Sissons Mr Gary Watt Mr Bruce Penson Mr Allan Siva Mr A Webster Miss Heather Pettitt Mr David Small Mrs Vanessa Welling Mr Neil Phillips Mr John Smart Mr. Jonathan Wells Mr R D A Pick Mr Richard Smith Mr Mark Wendon Mr Art Porter Mr Sam Smith Mrs M J M Wheeler

Ms Helen Wheeler

Mr. John Whitaker Mrs Marigold Whittaker Business/Organisation Mr Paul Wilkinson supporters during the Mr John Willcox Year ending 31/10/2020 Mr Oliver Williams Mr David Williams Tilt Films Ms Rebecca Williams Hutton + Rostron Environmental Investigations Ltd Mr Jeremy Willy Abinger Forest Riding Club Dr Naomi Wilson LDWA Surrey Mr. Charles Wimbledon YHA England and Wales Ltd Mr Keith Winser Peaslake Schools Trust Miss Patricia Womersley Peaslake Stores Miss Amber Wood London Orienteering Klubb Mrs Jean Wood Holmbury Flower Show Mrs Lori Wormald Holmbury Bonfire Boys Mr David Wright Guildford Orienteers Mr Geoff Wright Duke of Kent School Dr Geoff Wyss LWDA London Miss Emily York Peaslake School MTBO Mrs Andrea Young Neil Dunbar Mr Derek Young-Trawber Surrey Slog