Ephrata Area School District 803 Oak Boulevard Ephrata Pa 17522-1998

EPHRATA AREA SCHOOL DISTRICT 803 OAK BOULEVARD EPHRATA PA 17522-1998

SCHOOL BOARD MEETING Ephrata Middle School Media Center and via Zoom at https://us02web.zoom.us/s/82504565934.

MONDAY, JUNE 14, 2021 7:00 PM

AGENDA

I. CALL TO ORDER BY BOARD PRESIDENT – RICHARD GEHMAN

II. MOMENT OF SILENT MEDITATION, PLEDGE OF ALLEGIANCE, AND RECITATION OF THE MISSION STATEMENT

III. WELCOME OF VISITORS BY BOARD PRESIDENT Comments/Questions from Visitors A. Visitors may make comments or raise questions concerning items on the agenda. NOTE: Personnel matters are never discussed at public meetings. B. Citizens desiring consideration of School Board action on a topic not included on the agenda may make a written request to the Board President or Superintendent at least five (5) days before the regular public Board meeting. This is according to Policy 903 in the official policy manual of the School District.

IV. SCHOOL BOARD RESOLUTIONS

V. UPCOMING EVENTS Visit the online events calendar listed in the Calendar on the District website at www.easdpa.org for updates. This site is updated frequently.

Upcoming Board Meetings in the Middle School Media Center Mon., August 9, 2021 Committee of the Whole 7:00 PM Mon., August 16, 2021 Regular Meeting (Zoom option TBD) 7:00 PM

NOTE: The Board considers, discusses, and deliberates all action items in depth during its Committee of the Whole meetings. Committee meetings are generally held the first Monday of each month. All Committee meetings are open to the public and are advertised. This enables the Board to focus on additional topics during its regular monthly Board meetings. The public is invited and welcome to attend these Committee meetings.

- - - SECTION 2 – BOARD ACTION ITEMS - - -

RESOLVED that the Ephrata Area Board of School Directors approves the following action items set forth below. (If any Board Member desires that any item or items be discussed or voted upon separately, please so indicate and that item will not be included in this resolution.)

I. SECRETARY REPORT – Stephanie A. Gingrich A. Meeting Minutes (Attachment) Minutes from the May 10, 2021 School Board Meeting and June 8, 2021 Committee of the Whole meeting

Board Agenda – June 14, 2021 Page 1 B. Resolutions (Attachment)  Dell Technologies Advancing Sustainability Game Design Challenge Honorable Mention recognition: Lydia Frey, Jackson Hogarth, Abraham Hollinger, Eli Neff, Luke Neff, and Lincoln Sensenig  State Track Meet Qualifiers: Nashaiya Boyles, Alyssa Fedorshak, Olivia Fedorshak, Ania Johnson, Jianna Long, Olivia Myer, and Talia Sheaffer  The Stock Market Game Regional Winners: Will Ludwig and Jared Umble

II. BUDGET & FINANCE / PROPERTY

Budget & Finance A. Approve Treasurer’s Reports (Attachment) Treasurer’s Report for the period May 1-31, 2021

B. Approve List of Bills for Individual Accounts for June 14, 2021 (Attachment)

General Fund $ 854,879.58 AP Direct Deposit $ 559,474.56 General Fund ACH Items $ 3,611,615.28 Capital Reserve $ 597,943.66 Food Service $ 66,669.71 Student Activities $ 28,874.22 TOTAL $ 5,719,457.01

C. Per Capita Tax Exonerations Clay Township 2020-2021 $ 50.00 Ephrata Borough 2020-2021 $ 90.00 Ephrata Township 2020-2021 $ 30.00 Total $170.00

D. Student Activity Club Accounts a. Request of the graduating Class of 2021 to commit remaining funds to the Class of 2022 b. Close the following Activity Fund Club as of June 30, 2021 at the written request of the High School Principal and Activity Fund Custodian: Class of 2021 c. Establish the following Activity Fund Club as of July 1, 2021 at the written request of the High School Principal and Activity Fund Custodian: Class of 2025

E. Fund Balance Resolution (GASB 54) Fund Balance Resolution as per GASB 54 guidelines:

EPHRATA AREA SCHOOL DISTRICT Fund Balance Resolution

RESOLVED, by the Board of School Directors of Ephrata Area School District, as follows:

Whereas, this resolution recognizes and approves commitments of the general fund for future retirement costs, healthcare costs, future other post employments benefit costs (OPEB), unfunded retirement costs (GASB 57), technology costs, and capital projects.

F. Authorization to Pay Bills and Employ Staff Members to Fill Vacancies Authorization to the Business Manager/Board Treasurer, to pay appropriate bills as submitted for June and July 2021, and authorize the Superintendent, after consultation with the Board President, to employ necessary staff members to fill vacancies within budgetary guidelines for the beginning of the 2021-2022 fiscal year.

Board Agenda – June 14, 2021 Page 2 G. 2020-2021 General Fund Budgetary Transfers Authorization to the Business Manager/Board Treasurer to make the appropriate budgetary transfers for the 2020-2021 fiscal year as may be necessary as a result of the audit.

H. Authorize Change Orders and Award Bids Authorization to the Superintendent to approve change orders and award bids during June, July, and August 2021 for projects that have been approved by the Board.

I. Lancaster-Lebanon Intermediate Unit 13 Special Education Services Agreement Service agreement with Lancaster-Lebanon IU 13, Lancaster, PA, to provide special education services for the 2021-2022 fiscal year in the total approximate amount of $1,173,309.82

J. Lancaster-Lebanon IU 13 Contracted Services Agreements Services agreements with Lancaster-Lebanon IU 13, Lancaster, PA, for the fiscal year 2021- 2022: a. Job Training Services Agreement, District-operated classes, at a rate of $386.25 a day for a total of 360 days for an approximate cost of $139,050.00 b. Speech/Language Services Agreement at a rate of $131.00 per hour for approximately 240 hours for an approximate cost of $31,440.00 c. Occupational/Physical Therapy Services Agreement at a rate of $131.00 per hour for approximately 245 hours for an approximate cost of $32,095.00

K. Pro-Vision Agreement Agreement with Pro-Vision for High-Definition School Bus Video System for buses, vans, and minibuses. The cost for the equipment to equip both Groff Transportation and Boyo Transportation vehicles is $82,892.00.

L. Pennsylvania Counseling Services (SAP) Agreement Agreement with Pennsylvania Counseling Services, Lebanon, PA, for Student Assistance Program (SAP) for the 2021-2022 fiscal year. SAP services are an unfunded mandate by PDE. Two providers shall provide services, four days per week at High School and Middle School and one day at elementary schools at a total cost of $74,320.00.

M. SurveyMonkey Enterprise Agreement Three-year agreement with SurveyMonkey for their Enterprise program. This program allows the District to create surveys and analyze responses. The annual cost for the period July 1, 2021 through June 30, 2024 will be $3,500.00.

N. Warren County School District Agreements Agreement with Warren County School District for the 2021-2022 school year. The services would be for an on-line instructional program administered by certified instructional personnel to provide credit and educational opportunities to students through the Cyber Service Program. The cost is $2,950.00 for a yearly full-time seat license (4 or more courses); $1,475.00 for a second semester full-time seat license (4 or more courses) or, if less than 4 courses are taken $275.00 for a half credit course and $550.00 for a full credit course.

O. Messiah University Dual Enrollment Agreement Agreements between the Ephrata Area School District and Messiah University for higher learning for the 2021-2022 fiscal school year. Dual enrollment is for eligible students currently enrolled in the Ephrata High School, who attend college classes to receive college credits while they are in high school. Students pay for the credits directly to the college. The cost is $150.00 per credit.

Board Agenda – June 14, 2021 Page 3 P. Student Transportation Agreements Committee endorsed the Administrative recommendation to approve 5-year agreements for student transportation as follows: a. Groff Transportation agreement for 2021-2022 through 2025-2026 b. Boyo Transportation agreement for 2021-2022 through 2025-2026

Each contract will receive an annual consumer price increase (CPI) (subject to a maximum of 3.2% and a minimum of 2.5%).

Q. DoubleTree by Hilton – Catering Sales Agreement 2023 and 2024 Catering Sales Agreements with DoubleTree by Hilton in Reading, PA, for the Prom Package. The estimated cost is $16,800.00 for each year. The deposit for the 2020 prom will be rolled over to the prom of 2022 since the 2020 and 2021 proms had to be cancelled. The remaining expenses will be paid by the Class of 2023 and 2024 Student Activity Fund and students.

R. Eastern University Affiliation Agreement Agreement with Eastern University for Cooperative School Nurse Practicum Affiliation for 2021-2022. The school nurse practicum student will be assigned for 100 clinical hours while enrolled in the Eastern University School Nurse Practicum Course.

S. VISTA School Agreement Agreement with VISTA School to provide special education for a student as defined by his/her IEP. Regular School Year Educational Services Contract for 2021-2022 school year at a cost of $57,563.71.

T. Community Action Partnership Subrecipient Agreement Subrecipient agreement with Community Action Partnership (CAP) of Lancaster County, Inc. CAP is the lead agency for the grant. They requested this agreement since the money will be funneled to the District through United Way and CAP. The July 1, 2021 through December 31, 2021 funded amount for EASD is $15,125.00.

U. Lancaster County Community Action Partnership (CAP) Memorandum of Understanding MOU with Lancaster County Head Start to coordinate beneficial activities to effectively service children and families in our community.

V. Lancaster County Community Action Partnership (CAP) Memorandum of Understanding MOU with Lancaster County Community Action Partnership to identify the roles and responsibilities of each party as they relate to providing school age nutrition education to students at Fulton Elementary.

W. Transportation Contract Addition Sub driver for the 2020-21 school year  Daniel Forrester – Boyo

X. Stryke Security, Inc. Agreement (Content Filter) (Attachment) Three-year agreement with Stryke Security, Inc. for a Linewize subscription for content filters. The cost for three years is $33,450.00.

Y. Edmentum Agreement (Attachment) Agreement with Edmentum for licenses for elementary and secondary online classes. The cost for 2021-2022 is $162,500.00.

Board Agenda – June 14, 2021 Page 4 Z. Sponsorship Agreements (Attachment) a. Wellspan One-Year Extended Agreement for the Ephrata Mountaineer Field (Turf Field). For the 2021-2022 school year, Wellspan will pay the District $10,000. b. Orthopedic Associates of Lancaster, LTD ten-year agreement for sponsorship recognitions per the agreement. For the period 2021-2022 through 2031-2032 at a fee of $52,000.

Property A. Lease Addendum for the Farmhouse Addendum to extend the Residential Real Estate Lease Agreement for one year for the District-owned farmhouse at 189 S. Market Street, Ephrata, PA, for 2021-2022 in the amount of $995.00 per month.

B. Agreement with Community Action Partnership Agreement with Community Action Partnership Head Start, Lancaster, PA, to rent areas in the following locations for their Head Start program for the period of July 1, 2021 - June 30, 2022;

Clay Elementary Room 402 – Utility cost $404.00 per month Office – Utility cost $71.00 per month

Fulton Elementary Room A121– Utility cost $348.00 per month

Headstart shall pay a monthly rental fee of $1.00.

Total monthly rent and utility income $824.00

The Community Action Partnership agreed, if during the fiscal year they receive COLA increase in funds, they will contact the District to renegotiate.

C. Bids for High School and Middle School Renovations Motion for the Board of School Directors for Ephrata Area School District to take the following action with regard to construction of the High School & Middle School Renovations:

To authorize the Administration to enter contract with the lowest responsive and responsible bidder as listed below for the following contract, and to take any additional necessary and appropriate actions in regard to initiating such project:

Third Party Testing and Inspection Services: Award Bid HS Additions and Renovations and MS Renovations Project: $55,120.00 Hillis-Carnes Services for construction observations, testing and inspections. Commissioning Services Eastern Air HS Additions and Renovations and MS Renovations Project: $117,370.00 Balance Services for Mechanical and Electrical Systems Corporation

III. PERSONNEL A. Retirements  Bonnie Wike, High School Custodian

B. Resignations  Lois Beachy, Fulton General Cafeteria Worker  Hillary Chwiecko, Middle School English

Board Agenda – June 14, 2021 Page 5  Stacy Doyle, Middle School Special Education Para Educator Autistic Support  Kelly Etter, Clay Special Education Para Educator Autistic Support  Ann Grill, Middle School Special Education Para Educator Learning Support  Katlin Miller, Clay Grade 3  Patricia Pollock, Clay Special Education Para Educator Autistic Support

C. Leaves  Judith Cetkowski, Intermediate School Administrative Assistant  Emily Detweiler, Highland Grade 2  Samantha Johnson, Fulton/Highland Elementary Library Media Specialist  Maria Miller, Middle School English

D. Creation of Position Learning Support Teacher This position is required to manage an increased number of students with IEPs and an increase in the needs of students with IEPs at the High School. This additional position will allow IEPs to be written and services delivered so that all students receive FAPE in their LRE.

E. Transfers  Matthew Becker, Fulton Grade 4 to Clay Grade 3  Tracy Eberly, EHS@Washington Special Education Para Educator Life Skills Support to Middle School Special Education Para Educator Life Skills Support  Jill Harding, Part-time High School Special Education Para Educator Emotional Support to Full-time High School Special Education Para Educator Emotional Support  Sonya Hartman, Part-time Fulton Building Aide to Full-time Clay Special Education Para Educator Autistic Support  Hannah Krayer, Fulton Grade 1 to Akron Grade 1  Tania Kreider, Akron Grade 3 to Akron Grade 2  Lori Long, Highland Grade 2 to Fulton Grade 2  Sarita Lucas, Clay Special Education Para Educator Autistic Support to Intermediate Special Education Para Educator Learning Support  Tanya Ludwig, Middle School Special Education One-to-One Learning Support to High School Special Education Para Educator Emotional Support  Cynthia Mast, Part-time High School Special Education Para Educator Emotional Support to Full-time High School Special Education Para Education Autistic Support  Michelle Morales, Part-time Intermediate/Middle School Health Room Nurse to Full-time Intermediate/Middle School Health Room Nurse  Matthew Moyer, Intermediate Grade 6 to Intermediate Grade 5  Kelly Petersheim, Part-time Clay Special Education Para Educator Autistic Support to Full-time Clay Special Education Para Educator Autistic Support  Valerie Stoneburner, Clay Grade 4 to Clay Grade 3  Donna Weidler, Clay Grade 2 to Highland Grade 2  Amanda White, Middle School Special Education One-to-One Life Skills Support to Clay Special Education Para Educator Autistic Support

F. Appointments Professional  Shane Austin, Temporary Professional Employee High School Chemistry  Meredith Bailey, Professional Employee High School Itinerant Learning Support  Matthew Herbener, Temporary Professional Employee Highland Grade 3  Alexis Hurrell, Temporary Professional Employee Highland Emotional Support  Hannah Lombardo, Temporary Professional Employee District-wide School Psychologist  Kelly McKivigan, Temporary Professional Employee Clay Autistic Support

Board Agenda – June 14, 2021 Page 6  Madeline Shipe, Temporary Professional Employee Akron Life Skills Support  Kaitlyn Vaughn, Temporary Professional Employee Highland Grade1  Taylor Wiederrecht, Temporary Professional Employee Middle School Social Studies

Support  Selfanus Kharuxab, High School Custodian  Tracy Zimmerman, Middle School General Cafeteria Worker

Extracurricular  Olivia Brendle, Marching Band Assistant Director  Jordan Cipalla, Boys’ Basketball Assistant Coach  Ashley Frederickson, High School MiniTHON Co-Advisor  Christopher Martin, Boys’ Soccer Assistant Coach  Rodney Snyder, Football Assistant Coach

G. Department Supervisors for the 2021-2022 School Year Nicholas Crowther Computer Science/STEAM, Tech Ed Samantha Hull Electives (K-12) (Library, World Language, FCS) Jennifer Weiser English Stephen Habowski Guidance (K-12) Heidi Kuska Health Services (K-12) Geraldine Bauer Mathematics Daniel Delaney Related Arts (K-12) (Music, PE, Art) Joshua Haupt Science/Ag Ed Lawrence Hagen Social Studies/Business Tara Nicole Flora Special Education (K-12) Rachelle Kaucher Special Education (K-12)

H. Elementary (K-6) Subject Area Chairs for the 2021-2022 School Year Adam Zeni Math K-4 Samantha Merkey Math 5-6 Kati Prudente Science K-4 Todd Ream Science/Social Studies 5-6 Erica Rosado Social Studies K-4

I. Elementary (K-6) Technology Leaders for the 2021-2022 School Year Akron Elementary School Emilie Keener Grade 3 Tania Kreider Grade 2 Clay Elementary School Maghee Fegan Grade 4 Ashley Lewis Grade 1 Fulton Elementary School Rachel Engleman Grade 1 Erika Rosado Grade 2 Highland Elementary School Cheryl Etkin Grade 1 Carrie Maharg Grade 3 Intermediate School Scott Bailey Grade 6 Brian Chickerino Grade 5 District-wide VACANT Related Arts

Board Agenda – June 14, 2021 Page 7 J. Elementary (K-6) Grade Level Leaders for the 2021-2022 School Year Emily Burkholder Kindergarten Alycia Kauffman Grade 1 David Trout Grade 2 Amanda Halteman Grade 3 Kristen Selzer Grade 4 Sara Price Grade 5 Tanya Goss Grade 6

K. Teachers of Record for EHS@Washington for the 2021-2022 School Year Maggie Myers English Christopher Martin Math Daniel Delaney Health and Physical Education Amy Segura Science Dan Ullrich Social Studies & Admin Support

L. Middle School & High School Media Coordinators for the 2021-2022 School Year Steven Goss Middle School Samantha Hull High School

M. Aides for the 2021-2022 School Year Last Name First Name Title ANAYA SANCHEZ BRENDA Building Aide BEAMER KRISTA Building Aide BENDER LISA Building Aide BURD JENNIFER Building Aide CAMPBELL ANDREA Building Aide CHRIST BARRY Building Aide FOSTER KRISTINE Building Aide GOOD KRISTA Building Aide GOODMAN SHARON Building Aide SPANGENBERG FELIS Building Aide STERNER TIEA Building Aide SWEIGERT SHELBY Building Aide VACANT VACANT Building Aide VACANT VACANT Building Aide VACANT VACANT Building Aide MORALES MICHELLE Health Room Nurse NOLT CAROL Health Room Nurse OBER CATHY Health Room Nurse PETTY KRISTA Health Room Nurse RICHARD RITA Health Room Nurse TREMBLEY PATRICIA Health Room Nurse CRILLS SANDI Library Media Aide EBERLY DAWN Library Media Aide GINGRICH MELISSA Library Media Aide MARKS DEBORAH Library Media Aide MARKS DIANE Library Media Aide MORRISON EMILY Library Media Aide AUKER KASSI Special Education One-to-One MERTZ GENEVA Special Education One-to-One MOTTERSHEAD CHARISMA Special Education One-to-One REDDIG LISA Special Education One-to-One SLIDER DEBORAH Special Education One-to-One

Board Agenda – June 14, 2021 Page 8 SLIDER MICHELLE Special Education One-to-One SWEIGART JULIE Special Education One-to-One VACANT VACANT Special Education One-to-One VACANT VACANT Special Education One-to-One VACANT VACANT Special Education One-to-One VACANT VACANT Special Education One-to-One VACANT VACANT Special Education One-to-One VACANT VACANT Special Education One-to-One VACANT VACANT Special Education One-to-One VACANT VACANT Special Education One-to-One VACANT VACANT Special Education One-to-One BODINE ANGELA Special Education Para Educator BOLLINGER JENNIFER Special Education Para Educator BRINSER MELISSA Special Education Para Educator CAMMAUF RENEE Special Education Para Educator CUGINO KAYLA Special Education Para Educator DEHAVEN DEBORAH Special Education Para Educator EBERLY ERIKA Special Education Para Educator EBERLY TRACY Special Education Para Educator EHRHART ANDREA Special Education Para Educator ENCK CATHERINE Special Education Para Educator FAKE KARA Special Education Para Educator FISHER CRYSTAL Special Education Para Educator GONZALES HEIDI Special Education Para Educator GONZALEZ IRVING Special Education Para Educator GREEN-MONTIJO NANCY Special Education Para Educator HANNA ALEXANDRA Special Education Para Educator HARDING JILL Special Education Para Educator HEAGY SHERI Special Education Para Educator HOOVER AMY Special Education Para Educator HOOVER DIANE Special Education Para Educator HUBBARD KRISTA Special Education Para Educator HUGHES JESSICA Special Education Para Educator HURST SAMANTHA Special Education Para Educator KEISER PATRICIA Special Education Para Educator KUNKLE LESLIE Special Education Para Educator LENTZ NICOLE Special Education Para Educator LOCKARD JILLIAN Special Education Para Educator LUCAS SARITA Special Education Para Educator LUDWIG TANYA Special Education Para Educator MAST CYNTHIA Special Education Para Educator MCBREARTY KATHLEEN Special Education Para Educator MUSCARELLI MARIE Special Education Para Educator MYERS NICOLE Special Education Para Educator PETERSHEIM KELLY Special Education Para Educator RAUCH TAIJA Special Education Para Educator RIVERA DONNA Special Education Para Educator RUPP DEANNA Special Education Para Educator RYAN STACIE Special Education Para Educator SAENZ KOLLENE Special Education Para Educator SCHLINKMAN DONNA Special Education Para Educator SIEGLE TONI ANN Special Education Para Educator SMITH CAROLYN Special Education Para Educator SMITH TINA Special Education Para Educator SNADER LINDSAY Special Education Para Educator

Board Agenda – June 14, 2021 Page 9 STAUFFER JOYCE Special Education Para Educator SUSHINSKI JENNY Special Education Para Educator SWEIGART MICHELLE Special Education Para Educator TAYLOR JENNIFER Special Education Para Educator TIESI WENDY Special Education Para Educator TRUSKEY SARA Special Education Para Educator VACANT VACANT Special Education Para Educator VACANT VACANT Special Education Para Educator VACANT VACANT Special Education Para Educator VACANT VACANT Special Education Para Educator VACANT VACANT Special Education Para Educator VACANT VACANT Special Education Para Educator VACANT VACANT Special Education Para Educator VACANT VACANT Special Education Para Educator VACANT VACANT Special Education Para Educator VACANT VACANT Special Education Para Educator VACANT VACANT Special Education Para Educator VACANT VACANT Special Education Para Educator VACANT VACANT Special Education Para Educator VACANT VACANT Special Education Para Educator VACANT VACANT Special Education Para Educator VICKS STACY Special Education Para Educator VOGT COLLEEN Special Education Para Educator WALKER CAROLYN Special Education Para Educator WHITE AMANDA Special Education Para Educator WHITE LORA Special Education Para Educator WIDDER CARLY Special Education Para Educator WIDNER-HESSION VERONICA Special Education Para Educator WITMER SUSAN Special Education Para Educator WOLF MICHELLE Special Education Para Educator WOOLLEY JAN Special Education Para Educator ZIMMERMAN AMY Special Education Para Educator ZIMMERMAN DONNA Special Education Para Educator ZUNNER STACEY Special Education Para Educator BEAMER KRISTA Title I Aide BIGLER TRACEY Title I Aide BYRNE RAMONA Title I Aide ESHLEMAN JENNIFER Title I Aide GOEKE LISA Title I Aide MARTIN JILL Title I Aide MORGAN CHRISTINA Title I Aide PAULEY JUDITH Title I Aide POTTEIGER DORLINDA Title I Aide RAMOS AMY Title I Aide ROOT BRIENNA Title I Aide TRELLA AMY Title I Aide VACANT VACANT Title I Aide WENGER MELISA Title I Aide

N. Extra-curricular Coaches, Advisors, and Fall Dramatics and Spring Musical Staff for the 2021-2022 School Year Position Last Name First Name Head Soccer Coach Deininger Robert Assistant Boys Soccer Coach Sweigart Steven

Board Agenda – June 14, 2021 Page 10 Assistant Boys Soccer Coach Muhr Michael Assistant Boys Soccer Coach DeHaven Kole Assistant Boys Soccer Coach Martin Christopher Cheerleading Advisor Bock Michelle Assistant Cheerleading Coach Myers Drew Assistant Cheerleading Coach Smidga Erinn Head Cross Country Coach Molchany Michael Assistant Cross Country Coach Keller Gregory Assistant Cross Country Coach Hershberger Michael Assistant Cross Country Coach Wenger Jon Head Field Hockey Coach Rice Joy Assistant Field Hockey Coach Berkey Cicely Assistant Field Hockey Coach Martin Kim Assistant Field Hockey Coach VACANT VACANT Assistant Field Hockey Coach Hurst Samantha Head Football Coach Miller Kristopher Assistant Football Coach Ross Patrick Assistant Football Coach Harding Allen Assistant Football Coach Franck Jeremy Assistant Football Coach Surgeoner Clint Assistant Football Coach Gesswein Kyle Assistant Football Coach Riley Brendan Assistant Football Coach Frymoyer Mark Assistant Football Coach Snyder Rodney Head Golf Coach Souder D. Loren Head Girls Tennis Coach Wilson Jody Head Girls Volleyball Coach Elliott Michael Assistant Girls Volleyball Coach Do Sonny Head Girls Soccer Coach Deininger Wesley Assistant Girls Soccer Coach Osborne Emily Assistant Girls Soccer Coach Boyer David Assistant Girls Soccer Coach DeHaven Deborah Assistant Girls Soccer Coach Woolley Jan Weight Room Coordinator Clair Joshua Head Boys Basketball Coach Gaffey Scott Assistant Boys Basketball Coach Norton Joshua Assistant Boys Basketball Coach VACANT VACANT Assistant Boys Basketball Coach Showalter Eric Assistant Boys Basketball Coach Cipalla Jordan Assistant Boys Basketball Coach Zimmerman Nathan Cheerleading Advisor Bock Michelle Assistant Cheerleading Coach Myers Drew Assistant Cheerleading Coach Smidga Erinn Head Girls Basketball Coach Cerullo Brian Assistant Girls Basketball Coach Long Deana Assistant Girls Basketball Coach Reidenbaugh Mark Assistant Girls Basketball Coach Osborne Emily Assistant Girls Basketball Coach Woolley Jan Assistant Girls Basketball Coach Edmiston Matthew Head Swim Coach Molchany Michael Assistant Swim Coach Querciagrossa Katherine Head Winter Track Coach White Matthew

Board Agenda – June 14, 2021 Page 11 Assistant Winter Track Coach VACANT VACANT Head Wrestling Coach Lees Sean Assistant Wrestling Coach Rock Nicholas Assistant Wrestling Coach Wealand Austin Assistant Wrestling Coach Larson Gregory Head Bowling Coach Vanderwende Nicholas Head Rifle Smith Steven Wellness Supervisor Dombach Meredith Head Baseball Coach Shelley Adrian Assistant Baseball Coach Becker Matthew Assistant Baseball Coach Martin Eric Assistant Baseball Coach Andes Marc Head Boys Lacrosse Coach Doupe Andrew Assistant Boys Lacrosse Coach Sensenig Austin Head Boys Volleyball Coach Witwer Robert Assistant Boys Volleyball Coach Crossgrove Robert Assistant Boys Volleyball Coach Kopp Logan Head Girls Lacrosse Coach Myers Maggie Assistant Girls Lacrosse Coach Sukanick Katherine Assistant Girls Lacrosse Coach Marino Samantha Head Softball Coach Yohe Kathleen Softball Assistant Coach Yohe Shawn Softball Assistant Coach Miller Kristopher Softball Assistant Coach Madea Christopher Head Track & Field Coach White Matthew Track & Field Coach Assistant Coach Bailey Scott Track & Field Coach Assistant Coach Keller Gregory Track & Field Coach Assistant Coach Surgeoner Clint Track & Field Coach Assistant Coach Wealand Austin Track & Field Coach Assistant Coach Myer Douglas Track & Field Coach Assistant Coach Ream Todd Track & Field Coach Assistant Coach Sparmblack John Head Boys Tennis Coach Wilson Jody Assistant Weight Room Clair Joshua Summer - Wellness Center Advisor Clair Joshua Chess Club Advisor Kellogg Douglas HS Newspaper Co Advisor Bischoff Jeremy HS Newspaper Co Advisor Rasmus Gemma MS Newspaper Co Advisor Trout Jennifer MS Newspaper Co Advisor Segura Amy Elementary Art Advisor Tunis Hannah Elementary Art Advisor Good Cynthia Art National Honor Society Advisor Yeo Whitney German National Honor Society Advisor Wise Sally Spanish National Honor Society Advisor Miller Joshua Spanish National Honor Society Advisor Warfel Lori Freshmen Class Advisor Ludwig Kellie HS Aevidum Advisor Wiker Helen HS Aevidum Advisor Harding Jill HS Anime Advisor Hershey Trevor HS Art Show Co Advisor Yeo Whitney HS Art Show Co Advisor Hershey Trevor

Board Agenda – June 14, 2021 Page 12 HS Asst Yearbook Advisor Nace Amanda HS Dance Team Co Advisor Prudente Kati HS Dance Team Co Advisor Werntz Jessica HS Friends of Rachel Co Advisor Hall Lisa HS Robotics Advisor Myers Rodney HS Leo Club Advisor Cerullo Brian HS MiniTHON Co Advisor Martin Christopher HS MiniTHON Co Advisor Socie Victoria HS Ski Club Co Advisor Brimhall Lisa HS Ski Club Co Advisor Shortuse Joshua HS Student Council Assistant Advisor Weiser Jennifer HS Student Council Advisor Marzock Bret HS Yearbook Advisor Bischoff Jeremy IS/MS MiniTHON Co Advisor Stauffer Moriah IS/MS MiniTHON Co Advisor Greaves Stephanie IS Yearbook Advisor Gerlach Brooke Junior Class Advisor Good Tami Junior Class Advisor Schubert Donna MS Aevidum Advisor Crow Jay MS Art Show Co Advisor Milligan Sandra MS Art Show Co Advisor Groome-Rex Kristin MS Boston Advisor VACANT VACANT MS Quiz Bowl Co Advisor Miller Penn MS Quiz Bowl Co Advisor DeRise Beverly MS Student Council Assistant Advisor Pavlek Diane MS Student Council Advisor Rudy Shannon MS Yearbook Advisor VACANT VACANT National Honor Society Co Advisor Brosig Kelly National Honor Society Co Advisor Ludwig Kellie HS Quiz Bowl Co Advisor Miller Kristi Sophomore Class Co Advisor Hershey Trevor Sophomore Class Co Advisor Shortuse Joshua Senior Class Co Advisor Geyer Frederick Senior Class Co Advisor Brenner Marion TriM Co-Advisor Ney Richard TriM Co-Advisor Goss Stephen 4th Grade Band Kimmel James 5th Grade Band Kimmel James 5th Grade Chorus Klinger Jill 5th Grade Orchestra Kostival Szor Jessica 6th Grade Band Goss Stephen 6th Grade Chorus Klinger Jill 6th Grade Orchestra Ney Richard Director Marching Band Goss Stephen Assistant Marching Band Kirchner Anthony Assistant Marching Band Ohlinger Kristie Assistant Marching Band Brendle Olivia Assistant Marching Band Sollenberger Angela Assistant Marching Band Sensenig Mitchell Elementary Orchestra Straley Sonia Elementary Orchestra Kostival Szor Jessica Elementary Vocal Music Director Bricker Allison

Board Agenda – June 14, 2021 Page 13 Elementary Vocal Music Director Byler Dorene Elementary Vocal Music Director Straley Sonia HS Chorus Quandel Gabrielle HS Concert Band Goss Stephen HS Jazz Band Kirchner Anthony HS Orchestra Ney Richard HS Strings Ensemble Ney Richard HS Vocal Ensemble Quandel Gabrielle MS Band Goss Stephen MS Chorus Ohlinger Kristie MS Mixed Ensemble Ohlinger Kristie MS Orchestra Ney Richard Percussion Ensemble Goss Stephen Fall IS/MS Play - Director Clark Danny Fall IS/MS Play - Costume and Makeup Design Ulrich Mandy Fall IS/MS Play - Set Design & Construction Snyder Rodney Fall IS/MS Play - Stage Manager & Properties Ulrich Mandy Fall IS/MS Play - Ticket Sales Ulrich Mandy Fall HS Dramatics - Director Gonzalez Irving Fall HS Dramatics - Costume Coordinator Smith Carolyn Fall HS Dramatics - Lighting Designer Cusano Jeffrey Fall HS Dramatics - Production Manager Bischoff Jeremy Fall HS Dramatics - Properties Rhine Julie Fall HS Dramatics - Scenic Artist/Graphic Designs Yeo Whitney Fall HS Dramatics - Stage Manager Coldren Jamie Fall HS Dramatics - Tickets Ludwig Kellie Fall HS Dramatics - Tickets Hooper Meghan Fall HS Dramatics - Set Construction Burdick Clinton IS/MS Spring Musical - Director Clark Danny IS/MS Spring Musical - Costume Design Ulrich Mandy IS/MS Spring Musical - Make-up Design Ulrich Mandy IS/MS Spring Musical - Properties Ulrich Mandy IS/MS Spring Musical - Set Construction Snyder Rodney IS/MS Spring Musical - Set Design Snyder Rodney IS/MS Spring Musical - Stage Manager Ulrich Mandy IS/MS Spring Musical - Ticket Sales Ulrich Mandy IS/MS Spring Musical - Vocal Assistant Clark Danny Spring HS Musical - Director Gonzalez Irving Spring HS Musical - Assistant Choreographer Chasser Ilisa Spring HS Musical - Choreographer Gonzalez Irving Spring HS Musical - Costume Design Smith Carolyn Spring HS Musical - Orchestra Director Klinger Jill Spring HS Musical - Production Manager/Technical Director Bischoff Jeremy Spring HS Musical - Properties Rhine Julie Spring HS Musical - Scenic Artist Yeo Whitney Spring HS Musical - Set Construction Burdick Clinton Spring HS Musical - Set Designer Rhoads Michael Spring HS Musical - Stage Manager Coldren Jamie Spring HS Musical - Ticket Sales Ludwig Kellie Spring HS Musical - Ticket Sales Hooper Meghan Spring HS Musical - Vocal Director Quandel Gabrielle

Board Agenda – June 14, 2021 Page 14 O. Professional Contracts Kole DeHaven Carissa Martin Madison Garrigan Maggie Myers Brittany Hartlove Aleah Shams Katlyn Layman Taylor Shields

P. Support Staff Salary Ranges Based on recommendations from Mostellar and Associates, increase Support Staff salary ranges by three (3) percent to reflect market conditions.

Q. Support Staff Salaries for the 2021-2022 School Year Support Staff performance-based salary increases with an average of 3.75 percent for the 2021-2022 school year

R. Stipends for the 2021-2022 School Year Daniel Eagan Custodial Supply Purchasing Stephanie Gingrich Board Secretary Michelle Perry Early Childhood Deborah DeHaven Unified Track Gregory LoPiccolo eSports

S. Volunteer Coaches for the 2021-2022 School Year Last Name First Name Sport Bonagura Adam Boys' Soccer Clair Joshua Football Ehrhart Benjamin Field Hockey Ellis James Football Gehman Rebecca Girls 'Soccer Helock Christopher Football Hershberger Sherri Cross Country Hertzog Kevin Field Hockey Keiser Patricia Cross Country Pepley John Girls' Tennis Sadorf Alyssa Field Hockey Sensenig Micaela Girls' Volleyball Sheehan Hayley MS Girls' Soccer Truex Raymond Cross Country Vollersten Jason Football Wolf Shannon MS Girls' Soccer

T. 2021 Extended School Year Staff – School-Based Program Staff Students are identified for Extended School Year based on their IEP. This classroom-based program will run for five (5) weeks for two (2) full days per week, addressing students’ IEP goals to prevent the regression of skills.

Ashley Mansfield Teacher Abigail Berger Substitute Teacher Jami Hess Substitute Teacher Alexis Hurrell Substitute Teacher Kelly McKivigan Substitute Teacher Madilyn Shipe Substitute Teacher Lisa Reddig Para-Educator Carolyn Smith Para-Educator Michelle Sweigart Substitute Para-Educator Wendy Tiesi Substitute Para-Educator

Board Agenda – June 14, 2021 Page 15

U. 2021 Pre-Kindergarten and K-6 Summer Targeted Academic Remediation Staff Class sessions will be held for incoming Kindergarten to 6th grade students for four (4) weeks for four (4) partial days per week. Instruction will be based on a prioritized grade-level curriculum and learning gaps that students have experienced as a result of interruptions to education during the past year.

Brian Chickerino Teacher Marcie Lloyd Teacher Emily Mohr Teacher Abigail Berger Substitute Teacher Debbie Bender Substitute Teacher Brenda Anaya Sanchez Para-Educator Sonya Hartman Para-Educator Patricia Keiser Para-Educator Nicole Myers Para-Educator Melisa Wenger Para-Educator Kara Fake Substitute Para-Educator

V. 2021 COVID Compensatory Services Some students qualify for additional days beyond the Extended School Year program due to the impact of the school closures caused by the pandemic.

Kerry Bunnell Teacher Tracie Homsher Teacher Nicole Flora Substitute Teacher Angela Bodine Para-Educator Renee Cammauf Para-Educator Kollene Saenz Para-Educator Carolyn Smith Para-Educator Amanda White Para-Educator Lora White Para-Educator

W. 2021 Summer Technology Staff Aaron Warner Substitute Technology Staff

IV. POLICY & CURRICULUM

Policy A. Policies for Second Reading  Policy 805, Emergency Preparedness  Policy 805.2, School Security Personnel

B. Policies for First Reading  Policy 805.1, Relations with Law Enforcement Agencies  Policy 907, School Visitors

Curriculum A. Interscholastic Athletics for the 2021-22 School Year Approve the 2021-22 program and require that all facilities utilized within, whether or not the property of the District, properly safeguard both players and spectators and keep free from hazardous conditions.

Board Agenda – June 14, 2021 Page 16 Golf – Boys Indoor Track – Boys Tennis – Boys Golf – Girls Indoor Track – Girls Track & Field – Boys Soccer – Boys Rifle – Boys Track & Field – Girls Soccer – Girls Rifle – Girls Track & Field – Unified Tennis – Girls Swimming – Boys Volleyball – Boys Volleyball – Girls Swimming – Girls Wrestling

V. PUBLIC AFFAIRS & PLANNING A. Annual School Safety Report

B. Health & Safety Plan Expiration The current Health & Safety Plan has been updated with an expiration date of June 7, 2021.

C. Summer Health & Safety Plan

D. 2021-2022 Health and Safety Plan (Attachment)

E. Retirement Resolution

Name Position in the District upon Retirement Years at EASD Bonnie Wike High School Custodian 13 Years of service by all 2020-2021 retirees 228.25

- - - SECTION 3 – MISCELLANEOUS ACTION ITEMS - - -

I. DEBT SERVICE FINANCING OF HIGH SCHOOL AND MIDDLE SCHOOL PROJECTS (Attachment) RESOLVED, that the Board of School Directors of the Ephrata Area School District hereby approves the adoption of the attached Resolution authorizing (a) the issuance of one or more series of General Obligation Bonds in the aggregate principal amount of not to exceed $48,000,000, to finance various capital projects of the School District including renovations and additions to the middle school and high school; and (b) the execution and delivery of (i) a Purchase Proposal for the purchase of the Bonds on the terms and conditions established in the Resolution and (ii) such other agreements, certificates, instruments and documents necessary in connection with the issuance of the Bonds subject to the review and approval of such agreements, certificates, instruments and documents by bond counsel to the School District.

II. 2021-2022 GENERAL FUND BUDGET (Attachment) RESOLVED that the Ephrata Area Board of School Directors approves the following action items set forth below.

A. Adoption of “Final” Budget for 2021-2022 General Fund Budget – June 14, 2021

B. Real Estate Tax Levy for 2021-2022 a. “Final Budget” adoption – increase of____ percent resulting in a tax rate of ______mills b. Authorization to print real estate bills with ______mills

C. 2021 Annual Tax Levy Resolution

III. HOMESTEAD AND FARMSTEAD EXCLUSION RESOLUTION (Attachment) RESOLVED that the Ephrata Area Board of School Directors approves the Homestead and Farmstead Exclusion Resolution.

Board Agenda – June 14, 2021 Page 17 - - - SECTION 4 – INFORMATION ITEMS - - -

I. PERSONNEL A. Vacancies Professional District-wide Instructional Coach District-wide Music (January 2022) District-wide School Psychologist – Part Time High School Learning Support LTS District-wide Speech & Language (August 23, 2021 through December 23, 2021) LTS Fulton Grade 1 (September 15, 2021 through the conclusion of the 2021-2022 school year) LTS Fulton/Highland Library Media Specialist (August 31, 2021 through March 4, 2022) LTS High School World Language (2nd semester of the 2021-2022 school year) LTS Intermediate Grade 6 (2nd semester of the 2021-2022 school year) LTS Special Education Learning Support (2nd semester of the 2021-2022 school year) Middle School English

Support Building Aide (3) Custodian District-wide HVAC Technician Full-time Special Education One-to-One Full-time Special Education Para-educator (3) General Cafeteria (4) Part-time Special Education One-to-One (7) Part-time Special Education Para-educator (13) Technology Specialist Title I Aide

Extra-Curricular Boys’ Basketball Assistant Coach Field Hockey Assistant Coach Middle School Boston Club Advisor Middle School Yearbook Advisor Winter Track Assistant Coach

- - - SECTION 5 – REPORTS - - -

I. REPORT OF THE LANCASTER COUNTY CAREER & TECHNOLOGY CENTER JOINT OPERATING COMMITTEE REPRESENTATIVE – Tim Stayer

II. REPORT OF THE LANCASTER-LEBANON IU 13 BOARD REPRESENTATIVE – Tim Stauffer

III. REPORT OF THE PSBA SECTION VII LEGISLATIVE LIAISON – Tim Stayer

IV. REPORT OF THE EPHRATA AREA EDUCATION FOUNDATION LIAISON – Philip Eby

V. REPORT OF THE SUPERINTENDENT – Dr. Brian M. Troop

VI. GOOD NEWS REPORTS Staff and/or Board members share reports or stories of District and/or student success.

Board Agenda – June 14, 2021 Page 18 VII. GOVERNANCE REPORT – Chris Weber (Attachment) OE-7 Relationships

VIII. ADVOCACY REPORT – Judy Beiler

- - - SECTION 6 – MISCELLANEOUS & ADJOURNMENT - - -

I. COMMENTS/QUESTIONS FROM VISITORS A. Visitors may make comments or raise questions. NOTE: Personnel matters are never discussed at public meetings.

B. Citizens desiring consideration of School Board action on a topic not included on the agenda may make a written request to the Board President or Superintendent at least five (5) days before the regular public board meeting. This is according to Policy 903 in the official policy manual of the school district.

II. OLD BUSINESS

III. NEW BUSINESS Virtual School Board meeting options discussion

IV. ADJOURNMENT

Board Agenda – June 14, 2021 Page 19 The Board of School Directors of the Ephrata Area School District, Ephrata PA, met in Regular session on Monday, May 10, 2021 at 7:00 PM in the Middle School Media Center and via the Zoom Webinar Platform as advertised on April 12, 2021 in LNP. The link to the Zoom meeting was also made available on the District website along with directions for submitting questions/comments.

Board Members Present: President Richard Gehman, Vice-President Chris Weber, Members: Judy Beiler, Philip Eby, Trisha Good, Glenn Martin, Tim Stauffer, Timothy W. Stayer, and David Wissler; Superintendent (non-voting) Dr. Brian Troop; Treasurer (non-voting) Kristee Reichard; Secretary (non-voting) Stephanie Gingrich; and Student Representative (non-voting) Hannah Logue

Board Members Absent: None

School District Representatives Present: Dr. Jacy Clugston Hess, Officer John Hirneisen, Dr. Richard Hornberger, Dr. Peter Kishpaugh, Dennis Logue, Sarah McBee, and Dr. Tim McCormick

Media Present: Eric Stark, Ephrata Review

Visitors Present: Chris, Donna, and Emma Graeff; Alan, Ezekiel, and Jo Jones; and Mike Miller

CALL TO ORDER BY BOARD PRESIDENT President Gehman called the meeting to order at 7:00 PM.

MOMENT OF SILENCE, PLEDGE OF ALLEGIANCE, AND MISSION STATEMENT President Gehman asked for a moment of silent meditation followed by the Pledge of Allegiance and the recitation the District Mission Statement.

WELCOME AND COMMENTS/QUESTIONS FROM VISITORS President Gehman welcomed visitors to the meeting. He opened the meeting to questions or comments from visitors for any item on the agenda except personnel items that are never discussed at public meetings.  None

SCHOOL BOARD RESOLUTIONS Resolutions were presented to Emma Graeff and Ezekiel Jones for receiving National Merit Scholar Finalist recognition.

SUPERINTENDENT RECOGNITION Dr. Troop recognized Coach Adrian Shelley for his 300th win as the Ephrata High School head baseball coach and for his commitment to helping students and student-athletes pursue success.

EXECUTIVE SESSION President Gehman announced there would be an Executive Sessions for a personnel matter after the meeting tonight.

SECTION 2 – GENERAL BOARD ACTION ITEMS

Motion It was moved by Mr. Stayer, seconded by Mrs. Beiler, that the Ephrata Area Board of School Directors approve all of the items set forth below.

Roll call vote -- all members present voting yes. Motion approved - 9 Yes, 0 No.

I. SECRETARY REPORT – STEPHANIE A. GINGRICH A. Meeting Minutes Minutes from the April 26, 2021 School Board Meeting and May 3, 2021 Committee of the Whole meeting

School Board Regular Meeting Minutes – May 10, 2021 Page 1 of 10

B. Resolutions (Attachment #1) Emma Graeff and Ezekiel Jones – National Merit Scholar Finalists

II. BUDGET & FINANCE / PROPERTY

Budget & Finance A. Approve Treasurer’s Reports (Attachment #2) Treasurer’s Report for the period April 1-30, 2021

B. Approve List of Bills for Individual Accounts for May 10, 2021 (Attachment #3) General Fund $409,499.86 AP Direct Deposit $623,569.80 General Fund ACH Items $6,721,357.44 Capital Reserve $0.00 Food Service $77,822.56 Student Activities $1,367.09 Total $7,833,616.75

C. Per Capita Tax Exonerations (Attachment #4) Akron Borough 2020-2021 $ 50.00 Clay Township 2020-2021 $ 30.00 Ephrata Borough 2020-2021 $150.00 Ephrata Township 2020-2021 $ 90.00 Total $320.00

D. Depositories of Funds Appoint the following financial organizations as depositories for school funds for the 2021- 2022 fiscal year:  Fulton Bank  PNC Bank  PSDLAF  Wilmington Trust

E. Renaissance Agreement (Attachment #5) Agreement with Renaissance Star 360. This program will be used for Professional Services at the Intermediate and Middle schools as a benchmark academic progress indicator and as a progress monitoring tool for academic support services. The cost for the period August 1, 2021 through July 31, 2022 will be $4,200.00.

F. Appointment of Board Treasurer Nominate and elect a Treasurer who shall serve for one (1) year beginning on the first day of July after such election. Presently Kristee Reichard.

G. Direct Tax Collector Appointment Resolution (Attachment #6)

H. The Meadows Psychiatric Center Agreement (Attachment #7) Agreement with The Meadows Psychiatric Center, a behavioral health treatment facility. The cost is $67.00 per day for educational services provided for the 2021-2022 and 2022-2023 fiscal years.

I. 2021-22 Dentist and Physician Rates Dentist -- $2.00 per exam Physician -- $75.00 per hour

School Board Regular Meeting Minutes – May 10, 2021 Page 2 of 10

J. 2021-22 School Dentists John Gotwalt Sarah Gotwalt

K. 2021-22 School Physicians & Health Care Providers John Coates Rose Medice Jessica Gillis Jonathan Musyt Curtis Hershey Jennifer Payne Alexandre Katos Kristen Reeser James Kelly Nicole Zimmerman Ashley Kempsell

L. 2021-22 Sports Physical Physicians Lindsey Goetz James Kelly Curtis Hershey Kristen Reeser

M. 2021-22 Team Physicians Curtis Hershey James Kelly Joel Horning

N. Agreement with River Rock Academy (Attachment #8) Agreement with River Rock Academy, Incorporated, at the Lancaster County Campus for the 2021-2022 school year. This agreement is for Alternative Education for Disruptive Youth, and the program includes behavior management, therapeutic, and educational services. The District agrees to reserve five student slots at a per diem rate of $154.55 or annual tuition of $28,591.75 per student, for a total annual cost of $142,958.75. Any additional students above five will incur a daily per diem of $250.32.

O. Computertots/Computer Explorers Agreement (Attachment #9) Agreement with Computertots/Computer Explorers to supply classes for the 2021 Summer Enrichment Program. The fee for the course is covered by the participants.

P. Individual Reading Instruction Agreement (Attachment #10) Agreement with Jean Semder, Lancaster, PA, for individual reading instruction during the Extended School Year from July – August 2021 for students who require explicit and systematic approach for reading. The cost to the District shall be at a rate of $60.0 per hour plus the cost of travel and planning. Total hours shall not exceed five (5) hours weekly.

Q. Transportation Contract Addition Sub driver for the 2020-21 school year  Lisa Sternberg - Boyo

Property A. Music/Washington/District Office Project Motion for the Board of School Directors for Ephrata Area School District to take the following action with regard to construction of the High School & Middle School Renovations:

General Construction: Award Bid HIGH SCHOOL: Lobar Inc. $11,778,000 Lobar Inc. Alt. #4 Tree removal @ tennis courts $6,200 Lobar Inc.

School Board Regular Meeting Minutes – May 10, 2021 Page 3 of 10

Alt. #10 Brick Cleaning $30,000 Lobar Inc. MIDDLE SCHOOL: Detwiler Roofing $3,840,000 Detwiler Roofing., LLC Sub-Total General Construction $15,654,200

Mechanical Construction: HIGH SCHOOL: Matchline Mechanical $8,569,000 Matchline Mechanical MIDDLE SCHOOL: Matchline Mechanical $4,300,000 Matchline Mechanical Sub-Total Mechanical Construction $12,869,000

Plumbing Construction: HIGH SCHOOL: Vision Mechanical $463,900 Vision Mechanical MIDDLE SCHOOL: No Work Sub-Total Plumbing Construction $463,900

Electrical Construction: HIGH SCHOOL: Hirneisen Electrical $3,159,900 Hirneisen Electric, Inc Alt. #5 Clock/ Speaker System Replacement $28,000 Hirneisen Electric, Inc Alt. #6 Remove TV, Smartboard, Projectors $3,250 Hirneisen Electric, Inc Alt. #7 Remove data and receptacles $5,440 Hirneisen Electric, Inc Alt. #8 Add outlets for new camera locations $33,740 Hirneisen Electric, Inc Alt. #9 Add spare data outlets $30,290 Hirneisen Electric, Inc Alt. #12 Replace existing electrical panel $4,500 Hirneisen Electric, Inc Alt. #13 Replace existing electrical panel $4,270 Hirneisen Electric, Inc Alt. #14 Replace existing electrical panel $6,840 Hirneisen Electric, Inc Alt. #15 Replace existing electrical panel $10,285 Hirneisen Electric, Inc MIDDLE SCHOOL: McCarty & Son $521,720 McCarty and Son, Inc. Alt. #4 Replace existing electrical panel $4,900 McCarty and Son, Inc. Alt. #5 Replace existing electrical panel $5,500 McCarty and Son, Inc. Alt. #6 Replace existing electrical panel $9,100 McCarty and Son, Inc. Sub-Total Electrical Construction $3,827,735

TOTAL PROJECT W/ ALTERNATES $32,814,835

HIGH SCHOOL TOTAL W/ ALTERNATES $24,133,615 MIDDLE SCHOOL TOTAL W/ ALTERNATES $8,681,220

III. PERSONNEL A. Retirements  Gregory Keller, Intermediate School Special Education Para Educator, effective at the conclusion of the 2020-21 school year

B. Resignation  Larry Gehman, Sr., High School Custodian, effective May 12, 2021

C. Leaves  Melissa Brinser, Middle School Special Education Para Educator, April 14, 2021 through April 23, 2021  Dorene Byler, Akron/Clay Elementary Music, intermittent leave May 15, 2021 through May 14, 2022  Holly Criniti, Akron Elementary Grade 2, intermittent leave April 29, 2021 through approximately June 29, 2021  Thomas Irwin, Jr., Intermediate School Grade 6, intermittent leave March 25, 2021 through March 24, 2022  Jan Kauffman, High School Guidance Counselor, approximately June 4, 2021 through October 29, 2021  Hannah Krayer, Fulton Grade 1, approximately September 15, 2021 through the conclusion of the 2021-22 school year

School Board Regular Meeting Minutes – May 10, 2021 Page 4 of 10

 Marilyn Molchany, Fulton Elementary Grade 1, April 20, 2021 through April 28, 2021  Taija Rauch, Middle School Special Education Para Educator, May 10, 2021 through approximately May 21, 2021  Pammy Sensenig, District Office Administrative Assistant Central Enrollment and Child Accounting, June 2, 2021 through approximately August 25, 2021  Nicole Wells, High School Learning Support, April 27, 2021 through a date to be determined

D. Temporary Restructure of Position Part-time Intermediate/Middle School Health Room Nurse to full-time Intermediate/Middle School Health Room Nurse The temporary restructure of the position will provide additional support managing the increased nursing workload associated with COVID-19 through the conclusion of the 2021-22 school year. This position will be reexamined on an annual basis.

E. Appointments Professional  Aaron Campbell, Professional Employee High School Technology Education @ Level M, Step 6, effective August 1, 2021, replacing H. Landon Hunter, who is retiring

F. 2021 Summer School Teachers The following recommendations are conditional upon the program enrollment requirements.

Daniel Delaney Health & Physical Education Matthew Edmiston Science Kristopher Miller Math – Substitute Christina Thomas Math Daniel Ullrich Social Studies and Administrative Support Rachel Young Language Arts

G. 2021 Summer Enrichment Program Staff

Barry Christ Joy Rice Deborah DeHaven Alice Snader James Kimmel Sonia Straley Amy Potts

H. 2021 Extended School Year Staff – School-Based Program Staff Students are identified for Extended School Year based on their IEP. This classroom-based program will run for five (5) weeks for two (2) full days per week, addressing students’ IEP goals to prevent the regression of skills. Amy Apgar Teacher Dianna Becker Teacher Kerry Bunnell Teacher Hannah Carr Teacher Nicole Flora Teacher Madison Garrigan Teacher Heather Hibshman Teacher Tracie Homsher Teacher Rachelle Kaucher Teacher Katlyn Layman Teacher Molly Marquardt Teacher JoAnna Mays Teacher Amanda Peterson Teacher Katherine Querciagrossa Teacher Angela Bodine Para-Educator

School Board Regular Meeting Minutes – May 10, 2021 Page 5 of 10

Renee Cammauf Para-educator Kayla Cugino Para-educator Stacy Doyle Para-educator Kelly Etter Para-educator Irving Gonzalez Para-educator Alexandra Hanna Para-educator Diane Hoover Para-educator Samantha Hurst Para-educator Leslie Kunkle Para-educator Charisma Mottershead Para-educator Nicole Myers Para-educator Kelly Petersheim Para-educator Patricia Pollock Para-educator Donna Rivera Para-educator Deanna Rupp Para-educator Kollene Saenz Para-educator Tina Smith Para-educator Lindsay Snader Para-educator Julie Sweigart Para-educator Jennifer Taylor Para-educator Amanda White Para-educator Carolyn Walker Para-educator Lora White Para-educator Michelle Wolf Para-educator Jan Wooley Para-educator Amy Zimmerman Para-educator

I. Home-Based/Community-Based Staff (3-10 Hours per Student, Based on IEP) Some students qualify for a less intensive version of Extended School Year program through their IEP. Designed to address students’ IEP goals and to prevent the regression of skills, these sessions are scheduled individually for a variety of times based on the student’s needs.

Amy Apgar Teacher Dianna Becker Teacher Heather Hibshman Teacher JoAnna Mays Teacher

J. 2021 Summer Program Staff – Para-Educator These positions provide support for secondary special education students who are receiving summer school instruction.

Tina Smith Para-educator Michelle Wolf Para-educator

School Board Regular Meeting Minutes – May 10, 2021 Page 6 of 10

K. 2021 Pre-Kindergarten and K-6 Summer Targeted Academic Remediation Staff Class sessions will be held for incoming Kindergarten to 6th grade students for four (4) weeks for four (4) partial days per week. Instruction will be based on a prioritized grade-level curriculum and learning gaps that students have experienced as a result of interruptions to education during the past year. Nicole Bauman Teacher Lauren Brahl Teacher Celia Efrati Teacher Rachel Engle Teacher Cheryl Etkin Teacher Maghee Fegan Teacher Jane Mitchell Teacher Marilyn Molchany Teacher Christa Pearson Teacher Jessica Werntz Teacher Emily Burkholder Substitute Teacher Victoria Dagen Substitute Teacher Jodi Eberly Substitute Teacher Tammy Fulginiti Substitute Teacher Michelle Perry Substitute Teacher Adam Zeni Substitute Teacher Carol Nolt Nurse Heidi Kuska Substitute Nurse Krista Petty Substitute Nurse Krista Beamer Para-educator Shelby Sweigart Substitute Para-educator

L. 2021 Summer Technology Staff Andrew Blair Samuel Hall William Ludwig

M. 2020-21 Science Fair Distributions

2020-2021 High School Science Fair Compensation NAME UNITS STEP STEP AMOUNT TOTAL Marion Brenner 150.75 Top $17.70 $2,668.28 Jessica Chinchock 52.66 Top $17.70 $ 932.08 Tessa Boppel Didyoung 12.39 2 $11.35 $ 140.63 Adam Ewing 6.20 6 $15.60 $ 96.72 Kara Fox 41.30 6 $15.60 $ 644.28 Trevor Hershey 10.33 1 $10.28 $ 106.19 Douglas Kellogg 52.66 Top $17.70 $ 932.08 Chris Ann Slye 86.73 1 $10.28 $ 891.58 Totals 413.02 $6,411.84

2020-2021 Middle School Science Fair Compensation

NAME UNITS STEP STEP AMOUNT TOTAL Ryan Hough 17.00 Top $17.70 $300.90 Jennifer Trout 17.00 5 $14.52 $246.84 Totals 34.00 $547.74

School Board Regular Meeting Minutes – May 10, 2021 Page 7 of 10

IV. POLICY & CURRICULUM

Policy A. Policies for Second Reading (Attachment #11)  Policy 326, Complaint Process  Policy 340, Responsibility for Student Welfare

B. Policies for First Reading (Attachment #12)  Policy 805, Emergency Preparedness  Policy 805.2, School Security Personnel

Curriculum A. Candidates for Graduation (Attachment #13)

V. PUBLIC AFFAIRS & PLANNING A. Police Department MOUs (Attachment #14)

B. Retirement Resolutions (Attachment #15)

Years at Name Position in the District upon Retirement EASD Jennifer Cordivari Districtwide School Psychologist 12.75 Cheryl Cross Middle School Food Service 22 H. Landon Hunter High School Technology Education 26 Gregory Keller Intermediate School Special Education Para Educator 10 Cherlynn Myers High School Gifted Support Teacher 30.5 Deborah Sheaffer Clay Grade 1 33 Michael Sushinski Transportation/General Upkeep 16.75 Steven Sweigart Districtwide Director of Athletics/Student Activities/ Facilities 30.25 Pam Zoll High School Kitchen Manager 34 215.25

SECTION 3 – MISCELLANEOUS ACTION ITEMS

It was moved by Mr. Weber, seconded by Mr. Stayer, that the Ephrata Area Board of School Directors approve all of the items set forth below.

Roll call vote -- all members present voting yes. Motion approved - 9 Yes, 0 No.

I. 2021- 2022 General Fund Budget (Attachment #16) The proposed final budget for the 2021-2022 fiscal year beginning July 1, 2021 and ending June 30, 2022 with 17.88 mills of real estate taxes, and other enabling taxes with total expenditures of $76,116,720.

II. Resolution Authorizing Proposed Final Budget (Attachment #17) Resolution authorizing proposed final budget display and advertising and per capita tax notice

III. Board Secretary Appoint Stephanie Gingrich as Board Secretary for a term of four (4) years beginning on July 1, 2021 (pending approval of bonding).

School Board Regular Meeting Minutes – May 10, 2021 Page 8 of 10

SECTION 4 – INFORMATION ITEMS

I. PERSONNEL A. Vacancies Professional 2020-2021 District-wide Instructional Coach – Online Highland Emotional Support High School Itinerant Learning Support Middle School Social Studies Part-time Special Education Learning Coach

2021-2022 Akron Life Skills Support Clay Autistic Support District-wide Music (January 2022) District-wide School Psychologist District-wide School Psychologist – Part Time Elementary High School Chemistry LTS District-wide Speech & Language (August 23, 2021 through December 23, 2021) LTS Elementary (September 15, 2021 through the conclusion of the 2021-2022 school year) LTS High School World Language (2nd semester of the 2021-2022 school year) LTS Intermediate Grade 6 (2nd semester of the 2021-2022 school year) LTS Special Education Learning Support (2nd semester of the 2021-2022 school year)

Support 2020- 2021 Part-time Special Education One-to-One (6) Building Aide (2) Part-time Special Education Para-educator (10) Custodian Title I Para-educator District-wide HVAC Technician Full-time Special Education One-to-One 2021-2022 General Cafeteria (2) Full-time Special Education Para-educator (4) General Cafeteria (2) Technology Specialist Extra-Curricular Boys’ Basketball Assistant Coach Field Hockey Assistant Coach Football Assistant Coach Marching Band Assistant Director Middle School Boston Club Advisor

SECTION 5 – REPORTS

I. REPORT OF THE STUDENT REPRESENTATIVE – Hannah Logue A report was provided about various activities being held in buildings throughout the District.

II. REPORT OF THE LANCASTER COUNTY CAREER & TECHNOLOGY CENTER (LCCTC) JOINT OPERATING COMMITTEE REPRESENTATIVE – Tim Stayer  Graduation for the adult CTC program will take place on May 22.

III. REPORT OF LANCASTER-LEBANON IU13 BOARD REPRESENTATIVE – Tim Stauffer  No report

School Board Regular Meeting Minutes – May 10, 2021 Page 9 of 10

V. REPORT OF PSBA SECTION VII LIAISON – Tim Stayer  A mandate relief waiver is being considered.  A charter school reform rally will be held on May 25.  Only the face mask COVID restriction will remain in place after May 31.

VI. REPORT OF EPHRATA AREA EDUCATION FOUNDATION LIAISON – Philip Eby  The golf outing was very successful.

VII. REPORT OF THE SUPERINTENDENT – Dr. Brian Troop  The Board was thanked for their approval of the construction project.  The Board received a handout with the list of National German Exam gold, silver, and bronze recipients.  Approximately 375 District students in Kindergarten through Grade 12 participated in the 6th Annual District Coding Contest.  The Board was thanked for approving the resolutions for the nine staff members who are retiring. They have served the District for a total of 215.25 years.  Over 100 students participated in Hibshman Scholarship interviews in late April.  Graduation will be held outside at the War Memorial Field on Thursday June 3, with rain dates of June 4 and 5.  Planning for the fall continues. Recent survey data are indicating that about 84% of students in grades 7-12 and 77% in grades K-6 who are not currently participating in face-to-face instruction plan to return to school in the fall.

VIII. GOOD NEWS REPORTS  The Board appreciated the opportunity to recognize staff. Thank you messages from staff continue to come in.  The EHS girls’ track and field team won the Section championship.

IX. GOVERNANCE REPORT – Chris Weber (Attachment #18)  E-5 was reviewed.

X. ADVOCACY REPORT – Judy Beiler  Board members were encouraged to check out PACharterChange.org.

SECTION 6 – MISCELLANEOUS ITEMS & ADJOURNMENT

I. COMMENTS/QUESTIONS FROM VISITORS  None

II. OLD BUSINESS  None

III. NEW BUSINESS  Due to construction, the June meetings may not be held in the Middle School Media Center.

IV. ADJOURNMENT The meeting adjourned at 8:07 PM.

Respectfully Submitted,

______Stephanie A. Gingrich, Secretary Ephrata Area Board of School Directors

School Board Regular Meeting Minutes – May 10, 2021 Page 10 of 10

The Board of School Directors of the Ephrata Area School District, Ephrata PA, held a Committee of the Whole meeting on Tuesday, June 8, 2021 at 7:00 PM in the Middle School Media Center as advertised on April 12, 2021 in LNP.

Board Members Present: President Richard Gehman, Vice-President Chris Weber, Members: Philip Eby, Trisha Good, Glenn Martin, Tim Stauffer, and Timothy W. Stayer; Superintendent (non-voting) Dr. Brian Troop; and Treasurer (non-voting) Kristee Reichard

Board Members Absent: Judy Beiler and David Wissler

School District Representatives Present: Dr. Jacy Clugston Hess, Dr. Richard Hornberger, and Sarah McBee

Media Present: Eric Stark, Ephrata Review

Visitors Present: Michelle Bartholomew; Sharon Binkley; Ashley Boyer; Brenda Breckbill; David and Hope Donkewicz; Crystal Eby; Bill Elliott; Drew Green; Chuck and Darlene Hawkins; Leann Hurst; Brynlee, Janae, and Rilynn Hostetter; Lisa Hurst; Adrian and Naya Kapp; Bonnie and Michael Kapp; Owen Kurtz; Anastasia, Angie, and Ella Lehman; Jolynn Martin; Teagan Mellinger; Crystal Musser; Amy, Chase, Daisy, and Logan Pfautz; Brady, Eli, Josh, and Keturah Roberts; Chris Rohl; Tiffany Sensenig; Josh and Lori Shirk; Joshua Shuman; Valerie Smoker; Aubrey and Karla Stauffer; and Josiah, Lisa, Lylah, Norah, and Serenity Zeiset

CALL TO ORDER BY BOARD PRESIDENT

BOARD POSITION STATEMENT ON MASKS AND VACCINES

PARENT CONCERN ABOUT MASK MANDATE Several community members addressed the School Board about masks and vaccines.

EXECUTIVE SESSION An Executive Session was held for School Safety and Security.

SECTION DISCUSSIONS (Minutes attachment)  Budget & Finance / Property  Personnel  Policy & Curriculum  Public Affairs & Planning

GOVERNANCE DISCUSSION

ADVOCACY DISCUSSION

HOUSEKEEPING / ANNOUNCEMENTS

BOARD SURVEY DISCUSSION

ADJOURNMENT

School Board Committee of the Whole Meeting Minutes – June 8, 2021 Page 1 of 1

Committee of the Whole: Budget & Finance/Property Minutes June 8, 2021

DATE: June 8, 2021

SECTION ADMINISTRATOR: Kristee Reichard

BOARD MEMBERS IN ATTENDANCE: Philip Eby, Richard Gehman, Trisha Good, Glenn Martin, Tim Stauffer, Timothy W. Stayer, Chris Weber

BOARD MEMBER ABSENT: Judy Beiler, Dave Wissler

DISTRICT STAFF IN ATTENDANCE: Dr. Jacy Hess, Dr. Richard Hornberger, Sarah McBee, Kristee Reichard, and Dr. Brian Troop

GUESTS IN ATTENDANCE: Scott Kramer, RBC and Rhonda Lord, Kelin, Kegel, Litts and Lord and Erick Stark, Ephrata Review

ACTION ITEMS

Budget & Finance

I. Per Capita Tax Exonerations Clay Township 2020-2021 $ 50.00 Ephrata Borough 2020-2021 $ 90.00 Ephrata Township 2020-2021 $ 30.00 Total $170.00

II. Student Activity Club Accounts A. After review and discussion, the Committee endorsed the Administrative recommendation to approve the request of the graduating Class of 2021 to commit remaining funds to the Class of 2022 B. After review and discussion, the Committee endorsed the Administrative recommendation to close the following Activity Fund Club as of June 30, 2021 at the written request of the High School Principal and Activity Fund Custodian: Class of 2021 C. After review and discussion, the Committee endorsed the Administrative recommendation to establish the following Activity Fund Club as of July 1, 2021 at the written request of the High School Principal and Activity Fund Custodian: Class of 2025

III. Fund Balance Resolution (GASB 54) After review and discussion, the Committee endorsed the Administrative recommendation to approve the following Fund Balance Resolution as per GASB 54 guidelines:

EPHRATA AREA SCHOOL DISTRICT Fund Balance Resolution

RESOLVED, by the Board of School Directors of Ephrata Area School District, as follows:

Committee of the Whole: Budget & Finance +Property Meeting Minutes of June 8, 2021 Page 1 of 8 Committee of the Whole: Budget & Finance/Property Minutes June 8, 2021

IV. Authorization to Pay Bills and Employ Staff Members to Fill Vacancies After review and discussion, the Committee endorsed the Administrative recommendation to approve authorization to the Business Manager/Board Treasurer, to pay appropriate bills as submitted for June and July 2021, and authorize the Superintendent, after consultation with the Board President, to employ necessary staff members to fill vacancies within budgetary guidelines for the beginning of the 2021-2022 fiscal year.

V. 2020-2021 General Fund Budgetary Transfers After review and discussion, the Committee endorsed the Administrative recommendation to approve authorization to the Business Manager/Board Treasurer to make the appropriate budgetary transfers for the 2020-2021 fiscal year as may be necessary as a result of the audit.

VI. Authorize Change Orders and Award Bids After review and discussion, the Committee endorsed the Administrative recommendation to approve authorization to the Superintendent to approve change orders and award bids during June, July, and August 2021 for projects that have been approved by the Board.

VII. Lancaster-Lebanon Intermediate Unit 13 Special Education Services Agreement After review and discussion, the Committee endorsed the Administrative recommendation to approve a service agreement with Lancaster-Lebanon IU 13, Lancaster, PA, to provide special education services for the 2021-2022 fiscal year in the total approximate amount of $1,173,309.82

VIII. Lancaster-Lebanon IU 13 Contracted Services Agreements After review and discussion, the Committee endorsed the Administrative recommendation to approve the following services agreements with Lancaster-Lebanon IU 13, Lancaster, PA, for the fiscal year 2021-2022: A. Job Training Services Agreement, District-operated classes, at a rate of $386.25 a day for a total of 360 days for an approximate cost of $139,050.00 B. Speech/Language Services Agreement at a rate of $131.00 per hour for approximately 240 hours for an approximate cost of $31,440.00 C. Occupational/Physical Therapy Services Agreement at a rate of $131.00 per hour for approximately 245 hours for an approximate cost of $32,095.00

IX. Pro-Vision Agreement After review and discussion, the Committee endorsed the Administrative recommendation to approve an agreement with Pro-Vision for High-Definition School Bus Video System for buses, vans, and minibuses. The cost for the equipment to equip both Groff Transportation and Boyo Transportation vehicles is $82,892.00.

X. Pennsylvania Counseling Services (SAP) Agreement After review and discussion, the Committee endorsed the Administrative recommendation to approve an agreement with Pennsylvania Counseling Services, Lebanon, PA, for Student Assistance Program (SAP) for the 2021-2022 fiscal year. SAP services are an unfunded mandate by PDE. Two providers shall provide services, four days per week at High School and Middle School and one day at elementary schools at a total cost of $74,320.00.

XI. SurveyMonkey Enterprise Agreement After review and discussion, the Committee endorsed the Administrative recommendation to approve a three-year agreement with SurveyMonkey for their Enterprise program. This program allows the District to create surveys and analyze responses. The annual cost for the period July 1, 2021 through June 30, 2024 will be $3,500.00.

XII. Warren County School District Agreements After review and discussion, the Committee endorsed the Administrative recommendation to approve an agreement with Warren County School District for the 2021-2022 school year. The

Committee of the Whole: Budget & Finance +Property Meeting Minutes of June 8, 2021 Page 2 of 8 Committee of the Whole: Budget & Finance/Property Minutes June 8, 2021

services would be for an on-line instructional program administered by certified instructional personnel to provide credit and educational opportunities to students through the Cyber Service Program. The cost is $2,950.00 for a yearly full-time seat license (4 or more courses); $1,475.00 for a second semester full-time seat license (4 or more courses) or, if less than 4 courses are taken $275.00 for a half credit course and $550.00 for a full credit course.

XIII. Messiah University Dual Enrollment Agreement After review and discussion, the Committee endorsed the Administrative recommendation to approve agreements between the Ephrata Area School District and Messiah University for higher learning for the 2021-2022 fiscal school year. Dual enrollment is for eligible students currently enrolled in the Ephrata High School, who attend college classes to receive college credits while they are in high school. Students pay for the credits directly to the college. The cost is $150.00 per credit.

XIV. Student Transportation Agreements After review and discussion, the Committee endorsed the Administrative recommendation to approve 5-year agreements for student transportation as follows: A. Groff Transportation agreement for 2021-2022 through 2025-2026 B. Boyo Transportation agreement for 2021-2022 through 2025-2026 Each contract will receive an annual consumer price increase (CPI) (subject to a maximum of 3.2% and a minimum of 2.5%).

XV. DoubleTree by Hilton – Catering Sales Agreement After review and discussion, the Committee endorsed the Administrative recommendation to approve 2023 and 2024 Catering Sales Agreements with DoubleTree by Hilton in Reading, PA, for the Prom Package. The estimated cost is $16,800.00 for each year. The deposit for the 2020 prom will be rolled over to the prom of 2022 since the 2020 and 2021 proms had to be cancelled. The remaining expenses will be paid by the Class of 2023 and 2024 Student Activity Fund and students.

XVI. Eastern University Affiliation Agreement After review and discussion, the Committee endorsed the Administrative recommendation to approve an agreement with Eastern University for Cooperative School Nurse Practicum Affiliation for 2021-2022. The school nurse practicum student will be assigned for 100 clinical hours while enrolled in the Eastern University School Nurse Practicum Course.

XVII. VISTA School Agreement After review and discussion, the Committee endorsed the Administrative recommendation to approve an agreement with VISTA School to provide special education for a student as defined by his/her IEP Regular School Year Educational Services Contract for 2021-2022 school year at a cost of $57,563.71.

XVIII. Community Action Partnership Subrecipient Agreement After review and discussion, the Committee endorsed the Administrative recommendation to approve a subrecipient agreement with Community Action Partnership (CAP) of Lancaster County, Inc. CAP is the lead agency for the grant. They requested this agreement since the money will be funneled to the District through United Way and CAP. The July 1, 2021 through December 31, 2021 funded amount for EASD is $15,125.00.

XIX. Lancaster County Community Action Partnership (CAP) Memorandum of Understanding After review and discussion, the Committee endorsed the Administrative recommendation to approve an MOU with Lancaster County Head Start to coordinate beneficial activities to effectively service children and families in our community.

XX. Lancaster County Community Action Partnership (CAP) Memorandum of Understanding After review and discussion, the Committee endorsed the Administrative recommendation to approve an MOU with Lancaster County Community Action Partnership to identify the roles and

Committee of the Whole: Budget & Finance +Property Meeting Minutes of June 8, 2021 Page 3 of 8 Committee of the Whole: Budget & Finance/Property Minutes June 8, 2021

responsibilities of each party as they relate to providing school age nutrition education to students at Fulton Elementary.

XXI. Transportation Contract Addition After review and discussion, the Committee endorsed the Administrative recommendation to approve sub driver for the 2020-21 school year  Daniel Forrester - Boyo

XXII. 2021-2022 General Fund Budget A. After review and discussion, the Committee endorsed the Administrative recommendation to approve the following General Fund Resolution Real Estate Tax Levy for 2021-2022:

RESOLVED, by the Board of School Directors of the Ephrata Area School District, as follows: 1. The proposed Final Budget of the School District for the 2021- 2022 fiscal year on form PDE-2028 as presented to the School Board is adopted as a Final Budget for the School District General Fund.

B. Real Estate Tax Levy for 2021-2022 1. The Board reviewed the current budget information and 5-year forecast and gave administration the direction to have three scenarios for a decision at final board meeting. The final 2021-2022 General Fund Budget will be determined at the June 14, 2021 board meeting. 2. After review and discussion, the Committee recommended the Business Manager/Board Treasurer to print the 2021-2022 tax bills after board approval on Monday, June 14, 2021. 3. After review and discussion, the Committee endorsed the Administrative recommendation 2021 Annual Tax Levy Resolution as follows:

2021 Annual Tax Levy Resolution

RESOLVED, by the Board of School Directors of Ephrata Area School District, that taxes are levied for school purposes for the school year beginning July 1, 2021, subject to the provisions of the Local Tax Collection Law, as follows: 1. Real estate tax. Real estate tax of ____ mills (or $.___ per $100 of assessment) on the assessed value of all real property taxable for school purposes in this School District. (Levied under School Code §§ 672 and 673.) 2. Interim real estate tax. Interim real estate tax of ____ mills (or $.___ per $100 of assessment) on the assessed value of taxable real property, as stated in interim real estate assessment notices, that constitutes construction of a building, an improvement to a building, or other improvement to real property, not otherwise exempt from taxation. The interim real estate tax is part of the real estate tax levy, and applies to the assessed value of taxable real property not included in the initial tax duplicate used in issuing initial real estate tax notices for the school year. Tax assessors are directed to inspect and assess all taxable real property in the School District to which any improvement has been made, and to give notice of change in assessed value as required by law. The interim real estate tax applies for that proportionate part of the School District fiscal year remaining after the property was improved. (Levied under School Code § 677.1.) 3. Per capita tax. Per capita tax of five dollars ($5.00) on each individual over the age of eighteen (18) years who is a resident of this School District. The per capita tax applies to any individual who resides within the School District at any time during the school year starting July 1 and who is over the age of eighteen (18) at the time of such residence within the School District. (Levied under School Code §§ 672 and 679.)] 4. Utility realty used to generate electricity. The real estate tax and the interim real estate tax apply to all real property taxable for school purposes, including all property listed in the definition of “utility realty” under § 8101-A(3) of the Public Utility Realty Tax Act, that was classified in such definition as “utility realty” prior to January 1, 2000, and that was removed from such definition effective

Committee of the Whole: Budget & Finance +Property Meeting Minutes of June 8, 2021 Page 4 of 8 Committee of the Whole: Budget & Finance/Property Minutes June 8, 2021

January 1, 2000, because used in generating electricity. The tax applies to such property to the maximum extent permissible under the Pennsylvania Constitution and the Public Utility Realty Tax Act. 5. Tax due date/delinquent status. a. The real estate tax is due and payable on July 1, 2021, and this will be the date of the tax notice issued to the owner for real estate tax other than interim real estate tax. Unless installment payment has been elected under the Ephrata Area School District Real Estate Tax Installment Payment Plan, the real estate tax is delinquent if not paid in full within four (4) months after the date of the tax notice issued to the owner – by October 31, 2021, for tax other than interim real estate tax. b. The interim real estate tax is due and payable on the first day of the month after the month in which any improvement or addition to real property has been made. The interim real estate tax is delinquent if not paid in full within four (4) months after the date of the tax notice issued to the owner. c. The per capita tax is due and payable on July 1, 2022, and this will be the date of the tax notice issued to an individual subject to the per capita tax on July 1. For such individuals, the per capita tax is delinquent if not paid in full within four (4) months after the date of the tax notice issued to the taxpayer – by April 30, 2022. If a resident individual attains age eighteen (18) after July 1 or an individual over age eighteen (18) becomes a resident after July 1, the per capita tax is due and payable on the date when the individual becomes subject to the tax. For such individuals, the per capita tax is delinquent if not paid in full within four (4) months after the date of the tax notice issued to the taxpayer.] 6. Discount and penalty. All taxpayers are entitled to a discount of two percent (2%) from the amount of the real estate tax or interim real estate tax [or per capita tax] by making payment of the entire tax amount within two (2) months after the date of the tax notice – by August 31, 2021, for tax other than interim real estate tax [or per capita tax that becomes due after July 1]. Unless installment payment has been elected under the Ephrata Area School District Real Estate Tax Installment Payment Plan, a taxpayer will be charged a penalty of ten percent (10%) of the tax, which penalty will be added to the tax, if the tax is not paid in full within four (4) months after the date of the tax notice – by October 31, 2021, for tax other than interim real estate tax or per capita tax that becomes due after July 1. (Discount and penalty rules established under Local Tax Collection Law, 72 P.S. § 5511.10.) 7. Severability. The provisions of this resolution are severable and, if any section, clause, sentence, part or provision is determined to be illegal, invalid or unconstitutional, such determination will not affect or impair any of the remaining sections, clauses, sentences, parts or provisions of this resolution. It is declared to be the intent of this school district that this resolution would have been adopted even if any such illegal, invalid or unconstitutional section, clause, sentence, part or provision had not been included in this resolution. 8. Continuation of other taxes. The Board has previously imposed other taxes that do not require an annual levy. Without modifying or amending such taxes in any manner, the Board ratifies continuation of the following previously imposed taxes that do not require an annual levy: a. Real estate transfer tax. Real estate transfer tax of 1.0%. (School District receives .5%, and municipalities receive .5%. Levied under the Pennsylvania Real Estate Transfer Tax Act and the Local Tax Enabling Act, Act 511.) b. Earned income and net profits tax. Earned income and net profits tax of 1%. (School District receives .5%, and municipalities receive .5%. School District tax levied under Act 1 for real estate tax reduction. c. LTEA per capita tax. Per capita tax of $5. This $5 per capita tax levied under Act 511 is in addition to the $5.00 per capita tax levied under the School Code. (Levied under the Local Tax Enabling Act, Act 511.)]

I certify that the foregoing is a true and correct copy of a resolution adopted by the Board of School Directors at a meeting thereof legally held on June 14, 2021.

Committee of the Whole: Budget & Finance +Property Meeting Minutes of June 8, 2021 Page 5 of 8 Committee of the Whole: Budget & Finance/Property Minutes June 8, 2021

C. Homestead and Farmstead Exclusion Resolution After review and discussion, the Committee endorsed the Administrative recommendation 2021 Homestead and Farmstead Exclusion Resolution as follows: EPHRATA AREA SCHOOL DISTRICT 2021 Homestead and Farmstead Exclusion Resolution

RESOLVED, by the Board of School Directors of Ephrata Area School District, that homestead and farmstead exclusion real estate tax assessment reductions are authorized for the school year beginning July 1, 2021, under the provisions of the Homestead Property Exclusion Program Act (part of Act 50 of 1998) and the Taxpayer Relief Act (Act 1 of 2006), as follows: 1. Aggregate amount available for homestead and farmstead real estate tax reduction. The following amounts are available for homestead and farmstead real estate tax reduction for the school year beginning July 1, 2021: a. Gambling tax funds. The Pennsylvania Department of Education (PDE) has notified the School District that PDE will pay to the School District during the school year pursuant to Act 1, 53 P.S. § 6926.505(b), as a property tax reduction allocation funded by gambling tax funds, the amount of $1,011,169.82. b. Philadelphia tax credit reimbursement funds. PDE has notified the School District that PDE will pay to the School District during the school year pursuant to Act 1, 53 P.S. § 6926.324(3), as reimbursement for Philadelphia tax credits claimed against the School District earned income tax by School District resident taxpayers, the amount of $16,204.04. c. Aggregate amount available. Adding these amounts, the aggregate amount available during the school year for real estate tax reduction is $1,027,373.86. 2. Homestead/farmstead numbers. Pursuant to Act 50, 54 Pa. C.S. § 8584(i), and Act 1, 53 P.S. § 6926.341(g)(3), the County has provided the School District with a certified report listing approved homesteads and approved farmsteads as follows: a. Homestead property number. The number of approved homesteads within the School District is ______. b. Farmstead property number. The number of approved farmsteads within the School District is ______. c. Homestead/farmstead combined number. Adding these numbers, the aggregate number of approved homesteads and approved farmsteads is ______. 3. Real estate tax reduction calculation. The school board has decided that the homestead exclusion amount and the farmstead exclusion amount shall be equal. Dividing the paragraph 1(g) aggregate amount available during the school year for real estate tax reduction of $______by the paragraph 2(c) aggregate number of approved homesteads and approved farmsteads of ______(the preliminary calculation of the maximum real estate tax reduction amount applicable to each approved homestead and to each approved farmstead is $______. 4. Homestead exclusion calculation. Dividing the paragraph 3 maximum real estate tax reduction amount of $______by the School District real estate tax rate of _____ mills (.0__), the maximum real estate assessed value reduction to be reflected on tax notices as a homestead exclusion for each approved homestead is $______, and the maximum real estate assessed value reduction to be reflected on tax notices as a farmstead exclusion for each approved farmstead is $______. 5. Homestead/farmstead exclusion authorization – July 1 tax bills. The tax notice issued to the owner of each approved homestead within the School District shall reflect a homestead exclusion real estate assessed value reduction equal to the lesser of: (a) the County-established assessed value of the homestead, or (b) the paragraph 4 maximum real estate assessed value reduction of $______. The tax notice issued to the owner of each approved farmstead within the School District shall reflect an additional farmstead exclusion real estate assessed value reduction equal to the

Committee of the Whole: Budget & Finance +Property Meeting Minutes of June 8, 2021 Page 6 of 8 Committee of the Whole: Budget & Finance/Property Minutes June 8, 2021

lesser of: (a) the County-established assessed value of the farmstead, or (b) the paragraph 4 maximum real estate assessed value reduction of $______. For purposes of this Resolution, “approved homestead” and “approved farmstead” shall mean homesteads and farmsteads listed in the report referred to in paragraph 2 above and received by the School District from the County Assessment Office on or before May 1 pursuant to Act 1, 53 P.S. § 6926.341(g)(3), based on homestead/farmstead applications filed with the County Assessment Office on or before March 1. This paragraph 5 will apply to tax notices issued based on the initial tax duplicate used in issuing initial real estate tax notices for the school year, which will be issued on or promptly after July 1, and will not apply to interim real estate tax bills.

Property

I. Lease Addendum for the Farmhouse After review and discussion, the Committee endorsed the Administrative recommendation to approve an addendum to extend the Residential Real Estate Lease Agreement for one year for the District-owned farmhouse at 189 S. Market Street, Ephrata, PA, for 2021-2022 in the amount of $995.00 per month.

II. Agreement with Community Action Partnership After review and discussion, the Committee endorsed the Administrative recommendation of the agreement with Community Action Partnership Head Start, Lancaster, PA, to rent areas in the following locations for their Head Start program for the period of July 1, 2021 - June 30, 2022; Clay Elementary Room 402 – Utility cost $404.00 per month Office – Utility cost $71.00 per month Fulton Elementary Room A121– Utility cost $348.00 per month

Headstart shall pay a monthly rental fee of $1.00.

Total monthly rent and utility income $824.00

The Community Action Partnership agreed, if during the fiscal year they receive COLA increase in funds, they will contact the District to renegotiate.

DISCUSSION / INFORMATION ITEMS

Budget/Finance I. Debt Service After a presentation from Rhonda Lord of Kegel, Kelin, Litts and Lord and Scott Kramer of RBC the Board indicated for the Administration to prepare documents for the 35 million in debt with a reduction in payment to $5.5 million and the first year using capital projects account for payment. This will be moved to an action item.

II. Moody’s Investor Services Report The Moody’s credit analysis summary for the Ephrata Area School District states that the EASD rating is Aa3. The District financial position will continue to exhibit strength in the near-term due to conservative budgeting. The District moderate leverage will remain manageable due to an absence of near-term borrowing plans while its economy will grow moderately in the near future.

Committee of the Whole: Budget & Finance +Property Meeting Minutes of June 8, 2021 Page 7 of 8 Committee of the Whole: Budget & Finance/Property Minutes June 8, 2021

III. Stryke Security, Inc. Agreement (Content Filter) After review and discussion, the Committee endorsed the Administrative recommendation to approve a three-year agreement with Stryke Security, Inc. for Linewize subscription for content filters. The cost for three years is $33,450.00. This will be moved to an action item.

IV. Edmentum Agreement After review and discussion, the Committee endorsed the Administrative recommendation to approve an agreement with Edmentum for licenses for elementary and secondary online classes. The cost for 2021-2022 is $162,500.00. This will be moved to an action item.

V. Sponsorship Agreements After review and discussion, the Committee endorsed the Administrative recommendation to approve the following Sponsorship Agreements: A. Wellspan One-Year Extended Agreement for the Ephrata Mountaineer Field (Turf Field). For the 2021-2022 school year, Wellspan will pay the District $10,000. B. Orthopedic Associates of Lancaster, LTD ten-year agreement for sponsorship recognitions per the agreement. For the period 2021-2022 through 2031-2032 at a fee of $52,000. These agreements will be moved to action.

VI. Acknowledge Donation  Acknowledgement of a contribution of $3,000 from the organization 4 Our Kids for Summer School scholarships

Property I. HS/MS Renovation Update  Letters to Proceed  Preconstruction Meeting  Permit Fees

Committee of the Whole: Budget & Finance +Property Meeting Minutes of June 8, 2021 Page 8 of 8 Committee of the Whole: Personnel Minutes June 8, 2021

DATE: June 8, 2021

SECTION ADMINISTRATOR: Dr. Jacy Clugston Hess

BOARD MEMBERS IN ATTENDANCE: Judy Beiler, Philip Eby, Richard Gehman, Trisha Good, Glenn Martin, Tim Stauffer, Timothy W. Stayer, Chris Weber, and David Wissler

DISTRICT STAFF IN ATTENDANCE: Dr. Jacy Clugston Hess, Stephanie Gingrich, Dr. Richard Hornberger, Sarah McBee, Kristee Reichard and Dr. Brian Troop

MEDIA: Eric Stark and LNP

ACTION ITEMS I. Retirements  Bonnie Wike, High School Custodian, effective May 19, 2021

II. Resignations  Lois Beachy, Fulton General Cafeteria Worker, effective May 26, 2021  Hillary Chwiecko, Middle School English, effective June 4, 2021  Stacy Doyle, Middle School Special Education Para Educator Autistic Support, effective June 4, 2021  Kelly Etter, Clay Special Education Para Educator Autistic Support, effective July 29, 2021  Ann Grill, Middle School Special Education Para Educator Learning Support, effective June 4, 2021  Katlin Miller, Clay Grade 3, effective May 12, 2021  Patricia Pollock, Clay Special Education Para Educator Autistic Support, effective July 29, 2021

III. Leaves  Judith Cetkowski, Intermediate School Administrative Assistant, intermittent leave June 21, 2021 through August 27, 2021  Emily Detweiler, Highland Grade 2, requests to extend her leave through approximately October 29, 2021  Samantha Johnson, Fulton/Highland Elementary Library Media Specialist, approximately August 31, 2021 through approximately March 4, 2022  Maria Miller, Middle School English, intermittent leave May 27, 2021 through May 26, 2022

IV. Creation of Position  Learning Support Teacher This position is required to manage an increased number of students with IEPs and an increase in the needs of students with IEPs at the High School. This additional position will allow IEPs to be written and services delivered so that all students receive FAPE in their LRE.

V. Transfers  Matthew Becker, Fulton Grade 4 to Clay Grade 3, effective July 1, 2021, due to student enrollment  Tracy Eberly, EHS@Washington Special Education Para Educator Life Skills Support to Middle School Special Education Para Educator Life Skills Support, effective August 30, 2021 through the conclusion of the 2021-2022 school year, replacing Kathryn Benjamin Campbell who resigned  Sonya Hartman, Part-time Fulton Building Aide to Full-time Clay Special Education Para Educator Autistic Support, effective August 30, 2021 through the conclusion of the 2021-2022 school year, replacing Kelly Etter who resigned  Hannah Krayer, Fulton Grade 1 to Akron Grade 1, effective July 1, 2021, due to student enrollment  Tania Kreider, Akron Grade 3 to Akron Grade 2, effective July 1, 2021, due to student enrollment  Lori Long, Highland Grade 2 to Fulton Grade 2, effective July 1, 2021, due to student enrollment

Committee of the Whole: Personnel June 8, 2021 Page 1 of 13 Committee of the Whole: Personnel Minutes June 8, 2021

 Sarita Lucas, Clay Special Education Para Educator Autistic Support to Intermediate Special Education Para Educator Learning Support, effective July 1, 2021 through the conclusion of the 2021-2022 school year, replacing Gregory Keller who retired  Tanya Ludwig, Middle School Special Education One-to-One Learning Support to High School Special Education Para Educator Emotional Support, effective August 30, 2021 through the conclusion of the 2021-2022 school year, replacing Jeanine Morales who resigned  Cynthia Mast, Part-time High School Special Education Para Educator Emotional Support to Full- time High School Special Education Para Education Autistic Support, effective August 30, 2021 through the conclusion of the 2021-2022 school year, filling a newly created position  Michelle Morales, Part-time Intermediate/Middle School Health Room Nurse to Full-time Intermediate/Middle School Health Room Nurse, effective August 30, 2021 through the conclusion of the 2021-2022 school year, filling a temporary restructured position  Matthew Moyer, Intermediate Grade 6 to Intermediate Grade 5, effective July 1, 2021, due to student enrollment  Valerie Stoneburner, Clay Grade 4 to Clay Grade 3, effective July 1, 2021, replacing Katlin Miller who resigned  Donna Weidler, Clay Grade 2 to Highland Grade 2, effective July 1, 2021, replacing Lori Long who transferred  Amanda White, Middle School Special Education One-to-One Life Skills Support to Clay Special Education Para Educator Autistic Support, effective August 30, 2021 through the conclusion of the 2021-2022 school year, replacing Sarita Lucas who transferred

VI. Appointments Professional  Shane Austin, Temporary Professional Employee High School Chemistry @ Level M/Step 4, effective August 23, 2021, replacing Chris Ann Slye who resigned  Meredith Bailey, Professional Employee High School Itinerant Learning Support @ Level M/Step 5, effective August 23, 2021, replacing David Herring who resigned  Matthew Herbener, Temporary Professional Employee Highland Grade 3 @ Level B30/Step 1, effective August 23, 2021, replacing Valerie Stoneburner who transferred  Alexis Hurrell, Temporary Professional Employee Highland Emotional Support @ Level B/Step 1, effective August 23, 2021, replacing Kristen Quimby Paskowski who resigned  Hannah Lombardo, Temporary Professional Employee District-wide School Psychologist @ Level M30/Step 1, effective August 1, 2021, replacing Jennifer Cordivari who retired  Kelly McKivigan, Temporary Professional Employee Clay Autistic Support @ Level M/Step 2, effective August 23, 2021, replacing Jessica Chrusch who resigned  Madeline Shipe, Temporary Professional Employee Akron Life Skills Support @ Level B/Step 1, effective August 23, 2021, replacing Stephanie Cumens who resigned  Kaitlyn Vaughn, Temporary Professional Employee Highland Grade1 @ Level B/Step 1, effective August 23, 2021, replacing Deborah Sheaffer who retired  Taylor Wiederrecht, Temporary Professional Employee Middle School Social Studies @ Level B15/ Step 1, effective August 23, 2021, replacing Matthew Sweigart who resigned

Support  Selfanus Kharuxab, High School Custodian, effective June 1, 2021, replacing Larry Gehman who resigned  Tracy Zimmerman, Middle School General Cafeteria Worker, effective August 30, 2021, replacing Cheryl Cross who retired

Extracurricular  Olivia Brendle, Marching Band Assistant Director, effective July 1, 2021  Jordan Cipalla, Boys’ Basketball Assistant Coach, effective July 1, 2021  Ashley Frederickson, High School MiniTHON Co-Advisor, effective July 1, 2021  Christopher Martin, Boys’ Soccer Assistant Coach, effective July 1, 2021  Rodney Snyder, Football Assistant Coach, effective July 1, 2021

Committee of the Whole: Personnel June 8, 2021 Page 2 of 13 Committee of the Whole: Personnel Minutes June 8, 2021

VII. Department Supervisors for the 2021-2022 School Year Nicholas Crowther Computer Science/STEAM, Tech Ed Samantha Hull Electives (K-12) (Library, World Language, FCS) Jennifer Weiser English Stephen Habowski Guidance (K-12) Heidi Kuska Health Services (K-12) Geraldine Bauer Mathematics Daniel Delaney Related Arts (K-12) (Music, PE, Art) Joshua Haupt Science/Ag Ed Lawrence Hagen Social Studies/Business Tara Nicole Flora Special Education (K-12) Rachelle Kaucher Special Education (K-12)

VIII. Elementary (K-6) Subject Area Chairs for the 2021-2022 School Year Adam Zeni Math K-4 Samantha Merkey Math 5-6 Kati Prudente Science K-4 Todd Ream Science/Social Studies 5-6 Erica Rosado Social Studies K-4

IX. Elementary (K-6) Technology Leaders for the 2021-2022 School Year Akron Elementary School Emilie Keener Grade 3 Tania Kreider Grade 2 Clay Elementary School Maghee Fegan Grade 4 Ashley Lewis Grade 1 Fulton Elementary School Rachel Engleman Grade 1 Erika Rosado Grade 2 Highland Elementary School Cheryl Etkin Grade 1 Carrie Maharg Grade 3 Intermediate School Scott Bailey Grade 6 Brian Chickerino Grade 5 District-wide VACANT Related Arts

X. Elementary (K-6) Grade Level Leaders for the 2021-2022 School Year Emily Burkholder Kindergarten Alycia Kauffman Grade 1 David Trout Grade 2 Amanda Halteman Grade 3 Kristen Selzer Grade 4 Sara Price Grade 5 Tanya Goss Grade 6

XI. Teachers of Record for EHS@Washington for the 2021-2022 School Year Maggie Myers English Christopher Martin Math Daniel Delaney Health and Physical Education Amy Segura Science Dan Ullrich Social Studies & Admin Support

Committee of the Whole: Personnel June 8, 2021 Page 3 of 13 Committee of the Whole: Personnel Minutes June 8, 2021

XII. Middle School & High School Media Coordinators for the 2021-2022 School Year Steven Goss Middle School Samantha Hull High School

XIII. Aides for the 2021-2022 School Year Last Name First Name Title ANAYA SANCHEZ BRENDA Building Aide BEAMER KRISTA Building Aide BENDER LISA Building Aide BURD JENNIFER Building Aide CAMPBELL ANDREA Building Aide CHRIST BARRY Building Aide FOSTER KRISTINE Building Aide GOOD KRISTA Building Aide GOODMAN SHARON Building Aide SPANGENBERG FELIS Building Aide STERNER TIEA Building Aide SWEIGERT SHELBY Building Aide VACANT VACANT Building Aide VACANT VACANT Building Aide VACANT VACANT Building Aide MORALES MICHELLE Health Room Nurse NOLT CAROL Health Room Nurse OBER CATHY Health Room Nurse PETTY KRISTA Health Room Nurse RICHARD RITA Health Room Nurse TREMBLEY PATRICIA Health Room Nurse CRILLS SANDI Library Media Aide EBERLY DAWN Library Media Aide GINGRICH MELISSA Library Media Aide MARKS DEBORAH Library Media Aide MARKS DIANE Library Media Aide MORRISON EMILY Library Media Aide AUKER KASSI Special Education One-to-One MERTZ GENEVA Special Education One-to-One MOTTERSHEAD CHARISMA Special Education One-to-One REDDIG LISA Special Education One-to-One SLIDER DEBORAH Special Education One-to-One SLIDER MICHELLE Special Education One-to-One SWEIGART JULIE Special Education One-to-One VACANT VACANT Special Education One-to-One VACANT VACANT Special Education One-to-One VACANT VACANT Special Education One-to-One VACANT VACANT Special Education One-to-One VACANT VACANT Special Education One-to-One VACANT VACANT Special Education One-to-One VACANT VACANT Special Education One-to-One VACANT VACANT Special Education One-to-One VACANT VACANT Special Education One-to-One BODINE ANGELA Special Education Para Educator BOLLINGER JENNIFER Special Education Para Educator BRINSER MELISSA Special Education Para Educator

Committee of the Whole: Personnel June 8, 2021 Page 4 of 13 Committee of the Whole: Personnel Minutes June 8, 2021

CAMMAUF RENEE Special Education Para Educator CUGINO KAYLA Special Education Para Educator DEHAVEN DEBORAH Special Education Para Educator EBERLY ERIKA Special Education Para Educator EBERLY TRACY Special Education Para Educator EHRHART ANDREA Special Education Para Educator ENCK CATHERINE Special Education Para Educator FAKE KARA Special Education Para Educator FISHER CRYSTAL Special Education Para Educator GONZALES HEIDI Special Education Para Educator GONZALEZ IRVING Special Education Para Educator GREEN-MONTIJO NANCY Special Education Para Educator HANNA ALEXANDRA Special Education Para Educator HARDING JILL Special Education Para Educator HEAGY SHERI Special Education Para Educator HOOVER AMY Special Education Para Educator HOOVER DIANE Special Education Para Educator HUBBARD KRISTA Special Education Para Educator HUGHES JESSICA Special Education Para Educator HURST SAMANTHA Special Education Para Educator KEISER PATRICIA Special Education Para Educator KUNKLE LESLIE Special Education Para Educator LENTZ NICOLE Special Education Para Educator LOCKARD JILLIAN Special Education Para Educator LUCAS SARITA Special Education Para Educator LUDWIG TANYA Special Education Para Educator MAST CYNTHIA Special Education Para Educator MCBREARTY KATHLEEN Special Education Para Educator MUSCARELLI MARIE Special Education Para Educator MYERS NICOLE Special Education Para Educator PETERSHEIM KELLY Special Education Para Educator RAUCH TAIJA Special Education Para Educator RIVERA DONNA Special Education Para Educator RUPP DEANNA Special Education Para Educator RYAN STACIE Special Education Para Educator SAENZ KOLLENE Special Education Para Educator SCHLINKMAN DONNA Special Education Para Educator SIEGLE TONI ANN Special Education Para Educator SMITH CAROLYN Special Education Para Educator SMITH TINA Special Education Para Educator SNADER LINDSAY Special Education Para Educator STAUFFER JOYCE Special Education Para Educator SUSHINSKI JENNY Special Education Para Educator SWEIGART MICHELLE Special Education Para Educator TAYLOR JENNIFER Special Education Para Educator TIESI WENDY Special Education Para Educator TRUSKEY SARA Special Education Para Educator VACANT VACANT Special Education Para Educator VACANT VACANT Special Education Para Educator VACANT VACANT Special Education Para Educator VACANT VACANT Special Education Para Educator VACANT VACANT Special Education Para Educator

Committee of the Whole: Personnel June 8, 2021 Page 5 of 13 Committee of the Whole: Personnel Minutes June 8, 2021

VACANT VACANT Special Education Para Educator VACANT VACANT Special Education Para Educator VACANT VACANT Special Education Para Educator VACANT VACANT Special Education Para Educator VACANT VACANT Special Education Para Educator VACANT VACANT Special Education Para Educator VACANT VACANT Special Education Para Educator VACANT VACANT Special Education Para Educator VACANT VACANT Special Education Para Educator VACANT VACANT Special Education Para Educator VICKS STACY Special Education Para Educator VOGT COLLEEN Special Education Para Educator WALKER CAROLYN Special Education Para Educator WHITE AMANDA Special Education Para Educator WHITE LORA Special Education Para Educator WIDDER CARLY Special Education Para Educator WIDNER-HESSION VERONICA Special Education Para Educator WITMER SUSAN Special Education Para Educator WOLF MICHELLE Special Education Para Educator WOOLLEY JAN Special Education Para Educator ZIMMERMAN AMY Special Education Para Educator ZIMMERMAN DONNA Special Education Para Educator ZUNNER STACEY Special Education Para Educator BEAMER KRISTA Title I Aide BIGLER TRACEY Title I Aide BYRNE RAMONA Title I Aide ESHLEMAN JENNIFER Title I Aide GOEKE LISA Title I Aide MARTIN JILL Title I Aide MORGAN CHRISTINA Title I Aide PAULEY JUDITH Title I Aide POTTEIGER DORLINDA Title I Aide RAMOS AMY Title I Aide ROOT BRIENNA Title I Aide TRELLA AMY Title I Aide VACANT VACANT Title I Aide WENGER MELISA Title I Aide

XIV. Extra-curricular Coaches, Advisors, and Fall Dramatics and Spring Musical Staff for the 2021- 2022 School Year Position Last Name First Name Head Soccer Coach Deininger Robert Assistant Boys Soccer Coach Sweigart Steven Assistant Boys Soccer Coach Muhr Michael Assistant Boys Soccer Coach DeHaven Kole Assistant Boys Soccer Coach Martin Christopher Cheerleading Advisor Bock Michelle Assistant Cheerleading Coach Myers Drew Assistant Cheerleading Coach Smidga Erinn Head Cross Country Coach Molchany Michael Assistant Cross Country Coach Keller Gregory Assistant Cross Country Coach Hershberger Michael

Committee of the Whole: Personnel June 8, 2021 Page 6 of 13 Committee of the Whole: Personnel Minutes June 8, 2021

Assistant Cross Country Coach Wenger Jon Head Field Hockey Coach Rice Joy Assistant Field Hockey Coach Berkey Cicely Assistant Field Hockey Coach Martin Kim Assistant Field Hockey Coach VACANT VACANT Assistant Field Hockey Coach Hurst Samantha Head Football Coach Miller Kristopher Assistant Football Coach Ross Patrick Assistant Football Coach Harding Allen Assistant Football Coach Franck Jeremy Assistant Football Coach Surgeoner Clint Assistant Football Coach Gesswein Kyle Assistant Football Coach Riley Brendan Assistant Football Coach Frymoyer Mark Assistant Football Coach Snyder Rodney Head Golf Coach Souder D. Loren Head Girls Tennis Coach Wilson Jody Head Girls Volleyball Coach Elliott Michael Assistant Girls Volleyball Coach Do Sonny Head Girls Soccer Coach Deininger Wesley Assistant Girls Soccer Coach Osborne Emily Assistant Girls Soccer Coach Boyer David Assistant Girls Soccer Coach DeHaven Deborah Assistant Girls Soccer Coach Woolley Jan Weight Room Coordinator Clair Joshua Head Boys Basketball Coach Gaffey Scott Assistant Boys Basketball Coach Norton Joshua Assistant Boys Basketball Coach VACANT VACANT Assistant Boys Basketball Coach Showalter Eric Assistant Boys Basketball Coach Cipalla Jordan Assistant Boys Basketball Coach Zimmerman Nathan Cheerleading Advisor Bock Michelle Assistant Cheerleading Coach Myers Drew Assistant Cheerleading Coach Smidga Erinn Head Girls Basketball Coach Cerullo Brian Assistant Girls Basketball Coach Long Deana Assistant Girls Basketball Coach Reidenbaugh Mark Assistant Girls Basketball Coach Osborne Emily Assistant Girls Basketball Coach Woolley Jan Assistant Girls Basketball Coach Edmiston Matthew Head Swim Coach Molchany Michael Assistant Swim Coach Querciagrossa Katherine Head Winter Track Coach White Matthew Assistant Winter Track Coach VACANT VACANT Head Wrestling Coach Lees Sean Assistant Wrestling Coach Rock Nicholas Assistant Wrestling Coach Wealand Austin Assistant Wrestling Coach Larson Gregory Head Bowling Coach Vanderwende Nicholas Head Rifle Smith Steven Wellness Supervisor Dombach Meredith Head Baseball Coach Shelley Adrian

Committee of the Whole: Personnel June 8, 2021 Page 7 of 13 Committee of the Whole: Personnel Minutes June 8, 2021

Assistant Baseball Coach Becker Matthew Assistant Baseball Coach Martin Eric Assistant Baseball Coach Andes Marc Head Boys Lacrosse Coach Doupe Andrew Assistant Boys Lacrosse Coach Sensenig Austin Head Boys Volleyball Coach Witwer Robert Assistant Boys Volleyball Coach Crossgrove Robert Assistant Boys Volleyball Coach Kopp Logan Head Girls Lacrosse Coach Myers Maggie Assistant Girls Lacrosse Coach Sukanick Katherine Assistant Girls Lacrosse Coach Marino Samantha Head Softball Coach Yohe Kathleen Softball Assistant Coach Yohe Shawn Softball Assistant Coach Miller Kristopher Softball Assistant Coach Madea Christopher Head Track & Field Coach White Matthew Track & Field Coach Assistant Coach Bailey Scott Track & Field Coach Assistant Coach Keller Gregory Track & Field Coach Assistant Coach Surgeoner Clint Track & Field Coach Assistant Coach Wealand Austin Track & Field Coach Assistant Coach Myer Douglas Track & Field Coach Assistant Coach Ream Todd Track & Field Coach Assistant Coach Sparmblack John Head Boys Tennis Coach Wilson Jody Assistant Weight Room Clair Joshua Summer - Wellness Center Advisor Clair Joshua Chess Club Advisor Kellogg Douglas HS Newspaper Co Advisor Bischoff Jeremy HS Newspaper Co Advisor Rasmus Gemma MS Newspaper Co Advisor Trout Jennifer MS Newspaper Co Advisor Segura Amy Elementary Art Advisor Tunis Hannah Elementary Art Advisor Good Cynthia Art National Honor Society Advisor Yeo Whitney German National Honor Society Advisor Wise Sally Spanish National Honor Society Advisor Miller Joshua Spanish National Honor Society Advisor Warfel Lori Freshmen Class Advisor Ludwig Kellie HS Aevidum Advisor Wiker Helen HS Aevidum Advisor Harding Jill HS Anime Advisor Hershey Trevor HS Art Show Co Advisor Yeo Whitney HS Art Show Co Advisor Hershey Trevor HS Asst Yearbook Advisor Nace Amanda HS Dance Team Co Advisor Prudente Kati HS Dance Team Co Advisor Werntz Jessica HS Friends of Rachel Co Advisor Hall Lisa HS Robotics Advisor Myers Rodney HS Leo Club Advisor Cerullo Brian HS MiniTHON Co Advisor Martin Christopher HS MiniTHON Co Advisor Socie Victoria HS Ski Club Co Advisor Brimhall Lisa

Committee of the Whole: Personnel June 8, 2021 Page 8 of 13 Committee of the Whole: Personnel Minutes June 8, 2021

HS Ski Club Co Advisor Shortuse Joshua HS Student Council Assistant Advisor Weiser Jennifer HS Student Council Advisor Marzock Bret HS Yearbook Advisor Bischoff Jeremy IS/MS MiniTHON Co Advisor Stauffer Moriah IS/MS MiniTHON Co Advisor Greaves Stephanie IS Yearbook Advisor Gerlach Brooke Junior Class Advisor Good Tami Junior Class Advisor Schubert Donna MS Aevidum Advisor Crow Jay MS Art Show Co Advisor Milligan Sandra MS Art Show Co Advisor Groome-Rex Kristin MS Boston Advisor VACANT VACANT MS Quiz Bowl Co Advisor Miller Penn MS Quiz Bowl Co Advisor DeRise Beverly MS Student Council Assistant Advisor Pavlek Diane MS Student Council Advisor Rudy Shannon MS Yearbook Advisor VACANT VACANT National Honor Society Co Advisor Brosig Kelly National Honor Society Co Advisor Ludwig Kellie HS Quiz Bowl Co Advisor Miller Kristi Sophomore Class Co Advisor Hershey Trevor Sophomore Class Co Advisor Shortuse Joshua Senior Class Co Advisor Geyer Frederick Senior Class Co Advisor Brenner Marion TriM Co-Advisor Ney Richard TriM Co-Advisor Goss Stephen 4th Grade Band Kimmel James 5th Grade Band Kimmel James 5th Grade Chorus Klinger Jill 5th Grade Orchestra Kostival Szor Jessica 6th Grade Band Goss Stephen 6th Grade Chorus Klinger Jill 6th Grade Orchestra Ney Richard Director Marching Band Goss Stephen Assistant Marching Band Kirchner Anthony Assistant Marching Band Ohlinger Kristie Assistant Marching Band Brendle Olivia Assistant Marching Band Sollenberger Angela Assistant Marching Band Sensenig Mitchell Elementary Orchestra Straley Sonia Elementary Orchestra Kostival Szor Jessica Elementary Vocal Music Director Bricker Allison Elementary Vocal Music Director Byler Dorene Elementary Vocal Music Director Straley Sonia HS Chorus Quandel Gabrielle HS Concert Band Goss Stephen HS Jazz Band Kirchner Anthony HS Orchestra Ney Richard HS Strings Ensemble Ney Richard HS Vocal Ensemble Quandel Gabrielle MS Band Goss Stephen

Committee of the Whole: Personnel June 8, 2021 Page 9 of 13 Committee of the Whole: Personnel Minutes June 8, 2021

MS Chorus Ohlinger Kristie MS Mixed Ensemble Ohlinger Kristie MS Orchestra Ney Richard Percussion Ensemble Goss Stephen Fall IS/MS Play - Director Clark Danny Fall IS/MS Play - Costume and Makeup Design Ulrich Mandy Fall IS/MS Play - Set Design & Construction Snyder Rodney Fall IS/MS Play - Stage Manager & Properties Ulrich Mandy Fall IS/MS Play - Ticket Sales Ulrich Mandy Fall HS Dramatics - Director Gonzalez Irving Fall HS Dramatics - Costume Coordinator Smith Carolyn Fall HS Dramatics - Lighting Designer Cusano Jeffrey Fall HS Dramatics - Production Manager Bischoff Jeremy Fall HS Dramatics - Properties Rhine Julie Fall HS Dramatics - Scenic Artist/Graphic Designs Yeo Whitney Fall HS Dramatics - Stage Manager Coldren Jamie Fall HS Dramatics - Tickets Ludwig Kellie Fall HS Dramatics - Tickets Hooper Meghan Fall HS Dramatics - Set Construction Burdick Clinton IS/MS Spring Musical - Director Clark Danny IS/MS Spring Musical - Costume Design Ulrich Mandy IS/MS Spring Musical - Make-up Design Ulrich Mandy IS/MS Spring Musical - Properties Ulrich Mandy IS/MS Spring Musical - Set Construction Snyder Rodney IS/MS Spring Musical - Set Design Snyder Rodney IS/MS Spring Musical - Stage Manager Ulrich Mandy IS/MS Spring Musical - Ticket Sales Ulrich Mandy IS/MS Spring Musical - Vocal Assistant Clark Danny Spring HS Musical - Director Gonzalez Irving Spring HS Musical - Assistant Choreographer Chasser Ilisa Spring HS Musical - Choreographer Gonzalez Irving Spring HS Musical - Costume Design Smith Carolyn Spring HS Musical - Orchestra Director Klinger Jill Spring HS Musical - Production Manager/Technical Bischoff Jeremy Director Spring HS Musical - Properties Rhine Julie Spring HS Musical - Scenic Artist Yeo Whitney Spring HS Musical - Set Construction Burdick Clinton Spring HS Musical - Set Designer Rhoads Michael Spring HS Musical - Stage Manager Coldren Jamie Spring HS Musical - Ticket Sales Ludwig Kellie Spring HS Musical - Ticket Sales Hooper Meghan Spring HS Musical - Vocal Director Quandel Gabrielle

XV. Professional Contracts Kole DeHaven Carissa Martin Madison Garrigan Maggie Myers Brittany Hartlove Aleah Shams Katlyn Layman Taylor Shields

Committee of the Whole: Personnel June 8, 2021 Page 10 of 13 Committee of the Whole: Personnel Minutes June 8, 2021

XVI. Support Staff Salary Ranges Based on recommendations from Mostellar and Associates, increase Support Staff salary ranges by three (3) percent to reflect market conditions.

XVII. Support Staff Salaries for the 2021-2022 School Year Support Staff performance-based salary increases with an average of 3.75 percent for the 2021- 2022 school year

XVIII. Stipends for the 2021-2022 School Year Daniel Eagan Custodial Supply Purchasing Stephanie Gingrich Board Secretary Michelle Perry Early Childhood Deborah DeHaven Unified Track Gregory LoPiccolo eSports

XIX. Volunteer Coaches for the 2021-2022 School Year Last Name First Name Sport Bonagura Adam Boys' Soccer Clair Joshua Football Ehrhart Benjamin Field Hockey Ellis James Football Gehman Rebecca Girls 'Soccer Helock Christopher Football Hershberger Sherri Cross Country Hertzog Kevin Field Hockey Keiser Patricia Cross Country Pepley John Girls' Tennis Sadorf Alyssa Field Hockey Sensenig Micaela Girls' Volleyball Sheehan Hayley MS Girls' Soccer Truex Raymond Cross Country Vollersten Jason Football Wolf Shannon MS Girls' Soccer

XX. 2021 Extended School Year Staff – School-Based Program Staff Students are identified for Extended School Year based on their IEP. This classroom-based program will run for five (5) weeks for two (2) full days per week, addressing students’ IEP goals to prevent the regression of skills.

Committee of the Whole: Personnel June 8, 2021 Page 11 of 13 Committee of the Whole: Personnel Minutes June 8, 2021

XXI. 2021 Pre-Kindergarten and K-6 Summer Targeted Academic Remediation Staff Class sessions will be held for incoming Kindergarten to 6th grade students for four (4) weeks for four (4) partial days per week. Instruction will be based on a prioritized grade-level curriculum and learning gaps that students have experienced as a result of interruptions to education during the past year.

XXII.2021 COVID Compensatory Services Some students qualify for additional days beyond the Extended School Year program due to the impact of the school closures caused by the pandemic.

DISCUSSION / INFORMATIONAL ITEMS

I. Vacancies Professional District-wide Instructional Coach District-wide Music (January 2022) District-wide School Psychologist – Part Time High School Learning Support LTS District-wide Speech & Language (August 23, 2021 through December 23, 2021) LTS Fulton Grade 1 (September 15, 2021 through the conclusion of the 2021-2022 school year) LTS Fulton/Highland Library Media Specialist (August 31, 2021 through March 4, 2022) LTS High School World Language (2nd semester of the 2021-2022 school year) LTS Intermediate Grade 6 (2nd semester of the 2021-2022 school year) LTS Special Education Learning Support (2nd semester of the 2021-2022 school year) Middle School English

Support Building Aide (3) Custodian District-wide HVAC Technician Full-time Special Education One-to-One Full-time Special Education Para-educator (5) General Cafeteria (4) Part-time Special Education One-to-One (7) Part-time Special Education Para-educator (11)

Committee of the Whole: Personnel June 8, 2021 Page 12 of 13 Committee of the Whole: Personnel Minutes June 8, 2021

Technology Specialist Title I Aide

Extra-Curricular Boys’ Basketball Assistant Coach Field Hockey Assistant Coach Middle School Boston Club Advisor Middle School Yearbook Advisor Winter Track Assistant Coach

Committee of the Whole: Personnel June 8, 2021 Page 13 of 13 Committee of the Whole: Policy/Curriculum Minutes June 8, 2021

DATE: June 8, 2021

SECTION ADMINISTRATOR: Dr. Richard Hornberger

BOARD MEMBERS IN ATTENDANCE: Philip Eby, Richard Gehman, Trisha Good, Glenn Martin, Tim Stauffer, Timothy W. Stayer, and Chris Weber

BOARD MEMBERS ABSENT: Judy Beiler and David Wissler

DISTRICT STAFF IN ATTENDANCE: Dr. Jacy Clugston Hess, Dr. Richard Hornberger, Sarah McBee, Kristee Reichard, and Dr. Brian Troop

GUESTS IN ATTENDANCE: Eric Stark, Ephrata Review

ACTION ITEMS

Policy I. Policies for Second Reading  Policy 805, Emergency Preparedness  Policy 805.2, School Security Personnel

II. Policies for First Reading  Policy 805.1, Relations with Law Enforcement Agencies  Policy 907, School Visitors

Curriculum I. Interscholastic Athletics for the 2021-22 School Year Approve the 2021-22 program and require that all facilities utilized within, whether or not the property of the District, properly safeguard both players and spectators and keep free from hazardous conditions.

Fall Winter Spring Cross Country – Boys Basketball – Boys Baseball Cross Country – Girls Basketball - Girls Lacrosse – Boys Field Hockey Bowling – Boys Lacrosse – Girls Football Bowling – Girls Softball Golf – Boys Indoor Track – Boys Tennis – Boys Golf – Girls Indoor Track – Girls Track & Field – Boys Soccer – Boys Rifle – Boys Track & Field – Girls Soccer – Girls Rifle – Girls Track & Field – Unified Tennis – Girls Swimming – Boys Volleyball – Boys Volleyball – Girls Swimming – Girls Wrestling

INFORMATION / DISCUSSION ITEMS

Curriculum I. Classes of 2018 and 2019 Post-Secondary Comparison

II. Civics Exam

Committee of the Whole: Policy/Curriculum Minutes of June 8, 2021 Page 1 of 1 Committee of the Whole: Public Affairs & Planning Minutes June 8, 2021

DATE: June 8, 2021

SECTION ADMINISTRATOR: Dr. Brian Troop

BOARD MEMBERS IN ATTENDANCE: Philip Eby, Richard Gehman, Trisha Good, Glenn Martin, Tim Stauffer, Timothy W. Stayer, Chris Weber

DISTRICT STAFF IN ATTENDANCE: Dr. Jacy Clugston Hess, Dr. Richard Hornberger, Sarah McBee, Kristee Reichard, Dr. Brian Troop

GUESTS IN ATTENDANCE: Eric Stark, The Ephrata Review/LNP

ACTION ITEMS The following items will be placed on the June 14, 2021 voting meeting agenda:

I. Annual School Safety Report

II. Health & Safety Plan Expiration The current Health & Safety Plan has been updated with an expiration date of June 7, 2021.

III. Summer Health & Safety Plan

IV. Retirement Resolution Accept the Retirement Resolution for the following:

Name Position in the District upon Retirement Years at EASD Bonnie Wike High School Custodian 13 Years of service by all EASD retirees 228.25

INFORMATION / DISCUSSION ITEMS

I. EASD Summer Meal Pick-Up – Wednesdays 3:30-5:30 PM Over 500 families have signed up for the first meal pick-up of the summer.

II. Instructional Mode Teacher Survey Responses Survey data showed teachers support of the instructional options being provided for the 2021-22 school year.

III. EVA-Live & EVA-Flex New EVA synchronous and asynchronous options will be available beginning in the 2021-22 school year.

IV. EASD Night at the Barnstormers, Saturday, August 7 District students and staff will be recognized and participate in a variety of activities during the game. Free tickets are available for all students and staff.

Committee of the Whole: Public Affairs & Planning June 8, 2021 Page 1 of 1

ARP ESSER Health and Safety Plan

Section 2001(i)(1) of the American Rescue Plan (ARP) Act requires each local education agency (LEA) that receives funding under the ARP Elementary and Secondary School Emergency Relief (ESSER) Fund to develop and make publicly available on the LEA’s website a Safe Return to In-Person Instruction and Continuity of Services Plan, hereinafter referred to as a Health and Safety Plan.

Based on ARP requirements, 90 percent of ARP ESSER funds will be distributed to school districts and charter schools based on their relative share of Title I-A funding in FY 2020-2021. Given Federally required timelines, LEAs eligible to apply for and receive this portion of the ARP ESSER funding must submit a Health and Safety Plan that meets ARP Act requirements to the Pennsylvania Department of Education (PDE) by Friday, July 30, 2021, regardless of when the LEA submits its ARP ESSER application.

Each LEA must create a Health and Safety Plan that addresses how it will maintain the health and safety of students, educators, and other staff, and which will serve as local guidelines for all instructional and non-instructional school activities during the period of the LEA’s ARP ESSER grant. The Health and Safety Plan should be tailored to the unique needs of each LEA and its schools and must take into account public comment related to the development of, and subsequent revisions to, the Health and Safety Plan.

The ARP Act and U.S. Department of Education rules require Health and Safety plans include the following components:

1. How the LEA will, to the greatest extent practicable, implement prevention and mitigation policies in line with the most up-to-date guidance from the Centers for Disease Control and Prevention (CDC) for the reopening and operation of school facilities in order to continuously and safely open and operate schools for in-person learning;

2. How the LEA will ensure continuity of services, including but not limited to services to address the students’ academic needs, and students’ and staff members’ social, emotional, mental health, and other needs, which may include student health and food services;

3. How the LEA will maintain the health and safety of students, educators, and other staff and the extent to which it has adopted policies, and a description of any such policy on each of the following safety recommendations established by the CDC:

a. Universal and correct wearing of masks;

b. Modifying facilities to allow for physical distancing (e.g., use of cohorts/podding);

c. Handwashing and respiratory etiquette;

June 14, 2021 Page 1 of 5 d. Cleaning and maintaining healthy facilities, including improving ventilation;

e. Contact tracing in combination with isolation and quarantine, in collaboration with State and local health departments;

f. Diagnostic and screening testing;

g. Efforts to provide COVID-19 vaccinations to school communities;

h. Appropriate accommodations for children with disabilities with respect to health and safety policies; and

i. Coordination with state and local health officials.

The LEA’s Health and Safety Plan must be approved by its governing body and posted on the LEA’s publicly available website by July 30, 2021.* The ARP Act requires LEAs to post their Health and Safety Plans online in a language that parents/caregivers can understand, or, if it is not practicable to provide written translations to an individual with limited English proficiency, be orally translated. The plan also must be provided in an alternative format accessible, upon request, by a parent who is an individual with a disability as defined by the Americans with Disabilities Act.

Each LEA will upload in the eGrants system its updated Health and Safety Plan and webpage URL where the plan is located on the LEA’s publicly available website.

The ARP Act requires LEAs to review their Health and Safety Plans at least every six months during the period of the LEA’s ARP ESSER grant. LEAs also must review and update their plans whenever there are significant changes to the CDC recommendations for K-12 schools. Like the development of the plan, all revisions must be informed by community input and reviewed and approved by the governing body prior to posting on the LEA’s publicly available website.

LEAs may use the template to revise their current Health and Safety Plans to meet ARP requirements and ensure all stakeholders are fully informed of the LEA’s plan to safely resume instructional and non- instructional school activities, including in-person learning, for the current school year. An LEA may use a different plan template or format provided it includes all the elements required by the ARP Act, as listed above.

* The July 30 deadline applies only to school districts and charter schools that received federal Title I-A funds in FY 2020-2021 and intend to apply for and receive ARP ESSER funding.

Additional Resources

LEAs are advised to review the following resources when developing their Health and Safety Plans:

 CDC K-12 School Operational Strategy  PDE Resources for School Communities During COVID-19  PDE Roadmap for Education Leaders  PDE Accelerated Learning Thorough an Integrated System of Support  PA Department of Health - COVID-19 in Pennsylvania

June 14, 2021 Page 2 of 5 Health and Safety Plan Summary: Ephrata Area School District

Initial Effective Date: July 30, 2021

Date of Last Review: June 14, 2021

Date of Last Revision: June 14, 2021

1. How will the LEA, to the greatest extent practicable, support prevention and mitigation policies in line with the most up-to-date guidance from the CDC for the reopening and operation of school facilities in order to continuously and safely open and operate schools for in-person learning? The Ephrata Area School District will review updates from the CDC and the Pennsylvania Department of Health (DOH) monthly regarding guidance on how to maintain a healthy and safe school environment for in-person learning. Updates to plan guidance will be made in accordance with the current requirements and presented to the Board of Directors for approval.

2. How will the LEA ensure continuity of services, including but not limited to services to address the students’ academic needs, and students’ and staff members’ social, emotional, mental health, and other needs, which may include student health and food services? The Ephrata Area School District will continue to offer all academic, social emotional, mental health, physical health, and food services to all students for the entire school year. Additionally, food services are available throughout the summer. These comprehensive services are offered to all students (K-12), regardless of instructional mode.

3. Use the table below to explain how the LEA will maintain the health and safety of students, educators, and other staff and the extent to which it has adopted policies, and a description of any such policy on each of the following safety recommendations established by the CDC.

ARP ESSER Requirement Strategies, Policies, and Procedures Universal and correct wearing of  The District will continue to support the use of face masks coverings consistent with minimum state requirements. Modifying facilities to allow for  Meetings with parents and outside partners will be physical distancing (e.g., use of offered digitally whenever possible. cohorts/podding)  Large ensembles will be scheduled in auditoriums, cafeterias, gyms, or other large spaces when existing rooms are insufficient.  Use of outdoor space will be utilized, following school district policy for security when applicable.  Lockers will only be issued in special circumstances and will not be assigned to each student.

June 14, 2021 Page 3 of 5 ARP ESSER Requirement Strategies, Policies, and Procedures Modifying facilities to allow for  Physical Education courses will be conducted using the physical distancing (e.g., use of following guidance when possible: cohorts/podding) . Utilize outdoor spaces (weather permitting) (continued) . Utilize multiple class spaces (gym, weight room, health room) Handwashing and respiratory  Hand sanitizer will be available in all buildings. etiquette  Students will wash hands before and after recess each day. Cleaning and maintaining healthy  All frequently-touched surfaces will be cleaned, sanitized, facilities, including improving and disinfected daily on school days. ventilation  As needed, classrooms, hallways, offices, and common areas will be disinfected with applicable disinfectant and/or electrostatic foggers.  Sneeze guards are in place in cafeterias, libraries, and offices as appropriate.  All HVAC systems will be set to maximize airflow and ventilation.  The transportation companies will utilize EPA-approved surface disinfectants effective for the use against COVID-19. Contact tracing in combination with  State and federal guidelines will be used to determine isolation and quarantine, in when an isolated or quarantined staff member, student, collaboration with the State and or visitor may return to school. local health departments

Diagnostic and screening testing  Student screening for symptoms will be completed by all parents/guardians at home before the start of each school day.

 All District staff will perform a symptom screening on themselves prior to leaving for work and will stay home if ill.  Staff, parents/guardians, and volunteers will be encouraged to self-report COVID-19 symptoms or exposure to the school nurse or designee.

 Any individual on school property who develops COVID-19 symptoms, tests positive for COVID-19, or may be a probable COVID-19 will be directed to an isolation room/area until dismissal is possible.

 The school district will maintain adequate personal protective equipment for use when individuals become ill.  If any individual exhibits symptoms while in a school building, a screening will be completed by the school

nurse or designee.

June 14, 2021 Page 4 of 5 ARP ESSER Requirement Strategies, Policies, and Procedures Diagnostic and screening testing  All staff have been trained to look for the appropriate (continued) signs to monitor for symptoms and history of exposure.

Efforts to provide vaccinations to The District will continually promote local and regional options school communities for vaccinations for families and students from our partners with the county and the Intermediate Unit. Appropriate accommodations for Individualized health and safety plans will be developed in students with disabilities with collaboration with families, as needed, for students requiring respect to health and safety additional accommodations regarding health and safety policies measures. Coordination with state and local Ongoing communication will be maintained with local health health officials. experts and state contacts with the DOH.

Health and Safety Plan Governing Body Affirmation Statement

The Board of Directors for the Ephrata Area School District reviewed and approved the Health and Safety Plan on June 14, 2021.

The plan was approved by a vote of:

Yes

Affirmed on: June 14, 2021

By:

(Signature of Board President)

(Print Name)

June 14, 2021 Page 5 of 5

Ephrata Area School District Board Governance Guiding Principles & Practices FINAL Operational Expectations

OE-7 RELATIONSHIPS

Relationships with individuals and groups both within and throughout the District community are important in our ability to realize our Vision. Through the establishment of relationships within related networks and organizations, we can accelerate progress on all other key elements and influence numerous factors that impact the District. The Board considers and includes the following criteria as important components of the Relationships Key Element. The Superintendent shall: 1) Develop and maintain an organizational culture that treats all members with respect, dignity and courtesy. a) Assure that the public is adequately informed about the condition and direction of the district through the use of a variety of medium. b) Conduct regular and ongoing conversations with appropriate stakeholders including administration, staff and students regarding progress toward the District mission. 2) Assure that the Board is fully and adequately informed about matters relating to the district. a) Provide the Board, in a timely manner, information about trends, facts and other information relevant to the key elements and of any actual or anticipated noncompliance with any board Operational Expectations or any anticipated failure to achieve reasonable progress in any Ends measures. b) Will request executive sessions to discuss appropriate confidential information with the board as needed. 3) Maintain relationships with influential individuals and organizations as a means to leverage efforts to improve practice within the district and to influence external factors relative to the district mission. a) Advocate on behalf of public education in the Ephrata Area School District and provide accurate information to local legislators, as well as our state and federal legislators when appropriate. b) Maintain, and encourage Executive and Leadership Team members to maintain, relationships with professional organizations relative to district initiatives and external factors.

Finalized: 2/4/2019

Monitoring Frequency: Ongoing

The Board of the Ephrata Area School District

This document is proprietary and confidential. No part of this document may be disclosed in any manner to a third party without the prior written consent of the Ephrata Area School 12/8/20 District.