Regular County Council Meeting Athabasca County Thursday, May 26, 2011 – 9:30 a.m. County Administration Office

PRESENT: Reeve David Yurdiga; County Councillors Allen Balay, Denis Willcott, Doris Splane, Christi Bilsky, Kevin Haines, Larry Armfelt, and Mike Demko; County Manager Gary Buchanan; Recording Secretary Arlene Milot; Director of Corporate Services Brian Pysyk; Director of Ag & Emergency Services Ron Jackson; and Municipal Planning Intern Jennifer Kirchner .

ABSENT: Councilor Jack Dowhaluk

CALL TO ORDER:

Reeve Yurdiga called the meeting to order at 9:32 a.m.

APPROVAL OF AGENDA: May 26, 2011 Regular County Council Meeting

Resolution Moved by Councilor Splane to approve the Agenda with the following CC 11-294 additions:

8.1 K-Road Tenders 8.2 Councilor Calendar 8.3 Policy 7615 10.2 Athabasca University 10.3 Wandering River Cleanup 11.2 e) Smoky Lake 50th 12.1 Pembina River Zone Meeting 12.2 High Speed Internet 13.4 ARWSC 13.5 Ellscott Land Issue 13.6 Grassland Ag Society - Parking Lot Carried Unanimously

APPROVAL OF MINUTES:

May 10, 2011 Regular County Council Meeting

Resolution Moved by Councilor Demko to approve the Minutes of the May 10, 2011 CC 11-295 Regular County Council Meeting, as presented. Carried Unanimously

REEVE COUNTY MANAGER

Regular County Council Meeting Athabasca County May 26, 2011 - 12:00 AM County Administration Office

May 10, 2011 Public Hearing

Resolution Moved by Councilor Bilsky to approve the Minutes of the May 10, 2011 CC 11-296 Public Hearing with respect to Bylaw 1-2011, as presented. Carried Unanimously

May 16, 2011 Special County Council Meeting

Resolution Moved by Councilor Willcott to approve the Minutes of the May 16, 2011 CC 11-297 Special County Council Meeting, as presented. Carried Unanimously

ACCOUNTS PAYABLE: For the Period Ending May 12, 2011

Council reviewed the Accounts Payable listing for the period ending May 12, 2011.

Resolution Moved by Councilor Splane to approve the Accounts Payable for the period CC 11-298 ending May 12, 2011, as presented. Carried Unanimously

County of Athabasca Fire Update

Mr. Jackson provided Council with an update of the current status of the fire situation in Athabasca County noting that the Province wide fire ban had been lifted.

Discussion ensued with respect to the possibility keeping the Fire Bans in place for Athabasca County. It was agreed that the fire bans would remain in effect until such time that the conditions become more favorable.

Mr. Pysyk and Mr. Jackson left the meeting at 9:56 p.m.

BUSINESS ARISING FROM THE MINUTES:

Grassland Ag Society - Parking Lot Repairs

Mr. Buchanan reminded Council of the funding request from the Grassland Ag Society for repairs to the Parking Lot at the Grassland Community Hall site. It was noted that the Grassland Ag Society had attended the

REEVE COUNTY MANAGER

Regular County Council Meeting Athabasca County May 26, 2011 - 12:00 AM County Administration Office

November 9, 2010 Regular County Council Meeting and requested that Council consider paying for half of the costs for parking lot repairs, due to a water line break, in the amount of $30,288.67 (Total cost $61,577.34).

Resolution Moved by Councilor Armfelt that this item be moved to the In Camera CC 11-299 portion of the Agenda to be discussed further. Carried Unanimously

Reeve Yurdiga declared a brief recess at 9:56 a.m. to hold a Public Hearing for Bylaw 3-2011.

DELEGATIONS:

Public Hearing (Bylaw 3-2011) 10:00 a.m.

Reeve Yurdiga reconvened the meeting at 10:08 a.m.

Councilor Armfelt left the meeting at 10:09 a.m. Councilor Armfelt returned to the meeting at 10:10 a.m.

Resolution Moved by Councilor Splane that Bylaw 3-2011 be given Second Reading, as CC 11-300 presented. Carried Unanimously

Resolution Moved by Councilor Demko that Bylaw 3-2011 be given Third and Final CC 11-301 Reading. Carried Unanimously

ARWMSC - Expansion of Services - Rob Smith - 10:45 a.m.

It should be noted that Mr. Rob Smith was unable to attend the meeting at this time. NEW BUSINESS: K-Road Tenders

It should be noted that this item was dealt with later in the meeting.

Councilor Calendar

Council reviewed the Councilor calendar for the months of May, June and July.

It was agreed the next Policy Review Committee Meeting would be scheduled for June 16, 2011 at 9:30 a.m.

REEVE COUNTY MANAGER

Regular County Council Meeting Athabasca County May 26, 2011 - 12:00 AM County Administration Office

It was also agreed that Administration would attempt to arrange a Joint Meeting with County for July 7th or 8th and confirm the date with Council at a later date.

It was noted that the Intermunicipal Development Plan Open House has been rescheduled for June 28, 2011 at 4:00 - 8:00 p.m. at the Athabasca Regional Multiplex.

Policy 7615 (Outdoor Rink Assistance Grant)

Council reviewed Policy 7615 with respect to the Outdoor Rink Assistance Grant. Council was informed that the amendments were recommended by the County Recreation Board.

Resolution Moved by Councilor Demko to adopt the amendments to Policy 7615 with CC 11-302 respect to the Outdoor Rink Assistance Grant, as presented. Carried Unanimously

PUBLIC WORKS:

Requisitions

It should be noted that there were no Public Works Requisitions to present at this time.

INFORMATION:

Summer Village Mayors & Councilors Meeting

Council was reminded of the Joint Meeting with the Summer Villages scheduled for June 17, 2011 at the South Island Lake Community Hall.

Athabasca University

Councilor Armfelt informed Council that the official grand opening of the new Athabasca University Research Centre has been scheduled for July 27, 2011 at 3:00 p.m.

Wandering River Cleanup

Council was informed that Administration has requested that the Wandering River property be cleaned up.

REEVE COUNTY MANAGER

Regular County Council Meeting Athabasca County May 26, 2011 - 12:00 AM County Administration Office

Resolution Moved by Councilor Splane that Administration be authorized to proceed CC 11-303 with issuing a Cleanup Order for the Wandering River unsightly property; and further to investigate the costs for locating property lines and building a fence on County property. Carried Unanimously

Reeve Yurdiga declared a brief recess at 10:30 a.m. The meeting was reconvened at 10:47 a.m.

K Road Tenders

It should be noted that the Director of Infrastructure Services attended the meeting at this time.

Mr. Adamkewicz distributed a summary of the results from the K-Road Tender dated May 19, 2011.

Resolution Moved by Councilor Haines to award the Tender for the AlPac "C" Road CC 11-304 Phase 7, the AlPac "K" Road Phase 3 & 4 and the AlPac Millsite 2011 Paving Program to the lowest tender from Knelsen Sand & Gravel in the amount of $10,949,563.68 of which $5,474,781.84 is for the "K" Road. Carried Unanimously

It should be noted that Mr. Adamkewicz left the meeting at this time.

REPORTS:

REPORTS FROM COMMITTEES OF COUNCIL: Reeve's Report

Council reviewed the Reeve's Report for the month of May 2011.

Resolution Moved by Councilor Willcott to accept the Reeve's Report for May 2011, as CC 11-305 information. Carried Unanimously

REEVE COUNTY MANAGER

Regular County Council Meeting Athabasca County May 26, 2011 - 12:00 AM County Administration Office

REPORTS FROM OTHER BOARDS & COMMITTEES:

Greater North Foundation

There was nothing further to report at this time.

Boyle Seed Cleaning Plant

There was nothing further to report at this time.

County Recreation Board

Councilor Bilsky reported that Road Tours for the County Recreation Board have been scheduled for May 30th & 31st. It was also reported that there has been some consideration to host summer events at the Hope Lake and Forfar Campgrounds, however there would be an extra cost for insurance. Councilor Demko noted that Mr. Buchanan attended the meeting in place of Mr. Paul Bell and that Mr. Buchanan agreed to be the secretary for the Board for the foreseeable future. The Board is also considering installation of Wi-Fi at the Forfar Campground however there is more work to do to determine the feasibility. The County Recreation Board have agreed that the opening date for all campgrounds in the County will be May 15 starting in 2012.

Blue Heron Vocational Training Center

There was nothing further to report at his time.

Healthy Families & Healthy Futures

Councilor Splane reported that Healthy Families Healthy Futures will receive $1.1 Million over a three year term from the Government of 's Safe Communities Innovation Fund to operate Athabasca, Barrhead and Westlock Rural Responses to Relationship Violence.

Smoky Lake 50th Anniversary

Councilor Haines reported that Councilors Splane, Willcott and Haines had attended the Smoky Lake 50th Anniversary celebration. He noted that Councilor Splane provided an excellent speech which represented Athabasca County well.

REEVE COUNTY MANAGER

Regular County Council Meeting Athabasca County May 26, 2011 - 12:00 AM County Administration Office

Resolution Moved by Councilor Willcott to accept the Reports From Other Boards & CC 11-306 Committees as information. Carried Unanimously

REPORTS FROM JOINT MUNICIPAL COMMITTEES:

Athabasca Regional Airport Board

Councilor Balay reminded Council that plans are underway for the upcoming Fly-In scheduled for July 16, 2011.

Athabasca Regional Waste Management Services Commission

Councilor Splane noted that Mr. Rob Smith has been spending a considerable amount of time dealing with the Disaster.

Family & Community Support Services

Council reviewed the Minutes of the April 21, 2011 FCSS Meeting and a considerable amount of discussion took place regarding costs for services being provided to the M.D. of Opportunity and Lesser Slave River.

Community Transportation

Mr. Buchanan informed Council that there have been discussions regarding the potential of providing the M.D. of Opportunity with community transportation services. No decision has been made at this point.

County Library Board

It was reported that the next meeting is scheduled for June 6, 2011 in Wandering River.

Northern Lights Library System

Councilor Armfelt reported that he attended the Library Conference in Jasper and will be suggesting that Members of the Northern Lights Library System seriously consider attending the conference in future years.

REEVE COUNTY MANAGER

Regular County Council Meeting Athabasca County May 26, 2011 - 12:00 AM County Administration Office

Community Futures of Tawatinaw & Region

It was reported that the AGM for the Community Futures of Tawatinaw & Region has been scheduled for June 22, 2011. The Board has expressed their appreciation for the funding that the County has agreed to provide them & they will be making arrangements to visit Athabasca & Boyle on a regular basis.

Athabasca County Regional Tourism Committee

There was nothing further to report however Administration was directed to invite Kathy Wright to attend the next County Council Meeting to provide Council with an update. It was also agreed that Administration would place Tourism on the next Joint Council Agenda for discussion.

Alberta Coordinated Action for Recycling Ent.

There was nothing further to report at this time.

Athabasca Regional Multiplex Society Board

There was nothing further to report at this time.

North Central AB Regional Water Group

There was nothing further to report at this time.

Community Education Committee (N. Lakes College)

Athabasca Landing Trail Steering Committee

Councilor Demko reported that the Athabasca Landing Trail Steering Committee has received another grant in the amount of $45,000.00 and they are continuing with trail development.

Aspen Regional Water Services Commission

It was noted that the next Aspen Regional Water Services Commission Committee Meeting has been scheduled for May 30, 2011.

REEVE COUNTY MANAGER

Regular County Council Meeting Athabasca County May 26, 2011 - 12:00 AM County Administration Office

Athabasca Watershed Council

There was nothing further to report at this time.

Centennial Executive Committee

Councilor Armfelt informed Council that plans are well underway for the 100th Anniversary celebration of the Town of Athabasca.

Physician Recruitment Committee

There was nothing to report at this time.

Boyle Health Services Committee

Resolution Moved by Councilor Splane that Administration place an advertisement in CC 11-307 the local newspaper thanking the community for helping with the Slave Lake Fire Disaster. Carried Unanimously Alberta Energy Corridor Report

Reeve Yurdiga provided an update on the Alberta Energy Corridor noting that the AEC Committee is considering restructuring the Committee to include more Members at Large from the surrounding area. It was noted that alternate non-voting memberships will also be considered from local/regional industry representatives. Discussion ensued.

Joint Recreation Committee/Village & County

There was nothing further to report at this time.

Baptiste/Island Lake Sewage Lagoon Committee

Councilor Armfelt noted that long range plans are being considered by the Summer Villages for upgrades to the Baptiste/Island Lake Sewage Lagoon.

Athabasca University Project Committee

There was nothing further to report at this time.

Highway 63 Technical Review Committee

There was nothing further to report at this time.

REEVE COUNTY MANAGER

Regular County Council Meeting Athabasca County May 26, 2011 - 12:00 AM County Administration Office

Resolution Moved by Councilor to accept the Reports from Joint Committees, as CC 11-308 information. Carried Unanimously

ITEMS ADDED TO THE AGENDA:

Pembina

Councilor Armfelt informed Council that he had been in discussions with the Municipal Intern from the County of Wetaskiwin and that he recommended that Athabasca County forward a request to place 'Development of Road Allowances with SRD' to the Pembina River Zone for discussion at the next Zone meeting.

Resolution Moved by Councilor Armfelt that Administration forward a request to place CC 11-309 'Development of Road Allowances with Sustainable Resource Development' on the Agenda for the upcoming Pembina River Zone meeting. Carried Unanimously

STARS - Cheque Presentation (Mobile Simulation Unit) - 12:00 Noon

Three members of STARS Air Ambulance attended the meeting at 11:50 a.m. The representatives who attended the meeting were Mr. Howie Koch, Mobile Simulation Program Leader, Ryan O'Meara, Community Education Leader and Miriam Moisan.

Reeve Yurdiga welcomed the delegation to the meeting and introductions were made at this time. Ms. Moisan thanked Council for allowing them to attend and to obtain a photo-op of the $5000.00 donation that the County so generously approved.

There was some discussion regarding the helipads and Council requested that they investigate the one located in Wandering River to determine whether it could be utilized. Council also suggested that STARS contact the Summer Villages to determine if they would consider providing funding to assist them in their operations. A list of the Summer Village Mayors/Administrators was provided.

Reeve Yurdiga proceeded with a cheque presentation to STARS in the amount of $5000.00.

REEVE COUNTY MANAGER

Regular County Council Meeting Athabasca County May 26, 2011 - 12:00 AM County Administration Office

Reeve Yurdiga invited the STARS representatives to stay for lunch and Council was invited to view the simulator that STARS had made available for Council viewing.

The meeting was recessed for lunch at 12:12 p.m.

The meeting was reconvened at 12:58 p.m.

High Speed Internet

Councilor Armfelt distributed a copy of an email that he had received from one of his residents regarding the availability of internet services. Discussion ensued and Council was reminded that residents requesting internet services would have to contact MCSNet directly to determine the feasibility of having a tower erected to provide services.

It was agreed that Administration would arrange for Simon Horn to attend the June 14, 2011 Regular County Council Meeting to provide a report on High Speed Internet structures; and further that Administration forward the telephone number for MCSNet to Councilor Willcott in order that he can pass the information on to his concerned residents.

IN CAMERA ITEMS:

In Camera

Resolution Moved by Councilor Demko to Go Into Camera at 1:12 p.m. CC 11-310 Carried Unanimously

Resolution Moved by Councilor Armfelt to Come Out of Camera at 2:18 p.m. CC 11-311 Carried Unanimously

Legal - Schryver Damage Claim

Resolution Moved by Councilor Willcott that Administration be authorized to inform CC 11-312 Mr. Schryver that Council agrees to pay for the repairs of his vehicle utilizing the lowest estimate from Marczak Auto Repair in the amount of $2,638.32, as presented; and further that Administration obtain a Release from the vehicle owner. Carried Unanimously

It was agreed that Administration would identify County buildings that

REEVE COUNTY MANAGER

Regular County Council Meeting Athabasca County May 26, 2011 - 12:00 AM County Administration Office

require roof rakes/curb stops and the costs to install.

Lands - Town of Athabasca Parcel T, Plan 3995 CL

Resolution Moved by Councilor Demko to decline the offer from the Town of Athabasca CC 11-313 to purchase Parcel T, Plan 3995 CL for the amount of 58,000.00. Carried Unanimously

Lands - Preliminary Agreement (Boyle to Wandering River Waterline)

Council reviewed Preliminary Agreement # A2011-83 with respect to the Boyle to Wandering River Waterline.

Resolution Moved by Councilor Willcott to approve the following Preliminary CC 11-314 Agreement with respect to the Boyle to Wandering River Waterline:

SE 3-66-19-W4 (A2011-83) Suncor Energy Prospect Generation Inc. For the purpose of extra road right of way and waterline construction. In Consideration: 1. Lump sum payment of $475.00 for purchase of the area shown on the attached plan. The area to be legally surveyed by the County at a later date. 2. As per County policy a caveat will be placed on the land until final registration occurs. 3. Notwithstanding the above: Athabasca County shall not commence any works on the above said lands until legal survey and registration of the road plan has been fully completed. Athabasca County agrees to purchase the lands outlined in red on the attached plan "as is" with no warranties or guarantees from 333817 Alberta Ltd. Carried Unanimously

Ellscott Land Issue

Resolution Moved by Councilor Splane that Administration investigate the unsightly CC 11-315 premises in the Hamlet of Ellscott, take photographs and report findings to Council at the next County Council Meeting. Carried Unanimously.

Grassland Ag Society - Parking Lot

Resolution Moved by Councilor Demko to authorize a donation of $5000.00 to the

REEVE COUNTY MANAGER

Regular County Council Meeting Athabasca County May 26, 2011 - 12:00 AM County Administration Office

CC 11-316 Grassland Ag Society.

Resolution Councilor Willcott requested a friendly amendment to Resolution #CC 11- CC 11-317 316 to amended by changing the amount from $5000.00 to $10,000.00. Motion Defeated Councilors Balay, Splane, Bilsky, Haines, Yurdiga, Armfelt and Demko Opposed.

Council voted on Resolution CC 11-316. Carried Councilor Willcott Opposed.

Lands - Preliminary Agreement

Council reviewed Preliminary Agreement A2011-84

Resolution Moved by Councilor Bilsky to approve the following Preliminary Agreement: CC 11-318

SW 26-68-17-W4 (A2011-84) Andrew William Makar For the purpose of extra road right of way and waterline construction. In Consideration: 1. Lump sum payment of $979.00 for purchase of the area shown on the attached plan. The area to be legally surveyed by the County at a later date. 2. As per County policy a caveat will be placed on the land until final road plan registration. 3. Dwelling on property. Athabasca County shall install at their cost, a private service connection to the property line for household use only. 4. Athabasca County shall remove and replace the existing fence according to Athabasca County Policy. Carried Unanimously

ADJOURNMENT:

Reeve Yurdiga adjourned the meeting at 2:26 p.m.

REEVE COUNTY MANAGER