Regular County Council Meeting Athabasca County Thursday, May 26, 2011 – 9:30 a.m. County Administration Office PRESENT: Reeve David Yurdiga; County Councillors Allen Balay, Denis Willcott, Doris Splane, Christi Bilsky, Kevin Haines, Larry Armfelt, and Mike Demko; County Manager Gary Buchanan; Recording Secretary Arlene Milot; Director of Corporate Services Brian Pysyk; Director of Ag & Emergency Services Ron Jackson; and Municipal Planning Intern Jennifer Kirchner . ABSENT: Councilor Jack Dowhaluk CALL TO ORDER: Reeve Yurdiga called the meeting to order at 9:32 a.m. APPROVAL OF AGENDA: May 26, 2011 Regular County Council Meeting Resolution Moved by Councilor Splane to approve the Agenda with the following CC 11-294 additions: 8.1 K-Road Tenders 8.2 Councilor Calendar 8.3 Policy 7615 10.2 Athabasca University 10.3 Wandering River Cleanup 11.2 e) Smoky Lake 50th 12.1 Pembina River Zone Meeting 12.2 High Speed Internet 13.4 ARWSC 13.5 Ellscott Land Issue 13.6 Grassland Ag Society - Parking Lot Carried Unanimously APPROVAL OF MINUTES: May 10, 2011 Regular County Council Meeting Resolution Moved by Councilor Demko to approve the Minutes of the May 10, 2011 CC 11-295 Regular County Council Meeting, as presented. Carried Unanimously REEVE COUNTY MANAGER Regular County Council Meeting Athabasca County May 26, 2011 - 12:00 AM County Administration Office May 10, 2011 Public Hearing Resolution Moved by Councilor Bilsky to approve the Minutes of the May 10, 2011 CC 11-296 Public Hearing with respect to Bylaw 1-2011, as presented. Carried Unanimously May 16, 2011 Special County Council Meeting Resolution Moved by Councilor Willcott to approve the Minutes of the May 16, 2011 CC 11-297 Special County Council Meeting, as presented. Carried Unanimously ACCOUNTS PAYABLE: For the Period Ending May 12, 2011 Council reviewed the Accounts Payable listing for the period ending May 12, 2011. Resolution Moved by Councilor Splane to approve the Accounts Payable for the period CC 11-298 ending May 12, 2011, as presented. Carried Unanimously County of Athabasca Fire Update Mr. Jackson provided Council with an update of the current status of the fire situation in Athabasca County noting that the Province wide fire ban had been lifted. Discussion ensued with respect to the possibility keeping the Fire Bans in place for Athabasca County. It was agreed that the fire bans would remain in effect until such time that the conditions become more favorable. Mr. Pysyk and Mr. Jackson left the meeting at 9:56 p.m. BUSINESS ARISING FROM THE MINUTES: Grassland Ag Society - Parking Lot Repairs Mr. Buchanan reminded Council of the funding request from the Grassland Ag Society for repairs to the Parking Lot at the Grassland Community Hall site. It was noted that the Grassland Ag Society had attended the REEVE COUNTY MANAGER Regular County Council Meeting Athabasca County May 26, 2011 - 12:00 AM County Administration Office November 9, 2010 Regular County Council Meeting and requested that Council consider paying for half of the costs for parking lot repairs, due to a water line break, in the amount of $30,288.67 (Total cost $61,577.34). Resolution Moved by Councilor Armfelt that this item be moved to the In Camera CC 11-299 portion of the Agenda to be discussed further. Carried Unanimously Reeve Yurdiga declared a brief recess at 9:56 a.m. to hold a Public Hearing for Bylaw 3-2011. DELEGATIONS: Public Hearing (Bylaw 3-2011) 10:00 a.m. Reeve Yurdiga reconvened the meeting at 10:08 a.m. Councilor Armfelt left the meeting at 10:09 a.m. Councilor Armfelt returned to the meeting at 10:10 a.m. Resolution Moved by Councilor Splane that Bylaw 3-2011 be given Second Reading, as CC 11-300 presented. Carried Unanimously Resolution Moved by Councilor Demko that Bylaw 3-2011 be given Third and Final CC 11-301 Reading. Carried Unanimously ARWMSC - Expansion of Services - Rob Smith - 10:45 a.m. It should be noted that Mr. Rob Smith was unable to attend the meeting at this time. NEW BUSINESS: K-Road Tenders It should be noted that this item was dealt with later in the meeting. Councilor Calendar Council reviewed the Councilor calendar for the months of May, June and July. It was agreed the next Policy Review Committee Meeting would be scheduled for June 16, 2011 at 9:30 a.m. REEVE COUNTY MANAGER Regular County Council Meeting Athabasca County May 26, 2011 - 12:00 AM County Administration Office It was also agreed that Administration would attempt to arrange a Joint Meeting with Westlock County for July 7th or 8th and confirm the date with Council at a later date. It was noted that the Intermunicipal Development Plan Open House has been rescheduled for June 28, 2011 at 4:00 - 8:00 p.m. at the Athabasca Regional Multiplex. Policy 7615 (Outdoor Rink Assistance Grant) Council reviewed Policy 7615 with respect to the Outdoor Rink Assistance Grant. Council was informed that the amendments were recommended by the County Recreation Board. Resolution Moved by Councilor Demko to adopt the amendments to Policy 7615 with CC 11-302 respect to the Outdoor Rink Assistance Grant, as presented. Carried Unanimously PUBLIC WORKS: Requisitions It should be noted that there were no Public Works Requisitions to present at this time. INFORMATION: Summer Village Mayors & Councilors Meeting Council was reminded of the Joint Meeting with the Summer Villages scheduled for June 17, 2011 at the South Island Lake Community Hall. Athabasca University Councilor Armfelt informed Council that the official grand opening of the new Athabasca University Research Centre has been scheduled for July 27, 2011 at 3:00 p.m. Wandering River Cleanup Council was informed that Administration has requested that the Wandering River property be cleaned up. REEVE COUNTY MANAGER Regular County Council Meeting Athabasca County May 26, 2011 - 12:00 AM County Administration Office Resolution Moved by Councilor Splane that Administration be authorized to proceed CC 11-303 with issuing a Cleanup Order for the Wandering River unsightly property; and further to investigate the costs for locating property lines and building a fence on County property. Carried Unanimously Reeve Yurdiga declared a brief recess at 10:30 a.m. The meeting was reconvened at 10:47 a.m. K Road Tenders It should be noted that the Director of Infrastructure Services attended the meeting at this time. Mr. Adamkewicz distributed a summary of the results from the K-Road Tender dated May 19, 2011. Resolution Moved by Councilor Haines to award the Tender for the AlPac "C" Road CC 11-304 Phase 7, the AlPac "K" Road Phase 3 & 4 and the AlPac Millsite 2011 Paving Program to the lowest tender from Knelsen Sand & Gravel in the amount of $10,949,563.68 of which $5,474,781.84 is for the "K" Road. Carried Unanimously It should be noted that Mr. Adamkewicz left the meeting at this time. REPORTS: REPORTS FROM COMMITTEES OF COUNCIL: Reeve's Report Council reviewed the Reeve's Report for the month of May 2011. Resolution Moved by Councilor Willcott to accept the Reeve's Report for May 2011, as CC 11-305 information. Carried Unanimously REEVE COUNTY MANAGER Regular County Council Meeting Athabasca County May 26, 2011 - 12:00 AM County Administration Office REPORTS FROM OTHER BOARDS & COMMITTEES: Greater North Foundation There was nothing further to report at this time. Boyle Seed Cleaning Plant There was nothing further to report at this time. County Recreation Board Councilor Bilsky reported that Road Tours for the County Recreation Board have been scheduled for May 30th & 31st. It was also reported that there has been some consideration to host summer events at the Hope Lake and Forfar Campgrounds, however there would be an extra cost for insurance. Councilor Demko noted that Mr. Buchanan attended the meeting in place of Mr. Paul Bell and that Mr. Buchanan agreed to be the secretary for the Board for the foreseeable future. The Board is also considering installation of Wi-Fi at the Forfar Campground however there is more work to do to determine the feasibility. The County Recreation Board have agreed that the opening date for all campgrounds in the County will be May 15 starting in 2012. Blue Heron Vocational Training Center There was nothing further to report at his time. Healthy Families & Healthy Futures Councilor Splane reported that Healthy Families Healthy Futures will receive $1.1 Million over a three year term from the Government of Alberta's Safe Communities Innovation Fund to operate Athabasca, Barrhead and Westlock Rural Responses to Relationship Violence. Smoky Lake 50th Anniversary Councilor Haines reported that Councilors Splane, Willcott and Haines had attended the Smoky Lake 50th Anniversary celebration. He noted that Councilor Splane provided an excellent speech which represented Athabasca County well. REEVE COUNTY MANAGER Regular County Council Meeting Athabasca County May 26, 2011 - 12:00 AM County Administration Office Resolution Moved by Councilor Willcott to accept the Reports From Other Boards & CC 11-306 Committees as information. Carried Unanimously REPORTS FROM JOINT MUNICIPAL COMMITTEES: Athabasca Regional Airport Board Councilor Balay reminded Council that plans are underway for the upcoming Fly-In scheduled for July 16, 2011. Athabasca Regional Waste Management Services Commission Councilor Splane noted that Mr. Rob Smith has been spending a considerable amount of time dealing with the Slave Lake Disaster. Family & Community Support Services Council reviewed the Minutes of the April 21, 2011 FCSS Meeting and a considerable amount of discussion took place regarding costs for services being provided to the M.D. of Opportunity and Lesser Slave River. Community Transportation Mr. Buchanan informed Council that there have been discussions regarding the potential of providing the M.D.