The Corporation of the Municipality of Central Elgin
ORDER OF THE DAY FOR THE PLANNING MEETING OF COUNCIL ON MONDAY, SEPTEMBER 16th, 2013 @ 7:30 PM IN THE COUNCIL CHAMBERS Page
Roll Call
Disclosure of Pecuniary Interest and the General Nature Thereof
Delegation(s) 4-6 1. Proposed Severance Garry Lale, 44231 Southdale Line, will be in attendance to discuss a proposed severance of the subject property. 7-13 2. Proposed Severance Dan Debackere will be in attendance to discuss a proposed severance of a surplus dwelling at 44810 Dexter Line
Correspondence (for Council's Information) 14-19 1. Union Gas Ontario Energy Board Notice to Customers of Union Gas Limited respecting gas rates for 2014 - 2018 period. 20 2. COA 2-10, 42078 McBain Line Correspondence received from Environment and Land Tribunals Ontario (Ontario Municipal Board) advising that appeal by Tridon Properties Limited was withdrawn respecting COA 2-10, 42078 McBain Line. 21-26 3. CUPE/SCFP Correspondence received from CUPE/SCFP respecting Child Care Worker & Early Childhood Educator Appreciation Day. 27-29 4. Association of Ontario Roads Superintendents (AORS) Correspondence received from AORS extending invitation to attend Annual Joint Meeting of the Elgin, Middlesex, Oxford Road Supervisors Associations in Woodstock on October 18, 2013. 30 5. County of Elgin Land Division Committee Correspondence received from County of Elgin Land Division Committee requesting that planning reports be forwarded to them prior to their scheduled public meetings.
Correspondence (Action)
Page 1 of 143 Page
Correspondence (Action) 31 1. Tax Bill Questions Email correspondence received from John Terrio seeking answers to questions provided in his email respecting recent tax bill insertion. 32 2. Community Heritage Recognition Awards Nominations for 2013 List of Nominations for 2013 Community Heritage Recognition Awards as recommended by Heritage Central Elgin 33 3. 2013 Poppy Campaign Correspondence received from Ann Munroe, Poppy Co-Chairman, Royal Canadian Legion Branch 410, Port Stanley, requesting permission to allow a Poppy Distribution Volunteer to canvas outside the Port Stanley Arena on November 9th, 2013. 34 4. Belmont Lioness Club - Annual Bazaar Correspondence received from Belmont Lioness Club asking Council to consider charging them the Non Profit Organization Rate for their Annual Bazaar at the Belmont Arena & Community Centre.
Reports
Central Elgin Planning Office 35-40 CEP 42-13 Application for Draft Plan of Condominium Approval - Prespa Construction Limtied, part of Lot 1, Concession 9, Geographic Township of Yarmouth MMAH File No. 34-CD-13002 41-42 CEP 43-13 Application for a Consent No. E58/13 - Paul and Terri-Lynne Dean, 143 Centennial Avenue 43-44 CEP 44-13 Application for a Consent No. E59/13 - Mark and Janis Harris, 42488 Ron McNeil Line 45-46 CEP 45-13 Application for a Consent No. E63/13 - 8655720 Ontario Inc., 143 Borden Avenue
Chief Administrative Officer 47-52 CAO 39-13 GIS Parcel Re-alignment and Correction
Director of Financial Services/Treasurer 53-54 DFS 18-13 Land Conveyance - Marks Dairy Farms Limited
Director of Physical Services 55-85 PW 60-13 2013 Ministry of the Environment Report for the Central Elgin Water Distribution System 86-87 PW 62-13 Garbage Bag Tag Program 2014 88-89 PW 63-13 Forest City Kennel Club Use of Belmont Arena
Page 2 of 143 Page
Director of Physical Services 90-92 PW 64-13 Barnums Gully Line Culvert Repair 93-95 PW 65-13 Rural Economic Development (RED) Fund Grant
By-law(s) 96 By-law 1639 Confirmatory By-law 97-98 By-law 1640 Zoning By-law Amendment - 42445 John Wise Line 99-101 By-law 1641 Removal of "H" Holding Symbol - McBain Line 102-119 By-law 1642 Being a By-law to Execute a Heritage Conservation Easement Agreement with John Howard Neal and Eileen Anna Simpson respecting 6137 Hiram Smith Line 120-138 By-law 1643 Being a By-law to Execute a Heritage Conservation Easement Agreement with Peter and Eleanor Robson respecting 46324 Sparta Line 139-143 By-law 1644 Being a By-law to Amend By-law EG1 as Amended
Public Notice
Resolutions
New Business Notice of Motion That section 75 of By-law 984 be amended to read: Individuals or groups wishing to appear before Council at a Regular Meeting shall advise the Clerk or Deputy Clerk in writing, stating the purpose for the delegation, not later than 4:30 pm on the Wednesday prior to the meeting.
Unfinished Business 1. Dogs on Beach - staff preparing a report for Council's consideration 2. Ice-time Fee Comparisons - staff preparing a report for Council's consideration
Closed Session CS1 Closed Session Minutes CS2 Proposed or Pending Acquisition or Disposition of Land (s.239(2)(c)) - Harding Smith Line CS3 Security of Property (s.239(2)(a)) and/or Solicitor-Client Privilege (s.239(2)(f)) - Natural Resource Gas (NRG) Franchise Agreement CS4 Security of Property (s.239(2)(a)) - Port Stanley Harbour
Adjournment
Page 3 of 143 RECEIVED AUG _13 2013 Municipality of Central Elgin
Clerk/C Date Rec.:
o er: ' ro4rd File# Dir. Finance
othe.r: _. / Nam,/ Subject: Dir. Physical E/
other: - other. Dir. Fire V6,,Er.*m GJ Yirr (1 a Agenda YJ other: CounciI
Garry Lale, 44231 Page 4 of 143 Southdale Line, will be in IAAfA
RE EI--ED - SE 1 i ZC;3 - --
Municip lily of Central Elgin PEIt TIME:
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Garry Lale, 44231 V Page 5 of 143 Southdale Line, will be in 34- 18- 16 I
Sir MAP 6
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Garry Lale, 44231 Page 6 of 143 Southdale Line, will be in Thank you
------Original Message------
From: Dianne Wilson
To: Dan
Cc: Joanna DeBackere
Subject: RE: Surplus Dwelling
Sent: Aug 22, 2013 8:12 AM
Good Morning Dan: Further to your email below, your request to postpone can certainly be deferred until September. The September Planning Meeting is scheduled for Monday, September 16 @ 7:30 pm. I will tentatively schedule you for that night but if something changes and that date is not good for you just let me know.
Regards
Dianne Wilson
Deputy Clerk
Municipality of Central Elgin [email protected]
519-631-4860 ext. 286
-----Original Message-----
From: [email protected] [mailto:[email protected]]
Sent: Wednesday, August 21, 2013 3:19 PM
To:Dan Dianne Debackere Wilson will be in Page 7 of 143 attendance to discuss a Subject: Surplus Dwelling
Hi Dianne,
Is it to late to postpone my time at next weeks council meeting? I am extremely busy right now.
I would like to reschedule for next month if possible. Let me know Thanks Dan DeBackere DeBackere Farms Inc.
B 519.782.3830
C 519.476.4623
F 519.782.4689 www.debackerefarms.ca
--
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DanDan DeBackere Debackere will be in Page 8 of 143 attendance to discuss a DeBackere Farms Inc.
B 519.782.3830
C 519.476.4623
F 519.782.4689 www.debackerefarms.ca
--
This message has been verified by LastSpam eMail security service
Ce courriel a été vérifié par le service de sécurité pour courriels LastSpam http://www.lastspam.com
Dan Debackere will be in Page 9 of 143 attendance to discuss a 5013 Yarmouth Centre Road, Union, ON - Google Maps Page 1 of 18
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Lniongas
A Spectra Energy Company
RECEIVED
AUG 2 6 ? uj5' August 23, 2013 Municipality of Central Elgin PER TIME:
VIA COURIER
TO: ALL Clerks ofMunicipalities
Union Gas filed an application with the Ontario Energy Board ( "the Board") on July 31, 2013 seeking approval for a multi -year Incentive Regulation Mechanism that will be used to set Union' s regulated distribution, transportation and storage rates over the 2014 to 2018 period.
Enclosed is a copy of the application, as well as a copy of the Notice of Application in English and in French issued by the Board on August 14, 2013 under Docket No. EB- 2013 -0202.
Yours truly,
Chris Ripley Manager, Regulatory Applications C: er10 ' W Date Rec.: other: File # Dir. Finance
other: Encl. Name/ Subject: Dir. Physical
other: other: Dir, Fire c 1 ^ IF" sl other Council Agenda
Ontario Energy Board Notice Page 14 of 143 to Customers of Union Gas EB- 2013 -0202
ONTARIO ENERGY BOARD
IN THE MATTER OF the Ontario Energy Board Act, 1998, S. O. 1998, c. 15 ( Schedule. B);
AND IN THE MATTER OF an Application by Union Gas Limited for an order or orders approving an incentive rate mechanism to determine rates for the distribution and transmission and storage of gas effective January 1, 2014;
APPLICATION
Union Gas Limited ( "Union ") is a business corporation, incorporated under the laws of
Ontario, with its head office in the Municipality of Chatham -Kent.
2. Union conducts an integrated natural gas utility business that combines the operations of
selling, distributing, transmitting and storing gas within the meaning ofthe Ontario Energy
Board Act, 1998 (the " Act")'.
3. Union hereby applies to the Ontario Energy Board ( "OEB "), pursuant to section 36 ofthe Ontario
Energy Board Act, 1998 ( the "Act ") for an order approving a multi -year incentive rate
mechanism ( "IRM ") to determine rates for the regulated distribution, transmission and
storage of gas effective January 1, 2014. Union seeks an IRM pursuant to a comprehensive
Settlement Agreement between stakeholders and Union:
a) which applies to the base rates approved by the OEB commencing January 1,
2013 in EB- 2011 -0210, as adjusted to reflect the upfront productivity
commitment of $4.5 million and the annual $ 3. 152 million increase related to
deferred taxes over the IRM term;
Ontario Energy Board Notice Page 15 of 143 to Customers of Union Gas Page 2 -
b) in which the annual rate escalation is limited by a price cap index (" PO"), where
PCI growth is driven by an inflation factor ( "GDP IPI FDD "), less a productivity
factor of 60% of GDP IPI FDD;
c) which exists for a 5 year term ending December 31, 2018;
d) which has a provision for earnings sharing;
e) which continues to pass- through routine gas commodity and other costs;
0 which allows for non -routine cost adjustments for matters outside ofthe utility' s
control, including criteria for non -discretionary capital projects; and
g) which maintains the existing level of service to customers.
4. Union also applies for an order to establish the following deferral accounts effective January 1, 2014:
Normalized Average Consumption Deferral Account ( 179 -XXX)
Tax Variance Deferral Account ( 179 -XXX)
Unaccounted for Gas ( " UFG' Volume Variance Deferral Account ( 179 -XXX)
5. Union also applies to the OEB for such interim orders approving interim rates and accounting orders
as may from time to time appear appropriate or necessary.
6. Union further applies to the OEB for all necessary orders and directions to provide for pre -hearing
and hearing procedures for the determination of this application.
7. This application is supported by a comprehensive settlement agreement and supporting reports.
Ontario Energy Board Notice Page 16 of 143 to Customers of Union Gas Page 3 -
8. The persons affected by this application are the customers resident or located in the
municipalities, police villages and First nations reserves served by Union, together with
those to whom Union sells gas, or on whose behalf Union distributes, transmits or stores gas.
It is impractical to set out in this application the names and addresses of such persons
because they are too numerous.
9. The address of service for Union is:
Union Gas Limited P. O. Box 2001 50 Keil Drive North Chatham, Ontario N7M 5M1 Attention: Chris Ripley Manager, Regulatory Applications
Telephone: ( 519) 436 -5476
Fax: ( 519) 436 -4641
and-
McCarthy Tetrault LLP Suite 5300, TD Bank Tower P.O. Box 48 66 Wellington Street West Toronto, Ontario M5K IE6 Attention: George Vegh
Telephone: ( 416) 601 -7709
Fax: ( 416) 868 -0673
DATED: July 31, 2013 UNION GAS LIMITED
Ontario Energy Board Notice Page 17 of 143 to Customers of Union Gas Union Gas Limited has applied for a multi-year rate setting mechanism. Lear more. Have your say.
Union Gas Limited has applied to the Ontedo Energy Board for a multi -year Incentive Regulation Mechanism that will be used to set Union' s regulated eastributlon, transportation and storage of gas rates over the 2014 to 2018 period. Under the proposal miciontlal Customers of Union Gas In the Souther service area would see an Increase of approximately 0.3% In their average annual bill while customers In the North Would see a 0. 2% decline In throb average annual bill during the 5 year period. Ogler customers, Including buslnesses, may be affected as well.
THE ONTARIO ENERGY BOARD WILL HOLD A PUBLIC HEARING The proposed kscenthe rate medeNmn paremelms have been established through a comprehmuNa 8ettisnenl Agreement (the ' Agreement") between Union Gas L n* W and Its ratepayer groups that partcfpated In Union's last rates hear4q. The Agreement n4iblbhrea the formula for selling Union's rates for a On year period owing January 1, 2014 based on an annual adjunbnenl that a inflation less a produclNay factor.
The Agreement w91 be presented to tine Boned M a public hearing. At Oft @re, any Dither Interested parties will be able to present eery questions or concerns. At he end of this hearing, the DEB W@ decide whether to accept es or pmt of the Agraemem.
The DEB b an independent and Impartial public agency. We make derdsinna that serve the public interest. Cur goal b to promote a enencialy viable and efedent energy sector that provides you with reliable energy services at a reasonable mat
BE WFORMED AND HAVE YOUR BAY You have Tit right to InfonswUm regarding 0ds application and to be Involved In One process. You run: review Union Gas Ltnftsd' s application on the OEB's websits new. sign up to observe the proceeding by receiving OEB documents related to the hearing. e a letter with your comments, which wig be mtnldared during the hearing. become an active participant (sled an Apply by September 10, 2013 or the howl g will go ahead without you and you will net receive my further ratite of the prormrWg. at the end of the posses, review the DEB'S derision and he reasons on our webdts.
LEARN MORE The apperalbn relates b Union Gas UMted's rate setting approach for the 2014 -2018 period_ Our fee number for 1Ns case b EB- 2013- 0202. To lean more abed aria hemtg. end Instructions, on how mine letters or berme an intervenor, or to access any document related to this Gene pleeae enter UW fie number at the DEB webeh: wwwnnlerbwwUlrbwN. whwllce. You ran ales phone our Consumer Relelbru Coss, at 1477-032 -2727 with any questions.
ORAL VS. WRITTEN HEARINGS Then are two typos of OEB hearings —onal and written. Union Gee Lknited has applied for an oral Inowkrg. The On win Mannino at a lean dais whether to proceed byway of a written or oral hearing.
PRIVACY If you wtae a toyer of conenenl, your name and the content ofyour totter wG be put on the public record and Use OEB weblike. However, your personal fa.bphone nunbm, hma scklrass and eme9 oddruss will be removed ff you are a buslr n aO your Informafba wR ranleln public, ffyou apply to bemrtre an bderverer, ay bbnnacbn wit be public. Thb rate hearag will be held U der section 38 of the Ontmo Energy Board Act, 5.0. 1D98 c 10 ( Sdadub B)
Won. c
English - 8" Ofa.npgaal a awe NOT STANDARD TEMPLATE, DO NOT USE tram Nut standard style. Adstyle is following whatwas given by the dlent. r Ontario Energy Board Notice Page 18 of 143 to Customers of Union Gas Union Gas Limited a d6pos6 Line demands pour un m6canlsme de tar)ticatlon pluriannuel Apprenaz -en plus at donnez votre avls.
Union Gss Limped a d6pos6 uns demanda A la Commission do I' 6nergie do I' Ontado pour adopter un m6canlsme de r6gulation Incltetif pludannual qui seraR uUlis6 pour 6tebllr lax tarts do distribution, do transport at de slocksgo de Sax natural our Is p6dode de 2014 A 2018. Avec Padoption de calls proposition, [as consommeteurs r6sldendels de Union Gas dons Is aecteur de service sud vertalent lour facture annualle moyenne augmanter d' e milron 0,3 %, tandis qua in wnaommsteura du sectaur de service nord verralent lour facture annualle moysnra dlminuer d' anviron 0,2 % ou tours de mute clnq ann6es. Les sutras types do clients, y compels In, entrepdses, pourralem 6golemerd titre cuncens6s.
LA COMMISSION DE UtNERGtE DE UONTARIO VA TENIR LINE AUDIENCE PUBLIOUE Les parembin; dB catte popselitan de m6ca tsme de ladflcetbn Inclatif om 6tA 6table ou moyen On r6gismanl extrajudldsbe ( le a r6glemem a) more Union Gas Limited at lee groupee de mnUbuaulee qig can padkJpit aux dern4res mrdlences mu Is tartnunlan de Urrk . Le rdglerrent finance Ia fomxde servam 6 dlablY In WHO pour we pitrbde de dK ans 6 campler du 1' larrvbr 2014, salon m rl4wtement annual calm" on bncffw do rhdlatlon o equal on amm1mit un fadeur de pmdudivlld.
La r6gkmenl sae pr66an16 A 6 Comminbn A roocaabn dune au lonco pubfiquB. Table aube pans InMrendo Poona slats pony an questions ou faire pad de ees prdaccupoll". A rime de ratle eudlenra, g appamandra A 6 CEO d' eccepter ou non rermemble ou one pertle de co r6glemsnL
La Commission de r6nmV Ie de rONab set une egen a puNique Indbpendants at Impar9ale. Las d6ddona qua roue promna Awd A ser t au mlem rht6rat publa Nona ob)odrc set d oroDumger Is d6valoppetTwN cr un sedetu de ritnerg6 aflcoco of MandAremanl vleble affn d'ofMr des aervlcse Bnatg6flWea fleblee 6 on prix r lso noble.
INFORMEZ -VOUS ET DONNEZ VOTRE AVIS Vols ;u= Is droll d'Otra Informb au sulatt de mile domarrde at do pertldl» r au proceaeus. Vann pounz enminer 6 demand. do Union Gas Umded Our Is ells Web de to CEO dos melnl&nan4 anata A Is proc6dura an vrua Ineotvad pour recavoir lea doutments do In CEO rain 6 raudianm; d&poem ura IDWo do conarantalrea. IsKuels aaonl prls on dxxrgd sir tour, do reudenm; desenk participant acla (a Iriervmard s). gmai ez- avard 610 ssptw brs 7013, taps de qud radar ce eme Use sane votre patldpalon al vous na razvaz pea dlrvb dos 6 cadre de Is pri senle aRola; exan6o to d6cWm de 6 CEO A risen do 6 procedure, anal qua me J1maM1catlow, Our Mrs ore Wei.
APPRENE2FN PLUS Care demanda concmne Is milbinde do fornication de Union Gas Limited poor to Pddode 2014 -2018. Notre man6m de dome par calls affairs eat EB- 2073-0202 Pour an sawir Plus our calls audience, epprenAa comment diposm as lathe, de.arsg gierverrerd ou acrdda A taw In doraananb relatifs A code allege, ae6l m ca asndro do dosser stir Is alts Web de Is CEO: www.mlarfaersrgyboad.cdnoBm. Par loud quesson. vow ponvez 69WOT A cnmmuiqua a nuke ce" des re6gora avac Is rdlen" au " T7- 632 -2M.
AUDIENCES ORALES ET AUDIENCES ECRITES It existe dsux types trautllenme A 6 CEO : In audiences 6daees of In audiorms ondn Union Gas Iynlled a derraM6 une eudla ce aa6. La CEO dAddme uadrbumment da tratter resale per vole d' aaso co oral& ou Mss.
PROTECTION DES RENSEIGNEMENTS PERSONNELS SI vow 6a" z are lame do oanmerdaheO, . ube nom Of Is confam de mile bibs oppaahwd done N da%%W pUW of Our b affe Web de la CEO. CspaMOm, safes n umdro cb ail6Nrone Pmemasl, redaasa do .via dmddte Of soma courrfel ny apperaaant pas. En rvvamiro, s/ w s roprinnsir une arureprise, roue lea reruelprsmema de ranbalutso atoWurd puf,9ce SI vow vous hecnVezPour agir 6 9fro d* davasrn, bus .m ronaeWomauz soot rordus pubAts
Calla au5ance ou In tanfs aaa bnua an . vrb de 1enkie 36 de Is Lot de 1098 surfs CaaMsslon de Adnagle do r0mado, LO 1998, dap. 15 (aawxe B).
French - a^ . aa osrandvam quad NOT STANDARD TEMPLATE, OO NOT USE a I . sd. anO ti ,r t6 Nat standard style. Ad style Is folluwing what was g}ven by the dlent. Ontario Energy Board Notice Page 19 of 143 to Customers of Union Gas Environment and Land Tribunals Tribunaux de 1' environnement at de Ontario I' am6nagement du territoire Ontario Ontario Municipal Board Commission des affaires municipales de I' Ontario 655 Bay Street, Suite 1500 655 rue Bay, suite 1500 Toronto ON M5G 1 E5 Toronto ON M5G 1 E5 Telephone: ( 416) 212 -6349 T616phone: 416) 212 -6349 Toll Free: 1- 866 -448 -2246 Sans Frals: 14366- 448-22482246 Fax ( 416) 326 -5370 T416copleur. 416) 326 -5370
Website: www.eito. gov.on.ca Site Web: www.eito.gov. on.oa
August 21, 2013 L' CEj 1 0I : Regular Mail RR 1 '' NL- The Clerk AUG 2 fi Z 5 Municipality of Central Elgin 450 Sunset Drive Municipality of Central Elgin St. Thomas, ON pER T. N5R 5V1
Subject: Case Number. PL100197 File Number: PL100197 Municipality: The Municipality of Central Elgin Municipal Number: A -COA 2 -10 Property Location: 42078 McBain Line Applicant/Appellant( s): Tridon Properties Limited
Subsection 45( 15) of the Planning Act provides;
15) Where all appeals to the Municipal Board are withdrawn, the decision of the committee is final and binding and the secretary of the Board shall notify the secretary- treasurer of the committee who in turn shall notify the applicant and file a certified copy of the decision with the clerk of the municipality.
I am writing to advise that the appeal by Tridon Properties Limited was withdrawn by correspondence dated June 25, 2013.
There are no outstanding appeals in this matter, and our file is closed.
Yours truly,
atA 1 C Dam Rec.: For JOANNE HAYES er. - / File # SECRETARY Dv. Finmrce other. Namr/Subj= L C. C. Du. Physical Barry Card other, — other. Dir. Fire CC51?— 11 r other Council O Aida
Assessment Review Board - Board of Npgotlzbon - Conservation Reviaw Board - Environmental Review Tribunal - Ontario Municipal Board Niapera Escarpment Hearing Office- Office of Consolidated Hearings Correspondence received Page 20 of 143 from Environment and Land 80 Commerce V3Talley East., Suite 1 ZJ 5` - 9739 • Fax: 905- 739 -9740 n. a E -mail: cupeont @web.net
August 22, 2013 AUG 2 7 2013
To Mayors and Councils, Municipality of Central Elgin
We are writing to ask that you and your Cou for the many people who work providing care to children in your community. This year will mark the IrP Anniversary of our Awareness Day which recognizes the education, skills, commitment and dedication of Early Childhood Educators and Child Care Staff.
The Ontario Coalition for Better Child Care ( OCBCC), the Canadian Union of Public Employees ( CUPE) and our other labour partners representing child care workers across Ontario are asking that Wednesday. October 30. 2013 be proclaimed as Cltild Care Worker & Early Childhood Educator Appreciation Day in accordance with the attached resolution.
Many groups are recognized by way of Municipal Resolution. Such a day allows the community to recognize the work of various groups and to acknowledge the contributions they make in the lives of community members.
Many children, families and communities benefit from the work of child care workers. Child care also contributes to the economic life of communities. Research shows the many economic benefits accrued from affordable, accessible high quality child care. These benefits come from the number of people employed in the child care industry and because the availability of child care allows parents to work and to contribute to the economic life of society.
Even if your Council does not issue official proclamations, there are many ways for your municipality to participate in and celebrate this special day. We ask your Council to sponsor public announcements, display our posters and distribute our buttons. Many municipalities also organize events and contests for the day or have Councillors or the Mayor participate in events hosted by child care centres within the municipality. A list of ideas and examples is attached.
We hope that your proclamation of this day of appreciation, or your active support, will encourage and promote a day of community recognition for child care workers. Please fax the attached order to request posters and buttons to help you raise awareness and celebrate.
Please advise us of your participation in this day of recognition so that we can acknowledge your community' s role e. in celebrating child care workers across Ontario on October 30' Please direct any correspondence on proclamations and/ or celebration activities to the attention of Sarah Declerck, by mail: CUPE, 80 Commerce Valley Drive East, Markham, Ontario, L3T OB2 or by fax at 905- 739 -3999.
Thank you for your consideration.
Yours sincerely,
h? - I f Dole Kec_. y _, Fred Hahn File 4 ether. President, CUPE BQ. FinanCe President, NmneJSubjecC cc: CMSMs/ DSSABs other. Dir. Physical us/ copeOl
Other. DR. Fire Correspondence received Council SAgMWU ql other. Page 21 of 143 from CUPE/SCFP B2rive, x-
13th Annual Child Care Worker & Early Childhood Educator Appreciation Day October 30, 2013
Ideas to Wcognize the pay
30th Support the resolution declaring October Child Care Worker & Early Childhood Educator Appreciation Day.
Distribute buttons and posters — visit www.childcareontario. org for an order form for free materials including posters and buttons.
Host an appreciation breakfast, lunch or dinner.
This year our theme " Let's Rethink Child Care: Together We Can Make It Better" invites child care advocates to actively participate in a National multi -year campaign to put child care back on the agenda. The first step is for municipalities, schools, child care centers, workers, parents and other child care advocates to host a " kitchen table conversation ". Please visit the campaign website at www.rethinkchildcare. ca to learn more about how to host a " kitchen table discussion ".
Municipalities
Encourage local Councilors to tour a child care centre or early learning program to learn more about the work of ECE's. Event could also generate media coverage in local papers.
Take out an ad in the local newspaper.
Take nominations from local child care centres for outstanding staff to be recognized by the Mayor through a letter, announcement or event.
Distribute information on the day to all centres and agencies with child care staff.
Organize a community -wide celebration to recognize individual staff or centres and programs.
School Boards
Encourage school board trustees to tour an early learning program to learn more about the work of ECE' s. Event could also generate media coverage in local papers.
Arrange to have the day announced on the school PA with the morning announcements.
Notify parents in advance. Set up a " Wall of Fame" for parents to help in writing words of thanks to each of the staff. Laminate afterwards for the staff to keep.
Notify other staff in the school and host an event with cake or dessert in the staff room.
I of
Correspondence received Page 22 of 143 from CUPE/SCFP Local Child Care Centers, Boards of Directors
Distribute carnations to staff working in child care centres.
Start the day right with a breakfast. Distribute buttons and posters and certificates of appreciation to all staff.
Have the board of directors take the staff out for dinner and an evening of fun.
Host an afternoon tea party (with desserts provided by parents) for all the staff and children.
Host coffee, tea, and treats from 4:00 pm. to 7: 30 pm. to accommodate staff finishing shifts.
Give each staff member a certificate of appreciation.
Have the board of directors send out a notice to each family and ask that they contribute a fruit, jam, tea, to fill a basket for all the staff.
Have the Board of Directors provide homemade cards and chocolates.
Make a bulletin board with posters and place the certificates of appreciation on the board.
Host a Child Care Worker and Early Childhood Educator Appreciation Day event with a guest motivational speaker and refreshments.
Set up a " Wall of Fame" for parents to help in writing words of thanks to each of the staff. Laminate afterwards for the staff to keep.
Have the board of directors send a letter to all families and board members accompanied by a cut -out of a hand. Ask parents to write a note to staff on the hand as a way of "giving the staff a hand" for a job well done. Then display the hands in the centre.
Put up a big poster with the staffs' bios' and photo and have the parents sign a message on it.
Distribute cards hand made by children and parents.
Send staff a letter from the board thanking them for their commitment to children and families.
Make a donation on behalf of the staff to a shelter for women and children in your community.
Host a pizza lunch for the staff.
Have the Board of Directors host an evening of celebration for all staff in honour of Child Care Worker and Early Childhood Educator Appreciation Day.
Have community businesses sponsor the day and give discounts and gifts to all staff or provide door prizes for appreciation events, or gift bag items.
2of3
Correspondence received Page 23 of 143 from CUPE/SCFP This is just a short list of activities - there are many things you can do to recognize and celebrate the valuable role child care staff play in the lives of children, families and communities. Please contact the OCBCC for further information, posters, buttons and certificates of appreciation.
Ontario Coalition for Better Child Care Phone: 416- 538 -0628 x 2 / toll -free 1- 800 -594 -7514 x 2 Email at andrea (o)childcareontario. ora
us/ cope491
3 of 3
Correspondence received Page 24 of 143 from CUPE/SCFP 13th Annual Child Care Worker & Early Childhood Educator Appreciation Day
October 30, 2013
Resolution
Whereas years of research confirms the benefits of high quality child care for young children' s intellectual, emotional, social and physical development and later life outcomes; and
Whereas child care promotes the well -being of children and responds to the needs of parents, child care workers and the broader community by supporting quality of life so that citizens can fully participate in and contribute to the economic and social life of their community; and
Whereas Many studies show trained and knowledgeable Early Childhood Educators and child care staff are the most important element in quality child care, and that good wages and working conditions are associated with higher job satisfaction and morale, lower staff turnover which leads to high quality education and care;
Therefore Be It Resolved that October 30, 2013 be designated the 13th annual Child Care Worker & Early Childhood Educator Appreciation Day" in recognition of the education, dedication and commitment of child care workers to children, their families and quality of life of the community.
us/ cope491
Correspondence received Page 25 of 143 from CUPE/SCFP Child Care Worker and Early Childhood Educator Appreciation Day October 30, 2013
OCBCC Materials Request Form CO. "SEE Materials are Bilingual ( English / French)
Please send the following items:
Number of Buttons
Number of Posters
A template Certificate of Appreciation will be automatically sent with each request.
Quantities are limited so please order only what you need! PLEASE PRINT!
Tel.#
Organizatio
City: Prov. Postal
Email Address:
Return this form by Mon October 21 to:
Fax: 416- 538 -6737
Mail: OCBCC, 489 College St., Suite 206, Toronto, ON M6G 1A5
E -Mail: info(a. childcareontario. org
Correspondence received Page 26 of 143 from CUPE/SCFP It would be appreciated if you could please circulate this correspondence with your next Council agenda. Thank you.
RECEIVED
AUG 2 6 2013
Municipality of Central Elgin PER TIME: Dear Mayor and Council
As Chair of this year' s Annual Joint Meeting of the Elgin, Middlesex, Oxford Road Supervisors Associations, I would like to take this opportunity to invite you, along with your members of Council and senior staff, to attend our meeting hosted this year by Oxford County. The meeting is being held at Goff Hall - 381 Finkle St. Woodstock on Friday, October 18, 2013.
The day includes some great speakers, a trade show, lunch and draws. This would be a great opportunity to spend the day listening to some very interesting speakers, networking with your peers, and hearing about upcoming changes to Public Works operations.
A draft agenda is attached. The Oxford County Road Supervisors Association looks forward to seeing you there!
Please RSVP by October 4th, 2013 to acorcoran @zorra. on. ca
Dennis O' Neil Director of Public Works and Township of East Zorra Tavistock cierld Yj Date Rec.: o er: File # Dv. Finance other: Natne/ Subject: Du. Physical
other: other:
Dir. Fire euf—I1Jr< CI Correspondence received ether. PageCouncil 27 of 143Agenda la from AORS extending I
770 NNNN3ENCE PURSUINS EXCELLENCE L AORSPRO.
Agenda
8: 15 - 9: 00 Registration, Networking, 50150 Tickets, Trade Booths 9: 00 - 9: 15 Introductions, Oxford County Warden & AORS President 9: 15 - 10: 00 Senior Partner, Shillington LLP 10: 00 - 10: 30 Jessica Yaremchuk, Cowan Insurance 10: 30 - 11: 00 Break - Trade Booths, Networking 11: 00 - 12: 00 Keynote Speaker - Gord Hume, Former City of London Councillor 12: 00 - 1: 00 Lunch - Trade Booths 1: 00 - 1: 30 John Maheu, Executive Director AORS 1: 30 - 2: 00 Door Prizes, 50150 Draw, Wrap up
Please note that all times are approximate
d
Correspondence received Page 28 of 143 from AORS extending REGISTRATION FORM
WHEN: Friday, October 18, 2013 WHERE: Goff Hall, Woodstock Community Complex (Arena) 381 Finkle St, Woodstock ON TIME: 8: 15 a. m to 2: 00 p. m.
Exit 401 @ Woodstock / Delhi Exit 232 - Hwy #59 / Norwich Ave. and go North
0. 2 km to Juliana Drive - Turn left (west) & follow 1. 5 km to Finkle Street Turn right - 0. 5 km to Complex parking lot on the right
Registration $15.00 fee per delegate ( for meal and other costs)
Delegate Name I Municipality I Position
Please RSVP by Friday, October 4, 2013 to acorcoran(agzorra.on.ca If you require additional space, please complete a separate page.
Make Cheque payable to —Oxford County Road Supervisors Association
Receipts will be available at the Registration Table
Correspondence received Page 29 of 143 from AORS extending RECEIVED Erin AUG 2 9 2u; 3
Municipality of Central Elgin PER TIME:
August 28, 2013
To: Municipal Clerks and Council members for the Town of Aylmer, Municipality of team, Municipality of Central Elgin, Township of Malahide,_Municipality of Dutton/Dunwich, Township of Southwold, Municipality of West Elgin
Subject: Planning Reports - Application for Consent
In an attempt to make sound planning decisions the Land Division Committee carefully reviews all of the factors involved when deliberating and is therefore requesting that each individual Planning Report reviewed by all municipal councils be forwarded to the Committee in advance of their hearings as per the following resolution passed July 24, 2013:
THAT the Land Division Committee request that all Lower Tier Municipalities forward copy of the Planning Report reviewed by their council to the Land Division Committee in advance of their hearings."
Carried Unanimously
It is the Committees intention to review the Planning Report for each individual application which will provide additional information when making decisions.
Sincerely,
clerwc d Date lice.: m File # Du. Finance Chairman Other. Name/ SubjecC Elgin County Land Division Dv. Physical
other: other: Dir. Fne self; 1 • J . S othef: Council Agmda qJ,
County of Elgin Engineehng Services 450 Sunset Drive St. Thomas, On N5R 5V1 Phone: 519- 631 -1460 w oIglncounty.on. ca
Correspondence received Page 30 of 143 from County of Elgin Land Don Leitch
From: John Terrio Sent: Wednesday, August 21, 2013 11: 44 AM To: Don Leitch; RUSS MATTHEWS; Bill Walters Cc: Francie Dennison; john @kingait.ca; SHERRY HELLEMS; STAN BELEUTZ; TRENTISHIRLEY CLARK; ron houghton Subject: Questions on recent attached bulletin in Tax Bill
Good morning CE staff and council:
I am curious as to the percentages noted in the recent bulletin in my Tax Bill? I looked at Fire Protection and Prevention, and then I look at Policing. The main question here is when council and staff presents this estimate are the new fire trucks, chiefs truck and the addition to the Belmont fire hall added into this along with the increased equipment and emergency services for Port Stanley Blue Flag considered. The recent purchases for the fire department budget one would figure should make that percentage much higher. It is always greatly contested that policing is a very high cost, yet the fire budget appears to have less funding, but the total expenses always appear to be more than the Police budget. There is also the Parks and Recreation percentage that I would like to see broken down, it is almost the same as the Fire Budget, where is this spent; because we see very little of this funding. Several questions I have should be unanswered:
The overages with such expensive projects related to the fire department come from where ?? Should these or are these all taken into the Fire budget? How much does extra policing cost for Port Stanley to keep the Blue Flag status? How much is extra Fire Prevention and emergency services costing to sustain Blue Flag? How much is spent in each riding for Parks and Recreation? These are just some outstanding questions asked that have not really ever been answered. We see estimated percentages but no actual expenditures to justify these numbers ??
John Terrio Lynhurst
This message has been scanned by LastSpam e- mail security service. Ce message a ete verifie par le service de securile pour couniels LastSpam.
Email correspondence Page 31 of 143 received from John Terrio Heritage Nominations for 2013
Built Heritage: Allan and Sandra Fish
The Fish Family for the preservation of the Cole homestead originally built by W.B. Cole, the great grandfather of the current owners. Allan and Sandra Fish have lovingly restored this beautiful yellow brick Italianate style home with the help of Allan' s brothers and son Greg. The home features many details of the 1870s that have been preserved and refurbished. Many of the furnishings are also original as is all the interior trim. The home gives us a glimpse of life in the 19`h century. Allan and his family have done all of the work themselves restoring and replacing woodwork that had deteriorated. All renovations are in keeping with the original structure. The home is truly a heritage focus in the community thanks to this dedicated family.
Cultural Heritage: Andrew Hibbert
Andrew Hibbert deserves a lot of credit for his work preserving the heritage of the area and especially Port Stanley. He and his wife Linda run the biweekly newspaper, the Lake Erie Beacon where Andrew writes articles on local history and for the last two years on events from the War of 1812. He organized a memorial day to recognize the 1001h anniversary of the sinking of the Bessimer off Port Stanley. He is an active member of Heritage Port and the Stork Club Museum and Cultural Centre. Andrew has served on the Doors Open committee for Port Stanley /Sparta since its inception 9 years ago and has been the chair of the committee for the past two years. He and his wife publish the map and guide free of charge and distribute it with the Beacon the week or two before the local event. Andrew has done much to preserve our heritage.
Natural Heritage: The North Family
Helen and Dennis North have been reforesting the steep hillside on their property with Carolinian species for the past 10 to 12years. This property is on the north edge of St. Thomas just as you enter Central Elgin and this slope of hazard land is now a welcoming feature. After the passing of his parents, Peter North and his wife Deneen have continued with the planting of Carolinian tree species and have now planted 2 250 trees including 750 this year. The trees planted are white pine, white spruce, tamarack, red bud, various native maples, various native oaks and other Carolinian species under the
guidance of the Kettle Creek Conservation Authority.
List of Nominations for 2013 Page 32 of 143 Community Heritage Phone: ( 519) 782 -3118
Fax 0: ( 519) 782 -4587
E- mail: legionl ®bellnetca
RECEIVED SEP 0 fi 2313 The Corporation of the Municipality of Central Elgin, Municipality of Central Elgin 450 Sunset Drive PER: ' TIME: I' Floor, St. Thomas, Ontario N5R 5V1
Deputy Clerk Dianne Wilson,
The Royal Canadian Legion Branch 410, Port Stanley is once again working on our Poppy Campaign. I am writing to request permission to allow the Legion to have a Poppy Distribution Volunteer to canvas outside the Port Stanley Arena on Carlow Road. If this request is granted, the volunteer would be there on November 9's 2013 between the hours of 9:00 AM. until 2:00 P.M. If due to inclement weather, would volunteer be allowed to stand between the double doors. We appreciate your consideration in this matter during our poppy campaign. If you have any questions you may contact Poppy Chairman Comrade Betty Kennedy at 519- 631 -9488
Thanking You in Advance
Yours in Comradeship f iivn 1yL.XSVII-S
Ann Munroe
Poppy Co- Chairman y ® Port Stanley Br. 410 Fir mac: \ qV Dt ° N Fu'e\\ ob\ 0er: ect.
Correspondence received Page 33 of 143 from Ann Munroe, Poppy BELMONT LIONESS CLUB P.O. BOX 480 BELMONT, ONTARIO CANADA NOL 1130 RECEIVED SEP 12 2 , 3 September 11, 2013 Municipality of Central Elgin Municipality of Central Elgin PER TIME: 450 Sunset Drive, 1 st Floor SL Thomas, ON N511 5V 1
Mayor William Walters;
It has come to the attention of the Belmont Lioness Club that the Municipality of Central Elgin plans to charge full price rent for the Belmont Lioness Clubs Annual Charity Fund Raising Bazaar held upstairs at the Belmont Community Centre.
Belmont Lioness Club has pledged fiords for the next three years to the Belmont Kids' Park Campaign Splash Pad & Skate Park Skate Project which is generated from the Bazar.
Hopefully Council will reconsider charging The Behnont Lioness with the Non Profit Organizations Rate for the Belmont Annual Bazaar
Sincerely. Lioness Corresponding Secretary
Lioness Sonja Ke edy
Cc Rob McFarlan Councillor, Central Elgin Clcrk/Cprp Date Rec.: othc File # Dir. Finance other Name/Subject: Dir. Physical other: other. Dir. Fire other•. Cmmd1 A= W.
Correspondence received Page 34 of 143 from Belmont Lioness Club 28th, DATE: August 2013 REPORT: CEP.42. 13 CEPO FILE:
His Worship the Mayor and Council
BY: Jim McCoomb, Planner Central Elgin Planning Department
Application for Draft Plan of Condominium Approval —Prespa Construction Limited, Part of Lot 1, Concession 9, Geographic Township of Yarmouth MMAH File No.: 34- CD -13002
TTACHMENTS: Draft Plan of Condominium, Correspondence from MMAH
COUNCIL: September 16th, 2013
RECOMMENDATION:
THAT Report CEP.42. 13 be received;
AND THAT Council, support in principle the proposed Draft Plan of Condominium, File No. 34 -CD- 13002, on lands owned by Prespa Construction Limited, which lands may be legally described as Part of Lot 1, Concession 9, Geographic Township of Yarmouth, now Municipality of Central Elgin;
AND THAT the Clerk-Administrator be directed to prepare draft comments on behalf of the Municipality respecting technical, financial and administrative matters relative to Draft Plan of Condominium 34- CD- 13002;
AND FURTHER THAT a date for a public meeting be established in accordance with Ontario Regulation 544/ 06 as amended. ( Recommended Date: October 21st, 2013 @ 7 :15 p.m.)
central Elgin Planning Office Report No.: CEP -42 -13 1-
Application for Draft Plan of Page 35 of 143 Condominium Approval - ANALYSIS:
1) Location: The subject lands, which are located at the easterly end of Vineden Drive in the Community of Lynhurst, have approximately 25.6 metres (84 feet) of frontage on Vineden Drive and are approximately .74 hectares ( 1. 8 acres) in lot area (see Location Plan). They may be legally described as being Part of Lot 1, Concession 9, Geographic Township of Yarmouth, now Municipality of Central Elgin.
2) Proposal: The Ministry of Municipal Affairs and Housing (MMAH) is the Approval Authority for plans of condominium in Elgin County and has initiated the circulation of the proposed draft plan. MMAH has requested that the Municipality set a date for the public meeting for the draft plan (see attached correspondence).
The proposed development is for a plan of condominium in the vacant land format containing 12 units for single storey detached dwellings. The plan will include the development of one internal driveway, which will extend easterly from the end of Vineden Drive. A copy of the draft plan is attached.
3) Existing Policies:
a) Official Plan Policies: The subject lands are located within the "Residential' designation in accordance with Schedule "C" - Community of Lynhurst Land Use Plan, to the Municipality of Central Elgin Official Plan. The Residential Policies of the Plan permit a full range of residential uses, subject to meeting the policies of the Plan.
b) Zoning By -law No. 1998: The subject lands are located within the Residential Zone 1 ( 111 -70) of the Township of Yarmouth Zoning By -law No. 1998, as amended. The RI- 70 zone permits the proposed residential development, to a maximum density of 12 LpW.
Respectfully App for submittedo G Ji cCoo b I N. Le tanner AOlClerk
Central Elgin Planning once Report No.: CEP -42 -13 2-
Application for Draft Plan of Page 36 of 143 Condominium Approval - Ministry of Minist§re des Municipal Affairs s municipales and Housing etat du Logeentm Ontario Municipal services Office - Bureau des services aux municipalltds - Westem r €glon de I' Ouest
659 Exeter Road, 2ntl Floor 659, rue Exeter, 20 dtage London ON NGE IL3 London ON N6E 1 L3 Tel. (519) 873 -4020 TEI. ( 519) 873 -4020 Toil Free 1. 800 -265- 4736 Sans frais 1 800 265 -4736 Fax (519) 873 -4018 Telec (519) 873 -4018
August 13, 2013
Mr. Donald Leitch Chief Administrative Officer /Clerk Municipality of Central Elgin 450 Sunset Drive St. Thomas, ON N5R 5V1
Subject: Application for Vacant Land Plan of Condominium Municipality of Central Elgin Part Lot 1, Con. 9 (Geographic Township of Yarmouth) Prespa Construction Limited File No.: 34 -CD -13002
Dear Mr. Leitch:
Pursuant to subsection 51( 21) of the Planning Act, the Minister of Municipal Affairs and Housing requests the Municipality of Central Elgin to give notice and hold a public meeting concerning the proposed draft plan of condominium noted above, File No. 34- CD- 13002.
It is also requested that you give Public Notice of the Application in accordance with subsection 51( 20) of the Planning Act and subsection 4 of Ontario Regulation 544106. As noted in subsection 51( 20), the approval authority for plans of condominium is required to give notice of the receipt of an application at least fourteen days prior to making a decision. The legislation provides that where the Ministry of Municipal Affairs and Housing is the approval authority, the Minister may require the local municipality to provide public notice of the receipt of an application on his behalf.
Notice of the public meeting shall be given to the public and identified agencies in accordance with Section 6 of Ontario Regulation 544/06. The notice of a public meeting shall:
i) indicate the date, time and location of the public meeting;
ii) include a description of the proposed plan of condominium;
iii) include a key map showing the location of the land proposed to be subdivided;
iv) indicate where and when additional information regarding the proposed plan of condominium will be available to the public for inspection;
Application for Draft Plan of Page 37 of 143 Condominium Approval - v) include.the following statements:
If a person or public body does not make oral submissions at the public meeting, or make written submissions to the Ministry of Municipal Affairs and Housing in respect of the proposed plan of condominium before the approval authority gives or refuses to give approval to the draft plan of condominium, the person or public body is not entitled to appeal the decision of the Ministry of Municipal Affairs and Housing to the Ontario Municipal Board. If a person or public body does not make oral submissions at the public meeting, or make written submissions to the Ministry of Municipal Affairs and Housing in respect of the proposed plan of condominium before the approval authority gives or refuses to give approval to the draft plan of condominium, the person or public body may not be added as a party to the hearing of an appeal before the Ontario Municipal Board unless, in the opinion of the Board, there are reasonable grounds to do so.";
vi) include the following statement:
if you wish to be notified of the decision of the Minister of Municipal Affairs and Housing in respect of this proposed plan of condominium, you must make a written request to: Minister of Municipal Affairs and Housing c/ o Municipal Services Office - Western 659 Exeter Road, 2 "d Floor London, ON N6E 1 L3 indicating the Ministry file number 34-CD- 13002"
vii) indicate, if known, if the land proposed to be subdivided is the subject of an application under the Act for approval of a minor variance or for an amendment to an official plan, a zoning by -law or a Minister's zoning order, a statement of that fact and the file number of the application( s); and
viii) indicate to whom written submissions in respect of the proposed plan of condominium are to be made.
The public meeting shall be held no sooner than fourteen days after the requirements for the giving of notice of the public meeting have been complied with.
Within fifteen days after the public meeting is held, the municipality must submit the information in subsection 6 ( 3) of Ontario Regulation 544/ 06 to the Director, Municipal Services Office - Western, Ministry of Municipal Affairs and Housing. Please note that several Individuals have written to the Ministry requesting to be notified of the application. We would appreciate it if notice of the public meeting is sent to the individuals on the attached list.
Thank you for your assistance in this matter.
Yours truly,
Tammie Ryali, RPP, CIP Planner Municipal Services Office- Western
Copy: Patrick Keenan, Central Elgin Planning Office
Application for Draft Plan of Page 38 of 143 Condominium Approval - LIST OF PERSONS TO BE NOTIFIED OF THE PUBLIC MEETING
Municipality of Central Elgin Ministry File No. 34- CD -13002
Name Address Postal Code Dorothy M. Kilgour 162 St. George St., N5P 2M4 St. Thomas ON
Crystal Magee 157 St. George St. N5P 2M3
St. Thomas, ON Cindy Haynes 136 St. George St. N5P 2M1 St. Thomas, ON
Mr. Bruce Curtis 659 Exeter Road N6E 1L3 Manager, Community Planning and 2nd Floor Development London, ON Ministry of Municipal Affairs & Housing
Application for Draft Plan of Page 39 of 143 Condominium Approval - NET PUN
DRAFT PLAN OF VACANT LAND CONDOMINIUM PART OF LOTS 1 & 2 ' BLOCK H* PART OF BLOCK L PART OF LOT 1 ' BLOCK D' REGISTERED PLAN 28 PART OF LOT 1 CONCESSION B GEOGRAPHICAL TOWSHIP OF YARMOU COUNTY OF ELGIN PARTS 1 & 2 I1R - 9480)
FA`
UDL
Application for Draft Plan of Page 40 of 143 Condominium Approval - DATE: September 11, 2013 REPORT: CEP. 43. 13 CEPO FILE: E58/ 13 TO: His Worship the Mayor and Council
PREPARED BY: Steve Craig, Sr. Planning Technician Central Elgin Planning Department
SUBJECT: Application for a Consent No. E58/ 13 — Paul and Terri -Lynne Dean 143 Centennial Avenue
ATTACHMENTS: Location Plan
TO COUNCIL: September 16, 2013
Location Plan: THAT: Report CEP. 58. 13 be received for information;
AND THAT: Should Council pass a resolution in support of consent application E58/ 13 to the Land Division Committee, staff recommends the following conditions: the payment of cash -in -lieu of the dedication of 5% of the land for parkland purposes; the proponent enter into a development agreement with the Municipality of Central Elgin to address administrative, technical and financial matters related YiiY1 W - to the development of the lot; and a copy of the reference plan be provided to the Municipality of Central Elgin.
Background: Consent application E58/ 13 has been filed for the purpose of creating one new vacant residential building lot.
Location: The subject lands are located on the west side of Centennial Ave nue. The lands are described as. Concession 15. Part Lot 16 and 17, Municipality of Central Elgin.
Proposal: Paul and Terri- Lynne Dean, through consent application E58113, are proposing to sever a lot with frontage of 16.459m 53.99ft) along Centennial Avenue, a depth of 88.544m (290.48ft) and an area of 1, 457. 346m2 ( 15,688.48f?), containing one house, one garage and one shed. It is proposed that the lands to be severed will continue to be used for residential purposes. The applicants are proposing to retain a vacant lot with frontage of 20. 117m ( 66.O0ft) along Centennial Avenue, a depth of 88.544m (290.49ft) and an area of 1, 781. 239m2 ( 19, 173.73fC). It is proposed that the lands to be retained will be used for one new residential building lot.
Central Elgin Planning Office Report No.: CEP-43 -13
Application for a Consent Page 41 of 143 No. E58/13 - Paul and Terri- Staff Report
1. Official Plan The subject lands are located within the Residential designation in accordance with Schedule ' D"— Community of Eastwood Land Use Plan to the Municipality of Central Elgin Official Plan. The Community of Eastwood Subdivision (Section 4.6.3) Is located in the central area of the Municipality, just outside of the southeast comer of the City of St. Thomas. It is almost exclusively residential in terms of land use. The Eastwood Subdivision lies within the study area for the East Side Servicing Study and is planned to be fully serviced with municipal piped water supply and sanitary sewage through an agreement with St. Thomas. The Residential policies ( Section 4.2) of the Plan permit a range of residential dwelling types and densities shall be permitted, including single detached, semi -detached, duplex dwelling, triplex dwelling, townhouse dwelling and apartment dwellings. The Residential Intensification policies ( Subsection 2.3.2.1) of the Official Plan provide that: a) Residential Intensification shall only be supported within the built up areas of the Urban Settlement Areas identified in Subsection 2. 1. 1 of the Plan, which includes Eastwood Subdivision. b) Residential Intensification shall only be permitted where full municipal sewer and water services exist, and in accordance with the policies of Subsection 2. 8 of the Plan. c) Residential intensification shall comply with the policies contained within Section 4.0 of the Plan.
2. Zoning By -Law The subject lands are located within the Residential Zone 1 ( R1) of the Township of Yarmouth Zoning By -Law 1998, as amended. The Residential Zone 1 ( R1) permitted uses include residential uses, Institutional uses lawfully existing on the day of the passing of the by -law, home occupations and accessory uses. The Residential Zone 1 ( R1) permits one single- detached dwelling or one unit of a semi -detached dwelling on one lot, institutional buildings and structures lawfully existing on the day of the passing of the by -law and accessory buildings on residential lots Where public sanitary sewage disposal facilities and piped public water is available the minimum lot area required is 464.5m ( S, OOOftz) and the minimum lot frontage is 15m ( 49.2ft). The minimum lot depth required is 30.48m ( IDOft).
Comments: The proposed severed and retained lots were recently serviced by municipal sewage disposal systems, and are consistent and compatible with existing development within the neighbouring area. The applicant should provide confirmation the existing house on the retained lands conforms to the Residential Zone 1 R1) side yard setback requirement of 1 m ( 3.28ft). The consent policies of the Official Plan provide that a lot created by consent will comply with the provisions of the zoning by -law. Where it is not possible to meet the standards of the zoning by -law, Central Elgin may amend the standards in the by -law or a minor variance may be granted as a condition of approval where it is considered appropriate. _ /)
Respectfully submitted:
Stave Crai Sr. Planning Technician
Central Elgin Planning Office Report No.: CEP43 -13 H
Application for a Consent Page 42 of 143 No. E58/13 - Paul and Terri- The Corporation of the Municipality of Central Elgin
REPORT
DATE: September 11, 2013 REPORT: CEP.44.13 CEPO FILE: E59113 TO: His Worship the Mayor and Council
PREPARED BY: Steve Craig, Sr. Planning Technician - Central Elgin Planning Department
SUBJECT: Application for a Consent No. E59113 —Mark and Janis Harris 42488 Ron McNeil Line
ATTACHMENTS: Location Plan
TO COUNCIL: September 16, 2013
RECOMMENDATION: Location Plan: THAT: Report CEP.59.13 be received for Information;
AND THAT: Should Council pass a resolution in support of consent application E45/ 13 to the land Division Committee, staff recommends the following conditions: snm; re the retained lot be rezoned to prohibit any new residential dwelling; 8s the severed lot be brought Into conformity with the zoning by -law; the payment of cash -in -lieu of the dedication of 5% of the land for parkland purposes; and a copy of the reference plan be provided to the Municipality of Central Elgin. g Background: 3 SUBJECT Consent application E59/ 13 has been filed for the purpose of creating a lot LANDS containing a residence surplus to a farm operation.
Location: flm MdleY LNa The subject lands are located on the north side of Ron McNeil Line. The lands are described as, Concession 10, South Part Lot 3, Municipality of Central Elgin,
Proposal:Proposal: X Mark.Mark. andand JanisJanis HamsHams throughthrough consentconsent applicationapplication E59113,E59113, areare proposingproposing toto seversever aa parcelparcel ofof landland withwith frontagefrontage ofof 148.148. 39m 39m( ( 486.486. 84ft)84ft) alongalong RonRon McNeilMcNeil Line,Line, aa depthdepth ofof 667.667. 45m45m ( ( 2,2, 189.189. 79m)79m) andand anan areaarea ofof 4.4. 0909 hectares hectares( ( 10.10. 1111 acres),acres), containingcontaining oneone dwelling,dwelling, oneone bambam andand oneone shed.shed. ItIt isis proposedproposed thatthat thethe landslands toto bebe severedsevered willwill bebe usedused forfor faonhesidentialfaonhesidential purposes.purposes. TheThe applicantsapplicants areare proposingproposing toto retainretain aa vacantvacant parcelparcel ofof landland withwith frontagefrontage ofof 182.182. 61m61m ( ( 533.533. 4911)4911) alongalong RonRon McNeilMcNeil LineLine andand anan areaarea ofof 26.26. 4747 hectares hectares( ( 65.65. 3939 acres).acres). ItIt isis proposedproposed thatthat thethe landslands toto bebe retainedretained willwill continuecontinue toto bebe usedused forfor agriculturalagricultural purposes.purposes.
StaffStaff ReportReport
1.1. OfficialOfficial PlanPlan TheThe subjectsubject landslands areare locatedlocated withinwithin thethe Agricultural Agricultural, , NaturalNatural HeritageHeritage andand NaturalNatural HazardHazard designationdesignation inin accordanceaccordance withwith ScheduleSchedule ° ° A°A° LandLand UseUse PlanPlan toto thethe MunicipalityMunicipality ofof CentralCentral ElginElgin OfficialOfficial Plan.Plan. TheThe AgriculturalAgricultural policiespolicies ( ( SectionSection 4.4. 1)1) ofof thethe OfficialOfficial PlanPlan permitpermit aa varietyvariety ofof agriculturalagricultural activities.activities. TheThe AgriculturalAgricultural consentconsent policies policies( ( SubsectionSubsection 4.4. 1.1. 4)4) ofof thethe PlanPlan provideprovide thatthat aa consentconsent forfor thethe purposepurpose ofof creatingcreating aa lotlot containingcontaining aa residenceresidence surplussurplus toto aa farmfarm operationoperation isis permittedpermitted withinwithin thethe AgriculturalAgricultural designation.designation. AA residenceresidence surplussurplus toto aa farmfarm operationoperation dwellingdwelling isis defineddefined asas anan existingexisting farmfarm residenceresidence thatthat isis renderedrendered surplussurplus asas aa resultresult ofof aa farmfarm consolidation.consolidation.
CentralCentral ElginElgin PlanningPlanning OfficeOffice Report No.: CEPCEP - -44. 13
Application for a Consent Page 43 of 143 No. E59/13 - Mark and Janis Farm consolidation means the acquisition of additional fans parcels to be operated as one farm operation. The following criteria shall Theapply,lot containing the residence surplus to a fans operation: I) Shall be In compliance with the regulations of the applicable zoning by -law; fl) Should generally be no larger than what is required to meet the minimum requirements to provide access and satisfy the servicing policies as outlined in Subsection 2.8 of the Official Plan. Exceptions may be considered based on Individual site circumstances, the loss of any additional productive farmlands will be avoided; to) Shall be in compliance with the Municipality's property standards by -law; iv) May contain accessory farm buildings and structures that are not deemed to be livestock facilities; and v) Shall not contain any buildings or structures deemed unsafe in accordance with the Ontario Building Code Act or Its successor. The lot that is being consolidated into the farm operation: q Shall be in compliance with the regulations of the applicable zoning by -law for farm use; r) Shall be rezoned to prohibit any new residential dwelling unit; and it) Maybe subject to alternative measures as deemed necessary by Council to ensure that no new dwelling unit is permitted. Council may request that an applicant provide evidence as to the nature of the existing farm operation, Including but not necessarily limited to applicable membership in a farm organization and/ or evidence of farm business registration in accordance with the Farts Registration and Farm Organizations Funding Act, 1993 or its successor. The Natural Heritage policies ( Section 3. 1) of the Plan permit passive open space, walking/ biking trails, forest and resource management uses, conservation uses, erosion and flood control, low- intensity public and private recreation uses, existing agricultural uses, necessary public utilities and services, and accessory buildings and structures thereto. The Natural Hazard policies (Section 3.2) provide that the Natural Hazards designation Ls not a specific land use category, but shall be Interpreted as a performance category in which the Natural Hazard policies apply in conjunction with the policies of the underlying land use designation.
2. Zoning By-Law The subject lands are within the Open Space Zone 2 ( OS2) of the Township of Yarmouth Zoning By -law No. 1998. The Open Space Zone 2 ( 062) permits farm uses, rural -residential uses lawfully used for such purposes on the day of the passing of the by -law, home occupations and accessory uses. The minimum lot area required for farm use is 10.11 hectares (25 acres) and the minimum lot frontage required is 152.4m (500ft). Farts use means the use of a parcel of land for the purposes of agriculture, a) having an area of not less than 10.11 hectares (25 acres), or b) having an area of not less than 1. 21 hectares (3 acres) If the agricultural use of the land provides the sole livelihood of the land owner and whose sole business is agriculture, and includes the erection and use of buildings and other structures necessary for agricultural use, including a farm residence, except that in zones where buildings and other structures are prohibited such use refers only to the land. The minimum lot area required for rural residential uses lawfully used on the day of the passing of the by -law is 1, 858m' ( 20,000f?), but no parcel of land of more then 4.04 hectares ( 10 acres) in area. The minimum lot frontage required is 30.48m ( 1001t). Rural residential use means the use of land, buildings, and other structures for residential purposes in rural or open space areas where public water supply and public sewage disposal facilities are not available, farms excepted, and including a lot of not less than 1, 85Bm' but no parcel of land of more than 4. 04 hectares ( 10 acres) in area.
Comments: The applicants appeared before Council as a deputation in 2012 requesting Council' s support for a farts consolidation. At the deputation planning staff advised Council that the proposed 4.09 hectare (10. 11 acre) lot containing the surplus farm dwelling should be reduced in size, and no larger than what is required to meet the minimum requirements to provide access and satisfy the servicing policies as outlined in the Official Plan. Council advised the applicants that the proposed 4.09 hectare ( 10. 11 acre) lot containing the surplus farm dwelling was supportable in principle. The Open Space Zone 2 ( OS2) only permits rural- residential uses lawfully used for such purposes on the day of the passing of the by- law. The proposed severed lands will need to be brought into conformity with the zoning by -law. According to the 2010 aerial photography there are two silos on the proposed severed lands. Silos are considered accessory structures to a farts use. According to the plans accompanying the subject application there is one 18.5m x 17. 3m ( 60.6ft x 56.75ft) barn located on the proposed severed lands. The policies of the Official Plan provi hat the lot containing the residence surplus to a farm operation may contain accessory farts buildings and structures that are ngt emed to be livestock facjljttes.
Respectfully submitted:
r
Steve Craig or Sr. Planning Technician
Central Elgin Planning Office Report No.: CEP44 -13 2-
Application for a Consent Page 44 of 143 No. E59/13 - Mark and Janis DATE: September 11, 2013 REPORT: CEPA513 CEPO FILE: E63/ 13 TO: His Worship the Mayor and Council
PREPARED BY: Steve Craig, Sr. Planning Technician Central Elgin Planning Department
SUBJECT: Application for a Consent No. E63113 — 8655720 Ontario Inc. 143 Borden Avenue
ATTACHMENTS: Location Plan
TO COUNCIL: September 16, 2013
Location Plan:
THAT: Report CEP. 63. 13 be received for information;
AND THAT: Should Council pass a resolution In support of consent application E63113 to the Land Division Committee, staff recommends the followng conditions; the severed lot be brought into conformity with the zoning by -law; the payment of cash -in -lieu of the dedication of 20/0 of the land for parkland purposes; and a copy of the reference plan be provided to the Municipality of Central Elgin.
Background: Consent application E63113 is a resubmission of a consent application E25107) that was filed in 2007. Consent Application E25/07 was approved by the Elgin County Land Division Committee; however the consent was not completed and has since lapsed. Consent application E63/ 13 has been filed for the purpose of creating one lot for commercial purposes and two lots for industrial purposes. SUBJECT LANDS
IVYEYVI,.IVYEYVI,. TheThe subjectsubject landslands areare locatedlocated onon thethe southsouth sideside ofof BordenBorden Avenue,Avenue, westwest ofof BelmontBelmont Road.Road. TheThe landslands areare describeddescribed as,as, ConcessionConcession 15,15, PartPart LotLot 1616 andand 17,17, MunicipalityMunicipality ofof CentralCentral Elgin.Elgin.
Proposal:Proposal: 86557208655720 OntarioOntario Inc.,Inc., throughthrough consentconsent applicationapplication E63113,E63113, isis proposingproposing toto seversever aa lotlot containingcontaining oneone buildingbuilding withwith frontagefrontage ofof t44.t44. 2m2m 473.473. 098)098) onon BordenBorden AvenueAvenue andand anan areaarea ofof 15,15, 458.458. 7m'7m' ( ( 166,166, 401.401. 5110),5110), proposedproposed forfor industrialindustrial use.use. TheThe applicantapplicant isis proposingproposing toto retainretain twotwo vacantvacant lots.lots. TheThe westerlywesterly lot lot( ( LotLot 1)1) havinghaving frontagefrontage ofof 174.174. 6m6m ( ( 572.572. 838)838) onon BordenBorden AvenueAvenue andand anan areaarea ofof 66,66, 707.707. 11 m'm' ( ( 718,718, 052.052. 7482),7482), proposedproposed forfor industrialindustrial use.use. TheThe easterlyeasterly lot lot( ( LotLot 2)2) havinghaving frontagefrontage ofof 27.27. 1m1m ( ( 88.88. 918)918) onon BelmontBelmont Road,Road, 69.69. 3m3m ( ( 227.227. 368)368) onon BordenBorden AvenueAvenue andand anan areaarea ofof 2,2, 652.652. 8m=8m= ( ( 28,28, 555.555.43f10),43f10), proposedproposed forfor commercialcommercial use.use.
CentralCentral ElginElgin PlanningPlanning OfficeOffice ReportReport No.:No.: CEPCEP - 05.- 05. 1313
Application for a Consent Page 45 of 143 No. E63/13 - 8655720 Staff Report
1. Official Plan The subject lends are located within the Commercial - Industrial and Commercial designation in accordance with Schedule ' B"— Community of Belmont Land Use Plan to the Municipality of Central Elgin Official Plan, The Commercial- Industrial policies (Section 4.3. 1) of the Official Plan permit a mix of space- extensive commercial activities along with light Industrial activities, subject to the policies of the Official Plan. The Commercial policies (Section 4.3.2) of the Official Plan permit commercial uses such as retail stores, personal and business services, offices, restaurants and other eating establishments, hotels, motels, places of entertainment, and general assembly, subject to the policies of the Official Plan.
2. Zoning By -Law The subject lands are within the Neighbourhood Development Zone (ND), General Industrial Zone (M) and Highway Commercial Zone hHC -1) the of the Vlilage of Belmont Zoning By -law 91 -21. The Neighbourhood Development Zone (ND) permits agricultural field crop use and one single detached dwelling per lot existing at the date of the passing of the by -law. No person shall use any building, structure or land for any purpose other than that for which it was used on the date that the by -law was passed or erect and building or structure until such land has been rezoned. The Neighbourhood Development Zone ( ND) does not contain requirements with respect to minimum lot area and frontage. The General industrial Zone (M) permits any use related to the manufacturing, warehousing and /or storage of goods and materials contained within a wholly enclosed building or within an uncovered area which is fully screened by means of fencing and/or landscaping features, body shop, building supply yard, business office accessory to a permitted use, fuel depot, Industrial use, motor vehicle repair garage, municipal works yard, warehouse and adult entertainment parlour. The General Industrial Zone (M) requires a minimum lot area of 1000m' ( 10,764. 261t') and the minimum lot frontage required is 30. 5m 100.06ft). The Highway Commercial Zone (hHC -1) is a holding zone which only permits uses existing as of the dale of the passing of the zoning by- Iaw..Permhted uses of the Highway Commercial Zone (HC) include a building supply establishment, farm supply establishment, fraternal organization, machine shop, medical office, motor vehicle parts and accessories, motor vehicle repair garage, motor vehicle sales and repair, personal service shop, restaurant, service shop of a convenience nature, service station, offices accessory to the foregoing uses and single detached dwellings existing at the date of the passing of the zoning by-law.
Comments: The existing building on the proposed severed lands will not comply with the General Industrial Zone (M) requirements of the zoning by- law. The consent policies of the Official Plan provide that a lot created by consent will comply with the provisions of the zoning by -law. Where it is not possible to meet the standards of the zoning by -law, Central Elgin may amend the standards in the by -law or a minor variance may be granted as a condition of approvev rere it Is considered yppropriate.
Respectfully submitted: d r ub i
Steve Cmi ; ld N. Leitch Sr. Planning Tech an AOfClerk
Central Elgin Planning Office Report No.: CEP -45 -13 2-
Application for a Consent Page 46 of 143 No. E63/13 - 8655720 GIS Parcel Re-alignment Page 47 of 143 and Correction GIS Parcel Re-alignment Page 48 of 143 and Correction REPORT TO COUNTY COUNCIL
FROM: Steve Evans, Manager of Planning
DATE: July 8, 2013
SUBJECT: GIS Parcel Realignment and Correction Proposal
INTRODUCTION:
This report will provide County Council with information about Geographic Information System (GIS) mapping for Elgin County and the process required in providing accurate parcel mapping for all partner municipalities.
BACKGROUND:
Elgin County receives parcel mapping data from Teranet, a company that supplies electronic mapping to all Registry Offices in Ontario. The mapping the County receives is referred to as Digital Assessment Parcel Fabric (DAPF) and is updated quarterly. This data is shared with partner municipalities for their use through a multi end-user agreement. The Teranet mapping for Elgin County is called Basic Information Mapping and is not as accurate as the mapping for some of our neighbouring Counties such as Oxford and Middlesex. When the DAPF mapping is overlaid onto Elgin’s SWOOP 2010 aerial photographs the inaccuracy of mapping becomes very evident. (See attached property map comparisons between Elgin and Oxford Counties).
The inaccurate mapping is a concern for users especially for municipal staff when locating property for planning applications and circulation of notices.
This mapping issue has been discussed with partner municipalities, Teranet and a company called QSP that provides a parcel realignment service. QSP charges a fee of $2.00 per parcel to make corrections and indicates that it is more cost-effective to carry out the parcel realignment process on a County-wide basis than for each local municipality to do this individually. There are approximately 22,000 parcels in the County which means that a one-time expenditure of about $44,000 would be required to correct the parcel mapping in Elgin.
The County does not utilize GIS and therefore parcel corrections are only useful to local municipalities. It was agreed that each municipality should pay for its particular corrections
On June 14, 2013 the issue was brought to an Elgin County CAO’s meeting for review and resulted in a unanimous agreement to proceed with the parcel realignment project with each local municipality covering its allocated costs based on parcel counts. There is also a possibility that costs can be shared with a number of private sector partners including Thames Erie Power and Union Gas. (Parcel counts for each local municipality are attached).
GIS Parcel Re-alignment Page 49 of 143 and Correction Through an agreement with Teranet, Elgin County has been obtaining Digital Assessment Parcel Fabric (DAPF) mapping at an annual cost of $2,900.00 + tax, for a number of years and shares this data with local municipalities. In addition an agreement with the City of St. Thomas has been in place since 2008, to host the data and to make such data available through the Internet on the City’s C-Map web server. The annual fee for hosting the mapping data is $500.00.
Elgin’s five-year agreement with Teranet for the delivery of DAPF products expires in December 2013 and will need to be renewed. Teranet has indicated that the cost will remain at $2,900.00 plus applicable taxes.
CONCLUSION:
As a result of a meeting with Elgin CAO’s there is unanimous agreement that the County of Elgin should proceed with the parcel realignment and correction process on behalf of its partner municipalities.
In addition, to be consistent with past practices, Elgin County should continue to cover the on going costs of obtaining Digital Assessment Parcel Fabric (DAPF) mapping data through Teranet, on behalf of all local municipalities.
RECOMMENDATION:
THAT County Council endorse the recommendation of local municipal CAO’s and direct the Manager of Planning and Purchasing Officer to prepare a Request For Proposal to proceed with a parcel realignment and correction project on behalf of Elgin’s seven local municipalities, effective in 2014 and that costs be allocated to each local municipality based on parcel counts and that private sector contributions be pursued in order to reduce overall costs; and,
THAT County Council directs staff to advise and seek approval from all local municipal Councils of all costs associated with such project prior to the County of Elgin entering into any agreement(s) with vendors; and,
THAT County Council directs staff to renew a multi-end user agreement with Teranet for the delivery of Digital Assessment Parcel Fabric on behalf of local municipalities.
All of which is Respectfully Submitted Approved for Submission
Steve Evans Mark G. McDonald Manager of Planning Chief Administrative Officer
GIS Parcel Re-alignment Page 50 of 143 and Correction GIS Parcel Re-alignment Page 51 of 143 and Correction
PARCEL COUNTS
Bayham 3065
Malahide 3575
Aylmer 2585
Central Elgin 5997
Southwold 2294
Dutton‐Dunwich 2142
West Elgin 3184
Total 22,842
GIS Parcel Re-alignment Page 52 of 143 and Correction The Corporation of the Muuniiccipality of
ti 1 1! Cent1 Q 1 ElginlA n 4505unset Drive, lst F1wr,5t.Thomas, 0ntar10 N5R5V1 P: 519.631. 4860 F: 519.631A036
Report
DATE: September 11, 2013 REPORT: DFS 18 -13
TO: His Worship the Mayor and Council
PREPARED BY: Karen DePrest Director of FinancefTreasurer
SUBJECT: Land Conveyance —Marks Dairy Farms Limited
2013
RECOMMENDATION: THAT the Council of the Corporation of the Municipality of Central Elgin receive report DFS 18- 13 for information.
BACKGROUND: At the Regular Planning Meeting of Council on Monday, June 17, 2013, a delegation representing Marks Dairy Farms Limited sought Council' s agreement in principle to allow a conveyance of land to occur between Marks Dairy Farms Limited and the Municipality of Central Elgin. A subsequent conveyance would then be required to transfer the land from the Municipality of Central Elgin to the Kettle Creek Conservation Authority. Council requested that staff prepare a report identifying any tax- related or financial implications that may arise from such a transaction.
REPORT:
Staff consulted with the municipal auditor, Rob Foster, of Graham Scott Enns and identified the following issues that need to be taken into consideration with regard to the aforementioned conveyance.
1. Harmonized Sales Tax (HS7) Implications
As the transaction would be considered a "gift -in -kind" for tax purposes, no HST would need to be collected nor remitted on behalf of the parties to the conveyance.
2. Donation Receipt for Tax Purposes
Upon completion of the conveyance process, the Municipality of Central Elgin would be responsible for Issuing a donation receipt in the appropriate taxation year for the value of the appraisal conducted under Item # 3.
WE
Land Conveyance - Marks Page 53 of 143 Dairy Farms Limited 2-
3. Land Transfer Tax
An independent valuation of the land would be required to assign an appropriate figure to the property and the resulting land transfer taxes would need to be remitted by the recipient of the land in both transactions. Consequently, there would be land transfer taxes to convey from Marks Dairy Farms Limited to the Municipality of Central Elgin and again land transfer taxes to be paid by Kettle Creek Conservation Authority upon receipt of the land from the Municipality of Central Elgin.
Current Land Transfer Tax Rates are 0. 5% of the value of consideration for the transfer up to and including $ 55, 000; 1 % of the value of the consideration which exceeds 55, 000 up to an including $ 250,000; 1. 5% of the value of the consideration which exceeds $250,000; and 2% of the amount by which the value of consideration exceeds 400,000 for land that contains at least one and not more than two single family
residences.
4. Cost Considerations
As with all realty transactions, a variety of costs associated with the process would need to be compensated for during the conveyance. Costs include but may not be limited to the appraisal ( required for items 2 and 3), land transfer taxes ( item 2), registration of and search on title as well as any legal representation costs incurred by the parties to the conveyance.
5. Other
Council may also want to seek clarification from Planning staff on items such as severance alternatives, easement or access issues related to the property depending upon the attributes of the conveyed piece of land and any survey requirements that may need to be conducted to define the conveyance parcel.
It should be noted that in speaking with Rob Foster, the only similar conveyance that staff could draw comparison to was with regard to an arena development transfer to the City of St. Thomas. In that case, although there was no third party to the conveyance, the financial transaction details were handled as mentioned above.
Prepared By:
Karen DePrest Director of Finance/Treasurer CAO /Clerk
Land Conveyance - Marks Page 54 of 143 Dairy Farms Limited The Corporation of the Municipality of
CentralElgin 450 Sunset Drive, lst Floor,St Thomas, Ontario N511 5V7 P.519L31. 4860 F: 519.631. 4036
DATE: August 30, 2013 REPORT: PW -60- 13
TO: His Worship the Mayor and Council
PREPARED BY: Paul Barletta Water/Wastewater Superintendent
SUBJECT: 2013 Ministry of the Environment Inspection Report for the Central Elgin Water Distribution System
TO COUNCIL: September 9, 2013
RECOMMENDATION: THAT Council of the Municilpality of Central Elgin receives and approves the 2013 Ministry of the Environment Inspection Report for the Central Elgin Water Distribution System.
REPORT: Annually the Ministry of the Environment conducts an in -depth inspection of all water systems in the Province. The inspections include on site visits, sampling and document/records review. The inspections are conducted by a Provincial Officer from the London District Office. This report represents the findings of the annual inspection that was conducted on July 18, 2013.
The inspection looks for compliance in a long list of areas that includes conformity to the Drinking Water Works Permit, the Drinking Water License, Certificates of Approval, Permits to Take Water, the Safe Drinking Water Act and all of its associated Drinking Water Regulations.
Some of the items the Provincial Officer thoroughly inspects to ensure compliance with the above documents include; a survey of potential contamination sources, a capacity assessment, integrity of the treatment system train, equipment maintenance programs, flow meter calibrations, operations and equipment manuals, log book entries, contingency plans, operational procedures, facility security, operator licensing and training, distribution system operation and maintenance programs and water sampling programs and results.
During the inspection the Provincial Officer took water samples and sent them to their own laboratory for analysis to confirm water quality.
The Provincial Officer will highlight any non compliant issues and provide recommendations on best practices.
2013 Ministry of the Page 55 of 143 Environment Report for the THE CENTRAL ELGIN DISTRIBUTION SYSTEM INSPECTION RESULTS
There were NO regulatory non -compliant issues found in the Central Elgin Distribution System during the comprehensive Ministry of the Environment Inspection resulting in a perfect rating of 100 %. The inspection findings confirmed that the Municipality of Central Elgin is operating the Central Elgin Distribution System in compliance with all regulatory requirements. The score is a result of diligent operations by all water operations staff.
The Central Elgin Distribution System has earned a 100% rating in each of the past 5 years.
There was one best practice recommendation noted in the report. A recommendation for the owner to create a written program and /or schedule for the routine inspection, repair and maintenance of the Port Stanley Water Tower. o Although the Operations Staff does have a practice of inspections and maintenance of the Port Stanley Water Tower there is not a written document that outlines this practice.
Central Elgin staff will strive to address this recommendation outlined in the Ministry Inspection Report.
The attached comprehensive Ministry of the Environment inspection report will detail the findings and also include the water sample results taken by the Ministry Officer during the inspection which confirmed water quality met all regulatory requirements. The last page of the report provides the inspection rating information.
Prepared By: Approved By:
P"aul 13arteffa, Lloyd Perrin,
WaterMastewater Superintendent Director of Ph icai rvices unim mamimstrauve unicer
2013 Ministry of the Page 56 of 143 Environment Report for the Ministry of the Environment Ministere de rEnvironnement r);,.- Safe Drinking Water Branch Direction du contrble de Is qualit8 de 1' eau potable 3232 White Oak Road, 3`" Floor Bureau du district de London
London ON N6E 1L8 3e 6tage itr 3232, chemin White Oak Ontario Tel ( 519) 873 -5094 Fax (519) 873 -5096 London ( Ontario) N6E 1 L8 Tel ( 519) 873 -5094 Fax ( 519) 873 -5096
August 29, 2013 File no. EL -CE -CE -540
The Corporation of the Municipality of Central Elgin 450 Sunset Drive St. Thomas, ON N5R 5V1
Attention: Paul Barletta Re: Central Elgin Distribution System ( Water Works # 260004761) Inspection conducted on July 18, 2013
The enclosed Drinking Water Inspection Report outlines non -compliance, if any, with Ministry legislation, and policies for the above noted water system. Violations noted in this report, if any, have been evaluated based on community risk. These violations will be monitored for compliance with the minimum standards for drinking water in Ontario as set forth under the Safe Drinking WaterAct and associated regulations. Where risk is deemed to be high and /or compliance is an ongoing concern, violations will be forwarded to this Ministry's Investigation and Enforcement Branch.
In order to measure individual inspection results, the Ministry has established an inspection compliance risk framework based on the principles of the Inspection, Investigation & Enforcement II & E) Secretariat and advice of internal /external risk experts. The Inspection Summary Rating Record ( IRR), included as Appendix F of the inspection report, provides the Ministry, the system owner and the local Public Health Units with a summarized quantitative measure of the drinking water system's annual inspection and regulated water quality testing performance.
Please note the attached IRR methodology memo describing how the risk rating model has improved to better reflect the health related and administrative non -compliance found in an inspection report. IRR ratings are published (for the previous inspection year) in the Ministry's Chief Drinking Water Inspector's Annual Report.
Section 19 of the Safe Drinking Water Act (Standard of Care) creates a number of obligations for individuals who exercise decision- making authority over municipal drinking water systems. Please be aware that the Ministry has encouraged such individuals, particularly municipal councillors, to take steps to be better informed about the drinking water systems over which they have decision - making authority. These steps could include asking for a copy of this inspection report and a review of its findings. Further information about Section 19 can be found in " Taking Care of Your Drinking Water. A guide for members of municipal council" found under "Resources" on the Drinking Water Ontario website at www.ontario. ca /drinkinowater."
If you have any questions regarding the report, please feel free to call me at (519) 873 -5019.
Yours truly,
Stephen Dunn Drinking Water Inspector Ministry of Environment cc. Elgin St. Thomas Public Health Unit Kettle Creek Conservation Authority 2013 Ministry of the Page 57 of 143 Environment Report for the Ontario
Ministry of the Environment
CENTRAL ELGIN DISTRIBUTION SYSTEM
Inspection Report
Site Number: 260004761 Inspection Number: F.5
Date of Inspection: Jul 18, 2013 Inspected By: Stephen Dunn
2013 Ministry of the Page 58 of 143 Environment Report for the Ministry of the Environment r Ontario Inspection Report
OWNER INFORMATION:
Company Name: CENTRAL ELGIN, THE CORPORATION OF THE MUNICIPALITY OF Street Number: 450 Unit Identifier: 1st Floor Street Name: SUNSET Dr
City: ST. THOMAS
Province: ON Postal Code: N5R 5V1
II,&U**11101 0T4(111 W41
Site Name: CENTRAL ELGIN DISTRIBUTION SYSTEM
Site Address: 450 Sunset Drive CENTRAL ELGIN ON N5R 5V1
County /District: Central Elgin
MOE District/Area Office: London District
Health Unit: ELGIN -ST. THOMAS HEALTH UNIT
Conservation Authority Kettle Creek Conservation Authority MNR Office: Aylmer District Office
Category: Large Municipal Residential
Site Number: 260004761
Inspection Type: Announced
Inspection Number: 1 - A04JB
Date of Inspection: Jul 18, 2013
Date of Previous Inspection: Aug 08, 2012
X11_ 01_\ l_. i - 41.
Site (Name): MOE DWS Mapping Type: DWS Mapping Point Sub Type: Comments:
Not Applicable
Site ( Name): CENTRAL ELGIN DISTRIBUTION SYSTEM Type: Other Sub Type: Surface Comments: The Central Elgin Distribution System is an unique water works as it receives treated water from a total of six separate water works including: 1. Elgin Area Primary Water Supply System ( Waterworks # 210000871) which includes the SL Thomas Secondary System. 2. Port Burwell Secondary Distribution System ( Waterworks # 260004735) also known as the Port Burwell Secondary Line.
3. Aylmer / Yarmouth Distribution System (Waterworks # 260004722) also known as the Aylmer Secondary Line.
Report Generated for dunnsl on 2910812013 ( dd /mm/yyyy) Page 2 of 17 Site* 260004761 CENTRAL2013ELGIN MinistryDISTRIBUTION of theSYSTEM Page 59 of 143 Date ofEnvironmentInspection: 1810712013 Report ( dd /mm/ foryyyy) the r J Ministry of the Environment r Ontario Inspection Report 4. City of London Distribution System (Waterworks # 260004917) also known as the London Secondary Line.
5. St. Thomas Distribution System ( DWS # 220002187)
6. St. Thomas ( Elgin AWS) Secondary Distribution System (Waterworks # 260078897) also known as the St. Thomas Secondary Line. The Central Elgin Distribution System also includes the Port Stanley Water Tower, and four main pressure release valve chambers.
Site ( Name): PORT STANLEY WATER TOWER Type: Other Sub Type: Reservoir Comments: The Port Stanley Water Tower is located at the western side of East Road at the intersection of Dexter Line. The tower itself is approximately 40 metres in height, with a volumetric capacity of approximately 3000 cubic meters. In October 2009, Port Stanley Elevated Tower underwent an upgrade which saw the installation of a rechlorination facility consisting of the following: Two chemical metering pumps rated at 6L/hr One 339 L sodium hypochlorite solution storage tank with flow meter
One free and one total chlorine residual analyzer
Adjacent to the Water Tower is a water truck filling station with a small underground water chamber equipped with a flow meter and backflow preventer that receives water from the tower to fill tanker trucks. The Operating Authority advised that this filling station is equipped with a flow meter for billing purposes and a backflow prevention device.
Site (Name): PRV CHAMBER # 1 Type: Other Sub Type: Other
Comments: Pressure Reducing Chamber #1 is located at the northwestern intersection of East Road and Hill Street, north of Port Stanley. The Operating Authority advised that within this underground chamber there are two Pressure Reducing Valves ( "PRV") and two flow meters for a four inch and a ten inch watermain. There is also a sump pump within this chamber.
Site (Name): VALVE CHAMBER # 2
Type: Other Sub Type: Other Comments: Valve Chamber #2 is located in front of the Port Stanley Water Tower, on the west side of East Road, at the intersection of Dexter Line. The Operating Authority advised that within this underground chamber there are three -350 millimetre gate valves, two -350 millimetre mechanical joint tees with 350 millimetre piping and an air vent to the surface.
Site (Name): DRAIN CHAMBER #3 Type: Other Sub Type: Other Comments: Drain Chamber #3 is located on Dexter Line in a topographically low lying area. The chamber houses a valve which operates as a drain.
Report Generated for dunnsl on 29108/2013 ( dd/ mndyyyy) Page 3 of 17 Site #: 260004761 CENTRAL2013ELGIN MinistryDISTRIBUTION of theSYSTEM Page 60 of 143 Date ofEnvironmentInspection: 18107/ 2013Report ( ddlmmlyyyy) for the Ministry of the Environment tr Ontario Inspection Report
Site ( Name): PRV CHAMBER #4
Type: Other Sub Type: Other Comments: Pressure Reducing Chamber #4 is located on Dexter Line at the Elgin Area Primary Water Supply Plant adjacent to other chambers operated by the Elgin Area Plant operators. The Operating Authority advised that within this underground chamber there are two PRVs and two flow meters for a four inch and a ten inch watermain. There is also a sump pump within this chamber.
Site (Name): PORT STANLEY VILLAGE AND UNION HAMLET WATERMAIN Type: Other Sub Type: Surface Comments: The Village of Port Stanley and the Hamlet of Union receive treated water from the Elgin Area Primary Water Supply System and the pressure is maintained by the Port Stanley Water Tower. The Operating Authority advised that there is approximately 35 kilometres of watermain in Port Stanley and Union and there is a population of just over 3000.
Site (Name): BARNUMS GULLY LINE WATERMAIN
Type: Other Sub Type: Surface Comments: Bamums Gully Line runs south from the Dexter Line and receives treated water from the Port Burwell Secondary Distribution System. The Operating Authority advised that there are a total of six residential buildings connected to the four inch polyvinyl chloride ( "PVC') distribution line which is two kilometers in length. A designated water sampling station exists on this line.
Site (Name): FRUIT RIDGE LINE WATERMAIN Type: Other Sub Type: Surface Comments: Fruit Ridge Line receives treated water from the Elgin Area Primary Water Supply System. A new booster pumping station and watermains were placed into service July 1, 2007 to service Fruit Ridge Line and Centennial Road.
The Booster Pumping Station is located south of Fruit Ridge Line, consisting of three pumps, valves, flow meter, control panel, pressure transmitters and alarms connected to an autodialer, and all other items necessary to have a complete and operable pumping station.
Site (Name): JOHN WISE LINE WATERMAIN Type: Other Sub Type: Surface Comments: John Wise Line receives treated water from the Elgin Area Primary Water Supply System. The Operating Authority advised that there are a total of six residential buildings connected to the two inch PVC distribution line which is approximately 500 metres in length. A designated water sampling station exists on this line and there is a meter and backflow prevention within the chamber off of the primary line.
Site ( Name): YARMOUTH CENTRE LINE ( NORTH OF TALBOT LINE) Type: Other Sub Type: Surface
Report Generated for dunnst on 2910812013 ( ddlmmlyyyy) Page 4 of 17 Site #: 260004761 CENTRAL2013ELGIN MinistryDISTRIBUTION of theSYSTEM Page 61 of 143 Date ofEnvironmentInspection: 1810712013 Report ( dd /mm/ foryyyy) the rl'-- Ministry of the Environment tr'Ontario Inspection Report
Comments: Yarmouth Centre Line (North of Talbot Line) receives treated water from the AylmerNannouth Distribution System (Aylmer Secondary Line). The Operating Authority advised that there are a total of four residential buildings connected to the eight inch diameter PVC distribution line. The distribution line is approximately 160 metres in length and has one fire hydrant associated with it.
Site ( Name): YARMOUTH CENTRE LINE WATERMAIN ( SOUTH OF TALBOT LINE)
Type: Other Sub Type: Surface Comments: Yarmouth Centre Line (South of Talbot Line) receives treated water from the Aylmer/Yarmouth Distribution System (Aylmer Secondary Line). The Operating Authority advised that there are a total of three residential buildings connected to the six inch diameter distribution line that was constructed of PVC and polyethylene. The distribution line is approximately 170 metres in length, has two fire hydrants associated with it and has a designated water sampling station.
Site ( Name): TOWER ROAD WATERMAIN
Type: Other Sub Type: Surface Comments: Tower Road receives treated water from the Aylmer/Yarmouth Distribution System (Aylmer Secondary Line). The Operating Authority advised that there are over 50 residential buildings connected to the six inch diameter PVC distribution line. The distribution line is approximately 1. 5 kilometres in length, it has six fire hydrants associated with it and a designated water sampling station.
Site (Name): PRIOR STREET WATERMAIN Type: Other Sub Type: Surface Comments: Prior Street receives treated water from the Aylmer/Yarmouth Distribution System (Aylmer Secondary Line). The Operating Authority advised that there are six residential buildings connected to the six inch diameter PVC distribution line. The distribution line is approximately 150 metres in length, has one fire hydrant associated with it and a designated water sampling station.
Site ( Name): SPRINGWATER ROAD WATERMAIN Type: Other Sub Type: Surface Comments: Springwater Road receives treated water from the Aylmer/ Yarmouth Distribution System (Aylmer Secondary Line). The Operating Authority advised that there are nine residential buildings connected to the six inch diameter PVC distribution line. The distribution line is approximately 300 metres in length, has one fire hydrant associated with it and a designated water sampling station.
Site ( Name): FERGUSON LINE WATERMAIN
Type: Other Sub Type: Surface Comments: Ferguson Line receives treated water from the London Secondary Line. The Operating Authority advised that there are five residential buildings connected to the eight inch diameter PVC distribution line. The distribution line is approximately 300 metres in length, has two municipal fire hydrants, one private fire hydrant associated with it and a designated water sampling station.
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Site (Name): TURNER ROAD WATERMAIN Type: Other Sub Type: Surface Comments: Turner Road receives treated water from the Elgin Area Primary Water Supply System via the St. Thomas Secondary Line. The Operating Authority advised that there are a total of seven residential buildings connected to the eight inch PVC distribution line which is approximately 200 metres in length. A designated water sampling station exists on this line.
Site ( Name): WATER TOWER LINE
Type: Other Sub Type: Surface Comments: Water Tower Line receives treated water from the Elgin Area Primary Water Supply System via the St. Thomas Secondary Line. The Operating Authority advised that there are a total of five residential buildings connected to the two inch PVC and copper distribution line. A designated water sampling station exists on this line.
Site ( Name): MCBAIN ( TRIDON) SUBDIVISION WATERMAIN Type: Other Sub Type: Surface Comments: The McBain Subdivision is a large subdivision located near the northwestern corner of the City of St Thomas that is still expanding. The subdivision receives treated water from the Elgin Area Primary Water Supply System via the St. Thomas Secondary Line. There are fire hydrants and a designated water sampling location in this subdivision. The Central Elgin Operating Authority has indicated that as of January 1, 2006, Central Elgin has assumed full operational control of the McBain Subdivision by way of a legal agreement with the City of St. Thomas.
Site ( Name): BLOSSOM RIDGE/ BELMONT ROAD WATERMAIN
Type: Other Sub Type: Surface Water Comments: The Blossum Ridge subdivision which is located just north of New Sarum and to the east of the Belmont Road, receives treated water from the AylmerNarmouth Distribution System (Aylmer Secondary Line). There is an 880 metre line which runs north of the Aylmer Secondary Line to the subdivision. There are 22 serviced lots in this area, but not all of the homes are yet constructed. There is a dedicated sampling station on this line and the pipe is an 8 inch PVC type.
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The primary focus of this inspection is to confirm compliance with Ministry of the Environment legislation and authorizing documents such as Orders and Certificates of Approval, as well as evaluating conformance with Ministry drinking water related policies and guidelines during the inspection period.
The Ministry is implementing a rigorous and comprehensive approach in the inspection of drinking water systems that focuses on the source, treatment and distribution components of the system as well as management practices.
This drinking water system is subject to the legislative requirements of the Safe Drinking Water Act, 2002 (SDWA) and regulations made therein, including Ontario Regulation 170103, Drinking Water Systems" ( O. Reg. 170103). This inspection has been conducted pursuant to Section 81 of the SDWA.
This report is based on an inspection of a " stand alone connected distribution system ". This type of system receives treated water from a separately owned " donor" system. This report contains all of the elements required to assess key compliance and conformance issues associated with a " receiver" system to ensure that the system was not being operated or managed in a " deficient' condition, as defined under O. Reg. 172/03. The report does not contain items associated with the inspection of the donor system, such as source waters, intakes /wells and treatment facilities.
Documents and records reviewed in association with this report include, but are not limited to: Ministry of the Environment (MOE) 2011 -2012 Drinking Water Inspection Report conducted on August 8, 2012
MOE Municipal Drinking Water Licence ( Licence No. 046 -101, Issue No. 01) for The Corporation of the Municipality of Central Elgin MOE Drinking Water Works Permit (Permit No. 046 -201, Issue No. 01) for The Corporation of the Municipality of Central Elgin 2012 Annual and Summary Reports for the Central Elgin Distribution System
Operational and maintenance documents and records for the Central Elgin Distribution System maintained by the owner for the period from July 1, 2012 to July 1, 2013
The owner had ensured that all equipment was installed in accordance with Schedule A and Schedule C of the Drinking Water Works Permit.
During the physical inspection, a review of DVVWP # 046 -201 and the system components was conducted and confirmed that all equipment installed has been approved.
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TREATMENT PROCESSES
Records confirmed that the water treatment equipment which provides chlorination or chloramination for secondary disinfection purposes was operated so that at all times and all locations in the distribution system the chlorine residual was never less than 0. 05 mg /I free or 0. 25 mg /I combined. The Central Elgin Distribution System operates and maintains a re- chlorination facility at the Pt. Stanley Water Tower which supplies water to the Town of Port Stanley and the Hamlet of Union. During the inspection, SCADA and manual chlorine residual monitoring data as well as logbook entries were reviewed to determine if the owner operated the facility so that at all times and all locations in the distribution system the chlorine residual was never less than 0.05 mg /I. It is concluded that the owner complied with the requirement specified in O. Reg. 170/ 03 Schedule 1 s. 1 - 2(2)4 for the inspection review period. The owner had evidence indicating that all chemicals and materials that come in contact with water within the drinking water system met the AWWA and ANSI standards in accordance with the Permit and Licence issued under Part V of the SDWA.
Up -to -date plans for the drinking -water system were available in accordance with the Permit and Licence issued under Part V of the SDWA.
The facility and equipment appeared to be maintained and in a fit state of repair.
The Operator -in- Charge had ensured that all equipment used in the processes was monitored, inspected, and evaluated.
Operational and maintenance manual procedures and logbook entry records as well as the DWQMS Operational Plan procedures provide evidence that the OIC ensures that all equipment used in the processes was monitored, inspected, and evaluated.
TREATMENT PROCESS MONITORING
The secondary disinfectant residual was measured as required for the distribution system.
To meet the requirements of Schedule 7 of O. Reg. 170/03, Central Elgin Distribution System operators collect at least four free chlorine grab samples from different locations in the system on each weekday. After a review of all the free chlorine residual grab samples collected for the inspection period it was determined that secondary disinfectant monitoring requirements were met. Records confirmed that the maximum free chlorine residual in the distribution system was less than 4.0 mg /L or that the combined chlorine residual was less than 3.0 mg /L.
A review of the free chlorine residual records indicate that the residual in the distribution was less than 4.0 mg /L at all times during the inspection review period. Samples for chlorine residual analysis were tested using an acceptable portable device.
DISTRIBUTION SYSTEM
There is a backflow prevention program, policy and/or bylaw in place.
The Municipality of Central Elgin has Water By -law No. W -3 dated January 24, 2005 which makes it an offence to " connect, cause to be connected, or allow to remain connected to the waterworks distribution system any piping, fixture, fitting, container or appliance, in a manner which under any circumstances, may allow water, waste water, non -potable water, or any other liquid, chemical or substance to enter the waterworks distribution system."
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DISTRIBUTION SYSTEM
The owner did not have a program or maintained a schedule for routine cleanout, inspection and maintenance of reservoirs and elevated storage tanks within the distribution system.
The Owner does not have a written program or schedule for the routine inspection, repair and maintenance of the water tower. Existing parts of the distribution system that were taken out of service for inspection, repair or other activities that may lead to contamination, and all new parts of the distribution system that came in contact with drinking water, were disinfected in accordance with Schedule B, Condition 2. 3 of the Drinking Water Works Permit.
The Municipality has a procedure which states that all water mains in contact with drinking water which are taken out of service for inspection, repair or other activities that may lead to contamination before they are put back in service, must be disinfected in accordance with the provisions of the AWWA Standard for Disinfecting Water Mains. The owner had implemented a program for the flushing of watermains as per industry standards.
There are approximately 58 kilometers of underground water main in the Central Elgin Distribution System. The mains are constructed of P.V.C. ( Poly Vinyl Chloride), ductile iron and cast iron. An estimated 80% of the water mains are constructed of the P.V.C. type pipe. The pipe ranges in size from 2 inch (50mm) to 14 inch ( 350mm). Flushing is conducted twice per year in the spring and fall. Records confirmed that disinfectant residuals were routinely checked at the extremities and dead ends" of the distribution system.
A program was in place for inspecting and exercising valves.
Valves are inspected and exercised on an annual basis.
There was a program in place for inspecting and operating hydrants.
There are approximately three hundred fire hydrants in the Central Elgin Distribution System. These hydrants are flushed and inspected twice per year if possible. Occasionally the hydrants are flow tested to determine the amount of water that will be supplied during a fire situation. Maintenance of hydrants includes flushing, flow testing, inspections, lubrication, snow removal and weed removal. If a hydrant is not operational for any reason, an out of service bag is placed on the hydrant until repairs can be made. There is a fire hydrant preventive maintenance program which incorporates disassembling of hydrants to replace /inspect warm or damaged parts. There was a by -law or policy in place limiting access to hydrants.
The Municipality of Central Elgin has Water By -law No. W -3 dated January 24, 2005 which makes it an offence for any person other than authorized municipal personnel to operate a fire hydrant. The owner has undertaken efforts to identify, quantify and reduce sources of apparent water loss.
The distribution system pressure was monitored to alert the operator of conditions which may have lead to loss of pressure below the value under which the system is designed to operate.
The SCADA system monitors pressure at the following sites throughout the distribution system Fruit Ridge Line Booster Station
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DISTRIBUTION SYSTEM
Port Stanley ( Chamber #1 and #4)
Sunset PRV Chamber
Port Stanley SPS All of the pressures from these sites are tracked and logged in the SCADA system. Operational staff are notified when an alarm is initiated. Based on the records available the owner was able to maintain proper pressures in the distribution system.
The pressure in the system as a whole ranges from less than 45 P.S. I. in some of the higher elevations to over 100 P.S. I. in some low areas of the Village of Port Stanley. OPERATIONS MANUALS
Operators and maintenance personnel had ready access to operations and maintenance manuals.
The Central Elgin Distribution System Operation Manual was last updated on Jan. 21, 2013 and covers all of the required items listed in the Municipal Drinking Water Licence #046 -101. An electronic version of the manual is available to staff and a hard copy is kept at the works office on Fruit Ridge Line. The operations and maintenance manuals contained plans, drawings and process descriptions sufficient for the safe and efficient operation of the system.
The operations and maintenance manuals did meet the requirements of the Permit and Licence or Approval issued under Part V of the SDWA.
LOGBOOKS
Logbook entries were made in chronological order.
The Municipality of Central Elgin uses a number of different logbooks and record keeping mechanisms to record information in the distribution system all of which are maintained in chronological order. The record system allowed the reader to unambiguously identify the person who made the logbook entry.
Entries in the logbook were made only by appropriate and authorized personnel.
Records or other record keeping mechanisms confirmed that operational testing not performed by continuous monitoring equipment was being done by a certified operator, water quality analyst, or person who suffices the requirements of O. Reg. 170/03 7 -5.
Only adequately certified operators are employed by the Municipality to operate their water systems. These operators conduct all of the operational tests, record all of the results obtained and collect all of the required samples. Logbooks are located at the water tower and the works office and worksheets are also used to input daily results. For every required operational test and every required sample, a record was made of the date, time, location, name of the person conducting the test and result of the test.
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LOGBOOKS
The operator -in- charge ensured that records were maintained of all adjustments made to the processes within his or her responsibility.
Logs or other record keeping mechanisms were available for at least five (5) years.
CONTINGENCY /EMERGENCY PLANNING
Clean -up equipment and materials were in place for the cleanup of spills.
SECURITY
All storage facilities were completely covered and secure.
All facilities and critical components of the system were found to be completely covered and secure. Major components of the system are also equipped with intrusion alarms which are monitored 24 hours a day, seven days per week, Air vents and overflows associated with reservoirs and elevated storage structures were equipped with screens.
The owner had provided security measures to protect components of the drinking -water system.
The Port Stanley Water Tower at 4897 East Road is fenced with restricted access. The facility also has an intrusion alarm. The owner has implemented features, such a security locks at sample stations and chambers.
CONSUMER RELATIONS
Water conservation was being practiced by the owner or operating authority.
The drinking water system is metered and Part 9 of Water By -Law No. W -3 allows the engineer to implement at any time any other regulation to limit the external use of water. Required documents were available free -of- charge during normal business hours at a location accessible to the public.
All required documents are made available free of charge at the Central Elgin Administration Office located at 450 Sunset Drive in St. Thomas. The owner did take effective steps to advise users of the water system of the availability of Annual Reports, including posting a copy on a web site, if applicable.
The Annual report can be found on the Municipality' s website located at: hftp:/Auww.centralelgin. org/content/annual-water-reports. CERTIFICATION AND TRAINING
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CERTIFICATION AND TRAINING
The overall responsible operator had been designated for each subsystem.
At present the Overall Responsible Operator is the Water/Wastewater Superintendent who holds a certificate that is greater than the classification level of the system . The Central Elgin Distribution System was classified as a Class 2 Water Distribution System (WD2) in November of 2005.
The Municipality has a procedure which states that if the present ORO is absent for sixty consecutive days in any twelve -month period, the alternate Overall Responsible Operator shall be the Water/ Wastewater Foreman. The procedure also states that the Foreman must take action to notify the Director of the London Office of the Ministry of the Environment that he will be acting as O. R.O. until further notice and that this shall be documented in all log books.
Operators in charge had been designated for all subsystems which comprised the drinking - water system.
All operators who work on Central Elgin Distribution System rotate positions based on a set schedule. Each operator has the applicable certification to be designated as the Operator in Charge (OIC). While reviewing the logs the OIC can easily be identified throughout the inspection period. All activities that were undertaken by uncertified persons in the DW subsystems were overseen by persons having the prescribed qualifications.
All operators possessed the required certification.
Only certified operators made adjustments to the treatment equipment.
Operator certificates or water quality analyst certificates were displayed in a conspicuous location at the workplace or at the premises from which the subsystem was managed.
The operator certificates are displayed at the White's Station Operations Centre located at 42343 Fruit Ridge Line. The classification certificates of the subsystems were conspicuously displayed at the workplace or at premises from which the subsystem was managed.
The classification certificates are displayed at the White's Station Operations Centre located at 42343 Fruit Ridge Line. An adequately licenced operator was designated to act in place of the overall responsible operator when the overall responsible operator was unable to act.
The owner operating/ authority was aware of the operator training and record keeping requirements, and they were taking reasonable steps to ensure that all operators receive the required training.
WATER QUALITY MONITORING
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WATER QUALITY MONITORING
All microbiological water quality monitoring requirements for distribution samples were being met.
Based on a service population of 5300, the Municipality is required to take a minimum of 13 distribution samples each month. Every distribution sample must be analyzed for E. coli and total coliform, and 25% of the distribution samples must be analyzed for general bacteria expressed as colony counts on a heterotrophic plate count (HPC). Laboratory data sheets for microbiological monitoring of the Central Elgin Distribution System were reviewed from July 1, 2012 to July 1, 2013 and confirm that this requirement has been met. All trihalomethanes water quality monitoring requirements prescribed by legislation were conducted within the required frequency.
In accordance with O. Reg. 170/ 03 Schedule 13 -6, the owner of the Central Elgin Distribution System shall ensure that a sample for trihalomethanes is collected and tested every three (3) months. Trihalomethanes monitoring was completed on the following dates during the inspection period: September 4, 2012 ( 61 ug /L), December 3, 2012 (33 ug /L), February 26, 2013 ( 31ug /L), and June 4th, 2013 (44ug /L). Trihalomethane samples were being collected from a point in the distribution system or connected plumbing system that was likely to have an elevated potential for the formation of trihalomethanes.
The owner ensured that water samples were taken at the prescribed location.
All sampling requirements for lead prescribed by schedule 15. 1 of O. Reg. 170/ 03 were being met.
The owner was conducting sampling beyond the minimum legislative requirements.
Records confirmed that chlorine residual tests were being conducted at the same time and at the same location that microbiological samples were obtained.
The drinking water system owner had submitted written notices to the Director that identified the laboratories that were conducting tests for parameters required by legislation, Order Certificate of Approval (OWRA) or a Permit, Licence or Approval issued under Part V of the SDWA.
Based on information provided by the owner operator,/ samples were being taken and handled in accordance with instructions provided by the drinking -water system's laboratories.
The owner indicated that the required records are kept and will be kept for the required time period.
WATER QUALITY ASSESSMENT
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WATER QUALITY ASSESSMENT
All of the applicable Ontario Drinking Water Quality Standards and /or the aesthetic objectives or operational guidelines were not met by the audit samples collected by the inspector. The results of the audit sampling are summarized as follows:
The results of the audit samples can be found in Appendix B.
Records show that water sample results taken during the review period met the Ontario Drinking Water Quality Standards (O. Reg. 169103), with the following exceptions:
There was only one sample taken during the inspection review period that exceeded the values of tables 1, 2 or 3 of O. Reg. 169103. On September 5, 2012, a sample was reported with a result of 1 cfu for total coliform. The resamples came back with satisfactory results.
Corrective actions (as per Schedule 17) had been taken to address adverse conditions, including any other steps that were directed by the Medical Officer of Health. The two adverse water quality issues that were properly reported and resampled in accordance with the regulation and the resamples came back with satisfactory results. Corrective actions as directed by the Medical Officer of Health had been taken by the owner and operating authority to address exceedances of the lead standard.
All required notifications of adverse water quality incidents were immediately provided as per O. Reg. 170/ 03 16- 6.
All required written notices of adverse water quality incidents were provided as per O. Reg. 170/ 03 16 -7.
In instances where written notice of issue resolution was required by regulation, the notice was provided as per O. Reg. 170103 16 -9.
All reporting requirements for lead sampling were complied with as per schedule 15.1 - 9 of O. Reg. 170/ 03.
The Annual Report containing the required information was prepared by February 28th of the following year.
Summary Reports for municipal council were completed on time, included the required content, and were distributed in accordance with the regulatory requirements.
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This section provides a summary of all noncompliance with regulatory requirements identified during the inspection period, as well as actions required to address these issues. Further details pertaining to these items can be found in the body of the inspection report.
Not Applicable
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SUMMARY -OF- RECOMMENDATIONS AND BEST PRACTICE ISSUES -
This section provides a summary of all recommendations and best practice issues identified during the inspection period. Details pertaining to these items can be found in the body of the inspection report. In the interest of continuous improvement in the interim, it is recommended that owners and operators develop an awareness of the following issues and consider measures to address them.
1. The owner did not have a program or maintained a schedule for routine cleanout, inspection and maintenance of reservoirs and elevated storage tanks within the distribution system.
The Owner does not have a written program or schedule for the routine inspection, repair and maintenance of the water tower.
Recommendation: It is recommended that the Owner have a written program and/ or schedule for the routine inspection, repair and maintenance of the water tower.
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SIGNATURES
Inspected By: Signature: ( Provincial Officer):
Stephen Dunn
Reviewed & Approved By: Signature: (Supervisor):
Tom Clubb
Review & Approval Date: ZG t -2,
Note: This inspection does not in any way suggest that there is or has been compliance with applicable legislation and regulations as they apply or may apply to this facility. It is, and remains, the responsibility of the owner and/ or operating authority to ensure compliance with all applicable legislative and regulatory requirements.
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Stakeholder Appendix
2013 Ministry of the Page 75 of 143 Environment Report for the April 2012
Key Reference and Guidance Material for Municipal Residential Drinking Water Systems
Many useful materials are posted on the Ministry of the Environment's Drinking Water Ontario website at www.ontario.ca/ drinldngwater to help in the operation of your drinking water system.
Below is a list of key materials frequently used by owners and operators of municipal drinking water systems. To read or download these materials, go to Drinking Water Ontario and search in the Resources section by Publication Number.
Visit Drinking Water Ontario for more useful materials. Contact the Public Information Centre if you need assistance or have questions at 1- 800 -565r 4923/ 416-326 -4000 or picemail.moe ®ontarlo.ca.
4448e01 Procedure for Disinfection of Drinking Water In Ontario
7152e Strategies for Minimizing the DisinfectionProducts Trihalometha4es and Haloacetic Acids
7467 Filtration Processes Technical Bulletin
7685 Ultraviolet Disinfection Technical Bulletin 8215 Total Trlhalomethane ( 1THM) Reporting Requirements Technical Bulletin (February 2011)', 2601 a Overview Guide: Municipal Drinking Water Licensing Program 0000 Municipal Drinking Water Licensing Program Bulletin, Issue 1, January 2011 0000 Certification Guide for Operators and Water Quality Analysis 6560e Taking Samples for the Community Lead Testing Program
7423e Community Sampling and Testing for Lead: Standard and Reduced Sampling and Eligibllity for Exemption 7128e Drinking Water System Contact List 4449e01 Technical Support Documentfor Ontario Drinking Water Quality Standards
ontario.ca /dri n kingwater
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2013 Ministry of the Page 76 of 143Ontario Environment Report for the Ministry of the Environment Drinking Water System Inspection Report OntarioI Appendix B
MOE Audit Sample Results
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Inspection Rating Record
2013 Ministry of the Page 83 of 143 Environment Report for the Ministry of the Environment- Inspection Summary Rating Record ( Reporting Year - 2013 -2014)
DWS Name: CENTRAL ELGIN DISTRIBUTION SYSTEM DWS Number: 260004761 DWS Owner: Central Elgin, The Corporation Of The Municipality Of Municipal Location: Central Elgin Regulation: O. REG 170/ 03 Category: Large Municipal Residential System Type Of Inspection: Standalone Inspection Date: July 18, 2013 Ministry Office: London District
Maximum Question Rating: 453
Inspection Module Non- Compliance Rating
Treatment Processes 0/ 82
Distribution System 0/ 21
Operations Manuals 0/ 42
Logbooks 0/ 38
Consumer Relations 0/ 8
Certification and Training 0/ 65 Water Quality Monitoring 0/ 83 Reporting & Corrective Actions 0/ 85 Treatment Process Monitoring 0/ 29
TOTAL 0/ 453
Inspection Risk Rating 0.00%
FINAL INSPECTION RATING: 100. 00%
Inspection Rating Record Generated On 27- AUG -13 ( Inspection ID: 1- AO43B).
2013 Ministry of the Page 84 of 143 Environment Report for the Ministry of the Environment- Detailed Inspection Rating Record ( Reporting Year - 2013 -2014)
DWS Name: CENTRAL ELGIN DISTRIBUTION SYSTEM DWS Number: 260004761 DWS Owner: Central Elgin, The Corporation Of The Municipality Of Municipal Location: Central Elgin Regulation: O. REG 170/ 03 Category: Large Municipal Residential System Type Of Inspection: Standalone Inspection Date: July 18, 2013 Ministry Office: London District
Maximum Question Rating: 453
Inspection Risk Rating 0.000 0/
FINAL INSPECTION RATING: 1 100.000/0
Inspection Rating Record Generated On 27- AUG -13 ( Inspection ID: 1- A04313).
2013 Ministry of the Page 85 of 143 Environment Report for the n 5f r The Corporation of the Municipality of
CerntralElrnn 450 Sunset Drive, l st Floor, StThomas, Ontario N5RSV1 15: 519b37. 4860 F: 519.631. 4036
DATE: September 4, 2013 REPORT: PW -62 -13
TO: To His Worship the Mayor and Council
PREPARED BY: Lloyd J. Perrin, Director of Physical Services
SUBJECT: Garbage Bag Tag program 2014
TO COUNCIL: September 16, 2013
THAT Council of the Municipality of Central Elgin confirm that it wishes to proceed with the utilization of Bag Tags for the Implementation of bag limits for Solid waste.
AND THAT direction be given for the number of tags to be provided for Residential, Commercial properties and Registered Farms.
AND THAT direction be given with respect to the distribution of bag tags for 2014.
REPORT: The Municipality of Central Elgin has been utilizing " Bag Tags' for Its Solid Waste Collection services since February 2007. Between 2007 and 2009 residential properties were provide 104 tags ( 2 per week). The tags distributed per year and category are as follows:
Year Residential Commercial Registered Farms 2007 104 260 52 2008 104 260 52 2009 104 260 52 2010 100 247 52 2011 95 235 47 2012 90 208 44 2013 1 86 1 198 1 42
The Solid Waste Management Plan recommends that Central Elgin continue with utilizing bag tags to assist in Imposing bag limits to residences while still providing flexibility for the number of bags that can be placed curbside. Staff would also note that the use of ' Bag Tags' is considered a best management practice by Waste Diversion Ontario and Stewardship Ontario as it encourages recycling and diversion from landfill
Staff are seeking Council' s confirmation that it wishes to continue with the utilization of Bag Tags again for 2014 as well as direction with respect to the number of tags to be provided by the municipality as a standard level of service. In previous years Council has decreased the amount of bag tags by 5 %. For the year of 2014 staff seek approval to decrease bag tags to 82 for residential, 188 for commercial and 40 for farm properties.
Garbage Bag Tag Program Page 86 of 143 2014 Distribution of Taos In the past the municipality has tried a number of ways for the distribution of bag tags to our residents. Initially the municipality mailed tags to residences but there were considerable problems with people not receiving the tags. In 2009, and 2010, residents were required to pick up tags at the municipal office as well as at strategic locations throughout the municipality. There have always been concerns raised by residents with respect to picking up bag tags and the inconvenience of that process. In 2010 the municipality tried additional collection locations in areas such as Elgin Mall and the Lynhurst area. It would be staffs position that these locations were very poorly attended given they were an eight hour day. Last year ( 2013) bag tags were available during normal working hours at the municipal office as well as depots that were held in Belmont and Port Stanley, we also had 2, 4hour depots at the Elgin Mall.
Staff would recommend collecting bag tags from the municipal office during normal working hours and any special collection depots that Council may deem appropriate and that the person have proof of residency or a letter from home /business /farm owners stating that somebody else can pick up these tags.
Staff would respectfully suggest that depots held in Belmont and Port Stanley in the past have been very well attended. These days have been held at the arenas typically for 4 hours during a week night as well as a for a 7 hour shift on a Saturday. Staff would suggest that distribution centers be held on two evenings in Port Stanley and in Belmont and the Saturdays in these arenas.
Respectfully Su fitted: A r d for su m
Lloyd Pe ' n onald N. Leitch Director, ysic Services CAO /Clerk
Garbage Bag Tag Program Page 87 of 143 2014 The Corporation of the Municipality of tA Central Elgin
DATE: September 5, 2013 REPORT: PW -63 -13
TO: To His Worship Mayor Walters and Council
PREPARED BY: Timothy D. McKenna, Manager of Environmental and Community Services
SUBJECT: Forest City Kennel Club use of Belmont Arena
TO COUNCIL: September 9, 2013
THAT Council of the Municipality of Central Elgin provide direction to staff regarding the annual use of the Belmont Arena & Community Centre to the Forest City Kennel Club for their dog show event.
REPORT
The Forest City Kennel Club successfully held their annual dog show at the Belmont Arena & Community Centre this past May 101 to 121. The event drew a very large number of dog owners and enthusiasts to the facility and the club would like the venue to become their home venue for at least the next 3 years if possible.
At the July 13, 2012 Meeting of Council, a reduced rate was approved of $4,579.98 for the 3+ day event (PW- 58 -12). The club requested use of the whole facility including dressing rooms, upper hall and arena floor. The rate recognized that the municipality does not currently have a rental rate that combines all sections for the Community Centre and was a base daily rate for both floors and the additional staff time. When the group booked the venue, in early 2013, they no longer required the use of the Banquet Hall and were billed actual 2013 rates for the arena floor, staffing costs, etc in the total amount of $3,808.76 including HST. This cost was acceptable to the club and they are not currently seeking any reduction in this amount
As per the attached correspondence, the Club would like to request permission to use the Belmont Arena on an annual basis for the new three years for this event The Club is non -profit and they do not charge admission to the public They are requesting a similar all- Inclusive rate for each year to help control their costs. As the rental rates have not been set for 2014 and subsequent years, staff are seeking direction on how to respond to their request.
Forest City Kennel Club Use Page 88 of 143 of Belmont Arena One possibility would be to offer the club the facility, on a three year contract, based upon the current 2013 rates with a 2% increase per year. As these events take place in mid May, the usage of the facility is normally low at this time and a 3+ day event such as this is a good source of revenue at an otherwise underused facility.
Prepared By: Approved By:
Tim McKenna, Donald N. Leitch,
Manager of Environmental & Director of Physical Services C. A. O. and Clerk Community Services
Forest City Kennel Club Use Page 89 of 143 of Belmont Arena 450 Sunset Drive, 1 St Floor, SLThonnas, Ontario N5R5V1 P.519.631. 4860 F: 51% 631. 4036
DATE: September 10, 2013 REPORT: PW -6413
TO: To His Worship the Mayor and Council
PREPARED BY: Geoff Brooks, Manager of Transportation & Drainage
SUBJECT: Bamums Gully Line Culvert Repair
TO COUNCIL: September 16, 2013
THAT the council of the Municipality of Central Elgin provides staff with direction on how to proceed with repairs to the existing collapsed culvert on Bamums Gully Line.
REPORT: In early April of 2013 the culvert located just west of Quaker Road on Barnums Gully Line partially collapsed. The collapse of the culvert caused the slope on the south side of the road to erode to the point where it was now at the edge of the south lane. Staff became aware of the situation on April 17. When staff Inspected the site it was determined that the south lane of Bamums Gully Line would be closed to traffic until we could get an engineer on site to inspect the problem.
On April 18, Phil Bedell P. Eng. of Bedell Engineering Inc. met with staff and a representative from Kettle Creek Conservation Authority at Bamums Gully Line to carry out a visual inspection of the slope stability and soil conditions in the area. Mr. Bedell concluded from the visual inspection that the eroding slopes at the road edge were not stable. Also during this inspection it was observed that the culvert was not only collapsed at the south end of the road but also had severe reverse crown deformities directly underneath the centre of the road. Mr. Bedell recommended to staff that with the unstable slopes as well as the deformity in the culvert that the road be closed to all forms of traffic. The road was closed that night with Jersey Barrier and fencing.
Staff also had John Spriet from Spriet and Associates and Matt Doner from RJ Burnside onsite to Inspect the culvert to get 2nd and 3'd opinions on the possibility of keeping one lane open for traffic. Both took a look at the culvert and recommended that the road remain closed until a repair was completed on the culverL John Spriet was appointed to complete preliminary
Barnums Gully Line Culvert Page 90 of 143 Repair A public meeting was held on May 9, 2013 to address the concerns of residents. Residents had concerns with the length of time the road would be closed and the inconvenience of having to make a long detour to get back to the highway. At that time, they were informed that the road would be closed indefinitely until council could consider preliminary options proposed by John Spriet. The area may be unstable and staff wanted to ensure that any repair was well thought out by the engineers and that consideration be given to ensuring that any repair not cause any increased erosion of the gully downstream.
Early in September, John Spret submitted a plan and a cost estimate on the repair of the culvert. The proposed work consists of 1350mm diameter pipe, a ditch inlet catchbasin and 2 large diameter manholes. The reason for this type of repair rather than just placing a new culvert, is that in order to reduce the erosion down stream, energy must be taken out of the flowing water. This new configuration should be an improvement to what the existing condition is now and was in the past because it will carry water through pipes to the floor of the gully. The two drop structures will dissipate energy and the water will outlet into a stilling basin composed of rock and erosion blanket. The existing condition had water spilling out of the existing culvert and traveling overland to the bottom of the gully where is conveyed to Lake Erie.
To date the Municipality has incurred engineer's fees totaling $ 12,650. Going forward Spriet and Associates has estimated that an additional $ 32, 150 in engineering fees will be required to see this project through to the end. In addition to the engineering cost, will be the estimated cost of the construction at $ 360,000, geotechnical engineering fees estimated at $ 10,000 and the cost to purchase easements to install the proposed piping on private property. Overall the estimated cost to complete the project is approximately $415, 000.
Council may wish to choose one of the following options for the project:
Option 1
To close Barnums Gully Line at the spot of the culvert failure. This option would require a replacement of the existing culvert and an environmental assessment. Doing nothing with the culvert is not an option because the culvert will eventually completely collapse blocking the flow of water from the north. This would cause water to back up and naturally find its way back to Barnums Gully, possibly causing damage to adjacent properties. If the road were closed there would be cheaper options available to convey the water from north to south, however, they wouldn't offer the same level of protection to the gully that options 2 and 3 do. Closing the road would leave residents at the east end of Barnums Gully Line with a detour of approximately 9km to get back to Dexter and Sparta Line.
Option 2
To proceed with engineering and construction as soon as possible in hopes of completing the project this year. Funding for this would have to be borrowed from reserves. Even if the funding is available it is likely that it is now too late in the year to realistically have construction completed this year. Two major factors for this would be securing the easements and the need to construct temporary overland watermain to service residents as the water line would have to be disconnected for the construction. The temporary water line may be an issue because of cold temperatures causing the waterline to freeze. Also, if we have a wet fall it could stall
Barnums Gully Line Culvert Page 91 of 143 Repair construction and significantly increase the construction costs.
Option 3
To proceed with the engineering today and schedule the construction for the summer of 2014 when conditions would be ideal. This will give staff adequate time to try and secure easements as well as any other approvals that may need to be in place. A line item for the construction of this project could be added to the 2014 budget.
Staff would like to receive direction from council on how it wishes to proceed with the work.
Respectfully Submitted: Approved for
eo ok6 Lloyd Per Manager of Transportation Director, P ysica Servio CAO /Clerk Drainage
Barnums Gully Line Culvert Page 92 of 143 Repair The Corporation of the Municipality of Central Elgin
12' h, 2013 REPORT: PW -65- 13
TO: His Worship the Mayor and Council
PREPARED BY: Lloyd J. Perrin, Director of Physical Services Karen DePrest, Director of Financial Services
SUBJECT: Rural Economic Development (RED) Fund Grant
program
TO COUNCIL: September 16th, 2013
That Council provides direction as to how it wishes to proceed respecting submission of grant applications to the Provincial Government's Rural Economic Development ( RED) program as outlined in Report PW- 65 -13.
REPORT: Background The Rural Economic Development ( RED) Strategy is a provincial grant program that was created to assist rural communities and regions build a foundation for economic growth and investment. The RED program gamers a collaborative approach for economic growth with a goal to assist communities to be healthy and vibrant and economically competitive. Staff would note that it appears the RED program does tend to be ' geared" toward strategic planning initiatives and studies that promote economic development and prosperity. There are areas of the program that would support the planning and design and /or construction of hard infrastructure.
The RED program has two project streams. The Planning Stream provides funding to support projects that assist rural communities and regions to build a foundation for economic development. These projects typically undertake research and evidence planning activities to identify gaps, opportunities and priorities for economic development. These projects are typically completed within one year.
The Implementation Stream provides funding for a wide range of projects that will strengthen rural and regional economic competitiveness and have been identified through some form of evidence based planning process. Projects in this stream may be multi -year projects but are generally expected not to exceed two years. Projects must fit within one of three project categories: 1. Business /Sector Development and Diversification. Included in this category is the rehabilitation of cultural and /or heritage and /or tourism attractions. While the criterion for eligible projects is somewhat limited, staff is of the opinion that the projects being
Rural Economic Page 93 of 143 Development (RED) Fund considered by the municipality would best fit within this category. 2. Regional Marketing, Promotional and /or Branding Activities 3. Human Capital and Skills Development, Attraction and Retention.
Financial Considerations The RED program allows for 50 percent funding of approved projects. The remaining 50% of the projects noted below could be funded from the interest generated from the principal contribution ($ 13.5 million) received from the federal government for harbour divestiture.
Contemplated Projects Staff would note that the scope of projects that would satisfy for funding under the program are somewhat limited compared to what the municipality has available at this time, there are still projects that may qualify for funding. Both projects are located within Port Stanley and are centred around the Harbour and improving public access to this asset and the waterfront. Both of the projects that are contemplated have been vetted through the public consultation process and have been previously documented in the Harbour Feasibility study work that was completed by Mark Conway of N. Barry Lyons in 2009/ 2010. Staff would note that both projects have been discussed at Council' s Harbour Visioning Committee and have also garnered support from that committee. Staff would also note that Council's newly adopted Central Elgin Official Plan speaks to the need for preserving and improving public access to the water front. Both of the projects proposed do that. The projects proposed for application to the program are as follows:
rry cu r— r rr U1 0 n vv r UV11U Through the consultation process with Council's Harbour Visioning committee it has been determined that it would be beneficial to the local economy as well as improving the public access to water front if a new public boat launch was constructed in Port Stanley. Staff has had initial conversations with marine engineer Brian Riggs, P. Eng to discuss the viability of constructing such a facility and which location would be best suited on the harbour. Mr. Riggs is of the opinion that the best location for constructing a new public boat launch would be at the most southerly end of Carlow Road. The application proposed by staff would be for the completion of the detailed design and tender documents to construct the boat launch. This application would be considered viable under the Implementation Stream of the fund.
Proiect 2 — Design of East Harbour walkway. The municipality has improved the public access to the waterfront along the west side of the Port Stanley harbour by improving directional signage, creating a linkage between the Main Beach and the village core, and improving landscaping features, such as plantings and benches. These efforts have been well received by the public and have greatly increased the pedestrian traffic in the area. A similar environment could be created on the east side of the harbour. The municipality previously submitted an application for the FEDEV program but the application was not successful. Council may wish to consider completing the design portion of the project under this program if the municipality was successful in obtaining funding. The proposed application for funding would be for the final design and tender documents to construct a promenade along the east harbour wall. This work appears to meet the requirements of the RED Program under the Implementation Stream.
Staff are seeking direction from Council on its desire to submit applications to the RED program for the projects noted above.
Rural Economic Page 94 of 143 Development (RED) Fund Prepared By:
Lloyd Perrin, Karen DePrest Director of Physical Services Director of Finance C. A. O. and Clerk
Rural Economic Page 95 of 143 Development (RED) Fund Confirmatory By-law Page 96 of 143 Zoning By-law Amendment - Page 97 of 143 42445 John Wise Line Zoning By-law Amendment - Page 98 of 143 42445 John Wise Line Removal of "H" Holding Page 99 of 143 Symbol - McBain Line Removal of "H" Holding Page 100 of 143 Symbol - McBain Line Removal of "H" Holding Page 101 of 143 Symbol - McBain Line Being a By-law to Execute a Page 102 of 143 Heritage Conservation Being a By-law to Execute a Page 103 of 143 Heritage Conservation Being a By-law to Execute a Page 104 of 143 Heritage Conservation Being a By-law to Execute a Page 105 of 143 Heritage Conservation Being a By-law to Execute a Page 106 of 143 Heritage Conservation Being a By-law to Execute a Page 107 of 143 Heritage Conservation Being a By-law to Execute a Page 108 of 143 Heritage Conservation Being a By-law to Execute a Page 109 of 143 Heritage Conservation Being a By-law to Execute a Page 110 of 143 Heritage Conservation Being a By-law to Execute a Page 111 of 143 Heritage Conservation Being a By-law to Execute a Page 112 of 143 Heritage Conservation Being a By-law to Execute a Page 113 of 143 Heritage Conservation Being a By-law to Execute a Page 114 of 143 Heritage Conservation Being a By-law to Execute a Page 115 of 143 Heritage Conservation Being a By-law to Execute a Page 116 of 143 Heritage Conservation Being a By-law to Execute a Page 117 of 143 Heritage Conservation Being a By-law to Execute a Page 118 of 143 Heritage Conservation Being a By-law to Execute a Page 119 of 143 Heritage Conservation Being a By-law to Execute a Page 120 of 143 Heritage Conservation Being a By-law to Execute a Page 121 of 143 Heritage Conservation Being a By-law to Execute a Page 122 of 143 Heritage Conservation Being a By-law to Execute a Page 123 of 143 Heritage Conservation Being a By-law to Execute a Page 124 of 143 Heritage Conservation Being a By-law to Execute a Page 125 of 143 Heritage Conservation Being a By-law to Execute a Page 126 of 143 Heritage Conservation Being a By-law to Execute a Page 127 of 143 Heritage Conservation Being a By-law to Execute a Page 128 of 143 Heritage Conservation Being a By-law to Execute a Page 129 of 143 Heritage Conservation Being a By-law to Execute a Page 130 of 143 Heritage Conservation Being a By-law to Execute a Page 131 of 143 Heritage Conservation Being a By-law to Execute a Page 132 of 143 Heritage Conservation Being a By-law to Execute a Page 133 of 143 Heritage Conservation Being a By-law to Execute a Page 134 of 143 Heritage Conservation Being a By-law to Execute a Page 135 of 143 Heritage Conservation Being a By-law to Execute a Page 136 of 143 Heritage Conservation Being a By-law to Execute a Page 137 of 143 Heritage Conservation Being a By-law to Execute a Page 138 of 143 Heritage Conservation
The Corporation of the Municipality of Central Elgin
BY-LAW 1644 Being a By-law to Amend By-law EG1 as Amended
WHEREAS Council wishes to amend Schedule “A” of By-law EG1 as amended;
NOW THEREFORE THE COUNCIL OF THE CORPORATION OF THE MUNICIPALITY OF CENTRAL ELGIN ENACTS AS FOLLOWS:
1. Schedule “A” of By-law EG1 is repealed and Schedule “A” to this By-law is substituted.
READ a FIRST and a SECOND TIME this16th day of September, 2013.
READ a THIRD TIME and FINALLY PASSED this 16th day of September, 2013.
______Donald N. Leitch, Clerk R. William Walters, Mayor
Being a By-law to Amend Page 139 of 143 By-law EG1 as Amended
SCHEDULE “A”
NO PARKING & RESTRICTED PARKING When properly worded signs have been erected and are on display no person shall park a vehicle on the highway or part of the highway known as: ______
Column 1 Column 2 Column 3 Highway Side To/From ______
Bartholomew St. Both From Lower Spring St. to a point 84 m southerly
Bessie St. East From Erie Street to Lotus Lane
Colonel Bostwick St. West From Kettle Creek to a point 10 m southerly
Carlow Road East From Bridge St to a point 66 m southerly
Edith Cavell Blvd. Both From William St to the west limit of Lot 16
First St. Both From Erie St. to First St. (West/East part) (North/South part)
First St. North From west end to First St. (North/South part) (West/East part)
Fourth St. Both From west end to Third St.
Frances St. East From point 48 m south of Charlotte St. to a Point 66 m south of Charlotte St.
Frances St. West From south side of Charlotte St. to a point 56 m southerly
Frances St. Both From post office driveway to south end
Front St. South From George St. to a point opposite west side of Lilac Lane
Front St. North From George St. to east side of Lot 25
Front St. North From Invererie Heights to Lilac Lane
George St. South From a point 27 m west of William St to a Point 10m east of Sydenham St.
George St. South From a point 10 m west of Sydenham to Front St.
George St. North From a point 30 m west of Webster Private ROW to a point opposite the centre line of Front St.
George St. Both From Carlow Rd. to William St.
George St. Both From west end to a point 225 m easterly
Harrison Place North From Brayside St. to a point 98 m westerly
Being a By-law to Amend Page 140 of 143 By-law EG1 as Amended
Harrison Place South From centre line of Brayside St. to a point 80 m westerly
Hetty St. South From Colonel Bostwick St. to Colborne St.
Invererie Heights Both From Tower Heights Rd. to Front St.
Jamieson St. North From Main St to Orchard St.
Joseph St. East From a point 10 m north of Jamieson St. to a point 30 m northerly
Lotus Lane North From William St. to east end
Lower Spring St. Both From west end to Valley St.
Main St. West From Bridge St. to a point 257 m southerly
Maud St. Both From Erie St. to Lotus Lane
River Rd. Both From George St. to Valley St.
Sailor’s Alley Both From Colonel Bostwick St. to Kettle Creek
Second St. Both From First St. to a point 6 m north of the south end of Second Street
Stanley Park Dr. Outer From western intersection with Edith Cavell Blvd. to eastern intersection with Edith Cavell Blvd.
Stanley Park Dr. Inner From western intersection with Edith Cavell Blvd. to a point 7 m northerly
Stanley Park Dr. Inner From a point 20 m from the western Intersection with Edith Cavell Blvd. to a point 29 m from the western intersection with Edith Cavell Blvd.
Stanley Park Dr. Inner From eastern intersection with Edith Cavell Blvd. to a point 29 m northerly
Sydenham St. West From George St. to Smith St.
Third St. Both From First St. to south end
Tower Heights Rd. Both From south limit of Lot 38 to Front St.
Tower Heights Rd. North From east side of River Rd. to west limit of Lot 38
Upper Spring St. Both From the east side of Iola St. to Meek St.
Valley St. Both From a point 26 m north of the north side of Lower Spring St to a point 27 m northerly
West Edith Cavell Blvd. Both From Bartholomew Street to west side of River Road
Being a By-law to Amend Page 141 of 143 By-law EG1 as Amended
William St. Both From Smith St. to George St.
William St. East From south side of Lot 13 to south side of Lot 17
William St. West From north side of Erie St. to a point 15 m northerly
William St. West From a point 97 m south of Edith Cavell Blvd. Southerly to and including turning circle
William St. East From Lotus Lane southerly to and including The turning circle
Being a By-law to Amend Page 142 of 143 By-law EG1 as Amended
Being a By-law to Amend Page 143 of 143 By-law EG1 as Amended