The Corporation of the Municipality of Central Elgin ORDER OF THE DAY FOR THE REGULAR MEETING OF COUNCIL ON TUESDAY, OCTOBER 10th, 2017 @ 7:30 PM IN THE COUNCIL CHAMBERS Page
Roll Call
Disclosure of Pecuniary Interest and the General Nature Thereof
Adoption of Minutes 4-9 Adoption of Minutes from the Regular/Planning Meeting of Council dated Monday, September 25, 2017.
Delegations 10 1. St. Thomas Cemetery Company and South Park Cemetery Lesley Buchanan, Cemetery Manager, St. Thomas Cemetery Company and South Park Cemetery will be in attendance to discuss request for representative of the Municipality of Central Elgin to sit on the Cemetery Board of Directors.
Correspondence (Action) 11 1. 2017 West Municipal Conference Correspondence received from AMO advising of 2017 Ontario West Municipal Conference - Ontario 150: Reflecting Back, Forging Forward at Best Western Plus Lamplighter Inn & Conference Centre, London on Friday, November 24, 2017. 12-14 2. The Sanderson House Correspondence received from Heritage Central Elgin seeking designation of The Sanderson House, 46083 Sparta Line (designation for entire exterior of building, excluding the extension at the rear). 15-19 3. Currie Blvd. - Sidewalk Correspondence received from Julia Pigache, 245 Currie Blvd requesting a sidewalk be installed on Currie Boulevard.
Correspondence (for Council's Information) 20-21 1. 401 - Safety Concerns Copy of correspondence sent to the Honourable Kathleen Wynne, Premier of Ontario, from the Municipality of Chatham-Kent respecting the need for barriers for traffic safety on the 401 through Chatham-Kent from Tilbury through to Elgin County. 22-24 2. BIA Board of Management Copy of minutes from the BIA Board of Management meeting dated August 15, 2017. 25-26 3. Heritage Central Elgin Copy of minutes from Heritage Central Elgin meeting dated September 27, 2017.
Page 1 of 91 Page
Correspondence (for Council's Information) 27-30 4. Ontario Coalition for Better Child Care Correspondence received from Ontario Coalition for Better Child Care advising of 17th Annual Child Care Worker and Early Childhood Educator Appreciation Day - October 25, 2017. 31 5. Sidewalk Maintenance Grant - Elgin County Contract Copy of correspondence sent from the Township of Southwold to the Municipality of Bayham respecting Sidewalk Maintenance Grant - Elgin County Contract. 32 6. Elgin St. Thomas Public Health Correspondence received from Elgin St. Thomas Public Health advising that they are hosting a Municipal Knowledge Exchange Event on Friday November 3, 2017 from 8:00 am until 12 noon. 33 7. Access to Medical Care Correspondence received from Karen Vecchio, Member of Parliament, Elgin- Middlesex-London, respecting lack of access to medical care and issue if the Liberal Government proceeds with their currently structured changes to the tax system. 34-39 8. County of Elgin Land Division Committee Notice of Decision received from Elgin County Land Division Committee respecting E21/17 Temple and E60/17 Prskalo. 40-42 9. Ontario's Wildlife Damage Compensation Program Copy of correspondence sent to the Honourable Kathleen Wynne, Premier, from the Township of Oro-Medonte respecting Ontario's Wildlife Damage Compensation Program and a copy of correspondence from the Township on Montague supporting the Township of Oro-Medonte's resolution on this topic. 43 10. Stewardship Ontario Correspondence received from Stewardship Ontario respecting Industry funding for Municipal Blue Box Recycling for the second quarter of the 2017 Program Year. 44-49 11. Vacancy/Excess Land Reduction/Rebate Program - County of Elgin Correspondence received from the County of Elgin advising that Elgin County Council approved the elimination of the Vacancy/Excess Land Reduction/Rebate Program effective in the 2018 taxation year.
Reports
Chief Administrative Officer 50-52 CAO 63-17 Application for Exemption to the Noise By-law No. 212, as amended 53-64 COA 65-17 September 2017 Monthly Building Reports 65-80 CAO 66-17 Proposed Elgin County Sidewalk Grant Program - Municipality of Bayham
Director of Physical Services 81-87 PW 45-17 DWQMS Management Review
Page 2 of 91 Page
Director of Financial Services/Treasurer
Director of Fire Rescue Services/Fire Chief
Site Plan Commmittee 88-89 1. 2550221 Ontario Inc. O/A Comfort Inn, 43599 Talbot Line
By-laws 90 By-law 2185 Confirmatory By-law 91 By-law 2186 Being a By-law to Execute a Purchase and Sale Agreement with Belmont Farm Supply respecting Don Yeck Park.
Public Notice
Resolutions
New Business
Unfinished Business
Closed Session CS1 Closed Session Minutes CS2 A Proposed or Pending Acquisition or Disposition of Land (s.239(2)(c)) - Don Yeck Park (verbal)
Adjournment
Page 3 of 91 Adoption of Minutes from the Page 4 of 91 Regular/Planning Meeting of Adoption of Minutes from the Page 5 of 91 Regular/Planning Meeting of Adoption of Minutes from the Page 6 of 91 Regular/Planning Meeting of Adoption of Minutes from the Page 7 of 91 Regular/Planning Meeting of Adoption of Minutes from the Page 8 of 91 Regular/Planning Meeting of Adoption of Minutes from the Page 9 of 91 Regular/Planning Meeting of Opt. tIjontao tte»teterp Company AND SOUTH PARK CEMETERY
Operated by the Lot Owners as a Non-Profit Community Service Office: 67 West Avenue • St. Thomas, Ontario N5R 3P6
Phone ( 519) 631- 2038
September 20, 2017
Municipality of Central Elgin Mayor Marr and Members of Council
450 Sunset Dr.
St. Thomas, Ontario
Your Worship:
At the Board of Directors meeting of the St. Thomas Cemetery Company on September 12, 2017, a motion was made to request a Representative of the Municipality to sit on the Board of Directors.
The Board of Directors feels that the Municipality of Central Elgin has an interest in the operation of the Cemetery Company and should therefore have voice as such.
Our meetings generally last about 45 minutes. We meet on the second Tuesday of the month at 4pm. I am including this information realizing how busy members are and the number of Committees that they each contribute to.
Your consideration of this matter would be greatly appreciated.
Sincerely,
1
4/
Lesley B chanan Cemetery Manager
On behalf of the Board of Directors.
Lesley Buchanan, Cemetery Page 10 of 91 Manager, St. Thomas AMO - Ontario West Municipal Conference Page 1 of 2
ONTARIO WEST MUNICIPAL CONFERENCE
r AMO Annual Conference Ontario West Municipal Conference ONTARIO 150: REFLECTING BACK, FORGING FORWARD
Past Events Presented by: WHAT YOU NEED TO KNOW
0 1. 11 © 1. Staff in the Ministry of Municipal Affairs and Ministry of Housing- Western Municipal Services Off ice in London
are finalizing plans for the annual conference. in partnership withAssociationthe of 2. WHO SHOULD ATTEND? The conference will be of Municipalities ofOntario REGISTRATIONinterest to elected municipal officials, municipal staff,
municipal organizations and partner provincial ministries. A. Registration Form 3. GUESTROOM BOOKINGS, To arrange overnight DATE AND TIME CONTACT accommodation at the Best Western Plus Lamplighter Inn Friday, November 24th, 2017 Si Conference Centre. please call 519- 681- 7151 or 1- BOB' Navneet Ohaliwal Breakfast at 7:30 am 232- 6747 and quote Ontario West Municipal Conference 5 p eclat Events& Business Lunch provided AMO. Please book before October 24. 2017. Development Coordinator ndhaliwal@amo. on. ca LOCATION T 416. 971.9856 ext. 330 ON THE PROGRAM TF 1. 077. 426. 6527 Best Western Plus Lamplighter Inn& Keynote Speaker- 9:00 a.m. F 416. 971. 6191 Conference Centre Dr. Thomas Homer- Dixon, best- selling and award 591 Wellington Rd author, will speak about For inquiries about conference winning resiliency London, ON.. N6C 4R3 content and information about Exhibitors forthe Information Fair CCNCORRENT SESSIONS
or In discuss another special 10:30 a. m. Sessions
needs, please call Ministry staff at Bill 139 Building Better Communities and Conserving 1- 800- 265- 4736 Watersheds Act
Ontario Building Code Updates Housing Strategy Session Municipal Elections Refresher
Rural Community Vitality Initiative
11:30 a. m. Sessions Climate Change Adaptation Planning Ministry of Natural Resources and Forestry Session Integrity Commissioners and Cade of Conduct
Municipal Law Update Housing Session
Afternoon Plenary Session- 2:15 pm Planning for Success in Changing Times
Proudly serving Ontario municipalities since 1899
Related Sites l Programs I Connect l Contact Us I Newsroom I Accessibility l Privacy Cs 2013- 2017 Association of Municipalities of Ontario
Correspondence received Page 11 of 91 http:// fromwww. AMOamo. on.advisingca/ Events/ of 201717OWMC 9/ 28/ 2017 Page 1 of 3
The Sanderson House
Architectural Qualities
The date of construction of the earliest part of the Sanderson House is between 1818 and 1820. It was expanded in 1859. The original owner and builder was John Kipp, an early Quaker whose home was used for Quaker meetings before the first meeting house was built in 1820. The house was purchased by Dr. R. L. Sanderson in 1859 and expanded to include his doctor' s office. Dr. Sanderson was a practicing physician in St. Thomas and while attending a medical convention in Tillsonburg his home and office were destroyed by fire. He chose to move to Sparta at that time. Sparta and St. Thomas were almost the
same size at that time.
The house is a long, rectangular building with an modern extension built off the back and a portico measuring 3 m by 5. 5m on the front. It is one- and- a- half storeys high with a full basement. It sits on a fieldstone foundation and measures 18. 5m long by 11m deep. The building is a clapboard frame house with corner board detailing. The doorway features Doric pillasters and sidelights. It is topped with a heavy entablature and triangular pediment with fan decoration. The portico repeats the same pattern with squared Doric columns, a heavy entablature, pediment and fan decoration. The portico was added in 1924. the door itself is a single wooden panel but not original to the house.
The roof is a simple, medium gable with projecting eaves and moulded fascia and soffit. There are projecting verges on the house, which also have moulded fascia, soffit, and frieze. There are two dormer windows in the front roof.
The chimneys were originally at each end and in the centre of the roof. Only the one at the west end is still functional. The east end one has been removed and the centre one is disconnected and will be removed due to the stress it is putting on the roof. The functioning one is on the exterior of the west side and is made of red brick. It has a wide lower half to fit the interior fireplace and then tapers to a standard chimney. The one on the east side was replaced with the original two glass- paned doors from the south side ( back) of the house before the addition was added.
The lower windows are rectangular with a pediment style decoration above with plain sides and a larger lower slip sill. The insides of the windows are made of wood. The windows themselves are very small with 21 pane upper sections and a single pane lower section. The lower section was probably changed in 1924 when the portico was added. The upper windows on the gabble ends are 2 over 2 sashes.
The basement entrance is on the east side of the house and is the only entrance to the basement. It is a two doors entrance on the ground with a gentle slope.
The Sanderson house is an excellent specimen of its type, and the rear extension, though built in 1990 with modern windows, is sympathetic to the original structure. Very few alterations to the exterior have been made.
Registry Office Material and Historical Significance
Correspondence received Page 12 of 91 from Heritage Central Elgin Page 2 of 3
The property on which the Sanderson House sits was originally deeded by the Crown to the Honourable James Baby. Baby willed the property to the to John Kipp, who later passed it on to his son Jesse Kipp. The Kipps sold the property to Dr. Robert Lyon Sanderson. It remained in the Sanderson family until 1990 when it was sold to Read and Judith Brown. The Brown' s descendants sold it to Tanya Clark and Timothy Parkin in 2014. It originally was the farm house of a 100 acre farm but the house and 6 acres were severed from the farmland in 1990.
The Sandersons were prominent citizens in Sparta for generations. Miss Lila Sanderson, daughter of Dr. R. L Sanderson was one of the founders of the Sparta Community Society in 1923. The descendants of Dr. R. L. Sanderson continued to own the property until 1990.
Legal Description
46083 Sparta Line
Concession 3, Lot 20
Municipality of Central Elgin ( Yarmouth Township)
Note: Proposed designation of entire exterior of building, excluding the extension at the rear.
a
a A:'
c
t . ni. r
4 M' 411. yy 1R•
4414.174,
l
Correspondence received Page 13 of 91 from Heritage Central Elgin Page 3 of 3
yam;
4 4, 4- , sip4;
Correspondence received Page 14 of 91 from Heritage Central Elgin Julia Pigache 245 Currie Blvd. Port Stanley N5L 1A5
September 19, 2017
Mayor David Marr and Council Municipality of Central Elgin 450 Sunset Drive St. Thomas, ON NSR 5V1
Dear Mayor,
Sidewalks on Currie Boulevard
I write on behalf of myself, a majority of the residents of Currie Boulevard and many residents of Orchard Beach to ask that sidewalks be installed on Currie Boulevard. Signatures of those residents who support this initiative appear below.
Currently the only public pedestrian route to the village from Cunie Boulevard and Orchard Beach is up the hill on Currie Boulevard. The road on the hill is narrow and there are sharp turns all the way up. There is nowhere to walk except on the road. Oncoming tra?ic is not visible and the walk is very dangerous. Consequently travelling by car is the only safe way to get to the village from either Orchard Beach or Currie Boulevard. Sidewalks on the hill would encourage residents to walk rather than drive to the village.
As there is currently no public access to Little Beach from the east side (from Edward Street), residents who reside in Orchard Beach must walk on Currie Boulevard not only to go to the village but also to get to the beach. This is particularly hazardous for families attempting to walk the hill with children, coolers and other beach accessories.
We ask that this matter be placed before Council at their next meeting. On request, we would be happy to send a delegation to address members of Council in person.
Respectfully submitted,
U [,(,Q.«7 C). Julia Pigache
Correspondence received Page 15 of 91 from Julia Pigache, 245 We support the request for sidewalks to be installed up the hill on Cunie Boulevard.
Residents fCur1ie Boulevard
Correspondence received Page 16 of 91 from Julia Pigache, 245 Resident of Orchard Beach Q“\\:;<\~ Name
Signature
Nam \/M/AI5. SM Signature
Correspondence received Page 17 of 91 from Julia Pigache, 245 Resident of Orchard Beach Slgg con L?é Name
Namze.» Signature é gn?g DI9Pm.ow'r:/ Name
Signature \;\/A I 4’ V W” /L;'--- Signature Correspondence received Page 18 of 91 from Julia Pigache, 245 Name Sign e CV‘ —\-C>i\ c’>~r\C:“«€r‘ Name S ature Signature VJ\\c;3._\9:_g;LDUQ;, 1,: Name Signa ?g//4 6 4]?/4 ; Name Signature _,, \3 1%‘/ué (Dow :23 Name éé“/204444/7v Signature Signature Correspondence received Page 19 of 91 from Julia Pigache, 245 ._._._m_._o:oc_.mc_mXmE_mm: <<<::m sent to the Honourable Copy of correspondence _u_.m3_m« 2 03.820 _.mo_m_m: _umm_._u«m3_m« <<<::m” mm”_.u.m:..m«m o: _.__©:< __<<_._m_~m>m.Emwmoo:..E:m 8 cmmmzocmo:ooEu oo:om3m _.momaEm530 mm_nm.Qo: Em A3 E_.o:m: O:mEm3-Xm2 =63 ._._E_._2E85: 8 ma...Oo:3<. <<_._mmm>m.Em_.m :m :._m_~m_..o_~mmm_._._»mmo_. >20 mm_._._~mmo_. .Hm®m.mo§..ME.& a.$3 WC.3% 943$ ?x?” ?ow m:.n.:m,a3a§,§. %n?§ S€§S.:em.3.. .8 &§-§§-v %8Q _<_o _<_o A. wcmxm*| 4:03 mm3mz _<_o A. m_> mm:_u_m::Em_<_mm*Emmacm:__m_> _<_m3cm*mE_m>O_<_ O. om*mm:o*mo Em ammo8 Em A. _<_E_3:3\_<_mx_3c3 Om_oc_m*_o:m X. Imim *m<_m< ._.:mcoma3m3cm*mEmocmmmq macmommaEm*Em _o*m*m*m:omEoca cm09.0: S 1 macEo*mmmm3.33:3 mac3mx.3c3 m3o::8 **o3 mx_mE6mambo 8 38.8 mac mx_m*_:m3 _ooo.oo8 mm_ooo.oo.aEm<<<___mosmmo* E_m ozmsomm*Em _u_m*:._Em _<_mm*EmmacEm: zozom<5: cmm_ m_> womao* _<_m:mom3m3I $5. 8: ‘LL BIA Board of Management Copy of minutes from the >303? mcmmmmzozémm 83o zmx» _<_mma:m :5 comaBmacm?mmoamma32 8032 Smmzzmémm smmamqE810 Sm _u_m::.:m _<_mm::m.: < m_> woman9 _<_m:mmm3m2I .:_mmqm<. 8;. moi >q.oc33m3 _<_o U_m::m <<__mo: O 0m8 Ozm: ‘Zl- Heritage Central Elgin Sept. 27, 2017 at 10: 00 am at the Sparta Church Museum Chairman: Dr. Bob Burns opened the meeting at 10: 00 am and welcomed everyone. Members present: John Martyn, Kim Saunders, Craig Cole, John Morrow, Dr. Robert Bums, Jane Zavitz Bond, Sally Martyn, Regrets: John Smith Minutes: Moved by Craig Cole and seconded by Jane Zavitz Bond that we adopt the May 24, 2017 minutes as circulated. Carried. Business Arising: 1. Roberts Line Cemetery: Sally Martyn reported on the story of a cholera epidemic and a Dr. Hawkins who could be buried there but we believe it was too early as it occurred in 1829 before the cemetery opened. Dr; Bums will check further and will finalized the sign wording and circulate it. 2. Heritage Signs for Port Stanley: Craig Cole brought the final plans for the west side signs that are at McBains for printing. The committee expressed appreciation for the excellent work done. 3. Quaker Meeting House Designation: No change here but repairs to the plaster has occurred saving the original lathe and plaster. Painting has also occurred. Discussion will occur soon about designating the exterior and the south section interior. 4. Award Recipients: This item was dealt with via email with the Little family receiving the built heritage nomination and David Harding the cultural heritage nomination. John Morrow will ask David McCarthy to provide Sally Martyn with a list of all the things David Harding has done to preserve local cultural heritage. 5. Colonel Bostwick Grave: David McCarthy was to have looked into this but John Morrow did report that a Mr. Moore is working on War of 1812 plaques for both John and his brother Henry' s graves. 6. War of 1812 ceremony: Sally Martyn reported on the successful ceremony on the 22" d at both Sparta South and Seminary as well as the United Empire Loyalist Burial Ground sign for Seminary. The resurrection of Daniel McAfee' s stone was an important part of the ceremony. Elgin County Museum: Sally Martyn relayed the information that the new building is now officially called the Elgin County Heritage Centre and should be completed by mid- December. Sally confirmed that David Suzuki and David Attenborough both visited the museum this past summer to learn more about Jumbo. Area Reports: North Yarmouth: No report. Sparta: Sally Martyn reported that the Feast at the Forge is November 11 and was sold out as of September 1. The new owners of the Hiram Smith Store have moved in and begun work cleaning it up. She also reported that the 50' h reunion of STCI' s last graduating class of 1967 was meeting Saturday, September 30 at the Sparta Church Museum. Jane Zavitz Bond reported that the Quaker Meeting held their Harvest Dinner last Wednesday raising money for local youth organizations. Port Stanley: John Morrow reported that the lights on Edith Cavell now match the others in Port Stanley. He said that members of Heritage Port gave tours to over 100 visitors during Harbour Fest. Copy of minutes from Page 25 of 91 Heritage Central Elgin Ownership of the lighthouse was questioned as Sally Martyn thought Central Elgin now had full ownership but Dan McNeil had told Dr. Bums that it was not yet completed. Sally will check it out. Dr. Bums explained that it is federally designated but there are no regulations like there are for provincially designated properties. Craig Cole reported that at Heritage Port tomorrow they would be looking at old maps of Port Stanley from 1815 to 2017. Belmont: No report. New Business: 1. Designation of Sanderson House: Sally Martyn presented the Sanderson House documentation needed for designation and all agreed that it is a significant house in Sparta and should be recommended to council for designation. The owners, Tanya Clark and Tim Parkins have asked to have the exterior designated. Moved by Dr. Burns and seconded by Kim Saunders that we recommend that council designate the Sanderson House extereior as requested. Carried. 2. The Dille House: Sally did all the research and distributed it but was not sure if the owners wanted to proceed as they only wished to designated the front facade which preserves few of the original features. It was decided to put this on hold at present. 3. Budget payments: Motion: Moved by Craig Cole and seconded by Jane Zavitz that we direct treasurer Karen Harris to pay the Sparta & District Historical Society $ 250 for the use of the Church Museum for meetings and $ 3700 for the work their summer students did for Heritage Central Elgin and pay $ 1500 towards the new signs for the west side of the harbour in Port Stanley. Carried. 4. Concern for the St. Thomas Psychiatric Hospital: Dr. Bums has agreed to check with a historian with Infrastructure Ontario to see what their plans are for the buildings and to express our concern for this Art Deco building. Next Meeting: November 29. 2017 @ 10: 00 am at the Church Museum Adjournment: 12: 05 pm Chairman: Dr. Robert Bums Secretary: Sally Martyn Copy of minutes from Page 26 of 91 Heritage Central Elgin sunar: mc:; nara:erccr, A0 do meilleurs services educalils d l' enfance , SCP 12 2011 August 31, 2017 Municipality of Central Elgin PER Re: 17th Annual Child Care Worker and Early Childhood Educator Appreciation Day, October 25, 2017 To Ontario mayors and councils, The Ontario Coalition for Better Child Care ( OCBCC), the Canadian Union of Public Employees ( LUPE) and other labour and community partners around Ontario have announced Wednesday. October 25, 2017 as the 171 annual Child Care Worker & Early Childhood Educator Appreciation Day, a day of recognition for the many people who work providing early learning and child care services in your community. We are writing to ask that you and your Council consider proclaiming Child Care Worker & Early Childhood Educator Appreciation Day in your municipality. A sample proclamation is attached. This annual awareness day recognizes the education, skills, commitment and dedication of Early Childhood Educators ( ECEs) and child care staff, and each year is proclaimed by municipalities and school boards across Ontario. Many groups are recognized by way of municipal resolution. Such a day allows us to acknowledge the important contributions of child care workers and ECEs. Even if your council does not issue official proclamations, there are many ways for your municipality to participate in celebrating this special day: Your council could sponsor a public announcement; Display our posters and distribute our buttons; Many municipalities organize events and contests for the day or have councilors or the mayor participate in events hosted by child care centres within the municipality. A document of further ideas and examples is attached. We would love to acknowledge those municipalities celebrating child care workers and ECEs across Ontario on October 25, 2017. Let us know how your municipality is participating in the recognition day and we will add your municipality to our list of proclamations and celebrations. Please direct any correspondence on proclamations and/ or celebration activities to the attention of Laurel Rothman, by mail: Ontario Coalition for Better Child Care, 489 College St., Suite 206, Toronto, ON M6G 1A5, by fax at 416- 538- 6737, or by email at: laurelt@childcareontario. org. Thank you for your consideration. Sheila Clan - Maclean Fred Hahn President, Ontario Coalition for Better Child Care Pr ete c.: FileN 7ftYsical AlemdSubject Agenda Correspondence received CouncilPage 27 of 91 from Ontario Coalition for CHILD CARE WORKER & ECE APPRECIATION DAY 2017 This year marks the 17th annual Child Care Worker & Early Childhood Educator Appreciation Day, which will be held on Wednesday, October 25th 2017. On this day we recognize the hard work, meaningful care and continuous learning these educators provide children every day. This year' s theme " WE CREATE A BRIGHTER FUTURE" reminds us all of the important role early childhood educators and child care workers play In building strong and supported children, families and communities. Ideas to celebrate the day! Municipalities School Boards Child care centres Place an ad in the local newspaper Insert the day on the monthly Give educators opportunities to announcing Child Care Worker and calendar of October. relax by turning the staff room into a ECE Appreciation Day. spa lounge, with tea, coffee, snacks Arrange to have the day announced and other goodies. Take nominations from local child on the PA the morning on Thursday care centres for outstanding staff to October 8th. Have every staff in the centre vote on one child care champion of the be recognized by the Mayor through Encourage classes of grade 7 and 8 a letter, announcement or event. year. students to visit the child care centre. Encourage local councillors to tour Students may ask the educators Set up a board near the entrance of child care centres to find out more about their role as an ECE. the centre where parents may write about this important work. Event thank you notes. Set up a wall of fame where could also generate media coverage. parents have the opportunity to say Have a sign on the door of the Organize a community -wide thank you to each staff. centre saying, " Today is the 17th celebration to recognize individual annual Child Care Worker & Early staff or centres and programs. Childhood Educator Appreciation Please contact the OCBCC to order posters and buttons. Ontario Coalition for Better Child Care Phone: 416- 538- 0628 x 2 / toll- free 1- 800- 594- 7514 x 2 de mellleurs services Email: campaigns@childcareontario. org educalifs 6 Penfance to 40 Better Child Care 4111 Correspondence received Page 28 of 91 from Ontario Coalition for de meitteurs services educatifs a Penfance 40 Beffer Child Care Child Care Worker and Early Childhood Educator Appreciation Day October 25, 2017 Materials Request Form Posters are bilingual. Buttons are available in English and French. ORDERS FOR MEMBERS OF THE OCBCC ARE FREE NON- MEMBER PRICES LISTED BELOW BUTTONS: 0. 50 PER BUTTON POSTERS: $ 1. 00 PER POSTER Please send the following items: Number of Buttons Number of Posters A template Certificate of Appreciation will be automatically sent with each request. Quantities are limited so please order only what you need! PLEASE PRINT: Name: Tel.# Organization: City: Prov. Postal Code: Email Address: Mail: OCBCC, 489 College St., Suite 206, Toronto, ON M6G 1A5 E -Mail: viktoria@childcareontario. org Correspondence received Page 29 of 91 from Ontario Coalition for 17th Annual Child Care Worker & Early Childhood Educator Appreciation Day October 25, 2017 Resolution Whereas years of research confirm the benefits of high quality child care for young children' s intellectual, emotional, social and physical development and later life outcomes; and Whereas child care promotes the well- being of children and responds to the needs of parents, families and the broader community by supporting quality of life so that citizens can fully participate in and contribute to the economic and social life of their community; and Whereas many studies show that trained and knowledgeable Early Childhood Educators and child care staff are the key to quality child care, and that good wages and working conditions are associated with higher job satisfaction and morale, lower staff turnover which leads to high quality education and care; Therefore Be It Resolved that October 25, 2017 be designated the 17th annual Child Care Worker & Early Childhood Educator Appreciation Day" in recognition of the education, dedication and commitment of child care workers to children, their families and quality of life of the community. It/ cope491 Correspondence received Page 30 of 91 from Ontario Coalition for TOWNSHIP OF SOUTHWOLD 35663 Fingal Linc *‘”__g_~ Fingal, ON NOL mo ./ g, \ OFFICE OF THE CLERK Phone." (519) 769-2010 Fax: (519) 769-2837 Email: cuga/southwo1d.ca September 27, 2017 Municipalityof Bayham P.O. Box 160 56169 Heritage Line Straffordville,ON NOJ 1Y0 Attention: Paul Shipway, CAO Dear Mr. Shipway: RE: Sidewalk Maintenance Grant — Elgin County Contract Please be advised that Council, at its Regular Meeting on Monday September 25, 2017 passed the following resolution: 2017-293 Sidewalk Maintenance Grant- Elgin County Contract THAT Council of the Township of Southwold not accept the Municipality of Bayham’s recommendation of a proposed annual grant from the County of Elgin for sidewalk reconstruction and maintenance for all sidewalks along Elgin County roads. CARRIED Ifyou have any questions or require anything further, please contact the undersigned. Yours truly, /1/Oh7\;19=« Lisa Vanderwallen CAO/Clerk Copy of correspondence Page 31 of 91 sent from the Township of 1230 Talbot Street, St. Thomas, ON N5P 1G9 p: 519.631.9900 | f: 519.633.0468 elginhealth.on.ca October 2, 2017 To all Elected Officials and Chief Administrative Officers: In an effort to continue working in partnership with the City of St. Thomas and municipalities across Elgin County, Elgin St. Thomas Public Health is hosting a municipal knowledge exchange event at the health unit on Friday November 3, 2017 from 8:00 am-12:00 pm. This half day event is intended for elected officials, municipal staff and emergency service administrators. You are encouraged to share this invitation with your colleagues and attend this event to learn more about issues facing residents and how municipal decisions, policies and plans impact the health of our community. A synopsis of local data along with a focus on upstream and system level work will be presented. Presentations will focus on the important role that municipalities have in creating healthy public policies through zoning, by-laws and official plans. The keynote presentation will be delivered by Craig Reid, a Senior Policy Advisor from the Association of Municipalities of Ontario, who will address the potential municipal implications of the legalization of cannabis. Public health staff will provide highlights from the system mapping reports produced this year. This will include highlights about the current system and barriers that have been identified through a social determinants of health lens that impact health and quality of life including: • Access to affordable transportation • Access to affordable & safe housing • Access to affordable recreation • Access to healthy food We look forward to engaging in a fulsome dialogue with you about these important issues and discussing potential solutions as municipalities have a critical role to play in moving forward. On behalf of Elgin St. Thomas Public Health, we look forward to seeing you at this event. Sincerely, Dr. Joyce Lock Medical Officer of Health Correspondence received Page 32 of 91 from Elgin St. Thomas Public E - RECET ' Karen Vecchio OCT 0 3 20V Member of Parliament Elgin— Middlesex— London MuniciPaityof' TM. HOUSE OF COMMONS CHAMBRE DES COMMUNES CANADA Dear Mayor and Council, As I am sure you are aware, many individuals in our region frequently encounter of lack of access to medical care, or difficulty in connecting with a medical professional that can offer the help that they need. This issue is extremely pressing and time sensitive for many constituents in our area, and as elected officials, we have a responsibility to attempt to alleviate the pressure this situation applies to Canadians. This issue may grow if the Liberal government proceeds with their currently structured changes to the tax system. These changes will restrict the ability of small, private businesses and corporations to manage their funds and plan for difficult situations. Many doctors, family physicians, and other medical professionals will be impacted by these changes and may face increased financial difficulty. This may in turn, affect their ability to accept new patients, further worsening the situation faced by Canadians in our area. Throughout Elgin -Middlesex - London, I am aware of the physician recruitment initiatives done by our local municipalities and counties. I fear that all this hard work may be jeopardized by the recent changes put forward by the government. Thank you for your leadership in our community. Please provide me with any feedback or specific concerns you have with these changes for my future reference. Sincerely, p, Date Rec.: File # Karen Vecchio Member of Parliament Name/ Subject: l Elgin -Middlesex -London other: 6E / fid d V 7Firc Council Agenda Ottawa Constituency House of Commons 203- 750 Talbot Street Room 449 Confederation Building St. Thomas, Ontario 1E2 Ottawa, Ontario KIA OA6 Tel: 519- 637- 225 5 Tel: 613- 990- 7769 Fax: 519- 637- 3358 Fax: 613- 996- 0194 Toll Free: 866-404- 0406 karen. vecchio@parLgc. ca Correspondence received Page 33 ofwww. 91karenvecchiomp.vecehlomp. ca.c from Karen Vecchio, 55P MI IFE1ginCourrt - ORATION OF THE COUNTY OF I i nrr`ri ; NOTICE OF DECISION CONSENT APPLICATION NO. E 21/ 17 PART LOTS 22 & 23, CONCESSION 5, MUNICIPALITY OF CENTRAL ELGIN ROBERT AND CAROL TEMPLE ATTACHED is a certified copy of the decision of the Land Division Committee of the County of Elgin in the matter of an Application E 21/ 17 for a consent pursuant to Section 53 ( 17) of the Planning Act, R.S. O. 1990, as amended. You will be entitled to receive notice of any changes to the conditions of the provisional consent if you have either made a written request to be notified of the decision to give or refuse provisional consent or make a written request to be notified of changes to the conditions of the provisional consent. ANY PERSON or public body may appeal the decision and/ or any condition( s) imposed by the Committee to the Ontario Municipal Boar by filing with the Secretary -Treasurer of the Land Division Committee, not later than the 19 day of October 2017, a Notice of Appeal, accompanied by the Board' s fee, in the amount of $300. 00 for the first appeal and $ 25. 00 for each further appeal related to the same matter. ( N. B. — Certified Cheques or Money Orders are to be made payable to the Minister of Finance). If you wish to appeal, a copy of an appeal form is available from the OMB website at =. omb.gov.on.ca. or for pick- up at the County Municipal Offices, 450 Sunset Drive, St. Thomas. Only individuals, corporations and public bodies may appeal decisions in respect of applications for consent to the Ontario Municipal Board. A notice of appeal may not be filed by an unincorporated association or group. However, a notice of appeal may be filed in the name of an individual who is a member of the association or group on its behalf. ADDITIONAL INFORMATION regarding this application for consent is available for inspection daily,Sunset MondayDrive, St.to Friday,Thomas. between 8: 30 A.M. and 1: 30 P. M., at the County Municipal Offices, 450 Please note that these lands are subject to an application for a Zoning By -Law Amendment — Number unknown. For further information regarding this application please contact the Clerk of the Municipality of Central Elgin. Dated at the Municipality of Central Elgin this 29th day of September 2017. Susan D. Galloway Secretary -Treasurer Land Division Committee 450 Sunset Drive St. Thomas, Ontario N5R 5V1 Dir. Finance other Name/ Subject: Dir. Physical n other: other; Oir. Fire CdYIIFJdcrt m,cd CJ Agenda Encl. C. C. Robert and Carol Temple, Applicants Municipality of Central Elgin Central Elgin Planning Office Catfish Creek Conservation Authority P. Dutchak, Engineering Services Steve Evans, Manager of Planning Jane Zavitz-Bond, Neighbour County of Elgin Enylneedng Servl e 450 Sunset Dave St Thomas, 0n N5P 5V1 Phone: 519- 631- 1460 w , elglncounty. on. ca Notice of Decision received Progressive by Nature Pagev 34 of 91 from Elgin County Land Application # E 21117 September 27, 2017 DECISION In the matter of an application for a consent pursuant to Section 53 ( 1) of the Planning Act, R. S. O. 1990, as amended, as it affects the following property: PART LOTS 22 & 23, CONCESSION 5, MUNICIPALITY OF CENTRAL ELGIN of a severance of a portion of the above- mentioned premises as shown on a sketch attached to the application of an irregular shaped lot with a frontage of 60.42 metres along Quaker Road, a rear width of 35. 08 metres by a depth of 118. 99 metres ( south lot line), Area 0. 60 hectares ( 1. 49 acres) containing one house, one garage, one hayshed and one bam, proposed to create one new lot surplus to the needs of the applicants. The owners are retaining 23. 93 hectares ( 59 acres), proposed to remain in agricultural use. Consent requested by: ROBERT AND CAROL TEMPLE Consent granted to: UNKNOWN DECISION: GRANTED - The Elgin County Land Division Committee considered all written and oral submissions received on this application, the effect of which helped the committee to make an informed decision. Conditions: This decision will expire unless a deed is presented for stamping by: SEPTEMBER 27, 2018. Providing that the requirements of the Municipality of Central Elgin are met (Approval of a zoning by- law amendment to prohibit any new residential dwellings on the retained lot, prohibit the keeping of livestock in the bam on the severed lot and to permit rural residential use on the severed lot; A copy of the reference plan be provided to the Municipality of Central Elgin; A drainage reassessment be done, if necessary, at the owners expense) and written notice be received from same confirming the conditions prior to stamping the deed. Reasons: Surplus dwelling as a result of farm consolidation. ceF,@g% gl of 2 Engineering Setvloee 450 Sunset Drive SL Thomas, On N5R 5V1 Phone: 519- 831- 1450 w . elglneounty. w Notice of Decision received Page 35 of 91 from Elgin County Land Page 2 of 2 DECISION Application # E 21/ 17 September 27, 2017 Members concurring in the above ruling: Z. lel-el Where conditions have been imposed and the applicant has not, within a period of one year from the giving of the notice of decision pursuant to subsection ( 17) of Section 53 of the Act, fulfilled the conditions, the application for consent shall thereupon be deemed to be refused, but where there is an appeal under subsections ( 19) or (27), the application for consent shall not be deemed to be refused for failure to fulfill the conditions until the expiry of a period of one year from the date of the order of the Ontario Municipal Board issued in respect of the appeal or from the date of a notice issued by the Board under subsection ( 29) or(33). CERTIFICATION I, Susan D. Galloway, Secretary -Treasurer of the Land Division Committee of Elgin, certify that the above is a true copy of the decision of the Land Division Committee with respect to the application recorded herein. Dated this 27th day of September 2017. 0 rTW) ecretS ary-Treasurer Land Division Committee Notice of Decision received Page 36 of 91 from Elgin County Land RECEIVED OCT 0 3 2017 0gulTbYPORATION OF THE COUNTY OF of Central Elgin NOTICE OF DECISION CONSENT APPLICATION NO. E 60/ 17 PART LOT 1, REGISTERED PLAN 263, CONCESSION 6, MUNICIPALITY OF CENTRAL ELGIN ILIJA AND MARA PRSKALO ATTACHED is a certified copy of the decision of the Land Division Committee of the County of Elgin in the matter of an Application E 60/ 17 for a consent pursuant to Section 53 ( 17) of the Planning Act, R. S. O. 1990, as amended. You will be entitled to receive notice of any changes to the conditions of the provisional consent if you have either made a written request to be notified of the decision to give or refuse provisional consent or make a written request to be notified of changes to the conditions of the provisional consent. ANY PERSON or public body may appeal the decision and/ or any condition( s) imposed by the Committee to the Ontario Municipal Boar by filing with the Secretary -Treasurer of the Land Division Committee, not later than the 19 day of October 2017, a Notice of Appeal, accompanied by the Board' s fee, in the amount of $300. 00 for the first appeal and $ 25. 00 for each further appeal related to the same matter. ( N. B. — Certified Cheques or Money Orders are to be made payable to the Minister of Finance). If you wish to appeal, a copy of an appeal form Offices,is available 450fromSunsetthe Drive,OMB websiteSt. Thomas.at mmy, omb.eov.on oa. or for pick-up at the County Municipal Only individuals, corporations and public bodies may appeal decisions in respect of applications for consent to the Ontario Municipal Board. A notice of appeal may not be filed by an unincorporated association or group. However, a notice of appeal may be filed in the name of an individual who is a member of the association or group on its behalf. ADDITIONAL INFORMATION regardingthis application for consent is available for inspection daily, Monday to Friday, between 8: 30 A.M. and 1: 30 P.M., at the County Municipal Offices, 450 Sunset Drive, St. Thomas. Please note that these lands are subject to an application for a Minor Variance — Number unknown. For further information regarding this application please contact the Clerk of the Municipality of Central Elgin. Dated at the Municipality of Central Elgin this 29th day of September 2017. Susan D. Galloway Secretary - Treasurer Land Division Committee 450 Sunset Drive St. Thomas, Ontario 1Ic Corp Date Rec.: N5R 5V1 ler. _ File N Fuiunce Name/ Subject: iysical cc"('•t, Encl. r.J /, Council .'\ Beach C. C. Doug Tarry Limited, Agent Municipality of Central Elgin Central Elgin Planning Office Kettle Creek Conservation Authority P. Dutchak, Engineering Services Steve Evans, Manager of Planning Court of Elgin EnQrroedng sen4cen 450 Sunset Orlve SL Thomas, On N5F 5V1 Phone: 519- 631-1460 w . elglntounty.on.ca Notice of Decision received Progressive by Nature Page 37 of 91 from Elgin County Land Application # E 60/ 17 September 27, 2017 DECISION In the matter of an application for a consent pursuant to Section 53 ( 1) of the Planning Act, R. S.O. 1990, as amended, as it affects the following property: PART LOT 1, REGISTERED PLAN 263, CONCESSION 6, MUNICIPALITY OF CENTRAL ELGIN of a severance of a portion of the above- mentioned premises as shown on a sketch attached to the application of a parcel of land with a width of 131. 76 metres by a depth of 59. 98 metres, Area 0.79 hectares ( 1. 95 acres), to add to the adjoining future residential land to the south. The owners are retaining 0. 52 hectares ( 1. 28 acres) containing one house and three accessory buildings, proposed to remain in residential use. Consent requested by: ILIJA AND MARA PRSKALO Consent granted to: 2561603 ONTARIO LIMITED DECISION: GRANTED - The Elgin County Land Division Committee considered all written and oral submissions received on this application, the effect of which helped the committee to make an informed decision. Conditions: This decision will expire unless a deed is presented for stamping by: SEPTEMBER 27, 2018. Providing that the requirements of the Municipality of Central Elgin are met (Approval of a Minor Variance Application to bring the retained lot into conformity with the Zoning By -Law; The severed land be merged with the abutting lands to the south; The Solicitor for the applicant is to provide an undertaking, whereby he/she informs the Committee in writing, that the lands are being conveyed to an abutting property owner and thus a merger of title will take place, which merger shall include all interests held inclusive of mortgagees interest; The Municipality of Central Elgin be provided with a copy of the Reference Plan; A drainage reassessment be done, if necessary, at the owners expense) and written notice be received from same confirming the conditions prior to stamping the deed. Subsection 3 of Section 50 of the Planning Act, R.S.O. 1990, as amended, shall apply to any subsequent conveyance or transaction involving the subject lands. The lands which are the subject of the application and the lands which abut to the south are to merge in title and become as one parcel. The Solicitor for the applicant is to provide an undertaking, whereby he informs the Committee in writing, that the lands are being conveyed to an abutting property owner and thus a merger of title will take place, which merger shall include all interests held inclusive of mortgagees interest. The Solicitor undertakes to provide a copy of the consolidating document once registered. Reasons: Lot addition. Co nh of E391n a00 c 450 Sunset Drive St. Thnnus, Qn N5R 5V1 Phone: 519- 631- 1460 w . elginmunty. ca Notice of Decision received Page 38 of 91 from Elgin County Land ON Page 2 of 2 DECISION Application # E 60/ 17 September 27, 2017 Members concurring in the above ruling: Where conditions ha4e been iftosed and the applicant has not, within a period of one year from the giving of the notice of decision pursuant to subsection ( 17) of Section 53 of the Act, fulfilled the conditions, the application for consent shall thereupon be deemed to be refused, but where there is an appeal under subsections ( 19) or ( 27), the application for consent shall not be deemed to be refused for failure to fulfill the conditions until the expiry of a period of one year from the date of the order of the Ontario Municipal Board issued in respect of the appeal or from the date of a notice issued by the Board under subsection ( 29) or(33). CERTIFICATION I, Susan D. Galloway, Secretary -Treasurer of the Land Division Committee of Elgin, certify that the above is a true copy of the decision of the Land Division Committee with respect to the application recorded herein. Dated this 27th day of September 2017. Qn-lal'i ecretary- reasurer Land Division Committee Notice of Decision received Page 39 of 91 from Elgin County Land Via Email August 24, 2017 Kathleen Wynne, Premier Legislative Building, Queen's Park Toronto ON M7A 1A1 Re: Ontario's Wildlife Damage Compensation Program Dear Premier Wynne, At its meeting on August 9, 2017 the Council of the Township of Oro-Medonte adopted the following motion pertaining to the Ontario Ministry of Agriculture, Food and Rural Affairs, Ontario's Wildlife Damage Compensation Program: “Be it resolved 1. That the Ontario's Wildlife Damage Compensation Program Guide from the Ontario Ministry of Agriculture, Food and Rural Affairs (OMAFRA) and presented by Councillor Jermey be received. 2. And Whereas Council of the Township of Oro-Medonte recognizes that The Ontario Wildlife Damage Compensation Program (OWDCP) provides compensation to eligible producers whose livestock and/or poultry have been injured or killed as a result of wildlife predation or whose bee colonies, beehives and/or beehive-related equipment has been damaged as a result of wildlife predation. 3. And Whereas livestock producers are passionate about caring for their animals, creating a sustainable environment for future generations and providing high-quality livestock to represent the industry. 4. And Whereas the Municipal Investigators are appointed by the Municipality to conduct a thorough investigation ensuring that all relevant evidence is documented. 5. Now therefore be it resolved that the Township of Oro-Medonte respectfully requests that the Province: a) expand the OWDCP to include evidence of partial carcass' to allow eligible producers to process legitimate claims; and Copy of correspondence Page 40 of 91 sent to the Honourable b) rely more heavily on the opinions of the Municipal Investigator, as they are experienced, familiar and knowledgeable with the Municipality’s producers, as they continue to process genuine and valid applications. 6. And That correspondence be forwarded, under the Mayor's signature, to the Premier, the Ministry of Agriculture, Food and Rural Affairs, the Ontario Sheep Marketing Agency, the Beef Farmers of Ontario and Ontario municipalities requesting their support.” We respectfully request your consideration and support of Council’s resolution of this matter and thank you in advance for your time. Sincerely, Mayor Harry Hughes /so Cc: Hon. Jeff Leal, Minister of Agriculture, Food and Rural Affairs Jennifer MacTavish, General Manager, Ontario Sheep Marketing Agency Beef Farmers of Ontario Ontario Municipalities Township of Oro-Medonte Council Copy of correspondence Page 41 of 91 sent to the Honourable Copy of correspondence Page 42 of 91 sent to the Honourable Central Elgin, Municipality of 450 Sunset Dr. St. Thomas ON OCT 0 3 2017 N5R 5V1 MuuicipaUty of Central Elgin Tna: September 30, 2017 RE: Industry funding for Municipal Blue Box Recycling for the second quarter of the 2017 Program Year Dear Mayor and Members of Council: Packaging and printed paper companies, represented by Stewardship Ontario, fulfill their responsibilities to fund 50% of the net cost of the Blue Box Program by making cash payments to municipalities and First Nations on a quarterly basis. The Resource Productivity and Recovery Authority (RPRA) determined that payments to municipalities will be based on a 2017 funding obligation of $123, 669, 745. This represents an increase of 1. 74% over 2016. RPRA provided further details with respect to the RPRA Board' s determination of the 2017 obligation in a report on their website. The report can be read here'. In addition, RPRA has posted the Municipal Funding Allocation Model on its website. Details are available here2. Stewardship Ontario is pleased to provide payments to municipalities in accordance with the RPRA Board' s decision. On behalf of Stewardship Ontario, I want to thank you for your ongoing dedication to waste diversion and resource recovery. Sincerely, 4z— Clerk/ Corp Date Rec.: othe File d David Pearce Dir: ref Supply Chain Officer r: Name/ Subject: Dir. Physical Stewardship Ontario other: other: Dir. Fire & L / OeT i o her: Council Agenda Q http:// www. rpra. ca/ Porta Is/ 0/ D ocu ment_FoIder/ BIue% 20 Box%205tewa rd %20Fundi ng%200bligation % 20 Med is %2ORelease% 20 May 2031% 202017. pdf 2 http:// www. rpra. ca/ Portals/ 0/ Document_ Folder/ RPRA% 20Announcement% 202017% 20MFAM% 2OJune% 202017. pdf Please contact RPRA directly if you encounter any issues accessing links on their website. 1 St. Clair Avenue West T. 416. 323. 0101 www. stewardshipontario. ca 7th Floor F. 416. 323. 3185 Toronto, Ontario info@stewardshipontario. ca M4V1K6 Correspondence received Page 43 of 91 from Stewardship Ontario Elgin:,_pun ,. September 26, 2017 To: Municipal Partners Re: Vacancy/Excess Land Reduction/ Rebate Please be advised that Elgin County Council at its September 26, 2017 meeting approved the elimination of the Vacancy/ Excess Land Reduction/ Rebate program effective in the 2018 taxation year. In late 2016, the province gave municipalities greater flexibility in setting the vacancy/ excess land ratio. At the recommendation of local treasurers, the rebate program in question will be eliminated and the resulting $ 80, 000 in increased County taxation be used to provide ongoing annual funding to the County' s Community Improvement Plan ( CIP) program. The CIP scoring matrix will be updated to prioritize upgrades to vacant business properties increasing the likelihood that they will become occupied. The County of Elgin believes that reducing the number of vacant business properties will benefit all businesses and keep our rural downtowns vibrant and appealing to consumers. Once changes to the CIP are finalized, Elgin County Economic Development will host three education sessions for owners of vacant business properties: Tuesday, November 28th, 5: 30 - 7: 00 p. m., Springfield & Area Community Service Building, 51221 Ron McNeil Line, Springfield Wednesday, November 29th, 2: 00 - 3: 30 p. m., Elgin County Administration Building Basement Training Room, 450 Sunset Drive, St. Thomas Thursday, November 30th, 5: 30 - 7:00 p. m., West Elgin Municipal Office, 22413 Hoskins Line, Rodney As a courtesy to vacant/ excess land owners, Elgin County respectfully requests that you send out a letter notifying those affected by the elimination of this rebate. Enclosed please find a copy of the report titled ' Vacancy/ Excess Land Reduction/ Rebate." If you have any questions or comments- riiase. rin not Fj . aftsta to rnntart ma ClerldCorp ei Date Rec.: Yours truly, othe file# Dir. Finance Name/Subject Dir. Physical Laother.other: c0 Dir. Fire CICbf-torte OCT / Jim Bundschuh, other. Council Agenda County of Elgin Q Adn n1et nut°^'°°° Director of Financial Services 450 Sunset Drive St. Thomas, On N5R 5V1 Enclosure Phone: 514631-1460 www.elgincounty-on.ca c,. ,'` r', L..^ cacS- S- ',c,`•"',` - c,' 3'>,„n' 5. Correspondence received h" u.% -`' Pageu. 44 of 91 1- Progressiveo ressiv .sA a from the County of Elgin rez, EIginCouatYRgins1., 14.! awe REPORT TO COUNTY COUNCIL FROM: Jim Bundschuh, Director of Financial Services Alan Smith, General Manager of Economic Development DATE: September 8, 2017 SUBJECT: Vacancy/ Excess Land Reduction/ Rebate INTRODUCTION: On December 21, 2016 the province announced changes to tax policy which included greater flexibility starting in 2017. This includes greater flexibility in setting the vacancy/ excess land reduction rate on commercial and industrial properties. The local treasurers agree that vacancy/ excess land ratios should be unchanged for 2017, but are processing changes for future years. Delaying ratio changes until next year but announcing those changes in 2017 will give proper notice to businesses of changes to their taxes. DISCUSSION: Properties that are left vacant/ excess land for extended periods of time undermine their communities as the properties become derelict and the rural downtowns become less appealing to consumers. The current policy of providing a reduction/ rebate for being vacant/ excess land rewards properties that are negatively affecting their business neighbours. Currently the county share of the vacancy/ excess land reduction is approximately $ 80, 000 and municipal partners would have an approximate equal value. Starting in 2018, the local treasurers are recommending that the vacancy/ excess land program be eliminated. The county' s Community Improvement Plan ( CIP) program could be provided ongoing annual funding of$ 80, 000 as a result of the increased taxes received by the elimination of the vacancy/ excess land program. The CIP scoring matrix could be modified to prioritize vacant/excess land buildings. Investments in upgrading vacant/ excess land buildings will likely have the greatest impact for every CIP dollar spent. Upgraded vacant/ excess land buildings are ultimately more likely to become occupied. By reducing the number of vacant/ excess land buildings, all businesses should benefit as the communities become more appealing to consumers. A separate report will be brought forward later this year to discuss changes to the CIP scoring matrix based on the experience gained during its first year in operation. The proposed changes to the scoring will include a vacancy/ excess land component. Once the CIP changes are finalized, the Economic Development department will conduct information sessions for owners of vacant business properties. These sessions will have two objectives: to inform that$ 80, 000 annually for the CIP program will be funded through the elimination of the vacancy rebate; and, to educate about how the CIP program grants can be used to upgrade vacant facilities. Correspondence received Page 45 of 91 from the County of Elgin Counties that decide to modify the program must notify the Minister of their intent to utilize this flexibility and provide details of the proposed changes along with a council resolution. Changes to the rebate and reduction programs will be implemented through regulation for each municipality. RECOMMENDATIONS: THAT the vacancy/ excess land rebate program be eliminated starting with the 2018 taxation year; and, THAT the tax ratio on vacant/ excess land commercial and industrial properties be set to the same ratio as the occupied classes starting with the 2018 taxation year; and, THAT Council notify the province of the elimination of the vacancy/ excess land rebate/ reduction programs starting with the 2018 taxation year; and, THAT copies of the resolutions from the Vacancy/ Excess Land Reduction/ Rebate report dated September 8, 2017 be forwarded to local municipalities; and, THAT the local municipalities be requested to send out a notification letter with the next tax bill notifying vacant/ excess land property owners of the elimination of the rebate/ reduction program; and, THAT information/ education seminars be conducted to inform local businesses of the availability of Community Improvement Plan ( CIP) grant funding to upgrade vacant facilities funded by the elimination of the vacancy rebate; and, THAT $ 80, 000 be added to the Community Improvement Plan ( CIP) budget for consideration in the 2018 budget deliberation. All of which is Respectfully Submitted Approved for Submission Jim Bundschuh Julie Gonyou Director of Financial Services Chief Administrative Officer Alan Smith General Manager of Economic Development Correspondence received Page 46 of 91 from the County of Elgin Ontario Ministry of Finance VACANT UNIT REBATE AND VACANT/ EXCESS LAND SUBCLASSES January 2017 Since 1998, the Vacant Unit Rebate and Vacant/ Excess Land Subclasses have provided tax rebates and reductions to property owners who have vacancies in commercial and industrial buildings or land. Vacant Unit Rebates: The Vacant Unit Rebate provides a tax rebate to property owners who have vacancies in commercial and industrial buildings. This application- based program is administered by municipalities. The current rebate is 30% of the property tax for vacant commercial space and 35% for vacant industrial space. Vacant and Excess Land Property Tax Subclass: Commercial and industrial properties or portions of these properties in the Vacant and Excess Land Property Tax Subclasses are taxed at a fixed percentage rate below the tax rate of the broad class. These properties are discounted at 30% to 35% of the full Commercial and/ or Industrial rate. Currently, upper- and single- tier municipalities may choose to apply the same percentage of relief( between 30%- 35%) to both the commercial and industrial property classes. NEW MUNICIPAL FLEXIBILITY FOR 2017 AND FUTURE YEARS The Province has reviewed the Vacant Unit Rebate and the Vacant/ Excess Land Subclasses in consultation with municipal and business stakeholders. In response to municipal and other stakeholders' requests, the Province is now moving forward with providing municipalities broad flexibility for 2017 and future years. This change, announced in November 2016, is intended to allow municipalities to tailor the vacant rebate and reduction programs to reflect community needs and circumstances, while considering the interests of local businesses. In order to provide the most flexibility for municipalities, changes to the rebate and reduction programs will be implemented through regulation. Upper- and single- tier municipalities that have decided to change the programs can notify the Minister of their intent to utilize this flexibility and provide details of the proposed changes along with a council resolution. To support implementation of changes to the vacant rebate and reduction programs, municipalities should review the attached checklist prior to submitting a request for changes to the Minister. Correspondence received Page 47 of 91 from the County of Elgin IMPLEMENTATION Municipalities wishing to utilize the flexibility available to them must submit details of proposed changes to the Minister along with a council resolution by one of the following dates to ensure amendments are included in a regulation as soon as possible. March 1, 2017 April 1, 2017 July 1, 2017 Municipalities will be notified when the regulation implementing the requested changes has been enacted. Note that in two-tiered municipalities, any program changes to be implemented will be an upper-tier municipal decision, consistent with the flexibility currently available to upper-tier municipalities, to determine the rebate and reduction percentage between 30% and 35%. The Province has an interest in continuing to ensure tax competitiveness and consistency for taxpayers and as such, the Minister will consider proposed program changes within this context. FURTHER INFORMATION For general information about the vacant rebate and reduction programs, please contact the Ministry of Finance at info. propertvtax@ontario. ca. Correspondence received Page 48 of 91 from the County of Elgin l}l"Ontario Ministry of Finance VACANCY REBATE AND REDUCTION PROGRAM CHANGES CHECKLIST January 2017 BUSINESS COMMUNITY ENGAGEMENT Have you engaged the local business community? Can you provide details on how and when you have engaged the local business community? I Have you considered the potential impacts the proposed changes may have on local businesses? I Have you communicated potential impacts of proposed changes to the business community? Has Council been made aware of the potential impacts on the business community? PROGRAM DETAILS I Have you outlined details of program changes in your submission? For municipalities in a two- tiered system, have you discussed proposed changes with lower- tier municipalities? I Have you considered how you will implement or administer any potential changes to the vacancy programs? I Have you considered these changes as part of a multi-year strategy? Has Council passed a resolution indicating approval of these changes? FURTHER INFORMATION If you have any questions about implementation of changes to the vacant rebate and reduction programs, please contact the Ministry of Finance at info. propertvtax@ontario. ca. Correspondence received Page 49 of 91 from the County of Elgin ee..,- :# The Corporation of the Municipality of i tz Central Elgin Report DATE September 8th, 2017 REPORT: CAO 63- 17 TO: His Worship Mayor David Marr and Council PREPARED BY: Leon Bach, Chief Building Official and By- Law Enforcement Officer SUBJECT: Application for Exemption to the Noise By- law No. 212, as amended. TO COUNCIL October 10th, 2017 RECOMMENDATION: THAT Council grant an exemption to By-law No. 212, being a By- law to control noise in the Municipality of Central Elgin, as amended, to allow the St. Thomas Gun Club to hold their Annual Winter Trapshooting events commencing at 9:00 a. m. on the following dates: November 26th, 2017 and February 4th, 2018. REPORT: On August 29th, 2017, a letter was received from the St. Thomas Gun Club requesting exemption from By- law No. 212, being the noise by-law for the Municipality. The exemption is sought to allow for the discharge of firearms prior to 1: 00 p.m. on Sundays. This exemption would allow for trap shooting competitions, which have historically taken place on or around the requested dates. Additional Information: The extension from 1: 00 p.m. to 9:00 a. m. will allow an additional four hours on Sundays. The 9:00 a. m. start time would be consistent with what is allowed during other days of the week Additional noise will be audible by neighbouring residences to the west and south. The applicant was granted the same exemption for several years and complaints have been received by a resident In the area of the Gun Club. f% Vo LA). Application for Exemption to Page 50 of 91 the Noise By-law No. 212, as 2— A- lVa 9 - 5 i- 2 lam i v P ,` tw ihtiki t ..- b z1 aG M`" Six xi ''- t. i41,0;k::::-. - 1.:„.f. c '» , . le f li,,, is kEti,, 14 J. 4:::).., :,. , 74tito.:!!.:,::,:"EL_ 4,: ,: 70t Lsifit::ii--.:::::;:;: E, iatkill-E - . it_.,..,,i,;.11,1,..::,::: k s tar 61- tr - f y F€ fax . r. • .- 2- t A> F e.: R:`' qx 4- — ai{ 4d, lx x. n -: y`. Aerial photo shows location of the St. Thomas Gun Club with Highway# 3 ( By- pass) to the north and residential lots to the south and west. The heavy dashed line shows the municipal boundary. Prepared A. By: By: I i i iire-.4 4 sa try' on Bach o aid N. Leitch Chief Building Official and Chief Administrative Officer/ Clerk By- Law Enforcement Officer Application for Exemption to Page 51 of 91 the Noise By-law No. 212, as 1g1111,fyr4 RECEIVED rh ARh AUG 2 9 2017 Municipality of Central Elgin PER: TIME: ST. THOMAS GUN CLUB INC. ST.THOMAS GUN CLUB INC. P. O. BOX 22061 RPO ELMWOOD August 28, 2017 ST. THOMAS, ONT. MR SA1 Municipality of Central Elgin 450 Sunset Drive, 1n Floor St. Thomas, ON N5R 5V1 Attention: Central Elgin Council Re: Requesting a Noise By- Law Exception The St. Thomas Gun Club would like to request a Noise By- Law exception for Sunday November 26, 2017 and Sunday February 4, 2018, for their annual Winter Trapshooting events. They will also be sending in a letter at a later date their Spring/ Summer schedule. Currently two of their dates have been set, they are Sunday May 20th and Sunday September 2nd, 2018. The St. Thomas Gun Club will also be hosting the " Provincial Championships" next July, at this time a definite date has not been set. We will include this date once it is confirmed with our Spring/ Summer schedule. Sincerely, Robert Morphy cry- Treasurer St. Thomas Gun Club 4 Cler . e Date Re.. o . mecr : File# Dir. Finance other: Name/ Subject: lir. Physical U r- 1 nth< other: Council 0 Agenda 0 Application for Exemption to Page 52 of 91 the Noise By-law No. 212, as r e t The Corporation of the Municipality of f 1 cal Central Elgin Report DATE: October 2nd, 2017 REPORT: CAO- 65- 17 TO: His Worship The Mayor& Council PREPARED BY: Leon Bach, Chief Building Official and By- Law Enforcement Officer SUBJECT: September 2017 Monthly Building Reports TO COUNCIL: October 9th, 2017 RECOMMENDATION: THAT Council receive this report as information. REPORT: By-Law Enforcement The By- Law Enforcement Statistics for the month of September 2017 is attached. Building Permits Building Permit Statistics for the month of September 2017 is attached. f Prepared By: App • : y: ItkiNe Leon Bach final: N. Leitch Chief Building Official and Chief Administrative Officer/ Clerk By- Law Enforcement Officer September 2017 Monthly Page 53 of 91 Building Reports 1 drt I HiThe Municipality of Central Elgin By-law Enforcement Statistics Ejji& Month of September 2017 PARKING TICKETS Issued Warninq( s) Courtesy Cancelled Invalid 174 0 0 9 0 O. P. P. ISSUED: Issued Warninq( s) Courtesy Cancelled Invalid 0 0 0 0 0 DOG BY-LAW: Complaint( s) Warning( s) Enforcement/ Written Site Visits Verbal Written Resolved Fine( s) 2 2 1 0 2 0 LOT MAINTENANCE BY- LAW Complaint( s) Warning( s) Enforcement/ Written Site Visits Verbal Written Resolved Fine( s) 8 21 4 6 13 0 Respectfully submitted, Leon Bach Chief Building Official and By- Law Enforcement Officer oWpat, 4r Q 1- i September 2017 Monthly Page 54 of 91 Building Reports SEPTEMBER 2017 - MONTHLY BUILDING SUMMARY Permit value for September 2017 3, 218, 780. 00 Permit value for September 2016 4, 023, 225. 00 Decrease 804, 445. 00 Permit value for year to date ( 2017) 31, 910, 574. 35 Permit value for previous year ( 2016) 21, 446, 544. 00 Increase 10, 464,030. 35 Total permits for present year ( 2017) to date 306 Total permits for previous year ( 2016) to date 324 Total New Homes for present year ( 2017) to date 102 Total New Homes for previous year ( 2016) to date 69 September 2017 Monthly Page 55 of 91 Building Reports GtPAG/? BP5026 Page: 1 Municipality of Central Elgin i Date: Oct 02, 2017 Time: 9: 46 am Building Permit Listing h, r° SINGLE HOUSE, DETACHED, TOWN 0 r L6. Permit Type: All tihtA Block: All Permit No.: All Section: All District: All Town: All Area: All District Lot: All Plan: All Zone: All Lot: All Permit Status: All Project Code: All Print Permit w/ No Inspections Since: Issue Date: [ 01 Sep 2017] To[ 30 Sep 2017] Print Name and Address: No ( Hide Owner's Phone#) Completed Date: All Permit No. Owner Name Issue Date Roll No. Project Value Fee 2017242 28- Sep- 2017 026 00138203. 0000 20, 000. 00 650. 00 Address: District: Zone: R1 Area: 026 Expiry Date: 28- Sep- 2018 Project Address: 279 FRANCES ST Contractor Name: Construction Purpose: Construct a Sunroom over existing Deck Legals: 2017243 06- Sep- 2017 026 00213400. 0000 225, 000. 00 3, 852. 67 Address: District: Zone: R1- 56 Area: 026 Expiry Date: 06- Sep- 2018 Project Address: 139 WILLIAM ST Contractor Name: Construction Purpose: Construct two storey single family dwelling, no basement, Legals: attached garage 2017250 19- Sep-2017 016 00132221. 0000 10, 000. 00 690. 08 Address: District: Zone: R1- 4 Area: 016 Expiry Date: 19- Sep- 2018 Project Address: 151 WINTERMUTE CRT Contractor Name: Construction Purpose: Construct a Two Level Deck Legals: 2017252 08- Sep- 2017 000 00104300. 0000 60,000. 00 1, 141. 40 Address: District: Zone: 0S2-68 Area: 000 Expiry Date: 08-Sep- 2018 Project Address: 4683 SUNSET RD Contractor Name: BEN CROCKER Construction Purpose: Construct Two Additions to Home Legals: 2017254 06- Sep- 2017 000 00415200. 0000 100, 000. 00 1, 720. 00 Address: District: Zone: OS1 Area: 000 Expiry Date: 06- Sep- 2018 Project Address: 44160 JOHN WISE LINE Contractor Name: FERGUSON& THORPE CONSTRUCTION INC Construction Purpose: Construct a 30ft x 50ft Garage Legals: 2017255 28- Sep- 2017 000 00415200. 0000 25, 000. 00 538. 00 Address: District: Zone: 0S1 Area: 000 Expiry Date: 28- Sep- 2018 Project Address: 44160 JOHN WISE LINE Contractor Name: DAVID LAKE Construction Purpose: Install New Septic System for House and Secondary Legals: Residential Unit 2017278 14- Sep- 2017 000 00803401. 0000 10, 000. 00 1, 076.00 Address: District: Zone: R1 Area: 000 Expiry Date: 14- Sep- 2018 Project Address: 11990 WELLINGTON RD Contractor Name: Construction Purpose: Construct 24ft x 50ft Storage Building Legals: 2017279 05- Sep- 2017 300, 000. 00 14, 269. 00 Address: District: Zone: R1- 4 Area: 016 Expiry Date: 05- Sep- 2018 Project Address: 143 FINCH COURT Contractor Name: JLC HOMES LTD. September 2017 Monthly Construction Purpose: Construct New 1 Storey,Page2+ 1 56Bedroom, of 912 Bathroom SFD with BuildingLegals: Reports Attached 2 Car Garage, Front Porch, Unfinished Basement, Kin na,. o- of Central Elgin BP5020 Page: 2 Municipality Okij t- Date: Oct 02, 2017 Time: 9: 46 am Building Permit Listing z SINGLE HOUSE, DETACHED, TOWN m 6.a Permit Type: All RALE Block: All Permit No.: All Section: All District: All Town: All Area: All District Lot: All Plan: All Zone: All Lot: All Permit Status: All Project Code: All Print Permit wl No Inspections Since: Issue Date : [ 01 Sep 2017] To[ 30 Sep 2017] Print Name and Address: No ( Hide Owner' s Phone#) Completed Date: All Permit No. Owner Name Issue Date Roll No. Project Value Fee 2017281 01- Sep- 2017 000 00435801. 0000 10, 000. 00 292. 56 Address: District: Zone: R1 Area: 000 Expiry Date: 01- Sep- 2018 Project Address: 302 SUNSET DR Contractor Name: Construction Purpose: Construct addition to existing garage Legals: 2017282 05- Sep-2017 026 00249700. 0000 300,000. 00 4, 394. 35 Address: District: Zone: R1 Area: 026 Expiry Date: 05- Sep- 2018 Project Address: 449 FRONT ST Contractor Name: DHP CONTRACTING Construction Purpose: Reconstruct existing two storey SFD, 4 bedrooms, 3. 5 Legals: bathrooms, finished basement, detached garage. 2017283 05- Sep- 2017 000 01002041. 0000 19, 200. 00 550. 00 Address: District: Zone: R1- 67 Area: 000 Expiry Date: 05- Sep- 2018 Project Address: 10 JACKLIN CRT Contractor Name: GRASSHOPPER SOLAR Construction Purpose: Install roof top solar panels Legals: 2017284 06- Sep- 2017 016 00132208. 0000 50, 000. 00 300. 00 Address: District: Zone: R1- 4 Area: 016 Expiry Date: 06- Sep- 2018 Project Address: 248 SNYDERS AVE Contractor Name: Construction Purpose: Inground Pool and Fence Legais: 2017285 06- Sep-2017 000 00105900. 0000 18, 000. 00 450. 00 Address: District: Zone: OS1 Area: 000 Expiry Date: 06- Sep- 2018 Project Address: 42417 DEXTER LINE Contractor Name: UNCONQUERED SUN SOLAR TECH INC. Construction Purpose: Install roof top solar panels Legals: 2017286 08- Sep- 2017 300, 000. 00 14, 397. 98 Address: District: Zone: R1- 73 Area: 000 Expiry Date: 08- Sep- 2018 Project Address: 21 FREEMAN LANE Contractor Name: Construction Purpose: Two Storey SFD with 2 Car Garage, 5 Bedrooms, 3. 5 Baths, Legals: Finished Basement, Front Covered Porch and Rear Deck 2017287 08- Sep- 2017 259, 000. 00 13, 627. 70 Address: District: Zone: R1- 73 Area: 000 Expiry Date: 08- Sep- 2018 Project Address: 22 FREEMAN LANE Contractor Name: Construction Purpose: One Storey SFD with 2 Car Garage, 3 Bedrooms, 3 Baths, Legals: Finished Basement, Front Covered Porch and Rear Deck 2017288 08- Sep- 2017 350, 000. 00 14, 509. 70 Address: District: Zone: R1- 73 Area: 000 Expiry Date: 08- Sep- 2018 Project Address: 23 FREEMAN LANE Contractor Name: September 2017 Monthly Construction Purpose: Two Storey SFD withPage2 Car Garage, 57 of 591Bedrooms, 3. 5 Baths, BuildingLegais: Reports Finished Basement, Front Covered Porch, and Rear Deck Municipality of Central Elgin G PALE) BP5020 Page: 3 Date: Oct 02, 2017 lime : 9: 46 am Building Permit Listing m SINGLE HOUSE, DETACHED, TOWN m Permit Type: All kitL*." Block: AD Permit No.: All Section: All District: All Town: All Area: All District Lot: All Plan: All Zone: All Lot: All Permit Status: All Project Code: All Print Permit w/ No Inspections Since: Issue Date: [ 01 Sep 2017] To[ 30 Sep 2017] Print Name and Address: No ( Hide Owner' s Phone#) Completed Date: All Permit No. Owner Name Issue Date Roll No. Project Value Fee 2017289 08- Sep- 2017 300, 000. 00 13, 935. 72 Address: District: Zone: R1- 73 Area: 000 Expiry Date: 08- Sep- 2018 Project Address: 24 FREEMAN LANE Contractor Name: Construction Purpose: One Storey SFD with 2 Car Garage, 4 Bedrooms, 3 Baths, Legals: Finished Basement, Front and Rear Covered Porches 2017291 11- Sep- 2017 000 00612000. 0000 17, 500. 00 788. 00 Address: District: Zone: 051- AS1 Area: 000 Expiry Date: 11- Sep- 2018 Project Address: 9030 YARMOUTH CENTRE RD Contractor Name: STREIB TRUCKING LTD Construction Purpose: New Septic System for Existing SFD. Legals: 2017293 13- Sep- 2017 026 00237100. 0000 4, 500. 00 366. 40 Address: District: Zone: R1 Area: 026 Expiry Date: 13- Sep- 2018 Project Address: 192 MEEK ST Contractor Name: Construction Purpose: Construct a 9ft x 12ft Storage Shed with Attic/ Loft and an Legals: overhang of 3.5ft. 2017294 15-Sep- 2017 000 01002306. 0000 30, 000. 00 1, 454. 05 Address: District: Zone: 052- 36 Area: 000 Expiry Date: 15- Sep- 2018 Project Address: 42200 WATER TOWER LINE Contractor Name: Construction Purpose: Construct a Detached Two Car Garage with Storage Loft Legals: Above. 2017296 18- Sep- 2017 026 00109201. 0000 0. 00 150. 00 Address: District: Zone: Area: 026 Expiry Date: 18- Sep- 2018 Project Address: 195 PROSPECT ST Contractor Name: VANDER MOLEN HOMES INC. Construction Purpose: Demolition of Cottage Legals: 2017297 19-Sep- 2017 026 00241200. 0000 5, 000. 00 411. 28 Address: District: Zone: R1/ 0S3 Area: 026 Expiry Date: 19- Sep- 2018 Project Address: 494 LOWER SPRING ST Contractor Name: Construction Purpose: Construct a storage shed Legals: 2017298 20- Sep- 2017 000 00629000. 0000 20, 000. 00 1, 576.00 Address: District: Zone: R1 Area: 000 Expiry Date: 20- Sep- 2018 Project Address: 79 COULTER AVE Contractor Name: Construction Purpose: Construct Pre- Engineered steel storage building Legals: 2017299 19- Sep- 2017 000 01024484. 0000 4, 000. 00 350. 00 Address: District: Zone: R1- 53 Area: 000 Expiry Date: 19- Sep- 2018 Project Address: 42074 MCBAIN LINE Contractor Name: September 2017 Monthly Construction Purpose: Construct exterior entrancePageto 58basement of 91 BuildingLegals: Reports Municipality of Central Elgin SPA/ 4 BP5020 Page: 4 tea`° Date: Oct 02, 2017 Time: 9: 46 am Building Permit Listing SINGLE HOUSE, DETACHED, TOWN 0 V4 111 Permit Type: All E - Block: All Permit No. : All Section: All District: All Town: All Area: All District Lot: All Plan: All Zone: All Lot: All Permit Status: All Project Code: All Print Permit w/ No Inspections Since: Issue Date : [ 01 Sep 2017] To[ 30 Sep 2017] Print Name and Address: No ( Hide Owner's Phone#) Completed Date: All Permit No. Owner Name Issue Date Roll No. Project Value Fee 2017300 19- Sep- 2017 000 00616600. 0000 3, 500.00 316. 40 Address: District: Zone: OS1- ASI Area: 000 Expiry Date: 19- Sep- 2018 Project Address: 44482 TALBOT LINE Contractor Name: Construction Purpose: Replace Exterior Walls, Windows and Door of Existing Legals: Sunroom amd Winterize. 2017301 27- Sep- 2017 026 00120600. 0000 15, 000. 00 300.00 Address: District: Zone: R1 Area: 026 Expiry Date: 27- Sep- 2018 Project Address: 165 BRAYSIDE ST Contractor Name: Construction Purpose: Addition of Upper Deck Legals: 2017302 21- Sep- 2017 016 00132206. 0000 5, 880. 00 482. 16 Address: District: Zone: R1- 4 Area: 016 Expiry Date: 21- Sep- 2018 Project Address: 244 SNYDERS AVE Contractor Name: Construction Purpose: Addition of Partially Covered Rear Deck Legals: 2017306 27- Sep- 2017 000 00418201. 0000 133,000. 00 1, 893. 70 Address: District: Zone: 0S2 Area: 000 Expiry Date: 27- Sep- 2018 Project Address: 44390 SOUTHDALE LINE Contractor Name: Construction Purpose: Addition to Rear of House Legals: 2017307 29-Sep- 2017 000 00626700. 0000 130, 000. 00 2, 437. 24 Address: District: Zone: R1/ AS2 Area: 000 Expiry Date: 29-Sep- 2018 Project Address: 76 COULTER AVE Contractor Name: Construction Purpose: Addition of Two Car Garage and Living Space Legals: 2017308 27- Sep- 2017 315, 000. 00 14, 137. 58 Address: District: Zone: R1- 75 Area: 000 Expiry Date: 27-Sep- 2018 Project Address: 22 LINCOLN' S COVE Contractor Name: Construction Purpose: One Storey SFD with 2 Car Garage, 4 Bedrooms, 2. 5 Baths, Legals: Finished Basement w/ Walkout, Front Covered Porch, Rear Upper Deck 2017309 28- Sep- 2017 000 00725100. 0000 19,200. 00 450. 00 Address: District: Zone: Area: 000 Expiry Date: 28-Sep- 2018 Project Address: 46786 RON MCNEIL LINE Contractor Name: GRASSHOPPER SOLAR Construction Purpose: Roof Mounted Solar Panels Legals: Summary For This Run: No. of SINGLE HOUSE, DETACHED, TOWN Listed: 31 Total Construction Value: 3, 058, 780. 00 Total Fees: 111, 507. 97 September 2017 Monthly Page 59 of 91 Building Reports BPS020 Page: of 5 Municipality Central Elgin 0WPAyr Date: Oct 02, 2017 Time: 9:46 am Building Permit Listing f r SINGLE HOUSE - CONDOMINIUM 0th_w U.? ALE' Permit Type: All Block: All Permit No.: All Section: All District: All Town: All Area: All District Lot: All Plan : All Zone: All Lot: All Permit Status: All Project Code: All Print Permit wl No Inspections Since: Issue Date: [ 01 Sep 2017] To[ 30 Sep 2017] Print Name and Address: No ( Hide Owner' s Phone#) Completed Date: All Permit No. Owner Name Issue Date Roll No. Project Value Fee 2017305 27- Sep- 2017 016 00321542. 0000 5, 000. 00 391. 40 Address: District: Zone: Area: 016 Expiry Date: 27- Sep- 2018 Project Address: 18- 132 ROBIN RIDGE DR Contractor Name: Construction Purpose: New Deck Legals: Summary For This Run: No. of SINGLE HOUSE- CONDOMINIUM Listed: 1 Total Construction Value: 5, 000. 00 Total Fees: 391. 40 September 2017 Monthly Page 60 of 91 Building Reports of Central Elgin BP5020 Page: 6 Municipality NptPAtoA Date: Oct 02, 2017 Time: 9: 46 am Building Permit Listing i , STORAGE BUILDING o Permit Type: All AI.- Block: All Permit No.: All Section: All District: All Town: All Area: All District Lot: All Plan: All Zone: All Lot: All Permit Status: All Project Code: All Print Permit wl No Inspections Since: Issue Date: [ 01 Sep 2017] To[ 30 Sep 2017] Print Name and Address: No ( Hide Owner' s Phone#) Completed Date: All Permit No. Owner Name Issue Date Roll No. Project Value Fee 2017304 25- Sep- 2017 000 00416000. 0000 15, 000. 00 1, 216.50 Address: District: Zone: 051 Area: 000 Expiry Date: 25- Sep- 2018 Project Address: 44849 SOUTHDALE LINE Contractor Name: Construction Purpose: Steel Grain Storage Bin Legals: Summary For This Run: No. of STORAGE BUILDING Listed: 1 Total Construction Value: 15,000. 00 Total Fees: 1, 216. 50 September 2017 Monthly Page 61 of 91 Building Reports of Central Elgin 0GtPAt, 7} BP5020 Page: 7 Municipality A. Cji 0 Date: Oct 02, 2017 Time : 9: 46 am Building Permit Listing g RETAIL WHOLESALE OUTLET tic 0.? y Permit Type: All RA4- Block: All Permit No. : All Section: All District: All Town: All Area: All District Lot: All Plan: All Zone: All Lot: All Permit Status: All Project Code: All Print Permit w/ No Inspections Since: Issue Date: [ 01 Sep 2017] To[ 30 Sep 2017] Print Name and Address: No ( Hide Owner' s Phone#) Completed Date: All Permit No. Owner Name Issue Date Roll No. Project Value Fee 2017295 28- Sep- 2017 016 00104601. 0000 50, 000.00 6, 784. 54 Address: District: Zone: MC/ M Area: 016 Expiry Date: 28- Sep- 2018 Project Address: 14000 BELMONT RD Contractor Name: WILCON BUILDING SYSTEMS INC. Construction Purpose: Addition to Existing Equipment Repair Shop Legals: Summary For This Run: No. of RETAIL WHOLESALE OUTLET Listed: 1 Total Construction Value: 50, 000.00 Total Fees: 6, 784. 54 September 2017 Monthly Page 62 of 91 Building Reports 001PAt/ BP5020 Page: Municipality of Central Elgin j; 8 Date: Oct 02, 2017 Time: 9: 46 am Building Permit Listing I o OFFICE BUILDING of 410 PsS i) Permit Type: All k, Block: All Permit No.: All Section: All District: All Town: All Area: All District Lot: All Plan: All Zone: All Lot: All Permit Status: All Project Code: All Print Permit w/ No Inspections Since: Issue Date: [ 01 Sep 2017] To[ 30 Sep 2017) Print Name and Address: No ( Hide Owner's Phone#) Completed Date: All Permit No. Owner Name Issue Date Roll No. Project Value Fee 2017303 25- Sep- 2017 016 00107000. 0000 60, 000. 00 1, 540. 00 Address: District: Zone: GC Area: 016 Expiry Date: 25- Sep- 2018 Project Address: 14104 BELMONT RD Contractor Name: Construction Purpose: Renovate Offices, Bathrooms and Kitchen in Existing Office Legals: Building. Summary For This Run: No. of OFFICE BUILDING Listed: 1 Total Construction Value: 60,000. 00 Total Fees: 1, 540. 00 September 2017 Monthly Page 63 of 91 Building Reports Municipality of Central Elgin GtFA( BP5020 Page: 9 7rf Date: Oct 02, 2017 Time: 9: 46 am Building Permit Listing F r j °, HOTEL, MOTEL, MOTOR HOTEL n a Permit Type: All BAL E~ Block: All Permit No.: All Section: All District: All Town: All Area: All District Lot: All Plan : All Zone: All Lot: All Permit Status: All Project Code: All Print Permit w/ No Inspections Since: Issue Date: [ 01 Sep 2017] To[ 30 Sep 2017] Print Name and Address: No ( Hide Owner' s Phone#) Completed Date: All Permit No. Owner Name Issue Date Roll No. Project Value Fee 2017290 08- Sep- 2017 000 00610001. 0000 20, 000. 00 2, 987. 00 Address: District: Zone: Area: 000 Expiry Date: 08- Sep- 2018 Project Address: 43599 TALBOT LINE Contractor Name: Construction Purpose: Interior Renovation to Lobby Legals: 2017310 29- Sep- 2017 000 00610001. 0000 10, 000. 00 863.41 Address: District: Zone: 83 Area: 000 Expiry Date: 29- Sep- 2018 Project Address: 43599 TALBOT LINE Contractor Name: Construction Purpose: Addition of Vestibule under Existing Front Canopy Legals: Summary For This Run: No. of HOTEL, MOTEL, MOTOR HOTEL Listed: 2 Total Construction Value: 30,000. 00 Total Fees: 3, 850. 41 September 2017 Monthly Page 64 of 91 Building Reports V j The Corporation of the Municipality of 117.'''Sgal L Central Elgin 450 Sunset Drive, 1st Floor, 5t.Thomas, Ontario N5R5V1 P. 519.631. 4860F. 519.631. 4036 irogenfiftzt e, t".: e. ns - Report DATE: October 4, 2017 REPORT: CAO. 66. 17 TO: His Worship the Mayor and Council PREPARED BY: Donald N. Leitch, Chief Administrative Officer SUBJECT: Proposed Elgin County Sidewalk Grant Program— Municipality of Bayham TO COUNCIL: October 10, 2017 RECOMMENDATION: THAT Council pass a resolution expressing its support in principle for the Proposed Elgin County Sidewalk Grant Program as described in Municipality of Bayham Report CAO- 57/ 17 AND THAT a copy of this resolution be forwarded to all of the lower-tier municipalities within Elgin County. REPORT: The current agreement between the County of Elgin and the lower- tier municipalities respecting the maintenance of County roads by lower tier municipalities expires at the end of the year. The County is in the process of developing a new agreement that will take effect in 2018. Council, at its meeting of June 12, 2017, endorsed a resolution passed by the Municipality of Bayham Council that included revisions to the draft County road maintenance agreement. Among the suggested amendments was the transfer of responsibility for sidewalks on County roads from the lower-tier municipalities to the County. Currently, the County of Elgin is not responsible for the construction and maintenance of sidewalks on roads under its jurisdiction. Section 55 of the Municipal Act indicates that the upper- tier municipality is not responsible for the sidewalks unless the upper and lower tier municipalities agree that the County will have responsibility. In recent years, the Central Elgin has constructed new sidewalks on County roads, such as Centennial Avenue and East Road, at the expense of Central Elgin. 2 p e` 6 rr Proposed Elgin County Page 65 of 91 Sidewalk Grant Program - 2 Subsequent to the June 12, 2017 Central Elgin Council meeting, the Municipality of Bayham has further developed the concept of a County road sidewalk grant program and suggested a model that includes a grant formula that would provide an annual grant to lower- tier municipalities based on the number of " urban" kilometres of County road in each lower- tier municipality. ( see Bayham correspondence attached). With Bayham' s proposal, Central Elgin could receive approximately 32% of the total proposed County sidewalk grant. Bayham has requested support from other lower- tier municipalities. The Township of Southwold Council has passed a motion opposing the funding model and formula suggested by Bayham. Southwold has not proposed an alternative model nor indicated the reasons for its opposition to the Bayham proposal. Staff would suggest that the Bayham proposal, based on " urban" kilometres of County road within the lower-tier municipality, provides a fair method of apportioning a County road sidewalk grant to the seven lower-tier municipalities within the County. Therefore, staff would recommend that Council pass a resolution endorsing in principle the proposed Elgin County Sidewalk Grant program as detailed in Municipality of Bayham Report CAO- 57/ 17. It is important to note that at this time, the County has not agreed to provide any grant for the capital and maintenance costs associated with the provision of sidewalks on County roads nor agreed to assume any responsibility for sidewalks on County roads. Res ettf Ilysubmitted . Veril t D. n. d . Leitch, hief Administrative Officer. Proposed Elgin County Page 66 of 91 Sidewalk Grant Program - Municipality of BAYHAMs A: P. O. Box 160, 56169 Heritage Line Straffordville, ON NOJ 1Y0 T: 519- 866- 5521 c, F: 519- 866- 3884 A y1" E: h yhamt bayham. on. ca pOullltly Is O W: www.bayham. on. ca August 17, 2017 Donald Leitch, Chief Administrative Officer/ Clerk Municipality of Central Elgin 450 Sunset Drive Elgin County Administration Building St. Thomas, ON N5R 5V1 Via email: dleitch@centralelgin. org Re: Proposed Elgln County Sidewalk Grant Program Report CAO-57/ 17 re Proposed Elgin County Sidewalk Grant Program, a copy of which is attached for your reference, was considered by the Council of the Municipality of Bayham at the regular meeting held August 17, 2017 and the following resolution was passed: THAT Report CAO-57/ 17 re Proposed Elgin County Sidewalk Grant Program be received for information; AND THAT staff be directed to circulate Report CAO 57/ 17 re Proposed Elgin County Sidewalk Grant to all Elgin County lower- tier municipalities seeking support of the Proposed Elgin County Sidewalk Grant Program; AND THAT pending the support of all Elgin County lower-tier municipalities, Elgin County Council be respectfully requested to consider implementation of the proposed Elgin County Sidewalk Grant Program effective 2018. The Municipality of Bayham requests this information be considered by all Elgin County lower- tier municipalities for support. Should you have any questions or require further clarification, please do not hesitate to contact the undersigned. Regards, Paul Shipway CAO pshipwav(a bavham.on. ca end. Proposed Elgin County Page 67 of 91 Sidewalk Grant Program - BAYS? REPORT CAO prortunity Isqjov TO: Mayor& Members of Council FROM: Paul Shipway, CAOICIerk DATE: August 17, 2017 REPORT: CAO- 57/ 17 SUBJECT: PROPOSED ELGIN COUNTY SIDEWALK GRANT PROGRAM BACKGROUND On April 18, 2013 the Council of the Corporation of the Municipality of Bayham passed By- law No. 2013- 038, being a by-law to authorize the execution of a County Roads Agreement with Elgin County. Agreement No. 0063-03 outlines the provisions of road maintenance provided by the Municipality of Bayham on Elgin County Roads. Agreement No. 0063- 03 expires December 31, 2017. On May 8, 2017 the Council of the Corporation of the Township of Malahide sent correspondence concerning the County Road Maintenance Agreement which included sidewalk related commentary as follows: Currently, sidewalks are not addressed in the agreement. The Township Staff would like to see the obligation for sidewalks that are on County Roads become a County responsibility. Currently, the County does not undertake any capital or maintenance obligations for sidewalks. Under the current arrangement, if a lower tier municipality receives a request for sidewalks on a County road, the County' s position is that the obligation to install and maintain the sidewalk is at the lower tiermunicipal, ty's expense. The Township Staff feels that the obligation to provide sidewalks on Elgin County roads should rest with the County. MostJurisdictions recognize that the road allowance is no longer exclusive for motor vehicles and that their scope of responsibilities includes the provision of infrastructure for pedestrians and cyclists. The Township Staff feels that this obligation to provide this service has been imposed onto the lower tier municipalities. In many cases, it is an onerous and costly task to provide this infrastructure. In Malahide, sidewalks on County roads have been constructed to a higher standard than would be seen on a local road. From the Staff's perspective, it would appear that the most demand for sidewalks is on Elgin County roads. This was especially evident during the development of the Springfield Sidewalk Master Plan. Where, in most cases, residents/ pedestrians were satisfied to share the local roads with cars and bicycles, they were not willing to do so when they reached the County roads. The County road typically sees higher traffic volumes with increased truck traffic. The need for sidewalk to provide adequate separation is of greater importance. Pedestrian safety on County roads Proposed Elgin County Page 68 of 91 Sidewalk Grant Program - was a major element of the[ Malahidej Sidewalk Master Plan. Given the County' s position of not providing sidewalks, it left the Township with little choice but to develop infrastructure on County property. It is likely that this trend will increase. Malahide Staff propose the inclusion of sidewalk maintenance within the County of Elgin road allowances as a part of the agreement. With provincially legislated accessibility requirements and the increasing interest in the Elgin- St. Thomas Health Unit's Active Elgin initiative, the Township Staff feels that the County should take the lead on all pedestrian facilities within their road allowances. On June 1, 2017 the Council of the Corporation of the Municipality of Bayham passed the following resolution: THAT Report CAO- 36/ 17 re County Road Maintenance Agreement be received for information; AND THAT the Council of the Corporation of the Municipality of Bayham direct staff to proceed with County Road Maintenance Agreement negotiations as outlined within Report CAO 36/ 17. AND THAT staff be directed to provide a copy of Report CAO 36/ 17 re County Road Maintenance Agreement be forwarded to Elgin County lower tier municipalities and Mr. Peter Dutchak, Elgin County Deputy Director of Engineering Services. Since June 2017, Mr. Peter Dutchak, Elgin County Deputy Director of Engineering Services, Elgin County lower- tier Road Operation Supervisors and other relevant staff have held discussions pertaining to the County Road Maintenance Agreement provisions. Among those discussions was a consideration to design a separate Elgin County Sidewalk Grant Program Agreement, outside of the County Road Maintenance Agreement, for lower- tier Council consideration and if supported by lower- tier municipalities, Elgin County Council consideration. DISCUSSION The relevant Sections of the Municipal Act, 2001, S. O. 2001, c. 25, pertaining to sidewalks and upper- tier and lower- tier relations are as follows: 55(1) An upper-tier municipality is not responsible for the construction and maintenance of sidewalks on its highways and the lower- tier municipality in which the highways are located is responsible for the construction and maintenance of the sidewalks and has jurisdiction over that part of the highway, unless the municipalities agree otherwise. 2001, c. 25, s. 55 ( 1). 55( 2) A lower-tier municipality that is responsible for the construction and maintenance of the sidewalks on upper- tier highways is liable for any injury or damage arising from the construction or presence of the sidewalk to the same extent and subject to the same limitations to which a municipality is liable under section 44 in respect of a sidewalk on its own highway. 2001, c. 25, s. 55 ( 2). 55( 3) A lower- tier municipality may, with the agreement of the upper-tier municipality, construct a sidewalk or other improvement or service on an upper- tier highway and the lower-tier municipality is liable for any injury or damage arising from the construction or presence of the sidewalk, improvement or service. 2001, c. 25, s. 55 ( 3). Section 20( 1) of the Municipal Act, 2001, S. O. 2001, c. 25, pertaining to Joint Undertakings, is also relevant to a potential financial contribution from the County towards sidewalk maintenance and capital costs: Proposed Elgin County Page 69 of 91 Sidewalk Grant Program - 20( 1) A municipality may enter into an agreement with one or more municipalities or local bodies, as defined in section 19, or a combination of both to jointly provide, for their joint benefit, any matter which all of them have the power to provide within their own boundaries. 2001, c. 25, s. 20( 1). Utilizing Section 20( 1) of the Municipal Act, 2001, S. O. 2001, c. 25, pertaining to Joint Undertakings, staff, in conjunction with all lower- tier Road Operation Supervisors and relevant staff have developed the grant formula attached hereto as Appendix' A' for Council consideration. The key components of the financial formula are as follows: 1) Sidewalk Capital Costs: a. Urban Road Lengths x 1. 8 metres2 x$ 80. 323/ 50 years° 2) Rest Areas- Accessibility a. Urban Road Length/ 250 metres' x $ 540. 96/ 50 years 3) Tactile Indicators- Accessibility a. Urban Road Length/ 250 metres' x 2' x$ 1, 200. 00/ 15 years 4) Winter Maintenance Costs a. Urban Road Length/ 981 metres' x$ 58.009 x 4010 Although the proposed 2018 Elgin County Sidewalk Grant is substantial, in the amount of 306, 918. 32 a few key indicators are relevant: 1) The average 2014-2016 annual Elgin County capital budget surplus has been in excess of$ 500, 000. 2) The proposed Elgin County Sidewalk Grant calculations utilize total road kilometres, not lane kilometres. To establish sidewalks on both sides of all ' Urban' roads would be double the cost. Additionally the May 8, 2017 Township of Malahide correspondence outlined sound reasoning for potential financial contribution to lower-tier municipalities for the provision and maintenance of sidewalks on County roads. Those concepts, beyond general efforts towards greater accessibility, are further expanded as follows: ELGIN ST. THOMAS AGE- FRIENDLY COMMUNITY PLAN- COMMUNITY DISCUSSION PAPER An Age- Friendly Community( AFC) is one where policies, services and facilities support and enable older people to live in a secure environment, enjoy good health and continue to participate fully in their communities. 1 As specified in Appendix' A' to the Elgin County Road Maintenance Agreement 2 Sidewalk Width 3 Municipality of Bayham Capital Cost- Agreement 0059- Autoforrn Contracting( 2017 cubic metre cost for sidewalk sections 80+ metres in length)- RFQ 15- 06 4 By- law 2009- 080 Sidewalk Amortization Period 5 Rest area with bench every 250 metres 6 Theoretical intersection every 250 metres Tactile indicators on both sides of the theoretical intersection Contractor metres/ hour pursuant to RFT 15-01 and Agreement No. 0056- By-law No. 2015- 104 9 Cost per hour pursuant to RFT 15- 01 and Agreement No. 0056- By- law No. 2015-104 10 Annual winter events Proposed Elgin County Page 70 of 91 Sidewalk Grant Program - 1) Senior Needs- Sidewalk and" walkability" improvements 2) Recreation Needs- More trails and paths a. Advocate for" active transportation"( involving physical activity such as walking, cycling, etc.) with political representatives, advocacy groups and seniors. b. Develop a County-wide trail strategy with the leadership of the Healthy Communities Partnership to increase walkability and bikability. ELGIN ST. THOMAS HEALTH UNIT- AFFORDABLE ACCESS TO TRANSPORTATION IN ELGIN ST. THOMAS According to the Public Health Agency of Canada, active transportation is defined as any form of transportation that is human- powered such as walking, cycling, non-mechanized wheel chairing, and skateboarding. Supportive infrastructure for active transportation is encouraged by integrating features into community design. Features include trails, parks, sidewalks, and street lighting shaping active, healthy communities). Many of the municipalities within Elgin support active transportation within their official plans. It's important for active transportation to be promoted in our community as an alternative to the car culture and attempt to get more people physically active. Not only can active transport be seen as a way to be physically active but it can also be seen as a mode of transportation when practical to commute from one place to another. ELGIN ST. THOMAS HEALTH UNIT- ACCESS TO AFFORDABLE RECREATION REPORT The provision of complete communities with sufficient infrastructure for active transportation, public transit, and access to education, work, retail and services is particularly important to those of lower income who may not have their own vehicle to rely upon, or who are otherwise disadvantaged ( 4). Thus, municipalities and community partners can work together to create and promote the availability of supportive environments and neighbourhoods that enable physical activity and when accessed regularly, will lead to a healthier more vibrant community. Active Transportation is walking, running, hiking, biking and rolling. It includes: Active Recreation: Using Active Transportation modes for fitness and recreation ( e.g., hiking, walking, cycling, etc.) Active Destination Oriented Trips: Using Active Transportation modes for shopping, visiting friends, attending sporting events, running errands etc. Active Commuting: Using Active Transportation to get to and from work and school. Active Workplace Travel: Using Active Transportation modes during the business day to attend meetings, make deliveries etc. ELGIN COUNTY OFFICIAL PLAN 1) Section A4. 4— Infrastructure a. To establish an integrated transportation system that safely and efficiently accommodates various modes of transportation including automobiles, trucks, public transit, cycling and walking. 2) Section E5— Transportation a. It is the objective of this Plan to: i. establish an integrated transportation system that safely and efficiently accommodates various modes of transportation including trains, automobiles, trucks, air, public transit, cycling and walking; H. promote public transit, cycling and walking as energy efficient, affordable and accessible forms of travel; ELGIN COUNTY STRATEGIC VISION 2015- 2018 Proposed Elgin County Page 71 of 91 Sidewalk Grant Program - 1) Promote Elgin for business and attract people to communities— measure success of this through outcomes CONCLUSION Considering all of the above and attached information a multi- year Elgin County Sidewalk Grant Agreement, indexed annually, which mirrors the term of the Elgin County Road Maintenance Agreement, has the opportunity to make a substantial impact within Elgin County towards the goals of many programs and Elgin St. Thomas Public Health Unit objectives. Through the utilization of Section 20( 1) of the Municipal Act, 2001, S. O. 2001, c. 25, pertaining to Joint Undertakings, Elgin County could provide an unconditional grant to lower- tier municipalities. Elgin County would provide an annual financial allocation for sidewalks and would not assume ownership or maintenance responsibility from the lower- tier. The lower-tier municipality would retain the decision- making authority regarding allocation of the funds, however annually, for accountability purposes the lower-tier municipality could sign an attestation form that the funding has been utilized on sidewalks within the lower- tier municipality. The program, if enacted, would be a key partnership between the County and lower- tier municipalities maintaining and enhancing walkability infrastructure. RECOMMENDATION 1. THAT Report CAO- 57/ 17 re Proposed Elgin County Sidewalk Grant Program be received for information; 2. AND THAT staff be directed to circulate Report CAO 57/ 17 re Proposed Elgin County Sidewalk Grant to all Elgin County lower-tier municipalities seeking support of the Proposed Elgin County Sidewalk Grant Program; 3. AND THAT pending the support of all Elgin County lower-tier municipalities, Elgin County Council be respectfully requested to consider implementation of the proposed Elgin County Sidewalk Grant Program effective 2018. Respectfully Submitted by: Paul Shipway CAOIClerk Proposed Elgin County Page 72 of 91 Sidewalk Grant Program - Proposed Elgin County Sidewalk Grant Calculations Aylmer CAPITAL 4. 124 4, 124 596, 231. 42 $ 11, 924. 63 REST 540. 96 178. 47 TACTILE 1, 000 2, 199. 47 MAINTENANCE 9,752. 99 TOTAL 24,055. 56 Bayham CAPITAL 10. 743 10, 743 1, 553, 179. 97 $ 31, 063. 60 REST 540. 96 464. 92 TACTILE 1, 000 5, 729. 60 MAINTENANCE 25, 406. 48 TOTAL 62, 664.61 Malahide CAPITAL 5. 516 5, 516 797, 481. 22 $ 15, 949. 62 REST 540. 96 238. 71 TACTILE 1, 000 2, 941. 87 MAINTENANCE 13, 044. 97 TOTAL 32, 175. 18 Central Elgin CAPITAL 16. 658 16, 658 2, 408, 347. 01 $ 48, 166. 94 REST 540. 96 720. 90 TACTILE 1, 000 8, 884. 27 MAINTENANCE 39, 395. 07 TOTAL 97, 167. 18 Southwold CAPITAL 2. 939 2, 939 424,908. 86 $ 8, 498. 18 REST 540. 96 127. 19 TACTILE 1, 000 1, 567. 47 MAINTENANCE 6, 950. 54 TOTAL 17, 143. 37 Dutton/ Dunwic CAPITAL 5. 245 5,245 758, 301. 12 $ 15, 166. 02 REST 540. 96 226. 99 TACTILE 1, 000 2,797.33 MAINTENANCE 12,404. 08 TOTAL 30, 594.42 West Elgin CAPITAL 7. 392 7, 392 1, 068, 705. 79 $ 21, 374. 12 REST 540. 96 319. 90 TACTILE 1, 000 3,942. 40 MAINTENANCE 17, 481. 59 TOTAL 43, 118. 01 Elgin County Total Annual Grant 306, 918. 32 Proposed Elgin County Page 73 of 91 Sidewalk Grant Program - Aylmer Road Section FROM TO Length Urban or No. No. km) Rural Section 53 10 Elm Street Hwy# 3 NPL Beech Street NPL 0. 828 U 20 Beech Street Elm St WPL John Street WPL 0. 606 U 73 10 John Street Aylmer south limits Aylmer north limits 2. 690 U URBAN TOTAL 4. 124 Proposed Elgin County Page 74 of 91 Sidewalk Grant Program - Bayham Road Section FROM TO Length Urban or No. No. km) Rural Section 19 5 Plank Road Wellington SPL Victoria WPL 0. 840 U 10 Port Burwell NPL Vienna SPL 3. 428 R 20 Vienna SPL Vienna NPL 1. 688 _ U 30 Vienna NPL Road 45 SPL 2. 736 R 40 Road 45 SPL Straffordville SPL 3. 790 R 50 Straffordville SPL Road 38 0. 840 U 60 Road 38 Straffordville NPL 0. 870 U 70 Straffordville NPL Eden SPL 4. 344 R 74 Eden SPL Road 44 SPL 0. 310 U 76 Road 44 SPL Eden NPL 0. 180 U 80 Eden NPL Carson Line NPL 2. 000 R 38 10 Heritage Line Hwy# 3 EPL Start Curb Richmond 1. 683 R 20 Start Curb Richmond End Curb Richmond 0. 438. U 30 End Curb Richmond Start Curb Straffordville 5. 640 R 40 Start Curb Straffordville Road# 19 EPL 0. 430. U 50 Road# 19 EPL End Curb Straffordville 0. 450 U 60 End Curb Straffordville Road 55 EPL 4. 705 R 39 10 Chatham Street 1443m south of Road 24 SPL Road# 42 SPL 1. 443 U 41 10 Fulton Street Road# 19 NPL Union St EPL 0. 680 U 42 30 Nova Scotia Line Road# 43 WPL Start of Curb Port Burwell 5. 004 R 40 Start of Curb Port Burwell Road# 19 EPL 0. 798 U 50 Road# 19 EPL Road 55 WPL 6. 965 R 142 10 Wellington Street Road# 19 EPL Road# 50 WPL 0. 762 U 43 50 Richmond Road John Wise Richmond SPL 4.225 R 60 Richmond SPL Road# 38 SPL 0. 429. U 44 10 Eden Line Road# 46 EPL Hwy# 3 WPL 1. 256 R 20 Hwy# 3 EPL Road# 19 WPL 5. 914 R 45 80 Calton Line Road# 43 EPL Road# 19 WPL 6. 637 R 90 Hwy# 19 EPL Road# 55 EPL 5. 599 R 46 10 Culloden Road Road# 38 NPL Hwy# 3 SPL 3. 869 R 20 Hwy# 3 NPL Pressey Road NPL 4. 725 R 50 ' 10 Victoria Street Road# 42 NPL Road# 19 SPL 0.585 U 55 10 County Road 55 Lake Shore Line NPL Road# 45 SPL 7.984 R 30 Road# 45 NPL Road# 38 SPL 6. 620 R URBAN TOTAL 10343 Proposed Elgin County Page 75 of 91 Sidewalk Grant Program - Central Elgin Road Section FROM TO Length No. No. km) 4 5 Road 20 WPL Port Stan. NPL 1. 925 U 10 Port Stan. NPL Road 23 1. 261 U 20 Road 23 Road 27 2. 398 R 30 , Road 27 Road 51 1. 858 R 40 Road 51 Road 45 1, 583 R 50 Road 45 Road 57 0.602 U 60 Road 57 City Limits 1. 619 U 20 10 Road# 4NPL Road# 21 NPL 1. 391 U 21 10 Road# 20 WPL Road# 4 NPL 040E U 22 10 Road# 24 NFL Road# 27 NPL 3. 255 R 20 Road# 27 NPL Road# 45 NPL 3. 502, R 30 Road# 45 NPL Road# 57 SPL 1. 55 R 23 10 Hwy# 4 EPL Joseph ST EPL 0. 290 U 20 Joseph ST EPL Hwy# 4 EPL 2. 045 R 24 10 Road# 23EPL Road# 22 2.915 R 20 Road# 22 Road# 36 CL 7. 436 R 30 Road# 36 CL Speed Zone 5. 323 R 24 40 , Speed Zone Hwy# 73 WPL 0. 762: U 26 10 City Limits CNR tracks 0246 U 20 CNR tracks 362 M North 0. 336 U 30 , 362 M North Road# 25 EPL 0. 734 U 27 , 10 Meeks Bridge T/ L 1. 852 R 20 T/ L Hwy# 4 WPL 1. 459 R 30 Hwy# 4 WPL End Curb 0. 356 U 40 , End Curb Union Start C Sparta 8. 397 R 50 Start C Sparta Road# 36 SEPL 0.666 U 28 10 Road# 45 NPL Road# 56 SPL 3. 191 R 20 Road# 56 SPL Hwy# 3 SPL 1: 663: U 30 10 Road# 52 SPL City Limts 5. 745 R 31 10 City Limta Road# 52 SPL 1. 493 R 34 10 City Lints Curb 2. 388 R 20 Curb Hwy# 74WPL 0585 U 36 10 Road# 24 NPL Sparta Limits 3. 014 R 20 Sparta Limits Road# 27 NPL 0. 276 U 30 Road# 27 NPL Sparta Limits 0. 312 U 40 , Sparta Limits Road# 45 NFL 3. 068- R 50 Road# 45 NPL Hwy# 3 SPL 5.775 R 37 10 Hwy# 74 EPL Belmont EPL 0650' U 45 30 Hwy# 4 EPL Road# 28 CL 3. 592 R 41 Road# 28 CL Jaffa 5. 651 R 42 Jaffa Road# 35 CL 3. 699 R 48 20 Road# 25 EPL Road# 30 EFL 4. 910 R 30 Road# 30 EPL Hwy# 74 EPL 6. 019 R 51 10 Twp T/ L Tracks 0. 725 R 20 Tracks Hwy# 4 WPL 0. 764 R 52 20 Road# 25 EPL City Limits 3. 459 R 30 City Limits Lot 9 1/ 2 1. 826 R 40 Lot 91/ 2 Hwy# 74 EPL 5. 618 R 56 20 Road# 28 SWPL Road# 36 WPL 4. 315 R 57 10 Hwy# 4 EPL City Limit 0. 999 U 74 10 Hwy# 3 NPL Road 52 CL 3. 845 R 20 Road 52 CL. Belmont SPL 7. 701 R 30 Belmont SPL Belmont NPL 1. 590 U 40 Belmont NPL North. 39km 0. 390 R TOTAL URBAN 16. 658 Proposed Elgin County Page 76 of 91 Sidewalk Grant Program - Dutton( Dunwich Road Section FROM TO Length Urban or No. No. km) Rural Section 2 60 Pioneer Line Road 5 Road 8 WPL 7. 266 R 3 40 Talbot Line Dunborough Rd Wallacetown west limits 6. 710 R 42 Wallacetown west limits Road 8 0. 515 U 44 Road 8 Wallacetown east limits 0. 450 U 50 Wallacetown east limits Road 14 8. 688 R 5 10 Dunborough Road Road# 2 NPLW start of curb @ 401 1. 010 R 20 start of curb @ 401 S S. BR Joint 0. 190 R 30 S BR Joint N BR Joint 0. 070 R 40 N BR Joint end of curb @ 401 N 0. 200 R 42 end of curb @ 401 N Aberdeen Line 0. 690 R 8 10 Lake View Line End of Asphalt Road 8 0. 804 R 20 Currie Road Lake View Line Wallacetown south limits curb 3. 126 R 30 Wallacetown south limits curb Road# 3 NPL 0. 655 U 40 Road# 3 NPL King St CL0.280 U 50 King St CL Dutton south limits curb 3. 670 - R 60 Dutton south limits curb Road# 13 CL 0. 305.. .. U. 72 Road# 13 CL Road 15 CL 0. 350 _. _::_ U.. 74 Road 15 CL Road 2 CL 0.920 U 80 Road 2 CL Hwy.# 401 SPL 0. 390.. _. _: .. R 90 Hwy# 401 SPL Hwy# 401 NFL 0. 606 R 100 Hwy# 401 NPL South Bridge Joint 7. 994 R 9 30 Duff Line Road# 5 EPL Road# 8 EPL 7. 212 R 40 Road# 8 EPL Road# 14 WPL 9. 063 R 13 10 Shackleton Line Road# 8 EPL End Curb 0.600. U 20 End Curb Road# 14 WPL 8. 350 R 14 10 Iona Road Road# 16 NPL Road# 3 NPL.. .. 4.122 ____. R 20 Road# 3 NPL Road# 13 CL 3. 634 R 30 Road# 13 CL Hwy# 401 SPL 1. 762 R 40 Hwy# 401 SPL Hwy# 401 NPL 0. 763 R 50 Hwy# 401 NPL Middlemiss Br mid span 3. 561 R 15 10 Miller Road Road# 8 WPL Road# 2 SPL 1. 170 - U 16 10 Fingal Line Road# 8 EPL Port Talbot 2 Culvert 9. 064 R 20 Port Talbot 2 Culvert Road# 14 CL 2. 503 R TOTAL URBAN 5. 245 Proposed Elgin County Page 77 of 91 Sidewalk Grant Program - Malahide Road Section FROM TO Length Urban or No. No. km) Rural Section 32 10 Glencolin Line Road# 73 EPL Hacienda Road EPL 2. 084 R 20 Hacienda Road Glencolin Line SPL Road# 52 SPL 3. 729 R 35 10 Springwater Road Road# 45 NPL Hwy# 3 NPL 4. 815 R 20 Hwy# 3NPL Orwell Br. 0: 400 : U 30 Orwell Br Road# 52 SPL 3. 923 R 37 40 Avon Drive Road# 73 EPL Start 50 Kmph( Avon) 5. 121 R 50 Start 50 Kmph( Avon) Road# 47 EPL 0. 538 U 60 Road# 47 EPL End 50 Kmph( Avon) 0. 231. U 70 End 50 Kmph( Avon) Pirgram Road EPL 2. 622, R 40 10 Springfield Road Road# 42 NPL Road# 45 east CL 4. 119 R 20 Road# 45 east CL Road 45 west CL 2. 060 R 24 Road 45 west CL Hwy# 3 NPL _ 3. 689 R 30 Hwy# 3NPL Glencolin Line SPL 3. 196 R 40 Glencolin Line Springfield Road EPL Springfield Road WPL 0. 130 R 50 Springfield Road Glencolin Line NPL Springfield south limits 3. 570 R 60 Springfield south limits Road# 52 SPL 0. 610 U 42 10 Nova Scotia Line Road# 73 EPL Road# 40 CL 4. 105 R 20 Road# 40 CL Road# 43 CL 6. 207 R 43 10 Richmond Road Road# 42 NPL Vienna Line 2. 015 R 20 Vienna Line Road# 45 NPL 2. 073 R 30 Road# 45 NPL End North Curb in Calton 0: 417- R 40 End North Curb in Calton John Wise Line 1. 548 R 45 50 John Wise Line Road# 35 CL Road# 73 EPL 4. 155 R 60 Calton Line Road# 73 EPL Road# 40 EPL 4. 104 R 70 Road# 40 EPL Road# 43 WPL 6. 173. R 47 10 Putnam Road Road. 52 SPL Road 48 NPL 2. 770 R 20 Road# 48 NFL Avon Drive: SPL 5. 630 _ . . . R 48 40 Lyons Line Road# 74 EPL Dorchester Road 3. 714 R 50 Dorchester Road Road# 73 EPL 3. 734 R 60 Road# 73 EPL Road# 54 WPL 8. 414 R 49 10 Whittaker Road Road# 52 NPL End of Curb Springfield 0. 249 : : U 20 End of Curb Springfield Road# 48 SPL 2. 521 R 52 50 Ron McNeil Line Road# 74 EPL Road# 73 EPL 8. 286 R 60 Road# 73 EPL Springfield west limits 3. 109 R 70 Springfield west limits Road# 40 EPL 1. 047 U 80 Road# 40 EPL Springfield east limits 0. 478 :. U. 90 Springfield east limits Road 47 WPL 1. 036 R 100 Road 47 WPL Road 54 WPL 2. 886 R 54 20 Piqram Road Road# 52 SPL Road# 48 NPL 2. 811 R 73 10 Imperial Road Hale St. SPL Catfish Cr. NPL 1. 050 U 20 Levi St WPL Road 24 SPL 0. 913 U 30 Road 24 SPL Road. 42 SPL 3. 727 R 40 Road 42 SPL Road. 45 SPL 6. 142 R 50 Road 45 SPL Aylmer SPL 3. 005 R 60 Aylmer NFL CL Road 52 4. 580 R 70 CL Road 52 Road 37 NPL 8. 455 R URBAN TOTAL 5. 516 Proposed Elgin County Page 78 of 91 Sidewalk Grant Program - Southwold Road Section FROM TO Length Urban or No. No. km) Rural Section 3 60 Talbot Line Road 14 start of curb Shedden 6. 090 R 62 start of curb Shedden Road 20 CL 0. 218 U 64 Road 20 CL end of curb Shedden 0. 195. U 70 End of curb Shedden Mill Road 4010 R 80 Mill Road Road 45 2. 100 R 90 Road 45 Hwy 4 WPL 4. 300 R 4 70 Sunset Road St. Thomas City Limits Hwy 3 SPL 2. 233 R 11 10 Clinton Line Hwy# 4 EPL Bostwick Rd WPL 1. 975. R 16 30 Fingal Line Road# 14 EPL Start Curb Fingal 5. 820 R 40 Start Curb Fingal Road# 20 CL 0. 425 U 50 Road# 20 CL End Curb Fingal 0365 U 60 End Curb Fingal St. Thomas City Limits 9. 770 R 18 10 Third Line Road# 14 EPL Lawrence Road 3. 014 R 20 Lawrence Road End. 60 kmph 0. 617 R 30 End 60 kmph 843M W Rd# 20 2. 174 R 40 843 M W Rd# 20 Road# 20 SCL 0. 843 R 50 Road# 20 SCL Road# 119 EPL 3. 650 R 60 Road# 119 EPL SouthdelDrive3. 004 R 70 Southdel Drive . . Hwy.# 401. West. Br Joint 1. 885 R 80 Hwy# 401 West Br Joint Hwy# 401 East Br Joint 0. 080 R 90 Hwy# 401 East Br Joint Hwy# 4 WPL"....: 3. 228 R 20 20 Union Road Road# 21 NPL Thomas Road 2. 735 R 30 Thomas Road Boxall Road 4. 983 R 40 Boxall: Road Start of Curb Fingal 2. 076 R 50 Start of Curb Fingal Road# 16 NPL 0. 447 U 60 Road# 16 NPL End 60 kmph 0.444 U 70 End 60 kmph Shedden south limits 3.311 R 80 Shedden south limits Road# 3 NPL 0. 375 U 90 Road# 3" NPL CNTracks - 0. 470 U 100 CN Tracks Hwy# 401SPL 3. 945 R 110 Hwy# 401 SPL Hwy# 401 NPL 0. 896 R 120. Hwy# 401 NPL Road# 18 SPL 0. 300 R 130 Magdala Road Road# 18 NPL Southdel Drive SPL 2. 946 R 25 10 Wellington Road St. Thomas City Limits Hwy# 3 NPL 1. 533 R 20 Hwy# 3 NPL London City Limits 4.807 R 27 10 Sparta Line Road# 20 EPL Meeks Bridge 0. 251 R 45 10 John Wise Line Road# 3 SPL Road# 16 SPL 4. 074 R 20 Road# 16 SPL Road# 4 EPL 6. 793 - R 48 10 Ferguson Line Wonderland Rd EPL Road# 25 WPL 2. 669 R 52 10 , Ron McNeil Line Hwy# 3 NPL Road# 25 EPL 1. 640 R 119 10 Mill Road Road# 3 NPL Hwy# 401. South Abut 3. 724 R 20 Hwy# 401 South Abut Hwy# 401 North Abut 0. 056 R 30 Hwy# 401 North Abut Southdel Drive 2. 041 R TOTAL URBAN 2. 939 Proposed Elgin County Page 79 of 91 Sidewalk Grant Program - WEST ELGIN Road Section Road Name FROM TO Length Urban or No. No. km) Rural Section 2 10 Pioneer Line Road 103 EPL West Lome start of curb 6. 377 R 20 West Lome start of curb Road 76 0. 878 U 30 Road 76 Wood Street 0. 489 U 40 Wood Street Old CSX RR 0. 659 U 50 Old CSX RR Road 5 WPL 2. 539 R 3 ' 10 Talbot Line Chat/ Kent Line New Glasgow 6. 085 R 14 New Glasgow west limits Road 103 0. 164. U 20 Road 103 New Glasgow east limits 0. 095 U 24 New Glasgow east limits Eagle west limits 6. 900 R 26 Eagle west limits Road 76 0. 335 U 30 Road 76 Eagle east limits 0. 270. U Eagle east limits Dunborough Rd 3.395 R 5 50 Dunborough Road Aberdeen Line Road# 9 E CL 2. 783 R 60 Road# 9 E CL Elgin/ Middlesex 6. 034 R 6 10 Johnston Line Road# 7 EPL Fumival Rd.# 103 6. 250 R 9 10 McDougall Line , Road# 103 Colley Road WPL 4.277 R 14 Colley Road McDougall Line WPL Stalker Line NPL 0. 635 R 20 Stalker Line Colley Road EPL Road 76 WPL 3. 010 R 24 Road 76 WPL Road 5 3. 632 R 76 10 Graham Road Road 3 NPL West Lome SPL 4. 145 R 15 West Lome SPL West Lome NPL 1. 900 U 20 West Lome NPL Road 9 SPL 4. 769 R 30 Road 9 SPL Simpson Br. CL 5. 212 R 103 10 Fumival Road Lake Erie Road 3 NPL 2. 007 R 20 Road 3 NPL Road 2 CL 5. 497 R 30 Road 2 CL CSX Spur Line 1. 059 U 40 CSX Spur Line Road 104 CL 0. 334 U 50 Road 4 CL Rodney NPL 0. 683 U 60 Rodney NPL Hwy 401 SPL 2. 025 R 70 Hwy 401 SPL Hwy 401 NPL 0. 710 R 80 Hwy 401 NPL Road 6 CL 4. 319 R 90 Road 6 CL Elgin- Middlesex 5. 228 R 104 10 McPherson Road CN- CP N Track McMillan Line SPL 0. 370 R 12 McMillan Line McPherson Road EPL Blacks Road WPL 2. 565 R 14 Blacks Road McMillan Line SPL Queens Line NPL 0. 252 R 16 Queens Line Blacks Road EPL Rodney west limits 3. 125 R 20 Rodney west limits Road# 103 WPLS 0. 526 U TOTAL URBAN 7. 392 Proposed Elgin County Page 80 of 91 Sidewalk Grant Program - 3f t. , The Corporation of the Municipality of t Central Elgin Report DATE: October 3, 2017 REPORT: PW-45- 17 TO: His Worship the Mayor and Council PREPARED BY: Paul Barletta Water/Wastewater Superintendent SUBJECT: DWQMS Management Review TO COUNCIL: October 10, 2017 RECOMMENDATION: THAT Council of the Municilpality of Central Elgin receives and accepts the Drinking Water Quality Management System ( DWQMS) Management Review Minutes. REPORT; On September 29, 2017 the annual DWQMS Management Review meeting was held. The purpose of this review is to evaluate the continuing suitability, adequacy and effectiveness of the Quality Management System. The DWQMS Management Review is a requirement of Ontario' s Drinking Water Quality Management Standard and shall be done annually. Staff utilized the DWQMS Management Review Procedure, closely reviewing several documents, reports and activities from each water system evaluating the continuing suitability, adequacy and effectiveness of the Quality Management System. The attached Management Review Minutes summarizes the review findings. Staff Is recommending the acceptance of the DWQMS Management Review Minutes. Prepared By: Approved By: A. irro ' 1d : A : f, ' irir , c_ z_ 4/ g 40),, A Ili/ Paul Barletta, Lloyd Pe n, on Leitch, Water/ Wastewater Superintendent Director of Physical Services Chief Administrative Officer TT ss- DWQMS Management Page 81 of 91 HAL Review The Corporation of the Municipality of Central Elgin DWQMS MANAGEMENT REVIEW MEETING MINUTES Date: September 29, 2017 at 9: 00 a. m. Location: Central Elgin Administration Office Board Room) Present: Lloyd Perrin, Director of Physical Services Geoff Brooks, Assistant Director of Physical Services Paul Barletta, Water/ Wastewater Superintendent, QMS Representative Trevor Martin, Water/ Wastewater Assistant Superintendent Stacey Ward, Physical Services Assistant Circulation: All present File copy ISSUE ACTION Meeting opened at 9:07 a. m. The DWQMS Management Review Procedure was briefly DWQMS reviewed highlighting Item 5. 5- Review Process, " Each input item shall be reviewed by the Management participants in order to identify if, where and when improvements to the QMS are required, or 1. are to be made with respect to Continual Improvement of the QMS." In addition item 5. 6 was Review Procedure reviewed, "The Management Review results shall identify action items, responsibilities for action items, and timelines for each action item." Therefore, any action item identified in the review will have a completion date attached to it. Belmont Water System There have been two M. O. E. C. C. inspections conducted on the Belmont Water System since the last Management Review of August 30, 2016. The first was on January 17, 2017 and was an un- announced focused inspection. There were no non- compliant issues found and one recommendation related to the fuel containment for the generator engine inside the Belmont Water Treatment Plant. Paul reported Incidents of GenCare was performing this work and will be done by the end of the year. The inspection resulted in a 100% score. regulatory The second inspection was on September 19, 2017. This was an announced detailed 2. inspection which requires more time to complete. Paul reported that the inspection is non- ongoing and no results have been received as yet. compliance Central Elgin Distribution System There have been two M. O. E. C. C. inspections conducted on the Central Elgin Distribution System since the last Management Review of August 30, 2016. The first was conducted on January 17, 2017 and was an un- announced focused inspection. No non- compliant issues or recommendations came out of this inspection. The inspection resulted in a 100% score. The second inspection was conducted on August 29, 2017. This was an announced detailed inspection. Paul reported that only the draft report has been created to date, DWQMS Management Page 82 of 91 Review October 3, 2017 Minutes Page No. 2 ISSUE ACTION but that report contains no non- compliant issues. There is one recommendation requiring that the overflow pipe discharge on the Port Stanley Water Tower have smaller screening installed. Paul reported that they will install a duckbill fitting to seal the pipe up. Paul will order one for Belmont too as this recommendation will probably be on the Belmont report too. As per the draft report, we should expect to receive a 100% score on this inspection. Incidents of Belmont Water System Adverse There was one adverse water sample taken in the Belmont Water System since the Drinking last Management Review. It was taken on July 20, 2017 from the sample station Water located at 14149 Belmont Road with a result of 14 Total Coliforms. Re- samples were clear. Central Elgin Distribution Systems There were two adverse water samples taken in the Central Elgin Distribution System since the last Management Review. One was taken July 4, 2017 from the sample station at 347 Colborne St with a result of 2 Total Coliforms. Re-samples were clear. The other was taken on July 26, 2017 from the sample station located at 9475 Prior St. with a result of 9 Total Coliforms. Re- samples were clear. New Action Item: Paul to add a column to the Annual Water Quality Reports to show what acceptable MIN/MAX levels are. Target completion date, March 31, 2018. The following Critical Control Limits ( CCL' s) deviations do not include planned maintenance activities. Distribution free chlorine CCL- 0. 20 mg/ L— free chlorine residuals dropped below 0.20 mg/ L on some dead end water mains but not low enough to become adverse. Flushing as per CCL procedure rectified the situation. Problem areas include Oakview Crescent, Bostwick Rd, Sunset Rd north, Sparta Line, Ferguson Line and Fruit Ridge/ Centennial Rd area. Presently, Carlow Road near the construction a project by the Legion has to be flushed regularly as well. Primary disinfection free chlorine CCL- 0.40 mg/ L— Primary disinfection is only done at the Belmont WTP. There were not any deviations from the primary disinfection CCL. Deviations Distribution system pressure CCL- various limits depending on location.— There from Critical were no unplanned deviations from CCL for system pressure. Control Water Tower level CCL' s. Limits and Belmont Tower Level CCL- 5. 0 meters— no unplanned deviations below this level. Response Port Stanley Tower Level CCL- 3. 85 meters.—no unplanned deviations. The ongoing Actions issue of the ability of the Regional Water Supply Authority to effectively fill the Port Stanley Water Tower is being managed by the Regional Water Supply and Paul reported there have been no deviations recently. Paul also indicated that Regional Water Supply is taking the A pipe line out of service later this fall. This will result in issues related to filling the tower over the winter months. Paul suggested that an option to deal with this would be to move the Union connection to after the tower rather than before and boosting the fill line PRV' s. New Action Item: Paul to email a sketch option to install a valve on East Road and connect Union to after the Port tower. Paul will also find out who the Regional Water Supply is using to engineer their work, so we can appoint an engineer to carry out a hydraulic study. Target completion date December 31, 2017. DWQMS Management Page 83 of 91 Review October 3, 2017 Minutes Page No. 3 ISSUE ACTION A new Risk Assessment must be conducted every 3 years. Efficacy of The last full Risk Assessment was conducted on June 5, 2015. Therefore, the next Risk the Risk Assessment is due in 2018. Assessment The Risk Assessment Outcomes Table must be reviewed every year. Paul reported that the Process Risk Assessment Outcomes Table was last reviewed on May 15, 2017 and no changes were identified. The last internal audit was conducted on December 16, 2016 for Elements 1- 21. The audit report was reviewed. Paul reported that the next internal audit will be done November or December of this year. There was 1 non- conformance found: Review Element 18— Emergency Management. The emergency contact list was not accurate. Internal Audit There have been a few staff changes and job title changes. (Completed). Report There were also 12 Opportunities for Improvement Sited. Attendees reviewed. The last 3d party audit was a document surveillance audit and was conducted on November 20, 2016 by SAI Global. There were no non- conformances found in the audit. There were three Opportunities For Improvement identified. Each OFI was read through and 3rd Party Audit Results j; discussed by the Management team. Paul reported that the next document surveillance audit will be November 20, 2017, with documents being submitted by October 20, 2017. The next on site audit will be in the fall of 2018. On August 23, 2016, a desk top emergency simulation with all operations staff was done. Paul reported that records of attendance and simulation scenarios exist. Operators were able to follow procedures and contingency plans to bring the scenarios to resolution. Tested documents included: Contingency plans for; Belmont well pumps run dry, Belmont WTP Emergency failure of PLC, MCC, VFD, Port Stanley Water Tower out of service, Source water pressure Response low, Chemical spill procedure and adverse sample procedure. A tracking spreadsheet has Testing been created to ensure over time all procedures and/ or contingency plans are covered during the desk top simulation exercises. Paul reported that the 2017 Emergency Desk Top Simulation will be conducted in October of 2017. will Paul let Geoff and Lloyd know the date so they can attend if they are available. DWQMS Management Page 84 of 91 Review October 3, 2017 Minutes Page No. 4 ISSUE ACTION Operational Performance There were no operational issues to discuss. Water Operations staff were able to meet all capacity and water quality requirements with minimal deviations from the Critical Control Limits. Operational Port Stanley Water Tower filling may become an issue again. performance and water Water Quality Trends quality trends There were no negative trends to discuss and water quality remains constant throughout all systems. Rusty water, chlorine degradation and low fire flows are experienced in cast iron water mains, but are improving as old water mains are replaced. Water quality remains constant throughout all systems. The following Action Items from the Previous Management Review of August 30, 2016 have been completed: Write a report for the next council meeting to facilitate the council endorsement of the Central Elgin DWQMS Operation Plans. Paul reported this was done and documented. i • Inquire with the MOECC to determine if they will accept laser fiche records as original as it applies to the Ontario Drinking Water Regulations record retention requirements. Obtain this answer in writing. Paul reported that Laser fiche documents are accepted but they recommend keeping hard copies until the annual inspection has been completed. Action Items from previous ! Action Items still outstanding: Management Review of Set dates and send calendar invites to the entire management team who are August 30, involved in DWQMS tasks. Set the dates in December for the following year. 2016 I Assigned to Paul with a completion date of Dec 31/ 16. Paul reported he found this difficult to do at this time as we are so busy it is difficult to nail down dates. Will review this option in the future. Create an area in Laserfiche to transfer DWQMS electronic documents and records to. Assigned to Paul with a completion date of Dec 31/ 16. ** Paul had discussions with Birdie but time has not been available to complete this task. Will continue to work toward completing this task with Birdie in the New Year. New Target Completion date of June 30, 2016. There were no Management Review action items identified since the last review. DWQMS Management Page 85 of 91 Review October 3, 2017 Minutes Page No. 5 ISSUE ACTION Paul reported that there were no changes to resource requirements, infrastructure or process that could affect the QMS since the last management review. There has been a change in personnel with two new water operators being recently hired. Both require DWQMS Orientation training. Paul reported that one of the two has had this training with the other to be done soon. Changes in Changes to regulations include; new DWWP' s and DWWL' s for Belmont and CEDS resource have been issued. Paul indicated the new ones have minor changes to them, the requirements, largest being the implementation of the new MOECC Water Main Disinfection etc. that Procedure including record keeping requirements. We have until January 1, 2018 to could affect implement this requirement. The renewal date remains August 2019. Financial the QMS plans will be due before this date. Changes to DWQMS include; Requirement to update our Risk Assessment' s potential hazardous events at the next scheduled Risk Assessment which will be in 2018 for us. Paul reported that we need to conform to the other changes before our first scheduled audit of 2019. The following are the customer complaints since the last Management Review( August 30, 2016): Belmont 3 low pressure complaints— water softeners were the cause of most of these issues or second story bathrooms in Robins Ridge. Customer 1 discoloured water complaint Feedback complaints) Central Elgin Distribution System 6 low pressure complaints - Beamish St ( new section) 5 discoloured water complaint 1 water leak complaint 1 noise complaint Resources There will be no large expenditures on the horizon. The next external audit fee will be in the needed to maintain the 1000 to $ 1500 range. For now, staff time is all that is necessary for required tasks and meetings. There were no comments or questions. QMS Infrastructure The last Infrastructure Review was conducted on December 22, 2016. The report was Review reviewed. Action items both outstanding and completed were discussed. The recommended Results projects list for 2017 was reviewed. This report was deemed effective in highlighting infrastructure issues and was used in determining the 2017 Capital budget projects. Operational Plan The DWQMS Operational Plan and its associated procedures are current. The content has currency, been reviewed and is relevant. Updates have been completed as were identified during the content and content review, internal audits and by operators. updates Staff 3. No onepresent at the meetinghad suggestions at this time. Suggestions any DWQMS Management Page 86 of 91 Review October 3, 2017 Minutes Page No. 6 ISSUE ACTION Management 4. Review The Management Review Minutes will be prepared to go to Council for the October 10, Report 2017meeting. Meeting Closed The Management Review Meeting closed at 10: 35 a. m. Minutes recorded by: Stacey Ward DWQMS Management Page 87 of 91 Review Comfort Inn, 43599 Talbot 2550221 Ontario Inc. O/A <9: mam>: Em:ow230:Oo::o__m_.amnmo:.:__v\Oo33:8a m:U3:8a8oo3_:a:% mmmo:o<< _. Uosma,_;I>.w 2.3 Em5:0?39:2 2.2. §._§a2_ 3 ~mmS~_ O=S1o~:n. O3 933: 5:. moq o_.§q>a3:_a§: .2._>.w : 9.. Rooaa?aoa Em"Ea mma§_§:o_. .3 mE:o SS | 0 TON]3D.0Jd Comfort Inn, 43599 Talbot 2550221 Ontario Inc. O/A ram TIN iuguug NMOHSsv '= cos Nwaaus 'MY?WG? HWSHWWN 'MMEmEHH _ 3NO|J.VOO'l ELOH mmemmmmmv , ‘V I CESOclOI:|cl 8; “\ W ;_L33f‘O8d ‘.49,“K----W---1 » , I ‘Q 49:2—s69—9w 3Hd ‘IV’ 319 an . omvmo 3TH/wvwmoa wbs9o'ssm .vauvuoo1:4 cmooas'x3 I 3/uaa mvasuoos ooz wbs9o's9vLz:v3uvaoo1aaNnoa9'x3 I :5‘ svznzoanoas '131OH .65;)7. 9Nl01l?E M3183A3HDlS'Z9N|lSlXEl V49‘ V .! 5Ei0J.VN|GEJOOO J.I)3f‘OHd 2UD!]d]J3S9(] M3!I\3Hs.1N3naM0.-IaanssuI MI-ll/Bus,m3no no; Page 89 of 91 03055!uoz/vz/ uwu:-tanosoanssl uoz/9o/~ 995330 ¥ '83:-lN|3N3 HENEJIS 'J.33f‘O8d SIHJ. NO NOILOIGSIEIDP EIHJ.W80.-JNIA3NVd38OS|Cl ANV BAVHJ.VHJ. SI-l|J.|8OH.LnV WV UNV S BHEIHJ._-I ')|8OM ANV _-IO J.o‘JV 30013! 3NlO'||?B :10 SNOISI/\O8d EIHJ. OJ. HO|Md 3115 NO SNOLUCN03 GNV TIV OJ. A1d|NO3 J.SnW SHOJDVELNOO SNOISNEIWCIA.-183/\ OJ. S80 CJVHLNOO MVHG3HJ. BWVOSJ.0N OC] 3NI7 :8-WWI-H--——__. 3/MG/1*1V 7V/NN3£§ D N39 O :__.__m_u_: . 1...... 5.».. .38 003003.10:omEn _<_::_.n€m:J\__om m m :2 m<._.><< m._mm wmiu mm<._m< <<_._mmm>mmmozos28 0*Em _<_::_o8m_>0...BS. 0. mm.mmm3m:amq_ Eosqmm Em: Em 0* 00:30: mm 8 cmmxm8_mma c<-_m >20 <<_._mmm>mE 3m:< ommmm_mono:23.0: _mSxm: 9 m:E0:Nma 8 cmSxm: 3 Em _<__._:_o_0m_=<0."Om:.:m_ mas00mm30.. _m_.a2mm:8 ummmmmm0*ms _:q_ >20 <<:mmm>m2 _mqmmama mx0ma_m:..Em”Em vqoommaiom0*Em 00:30: 0." Em _<_c:_o_0m_:<0."Om:.:m_ ma; m..m3mm.._:mcmoosmnsmamag mqou?mq3 Hr _m M. 413. Em _<_m<0«manEm mvvqovzmzm030_m_m 2 Em 0060820: 0*Em _<_::_o_0m_=<0* Om:Em_ masm?m :m?mc 0. 413. Em _<_m<0?manEm O_m:A m?m:m?mc A. 41.94 E_w m<-_m< Dogma Z. _.m_.8:.O>O\O_o} ._.:n ._.:m0950: 2 ._.:mOo?oaaos 2 3m _<_c:_o_nm_:<2 Om::m_ masmamo?mmm3__o<a :5 00:30: 0.2Em 0* Dogma _.m:o: 0080820: Em _<_::_o_0m_:<0* Om::m_ msmonmmm8__0<