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Award of Contract CAP2011 Outdoor Fitness Equipment and Surfacing Project June 13, 2018 the Honorable Mayor Fournier and Members

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Award of Contract CAP2011 Outdoor Fitness Equipment and Surfacing Project June 13, 2018 the Honorable Mayor Fournier and Members Community Development Department Planning Division 211 South Williams Street Royal Oak, MI 48067 Award of Contract CAP2011 Outdoor Fitness Equipment and Surfacing Project June 13, 2018 The Honorable Mayor Fournier and Members of the City Commission: At its June 11, 2018 meeting, the city commission approved the program year 2018-2019 community development block grant (CDBG) program’s annual action plan which includes activities and funding levels. The city will utilize CDBG funds to design, purchase and install high quality, durable outdoor fitness equipment and improve existing playground equipment at Cody Park, Barton Park - north, Waterworks Park, and Grant Park. It should be noted that the city maintains a lease agreement with the School District of the City of Royal Oak for use of property associated with Grant Park. The lease agreement requires written permission from the district for additional improvements. It also expires in 2020. The superintendent of recreation has been communicating with representatives from the district regarding permission and an addendum to extend the length of the agreement. The city is proceeding with the purchase and installation of Kompan outdoor fitness equipment at each of the four parks. Kompan equipment is highly regarded, durable, and reliable in comparison to a host of other manufacturers of outdoor fitness equipment. Kompan is one of two approved suppliers of park and playground equipment that participates in the US Communities national cooperative purchasing program. The city is a participating member in US Communities. As a participating public agency, the city can benefit from existing, competitively solicited contracts between US Communities approved suppliers, such as Kompan, and US Communities lead public agencies. This is accomplished via the recitals in the Master Intergovernmental Cooperative Purchasing Agreement (MICPA). The recitals state that lead agency has competitively solicited and selected goods, products and services. Participating public agencies, like the city, can conserve resources and reduce procurement costs by sharing in the existing agreement pricing established by the lead agency and the supplier that was awarded their contract. The city utilizes its membership in the US Communities national cooperative purchasing program on a regular basis. Since 2012, the city purchased over $616,000 of materials and/or services via its membership in the US Communities. The city has acquired CDBG funded items via US Communities. This project is no exception. American Athletix LLC of Muskegon is Kompan’s supply and installation partner in the State of Michigan. American Athletix, and its subcontractors, work with Kompan’s design professional to create a design of the installation and price list of products and services. The city’s contract would be directly with American Athletix based on the discounted price structure under the original Kompan contract available to all participating public agencies in US Communities. Participation in the US Communities contract for Kompan products and services garners tremendous time savings and discounts. However, not all items associated with the activity are covered under the Kompan contract. For example, concrete walkways must be constructed within the parks to allow barrier-free access to all existing play structures and new outdoor fitness Page 2 of 2 equipment settings. The contract references per unit prices for materials associated concrete, sand, and stone. Staff has verified the reasonableness of the per unit pricing based on figures from recent city projects. The total of these prices, not included in the Kompan contract covered by the US Communities, is ancillary to the overall project cost and within market rate pricing. The superintendent of recreation has selected Kompan products for each park depending on the park setting and composition of the surround neighborhood. The products are illustrated in the quote provided from American Athletix (Attachment 1). The equipment features a downloadable app so that individuals and groups may better understand the full range of features/abilities of the equipment and design training schedules and track their progress. The city is committed to continue to build outdoor fitness equipment in many neighborhood parks as a park common feature. Each park contains existing children’s playground equipment. Depending upon the type of playground equipment, an area (fall zone) with appropriate protective ground surfacing is required to prevent injury from falls. The city currently utilizes shredded wood mulch within its fall zones. When maintained annually at the appropriate depth, shredded wood mulch is an appropriate material to reduce serious injuries. Maintenance is costly both in terms of purchase and distribution of the wood mulch. Therefore, each fall zone will be replaced with an artificial turf material due to its durability, longevity and superior protection from injuries. The city must expend its CDBG funds in a timely manner according to federal regulations. For the city to achieve the appropriate expenditure threshold, it’s critical that the activity be implemented in the fall of 2018 and not wait until the spring of 2019. If the city fails to meet the threshold, the city must forfeit CDBG funds. If the city commission agrees, the following resolution is recommended for approval: Be it resolved, the city commission hereby awards contract CAP2011 – outdoor fitness equipment and surfacing project to American Athletix, LLC of Muskegon, Michigan at price not to exceed $893,103 and directs staff to issue a purchase order in said amount; and Be it further resolved, the mayor and city clerk are authorized to execute the contract documents for the project. Respectfully submitted, Timothy E. Thwing Director of Community Development Approved, Donald E. Johnson City Manager 1 Attachment Attachment 1 Playground Solutions, Shelters, Park Amenities Recreational Products and more! Quotation July 13, 2018 Royal Oak Fitness & Surfacing Quote #: 4789 Attn: Joseph Murphy Expires: 8/9/2018 Approx. Lead Time: 6-8 weeks KOMPAN Description: Fitness Equipment Price Includes: UNIT PRICE Disc. % Net Price BARTON PARK NORTH FSP103 STREET WORKOUT $25,430 10% $22,887 CODY PARK FSP301 CROSS TRAINING $36,310.00 10% $32,679.00 GRANT PARK FSP504 OBSTACLE COURSE + $102,580.00 10% $92,322.00 WATERWORKS PARK FSP104 STREET WORKOUT $7,850.00 10% $7,065.00 Fitness equipment installation $189,387.00 5% $179,738.00 includes concrete footings PiP Poured-in Place Rubber Surfacing 8,645 Square Feet w/Turndown $197,550.00 5% $187,662.50 50% Black / 50% Standard Color Binder Type: Aromatic Area 1 - Barton Park North Sq. Ft. w/Turndown 1,461 / 3.75 inches / CFH 8' Area 2 - Cody Park Sq. Ft w/Turndown 1,299 / 5.00 inches / CFH 10' Area 3 - Grant Park Sq. Ft. w/Turndown 5,151 / 5.00 inches / CFH 10' Area 4 - Waterworks Park Sq. Ft. w/Turndown 734 / 3.75 inches / CFH 8' Area (1,2,3,4) Sub Base: 730 ft. of concrete border $20,440.00 $20,440.00 225 yards of sand $5,950.00 $5,950.00 113 yards of 21AA compacted stone $7,294.00 $7,294.00 Excavation of existing surface areas $12,500.00 $12,500.00 and removal of timber borders Stencils/markings on PiP $6,081.00 $6,081.00 Attachment 1 Existing Play Areas 14,400 sq. ft of p1921 Landscape Turf $205,100.00 5% $194,845.00 1-1/8 poly green foam playground pad 1024 Lin. Ft. of concrete border $29,672.00 $29,672.00 436 yards of sand $10,592.00 $10,592.00 122 yards of 21AA compacted stone $7,636.00 $7,636.00 Excavation & removal of existing surface $17,500.00 $17,500.00 Sidewalks 600' x 5' x 4" thick (3000 sq. ft,) $19,500.00 $19,500.00 60 yards of sand $2,320.00 $2,320.00 (4) Bicycle Racks by Ultra-Site: $457.00 5% $1,737.00 #5085S Inground Comtemporary Loop Bike Rack 5'-3" Long, 2-3/8" O.D. Pipe Color: Matte Black (8) Plexus Bench. 5-seat unit w/Backs, without $3,820.00 5% $29,032.00 arm rests, embedded, PC - Black by Landscape Forms, Inc. Sub-Total: $887,453 Freight*: $5,650 Tax: N/A Engineering: N/A Quote Total: $893,103 *ACCEPTANCE OF QUOTATION: This quotation is subject to policies in the current catalog and the following terms and conditions. Quotation is based on shipment of all items at the same time to one destination, unless otherwise noted. Pricing is subject to change beyond expiration date. Purchases in excess of $1,000 must be supported by a written Purchase Order to: American Athletix, LLC. LEAD TIME: Tentative dates from receipt of deposit (if required); final approved drawings; colors and site prep and readiness. FREIGHT: Freight charges are estimated. Subject to final charges from freight carrier. EXCLUSIONS: Unless specifically included, this quotation excludes: all site work and landscaping; removal and disposal of existing equipment; acceptance of equipment and off-loading; storage of goods prior to installation; equipment assembly and installation; safety surfacing; borders and drainage provisions. Proposal by: John McDonald, American Athletix, LLC Email: [email protected] Accepted by: _________________________________ Date: ________________________ Purchase Order: _______________________________ Visit our website at: www.americanathletix.com Thank you for the opportunity! We Proudly Offer these Brands Attachment 1 E 4th St ~1,150 sq ft existing playground equipment E 4th St general location 816 new concrete sidewalk KayserAve general outline ~2,500 sq. ft. FSP504 809 815 819 existing playground equipment E 5th St E 5th St KayserAve IrvingAve water service Grant Park 700 E Fourth St sanitary sewer storm sewer 0 25 50 100 Feet- Attachment 1 THE ULTIMATE FUNCTIONAL TRAINING AREA OBSTACLE COURSE + The circular Cross Training area in the middle is ideal for both individual or group exercises. Everybody can FSP504 participate at their own level due to the smart, patented scalable exercise equipment.
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