Community Development Department Planning Division 211 South Williams Street Royal Oak, MI 48067
Award of Contract CAP2011 Outdoor Fitness Equipment and Surfacing Project
June 13, 2018
The Honorable Mayor Fournier and Members of the City Commission:
At its June 11, 2018 meeting, the city commission approved the program year 2018-2019 community development block grant (CDBG) program’s annual action plan which includes activities and funding levels.
The city will utilize CDBG funds to design, purchase and install high quality, durable outdoor fitness equipment and improve existing playground equipment at Cody Park, Barton Park - north, Waterworks Park, and Grant Park. It should be noted that the city maintains a lease agreement with the School District of the City of Royal Oak for use of property associated with Grant Park. The lease agreement requires written permission from the district for additional improvements. It also expires in 2020. The superintendent of recreation has been communicating with representatives from the district regarding permission and an addendum to extend the length of the agreement.
The city is proceeding with the purchase and installation of Kompan outdoor fitness equipment at each of the four parks. Kompan equipment is highly regarded, durable, and reliable in comparison to a host of other manufacturers of outdoor fitness equipment. Kompan is one of two approved suppliers of park and playground equipment that participates in the US Communities national cooperative purchasing program. The city is a participating member in US Communities. As a participating public agency, the city can benefit from existing, competitively solicited contracts between US Communities approved suppliers, such as Kompan, and US Communities lead public agencies. This is accomplished via the recitals in the Master Intergovernmental Cooperative Purchasing Agreement (MICPA). The recitals state that lead agency has competitively solicited and selected goods, products and services. Participating public agencies, like the city, can conserve resources and reduce procurement costs by sharing in the existing agreement pricing established by the lead agency and the supplier that was awarded their contract.
The city utilizes its membership in the US Communities national cooperative purchasing program on a regular basis. Since 2012, the city purchased over $616,000 of materials and/or services via its membership in the US Communities. The city has acquired CDBG funded items via US Communities. This project is no exception.
American Athletix LLC of Muskegon is Kompan’s supply and installation partner in the State of Michigan. American Athletix, and its subcontractors, work with Kompan’s design professional to create a design of the installation and price list of products and services. The city’s contract would be directly with American Athletix based on the discounted price structure under the original Kompan contract available to all participating public agencies in US Communities.
Participation in the US Communities contract for Kompan products and services garners tremendous time savings and discounts. However, not all items associated with the activity are covered under the Kompan contract. For example, concrete walkways must be constructed within the parks to allow barrier-free access to all existing play structures and new outdoor fitness Page 2 of 2
equipment settings. The contract references per unit prices for materials associated concrete, sand, and stone. Staff has verified the reasonableness of the per unit pricing based on figures from recent city projects. The total of these prices, not included in the Kompan contract covered by the US Communities, is ancillary to the overall project cost and within market rate pricing.
The superintendent of recreation has selected Kompan products for each park depending on the park setting and composition of the surround neighborhood. The products are illustrated in the quote provided from American Athletix (Attachment 1). The equipment features a downloadable app so that individuals and groups may better understand the full range of features/abilities of the equipment and design training schedules and track their progress. The city is committed to continue to build outdoor fitness equipment in many neighborhood parks as a park common feature.
Each park contains existing children’s playground equipment. Depending upon the type of playground equipment, an area (fall zone) with appropriate protective ground surfacing is required to prevent injury from falls. The city currently utilizes shredded wood mulch within its fall zones. When maintained annually at the appropriate depth, shredded wood mulch is an appropriate material to reduce serious injuries. Maintenance is costly both in terms of purchase and distribution of the wood mulch. Therefore, each fall zone will be replaced with an artificial turf material due to its durability, longevity and superior protection from injuries.
The city must expend its CDBG funds in a timely manner according to federal regulations. For the city to achieve the appropriate expenditure threshold, it’s critical that the activity be implemented in the fall of 2018 and not wait until the spring of 2019. If the city fails to meet the threshold, the city must forfeit CDBG funds.
If the city commission agrees, the following resolution is recommended for approval:
Be it resolved, the city commission hereby awards contract CAP2011 – outdoor fitness equipment and surfacing project to American Athletix, LLC of Muskegon, Michigan at price not to exceed $893,103 and directs staff to issue a purchase order in said amount; and
Be it further resolved, the mayor and city clerk are authorized to execute the contract documents for the project.
Respectfully submitted, Timothy E. Thwing Director of Community Development
Approved,
Donald E. Johnson City Manager
1 Attachment
Attachment 1
Playground Solutions, Shelters, Park Amenities Recreational Products and more!
Quotation July 13, 2018
Royal Oak Fitness & Surfacing Quote #: 4789 Attn: Joseph Murphy Expires: 8/9/2018 Approx. Lead Time: 6-8 weeks KOMPAN Description: Fitness Equipment
Price Includes: UNIT PRICE Disc. % Net Price BARTON PARK NORTH FSP103 STREET WORKOUT $25,430 10% $22,887 CODY PARK FSP301 CROSS TRAINING $36,310.00 10% $32,679.00 GRANT PARK FSP504 OBSTACLE COURSE + $102,580.00 10% $92,322.00 WATERWORKS PARK FSP104 STREET WORKOUT $7,850.00 10% $7,065.00
Fitness equipment installation $189,387.00 5% $179,738.00 includes concrete footings
PiP Poured-in Place Rubber Surfacing 8,645 Square Feet w/Turndown $197,550.00 5% $187,662.50 50% Black / 50% Standard Color Binder Type: Aromatic Area 1 - Barton Park North Sq. Ft. w/Turndown 1,461 / 3.75 inches / CFH 8' Area 2 - Cody Park Sq. Ft w/Turndown 1,299 / 5.00 inches / CFH 10' Area 3 - Grant Park Sq. Ft. w/Turndown 5,151 / 5.00 inches / CFH 10' Area 4 - Waterworks Park Sq. Ft. w/Turndown 734 / 3.75 inches / CFH 8'
Area (1,2,3,4) Sub Base: 730 ft. of concrete border $20,440.00 $20,440.00 225 yards of sand $5,950.00 $5,950.00 113 yards of 21AA compacted stone $7,294.00 $7,294.00 Excavation of existing surface areas $12,500.00 $12,500.00 and removal of timber borders Stencils/markings on PiP $6,081.00 $6,081.00 Attachment 1 Existing Play Areas
14,400 sq. ft of p1921 Landscape Turf $205,100.00 5% $194,845.00 1-1/8 poly green foam playground pad
1024 Lin. Ft. of concrete border $29,672.00 $29,672.00 436 yards of sand $10,592.00 $10,592.00 122 yards of 21AA compacted stone $7,636.00 $7,636.00 Excavation & removal of existing surface $17,500.00 $17,500.00 Sidewalks 600' x 5' x 4" thick (3000 sq. ft,) $19,500.00 $19,500.00 60 yards of sand $2,320.00 $2,320.00
(4) Bicycle Racks by Ultra-Site: $457.00 5% $1,737.00 #5085S Inground Comtemporary Loop Bike Rack 5'-3" Long, 2-3/8" O.D. Pipe Color: Matte Black
(8) Plexus Bench. 5-seat unit w/Backs, without $3,820.00 5% $29,032.00 arm rests, embedded, PC - Black by Landscape Forms, Inc.
Sub-Total: $887,453 Freight*: $5,650 Tax: N/A Engineering: N/A Quote Total: $893,103
*ACCEPTANCE OF QUOTATION: This quotation is subject to policies in the current catalog and the following terms and conditions. Quotation is based on shipment of all items at the same time to one destination, unless otherwise noted. Pricing is subject to change beyond expiration date. Purchases in excess of $1,000 must be supported by a written Purchase Order to: American Athletix, LLC. LEAD TIME: Tentative dates from receipt of deposit (if required); final approved drawings; colors and site prep and readiness. FREIGHT: Freight charges are estimated. Subject to final charges from freight carrier. EXCLUSIONS: Unless specifically included, this quotation excludes: all site work and landscaping; removal and disposal of existing equipment; acceptance of equipment and off-loading; storage of goods prior to installation; equipment assembly and installation; safety surfacing; borders and drainage provisions.
Proposal by: John McDonald, American Athletix, LLC Email: [email protected]
Accepted by: ______Date: ______
Purchase Order: ______
Visit our website at: www.americanathletix.com Thank you for the opportunity!
We Proudly Offer these Brands Attachment 1
E 4th St
~1,150 sq ft existing playground equipment E 4th St
general location 816 new concrete sidewalk
Kayser Ave
general outline ~2,500 sq. ft. FSP504 809 815 819 existing playground equipment
E 5th St E 5th St
Kayser Ave
Irving Ave
water service Grant Park 700 E Fourth St sanitary sewer storm sewer 0 25 50 100 Feet- Attachment 1
THE ULTIMATE FUNCTIONAL TRAINING AREA OBSTACLE COURSE +
The circular Cross Training area in the middle is ideal for both individual or group exercises. Everybody can FSP504 participate at their own level due to the smart, patented scalable exercise equipment. The obstacle course that surrounds the Cross Training area can be used independently or in combination with Cross Training adding a lot of cardio exercises. The KOMPAN app is there to inspire and motivate you and supports hard and easy exercises in both the inner and outer circle.
ACTIVITY TYPE Obstacle Course Training
PRODUCTS Workout Systems (Page 46) Cross Systems (Page 40)
USER GROUP Children, Teenagers, Adults and Seniors
NO. OF SURFACING MIN. NO. OF USERS ZONE EXERCISES IN APP 40 432M2 200+
SKILLS 12345
Strength Coordination Endurance Flexibility Agility 36 Attachment 1
GRANT PARK - FSP504 Training Attachment 1 Attachment 1
Pingree Blvd
general location new concrete sidewalk
general outline FSP103 ~3,500 sq ft N Troy St existing playground equipment
water service Barton Park - North This was a school site but there were never 419 N Troy St sanitary sewer any buildings on this portion of the property. storm sewer 0 12.5 25 50 Feet - Attachment 1
COMPACT AND CHALLENGING SOLUTION – FOR MANY USERS STREET WORKOUT + A complete and functional training space. Ideal for individual training or training in small groups. Highly suitable for younger FSP103 people, as it is mainly based upon own body weight training and challenges them to develop themselves in a creative and fun way.
15176288.7
ACTIVITY TYPE Cross Training, Street Workout
PRODUCTS Cross Systems (Page 40) Workout Systems (Page 44)
USER GROUP Teenagers, Adults and Seniors
NO. OF SURFACING MIN. NO. OF USERS ZONE EXERCISES IN APP 20 129.7M2 100
SKILLS 12345
Strength Coordination Endurance Flexibility Agility 16 Attachment 1
BARTONPARKNORTH FSP103 - Training Attachment 1 Attachment 1
E 12 Mile Rd
1723
722 714 718 706 710
Cody St
1711 N Alexander Ave
~2,500 sq ft existing playground equipment
723 1705 715 719 707 711
general location 1701 new concrete sidewalk
Marlin Ave general outline FSP301 1615
1607 722 714 718 706 710
water service Cody Park 800 Cody Ave sanitary sewer storm sewer 0 25 50 100 Feet- Attachment 1
INTELLIGENT DESIGN – PROVIDING CROSS TRAINING AN EFFICIENT AND EFFECTIVE TRAINING SPACE
This solution is ideal for group training FSP301 and social interaction, because many people can easily train side by side in this compact area. For trainers this means a fast overview, enabling them to offer support and guidance where needed.
15176288.7 This location offers familiar training known from indoor gyms, where users can train with products like suspension trainers and kettle bells in a safe and vandalism proof environment.
ACTIVITY TYPE Cross & Circuit Training
PRODUCTS Cross Systems (Page 40)
USER GROUP Teenagers, Adults and Seniors
NO. OF SURFACING MIN. NO. OF USERS ZONE EXERCISES IN APP 15 113.2M2 140
SKILLS 12345
Strength Coordination Endurance Flexibility Agility Attachment 1
CODYFSP301PARK - Training Attachment 1 Attachment 1
Magnolia Ave
~1,750 sq ft existing playground equipment
2327 general outline FSP104
Beechwood Dr 2323 606
2317
~3,000 sq ft existing playground equipment
2313
2303
Lloyd Ave
water service Waterworks Park 606 Lloyd Ave sanitary sewer storm sewer 0 25 50 100 Feet - Attachment 1
COMPACT AND EFFECTIVE STREET WORKOUT EXERCISE SPACE
Perfect solution for small spaces and budgets, but with XXL ambitions. Big FSP104 enough for a complete sports team or a school class, this solution will fit anywhere. By combining some of the most versatile equipment the training value is huge, and countless exercise variations can be made.
ACTIVITY TYPE Street Workout, Parkour
PRODUCT MIX Workout System (Page 44) Cross Systems (Page 43)
USER GROUP Teenagers and Adults
NO. OF SURFACING MIN. NO. OF USERS ZONE EXERCISES IN APP 15 59M2 65
SKILLS 12345
Strength Coordination Endurance Flexibility Agility Attachment 1
WATERWORKSFSP104PARK - Training Attachment 1 Attachment 1
Poured In Place Rubber Playground Surfacing
80 Business Park Drive, Suite 300, Armonk, New York 10504-1705 Tel: 800-342-2721 Fax: 914-273-8659 Email: [email protected]
Attachment 1
Fibar Poured in Place Standard Colors
Beige
Blue Rainbow / Dark
Eggshell
Green Rainbow
Red Terra Cotta
Teal
Grey-Light
The Fibar Group, LLC 80 Business Park Drive, Suite 300 Armonk NY 10503 800‐342‐2721 [email protected]
Attachment 1
FibarPIP Poured in Place Color Chart
80 Business Park Drive, Suite 300, Armonk, New York 10504-1705 Tel: 800-342-2721 Fax: 914-273-8659 Email: [email protected]
Attachment 1
IPEMA Certification
FibarPIP is tested and certified to ASTM -1292 for Impact Attenuation by an Independent Third Party Agency (Sample Certificate Below)
80 Business Park Drive, Suite 300, Armonk, New York 10504-1705 Tel: 800-342-2721 Fax: 914-273-8659 Email: [email protected]
Attachment 1
Poured-In-Place Playground Surfacing Specifications
Part I: General
1.1 Description Provide all materials, installation details, labor, and equipment required to properly install the FibarPIP poured-in-place system
1.2 FibarPIP Poured-in-Place is available from your local Representative
Or directly from Fibar Group, LLC or TFG Installations, Inc. 80 Business Park Drive, Suite 300, Armonk, NY 10504-1705 Telephone: 800-342-2721 • Fax: 914-273-8659 E-mail: [email protected]
1.3 Quality Assurance
A. Qualifications 1. IPEMA Certification- Products must be IPEMA certified to ASTM F1292-13 (go to www.ipema.org for certificate). 2. The FibarPIP system shall be warranted by Fibar for any defects in materials and workmanship for two (2) years from the date of completion.
B. Design and Detailing 1. The FibarPIP system is utilized when an impact-absorbing surface is required within the use zone of playground equipment. Each system is engineered to meet CPSC, ASTM F 1292 Impact Attenuation, ASTM F 1951 wheelchair mobility criteria, and complies with ASTM F 2223 Standard Guide for ASTM Standards on Playground Surfacing. 2. Substrate over which FibarPIP may be installed includes concrete, asphalt, or compacted aggregate. 3. All other substrates must be approved by Fibar prior to installation. 4. The installer shall verify that all proposed substrates meet the requirements with regard to structural performance for the installations of the FibarPIP system. 1.4 Submittals Poured-in-Place System – Independently tested to pass: 1. ASTM F1292 standards for head injury criteria 2. ASTM F1951 standards for ADA compliance 3. ASTM D2859 standards for flammability 4. CPSC-CH-E1002-08.3 2012 – CPSIA Total Lead in Accessible Substrate Material: Non-Metal Children’s Products Poured-in-Place System – Independently tested for: 5. ASTM D624-00el Tear Strength for durability 6. ASTM D412-02 Tensile Strength for durability 7. ASTM D2047 Coefficient of Friction for slip resistance 8. ASTM E303 Surface Friction for slip resistance
80 Business Park Drive, Suite 300, Armonk, New York 10504-1705 Tel: 800-342-2721 Fax: 914-273-8659 Email: [email protected]
Attachment 1
1.5 Delivery and Storage A. Protect materials from weather. B. Remove and discard empty containers in accordance with local ordinances.
1.6 Installation Limitations o o Air temperature shall be greater than 50 F (10 C). Installation process should not begin when rain is forecast.
1.7 Alternates or equals shall be approved by the project architect prior to bid date.
1.8 Owner/Operator understands that if FibarPIP Poured-in-Place is placed near a sand play area that the impact attenuation of the FibarPIP Poured-in-Place may be adversely affected.
1.9 Supplier must provide $10 million product liability insurance certificate with project owner named as certificate holder, prior to delivery.
1.10 In Canada, supplier must meet CSA guidelines.
Part II: Products
2.1 General: No substitution of other materials shall be permitted.
2.2 The depths of FibarPIP Poured-in-Place necessary to provide the critical fall height is as follows:
DEPTH CRITICAL FALL HEIGHT 1.75” 3 feet 2.00” 4 feet 2.50” 5 feet 3.00” 6 feet 3.50” 7 feet 3.75” 8 feet 4.25” 9 feet 5.00” 10 feet 2.3 Materials
A. Primer: A single component, moisture-cured polyurethane
B. Binder: An MDI based, elastomeric, polyurethane pre-polymer with low odor and exceptional weathering and binding attributes
C. SBR Black base layer 1. Recycled SBR rubber buffing 2. 3/8" sieve with less than 4% dust (6-16 mesh) 3. Containment Bags shall provide ample moisture protection
80 Business Park Drive, Suite 300, Armonk, New York 10504-1705 Tel: 800-342-2721 Fax: 914-273-8659 Email: [email protected]
Attachment 1
D. EPDM wear surface 1. ½” EPDM cap thickness 2. UV Stabilized virgin EPDM rubber 3. EPDM shall be full color. No coated rubber is permitted. 4. Sieve sizes of 1.0 mm – 3.5 mm
2.4 Mixing and Preparation Binder/SBR and binder/EPDM mix ratios shall be determined by the specified system.
Part III: Execution
3.1 Inspection Before applying FibarPIP, installer will evaluate the substrate and site conditions. No work will begin until the condition of the substrate is approved by the installer.
3.2 Poured-in-Place System Primer: when required apply primer using a 3/8" nap roller at a rate 300 square feet per gallon. Do not apply over crushed stone base. Prime all vertical interfaces of curbs, etc.
A. SBR base layer
a. Binder to rubber ratio shall be 15% by weight to achieve proper resiliency. b. Mix binder and SBR rubber in a paddle type mixer for 1 to 2 minutes or until rubber particles are encapsulated. c. Spread this mix to the desirable thickness using a screed bar. d. Using a steel trowel, uniformly compact the mix. Periodically lubricate the trowel with mineral spirits as work progresses. Do not saturate the rubber surface with cutting agents. e. Allow base layer to cure to point of supporting foot traffic without deforming the base layer and before proceeding with the EPDM wear surface.
B. EPDM Wear Surface
a. Binder to rubber ratio shall be 20% by weight to achieve maximum durability. b. Mix EPDM and binder in paddle type mixer for 1 to 2 minutes or until materials are thoroughly encapsulated. Using a screed bar, level the mix over the base layer. c. Using a steel trowel uniformly compact the mix. Periodically lubricate the trowel with soapy water as work progresses. Do not saturate the rubber surface with cutting agents.
80 Business Park Drive, Suite 300, Armonk, New York 10504-1705 Tel: 800-342-2721 Fax: 914-273-8659 Email: [email protected]
Attachment 1
d. Allow wear surface to cure 24 to 72 hours before opening the area for play. The surface must be tack free before attempting to walk on the surface.
4. Cleanup Clean all tools with mineral spirits.
5. General Precautions Wear protective clothing and safety glasses when handling materials. Follow all safety precautions on packaging labels. Refer to Material Safety Data Sheets for safety information.
Visual Inspection
1. Sand, mud, pea gravel, etc. will need to be removed to prevent loss of impact attenuation. These particles will require the use of a vacuum with sufficient strength to penetrate the depth of the surface. At no time should the surface be pressure- washed.
Remove debris such as stones, broken glass, contaminants, or other foreign objects. In heavily-used parks, inspect daily.
2. The maintenance procedures and costs should be known and provided for prior to purchase to ensure the performance and longevity of the surface and playground.
3. Cleaning - Surface may be cleaned with a broom, blower, or street pressure hose.
4. Vandalism - Any acts of vandalism that alter the original surface must be repaired.
NOTICE: These specifications are merely guides for use by Landscape Architects, engineers, and contractors. These specifications will be of value to those who do no not have detailed knowledge of synthetic safety flooring, and that they will aid in maintaining high construction standards. The Fibar Group, LLC, its agents and employees, do not warrant the specifications as appropriate for all conditions.
80 Business Park Drive, Suite 300, Armonk, New York 10504-1705 Tel: 800-342-2721 Fax: 914-273-8659 Email: [email protected]
Attachment 1 PL921
APPLICATION
This is an excellent landscape product that offers thatch, which provides added body, reducing the amount of infill needed. The PROPERTY DESCRIPTION four color blend of this surface provides a truly authentic look Primary/Stalk Yarn Polymer Polyethylene and feel that resembles a natural lawn. This product can be used Secondary/Thatch Yarn Polymer Polypropylene for landscapes, pet areas, Polyethylene Monofilament Classic Spine/ fringes, and much more. This Yarn Cross Section Texturized Polypropylene product can be installed indoors Standard Colors Field/Olive; Field or outdoors on concrete or a compacted aggregate base. Coating Type(s) SilverBack™ Polyurethane
Perforations Yes
Pile Height 1 3/4”
Total Fabric Weight 82 oz/yd² ™ Fabric Width 15 ft.
*Custom colors available upon request 200 Howell Dr. Dalton GA 30721 www.cpturf.com 800.564.4492 Attachment 1
GreenFoam Playground Pad 1 1/8” Playground Pad – Planed on one side
• GreenFoam Playground pad is a high quality environmentally friendly shock absorbing and drainage pad for use beneath commercial and residential synthetic turf systems.
• GreenFoam pad is made from 100% recycled, non-contaminated post industrial cross link closed cell polyethylene foam. The product is 100% recyclable.
• The highly porous design of GreenFoam Playground Pad underneath synthetic turf enhances field drainage both vertically and laterally.
• Depending on local soil conditions, GreenFoam Playground pad can be used as partial or total replacement of crushed stone beneath turf.
• Features a geotextile fabric on one side of product to inhibit weed growth.
• Material does not absorb water or other liquids so it is ready to play shortly after rain stops.
• GreenFoam is highly elastic so it retains it shock absorption characteristics for many years.
• GreenFoam is completely free of rubber.
• GreenFoam is lead and heavy metal free.
• Material is non-degradable.
• 8 Year Warranty with 2-3 turf cycle life expectancy.
• Available in 4’ X 6’ panels.
Material Composition: 99% Recycled, non-contaminated, post industrial, cross-link, closed cell polyethylene foam. Test Data & MSDS sheets available on request
Measurement Test Method Results Weight Average .40-.50 lbs per square foot Thickness Direct 1 1/8” +1/8” Density Average 5-8lbs/cubic feet Tensile Strength ASTM 3574 34-36 PSI
Drainage Characteristics Horizontal Flow Rate Average ASTM 4716, 250 PSF; 41% Slope 1.03 Gal/Min/Ft Vertical Permeability Average ASTM D 2474 >36 Gal/Min/Sq Ft
POLYGREEN FOAM PO 513 • LAMAR, MO 64759 P: 1-877-302-8625 F: 417-681-0366 WWW.POLYGREENFOAM.COM