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2021 Chirp Record Fair @ Pitchfork Music Festival

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2021 Chirp Record Fair @ Pitchfork Music Festival 2021 CHIRP RECORD FAIR @ PITCHFORK MUSIC FESTIVAL DATE: September 10—12, 2021 LOCATION: Union Park, 1501 West Randolph in Chicago’s Union Park at the corner of Ashland & Lake FAIR HOURS: Friday / Saturday / Sunday (noon–10pm) CONTACT: Jenna Chapman & Kwame Shorter, [email protected] FROM THE RECORD FAIR DIRECTORS CHIRP Radio is thrilled to announce that we will once again be hosting a record fair in conjunction with this year’s Pitchfork Music Festival, taking place at Union Park in Chicago, on September 10—12, 2021! The COVID-19 pandemic has had an incalculably huge impact on the industry at large. We're doing everything we can to ensure that this return to in-person programming is a success for you, our vendors - starting with table costs, which have been lowered to pre-2016 levels in recognition of the financial challenges of the past year. We are so grateful that you're ready to jump into the fray with us! Pitchfork is requiring all vendors and attendees to either a) provide proof of completed COVID-19 vaccination (either through a TBA health pass app or by presenting your CDC white card vaccination record at entry) or b) provide proof of a negative COVID test within the last 72 hours, for each day admittance to festival grounds is needed. We believe that these requirements will make the festival and Record Fair a safe and fun experience for all involved. The Record Fair will take place under an open-air canopy tent (with multiple fans) on the tennis courts at Union Park and will be open all days and all hours that the Festival is taking place. Please note that you’ll be required to sell for the full three days of the Fair; make sure to bring enough to sell! Load-in is Thursday evening. As this fair is a strict 3-day commitment, note that you will not be able to load-out on Friday or Saturday night; the only time for load-out is Sunday night (10pm, after the fair is over). If you are interested (and we sincerely hope that you are!), please return the attached contract, signed waiver, and payment. We will send you an email confirming your attendance once we receive those three items. Email us with any questions. And remember, act fast! These tables go quickly and there is a limited supply! Jenna Chapman & Kwame Shorter, Co-Directors DEALER CONTRACT 2021 CHIRP RECORD FAIR @ PITCHFORK MUSIC FESTIVAL CONTRACT DEALER INFORMATION Name Store | Label | Company Address City, State, Zip Phone Email Website Full Names of the four (4) people working the table: 1 3 2 4 PURCHASE ❑ 1 table ❑ 2 tables ❑ 3 tables ❑ 4 tables x $395 per table = TOTAL $ PAYMENT ❑ Check (preferred payment method) ❑ Money Order ❑ PayPal (credit card) PAYMENT METHODS PLEASE INITIAL HERE & HERE CHECK / MONEY ORDER: Address your payment to ______ I understand that I get four (4) total helpers. Chicago Independent Radio Project. It must be the same four people for all 3 days of the festival. Please return this signed contract and waiver to CHIRP by August 13TH, 2021. ______ I understand that I am required to get all helpers’ names in no later than 12pm on August 27TH, PAYPAL: To pay with a credit card, you must use PayPal. 2021, and that I cannot change any names under any Go to paypal.com, navigate to "Send Money" and circumstances after this date. select “Pay for goods or services”. Address to [email protected] ______ I understand that I and any helpers working my NOTE: This is different from the main record fair address. table will be required to provide proof of vaccination The following service fees must be added to your total OR proof of negative COVID-19 test taken within the when paying with PayPal: last 72 hours for each festival day prior to entry. 1 table: $10; 2 tables: $19; 3 tables: $28; 4 tables: $38 THE FINE PRINT: I have read and agree to abide by the terms of these guidelines PayPal charges CHIRP these fees to use their service. and the terms outlined in the attached PITCHFORK Record Fair Dealer Contract. I agree to hold harmless The Chicago Independent Radio Project, PITCHFORK Please read carefully! If you don't add this to your total, Media, PITCHFORK music festival, At Pluto Ltd., BIG STIK, LLC, The Chicago Park we cannot hold your spot(s). District, and all agents and employees from any liability, or claim of personal injury, property damage, or loss arising from activities or the activities of my agents, Please return this signed contract and waiver to CHIRP employees, spectators, or customers of the CHIRP Record Fair. I further agree to abide by all state, local and federal laws while participating in this event, and by August 13TH, 2021. I acknowledge that I am responsible for any and all taxes arising from income derived from this event. I agree that Chicago Independent Radio Project is merely MAILING ADDRESS providing table space. Chicago Independent Radio Project and The Chicago Park District will be in no way responsible for, nor a party to dispute or controversies CHIRP Record Fair regarding, sales and/or representations that I may make at this event. I agree that if I cancel within 15 days of the record fair, I am liable for the entire table fee. 4045 N. Rockwell Chicago, IL 60618 SIGNATURE DATE NOTE: Tables assigned on a first paid, first served basis. DEALER CONTRACT 2021 CHIRP RECORD FAIR @ PITCHFORK MUSIC FESTIVAL PITCHFORK MUSIC FESTIVAL WAIVER 2021 Participant agrees to release BIG STIK LLC for any and all claims and suits related to its participation in the 2021 Pitchfork Music Festival, and to defend and hold harmless The Chicago Independent Radio Project; Big Stik, LLC; At Pluto, Ltd.; Pitchfork Festivals, LLC; Advance Magazine Publishers, Inc.; City of Chicago; and Chicago Park District, for any and all claims and suits that may be brought as a result of such participation. Participant understands that it can obtain insurance from third parties to cover the risks that may come to participant as a result of participation in the event. BIG STIK LLC does not provide any such coverage and it is the responsibility of the participant to find and pay for any available coverage. CHIRP Radio will not allow Participant to participate without either proof of insurance or or a signed copy of this release and waiver. PRINT NAME DATE SIGNATURE COMPANY AFFILIATION DEALER CONTRACT 2021 CHIRP RECORD FAIR @ PITCHFORK MUSIC FESTIVAL ADDITIONAL IMPORTANT INFORMATION TECHNICAL INFORMATION All tables are 6 feet long recommend storing the merchandise in plastic bins and 2.5 feet wide and will be provided by CHIRP. All or covering it securely with a waterproof tarp. CHIRP, table reservations are made on a first paid, first served the Pitchfork Music Festival, and their related agencies basis. We must have a complete contract and payment are not responsible for any loss of or damage to in full in order to reserve your space. Each table merchandise left overnight. includes the use of 2 folding chairs. DEALER BADGES All record fair participants, LOAD-IN INFORMATION Load-in will be between regardless of number of tables rented, will have four 6pm–9pm on Thursday, September 9TH, 2021. Please total dealer badges. We need to know the names of bring your own hand truck/dolly to move your these people by August 27TH, 2021, and it must be the merchandise from the staging area to the Record Fair. same four people for all three days of the fair. Names We will email you the specific details for load-in two cannot be changed once they are finalized two weeks weeks prior to the event. before the fair. No exceptions here. Unnamed helpers will have to pay full admission in order to enter, but LOAD-OUT INFORMATION Load-out will begin at 10 keep in mind that the festival will likely sell out. p.m. on Sunday, September 12TH, 2021. Absolutely no breakdowns will be allowed before the scheduled close PARKING Street parking is available in the of the fair on Sunday. If you load out before the close neighborhood, a few blocks west of the event. Please of the event, there will be a $50 penalty fee added to pay attention to zones requiring stickers, you WILL get your account. Load-out on Sunday must be completed a parking ticket if you aren't a resident of these zones. no later than 11:30PM under order of the festival ICE Ice is available for purchase at the Fest from organizers. If you have not completed your load-out by Pitchfork staff. 11:30PM, you will be charged an additional $50. These rules are subject to change as we get closer to the fair. ATMs ATMs will be available on festival grounds. HOURS OF OPERATION The fair is open to the public PROHIBITED ITEMS The following items will not Friday from Noon to 10pm Friday, Saturday & Sunday. be allowed: Tents, flags, lounge chairs, instruments, Your table must be open during all three days of the knives or other weapons, video cameras, audio festival. No one or two day selling! recording devices, professional cameras (NO cameras with detachable lenses), pets, drugs or drug PAYMENT DEADLINE Payment is required IN FULL paraphernalia. CHIRP Record Fair vendors agree when you send in your contract. Your reservation is to bring NO alcoholic beverages into the Festival. not considered confirmed until we receive your full Failure to comply with this will result in forfeiture payment. Contracts are due August 13TH, 2021.
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