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Standard Operating Procedure

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Standard Operating Procedure PITCH NEW WORKS NOW APPLICATION Application for Pitch New Works Now at Cultural Shifts, ISPA 2013 Wrocław Congress, June 17th – 22nd, 2013 in Wrocław, Poland About Pitch New Works Now Developed from a program originated at the Banff Film and Television Festival in Alberta, Canada, Pitch New Works Now, is a forum for creators to share new productions and/or projects in development with ISPA’s prestigious international network of performing arts professionals. Presenters have the opportunity to pitch their new work to more than 300 delegates from 50 countries. At each ISPA Congress, ten projects are selected to participate in Pitch New Works Now. Selected applicants have seven minutes to pitch their new work and three minutes immediately following the pitch to answer delegate questions facilitated by the Pitch New Works Now host. After the pitch session, participants have the opportunity to interact directly with delegates during ISPA’s informal networking session; ProEx (Professional Exchange). In addition the ten selected projects, up to five additional projects may be selected for promotion on the ISPA website as E-Pitches. Past presenters in Pitch New Works Now have included proposals from many of the world’s leading dance, music, and theater artists including, but not limited to: Bill T. Jones/Arnie Zane Dance Company, SITI Company, and Mark Morris Dance Group (United States), Birmingham Repertory Theatre and Siobhan Davies Dance Company (Great Britain), Chinese Music Virtuosi (Hong Kong), Chunky Move and Balletlab (Australia), Soundstreams, Tafelmusik and Toronto Dance Theatre (Canada), Emio Greco/PC (Netherlands), Farm in the Cave (Czech Republic), Opera Africa and Farber Foundry (Africa), Tao Dance Theater (China), T’Ang Quartet (Singapore), and Ultima Vez (Belgium). Who should apply? Those who are interested in presenting a new project to an international delegation of performing arts industry professionals should consider Pitch New Works Now. Prospective projects vary in discipline, scale, and country of origin. For the Wrocław 2013 Congress, priority will be given to projects that reflect the diversity and character of Europe. Multi- disciplinary and/or multi-national projects are particularly attractive to ISPA delegates, though all project types and applications will be considered. Prospective projects must meet one of the following criteria: Be in development or have had minimal public exposure and will premiere within the next two years OR; Has recently premiered, but has a potential for international touring and opportunity for artistic enhancement and expansion. Applicants do not need to be ISPA members. ISPA welcomes all eligible applications. Language: Please submit all materials in English, or accompanied by English translations. Simultaneous translation for presentations from Polish to English will be available for selected Pitch presenters as needed. Terms and Conditions In the event your project is selected to be presented at Pitch New Works Now, you will agree to and give your consent to the following terms and conditions: The pitch presenter(s) outlined in Section III of this application must: a. Attend a technical run-through lasting up to 2 hours, held early in the morning, immediately preceding the Pitch Session. b. Participate in Pitch New Works Now, the ISPA pitch session, from 10:00am to 12:00pm and ProEx (professional exchange) from 12:00pm to 2:15pm at the Wrocław 2013 ISPA Congress on Thursday, June 20th at the Wrocław Opera in Wrocław, Poland (subject to change). The pitch presentation may NOT include any live performance aspects, may NOT exceed seven minutes in length, and may NOT have more than two pitch presenters. ISPA will NOT subsidize participation in or travel to the pitch session. Questions? Contact Nicole Merritt at [email protected] or +1 (212) 206-8490 x201 Terms and Conditions Continued ISPA will provide the project representative outlined in Section I of this application and the pitch presenter(s) outlined in Section III of this application will a complimentary day pass for the Wrocław 2013 ISPA Congress on Thursday, June 20th (excluding all social activities). Applicants will supply ISPA with a Pitch Video or Image for promotion on the ISPA website. ISPA will advertise and publicize Pitch New Works Now, and may record the pitch session for presentation on the ISPA website or for other non-commercial uses such as news, ISPA promotion, or archival documentation. ISPA has the right to obtain a sponsor(s) for this program, and to determine the appropriate credits to ISPA and the sponsor(s) in all marketing and public relations materials and programs. Selected projects will be promoted on the ISPA website Application and Selection Process: Candidates should complete the application and submit all required material by Thursday, April 4th. This is a final deadline, no extensions or late submissions will be accepted. All material should be submitted in English and ISPA regrets that the application materials will not be returned. Applications will be reviewed by the 2013 ISPA Pitch Committee. Candidates will be notified of their application status by Thursday, May 2nd, 2013. To apply, assemble a complete application in this order: (1) Pitch New Works Now application form - found below, and (2) all requested material in Section IV of this application in a single Adobe PDF document. Applications are not to exceed 10 pages, this includes all supplemental materials and they application. Submit the application via email to [email protected] indicating “Pitch New Works Now Application” in the subject line of the email. Please note if you do not receive a confirmation email within 24 hours of submitting your application, your application was not received and you should contact the ISPA office. Applications are to be submitted electronically. Instructions for submitting your video clip via YouTube (requested in Section IV of the application form) Please note your video will be "Unlisted" which means that only people who know the unique web address can view it. The video will not appear in any of YouTube's public spaces, such as search results, or the Browse page, but the link can be shared with anyone if you so choose. YouTube videos can up to 2 GB in size and accept a wide variety of formats. If you DO NOT have a YouTube account: 1. Go to www.youtube.com. 2. Click the “Create Account” link located in the upper right hand corner of your computer screen. Your YouTube account is free. Complete the form and click “I accept”. 3. In the “Do you already have a Google Account?” section, follow the directions accordingly. Your Gmail account is free. Complete the appropriate form and click “Sign in” or “Create New Account and Finish” 4. Now that you have created a YouTube/Google account, follow the directions below under “If you DO have a YouTube account:” If you DO have a YouTube account: 1. Go to www.youtube.com. 2. Click the “Sign In” link located in the upper right hand corner of your computer screen. 3. Sign in using your existing YouTube or Google mail account. 4. Click the “Upload” link located to the right of the search toolbar. 5. Click “Upload Video” and select your video clip to upload. Depending on the size of your file, this may take a while. 6. Under “Video Information and Privacy Settings”, type the title of your new work/project in the “Title” field, set the “Privacy” setting to “Unlisted (anyone with the link can view)”, and click “Save changes”. You do not need to complete any of the other fields or sections. 7. Scroll back to the top of your screen. You will see two notices in green bars that say “Your file has been uploaded. We are now processing the video...” and “Your video settings have been saved.” 8. Wait while YouTube finishes processing your video. Once YouTube has finished processing your video, a new notice in a green bar will appear saying “Your video will be live in a moment at: <web address>”. Copy your unique web address and include it with your additional material requested in Section IV of the application form. Questions? Contact Nicole Merritt at [email protected] or +1 (212) 206-8490 x201 Pitch New Works Now Application at the Wrocław 2013 Congress Section I: Project Representative Information (primary contact) Please complete this section clearly and accurately. Selected participants will have their contact information distributed to ISPA congress delegates. Please indicate what if any information you would like to keep private in the application. LAST NAME (SURNAME) FIRST NAME (GIVEN NAME) SALUTATION (i.e. Mr., Ms., Dr., etc.) ORGANIZATION NAME JOB TITLE (IF APPLICABLE) MAILING ADDRESS CITY / STATE / POSTAL CODE / COUNTRY OFFICE PHONE (COUNTRY CODE - CITY/AREA CODE - CELL PHONE (COUNTRY CODE - CITY/AREA CODE - LOCAL #) LOCAL #) FAX (COUNTRY CODE - CITY/AREA CODE - LOCAL #) EMAIL Section II: Project Information Please complete this section clearly and accurately. You will have the opportunity in Section IV of this application to provide detailed support material about the project. TITLE OF NEW WORK/PROJECT NAME OF PRODUCING GROUP LENGTH OF PIECE (IF NOT KNOWN PROVIDE NUMBER OF PERFORMERS (IF APPLICABLE) APPROXIMATION) PROJECT DEVELPOMENT BUDGET (ACTUAL/ GENRE(S) ANTICPATED) PERFORMANCE FEE and STOCK TERMS (IF KNOWN/APPLICABLE) PREMIERE DATE (IF APPLICABLE) PREMIERE LOCATION (IF APPLICABLE) Questions? Contact Nicole Merritt at [email protected] or +1 (212) 206-8490 x201 Pitch New Works Now Application at the Wrocław 2013 Congress Section III: Pitch Presenter(s) Information You may have a maximum of two pitch presenters. It is strongly recommended that at least one of the two pitch presenters be one of the artists involved in the project. The presentation is much stronger if one of the artist’s voice and vision are heard. Simultaneous translation from Korean to English will be available for pitch presenters if needed.
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