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2020 - 9/11 Heroes Run Local Race Director Guide

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2020 - 9/11 Heroes Run Local Race Director Guide 2020 - 9/11 Heroes Run Local Race Director Guide Run, Volunteer, Donate, Cheer... but most of all: HONOR. Travis Manion Foundation is a 501(c)(3) Nonprofit Organization Welcome Heroes Run Champions, The first 9/11 Heroes Run was started by Travis' good friend and fellow Marine, Steve Cantrell and myself. The week Travis was killed, our town suffered the loss of another great young man in Colby Umbrell to this war. That loss clarified that the name of our run would not be the Travis Manion Run but the Heroes Run. With tons of enthusiasm and generous monetary support from another one of Travis' uncles, Mike Gretz, we were off to a great start. Steve Cantrell was critical to our start with his "can do" military attitude and we both had a burning desire to commemorate Travis and all of our heroes. Steve and I set out to have the best run we could have with about five weeks of planning. We were all charged up to be making something positive come from our tremendous loss. Quickly things began to come together as our town, family, friends, neighbors, police and fire department rallied behind us for a good cause. Our first race brought out a strong heartfelt crowd and about 300 runners. We were encouraged by all of the support from our community and realized immediately that this event was something that could and should happen in big and small towns throughout the country. Our military families have sacrificed so much and they deserve to have their communities come out in droves with a show of love and support. For our second year, Mike Gretz was again the first to step up. He committed to being our biggest sponsor AND the race director for another Heroes Run in Norristown, PA. By this time we had decided that the appropriate name to commemorate ALL who have given so much for us on that fateful day in 2001 and since, should be the 9/11 Heroes Run. Thanks to the extreme generosity of our sponsors, the selfless dedication of scores of people devoting thousands of volunteer hours and the leadership of our 50 plus race directors to push this mission forward, the rest is history! Each year, on September 11th and the weeks surrounding that date, we all set out to make those who serve our communities, our country, and us proud. Our little race in Doylestown, PA has grown to host over 1,800 runners and almost as many volunteers as first-year runners! The spirit of honoring and remembering those who serve is absolutely contagious and is kept alive during all of the planning meetings in every town where a Heroes Run has taken root. We all prepare each year to make our event one to remember. In Doylestown, we have the privilege of sharing a little bit about Travis. He had a great spirit for life and those of us who knew him, loved him. There are heroes like Travis in so many towns across this country. These heroes are someone else's nephew, friend, son, brother or neighbor. They too deserve our best. The 9/11 Heroes Run provides a day to celebrate the spirits of these heroes! Picture this, a gigantic American flag flying high above an outdoor stage, as the bagpipers play their moving tribute, a Marine Corps color guard stands at attention and our recipients of honor arrive with their motorcycle escort to the warm applause of thousands of people who come out from your community waving their flags high for a deserving heroes welcome. Our family will never be able to fill the void that losing our Travis has left. However, this event has given us an outlet to pour our love and energy into. We do it for those who have given us so much and continue to serve our country with selflessness and bravery. The 9/11 Heroes Run is an expression of love and service that has the potential to bring communities together, help families of the fallen, inspire a love for service and support those in our own backyard who deserve our very best. Each race is a unique expression of your love, dedication, and service. Thank you all for carrying this torch. Without your tremendous hearts, the 9/11 Heroes Run would just be another small town 5K. May God bless all of you for everything you do to make this event one to remember. To our Heroes, Chris Manion, 9/11 Heroes Run – Doylestown, Race Director 1 Contact Information 9/11 Heroes Run Contact Information: Heather Williams - 9/11 Heroes Run Manager Tina Saari - Senior Director, National Email: [email protected] Cell: (804) 615-0891 Engagement Programs Email: [email protected] Chris Manion - Senior Coordinator, National Cell: (979) 587-1283 Engagement Programs Email: [email protected] Cell: (215) 317-1139 Travis Manion Foundation Contact Information & Mailing Address: Fax: 215.348.9980 TMF EIN # is: 41-2237951 Office: 215.348.9080 Via FedEx or UPS: Via US Postal: Travis Manion Foundation Travis Manion Foundation Attn: 9/11 Heroes Run Attn: 9/11 Heroes Run 164 E. State Street P.O. Box 1485 Doylestown, PA 18901 Doylestown, PA 18901 Open Forum Q&A Conference Calls: We will host monthly conference calls with any LRDs interested in calling in to participate in an open forum Q&A discussion about the race planning process. Calls will be held on the first Sunday @ 8pm EST and again on the first Wednesday @ 1pm EST of each month. Call in number will always be: (641)715-3277, access code 167301 Private Local Race Director Facebook Page: The private group "9/11 Heroes Run - Race Director Forum" is invite only so to allow private & open discussions between LRDs only. Request to be invited or email Tina to get invite sent. Private Local Race Director Information Portal: This private webpage will host electronic copies of all support documentation you will need during the planning, execution, and post-race reporting processes. http://www.travismanion.org/guide 2 LOCAL RACE DIRECTOR SUPPLIED MATERIALS LIST Travis Manion Foundation will be supplying you directly with the following materials: • Online access to digital versions of all 2020 race director documentation • Budget Support - TMF will cover all basic race related expenses upon approval • Marketing Materials • 4”x6” detail specific race flyers • 11”x18” detail specific race posters • Travis Manion Foundation information cards to put inside your participant race bags • T-shirts • Participant Race T-Shirts (Adult S – XXL, and Youth Larges only!) • Volunteer T-Shirts (Adult S – XL, will be sent in pre-determined specific size/quantity shipments) • 9/11 Heroes Run branded Race Bibs • One Start/Finish line race banner • Participation memorabilia item for all registered partakers • Gold, Silver, and Bronze place medals – • Larger races (over 200 runners) will receive 66 medals: 22 gold, 22 silver, and 22 bronze medals total. Enough to cover: • Top 3 male and top 3 female overall run winners (6 medals) • Top 3 male and female winners for 9 different age brackets (54 medals) • Top 3 female and 3 male GORUCK winners (6 medals) • **Top 3 overall finishers cannot also win in the individual age categories)** • Smaller Races (less than 200 runners) will receive 42 medals: 14 gold, 14 silver, and 14 bronze medals. Enough to cover: • Top 3 male and top 3 female overall run winners (6 medals) • Top 3 male and female winners for 5 different age brackets (30 medals) • Top 3 male and 3 female GORUCK winners (6 medals) • **Top 3 overall finishers cannot also win in the individual age categories)** • Online Presence • Website: A specific race webpage within www.travismanion.org/911-heroes-run to display and communicate all your race specific details • Online registration & peer-to-peer fundraising pages • Race Insurance • 9/11 Heroes Run specific email address for communications (ex: [email protected]) • Daily communication & support throughout the entire process 3 TABLE OF CONTENTS Contact Information...............................................................................................................Page 2 Local Race Director Supply List..........................................................................................Page 3 Open with race details, permits & insurance, community partner...............Page 5 Read and understand your allocated Budget.......................................................Page 9 Get your team together and set-up for success..................................................Pages 9-10 Add sponsors & spread the word............................................................................Pages 10-11 Nail down your race logistics & execution...........................................................Pages 15-18 Instruct proper race-day protocols..............................................................................Pages 16-18 Zero in on post-race wrap-up & debriefing.........................................................Page 19 Enjoy what you just accomplished & begin engagement for 2020! FAQs...........................................................................................................................................Pages 21-21 3 4 GETTING STARTED We are not reinventing the logistics of hosting a 5K race. If you already know the course area you are interested in using, google search other runs that have used the course and reach out to the organizer - as long as you are not competing with them for the same weekend, the organizer is usually very open and willing to explain exactly what paperwork is needed, exactly who to talk to at which facility to reserve your permit, etc...They can tell you the pros & cons of the course and which vendors they enjoy using for such things like porta potties / barricades / timing / etc... 1. LOCAL RACE BRANDING: a. EMAIL ADDRESS: Each Race Director will be assigned a @911heroesrun.org email address. All communications will filter to this email account from any local participants and it is YOUR responsibility to be answering your local inquiries. i. To access your account go to www.gmail.com and type in your username: [email protected] and your password which you will receive directly from either Tina, Heather, or Chris once created 2.
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