Texas Historical Commission Request for Proposals Signature Page
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TEXAS HISTORICAL COMMISSION REQUEST FOR PROPOSALS SIGNATURE PAGE ITEMS BELOW APPLY TO AND BECOME A PART OF TERMS AND CONDITIONS OF PROPOSAL, ANY EXCEPTIONS THERETO MUST BE IN WRITING AND ACCEPTED IN WRITING BY THC Return sealed proposals (one original & 4 copies) to -- Or hand-deliver or express mail to -- Texas Historical Commission Texas Historical Commission, Historic Sites Division Attention: Theresa Wenske Attention: Theresa Wenske P. O. Box 12276 208 East 10th Street, Suite 327 Austin, Texas 78711-2276 Austin, Texas 78701 Immediately below return address on SEALED ENVELOPE, annotate opening date and request for proposals number. Faxed proposals will not be accepted. Late proposals will NOT be considered under any circumstances and will be returned unopened. Proposals are subject to negotiation and therefore only the names and addresses of respondents will be read at a public proposals opening upon request. Award will be posted on the ESDB ( http://esbd.cpa.state.tx.us/) and the THC website (thc.texas.gov/concessions). Respondent must sign proposal – the laws of the State of Texas must prevail on all proposals. By signing this signature page, Respondent certifies that if a Texas address is shown as the address of the Respondent, Respondent qualifies as a Texas Resident Bidder as defined in Rule 1 TAC 111.2. The Payee Identification Number (PIN) is the taxpayer number assigned and used by the Comptroller of Public Accounts of Texas. This number needs to be entered in the spaces provided below. If this number is unknown, please enter either your federal employer’s identification Number or if sole owner enter your Social Security Number. PIN: _______________________________________ Phone: (_____) __________-___________ Business Name: ___________________________________ Fax Number: (_____) _________-___________ Address: _________________________________________ HUB Certified? [ ] Yes [ ] No City-State-Zip: ____________________________________ HUB #: ________________________ Email Address: ____________________________________ Signature: ___________________________________ Print Name: _______________________________ AWARD NOTICE: The State reserves the right to accept or reject all or any part of a proposal and waive minor technicalities. The State will award the contract to best serve the interests of the State. Public RFP Opening Address Texas Historical Commission, Historic Sites Division RFP No.: RFP# 808-20-HSD-0001 208 East 10th Street, Suite 327 RFP Deadline: August 7, 2020 Austin, Texas 78701 RFP Closing: 2:00 P.M. C.T. NOTE: THIS FORM MUST BE COMPLETED & RETURNED WITH THE PROPOSAL 5 TEXAS HISTORICAL COMMISSION REQUEST FOR PROPOSAL FOR OPERATION OF RETAIL STORE/FOOD CONCESSIONS/EVENT/GUEST SERVICES/EVENT CATERING/CUSTODIAL SERVICE FOR THE FRENCH LEGATION STATE HISTORIC SITE July 13, 2020 RFP 808-20-HSD-0001 Class/Item: 961-15 SECTION 1 GENERAL 1.1 SCOPE. The State of Texas, by and through the Texas Historical Commission (THC) seeks sealed proposals to establish a contract for operation of retail store/food concessions/guest services/event catering/custodial services in accordance with the specifications contained in this Request for Proposal (“RFP”). In particular, the services requested herein and to be provided by the vendor under any contract(s) awarded as a result of this RFP are to provide the following “core services” at the newly renovated visitor center at the French Legation State Historic Site in East Austin that supports both the site’s educational mission and the needs of its visitors in compliance with the Texas Administrative Code Title 13, Chapter 16: o Food services to the site’s visitors and local pedestrian traffic during daily operations o Food services includes operation of a daily food concession that may include pastries, hot and cold beverages, and light “grab and go” meals with the option of serving as the site’s preferred caterer for private facility rentals and in-house special events. A standard “opt-out” fee agreed upon by THC paid to the vendor will allow renters to bring in their own caterer if they choose. o The vendor will maintain and hold the liquor license in compliance with all applicable rules and regulations established by the Texas Food Establishment Rules (TFER) and Title 25, Chapter 228 of the Texas Administrative Code (TAC) including but not limited to the standards for equipment, staff, food preparation, and storage. The vendor will provide bar service for all eligible functions at the site including afterhours event catering unless a renter has chosen to “opt out” of the vendor’s catering service. o Retail store with items that support the site’s historic themes and mission and that are of convenience and interest to its visitors. Retail inventory will include about 20% THC corporate or branded items. Retail services should include rental of appropriate recreational items for use onsite including petanque sets. o Guest services including admissions ticketing. o Janitorial services for the building including the lobby/exhibit/retail area, restrooms, kitchen, offices, exterior deck, and courtyard. The mission of the Texas Historical Commission Historic Sites Division is to steward thirty-two diverse cultural sites across the state. The Historic Sites Division uses these preserved properties and material culture to bring Texas history alive, providing the public a tangible experience of history through place. Through rich interpretation of these authentic historic properties and objects, the Historic Sites Division educates, enlightens and entertains people of all generations with stories of Texas. The French Legation State Historic Site is the oldest documented structure in the city of Austin located at 802 San Marcos Street just a block east of IH-35 and in the heart of the Robertson/Stuart & Mair Local Historic District. Completed in 1841 as a French diplomatic outpost to the Republic of Texas, the site’s 6 original 21.5 acres was later sold off by the Robertson family and supported the growth of a diverse neighborhood of freedmen and immigrants in the late 19th century. Those families built East Austin into a thriving segment of the city noted for education, small business, and the arts. Today, the neighborhood bridges the 7th street transportation corridor and the 11th street business corridor, is bounded to the east by the State Cemetery and contains historic homes, new high-rise apartments and luxury condominiums. The mission of the French Legation State Historic Site is to build community by bridging communities with the preserved stories of our shared past from the Republic of Texas era to the present day. The newly renovated and expanded visitor center will feature: o 620 square feet of interior public space for a service counter, retail space, and service seating o 435 square feet of “back of house” space for a prep kitchen and two mop closets. Installed sinks include mop sinks, hand sinks, and pot sinks. Electrical outlets, drains, and water feeds for other necessary appliance are installed but appliances are not. o 56 square feet of dedicated storage in addition to mop closets. o 1,250-gallon grease trap capacity o 500 square feet of exterior deck space for service seating on the east side of the visitor center facing San Marcos Street The visitor center will also house site storage and THC offices in the rear and second floor. The 2-acre site features rolling lawns and shade trees surrounding the recently restored historic Legation building that will be operated by the THC for tours, exhibits, and programming with occasional rentals that can serve small groups up to about 50. The grounds will be offered as a rental venue capable of hosting larger functions up to about 600 combined between three lawn areas where tents can be placed. There is street parking along San Marcos Street and the site has a parking lot with about 9 spaces. Additional event parking can be negotiated via relationships with local churches and businesses. Daily site operations include but are not strictly limited to: o Passive use of the grounds free of charge. o Guided tours of the historic French Legation building and grounds provided by THC staff and volunteers. o Programs, events, classes and school programs provided by THC staff and partner organizations. Afterhours operations may include: o Facilities rentals for both private and public events on the grounds or in the buildings. o Programs, events and classes provided by THC staff and partner organizations. The goal of this Request for Proposal is to select and develop an ongoing, mutually beneficial relationship between a vendor and the THC for the support of the division and site missions, and the overall benefit of the local and statewide community. Historic visitation data for the site is limited but available upon request. 1.2 CONTRACT TERM. The services requested shall be provided for a period of five (5) years from the effective date of the contract (July 1, 2020 or the last signature date, whichever is later), and end five years after the effective date. At the sole option of the THC, the Contract may be extended as needed, not to exceed a total of 120 period days. 1.3 COMPENSATION. 7 Compensation will be based on the franchise fees discussed in 2.1.1 Services. D. Sub Providers and Suppliers List. The awarded Respondent must provide THC with a list of all sub providers and suppliers that submitted quotes or proposals for subcontracts. This list shall include sub providers' and suppliers' names, addresses, and telephone numbers.