gree
Judy Robertson, Cultural Grants Metro Vancouver 4330 Kingsway Burnaby, BC V5H 4G8
28 August 2008
Enclosed is our application for the Metro Cultural Grant. Please note the company s change of address from our application last season. In addition please note that the application is signed by the Treasurer of the Board as the remainder of our executive is and has been away on holiday for most of August.
If you have any questions please feel free to contact me. Thank you for your consideration.
Sincerely,
Ivan Habel - Green Thumb Theatre
RD-379 RCU-189 Metro Vancouver Cultural Grants 2008 Application for Region-Serving Arts and Cultural Organizations
Applicant Information
Name of organization (legally registered name): Green Thumb Players Society (o/a Green Thumb Theatre)
Address: Suite 320 - 309 W. Cordova Vancouver BC V6B 1 ES
Mailing address if different:
Telephone: (604) 254-4055
Fax: (604) 251-7002
Email: [email protected]
Website: www.greenthumb.bc.ca
Contact person, and title, regarding information contained in the grant application: Ivan Habel, General Manager
BC Society Act Number: 5-0011832
Date Registered: 03-September-1975
Federal Registered Charity #: 11894 7662 RR0001
Fiscal year end: June 30
Grant Request for 2008 fiscal year $ 10,000
Professional Status and Membership
Staff on payroll for Artistic personnel (directors, Administrative, production, previous fiscal year curators, performers, etc.) technical personnel
Full time 1 5
Seasonal full time
Permanent part time 1
Seasonal part time
Contract 35 13
RD-380 RCU-190 Number of society members Voting members (excluding Board) 28
Number of Board members Number of non-Board volunteers 6 / 9 Has your organization prepared a business plan? Yes No q
If yes, in what year was that plan created and last revised? Created 2006 - 2008/09 is renewal year for strat. plan
Please indicate the levels of financial support your organization receives from government:
funding by fiscal year type of 2006 - 2007 2007 - 2008 Comments financial support Home grants 57,800 45,800 Municipality directly.paid staff salaries or benefits other 5,000 Metro Vancouver (GVRD) grant
Provincial grants 94,000 95,000 gaming revenues (lottery, casino, 46,500 46,500
Federal Canada Council 213,000 213,000
Other CC supplemental plus touring 30,000 37,000 grants
Region-wide Leadership and Services Please limit your response to a maximum of 250 words (half a page) per question
1. Describe how your organization provides regional leadership related to its mandate or mission, including what makes your organization unique in the region.
Green Thumb Theatre continues its long history of provincial school touring. Originally focusing on elementary school programming we have expanded to include High School programming as a regular part of our season planning and have also expanded our programming model to include mainstage productions for teens and young adults. Our program models make us one of very few companies in the country with a professional touring programming focus on teens. Green Thumb has consistently invested in direct marketing of all of its programming choices each year to every community in Metro. Green Thumb s mission is to create and produce plays that explore social issues relevant to the lives of children, youth and young adults. We provide theatre that celebrates the language and stories of today s generation and culture to stimulate empathy, debate and critical thinking. Green Thumb services this mandate and each of the communities in which we perform by remaining committed to the process of developing new scripts and writers. In our 34 year history the company has been responsible through commissions, development and /or original productions for over 70 new scripts for children, youths and adults. Many of these new scripts are by BC writers from the GVRD. As can be seen by the statistics later in this document, Green Thumb focuses a great deal on energy to performing in the Metro area. We continue to be focused on producing and touring work that confronts current social issues in a manner that encourages youth to examine these issues within the context of their own lives and community. Many school boards and districts are tentative about.this type of programming as it is not soft, however teachers throughout Metro continue to be very loyal to the important original programming we produce. Green Thumb s productions are largely original scripts not based on existing literature requiring further discussion and conversation with schools and audiences to encourage attendance. We continue to build partnerships throughout the Metro region with organizations such as SFU, Kwantlen University College (for mainstage student sales) and we have recently been part of the Annual Youth. Health Inservice for Vancouver and Lower Mainland Youth Clinics conference.
RD-381 RCU-191 2. Briefly describe how your organization provides region-wide services in the context of the following objectives a. cultural tourism b. regional touring c. strengthened information and awareness services throughout the region
a.Green Thumb Theatre has developed an extensive touring market in North America and beyond over our history, having toured to every Province and Territory, 38 of the United States, Europe, and Asia. We are cultural ambassadors for Vancouver and the GVRD each time we perform outside BC. We are recognized and identified as a "Vancouver based" company and are proud to represent ourselves as proud citizens of our region. Our strong presence in the National and international touring market will continue to promote not just Vancouver but the entire GVRD and its excellence and leadership in the arts. b. Our core activity is touring. GT will continue to aggressively look to the GVRD as our primary performance location. As the region expands we continue to increase marketing attention within it. We continue to communicate and market directly with PAC s from the area in order to increase knowledge of the work we do. We have already established a solid basis of communication with area arts coordinators, principals and teachers. We regularly communicate with local area teachers about our tour schedule and availabilities. We also offer special rates to schools who traditionally have smaller arts resources where we, can fit them into an existing tour schedule including free performances to some institutions. Last season (2006/07) we reached over 36,000 youth, and adults in the GVRD with one or more of our productions. c.Green Thumb Theatre creates and produces plays that explore social issues relevant to the lives of children, youth, and young adults. In keeping with this core principal we develop and produce new plays that speak to the core values and concerns of our communities. Our demonstrated ability to produce work that confronts the contemporary issues in our communities, in a language that appeals to youth remains our cornerstone. Our productions are produced with the intention of fostering discussion, debate and understanding among the diverse demographics present in the GVRD. We continue to seek out partnerships such as our recent one with Fraser Health to broaden our reach, increase public awareness encourage discussion and foster a love of the arts among the • region s youth.
In which other Metro Vancouver municipalities do these activities take place if offered outside your home municipality?
In addition to performances in the City of Vancouver, Green Thumb performed in the following Metro municipalities.
Bowen Island Langley Richmond Burnaby New Westminster Surrey Coquitlam North Vancouver Delta Pitt Meadows West Vancouver District North Vancouver Port Coquitlam Abbotsford
Abbotsford is counted here as a community but is excluded from Metro audience totals. Abbotsford is normally accounted for in our provincial statistics.
Performances were also given in Fort Langely and Anmore
RD-382 RCU-192 3. What proportion of your annual budget is, or will be allocated to, your organization s region-wide services or programs?
For the 2008-09 season approximately 70-80% of our overall budget will be allocated to Metro performances.
• This percentage represents overall cost of operations including administration, tour support and artists and creative costs. Overall touring represents 85% of our programming activity and of that about 70% this season will occur in Metro. Play development, rehearsal main stage productions and support all take place in the City of Vancouver (a minor proportion of rehearsal will likely take place in Richmond Burnaby for some of our tours this season).
4. What was your total audience or patronage over the past year? What proportion is from outside your home municipality but within Metro Vancouver? Briefly explain how you track this information.
Seasonal Performance Statistics Performances Attendance Perf. % Attend % Metro Vancouver Totals 98 32,927 26% 32% City of Vancouver Totals 72 16,575 19% 16% Other BC 102 22,790 27% 22% Other CDN 96 25,181 25% 24% US 16 5,978 4% 6% TOTAL for Season 384 104,151
Metro Vancouver Statistics Total Metro Performances 170 49,502 City of Vancouver 72 16,575 42% 33% Remainder of Metro 98 32,927 58% 67%
Each performance report includes audience counts provided by the school in which we perform, or in the case of community performances or mainstage productions through our box office reports on single sold, groups and comps per performance. In addition to the statistics provided by the school administration or teacher, our Stage Manager is asked to provide an estimate of the house count for comparative purposes to the school reports.
RD-383 RCU-193 5. What are your organization s objectives for audience development in the region? How does your existing or proposed program advance those objectives?
Green Thumb is continuing to build a stronger presence in both mainstage and high school programming. Increased commission work for both of these core audiences will remain a prime focus for the next 3 years. In addition to our established program of developing work for children (currently with 2 commissions underway or in discussion) we have embarked on several commissions with BC writers (North Van, Van, Victoria and an ex pat from the interior). While more difficult to market than existing scripts, GT has established areputation for producing high quality productions which touch on very current themes. This reputation has built a trust among many schools to rely on us to both inspire discussion about current affairs and to do so in an entertaining and professional manner. Our development program is an extension of that trust by ensuring that productions are in the works for all our audience ages. We will continue to build our mainstage presence through the presentation of Hana s Suitcase, a family oriented production telling the heartwarming tale of a search for a child of the holocaust by interested Japanese youth. Hana s is being marketed to general audiences as well as school groups (Schools in the Theatre program) to build on our reputation of addressing topical and difficult themes through theatre. We will follow this presentation with our own production of a much more adult oriented nature, Steel Kiss, which explores hatred and prejudice through the eyes of the attacker and attacked in an incident of a beating death of a young homosexual male. Our mainstage objective is to continue to build audiences ( we saw a small but significant increase in our year over year audiences for mainstage) and to establish a regular and dependable presence on the stages within the region. Our school touring objective remains consistent as well, in seeking to build further and more concentrated audiences with the GVRD we continue to build relationships with schools, coordinators PACS and school boards as well as seeking new partnerships with other regional non-profit or corporate organizations.
6. How do you plan to use the Metro Vancouver Cultural Grant in the current fiscal year?
Support on-going school touring operations including the development of new scripts, continued marketing initiatives to increase audiences in the lower mainland. The GVRD Grant assists us with expenses related to script development, and rehearsal costs as well as making an overall contribution to maintaining some of the lowest per school performance fees in the area. Our ability to internally manage our tours reduces non-performance costs such as agent or booking fees. All sources of funding provide crucial support in allowing us to continue bringing the highest standards of production possible directly into the schools.
For the 2008 -09 Season the following productions will be on tour in Metro Vancouver and beyond: New Canadian Kid by Dennis Foon; touring elementary schools with a large (over 70%) of this tour is in Metro Blindspot by Meghan Gardiner; touring high schools (again a majority of performances in Metro) Cranked by Michael P. Northey; this tour for teens is mainly outside BC this season including tours to NYC and Australia Wired by Betty Quan; for elementary schools this production will tour throughout BC with a substantial portion in Metro. In addition to the touring productions mentioned above, we are producing two plays for young adults and general Audiences for performance in Vancouver and marketed throughout Metro: The December Man, winner of the Governor General s Award for drama to be performed at Performance Works on Granville Island; and Tough! to be performed at the Firehall Arts Centre in Vancouver
RD-384 RCU-194 Conditions and Signature
1. Grant recipients must acknowledge the support of Metro Vancouver on all promotional materials related to the funded program.
2. Grant funds must be spent in the organization s fiscal year for which the application is made.
3. Organizations making significant changes to the information provided in this application must discuss such changes with Metro Vancouver staff prior to implementation.
4. If the program(s) proposed in the organization s application is/are not commenced or completed, and there remains regional funds on hand; or if the program is completed without requiring the full use of regional funds, the Board directs that the outstanding funds be returned to Metro Vancouver through the Finance Department.
5. Information provided in the operating grant application may be subject to disclosure under the BC Freedom of information and Protection of Privacy Act.
Signature of senior staff person authorized to prepare form:
\ fa. Irte Jr§ eh, t1/4k.A.P% 3 NarnPritle
Signature of Chair/President of the Board of Directors; Candrina Bailey/ Treasurer L Name Title
By signing this form, we do solemnly declare that, to the best of our knowledge, the information give our application is complete and true in every respect.
DEADLINEFORSUBMISSION Mail or deliver two completed copies of the application form to the following location by Friday, August 29, 2008, 4:00 pm Metro Vancouver, Cultural Grants, Corporate Relations Department, 4330 Kingsway, Burnaby, BC V5H 4G8
004650889
RD-385 RCU-195 Metro Vancouver Cultural Grant - Green Thumb Theatre Regional Diversity of Audience
Green Thumb Theatre s audiences are largely composed (over 95%) of school aged children and adolescents. As our performances are mainly in school events in BC, we perform to one of the highest concentrations of visible minorities and immigrant populations in the country according to the 2006 census reports.
We do not track diversity data as part of the information we keep on our performances, and a limited or varied amount of data is available from districts. Census Metropolitan area of Vancouver is composed of approximately 18% school aged children and the total population is identified as being 42% as a visible minority. In approximating our audience s diversity we are confident that over 40% is composed of visible minorities plus a substantive aboriginal component.
Of significant note is the attention placed by GT on ensuring that economically challenged areas have an opportunity to receive a performance. We have for 4 years offered a free performance of each of our touring productions to a school who may otherwise not afford to bring this programming in. These performances are offered in Metro only. In addition to this we also have given schools through out the province, including Metro, who are financially stretched discounts where possible within our schedule.
Metro Vancouver General Statistics Population Diversity
Total Population 2,116,581 loo..:0 • Aboiloinal Population 40,216 1:9 Visible Minority Population 875,300 41,4
Per Cent Foreign Born Population in Selecte.d B. sties- 2006
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RD-386 RCU-196 The Green Thumb Players Society Operating as Green Thumb Theatre Board of Directors 2007-2008
Victoria Henderson President Occupation: Product Manger, Vevex Corp. Home Address: 1241 East 14th Ave. Vancouver, B.C. V5T 2P2 Home Telephone: 604.879.6360 Mobile: 604.649.6600
Home e-mail Kzkiiret (hard copy info only when possible) First Elected to Board: 1994
"iiiiMIWaNiatiaditilillMBOWaftiMOW611 Maureen McEvoy Past President Occupation: Therapist Maureen McEvoy Counselling Services Home Address: 2510 West 21 St Ave. Vancouver, B.C. V6L 1K1 Home Telephone: 604.733.3959 Work Telephone: 604.873.3278 (preferred) Fax: 604.733.3959 Home e-mail [email protected] First Elected to Board: 1993
Candy Saga Vice President Occupation: Barrister & Solicitor Babcock & Brown Home Address: 4056 West 27' Ave. Vancouver, B.C. V6S 1R7 Home Telephone: 604.221.6070 Work Telephone: 664.484.6053 Work Fax: 604.484.7165 Work e-mail: [email protected] First Elected to Board: 2003
Updated 8/27/2008 RD-387 pg. 1 of 2 RCU-197 The Green Thumb Players Society Operating as Green Thumb Theatre Board of Directors 2007.2008
Candrina Bailey Treasurer Occupation: CB Marketing Marketing Specialist Home Address: 104-1190 Pacific Street Coquitlam, BC V3B 6Z2 Home Telephone: 604.468.0301 Work Telephone: 604,752,583 1 Work Fax: 604351.9987 Home e-mail: [email protected] Work e-mail: candrinacbmarketinq.ca First Elected to Board: 2006
David Malicki Secretary Occupation: Program Coordinator, Business Development Group Langara College Home Address: #16 – 1091 Broughton Street Vancouver, BC V6G 2A9 Mobile: 604.307.4106 Fax: n/a Home e-mail [email protected] (preferred) Work e-mail: [email protected] First Elected to Board: 2004
Paula Rosehart Occupation: Youth Advisory Liaison Faculty Associate, Simon Fraser University Professional Development Programs Home Address: #307 – 3591 Oak Street Vancouver, BC V6H 2M1 Home Telephone: 604.738.3206 (preferred) Work Telephone: .506,6752 Work Fax: n/a Home e-mail [email protected] (preferred) Work e-mail: paula [email protected] First Elected to Board: 2005
Ex-Officio
Patrick McDonald Artistic Director, Green Thumb Theatre Ivan Habel General Manager, Green Thumb Theatre
Updated 8/27/2008 RD-388 pg. 2 of 2 RCU-198 Financial statements of The Green Thumb Players Society
June 30, 2007
RD-389 RCU-199 The Green Thumb Players Society
Table of contents
Auditors Report 1
Balance sheet 2
Statement of changes in fund balances 3
Operating Fund - statement of revenue and expenditures 4
David Northrup Capital Projects Fund - statement of revenue and expenditures 5
Statement of cash flows 6
Notes to financial statements 7-11
RD-390 RCU-200 Deloitte Deloitte Touche LLP 20316 - 56th Avenue Suite 225 Langley BC V3A 3Y7 Canada
Tel: 6 04-534-7477 Fax: 604-534-4220 www.deloitte.ca
Auditors Report
The Members, The Green Thumb Players Society
We have audited the balance sheet of The Green Thumb Players Society as at June 30, 2007 and the statements of operating fund revenue and expenditures, capital projects fund revenue and expenditures, changes in fund balances and cash flows for the year then ended. These financial statements are the responsibility of the Society's management. Our responsibility is to express an opinion on these financial statements based on our audit. We conducted our audit in accordance with Canadian generally accepted auditing standards. Those standards require that we plan and perform an audit to obtain reasonable assurance whether the financial statements are free of material misstatement. An audit includes examining, on a test basis, evidence supporting the amounts and disclosures in" the financial statements. An audit also includes assessing the accounting principles used and significant estimates made by management, as well as evaluating the overall financial statement presentation.
In our opinion, these financial statements present fairly, in all material respects, the financial position of the Society as at June 30, 2007 and the results of its operations and its cash flows for the year then ended in accordance with Canadian generally accepted accounting principles. As required by the Society Act of British Columbia, we report that, in our opinion, these principles have been applied on a basis consistent with that of the preceding year. 01A34, 7- 9/dte Chartered Accountants August 31, 2007
Member of Deloitte Touche Tohmatsu RD-391 RCU-201 The Green Thumb Players Society Balance sheet June 30
2007 2006
Assets Current Cash and short term investments $ 144,842 $ 145,544 Accounts receivable 16,552 24,265 Prepaid expenses and deposits 2,418 500 163,812 170,309 Cash and short term investments in: David Northrup Capital Projects Fund 21,488 14,830 Gerald and Sheahan McGavin Stabilization Fund 193,376 193,376 Capital assets (Note 3) 75,017 54,890 $ 453,693 433,405
Liabilities Current Accounts payable $ 55,333 $ 72,972 Deferred income 120,152 56,724 175,485 129,696
Fund balances Operating fund Unrestricted (11,673) 40,613 Net investment in capital assets 75,017 54,890 63,344 95,503 David Northrup Capital Projects Fund 21,488 14,830 Gerald and Sheahan McGavin Stabilization Fund 193,376 193,376 278,208 303,709 $ 453,693 $ 433,405
RD-392 RCU-202 1111. U 1 VV1I 111114111 1 ICIly %.,1 J 1..31/11...1.%:Ly Statement of changes in fund balances Year ended June 30
2007 2006
Operating Fund • Gerald and David Sheanan Net Northrup McGavin investment in Capital Stabilization Unrestricted Capital Assets Total Projects Fund Fund Total Total
Balance at beginning of the year $ 40,613 $ 54,890 $ 95,503 14,830 $ 193,376 $ 303,709 $ 297,128
(Deficiency) excess of revenue RD-393 over expenditures 233 (28,392) (28,159) 2,658 (25,501) 6,581
Interfund transfers (Note 7) (4,000) (4,000) 4,000
Purchase of capital assets, net of proceeds (48,519) 48,519 - Balance at end of the year $ (11,673) •$ 75,017 $ 63,344 $ 21,488 $ 193,376 278,208 $ 303,709
3
RCU-203 The Green Thumb Players Society Operating Fund Staternent.of revenue and expenditures Year ended June 30
2007 2006
Revenue Operating Grants (Note 4) $ 450,450 $ 448,800 Tour 301,492 338,248 Box office 10,830 7,581 Fundraising Donations (Note 5) 90,980 140,239 B.C. Gaming Commission 46,500 46,500 Special events 1,286 11,215 Royalty 30,156 32,263 Sundry 3,518 5,075 Endowment fund interest (Note 6) 11,268 9,995 Investment 6,246 10,007 952,726 1,049,923 ,Expenditures Production Artistic fees and salaries 258,033 362,527 Technical fees and salaries 113,931 103,419 Royalties 45,470 57,794 Publicity and promotion 79,824 55,845 Tours 32,408 34,170 Sets 29,833 41,702 Bad debts (recovery) (1,692) Theatre rent 8,814 14,013 568,313 667,778 Administration Administration fees and salaries 184,335 181,749 Amortization 28,392 19,041 Office 49,125 50,599 Fundraising 74,371 51,148 Accounting and audit 21,045 23,198 Rent 21,302 21,318 Travel 17,102 5,276 Utilities 4,400 4,274 Insurance 12,500 13,791 412,572 370,394 980,885 1,038,172
/Deficiency) excess of revenue over expenditure for the year $ (28,159) $ 11,751
4 RD-394 RCU-204 The Green Thumb Players Society David Northrup Capital Projects Fund Statement of revenue and expenditures Year ended June 30
2007 2006
Revenue Donations $ 1,575 $ 830
Special events revenue 4,301
McGavin Fund interest income 8,050 13,926 830 Expenditures Marketing, production and administrative activities 11,268 6,000
Excess (deficiency) of revenue over expenditures for the year $ 2,658 $ (5,170)
5 RD-395 RCU-205 The Green Thumb Players Society Statement of cash flows Year ended June 30
2007 2006
Operating activities Excess (deficiency) of revenue over expenditures for the year Operating Fund $ (28,159) $ 11,751 David Northrup. Capital Projects Fund 2,658 (5,170) Item not involving cash Amortization 28,392 19,041 2,891 25,622
Change in non-cash operating working capital Accounts receivable 7,713 (9,926) Prepaid expenses and deposits (1,918) 1,541 Accounts payable (17,632) 19,441 Deferred income 63,421 (7,747) 51,584 3,309 Funds generated by operating activities 54,475 28,931
Investing activity Purchase of capital assets (48,519) (25,251) Funds used in investing activities (48,519) (25,251) Change in funds during the year • 5,956 3,680
Funds at beginning of the year 353,750 350,070 Funds at end of the year $ 359,706 353,750
Funds are comprised of cash and short term investments for: General operations $ 144,842 145,544 David Northrup Capital Projects Fund ,21,488 14,830 Gerald and Sheahan McGavin Stabilization Fund 193,376 193,376 $ 359,706 353,750
6 RD-396 RCU-206 The Green Thumb Players Society Notes to financial statements June 30, 2007
1. Purpose and authority
-The Society s main purpose is to develop and produce new Canadian plays for young audiences and present them in schools, theatres and other community gathering places throughout British Columbia and the world.
The Society is incorporated under the British Columbia Society Act as a not-for-profit organization and is a registered charity under the Income Tax Act.
2. Significant accounting policies
These financial statements have been prepared in accordance with Canadian generally accepted accounting principles including the following significant policies:
Fund accounting
The Society accounts provide for separate fund balances to be maintained at various times in order to recognize restrictions imposed on the use of available resources. The balance sheet and statement of cash flows combine all funds. The Society follows the restricted fund . method of accounting for contributions.
i) The Operating Fund accounts for the Society s program delivery and administrative activities.
ii) The David Northrup Capital Projects Fund accumulates funds to purchase capital assets, leasehold improvements, costs relating to the acquisition of a permanent facility or extraordinary marketing, production or administrative expenses. These funds can only be expended by approval of the Board and must be expended for their intended purpose within three years of their allocation to the Fund. As per Board approval, interest earned from the Fund balances is recognized in the Operating Fund. The fund also accumulates endowment donations designated to be contributed to the Vancouver Foundation.
iii) The Gerald and Sheahan McGavin Stabilization Fund is comprised of funds provided by the Vancouver Arts Stabilization Team (VAST) during 1997 to 2001 to assist the Society in meeting working capital requirements and to fund new initiatives. The funds may only be used in accordance with a funding agreement issued by VAST and guidelines authorized by the VAST Board of Directors. This agreement requires the approval of the Society s Board for any expenditure from thefund as well as a plan to replace the funds over time. Effective in 2007 the Society s Board directed that interest earned from the Fund balances be recognized in the David Northrup Capital Projects Fund and designated for contribution to the Vancouver Foundation. Prior to 2007 interest earned from the fund was recognized in the Operating Fund.
Cash and short term investments.
Cash and short term investments include short-term investments recorded at the lower of actual cost and fair market value.
7 RD-397 RCU-207 The Green Thumb Players Society Notes to financial statements June 30, 2007
2. Significant accounting policies (continued)
Revenue recognition
Externally restricted contributions related to a Restricted Fund are recognized in that fund in the year received. All other restricted contributions are recorded in the Operating Fund in the year in which the related expenses are incurred.
Unrestricted contributions are recognized as revenue of the Operating Fund in the year received or receivable if the amount to be received can be reasonably estimated and collection is reasonably assured.
The Society does not record donated materials and services except for high value items used in the normal course of operations that would otherwise be purchased, and for which fair value is supported by an independent appraisal. Such items are recognized at fair value.
Deferred income and prepaid expenses
These items represent revenues and expenditures related to productions which will commence in the next fiscal year.
Capital assets and amortization
Purchased capital assets are recorded at cost, and contributed capital assets are recorded at fair market value at the date of contribution, Amortization is computed using the declining balance basis at the following annual rates: •
Vehicles . 30% Office furniture and equipment 20% Computer equipment 30% Theatrical equipment 20%
No amortization is claimed in the year of disposal.
Leasehold improvements are recorded at cost and amortized on a straight-line basis over five years.
Asset retirement obligations
Legal obligations related to asset retirement obligations are recognized when a reasonable estimate of fair value can be made. These obligations are recorded at fair value with a corresponding increase in asset value. The liability is accreted over the life of the asset to fair value and the increase in asset value is depreciated over the remaining useful life of the asset. This includes future removal and site restoration costs as required due to environmental law or contracts. Management has determined that the Society has no asset retirement obligations at year end.
8 RD-398 RCU-208 The Green Thumb Players Society Notes to financial statements June 30, 2007
2. Significant accounting policies (continued)
Use of estimates
The preparation of financial statements in accordance with Canadian generally accepted accounting principles requires management to make estimates and assumptions which affect the reported amounts of assets and liabilities at the date of the financial statements and the reported amounts of revenues and expenses for the period reported. Actual results may differ from those estimates.
3. Capital assets
2007 2006 Accumulated Net book Net book Cost amortization value value
Vehicles $ 100,578 60,803 $ 39,775 19,167 Office furniture • and equipment 13,287 10,279 3,008 3,759 Computer equipment 35,760 25,983 9,777 8,894 Theatrical equipment 56,202 36,978 19,224 18,240 Leasehold improvements 10,298 7,065 3,233 4,830 $ 216,125 $ 141,108 $ . 75,017 $ 54,890
9 RD-399 RCU-209 The Green Thumb Players Society Notes to financial statements June 30, 2007
4. Grants
2007 2006
Canada Council Operating $ 213,000 198,300 Touring 5,100 16,000 Other 15,000 218,100 229,300 Operating B.C. Arts Council 94,000 90,000 City of Vancouver 57,800 43,000 Greater Vancouver Regional District 5,000 4,000
Programs B.C. Ministry of Health 35,000 Victim and Community Services - B.C. Ministry of Solictor General 5,000 B.0 Ministry of Solicitor General 25,000 ArtsNow (Legacies 2010) 10,000 - CHRC Project 5,000 Spirit of BC 8,500 17,500 Human Resources Skills Development 2,050 - Vancouver Foundation under the Medici Program. 50,000 - Total grants received $ 450,450 $ 448,800
5. Donations
2007 2006
Foundations 16,450 43,150 Corporate 70,400 93,700 Private 4,130 3,389 $ 90,980 $ 140,239
10 RD-400 RCU-210 The Green Thumb Players Society Notes to financial statements June 30, 2007
6. Endowment fund
Endowment fund contributions totalling $164,500 have been made to the Vancouver Foundation in the name of Green Thumb Theatre for Young People Endowment Fund. Under the terms of a Deed of Gift established in 1984, the capital amounts will remain the property of and be administered by the Vancouver Foundation. Income received from this fund is available for either operating or capital expenditures. The fund accumulated since 1984 from contributions by the Society of $84,500 and matching contributions of $80,000 by the Vancouver Foundation. Income is allocated to the Society based on the market value of the endowment fund investment which was $245,896 at-June 30, 2007 (2006 - $227,441). Funds designated for future contribution to the Vancouver Foundation are held in the David Northrup Capital Projects Fund.
7. Interfund transfers
During the year the Board of Directors resolved to transfer $4,000 from the Operating Fund to the David Northrup Capital Projects Fund for expenses related to staff changes. During the year $2,761 has been expensed, with the remainder carried forward to future years.
3. Contingencies
The Society has issued a letter of guarantee in the amount of $34,600 as requested by the Canadian Actor s Equity Association. The guarantee is secured by a registered general assignment of book debts and a collateral security agreement hypothecating funds in the bank account.
L. Commitment
The Board of Directors committed to make a contribution of $50,000 to the Endowment Fund by December 31, 2007. The contribution is to be comprised of fundraising and earned revenues directed to the Endowment Fund with any required balance derived from a transfer of funds from the McGavin Fund in accordance with policies in place for that fund. At the end of the year the accumulated balance held in the David Northrup Capital Projects Fund for contribution to the Endowment Fund is $14,756.
LO. Financial instruments
The fair values of cash and short term investments, accounts receivable and accounts payable approximate their carrying values based on their liquidity and short-term maturity.
RD-401 RCU-211 Green Thumb Players Society Draft Budget - 2008/09
Budget 2008/09 REVENUE
PERFORMANCE FEES Performance Fees - Touring 286,250 confirmed to date Co-Production Income 14,000 Belfry Performance Fees - Box Office 32,800 TOTAL PERFORMANCE FEES 333,050
GOVERNMENT GRANTS Canada Council - Operating S 234,000 confirmed Canada Council - Touring Office 21,000 15,000 for cranked confirmed Other 1,000 travel grant - Patrick Total Canada Council Grant 256,000 B C Arts Council - Operating 121,000 confirmed B C Arts Council - Project Grant interim- supplement Total 8 C Arts Council Grant 121,000 City Of Vancouver - Operating 55,000 confirmed City Of Vancouver - Project Total City Of Vancouver Grant $ 55,000 other other GVRD Operating Grant 10,000 applic, In process other 5,000 community victum services pending Human Resources Skills Development TOTAL GOVERNMENT GRANTS S 447.000
FUNDRAISING REVENUE Medici 35,000 confirmed Donation - In Kind Donation - Corporate 135,000 65% received Donation - Individual 7,500 Donation - Foundation S 54,000 25% confirmed Total Donation 231,500 Includes MEDICI
Special Event - 1 1,500 Special Event - 2 Total Special Event Gaming Income 50,000 TOTAL FUNDRAISING REVENUE 5 283.000
OTHER INCOME Sundry, Scripts Income 1,000 Sundry Hall Rental Income no longer have rentable space for 08/09 Sundry Rental Income 1,000 Total Sundry Income Membership Fee Royalty Agency Income 15,000 Bank Interest Income $ 5,000 Endowment Fund Interest Income 14,000 Total Interest Income Gain On Disposal Of Auto 3,500 Insurance Claim TOTAL OTHER INCOME 39.500
TOTAL REVENUE S 1.102,550
RD-402 RCU-212 EXPENSE
PRODUCTION EXPENSES x Salary - Equity Actors $ 132,000 Per Diem, hotels - Actors 5 67,500 FEES - Director $ 20,500 Designer Fees - Set $ 14,500 Designer Fees - Costume/prop $ 2,500 Designer Fees - Lighting $ 11,500 Royalty - Author $ 18,000 Playwright Commission $ 5,000 Composer Fees $ 5,000 Royalty - Composer • - 5 . 2,000 Study Guide Writer Fees S 8,000 x Salary Benefits - Stage Mgr $ 54,400 x Per Diem,hotels - Stage Mgr $ 26,500 x Driving Fees - Stg Mgr . $ 5,000 Stg Mgr Salary Benefits 5 2,275 Creative overhead salary/fees Expenses S 79,500 Artistic Direction, other creative overheads
SUBTOTAL CREATIVE 454 175
Production Overheads $ 79,800 Production Management, Tour coordination expenses x Technician/ASM 5 3,150 Fees - Carpenter $ 13,500 Stagehands/Freight packers $ 8,500 Fees - Costume Buyer $ 6,500 Fees - Painter $ 8,500 Sets $ 10,000 Prop $ 6,500 Costumes $ 3,500 Hair $ 1,500 Sound 5 4,000 Special Effects $ 600 Lighting Materials $ 4,000 Designers Materials $ " 500 Running Costs $ 1,600 Rehearsal Hall Rental $ 9,000 Workshop Rental S 6,000 Theatre Rent $ 12,500 Delivery/storage $ 1,600 Study Guide/scripts $ 1,500 Photo Call $ 4,000 Publicity $ 3,000 Showcase Expenses $ 5,000 Immigration Documentation $ 1,500 Marketing $ 18,000 Box Office Commission 5 1,200 Agent s Fees $ 3,000 Opening Party $ .1,000 Postage/Xerox/courier $ 1,000 Telephone $ 2,000 Bank Charges $ 500 Van Rental $ 2,000 Travel Insurance 5 1,000 Van Repairs $ 4,000 Taxis, Ferries $ 2,200 Shows plus flat overhead allow Gas $ 10,000 from shows less repairs above Tour Travel - Airfare $ 5,000 Tour Travel - Airfreight $ 5,000 Other Personnel Travel $ 700 W C B Expense $ 1,200 Van Insurance $ 7,200 Misc.- House/Safety $ 1,400 TOTAL PRODUCTION EXPENSES S 262,65Q-
RD-403 RCU-213 ADMINISTRATIVE EXPENSES
Admin Salary. $ 143,500 excludes fundraising accountant only El Expenses $ 6,000 All expense depts. CPP Expense 5 9,500 All expense depts. Extended Health Expense/Benefits $ 8,200 All expense depts. RRSP Expense $ - Total Salaries Benefits 5 167,200 Office Supplies (Xerox) 5 8,000 Postage $ 1,000 Equipment Maintenance $ 6,000 Courier $ 500 Admin Telephone $ 4,500 Admin Travel 5 5,000 Admin Entertainment $ 1,000 Legal Fees S 1,500 Accountant $ 26,500 Audit Fees 5 5,000 Liability Insurance $ 1,500 Membership Dues 5 5,000 Board Meeting Expenses $ 750 Bank Charges $ 500 Conference $ 3,000 WC B Expense $ 1,600 Publications/Subscriptions $ 500 Program 5 1,500 Promotion/Advertising S 4;000 Front Of House Display $ 800 Sales Contact $ - 15,000 Contact - Per Diem $ 3,400 Computer Software $ 4,000 TOTAL ADMIN EXPENSES S 267.750
FUNDRAISING EXPENSES Fundraising Salaries 37,000 Postage - Fundraising 1,000 Xerox - Fundraising 5 500 Telephone-Fundraising 100 Fundraising Meeting Expenses 500 Subs/publ - Fundraising 250 Special Event - 1 $ 1,000 Other 1,000 TOTAL FUNDRAISING EXPENSES S 41.350
THEATRE OPERATION EXPENSE Office Rent 37,800 Short term lease - long term facility plan pending Storage Rent 5,500 Building Insurance 11,000 Utility 1,800 Janitor Services 500 Cleaning Supplies 500 ANNUAL THEA OPERATION EXPENSES S 57.100
OTHER EXPENSES Staff Professional Development 3,500 Staff Entertainment S 750 Board Retreat/Training 1,500 TOTAL OTHER EXPENSES S 5.750
AGENCY EXPENSES Royalties Agency Fees 13500 Agency Xerox 120 Agency - Postage 5 50 Agency -Telephone 50 TOTAI AGENCY EXPENSES S 13120
TOTAL EXPENSE $ 1,102,495
NET INCOME $ 55 . Generated On: 05/13/2008 RD-404 RCU-214 Strategic Planning Summary 2004- 2009 GreenThumb Theatre Growth Stability - the next five years.
Green Thumb Theatre creates and produces plays that explore social issues relevant to the lives of children, youth, and young adults. We provide theatre that celebrates the language and stories of Mission Statement: today s generation and culture to stimulate empathy, debate and critical thinking.
We believe in the empowerment of youth, and that the theatre can play a fundamental role in this function. Key Values: We believe in the Arts as education, and that arts education, and exposure to the arts has intrinsic value. We develop and produce original work, largely Canadian. We are a professional theatre organization, using professional actors and , craftspeople with a fully professional staff.
Strategic planning is an on-going function of the Board Staff. The board will undertake a retreat once per year to review, update or otherwise approve the strategic initiatives of the organization. At lease once every three years the staff will engage in a detailed assesment of organizational goals and objectives and participate in a formalized SWOT analysis and goal planning for the organization AND staff.
Objective Goal Needs Assessment/Evaluation Key Dates Key HR Resources Actions / Activities Benchmarks Expense Factors Primary Revenue Source Other Notes
Current audience demographic in GVRD is 38-60 primarily. 6 increased ticket sales (minor 25,000 1st 3 yrs) / Inceased RecurringRecu Formalize mainstage programming regularily producing co. for target fundraising (40,000) / directed funds from accumulated MEDICI Grant received to increase (see also below) All Staff. Also requires AD programs 2 activites per seaon as a key part of the compay s demographic - usually 1 increased production costs of surplus for initial 3 -5 years McGavin Fund may Fundraing capacity and to fund 1 planning 2005/06 increased marketing leading to 3 per in seasons 4 and activities. Programming expansion productionea per yr. capturing min. 75,000 be used to underwrite partial costs for start up 3 staff cost for iymplementation activity/staff resources beyondond to produce for 17-35 demographic. <2% of theatre audience total. Age seasons. Pay back plan to the reserve fund not to be marketing/fundraising HR 06/07 season RD-405 demographic is one category up longer than 5 yrs. from current GT teen market.
Currently commissioning 1-2 elementary scripts per yr. 1 teen each 2 yr, and occassional young AD, Co. Manager, either staff Commissions (priority order) Increased fundraising (min, 10k per season for this adult commission. To support CC Supplemental awarded - Increase and formalize 2006 / 2007 Season or contract Artistic Associate 1.Teen (high School) program). Exisiting Northrup Funds to underwrite progrm initiative need to 15,000 - 35,000 per season suffiecient for 90% support of commissioning program on-going for commissions or directing 2.Mainstage Young adult (17-35) balance of expense. Can Council supplemental grant if commission 1 teen per season, 3-4 program. assignments. 3.Elementary successful new young adult scripts in the next 3-4 yrs. Plus maintain elementary commission
Brand away from exclusive 2006/07 Season - Logo - Kihada New Logo/Wordmark. Printed Design, print production, web Arts Now grant. Fundraisng required for back-end ReBranding association with "kids Completion by Sept. Design/Marketing Committee, materials redesign, web design design back end rebuilds modifications on web. Programming" 07 GM AD
2006/07Season Support for increased fundraising Start, Complete Dec. capacity. Increase person by 150% 2008 with Consultant (MCR), Database Case For Support - Long Range over 3-5 yrs (from its curretn low BoarFundraisingd GM, Consultation, Case for support and fundraising brochu upgrade/purchase, additional MEDICI Fundraising Plan levels). Increase corp by 20%, re M anaeg r prospect management major gift staff resources Increase foundation by 15%. Gov t campaign funding project flat implementation.
RCU-215 Strategic Planning Summary 2004- 2009 GreenThumb Theatre Growth Stability- the next five years. Goal Needs Assessment/Evaluation Key Dates Key HR Resources Actions / Activities Benchmarks Expense Factors Primary Revenue Source Other Notes
Secure major gift for at least one mainstage . Secure at one significant 2 productions scheduled One additional marketing Mainstage Programming Programming. See needs above. 2007/08 Season Staff sponsor for 2nd mainstage. Rights or operating, working capital reserve, fundraising major gift (535,000 Westcoast production expenses- 67,000, commission Negotiation on signature reduction secured) projects 08/09
Secure new long term lease or amenity Move Systems (costed 26k) Current facility slated for eventual bonus, admin, rental space rehearsal Restricted Capital reserve! In yr 2 beyond rental increased operating expense demolition. Inadequate rehearsal sm public access Location Primary income. Capital expenses, City cap grant, Van Found Facility Summer 2008 Staff (est. 20k 1st yr, 5k each facility. lnsuffiecient community (on-going): Great Northern Way cap Grant, BC Hydro cap grant, ancity cap grant with succeeding yr). Cap, leasehold contact in current location. Campus Secondary: Salient Cap contribution form co. of 25 -40 k 50 - 125k Group, Bailey Development
3 productions - (2 new script potentials from commissioning) Summer 2009 increased Medici Funding ends-marketing Mainstage Programming see above 2008/09 Season Staff review evaluate success and expense Ticket sales, Fundraising • oroduction/marketing staff needs self sustainability factors and adjust on-going program model.
On-Going Priority seasonal Staff continue elementary high school tours - min 1 new production per season. RD-406
RCU-216 Metro Vancouver Cultural Grants 2008 - Criteria Checklist
Organization Name 6G.% ARA ?> (... Snci.. -!r--3
Non-profit society, registered 2 yr or more ca Ongoing paid professional adminstrative and artistic contributors 3 (i), " = 0 Well run and functioning organization (defined mandate, good admin, business plan) ›, a Diversified revenue base including all levels of government funding u.1 Demonstrate leadership in regional arts and cultural development Cera,c4). Draw more than 50% of audience or patronage from 3 or more municipalities in addition to own g Current Board of Directors v/ WI E Financial statements (2003 -2005) mE C.> r::) Projected budgets to match years of funding requested \./
0) cr Table of contents from business plan or equivalent document Y a) cE Demonstrate regional diversity of audience or patronage
Ongoing commitment to the program(s) providing regional service 10/
Contribution of eligible program(s) providing regional service: Cultural Tourism v/. ca a) . --, V/ U– Contribution of eligible program(s) providing regional service: Regional Tourism •-• E Contribution of eligible program(s) providing regional service: Strengthened information awarness \i/ ca (f) a) 0 Contribution of eligible program(s) providing regional service: leveraging sr.govtinvestment
Proportion of program delivery provided to audiences outside home municipality 3
Contribution to diversity of service throughout region and/or audience development V/.
Comments
Amount Requested t 0 000Q° )
Amount Received •
RD-407 004651843 RCU-217 ,INTO k"
Metro Vancouver Cultural Grants 2008 Application for Region-Serving Arts and Cultural Organizations
Applicant Information
Name of organization (legally registered name): Pacific Ballet .11r4ishColi.iWi!4ta:$ociety
Address 677.:DPViO St:Oth :FI6or.90:0400.0g.;C.1/,613::;q(;„
Mailing address if different:
Telephone: 604 .73 500$:
Fax: 0 4.1 7324141. 7
Email: Sh644@ballatbc4Oni:
Website:
Contact person, and title, regarding information contained in the grant application: Susan H 0 warck:EkecUtilie
BC Society Act Number 5 :.9009052
Date Registered: Dec:
Federal Registered Charity #: 11.907$0341IR0001
Fiscal year end: June 30;
Grant Request for 2008 fiscal year $ 19;000
Professional Status and Membership
Staff on payroll for Artistic personnel (directors, Administrative, production, previous fiscal year curators, performers, etc.) technical personnel • Full time 2 7
Seasonal full time 17 0
Permanent part time 0 3 Seasonal part time 1 0
Contract 0 17
metro vancouver
RD-408 RCU-218 Number of society members Voting members (excluding Board) :n/a .
Number of Board members Number of non-Board volunteers 1.8
Has your organization prepared a business plan?
If yes, in what year was that plan created and last revised? ettaChing:cLiftent years bOdget
Please indicate the levels of financial support your organization receives from government:
funding by fiscal year type of 2006 -2007 2007 -2008 financial support Comments Home grants $251,760 $262,650 Municipality directly paid staff salaries or benefits other
Provincial grants $300,000 $347,500 gaming revenues (lottery, casino,
Federal Canada Council $316,000 $391,000 Other
Region-wide Leadership and Services Please limit your response to a maximum of 250 words (half a page) per question
1. Describe how your organization provides regional leadership related to its mandate or mission, including what makes your organization unique in the region.
Ballet-tritisOCOlUnIbialiBBOis a bold, provocative and innovative ballet company with a strong classical baSejthat makes a uniti. -. ue and valuable contribution to the art and development of dance, BBC commissions, creates, purchases, and remounts contemporary, ballets that it performs for regional, national and international audiences. Atxhe core of its activities, BBC presents the danceAlive! Series, featuring, local, national and international artists of tkr highest artistic standard, to serve the regional ballet and dance audience with-a-rich artistic arid well-rounded:. ballet experience. More than a regional company, BBC presents work that appeals to international audiences with its: universal themes and aspects of dance that gives it the ability to connect with audiences of all ayes and tastes. FU.rihermofe;ifie durrpt,;WP.d< of BBC is truly of-BntislI,Cpturvbia; it is original work that emanates from this geographic and. culttiral milieu and does not seek to err4-utate any other-company Or aesthetic. We focys:qn develoPihrlall aspects of the art from a Canadian point of view, consistentlycollaborating with Canadiamartists:The corn cornMitte tcr-arts.eduiatiOn4and training that plays a critical role in developing, aspitirio....0aRcets; anciyoung .OpreographerSpOtonlY• fattlie lfuture of BBC but also for the Canadian dance.and ballet community the cofn lititiiiitybutreach aspediSOf our education programs engage young people-throughout British Columbia through special presentations and learning Opportunities that offer life-enriching experiences. Finally, BBC is committed to balancing its consistent artistic excellence with a mandate to ensure increased a udienceattendane anti fiseal responsibility.
RD-409 RCU-219 2. Briefly describe how your organization provides region-wide services in the context of the following objectives a. cultural tourism b. regional touring c. strengthened information and awareness services throughout the region
A. CULTURAL TOURISM Ballet Britisi Columbia performs annually at yancouver s 2800 seat Queen Elizabeth Theatre in the fall, winter and spring s welhii .ra:fall engagement at the Centre in Vancouver for Performing Arts. The company aldpartakes in edmmunityiperformances,l local and regional tours, ten audience engagement.activines and programming for children anclyoutn, Over 60000 guests see Ballet BC presentations each season. B..B.EdibNA4,To:yfiNG BBC partakes In t :bi-annual regional tour, which spans the Vancouver Surrey, Bu rnaby, North Vancouver, White Flock, Langley and-Abbotsford...BBC's regronal,tours strengthen the company s reach into each tour cornfriOnity and act as-an.enci0. enient of theorganiza0OniiPrbfessionaliSM, entertainment value, and commitment to d r audien ces. BBC Willprovide opportunities for its dancers tb Perform in many communities and to reach audiences throughout western Canada, BBC will also offer performances, open reh earsals, master classes, workshops/talks aria other community engagement opportunities while on tour. C. STRENGTHENED INFORMATION AND AWARENESS -SERVICES THROUGHOUT THE REGION In addition to the bi-annual tour, • 13Br annually tours toia group of elementary schools in the regional area as aiaart of the company s seven education and outreach programs. The company s unique, interactive program introduces ballet to elementary and middle school students in a fun and informative format. The performances are fully moderated by.two BBC dancers, to recorded music and take place in school gymnasiums and cafeterias. Included are demonstrations of key ballet elements starting with a interactive sample ballet class, excerpts from reperibire• overview of the provided teacher s guide which includes the history of ballet, information on a list list:cif topids Nrai$Cussicin and then finally a question and answer period between the dancers and students.
In which other Metro Vancouver municipalities do these activities take place if offered outside your home municipality?
BBC presents a bi-annualiGreaterVancouver Regional Dance Tour, with engagements in Vancouver, Surrey, Burnaby, North Vancouver, White Rock, Langley and Abbotsford municipalities.
13.01!gtirl:..thei.$01ools,hastours.10 elementary and middle schools in Vancouver, North Vancouver, West Vanc.ouver: F140ftbtltiitlairii, Coq u itra , Richmond, Abbotsford, Delta? and White Rock.
RD-410 RCU-220 3. What proportion of your annual budget is, or will be allocated to, your organization s region-wide services or programs?
B13,C allocates 85% of its annual budget to its region-wide services and programs. Our expenses in repertoire creation, per formances,production, marketing and Publicity, fundraising and administration costs are alltpwards the organ izatio n s,gbal to make a valuable contribution to the, community with the art of dance. The remaining 45% represents the company s tour expenses. This has been taken out as this tour will bet the province and-not , the region. (The regional tour is bi-a I nual and will resume next year)
4. What was your total audience or patronage over the past year? What proportion is from outside your home municipality but within Metro Vancouver? Briefly explain how you track this information.
The 207-2004,..hac1-49,623 single ticket and.subscra pti on. patrons. 479 of these audience memb ers are froth outside our home miinicipalipt but within. Metro Vancouver.
do not include patrons from our regional tourlast year, which Intl Uded -performances in Burnaby, North and Surrey_ Including these patrons would on ly•incsease the percentage as the majority,: Of these audience members are from the immediate area of those performance venues.
furtherrnore;:these.humbers-:also •do not include students --from our Ballet in -the Schools program frOM last year, which included ff..j.fOilOwint..rtunicipalltie5.:>Orrey, Port Coq uitlarn; Coquitlarn and North Vancouver. ficgain, it #0 .- wereiciiii0tude,the students from these schools, the percentage would increase.
This information is,,tra0.04throuoh:00, :li44ting,:system;,:.17,.esittura. Tessiturais a software prograMithatis:uSod.hSa. large group of premier aits OrganiatiOnS;IhatireludesPerfOrlriing,...Aft syfilOhoO,Or4he$.tfaand MiiseuMS::POrM4riagerof Gue4tlerViaSdObk§lafter.thethainterartee4nddatathinin:01::, Of 11-4:infOrtlittO.1.-t.
RD-411 RCU-221 5. What are your organization s objectives for audience development in the region? How does your existing or proposed program advance those objectives?
dBBC is committed to reaching wider audiences in the region by not o nly continu ing to present its audiences with arKe programmes that are, unique to contemporary ballet but also to actively go into the communities to engage and enriclitheir experience -0f the artform. The organization- aims to reach moremunicipalities munici alitlei within GVRD in,g its ibiTannual tour arid also to ncreaseincrease the number of schools and students in its Ballet in Schools program. Governriientfunding of these. wo programs would greatly assist inthis endeavour to further develOP audiences in the region.
One of the company achieves this goal is through the bi-annual regional tour where the copany.Presents . . . shows. ini.rn. . ..unicipa.ti.ties such•as Van.. er.,, Surrey, 3urnaby, North Vancouver, White Rock, Langley and : Abbotsford.• . • • TheP anntrakiBallet in the e Schools programpro endeavours to reach out to children by visiting elementary andry midcfG schools iri GVRD ThiRsDp,roingcrluiamd benefitl, about 1 0,n00 schoolol children per year, reaching across the different. le the scho ols eas• s e of Vancouver as well munici palities of the V the west and t id d Surrey, ., Part coquittarri, Coquitlam, North Vancouver,CI:M yer We estst Vancouver, 2"tAb bsio tsford,f R 1.- White Rock. Th sThis u, ri.i.cieue educational program introduces balletp to students in a ffun andd ihte Lie,1 e°eb rinu dvti r apolensolmt that introduces :ailiotinfa way that engag i ng them to partici ate not only during the pe e rf. . ormanceo rramccat iril ; ,nco:tragingencouraging them to xp e u er afterwards.
6. How do you plan to use the Metro Vancouver Cultural Grant in the current fiscal year?
1:3BCrespectruily requests financialassistance to support our Ballet in the Schools program. The support from this grant would go towards developing our _tour to reach more students and schools in the regional area. We aim t reach all across the GVRD including schools on the westand east sides of Vancouver as well as Bowen Island to Maple Ridgeabd from Port Moody to White Rock. In addition to reaching out to more schools and consequently more students, the company will also use the funding to assist in the costs of putting on such a tour. This includes expenses such as equipment rental, transportation, sound and lighting-crew, costumers, carpenters, wardrobe, marketing and publicity, expenses.
RD-412 RCU-222 Board Members
Salutation First Last Title/Occupation Mr. Graeme Barrit President Mr. Walter Berukoff Chairman CEO Ms. Janice Cameron Retired Ms. Melanie Ferrandi Investment Advisor Mrs. Stephanie Friedrich Investment Banker - Retired Mr. Noel Golden Partner Mr. Bill Greenbaum CEO Dr. Peter Hannon, MD . Mr. Stephen Kennedy Vice President, Business Planning Mrs. Ginny Strang Ms. Wendy King Corporate Counsel Dr. Kevin B. Leslie Mrs. Jane McLennan Retired Ms.. Main Murchison Consultant Mr. Robert Pirooz VP, Legal Affairs Mr. Janice Roper Partner Mr. Thom Weeks Principal Architect Ms. Cheryl Yaremko Controller
RD-413 RCU-223 PACIFIC BALLET BRITISH OLLIVBIA SOCIETY OPERATING AS BALLET BRITS COLUMBIA
Striving to Excel!
John Alieyde
•
Susan ICE. Howard flrj r Noel Z. Golden r
RD-414 RCU-224
2007 ANNUALREPORT 11° 4ALET BRITISH COLUMBIA JOHN ALLEYNE ARTISTIC DIRECTOR I TABLE OF CONTENTS
2 Mission Statement, Strategic Intent and Vision
3 People
4 Artistic Director s Report
5 Executive Director s Report
6 President s Report
7 Special Thanks
10 The Season
14 Special Events
17 Financial Position
18 Financial Synopsis
Ballet British Columbia is generously supported by:
The Canada Council for the Arts The Government of British Columbia through the British Columbia Arts Council The Department of Foreign Affairs and International Trade Canada The City of Vancouver Greater Vancouver Regional District Canadian Heritage
BA rnsig a 1,12+ 131:1-11H COL MAMA Tht Crain Comma :vei gn Iry Reperai COLUMBIA Comeid dm Arts de Can.. ARTICOyNCIL 2.87: Pat.rake hip vuiCOUvte Douict 11.
BALLET BRITISH COLUMBIA 1 2007 ANNUAL REPORT 1 RD-415 RCU-225 MISSION STATEMENT
Ballet British Columbia is a bold, provocative and innovative ballet company that makes a unique and valuable contribution to the art and development of dance.
STRATEGIC INTENT
We will achieve national and international recognition across artistic disciplines as an important cultural institution.
VISION OF CREATORS
Ballet British Columbia was created in 1986 with the recognition that Vancouver had always been a hotbed of dance 1 talent and the training ground of many internationally recognized artists. Vancouver, Canada s third largest city, was the home to a major symphony, opera and theatre company, but not yet to a professional ballet company. In . announcing the company s creation, David Y.H. Lui stated, "It is the intention of the Board, led by President Jean 1 Orr, that Ballet British Columbia take hold and fire the imaginations ofpeople in Vancouver and all of BC." Founding Artistic Director Annette av Paul said, "Vancouver is poised on the edge of internationalism and the time has come for it to develop a ballet company of international stature." Under the inspired artistic direction of John Alleyne, this dream has become a reality. 1 1 1
BALLET BRITISH COLUMBIA I 2007 ANNUAL REPORT 2 RD-416 RCU-226 2007 ANNUAL REPORT 44111- BRITISH COLUMBIA JOHN ALLEYNE ARTISTIC DIRECTOR PEOPLE
John Alleyne Dr. Peter Harmon Denise Gingritch Ballet British Columbia s Artistic Director Steven Kennedy Jaclyn Murray Healing Network Wendy King Dyers Vince Walker, The Dance Dancers Douglas Knowles, Q.C. Isabel Bloor Centre Therapy Clinic Stephana Arnold Michael Macdonald Milliner Wilson Banwell Human Kai Davis Jane McLennan Solutions TM Leon Feizo-Gas Robert Pirooz Administrative Staff Dr. Sepehr Rahmany Alexis Fletcher Tracie Watson Susan K. E. Howard Jericho Sports Maggie Forgeron Thom Weeks Executive Director Orthopedic Physiotherapy James Gnam Clinic Fei Guo Artistic And Production Staff Bharti Ben Patel Jones Henry Sylvain Senez Financial Controller Edmond Kilpatrick Ballet Master Natasha Klein Tara Lee Andrea Hodge Director of Development Simone Orlando Ballet Mistress and Marketing Donald Sales Janet Lea Michelle Pullen Shannon Smith Manager of Major Gifts Makaila Wallace Director of Artistic Jennifer Passas Chengxin Wei Operations Paul Armstrong Kathleen Duggan Manager of Corporate mrector, Mentor Program Director of Production Sponsorship and Special Iarquita Lester Brent Belsher Events Jeannie Longacre Mentor Dancers Tour Coordinator Sacha Medine Mackenzie Alcorn Coordinator, Individual Marcia Lucas Kendal Bogan Investment Technical Coordinator Ai Boshiyama Barbara-Lynn Pollard Kathryn Crawford Kate Burrows Guest Services Coordinat Wardrobe Manager Marie Christine Falcon Carrie Innes Shannon Ferguson Adrian Muir Juana Samper Magaly Gates Lighting Coordinator Sales and Promotions Jacqueline Lopez Randy Biro Manager Master Carpenter Board of Directors Laura Murray 2006 — 2007 Laura South Ken Mazer Noel Z. Golden Board Operator/Stage Publicist and Publications President and Chair Electrician Coordinator Stephanie Friedrich I nga Pedersen Zachary Browman VP Development Stage Manager Development Marketing Graeme Barrit Norma LaChance Assistant VP Strategic Planning Linda Chow Ana Alvarado Cheryl Yaremko Amy Brockmeyer Pedro Peters Treasurer Cutters Office Coordinator Mairi Murchison Corporate Secretary Christine Pampel 1 Directors Alison Roy Walter Berukoff Amy Brockmeyer Melanie Ferrandi Patrice Yapp Stitchers
BALLET BRITISH COLUMBIA I 2007 ANNUAL REPORT 3 RD-417 RCU-227 2007 ANNUAL REPORT BRITISH COLUMBIA JOHN ALLEYNE ARTISTIC DIRECTOR ARTISTIC DIRECTOR S REPORT JOHN ALLEYNE As Artistic Director of Ballet. British Columbia, I strive for the highest artistic values and standards with a unique company that celebrates individual personalities and strengths; a company of diversity, beauty and creativity; and a company that presents repertoire of the highest artistic principles from the international world stage, to daring new works commissioned from gifted creators.
Ballet British Columbia continues to be an innovative, ground breaking, risk-taking contemporary ballet company with a strong classical base comprised of individual artists - dancers with strong character, technique, artistry and athleticism. My vi sion for Ballet BC includes:
Repertoire: to continue to enhance our repertoire with great international work to compliment our current works
Choreographers; to renew a commitment to alumni creators through commissioning works and supporting these artists through their choreographic journeys
Dancers: to provide Ballet BC dancers with more competitive levels of compensation, particularly at the lower wage. range; and to continue to provide dancers with a broadening style of work that demands a greater use of classical technique
Music: to present programs to live music, whenever possible
Audiences: to nurture the relationship with our audiences – providing them "windows" of accessibility and challenge to better view the beauty and the complexity of dance. Maintaining a dialogue between the art – the institution – and the audiences.
As you will see from the artistic activities outlined in this report, we continue to work diligently to fulfill these goals and objectives.
I bow to the commitment of our dancers and applaud their passion to excel. This is a wonderful company and I am proud to be associated with it.
BALLET BRITISH COLUMBIA 1 2007 ANNUAL REPORT 4 RD-418 RCU-228 LET BRITISH COLUMBIA 2007 ANNUAL REPORT JOHN ALLEYNE ARTISTIC DIRECTOR EXECUTIVE DIRECTOR S REPORT SUSAN K.E. HOWARD
I came to this position on October 16, 2006, having served Ballet BC as Director of Marketing and Development for two seasons. The transition happened well into the fiscal year and after the start of our dance season in Vancouver. Thankfully, my familiarity with the organization s staff and operations, facilitated a smooth transition.
I would like to take this opportunity to extend my personal gratitude to our talented staff and dedicated board of Ballet BC for their support during this change in leadership. And I also wish to thank our wonderful supporters and volunteers who welcomed me and helped to ensure the evolution of this dynamic company.
Together, we produced a magical season of ballet, not only on the main stage series in Vancouver but in presentations in other communities in BC and Washington state - a season whose artistic merits were unprecedented in the history of this company.
I continue to be amazed at the generosity of our donors, the adoration of our audiences and the dedication of our artists, our staff and our board. Together, I believe we can build an even stronger company in the season to come and I invite each and every one of you to participate in our continued successes and to celebrate our achievements.
Susan K.E. Howard Executive Director
BALLET BRITISH COLUMBIA 12007 ANNUAL REPORT 5 RD-419 RCU-229 2007 ANNUAL REPORT .-BALET,BoRHNITALTicACROTISLTIUCDMIABEcITAOR
PRESIDENT CHAIR NOEL Z. GOLDEN
This is the fifth consecutive year in which I have had the privilege of delivering an annual report as the President and Chair of the Board of Directors of Ballet British Columbia. However, this year I am delivering this message to you knowing that I am concluding my service to Ballet BC in this executive role. I am excited to be continuing on as a member of the Board of Directors, but to play a supporting role for the coming year.
Over these last five years Ballet BC has had many successes and been faced with many challenges. Each year Ballet BC has embraced change and has risen up to face the obstacles before it. 2006/2007 was no different.
The 2006/2007 year represented another pinnacle in artistic achievement for Ballet BC. Notwithstanding this success, Ballet BC continued to face challenges, particularly with its finances. However, with continued fiscal prudence, implementation of the strategies developed by the Board and staff and lots of hard work, Ballet BC should also overcome these hurdles.
Each year I watch Ballet BC reach for new heights and I continue to be impressed with what is accomplished both on and off stage. But all this comes at a great cost. We must not be blinded by this beauty and forget that this art is only possible with blood, sweat, tears and money.
Ballet British Columbia is a beacon of excellence in this province and has established an international reputation. It has blossomed into a thing of beauty to be celebrated and nurtured. For that I want to thank everyone involved, including our generous supporters, our beautiful dancers, our dedicated and capable artistic and administrative staff and my wonderful colleagues on the board of directors, all of whom I am pleased to count among my friends.
Noel Z. Golden President Chair
BALLET BRITISH COLUMBIA I 2007 ANNUAL REPORT 6 RD-420 RCU-230 /fl IIET BRITISH COLUMBIA I 2007 ANNUAL REPORT j°111\1 ALLEYNE ARTISTIC DIRECTOR SPECIAL THANKS
Our Public Funded Supporters Mr Jeffrey Goldberg Mr. Alan Mrs. Gwendoline Pyatt The Canada Council for the Arts Mr. Noel Z. Golden Dr. Thomas Randall The Government of British Columbia Gram Dr. Mary Robertson through the British Columbia Arts Susan K.E. Howard Gregory Krantz Mr. Mrs. Robert Lynne Rusko Council Jennifer Johnstone Mr. David Scott , Ms. Katerina The Department •of Foreign Affairs Dr. Kevin B. Leslie Tiernan and International Trade Canada Shuhachi Naito Dr. Phil Sestak The City of Vancouver Ms. Fay Son-Hing John E. Smith Greater Vancouver Regional District Ms. Lynette Son-Hing Mark Stanton Coleen Davis- Canadian Heritage Mrs. Jean M. Southam, C.M. Stanton Thom Weeks Jennifer Stanley David Turner The Founders Council 2 Anonymous Donors Dr. Linda Warren The Founders Council is the true Tammy Watson, HomeCare West cornerstone of Ballet BC. Through Patrons ($1,000+) Ms. Tracie Watson the generous commitment and Mr. Timothy Agg Mr. Mrs. Eric Shirley Wilson ongoing support of individuals who Army Navy Stores (Jacqui Cohen) Ms. Cheryl Yaremko give $1,000 or more annually, the Mr. Ross Dr. Patricia Beaty Mr. Ernest Yee company is able to produce new Peter Shirley Bonner 2 Anonymous Donors works and encourage new talent. Nancy Burke Ian Telfer Members of The Founders Council The Charms Foundation Ballet BC is especially grateful for the enjoy the backstage excitement as Michael Geluch Carole Walkinshaw following companies, businesses and well as private opportunities to share Mrs. San Given foundations who made it was a priority their pride in Ballet BC with other Helen Gooderham to support our efforts this season; like-minded individuals. Ballet BC David Goudge is exceedingly grateful to the Victoria Graham Corporate Sponsors following members of The Founders Ms. Annabelle Green AGA Council for their personal investment Patricia Groves BC Hydro • in artistic excellence. Dr. Peter Harmon Borden Ladner Gervais LLP Dr. Mrs. Peter Claire Harnetty CKNW Founding Benefactors ($10,000+) Christopher Hyland Coast Hotels Resorts Ann Claire Angus Fund held at Ms.Thelma Johnstone Fraser Milner Casgrain LLP Vancouver Foundation Stephen Kennedy Grosvenor Canada Limited Mr. John Alleyne Wendy King Integrative Healing Arts Michael Macdonald Sandy Lloyd Sergey Kistrin KPMG Mr. Mrs. Hume Jane McLennan Douglas Knowles, Q.C. Pacific Centre Mr. Mrs. Donald Jane Shumka Jacqueline Koerner and family Phillips, Hager North Mr. Brooke Wade Dr. Andrei Krassioukov RBC Financial Group Dr. Mrs. Marvin Irma Lamoureux Ticketmaster Canada Ltd Associate Benefactors ($5,000+) Leslie Lee John Murphy ZLC Private Investment Management Roman Stephanie Friedrich Tony Sylvia Leong Robert Pirooz Mr. Harry Locke Corporate Donors Mr. Mrs. Michael Michelle Mr. Ken Long British Pacific Properties Ltd Thompson Mr. Mrs. Jerry Lilli Luking Christopher Investments Mr. Ken Vidalin Brent Lynch CIBC 1 Anonymous Donor Mr. Mrs. Peter Carole McCarthy Commonwealth Insurance Co. Mrs. Irene McEwen Josephson Angus Barristers Honorary Patrons ($2,500+) Mr. Michael F. Morrissey McCarthy Tretault Mr. Graeme G. Barrit Ms. Main Murchison TNS Canadian Facts Mr. Walter Berukoff Dr. Ramon A. Orlando Mr. Charles Brook Mrs. Jean Orr Foundation Supporters Ms. Margot E. Paris Hershey Yvette Porte Beech Foundation Ms. Janice Cameron Mrs. Maureen Prescott BC Hydro Foundation David Crosby Catharine Esson Phoebe Ann Price Christopher Foundation Melanie Ferrandi Doug Leard Lyle Rosaline Pullan Diamond Foundation Continued
BALLET BRITISH COLUMBIA I 2007 ANNUAL REPORT 7
RD-421 RCU-231 Special Thanks Continued Ebco Foundation Society Third Position ($150-299) Ms. Leslie Thompson Esso Imperial Oil Foundation Mr. Mrs. Hessie David Garth Thurber Imperial Tobacco Canada Arts Fund Abramowitz Ms. Joyce Waisman RBC Foundation Ms. Jane Kathleen Baker Mrs. Ulrika Wallersteiner Simons Foundation Miriam Bennett Ms. Tavia Rowan Walsh Summit Foundation Mr. James Camp The Wasik Family The Highbury Foundation Mr. Richard Carlin Mrs. Dona Wolverton Vancouver Foundation Ms, Sherry Cavallin Alison Wong Ms. Tara Chen Ms, Margaret Yee Membership Ms. Carol Chestnut Mrs. Hanna Zawadzki Ballet British Columbia is blessed Ms. Barbara Curran 3 Anonymous Donors with the support of numerous Ms. Christine Dahlberg individuals whose financial Jane Davidson Second Position ($80-149) contributions help to ensure the Mr. Anthony Dodd Ms. Maureen Allen continuation of our work. The Mr. Mrs. Crispin and Jan Elsted Ms. Gisele Aubin following members gave generously Mr. Dale Collin Essar Ms. Susan Baxter in 200612007. Ms. Jane Flick Mr. Robert Ms. Gillian Beattie Heidbreder Mrs. Donna Bennett Fifth Position ($5004999) Mr. Peter Gorgopa Mr, Richard Bevis Mr. John Campbell Mr. Erik Graff Mr. Keith Bowman Mr. Michael Cornelissen Ms. Cynthia Haines Dr. Maria Corrall Ms. Gayle Stevenson Ms. Debra Harper Ms. Edwina Crammond The Deux Mille Foundation Mrs. Barbara Haywood-Farmer Ms. Anne Cross Ms. Jill Diamond Mrs. Audrey Hetherington Dr. Kate Dahlstrom Ms. Jean Doran Ms. Lorena Holmgren C. Arnold .de Roode Dr. Sheldon Green Ms. Penny Hopkins Ms. Ladene Dehnel Dr. Barbara Griffin Ms. Trish Hopkins Mr. Peter Dodek Mr. Glen Henschke Ms. Patricia Janzen Mr. Dory Dynna Ms. Carol Jutte Ms. Valerie Jerome Drs. Allen Connie Eaves Nelson Lacharity Ms. Linden Kanik Ms. Janet Ericksen Ms. Mary Leigh-Warden Ms. Danielle Kelder Mr. Keith Farquhar Ms. Fraley Jane Palmer Mr. Terry Kellam C.R.M. Fernie David Porte Debbie Setton Mr. Mrs. Robin and Barbara Audrey Gill Mrs. Pamela Richardson Kuritzky Mr. Jack Gillespie Paula Santos Ms. Irene LaRochelle Ms. Olga Glidden Ms. Delayne Sartison Mr. Mrs. Chris Helga Lewis John Glofcheskie Allan Faigie Waisman Ms. Janette Lindley Ms. Laurie Guy Mr. Mrs. Erling Myrna Lindstrom Dr. Evelyn Harden Fourth Position ($3004499) Ms Lena Liu Ms. Pamela Hawthorn Mr. Alan Albert Ms. Susan Lomax M. Herbert Cyril Burrill Mrs. Josie Lombardi Ms. Lorna Herberts Mr. Gerard Clement Mrs. Carol Lyster Mrs. Eileen Hertzman Ms. Pam Cooper Ms. Katherine Manifold Mrs. Brenda Hochachka Ms. Debra Croft Ms. Catherine Manning Ms. Marianna Isla Mr. Mrs. Robert Eileen Manning Mrs. Frieda Jackson Dorothy Findlay Dr. Christine Mills Mr. Patrick Jackson Edmond Pnina Granirer Mrs. Lenore Montgomery Ms. Joan James Ms. Sheila Grant Mr. Robert Morgan Mr. Mrs. Peter King Ms. Liz Haan Caren Perel Tom Winkler Mr. Michael Koren Mr. Mrs. Robert Hammond Mr. Dennie Rothschild Mrs. Shelly Lane Drs. Bob Liz Hancock Mr. Luigi Sarno Ms. Lorey Lasley Paul Hart Pat Harrold Selma Savage Mr. Brian Schecter Henry G. Hawthorn Ms. Marie Schneider Mr. Bill Elizabeth Lau Ailsa Hyndman Mrs. Anneliese Scholz Ms, Erika LeClair Margaret Kerr Mr. Andrew Serrant Ms. Margaret Leeper Audrey Mehler Mr. Stephen Shapiro Ms. Jill Lhotka David Paperny Ms. Donia Sims Mrs. Nancy Macdonald Mel Kaushansky Associates Ms. Cheryl Smith Mr. Mrs. Hugh Jocelyn MacNiel Ms. Paula Palyga Ms. Patricia Starkie Ms. Elaine Makortoff • Ms. Helen Purkis Ms. Wendy Stephen Ms. Deborah Matheson
Continued
BALLET BRITISH COLUMBIA I 2007 ANNUAL REPORT 8 RD-422 RCU-232 Special Thanks Continued Mrs. Lucylle Maxwell Ms. Margaret Ryan Mr Mrs. Warren Miggs Sawchuk Doris McFadyen Mrs. Eliza Shawn Mr. Ray McNabb Mr. Mickey Soudack Mireth Technology Corp. Dr. Joyce. Teasdale Dr. Carolyn Montgomery Ms. Denise Townsend Ms. Molly Murray Ms. Kathleen Vance Ms. Louise Peters Dr. Mrs. Roy Mr. Mrs. Abdul Pirbhai Gweneth Westwick Ms. Stephanie Robb Ms. Sara Williamson Dr. Brein Roy Ms. Patricia Yen Ms. Olga Rumen. 7 Anonymous Donors Dr. Mrs. Kenneth Vivian Ryan Ballet BC Kids Club Members Ms. Adrienne Salvail-Lopez The Advocates of Dance Ms. Sonja Sanguinetti Emily Astren Ms. Carol Schneider Rachel Beechinor Ms. Phyllis Schwartz Jasmine Brenner Mme. Henriette Senez Juliana Chow Augusta Sillem Marisa Corra Ms, Margaret Stanier Odea Crawley Ms. Patricia Startin Toby Creswick Ms. Shirley Sterlinger Robin de Zwart Miss Margaret Watson Kimberly Dyer Ms. Anne Williams Lauren Elliot Mrs. Suzanne Williams Filippa Genschel Ms. R.L. Wright Willow Gilbert Ms. Cindy Young Jessica Gunn 6 Anonymous Donors Tenanye Haglund Ashley Harris First Position ($50-$79) Elyssa Hunter Mrs. Peggy R. Bedford Brianne Kraft-Rudolph Ms. Margaret Beilmaine Nevena Kuzmanovic Mrs. J. Bunce Sophie Lalonde Ms. Ruth Comisarow Kristyna May-Rashke Ms. Marcelle Defrieta Sarah Murchie Ms. Sheila Donat Simone Perrie Mr. John Duncan Adrienne Pfeifer Mrs. Louise Gercik Alexis Pfeifer Ms. Mary Godolphin Henya Rosen Ms. Janice Griffiths Hannah Sandau Ms. Valerie Gruson Tianna Sellitti Mrs. Sylvia Hall Airlie Smith-Donaldson Ms. Elizabeth Harrington Madeleine Springle Ms. Irena Herbut Nadia Springle Mr. Stan Holman Stephanie Walraven Ms. Linda King Jessica Washington Ms. Magdalena Lathioor Sarah Williams Ms. Sarah Lewis Emma Young Mrs. Betty Longstaff Anne Loo Deferred Gifts Ms. Sharron Lowe Erik Graff Ms. Monica Mashal Don Carol Lyster Ms. Paullette Morton Ronald Pearson Mrs. Jeanette Nation Lois Smith Ms. Janet Oakes Lynette Son-Hing Ms. Bonnie Paetkau Leslie Thompson Mr. Lawrence Rhodes Carafe Walkinshaw Ms. Patricia Richmond Ms. Janice Roper
BALLET BRITISH COLUMBIA I 2007 ANNUAL REPORT 9 RD-423 RCU-233 BRITISH COLUMBIA 2007 ANNUAL REPORT 1-ALLET JOHN ALLEYNE ARTISTIC DIRECTOR THE SEASON
2006/2007 DANCE ALIVE! SERIES
ALBERTA. BALLET: ROMEO AND JULIET The season opened in September 2006 with Alberta Ballet s romantic tragedy, Romeo and Juliet choreographed Jean Grand Maitre, to the music of Sergei Prokofiev.
BALLET BC: SCHUBERT, RODEO ARIETTA Ballet BC s performances in November began with John Alleyne s Schubert. Originally created for the company in the spring of 2000, it embodied the new direction and style that Ballet BC was about the embark upon at that time. It is a perfect opener with a fresh approach to the classical ballet vocabulary. The steps are created in long extended choreographic phrases and wrapped in a lyrical and melodic environment provided by the performer and choreographer Crystal Pite to musical score. As a remount, it is a work that Beethoven s Piano Sonata in C minor. This was continues to push the dancer s technique and Ms Pite s third commissionfor Ballet BC but the physical articulation. first in ten years and the audiences were very welcoming. Next on the program was Arietta, a new work by the dynamic, award-winning Vancouver-based Closing the November programme was the company premiere of Rodeo (choreography by Agnes de Mille, music by Aaron Copland). An important dramatic work in the tradition of American dance and a love story of the American Southwest, Rodeo is a warm addition to the Ballet BC repertoire – a ballet with classic artistic merit created by an architect of the American modern dance movement.
"Ballet British Columbia threw itself into the slapsticky cowgirl story Rodeo with such enthusiasm it left its normally staid crowd hooting and hollering like a bunch of ranch hands at a bull-riding contest" Janet Smith, Georgia Straight – Nov, 2006
Continued
BALLET BRITISH COLUMBIA I 2007 ANNUAL REPORT 1 0 RD-424 RCU-234 The Season Continued
NUTCRACKER Our seventh annual production of Nutcracker, (co- produced with Alberta Ballet) choreographed by the Boston Ballet s Mikko Nissinen, has become a celebrated holiday classic in Vancouver. This particular production delighted audiences with its brilliant blend of costumes and scenery, coupled with the live, musical accompaniment of the Vancouver Symphony Orchestra, conducted by Peter Dala. There were six performances, including three matinees.
Ballet BC again hosted the "Nutcracker Sweet" on December 31 matinee, a pre-performance light lunch and dessert reception with dancers in costume, signing posters and autographs and taking photos with the children. Ballet BC also presented the Nutcracker Community Matinee sponsored this season by a local family foundation. All the tickets to the matinee were distributed, free of charge, through local social service agencies to the Vancouver Opera Orchestra. This was a their clients. physical ly, _ artistically, and intellectually demanding program for the full company of Ballet CARMEN SCHEHEREZADE BC dancers. Audience response and ticket sales The February 2007 "Valentine s" programme were very strong. included Scheherezade (Ch; John Alleyne; music: Rimsky Korsakov with a prologue by Michael "...Alleyne has, in dancer Stephana Arnold, a Carmen Bushnell) and Carmen (choreography by Jean Grand made in heaven". Deborah Meyers, Vancouver Sun Maitre; music after Georges Bizet) with members of –February, 2007
DRACULA In March 2007, The Royal Winnipeg Ballet presented four beautiful performances of Dracula, brought to life by Mark Godden s inventive choreography to the music of Gustav Mahler. The piece featured avant-garde images and an erotically Charged gothic theme.
LEGENDS OF 20th CENTURY DANCE The April 2007 programme was a milestone achievement in Ballet British Columbia s artistic development and in the presentation of dance from the international stage for Vancouver audiences. Titled Legends of 2061 Century Dance: Balanchine, Tharpe, Graham, this programme celebrated the genius of three of American s greatest choreographers and provided an unparalleled artistic opportunity for Ballet BC s dancers, as they learned these works from three of the dance world s greatest living interpreters of American dance art. Continued
BALLET BRITISH COLUMBIA 12007 ANNUAL REPORT 11 RD-425 RCU-235 The Season Continued Performed on the program was the technically and athletically demanding Allegro Brillante (choreography by George Balanchine, music by Tchaikovsky); Martha Graham s, Appalachian Spring (choreography by Martha Graham, music by Aaron Copland); and Ms. Tharp s witty and delightful Baker s Dozen (choreography by Twyla Tharp, music by Willie "the Lion" Smith), a work in white for twelve dancers plus a pianist.
Added to it was inspiration, a special tribute to retiring Les Grand Ballets Canadiens ballerina, Anik Bissonette, performed by BBC principles Simone Orlando and Edmond Kilpatrick (Ch: Mario Radacovsky music: Mozart).
AMJAD La La La Human Steps Amjad delighted audiences with this riveting presentation by Montreal s Edouard Lock.
SUMMER DANCE INTENSIVE University, John Alleyne, and artists from Ballet Summer Dance Intensive is a three-week summer BC. Instruction included classical and training program for senior ballet students wishing contemporary ballet technique, modern technique, to refine their abilities in preparation for a music theory, and contemporary ballet repertoire. A professional dance career. The international faculty performance took place in late August showcasing included Alexandra Wells from the Julliard School, the students work. Risa Steinberg from the Julliard School and the Limon Institute, Donna Krasnow, MSc from York TOURING In addition to performances in Vancouver, the company brought John Alleyne s narrative work, A Streetcar Name Desire to the Royal Theatre in Victoria and The Port Theatre in Nanaimo.
GVRD SERIES In October the company was on the road again with with a unique evening of dialogue and dance. Ballet BC s "In Performance" series provided an on-stage introduction by John Alleyne followed by a performance of Schubert (Alleyne/Schubert) and Company B (Paul Taylor/the Andrews Sisters). The performances at the Kay Meek Centre in West Vancouver, the Surrey Arts Centre, Maple Ridge ACT, and the Shadbolt Centre in Burnaby were a big success. Ballet BC staff , were on hand in each theatre lobby, answering questions and distributing information on up-coming BBC performances and programs. The evening concluded with a moderated talkback: all the dancers returned to the stage in costume and, perched on stools, introduced Continued
BALLET BRITISH COLUMBIA 12007 ANNUAL REPORT 12 RD-426 RCU-236 The Season Continued themselves and engaged in a dialogue with the presentations offered performance highlights in audience assisted by one of our senior performers a rehearsal "run-through" format as well as a and Artistic Director, John Alleyne. question and answer period. Frequently the repetiteur or choreographer were available to MENTOR PROGRAM comment on the work or the challenges/joys of The ten-month program provides young dancers creation. Admission was by donation. with the individual coaching and training necessary to hone their technical and artistic KIDS CLUB sensibilities. Mentor students take daily Now in its fifth season, children ranging in age company class with Ballet BC dancers, study from 6 to 12 years, were provided to the with outstanding teachers, and learn the Ballet opportunity to participate in behind-the-scenes BC repertoire. Occasionally, mentored students activities. Members met personally with Ballet are called upon to "step-in" to perform small BC dancers Kai Davis, Scott Maybank and roles with the company. Makaila Wallace, as well as took part in three studio activities designed especially for children; BALLET IN THE SCHOOLS Rodeo, the Cowboy/Cowgirl Ballet!, Carmen, The Ballet in the Schools touring program Spanish Gypsy, and The Creativity of Martha extended throughout the Lower Mainland, Graham. performing to 17 schools – both private and public – and reaching roughly 6,000 children. SUPER RUSH STUDENT TICKETS All participating schools were incredibly warm A new initiative, this ticket discount program and enthusiastic, asking interesting and enabled full-time high school, college and engaging questions during the talk-back university students with valid student ID to session. The schools included: Laura Secord, explore the world of ballet at an affordable price. Mount Pleasant Elementary, FG Leary Fine Tickets were priced at $10 each and were offered Arts Elementary, Sir Alexander McKenzie at the box office one hour before curtain. Elementary, JW Sexsmith Elementary, Braemer Elementary, Dr. A.R. – Lord Elementary Lord Nelson Elementary, Chief Maquinna, Florence Nightengale, Hastings Elementary, Sir John Franklin, Armstrong School, Queen Alexandra, Cook Elementary, St. George s Junior School, and Maple Grove Elementary.
CREATOR S CORNER Special invitations were offered to donors to attend rehearsals with well-known choreographers and guest artists, followed by intimate studio receptions with selected members of the company, dancers, and board. These events are important to donor cultivation, recognition and stewardship, establishing a sense of family through behind-the-scenes socializing.
STUDIO SERIES These informal one-hour studio discussion/ demonstrations were open to the public and held at the Scotiabank Dance Centre. Introduced by John Alleyne and featuring special guests, the
BALLET BRITISH COLUMBIA 12007 ANNUAL REPORT 13 RD-427 RCU-237 The Season Continued
COMMUNITY TICKET DONATION PROGRAM Ballet BC enhanced the lives of thousands of British Columbians by donating hundreds of ballet tickets to other not- for-profit health, education, and arts organizations. Charities used ballet tickets for raffles, silent auctions and door prizes at community events and fundraisers throughout the province.
2007 ANNUAL REPORT BRITISH COLUMBIA JOHN ALLEYNE ARTISTIC DIRECTOR SPONSORS OF THE HOME GARDEN TOUR
HOME GARDEN TOUR MAY 26 AND 27, 2007 This annual fundraising event continues to be exceptionally successful for Ballet BC. We are most grateful to the six families who graciously opened their beautiful homes and inspiring gardens for our guests. The project s success was ensured through strong ticket sales, Jous sponsorship support and the on-going hard work of a dedicated organizing committee and a large contingent of enthusiastic volunteers.
ORGANIZING COMMITTEE FOR Grosvenor Canada Limited THE HOME GARDEN TOUR Hotel Le Soleil Moet Chandon Chair: Jamie Simpson TD Waterhouse Artem August Watermark Gardens David Battersby Western Living Magazine Kathleen Duggan Angela Flumerfelt World Mosaic Ltd Tiffany Fossum Heather Howat VOLUNTEERS FOR THE HOME Susan K.E Howard GARDEN TOUR Cathy Howden Cynthia Abbott Terry Kellam Iman Ajabi Natasha Klein Doug Austin Fred Lee David Avery Ted Mason Robin Baskill Janet McDonald Meera Batra Lyle Mills Gisele Bernier Chris Pallet Lise Birch Tracie Watson Richard Bing Leanna Yip Sylvia Blessin Mary Brunet SPONSORS OF THE HOME Gloria Burgess GARDEN TOUR Christiana Bouchard East India Carpets Annalee Boulton Ccntinued
BALLET BRITISH COLUMBIA 12007 ANNUAL REPORT 14
RD-428 RCU-238 Special Events Continued Bill Cambell Selma Savage CBC Radio Television Joanne Challen Carol Schneider Coldstream Dry Goods Terrence Chan Herbda Silva Diane Miller Pilates Centre Dickson Chu Neil Simpson Dr. H. W. Klein Laurel Courtney Heidi Solanki Golden Dreams B B Ingrid Currey Barbara Stearns Grant Burge Wine Carole Daviau Mary Anne Sweeny Hennessy Spa Adrian De Jager Erika Thompson Janet Reid Sarbjit Dhami • Phil Tonstad Le Crocodile Eileen Eaxford Deborah Upton Lugaro Jewellers Bob Elwin Manny Villanuevo Lululemon Steven Enns Elenor Warkentin Opus Hotel Dal Fliescher Jason Wrobleski Purdy s Chocolates Lindsey Flumerfelt Audrey Zaharichuk Showcase Restaurant Bonnie Gabel Cissy Zhand Silver Star Mountain Resort Brian Gilmour Steve Butler Personal Training Erik Graff PLAY-A-ROUND GOLF The Bulldog Hotel Joanne Hall TOURNAMENT The Falls Golf Country Club The Oswego Linda Hall On June 19, 2006 Ballet British Susan Harrison Columbia and the Parkinson s The Renaissance Vancouver Vancouver Aquarium Gerry Heaney Society of BC partnered in Vancouver Marriott Pinnacle Hotel Margaret Hill presenting a golf tournament at the. Andrea-Hodgins University of British Columbia Golf Vancouver Museum of Anthropology Vancouver Opera Adam Hou Club. The event was a smashing Vancouver Playhouse Kelvin Huget success. Special thanks to a great Vancouver Sun Freida Jackson group of participants, generous Vancouver Symphony Rajwant Jassal sponsors and dedicated committee Wedgewood Hotel Ludmila Jezko members, Ballet BC staff and Karen Johnson volunteers. Latty Kashani Yvonne Kato SPONSORS OF PLAY-A-ROUND Sheila Kearny Heather Kennedy TOURNAMENT Nicola Kretz Cypress Capital Management Maria Labrana Grant Thornton Michelle LaFontaine Proscenium Architects Kathleen Larkey Raymond James Jackie Lauder United Financial Robin Lauer Betty Lui PLAY-A-ROUND GOLF . Devon Lui TOURNAMENT VOLUNTEERS Kimberley MacNeil Tracie Watson Chris Marek Angela Flumerfelt Rebecca Marshall Janet Reid Ken Martin Jan Townend Rita McAllen Carol Byram Penny McLachalan David Avery Christine Mills Frieda Jackson Michael Mizera Patti Moen AUCTION DONORS TO THE Susan Moir John Munro, PLAY-A-ROUND TOURNAMENT Mairi.Murchison Art Gallery of Greater Victoria Dennis Myttenar Arts Club Theatre Company Siobhan Oliver Bard on the Beach Richard Parry Belkorp Industries Inc Catherine Price Beyond Wrapture Kristen Richmond Big White Ski Resort Margaret Robinson Black Rock Oceanfront Resort Judy Rosen C Restaurant
Continued BALLET BRITISH COLUMBIA I 2001 ANNUAL REPORT 1 5
RD-429 RCU-239 Special Events Continued
CAR LOTTERIES Roy Cyr Nourse Lee Ballet British Columbia has been Gloria Davies Leah Oosterman raffling vehicles since our earliest Harry Derbitsky Pamela Cram days. This year, we gave away two Dominque Durosier Jini Park cars. The winner in our fall car Janet Ericksen Ronda Pfleger lottery was Chuck Brook who drove Pat Esplen Betty Lou Phillips away with a Mercedes-Benz SLK Maria Estrope Laura Piasta 280. In addition, the following ticket Debra Fallek Frank Plechaty buyers each won $1,500 in early Jessica Fernandes Janice Rae bird prizes; Lynn Jorgensen of Carol Fernie Elaine Ray Halfmoon Bay, Melvin Monaghan of Jackie Finkelman Hayley Rebbitt Burnaby, and S. K. Mascaskill of Roger Gafur Jill Richardson Surrey. Jennifer Giles Claire Robertson Adriana Gonzalez Lena RussIan Congratulations to the spring grand Carlos Gonzalez Joanne Sammons prize lottery winner, Terry Swityk of Erik Graff Selma Savage Salmon Arm, BC who chose the Nicole Guevara Kari Scollie $50,000 cash alternative to the car. Nina Heller Bonnie Shapiro Robert Miles of New Aiyansh won Carol Huang Deborah Smith the $4500 early bird cash prize. Frieda Jackson Lorraine Smith Cecile Kaneko Aya Sode AND SPECIAL THANKS TO Yvonne Kato Jacques St. Cyr Sheila Kearney Lynne Stanger OFFICE THEATRE Liza Knobel David Steiner VOLUNTEERS Elaine Koochin LiPin Tan And last but not least, Ballet British Sandy Lau Erin Tranfield Columbia wishes to thank the Sharon Lee Anna Vagramov following people who worked Lisa Lilley Beradett Vary tirelessly behind the scenes, on jobs Linda Livingston Sylvia Vera ranging from reception relief to Tea Joni MacArthur Veronika Viljajeva Matinee hosting. We are most Renee Martin Christina Wang grateful for their cheerful assistance; Janice Masur Judy Westacott Pauline Abrahams Eleana Maxwell Cora Whiting David Avery Rita McAllen Elizabeth Lisa Widyatmaka Sara Bell Lili Meier Donna Wong-Juliani Christiane Bouchard Tania Monastyrski Sarah Yu Barbara Burwell Elizabeth Mueller Audrey Zaharichuk Katie Chan Katarina Nemcek Ada Zdanowski Mick Chow Gail Ng
PHOTO CREDITS, Cover photo Makaika Wallace in A Streetcar Named Desire by David Cooper Photography. Page 3 photo of Simone Orlando by Martin Prihoda Page 4 6 photos by David Cooper Photography Page 5 photo by Chris Randall Page 10 Rodeo photo of Makaila Walace by David Cooper Photography
Page 11 Carmen photo of Stephana Arnold by David Cooper Photography Page 12 photo of Fei Goo and Dracula photo by David Cooper Photography Page 13 Schubert photo of Jones Henry and Andrea Hodge by Chris Randall
BALLET BRITISH COLUMBIA I 2007 ANNUAL REPORT 16 RD-430 RCU-240 %1ALLET BRITISH COLUMBIA 2007 ANNUAL REPORT JOHN ALLEYNE ARTISTIC DIRECTOR FINANCIAL POSITION
Pacific Ballet British Columbia Society operating as Ballet British Columbia Year Ended June 30, 2007
REVENUE
• Performance 42% • Private sector support 29% 0 Public sector investment 29%
EXPENSES
II Performance 71% 40 Salaries benefits 13% 3 Fundraising 8% • General office 6% Facilities 1% 0 Public relations 1%
BALLET BRITISH COLUMBIA 2007 MUM. REPORT 17
RD-431 RCU-241 2007 ANNUAL REPORT r ,B-1\11ET BRITISH COLUMBIA JOHN ALLEYNE ARTISTIC DIRECTOR FINANCIAL STATEMENTS
PACIFIC BALLET BRITISH COLUMBIA SOCIETY OPERATING AS BALLET BRITISH COLUMBIA
FINANCIAL STATEMENTS YEAR ENDING JUNE 30, 2007
BALLET BRITISH COLUMBIA 12007 ANNUAL REPORT 18
RD-432 RCU-242 PACIFIC BALLET BRITISH COLUMBIA SOCIETY (Operating as Ballet British Columbia)
FINANCIAL STATEMENTS
YEAR ENDED JUNE 30, 2007
RD-433 RCU-243 ORGAN
frk. CHARTERED ACCOUNTANTS
AUDITORS REPORT
To the Members of Pacific Ballet British Columbia Society
We have audited the statement of financial position of Pacific Ballet British Columbia Society as at June 30, 2007 and the statements of operations, changes in net assets, and cash flows for the year then ended. These financial statements are the responsibility of the Society s management. Our responsibility is to express an opinion on these financial statements based on our audit.
Except as explained in the following paragraph, we conducted our audit in accordance with Canadian generally accepted auditing standards. Those standards require that we plan and perform an audit to obtain reasonable assurance whether the financial statements are free of material misstatement. An audit includes examining, on a test basis, evidence supporting the amounts and disclosures in the financial statements. An audit also includes assessing the accounting principles used and significant estimates made by management, as well as evaluating the overall financial statement presentation.
In common with many charitable organizations, the Society derives part of its revenue from donations, the completeness of which are not susceptible to satisfactory audit verifications. Accordingly, our verification of these revenues was limited to the amounts recorded in the records of the Society and we were not able to determine whether any adjustments might be necessary to donation receipts, revenue over expenses, assets and deficit.
In our opinion, except for the effect of adjustments, if any, which we might have determined to be necessary had we been able to satisfy ourselves concerning the completeness of the donations referred to in the preceding paragraph, these financial statements present fairly, in all material respects, the financial position of the Society as at June 30, 2007 and the results of its operations and the changes in its financial position for the year then ended in accordance with Canadian generally accepted accounting principles. As required by the Society Act of British Columbia, we report that, in our opinion, these principles have been applied on a basis consistent with that of the preceding year.
Vancouver, Canada "Morgan Company"
November 22, 2007 Chartered Accountants
Tel: ,r6041 687-5841 MEMBER OF P.O. Box 10007 Pacific Centre Fax: 6041 687-0073 Suite 1488 - 700 West Georgia Street ..vvo,v.rnorgan-cas.corn A Vancouver, B.0 V7Y 1A1 RD-434 RCU-244 PACIFIC BALLET BRITISH COLUMBIA SOCIETY (Operating as Ballet British Columbia)
STATEMENT OF FINANCIAL POSITION
JUNE 30 2007 2006
ASSETS
Current Cash and term deposit 355,582 $ 356,700 Accounts receivable 183,244 109,479 Pledges receivable 12,650 72,001 Prepaid expenses 58,849 92,021 Assets held for fund raising 2,000 2,000 612,325 632,201
Repertoire Creation And Development 194,939 257,850 Equipment (Note 3) 273,215 253,219
$ 1,080,479 $ 1,143,270
LIABILITIES
Current Bank indebtedness (Note 4) $ 33,514 $ 125,304 Accounts payable and accrued liabilities 554,422 338,623 Deferred revenue (Note 5) 729,503 661,005 1,317,439 1,124,932
Deferred Revenue — Equipment (Note 6) 70,000 70,000
NET ASSET (DEFICIENCY) Net assets invested in equipment 273,215 253,219 Externally restricted net assets 2,000 2,000 internally restricted net assets (Note 7) 228,124 344,845 Unrestricted net assets (deficiency) (810,299) (651,726) (306,960) (51,662)
$ 1,080,479 $ 1,143,270
Approved on behalf of the Board of Directors:
"Noel Z. Golden" "Susan K. E. Howard" Noel Z. Golden, Chair and President Susan K. E. Howard, Executive Director
The accompanying notes are an integralRD-435 part of these financial statements. a RCU-245 PACIFIC BALLET BRITISH COLUMBIA SOCIETY (Operating as Ballet British Columbia)
STATEMENT OF OPERATIONS
YEAR ENDED JUNE 30 2007 2006
Revenue Performance $ 1,263,237 $ 1,007,976 Private sector support 883,592 760,688 Public sector support 867,760 887,706 Net mentor program revenue (deficiency) (3,968) 1,803 3,010,621 2,658,173
Expenses Performance 2,387,618 2,101,300 Fund raising 250,845 256,110 Facilities 40,490 34,905 General office 137,895 121,000 Public relations 20,805 Administration salaries and benefits 428,266 407,568 3,265,919 2,920,883
(Deficiency) Of. Revenue Over Expenses $ (255,298) $ (262,710)
The accompanying notes are an integral part of these financial statements. RD-436 RCU-246 PACIFIC BALLET BRITISH COLUMBIA SOCIETY (Operating as Ballet British Columbia)
STATEMENT OF CHANGES IN NET ASSETS
EXTERNALLY INTERNALLY RESTRICTED RESTRICTED INVESTED FOR FOR IN FUND OPERATING YEAR ENDS[ EQUIPMENT RAISING PURPOSES UNRESTRICTED 2007
Balance, Beginning Of Year $ 253,219 $ 2,000 $ 344,845 $ (651,726) $ (51,662)
Transfer To Unrestricted Net Assets (116,721) 116,721
Deficiency Of Revenue Over Expenses, excluding amortization (234,031) (234,031)
Amortization (21,267) (21,267)
Investment In Equipment 41,263 (41,263)
Balance, End Of Year $ 273,215 $ 2,000 $ 228,124 $ (810,299) $ (306,960)
The accompanying notes are an integral part of these financial statements.
RD-437 RCU-247 PACIFIC BALLET BRITISH COLUMBIA SOCIETY (Operating as Ballet British Columbia)
STATEMENT OF CASH FLOWS
YEAR ENDED JUNE 30 2007 2006
Cash Flows Provided By (Used In)
Operating Activities (Deficiency) of revenue over expenses $ (255,298) $ (262,710) Items not requiring the use of cash: Amortization – equipment 21,267 24,199 Amortization - repertoire creation and development 62,911 114,592 Donated equipment (7,900) Write down of investments 3,708 (179,020) (120,211) Changes in non-cash operating working capital items: Accounts receivable (73,765) 20,947 Pledges receivable 59,351 (71,274) Prepaid expenses 33,172 (61,972) Accounts payable and accrued liabilities 215,799 9,811 Deferred revenue 68,498 573,493 124,035 350,794
Investing and Financing Activities Repertoire creation and development (256,282) Purchase of equipment (33,363) (111,241) Equipment funding 70,000 (33,363) (297,523)
Increase In Cash 90,672 53,271
Cash And Cash Equivalents, Beginning Of Year 231,396 178,125
Cash And Cash Equivalents, End Of Year $ 322,068 $ 231,396
Cash And Cash Equivalents Represented By: Cash $ 127,458 $ 134,124 Term Deposit (interest at 2.5%, 2006 – 2.1%) 228,124 222,576 Bank Indebtedness (33,514) (125,304)
$ 322,068 $ 231,396
The accompanying notes are an integral part of these financial statements. RD-438 RCU-248 PACIFIC BALLET BRITISH COLUMBIA SOCIETY t (Operating as Ballet British Columbia) NOTES TO FINANCIAL STATEMENTS
JUNE 30, 2007
1. PURPOSE AND NATURE OF THE SOCIETY
Pacific Ballet British Columbia Society (the "Society") is a ballet company, which strives to make a unique and valuable contribution to the art and development of dance through performances and teaching programs. The Society commissions, purchases and remounts ballets, which it performs to regional, national, and international audiences. The Society is incorporated under the Society Act of British Columbia as a not-for-profit organization and is a registered charity under the Income Tax Act.
2. SUMMARY OF SIGNIFCANT ACCOUNTING POLICIES
These financial statements have been prepared by management in accordance with Canadian generally accepted accounting principles.
a) Use of Estimates
The preparation of financial statements in accordance with Canadian generally accepted accounting principles requires management to make estimates and assumptions that affect the reported amounts of assets and liabilities at the date of the financial statements, and the reported amounts of revenues and expenses during the reporting period. Actual results could differ from management s best estimate as additional information becomes available in the future.
b) Financial Instruments
The Society s financial instruments consist of cash and short-term investments, accounts receivable, bank overdraft, and accounts payable and accrued liabilities. Unless otherwise noted, it is management s opinion that the Society is not exposed to significant interest, currency or credit risks arising from these financial instruments. The fair values of these financial instruments approximate their carrying values, unless otherwise noted.
c) Continued Operations
These financial statements have been prepared on a going concern basis, which contemplates the recoverability of recorded costs of certain assets through future charges to income from continuing operations. The future viability of the Society is dependent upon continued financial support from private sector donors and sponsors, the public sector, its members and creditors, and the success of fund raising initiatives.
RD-439 RCU-249 PACIFIC BALLET BRITISH COLUMBIA SOCIETY (Operating as Ballet British Columbia)
NOTES TO FINANCIAL STATEMENTS
JUNE 30, 2007
2. SUMMARY OF ACCOUNTING POLICIES (Continued)
d) Fund Accounting and Revenue Recognition
The Society follows the deferral method of accounting for contributions. Restricted contributions are recognized as revenue in the year in which related expenses are recognized. Unrestricted contributions are recognized as revenue when received or receivable and the amount to be received can be reasonably estimated and collection is reasonably assured.
e) Cash and Cash Equivalents
Cash and cash equivalents consist of balances with banks and investments in financial instruments with maturities within 90 days held for the purpose of meeting short-term cash commitments rather than for investing or other purposes.
f) Investments
Investments in short-term financial instruments held for investing or other purposes and investments in marketable securities are carried at the lower of cost or market value. Declines in the market value of marketable securities that are considered to be other than temporary are written down.
g) Equipment and Amortization
Equipment is recorded at cost less accumulated amortization. Cost includes all costs to place the equipment in service. Amortization is being provided on the straight-line or the declining balance methods to expense the costs over the estimated useful life of the respective equipment items as follows:
Tessitura Project 7 years Theatrical equipment 20% Office equipment 20% Furniture and fixtures 20% Webs ite 20% Self-contained office workstations 10%
The piano is not being amortized.
RD-440 RCU-250 PACIFIC BALLET BRITISH COLUMBIA SOCIETY (Operating as Ballet British Columbia)
NOTES TO FINANCIAL STATEMENTS
JUNE 30, 2007
2. SUMMARY OF ACCOUNTING POLICIES (Continued)
h) Repertoire Creation and Development
Repertoire creation and development expenses (primarily consisting of sets, costumes and rights to ballets) are expensed in the year of acquisition, unless the creation is for a future performance. In such cases, the repertoire creation and development expenses are deferred and amortized over three future performance runs.
i) Donated Services, Equipment and Supplies
The Society benefits from donated services in the form of volunteer time for various functions. Donated services are not recorded in the financial records of the Society. Donated equipment and supplies are recorded at their fair market value where that value can reasonably be estimated. During the year ended June 30, 2007, equipment was donated in the amount of $7,900 (2006 supplies were donated in the amount of - $2,842).
3. EQUIPMENT
2007 ACCUMULATED NET BOOK COST AMORTIZATION VALUE
Tessitura Project equipment, software and development costs $ 134,571 $ 134,571 Theatrical equipment 92,568 70,508 22,060 Office equipment 150,232 121,721 28,511 Furniture and fixtures 20,967 19,626 1,341 Website 20,000 16,296 3,704 Self-contained workstations 152,554 79,517 73,037 Piano 9,991 - 9,991
$ 580,883 $ 307,668 $ 273,215
The Tessitura Project is a computerized system development project under development. Total expenditures for the Tessitura Project to June 30, 2007 amounted to $134,571 (2006 - $101,208).
RD-441 RCU-251 PACIFIC BALLET BRITISH COLUMBIA SOCIETY (Operating as Ballet British Columbia)
NOTES TO FINANCIAL STATEMENTS
JUNE 30, 2007
3. EQUIPMENT (Continued)
2006 ACCUMULATED NET BOOK COST AMORTIZATION VALUE
Tessitura Project equipment, software and development costs $ 101,208 $ 101,208 Theatrical equipment 92,568 64,868 27,700 Office equipment 150,231 114,592 35,639 Furniture and fixtures 20,967 19,290 1,677 Website 20,000 15,370 4,630 Self-contained workstations 144,654 72,280 72,374 Piano 9,991 9,991
$ 539,619 286,400 $ 253,219
4. BANK INDEBTEDNESS
The Society has a line of credit of $360,000 payable on demand, including a $70,000 bank guarantee. The credit facilities bear interest at prime plus 1.0%, secured by a general first priority security interest agreement in the Society s acquired personal property and real property, and an undertaking to the use of government funding for repaying bank indebtedness. Interest expense and bank charges on bank indebtedness included in general office expenses for the year was $19,200 (2006 - $26,449).
5. DEFERRED REVENUE
a) Deferred revenue represents externally restricted operating funding received in the current period that is related to the subsequent period. Changes in the deferred contributions balance were as follows: 2007 2006 Beginning balance, related to operating funding $ 661,005 87,512
Less: Amount recognized as revenue in the year 661,005 87,512 Add: Amount received related to the following year 707,008 661,005 Ending balance, related to operating funding $ 707,008 $ 661,005
RD-442 RCU-252 PACIFIC BALLET BRITISH COLUMBIA SOCIETY (Operating as Ballet British Columbia)
NOTES TO FINANCIAL STATEMENTS
JUNE 30, 2007
5. DEFERRED REVENUE (Continued)
b) Deferred revenue consisted of the following funds received: 2007 2006 Advance ticket sales $ 346,023 $ 375,145 Canada Council Grant 130,000 80,000 City of Vancouver Grant 103,000 103,000 Province of BC Grant 87,500 75,000 Vancouver Foundation (Note 8) 50,000 - Other deferred revenue 12,980 27,860 $ 729,503 $ 661,005
6. DEFERRED REVENUE - EQUIPMENT
A federal government contribution from the Canadian Arts and Heritage Sustainability Program in the amount of $50,000 and a grant from the Vancouver Foundation in the amount of $20,000 have been received in support of the Tessitura Project. The funding will be amortized to revenue on a straight-line basis over a seven-year period to partially offset the amortization of Tessitura Project costs.
7. INTERNALLY RESTRICTED NET ASSETS
The Board of Directors has authorized the internal restriction of net assets in the amount of $228,124 for operating purposes.
8. VANCOUVER FOUNDATION BALLET BRITISH COLUMBIA ENDOWMENT FUND
In 2006, the Vancouver Foundation granted $150,000 to the Society, payable in three annual instalment of $50,000 each, for the purpose of partially funding the creation of a Major Gifts program with a goal of creating a one million dollar endowment fund with the Vancouver Foundation. In accordance with the provisions of the Vancouver Foundation Act, the amounts are held permanently by the Vancouver Foundation and accordingly the Society s financial statements do not include amounts placed with the Vancouver Foundation Ballet British Columbia Endowment Fund (the "Fund"). The Society receives investment income of 5% on these funds
As of June 30, 2007, the Society held $10,000 in contributed principal in the Fund and as of November 22, 2007, the contributed principal total in the Fund amounted to $114,108.
RD-443 RCU-253 PACIFIC BALLET BRITISH COLUMBIA SOCIETY (Operating as Ballet British Columbia)
NOTES TO FINANCIAL STATEMENTS
JUNE 30, 2007
9. RELATED PARTY TRANSACTIONS AND BALANCES
The Society elects its Board of Directors (the "Board" and the "Directors") from among candidates recommended by Board executive committee nominations. The Society receives administration and support services from the executive committee without charge and disbursements made on behalf of the Society incurred in the normal course of business are reimbursed. In the year ended June 30, 2007 the Board contributed $52,327 (2006 - $48,174) in private sector support and as of June 30, 2007 pledges receivable from Directors amounted to $8,500 (2006 - $37,500).
10. COMMITMENTS
As at June 30, 2007, the Society is committed under operating leases for premises and office equipment to pay a minimum of $199,080 over the next two years; June 30, 2008 - $99,230; and June 30, 2009 - $11,406.
RD-444 RCU-254 PACIFIC BALLET BRITISH COLUMBIA SOCIETY (Operating as Ballet British Columbia)
SCHEDULE OF PERFORMANCE REVENUE AND EXPENSES
YEAR ENDED JUNE 30 2007 2006
Performance Ballet British Columbia - Dance Alive! $ 670,406 $ 655,248. Ballet British Columbia - National Tour 37,822 Ballet British Columbia - Schools and other 248,127 37,161
Direct Performance Revenue Ballet British Columbia 918,533 730,231
Dance Alive!, commissions 344,704 277,745
Total Performance Revenue 1,263,237 1,007,976
Direct Performance, Tour And Engagement Expenses Ballet British Columbia - Dance Alive! 690,118 687,283 Ballet British Columbia - National Tour 76,948 Ballet British Columbia - Schools and other 284,101 115,347
Total Expenses Ballet British Columbia 974,219 879,578
Dance Alive! - Visiting companies 223,437 188,382
Total Direct Performance Expenses 1,197,656 1,067,960
Repertoire Creation And Development Expenses 266,791 190,442
Production Expenses Artistic department 2,698 4,464 Artistic salaries 689,888 656,256 Facilities 59,454 48,368 Production overhead 56,478 39,593 Production salaries 114,653 86,797 Other - 7,420 923,171 842,898
Total Performance Expenses 2,387,618 2,101,300
(Deficiency) Of Performance Revenue Over Expenses $ (1,124,381) $ (1,093,324)
RD-445 RCU-255 • PACIFIC BALLET BRITISH COLUMBIA SOCIETY (Operating as Ballet British Columbia)
SCHEDULE OF PRIVATE SECTOR SUPPORT AND FUND RAISING EXPENSES
YEAR ENDED JUNE 30 2007 2006
Revenue Founders Council $ 184,981 $ 195,580 Members 44,643 48,512 Corporations 8,200 17,650 Sponsorships - cash 115,000 64,750 Sponsorships - goods and services 61,789 2,842 Foundations 86,200 20,850 Automotive raffles 240,782 253,949 Direct access gaming grant 50,000 45,000 Special events and gifts 91,997 111,555 883,592 760,688
Fund Raising Expenses Founders Council 17,771 6,689 Members 7,301 9,404 Corporations 14 150 Sponsorships 2,339 1,215 Automotive raffles 181,088 185,722 Administration 948 3,707 Special events and gifts 41,384 49,223 250,845 256,110
Private Sector Excess Of Revenue Over Expenses $ 632,747 $ 504,578
RD-446 RCU-256 PACIFIC BALLET BRITISH COLUMBIA SOCIETY (Operating as Ballet British Columbia)
SCHEDULE OF PUBLIC SECTOR SUPPORT
YEAR ENDED JUNE 30 2007 2006
Public Sector Support — Revenue Canada Council Operating $ 316,000 $ 316,000 Touring 33,606
Province of British Columbia Cultural Services Branch Operating 300,000 300,000
City of Vancouver Operating 103,000 103,000 Theatre rental 138,260 125,600
Greater Vancouver Regional District 10,500 9,500
867,760 887,706
RD-447 RCU-257 Ballet British Columbia 2008-09
New • JA SP May Passed by Board Met 211011-es Jan 20/00 2001-0S - Total changes Attendance g QE Theatre 5ee0 S000 BBC Risk Performances, Subscriptions - ocr 288 288 BBC November • Faerre oecee ea wrui n . J 010,․) 120 120 BBC February - Carmen New Kudefka 136 135 BBC April - Sees., Marled Came NU /asps . J. Niers) 105 185 648 648
Net fen
BBC • Om., et the rests stn.!. Steps Shaerl a am. Work TPC 25 25 Nutcracker - Mo.., cu..0 erne: no Live sumo 250 275 Universal Ballet Korea • see, L... no LAI Wale 25 25 300 325
Total 948 973
Revenue Details Performance Revenue Ballet BC-GE Theatre 648 648 Ballet BC-Tour 275 275 Ballet BC- GVRD Series 0 0 (bi-annual tour) DANCE ALIVE -COMMISSION PERES 300 325 SDI, Mentor BITS 84 84 SDI= Summer Dance Intensive Total 1,307 i 1,332 Mentor -Mentor Mentor Program BITS = Ballet in the Schools Private Sector Founders council a wee 4 sesuaah 110 110 Board 55 55 Membership 8 Kids Club 50 50 Corporate 12 12 Cash Sponsorship 150 178 Tour Sponsor-national 100 100 Tour Sponsor - provincial 15 15 Contra Sponsorship 50 50 Foundations 90 90 Car raffle, fall net 24 24 Car raffle, spring net 35 35 Direct Access (Casino) 50 50 Special Event - Art P. wine Gala 25 25 Golf Tournament Horne X Garden Tour 30 65 Major Gifts 40 40 Endowment interest • S1.01,14 ss 52 52 Total 888 951
Public Sector Operating Canada Council 400 316 CC Flying Squad 0 0 BC Council /Of the Arts 290 290 City/GVRD 255 255 945 061 Other Government • Canada Council - Suppl Grant 0 CC - touring office 00 90 Foreign Affairs 0 0 BC Arts • touring office 20 20 2010 Cultural Olympiad 20 20 Spirit of BC - re wooer new Simone/Nadal. band 10 10 140 140 1,085 1.001 Ballet British Columbia Tessitura revenue Tessitura revenue 0
Total 3.280 3,284
Ballet British Columbia Revenue and Expense Summary 2008-09
Mew-JAISH May Presad by Board Jan riot 20080S 22108 2008-02
010001 ROM REVENUE SUMMARY Performance 1,307 1,332 Private Sector 888 951 Public Sector 1,085 1,001 3,280 3,284
EXPENSE SUMMARY Repertoire creation 168 214 Perlonnance expenses 423 450 Tour expenses 488 488 Production expenses 1,029 1,139 . Marketing and publicity 248 277 Fund raising expenses 194 200 Administration 565 493 3115 3201
SURPLUS 165 23
RD-448 RCU-258 Household By City City Households 100 Mile House 4 0% Vancouver makes up 42% of Ticket Buying Households Abbotsford 63 1% Remainder of Audience (57%) come from across BC Aggiziz 3 0% Aldergrove 9 0% Out of Province Ticket Buyers account for 1% of our Audience Anmore 3 0% Belcarra 1 0% 47% of our Audience comes from the Metro Vancouver Area (excluding Vancouver) Blind Bay 1 0% 10% come from the remainder of the province. Bowen Island 19 0% Brackendale 4 0% This information is based on Single tickets from the 07-08 season Bradford 1 0% It does not include Regional Tours or Ballet in the Schools program Bridge Lake 1 0?/. Burnaby 269 6% Once you include the tickets from our Regional tour audience members Campbell Myer 5 0% and Ballet in the Schools students, the number will equal to more than 47%. Chemanius 1 0% Chilliwack - 32 1% Our Regional tour last year included performances in Burnaby, North Vancouver, Clearwater 1 0% and Surrey. Cloverdale 4 0% Cobble Hill 1, 0% The Ballet in the Schools program included students from the Burnaby, Surrey, Port Coldstream 2 0% Coquitlam, Coquitlam, North Vancouver, West Vancouver, Richmond, Abbotsford, Coiwood 1 0% Delta and White Rock municipalities. Comox 3 0% Coquitlam 139 3% Courteny 4 0% Cowichan Bay 2 0% Cranbrook 2 0% Cumberland 1 0% Delta 149 3% Duncan 1 0% Enderby 2 0% Errington 2 0% Fanny Bay 1 0% Fort Langley 6 0% Furry Creek 1 0% Gabriola 2 0% Garibaldi 11 0% Gibsons 15 0% Golden 1 0% Grand Forks 1 0% Halmoon Bay 4 • 0% Harrison Hotsprings 1 0% Hope 4 0% Invemere 1 0% Kaladen 2 0% Kamloops 15 0% Kelowna 10 0% Ladner 4 0% Ladysmith 2 0% Langley 102 2% Lantzville 4 0% Lions Bay 3 0% Madiera Park 1 0% Maple Ridge 50 1% Merritt 2 0% Merville 1 0% Millbay 1 0% Milner 1 0% Mission 13 0% Nanaimo 17 0%
RD-449 RCU-259 Conditions and Si • nature
1. Grant recipients must acknowledge the support of Metro Vancouver on all, promotional materials related to the funded program.
2. Grant funds must be spent in the organization s fiscal year for which the application is made.
3. Organizations making significant changes to the information provided in this application must discuss such changes with Metro Vancouver staff prior to implementation.
4. If the program(s) proposed in the organization s application is/are not commenced or completed, and there remains regional funds on hand; or if the program is completed without requiring the full use of regional funds, the Board directs that the outstanding funds be returned to Metro Vancouver through the Finance Department.
5. Information provided in the operating grant application may be subject to disclosure under the BC Freedom of Information and Protection of Privacy Act.
Signature of senior staff person authorized to prepare form:
Signature of Chair/President of the Bo tors:
Name Title
By signing this form; we do solemnly declare that, to file best of our knowledge, the information given in our application is complete and true in every respect.
DEADLINEFORSUBMISSION Mail or deliver two completed copies of the application form to the following location by Friday, August 29, 2008, 4:00 pm Metro Vancouver, Cultural Grants, Corporate Relations Department, 4330 Kingsway, Burnaby, BC V5H 4G8
004650889
RD-450 RCU-260